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HomeMy WebLinkAboutCouncil Information Memorandum 02-11-2011CITY OF PLYMOUTH rp) COUNCIL INFO MEMO February 11, 2011 UPCOMING MEETINGS AND EVENTS Planning Commission Agenda 02/16/11................................................................ Human Rights Commission Agenda 02/17/11....................................................... February, March, April 2011 Official City Meeting Calendars .............................. Tentative List of Agenda Items for Future City Council Meetings ........................ ........ Page 1 ........ Page 2 ....... Page 3 ....... Page 6 INFORMATION News Articles, Releases, Publications, Etc ... Tower helps cops curb parking lot criminals, Article, Star Tribune .................................................... Page 7 Transit governance concerns raised, Article, Session Weekly.............................................................. Page 8 CICC February 2011 Update............................................................................................................... Page 9 MEETING MINUTES EQC Minutes 01/12/11...................................................................................................................... Page 11 PRAC Minutes 01/13/11.................................................................................................................... Page 14 Wayzata Communities in Collaboration Council Minutes 02/09/11 .................................................. Page 18 STAFF REPORTS Fire -Rescue Incident of Interest 01/31/11, 3301 Highway 169 .......................................................... Page 21 CORRESPONDENCE Letter from Providence, RE: Traffic.................................................................................................. Page 23 Letter from HC HRA, RE: HC Programs for 2011........................................................................... Page 25 Letter from Northwest Community Television, RE: Channel 16 Upgrade Opportunity ................... Page 27 PLANNING COMMISSION AGENDA WEDNESDAY, February 16, 2011 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda's are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA* A. Approve the February 2, 2011 Planning Commission meeting minutes. 7. PUBLIC HEARINGS A. Quest Development. Rezoning and PUD general plan for a 157 -unit apartment building in the southwest quadrant of Highways 169 and 55. (2010086) (Item continued from February 2, 2011 meeting.) B. Gonyea Company. Change to sewer system and sewer staging for properties at the northeast and southeast corner of County Road 47 and Dunkirk Lane and properties east of Dunkirk Lane. 2010096) (Item continued from February 2, 2011 meeting.) 8. NEW BUSINESS 9. ADJOURNMENT Page 1 PLYMOUTH HUMAN RIGHTS COMMISSION AGENDA February 17, 2011, 7:00 p.m. Medicine Lake Conference Room 1. Call to Order 2. Election of Officers 3. Approve Agenda 4. Approve Minutes a. Minutes of November 4, 2010 5. Reports of Commissioners 6. Community Concerns and Human Rights Issues a. Police update (racial bias crimes) 7. Old Business a. 2010 Annual Report and 2011 Work Plan b. Review updated By Laws c. Review updated Mission Statement d. Update on Essay Competition e. Review multicultural calendar 8. New Business a. Elect Chair and Vice Chair for 2011 b. Create a process to record citizen contact with commissioners and what steps were taken 9. Articles and Announcements a. Updated Commission Roster a. Schedule 2011 meetings 10. Adjournment Human Rights Commission Meeting 1 of 1 February 17, 2011 Page 2 Plymouth�� Adding Qualify to Life February 2011 Modified an 02111/ 11 Page 3 1 2 3 4 5 7:00 PM 6:00 PM 2:00 PM PLANNING BOARD AND FIRE Et ICE COMMISSION COMMISSION FESTIVAL MEETING RECOGNITION Parkers Lake Council Chambers EVENT Plymouth Creek Center 6 7 8 5:30 PM 9 10 11 12 7'00 PM 7:00 PM SPECIAL COUNCIL ENVIRONMENTAL PARK Et REC MEETING' Medicine Lake Roam QUALITY ADVISORY COMMITTEE COMMISSION 7:00 PM (EQC) MEETING (PRAC) MEETING REGULAR COUNCIL Council Chambers Council Chambers MEETING Council Chambers 13 14 15 16 7:00 PM 17 7:00 PM 18 19 PLANNING HUMAN RIGHTS COMMISSION COMMISSION MEETING MEETING Council Chambers Medicine Lake Room 20 21 2 2 7:00 PM 2 3 7:00 PM 2 4 7:00 PM 25 26 REGULAR COUNCIL PLYMOUTH HRA MEETING PRESIDENTS MEETING ADVISORY Medicine Lake Room DAY Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING CITY OFFICES Medicine Lake Room CLOSED 27 28 Disc iss Transit System and Str t Assessment Policy Modified an 02111/ 11 Page 3 City of Plymouth Adding Quality to Life March 2011 Modified an 02111!11 Page 4 1 2 7:30 AM 3 7:00 PM 4 5 STATE OF THE POLICE DEPT. CITY MEETING ANNUAL Council Chambers RECOGNITION EVENT Plymouth Creek 7:00 PM Center PLANNING COMMISSION MEETING Council Chambers 6 7 8 7:00 PM 9 7:00 PM 10 11 12 REGULAR COUNCIL ENVIRONMENTAL MEETING QUALITY Council Chambers COMMITTEE {EQC} MEETING Council Chambers 13 14 15 15 17 18 19 6:00 PM 7:00 PM 9:00 AM - SPECIAL COUNCIL PLANNING 12:00 PM MEETING* COMMISSION CITY SAMPLER Medicine Lake Room MEETING Plymouth City Hall Council Chambers 20 21 22 23 24 25 26 7:00 PM 7:00 PM REGULAR COUNCIL HRA MEETING MEETING Medicine Lake Room Council Chambers 27 28 29 30 31 ' Discus Future Park Issues and Update with City Manager Modified an 02111!11 Page 4 ru City of Plymouth Adding Quality to Life 3 14 Is April 2011 6 7:00 PM 7 PLANNING COMMISSION MEETING Council Chambers 1 2 8 6:00-8:00 PM 99:00 AM -1:00 PM YARD & GARDEN YARD & GARDEN EXPO EXPO Plymouth Creek Plymouth Creek Center Fieldhouse Center Fieldhouse 10 11 12 12 14 15 16 6:00 PM 5:00-9:00 PM 10:00 AM— Board of 7:00 PM PRIMAVERA 4:00 PM Equalization ENVIRONMENTAL Plymouth Fine PRIMAVERA Council Chambers QUALITY Arts Council Plymouth Fine COMMITTEE Show Arts Council 7:00 PM (EQC) MEETING Plymouth Creek Show REGULAR COUNCIL Council Chambers Center Plymouth Creek MEETING Center Council Chambers 17 18 19 20 21 22 23 1:00-4:00 PM 10:00 AM -4:00 PM 10:00 AM -4:00 PM 7:00 PM PLANNING PRIMAVERA 7:00 PM -8:30 PM PRIMAVERA COMMISSION Plymouth Fine PRIMAVERA Plymouth Fine MEETING Arts Council Plymouth Fine Arts Council Council Chambers Show Arts Council Show Plymouth Creek Show Plymouth Creek Center Plymouth Creek Center Passover Begins 24 25 26 27 28 29 30 6:00 PM 7'00 PM Board of HRA MEETING Equalization Parkers Lake Room Reconvened Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 02/11/11 Page 5 Tentative Schedule for City Council Agenda Items February 22, Regular, 7:00 p.m., Council Chambers • Public hearing on the request to create a Tax Increment Financing Redevelopment for a multi -family apartment project, Quest Development • Approve Grant Application for Northwest Greenway/Vicksburg Trail Bridge • Approve annual updates to the Zoning Ordinance • Amend Sanitary Sewer Service Agreement with Maple Grove for the Extension of Trunk Sanitary Sewer (3106) • Receive Feasibility Report, Call for Public Improvement Hearing, Order Plans and Specifications, Approve Plans and Specifications and Order Advertisement for Bids, Sun Court Mill and Overlay Project (1100 6) • Receive Preliminary Engineering Report and Call for Public Improvement Hearing, 2011 Mill and Overlay Project (110 07) • Accept Utilities for Continual Maintenance, Taryn Hills 9f1' Addition (2010012) • Update to the City of Plymouth Engineering Guidelines and Standard Detail Specifications • Receive Preliminary Engineering Report, Public Improvement Hearing, Order Plans and Specifications, Approve Plans and Specifications, and Order Advertisement for Bids, Annapolis Lane Street Reconstruction Project (11002) March 8, Regular, 7:00 p.m., Council Chambers • Discuss Park and Recreation Advisory Commission's Annual Work Plan March 15, Special, 6:00 p.m., Medicine Lake Room • Discuss future park issues • Update with City Manager March 22, Regular, 7:00 p.m., Council Chambers April 12, Board of Equalization, 6:00 p.m., Council Chambers April 12, Regular, 7:00 p.m., Council Chambers April 26, Board of Equalization Reconvened, 6:00 p.m., Council Chambers April 26, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set by Council; all other topics are tentative. page 6 Tower helps cops curb parking lot criminals LAURIE BLAKE, Star Tribune Trying a tactic that worked well in Fridley, Plymouth police are using a mobile observation tower to step up surveillance and deter thefts from cars in the parking lot serving the Plymouth Ice Center and Life Time Fitness. The SkyWatch tower -- borrowed from Metro Transit, which uses it in its park-and-ride lots -- was put in place last week and will be occupied by officers off and on, said Capt. Craig Lindman. It should be a deterrent at all times, Lindman said, because "The bad guys who steal things won't know if we are in there or not." It looks like a gadget out of Star Wars. The tower has a dark glass observation pod on top of a mobile base that lifts the pod to boost police to an observation height of more than 20 feet. It is equipped with a surveillance camera and night -vision technology. Fridley Police borrowed the tower for surveillance in the parking lot of the Fridley Life Time Fitness. They used it for two months and noticed a dramatic decrease in theft from cars, said Fridley Police Capt. Brian Weierke. "It's a great deterrent," he said. Health clubs are a magnet for car thefts because "people are going there on their way to work or their way home from work and usually have valuables in their vehicle," Weierke said. "It's a prime opportunity for criminals to steal." Plymouth has had a rash of car thefts over the past several weeks targeting people who park cars in these lots. Drivers had reported losses of wallets, purses, gym bags, laptop computers and GPS units. "One of the tower's strengths is its mobility," Lindman said. "It can be strategically placed, as needed, to discourage crime and to provide surveillance information to help apprehend suspects when thefts occur." Plymouth police also are asking drivers to put any valuables in their trunks before arriving at the parking lot and to keep their cars locked. And they are asking citizens to report crimes when they witness them. "If people see a window break or see people lurking around the parking lot, we would like them to call 911," Lindman said. Laurie Blake • 012-073-1791 Page 7 Transit governance concerns raised Session Weeid Published (1128/2011) By Mike Cook A new evaluation report notes that the transit system throughout the Twin Cities metropolitan area has performed well compared to peer cities, but there is plenty of room for improvement when it comes to transit governance. "Reform is needed, but it won't be easy to accomplish," Legislative Auditor James Nobles told the Legislative Audit Commission. Released Jan. 21 by the Office of the Legislative Auditor, the report recommends that the Legislature should restructure the Metropolitan Council; the transit taxing district should be extended to all areas under the council's jurisdiction; and the Legislature should clarify transit priorities and goals for the region. "This is a very important blueprint for legislative action, hopefully on a bipartisan basis," said Rep. Frank Hornstein (DFL-Mpls). Nearly $319 million was spent on transit operating expenses in 2009, a 24 percent increase since 2005. The report notes that government operation of transit "is complex and fraught with distrust." It indicates coordination between the Metropolitan Council, the planning agency for the seven -county metropolitan area, and other transit organizations has been difficult when the different groups must work together. For example, when state voters passed a constitutional amendment to allocate additional motor vehicle sales tax revenue to transit, suburban transit providers expected the money to be allocated based on a formula. Instead, according to the report, the Met Council distributes the supplemental money based on regional priorities. "Because the process for developing transit ways in the region relies on local initiatives and funding, there are multiple transit corridors being evaluated without a common understanding of the region's transit priorities," the report states. "Each community considers its transit project to be a priority, but the project may not be a priority for the region." State statutes do not prioritize transit goals. "The Met Council's lack of credibility stems from the governance structure of the Council itself," the report states. Because the 17 council members are appointed by the governor, some outsiders believe the council is more focused on pushing the governor's agenda, rather than supporting the region as a whole or the district from which they were selected. The report suggests making the council a mix of appointed and elected members, all serving staggered terms. "This is a first step to lead to a more streamlined governance," said Judy Randall, the project evaluation manager. Page 8 CICC FEBRUARY 2011 UPDATE School - Faith Community Conversation • There has been an enthusiastic response from both school and faith leaders to the invitation to attend this event on Wednesday, February 23, 2011. • Over SO people have RSVPd "yes". • Many thanks to the CICC members who have volunteered to help host this event and to Bob Wittman and Bridget Gothberg who will facilitate the discussion. IOCP-Wayzata Schools Partnership Opportunity • The partnership opportunity for Community Education and IOCP (at IOCP's new home in the former Erickson's at County Roads 101 and 6) continues to be discussed. • Contingent on the District's support of the project and its willingness to levy for its lease, an additional $32,000 in West Metro Consortium funding would be allocated for program instructional expenses beginning in 2011-2012. • The West Metro Consortium is the governing body for Wayzata's Adult Basic Education Program. • The current plan for the space at IOCP's new home includes space that can be divided into three classrooms by moveable room dividers or left open for large group instruction. In addition, there would be space for early childhood education. LCTS • Grant applications have been sent to current grant recipients for the 2011-12 funding round. • Efforts are underway to provide clarification to the Department of Human Services regarding information in the 2009 State Report. Parenting with Vision 2011 • The 15th Annual Parenting Those Wonderful Kids took place on February 5. • Approximately 350 parents attended, and 40 organizations were represented in the Marketplace. • The keynote address, Raising Resilient Children in a Risky World, by Dr. Marti Erickson, was well-received. • Dr. Erickson focused on the three things children need in order to thrive: connections (this is most important: trusting relationships with caring adults), competence {the ability to perform well in at least one domain), and contribution (opportunities for children to use their unique qualities and skills for the common good). • The Workshops also received high scores in their evaluations. • Some of the popular Workshops included Parenting with Love and Logic, Do Teens "Date" Anymore?, The Bully, the Bullied and the Bystander, Remember to Breathe! Parenting Strategies that Build Children's Capacity for Successfidly Managing Stress and Anxiety, and Health Kids, Healthy Food, Healthy Families! Page 9 Older Active Adults • Community Education continues to convene monthly meetings of community members (including representatives from social service agencies, health care, city government, the library, the school district, interested community residents, etc.) to discuss the interests and needs of older citizens in our area. • The information gained will be used to determine how Community Education can best meet the growing and changing needs of this segment of the community. Equity • Efforts continue to help make strong connections with African American parents and students and provide the resources and support needed to eliminate the predictability of student achievement based on race. • Dr. Gabe Lofton has a team of three Achievement Specialists who are each assigned to one level: elementary, middle school and high school. Remaining Y Middle School Activity Nights • Thanks to the Ridgedale Y for making the Y available to middle school youth on the following evenings: o THIS Friday, February 11, 2011 o Friday, April 15, 2011 • Volunteers are always needed and welcome? • Contact Becca Fink at becca.fink@ymcampls.org or(952)582-8268. • Volunteers are asked to arrive at 6:30 PM and stay to the conclusion at 9:00 PM. Wayzata Community Clinic and Children's Dental Services • The Clinic provides barrier -free medical care to children in our school community every Wednesday afternoon from 1 — 4:30 PM at the Wayzata Medical Building, thanks to the Park Nicollet Foundation. • No appointment necessary. • Reminder that you may download the Parent Consent Form at: h or/nunit _clinics.cfin Click on "Wayzata Consent Form" • Thanks to the support of the Park Nicollet and Children's Dental Services, free/low-cost dentals services for children are now offered at the Wayzata Community Clinic on the first Monday of each month. Appointments are required. Call 612-746-1530 to schedule an appointment at the Wayzata Community Clinic. Page 10 Approved Minutes City of Plymouth Environmental Quality Committee (EQC) January 12, 2011 MEMBERS PRESENT: Chair Kathy Osborne, Committee Members David Pellinger, Tawnia Johnson, Katie Kendrick and Ken Zieska MEMBERS ABSENT: Committee Member Carlos Gutierrez STAFF PRESENT: Transit/Solid Waste Manager Sarah Hellekson, Water Resources Manager Derek Asche and Office Support Specialist Patty Hillstrom OTHERS PRESENT: Jennifer Klennert, Public Sector Manager for Waste Management 1. CALL TO ORDER — 7:08 P.M. 2. PUBLIC FORUM 3. APPROVAL OF AGENDA The agenda for the January 12, 2011, EQC meeting was approved as written. 4. PUBLIC INFORMATION ANNOUNCEMENTS 5. CONSENT AGENDA A. APPROVAL OF DECEMBER 8, 2010, ENVIRONMENTAL QUALITY COMMITTEE MINUTES Motion by Committee Member Zieska seconded by Committee Member Johnson recommending_ approval of the December 8 2010 Environmental Quality Committee meeting minutes. With all members voting in favor, the motion carried. 6. PUBLIC HEARING 7. GENERAL BUSINESS A. RECYCLING CONTRACT REVIEW Water Resources Manager Asche reported that the 2011 EQC Work Plan was approved without any amendments or changes at the January 11, 2011, City Council meeting and said that the recycling contract is the topic for review at tonight's meeting. Page 11 Environmental Quality Committee Minutes January 12, 2011 Page 2 Transit/Solid Waste Manager Hellekson informed the EQC that the Request for Proposals (RFP) for the recycling contract is currently being reviewed by the City Attorney and will then be reviewed by the City Council at the January 25, Council meeting. Chair Osborne asked if the RFP included any changes from the current contract. Transit/Solid Waste Manager Hellekson replied that the description for plastics has been written more openly to include any markets that may be available in the future for plastics that currently are not recyclable. Chair Osborne suggested that the RFP for glass also be worded openly to enable the recycling program to be improved with the addition of new materials. Committee Member Zieska inquired about revenue from the sale of recyclable materials. Because the market is good for aluminum, Transit/Solid Waste Manager Hellekson replied that revenue from the sale of the material covers the cost of processing. She said glass sells for very little and the City receives no revenue. She added that the City does not pay for the cost of processing above revenue to the City. Committee Member Pellinger expressed his opinion that most people do not know that the City receives revenue from the sale of recyclables and feels that this knowledge would be a powerful tool to help encourage the public to recycle. Transit/Solid Waste Manager Hellekson asked the EQC if they would like the inclusion of education in the contract. Chair Osborne replied yes and said education would be a benefit to the City_ Committee Member Zieska stressed that the EQC has many opportunities to interact with the public at various City events and said he would be very interested in serving in this capacity. Transit/Solid Waste Manager Hellekson reported that the City Council previously asked staff to focus on education for multi -family, commercial and business recycling and also that Hennepin County has shown in interest in helping the community with multi -family recycling. Transit/Solid Waste Manager Hellekson provided statistics for the EQC that indicated a decrease in tons of recyclables. She noted that newspapers have gotten smaller and plastic bottles and aluminum cans are thinner. Committee Member Zieska added that there are fewer newspapers being delivered to homes. Transit/Solid Waste Manager Hellekson explained that other reasons for the decrease in tons include waste reduction education, consumerism and nationwide reduction efforts by packaging designers. Transit/Solid Waste Manager Hellekson asked the EQC for their opinion on the City's drop off site. She noted that it is not ADA accessible. Page 12 Environmental Quality Committee Minutes January 12, 2411 Page 3 Committee Member Pellinger commented on the configuration of the site and Committee Member Johnson suggested more than one drop off site. Chair Osborne would like to create a better recycling atmosphere in the City and suggested adding small businesses to residential contract. She asked why multi -family is not included in the contract with single family collection. Transit/Solid Waste Manager Hellekson replied that multi -family buildings are not included with residential collection because the vehicles used to collect materials in residential areas are equipped with automatic cart collection systems and that most multi -family buildings use roll off containers rather than carts. She said collection at multi- family buildings would require special vehicles. Chair Osbome suggested adding incentives to the RFP to improve recycling participation. Committee Member Zieska suggested setting a goal to achieve improved participation in the recycling program and working with the vendor to achieve the goal. Motion by Committee Member Zieska seconded by Committee Member Pellin er recommending a roval of the following items as part of the recycling RFP: consideration of increased and/or improved flexibility for recyclable collection; requiring additional education effort and/or programs from vendor; requiring the vendor to produce the means to reach a goal of 85% minimum participation for residential collection-, considering small business/multi-famil recycling opportunities and iMproving improvingrecycling opportunities at City events. With all members voting in favor, the motion carried. 8. REPORTS AND STAFF RECOMMENDATIONS 9. FUTURE MEETINGS — February 9, 2011 10. ADJOURNMENT With no objection., the meeting adjourned at 9:03 p.m. Page 13 MINUTES OF THE PARKS AND RECREATION ADVISORY COMMISSION MEETING January 13, 2011 PRESENT: Commissioners: G. Anderson, N. Carroll, M. Riley, J. Zwack Staff: D. Evans, D. Sankey Planning Commission Liaison: D. Kobusson ABSENT: Commissioner A. Vanderwall City Council Liaison Bob Stein 1, CALL TO ORDER Chair Anderson called the meeting to order at 7:08 p.m. 2. APPROVAL OF MINUTES MOTION was made by Commissioner Carroll and seconded by Commissioner Zwack to approve the December minutes. Vote. 4 Ayes. Motion carried. 3. OPEN FORUM Carlos Gutierrez, 1725 Garland Lane, spoke on providing a facility for the game of squash. He said there is a lack of regulation -sized squash courts in the area. He would like to have an indoor facility in Plymouth. Lifetime in St Louis Park has 4 squash courts, although they are converted from racquetball courts, have bad floors, and they are not regulation size. It would be good to have a facility in the industrial area in the eastern part of Plymouth. Chair Anderson asked about other facilities in the area and whether they were owned by cities or Lifetime Fitness. Gutierrez said most are run by Lifetime, and there are a few that are privately run. Superintendent Evans asked if our Lifetime has a squash court. He said that they have one. Commissioner Zwack asked about self- sustaining facilities. What are the rates? Gutierrez said with membership fees of $100 per month, with 80-90 members, it should be self-sustaining. In Madison last year, the Madison Squash Workshop started, and it is starting to pick up. Badminton is also very big and the cost is a lot less. Anderson asked if he has a public-private partnership in mind. Gutierrez said he is open to anything. Anderson said he should talk to Evans more about the idea. 4. STAFF UPDATE: a. Staff Presentation: . none b. City Budget & CIP: Superintendent Evans provided city budget information to the commissioners. Page 14 PRAC Minutes/January 13, 2011 Page 2 In presenting the CIP, Evans pointed out some highlights, including the replacement of the dance floor at the Plymouth Creek Center. We are getting bids and want to get the job done as early as possible before the big wedding season. There is $130,000 set for a new trail. Money for Northwest Greenway land acquisition is included. For the Cheshire Lane trail crossing, $250,000 is budgeted. The Trillium Woods project was approved, although it has been delayed. For South Shore Park, $125,000 was approved for the replacement of the playground. The Skate Park asphalt surface will be replaced with probably a concrete surface, and $210,000 is set in place. We held open house for the Skate Park, and quite a few people attended. We will meet with them again. The Dog Park parking lot may be paved and made larger. It is on a county road and the county may require road improvements if we adjust the entrance. Chair Anderson asked if this would be a park budget expense. Evans said it would require an additional lane for the road, and it would have to be covered by the park budget. Commissioner Zwack asked why the CIP goes up and down each year. Evans said funding comes from a variety of funding sources such as the Park Dedication Fund and Park Replacement Fund. The General Fund supplies some money each year for the Park Replacement Fund. It requires careful balancing to not use up all of the fund, so some years have larger amounts being used and some smaller. Playfield lighting replacement will come up. If we do them all at once, there could be a savings. Doing it in 2011 provides a larger savings than 2012. e. City Council Liaison. Superintendent Evans announced that Councilmember Bob Stein has been reassigned as the liaison to our Commission. d. Board & Commission Appointments Superintendent Evans announced that Chair Greg Anderson was reappointed. J. D. Nelson is leaving. John Vecere will be joining in February. One more vacant position remains, and Council is working on finding a replacement. 5. NEW BUSINESS a. 2010 Annual Report & Work Plan - draft Superintendent Evans explained that we are required by ordinance to do an annual report plus a work plan for the Parks & Recreation Advisory Commission. We must give it to the Council by the end of February or early March. Eric Blank will be retiring the end of June, and Mark Peterson is retiring the end of February. Commissioner Carroll asked about succession for Eric. Evans said she will take over as Director of Parks & Recreation on July 1. Commissioner Riley asked if we ever use outside people to help decide on realignment opportunities. Evans said it is typically done internally, although we sometimes use consultants to do some testing and analyzing to help us find the right people for certain high level jobs. Evans highlighted the report. Because we are now accredited, we have added some features to the report to accommodate the accreditation requirements. Chair Anderson wrote a very good letter for the report. We will host a grand opening and Page 15 PRAC Minutes/January 13, 2011 Page 3 ribbon cutting for the new Hilde Center. Because concrete is still curing, it is hard to get ice on the new Plymouth Creek hockey rink. Shiloh Park playground equipment replacement included refurbishing the playground and sending it to Poland. Plymouth won the Step to It Challenge this past year. We have done well in the recreation programs and have some surplus funds. This will enable us to add some enhancements like Movies in the Parks and more fireworks at Fire & Ice. As Eric and Mark approach retirement, Ellie Singer is interviewing them and documenting the department history. Chair Anderson asked whether the Cheshire trail overpass will be built in 2011. Evans said if Trillium Woods gets started, the money is in place in the CIP. Commissioner Zwack noticed that although the department has eight divisions, only seven were listed. Evans noticed that the Fieldhouse was left out. She mentioned that Maple Grove is building a dome, so we will lose Maplebrook Blast as a renter. We will be redistributing those hours among other renters. The turf is going to need replacing within the next few years. This would be covered partially by the Fieldhouse Fund and part by the Park Replacement Fund. Commissioner Carroll asked if the Fieldhouse is an enterprise fund. Evans said yes, and over a million dollars is in the fund. Carroll asked what the expected lifespan of the dome is. Evans said it is 15-20 years. We are at 10 years now. It is still looking good, and staff feels that there is definitely another 10 years left in it. It probably in such good shape because it is down six months of the year. The goal is to continue to build the reserve. We picked up one event from the Metrodome collapse - a Jewish community center football game. We happened to have the one day open that they needed. Open Play is one of the big programs in the Fieldhouse. Evans pointed out that we had a $200,000 reduction in expenses from last year and $100,000 more in revenues. These figures are unaudited. The total participant number is down, because there were a few events that didn't run, such as concerts at the Hilde and the Ari Fair. We had an increase in inclusion participants. Special events had about 45,000 participants. Health & fitness is experiencing a boom. Senior program participants are declining a bit, but we think they are also using the adult programming because that went up. Some of them don't want to be identified as "seniors." Sports and Aquatics are doing well. Last year was the first year of administrative fees for athletic associations. We collected $87,700. Council anticipated $100,000. Volunteer Services continues to do well. The total hours look like they are down, but it is probably because of the new technology and better, more accurate tracking. The Plymouth Creek Center had 60 weddings. We expect 75 in 2011, with two time slots per day for the garden weddings. Fieldhouse revenue was about $370,000. The Ice Center had a $150,000 profit. They closed down one rink during the summer, which was a real money -saver. Forestry and Park Maintenance are busy with emerald ash borer control and other projects. Commissioner Carroll asked about the trail use Page 16 PRAC Minutes/January 13, 2011 Page 4 counts. He said he did not see Ferndale on the list. Superintendent Evens said we move the counter around to different locations. MaLOI8]IT, IIT, IMCL`l Upcoming Community/Special Events Superintendent Evans reported that we had 350 participants at the New Years event, It is a great event, and it should have more attendees. We will work on beefing it up. The Little Sweetheart Bali will be on February 4. Fire & Ice is on February 5. We are offering our first ever medallion hunt for Fire & Ice. There will be a Belgian Waffle Breakfast on February 6 at the Plymouth Creek Center. The price is $6 for ages 6 and up and $4 for ages 5 and under. Evans mentioned that staff is considering moving the date for Fire & Ice to a different weekend in the future because of competition from other events in the area. Chair Anderson said the commissioners should contact Jackie Maas and volunteer for the event. 7, ADJOURNMENT Chair Anderson entertained the motion to adjourn. MOTION was made by Commissioner Zwack and seconded by Commissioner Riley. Vote: 4 Ayes. Motion approved, The meeting adjourned at 8:17 p.m. The next meeting will be held on February 11 in the Council Chambers. Donna Sankey — PRAC recorder Page 17 MINUTES WAYZATA COMMUNITIES IN COLLABORATION COUNCIL February 9, 2011 PRESENT Becca Fink, Bob Wittman, Judy Hanson, Becky Halvorson, Donna Marget, Katie Jackelen, LaDonna Hoy, Linnea Fonnest, Warren Watson, Angela Bernhardt, Laurie Ahrens, Leah Hughes, Cheryl Lubinski, Charlene Barghini, Kathy Ernst, Lauren Stufft, Nikita Suri, Marcia Treno, Kristina Korsmo, Sheryl Kasdan, Terese Atkins, Angela Haseman, Sophie Zhou, Janet Carlson, Katy Hemmah and Carol Bergenstal CALL TO ORDER • Chair Becca Fink called the meeting to order and welcomed members and guests. • Becca invited C1CC members to volunteer this Friday, February 11, for the Middle School Y Activity Night at the Ridgedale Y. Volunteers are asked to arrive at 6:30 PM and stay to the conclusion at 9:00 PM. Contact Becca Fink at beeca.fink@p-nc4,mpls.org or (952) 582-8268 if you can help. • Becca also announced that the annual CfK1 Breakfast has been moved to Wednesday, May 4, 7:15 AM to 8:30 AM, Wayzata Country Club. Speaker: Mark Scally, Minnesota Business for Early Learning, "Why Business is Interested in Early Learning". Contact Brenda Heim for details: bhci-m(@iocp.org JANUARY MINUTES • The minutes were approved, as corrected. ALTERNATIVE LEARNING CENTER (ALC) • Steve Mumma, Associate Principal at Wayzata High School, provided an overview of the ALC. • ALCs are established by state statute to address the needs of 12 different categories of students including students with mental health issues, pregnant teens, homeless students, etc. These students do not necessarily have academic problems, but many face complex situations that make success in school difficult. • The FOCUS program is a half-day program for WHS students in grades 9 and 10 and works to help students get back in the mainstream. • The TAP program is for students in grades 11 and 12 and is focused on credit recovery and helping students find a path to graduate. • Mental health and chemical health issues seem to be of growing intensity among ALC students. • The number of students who live in difficult living arrangements is also increasing. • Donna Marget noted there are currently more than 10 families who are homeless in the Wayzata School District. Page 18 • There is an alternative program at East Middle School and Central Middle School. • Targeted services are also provided at the elementary level at Sunset Hill, Gleason Lake, Oakwood and Birchview. • Steve suggested that the best way for mainstream students to be supportive of students in ALC is to be accepting of them. RELATE Counseling Center • Warren Watson, Director of Clinical Services at RELATE, explained that RELATE is an out-patient, community based mental health organization that has been operating in the community for 42 years. • It is a Rule 29 Center which means it is approved by the State of Minnesota to offer a wide variety of services. • In the past 24 years, the organization has grown from 11 staff with 600 client visits a year, to 41 staff with 2,500 client visits a year. There are 31 licensed therapists and 3 consulting psychiatrists. • Clients range in age from 2 years old to over 80 years old. • 77% of the clients are children or adolescents. • RELATE has two strong relationships with outside agencies: the South Lake Pediatric Group and five school districts in the west metro, including Wayzata. • Four RELATE therapists work in the Wayzata School District and see children from elementary to high school. • Tara Bauman, a clinical social worker and a drug and alcohol counselor at RELATE, works with students in the TAP and FOCUS programs at WHS. • Tara has 3 mandatory sessions with all of these students when they enter the programs. • Tara also works closely with Judy Hanson, Wayzata's Chemical Health Coordinator, and helps facilitate groups with Judy. 2010 MINNESOTA STUDENT SURVEY • Dr. Brenda Arrington, Director of Research and Evaluation for Wayzata Public Schools, and Judy Hanson, Chemical Health Coordinator for Wayzata Public Schools, presented an overview of the results of the 2010 Minnesota Student Survey. • The Survey has been administered every 3 years since 1989 with the purpose of improving prevention efforts and tracking trends over time. • 88% of the school districts in Minnesota participated in 2010 which means that the data is valid and credible. • The voluntary survey asked students questions about tobacco, alcohol and other drug use and attitudes, sexual behaviors, dietary behaviors, physical activity and unintentional injuries, violence, and other topics. Some general trends noted include: Students in Wayzata feel respected by their teachers, students perceive a larger incidence of alcohol and drug use than actually exists, Wayzata students report a significant level of stress in their lives, and sexual activity, alcohol use and tobacco use are all trending down. 2 Page 19 • Brenda and Judy will provide a link to the PowerPoint they presented, for further analysis by the CICO. The meeting was adjourned at 4:31 PM. Respectfully submitted, Carol Bergenstal NEXT. MEETING: March 9, 2011 3:00 PM to 4:30 PM Room A 413, Central Middle School 3 Page 20 PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 DATE: 01/31/2011 PLM M°U'Tl, NNESOTA FIRE -RESCUE FIRE -RESCUE INCIDENT OF INTEREST TIME: 4:51 p.m. ADDRESS: 3301 Highway 169 DETAILS: The Department was dispatched to a report of an apartment fire with flames shooting out of the unit. Captain 2 (Dreelan) arrived, assumed command, and reported heavy smoke and fire on the 3rd floor. West Metro Chief I arrived and assumed Division C. Engine 2.1 arrived and pulled a 3" line with apartment bundles to the 3"d floor to begin fire attack and search of the 3rd floor. West Metro Chief 31 and Plymouth Captain I(Evenson) arrived and assumed Division 3 (East and West). Plymouth Chief 2 (Springer) arrived, assumed Command and Captain 2 (Dreelan) was re -assigned to Operations. St. Louis Park Chief 1 arrived and assumed Safety. Tower 11 set up master stream operation on the A side and Ladder 31 set up master stream operation on the C side. Wayzata fire responded to the scene as a RIT team. A combination of interior fire attack and exterior master stream operations continued with the assistance of 11 other Fire Departments. 24 total units were affected. Relief and rehab areas were extablished with the assistance of LSU trailers from Rogers and Excelsior Fire. The fire was placed under control 2 hours and 23 minutes following fire department arrival. Two civilians were transported to North with burn injuries and smoke inhalation. I firefighter was transported to North for exhaustion. A total of seven pets were rescued from the structure. RESPONSE TIME: 5 minutes 46 seconds. This call occurred during the staffed station (Duty Crew) program hours of operation. FIRE ORIGIN/CAUSE: Under Investigation. ESTIMATED FIRE LOSS: $2,000,000.00. P.F.D. RESPONDING UNITS: Engine Companies: E-31, E -21,E-11 Ladder Companies: TW -11,L -21,L-31 Support Units:G-21,G-31,U-21 Rescue Companies: R-21, Chief Officers: C-2, C-3 ASSISTING AGENCIES: EMS: Yes (x4) Red Cross: Yes Salvation Army: Yes Public Works: No State FM: Yes Henn. Fire Invest. Team: Yes Page 21 s s AMIC I 4 �. F - - :� f Se r.S .�._.i.:[sr kr..siYic. r�4Si►l:<YaYe �.Yi�. M -N e^ c��,�t"-��tt� r:�iLiect• +�:-:�.:.�+�i��ora�s rR.i�' -- Mr. Doran Cote Director of Public Works City Of Plymouth 3400 Plymouth Blvd. Plymouth, MN. 55447 Dear Mr. Cote, ACPROAVIEDENCE D rwith. Knawledgr. Virtue. rs) February 2, 2011 Please accept this letter as an indication to the City of Plymouth that Providence Academy(PA) has a sincere interest in working with the city in an attempt to decrease traffic issues and concerns on Schmidt Lake Road(SLR) before and after normal school days. Per our conversation on Jan. 14, 2011, we would like to explore options wherein we can partner with the city to make this area safer for students, staff, the residents of Plymouth, and the motoring public. To enhance the safety of all concerned, our first priority is a vehicle with warning lights that will indicate that traffic direction is taking place at the main entrance to Providence Academy. This is being addressed by PA at this time. We hope to have this resolved shortly. The next issue is warning signage. 1 have to admit to you, that until we met, I didn't realize that there already is caution signage in the area. This signage slows traffic to "25 MPH when children are present". I have to believe that most motorists that travel this stretch of road during these time frames with any frequency are oblivious to this warning. Unfortunately, I see this reduction in speed limit as almost completely unenforceable, as seldom do you see "children present". There are some walkers that do cross SLR during the spring and fall, but only occasionally during the winter. Thus any argument that "I didn't see children present" would certainly have merit in traffic court. ideally, we would like to replace or enhance these warning signs to, first of all, make them much more obvious, but also to make them enforceable by changing the wording. In doing my research, it has become apparent that making a sign with a warning is much more effective if it has an attention getter, something to draw your eyes to it. As we have seen at other locations in the metro area, or even outside the metro, flashing beacons with bright LED's are very effective. If they are programmed to operate only at key times, it becomes even more effective, because it doesn't become "normal". Changing the wording of the sign, reducing the speed to "when flashing" has very little defense. The reality is that speed reduction is absolutely necessary. There have been many times that, even when directing traffic at busy times, that vehicles approach much faster than 40 MPH. Road conditions like this winter are even more of a concern. We at Providence Academy would love to partner with the City of Plymouth in making SLR safer. As mentioned, I have been doing research on possible signage options. Unfortunately the poles/signs that currently hold the 25 MPH reduction wording are not adequate for the signs, beacons, and operating equipment that we would like to have installed. Whether it be solar powered or hard -wired, the units are designed to be mounted on a 4.5" o.d. pole. Thus we are looking at completely new signage. Additionally, I'm not convinced that the current signs are far enough back to give adequate warning, as the east sign is probably only 100' from the east entrance, and on a curve and a hill, There is great concern amongst staff that this east entrance is quite hazardous, particularly in winter when vision is obscured and limited and traction questionable. The future locations for signs that would be best has yet to be determined. However there is power at the intersection of SLR/Quantico Lane which would reduce long-term cost. 15100 5clunidt Lake Road • Plymouth, ivfinnesota 55446-3722 ■ Phone: (763) 258-25'00 6 Pax: (763) 258-2501 E-mail: info@providenceacademy.org • Web: www.providenceacademy.org tr7rr—tomes.:^^'.'¢,-=_'wfr�'^;?,�"7�?:7�?.�F'�_s'RA^. nfc.*v1,�m'.';..'-'^a="79-�.-••-7.^; :'S r--c.�i..�..'+'F. - '=.:mss+-r-'`-�ssr-yy,n.,�r_..r}. ;i.. �:tr-- _ The initial research for signage indicates a cost in the ballpark of $3000-$4500 per sign if solar powered. if we were able to hardwire the signs, the initial cost would decrease approximately $500 each, along with the cost of replacing gel cell batteries every 6-10 years at $200 each. This cost is for a sign with two LED beacons that would flash alternately, a "reduced speed when flashing" sign, and the programmable controller that would allow us to program in the times and days that we would want it to flash. Another option is a similar sign, but one that shows your speed as you approach as well. This obviously includes an enclosed radar unit, and adds substantially to the cost. Those signs cost from $6000-$7000 each. At this time we are only considering the initially mentioned signage. As indicated in our conversations, we would love to be able to work with the City of Plymouth to make these signs a reality. A partnership in this venture would make Providence Academy's financial responsibility more workable, and both Plymouth and PA would reap the benefits. We would love to see new signage as soon as the ground thaws, Please let me know how we should proceed. Thanks much for your assistance on this issue. Sincerely, 9—z, Tim Qie Providence Academy Security 612-685-8441 HENNEPIN COUNTY HOUSING AND REDEVELOPMENT AUTHORITY 417 North Fifth Street, Suite 320, Minneapolis, Minnesota 55401 612-348-9260 January 27, 2011 Ms. Kelli Slavin Mayor City of Plymouth 3400 Plymouth Blvd. Plymouth MN 55447 Dear Mayor Slavik: Minnesota Statutes Section 383B.77, which authorized the creation of the Hennepin County Housing and Redevelopment Authority (HCHRA), requires the HCHRA to annually notify suburban HRAs and EDAs of the activities the HCHRA intends to operate within their communities. The HCHRA is administering several suburban Hennepin County programs in the year 2011. Communities may exercise their option to not have the HCHRA administer one or more of the activities within their community by notifying the HCHRA to that effect, within 45 days of the date of this notice. The HCHRA is administering the following programs: + Minnesota Cities Participation Program, First -Time Homebuyer Mortgages — provides below-market interest rate home mortgage loans for low and moderate -income first-time homebuyers —Valerie Hutchinson (612-349-4969). • Minnesota Housing Rehabilitation Loan Program — assists low-income horneowners in financing basic home improvements that directly affect the safety, habitability, energy efficiency or accessibility of their homes Jim Graham (612-348-2235). • Minnesota Housing Emergency and Accessibility Loan Program — assists love -income, single family homeowners in addressing emergency conditions in the home or essential accessibility needs for a disabled resident — Jim Graham (612-348-2235). + Minnesota Housing Community Revitalization Fund Program — assists in the construction of accessibility ramps and/or low -riser steps for low -moderate -income homeowner — Carol Stinar (612- 348-2670). BOARD OF COMMISSIONERS Mike Opat Mark Stenglein Gail Dorfman Peter McLaughlin Randy Johnson Jan Callison Jeff Johnson Page 25 Mayor Slavik January 27, 2011 Page 2 • Affordable Housing Incentive Fund Program (AHIF) — developed in response to the shortage in Hennepin County of housing affordable to love -income households. As a requirement of the AHIF Program, all project proposals must have municipal support prior to actually receiving assistance. The HCHRA will be requiring a city council resolution (if not currently in place) in support of selected AHIF projects — Carol Stinar (612-348-2670). • Lead Hazard Control Program — AHIF funded activity to assist private owners address lead hazards in eligible affordable rental properties. AHIF funds supplement a HUD -funded program that assists private owners address lead hazards in eligible properties. AHIF funds specifically support assistance for affordable efficiency units —Mike Jensen (612-348-2114). • Transit Oriented Development Program (TOD) designed to assist development proximate to priority transit corridors and hubs. As a requirement of the TOD Program, all project proposals must have municipal support prior to actually receiving assistance. The HCHRA will be requiring a city council resolution (if not currently in place) in support of selected TOD projects — Patricia Fitzgerald (612-543-0864). • Common Bond Fund Loan Program — provides long-term, low-interest, fixed asset revenue bond financing for suburban Hennepin County manufacturing and production businesses — Patrick Cortnoy (612-348-2215). We look forward to continuing to work with you in implementing these programs and to develop additional innovative approaches to address housing and community development needs. Please contact Housing, Community Works and Transit Department program managers listed above for further details on the programs or specific funding allocations. Sinc r� Philip C. Eckhert Deputy Executive Director cc: Commissioner Mike Opat Commissioner Mark Stenglein Commissioner Gail Dorfman Commissioner Peter McLaughlin Commissioner Randy Jolulson Commissioner Jan Callison Commissioner Jeff Johnson JeffKulaszewicz, HRA Chair Jim Barnes, Manager, HRA Laurie Ahrens, City Manager Page 26 2 Northwest Community Television 6UOO Winn+e�ttica Xkvsnue Mciortft. Brooklyn Park MN 55428-1888 PHONE To: City Cable Coordinator and City Manager/Administrator 763.533.8196 From: Tim Gaffron, Manager — Municipal Telecommunications Services FAX Date: February 7, 2011 ,%P[/" Ir 763.533.1346 Re: Channel 16 Upgrade Opportunity WEB www.nwct.org Dear Cable Coordinator and/or City Manager, The Northwest Suburbs Cable Commission and Northwest Community Television Board of Directors have included funding in their 2011 budgets for a significant project to upgrade technology for Channel 16. This upgrade involves purchasing equipment to improve the billboarding and video replay capabilities at each city hall location. We also will be dedicated to helping member cities utilize the new equipment and technology on an ongoing basis. Each city will have the opportunity to have customized graphics and a video replay schedule to narrowcast information to just that city's cable subscribers. Over the past year and moving forward, significantly more NWCT staff time has been and will be dedicated to creating content both in the form of video programming and for the billboarding function. Background and Description of project Over the past 2 years, NWCT Executive Director Greg Moore and I visited each city hall and met with communications and management staff to discuss cable television and how we could help member cities to better utilize the resources of NWCT in general and Channel 16 in particular. Clearly the cities were seeking more help in the area of technology and content creation. To address the expressed need for help, the Board and Commission endorsed a plan that includes purchasing and implementing appropriate equipment for electronic billboarding and play out of video programming for each city and provides staff resources to relieve the cities of the burden of time and knowledge necessary to create and schedule graphic and video messages for Channel 16. Technology Page 27 Due to the design of the cable system, each city has the ability to broadcast (narrowcast) within that city from city hall on Channel 16. When nothing is corning out of city hall, the SERVING Channel 16 signal reverts over to what is being sent out of the NWCT facility (backup signal). Brooklyn Center Because of the cable system design, it is only practical to locate graphic and video playout Brooklyn Park equipment at each city hall in order to narrowcast within each city. This necessitates nine Crystal individual system installations. Ideally each system would be identical in order to standardize Golden Valley training and procedures. Maple Grove NWCT staff will be trained in the operation of this equipment and the goal is to have it all New Hope connected via the internet so that most of the operation of the system can be accomplished Osseo remotely from our office. We also are planning on being able to transport video files from the Plymouth Robbinsdale Page 27 on-site video server to the servers at NWCT and vice versa. This will allow us to digitally capture meetings as they happen and schedule them for replay on both the main Channel 16 system as well as the narrowcast system that will play out only to cable subscribers within each city. We will also be able to transfer video content out to the on-site servers for replay to individual cities. Through this server based technology we will be able to schedule more replays of your meetings and other content and better utilize the programming time previously unavailable to you on channel 16. We have identified equipment from Tightrope Media Systems as the type and brand of equipment that we feel would be most appropriate for installation at each city to upgrade the capabilities for better utilization of Channel 16. This "package" consists of both graphics (Electronic Billboarding) and server based video program playout capability. The budget has been approved to include funds for purchase of this equipment for each of our nine member cities in 2011. Content The production of daily video segments for the area cities has been taking place since May of 2010. The video segments are airing regularly on Channel 12. The video segments are also being made available for area cities to place on their own websites. A majority of the area cities are making the video links available on their websites at this time. The longstanding Northwest Cities and Mayor's Minutes segments are also regularly airing on Channel 12 and being sent to area cities for further use on websites. All of these segments are ready for future use on City Channel 16 at the individual city halls. NWCT staff with the necessary time and skills will be provided to create and schedule graphics and manage the video content playout for each city choosing to participate. Next Steps I would like to set up a meeting with appropriate staff at your city as soon as possible to get the ball rolling. I hope to meet with each city before the end of March and develop a tentative timeline for each city based on each city's preferences. We want to make this as low impact as possible on your workload, but there will be some up front time necessary for a few meetings. After initial implementation we feel that NWCT staff can carry the bulk of the workload for on- going content creation and operation. However, if your city chooses to have a more hands-on role, we will work with you in that respect as well. Our rough timeline is to have the equipment specified and ordered by the end of April and begin physical installations in June with implementation continuing in stages throughout 2011 and completed by the end of the year. Content creation will follow a parallel track. As we plan this project with each individual city there are several areas of consideration that will need to be discussed, such as: - What does each city want their channel 16 to be? The look and guidelines for content and use? - Who will be the city staff contacts and the NWCT staff for various functions? - Location of equipment at each city hall - Network/firewall and AV system access and connections — IT involvement - Logistics of what the process will be to assist the cities in getting their graphics "look" created and how information will flow between NWCT staff and city staff. - Logistics of programming of billboarding and replay schedules on an ongoing basis - Training of NWCT staff (and city staff if desired) Page 28 Please contact me at your earliest convenience so that we may set up a meeting to start discussing this project and your participation in it. We look forward to working with you to better utilize Channel 16 and the other resources of Northwest Community Television. Tim Gaffron, Manager — Municipal Telecommunication Services tgaffron(&nwct.org 763-533-8196 Page 29