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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 02-25-2021APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY February 25, 2021 MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners Jeff Kulaszewicz, Robert Huddleston, Aqueelah Whitfield, Lucas Larson, James Williams, and Wayne Peterson. STAFF PRESENT: HRA Manager Jim Barnes, Community Development Coordinator Matt Lupini, and Permit Technician Tina Beckfeld. OTHERS PRESENT: Christa Troup – TreeHouse; Eric Hauge – HOME Line; Kevin Lytle – People Responding in Social Ministry (PRISM); Ellen Timmerman-Borer – Hammer Residences, Inc; Brenda Lano – Homes Within Reach; Sandi Kleist – Lutheran Social Services of MN (LSS of MN); Jon Burkhow – Senior Community Services (SCS); and Wendy Geving – Interfaith Outreach. 1. CALL TO ORDER Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. Chair Soderberg introduced the two new members to the HRA board: James Williams and Wayne Peterson. They both offered their background and noted their honor being selected to serve on the board. In turn the existing board members introduced themselves to the new members. 2. PUBLIC FORUM Chair Soderberg opened and closed the Public Forum as there was no one present to speak. 3. APPROVE AGENDA MOTION by Commissioner Kulaszewicz, seconded by Commissioner Huddleston, to approve the Agenda. Roll Call Vote. 7 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, Kulaszewicz, Williams, and Peterson). MOTION passed unanimously. 4. CONSENT AGENDA 4A. Approve proposed minutes from January 28 and February 11, 2021 4B. Plymouth Towne Square. Accept monthly housing reports 4C. Vicksburg Crossing. Accept monthly housing reports Approved Minutes Plymouth Housing and Redevelopment Authority February 25, 2021 Page 2 MOTION by Commissioner Huddleston, seconded by Commissioner Kulaszewicz, to approve the Consent Agenda (Items 4B and 4C). Roll Call Vote. 7 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, Kulaszewicz, Williams, and Peterson). MOTION passed unanimously. Consent Agenda (Item 4A. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 5. PUBLIC HEARING 5A. Community Development Block Grant – Amend 2019 Action Plan Community Development Coordinator Lupini gave an overview of the staff report. Chair Soderberg open the public hearing. Three agencies spoke on their proposed use of the additional funding allocated through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act); Ellen Timmerman-Borer representing Hammer Residences; Wendy Geving representing Interfaith Outreach; and Kevin Lytle representing PRISM. Chair Soderberg closed the public hearing. Chair Soderberg asked if there is a deadline to spend the $27,725 in unallocated funds. Community Development Coordinator Lupini stated his belief that the funds would be returned to HUD in September 2022 if not spent. Chair Soderberg asked if there may be a third round of allocated money coming from the CARES Act. Community Development Coordinator Lupini answered he is unaware of additional funding specifically through the CARES Act. Commissioner Kulaszewicz thanked the presenters for including statistics regarding the assistance provided to Plymouth residents. Commissioner Whitfield asked what the unallocated funds will be used for. Community Development Coordinator Lupini stated the unallocated funds will likely supplement existing programs that have received funding. Approved Minutes Plymouth Housing and Redevelopment Authority February 25, 2021 Page 3 Commissioner Kulaszewicz asked if there was a percent or guideline of the allocation that could be held in reserve. Community Development Coordinator Lupini said that there is no set maximum or minimum of funds that can be held in reserve, but that unallocated funds must be distributed prior to September 2022 or the funds will be returned to HUD. Commissioner Williams asked who would be eligible to use the unallocated funds. Community Development Coordinator Lupini answered any agency would be eligible assuming their proposed activities are compliant with CDBG regulations, but it is likely that funds would go to agencies that previously received an allocation. MOTION by Commissioner Larson, seconded by Commissioner Whitfield, to adopt HRA Resolution 2020-07 providing a recommendation to the City Council for amendment of its 2019 CDBG Annual Action Plan. Roll Call Vote. 7 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, Kulaszewicz, Williams, and Peterson). MOTION passed unanimously. 5B. Community Development Block Grant – 2021 Annual Action Community Development Coordinator Lupini gave an overview of the staff report. Chair Soderberg opened the public hearing. Eight organizations were present to speak: Christa Troup representing TreeHouse; Erik Hauge, representing HOME Line; Kevin Lytle representing PRISM; Ellen Timmerman- Borer representing Hammer Residences, Inc.; Brenda Lano representing Homes Within Reach; Sandi Kleist representing Lutheran Social Services of MN; Jon Burkhow representing Senior Community Services; and Wendy Geving representing Interfaith Outreach. Each representative gave an overview of the services their agency provides through past CDBG funding and thanked the HRA for their continued support. Commissioner Peterson asked Sandi Kleist, representative of Lutheran Social Services of MN, if they operate out of the 24th and Park location in Minneapolis. Ms. Kleist replied that due to the pandemic, meetings with clients went virtual due to the state guidelines, with meetings taking place either by phone or Zoom. Commissioner Williams asked Erik Hauge, representative of HOME Line, if they have an anticipated time frame when additional funding would be needed. Approved Minutes Plymouth Housing and Redevelopment Authority February 25, 2021 Page 4 Mr. Hauge responded the eviction moratorium in Minnesota will expire March 15 unless otherwise extended. HOME Line informs their clients not to plan on the moratorium being extended, as it is unknown what the Walz administration’s plans are. Chair Soderberg closed the public hearing. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Huddleston, to adopt HRA Resolution 2021-08 providing a recommendation to the City Council for adoption it its 2021 CDBG program funding. Roll Call Vote. 7 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, Kulaszewicz, Williams, and Peterson). MOTION passed unanimously. 6. NEW BUSINESS 6A. Valor Place – Consider construction bids Community Development Coordinator Lupini gave an overview of the staff report and stated that only two bids were received, with Charles Cudd Co. submitting the low bid of $555,000. Commissioner Kulaszewicz asked if Charles Cudd Co. had other sources of funding, i.e. Home Depot. Community Development Coordinator Lupini replied that staff had initiated the Home Depot Foundation funding application, not Charles Cudd. Staff expects to hear in late April or early May if the request has been approved. Commissioner Huddleston asked about the difference between the bid amounts. Community Development Coordinator Lupini stated that while staff was not privy to the drafting of the bids, Charles Cudd Co. as the apparent low bidder would still need to be vetted in accordance with the HRA’s responsible bidder policy. Commissioner Huddleston asked the square footage of the dwelling. Community Development Coordinator Lupini answered each unit is 1,800 square feet for a total of 3,600 square feet for the entire building. Commissioner Huddleston confirmed the cost per square foot was reasonable. MOTION by Commissioner Huddleston, seconded by Commissioner Whitfield, to adopt HRA Resolution 2021-09 approving the apparent low bid by Charles Cudd Co., contingent on meeting the responsible bidder policy. Roll Call Vote. 7 Ayes. Approved Minutes Plymouth Housing and Redevelopment Authority February 25, 2021 Page 5 (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, Kulaszewicz, Williams, and Peterson). MOTION passed unanimously. 6B. Election of Officers. Chair, Vice-chair, Secretary MOTION by Commissioner Kulaszewicz, seconded by Commissioner Whitfield, to nominate Chair Soderberg for HRA Chairman. Roll Call Vote. 7 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. MOTION by Commissioner Kulaszewicz, seconded by Chair Soderberg, to nominate Commissioner Larson for HRA Vice-chair. Roll Call Vote. 7 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, Kulaszewicz, Williams, and Peterson). MOTION passed unanimously. MOTION by Commissioner Kulaszewicz, seconded by Chair Soderberg, to nominate Commissioner Whitfield for HRA Secretary. Roll Call Vote. 7 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, Kulaszewicz, Williams, and Peterson). MOTION passed unanimously. 7. UPDATES Cranberry Ridge Elements Four Seasons Mall Vicksburg Crossing Plymouth Towne Square 8. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 8:37 p.m.