Loading...
HomeMy WebLinkAbout2020 Bylaws-Current Revised: November 21, 1996 December 17, 2020 BYLAWS of the HOUSING AND REDEVELOPMENT AUTHORITY in and for the City of Plymouth, Minnesota PREAMBLE The Housing and Redevelopment Authority in and for the City of Plymouth was created as a public body, corporate and politic by an act of the Legislature of the State of Minnesota entitled “Municipal Housing and Redevelopment Act”, Minnesota Statutes 469.01 et seq approved and in th force April 23, 1947. On the 15 day of December, 1975, the Plymouth City Council adopted a resolution declaring the need for a housing and redevelopment authority in accordance with the th Act, and on the 5 day of January, 1976 appointed the first Commissioners of the Authority. The Authority operates in accordance with the aforesaid Act with the powers and duties provided to it under Minnesota Statutes. ARTICLE I - THE AUTHORITY Section 1. Name of Authority. The name of the Authority shall be the “Housing and Redevelopment Authority in and for the City of Plymouth, Minnesota”. Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority. Section 3. Office of Authority. The office of the Authority shall be at City Hall in the City of Plymouth, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate. ARTICLE II - MEMBERSHIP, OFFICERS AND PERSONNEL Section 1. Membership. The membership of the Authority shall be the Commissioners appointed by the Plymouth City Council in accordance with the provisions of the Minnesota Municipal Housing and Redevelopment Act. Total membership shall be seven with one member being appointed from each Ward and three members being appointed At Large. Each member shall be appointed for staggered five year terms. Section 2. Officers. The officers of the Authority shall be a Chair, a Vice-Chair, and a Secretary, and such other officers as shall from time to time be chosen and appointed by the Commissioners. Section 3. Chair. The Chair shall preside at all meetings of the Authority. At each meeting the Chair shall submit such recommendations and information as he may consider proper concerning the business, affairs and policies of the Authority. Section 4. Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of the Chair. Should the position of Chair become vacant, the Vice-Chair shall perform such duties as are imposed on the Chair until such time as the Authority shall select a new Chair. Section 5. Secretary. The Secretary shall be responsible for certification of official actions of the Authority and other duties assigned to the position by the Authority. Revised: November 21, 1996 December 17, 2020 Section 6. Executive Director. The Authority may appoint an Executive Director who shall have general supervision over the administration of its business and affairs, subject to the direction of the Authority. The Executive Director shall be responsible for: a. Securing, supervising and directing any personnel required for work to be accomplished by the Authority; b. Providing for the taking of and preparing minutes of each meeting of the Authority; c. Maintaining appropriate files as deemed necessary by the Commissioners, including files of minutes, publication of meetings, and meeting agendas; d. The general administration and financial management of the affairs of the Authority pursuant to policies determined by the Commissioners; e. The execution of contracts, deeds and other instruments made on behalf of the Authority unless otherwise directed by the Authority or Federal or State agencies furnishing funds to the Authority; f. The safe custody of the seal of the Authority and the power to affix said seal to all contracts and instruments authorized to be executed by the Authority; g. Delegation or assignment of any of the foregoing responsibilities to personnel under the Executive Director’s supervision; and h. Any other lawful responsibilities assigned by the Chair or Commissioners. The Executive Director shall be responsible for the care and custody of all funds of the Authority and the deposit of such funds in the name of the Authority in such accounts or banks as the Authority may select or in accordance with agreements governing the management of the Authority’s funds authorized by the Authority. The Secretary shall sign and the Chair shall counter-sign all orders and checks for the payment of funds, except as otherwise authorized by resolution of the Authority or in accordance with agreements governing the management of the Authority’s funds authorized by the Authority. The Executive Director shall be responsible for keeping regular books of accounts showing receipts and expenditures. Section 7. Additional Duties. The officers of the Authority shall perform such other duties and functions as may from time to time be required by the Authority or the bylaws or rules and regulations of the Authority. Section 8. Election or Appointment. The Chair, Vice-Chair, and Secretary shall be elected at the annual meeting of the Authority from among the Commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified. The Executive Director shall be appointed by the Authority. Any person appointed to fill the office of Executive Director, or any vacancy therein, shall have such term as the Authority fixes, but no Commissioner of the Authority shall be eligible for this office. Section 9. Vacancies. Should the office of the Chair, Vice Chair or Secretary become vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor as provided for in the previous section. Section 10. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment Act of Minnesota applicable thereto. The selection and 2 Revised: November 21, 1996 December 17, 2020 compensation of such personnel (including the Executive Director) shall be determined by the Authority subject to the laws of the State of Minnesota. ARTICLE III - MEETINGS Section 1. Annual Meeting. The annual meeting of the Authority shall be held on the regular meeting date in March of each year at the regular meeting place as designated by the Authority. Section 2. Regular Meetings. Monthly meetings shall be held without notice at the regular meeting place of the Authority at the day and time determined by a vote of a majority of the members of the authority. Section 3. Special Meetings. Special Meetings of the Authority may be called by the Chair, or two members of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proposed meeting to each member of the Authority or may be mailed to the business or home address of each member of the Authority at lease two (2) days prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if all of the members of the Authority are present at a special meeting, any and all business may be transacted at such special meeting. Section 4. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Four Commissioners shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Authority upon a vote of a majority of the Commissioners present. Section 5. Order of Business. At the regular meetings of the Authority the following shall be the order of business, subject to revision by the Authority: 1. Call to Order. 2. Approval of the minutes of the previous meeting. 3. Public Hearings 4. Staff Reports. 5. Other Business. 6. Adjournment. Section 6. Manner of Voting. The voting on resolutions coming before the Authority shall be by roll call, and the yeas and nays shall be entered upon the minutes of such meeting. All other votes may be by voice or a show of hands as determined by the Chair, unless a roll call is requested by a member of the Authority. ARTICLE IV – SUSPENSION, REPEAL AND AMENDMENTS Section 7. Suspension and Amendments to By-Laws. The by-law may be temporarily suspended by a unanimous vote of the members present. The by-laws of the Authority may be 3 Revised: November 21, 1996 December 17, 2020 repealed or amended only with the approval of a majority of the whole Authoirty after notice has been given at a preceding meeting of the Authority. Amendments to Bylaws. The bylaws of the Authority shall be amended only with the approval of at least four of the members of the Authority at a regular or a special meeting. 4