HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 10-22-2020APPROVED MINUTES
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
October 22, 2020
MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners Jeff Kulaszewicz,
Robert Huddleston, Aqueelah Whitfield, and Lucas Larson.
STAFF PRESENT: HRA Manager Jim Barnes, Community Development Coordinator
Matt Lupini, Support Services Manager Denise Whalen, and Permit Technician Tina
Beckfeld.
OTHERS PRESENT: Grace Management Representative Jody Boedigheimer
1. CALL TO ORDER
Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to
order at 7:02 p.m.
2. PUBLIC FORUM
Chair Soderberg opened and closed the Public Forum as there was no one present to speak.
3. APPROVE AGENDA
MOTION by Commissioner Kulaszewicz, seconded by Commissioner Whitfield, to
approve the Agenda. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners
Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously.
4. CONSENT AGENDA
4A. Approve proposed September 24, 2020 minutes
4B. Plymouth Towne Square. Accept monthly housing reports
4C. Vicksburg Crossing. Accept monthly housing reports
MOTION by Commissioner Kulaszewicz, seconded by Commissioner Huddleston, to
approve the Consent Agenda. 5 Ayes. (Chair Soderberg, Commissioners Whitfield,
Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously.
5. PUBLIC HEARING
5A. Housing Choice Voucher Program. Proposed changes to the Housing Choice
Voucher Administrative Plan and submission of HUD-50077-CR
Support Services Manager Whalen gave an overview of the staff report.
Approved Minutes
Plymouth Housing and Redevelopment Authority
October 22, 2020
Page 2
Commissioner Kulaszewicz asked how many clients are making repayments.
Support Services Manager Whalen replied currently there are six active repayment plans
out of 325 total Plymouth clients. There are five other port-in clients that are making
payment to their original housing authority.
Chair Soderberg open and closed the public hearing as no one was present to speak.
MOTION by Commissioner Huddleston, seconded by Commissioner Whitfield, to 1)
Approve proposed changes to the Administrative Plan to be in effect immediately; and
2) Authorize submission of the HUD-50077 CT to Housing and Urban Development
(HUD) for the fiscal year beginning January 1, 2021. Roll Call Vote. 5 Ayes. (Chair
Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz).
MOTION passed unanimously.
6. NEW BUSINESS
6A. Approve Plans and Specifications and Order Advertisement for Bids for 2021
Vicksburg Crossing Window Replacement Project
HRA Manager Barnes gave an overview of the staff report.
Chair Soderberg asked if the board was just considering approving staff to go out for
bid on the replacement windows.
HRA Manager Barnes answered yes – once received, bids would be brought back to the
HRA Board for approval.
Commissioner Kulaszewicz inquired if the proposal was for a specific brand of product.
HRA Manager Barnes replied that while the proposed bid includes the requested
specifications, the HRA is a governmental entity and as such, cannot specify a particular
brand or vendor.
Commissioner Huddleston noted two manufacturers were included in the bid.
HRA Manager Barnes confirmed.
Commissioner Kulaszewicz asked how window replacements will be avoided in the
future.
Approved Minutes
Plymouth Housing and Redevelopment Authority
October 22, 2020
Page 3
HRA Manager Barnes stated the current bid specifications are for crank out casement
windows which are far superior to the sliders the building currently has. The technology
has improved since the current windows were manufactured.
Commissioner Larson asked about the original windows.
HRA Manager Barnes stated the original windows are five foot sliders and the proposal
asks for casement windows. The performance and quality of the casement windows is
superior to slider type windows.
Commissioner Huddleston recommended including in the bid a unit cost for sill
replacement and any damage below the sill plate.
HRA Manager Barnes agreed to add sill replacement to the bid.
MOTION by Commissioner Larson, seconded by Commissioner Huddleston, to adopt
Resolution 2020-14, which approves the Plan and Specifications in substantially the
same form as the attached documents and authorize staff to Advertise for Bids for the
window replacement at Vicksburg Crossing. Roll Call Vote. 5 Ayes. (Chair
Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz).
MOTION passed unanimously.
7. UPDATES
Cranberry Ridge
Elements
Four Seasons Mall
Strategic Plan
8. ADJOURNMENT
MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 7:17 p.m.