The URL can be used to link to this page

Home My WebLink AboutCouncil Information Memorandum 06-17-2011CITY OF PLYMOUTH rp) COUNCIL INFO MEMO June 17, 2011 UPCOMING MEETINGS AND EVENTS PACT Special Meeting Agenda 06-20-11............................................................................... Page 1 HRAMeeting Agenda 06-23-11............................................................................................. Page 2 June, July, August 2011 Official City Meeting Calendars..................................................... Page 3 Tentative List of Agenda Items for Future City Council Meetings ....................................... Page 6 MEETING MINUTES Planning Commission Meeting Minutes 06-01-11................................................................ Page 8 STAFF REPORTS Plymouth Fire -Rescue 2011 Four Month Report ................................................................. Page 16 CORRESPONDENCE Draft Municipal Separate Storm Sewer System Permit ....................................................... Page 24 Home Occupation License Mr. David Felt..................................................................... . Page 27 PLYMOUTH ADVISORY COMMITTEE ON TRANSIT AGENDA Special Meeting Monday, June 20, 2011, 7:00 p.m. Medicine Lace Room, City Hall 1. Approve agenda 2. Discuss contingency plans for Plymouth Metrolink in the event of a State shutdown that would affect transit 3. Adjourn Plymouth Advisory Committee on Transit, 05-25-11 Agenda Page 111 Page 1 MEETING AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, JUNE 23, 2011 - 7:00 p.m. WHERE: Parkers Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from April 28, 2011. B. Plymouth Towne Square. Accept Monthly Housing Reports (April and May, 2011 ) C. Vicksburg Crossing. Accept Monthly Housing Reports (April and May, 2011) 3, NEW BUSINESS A. Quest Development. Request for financial assistance. B. Plymouth Towne Square. Discuss purchase of new picnic tables. C. Vicksburg Crossing. Marketing Reports. (April and May, 2011) 4. ADJOURNMENT Page 2 rup l City Adding Quality to Life June 2011 Modified on 06117111 CHANGES ARE NOTED IN RED Page 3 1 2 3 4 7:00 PM PLANNING COMMISSION MEETING Council Chambers 5 6 7 8 9 10 11 7:00 PM 7:00 PM ENVIRONMENTAL PARK R REC QUALITY ADVISORY COMMITTEE COMMISSION (EQC) MEETING (PRAC) MEETING Council Chambers Plymouth Creek Center 12 13 14 15 7:00 PM 16 17 18 5:30 PM SPECIAL COUNCIL PLANNING MEETING` COMMISSION Medicine Lake Room MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 19 20 21 22 23 24 25 7:00 PM 8:00 AM PML HRA MEETING MUSIC IN SPECIAL PACT Parkers Lake Room PLYMOUTH MEETING 5K RUN Medicine Lake Room Hilde Performance Metrolink Contigency Center Plans 26 27 28 6:00 PM 29 30 SPECIAL COUNCIL 5:00 PM MEETING MUSIC IN Discuss Vacant Prop- PLYMOUTH erty in City Center Hilde Performance Medicine Lake Room Center 7:00 PM REGULAR COUNCIL • Review Budge , Council Expectations MEETING and Up ate with City Manager Council Chambers Modified on 06117111 CHANGES ARE NOTED IN RED Page 3 r0 City of P) Plymouth Adding Quality to Life July 2011 Modified on 06117111 Page 4 1 2 3 4 5 6 7:00 PM 7 8 9 PLANNING COMMISSION INDEPENDENCE INDEPENDENCE DAY MEETING DAY OBSERVED Council Chambers CITY OFFICES CLOSED 10 11 12 7:00 PM 13 7:00 PM 14 15 16 REGULAR ENVIRONMENTAL COUNCIL MEETING QUALITY Council Chambers COMMITTEE (EQC) MEETING Council Chambers 17 18 19 20 700 PM 21 22 23 PLANNING COMMISSION MEETING Council Chambers 2 4 2 5 26 5:00 PM 2 7 7:00 PM 2 8 7:00 PM 29 30 SPECIAL COUNCIL PLYMOUTH HRA MEETING MEETING ADVISORY Parkers Lake Room Budget Study Session COMMITTEE ON Medicine Lake Room TRANSIT (PACT) MEETING 7.00 PM Medicine Lake Room REGULAR COUNCIL MEETING 31 Council Chambers Modified on 06117111 Page 4 ID,Plymouth Adding Quality to Life August 2011 Modified on 06/17/11 CHANGES ARE NOTED IN RED Page 5 2:30-5:00 PM 1 2 3 4 5 6 NIGHT TO UNITE 7:00 PM 7:00 PM KICKOFF PLANNING HUMAN RIGHTS P4ymouthCreek Center COMMISSION COMMITTEE 6:00 PM MEETING MEETING SPECIAL COUNCIL Council Chambers Medicine Lake Room MEETING 2012-2016 CIP Medicine take Room 6:30-9:30 PM NIGHT TO UNITE 7 8 9 6:00 PM 10 7:00 PM 11 12 13 SPECIAL COUNCIL ENVIRONMENTAL MEETING" QUALITY Medicine Lake Room COMMITTEE 7:00 PM {EQC} MEETING REGULAR COUNCIL Council Chambers MEETING Council Chambers 14 15 16 17 18 19 20 6:00 PM 7:00 PM SPECIAL COUNCIL PLANNING MEETING COMMISSION Budget Study Session MEETING Medicine Lake Room Council Chambers 21 22 23 24 25 26 27 7,00 PM 7:ao PM REGULAR COUNCIL HRA MEETING MEETING Parkers Lake Room Council Chambers 28 29 30 31 ` Joint meeting with PAC to discuss operations Modified on 06/17/11 CHANGES ARE NOTED IN RED Page 5 Tentative Schedule for City Council Agenda Items June 28, Special, 6:00 p.m., Medicine Lake Room • Discuss vacant property in City Center June 28, Regular, 7:00 p.m., Council Chambers • Approve Payment No. 2 and Final for Wild Wings Flood Protection Improvement Project (7135) (tabled from June 14) • Receive and accept the 2010 Comprehensive Annual Financial Report • Receive Administrative Service Department's Annual Report • Accept donation from CenterPoint Energy for purchase of equipment for the Fire Department • Receive Certificate of Achievement for Financial Reporting • Approve a PUD amendment for a child care center within the Interfaith Outreach and Community Partners PUD located at 1605 County Road 101. Wqv ata Independent School District #284. (201103 1) • Approve a preliminary and final plat and variances for "Dog Park," a two -lot subdivision for the purpose of acquiring additional land for the Northwest Greenway and Plymouth Dog Park for property located at 5835 Dunkirk Lane. City of Plymouth. (2011032) • Consider a zoning ordinance text amendment to amend the requirements for scoreboards in the public/institutional zoning district. (2011034) • Recognize Park and Recreation Director Eric Blank • Consider social host ordinance July 12, Regular, 7:00 p.m., Council Chambers • Approve bid for the Council Chambers renovation project July 26, Special, 5:00 p.m., Medicine Lake Room • Discuss 2012/2013 Budget July 26, Regular, 7:00 p.m., Council Chambers • Announce "Night to Unite" on August 2 • Project hearing for Edge and Mill Overlay Project (1 I012) August 2, Special, 6:00 p.m., Medicine Lake Room • Discuss 2012-2016 Capital Improvement Program August 9, Special, 6:00 p.m., Medicine Lake Room • Joint meeting with Plymouth Advisory Committee on Transit to discuss operations August 9, Regular, 7:00 p.m., Council Chambers August 16, Special, 6:00 p.m., Medicine Lake Room • Discuss 2012/2013 Budget August 23, Regular, 7:00 p.m., Council Chambers September 6, Special, 6:00 p.m., Medicine Lake Room Note: Special Meeting topics have been set by Council; all other topics are tentative Page 6 Discuss 2012/2013 Budget (if heeded) September 13, Regular, 7:00 p.m., Council Chambers • Approve 2012/2013 proposed budgets, preliminary tax levies and budget hearing date September 27, Regular, 7:00 p.m., Medicine Lake Room October 11, Regular, 7:00 p.m., Medicine Lake Room October 25, Regular, 7:00 p.m., Medicine Lake Room November 8, Regular, 7:00 p.m., Council Chambers November 22, Regular, 7:00 p.m., Council Chambers December 13, Regular, 7:00 p.m., Council Chambers • Adopt the 2012 Budgets and Tax Levies and 2012-2016 Capital Improvement Program Page 7 Approved Minutes City of Plymouth Planning Commission Meeting June 1, 2011 MEMBERS PRESENT: Vice Chair Marc Anderson, Commissioners Dick Kobussen, Nathan Robinson, Gordon Petrash, Scott Nelson, and Bryan Oakley MEMBERS ABSENT: Chair James Davis STAFF PRESENT; Planning Manager Barbara Thomson, Senior Planner Shawn Drill, Senior Planner Marie Darling, City Engineer Bob Moberg and Office Support Representative Janice Bergstrom 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Conunissioner Nelson, seconded by Commissioner Petrash, to approve the June 1, 2011 Planning Commission Agenda. Vote. 6 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE MAY 18, 2011 PLANNING COMMISSION MEETING MINUTES MOTION by Commissioner Petrash, seconded by Commissioner Oakley, to approve the May 18, 2011 Planning Commission Meeting Minutes, Vote. 6 Ayes. MOTION approved. 6. PUBLIC HEARINGS A. GONYEA COMPANY (2011019) Vice Chair Anderson introduced the request by Gonyea Company for rezoning, preliminary plat and variance for Spring Meadows 2nd Addition for 68 single family lots on property located at 5550 Dunkirk Lane. Senior Planner Drill gave an overview of the staff report. Commissioner Nelson asked why the City requires a five-foot fence for swimming pools if four feet is the maximum height allowed. Page 8 Approved Planning Commission Minutes June 1, 2011 Page 2 Senior Planner Drill stated that swimming pools are generally in rear yards where fences can be up to six feet high. He said this variance is required because the swirmning pool and related fence would be located along the front portion of the amenity lot. Commissioner Nelson asked about the location of the trail easement that is being requested by the city. Senior Planner Drill showed the proposed trail location, and its relationship to the possible community playfield located to the northeast of the site. Commissioner Nelson asked if there is an access to that area from the first addition of Spring Meadows. Senior Planner Drill said there is a street stub with sidewalk in the first addition of Spring Meadows, that provides access to the Begin property to the north—which is a possible site for a future community playfield. Commissioner Kobussen asked about the drainage plan. He asked about the emergency overflow between Lots 6 and 7, Block 3. City Engineer Moberg said this project is in both the Shingle Creek and Elm Creek Watersheds. He reviewed the drainage plan, noting how all the areas of the site would drain. City Engineer Moberg reviewed the emergency overflow route between Lots 6 and 7, Block 3, and said there is a backyard drainage system proposed to be tied into the storm water system in the streets. He said if that ceased to function, it would run overland and the city needs to confirm that the emergency overflow elevation for that backyard area is low enough to protect homes on Lots 6 and 7. Commissioner Kobussen asked about the small wetland south of the plat. City Engineer Moberg said a portion of that existing wetland would be impacted by the roadway improvements. He said the impact is pretty minor and may qualify as a de minims impact. Commissioner Oakley asked about the trees that might be lost by additional grading from installing the trail requested by the city. Senior Planner Drill said the developer's engineer provided some preliminary information regarding impact to trees for this trail, but to know for sure, they'd need to provide plans for city review. Commissioner Oakley said the developer"s e-mail indicates a minimum of 1% tree loss and that may be significantly higher depending on grading. He asked about a conservation easement or any method for tree preservation following the initial development. Page 9 Approved Planning Commission Minutes June 1, 21011 Page 3 Senior Planner Drill said this subdivision would not be a planned unit development like Taylor Creek, where there were conservation easements. He said a conservation casement is not required and has not yet been proposed for this development. He added that the homeowners would be paying a premium to live on the wooded lots. Commissioner Oakley commented that a large number of trees to be preserved are in front and side yards. He said he questions whether those can be preserved. Senior Planner Drill said the northern portion of the site is heavily wooded and there are fewer lots, which would be custom -graded to save as many trees as possible. He said the proposed development has been laid out conservatively with respect to tree preservation. He clarified that the plan shows they may be able to save some of the trees in front and side yards, even though they have counted them as removed. Commissioner Oakley commented that the Parks Department requested a trail easement and the developer wrote a response why they don't want a trail in that location. Commissioner Oakley asked if they had any further discussion. Senior Planner Drill said Parks Director Blank and the developer have met and agreed to disagree regarding the trail easement. Commissioner Oakley asked if the properties south of the site oil Dunkirk Lane are single family homes. Senior Planner Drill said yes, and that D.R. Horton, a national builder, has control of those properties and may be submitting a development application in the near future. This would extend Dunkirk Lane up from Schmidt Lake Road. Commissioner Oakley asked if Dunkirk Lane would be improved to Co. Rd. 47 when Phase 3 is developed. Senior Planner Drill said the Dunkirk Lane segment to the north would likely be improved with private development. Commissioner Anderson said the west portion of 54"' Avenue appears to straddle the property line, and asked if the south portion of that segment is on someone else's property. Senior Planner Drill said yes, and added the developer would need to obtain a permanent street easement or acquire that land. He said that, in the interim, there would be a temporary, barricaded emergency -only access route on the north half of that right-of-way. Vice Chair Anderson asked if the grading would be done in phases. He said grading sometimes occurs beyond phasing for ponding purposes or dirt balancing. Senior Planner Drill deferred that question to the applicant for a response. Page 10 Approved Planning Commission Minutes ,lune 1, 2011 Page 4 Commissioner Kobussen said the variance is for a five-foot high wrought iron fence. He asked if a solid privacy fence could be put in if the homeowners association wanted a private swimming area. He asked how far the fence is from the sidewalk. Senior Planner Drill said any design of fence could be installed unless the design is specified. He said the fence would be roughly eight feet from the sidewalk. Vice Chair Anderson introduced the applicant, Dave Gonyea, Gonyea Company. Mr. Gonyea said the 40% tree removal includes all trees in front of the building pads. He said that, due to custom grading, builders will likely be able to preserve more trees than shown. Mr. Gonyea said the plan is to grade Phase 1 first. He said if there is excess dirt, it would be stock piled in the southwest corner of the site as shown on the grading plan. Mr. Gonyea said there would be no grading at this time in the northwest portion of the site, as the O'Donnell's continue to live in the home in that area for the time being. Mr. Gonyea said the homeowner's covenants address the fence design, which is required to be wrought iron. Mr. Gonyea said he understands the trail between Lots 8 and 9 would be installed only if the city buys the Begin property for playfields. He said Gonyca Company has already provided an easement for a trail along Vicksburg that would connect to the Northwest Greenway corridor. He said they would provide for a trail to be installed along the east side of Dunkirk Lane that would also connect to the Northwest Greenway. He added that there is presently a stub street and sidewalk within the first addition of Spring Meadows, directly to the east, providing direct access to the possible playf eld site (Begin property). Based on that, he said he doesn't see any reason to provide yet another trail connection through these woods. Mr. Gonyea said the abutting lots would be walk -out lots, and in order to meet the slopes, the grading area for the trail may need to be up to 50 feet wide. Mr. Gonyea said he has discussed this with this with Parks Director Blank and noted that he is not in favor of the easement. They walked the site and found that roughly 20 significant trees could be impacted by the trail. Commissioner Nelson asked what a trail easement would do to the value of the abutting properties, as these may be the most valuable lots in the development. Mr. Gonyea said they already have parties interested in these premium lots for the woods and privacy. He said a trail would eliminate any privacy between the homes with grading and tree impact. Mr. Gonyea said Parks Director Blank thinks only about 15 homes would use this trail, but Mr. Gonyea said with all the new housing in the area, they think the trail could be used by a lot more people, which would compromise the privacy, quietness, and value of this area. Commissioner Kobussen asked if there is another way to put a trail into the possible playfield area other than between those two lots. Mr. Gonyea said there would be a trail on Dunkirk Lane. He said the street stub in the first addition of Spring Meadows has no tree impact, and a separate trail connection could have been put in there, but now there are homeowners and buyers for most of those lots. Page 11 Approved Planning Commission Minutes June 1, 2011 Page 5 Commissioner Kobussen asked if the homeowners on lots abutting Dunkirk Lane would be responsible for a portion of the cost to improve Dunkirk Lane. Mr. Gonyea said they would put up the money to improve the Dunkirk Lane segment abutting the plat, so individual homeowners within their development would not be separately assessed. He said money would be held in escrow when the first portion of the subdivision begins, and again when the next portion begins. Commissioner Kobussen asked if the City has agreed to that. Planning Manager Thomson said staff has been working with the developer, and the homeowners will not be paying separately for the road improvements. Vice Chair Anderson opened the public hearing. Vice Chair Anderson introduced Carter Charlson, 5515 Dunkirk Lane. Mr. Charlson asked if there is an approximate time line of when Dunkirk Lane would be improved. He asked if the homeowners on the west side of Dunkirk Lane would be assessed for the improvement of Dunkirk Lane and sewer service. Vice Chair Anderson closed the public hearing. Planning Manager Senness said there is no timeline for the Dunkirk Lane upgrade, but said it likely it would be improved to the south first, as there is no potential developer to the north at this time. Vice Chair Anderson asked if the city would take money escrowed for Dunkirk Lane if the property to the south is purchased by a developer and would tie Dunkirk Lane to 51St Avenue. City Engineer Moberg said that is one of several options. He said it is not necessary that the upgrade of Dunkirk Lane from 51" Avenue to Co. Rd. 47 be done as a single project, but if development occurs to the south of this site it would make sense to try to tie these improvements into that. City Engineer Moberg discussed assessments and said it would be a clear benefit to properties on the west side to have sewer and water service. He said there is a possibility there could be assessments if a city project is initiated to improve Dunkirk Lane. Planning Manager Senness said if the property on the west side of Dunkirk remains LA -RT, there is potential to defer assessments. City Engineer Moberg concurred that is a possibility. Commissioner Petrash asked if assessments can be deferred until there is a developer in place. Page 12 Approved Planning Commission Minutes June 1, 2011 Page 6 City Engineer Moberg said deferments go off as soon as utility connections are made. If property owners choose not to hook up even though service is available, the deferred assessment is a possibility. Commissioner Oakley asked if the assessment policy for the city is based on front footage or per unit. City Engineer Moberg said the city assessment policy for residential streets allows flexibility to calculate on a unit or on a front footage basis. Vice Chair Anderson asked how the figure is calculated to provide an escrow for a portion of the Dunkirk Lane improvements. City Engineer Moberg said Mr. Gonyea talked about the option of escrowing funds for future improvements. That is an option and still a point of discussion. City Engineer Moberg said at final plat stage, the development contract will specify terms and conditions that will be legally binding. City Engineer Moberg said staff will identify a cost per running foot for improvements and then detennine that a fair share is escrowed by the developer. Commissioner Nelson commented that the trail easement would be in place whether or not the community playfield occurs to the northeast. Vice Chair Anderson said the lots in the north portion of the plat would be large lots with custom grading to maximize the opportunity for tree preservation. He said he is satisfied with the 59.5% tree preservation, which could actually increase depending on field conditions during home construction. Vice Chair Anderson said he has lived in neighborhoods in Plymouth with trails and he supports the requirement for the trail easement. Vice Chair Anderson recommended leaving the condition in for now, and if the developer wants to provide more information on tree loss and make their case to the City Council, they could take that approach. Commissioner Nelson said he concurred with the proposed plan, staff report, and rezoning, but said he does not agree with the trail easement requirement. He suggested that if the majority of the commissioners want the trail easement removed from the resolution, he'd propose that amendment. Commissioner Robinson said he favors removing the requirement for the trail easement (condition #13) from the resolution. He said the applicant makes a good case and there is no community playfield in place for the trailway to connect to. He said there will be other trails in place to provide good access for this area. Commissioner Robinson said there is a privacy concern between the two lots, and he does not favor a trail in this location. Commissioner Kobussen said he has seen other areas in Plymouth with trails between homes, and does not think it would hurt the area. He said the neighborhood would benefit by being able to get to the possible community playfield area without having to walk farther distances. Page 13 Approved Planning Commission Minutes June 1, 2011 Page 7 Commissioner Kobussen said the trail easement could always be vacated at a later date if not needed, and said he is in favor of keeping the trail easement requirement in the resolution. Commissioner Petrash said he favors removing the trail easement requirement from the resolution. Commissioner Oakley said he is in favor of keeping the trail easement in the resolution. He said it would be easy to vacate the easement in the future if it's not needed, but would be difficult to secure it after the fact from two private homeowners. Commissioner Oakley said if we are not talking about building a trail to nowhere, providing this trail easement would be the first step. Planning Manager Thomson said the minutes and staff report to the City Council would reflect the fact that the commission is divided on the trail easement issue. MOTION by Commissioner Nelson, seconded by Commissioner Robinson, to approve the request by Gonyea Company for rezoning, preliminary plat and variance for Spring Meadows 2nd Addition for 68 single family lots on property located at 5550 Dunkirk Lane. Roll Call Vote. 6 Ayes. MOTION approved unanimously. B. CITY OF PLYMOUTH (2011025) Vice Chair Anderson introduced the request by the City of Plymouth for conditional use permits to alter and add playfield lighting at Plymouth Creek Playfield (west of Fernbrook Lane), Plymouth Playfield (east of Plymouth Middle School), Parkers Lake Playfield (north of Parkers Lake), and Oakwood Playfield (east of Oakwood Elementary). Senior Planner Darling gave an overview of the staff report. Commissioner Oakley commented that all lights on all fields point away from houses. Planning Manager Thomson added that Community Development Director Juetten was refereeing a game at Zachary field where new lights are installed and the area past the end of the field is quite dark. Vice Chair Anderson opened and closed the public hearing. Commissioner Kobussen commented tlus provides improved lighting at the parks and reduced back lighting and said he is in favor. MOTION by Commissioner Oakley, seconded by Commissioner Kobussen, to approve the request by the City of Plymouth for conditional use permits to alter and add playfield lighting at Plymouth Creek Playfield (west of Fernbrook Lane), Plymouth Playfield (east of Plymouth Middle School), Parkers Lake Playfield (north of Parkers Lake), and Oakwood Playfield (east of Oakwood Elementary). Roll Call Vote. 6 Ayes. MOTION approved. C. HANS II ADEN HOMES (20110280) Page 14 Approved Planning Conunission Minutes June 1, 2011 Page 8 Vice Chair Anderson introduced the request by Hans Hagen Homes for a PUD amendment to add clothes sales not to exceed 10,000 square feet as a permitted use. Senior Planner Darling gave an overview of staff report. Vice Chair Anderson asked if this is being applied to the entire PUD or just the building the new shop will go in to. Senior Planner Darling said the PUD would be amended so clothing stores could go in any of the buildings with the exception of the daycare and Holiday sites as these uses are specifically identified in the PUD and owned separately. Vice Chair Anderson opened and closed the public hearing as there was no one present to speak on the item. Commissioner Kobussen said he sees no reason to not allow clothing, and said the building is vacant and this is a good alternative use for the property. Commissioner Nelson agreed with Commissioner Kobussen and said this is replacing a store that had clothing as a large amount of its retail business. MOTION by Commissioner Petrash, seconded by Commissioner Kobussen, to approve the request by Hans Hagen Homes for a PUD amendment to add clothes sales not to exceed 10,000 square feet as a permitted use. Roll Call Vote. 6 Ayes. 7. NEW BUSINESS 8. ADJOURNMENT MOTION by Vice Chair Anderson, with no objection adjourn the meeting at 8:22 p.m. Page 15 T�I MINNESOTA FIRE -RESCUE 2011 FOUR MONTH REPORT JANUARY -- APRIL Page 16 FIRE -RESCUE FOUR MONTH REPORT JANUARY -APRIL 2011 During the first four months of 2011, the Department answered 429 calls for service (11 % more calls than the first four months of 2010 and 17% more calls than the same time period in 2009). During the first four months of 2010, the highest call volume occurred between the hours of 6:00 p.m. and 9:00 p.m. The busiest day of the week was Wednesday. Sixty-two percent of calls for service were received between the hours of 6:00 a.m. and 6:00 p.m. Seventy-three percent of all calls were "Duty Crew" calls. Responses were divided between the fire stations as follows; TOTAL CALLS 440 429 420 400 380 364 360 340 320 Jan-Apri12009 Jan-Apd12010 Jan -April 2011. Over the past three years our call volume has been increasing. In the first four months of 2011, we responded to an average of over three calls per day. STATION COMPARISON 200 150 Jan-Apri12009 100 Wan -April 2010 50 GJan-April 2011 i 0 1 2 3 This chart illustrates how the three stations compare in numbers of calls. In the first four months of 2011, 10.7% of these calls were overlapping calls. These calls are received prior to clearing from one or more initial calls. Page 17 Jan -April 2009 Jan-Ayri12010 Jan -April 2011 Station I (13205 Co. Rd. 6) 107 113 120 Station II (12000 Old Rockford Rd.) 136 151 175 Station 111 (3300 Dunkirk Ln.) 121 121 134 364 385 429 TOTAL CALLS 440 429 420 400 380 364 360 340 320 Jan-Apri12009 Jan-Apd12010 Jan -April 2011. Over the past three years our call volume has been increasing. In the first four months of 2011, we responded to an average of over three calls per day. STATION COMPARISON 200 150 Jan-Apri12009 100 Wan -April 2010 50 GJan-April 2011 i 0 1 2 3 This chart illustrates how the three stations compare in numbers of calls. In the first four months of 2011, 10.7% of these calls were overlapping calls. These calls are received prior to clearing from one or more initial calls. Page 17 CALLS BY TIME OF DAY 120 j 80 ■ Jan -April 2009 13Jan-April 2010 40 o Jan -April 2011 0 0600- 0900- 1200- 1509- 1800- 2100- 0004 0300- 0900 1200 1500 1800 2100 2400 0300 9600 Typically our calls follow a wave-like pattern with calls increasing during the day and then decreasing during the evening and overnight hours. This pattern has been consistent throughout the years. CALLS BY DAY OF WEEK 100 80 15%60 39' 15% 13%R 16° 16%° 12°/ ■Jan -April 2009 40 o Jan -April 2010 L t 20 6 E 0 i t7 Jan -April 2011 -1 Q�bmA rya,bA 0�tpl 6%A r6%1 aTA 5 Sao This chart illustrates that call volumes are generally consistent throughout the week, but decrease slightly on the weekends. Incident Sununai-i, The department responds to several different types of incidents throughout the year. The following graphs provide further details on these incidents, and the amount of fire loss that occurs throughout the first four months. 7 Page 18 Cans By Event Type False Alarms Good Intent Calls Fires Rescue/EMS Hazardous Conditions Service Calls Over pressu re/Explosions Severe Weather Other 0% 2a% 40% This chart shows a breakdown of call event types throughout the first four months of the year. The percentage of false alarms is relatively steady throughout the years, despite the growing number of alarm systems installed in the City. An example of a good intent call would be steam mistaken for smoke. An example of a service call would be assisting with locating a missing person. In -Sen ice and Response Times FIRE LOSS SUMMARY $3,500.000 S3,000,000 $3,249.800 $2,500,000 $2.000,000 $1,500.000 $677.550 $1.000,000 $500.000 $0 5201,350 Jan -April 2009 Jars -April 2010 Jan -April 2011 A positive correlation exists between response time, staffing levels, and fire loss. Fire growth research and historical fire response statistics indicate reduced property loss associated with quicker response times and adequate staffing levels. One or two large loss fires can significantly raise the property loss for the entire year. In the first four months of 2011, there were more structure fires reported and more dollar loss than in the same time period from 2010. In-service and on -scene (total response) times for emergency events are as follows. Duty Crew and non - Duty Crew times, as well as station responses, are noted. In-service times reflect the time from dispatch to the time the first suppression apparatus goes into service. Increased traffic congestion, additional traffic control devices and an increased emphasis upon firefighter safety contribute to longer in-service times. In-service times are one component when measuring the total response time to an event. The times in the previous table measure how the City is protected during the Duty Crew hours of operation versus non -Duty Crew hours of operation. During the Darty Crew hours of operation, both in- service and total response times are similar. An option to reduce total response time would be to staff two stations. 3 Page 19 Jan -April 2009 Jan -April 2010 Jan -April 2011 DC In -Svc Onseene In -Svc Onscene In -Svc Onscene 1:05 6:58 1:12 6:57 1:19 6:45 Non -DC 7:49 11:52 7:01 10:49 6:43 11:30 Sta.1 8.00 11:12 8:53 12:37 8:56 12:32 Sta.II 7:45 12:19 6:41 10:07 7:01 12:06 Sta.111 7:37 13:10 8:07 12:56 6:22 10:24 In-service times reflect the time from dispatch to the time the first suppression apparatus goes into service. Increased traffic congestion, additional traffic control devices and an increased emphasis upon firefighter safety contribute to longer in-service times. In-service times are one component when measuring the total response time to an event. The times in the previous table measure how the City is protected during the Duty Crew hours of operation versus non -Duty Crew hours of operation. During the Darty Crew hours of operation, both in- service and total response times are similar. An option to reduce total response time would be to staff two stations. 3 Page 19 Events By Property Use Residential 60% Outside or Special Property 0 20% Merchantile, Business 9% Assembly N2% Manufacturing = 3% Educational !13% Health Care, detention &... 1 1% Storage 11% Industrial 1 1% 30% 25% 20% 15% 10% 5% 0% 0% 10% 20% 30% 40% 50% 60% 70% Residential properties continue to constitute a majority of our calls for service. Seventy-three percent of the city is defined as residential. Call Volume By Month Jan -April 2011 28% 26% 25% 21% Jan. Feb. Mar. Apr. Call volume by month. Warm weather months tend to generate a larger variety of call types. Page 20 RESPONSE TIME FOR EMERGENCY CALLS 14:24 - 12:00 11:52 10.49 11:30 9:36 6:58 6:57 6:45 ■ Jan -April 2009 7:12 ❑ Jan -April 2010 4:48 o Jan -April 2011 2:24 0:00 , DC Non -DC Our current organizational model offers two distinct levels of service. In the first four months of 2011, the Duty Crew had an average response time of 6:45 and non -Duty Crew was 11:30. Response times are calculated from time of dispatch to arrival of the first suppression apparatus. 75 73 71 ■# of Firefighters Left 69 i the Dept. 67 DFirefighter Staffing 65 Levels 63. Jan. - April Jan. - April Jan. - April 2009 2010 2011 At the end of the reporting period, the total staffing level for paid -on call firefighters are indicated in the blue section of the above chart with the maroon section reflecting how many POC firefighters left the department during the first four months of each year. As shown above, two members left the department during the first four months of 2011. Wi Page 21 Recruitment The paid -on-call firefighter application period for this year's hiring process concluded on April 161h. Ninety applications were received. Of these applicants, sixty-two met the Department's minimum requirements. Forty-seven of the sixty-two submitted their driving records for further consideration. Of these, 39 applicants were invited in for the personal interviews which are scheduled for May. Firefthter- Tine Commitment During the first four months of 2011, paid -on-call firefighters worked an average of over 153 hours each. During the first four months, fourteen topics were offered during thirty-four regularly scheduled in-house training sessions. These topics included Incident Command & Accountability, Ice Rescue, SCBA/Spirometry, Blood Bourne Pathogens/Right to Know/Confined Space, Fire Ground Operations, New Car Technology, Power Tools, Skills, Safety & Survival, Single Engine Operations, EMS, Portable Master Streams, Hazmat and Rope Rescue. Additional training opportunities were offered during Duty Crew, and for members of the RAD Team. Seventy-five members participated in training activities during the month. The total number of hours spent on in-house and outside training activities was 2,332.5 — an average of over 31 hours per participating member. Dirty Crew Program The Duty Crew Program was in operation Monday thru Saturday during the first four months of 2011. Fifty-nine members participated in the program. The program continues to be popular among the paid - on -call firefighters. Over the last four months, more than 36% of department members have chosen to participate in the program. During the first four months of the year, 96% of all shifts were fully staffed with 4 or more firefighters. During our busiest time period (6:00 p.m. to 9.00 p.m.), 100% of the shifts were fully staffed. CALLS FOR SERVICE January - April 2011 270% r , ❑ Duty •••• �' X Crew f Ct Non -Duty Crew 73% The majority of our calls for service occurred during Duty Crew times. This has historically held true for the past ten years. The Duty Crew program was in operation six days a week (Monday thru Saturday) from 6:00 a.m. to 9:00 p.m. during the first four months of 2011. R DUTY CREW STAFFING January -April 2011 .5% .5% 3% res Firefighters E34 Firefighters 133 Firefighters 00 Firefighters 96% The Fire Department considers a fully staffed truck to be at least four firefighters. Five shifts for the first four months were under -staffed and one shift cancelled due to inadequate staffing. Under -staffed shifts result in reduced crew integrity and efficiency. Crews also operate at a greater risk of injury when under -staffed. Page 22 FIRE -RESCUE Plymouth Fire Department Prevention and Life Safety Education Report January — April 2011 * 97 Bike Helmets Sold * 216 Car Seats Sold * 40 CO Detectors Sold Type of Program Number of Programs Program Hours Station Tours 9 16 Bookmobile/Literacy 0 0 Pre-school Visits 7 14 K-6 Education Events 6 12 Career Talks 0 0 SCFE Classes 7 14 Bike Helmet Sales 2 4 Car Seat Check-ups 77 134 Assist North Memorial 0 0 Smokebusters/Seniors 16 30 Smokebusters/Fam i lies 3 4 Adopt A Hydrant Program Visits 9 14 Block Parties 0 0 Parades 0 0 Night to Unite Programs 0 0 Fire Department Open Houses 1 2 Home Alone Classes 2 4 Apartment Programming 0 0 CO Detector initiative 0 0 Fire Extinguisher Training Sessions 1 2 Business Safety Fairs 0 0 Business Fire Drills 0 0 PC&FPF 0 0 Public Education Training Sessions 5 10 Public Education Meetings 3 6 Literature Drops 0 0 Diversity Outreach Programs 0 0 Misc. Programming 4 8 Special Projects 0 0 CERT 2 3 Jan. -April 2011 Totals 154 277 Average 1.8 Hour Per Program 7 Page 23 CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: June 16, 2011 TO: CIM FROM: Derek Asche, Water Resources Manager SUBJECT: Draft Municipal Separate Storm Sewer System (MS4) Pen -nit The ,Municipal Separate Stonn Sewer Permit (MS4) Permit establishes the conditions under which the City of Plymouth can discharge stormwater via storm sewer or other methods to waters of the State. Waters of the State are typically lakes, streams, wetlands, ponds, and other watercourses which are contained within, flow through, or border upon the state of Minnesota. The MS4 Permit is issued as a general pen -nit over a five year period. This pen -nit was last issued in 2006 with an expiration date of May 31, 2011. The City of Plymouth continues compliance with, and operates under the conditions of the expired pen -nit until the new permit is approved and issued by the Minnesota Pollution Control Agency (MPGA). A draft of the new MS4 permit is currently out for public comment. The Minnesota Cities Stormwater Coalition, an affiliate of the League of Minnesota Cities, has reviewed the draft MS4 permit and provided cormnents to the MPGA. A copy of the cover letter from the Minnesota Cities Storrawater Coalition to the MPGA regarding the draft MS4 pennit is attached, however, the assocated seventeen pages containing 105 comments is not but could be made available if desired. Staff has reviewed the draft permit and understands the draft permit to require more extensive reporting and monitoring of water resources as well as capital projects to meet the goals of approved total maximum daily load plans. Additionally, it appears revision of water resources related ordinances will likely be necessary to demonstrate compliance with the new permit. Development of the final MS4 permit is will take place through the end of the year and may be delayed by a govermnent shutdown should that occur in July, 2011. Page 24 Minnesota Cities 5tormwater Coalition Municipal stormwater professionals working together for clean water Steering Committee: Duane Duncanson 2008 — 2011 Term: M P CA Municipal Division Scott Anderson Stormwater Policy & Technical Assistance Unit City of Bloomington 520 Lafayette Road North Noah Czech St. Paul, MN 55115-4194 City of St. Cloud Jim Hafner (Chair) June 13, 2011 City of Blaine John Paulson Mr. Duncanson: City of Hutchinson Kerry Thorne City of New Brighton This letter is sent to you as an attachment to an E-mail message. Also attached to this message, please find a second Adobe Acrobat file. This 2008-2012 Term: document is a list of informational items submitted by MCSC in Andy Bradshaw advance of the public information meetings related to the new draft City of Moorhead MS4 General Permit. Rebecca Haug City of Elk River This list of items includes: Anne weber (Vice chair) * Information requests City of St. Paul * Questions 2010-2013 Term: * Requests for clarification Sharon Doucette * Points of clarification City of Woodbury * Typographical errors Paul Drotos * Suggestions to improve the readability, consistency, City of Red Wing effectiveness, and/or clarity of the draft permit. Cara Geheren City of Victoria These items are the product of a series of meetings and discussions Staff: held by the MCSC Steering Committee and the MCSC MS4 Permit Randy Neprash Committee held over the past week. Bonestroo 2335 West Highway 36 There are 105 items on this list. We are distressed that this list has so St. Paul, MN 55113 (651) 504-4703 many items at this point in the development and issuance of the new rneprash@bonestroo.com draft permit. We realize that responding to all these items will be a challenge for the MPGA staff. Please know, though, that responses to MCSC is an affiliate of the League of Minnesota Cities these items, even if only in verbal format, are essential to our effort to r generate informed and useful comments in response to the new draft ipermit. Every day we have to wait for responses makes our comment LLA process more difficult. nULL* 4TIE5 Page 25 We are convinced that this list world be much shorter if the MPCA had not decided to not share or discuss the new draft permit language with MCSC since October 2010. We would have more clarity and far fewer questions if we had been talking about these details during the past seven months. We request that all of these items be addressed through either a written response or a public information meeting(s). We recognize that it will probably not be possible to address all these items at the scheduled public information meetings on June 14th and 15th We request that the additional public information meeting(s) or written response are scheduled or completed as soon as possible. We also request that the comment period be extended for every day between June 15th and the date when all these items are addressed in writing or at a meeting. Please know that these items are not directly related to the formal comments on the new draft period that MCSC will submit in the future. Thank you, Randy Neprash Minnesota Cities Stormwater Coalition Page 26 City of Plymouth A ,'rrir, R1'GOry i0 Life June 15, 2011 SUBJECT: HOME OCCUPATION LICENSE FOR DAVID FELT TO ALLOW A )WINDOWCLEANING BUSINESS OUT OF THE HOME (1-011039) Dear Property Owner: This letter is written to inform you that David Felt. under file 2011039, is requesting a home occupation license to operate a windo\v cleaning business out of the home located at 156'0 9" Avenue North. A home occupation license may be approved administratively. If you would like to comment on this proposal, please fill out the attached project description page and return it to the city in the enclosed self-addressed envelope no later than June 28, 2011. While a formal public hearing is not required, cite regulations require that property owners be notified of such applications. Hennepin County records indicate your property is within 200 feet of the site of this proposal. Information related to the application as submitted by the petitioner is available for review at City Hall, 3=100 Plymouth Boulevard, from 8:00 a.m. to 4:30 p.m. Mondays and W'ednesdav through Friday and $:00 a.m. to 6:00 p.m. Tuesdays, except holidays. If you have any questions you nay call Senior Planner Joshua Dote (763} 509-5453. Sincerely. Barbara G. Thomson, AICP Plarining Manager O YL \\ tOTICEi 11nar \'arian�e; IHOP I I .i I N64 Felt Window Clean HOL notice do" 3400 PlymOrlth Blvd . Ptyrnout.h, Minnesota 5,.14447-1432 - Tel. 763-509-5000 • www.plymauthmn.gov Page 27