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HomeMy WebLinkAboutCity Council Minutes 02-23-2021Adopted Minutes Regular City Council Meeting February 23, 2021 Mayor Wosje called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on February 23, 2021. COUNCIL PRESENT: Mayor Wosje, Councilmembers Willis, Carroll, McGregor, Roehl, Davis, and Prom. Councilmembers Willis and McGregor participated remotely per State Statute 13D.021). COUNCIL ABSENT: None. STAFF PRESENT: City Manager Callister,Administrative Services Director Hokkanen, Community Development Director Juetten, Public Safety Director Fadden, Economic Development Manager Parr, Public Works Director Thompson, Parks and Recreation Director Evans, Community Development Coordinator Lupini, Fire Chief Coppa, City Engineer LaBounty,Assistant City Engineer Payne, City Attorney Mattick, and City Clerk Engdahl. Plymouth Forum There was no one present to address the Council. Presentations and Public Information Announcements 4.1) Updates on Legislative Priorities from State Legislators Senators Ann Rest and Ann Johnson Stewart, and Representatives Cedrick Frazier and Patty Acomb provided updates on legislative priorities. 4.2) Oath of Office to Public Safety Director Erik Fadden City Clerk Engdahl administered the oath of office to Public Safety Director Fadden. 4.3) Recognize Communications Manager LaFave Recognition was given to Communications Manager LaFave as she retires after 34 years with the City. Mayor Wosje read a proclamation declaring February 25 as "Helen LaFave Day." 4.4) Update from Xcel Energy Scott Johnson,Christopher Rogers, Luther Miller, and Brian Monson from Xcel Energy provided an update on Plymouth Area electrical upgrades. Adopted Minutes Page 1 of 6 Regular Meeting of February 23, 2021 In response to questions from the Council, Mr.Johnson, Mr. Rogers, Mr. Miller, and Mr. Monson provided the following information: Many of the current issues with the electrical system in Texas do not apply in Minnesota. Details regarding how these upgrades will reduce blackouts. How Hollydale will help with distribution in other parts of Plymouth. Plans for accommodating the increase in electric cars. Approval of Agenda Motion was made by Councilmember Prom, and seconded by Councilmember Carroll,to approve the agenda.With all members voting in favor,the motion carried. Consent Agenda Motion was made by Councilmember Carroll, and seconded by Councilmember Prom,to adopt the Consent Agenda that included the following items: 6.1) Council Minutes from Special and Regular Meetings of February 9, 2021. 6.2) Resolution Approving Disbursements ending February 12,2021(Res2021-058). 6.3) Resolution Ordering Preliminary Engineering Report for the 2021 Street Rehabilitation Project ST219002 - Res2021-059), Resolution Receiving Preliminary Engineering Report,Ordering Preparation of Plans and Specifications,and Calling for a Public Hearing for the 2021 Street Rehabilitation Project 51219002- Res2021-060), Resolution Calling for Hearing on Proposed Assessment for the 2021 Street Reconstruction Project(ST219002-Res2021-061), Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2021 Street Rehabilitation Project(ST219002-Res2021-062), and Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment for the 2021 Street Rehabilitation Project(ST219002-Res2021-063). 6.4) Resolution Accepting a Grant from the Metropolitan Council in the Amount of$500,000 for the Element Project and Approving and Authorizing the Execution of Grant Documents Related Thereto Res2021-064). 6.5) Resolution Awarding Contract for the 2021 Sanitary Sewer Lining Project(SS219001- Res2021- 065) and Resolution Authorizing Participation in the MCES 2020 Municipal 1/1Grant Program (Res2021- 066). 6.6) Ordinance Amending Chapter 21 of the Plymouth City Code Regarding Traffic Sight Visibility as Relates to Fencing and Plantings(2020094-Ord2021-04)and Resolution Approving Summary Publication of Ordinance (Res2021-067). 6.7) Resolution Approving Purchase Wheel Loader with Plow(Res2021-068). Adopted Minutes Page 2 of 6 Regular Meeting of February 23, 2021 6.8) Resolution Approving Payment No. 6 and Final for the Brockton Lane Reconstruction Project ST190005 - Res2021-069) and Resolution Ordering Speed Limit Adjustment for a Portion of Northbound Brockton Lane (Res2021-070). 6.9) Resolution Approving Amended and Restated Vehicle Turnaround Easements in Greenway North 3rd Addition on Urbandale Court and Walnut Grove Lane(2020046- Res2021-071). With all members voting in favor, the motion carried. Public Hearings 7.1) Public Improvement and Assessment Hearing and Award of Contract for 2021 Street Reconstruction Project(ST219001) Assistant City Engineer Payne presented this item. In response to questions from the Council,Assistant City Engineer Payne and Public Works Director Thompson provided the following information: Further detail regarding alligator cracking and its implications. The protections in place to prevent a situation occurring similar to the Vicksburg Lane project. How changes in contracting methods have been implemented in this project and feedback regarding how those impacted the bid process. Further clarity into the term "impactful." Contact information is sent to residents impacted by the project, and they are encouraged to reach out with any questions or issues. Mayor Wosje opened the public hearing. James Anson inquired if communication will be in place to notify contract workers where underground sprinklers are located and how his mailbox will be replaced without damage. Paul Ljung asked how storm sewer runoff will be addressed during and after this project. Garth Warren expressed concern with how seniors with fixed incomes will afford this and asked what deferrals are available to seniors. Brendan Anderson noted his questions were asked above. Bill Schaetzel inquired why curb and gutter is preferred over the current structure, and also asked where water supply for individual homes and for fire protection will come from when work is done on the water main. Jean Welch expressed concern with additional economic strain during the pandemic and asked if there will be interest on senior deferrals. She also expressed concern about who will be managing the construction and who would be responsible for paying for any mistakes in the work. She asked if bids were accepted from Wisconsin contractors. Adopted Minutes Page 3 of 6 Regular Meeting of February 23, 2021 Maria Hernandez asked how access will be made for those who live on a cul-de-sac.She expressed concern for the wear and tear of residents'vehicles during the construction. Tony Johnson asked if there is any way to reduce the assessments. Nathan Sheehan inquired what the maintenance costs would be if the project was delayed for a year or two. Julie Frame requested Council consider any other avenues available to address the street issues. Assistant City Engineer Payne read into record communication from Tammy Schlueter at 1540 Weston Lane,detailing concern with the cost to senior residents and requested removing Weston Lane from the project. Mayor Wosje closed the public hearing. In response to the questions raised by the residents, Mayor Wosje, Assistant City Engineer Payne, and Public Works Director Thompson provided the following information: The process for public notification and public hearing regarding this project has followed the usual timeline used by the City. Details regarding the City's best practice when irrigations systems are located in the right-of- way. The process for removal of mailboxes temporarily. How storm water runoff will be mitigated and reduced with this project. Information regarding payment deferrals can be found on the project webpage or residents can contact Assistant City Engineer Payne directly. The assessment deferral does include interest at the same rate as assessed with the project, 2.51%for 15-year term. The benefits of curb and gutter and why it is recommended. City staff manages construction for this project and meets weekly with contractors to discuss schedules. Details regarding how cost overruns are handled. Assessment costs to residents are determined in advance of the project so any increase in project cost does not affect the resident assessments. Bids are submitted from responsible bidders who are from out-of-state. Further detail regarding access impacts to residences and how the City notifies residents regarding changes to access. Full emergency access is maintained during the project. City requires contractors to maintain the condition of the streets during the project but if residents damage their vehicles as a result of negligence on the part of the contractor,they can file a claim with the contractor's insurance.Staff would be available to help with this process should it occur. Further detail regarding the payment plan for the assessment. Maintenance costs if this project would be delayed a year. Adopted Minutes Page 4 of 6 Regular Meeting of February 23, 2021 These projects are time-intensive for staff and conducting multiple projects such as this in one season would require reassessing staffing and perhaps soliciting additional resources from consultants. Details regarding temporary water main installation that keeps residents in-service during the project construction. Council discussed rather than delaying the project for a year, the Council delay the assessments for one year. City Manager Callister stated policy-wise this is allowed,and he detailed the timeline of this scenario. Motion was made by Councilmember Prom, and seconded by Councilmember Davis,to adopt a Resolution Ordering Improvement for the 2021 Street Reconstruction Project (ST219001- Res2021- 072).With all members voting in favor,the motion carried. Motion was made by Councilmember Prom, and seconded by Councilmember Davis, to adopt a Resolution Adopting Assessment for 2021 Street Reconstruction Project(ST219001- Res2021-073)and Resolution Awarding Contract for 2021 Street Reconstruction Project(ST219001-Res2021-074). Motion was made by Councilmember Roehl, and seconded by Councilmember McGregor,to amend the assessment resolution (Res2021-073)to state that assessments will be deferred to 2023 without interest accrual. With Roehl, Willis,Carroll, McGregor, and Wosje voting yes, and Davis and Prom voting no,the motion carried. The Council voted on the amended main motion and with all members voting in favor,the motion carried. General Business 8.1) Appointments to Housing and Redevelopment Authority Mayor Wojse noted that Council conducted interviews at the study session this evening for the Ward 4 and one At Large position on the HRA. Motion was made by Councilmember Roehl, and seconded by Councilmember Prom,to adopt a Resolution Appointing James Williams to the Ward 4 position and Wayne Peterson to the At Large Position (Res2021-075). With all members voting in favor,the motion carried. Reports and Staff Recommendations There were no reports and staff recommendations. The Council took a five-minute recess. Closed Session Adopted Minutes Page 5 of 6 Regular Meeting of February 23, 2021 Motion was made by Councilmember Carroll,and seconded by Councilmember Roehl,to go into closed session as permitted by the attorney-client privilege (Minn. Stat. 13D.05, Subd. 3(b)) to discuss Hollydale Lane, LLC, Lakeview Development Company, LLC, and Hollydale GC Development, Inc.vs. City of Plymouth. With all members voting in favor,the motion carried. Adjournment Mayor Wosje adjourned the meeting at 10:40 p.m. / G J O/ andra R. Engdahl, City Clerk Adopted Minutes Page 6 of 6 Regular Meeting of February 23, 2021