HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 11-18-2021APPROVED MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
November 18, 2021
MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners James Williams,
Wayne Peterson., Jeff Kulaszewicz, and Aqueelah Whitfield
STAFF PRESENT: HRA Executive Director Danette Parr, HRA Manager Jim Barnes,
and Permit Technician Tina Beckfeld
OTHERS PRESENT: Jody Boedigheimer of Grace Management
ABSENT: Commissioners Robert Huddleston and Lucas Larson
1. CALL TO ORDER
Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:00 p.m.
2. PUBLIC FORUM
Chair Soderberg opened and closed the Public Forum as no one was present to speak.
3. APPROVE AGENDA
MOTION by Commissioner Whitfield, seconded by Commissioner Williams, to
approve the Agenda. Vote. 5 Ayes. MOTION passed unanimously.
4. CONSENT AGENDA
4.1 Approve proposed minutes from September 23, 2021
4.2 Accept monthly housing reports Plymouth Towne Square
4.3 Accept monthly housing reports Vicksburg Crossing
4.4 Senior Buildings Admission and Occupancy Handbook Update
Draft PTS Admission Occupancy Handbook 2021 redlined
Draft PTS Admission Occupancy Handbook 2021 clean
Draft VC Admission Occupancy Handbook 2021 relined
Draft VC Admission Occupancy Handbook 2021 clean
MOTION by Commissioner Peterson, seconded by Commissioner Williams, to
approve the Consent Agenda. Vote. 5 Ayes. MOTION passed unanimously.
5. PUBLIC HEARINGS
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Plymouth Housing and Redevelopment Authority
November 18, 2021
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None
6. NEW BUSINESS
6.1 Plymouth HRA Senior Buildings Resident Survey
Senior Building Resident Survey 2021 Recap
PTS 2021 Survey Results
VC 2021 Survey Results
Jody Boedigheimer of Grace Management gave an overview of the survey results.
Commissioner Williams inquired about the negative responses.
Ms. Boedigheimer replied the negative responses were driven by neighbor disputes and
mediation is available for neighbor disputes to avoid escalation.
HRA Manager Barnes added the population is more diverse now than ever, citing three
generations now live in the building. It is the generational differences that are creating
some of the conflict.
Chair Soderberg asked how the survey results will be used.
HRA Manager Barnes answered the survey is a tool used to identify the needs and wants
of residents that are not currently being met and for insight into areas of concern that may
have been overlooked.
Commissioner Kulaszewicz reminded the Board the window replacement project at
Vicksburg Crossing was addressed due to concerns driven from past survey results.
Chair Soderberg asked about the programming options available.
Ms. Boedigheimer stated with the Covid 19 pandemic ongoing, programs are nearly
impossible to implement. In the past, programs were offered monthly.
Commissioner Williams asked if the senior buildings had individuals or groups as
advocates for the population.
HRA Manager Barnes replied in the past there was a Residence Council, but it was
disbanded due to internal conflicts.
Commissioner Whitfield asked if the survey will be used for consideration for future
senior buildings.
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November 18, 2021
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HRA Manager Barnes answered the Board and staff learn from previous experiences and
comments of the residents when going forward with new projects as well as by
examining current projects in neighboring communities.
Chair Soderberg asked if residents must wait for the survey to express their concerns.
Ms. Boedigheimer said no, residents can bring their concerns to management at any time.
Commissioner Peterson asked if there is a policy in place regarding off-lease individuals
living in the senior buildings.
HRA Manager Jim Barnes said guest are allowed to stay 12 days per year. However,
exceptions have been made for valid requests such as a caregiver providing assistance to
a resident.
Commissioner Kulaszewicz stated there intentionally is no strict policy to allow for
flexibility.
NO ACTION REQUIRED
6.2 Plymouth Towne Square 2022 Budget
PTS 2022 Budget Comparison Draft
PTS Budget Draft
PTS Budget Assumptions 2022 Draft
2021-19 PTS 2022 Budget Resolution
HRA Manager Barnes gave an overview of the staff report.
Commissioner Williams asked if the budget has taken into consideration the delays in the
supply chain and prices of goods and services.
HRA Manager Barnes replied yes. Bids provided are typically good for six months.
Cost associated with replacement appliances is currently harder to determine so
replacement is determined more strategically. Staff has gone to replacing appliances as
needed, not on a replacement schedule.
Commissioner Williams asked if money from the reserves would be used to compensate
for the higher costs.
HRA Manager Barnes replied expenses are run through the operating budget as a general
practice.
Commissioner Peterson asked if the cost-of-living adjustment (COLA) would push
residents out of the median income requirements to live in the senior buildings.
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November 18, 2021
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HRA Manager Barnes answered no. Their incomes are not close to being in jeopardy of
disqualification.
MOTION by Commissioner Kulaszewicz, seconded by Commissioner Williams, to
adopt HRA Resolution 2021-19. Vote. 5 Ayes. MOTION passed unanimously.
6.3 Vicksburg Crossing 2022 Budget
VC 2022 Budget Comparison Draft
VC Budget Draft
VC Budget Assumptions 2022 Draft
2021-19 VC 2022 Budget Resolution
HRA Manager Barnes gave an overview of the staff report.
Chair Soderberg asked if the Magic Pak replacements could be scheduled on a rotating
cycle.
HRA Manager Barnes stated staff no longer is replacing appliances prematurely; only as
needed; organically a rotation will develop. Staff will inspect the Magic Paks annually
prior to heating season for replacement. If the need is greater than anticipated, staff
would present options to the board to consider.
Chair Soderberg inquired about the percentage discrepancy between rate increases in PTS
vs VC.
HRA Manager Barnes stated rents are calculated differently between PTS and VC and
the rate increases are similar on a dollar basis.
Commissioner Kulaszewicz asked if the subsidized rents were raised.
HRA Manager Barnes answered that subsidized rents are raised yearly.
MOTION by Commissioner Williams, seconded by Commissioner Whitfield, to
adopt HRA Resolution 2021-20. Vote. 5 Ayes. MOTION passed unanimously.
7. UPDATES
Cranberry Ridge
Element
Vicksburg Crossing window project
Valor Place
Four Seasons
Prudential Site
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Plymouth Housing and Redevelopment Authority
November 18, 2021
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8. ADJOURNMENT
MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 8:06 p.m.