HomeMy WebLinkAbout2020 Bylaws-Current
Revised: November 21, 1996
December 17, 2020
BYLAWS
of the
HOUSING AND REDEVELOPMENT AUTHORITY
in and for the City of Plymouth, Minnesota
PREAMBLE
The Housing and Redevelopment Authority in and for the City of Plymouth was created as a
public body, corporate and politic by an act of the Legislature of the State of Minnesota entitled
“Municipal Housing and Redevelopment Act”, Minnesota Statutes 469.01 et seq approved and in
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force April 23, 1947. On the 15 day of December, 1975, the Plymouth City Council adopted a
resolution declaring the need for a housing and redevelopment authority in accordance with the
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Act, and on the 5 day of January, 1976 appointed the first Commissioners of the Authority. The
Authority operates in accordance with the aforesaid Act with the powers and duties provided to it
under Minnesota Statutes.
ARTICLE I - THE AUTHORITY
Section 1. Name of Authority. The name of the Authority shall be the “Housing and
Redevelopment Authority in and for the City of Plymouth, Minnesota”.
Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle
and shall bear the name of the Authority.
Section 3. Office of Authority. The office of the Authority shall be at City Hall in the
City of Plymouth, State of Minnesota, but the Authority may hold its meetings at such other place
or places as it may designate.
ARTICLE II - MEMBERSHIP, OFFICERS AND PERSONNEL
Section 1. Membership. The membership of the Authority shall be the Commissioners
appointed by the Plymouth City Council in accordance with the provisions of the Minnesota
Municipal Housing and Redevelopment Act. Total membership shall be seven with one member
being appointed from each Ward and three members being appointed At Large. Each member
shall be appointed for staggered five year terms.
Section 2. Officers. The officers of the Authority shall be a Chair, a Vice-Chair, and a
Secretary, and such other officers as shall from time to time be chosen and appointed by the
Commissioners.
Section 3. Chair. The Chair shall preside at all meetings of the Authority. At each
meeting the Chair shall submit such recommendations and information as he may consider proper
concerning the business, affairs and policies of the Authority.
Section 4. Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the
absence or incapacity of the Chair. Should the position of Chair become vacant, the Vice-Chair
shall perform such duties as are imposed on the Chair until such time as the Authority shall select
a new Chair.
Section 5. Secretary. The Secretary shall be responsible for certification of official
actions of the Authority and other duties assigned to the position by the Authority.
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December 17, 2020
Section 6. Executive Director. The Authority may appoint an Executive Director who
shall have general supervision over the administration of its business and affairs, subject to the
direction of the Authority. The Executive Director shall be responsible for:
a. Securing, supervising and directing any personnel required for work to be
accomplished by the Authority;
b. Providing for the taking of and preparing minutes of each meeting of the Authority;
c. Maintaining appropriate files as deemed necessary by the Commissioners,
including files of minutes, publication of meetings, and meeting agendas;
d. The general administration and financial management of the affairs of the
Authority pursuant to policies determined by the Commissioners;
e. The execution of contracts, deeds and other instruments made on behalf of the
Authority unless otherwise directed by the Authority or Federal or State agencies
furnishing funds to the Authority;
f. The safe custody of the seal of the Authority and the power to affix said seal to all
contracts and instruments authorized to be executed by the Authority;
g. Delegation or assignment of any of the foregoing responsibilities to personnel
under the Executive Director’s supervision; and
h. Any other lawful responsibilities assigned by the Chair or Commissioners.
The Executive Director shall be responsible for the care and custody of all funds of the Authority
and the deposit of such funds in the name of the Authority in such accounts or banks as the
Authority may select or in accordance with agreements governing the management of the
Authority’s funds authorized by the Authority. The Secretary shall sign and the Chair shall
counter-sign all orders and checks for the payment of funds, except as otherwise authorized by
resolution of the Authority or in accordance with agreements governing the management of the
Authority’s funds authorized by the Authority. The Executive Director shall be responsible for
keeping regular books of accounts showing receipts and expenditures.
Section 7. Additional Duties. The officers of the Authority shall perform such other
duties and functions as may from time to time be required by the Authority or the bylaws or rules
and regulations of the Authority.
Section 8. Election or Appointment. The Chair, Vice-Chair, and Secretary shall be
elected at the annual meeting of the Authority from among the Commissioners of the Authority,
and shall hold office for one year or until their successors are elected and qualified.
The Executive Director shall be appointed by the Authority. Any person appointed to fill the
office of Executive Director, or any vacancy therein, shall have such term as the Authority fixes,
but no Commissioner of the Authority shall be eligible for this office.
Section 9. Vacancies. Should the office of the Chair, Vice Chair or Secretary become
vacant, the Authority shall elect a successor from its membership at the next regular meeting, and
such election shall be for the unexpired term of said office. When the office of Executive Director
becomes vacant, the Authority shall appoint a successor as provided for in the previous section.
Section 10. Additional Personnel. The Authority may from time to time employ such
personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the
Municipal Housing and Redevelopment Act of Minnesota applicable thereto. The selection and
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Revised: November 21, 1996
December 17, 2020
compensation of such personnel (including the Executive Director) shall be determined by the
Authority subject to the laws of the State of Minnesota.
ARTICLE III - MEETINGS
Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the
regular meeting date in March of each year at the regular meeting place as designated by the
Authority.
Section 2. Regular Meetings. Monthly meetings shall be held without notice at the
regular meeting place of the Authority at the day and time determined by a vote of a majority of
the members of the authority.
Section 3. Special Meetings. Special Meetings of the Authority may be called by the
Chair, or two members of the Authority for the purpose of transacting any business designated in
the call. The call for a special meeting may be delivered at any time prior to the time of the
proposed meeting to each member of the Authority or may be mailed to the business or home
address of each member of the Authority at lease two (2) days prior to the date of such special
meeting. At such special meeting no business shall be considered other than as designated in the
call, but if all of the members of the Authority are present at a special meeting, any and all
business may be transacted at such special meeting.
Section 4. Quorum. The powers of the Authority shall be vested in the Commissioners
thereof in office from time to time. Four Commissioners shall constitute a quorum for the purpose
of conducting its business and exercising its powers and for all other purposes, but a smaller
number may adjourn from time to time until a quorum is obtained. When a quorum is in
attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners
present.
Section 5. Order of Business. At the regular meetings of the Authority the following
shall be the order of business, subject to revision by the Authority:
1. Call to Order.
2. Approval of the minutes of the previous meeting.
3. Public Hearings
4. Staff Reports.
5. Other Business.
6. Adjournment.
Section 6. Manner of Voting. The voting on resolutions coming before the Authority
shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. All
other votes may be by voice or a show of hands as determined by the Chair, unless a roll call is
requested by a member of the Authority.
ARTICLE IV – SUSPENSION, REPEAL AND AMENDMENTS
Section 7. Suspension and Amendments to By-Laws. The by-law may be temporarily
suspended by a unanimous vote of the members present. The by-laws of the Authority may be
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December 17, 2020
repealed or amended only with the approval of a majority of the whole Authoirty after notice has
been given at a preceding meeting of the Authority.
Amendments to Bylaws. The bylaws of the Authority shall be amended only with the
approval of at least four of the members of the Authority at a regular or a special meeting.
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