Loading...
HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 09-10-2020 Parks & Recreation Advisory Commission 1 of 1 September 10, 2020 CITY OF PLYMOUTH AGENDA Parks & Recreation Advisory Commission September 10, 2020 7:00 PM ZOOM Meeting ID 843 0308 2002 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OPEN FORUM 4. PRESENTATIONS/INFORMATIONAL (NON-ACTION ITEMS) 4A General Department Update 5. NEW BUSINESS (ACTION/NON-ACTION ITEMS) 5A Appointment of Chairperson and Vice Chairperson (Action) 5B Annual Report (Action) 5C Eagle to Bryant Lake Regional Trail Master Plan (Action) 5D 2021 Capital Improvement Draft (Non-Action) 6. COMMISSIONER/STAFF UPDATE 6A Upcoming Community/Special Events 7. ADJOURNMENT 1 Proposed Minutes February 13, 2020 Proposed Minutes Park & Recreation Advisory Commission Thursday, February 13, 2020 MEMBERS PRESENT: Commissioners: Margie DuPuis, Ann Hoekstra, Marilyn Sunseri, Vita Wilson MEMBERS ABSENT: Chair Tricia DeBleeckere, Vice Chair Dick Burkhardt, Commissioner Allie Storti STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager Kari Hemp, Creek Center Manager Chris Fleck, Forester, Paul Buck, Office Support Specialist Sarah Josephs COUNCIL REPRESENTATIVES: Planning Commissioner Michael Boo 1. CALL TO ORDER Commissioner Sunseri called the meeting to order at 7:00 p.m. 2. APPROVAL OF MINUTES Motion by Commissioner Wilson and seconded by Commissioner DuPuis recommending approval of the January 9 Park and Recreation Advisory Commission meeting minutes as written. With all members voting in favor, the motion carried. 3. OPEN FORUM: 4. PRESENTATIONS (NON-ACTION ITEMS): 4a. Recreation Division Overview Recreation Manager Kari Hemp shared that the Recreation division had a very successful 2019 and are looking forward to what 2020 brings. Last year they had 67,100 participants attend special events and programs; 46,766 at special events and 20,224 in programs. Several new education programs were launched in 2019 including STEM programming for 2-5 year olds. Mah Jongg classes for adults have been very popular. Staff also offered a CarFit event for seniors that was well attended. The 2019 Kids Fest hit a record high attendance. New health and fitness programs in 2019 included the popular Park Passport program that encouraged youth to visit 8 parks in Plymouth. A Junior Master Gardener Program was launched in partnership with the Hennepin County Master Gardener Program. Halloween at the Creek had an all-time high attendance. Staff initiated a partnership with IOCP to provide onsite registration and financial assistance information to families. The Summer Series Skate competition was extremely popular and brought competitors from around the state to this free event run in partnership with 3rd Lair Skate Park. Other new sports offered included; an Open Table Tennis program, Intro to Tennis, and AllSports – Futsol classes. In 2019 our Arts & Music Supervisor tried offering a pop-up movie during spring break time and it was well attended. Art Talks were also added during the annual Primavera art event. The Plymouth Sings competition sent 4 finalists to the Minnesota Sings competition. A new event geared toward adults was added – the Date Night at the Hilde. This event brought out a live band, food truck, and culminated in an outdoor movie. 2 Proposed Minutes February 13, 2020 In September of 2019 we hired Katie Yandell as the new Aquatics & Safety Program Supervisor to replace Cindy Anderson after her retirement. New swim offerings in 2019 included a women’s-only swim class, Swim Stars lessons (mix of parent/child lessons for first part of session and transitions into independent lesson). With Ms. Yandell’s vast training and certification that she brings, we will now be able to host lifeguard instructor trainings in-house. Four staff won 6 awards at the Minnesota Recreation and Parks Association annual awards reception. Recreation Supervisor Jess Koch was awarded a Horizon Award and a Presidential Award. Recreation Supervisor Paul Pearson and Recreation Supervisor Alyssa were each awarded a Presidential Award. Project Coordinator Sonya Rippe was awarded a Presidential Award and a Board of Directors Award. Ms. Rippe also received recognition for her USSSA Hall of Fame Softball induction for League Managers. In 2019, sponsorships from local businesses brought in over $25,000. Most of the sponsorships received were financial, but some were in-kind donations. TCF Bank, HyVee, and Kyle Vitense State Farm Agency were our Platinum sponsors this year. Discover Plymouth is a new event that will be held this year on April 18. This event will showcase community businesses and organization. The Mayor’s State of the City address will be held during the event. There will be three themed Friday night open swims offered this summer; Glow in the Dark, Sharks and Mermaids, and Family Game Night. New programs this year include; offering Mermaid swim classes and Water Safety Instructor classes. A new playground site has been added this summer. A Splash & Play program will be hosted at East Medicine Lake Park. A new morning park program option has been added at Zachary Playfield. Staff are partnering with IOCP to promote program options and Police to run a Cops and Bobbers youth fishing program. An adult pickleball tournament will be hosted at the Bass Lake Playfield pickleball courts. A new all-ages field trip to a MN United Soccer game is planned for this fall. Commissioner Wilson asked for more information on the partnership with IOCP. Manager Hemp shared that IOCP offers a similar fee assistance program for the families that they serve, called Great Expectations. They are able to offer their clients a set dollar amount that can be applied towards programs in the community. When partnering with our Program Assistance program we can help the family apply and receive up to 75% of their program cost covered. They are then able to submit that remaining 25% balance as a request to IOCP to be covered by their fee assistance. Many new families have been able to start participating in our programs, most popular is our swimming and water safety lessons, now that the financial barrier is covered. Recreation and IOCP staff went to communities where many of their clients live and shared information on our program offerings. For many families they were also able to take programs for the first time using our Program Assistance on its own. 5. NEW BUSINESS (ACTION ITEMS): 5a. Open Space Management Plan Director Evans shared with Commissioners that the city’s Open Space properties would be discussed and shared an updated Open Space Management Plan. The Management Plan is a working document that evolves as Open Space is acquired throughout the city. Forester Paul Buck manages the care of the city’s Open Spaces and annually updates the Management Plan as needed. He shared that there are not many changes on any individual site in this version of plan, however the title of the plan was updated to Open Space and Natural Area 3 Proposed Minutes February 13, 2020 Management Plans. There are three open spaces, purchased with bond money, which had been set aside with a different purpose than the other open spaces. Staff want to now highlight that there are two different types of areas; Open Spaces and Natural Areas. The focus of the Management Plan has traditionally been on management and removal of invasive species growing in the open spaces. So far, Emerald Ash Borer has not affected our Open Spaces. Open Space is land that the city is required to keep natural. Staff is only able to manage and maintain the space. Schedule activities, and formal (paved) trail are not allowed in the space. Each open space operates under a take in-take out method of preserving and trash management. While similar, Natural Areas were acquired as park property, but never became a park. Formal (paved) trails are not present in these areas. These areas could have future development or infrastructure, but are currently a green space. New signage was designed to designate the different sites; each with generic rules such as take in- take out, keep dogs on leash, and no camping. Staff are hopeful the new language on signage will increase visibility and awareness of the sites. Commissioner Wilson inquired about Ferndale Natural Area and its location. Forester Buck shared that Ferndale Natural Area is a parcel of land that had been purchased in the 1970s and is surrounded by houses on all sides. There are three access points to the Natural Area and all are signed to identify that the area is City property and is open to use and available for walking throughout. Staff recognize that the location of the Natural Area is not ideal being surrounded by housing on all sides. When the land was acquired fifty years ago, the philosophy was to purchase land within a neighborhood. Now when arranging neighborhood parks, staff work to line up the land along roadways so that the property is easier to see and more welcoming to use. Motion by Commissioner Hoekstra, seconded by Commissioner Wilson, recommending the approval of the Open Space Natural Area Plan. 5b. Swan Lake Playground Recreation Manager Kari Hemp shared that 34 people attended the Swan Lake playground Open House. A summary of comments from the community were shared. Renderings from each project designer were shared. Community votes were close with 15 votes for the Flagship Recreation/Landscape Structures submission. There were 19 votes for the Minnesota Playground/GameTime playground submission. Motion by Commissioner DuPuis, seconded by Commissioner Wilson, recommending the approval of the Minnesota Playground/GameTime playground submission for the Swan Lake playground. 5c. West Medicine Lake Playground Plymouth Creek Center Manager Chris Fleck shared a summary of comments received from the West Medicine Lake Playground open house. Renderings from each project designer were shared. Community votes were close with 16 votes for the Webber/Miracle playground and 13 votes for the Northland Recreation/Little Tykes playground. Both submissions offer a good mix of high and low elements, as well as unique climbing options. Motion by Commissioner Wilson, seconded by Commissioner Hoekstra, recommending the approval of the Webber/Miracle playground submission for the West Medicine Lake playground. 4 Proposed Minutes February 13, 2020 5d. Annual Report Draft Recreation Manager Kari Hemp shared a draft of the 2019 Annual Report with Commissioners. This year has a revised look to the report. This year’s report is a 2 page summary from the past year that highlights the financial summary, new parks and trails, scholarship funds provided, inclusion services, as well as program and event attendance. A final version of the Annual Report will be brought to the May meeting for final approval. Commissioner Hoekstra asked for clarification on what inclusion services were provided. Manager Hemp shared that any participants with any type of disability or medical condition is welcome to participate in our programs. The family connects with our Inclusion Coordinator to provide information on what modifications or services would be needed in order to participate. Services can range from notifying participants prior to class about a severe peanut allergy, to providing an inclusion aide during the program. 6. COMMISSIONER/STAFF UPDATE  Discover Plymouth and Primavera will both be held on April 18 at the Plymouth Creek Center and Fieldhouse.  Bark in the Park is scheduled for May 30 at the Hilde Performance Center.  Music in Plymouth will be held a week later than usual; July 14. The Minnesota Orchestra has an international tour that conflicts with the usual week that Music in Plymouth is hosted.  At this coming Tuesday’s Council study session, staff will present an update on the Plymouth Creek Center project. The discussion will focus on exterior color choices of the building. Staff will also be able to show an updated look at the interior and site renderings.  The Plymouth Farmers Market will start the 2020 season on July 17 at Parkers Lake Playfield. Special thank you to Vice Chair Burkhardt for volunteering each year at the market.  Thank you again to Michael Swanson for serving on the Commission, we appreciate his years of service and contribution. Incoming Commissioner Allie Storti will join us at our next meeting.  Thank you to Planning Commissioner Michael Boo for joining our meeting tonight. 7. ADJOURNMENT Motion by Commissioner Wilson, seconded by Commissioner Hoekstra, recommending adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Commissioner Sunseri adjourned the meeting at 7:45 p.m. PRAC September 10, 2020 Plymouth Creek Center Expansion & Renovation Update FINAL APPROVED EXTERIOR COLOR Indoor Playground Relocating Trees Trees were transplanted from the PCC to NWG CONSTRUCTION SCHEDULE Phase 1 Construction Start September 2020 Phase 1 East “Active Wing” Addition September 2020 - November 2021 Phase 1 East Parking Lot Expansion September 2020 - September 2021 Phase 2 Renovation Existing Building October 2021 - March 2022 Phase 3 West “Education Wing” Addition November 2021 - August 2022 Phase 3 South Parking Lot Expansion November 2021 - August 2022 Plymouth Ice Center Rink A Ice Removal + Paint Work Rink A New Ice & Paint Rink B Board Replacement Rink C Ice Removal + Paint Work Recreation Farmers Market Virtual Programs + Events Connect to Rec Kits Mermaid 101 + Mermaid University Swim Lesson Safety Measures 120 Life Jacket Donations + Water Safety Resources Plymouth Post Letter writing to Local seniors and those feeling socially isolated. MRPA Award Of Excellence Volunteers Plantings Hardenbergh Vicksburg Crossing Tree Sale Pick Up Garlic Mustard Identification & Removal Adopt A Garden Masks Made by Volunteers Masks Distribution to Businesses Parks & Forestry: Meet Roxanne Lake Camelot Boardwalk North Boardwalk Replacement West Medicine Lake Park Playground Swan Lake Park Playground Challenge Course Playground NWG Trailhead Shelter Elm Creek Playfield Bocce Ball Courts Trail Replacement - Bass Lake Rd (between Nathan Ln & Zachary Ln) Trail Reclamation - Schmidt Lake Road (between Nathan Ln & Zachary Ln) Plymouth Creek Playfield Field Realignment + Drainage Correction Plymouth Playfield Tennis + Basketball Court REGULAR PRAC MEETING September 10, 2020 Agenda Number: 5A To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks and Recreation Reviewed by: Item: Appointment of Parks and Recreation Advisory Commission Chairperson and Vice Chairperson 1. ACTION REQUESTED: Annually Commissioners must appoint a Chair and Vice Chair to serve over the Parks and Recreation Advisory Commission. 2. BACKGROUND: According to Section 305.03, Subdivision 3 of the Plymouth City Code, the Chairperson and Vice Chairperson of the Parks and Recreation Advisory Commission are appointed by the Commission from among the members of the Commission, subject to approval by the Mayor. The 2019 terms ended after the January 2020 Parks and Recreation Advisory Commission meeting. Per City Code, new appointments must be made for 2020. Due to the COVID 19 pandemic, May and June meetings were cancelled and the appointment had to be delayed until the September meeting. POSITION 2019 2020 CHAIRPERSON Tricia DeBleeckere VICE CHAIRPERSON Richard Burkhardt 3. BUDGET IMPACT: There is no budget impact to this action. 4. ATTACHMENTS: REGULAR PRAC MEETING September 10, 2020 Agenda Number: 5B To: Parks & Recreation Commission Members Prepared by: Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks & Recreation Item: Approve 2019 Annual Report 1. ACTION REQUESTED: The Park and Recreation Advisory Commission should review and approve the 2019 Annual Report. 2. BACKGROUND: Attached is the 2019 Parks and Recreation Department annual report. The report provides statistical information, accomplishments and highlights from all operating divisions within the department, including: Administration, Recreation, Parks and Forestry, the Volunteer program, the Ice Center, and the Plymouth Creek Center and Fieldhouse. 3. BUDGET IMPACT: There is no budget impact for this action item. 4. ATTACHMENTS: 2019 Annual Report Plymouth Parks & Recreation 2019 Annual Report Administration 0 Creek Center 0 Fieldhouse 0 Ice Center 0 Parks & Forestry 0 Recreation 0 Volunteers THE MEADOWS GRAND OPENING FINANCIAL SUMMARY $10,720,452 ZACHARY PARK - renovated 2019 HARVEST PARK - developed 2019 OVERALL DEPARTMENT BUDGET PROPERTY TAX REVENUE $6,964,946 TOTAL EXPENSES $10,720,452 PARKS & TRAILS PROGRAM FEE REVENUE $3,640,856 MISC REVENUE $114,650 The Parks & Recreation Department maintains a large, diverse park system consisting of: 1,734 ACRES OF LAND 67 DEVELOPED PARKS 12 OPEN SPACES 173.8 MILES OF CITY TRAILS 18 PARK SHELTER BUILDINGS 55 SHELTER STRUCTURES PLYMOUTH ICE CENTER PLYMOUTH CREEK CENTER FIELDHOUSE HILDE PERFORMANCE CENTERFIRE & ICE NEW OR RECENTLY RENOVATED PARKS 2018 NEWNEW Harvest ParkThe Meadows opened 2019 Northwest Greenway South Trailhead Challenge Course RENOVATEDRENOVATED RENOVATING Zachary PlayfieldEast Medicine Lake Green Oaks Park Swan Lake West Medicine Lake NEW 2019 2020 IN SCHOLARSHIPS GRANTED IN 2019 $7,177 PARTICIPANTS PROVIDED INCLUSION SERVICES 256 STATE LEGISLATURE VISITS COMMUNITY IMPACT FARMERS MARKET VISITORS 10,613 PUBLIC SKATING VISITORS 5,806 PARTICIPANTS 53 SPECIAL EVENTS VOLUNTEERS HOURS SERVED RECREATION PROGRAMS YARD WASTE SITE VISITORS BEACH VISITORS TRAIL USERS NWG TRAIL USERS 5,353 PLYMOUTH CREEK CENTER EVENTS HELD 3,906 ANNUAL HOURS OF RENTALS 10,914 WEDDINGS HELD 49 PLYMOUTH ICE CENTER FACILITY VISITORS 450,473 HIGH SCHOOL GAMES HOSTED 36 $181,156 CONCESSION & VENDING REVENUE FIELDHOUSE TOTAL HOURS OF RENTALS 1,422 OPEN PLAY ATTENDANCE 5,067 HALLOWEEN AT THE CREEK ATTENDANCE 1,492 MILLENNIUM GARDEN GARDEN WEDDINGS 36 SKATE THE GARDEN ATTENDANCE 200 PHOTOGRAPHY PERMITS SOLD 27 135,562 PARTICIPANTS 45,220 1,611 23,77020,234 1,767 4,390 106,822 OUTDOOR RINKS VISITORS 46,766 REGULAR PRAC MEETING September 10, 2020 Agenda Number: 5C To: Parks & Recreation Commission Members Prepared by: Sonya Rippe, Project Coordinator Reviewed by: Diane Evans, Director of Parks & Recreation Item: Eagle to Bryant Lake Regional Trail Master Plan 1. ACTION REQUESTED: Presentation by Three Rivers Park District staff on the Eagle to Bryant Lake Regional Trail Master Plan. 2. BACKGROUND: Three Rivers Park District (TRPD) has three regional trails in Plymouth; Luce Line, Medicine Lake, and Bassett Creek. As a member of the West Metro Regional Trails Study, City staff have been collaborating with TRPD staff to address gaps in regional trail networks while improving access to local and regional trails. One outcome of the study identified the Eagle to Bryant Lake Regional Trail. At the June 9, 2020 City Council meeting, staff from TRPD shared a presentation about the master plan. TRPD staff will provide a brief overview of the master plan and public engagement process. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Eagle to Bryant Lake Regional Trail Master Plan Power Point master planning Eagle to Bryant Lake Regional Trail Eagle to Bryant Lake Regional Trail Proposed Alignment 4 Communities 16 Miles 1 Preferred Alignment (Identified in West Metro Trail Study) Master Plan Cooperative Agreement (2021 or later) Park District Responsible for Development (As funding allows) Examples of Park District Regional Trails Next to roads Examples of Park District Regional Trails Kiosk and Amenities •Collaborated with city staff to determine a north-south connection •Outreach efforts: •12 in-person events •Online survey and mapping tools •700 participants •Highlights from feedback: •Expressed need for protected bikeway along Hopkins Crossroad •Identified need for a north-south route to connect regional and local trails Connecting with residents at Plymouth’s Bark in the Park and a community workshop at French Regional Park West Metro Regional Trails Study, Fall 2017-Spring 2019 Project Timeline June 2020 July- September 2020 City Council and Park Commission: Project Introduction Parks Commissions: Alignment Evaluation and Update September 2020 City Council: Project update September - Oct 2020 Public Engagement in Your Community! Nov. 2020 Parks Commission: Recommendations for Alignment Dec. 2020 City Council: Approve the Preferred Alignment Dec. 2020 Draft Master Plan Production/30-day Comment Period Feb. 2021 City Council: Resolution of Support Feb. –April 2021 Metropolitan Council/Three Rivers: Review/Approval •General Public •Yard signs bringing people to project website •Interactive map •Online survey •Underrepresented Community Groups •Pop up events •Listening sessions •Virtual meetings or digital storytelling •Residents of Plymouth and Minnetonka •City-wide newsletter communication •Farmer’s markets •Postcards •Virtual open house and one-on-ones •Neighborhood pop-up events Public Engagement Plan Let’s Talk Project Website Online Interactive Map QUESTIONS & PRELIMINARY FEEDBACK Maggie.heurung@threeriversparks.org Danny.mccullough@threeriversparks.org Please visit letstalkthreerivers.org for more project information and regular updates. REGULAR PRAC MEETING September 10, 2020 Agenda Number: 5D To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks & Recreation Reviewed by: Item: 2021-2025 Draft CIP 1. ACTION REQUESTED: The 2021-2025 Capital Improvement Program (CIP) is attached for your review. 2. BACKGROUND: On an annual basis, in conjunction with the budget process, the CIP is updated to reflect estimated Parks and Recreation Department projects and costs over a five year period. Highlight of the Parks and Recreation Department CIP include:  Plymouth Ice Center Roof (2021)  Horseshoe Hill Playground Development (2021)  Playground Renovations; Turtle Lake, Nature Canyon, and Heritage Parks (2021) 3. BUDGET IMPACT: Refer to the attached 2021-2025 Capital Improvement Program for budget impacts. 4. ATTACHMENTS: 2021-2025 Capital Improvement Program PARKS & RECREATION CAPITAL IMPROVEMENT PROGRAM 2021-2025 DEPARTMENT PROJECT #2021 2022 2023 2024 2025 TOTAL FH Asphalt & Concrete Repair FH-19-0002 0 FH Retaining Wall Repair FH-22-0001 500,000 500,000 FH Misc. Doors & Containers FH-23-0001 75,000 75,000 FH Dome & Turf FH-XX-9001 700,000 700,000 FH Electrical; Mechanical; Lights; Auto FH-XX-9002 0 FH Equipment FH-XX-9003 65,000 30,000 95,000 PIC Ice Resurfacer IC-XX-9004 0 PIC Desicant Wheel/Dehumidifers IC-14-0003 40,000 40,000 PIC Roof Top HVAC IC-16-0001 0 PIC Replace PIC Roof IC-16-0002 1,200,000 1,200,000 PIC Replace PIC Dasher Boards IC-17-0001 195,000 195,000 PIC - Low-E Ceiling IC-18-0003 150,000 150,000 PIC Cooling Tower IC-20-0001 0 PIC General Building Repairs IC-23-0001 100,000 100,000 100,000 300,000 PIC Rupp Roof Air Exchanger/Handler IC-XX-9005 0 PIC Scoreboards IC-XX-9006 80,000 80,000 PIC - Water Heaters IC-XX-9001 90,000 90,000 PIC - Sound System IC-XX-9002 100,000 100,000 PIC - Infrared Heating- Bleachers (A)IC-21-0001 70,000 PIC - Rubber Flooring IC-XX-9003 0 Land Acquisition PR-XX-9006 300,000 300,000 300,000 300,000 300,000 1,500,000 Irrigation System (repair/replace)PR-07-0005 375,000 250,000 625,000 Add/Replace Outdoor Hockey Rinks PR-10-0004 0 Neighborhood Parks PR-13-0001 250,000 500,000 750,000 Bridges/Boardwalks (repair/replace)PR-14-0003 125,000 275,000 225,000 75,000 700,000 Tennis Court (overlay/replacement)PR-14-0004 0 Northwest Greenway Trail PR-14-0005 1,850,000 1,850,000 Parking Lot (repair/replace)PR-15-0002 500,000 200,000 500,000 1,200,000 200,000 200,000 Lighting (Outdoor)PR-16-0002 120,000 120,000 Park Building Repair/Renovation PR-XX-9007 0 10th Playfield PR-20-0001 5,300,000 5,300,000 New Trails PR-XX-9001 150,000 275,000 300,000 550,000 1,275,000 150,000 150,000 Trail Repair PR-XX-9002 400,000 400,000 400,000 500,000 500,000 2,200,000 Playground (reno/replace)PR-XX-9003 525,000 270,000 250,000 500,000 270,000 1,815,000 Miscellaneous Park Improvements PR-XX-9004 100,000 100,000 200,000 400,000 Outdoor Turf Field PR-29-0001 0 New Park Amenities PR-XX-9005 0 REC- Signage PR-22-0001 100,000 100,000 Bonds 0 Ice Center Fund 160,000 190,000 200,000 180,000 295,000 1,025,000 Fieldhouse Fund 65,000 500,000 75,000 700,000 30,000 1,370,000 Park Dedication 820,000 575,000 1,100,000 7,450,000 850,000 10,795,000 Park Replacement 1,525,000 1,270,000 1,375,000 1,225,000 1,545,000 6,940,000 Recreation Fund 100,000 100,000 Others 0 State/County Federal 150,000 150,000 Unknown 1,200,000 1,200,000 Parks and Recreation Total 3,920,000 2,635,000 2,750,000 9,555,000 2,720,000 21,580,000