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Council Information Memorandum 02-04-2011
CITY OF PLYMOUTH rp) COUNCIL INFO MEMO February 4, 2011 UPCOMING MEETINGS AND EVENTS EQCAgenda 02/09/11......................................................................................................................... Page 1 PRACAgenda 02/10/11....................................................................................................................... Page 2 Shingle Creek and W Mississippi WSD change in location 02/10/11 ................................................. Page 3 HC Transportation Dept. Open House Events..................................................................................... Page 4 February, March, April 2011 Official City Meeting Calendars........................................................... Page 6 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 9 INFORMATION News Articles, Releases, Publications, Etc ... A boom in community gardens, Article, Star Tribune...................................................................... Page 10 Plymouth Firefighters Find and Reunite Dog Owner with missing dog..., News Release ............... Page 12 Ehlers Market Commentary, 01/31/11.............................................................................................. Page 13 Robbinsdale Area Schools Legislative Action Coalition 2011 Legislative Platform ......................... Page 15 MEETING MINUTES Wayzata Communities in Collaboration Minutes 01/12/11.............................................................. Page 17 Planning Commission Meeting Minutes 01/19/11............................................................................. Page 21 STAFF REPORTS Active and Pending CIP Project Status 02/02/11............................................................................... Page 27 City of Plymouth Best Management Practices Inspection Policy ...................................................... Page 30 CORRESPONDENCE Letter to Minnehaha Creek WSD, RE: 26th and Shadyview Lane .................................................... Page 34 Letter from NW Sub Cable Commission, RE: Quarterly Payment 2011 Cable Capital Grant......... Page 35 Letter to Resident, RE: Comp Plan Amendment, Gonyea Co. (2010096) ........................................ Page 36 ENVIRONMENTAL QUALITY COMMITTEE AGENDA February 9, 2011 WHERE: CITY COUNCIL, CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda* are considered to be routine by the Environmental Quality Committee and will be enacted by one motion. There will be no separate discussion of these items unless a Committee member, or citizen so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. 7:00 P.M. CALL TO ORDER 2. 7:05 P.M. PUBLIC FORUM —Individuals niay, address the Comnnittee about anv item not contained in the regular agenda. A nnaxinnnni of 15 mi notes is allotted for the Forunn. 3. 7:20 P.M APPROVAL OF AGENDA - EQC nieinbers nary add items to the agenda including items contained in the EQC Info Menno for discussion punposes or staff directions only. The EQC will ns©t nornssallr take of action ons items added to the agenda. 4. 7:25 P.M. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 5. 7:30 P.M. CONSENT AGENDA* A. Approve the January 12, 2011, Environmental Quality Committee Meeting Minutes B. Approve EQC 2010 Annual Report and 2011 Work Plan 6. 7:30 P.M. PUBLIC HEARING 7. 7:30 P.M. GENERAL BUSINESS A. EQC Refresher, Orientation. and Organization B. Election of Committee Chair and Vice Chair C. 2011 Education Activities 8. REPORTS AND STAFF RECOMMENDATIONS 9. FUTURE MEETINGS — March 9.2011 10. 8:30 P.M. ADJOURNMENT Page 1 rp) +Ckyr of Plymouth AoAA"! QW14Y to urs DATE Et TIME: 1. CALL TO ORDER PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA Thursday, February 10, 2011 CITY COUNCIL CHAMBERS Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. VISITOR PRESENTATIONS (NON -ACTION ITEMS): 4a Welcome New Members - John Vecere (Ward 4); Kipp Wyse (Ward .3) 4b. Staff Presentation: 4c. Commission Information Et Roberts Rules 5. NEW BUSINESS (ACTION ITEMS): 5a. Designate Chair Et Vice Chair 5b. 2011 Annual Report Et Work Plan b. COMMISSIONER/STAFF UPDATE ■ Upcoming Community/Special Events 7. ADJOURNMENT NEXT REGULAR MEETING - May 12, 2011 - Parkers Lake Conference Room Page 2 Shin- Creek Watershed Management Commission January 31, 2011 Member Cities 3235 Fernbrook Lane N • Plymouth, MN 55447 Tel: 763.553.1144 • Fax: 763.553.9326 Email: iudie@iass.biz • Website: www.shinglecreek.org PLEASE NOTE CHANGE IN MEETING LOCATION Hennepin County Environmental Services Minnesota Department of Transportation Interested Parties The Shingle Creek and West Mississippi Watershed Management Commissions will kick off development of their joint Third Generation Watershed Management Plan on Thursday, February 10, 2011. At this kickoff meeting the Commissions will discuss input received from review agencies and the ten member cities and begin identifying water -resource issues and goals to be addressed in the Third Generation Plan. You are invited to participate in this meeting and the entire planning process, which is expected to occur throughout 2011. The kickoff meeting, which will be hosted jointly by the two Commissions, will be held at 1.2.45 p.m. on Thursday, February 14, 2011 at Crystal City Hall, 4141 Douglas Drive, Crystal, &IN. Thank you for your assistance and input. Questions may be directed to the Commissions' Administrator: Judie Anderson, Administrator Shingle Creek and gest Mississippi WMCs 3235 Fernbrook Lane N Plymouth, MN 55447 763-553-1144 judie@iass.biz Sincerely, ad for - Tina Carstens Chair ZAShingle CreeklManagementPlanlThird Generation Plan1L-kickoff meeting notice to stakeholders 2.doe Brooklyn Center • Brooklyn Park • Champlin • Crystal , Maple Grove - Minneapolis • New Hope • Osseo • Plymouth • Robbinsdale Page 3 Hennepin County Transportation Department ' 1600 Prairie Drive 612-596-0300, Phone Medina, MSI 55340-5421 763-478-4000, FAX 763-478-4030, TD D www.hennepin.us February 2, 2011 An Invitation to Hennepin County's ADA Program Access and Transition Plan for County Highway Rights of Way Open Houses Dear Colleagues, My name is Pete Lemke, Senior Transportation Engineer for the Hennepin County Transportation Department. One of my current projects is the development of the county's ADA Program Access and Transition Plan for County Highway Rights of Way. Briefly, the transition plan will document the county's efforts in providing accessibility; evaluate our current policies, practices, and the public rights of way to identify any barriers that might limit the full participation of those with disabilities; and lay out a schedule for the implementation of any needed changes identified in the evaluation process. The Transportation Department will host four open house events this February and March to engage the public and have a conversation about our ADA Transition Plan and ADA compliance and accessibility. Included with this letter is an invitation for the four open house events. I have sent you this invitation because of your leadership role within your city. Please share this invitation with those in you sphere of influence (colleagues and clients) that may be interested in attending these open houses. As the date of our first open house approaches, the county will make available in electronic and paper formats. the draft of the ADA Program Access and Transition Plan for County Highway Rights of Way document. Please contact me at 612 596 0394 or pete.lemke'a:co.het-nepin.mn.us with any questions or comments. I look forward to meeting with you at our open houses. Sincerely, Peter M. Lemke Senior Transportation Engineer Page4 An Equal Opportunity Employer LYded Paper An Invitation to Hennepin County ADA Program Access and Transition Plan for County Highway Rights of Way OPEN HOUSE EVENTS The Public is invited to attend an informational Open House regarding Hennepin County's rollout of its Americans with Disabilities Act (ADA) Program Access and Transition Plan for County Highway Bights of Way. The purpose of the meeting is to introduce the Transition Plan to the public and begin a conversation about the Transportation Department's work to date and our plan to continue to provide accessibility on our sidewalks, curb ramps, crosswalks, multi -use trails, and at traffic signals. Open House #1 Hosted by the Hennepin County Transportation Department Where: Minneapolis Central Library — Mark E. Johnson Conference Room N-202 300 Nicollet Mall, Minneapolis, MN 55401 When: Wednesday, February 16, 2011 10:00 a.m. to 1:00 p.m. Open House #2 Hosted by the Hennepin County Transportation Department Where: Minneapolis Washburn Library — Washburn Meeting Room 5244 Lyndale Avenue South, Minneapolis, MN 55419 When: Thursday, 'February 24, 2011 5:00 p.m. to 8:00 p.m. Open House #3 Hosted by the Hennepin County Transportation Department Where: Hennepin County Brookdale Library — Brookdale Rooms A Et B 6125 Shingle Creek Parkway, Brooklyn Center, MN 55430 When: Tuesday, March 15, 2011 5:00 p.m. to 8:00 p.m. Open House #4 Hosted by the Hennepin County Transportation Department Where: Hennepin County Golden Valley Library — Golden Valley Meeting, Room 830 Winnetka Avenue North, Golden Valley, MN 55427 When: Tuesday, March 22, 2011 5:00 p.m. to 8:00 p.m. - . WE HOPE TO SEE YOU AT ONE OF OUR OPEN HOUSES !! Page Plymouthr,� Adding Quality to Life February 2011 Modified on 02104111 Page 6 1 2 3 4 5 7:00 PM 6:00 PM 2:00 PM PLANNING BOARD AND FIRE It ICE COMMISSION COMMISSION FESTIVAL MEETING RECOGNITION Parkers Lake Council Chambers EVENT Plymouth Creek Center 6 7 8 5:30 PM 9 10 11 12 7,00 PM 7:00 PM SPECIAL COUNCIL ENVIRONMENTAL PARK It REC MEETING" QUALITY ADVISORY Medicine Lake Room COMMITTEE COMMISSION 7:00 PM (EQC) MEETING (PRAC) MEETING REGULAR COUNCIL Council Chambers Council Chambers MEETING Council Chambers 13 14 15 16 7:00 PM 17 7:00 PM 18 19 PLANNING HUMAN RIGHTS COMMISSION COMMISSION MEETING MEETING Council Chambers Medicine Lake Room 20 21 22 23 24 25 26 7:00 PM 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH HRA MEETING PRESIDENTS MEETING ADVISORY Medicine Lake Room DAY Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING CITY OFFICES Medicine Lake Room CLOSED 27 28 ' Disc ss Transit System and StrE et Assessment Policy Modified on 02104111 Page 6 City of Plymouth Adding Quality to Life March 2011 Modified on 02/04/ It Page 7 1 2 7:30 AM 3 7:00 PM 4 5 STATE OF THE POLICE DEPT. CITY MEETING ANNUAL Council Chambers RECOGNITION EVENT Plymouth Creek 7:00 PM Center PLANNING COMMISSION MEETING Councit Chamkrs 6 7 8 7:00 PM 9 7:00 PM 10 11 12 REGULAR COUNCIL ENVIRONMENTAL MEETING QUALITY Council Chambers COMMITTEE (EQC) MEETING Council Chambers 13 14 15 16 17 18 19 6:00 PM 7:00 PM SPECIAL COUNCIL PLANNING MEETING" COMMISSION Medicine Lake Roam MEETING Council Chambers 20 21 22 23 24 25 26 7:00 PM 7:00 PM REGULAR COUNCIL HRA MEETING MEETING Medicine Lake Room Council Chambers 27 28 29 30 31 ' Discus Future Park Issues and U date with City Manager Modified on 02/04/ It Page 7 Plymouthr� Adding Quality to Life April 2011 Modified on 02104111 Page 8 1 2 3 4 5 6 7:00 PM 7 $ 6:00-8:00 PM 99:00 AM -1:00 PM PLANNING YARD Et GARDEN YARD ft GARDEN COMMISSION EXPO EXPO MEETING Plymouth Creek Plymouth Creek Council Chambers Center Fieldhouse Center Fieldhouse 10 11 12 12 14 15 16 6:00 PM 5:00-9:fl0 PM 10:00 AM— Board of 7:00 PM PRIMAVERA 4:00 PM Equalization ENVIRONMENTAL Plymouth Fine PRIMAVERA Council Chambers QUALITY Arts Council Plymouth Fine COMMITTEE Show Arts Council 7:00 PM (EQC) MEETING Plymouth Creek Show REGULAR COUNCIL Council Chambers Center Plymouth Creek MEETING Center Council Chambers 17 18 19 24 21 22 23 1:00-4:00 PM 10:00 AM -4:00 PM 10:00 AM -4:00 PM 7'00 PM PLANNING PRIMAVERA 7:00 PM -8:30 PM PRIMAVERA COMMISSION Plymouth Fine PRIMAVERA Plymouth Fine MEETING Arts Council Plymouth Fine Arts Council Council Chambers Show Arts Council Show Plymouth Creek Show Plymouth Creek Center Plymouth Creek Center Passover Begins 24 at &onset 25 26 27 28 29 30 6:00 PM 7'00 PM Board of HRA MEETING Equalization Reconvened Parkers Lake Room Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers Modified on 02104111 Page 8 Tentative Schedule for City Council Agenda Items February 22, Regular, 7:00 p.m., Council Chambers • Public hearing on the request to create a Tax Increment Financing Redevelopment for a multi -family apartment project, Quest Development March 8, Regular, 7:00 p.m., Council Chambers • Discuss Park and Recreation Advisory Commission's Annual Work Plan • Oaths of Office to Firefighters Sergio Flores and Aaron Morris March 15, Special, 6:00 p.m., Medicine Lake Room • Discuss future park issues • Update with City Manager March 22, Regular, 7:00 p.m., Council Chambers April 12, Board of Equalization, 6:00 p.m., Council Chambers April 12, Regular, 7:00 p.m., Council Chambers April 26, Board of Equalization Reconvened, 6:00 p.m., Council Chambers April 26, Regular, 7:00 p.m., Council Chambers Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 9 A boom in community gardens MARY JANE SMETANKA, Star Tribune Dozens of gardeners in Hopkins have Monday, March 7 circled on their calendars, when they'll make a run to City Hall to stand in line at 8 a.m. with green thumbs crossed. That's when 190 community garden plots at Valley Park can be reserved for the growing season on a first-come, first-served basis. Last year, every garden was taken by noon on the first day of signup. "We're trying to catch up with the demand," said Jim Genellie, Hopkins assistant city manager. "The whole idea of growing your own food has become more popular in the recession." All over the west metro, registration for city community garden plots has begun or starts soon. Community gardens are riding a crest of popularity linked to tough economic times and a craving for home-grown produce that people know is chemical -free. This spring, Bloomington will expand its community gardens at Smith Park on the city's east side from 30 to 54 plots and add 28 new gardens at Harrison Park in the city's center. Registration begins Friday. Last year, Bloomington had applicants from Richfield, Minneapolis, St. Paul, Edina and even Woodbury. First priority goes to people who previously rented a garden plot, followed by residents, then people from outside the city. Gardeners cross all demographic lines. They include homeowners looking for a sunny space to grow vegetables, apartment dwellers, senior citizens who live in condos, immigrants who farmed in their homeland, people who are trying to save money on groceries and gardeners who are just having fun. The size and cost of renting a plot varies from city to city. In most locations, plots range from 10 by 15 feet to 20 by 20 feet and cost between $15 and $35 for the summer. Other cities like Eden Prairie offer not only small garden spaces but larger plots. Eden Prairie has some reaching as big 20 by 60 feet and costing $108 for the summer, or $84 for senior citizens. Many cities till gardens in the spring and fall and mark the plots. Some, including Bloomington and Eden Prairie, offer water on site by faucet or water tanks. Others, including Hopkins and Minnetonka, ask people to bring their own water or allow them to fill containers from nearby creeks. Minnetonka has had community gardens at Kelly Park since the mid-1970s, but "they've increased in popularity quite a bit in the last few years," said Dave Johnson, the city's recreation services director. Page 10 In 2009, the 44 garden plots offered at the site were expanded to 50, and the site is full, Johnson said. Last year all of the plots were taken in two days. He said the city has looked for sites for new community gardens, but wants to keep the other open park space it has for play space and athletic fields. Hopkins, too, has discussed expanding community gardens, but the city doesn't want to dig up more park land, Genellie said. The city squeezed capacity at Valley Park by limiting the number of plots people can have to two instead of the three or four that some gardeners have requested. The city requires people to register for plots in person, with identification, to make sure they live in the Hopkins. "At the moment, we're pretty much maxed -out for garden plots," Genellie said. Registration for the roughly 120 plots in Eden Prairie's Pioneer Trail Gardens and Pioneer Park has already opened. "Demand is good," said Brenda Uting, parks and recreation administrative assistant. "We had a huge increase in demand in the gardening season of 2009." Uting said she expects all the plots to be taken again this year. As of last week, she said, she had 19 applications when in previous years she might have had "two people who think of gardening in January." Because returning gardeners get first dibs on a plot if they apply by April 15, some of the demand for space is not yet apparent this early in the year, she said. Gardeners include senior citizens who lost their yards when they moved into senior housing, young families and low-income families who are steered toward the gardens by the food and financial assistance agency PROP, which helps them pay the rent on plots. Gardeners tend to manage things on site themselves, Uting said. Everyone notices when a supposedly reserved plot sits idle while plants start popping on surrounding sites. More information is available on the website of the nonprofit Gardening Matters, which keeps a list of community gardens and contact information at www.gardeningmatters.oM/. Mary Jane Smetanka • 612-673-7380 Page 11 City of Plymouth News Release FOR IMMEDIATE RELEASE CONTACT: Kip Springer, Deputy Fire Chief February 3, 2011 763-509-5132 Plymouth Firefighters Find and Reunite Dog Owner with Missing Dog Three Days after Apartment Fire Jeremy Hegman thought he lost his dog Tucker in Monday night's fire at Plymouth Oaks Apartments. However, he learned this afternoon that the dog was found alive today in the apartment complex almost three days later. Tucker was found when Hennepin County fire investigators allowed Plymouth firefighters into the complex this afternoon to search for missing pets. Deputy Fire Chief Kip Springer said that firefighters were heartened to discover 6 -year-old Tucker, a rat terrier, alive and seemingly well in the building. Hegman immediately took Tucker to the vet for an examination. Firefighters had rescued Hegman's second dog on Monday night, but the owner later had to later euthanize the dog. The Plymouth Fire Department was called to the Plymouth Oaks Apartments, 3301 Highway 169, for an apartment fire at 4:51 p.m. on January 31. Two civilians and one firefighter suffered minor injuries. Twenty-four units of the 212 -unit complex were damaged or destroyed by fire, smoke or water. The Plymouth Fire Department was assisted by eleven other neighboring departments. The cause and origin of the fire is under investigation. Page 12 Ehlers Market Commentary Predictions? January 31, 2011 Well, the good news is that Ehlers as a firm avoided a schism when the Bears and Packers played in the NFC Championship last week. Between our offices in Illinois and in Wisconsin, there was friendly competition but no unsportsman-like conduct. Meanwhile, the Minnesota office folks who follow football could not quite decide whom they despise more. Now we are all predicting the outcome of the Super Bowl (personally I think the game will be a blowout — one team will win by at least 14 points). Sports are a fleeting thought compared to the continuing media hype regarding municipal bonds. Many in the blogosphere and in the serious print and television media have decided that they need to predict the impending collapse of the municipal bond market. Because the media spent so much time over the past few years lamenting the lack of warning about the housing market collapse, commentators now feel obligated to shed light on their perception of the "next" financial crisis. Municipal bonds are an easy target. Not sure if you agree? In previous years, the Wall Street Journal may carry a story about municipal bonds once a month. Below is a list of muni bond stories for one week on the Wall Street Journal's website: 01/27/11 Banks Get Tough With Municipalities: As municipal borrowers look to renegotiate bond deals, banks are drawing a line in the refinancing talks. 01/26/11 Municipal Bondholders Left in the Dark; Investors and regulators are increasingly concerned about the quality and timeliness of information. 01/26/11 George Soros is Fretting About the Muni Market: Add George Soros to the list of investors fretting about the health of state and local government finances 01/26/11 Could Muni Bond Fears Whack Bankers' Jobs? How could the pressures on the public -debt markets affect jobs in the finance industry? 01/24/11 Bonds News: Warning From S&P on Municipal Bonds: Downgrades of bonds issued by state and local governments could increase this year, according to a report to be issued Monday 01/24/11 Why State Bankruptcies May Be a Bad Idea: Policymakers are reportedly mulling ways to allow debt -ravaged U.S, states to file for bankruptcy protection. EHLERS www.en�er�-inc.cam Offices in Minnesota: (800) 552-1171 Wisconsin: (800) 717-9742 LEADERS IN PUBLIC FINANCE Illinois: (804)417-1119 Page 13 Ehlers Market Commentary January 31, 2091 The daily barrage of bad news does not help the retail investor's desire to invest in the bond market. Over the last ten weeks retail investors have withdrawn over $30 billion from municipal bond mutual funds. This has driven up yields on all forms of municipal bonds. As a result, the ratio of municipal bond rates to Treasuries is again out of whack, with rates on the highest quality tax-exempt bonds equal to or exceeding the rates on comparable maturity taxable Treasuries. These trends have reversed somewhat in the last two weeks, as other investors have jumped in to take advantage of the "bargains" available in municipal bonds. For example, the average yield on a AAA -rated 10 year municipal bond went from 3.46% on January 14 to 3.42% on the 21 st and 3.31 % on the 28th. Nor does this bad news help elected decision makers. 'vW have received many questions from elected officials wondering if anyone will even buy their bonds. Those of you who work in this area on a regular basis know that the media is painting with one very large roller rather than differentiating among the various sectors of municipal bonds. Most people do not understand the difference between general obligation bonds and a health care revenue bond. The other reality is that there remains a very strong primary market demand for muni bonds, measuring demand by the number of bidders on competitive sales. The attached chart shows that rates continue to be low and the number of bidders for competitive sales is much higher than it was in November of last year. The lower rates in the last two weeks may also be a function of supply. The number of sales is definitely down. The Bond Buyer reports that January volume for all new municipal bond issuances was down 66% from 2010 to 2011 with total new issuance at $11.1 billion for the month. EHLERS LEADERS IN PUBLIC FINANCE www.ehiers-inc.com Page 2 Page 14 Robbinsdale Area Schools Legislative Action Coalition 2011 Legislative Platform The purpose of the legislative platform is to provide a means to both communicate to our legislators the needs of our students and school district, and also to help our community understand education issues and engage in legislative advocacy to build a strong school system and a strong community. RESOURCES: Education is a guaranteed and essential service in the state's constitution and is the key to Minnesota's future success. Although the state faces a historic budget deficit that must be responsibly resolved, it is also critical that the state reform the education funding system to provide adequate, predictable and sustainable funding sufficient to prepare all of our students to succeed in a postsecondary program. 1) The state must maintain its funding commitment to education, including increasing the basic formula limit of $5,124/student (unchanged since 2008-09) by two percent. 2) The state should establish a plan to incrementally pay back the aid payment shift. 3) The state must provide sustainable resources for high quality, research -based programs, especially for high -need students, including: Fully funding its obligation to special education students. Providing resources for early childhood education programs to prepare children to be kindergarten ready. — Expanding opportunities for extended -time programming for students not making adequate yearly progress. Providing resources that specifically support closing the achievement gap, including compensatory education and integration funds. 4) Like all other publicly elected bodies, school boards should be allowed to generate and spend financial resources to best meet local needs, especially $o3npc,48, because state funding resources are limited. RODDIUMALE. area schools 12/05/10 page 1 POLICY CONSIDERATIONS: To increase a school district's flexibility to make decisions, operate efficiently and effectively educate students, school districts must have decision-making control, and unnecessary mandates must be eliminated. 1) School districts should not be penalized for not reaching teacher contract settlements by January 15. 2) The Minnesota Department of Education should be required to develop a model evaluation tool for teachers/principals based on multiple measures that Robbinsdale Area Schools could choose to adopt. 3) RAS should not be financially harmed by providing an education under the care and treatment legislation. 4) RAS should not be negatively impacted by providing state -mandated transportation for charter schools. 5) Current policies and procedures of managing the school trust lands should be reformed to maximize the future revenues from these resources. 6) RAS supports allowing locally elected school boards to determine their school calendar including setting the starting date of the school year. go�tteia ¢a. E 6 RODDIZWLE area schools page 2 MINUTES WAYZATA COMMUNITIES IN COLLABORATION COUNCIL January 12, 2011 PRESENT Becca Fink, Kristin Tollison, Bob Wittman, Judy Hanson, Becky Halvorson, Donna Marget, Chace Anderson, John Christenson, Katie Jackelen, LaDonna Hoy, Susan Sommerfeld, Linnea Fonnest, Diane Evans, Kelly Goddard, Warren Watson, Lynn Zemlin, Laurie Ahrens, Leah Hughes, Jessica Lehman, Cheryl Lubinski, Nikita Suri, Marcia Treno, Kristina Korsmo, Susan Gaither, Sheryl Kasdan, Janet Carlson, Katy Hemmah and Carol Bergenstal CALL TO ORDER • Chair Becca Fink called the meeting to order and welcomed Police Chiefs Mike Goldstein (Plymouth), Mike Risvold (Wayzata), Ed Belland (Medina), Sean Gormley (Corcoran), Correy Farniok (Orono). Chief Mona Dohman was unable to attend due to an unexpected conflict in her schedule. • Becca invited CICC members to review upcoming events. LCTS UPDATE • Donna Marget, Wayzata's LCTS Coordinator, explained that the amount of LCTS funds for distribution in 2011 will be similar to the amount in 2010. Donna will distribute information about the grant process to current grant recipients within the next month. UPDATES FROM POLICE CHIEFS Medina • Chief Belland explained that it is always the goal of the Medina Police to act in the best interest of children. • Diversion programs have been successful in Medina, and the police work hard to keep juveniles out of the system as much as possible. • Medina believes in the hands-on approach to police work. • Implementation of the philosophy of community policing has had a positive effect over the past several years. Plymouth • Chief Goldsmith explained there are 4 school districts served by the City of Plymouth. • Plymouth Police have officers in the high school, middle schools and the DARE programs in grade schools. • The priority of the Plymouth Police is to keep kids safe. • Plymouth is very proud of the School Resource Officer (SRO) program which has been instrumental in helping to curb illegal activities. • Plymouth has very successful traffic and criminal diversion programs, both of which have very low recidivism rates. Page 17 • Crime has decreased significantly in recent years, although calls for service remain about the same. • Contrary to popular thinking, there is no correlation between crime and the economy. • Better policing is the reason for the reduced crime rate. • Police are smarter at what they do and work more collaboratively for better results. They are often able to stop things before they happen. • The economy does have an impact on police staffing. As a result, there will probably be more shared resources and perhaps regional policing in the future. Corcoran Chief Gormley explained that Corcoran Police serve five school districts, although there are no schools actually in Corcoran. Corcoran is anxious to work with the school districts and pleased to be part of the conversation. A growing concern in Corcoran is the increased number of cyber crime victims. Wayzata • Chief Mike Risvold explained that very few youth in Wayzata become involved with the Police Department. • Collaboration with other police departments is also important to Wayzata. • Wayzata Police provides an SRO to Wayzata West Middle School, and that program works very, very well. • Internet safety is a growing concern in Wayzata, as well, and the Wayzata Crime Prevention Coalition will make it a focus in the coming year. Orono • Chief Farniok explained that Police Headquarters is across the street from the Orono Schools' campus, and they maintain a close relationship. • The ,Student Police Academy for high school youth has been very successful and will take place again in 2012. • The Orono Police hope to hold an actual DWI trial, with a teen defendant, in the Orono schools so that students can witness the process and understand the gravity of the offense. GENERAL DISCUSSION WITH POLICE CHIEFS • School Resource Officers wear many hats and handle criminal cases, should they occur, on school campuses. SROs teach classes, if asked, and often work with school social workers and counselors. • Child Protection is an issue of concern for all police departments. Police provide families with calling cards that include contacts and resource information, as appropriate. Police often refer families to agencies such as IOCP or PRISM and would welcome the opportunity to provide referrals to the Family Learning Center. • There are 70,000 residents in Plymouth and annually there are about 70,000 police events, including calls for service, traffic stops, etc. Juveniles are involved in many of these events, but about 400 of the 70,000 events are serious juvenile - related issues that involve a significant level of police involvement. 2 Page 18 • Kids these days are savvier about their use of drugs and alcohol and are smarter about hiding their activity. • Gang activity is everywhere, including the Wayzata School District. A gang is described as any group of kids doing bad stuff. • Sometimes gang members can be identified by tattoos, clothing or colors. However, these days they are not so visible in schools, probably because of the increased punishment that occurs when a crime is committed by a known gang member. • Some gang members live in the suburbs but perpetrate their crimes in the city. • Gang members are looked down upon by most Wayzata High School students, and thus are not popular. • Mental health issues of suspected criminals are a concern, but there is very limited treatment space available. • Police Departments are working hard to attract a more diverse police force. • Many versions of Social Host Ordinances (which hold host families criminally responsible for drug and alcohol use by youth in their home) have been considered by City Councils in the west metro area. A Social Host Ordinance has been passed by the City of Minnetonka. Plymouth has researched the options and has the information available if the City Council decides to consider it. • Reminder: Police cannot address issues unless they are brought to their attention. Always report suspicious activity to your police, including concerns from the cyber world. • Final Reminder: Don't leave valuables in your car?! UPDATES IOCP Sleep -out • LaDonna Hoy announced the TOCP Sleep -out has raised $1,247,000 so far. It is hoped they will raise $1.5 million by the end of their fiscal year on March 31, 2011. • IOCP is very gratified by this response, especially on top of their successful $5.5 million capital campaign in 2010. TOCP is also grateful for the critical partnership of the school district. Potential IOCPISchool District Partnership • Bob Wittman explained that work continues to describe the specifics of what would be involved in an IOCP/School District partnership at IOCP's new location across from Oakwood Elementary School. e It is agreed that stable families help ensure children's success in school, and there are many opportunities to increase that stability through programs at IOCP's new site. The focus now is on three segments of the community: IOCP families; families in need who are not served by IOCP; and the general community who could be involved in "learn and serve" activities. Plymouth Library Page 19 • Linnea Fonnest announced that of the 17 million items check-out through the Hennepin County Library System in 2010, 1,013,000 were from the Plymouth Library! Only the five large Resource Libraries distributed more items. Community Conversation • Cindy Carlson explained that plans are being finalized for the Community Conversation between faith community leaders and school leaders that will take place on Wednesday, February 23, at St Philip the Deacon Lutheran Church. • RSVPs are coming in. The meeting was adjourned at 4:34 PM. Respectfully submitted, Carol Bergenstal NEXT MEETING: February 9, 2011 3:00 PM to 4:30 PM Room A 413, Central Middle School 4 Page 20 Approved Minutes City of Plymouth Planning Commission Meeting January 19, 2011 MEMBERS PRESENT: Chair James Davis, Commissioners Dick Kobussen, Gordon Petrash, Scott Nelson, Erik Aamoth and Marc Anderson MEMBERS ABSENT: Commissioner Nathan Robinson STAFF PRESENT: Planning Manager Barbara Senness, Senior Planner Shawn Drill, Senior Planner Josh Doty, City Engineer Bob Moberg and Office Support Specialist Laurie Lokken 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Petrash, seconded by Commissioner Kobussen, to approve the January 19, 2011 Planning Commission Agenda. Vote. 6 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE JANUARY 5, 2011 PLANNING COMNIISSION MEETING MINUTES MOTION by Commissioner Petrash, seconded by Commissioner Kobussen, to approve the January 5, 2011 Planning Commission Minutes. Vote. 6 Ayes. MOTION approved. 6. PUBLIC HEARINGS A. WOOD CREST OF PLYMOUTH, LLC (2010094) Chair Davis introduced the request by Wood Crest of Plymouth, LLC for rezoning to RSF-3 and for a preliminary plat for "Wood Crest 2IId Addition" for 42 single-family lots for property located at 5600 and 5660 Vicksburg Lane North. Senior Planner Drill gave an overview of the staff report. Commissioner Nelson asked why the city would be taking responsibility for the trail between the two wetlands. Senior Planner Drill responded that would become a city trail. He said that an eight -foot wide public trail is required by our Parks Department. He said the trail would be installed by the developer but would be maintained by the city like other public trails. Page 21 Approved Planning Commission Minutes January 19, 2011 Page 2 Commissioner Anderson asked if retaining walls would be needed on any of the lots and if so, would the city be involved in the inspection of them. Senior Planner Drill said there would be private retaining walls included in the development. He indicated where retaining walls would be located on the site. He added that the retaining walls would be inspected during construction as part of a required retaining wall permit. Commissioner Kobussen stated that he would recommend that the developer review the tree plan to see if more could be saved. Senior Planner Drill replied that trees would be looked at in much more detail during the final plat stage. He said they would be required to plant trees and between what they would be planting and what they would be saving, they would meet city requirements. Chair Davis asked about the shoreland indicated on the proposed Lots 15, 16 and 17. Senior Planner Drill responded that those properties are in the shoreland overlay district for Bass Creek located south of the site. He said that when a building permit would come in, staff would review to make sure the lot doesn't exceed 25% impervious surface coverage. Commissioner Kobussen asked why the proposed sidewalk on Shenandoah Lane would go on the north side instead of the south side of the street. Senior Planner Drill responded that it is up to the developers what side they put sidewalks on. He deferred that question to the applicant. Commissioner Kobussen asked who would be responsible for cleaning the sidewalks. Senior Planner Drill replied that sidewalk maintenance is the responsibility of the homeowner or homeowners association. Commissioner Kobussen said that to get to the back side of Lot 4 to clear the sidewalk would be almost impossible. Senior Planner Drill responded that Wood Crest has a homeowners association but is not sure if the homeowners association clears sidewalks. He deferred that question to the applicant as well. Commissioner Kobussen asked if the trail easement would be to the right or to the left of the 60 - foot right-of:way line along Vicksburg Lane. Senior Planner Drill responded that it would be to the right or east of that line. He indicated the easement locations on the map and added that a 10 -foot trail easement document would be recorded on those properties. Chair Davis introduced the applicant, Dean Hanson, representing Wood Crest of Plymouth, LLC and owner of Hanson Builders. Mr. Hanson said that the first phase of Wood Crest turned out great. He said that the second phase would maintain similar architecture. He said this site is more difficult due to grades but it has some beautiful wetlands. He stated that overall, they have been very excited and happy to work with the city. Commissioner Kobussen asked if there was any possibility or consideration given to saving any more trees on this site. He also asked if there would be any water drainage issues from the upper lots of Wood Crest onto the lower lots of this proposed development. Mr. Hanson replied that as a builder, it is extremely important to keep drainage away from houses and to keep dry basements. He said that they have not had any wet basements for many years. He said that the engineer had worked hard to make sure that water would be diverted properly between developments. Page 22 Approved Planning Commission Minutes January 19, 2011 Page 3 Mr. Hanson stated that this site does not have a lot of trees and is mostly open land. He said that many of the existing trees are softwoods and not desirable. He said a lot of trees would be replaced with spaded, high-quality trees. He said that they did plant a lot of trees in the Wood Crest development and that they would also be planting a lot of trees in this development. He said that most of the existing trees that would be removed would accommodate placement of the roads and ponds but that they would do a good job of planting trees to make up for the removal. Mr. Hanson said that the sidewalk along Shenandoah Lane could move to either side. He said that from a builder's perspective, they would prefer not to have a sidewalk in somebody's front yard crossing so many driveways. He said that on a single -loaded street like Shenandoah, it's better for the people that own the homes on that side as their driveways tend to be a little longer and not quite as steep. He said that from a developer's perspective, the sidewalk could go to either side and would not be an issue either way. Chair Davis asked if the homeowners association would take care of the sidewalks. Mr. Hanson responded that the homeowners association does not at this time. Commissioner Anderson asked if sidewalks are installed with construction of the streets. Mr. Hanson stated that generally, the sidewalks go in with the streets before most of the homes are built. Chair Davis opened and closed the public hearing as there was no one present to speak on the item. Commissioner Anderson asked about wetland impacts when the city builds the trail on the east side of Vicksburg Lane. City Engineer Moberg responded that the city would be looking at trail construction very similar to what we would with the roadway construction itself. He said that if we determine that wetland impacts are unavoidable, we would have to come up with some means of mitigating for impacts. He said that in this particular case, we are not close to having a final design put together for Vicksburg Lane reconstruction but ideally, we'd be looking at a trail corridor within the boulevard so that the trail is not right behind a curb. He said that in a situation like this, we may have to look at pulling the trail in behind the curb to either avoid the wetland or minimize the impact. Commissioner Petrash asked how Lot 4 would get sold to someone when they would have to walk all the way around the block to shovel the Shenandoah Lane sidewalk. Mr. Hanson responded that currently, some of sidewalks in Wood Crest are cleared by the homeowners association instead of the abutting homeowners. He said they could have the Shenandoah sidewalk added because of the fact that it is inconvenient for those four lots. Commissioner Petrash said that would make it more desirable to purchase those lots. Commissioner Kobussen asked if they had ever thought about dividing Lot 4 into two lots. Mr. Hanson replied that it would be a challenge with the steep grades there. Page 23 Approved Planning Commission Minutes January 19, 2011 Page 4 Commissioner Kobussen asked if the southerly cul-de-sac would be in the Taylor Creek homeowners associations. Mr. Hanson responded that it would be in the Taylor Creek homeowners association. Commissioner Anderson stated that this plat complies with density goals. He said that it is right at the 50% limit on tree preservation and trees will be further revisited with the final plat. He said that he likes how the development works for the land. He said that he would vote in support of this request. Commissioner Kobussen said that the layout is a very good layout. He said that there is a lot of elevation change on the site. He said it is a challenge to put all the roads in and keep the grade to be able to drive up and down without too big of a hill. He added that a stipulation should be put in somewhere that the homeowners association must take care of maintaining the sidewalk along Shenandoah. Commissioner Kobussen asked if the eastern most two lots on 56h Avenue would be left vacant until 56h Avenue gets extended or how the turn around would be done. Mr. Hanson replied that those two lots are bigger and deeper lots. He said that when built, the homes would be back farther so that a temporary cul-de-sac would be created and then when the road finally goes through, those lots would have slightly longer driveways. MOTION by Commissioner Nelson, seconded by Commissioner Anderson, to approve the request by Wood Crest of Plymouth, LLC for rezoning to RSF-3 and for a preliminary plat for "Wood Crest 2nd Addition" for 42 single-family lots for property located at 5600 and 5660 Vicksburg Lane North. MOTION AMENDED by Commissioner Nelson, seconded by Commissioner Kobussen, to approve an additional condition that the Homeowners Association be responsible for maintaining the sidewalk along Shenandoah Lane. Vote on amended motion. 6. Ayes. AMENDED MOTION approved. Roll Call Vote. 6 Ayes. MOTION approved unanimously. B. CITY OF PLYMOUTH (2010097) Chair Davis introduced the request by the City of Plymouth for rezoning from O (office) to I-2 (general industrial) for property located at 2730 Fernbrook Lane North. Senior Planner Doty gave an overview of the staff report. Commissioner Anderson stated that this was a zoning change but not a guiding change. Senior Planner Doty confirmed that was correct. Commissioner Anderson stated that this was an application from the city and asked where the building owner was in this process. Senior Planner Doty responded that staff had spoken with Page 24 Approved Planning Commission Minutes January 19, 2011 Page 5 the owner numerous times and that he is very much in support of the rezoning to industrial. He said that the owner has had a lot of difficulty finding tenants due to the lack of parking. Commissioner Anderson asked why the city was the applicant and not the building owner. Planning Manager Senness replied that the city took the initiative to make the change. She said that the other properties have all been able to maintain their legally, nonconforming status and are still operating as industrial buildings with industrial uses. She said that the previous user vacated the property over a year ago and the building owner lost their legally, nonconforming status. She said that given the situation, there's not a lot that they can do without rezoning and that the city took the responsibility to make the change. Commissioner Nelson stated that the other four properties are in industrial use right now and that makes them legally nonconforming. Planning Manager Senness confirmed that was correct, as long as they continue to operate without a year lapse between uses. Commissioner Nelson stated that our goal is to rezone this particular site to allow industrial use but still maintain this site for future development for office use. Planning Manager Senness responded that when the city reguided and rezoned this property in 2000, there was a considerably different economic climate than there is today. She said that staff anticipates that it would be some time before this area would be ripe for development but there is still potential for that in the future. Commissioner Nelson asked that if it were to be redeveloped, it would take someone who owned all of the properties to come in. Planning Manager Senness said that it would work best as a larger assemblage. Chair Davis stated that the thought was for this corner to be like West Health South. Planning Manager Senness replied that this is a very prominent corner in the city and that the hope was in 2000 that it would be redeveloped into something of that caliber. Chair Davis asked how much parking would be needed. Senior Planner Doty responded that the building is relatively large in relation to the amount of parking provided. He said that an additional challenge with this particular site is the width of pavement from the building to the property line. He said that there is only space for one row of parking due to the need for a drive aisle and fire lane. Chair Davis opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Petrash, seconded by Commissioner Kobussen, to approve the request by the City of Plymouth for rezoning from O (office) to I-2 (general industrial) for property located at 2730 Fernbrook Lane North, Roll Call Vote. 6 Ayes. MOTION approved unanimously. 7. NEW BUSINESS Chair Davis thanked Commissioner Aamoth for his four years of service on the Planning Commission. Commissioner Aamoth thanked the staff. He said that it had been a lot easier for Page 25 Approved Planning Commission Minutes January 19, 2011 Page 6 him to know what had been going on with all of the expertise they have and that he was amazed by that. He thanked the Mayor and the City Council for giving him the opportunity to serve and he thanked the current commission members and those he had served with in the past. He said that he has really enjoyed the opportunity. Planning Manager Senness added that staff also thanks him for his service. She said that it is always a pleasure to have commissioners that do their homework and participate and he has done an excellent job in both regards. 8. ADJOURNMENT MOTION by Chair Davis, without objection, to adjourn the meeting at 7:54 p.m. Page 26 Revised: February 2, 2011 City of Plymouth Engineering Department Active and Pendina Capital Improvement Proiects Page 1 C:IDocuments and Settings0aird\Local Settings\Temporary Internet Files\Content.Outlook1400WHAS81Active_Pendinp�M2%L11.xlsx 1�1j'$i:LliJ3'E'EI' t.......... �iiPCQ'{'easisisisisisi::asisisisisisisisE:E:::E:6asE::asisisd'isi::asisisisipi;i;i;i;E;i;i;:;i;i;i;i;i;i;i;iii�i;iii�E;:;E:6;i;E;i;i;6;i;i;i;i;i;iEi:iiiEi6iEi6i:iEi6iiii::i;iiii'i'iii'i'i'ii;i;i;:;:;i9:;i;i;i;i;i;i�ri�::�i;isisi;!;?;i;!;?;i;!Ei;isisi;isisisisisi!isi;E;:;i;';E;i;i;:;i;i;i;i;i;i;ipi�i�i�EE: ..... .................................... 5102 S CR 101, C R 6 t o DCIBM Henn. $17,000,000 The road was opened to traffic on FridayOctober 29th. Work has been suspended for the year. Restoration of the boulevard y CR 24 Co. areas, landscaping, and the final layer of blacktop will be completed in the spring of 2011 7111 WR Mooney Lake BM Wenck $250,000 Construction has been completed and reimbursement request submitted to MCWD 1213108. Partial payment was received from Pump Project MCWD on 12122108. 7135 WR Wild Wings DA $375,000 MN Dirt Works is preparing to begin excavation in the wetlands beginning the week of January 31st, 2011. Wetland Cleaning 8101 S 2008 Street JP $8,100,000 Work has been substantially completed. Miscellaneous punch list items and warranty work are still being completed. Reconstruction 8113 WR 2008 Minor DA WSB $200,000 Quotes were received to contruct the Mission View/41st & Goldenrod Drainage Improvement. Bidding irregularities Drainage Impr. prevented granting this project this year. After internal discussion with maintenance staff, there are no plans to revisit this promect in the future. 8128 WR Plymouth Creek DA $1,200,000 Work began with tree removals in January, 2011. The portion of the project north of 26th Ave is anticipated to be nearly Restoration (26th complete by Feb 4, 2011. Tree removals began south of 26th Ave. the week of January 24, 2011 with stream restoration Ave 1 W Med Lk work beginning south of 26th Ave the week of January 31, 2011. 9113 S Cimarron Ponds JP $2,200,000 The project is out for bids, with the bid opening scheduled for February 24, 2011. The Public Hearing and Assessment Reconstruction Hearing are scheduled for March 22, 2011. If the project is approved, construction is scheduled to begin in early May. 9122 WR South Parkers Lk DA $50,000 Quotes were received for this project on January 12, 2011. Burschville Construction Inc. was low quote. This project Channel began the week of January 24 and is anticipated to be substantially complete by February 4, 2011. Restoration 9126 WR Ranchview 1 DA $125,000 This project will relieve flooding and constricted water flow near the intersection of Ranchview Lane and Medina Road. Plans, Medina Road specifications, and permit applications are being prepared. Wetland 9127 WR Bass Lake Outlet DA $225,000 This project will relieve constricted water flow near the outlet of Bass Lake. Plans and permit applications are being prepared including preparation of an Enviornmental Assessment Worksheet. 10001 5 Str Recon (E JP $7,380,000 The project has been completed, with minor punch list items remaining. 12010 Parkers Lk, 25th/Polaris 10002 S S Shore Dr Street JR $885,000 The project has been completed except for minor punchlist items. Project 10004 S 8th Ave JR $980,000 Knife River has completed the project with the exception of minor punchlist items. Reconstruction 10005 S 2010 Mill & DC $810,000 All contract items have been completed, pending final payment. Overl e 10014 SS Imperial Hills Lift SN AE2S $740,000 Consultant has been selected. Kickoff meeting was held on May 25. Preliminary design is underway. Neighborhood meeting was Station held on September 15. 50% plan submittal is being reviewed. Plans and specs were approved by Council on January 25, 2011. Bids will be o ened on February 17 2011. 10017 WR Parkers Lk Storm SN SRF $800,000 Consultant has been selected. Kickoff meeting has been held and preliminary design is underway. 50% plan submittal is being Sewer Lift Station reviewed by staff. Plans and specs will be considered for approval by Council on February 8, 2011. Page 1 C:IDocuments and Settings0aird\Local Settings\Temporary Internet Files\Content.Outlook1400WHAS81Active_Pendinp�M2%L11.xlsx Revised: February 2, 2011 City of Plymouth Engineering Department Active and Pending Capital Improvement Projects Page 2 C:\Documents and Settings%aird\Local Settings\Temporary Internet Files\Content.Outlook1400WHAS8Wctive_Pendini"MMA '11 AS, s g .. s ; f ;yj j: �i 43 3, OWN"! �. i 2 t $ <i f� g �. . ` Y q 9 9f { 1 f $ £•e. F g ro,�B °d9l i � :I i �r 4 E Irs10"Md k' - a7+„P.'° 3; _ E ¢ P� e s § ££ ' ` B 6 .. f�' `:I 3�'�3 r pg (ia 9pj S 7 e '-z gg$$ P i 3' �j 9 i i[ ; pp6. 9k�" -; " E � fib' fg s, g6➢' "g¢;} �3c al ' ''�.tfia�l ` - i e' k a' 3 Co a!4' `:lrNli , �,8 �y(�.� y��" of ¢, , @ �� f I . §�4 li sY'.��.� ;@ .¢9€Y=i i4�84I ai'I98a i i' 10020 S 2010 Temporary JR $420,000 Knife River has completed the project. Overlay 10021 W MIP Tower SN $550,000 Project has been modified to also include Zachary tower and CR 101 tower for inspections. Once inspections have been Painting completed by consultant, a determination of which tower to paint will be made. A final inspection report will be completed June 25, 2010. Repairs, upgrades and painting will be done in 2011. 10024 W Well No. 17 (5A) SN Bonestr $700,000 Consultant has been selected. Kickoff meeting has been geld and preliminary design is underway. Drilling of first test well is underway. First and second test wells failed. Drilling of third test well is pending. 10026 S Vicksburg Lane JR $350,000 Project has been completed Overlay, 10030 S Rail Crossing JR $272,500 Project constructs improvements at the Canadian Pacific Railroad crossing at Nathan Lane by likely installing 2 additional Improvements- crossing gates Nathan Lane 11001 W Zachary Water SN $60,000 Tower to be power washed this year. Repainting to be done in 2014. Tower 11002 S Annapolis Lane JR $2,740,000 Public Hearing scheduled at the City Council meeting on Feb 22, 2011. The Council will also consider approving the Reconstruction plans andsPecs at the same meeting. 110031 W I Refurbish Wells SN $220,000 Well Nos. 6, 9, & 13 to be refurbished. 11006 S Suncourt JP On February 22, 2011, staff will be asking the Council to approve the Feasibilty Report, order the Plans and Reconstruction Specifications, approve the Plans and Specifications, order the Public Improvement Hearing, and order Advertisement for Bids. 11007 S Peony Lane Mill & DC $420,000 Council scheduled to receive the Preliminary Engineering Report on February 22, 2011. A Public Hearing could then be Overlay held on March 22, 2011. 11010 S Lancaster Lane JR $2,275,000 Reconstruction 11013 SS 2011 Sanitary JR $500,000 Plans have been approved by the City Council. laid opening scheduled for Feb. 16, 2011 Sewer Linin 11014 S Niagara Lane JR $120,000 Design is underway Retaining Wall Page 2 C:\Documents and Settings%aird\Local Settings\Temporary Internet Files\Content.Outlook1400WHAS8Wctive_Pendini"MMA '11 AS, Revised: February 2, 2011 City of Plymouth Engineering Department Active and Pending Capital Improvement Projects Page 3 C:%Documents and Settingsllbaird\Local Settings\Temporary Internet FileslContent.Outlook14OOWHAS81Active_PendinP-dkebl.9� 1.xlsx EsEPSRcBT% x'. %b; yy�}yi' 5122 S CR 24, Olive Ln. DC/BM Henn. $2,500,000 Preliminary layout approved by City Council 6114105, Hennepin County has included this project in its CIP for 2013. Hennepin to 32nd Ave. Co. County has now moved the project back to 2014. 11 -ST -9 S Replace Concrete $80,000 Replace the existing concrete intersection at Cheshire Lane and 53rd Ave in the Reserve Intersection- The Reserve 11 -ST- S Concrete $50,000 Replace concrete sidewalk throughout the city. 10 Sidewalk Re lacement 9-W-1 W Watermain - y $370,000 Dependent on development. Construction is anticipated to be started in 2011. Cheshire Ln. - Glacier Vista to CR 47 8-W-3 W Trunk Water Main $710,000 Dependent on development. Trunk water main installation has been completed in the Spring Meadows, Taylor Creek, and Oversizing Hampton Hills developments. Trunk water main installation has been completed in the Arbor Grove development (no City cost). 8 -SS -2 SS Trunk Sanitary $300,000 Dependent on development. Trunk sewer installation has been completed in the Spring Meadows, Taylor Creek, and Hampton Sewer Oversizing Hills develo ments. Trunk sewer installation is nearly complete in the Arbor Grove development. 10 -WR -2 WR 2010 Drainage $200,000 Drainage work at 26th and Shadyview was completed this fall. Design of erosion repair project in Nature Canyon Park is Im rovements scheduled for this winter. 6 -WR -2 WR Water Quality $90,000 Sediment delta in pond at 19th and Dunkirk was removed this summer. Sediment removal of ponds in Forsters Preserve and Pond Maint Orchards of Plymouth is scheduled for this winter. 6 -WR -4 WR Erosion Repair - DA $275,000 Project will repair erosion in a drainage course between the CP Railroad and Schmidt Lake Road. Conor Meadows 8 -WR -6 WR Turtle Lake Outlet DA $35,000 Project is a feasibility study to determine the proper outlet elevation for Turtle Lake. 11 -SS -2 SS Conor Meadows $200,000 Project will abandon existing lift station and is dependent on sanitary sewer installation in Elm Creek Highlands 3rd Addition Lift Station antici aced in 2011 and in Elm Creek Highlands East(pending final plat submittal and approval) developments. Page 3 C:%Documents and Settingsllbaird\Local Settings\Temporary Internet FileslContent.Outlook14OOWHAS81Active_PendinP-dkebl.9� 1.xlsx City of Plymouth Best Management Practices Inspection Policy Purpose The purpose of this policy is to provide direction and guidance for inspection and maintenance of the various Best Management Practices (BMPs) within the City of Plymouth. Many of the BMPs are subject to maintenance agreements between the City and property owner(s). BMPs include, but are not limited to, rain gardens, sump manholes, underground storm detention systems, and pervious pavement. This policy shall guide the establishment of a Best Management Practices Inspection Program to ensure that BMPs are performing according to approved plans. Funding/Cost of Maintenance Activities All costs for the administration of the Best Management Practices Inspection Program shall be paid for from the City's Water Resources Fund. The main source for this fund is the Surface Water Utility Fee. The owners of the subject property or its then current owner shall be solely responsible for the inspection and maintenance of the BMP agreement and shall bear all costs of such activities. If the current owner does not undertake necessary inspections and/or maintenance within 30 days of notification by the City, the City may undertake such activities, but the costs reasonably incurred by the City for performing such activities shall be reimbursed to the City by the owners of said property. Property Owner(s) Responsibility for Maintenance of BMP Agreements The property owner(s) shall be responsible for all maintenance of BMPs. The level of maintenance for BMPs shall vary based on the type of BMP and the associated general requirements for each type. Maintenance of underground storm detention systems shall mean the annual inspection and certification by a professional engineer that the Detention System is functioning in accordance with the approved plans. A. Debris Cleanout I Annually B. Hydrocarbon Build-up I Annually - Eliminate hydrocarbon oil and grease build-up. C. Parking lot sweeping using a vacuum sweeper I Spring and Fall Page 30 Maintenance of rain gardens shall require the annual inspection and certification by a professional engineer, landscape architect, or approved professional that the structural BMP is functioning in accordance with the approved plans. A. Debris Cleanout I Monthly B. Vegetation I Annually - Maintain at least 80% surface area coverage of plants approved per plan. - Removal of undesirable woody plants. - Removal of invasive plants. - Removal of dried, dead, diseased vegetation. - Re -mulch void areas. C. Hydrocarbon Build-up I Monthly - Eliminate hydrocarbon oil and grease build-up. D. Outlet and Overflow Spillway I Annually - Correct any erosion. - Remove any sediment build-up or blockage. E. Parking lot sweeping using a vacuum sweeper. I Spring and Fall Maintenance of parking lots (impervious or pervious) shall mean the sweeping and clearing of debris in the spring and fall of each year. A vacuum sweeper must be used for all sweeping activities. Page 31 �d zPa`rlung Lot Maintenance Frequency Parking lot sweeping using a vacuum sweeper. Spring and Fall Page 31 Maintenance of sump manholes shall mean the periodic cleaning of the silt buildup in the sump manholes as necessary to maintain the Water Quality Treatment Capacity and to maintain the proper treatment function of the sump manholes. Cleaning silt build-up in sump manholes I Annually Establishment of BMP Inspection Program The establishment of an inspection program for BMPs will include tracking locations of all BMPs that are tied to maintenance agreements, annual letters requesting submittal of certification, follow up site inspections (if necessary), and enforcement of any maintenance issues. Maintenance agreements will be linked to developments using Geographic Information Systems (GIS) software. The use of GIS will provide a convenient means to track the locations of BMPs, link maintenance agreements to properties, and access photos and plans of the BMPs. A spreadsheet will be created to track developments and annual certification submittals. Letters will be sent out in May of each year reminding the responsible parties of their obligation to submit certification, with a submittal deadline of September. City Staff may inspect BMP sites periodically to verify submitted certifications. In the event that annual certification submittals are not received or Maintenance work is needed, City Staff will notify property owner(s) of required actions. The property owner(s) will have 30 days to comply with City requests. Failure to comply with City requests may result in the City undertaking inspection and/or maintenance activities with any incurred costs being the sole responsibility of the property owner(s). BMPs Not Covered by Maintenance Agreements The City of Plymouth is responsible for several sump manhole structures. City staff shall inspect and clean( if necessary) sump manholes on an annual basis and document all maintenance work related to the structures. Rain gardens that are constructed as part of a street reconstruction project are subject to different maintenance requirements. The contractor shall be responsible for maintenance work and care for plants installed during the plant establishment period. The Plant Establishment Period shall be two calendar years from date of final job acceptance. During the Plant Establishment Period the property owner agrees to water the rain garden, as necessary. Beyond the Plant Establishment Period, the property owner agrees to water, weed, mulch and replace Page 32 plants as necessary. The City hires contractors to provide additional maintenance for the rain gardens beyond the Plant Establishment Period. Inspections of rain gardens are accomplished through the contracted maintenance activities. A. Keeping plants in a healthy growing condition. B. Repairing or replacing as necessary, mulch and soil amendment. C. Remove all weed growth in and three feet around mulched areas D. Furnishing and installing replacement plants as needed, including new mulch and planting soil Pond Maintenance and Inspection Policy The City of Plymouth Municipal Separate Storm Sewer (MS4) Permit requires the City to inspect 20% of the ponds in Plymouth each year. Water features included in the requirement include naturally -occurring ponds and wetlands, stormwater holding ponds, and water quality ponds. City Staff are responsible for all inspections. Inspections include identifying any issues that may require maintenance, field verification of outlets and outfalls, and photo documentation. In 2005 the City of Plymouth Pond Maintenance Policy was adopted. The policy provides details for funding and budgeting for administration and operation of the program, maintenance priorities, and pond maintenance agreements (see City of Plymouth Pond Maintenance Policy for more details). Page 33 rp)City of Plyrfiouth Adding Quality to Life January 31, 2011 Mr. Steve Christopher Minnehaha Creek Watershed District 18202 Minnetonka Blvd Deephaven, MN 55391 SUBJECT: 26' AND SHADYVIEW LANE Mr. Christopher: Thank you for meeting today to discuss restoration of the area adjacent to 25th Avenue North and Shadyview Lane in Plymouth. Restoration of the area will include removal of storm sewer pipe, re- establishment of the pre-existing natural channels, vegetative stabilization of 3:1 channel bank slopes using BWSR Mix R1 (34-361) via hydro seed method, and granite riprap (for erosion control) at end sections of storm sewer pipe which existed prior to this project. Additionally, our maintenance department will be contacting you regarding the replacement of a damaged storm sewer pipe in this area and permits that work may require. We anticipate this restoration being complete by your established due date of July 1, 2011. If you have any questions please feel free to contact me directly at 763-509-5526. Sincerely, Derek Asche Water Resources Manager Cc: Doran Cote, Director of Public Works Scott Newberger, Utilities Superintendant Melissa Jenny, United States Army Corps of Engineers Lynda Peterson, Board of water and Soil Resources Stacey Lijewski, Hennepin County 3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763-504-5000 • www ci.plyrnouth.mn.us ,fid O:\Engineering\WTRRESRCIPROJECTSN2010\26th & Shadyvieuv\MCWD Januaiy 31 doik= Page 34 NORTHWEST SUBURBS CABLE COMMUNICATIONS COMMISSION 6900 Winnetka Avenue North Brooklyn Park, MN 55128 (612) 536-8355 January 28, 2011 Laurie Ahrens City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Enclosed you will find a check for the quarterly payment of the 2011 Cable Capital Grant in the amount of $13,009.92. The Northwest Suburbs Cable Communications Commission has increased its capital flat grant to cities by 4%. The grant, to be paid quarterly, is comprised of a flat grant to each city plus a proportional grant determined by the number of subscribers within each city. The schedule for these payments will be January 28th, April 29th, July 29th and October 28th. If the 30"' lands on a weekend the payment will be sent prior to the 30tH Your payment breaks down as follows: CITY OF PLYMOUTH 2011 Flat Grant $14,801.00 2011 Proportional Grant $37,238.66 Annual Total: $52,039.66 Total divided by 4 = $13,009.92 per quarter The NWSCCC at their November 2008 meeting passed a motion requiring cities to annually certify that the NWSCCC grant money be used for cable related purposes. We will be sending you an email within 1 week for this certification. Simply reply to the email with an acknowledgement that you will be using the grant money for cable related purposes. We would suggest however, that you consult with the staff of Northwest Community Television before you actually purchase equipment. Please note that the actual dollar amounts of these grants change each year depending on the number of cable subscribers. If you have any questions, please call me at 763-533-8196. cc: Helen LaFave ive Director 'Iable Communications Commission Brooklyn Center • Brooklyn Park + Crystal • Golden Valley • Maple Grove • New Hope • Osseo • Plymouth • Robbinsdale Page 3 5 r City of�f f' Plymouth Adding Quality to Life February 4, 2011 SUBJECT: COMPREHENSIVE PLAN AMENDMENT TO REVISE SANITARY SEWER DISTRICTS AND DEVELOPMENT STAGING PLAN (2010096) Dear Resident/Land Owner: Pursuant to the provisions of the Plymouth Zoning Ordinance, this letter is to inform you of a request by Gonyea Company, under File No. 2010096, for approval of a comprehensive plan amendment to revise the city's sanitary sewer districts (re-routing sewer from west to north and east) and development staging plan for properties located at the northeast and southeast corner of County Road 47 and Dunkirk Lane and properties along the east side of Dunkirk Lane. Hennepin County records indicate your property is located within 750 feet of the site of this proposal. You are hereby notified of, and cordially invited to attend a public hearing to be held by the Plymouth Planning Commission at 7:00 p.m., on Wednesday, February 16, 2011, in the council chambers at the Plymouth City Hall, 3400 Plymouth Boulevard. The public will be invited to offer questions and comments concerning this application at that time, or feel free to call the city planning department at (763) 509-5450 for more information. You may submit comments in writing. All written comments will become part of the public record. INFORMATION relating to this request may be examined at the community development information counter (lower level of City Hall), on Mondays and Wednesday through Friday from 5:00 a.m. to 4:30 p.m., and Tuesdays from 8:00 a.m. to 6:00 p.m., except holidays. Sincerely, Barbara G. Senness, AICP Planning Manager notices/2010/2010096 propnotice City of Ply.-MI-pl. G—. Boundary b i7E_�—_ �'}) Wz/ 3400 Plymouth Blvd - Plymouth, Minnesota 554471482 ® Tet: 763-509-5000 a www.ptymouthmn.gov Page 36