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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 11-18-2021APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY November 18, 2021 MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners James Williams, Wayne Peterson., Jeff Kulaszewicz, and Aqueelah Whitfield STAFF PRESENT: HRA Executive Director Danette Parr, HRA Manager Jim Barnes, and Permit Technician Tina Beckfeld OTHERS PRESENT: Jody Boedigheimer of Grace Management ABSENT: Commissioners Robert Huddleston and Lucas Larson 1. CALL TO ORDER Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. 2. PUBLIC FORUM Chair Soderberg opened and closed the Public Forum as no one was present to speak. 3. APPROVE AGENDA MOTION by Commissioner Whitfield, seconded by Commissioner Williams, to approve the Agenda. Vote. 5 Ayes. MOTION passed unanimously. 4. CONSENT AGENDA 4.1 Approve proposed minutes from September 23, 2021 4.2 Accept monthly housing reports Plymouth Towne Square 4.3 Accept monthly housing reports Vicksburg Crossing 4.4 Senior Buildings Admission and Occupancy Handbook Update Draft PTS Admission Occupancy Handbook 2021 redlined Draft PTS Admission Occupancy Handbook 2021 clean Draft VC Admission Occupancy Handbook 2021 relined Draft VC Admission Occupancy Handbook 2021 clean MOTION by Commissioner Peterson, seconded by Commissioner Williams, to approve the Consent Agenda. Vote. 5 Ayes. MOTION passed unanimously. 5. PUBLIC HEARINGS Approved Minutes Plymouth Housing and Redevelopment Authority November 18, 2021 Page 2 None 6. NEW BUSINESS 6.1 Plymouth HRA Senior Buildings Resident Survey Senior Building Resident Survey 2021 Recap PTS 2021 Survey Results VC 2021 Survey Results Jody Boedigheimer of Grace Management gave an overview of the survey results. Commissioner Williams inquired about the negative responses. Ms. Boedigheimer replied the negative responses were driven by neighbor disputes and mediation is available for neighbor disputes to avoid escalation. HRA Manager Barnes added the population is more diverse now than ever, citing three generations now live in the building. It is the generational differences that are creating some of the conflict. Chair Soderberg asked how the survey results will be used. HRA Manager Barnes answered the survey is a tool used to identify the needs and wants of residents that are not currently being met and for insight into areas of concern that may have been overlooked. Commissioner Kulaszewicz reminded the Board the window replacement project at Vicksburg Crossing was addressed due to concerns driven from past survey results. Chair Soderberg asked about the programming options available. Ms. Boedigheimer stated with the Covid 19 pandemic ongoing, programs are nearly impossible to implement. In the past, programs were offered monthly. Commissioner Williams asked if the senior buildings had individuals or groups as advocates for the population. HRA Manager Barnes replied in the past there was a Residence Council, but it was disbanded due to internal conflicts. Commissioner Whitfield asked if the survey will be used for consideration for future senior buildings. Approved Minutes Plymouth Housing and Redevelopment Authority November 18, 2021 Page 3 HRA Manager Barnes answered the Board and staff learn from previous experiences and comments of the residents when going forward with new projects as well as by examining current projects in neighboring communities. Chair Soderberg asked if residents must wait for the survey to express their concerns. Ms. Boedigheimer said no, residents can bring their concerns to management at any time. Commissioner Peterson asked if there is a policy in place regarding off-lease individuals living in the senior buildings. HRA Manager Jim Barnes said guest are allowed to stay 12 days per year. However, exceptions have been made for valid requests such as a caregiver providing assistance to a resident. Commissioner Kulaszewicz stated there intentionally is no strict policy to allow for flexibility. NO ACTION REQUIRED 6.2 Plymouth Towne Square 2022 Budget PTS 2022 Budget Comparison Draft PTS Budget Draft PTS Budget Assumptions 2022 Draft 2021-19 PTS 2022 Budget Resolution HRA Manager Barnes gave an overview of the staff report. Commissioner Williams asked if the budget has taken into consideration the delays in the supply chain and prices of goods and services. HRA Manager Barnes replied yes. Bids provided are typically good for six months. Cost associated with replacement appliances is currently harder to determine so replacement is determined more strategically. Staff has gone to replacing appliances as needed, not on a replacement schedule. Commissioner Williams asked if money from the reserves would be used to compensate for the higher costs. HRA Manager Barnes replied expenses are run through the operating budget as a general practice. Commissioner Peterson asked if the cost-of-living adjustment (COLA) would push residents out of the median income requirements to live in the senior buildings. Approved Minutes Plymouth Housing and Redevelopment Authority November 18, 2021 Page 4 HRA Manager Barnes answered no. Their incomes are not close to being in jeopardy of disqualification. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Williams, to adopt HRA Resolution 2021-19. Vote. 5 Ayes. MOTION passed unanimously. 6.3 Vicksburg Crossing 2022 Budget VC 2022 Budget Comparison Draft VC Budget Draft VC Budget Assumptions 2022 Draft 2021-19 VC 2022 Budget Resolution HRA Manager Barnes gave an overview of the staff report. Chair Soderberg asked if the Magic Pak replacements could be scheduled on a rotating cycle. HRA Manager Barnes stated staff no longer is replacing appliances prematurely; only as needed; organically a rotation will develop. Staff will inspect the Magic Paks annually prior to heating season for replacement. If the need is greater than anticipated, staff would present options to the board to consider. Chair Soderberg inquired about the percentage discrepancy between rate increases in PTS vs VC. HRA Manager Barnes stated rents are calculated differently between PTS and VC and the rate increases are similar on a dollar basis. Commissioner Kulaszewicz asked if the subsidized rents were raised. HRA Manager Barnes answered that subsidized rents are raised yearly. MOTION by Commissioner Williams, seconded by Commissioner Whitfield, to adopt HRA Resolution 2021-20. Vote. 5 Ayes. MOTION passed unanimously. 7. UPDATES Cranberry Ridge Element Vicksburg Crossing window project Valor Place Four Seasons Prudential Site Approved Minutes Plymouth Housing and Redevelopment Authority November 18, 2021 Page 5 8. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 8:06 p.m.