HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 02-24-2022Housing and Redevelopment Authority 1 of 2 February 24, 2022
CITY OF PLYMOUTH
AGENDA
Regular Housing and Redevelopment Authority
February 24, 2022, 7:00 PM
1. CALL TO ORDER
2. PUBLIC FORUM—Individuals may address the HRA about any item not contained on the regular
agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the
Forum, the HRA will continue with the agenda. The HRA will take no official action on items discussed at
the Forum, with the exception of referral to staff for future report.
3. APPROVE AGENDA —HRA members may add items to the agenda for discussion purposes or staff
direction only. The HRA will not normally take official action on items added to the agenda.
4. CONSENT AGENDA —These items are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these items unless HRA member or citizen so requests, in which
event the item will be removed from the Consent Agenda and placed elsewhere on the agenda.
4.1 Approve proposed HRA minutes
Housing & Redevelopment Authority Minutes 11-18-2021.pdf
Housing & Redevelopment Authority Minutes 12-08-2021 special.pdf
4.2 Accept Plymouth Towne Square monthly housing reports
PTS Dec 21 HRA Report.pdf
PTS Jan HRA Report.pdf
4.3 Accept Vicksburg Crossing monthly housing report.
Vicksburg Dec HRA Report.pdf
Vicksburg Jan HRA Report.pdf
5. PUBLIC HEARINGS
5.1 Community Development Block Grant (CDBG) – Hold Public Hearing on FY 2022
Program Year Allocations
CDBG Staff Report 2-8-22.pdf
CDBG Resolution 2022-01.pdf
6. NEW BUSINESS
6.1 Election of Officers. Chair, Vice-chair, Secretary
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Housing and Redevelopment Authority 2 of 2 February 24, 2022
7. Valor Place Update
8. ADJOURNMENT
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Regular
Housing and
Redevelopment
Authority
February 24, 2022
Agenda
Number:4.1
To:Housing and Redevelopment Authority
Prepared by:Tina Beckfeld
Reviewed by:Danette Parr, HRA Executive Director
Item:Approve proposed HRA minutes
1. Action Requested:
Approve the attached minutes from HRA meetings held on November 18, 2021 and December 8,
2021.
2. Background:
N/A
3. Budget Impact:
NA
4. Attachments:
Housing & Redevelopment Authority Minutes 11-18-2021.pdf
Housing & Redevelopment Authority Minutes 12-08-2021 special.pdf
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PROPOSED MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
November 18, 2021
MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners James Williams,
Wayne Peterson., Jeff Kulaszewicz, and Aqueelah Whitfield
STAFF PRESENT: HRA Executive Director Danette Parr, HRA Manager Jim Barnes,
and Permit Technician Tina Beckfeld
OTHERS PRESENT: Jody Boedigheimer of Grace Management
ABSENT: Commissioners Robert Huddleston and Lucas Larson
1. CALL TO ORDER
Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:00 p.m.
2. PUBLIC FORUM
Chair Soderberg opened and closed the Public Forum as no one was present to speak.
3. APPROVE AGENDA
MOTION by Commissioner Whitfield, seconded by Commissioner Williams, to
approve the Agenda. Vote. 5 Ayes. MOTION passed unanimously.
4. CONSENT AGENDA
4.1 Approve proposed minutes from September 23, 2021
4.2 Accept monthly housing reports Plymouth Towne Square
4.3 Accept monthly housing reports Vicksburg Crossing
4.4 Senior Buildings Admission and Occupancy Handbook Update
Draft PTS Admission Occupancy Handbook 2021 redlined
Draft PTS Admission Occupancy Handbook 2021 clean
Draft VC Admission Occupancy Handbook 2021 relined
Draft VC Admission Occupancy Handbook 2021 clean
MOTION by Commissioner Peterson, seconded by Commissioner Williams, to
approve the Consent Agenda. Vote. 5 Ayes. MOTION passed unanimously.
5. PUBLIC HEARINGS
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Proposed Minutes
Plymouth Housing and Redevelopment Authority
November 18, 2021
Page 2
None
6. NEW BUSINESS
6.1 Plymouth HRA Senior Buildings Resident Survey
Senior Building Resident Survey 2021 Recap
PTS 2021 Survey Results
VC 2021 Survey Results
Jody Boedigheimer of Grace Management gave an overview of the survey results.
Commissioner Williams inquired about the negative responses.
Ms. Boedigheimer replied the negative responses were driven by neighbor disputes and
mediation is available for neighbor disputes to avoid escalation.
HRA Manager Barnes added the population is more diverse now than ever, citing three
generations now live in the building. It is the generational differences that are creating
some of the conflict.
Chair Soderberg asked how the survey results will be used.
HRA Manager Barnes answered the survey is a tool used to identify the needs and wants
of residents that are not currently being met and for insight into areas of concern that may
have been overlooked.
Commissioner Kulaszewicz reminded the Board the window replacement project at
Vicksburg Crossing was addressed due to concerns driven from past survey results.
Chair Soderberg asked about the programming options available.
Ms. Boedigheimer stated with the Covid 19 pandemic ongoing, programs are nearly
impossible to implement. In the past, programs were offered monthly.
Commissioner Williams asked if the senior buildings had individuals or groups as
advocates for the population.
HRA Manager Barnes replied in the past there was a Residence Council, but it was
disbanded due to internal conflicts.
Commissioner Whitfield asked if the survey will be used for consideration for future
senior buildings.
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Proposed Minutes
Plymouth Housing and Redevelopment Authority
November 18, 2021
Page 3
HRA Manager Barnes answered the Board and staff learn from previous experiences and
comments of the residents when going forward with new projects as well as by
examining current projects in neighboring communities.
Chair Soderberg asked if residents must wait for the survey to express their concerns.
Ms. Boedigheimer said no, residents can bring their concerns to management at any time.
Commissioner Peterson asked if there is a policy in place regarding off-lease individuals
living in the senior buildings.
HRA Manager Jim Barnes said guest are allowed to stay 12 days per year. However,
exceptions have been made for valid requests such as a caregiver providing assistance to
a resident.
Commissioner Kulaszewicz stated there intentionally is no strict policy to allow for
flexibility.
NO ACTION REQUIRED
6.2 Plymouth Towne Square 2022 Budget
PTS 2022 Budget Comparison Draft
PTS Budget Draft
PTS Budget Assumptions 2022 Draft
2021-19 PTS 2022 Budget Resolution
HRA Manager Barnes gave an overview of the staff report.
Commissioner Williams asked if the budget has taken into consideration the delays in the
supply chain and prices of goods and services.
HRA Manager Barnes replied yes. Bids provided are typically good for six months.
Cost associated with replacement appliances is currently harder to determine so
replacement is determined more strategically. Staff has gone to replacing appliances as
needed, not on a replacement schedule.
Commissioner Williams asked if money from the reserves would be used to compensate
for the higher costs.
HRA Manager Barnes replied expenses are run through the operating budget as a general
practice.
Commissioner Peterson asked if the cost-of-living adjustment (COLA) would push
residents out of the median income requirements to live in the senior buildings.
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Proposed Minutes
Plymouth Housing and Redevelopment Authority
November 18, 2021
Page 4
HRA Manager Barnes answered no. Their incomes are not close to being in jeopardy of
disqualification.
MOTION by Commissioner Kulaszewicz, seconded by Commissioner Williams, to
adopt HRA Resolution 2021-19. Vote. 5 Ayes. MOTION passed unanimously.
6.3 Vicksburg Crossing 2022 Budget
VC 2022 Budget Comparison Draft
VC Budget Draft
VC Budget Assumptions 2022 Draft
2021-19 VC 2022 Budget Resolution
HRA Manager Barnes gave an overview of the staff report.
Chair Soderberg asked if the Magic Pak replacements could be scheduled on a rotating
cycle.
HRA Manager Barnes stated staff no longer is replacing appliances prematurely; only as
needed; organically a rotation will develop. Staff will inspect the Magic Paks annually
prior to heating season for replacement. If the need is greater than anticipated, staff
would present options to the board to consider.
Chair Soderberg inquired about the percentage discrepancy between rate increases in PTS
vs VC.
HRA Manager Barnes stated rents are calculated differently between PTS and VC and
the rate increases are similar on a dollar basis.
Commissioner Kulaszewicz asked if the subsidized rents were raised.
HRA Manager Barnes answered that subsidized rents are raised yearly.
MOTION by Commissioner Williams, seconded by Commissioner Whitfield, to
adopt HRA Resolution 2021-20. Vote. 5 Ayes. MOTION passed unanimously.
7. UPDATES
Cranberry Ridge
Element
Vicksburg Crossing window project
Valor Place
Four Seasons
Prudential Site
7
Proposed Minutes
Plymouth Housing and Redevelopment Authority
November 18, 2021
Page 5
8. ADJOURNMENT
MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 8:06 p.m.
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PROPOSED MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
December 8, 2021 Special Meeting
MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners James Williams,
Wayne Peterson., Jeff Kulaszewicz, Aqueelah Whitfield, Robert Huddleston, and Lucas
Larson.
STAFF PRESENT: HRA Executive Director Danette Parr and HRA Manager Jim
Barnes
1. CALL TO ORDER
Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:00 p.m.
2. PUBLIC FORUM
Chair Soderberg opened and closed the Public Forum as no one was present to speak.
3. APPROVE AGENDA
MOTION by Commissioner Williams, seconded by Commissioner Kulaszewicz, to
approve the Agenda. Vote. 7 Ayes. MOTION passed unanimously.
4. CONSENT AGENDA
No agenda items.
MOTION by Commissioner Williams, seconded by Commissioner Kulaszewicz, to
approve the Consent Agenda. Vote. 7 Ayes. MOTION passed unanimously.
5. PUBLIC HEARINGS
None
6. NEW BUSINESS
6.1 First Time Homebuyer Program Funding
HRA Manager Barnes gave an overview of the staff report explaining the challenges of
the housing market and the limitations on those that could previously have utilized the
program. The demand for the First Time Home Buyer program has been limited over
2021, but recently there has been an increased interest in the program - one applicant
we’d like to assist and potentially another soon. If additional funding is not made
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Proposed Minutes
Plymouth Housing and Redevelopment Authority
December 8, 2021
Page 2
available, the program will need to wait for income to be received, or when 2022 CDBG
funding becomes available in August 2022.
Board members asked how the program worked and if the $150,000 was sufficient.
HRA Manager Barnes explained how the FTHB program worked and that the $150,000
would be sufficient at this time since additional funds would likely be granted through the
next round of CDBG funding.
HRA Manager Barnes recommended the HRA Board consider using some of the HRA
reserves to supplement program funding and allow additional households to be assisted.
Staff recommends that the HRA commit $150,000 from the reserves to supplement the
Rehab Program for use when CDBG funds are not available.
MOTION by Commissioner Kulaszewicz, seconded by Commissioner Whitfield, to
adopt HRA Resolution 2021-21. Vote. 7 Ayes. MOTION passed unanimously.
7. UPDATES
Four Seasons
8. ADJOURNMENT
MOTION by Chair Soderberg, with no objection, to adjourn the meeting.
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Regular
Housing and
Redevelopment
Authority
February 24, 2022
Agenda
Number:4.2
To:Housing and Redevelopment Authority
Prepared by:Tina Beckfeld
Reviewed by:Danette Parr, HRA Executive Director
Item:Accept Plymouth Towne Square monthly housing reports
1. Action Requested:
Accept attached Plymouth Towne Square monthly housing reports for December, 2021 and January
2022.
2. Background:
Plymouth Towne Square Monthly Reports for December, 2021 and January 2022.
3. Budget Impact:
NA
4. Attachments:
PTS Dec 21 HRA Report.pdf
PTS Jan HRA Report.pdf
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Regular
Housing and
Redevelopment
Authority
February 24, 2022
Agenda
Number:4.3
To:Housing and Redevelopment Authority
Prepared by:Tina Beckfeld
Reviewed by:Danette Parr, HRA Executive Director
Item:Accept Vicksburg Crossing monthly housing report.
1. Action Requested:
Accept attached Vicksburg Crossing monthly housing report.
2. Background:
Accept Vicksburg Crossing monthly housing report.
3. Budget Impact:
NA
4. Attachments:
Vicksburg Dec HRA Report.pdf
Vicksburg Jan HRA Report.pdf
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Regular
Housing and
Redevelopment
Authority
February 24, 2022
Agenda
Number:5.1
To:Dave Callister, City Manager
Prepared by:Danette Parr, Community and Economic Development Director
Reviewed by:Danette Parr, HRA Executive Director
Item:Community Development Block Grant (CDBG) – Hold Public
Hearing on FY 2022 Program Year Allocations
1. Action Requested:
Staff recommends approval of Resolution No. 2022-01 after the Plymouth Housing and
Redevelopment Authority holds a public hearing and considers any public comments related to the
CDBG FY 2022 program allocations as noted in the attached report.
2. Background:
The Community Development Block Grant (CDBG) is a federally funded program administered by the
U.S. Department of Housing & Urban Development (HUD). It’s intended to support community
development activities to build stronger and more resilient communities. The CDBG program has
three national objectives and in order for an activity to be eligible, it must meet one of the three
national objectives listed below.
1. Benefit low- and moderate-income individuals
2. Aid in the prevention or elimination of slums or blight
3. Meet community needs that present a serious or immediate threat to the health or welfare of
the community
Since 1994, the City of Plymouth has annually received a CDBG allocation for being an entitlement
community and a member of the Hennepin County Consortium. The HRA continues to carry out
identified activities that best serve the housing and community development needs of the City.
These activities include providing for preservation of the City’s housing stock, improving housing
affordability, providing essential social services, and supporting fair housing activities.
Staff anticipates for the 2022 program year, which runs from July 1, 2022 to June 30, 2023, HUD will
allocate approximately $292,810 to the City. The HRA allocates these funds in three different ways to
accomplish the identified activities within the City: 1) internal programs, 2) external programs, and
3) public service programs. HUD regulates the amount of CDBG funds that may be provided for
public service programs (#3). The amount may not exceed 15% of the City’s total allocation plus 15%
of the current year’s program income. For FY 2022, the estimated maximum allocation amount may
not exceed $58,400. This leaves $234,410 for internal and external housing programs as outlined in
the attached report.
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3. Budget Impact:
N/A
4. Attachments:
CDBG Staff Report 2-8-22.pdf
CDBG Resolution 2022-01.pdf
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Agenda Number 5.1
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Keith Dahl, Ehlers through Danette Parr, Executive Director
MEETING DATE: February 24, 2022
SUBJECT: Community Development Block Grant (CDBG) – Hold Public
Hearing on FY 2022 Program Year Allocations
BACKGROUND:
The Community Development Block Grant (CDBG) is a federally funded program
administered by the U.S. Department of Housing & Urban Development (HUD). It’s intended
to support community development activities to build stronger and more resilient
communities. The CDBG program has three national objectives and in order for an activity to
be eligible, it must meet one of the three national objectives listed below.
1. Benefit low- and moderate-income individuals
2. Aid in the prevention or elimination of slums or blight
3. Meet community needs that present a serious or immediate threat to the health or
welfare of the community
Since 1994, the City of Plymouth has annually received a CDBG allocation for being an
entitlement community and a member of the Hennepin County Consortium. The HRA
continues to carry out identified activities that best serve the housing and community
development needs of the City. These activities include providing for preservation of the
City’s housing stock, improving housing affordability, providing essential social services, and
supporting fair housing activities.
Staff anticipates for the 2022 program year, which runs from July 1, 2022 to June 30, 2023,
HUD will allocate approximately $292,810 to the City. The HRA allocates these funds in
three different ways to accomplish the identified activities within the City : 1) internal
programs, 2) external programs, and 3) public service programs. HUD regulates the amount
of CDBG funds that may be provided for public service programs (#3). The amount may not
exceed 15% of the City’s total allocation plus 15% of the current year’s program income. For
FY 2022, the estimated maximum allocation amount may not exceed $58,400. This leaves
$234,410 for internal and external housing programs as outlined in the below.
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RECOMMENDATION:
Staff recommends approval of Resolution No. 2022-01 after the Plymouth Housing and
Redevelopment Authority holds a public hearing and considers any public comments related
to the CDBG FY 2022 program allocations as noted in the table below and further described
in this report:
Table 1.1: Recommended Allocations for CDBG FY 2022
Agency Amount
Requested
Estimated 2021
Carryover
Funds
2022 Funding
Recommended
Program
Income
Total Amount
Available Internal Housing Rehab Programs NA $140,000 $100,000 $20,000 $260,000
First Time Homebuyer
Program NA $127,000 $49,000 $20,000 $196,000
CDBG Administration NA $8,000 $22,410 - $30,410 External Affordable Housing
Development $16,000 $16,000 - - $16,000
Community Land Trust $60,000 - $60,000 - $60,000
Fair Housing Activities NA $3,500 $3,000 - $6,500 Housing Program Total: $76,000 $294,500 $234,410 $40,000 $568,910 Public Service Lutheran Social Services
of MN $8,000 $3,000 $3,000 - $6,000
PRISM $32,000 $3,000* $9,000 - $12,000
HOME Line $11,842 $6,442 $5,400 - $11,842
Tree House $15,000 - $15,000 - $15,000
Interfaith Outreach $20,000 - $10,000 - $10,000
Senior Community
Services $16,000 - $16,000 - $16,000
Public Service Total: $102,842 $12,442 $58,400 - $70,842
GRAND TOTAL: $178,842 $306,942 $292,810 $40,000 $639,752
*This carryover from CDBG FY 2021 is unused public service funds the HRA withheld to provide a supplementary allocation
should a social service agency exceed their goals. These funds went unclaimed in FY 2021 and staff recommend s allocating these
funds to PRISM in FY 2022 as a carryover.
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HRA ADMINISTERED PROGRAMS:
Staff recommends an allocation of $171,410 to HRA administered programs as further
described below.
The HRA administers two programs internally with CDBG funds: (1) First Time Homebuyer
Program and (2) Housing Rehabilitation Program.
Since the FTHB program was not funded in FY 2021, staff recommends allocating $49,000
in FY 2022 to augment the diminished carryover funds and program income. This allocation
will be sufficient to provide at least three loans in the 2022 program year.
The Housing Rehab Programs have assisted, on average, seven households per year over the
past five years. Staff recommends allocating $100,000 to the Housing Rehab Programs, which
along with expected program income and carryover funds should be sufficient to provide at
least six rehab loans and three small repair grants.
Both the First Time Homebuyer and Housing Rehab Programs generate income from the
repayment of deferred loans. Over the past couple of years, we’ve experienced a steady stream
of repayments. Repayments occur when a homeowner moves or refinances their first
mortgage. Staff is conservatively budgeting $40,000 in FY 2022 for program income.
Additionally, the HRA allocates a portion of CDBG funds towards administration costs of
these programs. HUD regulates the amount of funds that can be spent on administration to no
more than 20 percent of the total allocation plus current year program income. For FY 2022,
the estimated maximum allocation amount is $77,870. Staff requests that only $22,410 be
allocated for administration to preserve CDBG funds for programs and services.
Table 1.2: Internal Programs Allocation for CDBG FY 2022
Housing
Program Proposed Activity
Estimated 2021
Carryover
Funds
2022 Funding
Recommendation
Estimated
Program
Income
Total Amount
Available
Housing
Rehab
Provide 6 deferred
loans and 3 emergency
repair grants
$140,000 $100,000 $20,000 $260,000
First Time
Homebuyer
Provide 3 loans to
assist with down
payment and closing
cost assistance
$127,000 $49,000 $20,000 $196,000
CDBG
Administration
Program
Administration $8,000 $22,410 - $30,410
TOTAL: $275,000 $171,410 $40,000 $486,410
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RECOMMENDATIONS FOR EXTERNAL PROGRAMS:
Staff recommends an allocation of $63,000 to external administered programs as further
described below.
Two programs – the Affordable Housing Development account and the Community Land
Trust account – are administered by external agencies not classified as social services. The
Affordable Housing Development account assists with the rehabilitation of affordable rental
units. In previous years, these funds have assisted rental projects such as the ones currently
proposed by Hammer Residences. Hammer has a long history of working with the City and
the HRA to provide affordable housing for adults with development disabilities. Staff is not
recommending an allocation be awarded to Hammer Residences in FY 2022 due to the
carryover balance being sufficient to fund their request of $16,000 for renovations and
accessibility improvements to two homes. Work includes driveway and window replacement,
safety and security updates along with stair and tread replacement connected to the 3-season
porch.
Homes Within Reach (HWR) helps low- and moderate-income families purchase homes at a
reduced price through a community land trust. The land trust retains ownership of the land
and sells the physical structure to an eligible buyer. In 2021, HWR purchased its first home in
the City for inclusion in the land trust. Staff supports continuation of the land trust and
recommends an allocation of $60,000 for HWR to purchase a second home. In addition, the
CDBG allocation will leverage other sources of funds from Hennepin County, Minnesota
Housing, and other private organizations and donors to purchase and rehab a home.
Finally, the City is a member of the Fair Housing Implementation Council (FHIC), which was
established to coordinate a regional effort to ensure fair housing for all. Staff recommends
$3,000 be allocated for the continuation of this effort.
Table 1.3: External Programs Allocation for CDBG FY 2022
Housing
Program Proposed Activity Amount
Requested
Estimated 2021
Carryover Funds
2022 Funding
Recommendation
Total Amount
Available
Affordable
Housing
Development
Assist with renovation of
2 affordable rental
housing units
$16,000 $16,000 - $16,000
Community
Land Trust
Supplemental grant
funding to purchase
another home
$60,000 - $60,000 $60,000
Fair Housing
Activities
Outreach, education, and
enforcement actives in the
Consortium
- $3,500 $3,000 $6,500
TOTAL: $76,000 $20,000 $63,000 $83,000
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RECOMMENDATIONS FOR PUBLIC SERVICES:
Staff recommends an allocation of $58,400 to public service activities as further
described below.
The HRA allocates a portion of CDBG funds to community organizations to undertake public
service activities. These activities are directed towards low- and moderate-income individuals.
Staff solicited six social service agencies to submit a public service application. All six have
requested CDBG funds to continue programs currently being supported by the City. Staff
evaluated and ranked each proposal based on the following criteria:
• Feasibility: the likelihood that the proposed project may be completed within the
timeline proposed and within reasonable parameters of risk
• Organizational Capacity: the likelihood of the organization being able to complete the
proposed project
• Leverage of Other Funds: the extent to which the proposal demonstrates the
involvement of local partnerships and the extent to which other funds are leveraged
Table 1.4: Public Service Programs Allocation for CDBG FY 2022
Agency Proposed Activity Amount
Requested
Estimated 2021
Carryover Funds
2022 Funding
Recommended
Total Amount
Available
Lutheran Social
Services of MN
Provide foreclosure prevention,
rehab, prepurchase and reverse
mortgage counseling to 80
households
$8,000 $3,000 $3,000 $6,000
PRISM Provide homelessness prevention
services to 14 households $32,000 $3,000* $9,000 $12,000
HOME Line
Provide a tenant hotline and represent
tenants in negotiations to preserve
affordable housing to 190 households
$11,842 $6,442 $5,400 $11,842
Tree House
Provide weekly group support
services and one-on-one mentoring to
40 at-risk youth
$15,000 - $15,000 $15,000
Interfaith
Outreach
Provide housing assistance and
homelessness prevention to 16
residents
$20,000 - $10,000 $10,000
Senior
Community
Services
Provide minor home maintenance
services for 65 senior residents $16,000 - $16,000 $16,000
TOTAL: $102,842 $12,442 $58,400 $70,842
*This carryover from CDBG FY 2021 is unused public service funds the HRA withheld to provide a supplementary allocation shoul d a
social service agency exceed their goals. These funds went unclaimed in FY 2021 and staff recommends allocating these funds to
PRISM in FY 2022 as a carryover.
ATTACHMENTS:
1. FY 2021 CDBG Action Plan Progress
2. Summary of 2022 CDBG Public Service Applications
3. Resolution No. 2022-01
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ATTACHMENT 1
FY 2021 CDBG Action Plan Progress (as of 12/31/2021)
Goals Progress FY 2020
Carryover
FY 2021
Allocation
Program
Income Expended Balance
Rehabilitate 6 homes through deferred
loans of up to $40,000; and
Assist 3 households with emergency
repairs through grants up to $7,500
3 rehab loans completed,
5 rehab loans in progress,
2 emergency repair grants
completed
$176,414 $159,000 $38,475 $149,834 $224,055
Provide 3 first time homebuyer deferred
loans up to $35,000
1 loan issued
3 approved loan borrowers $7,297 - - $3,260 $4,037
Assist with the rehab of 3 affordable
rental units operated by Hammer
Residences, Inc.
1 unit completed $13,468 $26,000 - $22,894 $16,574
Assist with the purchase of 1 home for
Homes Within Reach’s land trust 1 home purchased $60,000 $20,000 - $80,000 -
Provide 46 households homeownership
and financial counseling services through
Lutheran Social Services of MN
11 households served $4,225 $4,000 - $3,517 $4,708
Provide services to 200 renters
households through HOME Line 85 households served $7,922 $5,000 - $4,357 $8,565
Provide services to 50 at-risk youth
through Tree House 28 youth served - $10,000 - $2,500 $7,500
Provide services to 65 seniors with the
H.O.M.E (Household and Outside
Maintenance for Elderly) program
through S.C.S.
77 seniors served - $13,000 - $6,592 $6,408
Provide homelessness prevention
assistance to 19 households through
PRISM and Interfaith Outreach.
20 households served - $26,000 - $11,430 $14,570
Fair Housing Activities Outreach, education, and
enforcement activities $3,000 $3,000 - - $6,000
CDBG Administration Administration Services $3,067 $26,810 - $8,057 $21,820
To Be Determined* Supplemental Funding - $3,000 - - $3,000
TOTALS: $275,393 $295,810 $38,475 $292,441 $317,237
* The HRA allocated $3,000 in 2021 to provide supplementary funding to social service agencies if they exceeded their goals a nd there was an additional need of
their services within the community. As of this progress report, no public service agency has requested these funds.
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ATTACHMENT 2
Summary of 2022 CDBG Public Service Funding Applications
Lutheran Social Services of Minnesota (LSS)
• Amount requested: $8,000
• Amount recommended: $3,000 (plus $3,000 carryover from FY 2021)
LSS’ application is to provide financial coaching and counseling to residents of Plymouth.
Their services help families and individuals move toward improved financial health and
building/maintaining wealth. The focus of the counseling is for aspiring homeowners,
current homeowners that express concerns about their mortgage or property taxes, and
current homeowners interested in reverse mortgages. The goals set for the 2022 program
year are to reach approximately 80 households with these services. Due to the estimated
carryover funds from 2021, staff is recommending a smaller grant out of 2022 dollars.
People Responding in Social Ministry (PRISM)
• Amount requested: $32,000
• Amount recommended: $9,000 (plus $3,000 carryover from FY 2021)
PRISM proposes to use CDBG funds to support its Homelessness Prevention programs for
Plymouth individuals and families. Staff’s recommendation is to slightly reduce the
funding in 2022. The Homelessness Prevention program provides 0% interest loans and
grants to families experiencing financial crises so that they can stay current on their rent or
mortgage obligations and maintain stable housing while resolving the crisis. PRISM
additionally provides one-on-one casework and financial literacy counseling to Plymouth
residents. PRISM’s application shows a strong organizational capacity with qualified staff;
however, scored lower in program feasibility due to the costs associated with the program.
HOME Line
• Amount requested: $11,842
• Amount recommended: $5,400 (plus $6,442 carryover from FY 2021)
HOME Line’s application is to operate a tenant hotline staffed by six full-time attorneys,
two half-time attorneys, ten tenant advocates, four of whom are fluent in different
languages, and volunteer law students. The hotline received 15,553 calls last year and
Home Line advised 138 households in Plymouth. For over 20 years they have provided
legal representation to renter families faced with eviction as part of their Homeless
Prevention Program. The need and financial feasibility of the program was very defined
and showed that the program would have an impact in the City. The goals for the 202 2
program year are similar to last year. Due to the estimated carryover funds from 2021, staff
is recommending a reduced allocation amount out of 2022 dollars.
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Tree House
• Amount requested: $15,000
• Amount recommended: $15,000
Tree House proposes to continue its weekly preventative programs structured to mentor,
befriend and positively guide at-risk youth ages 11 to 18. There are two support groups
that meet on a weekly basis and are held year-round. Tuesdays the general support group
meets and on Thursdays the Going Deeper Program meets. Staff provide follow-up with
the youth through one-to-one mentoring contact during the week. Tree House also
coordinates trips and activities and provides transportation services so that youth without
their own means of transportation may participate in the organization’s programs.
Programs have been adapted for virtual availability in response to the ongoing COVID-19
pandemic. The Plymouth Tree House program anticipates the service levels of operation
in 2022 for youth to stay the same or increase.
Interfaith Outreach
• Amount requested: $20,000
• Amount recommended: $10,000
Interfaith Outreach’s application is seeking assistance for a program called Permanent
Supportive Housing. This program helps homeless or imminently homeless families
maintain stable housing over time with rent support, case management, employment and
emergency services. CDBG funding will be used for direct assistance for participants.
Interfaith Outreach’s application shows a strong organizational capacity with qualified
staff; however, scored lower in program feasibility due to the ave rage cost per household
for the program.
Senior Community Services (SCS)
• Amount requested: $16,000
• Amount recommended: $16,000
SCS’s application is to provide outside maintenance for the elderly through their
Household and Maintenance for Elderly (H.O.M.E.) program. H.O.M.E. services include:
lawn mowing, snow removal, exterior interior painting, seasonal outdoor work (raking,
pruning, weeding, mulching), minor repairs (leaky faucets, door handles, replace light
bulbs), disability related projects (installing grab bars) and homemaking (dishwashing,
laundry, grocery shopping, meals and cleaning). SCS presented a strong application and
showed that there is a direct need for this program in the City. The goals set for the 2022
program year are at the same level as last year’s goals.
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CITY OF PLYMOUTH
HRA RESOLUTION 2022-01
A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATION OF FISCAL
YEAR 2022 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Plymouth anticipates receiving a Community Development Block Grant
(CDBG) funding allocation of $292,810 for CDBG fiscal year 2022, which runs from July 1, 2022
to June 30, 2023; and
WHEREAS, on February 24, 2022, the Plymouth Housing and Redevelopment Authority held a
duly constituted public hearing to allow interest parties to express their opinions; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Plymouth, MN has
determined the following to be an appropriate use of Community Development Block Grant Funds
in accordance with federal guidelines and the City’s HUD approval Consolidated Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby recommends that
the City Council authorize the City Manager to apply for 2022 Community Development Block
Grant funds totaling $292,810 from the U.S. Department of Housing and Urban Development with
the following allocations:
1. Housing Rehabilitation Grant/Loans 100,000.00
2. First Time Homebuyer Program 49,000.00
3. Program Administration 22,410.00
4. Community Land Trust 60,000.00
5. Fair Housing Activities 3,000.00
6. Lutheran Social Services of MN 3,000.00
7. PRISM 9,000.00
8. HOME Line 5,400.00
9. Tree House 15,000.00
10. Interfaith Outreach 10,000.00
11. Senior Community Services 16,000.00
Total $ 292,810.00
BE IT FURTHER RESOLVED, that any increase in the anticipated funding amount for the 2022
CDBG fiscal year will be allocated at the HRA Executive Director’s discretion between Housing
Rehabilitation, Social Services, (within the 15% maximum allowance), and Program
Administration (within the 20% maximum allowance). Any decrease will be adjusted at the HRA
Executive Director’s discretion between Housing Rehabilitation and Program Administration
(within the 20% maximum allowance).
BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all CDBG
program income may be used to cover expenses generated in any existing CDBG program or
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activity and not just expenses related to the activity generating the income, unless otherwise
reallocated by the City Council.
BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all
unexpended 2021 CDBG funds be allocated to the same program activity in 2022, unless otherwise
reallocated by the City Council.
Approved this 24th day of February, 2022 by the Plymouth Housing and Redevelopment Authority.
Michelle Soderberg, Chair
Danette Parr, Executive Director
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Regular
Housing and
Redevelopment
Authority
February 24, 2022
Agenda
Number:6.1
To:Housing and Redevelopment Authority
Prepared by:Denise Whalen, Support Services Manager
Reviewed by:Danette Parr, HRA Executive Director
Item:Election of Officers. Chair, Vice-chair, Secretary
1. Action Requested:
Election of Officers. Chair, Vice-chair, Secretary
2. Background:
According to the Housing and Redevelopment Authority Bylaws, the Authority shall elect or appoint
a Chair, Vice-Chair and Secretary at an annual meeting of the Authority from among the
Commissioners. The elected officers shall hold office for one year or until their successors are
elected. In February of 2021 the following Commissioners were elected:
HRA Chair – Michelle Soderberg
HRA Vice-Chair – Lucas Larson
Secretary – Aqueelah Whitfield
3. Budget Impact:
N/A
4. Attachments:
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