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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 11-19-2020 Housing & Redevelopment Authority 1 of 2 November 19, 2020 CITY OF PLYMOUTH AGENDA Housing and Redevelopment Authority November 19, 2020, 7:00 PM City Hall 1. CALL TO ORDER 2. PUBLIC FORUM 3. APPROVE AGENDA 4. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. 4A Approve proposed minutes from July 23 (closed meeting), October 13 and October 22, 2020 4B Plymouth Town Square. Accept monthly housing reports 4C Vicksburg Crossing. Accept monthly housing reports 4D Tax Increment Finance District 1-3. Remove two parcels from the Redevelopment Agreement and the Memorandum of Agreement (Crossroads Commons) 5. NEW BUSINESS 5A Strategic Plan. Finalize list of Best Practices 5B Community Development Block Grant (CDBG). Approve Policies and Procedures Manual 5C Provide the Executive Director authority to submit development applications and act on other project-related items for the property located at the northeast quadrant of Fernbrook Land and Rockford Road (PID: 15-118-22-23-0008) (walk-on report) 6. UPDATES 7. ADJOURNMENT Instructions to participate in virtual HRA Meeting HRA meetings will be conducted virtually (via Zoom webinar/conference call) due to the state of local emergency for the COVID 19 pandemic. The chair, commissioners, and staff will participate in this meeting via telephone/video conference. The meeting will be live-streamed online via Zoom. Housing & Redevelopment Authority 2 of 2 November 19, 2020 Public Comments Written comments: Comments may be submitted for inclusion in the HRA packet by emailing Community Development Coordinator Matt Lupini at mlupini@plymouthmn.gov. You may also request that comments of up to one page be read into the record by the Community Development Coordinator. Speaking during the meeting: The public may address the HRA regarding an item on the agenda via Zoom conferencing service at no cost. Those who wish to speak must register online via Zoom and indicate that they wish to provide public comment on an agenda item. Register via Zoom at: https://us02web.zoom.us/webinar/register/WN_JMB9IcPAQuGyDrARrIsbUg DRAFT MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY CLOSED MEETING JULY 23, 2020 MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners Robert Huddleston, Lucas Larson, Aqueelah Whitfield, and Jeff Kulaszewicz. ABSENT: None STAFF PRESENT: HRA Executive Director Steve Juetten, HRA Manager Jim Barnes, Community Development Coordinator Matt Lupini, and Permit Technician Tina Beckfeld. 1. CALL TO ORDER Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:27 p.m. 2. TOPIC 2A Closed meeting per MN Statue 13D.05, Subdivision 3c 10.1 to develop offers for the purchase of property located at PID 15-118-22-23-0008 Community Development Coordinator Matt Lupini gave an overview of the staff report. Chair Soderberg asked about the listing history for the property. HRA Manager Jim Barnes stated the property was tied up in litigation when previously owned by a non-profit organization from Minneapolis. It was last sold in 2014. In 2016 there was intent to build a twin home on the property but the current owner found a different property to purchase. Commissioner Larson inquired about the plan for the property if purchased. HRA Manager Jim Barnes stated the meeting focus is only on whether or not the board wants to put forth a purchase agreement for the property. Details of the project cannot be discussed in this closed meeting. Commissioner Larson asked what would happen if he voted no. HRA Manager Jim Barnes answered a simple majority vote is required so if three other commissioners voted yes, the motion would pass. Commissioner Larson said he would be in favor of offering less than the asking price. Draft Minutes Plymouth Housing and Redevelopment Authority July 23, 2020 Page 2 Commissioner Kulaszewicz stated the HRA has had difficulty buying properties in the past. He is in favor of bidding on the property if within the $150,000 - $165,000 range. Chair Soderberg agreed that properties have been hard to come by and she is in favor of purchasing the property. Commissioner Larson stated his major concern is the taxpayers would not lose money. MOTION by Commissioner Kulaszewicz authorizing staff to make an offer starting at $150,000 and not to exceed $165,000 to purchase the property located at PID 15-118-22-23-0008. MOTION dies for lack of a second. MOTION by Commissioner Larson, seconded by Commissioner Kulaszewicz, authorizing staff to make an offer starting at $140,000 and not to exceed $165,000 to purchase the property located at PID 15-118-22-23-0008. Roll Call Vote. Commissioners Whitfield, Huddleston and Chair Soderberg voted Nay. Commissioner s Larson and Kulaszewicz voted Aye. MOTION denied. 2 Ayes and 3 Nays. MOTION by Chair Soderberg, seconded by Commissioners Huddleston, authorizing staff to make an offer starting at $150,000 and not to exceed $189,900 to purchase the property located at PID 15-118-22-23-0008. Roll Call Vote. Commissioners Whitfield, Huddleston, Kulaszewicz and Chair Soderberg voted Aye. Commissioner Larson voted Nay. MOTION passed. 4 Ayes and 1 Nay. 3. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 7:46 p.m. DRAFT MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY SPECIAL MEETING October 13, 2020 MEMBERS PRESENT: Chairman Michelle Soderberg, Commissioners Robert Huddleston, Jeff Kulaszewicz, Aqueelah Whitfield, and Lucas Larson ABSENT: STAFF PRESENT: HRA Manager Jim Barnes, Community Development Coordinator Matt Lupini, Support Services Manager Denise Whalen, and Permit Technician Michelle Bast OTHERS PRESENT: Cathy Capone Bennett of Bennett Community Consulting 1. CALL TO ORDER Chair Soderberg called the Plymouth Housing and Redevelopment Authority special meeting to order at 6:03 p.m. 2. PUBLIC FORUM Chair Soderberg opened and closed the Public Forum as there was no one present to speak. 3. APPROVE AGENDA MOTION by Commissioner Kulaszewicz, seconded by Commissioner Huddleston, to approve the Agenda. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Huddleston, Kulaszewicz, Whitfield, and Larson). MOTION passed unanimously. 4. NEW BUSINESS A. HRA Accessible Home Program – Consider purchase agreement for 3315 Garland Lane North HRA Manager Barnes gave an overview of the staff report. Commissioner Kulaszewicz asked if the property has any covenant in place in regards to affordability. HRA Manager Barnes said there is a 90-year loan. That loan will be satisfied when the HRA purchases the property. Commissioner Larson asked what the HRA’s business plan would be for this property after the HRA acquires it. Draft Minutes Plymouth Housing and Redevelopment Authority October 13, 2020 Page 2 HRA Manager Barnes responded there is an agreement with Mr. Hitz, property owner, to continue to lease the property until he no longer needs it. After such time, staff will bring it back to the HRA to consider options. Commissioner Huddleston noted there is a typo in the seventh paragraph of the resolution: the pronoun “she” should be changed to “he”. MOTION by Commissioner Kulaszewicz, seconded by Commissioner Huddleston, to adopt the resolution to purchase the property located at 3315 Garland Lane North. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Huddleston, Kulaszewicz, Whitfield, and Larson). MOTION passed unanimously. B. HRA Strategic Plan - Review and finalize the HRA’s Strengths, Weaknesses, Opportunities, and Threats (SWOT) and discuss the list of best practices. Ms. Bennett summarized the previous work conducted on the HRA Strategic Plan. The Board discussed a few areas of the SWOT analysis and made some modifications to the wording to provide clarification. Ms. Bennett said those modifications will be made and presented at the joint meeting on Thursday, October 22, 2020. She provided an overview of the Best Practice Tools. She stated this is not an exhaustive list ; however , this list may provide you with some ar eas to focus on as part of your strategic plan. The Best Practices are structured around four areas: Preservation and Tenant Protections; Increasing Housing Affordability and Options; Redevelopment Options; and, Funding and Financial Strategies. Ms. Bennet reviewed the preservation and tenant protection policies. She outlined five specific best practices. Ms. Bennett reminded the board this is not an exhaustive list and to add other policies and ideas that fit well for Plymouth. Many of these policies have been adopted by Plymouth’s peer cities Commissioner Larson stated he believes these programs are all well intentioned; however , he thinks it is prudent to be careful. There could be unintended consequences. An example is with a tenant protection program. If a new owner acquires the property, a policy such as this might affect the sales price for current owners. There may be a discount purchase price for those three months that the new owners are not able to increase the rent. Ms. Bennett replied correct, there could be unintended consequences in any new policy that you would evaluate. This does not mean you should not go through the process to really understand what those unintended consequences are prior to moving forward with an ordinance. Commissioner Huddleston inquired if there was a model ordinance by another city in the state Draft Minutes Plymouth Housing and Redevelopment Authority October 13, 2020 Page 3 relative to tenant protection. Ms. Bennett replied there are not exactly model ordinances; however, several of your peer cities have adopted similar ordinances. Chair Soderberg said the challenge here is to find that balance. This is a step; there is no guarantee. Commissioner Kulaszewicz asked what the goal is for tonight in regards to the best practices. HRA Manager Barnes responded staff is hoping the board can come to a consensus of items that can be passed on to council next week. These items are priorities, either programs or policies you want them to consider going forward. Chair Soderberg suggested that Ms. Bennett discuss all the items and then come back to determine what to move forward with. The Board discussed the four categories and agreed on a list of potential priorities to present to the City Council. HRA Manager Barnes said we do have one person who wants to talk: Ed Goldsmith Mr. Gold smith introduced himself stating he had been the HRA supervisor 20 years ago for the city when we did a Housing Improvement Area and he provided background on the project to the Board. He also stated that he is a member of the Outreach Development Corporation, which is the Housing Corporation that was set up by Interfaith Outreach. They are having some discussions about making some suggestions to the HRA relative to both the SWOT analysis and the housing best practices. He also inquired whether the city still has the density bonus in its zoning ordinance. HRA Manager Barnes responded the city does not have density bonuses. 5. UPDATES Public Hearing for the Housing Choice Voucher program Request to issue the bids for windows for Vicksburg Crossing Magic Packs 6. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 8:10 p.m. DRAFT MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY October 22, 2020 MEMBERS PRESENT: Chair Michelle Soderberg, Commissioners Jeff Kulaszewicz, Robert Huddleston, Aqueelah Whitfield, and Lucas Larson. STAFF PRESENT: HRA Manager Jim Barnes, Community Development Coordinator Matt Lupini, Support Services Manager Denise Whalen, and Permit Technician Tina Beckfeld. OTHERS PRESENT: Grace Management Representative Jody Boedigheimer 1. CALL TO ORDER Chair Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:02 p.m. 2. PUBLIC FORUM Chair Soderberg opened and closed the Public Forum as there was no one present to speak. 3. APPROVE AGENDA MOTION by Commissioner Kulaszewicz, seconded by Commissioner Whitfield, to approve the Agenda. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 4. CONSENT AGENDA 4A. Approve proposed September 24, 2020 minutes 4B. Plymouth Towne Square. Accept monthly housing reports 4C. Vicksburg Crossing. Accept monthly housing reports MOTION by Commissioner Kulaszewicz, seconded by Commissioner Huddleston, to approve the Consent Agenda. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 5. PUBLIC HEARING 5A. Housing Choice Voucher Program. Proposed changes to the Housing Choice Voucher Administrative Plan and submission of HUD-50077-CR Support Services Manager Whalen gave an overview of the staff report. Draft Minutes Plymouth Housing and Redevelopment Authority October 22, 2020 Page 2 Commissioner Kulaszewicz asked how many clients are making repayments. Support Services Manager Whalen replied currently there are six active repayment plans out of 325 total Plymouth clients. There are five other port-in clients that are making payment to their original housing authority. Chair Soderberg open and closed the public hearing as no one was present to speak. MOTION by Commissioner Huddleston, seconded by Commissioner Whitfield, to 1) Approve proposed changes to the Administrative Plan to be in effect immediately; and 2) Authorize submission of the HUD-50077 CT to Housing and Urban Development (HUD) for the fiscal year beginning January 1, 2021. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 6. NEW BUSINESS 6A. Approve Plans and Specifications and Order Advertisement for Bids for 2021 Vicksburg Crossing Window Replacement Project HRA Manager Barnes gave an overview of the staff report. Chair Soderberg asked if the board was just considering approving staff to go out for bid on the replacement windows. HRA Manager Barnes answered yes – once received, bids would be brought back to the HRA Board for approval. Commissioner Kulaszewicz inquired if the proposal was for a specific brand of product. HRA Manager Barnes replied that while the pro po sed bid includes the requested specifications, the HRA is a governmental entity and as such, cannot specify a particular brand or vendor. Commissioner Huddleston noted two manufacturers were included in the bid. HRA Manager Barnes confirmed. Commissioner Kulaszewicz asked how window replacement s will be avoided in the future. Draft Minutes Plymouth Housing and Redevelopment Authority October 22, 2020 Page 3 HRA Manager Barnes stated the current bid specifications are for crank out casement windows which are far superior to the sliders the building currently has. The technology has improved since the current windows were manufactured. Commissioner Larson asked about the original windows. HRA Manager Barnes stated the original windows are five foot sliders and the proposal asks for casement windows. The performance and quality of the casement windows is superior to slider type windows. Commissioner Huddleston recommended including in the bid a unit cost for sill replacement and any damage below the sill plate. HRA Manager Barnes agreed to add sill replacement to the bid. MOTION by Commissioner Larson, seconded by Commissioner Huddleston, to adopt Resolution 2020-14, which approves the Plan and Specifications in substantially the same form as the attached documents and authorize staff to Advertise for Bids for the window replacement at Vicksburg Crossing. Roll Call Vote. 5 Ayes. (Chair Soderberg, Commissioners Whitfield, Larson, Huddleston, and Kulaszewicz). MOTION passed unanimously. 7. UPDATES Cranberry Ridge Elements Four Seasons Mall Strategic Plan 8. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 7:17 p.m.