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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 10-22-2020APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY October 22, 2020 MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners Jeff Kulaszewicz, Robert Huddleston, Aqueelah Whitfield, and Lucas Larson. STAFF PRESENT: HRA Manager Jim Barnes, Community Development Coordinator Matt Lupini, Support Services Manager Denise Whalen, and Permit Technician Tina Beckfeld. OTHERS PRESENT: Grace Management Representative Jody Boedigheimer 1. CALL TO ORDER Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:02 p.m. 2. PUBLIC FORUM Chair Soderberg opened and closed the Public Forum as there was no one present to speak. 3. APPROVE AGENDA MOTION by Commissioner Kulaszewicz, seconded by Commissioner Whitfield, to approve the Agenda. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 4. CONSENT AGENDA 4A. Approve proposed September 24, 2020 minutes 4B. Plymouth Towne Square. Accept monthly housing reports 4C. Vicksburg Crossing. Accept monthly housing reports MOTION by Commissioner Kulaszewicz, seconded by Commissioner Huddleston, to approve the Consent Agenda. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 5. PUBLIC HEARING 5A. Housing Choice Voucher Program. Proposed changes to the Housing Choice Voucher Administrative Plan and submission of HUD-50077-CR Support Services Manager Whalen gave an overview of the staff report. Approved Minutes Plymouth Housing and Redevelopment Authority October 22, 2020 Page 2 Commissioner Kulaszewicz asked how many clients are making repayments. Support Services Manager Whalen replied currently there are six active repayment plans out of 325 total Plymouth clients. There are five other port-in clients that are making payment to their original housing authority. Chair Soderberg open and closed the public hearing as no one was present to speak. MOTION by Commissioner Huddleston, seconded by Commissioner Whitfield, to 1) Approve proposed changes to the Administrative Plan to be in effect immediately; and 2) Authorize submission of the HUD-50077 CT to Housing and Urban Development (HUD) for the fiscal year beginning January 1, 2021. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 6. NEW BUSINESS 6A. Approve Plans and Specifications and Order Advertisement for Bids for 2021 Vicksburg Crossing Window Replacement Project HRA Manager Barnes gave an overview of the staff report. Chair Soderberg asked if the board was just considering approving staff to go out for bid on the replacement windows. HRA Manager Barnes answered yes – once received, bids would be brought back to the HRA Board for approval. Commissioner Kulaszewicz inquired if the proposal was for a specific brand of product. HRA Manager Barnes replied that while the proposed bid includes the requested specifications, the HRA is a governmental entity and as such, cannot specify a particular brand or vendor. Commissioner Huddleston noted two manufacturers were included in the bid. HRA Manager Barnes confirmed. Commissioner Kulaszewicz asked how window replacements will be avoided in the future. Approved Minutes Plymouth Housing and Redevelopment Authority October 22, 2020 Page 3 HRA Manager Barnes stated the current bid specifications are for crank out casement windows which are far superior to the sliders the building currently has. The technology has improved since the current windows were manufactured. Commissioner Larson asked about the original windows. HRA Manager Barnes stated the original windows are five foot sliders and the proposal asks for casement windows. The performance and quality of the casement windows is superior to slider type windows. Commissioner Huddleston recommended including in the bid a unit cost for sill replacement and any damage below the sill plate. HRA Manager Barnes agreed to add sill replacement to the bid. MOTION by Commissioner Larson, seconded by Commissioner Huddleston, to adopt Resolution 2020-14, which approves the Plan and Specifications in substantially the same form as the attached documents and authorize staff to Advertise for Bids for the window replacement at Vicksburg Crossing. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 7. UPDATES Cranberry Ridge Elements Four Seasons Mall Strategic Plan 8. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 7:17 p.m.