HomeMy WebLinkAboutCity Council Minutes 02-08-2011Adopted Minutes
Regular Council Meeting
February 8, 2011
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:02 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on February 8, 2011.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Bildsoe, Johnson, Black, Willis,
Murdock, and Stein.
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director
Blank, Deputy Fire Chief Springer, Administrative Services Director Portner, Public Works
Director Cote, Police Chief Goldstein, Community Development Director Juetten, and Deputy
Clerk Tiegs-Roussell.
Plymouth Forum
No one was present to speak at the Plymouth Forum.
Presentations and Public Information Announcements
4.01) Recognition of Superintendent of Parks Mark Peterson
Park and Recreation Director Blank and the Council recognized retiring Superintendent of Parks
Peterson for his years of service to the City.
4.02) Recognition of Administrative Services Manager Barb Cox
Plymouth Police Chief Goldstein and the Council recognized recent retiree Administrative
Services Manager Cox for her years of service to the City.
Approval of Agenda
Motion was made by Councilmember Bildsoe. and seconded by Councilmember Stein. to
approve the a enda. With all members voting in favor the motion carried.
Adopted Minutes 1 of 5 Regular Meeting of February 8, 2011
Consent Agenda
Councilmember Black removed item No. 6.03 from the Consent Agenda and placed it under
General Business as item No. 8.02.
Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt
the amended Consent Agenda that included the followingitems: tems:
6.01) Special and Regular Meeting minutes of January 25.
6.02) Resolution Approving Disbursements ending January 29, 2011 (Res2011-035).
6.03) This item was removed from the Consent Agenda and placed under General Business as
item No. 8.02.
6.04) Ordinance Amending Chapter 21 of the City Code to Classify Certain Land located in
Wood Crest 2nd Addition" for Property located at 5600 and 5660 Vicksburg Lane (Ord2011-),
Resolution Approving Findings of Fact for the Rezoning of Property located at 5600 and 5660
Vicksburg Lane (Res2011-036), and a Resolution Approving a Preliminary Plat for Woodcrest of
Plymouth, LLC, for "Wood Crest 2nd Addition" for Property located at 5600 and 5660 Vicksburg
Lane (Res2011-037).
6.05) Resolution Approving an Electronic Timekeeping Policy (Res2011-038).
6.06) Resolution Approving the Labor Agreement and Associated Letters of Agreement between
the City of Plymouth and Maintenance Employees Represented by AFSCME Council 5 for the
Calendar Years 2011 through 2012 (Res2011-039).
6.07) Resolution Approving the Plans and Specifications and Ordering the Advertisement for
Bids for the Parkers Lake Storm Water Lift Station Rehabilitation (100 17 — Res2011-040).
6.08) Resolution Approving Master Agreements for Professional Engineering Services for 2011
Res2011-041).
6.09) Resolution Approving the 2011 Pay Schedule for Members of the Plymouth Fire
Department and Authorizing Reimbursement of One -Half the Disability Insurance Premium to
the Fire Relief Association (Res2011-042).
With all members voting in favor, the motion carried.
Public Hearings
Adopted Minutes 2 of 5 Regular Meeting of February 8, 2011
7.01) Spending Plan for Tax Increment Financing District 7-4 for West View Estates
Sands Companies)
Housing Program Manager Barnes reported on the request to hold a public hearing to approve the
spending plan for TIF District 7-4 to assist Sand Companies with the development of a 67 -unit
work -force housing project.
Mayor Slavik opened the public hearing for testimony.
Mayor Slavik declared the public hearing closed.
Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt
a Resolution Adoptingthehe Spending Plan for Tax Increment Financing District No. 7-4
Res2011-043). With all members voting in favor, the motion carried.
Councilmember Willis asked for clarification from the Sand Companies Developer on section
2 a. regarding the language, "unless a later commencement date is authorized by law." Jamie
Thelen, of Sand Companies stated all funding sources are in place and construction is scheduled
to begin by July 1, 2011.
Housing Program Manager Barnes stated that Ehlers & Associates, Inc. included the language in
the spending plan in the event something unforeseen developed. Councilmember Stein is
concerned that the start date is firm so extensions to delay the project do not cause missed
opportunities for the City. Housing Program Manager Barnes stated a development agreement is
still coming for Council approval and the language under scrutiny could be addressed at that
time.
General Business
8.01) Council Chamber's Renovation Project
Communications Manager LaFave presented a brief recap of the original and three alternate
proposals for the council chambers renovation project. She stated the City has televised meetings
since 1980 to give the residents total access to council proceedings. The technology has since
changed substantially and the current equipment upgraded in 1996 is antiquated and obsolete.
Northwest Community Television (NWCT) has approved funding from the NWCT Cable Grant
Fund. Staff is recommending proceeding with the original recommendation by funding the entire
project from the NWCT Cable Grant Fund. The renovation of equipment, lighting, camera
angles, and acoustics would provide improved services to residents.
Councilmember Black stated the project will be more cost efficient by completing the entire
project now rather than in stages.
Adopted Minutes 3 of 5 Regular Meeting of February 8, 2011
Councilmember Willis stated it would be prudent to bid the original recommendation and the
alternate plan No. 2. in the event bids are more costly than anticipated.
Councilmembers Murdock and Bildsoe were initially concerned in proceeding with the project,
but agreed since it will be entirely grant funded, the Council should proceed with the original
recommendation.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to
authorize staff to advertise bids for the original recommendation.
Councilmember Stein inquired if in 10 years the acoustic and lighting improvements will be
sufficient. Communications Manager LaFave stated those issues should be resolved for future
years.
Motion was made by Councilmember Stein, and seconded by Councilmember Johnson, to amend
the original motion to include the bidding of alternate number 2. With all members voting in
favor, the amendment to the motion carried.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to
approve the amended main motion. With all members voting in favor, the motion carried.
8.02) Resolution to Approve Request of Proposals for Comprehensive Municipal Recycling
Services. (This item was previously item No. 6.03)
Transit and Solid Waste Manager Hellekson presented the Request for Proposal (RFP) for
comprehensive municipal recycling services.
Councilmember Black voiced her concerns that the contractors are estimating rather than
measuring what is collected. There also should be a minimum standard for education. It is
proven that recycling increases with education. She requested that organics collection be
included in the RFP.
Councilmember Stein asked if the City would advertise the organics service if available.
Transit/Solid Waste Manager Hellekson replied the provider would advertise that service.
Mayor Slavik inquired that if a bid did not include organics, would that bid not be considered.
Public Works Director Cote stated all RFP's will be evaluated and scored. Staff will proceed
according to Council directives.
Motion was made by Councilmember Black, and seconded by Councilmember Stein, to approve
the RFP proposal with additional language to include that the contractor provide education and
organic collection services. With all members voting in favor, the motion carried.
Public Works Director Cote stated that bids will be due on March 24. Once RFP's are evaluated,
i they will be presented to the Council for consideration in late April or early May.
Adopted Minutes 4 of 5 Regular Meeting of February 8, 2011
Reports and Staff Recommendations
9.01) Public Works Department's Annual Report
Public Works Director Cote presented a summary of the work and programs managed by the
Public Works Department.
Councilmember Black requested this report be posted on the City's website.
Mayor Slavik stated she has received inquiries regarding pothole repairs from residents and
inquired when the earliest estimated repair could begin. Public Works Director Cote responded
that if weather turns milder, repairs could begin in mid March.
9.02) Planning Commission's Annual Report and 2011 Work Plan
The Council accepted the Planning Commission's Annual Report and 2011 Work Plan.
9.03) Legislative Update
Administrative Services Director Portner provided a brief legislative update.
Adjournment
Mayor Slavik adjourned the meeting at 8:37 p.m.
CIAO
Di e Tiegs-lousse , Depu Clerk
Adopted Minutes 5 of 5 Regular Meeting of February 8, 2011