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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 11-19-2020APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY November 19, 2020 MEMBERS PRESENT: Chairman Michelle Soderberg, Commissioners Robert Huddleston, Jeff Kulaszewicz, Aqueelah Whitfield, and Lucas Larson STAFF PRESENT: HRA Executive Director Steve Juetten, HRA Manager Jim Barnes, Community Development Coordinator Matt Lupini, and Permit Technician Michelle Bast OTHERS PRESENT: Council Member Jim Davis, Cathy Capone Bennett of Bennett Community Consulting, and Jody Boedigheimer of Grace Management 1. CALL TO ORDER Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. 2. PUBLIC FORUM Chair Soderberg opened and closed the Public Forum as there was no one present to speak. 3. APPROVE AGENDA MOTION by Commissioner Kulaszewicz, seconded by Commissioner Whitfield, to approve the Agenda. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Huddleston, Kulaszewicz, Whitfield, and Larson). MOTION passed unanimously. 4. CONSENT AGENDA A. Approve proposed minutes from July 23 (closed meeting), October 13 and October 22, 2020 B. Plymouth Town Square. Accept monthly housing reports C. Vicksburg Crossing. Accept monthly housing reports D. Tax Increment Finance District 1-3. Remove two parcels from the Redevelopment Agreement and the Memorandum of Agreement (Crossroads Commons) MOTION by Commissioner Huddleston, seconded by Commissioner Larson, to approve the Consent Agenda. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Huddleston, Kulaszewicz, Whitfield, and Larson). MOTION passed unanimously. Approved Minutes Plymouth Housing and Redevelopment Authority November 19, 2020 Page 2 5. NEW BUSINESS A. Strategic Plan. Finalize list of Best Practices Commissioner Larson asked if the plan is to vote on everything as a whole. Ms. Bennett responded the purpose of the discussion is to make sure the strategies listed are the ones the Board wants to move forward with and include in the draft Strategic Plan. Chair Soderberg added to keep in mind that just because a strategy idea is listed does not mean the Board will pursue that strategy; it just means the Board will explore that strategy. Council Member Davis asked if this body will be constructing a draft ordinance to bring to the City Council. HRA Manager Barnes replied for any of these policies that will require Council action to adopt, the HRA will conduct research and provide the information to the City Council to consider whether it should be implemented. Chair Soderberg requested Ms. Bennett provide an overview of the material that will be the basis for the Strategic Plan and asked the commissioners to comment if they are not comfortable with the material. Ms. Bennett reminded the Board the purpose of a Strategic Plan is to outlay what their priorities are for the next five years and what to implement. Ms. Bennett summarized the previous work conducted on the HRA Strategic Plan. She also outlined the components of the draft Plan. She added it is important to be clear and concise and contain enough detail to be understood. Commissioner Kulaszewicz requested clarification on prioritizing and implementation. Ms. Bennett explained the framework will consist of identifying the short term, mid-term and long term priorities, what the impact will be, what funding is necessary, and how to implement these plans. She stated she would bring a draft of said framework back before the HRA Board at their December meeting for comments. B. Community Development Block Grant (CDBG). Approve Policies and Procedures Manual Community Development Coordinator Lupini gave an overview of the report. Commissioner Kulaszewicz stated the HRA has been around for a long time and inquired as to the necessity of a Policies and Procedures Manual now. Approved Minutes Plymouth Housing and Redevelopment Authority November 19, 2020 Page 3 HRA Manager Barnes responded that this is one of the program documents HUD looks for when they monitor Entitlement Jurisdictions. The proposed Policies and Procedures Manual contains HUD specific federal regulations along with information on how the Plymouth HRA will ensure that these regulations are followed. MOTION by Commissioner Kulaszewicz requested postponing the vote on the Policies and Procedures Manual to provide more time to review the contents. The motion died for lack of a second by the commission. MOTION by Commissioner Huddleston, seconded by Commissioner Larson, to approve the CDBG Policies and Procedures Manual. Roll Call Vote. 4 Ayes. (Chair Soderberg, Commissioners Huddleston, Whitfield, and Larson). 1 Nay (Kulaszewicz). MOTION passed. C. Provide the Executive Director authority to submit development applications and act on other project-related items for the property located at the northeast quadrant of Fernbrook Lane and Rockford Road (PID: 15-118-22-23-0008). Community Development Coordinator Lupini provided an overview of the staff report. Council Member Davis asked where the driveway will be. Community Development Coordinator Lupini answered the driveway will be off the cul- de-sac. He stated a variance will be required to build the driveway in that location. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Whitfield, to authorize the Executive Director to submit a development application and act on other project related items for the property located at the northeast quadrant of Fernbrook Lane and Rockford Road (PID: 15-118-22-23-0008). Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Huddleston, Kulaszewicz, Whitfield, and Larson). MOTION passed unanimously. 6. UPDATES Vicksburg Crossing window bid documents Cranberry Ridge Magic Packs at Vicksburg Crossing 7. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 7:50p.m.