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HomeMy WebLinkAboutCouncil Information Memorandum 11-01-2012CITY OF PLYMOUTH rp) COUNCIL INFO MEMO November 1, 2012 EVENTS / MEETINGS Planning Commission Agenda 11/07/12.............................................................................................. Page 1 November and December 2012 Official City Meeting Calendars...................................................... Page 2 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 5 CORRESPONDENCE Email from Xcel Energy RE: Pending Rate Increase............................................................................ Page Letter from MN Pollution Control Agency RE: Petroleum Tank Leak Site ID #18732 ....................... Page Letter from MN Pollution Control Agency RE: Petroleum Tank Leak Site ID #18910 ....................... Page REPORTS Wayzata Public Schools Attendance Area Process 2013....................................................................... Page Hollydale Project 11 5K Transmission Line & New Pomerleau Lake Substation Report ................ Page 5 MINUTES Housing & Redevelopment Authority (HRA) 07/26/12........................................................................ Page Housing & Redevelopment Authority (HRA) 09/25/12........................................................................ Page PLANNING COMMISSION AGENDA WEDNESDAY, November 7, 2012 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA A. Approve the October 17, 2012 Planning Commission meeting minutes. B. Lucky's 13 Pub. Approve a variance to allow the size of a freestanding sign at 3005 Harbor Lane to be increased from 15 square feet to 49 square feet. (2012083) 6. PUBLIC HEARINGS A. Wayzata Public Schools. Site plan amendment and conditional use permit amendment for a building expansion and related site improvements at Sunset Hill Elementary School. (2012080) B. Visual Communications. PUD amendment to alter the existing signage at the WestHealth Campus. (2012085) 7. NEW BUSINESS 8. ADJOURNMENT Page 1 City of Plymouth Adding Quality to Life November 2012 Modified on 10/11/12 Page 2 1 2 3 7:00 PM HUMAN RIGHTS COMMITTEE MEETING Medicine Lake Room 4 5 6 MEE 7 8 9 10 7:00 PM GENERAL PLANNING ELECTION DAY COMMISSION MEETING Council Chambers Daylight Savings Time Ends 11 12 13 7:00 PM 14 7:00 PM 15 7:00 PM 16 17 VETERANS DAY REGULAR COUNCIL. ENVIRONMENTAL HRA MEETING 10:00 AM -5 PM VETERANS DAY Observed MEETING QUALITY Medicine Lake Room PLYMOUTH ARTS CITY OFFICES Council Chambers COMMITTEE FAIR CLOSED (EQC) MEETING Plymouth Creek Council Chambers Center 18 19 20 21 22 23 24 CANCELLED 12:00-5 PM PLANNING PLYMOUTH ARTS COMMISSION THANKSGIVING THANKSGIVING FAIR MEETING HOLIDAY HOLIDAY Plymouth Creek Center Council Chambers CITY OFFICES CITY OFFICES CLOSED CLOSED 25 26 27 28 29 30 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH MEETING ADVISORY Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room Modified on 10/11/12 Page 2 City of Plymouth Adding Quality to Life December 2012 Modified on 09127112 Page 3 1 2 3 4 5 7:00 PM 6 7 8 PLANNING 2:00-5:00 PM COMMISSION OLD FASHIONED MEETING CHRISTMAS Council Chambers Plymouth Historical Society Building Chanukah Begins at Sunset 9 10 11 12 7:00 PM 13 14 15 7:00 PM ENVIRONMENTAL 7:00 PM REGULAR COUNCIL QUALITY PARK tt REC MEETING COMMITTEE (EQC) ADVISORY Council Chambers MEETING COMMISSION Council Chambers (PRAC) MEETING 7:00 PM Council Chambers CHARTER COMMISSION ANNUAL MEETING Medicine Lake Room 16 17 18 19 20 21 22 7:00 PM PLANNING COMMISSION MEETING Council Chambers 23 24 CHRISTEVE AS 25 26 27 7:00 PM 28 29 HRA MEETING CITY / Medicine Lake Room OFFICES CHRISTMAS DAY LOSE AT 12:00 P CITY OFFICES CLOSED NEW YEAR'S EVE Modified on 09127112 Page 3 Tentative Schedule for City Council Agenda Items November 131, Regular, 7:00 p.m., Council Chambers • Canvass 2012 General Election results • Announce Plymouth Arts Fair on November 17-18 • Approve City Council Calendar for 2013 • Authorize prepayment of General Obligation Improvement Bonds, Series 1998B (Shenandoah Homeowners Association) • Declare intent to withdraw from the Highway 55 Corridor Coalition Joint Powers Agreement • Oath of Office to firefighters • Approve Cooperative Agreement with Bassett Creek Watershed Management Commission and Order Improvements for the Four Seasons Mall Water Quality Improvement Project (11022) • Approve Withdrawing from the Highway 55 Corridor Coalition Joint Powers Agreement • Accept Utilities for Continual Maintenance for Taryn Hills 11th Addition (2011080) • Accept Utilities for Continual Maintenance for Hampton Hills 4th Addition (2012005) • Approve Purchase of a Replacement Sidewalk Machine with Snow Blower November 27, Regular, 7:00 p.m., Council Chambers • Announce Old Fashioned Christmas on December 2 December 11, Regular, 7:00 p.m., Council Chambers • Recognize Police Citizen Academy Graduates • Announce New Year's Eve Event on December 31 • Public hearing on the 2013 Budget Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 4 Email from Xcel Energy, Oct. 25, 2012 From: Johnson, Scott D[mai Ito: scott.d.johnson(&xcelenergy.com] Sent: Thursday, October 25, 2012 2:39 PM Subject: Xcel Energy pending rate case I wanted to connect with you to share some information about the rate increase request Xcel Energy will be filing in early November with the Minnesota Public Utilities Commission. While I can't share details before the filing occurs, I can provide some insight into why the increase is needed. I look forward to meeting with you in person to discuss any questions you may have regarding this rate increase and how it may impact you. And, as always, I want to continue to help you manage your energy use and monthly bills by making full use of our extensive energy efficiency programs. Xcel Energy's ongoing commitment is to safely provide reliable, reasonably priced and environmentally responsible electricity service to you, today and into the future. Over the last few years, we've been investing over $1 billion annually in our plants, poles and wires to ensure that we deliver on this commitment, and similarly large investments will continue for the next several years. At an Executive Energy Forum earlier this month, we discussed the investments we've made in our Prairie Island and Monticello nuclear power plants to support the operation of both plants for another 20 years and to obtain more power output from the Monticello plant. These investments were approved several years ago by the Minnesota commission because they secure a low cost energy source for customers. As we complete these projects we need to reset rates to recover the investment. To ensure reliable service we're also refreshing and upgrading equipment on our transmission and distribution systems, much of which was built over 50 years ago. These investments provide value today and into the future for all our customers, and, together with other business cost increases, represent an amount similar to what we've seen in previous rate cases. However, in this case we're seeing an unusual situation, one that is also driving the need to increase rates. Customer growth typically mitigates a rate increase because the new margin offsets increased costs. The economic downturn and loss of several large customers reverses that trend for us, and the impact will be felt in this case. Customer usage is lower than in 2011 when rates were last set, making it a significant contributor to the need for this case, rather than an offset In this rate filing, we also plan to include proposals to eliminate rate class subsidization and to help support economic growth, both of which are designed to mitigate the sales effect over time. Thank you on behalf of Xcel Energy for your business and for your partnership. I look forward to speaking with you soon. Page 5 Scott Johnson Xcel Energy I Responsible By Nature Manager, Community & Local Gov't. Relations 8701 Monticello Lane, Maple Grove, MN 55369 P: 763-493-1631 C: 612-750-8557 F: 612-573-9171 E: Scott. D.Johnson a@Xcelenergy.com Page 6 Minnesota Pollution Contr®i Agency 520 Lafayette Road North I St Paul, MN 55155-4194 1 651-296-6300 1 800-657-3864 1651-282-5332 TTY I www.pcastate.mmus October 29, 2012 Mr. James Eide 4420 Brockton Lake Plymouth, MN 55446 RE: Petroleum Tank Release Site File Closure Site: Eide Residence, 4420 Brockton Ln., Plymouth, Hennepin County 55446 Site ID#: LEAK00018732 Dear Mr. Eide: The Minnesota Pollution Control Agency (MPCA) is pleased to let you know it has determined your investigation and/or cleanup have adequately addressed the petroleum tank release at the Site listed above. Based on the information provided, the MPCA has closed the petroleum tank release site file. The closure of the petroleum tank release site file means the MPCA does not require any additional investigation and/or cleanup work at this time or in the foreseeable future. Please be aware that file closure does not necessarily mean that all petroleum contamination has been removed from this site. However, the MPCA has concluded that any remaining contamination, if present, does not appear to pose a threat to public health or the environment under current conditions. The MPCA reserves the right to reopen this file and to require additional investigation and/or cleanup work if new information, changing regulatory requirements, or changed land use makes additional work necessary. If you or other parties discover additional contamination (either petroleum or non -petroleum) that was not previously reported, Minnesota state law requires that the MPCA be notified immediately. You should understand this letter does not release any party from liability for the petroleum contamination under (Minn. Stat. § 115C.021 subd. 1 (2012) or any other applicable state or federal law. In addition, this letter does not release any party from liability for non -petroleum contamination, if present, under Minn. Stat. § 115B (2012), the Minnesota Superfund Law. Please note that as a result of performing the requested work you may be eligible to apply to the Petroleum Tank Release Compensation Fund (Petrofund) for partial reimbursement of the costs you have incurred in investigating and cleaning up this petroleum tank release. The Petrofund is administered by the Petroleum Tank Release Compensation Board (Petro Board) and the Minnesota Department of Commerce. To learn more about who is eligible, the types of work, and the amount of reimbursement available, please contact the Petrofund at 651-215-1775 or 1-800-638-0418. If future development of this property or the surrounding area is planned, it should be assumed that petroleum contamination may still be present. If petroleum contamination is encountered during future development work, the MPCA should be notified immediately. Equal Opportunity Employer Page 7 Mr. James Eide Page 2 October 29, 2012 For specific information regarding petroleum contamination that may remain at this leak site, please call the Petroleum Remediation Program File Request Program at 651-757-2799 or 651-757-2309. The MPCA fact sheet Request to Bill for Services Performed must be completed prior to arranging a time for file review. Thank you for your response to this petroleum tank release and for your cooperation with the MPCA to protect public health and the environment. If you have any questions regarding this letter, please contact MPCA project manager Kathryn Serier at 651-231-6043 or MPCA hydrogeologist, John Kaehler at 651-757-2480. Sincerely, Kathryn Serier Project Manager Petroleum Remediation Section Remediation Division KAS:tf cc: Sandy Engdahl, City Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Dave Jaeger, Hennepin County Environmental Services Jeremiah Hansen, Braun Intertec, Bloomington Minnesota Department of Commerce Petrofund Staff Page 8 Minnesota Pollution Control Agency 520 Lafayette Road North I St. Paul, Minnesota 55155-4194 1 651-296-6300 800-657-3864 i 651-282-5332 TTY I www.pca.state-mn.us I Equal OpportunityFinployer October 29, 2012 Mr. Jason Biederwolf Lennar Corporation 16305 — 36* Ave. N., Suite 600 Plymouth, MN 55446 RE: Petroleum Storage Tank Release investigation and Corrective Action Site; Lennar Corporation Residence, 5330 Dunkirk Lane N., Plymouth, Hennepin County 55446 Site ID#: LEAK 18910 Dear Mr. Biederwolf: The Minnesota Pollution Control Agency's (MPCA) Petroleum Remediation Program (PRP) has been informed that there has been a release of petroleum from a storage tank that you own and/or operate. PRP was developed to provide assistance as you investigate, and if necessary, clean up your petroleum release. The MPCA appreciates your timely notification so this Site can be handled in an efficient manner. State laws require that persons legally responsible for storage tank releases notify the MPCA of the release, investigate the extent of the release, and take any necessary actions to clean up the release. A person is generally considered legally responsible for a petroleum tank release if the person owned or operated the tank either during or after the release, unless specifically exempted under law. See Minn. Stat. §3-15C.021 (2012). If development of this property or the surrounding area is planned, State laws require that persons properly manage contaminated soil and/or water uncovered or disturbed even if they are not legally responsible for the storage tank release(s). Developers and other interested parties must also incorporate appropriate response actions to prevent the further spreading of contamination. To receive MPCA review and approval of proposed response actions, please contact the Petroleum Brownfields Program (PBP) at 651-296-6300 or.at 1-800-657-3864,or visit their website at http://www.pca.state.m_n.us/foyp8Oa. If petroleum contamination is encountered during development work, the Minnesota State Duty Officer should be notified immediately. The MPCA requests you take steps to Investigate, and if necessary, clean up the release in accordance with MPCA guidance documents. The site investigation must fully define the extent and magnitude of the soil and/or groundwater contamination caused by the release. The MPCA recommends you hire a qualified environmental consulting firm to help you investigate and cleanup the contamination on your site. A qualified consulting firm should have experience in performing investigations of contaminated sites and in developing and implementing corrective actions. Please be aware that the MPCA does not conduct the investigation or cleanup at your Site. The MPCA provides guidance and technical assistance during the project and reviews the reports submitted by your environmental consultant. However, the MPCA urges you to contact the MPCA project manager wheneveryou have a question or concern regarding your project. In 1987, the legislature established the Petroleum Tank Release Compensation Fund (Petrofund) to reimburse responsible persons and volunteers (i.e., property owners not responsible for releases) who take corrective action f_or a portion of their costs. The Petrofund is administered by the Petroleum Tank Release Compensation Board (Petro Board), which is part of the Minnesota Department of Commerce. Page 9 Mr. Jason Biederwolf Page 2 For petroleum investigations, if you wish to have your costs considered for reimbursement, the environmental consultant you hire must be registered with the Petro Board. A list of registered contractors is available from the Petrofund staff. Please note that, under the Petro Board's rules (See Minn. R. ch. 2890), you must solicit a minimum of two written competitive consultant proposals on a form prescribed by the Petro Board to incur costs eligible for reimbursement and a minimum of two written competitive contractor bids must also be obtained for each contractor service. To learn more about the Petrofund reimbursement program contact Petrofund staff at 651-215-1775 or 1-800-638- 0418 (in greater Minnesota only) or review the information available at the following website at htto://mn.gov/commerce/topics/Petrofund/. Please be aware that Petrofund reimbursement determinations are made by Petrofund staff at the Department of Commerce. The determinations are based on whether or not the work performed at a leak site was necessary for investigation and corrective action, which is determined by MPCA staff, and whether or not the costs for that work were reasonable, which is determined by Petrofund staff. Your insurance may cover this release. However, your insurance coverage may be affected by how quickly you notify your provider. Therefore, you should review your insurance plan and contact your insurance carrier immediately after receiving this letter. Please provide notification to the MPCA by submitting the enclosed Leaksite Ownership Form to the MPCA project manager listed below. The Lecksite Ownership Form must be completed and submitted within 30 days of your receipt of this letter to indicate whether you intend to proceed with the requested investigation and/or corrective action. If you do not respond within this time frame, the MPCA will assume that you do not intend to comply. In this case, the MPCA Commissioner may issue an enforceable order that will require you, as responsible party, to take corrective action. Failure to cooperate with the MPCA in a timely manner may result in reduced reimbursement from the Petro Board, see Minn. R. Ch. 2890. If you do not cooperate, the MPCA has the option of taking the corrective actions on your behalf and recovering its costs. If you have questions concerning this letter or need additional information, please contact me at 651- 231-6043 or e-mail kathryn.serier@state.mn.us. Please reference the above LEAK # in all correspondence. If you are calling long distance, you may reach the MPCA by calling 1-800-657-3864. Sincerely JOX-Kathryn Serier Project Manager Petroleum Remediation Section Remediation Division KAS:Is Enclosures cc: Sandy Engdalh, Clerk, Plymouth Richard Kline, Fire Chief, Plymouth Dave Jaeger, Hennepin County Environmental Services Jeremy Hansen, Braun Intertec, Bloomington Page 10 WAYZATA PUBLIC SCHOOLS ow 4 i i z s �. --. � F�" � R 1 1i 11` .� 1i - I&4 i i i i I ..r ATTENDANCE 8REA PRPCE55 - 2013 In partnership with Tea M, n1vi ui� I corks i n t e r n a t i o n a I Page 11 '-'ktSEN IAl11 1. Recent History and Current Reality 2. The Decision Making Process 3. Review of Possible Scenarios 4. Table Process 5. Key Messages 2006 Comprehensive Boundary Study Annual Enrollment Projections/Census mailing Facility Study - Investment/Reinvestment Resident Enrollment Growth offset by limiting open enrollment Several administrative boundary adjustments "Right Sizing" Efficient Elementary Additions Page 13 Lake Wayzata Public Schools Current Attendance Areas Eagle L ake 23 �! 26 27 �2 5 Pike 22- 30 tLakt 31 at 41311 -----_j 4A 6 Loretto 7 Ba 5 S V Lake 8 9 IIA 133 3435 f"I q R a Ip --j 17 IIB 28 36 r 38 12 13 14,-I 39 J, r, Vt 29 — -j ------------------------ 401 r! 4 I""> 1 Sol CR -24 16 48 491- Baker Park Medlin 17 52 i 53 54 NO e Warfel L 51 \56 s i 44 Lake I' 43 i 42 55 Kaftina Q. 57 5B 1 N 160i 6 73 61h Ave N 66 45 46 t 47 !no i I I I sprll�j M11 Go I f74 r 77 1 76 : Lexig Lake; 64 1 i 78 Current Attendance Areas Birchview Gleason Lake Greenwood Kimberly Lane Oakwood d Plymouth Creek dA Sunset Hill Proposed Housing Developments Natural Neighborhoods 67 i 68 69 62 63 1 p., 79 do 80 65 70 I I 0 72 711 IJr--- t L C Big 11denrl WbWW parle I prri Minnetonka z 63rd Ave N O co N�W HCV - Medicine) Lake Rd r - Golden Valley =a 10 —FW& 96 aq L Mmn elan k.,t LI 1 Ile ldn 1. an r I Ps ........... 4- Wayzata Publicc-Schook Birdiview Elementary nu -- — �. M. JIM - Gleason Labe Elementary Is. 710 sa' !!d Asa Greenwood Elementary i9O – am M M b4] am — -- 79 AD 454 _ Kimberly Lane Elementary ,OD isd W. +SG Attendance Area Study CURRENT ATTENDANCE AREA E-Sn MATIONS Oakwood Elementary Plymouth Creek Elementary Lz - < <sa 1 Sunset Hill Elementary IM dM sp7 All Elementary 5cho-oLs Id70 •� - ,r —# 8d3® 3 �'O I'm iA F geA 5 �. M. Plymouth Creek Elementary Lz - < <sa 1 Sunset Hill Elementary IM dM sp7 All Elementary 5cho-oLs Id70 •� - ,r —# 8d3® 3 �'O I'm iA F geA 5 EnroILnienv E'rojeccions and Faciiicy Uriliza:-ion Analysis Hisrorical Enr-oNmeniii Projected Enrai&neniE Birchview Pemenrar v 650 Sw 750 Sw 50 �3 Potential Kindergateners Based -on Live EinEhs - Birchvie'w PrtteTWame Area rOhl I I1-13 h6-r.T i7_ r nF-0� 03.-43 �"�3-CW a'*4+.'.5-a's3J3+5 •:*6+'7 rs7-0B ±1�r-•`4 9;!9-6A frm►rz.d. IS46 07-0E M-04 G9-1 i7 I{.I I ii-!� F. -F3 i3-I� F�15 4?�fd ErFtly I I1 E�{ F3•F C3 F I i' I' I H i 2L' � I � F25 �+ nor >.:`� 190 � '� I yS 48.'• � '. ; : a�. "a z+as B6 3+S Bd 7?S Bd 3'.5 •6-h Ar r- sm1 A.& K Y.- ie i:e - rn&-g ue &t-+ 3 1.! 113 1 1 1 IW—. -'-c -!- dbf bf-a-J-K for -J- gin 6.1jn K Yior dw�6d �f-J--J-th ind-W-6i,-cf,I'- sm 110 1 1 5 FacilRles Udllzarion r: 1 IT.,* - - rOhl I I1-13 h6-r.T i7_ r Paste ,cprks F'.•gsaad g3-14 $e Pre x.d i 15 frm►rz.d. IS46 'b 'f'rn rbd 3+&-F7 -b Fro-..ee.d 1T -I5 • e �•5_ I _3 ?]ar•t: lr� Ix=s. !v] !C. 13z•�E - }s,.y. t ? E 113 1 1 1 3 1* 11 s 1 ISd sm 110 1 1 5 105% r: 1 IT.,* - - atuc I I S I m Ili 11 ava:. 1 1 5 1 G- ;,?K - '+7K9 1 - I _2% 100 1 1 1 1 cc, I e I 103 Ili 1 I -M - I i94q, ,,.a,:� I o� P ry E :._. 1 I = : }haE - 113 13r•ti. _ - I ]:'t� 5 17f. �'• I•4Z 108 +'y ;'a? I;e I'' I.I TlIi. 115 13":� !: 1.79.w• r ra __�: -s1 _ YA.S•`c Paste ,cprks Enrollment Projections and Facility Utilization Analysis Historical Enrollment IProjected Enrollment Gleason Lake Elementary "In 2010-2011, 21 students from Plymouth Creek were added to Gleason Lake and these numbers were N OT included here and At be added to Plymouth Creek *1n 2012-2013, 21 students from Kim body Lane were added to Gleason Lake and these numbers were NOT Indudad here and will be added to Kim beriy Lane 750 700 Tntal EarnlJment �-w 650 - - 600 550 - 500 450 - - O b Potential Kindergateners Based on Live Births - Gleason Lake Attendance Area 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 K77 105 96 108 120 95 109 90 87 95 80 98 1 126 84 104 127 97 99 107 89 85 93 79 2 110 125 90 114 133 94 101 109 91 87 95. 3 121 116 122 96 113 133 95 102 110 91 88 4 118 118 112 125 101 110 134 95 103 III 92 5 116 119 117 113 123 109 113 137 97 105 113 Total Enrollment 668 658 653 695 662 654 639 619 581 567 565 "In 2010-2011, 21 students from Plymouth Creek were added to Gleason Lake and these numbers were N OT included here and At be added to Plymouth Creek *1n 2012-2013, 21 students from Kim body Lane were added to Gleason Lake and these numbers were NOT Indudad here and will be added to Kim beriy Lane 750 700 Tntal EarnlJment �-w 650 - - 600 550 - 500 450 - - O b Potential Kindergateners Based on Live Births - Gleason Lake Attendance Area 10-11 II -12 16-17 17-18 72 88 111.4.. 111,4% 01-02 02-03 03-04 04-05 OS -06 06-07 07-08 08-09 09-10 IM 07-08 08-09 09-10 10-1I 11-12 12-13 13-14 14-I5 15-16 Birth. 105 97 ;114 100 97 79 82 78 85 Enrollment 1 73.3% 99,0% 94.7% 120.040 97.9% 138.045 110.10/ 111.1% 111.4% 'Bath Birth Yeas and Begin K Y ar is based an a Schaal Year beginning on September I st aad ending on August 31st Enrollment " %K tendon is calculated by taking the total K for that given Begin K Year dhAded by the total births in that given Bh'th Year Facilities Utilization Utilization 10-11 II -12 16-17 17-18 72 88 111.4.. 111,4% Page T`),ork's Projected Projected Proletmd Projected Proiected Capacity's Enrollment 40 Capacityz En -H.- J Capacityz Enrollment °1 Capacity' Enrollment %c Capacityz Enrollment 13-14 Utilization 14-15 Utilization I5-16 Utilization 16-17 Utilization 17-18 Utilization K 100 90 90% 100 87 87% 100 95 95% 100 80 80% 100 98 98% I 1.10 107 97416 110 89 81010 110 85 78010 110 93 85%. 110 79 72% 2 115 101 88010 115 109 95% 115 91 79% 115 87 76% 115 95 83% 3 125 95 761 125 102 81% 125 Ito 88% 125 91 73% 125 $8 7001. 4 135 134 994o 135 95 70% 135 102 76% 135 III 82% 135 92 68% 5 135 113 83% 135 137 101% 135 '97 72% 135 105 78% 135 119 84" Practical 720 639 89% 720 619 W1. 720 581 81% 720 567 79% 720 565 784% Capacity Page T`),ork's Enrollment Projections and Facility Utilization Analysis Historical Enrollment IProjected Enrollment Greenwood Elementary *ln 2011-2012 42 students from Plymouth Creel, were added to Greenwood and these numbers were NOT included here and will be added to Plymouth Creek 900 850 Total Enrollment goo = 750 700 650 600 - 550 500 450 O Potential Kindereateners Based on Live Births - Greenwood Attendance Area - 01-02 02-03 07-08 OB -04 07-08 08-09 09-10 10-11 11-12* 12-13 13-14 14-15 15-16 16-17 17-18 K 73 100 93 100 129 109 110 129 110 112 116 1 97 87 115 89 117 112 118 119 139 114 116 107 1.03 93 113 104 133 129 135 133 154 126 3 124 107 108 92 124 115 147 144 150 144 165 4 110 130 106 145. 104 137 128 163 159 161 155 5 118 108 131 107 110 121 150 142 178 170 172 Total Enrolhnent 629 635 646 606 688 727 781 832 871 85.5 851 *ln 2011-2012 42 students from Plymouth Creel, were added to Greenwood and these numbers were NOT included here and will be added to Plymouth Creek 900 850 Total Enrollment goo = 750 700 650 600 - 550 500 450 O Potential Kindereateners Based on Live Births - Greenwood Attendance Area - 01-02 02-03 07-08 OB -04 03-q4 09-10 04-05 10 -II 05-06 06-07 II -13 13-13 07-08 OB -09 13-14 14 -IS 04-10 IS -16 10-I I 16-17 II -17 17 -IB Bi rth6 8! 61 74. d7 37 51 �.8 55 44 36 47 �neemo0 84.Oi96 163.9% 125.7% 212.8% 226.3% 213.7% 228.4% 234.6% 249. (i% 311.1% 247.7% 'Both Berth Yeor and Begin K Year is base -d on a School Year beginning on September 1st and ending on August 31st Capacity' Enrollment Utilization %Retention is calculated by taking the total K for that given Begin KYear divided bythe total births in that given Birth Year 13-14 14-15 Facilities Utilization 15-16 Page p"orks Prolectod Projected Projected Projected Projected Capacity' Enrollment Utilization Capadty* Enrollment Utilization Capacity* Enrollment Utilizatnn Capacity' Enrollment Utilization Capacity' Enrollment Utilization 13-14 14-15 15-16 16-17 17-18 K 120 110 91% 120 129 108% 120 110 92% 120 112 93% 120 116 97% I 132 118 89% 132 119 90% 132 139 105% 132 114 86% 132 116 88% 2 137 129 94% 137 135 99% 137 135 99% 137 154 113% 137 126 92% 3 125 147 118% 125 144 115% 125 150 120% 125 144 116% 125 165 132% 4 135 128 95% 135 163 121% 135 159 118% 13'1. 161 119% 135 I55 115% 5 135 150 III % 135 1 142 i 105% 1 135 1 176 1 132% 1 135 1 170 126% 135 1 172 T127% Practical 784 1 761 100% 784 832 106% 784 871 III% 784 855 109% 784 851 10840 Capacity Page p"orks Enrollment Projections and Facility Utilization Analysis Historical Enrollment IProjected Enrollment Kimberly Lane Elementary 850 S00 750 700 650 600 556 500 450 Potential Kindereateners Based on Live Births - Kimberly Lane Attendance Area 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 K 95 82 120 105 64 115 195 85 81 59 61 1 116 114 110 147 122 83 142 130 105 100 73 2 114 127 129 117 153 122. 87 148. 136 110 105 3 120 133 132 144 122 151 127 90 155 141 114 4 107 130 142 140 147 119 154 130 92 158 144 5 113 113 137 152 145 146 122 158 133 95 162 Total Enrollment 665 699 770 605 753 736 737 742 702 663 659 850 S00 750 700 650 600 556 500 450 Potential Kindereateners Based on Live Births - Kimberly Lane Attendance Area Page�1 `tort`s 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 - 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 E�irtlr§ 59 56 65 55 43 56 59 47 63 56 61 sa a�we�� 161.0% 146.4% 184.6% 190.9% 148.8% 205.4% 178.0% 180.9% 128.6% 105.4% 100.0% *Both Birth Year and Begin K Yearis based on o School Year beginning on September 1st and ending on August 31st 13-14 Utilization 14-15 ** %Retention is calculated by taking th a total K for that given Begin KYear divided by the total birch s in that given Birch Year Utilization 16-17 Utilization Facilities Utilization 17-18 Utilization K ilp"1,3y* 105 Page�1 `tort`s Prolected % Projected % Projected % Projected % Protected % Enrollment Capacity" Enrollment Capadty' Enrollment Capacity" Enrollment Capadtyz Enrollment 13-14 Utilization 14-15 Utilizatian 15-16 Utilization 16-17 Utilization 17-18 Utilization K ilp"1,3y* 105 105% 100 85 85% 100 81 81% 100 59 59% 100 61 61% I 142 129% 110 130 118% 110 105 96% 110 100 91% 110 73 66% 2 87 75% 115 148 129% 115 136 118% 115 110 95% 115 105 91% 3 127 102% 125 90 72% 125 155 124% 125 141 113% 125 114 92% 4 135 1 154 1 114% 135 130 96% 135 92 68% 135 158 117% 135 144 107% 5 135 122 91% 135 158 117% 135 133 49% 13,5 95 70% 135 162 12p% Practical capacity 720 1 737 102% 720 742 103% 720 702 97% 720 663 92% 720 659 92% Page�1 `tort`s Enrollment Projections and Facility Utilization Analysis Historical Enrollment IProjected Enrollment Oakwood Elementary K 07-08 72 08-09 68 09-10 84 10-11 86 11-12 87 12-13 59 13-14 64 14-15 TO 15-16 6T 16-17 51 17-18 63 1 71 83 75 83 101 84 63 69 75 72 54 3 88 74 90 75 86 94 84 63 69 75 72 3 77 92 71 96 76 88 96 86 65 71 77 4 85 76 101 77 100 80 92 101 90. 68 74 5 88 85 75 99 80 98 80 93 101 90 68 Total Enrollment 481 478 496 516 530 503 480 482 467 427 409 550 500 450 400 350 300 Potential Kindervateners Based on Live Births - Oakwood Attendance Area 10-11 11-12 16-17 17-I8 44 55 115.1% 115.1% 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 - 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 Birth 77 67 77 80 58 61 55 61 58 Enrollment 93.5% 101.5% 109.1% 103.6% 150.0% 96.7% 117.2% 1 15.I% 115.1% *Both Birth Year and Begin K Yearis based on a School Year beginning an September l st and ending on August 3W Utilization ** %Retention is calculated by taking the total K (or that given Begin KYeardivided by the total birth s in that given Birth Year 15-16 Utilization 16-17 Facilities Utilization 17-18 Utilization 10-11 11-12 16-17 17-I8 44 55 115.1% 115.1% Page2 orb�- s Projected Projected Projected Projected Projected Capadty* Enrollment % Capacity' Enrollment % Capadty' Enrollment % Capadty` Enrollment % Capadtyz Enrollment % 13-14 Utilization 14.15 Utilization 15-16 Utilization 16-17 Utilization 17-18 Utilization K 100 64 64% 100 70 70% 100 67 67% 100 51 51% 100 63 63% 1 110 63 58% 110 69 63% 110 75 69% 110 72 65% 110 54 49% 2 115 84 73% 115 63 55% 115 69 60% 115 75 66% 115 72 62% 3 125 96 77% 125 86 69% 125 65 52% 125 71 57% 125 T7 62%. 4 135 1 92 68% 135 101 75% 135 90 67% 135 68 50% 135 74 55% 5 135 00 59% 135 93 69% 135 IUI 7596 13.5 90 b7% 135 68 50% Pro.tical Capacity 1 720 480 67% 720 482 67% 720 467 65% 720 427 59% 720 409 57% Page2 orb�- s Enrollment Projections and Facility Utilization Analysis Historical Enrollment IProjected Enrollment Plymouth Creek Elementary 1,250 01-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 K 95 106 116 141 112 150 122 15.1 171 164 171 1 124 120 111 139 153 131 172 140 173 196 188 2 122 132 118 114 150 166 139 182_ 149 183 108 3 104 129 144 125 118 161 176 147 193 157 194 4 115 112 170 147 128 128 168 183 153 201 164 5 102 118 117 119 151 127 130 110 185 155 203 Total Enrollment 662 717 732 765 612 863 906 973 1,024 1,056 1,128 1,250 Prolected 1,150 •- Projected Total Enrollment 1,050 950 Projected 850 - — 750 Enrollment % 650 - Enrollment % Capadty" Enrollment % 550 Enrollment % - 450— % o�S� ��i �,y0 ya'�" 1`Y',�• titi1� tib tiA1� by� Potential Kinder ateners Based on Live Births - PI outh Creek Attendance Area 01-02 02-03 03-04 04-05 05-06 06-07 07-08 OB -09 09-10 10-11 11-12 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16 16-17 17-18 Births 70 71 69 87 69 78 73 08 142 98 102 ss n�eMb 135.7% 149.3% 168.1% 162.1% 162.3% 192.3% 167.7% 171.5% 167.7% 167.7% 167.7% *Both Birth Year and Begin K Year is based one School Year beginning on September 1st and endir on Argust 31st * %Retention is calculated by taking the total K for that given Begin KYear divided by the total births in that given Birth Yea Facilities Utilization it a -• Page 1orki Prolected Projected Projected Projected Protected Enrollment % Capadty" Enrollment % Capadty" Enrollment % Capadty" Enrollment % Capadtyz Enrollment13 % 14 Utilization 14-15 Utilization 15 16 Utilization 16 17 Utilization 17 18 UtilizationK jC3p3dty* 122 122% 100 151 151% 100 171 171% 100 164 164% 100 171 171% 1 172 156% 110 140 127% 110 173 157% 110 196 178% 110 188 171% 2 139 121% 115 182 158% 115 149 129% 115 183 159% 115 208 181% 3 1T6 141% 125 147 118% 125 193 154% 125 157 126% 125 194 155% 4 135 1 168 124% 135 183 136% 135 153 113% 135 201 149% 135 164 121% 5 135 13tl 96% 135 170 126% 135 185 137% 135 I55 IIS% 135 203 151% Practical C ad 1 720 906 126% 720 973 135% 720 1024 142% 720 1056 147% 720 1128 157% it a -• Page 1orki Enrollment Projections and Facility Utilization Analysis Historical Enrollment IProjected Enrollment Sunset Hill Elementary K 07-08 88 08-09 92 09-10 86 10-11 91 11-12 91 12-13 92 13-14 81 14-15 86 15-16 78 16-17 104 17-18 80 1 91 92 108 88 104 94 100 88 94 85 113 2 109 92 91 110 92 96 93 99 87 93 84 3 91 105 94 86 103 90 92 90 95 84 89 4 84 93 100 101 89 101 91 93 91 96 as 5 90 95 94 104 99 89 102 92 94 92 97 Total Enrollment 553 569 573 580 578 562 560 548 539 554 549 600 550 500 450 400 Enrollment �y0 ti�•y'1r NW ��b ti�y� ti's Potential Kindergateners Based on Live Births - Sunset Hill Attendance Area 01-02 02-03 03-04 04-05 OS -06 06-07 07-08 OB -09 09-10 @-I I I I-12 07-08 08-04 09-10 10 -II II -12 12-13 13-14 14 -IS I5-16 16-17 IT -IB 6irtltls 76 78 81 )S 88 93 77 80 74 99 76 � R�e„ro,,.. I I5.8% 117.4% 106.2% 121.3% 103.4% 9II.9% 105.3% 107.9% 105.3% 105.3% 105.3% *Bodr Birth Year and Begin K Year is based on a Schaal Year beginning on September I st and endirC on Acgos[ 31st Utilization 16-17 Utilization * %Retention is calculated by takingthetotel Kfor that given Begin KY—divided by the total births in that given Birth Year K 100 81 81% 100 86 Facilities Utilization 100 78 78% 100 1 M Yel i Page trorlis Projected Projected Projected Projected Projected Capadty* Enrollment % Capadty`" Enrollment % Capadty" Enrollment' Capadty" Enrollment % Capadtyz Enrollment % 13-14 Utilization 14-15 Utilization 15-16 Utilization 16-17 Utilization 1718 Utilization K 100 81 81% 100 86 86% 100 78 78% 100 1 M 104% 100 80 80% 1 110 100 91% 110 88 80% 110 94 85% 110 85 77% 110 113 103% 2 115 93 —81% 115 99 86% 115 87 76% 115 93 81% 115 84 73% 3 125 92 74% 625 90 72% 125 95 76% 125 84 67% 125 89 72% 4 135 91 67% 135 93 69% 135 91 67% 135 96 71% 135 85 63% 5 135. 102 76% 135 92 68% 135 94 70% 135 92 68% 135 97 D% Practical Capacity 720 560 78% 720 548 76% 720 539 75% 720 554 77% 720 549 76% Yel i Page trorlis Enrollment Projections and Facility Utilization Analysis Historical Enrollment IProjected Enrollment K 07-08 582 08-09 646 09-10 713 10-11 762 11-12 662 12-13 72B 13-14 668 14-15 698 15-16 702 16-17 672 17-18 681 1 733 672 740 791 816 713 810 746 774 775 740 2 753 761 708 760 834 826 743 844 778 806 806 3 738 792 779 738 765 862 855 770 877 B00 831 4 701 758 795 805 _ 7j2 782 892 888 799 '905 :827 5 721 745 780 805 819 791 807 921 915 822 928 Total Enmllment 4,234 4,374 4.515 4,661 4,668 4,702 4,775 4.867 4,845 4,780 4,813 5,450 4,450 3,450 2,450 1,450 450 Total EnrpLnj-U --- _ . O y R ro 1 'No tip;, Potential Ifindergateners Based on Live Births - Birchview Attendance Area Wayzata School District 02-03 03-04 04-05 05-06 06-07 07-08 08-09 09-10 10-11 11-12 No01-02 07-08 OB -09 09-10 10-11 I -12 I7-13 13-14 14-15 IS -16 16-11 17 -IB Birth, 591 532 614 570 526 536 514 1 521 551 532 544 . aa.�m��� I 00.246 121.4% 116.1% 133.740 125.90/. 135.80% 130.0°0 134.00/, 127.4% 1263% 125.2% 'Both Biah Y— and Begin KY or is bored ono School Yeo, beginning on September ist and carding on Augost 3 ist 14-15 Util-tion ** °/aRetention Is calculated by taking thetotal K forthatgiven Begin KYear divided by the total births In that given Birth Year 17-18 Utilization K 720 728 Facilities Utilization 720 668 93°/. 720 Wayzata School District Page °2-7-a. s Cirrmnt Projected Projected Projected Projected Prolected Ccapacitya Enmllmenk o/1 Capacity" Enrollment N. Capacity• Enrollment 0l Capacity' Enmllment Y. Capacity' Enrollment 0l Capacihyz Enrollment. 12-13 Utilization 13-14 Utilization 14-15 Util-tion 15.16 Utilization Utilization 16-17 17-18 Utilization K 720 728 101% 720 668 93°/. 720 698 97% 720 702 98°n 720 672 93% 720 681 95°/. 1 792 713 911% 792 810 102% 792 746 94% 792 774 98% 792 775 98% 792 740 93% 2 827 826 IOOO✓o 827 743 900/'6 827 844 102% 827 778 94% 827 806 97% 827 806 97% 3' 850 862 101% 850 855 101°i6 850 770 9196 850 877 103°!0 850 800 94°J0 850 831 98% 4 918 782 85% 918 892 97°io 918 888 97% 918 799 8790 918 905 9940 918 827 90% 5 918 1 791 8630 1 916 1 807 88% 1 918 1 921 1 1000/. 1 918 1 915 1 1004o 918 822 9lp5 918 928 101% Practical I 5025 4702 9401. 5025 4775 950/. 5025 4867 970/. 5025 4845 96% 5025 4780 956/. 5025 4813 96% Ca Page °2-7-a. s -, Future. These projections are given in the Current Scenario and are used as a set of base numbers for Scenarios 2-4 This methodology takes into account potential growth that may occur within new housing developments that are planned in Greenwood and Plymouth Creek attendance areas between 2013 and 2016 Grades 1- 5 are projected using average historical retention rates going back to school year 2007/2008. Historical enrollment numbers were obtained from Wayzata Public Schools • Future kindergarten students were projected based on an average retention rate of the total number of public births (obtained from the Minnesota Department of Health) for a given year within each attendance area versus the total number of kindergarten students going out 6 years. For example, if a child was born in school year 2004-2005 (in this case a school year begins September 1 and ends August 31) it is assumed that they will attend kindergarten in school year 2010-2011. Thus, if there were 100 births within a particular attendance area in school year 2004-2005, and there were 120 kindergarten students in school year 2010-2011, then the retention rate would be 120% (for illustrative purposes, assume 120% is the average rate historically). Therefore, if 80 kids were born in school year 2007-2008, we would project 96 kindergarten students in 2013-2014. Scenario modeling was performed by moving selected natural neighborhoods in and out of different attendance areas depending on the scenario in question. The percentage of students by grade and currently living within a particular natural neighborhood (versus the total number of students within the current attendance area in which the natural neighborhood in question resides) were added to the new attendance area in which the neighborhood was moved to (and subsequently subtracted from the attendance area in which they were moved from) In addition, the percentage of potential kindergarten students (based on public births) within a particular natural neighborhood were added to the new attendance area in which the neighborhood in question was moved to and subtracted from the attendance area in which they were moved from. Page 24 ULUb1UN MAKINU PHUGEbb Who: Parents , Staff, Students and Public When: October 29 & 30 and November 5 7:00-9:00 PM CMS October 29- Nov 7 District Web site lei Role: Provide Consultation through Assessment, Feedback and Ideas for Refinement Who: School Board and Superintendent When: October 22, November 26, December 1 Role: Overview Process, i Assess Options, Choose Who: Administration and Consultants When: October 8 & 9 and after November 7 Role: Develop viable Options and refine based on community feedback • Current attendance boundaries result in mismatch of students to facilities capacities • Planned investment in schools expands capacity • Current attendance boundaries are a mismatch to planned school capacities • Facilities planning and action is an ongoing need for district for next 10 years • Open enrollment is declining by design • Housing development is an asset and dynamic for many years to come • Violate law, contract or binding agreements • Create known imbalance or inequity of resources • Disrupt the schools walking zones • Treat open enrollment and district students differently • Exceed established budget and funding parameters • Create known, unsustainable operational expectations in the next 3 yea rs Results The WHAT" 1. Maximize balancing of students to elementary school capacities 2. Design for at least a 3 year stability in attendance areas 3. Sensitivity to current elementary students moved recently 4. Lead to greater All -Day K stability 5. Alignment of Middle School Boundaries and greater balancing of those students to facility capacities 6. Link to possible long range options Page 26 SCENARIOS I"EVELOPIAPT Scenario 3: Neighborhoods 54,55 & 56 Neighborhood 42 Birchview to Sunset Hill Oakwood to Gleason Lake Neighborhoods 8, 9, 10, 11A, 12 & 13 Greenwood to Oakwood Neighborhoods 2 & 3 Neighborhood 30 Neighborhoods 33 & 34 Scenario 4: Neighborhoods 38 & 39 Neighborhood 42 Neighborhoods 8,9,10, 11A, 12 & 13 Neighborhoods 2 & 3 Neighborhood 30 Neighborhoods 33 & 34 Greenwood to Kimberly Lane Plymouth Creek to Kimberly Lane Plymouth Creek to Oakwood Plymouth Creek to Sunset Hill Oakwood to Gleason Lake Greenwood to Oakwood Greenwood to Kimberly Lane Plymouth Creek to Kimberly Lane Plymouth Creek to Oakwood Page 27 SCENARIOS COMPNISON FOR 2015-16 SY Birchview 103% 81% 103% Gleason Lake 81% 90% 90% Greenwood 111 % 99% 99% Kimberly Lane 97% 105% 105% Oakwood 65% 94% 94% Plymouth Creek 142% 110% 80% Sunset Hill 75 % 94% 104% Page 28 s I IIA I rl%rnIcI.1 04* Rd r10,\11 1 16 28 3d .-, —1213 29 40 41 L--�ReeNuuoot EL IS � � '�so CR -24 3:I I� . 49 3 Sisk*r Park°S Medina 17 � ice- 52 Is3 sA asrre Hamel �.��— �d I's I -02 I A3 I 44 I 5��� � 55 56 Cttr,l,rr_ ix r — 1 , r I Itrl 58 1 1d0� a1 73 j ee 45 1 46I _s Bih Ave IN -07 rr� � _ 59 i 77 I 7� F�74 Attendance Area Color Code _ �7 a$ °v e2663 f Birchview I L:_ � I 80 - -� Gleason Lake Greenwood Kimberly Lane Oakwood Plymouth Creek Sunset Hill Proposed Housing Developments Natural Neighborhoods r± o�53rd Ave, N Se Nmv Hq)ej Q Ava N Mealcma Lies' Golden Vatrayl 70 ; I 4,4-' 71 ; 72 } 81 L `e I ry 13 k)C @6LI4,"t+Ksrtnatmnl,a V P_ rI Page 29 Wayzata Public Schools Attendance Area Scenario 3�2A I I IJ 118 � I L i I _ _ -- _ 2° I– .- , 19 23-3� —�A3G . Lake IF �r >.21 .� 25 27 —.L2,L23�_ J ,r Loretto BIS, A4 6 s 7 I 8 s5 � s I IIA I rl%rnIcI.1 04* Rd r10,\11 1 16 28 3d .-, —1213 29 40 41 L--�ReeNuuoot EL IS � � '�so CR -24 3:I I� . 49 3 Sisk*r Park°S Medina 17 � ice- 52 Is3 sA asrre Hamel �.��— �d I's I -02 I A3 I 44 I 5��� � 55 56 Cttr,l,rr_ ix r — 1 , r I Itrl 58 1 1d0� a1 73 j ee 45 1 46I _s Bih Ave IN -07 rr� � _ 59 i 77 I 7� F�74 Attendance Area Color Code _ �7 a$ °v e2663 f Birchview I L:_ � I 80 - -� Gleason Lake Greenwood Kimberly Lane Oakwood Plymouth Creek Sunset Hill Proposed Housing Developments Natural Neighborhoods r± o�53rd Ave, N Se Nmv Hq)ej Q Ava N Mealcma Lies' Golden Vatrayl 70 ; I 4,4-' 71 ; 72 } 81 L `e I ry 13 k)C @6LI4,"t+Ksrtnatmnl,a V P_ rI Page 29 Lake Wayzata Public Schools Attendance Area Scenario #4 1, I r— CR -z4 z Etaka► r,;rk r]fisl?t 1 i I Jr 30—,— 34 . 14 23 _� 26 L31.� 35 27 1 --- ---- . L3 L23—t— 30�J. 4 1 4A a ' 131 5 1 1 7 1- �, 1rd Ava N Pike Late Bass 1 8 I y IIA 133 .' 341 I;lt FolidI < 10 r ,ter h — i I I B 1 28 3a r -{— i j as e E R La e.�, rl E EL 12 13 • 1 � I 34 Z .� 1 14 gFLYS.r ilii Ni EEk: cL ti7, V —,—•—•' j I 1 34 40 41 *tia I L --GRE ENIA 00 Ci EL. 15 1/11' �50I 48 l}: 16� f H afoul Machit7:a bib Ave N YM 3"f 3 d 4r'a Es a Y RC1 vv Attendance Area Coi or Cade Birchview Gleason Lake Greenwood Kimberly Lane Oakwood Plymouth Creek Sunset Hill Proposed Housing Developments Natural Neighborhood 17 1 52 153/ 54 44 1 SSI 56 r • 55 A4 r 57 58 1 --- 1d0 73 61 46----1 47 59 � �1 I 74 .J 76 1 77 64 I j 78 79 as 1 70 i I I 71 ; 72 } 81 ishan rllrxl�x,�., 0 J. V nes a V'Y 111crYa New H"--- I _d+ Avo N d MedIcla a Lak4p F, 1 1:- I -. sGsdar 1- ake IK ds Wnn+funka 1 30 20 Introductions and selection of recorder Simple Guidelines Everyone speaks Listen more than talk Use diverse opinions and experiences as an asset Develop a single assessment Review Current Reality and Scenarios Provide Feedback on both Scenarios on large sheets of paper Note: Use district website for individual feedback and ideas Page 31 Wayzata Public Schools Attendance Area Scenario Feedback Form SCENARIO Strengths Questions Concerns Ideas Page 32 We know we need to balance school attendance areas to school capacities and create mid-term stability for families Managing demographic change is and will be continuous priority work of the district and community The Wayzata Public Schools is following a defined process which: Supports and reinforces the varying roles and responsibilities of School Board (governance), Administration (management) and Parents, Staff, Students and Public (consultation) Utilizes third party research for Options and facilitation of public meetings Seeks to provide for inclusion, public discussion within parameters of time, process and clear desired outcomes Page 3 3 ;3 Xcel Energy - GREAT RIVER ENERGY' Hollydale Project 115 KV Transmission Line & New P©merleau Lake Substation Docket Nos. E002ITL-11-152 (Route) EOO2ICN-12-113 (Need) Public Information and Scoping Meeting for Environmental Report October 25 and 26, 2012 Areas studied N - Page 34 Need Distribution Improvements are needed to address electric distribution concerns: ❑distribution supply ©feeder circuit overloads in the Plymouth area. ❑distribution level fixes exhausted Proposed Increases the reliability and quality of service in the Plymouth and Medina area rebuilds approximately 8 miles of existing 69 kilovolt ("W') transmission line to 115 kV constructs up to approximately 0.8 miles of new 115 W transmission line; constructs anew 115 kV substation (Pomerleau Lake); and Upgrades associated facilities Page 35 Benefits Distribution The Project will address electric distribution concerns, provide increased distribution capacity, and avoid feeder circuit overloads in the Plymouth area. Transmission The Project will also provide benefits to the long term transmission system Page 36 Anticipated Project Schedule Filed Route Permit Application with the Commission Need & Roule Permit Process Complete Begin Transmission Line Design & Substation Construction Complete Project and In- service Date 2111 Qtr 2011 (completed June 30, 2011} 31' Qtr 2013 2"d or 311 Qtr 2013 21d Qtr 2015 Applicants' Contact Information 7 Xcel Energy. Paul Lehman Manager, Compliance and Filings Regulatory Xcel Energy 414 Nicollet Mall Minneapolis, MN 55401 612-330-7529 Paul tehmanlfxcelenerny com RaeLynn Asah Permitting Analyst Siting and Permitting Xcel Energy 414 Nicallet Mall (MPGA) Minneapolis, MN 55401 612-330-6512 raelynn asah[tixcelenergv.com Page 37 Marsha Parlow Transmission Permitting Analyst Environmental Services ® Great River Energy 12300 Elm Creek Blvd. Maple Grove, MN 55369 grX,�TWVFsi EN �R GY' 763.445-5215 .•�,...-� w moarlovua�GRt rye cr-com Page 37 Hollydale 115 kV HVTL Project Environmental Report Scoping Meeting Plymouth, MN October 25 & 26, 2012 AGENDA Project —The proposed project • Process — How the state reviews the project • Public Participation �INIIL TA iiiii Eo erAA T,R ar 9MM LRCE — Your voice in the review process V_.CNaMMEK'E 10/23/2012 Page 38 1 Hollyclale Route Permit Milestones Action RP Application Filed RP Application Accepted Applicants' Petition to convert to full permitting process Commission Order on conversion to full process Department issues EIS scope Schedule June 20, 2011 August 25, 2011 February 27, 2012 November 16, 2012 July 31, 2012 nNNESOTA DpMMER E LCOMMERCE Large Energy Facility "Any high-voltage transmission line with a capacity of 100 kilovolts or more with more than ten mile of its length in Minnesota or that crosses a state line." Minn. Statute, 216B.2421, Subd. 2(3) CN Statute INNISOTA 111111 ay.:ruw n 'COM MERGE 10/23/2012. 2 Page 39 Appru p -Ad.-&. of httetq to hie applk.rion ro poinnia1°F ~.d peraanr, AWp lSu"Uapprx it mthe Pu6ril utilib. Corn rns -and datntrA sto hn sted p— CERTIFICATE OF NEED PROCESS Hollydale CN Milestones Action Application Filed Application Accepted Public Meeting — ER Scoping ER Scoping Comments Due Schedule July 2, 2012 September 21, 2012 October 2S-26, 2012 November 16, 2012 Anticipated Future Dates ER Scoping Decision December 2012 ER Issued February 2013 Public & Evidentiary Hearings Spring 2013 Certificate Decision Summer/Fall 2013 I INNESC7TA er- ..,COMMERCE 10/23/2012 Page 40 3 whrx meetirybheWhpaitts usa [o tee<Frt ta�nmeeis m xopeof Fmimar%T.ed Rept_ # 8 wL,k V-Uk Cam.,h9—aefe+r. P��dCem++nee m R+dexMent MfieM [artenhiimeEdetenni the mope �e.ntm:ratrve Iharatga. d Emie«.rxreai Ref[A, 1 rnaw iaw Aaeca,a��zs p�,,,insen.drmme.« p +a: ne,•eesaw as see, ra.t. tithe # - Emiranmer.eal PrWn- eau_ AdrkiiWatlae [aeeA�V arnYn eeP-rt Fwkwar , CaKYnfan� sad Rtt«mvndalimc D wR�trzeei Camn+Essim. gaxs« * ncsa wrxtmr .ac..ac-exvrgrd dmrestertcr ee or Need. QD_4ne retlem p�bE[[AWt;l MSNNFSgTA PuaarNl%T a -COMM ERC.E; Hollydale CN Milestones Action Application Filed Application Accepted Public Meeting — ER Scoping ER Scoping Comments Due Schedule July 2, 2012 September 21, 2012 October 2S-26, 2012 November 16, 2012 Anticipated Future Dates ER Scoping Decision December 2012 ER Issued February 2013 Public & Evidentiary Hearings Spring 2013 Certificate Decision Summer/Fall 2013 I INNESC7TA er- ..,COMMERCE 10/23/2012 Page 40 3 How You Can Participate • The Environmental Report Scoping Meeting • Public Hearing in Project Area • Commission Hearing in St. Paul • Email • US Mail • Fax Ir-'.'F4MF.Pzr. NNMTA Environmental Report Scoping Comments MR 7849.1400, subp. 6 Alternatives and impacts. A person desiring that a particular alternative to the proposed project or a possible adverse impact of the project be considered in the environmental report shall identify the alternative or impact to be included, provide an explanation of why the alternative or impact should be included in the environmental report, and submit all supporting information the person wants the commissioner to consider. emphasis added IN1NSiE$ATA _COMM EFCE 10/23/2012 4 Page 41 Environmental Report Scoping Comments Deadline Comments accepted through: Friday, November 16, 2012 IW�1NNESOTA bu,_ T . L COMMERCE Project Mailing List Sign up for the Project Mailing List at: http://mn.gov/commerce/`enereyfacilities/#comment or sign-up sheet in back Mfi7MMERN SOTA 6lME COMERCE 10/23/2012 Page 42 5 Department of Commerce Contact Suzanne Steinhauer Energy Facility Permitting Department of Commerce 85 Th Place East, Suite 500 St. Paul, MN 55101-2198 (651) 295-2888 suzanne.steinhauer@state.mn.us Commission Contact Michael Kaluzniak Public Utilities Commission 1217th Place East, Suite 350 St. Paul, M N 55101-2147 (651) 201-2257 mike. kaluzniak state.mn.us MINNt'SOTA onworrm v COMMERCE nNIMI TA —COMMERCE 10/23/2012 6 Page 43 Applicant Contacts Paul Lehman Xcel Energy 414 Nicollet Mall (MP 8) Minneapolis, Minnesota 55401 (612) 330-7529 Paul.lehman@xcelenergy.com Marcia Parlow Great River Energy 12300 Elm Creek Blvd. Maple Grove, MN 55359 (763)445-5215 mparlow(@GRE=nergy.com MINNESOTA DVM MER Ef ` -COMMERCE Comments and Questions • One speaker at a time • Five (5) minutes per speaker (opportunity_ for more at the end if time allows) • Face the court reporter, state and spell name, so that we have an accurate record • Please maintain respect for others • Focus comments on ER scoping issues and alternatives MINNESOTA fff Derxsrm �er cOMMEACE 10/23/2012 Page 44 7 Page 45 DRAFT SCOPING DOCUMENT HOLLYDALE 115 kV HVTL PROJECT PUC DOCKET No. E002, ET2/CN-12-11.3 Prepared by EFP staff of the MINNESOTA DEPARTMENT OF I`CaMMERCE October 25, 2012 Page 46 Hollydale 1 15 W HVTL Project Certificate of Need Proceedings Draft Scoping Document PLIC Docket No. E002. ET21CN-12-11 3 Page 2 11.0 INTRODUCTION This scoping document is intended to advise the public of the scoping process and the process for the preparation of the Environmental Review document. The scoping decision will identify for the public the issues and alternatives that the Minnesota Department of Corrunerce (Department) has determined are appropriate for inclusion in the environmental review document. On June 30.. 2011, Xcel Energy and Great River Energy (collectively, the Applicants) submitted a high voltage transmission line (HVTL) Route Permit application to the Public Utilities Commission (Commission) for the proposed Hollydale Transmission Project. Because the proposed transmission line is between 100 and 200 kilovolts, it is eligible for review under the alternative permitting process outlined in Minnesota Rules 7850.2800 to 7850.3900. The Commission accepted the HVTL Route Pennit Application as complete on August 25, 2011. and authorized the Department's Energy Facility Pennitting (EFP) staff to process the application under the alternative permitting process. On February 27, 2012. the Applicants. in response to a motion filed by certain landowners within the proposed project area., filed a petition requesting that the Commission convert the route pen -nit proceeding from the alternative permitting process to the full pennitting process. In its order dated May 4, 2012, the Commission granted the Applicants' request and authorized review under the full permitting process. pursuant to Minnesota Rules 7850.1700 to 7850.2700. On July 31, 2012. the Department issued a scoping decision identifying the issues and routes to be evaluated in an Environmental Impact Statement (EIS) to be prepared for the routing process. At the time of the route permit application acceptance. the project did not meet the size and length thresholds definition of a large energy ocrli07 as described in Minnesota Statutes Section 21613.242 1. subd. 2(2) and (3). and did not require the issuance of a Certificate of Need (CN) by the Commission. However_ several of the route alteniatives in the EIS scoping decision are, or have the potential to be, greater than 10 miles in length. If the route chosen by the Commission is longer than 10 miles, the Applicants must obtain a CN from the Commission. For a line of such length, the Commission trust determine the need for the project prior to issuing a route pen -nit. The Applicants applied for a CN on July 2, 2012 CERTIFICATE OF NEED Before any large energy facility. in this case HVTL, can be constructed in Minnesota, the Commission must determine that they are necessary and in the best interest of the state. The certificate of need process includes environmental review and public hearings. and typically takes 12 months. This process is the only proceeding in which a no -build alternative and the size, type, timing, system configuration and voltage of the proposed project will be considered. A copy of the certificate of need application. along with other relevant documents. can be reviewed at the Energy Facility Permitting web page at: Page 47 Hollydale 1 15 kV HVTL Project Certificate of Need Proceedings Draft Scoping Document PUC Docket No. E002, ET2/CN-12-113 Page 3 lrttp:llmn.gov/commercefejlea`g}-facilities�Docket.html'?Id1 32919, or the Commission's eDockets website at: https://www.edockets.state.mn.us/EFiling/searchjsp (enter the year 4-12" and the number -113"). The Department's EFP staff is responsible for administering the environmental review process. The Commission is responsible for determining if the transmission lines proposed are needed. Environmental Review The environmental review process under the certificate of need procedures includes public infonnation/scoping meetings and the preparation of an environmental review document, the Environmental Report (ER). The environmental report is a written document that describes the human and environmental impacts of the proposed project, alternatives to the project and methods to mitigate anticipated adverse impacts. The ER must be prepared before the public hearing and before the Commission can make a decision on the certificate of need application. HVTL ROUTE PERMITTING Minnesota Statutes Section 216E.03, subd. 2, provides that no person may construct a HVTL without a route permit from the Commission. An HVTL is defined as a transmission line of 100 kV or more and greater than 1,500 feet in length in Minnesota Statutes Section 216E.01, subd. 4. The proposed transmission line is an HVTL and, therefore, a route permit is required prior to construction. Xcel Energy and Great River Energy's application for a HVTL Route Pen -nit is being reviewed by the Commission under Docket E002/TL-11-152. A copy of the HVTL route permit application, the EIS scoping decision identifying routes being evaluated for the HVTL, and other relevant documents, can be reviewed at the Energy Facility Permitting web page at: http://mn.gov/commerce/energyfacilities/Docket.html?ld=32121 or the Commission's eDockets website at: littps-://www.edockets.state.i-nn.us/EFilin2/search.jsp (enter the year "11" and the number .:152"). The Department's EFP staff is responsible for evaluating the HVTL route permit application and administering the environmental review process. EFP staff currently anticipates that a Draft EIS will be released in early 2013. The Commission is responsible for selecting the transmission lines route and issuing the HVTL route permit. 2.0 PROJECT DESCRIPTION The total length of the project would be approximately eight to 10.3 miles long depending on the final route. The stated purpose of the Hollydale Project is to meet the electrical needs of the Plymouth and Medina area. The Applicants have stated that demand for power in the Plymouth and Medina area has increased beyond the capability of the current electrical distribution system due to population and commercialgrowth, particularly in the areas along Minnesota Highway 55 (specifically the Plymouth City Center), Interstate 494, and Interstate 394. The Applicants contend that additional electrical infrastructure is required to address electrical distribution concerns, provide additional distribution capacity, and avoid overload conditions in the Plymouth and Medina area. The Applicants further Page 48 Hollydale 115 kV HVTL Project Certificate of Deed Proceedings Draft scoping Document PUC Docket No. E002. ET2/CN-12-113 Page 4 contend that the project will meet the immediate distribution system needs and provide support for future demand growth in the area until at least 2030. The Applicants propose to construct the following facilities: • Remove and replace approximately eight miles of an existing GRE -owned 69 kV overhead transmission line, • Construct a new Pomerleau Lake 115 kV substation in Plymouth, • Construct approximately eight -tenths of a mile of new 115 kV overhead transmission line, • Modify the existing Medina substation, and • Expand and modify the existing Hollydale substation.. Potential routes that the transmission lines would follow, if approved, were identified in the EIS Scoping Decision issued by the Department on July 31, 2012. If the Commission determines a need for the project. the Commission will then select a route for the project. 3.0 ENVIRONMENTAL REVIEW DOCUMENT The environmental review document under the certificate of need procedures (Minnesota Rules 7849.1500, subpart 1) must include the following: A. A general description of the proposed project and associated facilities; B. A general description of the alternatives to the proposed project; these shall include: • The no -build alternative; • Demand side management; • Purchased power; • Facilities of a different size or using a different energy source: • Upgrading of existing facilities; • Generation rather than transmission, • Use of renewable energy sources; and • Those alternatives identified by the Commissioner of the Department of Commerce. C. An analysis of the human and environmental impacts of a project of the type proposed and of the alternatives identified; D. Analysis of the potential impacts that are project specific; E. An analysis of mitigative measures that could reasonably be implemented to eliminate or minimize any adverse impacts identified for the proposed project and each alternative; F. An analysis of the feasibility and availability of each alterative considered; G. A list of permits required for the project; and H, A discussion of other matters identified in the Scoping Decision. 4.0 ER SCOPING PROCESS The purpose of the scoping process is to provide the public with an opportunity to participate in the development of the scope of the ER by holding a public meeting and soliciting public comment. Page 49 Hollydale 115 kip HVTL Project Certificate of Need Proceedings Draft Scoping Document PUC Docket No. E002, ET21CN-12-I 13 Page 5 The public inforrnationlscoping meetings and the comment period listed below are your opportunity to participate in the determination of the content or "scope" of the ER. Thursday, October 25, 2012 6:00 p.m. Friday, October 26, 2012 1:00 P.M. Plymouth Creek Center 14800 34`h Avenue Plymouth, MN 55447 The purpose of the meetings is to inform the public about the project and to provide the public with an opportunity to identify alternative ways to meet the stated need for the project that could be studied in the ER prepared for the project. Representatives of EFP and the Applicants will be at the meetings to describe the review process, describe the proposed project, and answer questions. Written public comments can be submitted to EFP staff until November 16, 2012. Once the scope is determined, the Department's EFP staff will prepare the ER and introduce it into the record at a public hearing to be scheduled, noticed and held at a later date. 5,0 DRAFT SCOPE FOR COMPLETION OF ER EFP staff anticipates that the ER will address the following matters: 1.0 INTRODUCTION 1.1 Purpose and Need 1.2 Regulatory requirements 2.0 PROJECT DESCRIPTION 2.1 General 2.2 Design 2.3 Right -of -Way Requirements and Acquisition 2.4 Construction 2.5 Operation and Maintenance 2.6 Permits 3.0 ALTERNATIVES TO THE PROPOSED HVTL 3.1 No -build A Iternative 3.2 Demand Side Management Page 50 Hollydale l 15 kV HVTL Project Certificate of Need Proceedings Draft Scoping Document PUC Docket No. E002, ET2/CN-12-113 Page 6 3.3 Purchased Power 3.4 Generation Alternatives 3.4.1 Fossil Fuel Technologies 3.4.2 Renewable Resource Technologies 3.5 System Alternatives 3.5.1 Transmission System Alternatives 3.5.2 Distribution System Altematives 3.6 Underground Alternative 3.7 Up -grading Existing Facilities 3.8 New Generation 4.0 ENVIRONMENTAL AFFECTS 4.1 Air Quality 4.2 Biological Resources (flora and fauna) 4.3 Culture Resources 4.4 Geology and Soils 4.5 Health and Safety (including EMF) 4.6 Land Use 4.7 Noise 4.8 Socioeconomics 4.9 Transportation 4.10 Visual Impacts and Aesthetics 4.11 Water Resources (surface, groundwater, wetlands) 4.12 Waste Management and Disposal 6.0 SCHEDULE FOR COMPLETION OF ER EFP staff currently anticipates that the ER on the Hollydale 115 kV HVTL CN application will be completed in February 2013. Upon completion of the ER, EFP staff will notify those persons who have asked to be notified of the completion. In addition, notice of the availability of the ER will be published in the EQB Monitor. The ER will be trade available for review and will be posted on the EFP webpage. Following the release of the ER, a public hearing, presided over by an administrative law judge from the Office of Administrative Hearings, will be held in the vicinity of the project area to obtain public comment on the necessity of granting a certificate of need. Page 51 APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY July 26, 2012 PRESENT: Chairman Jeff Kulaszewicz, Commissioners Bob Stein, Carl Runck and Jim Willis ABSENT: Commissioner Paul Caryotakis STAFF PRESENT: Housing Program Manager Jim Barnes, HRA Executive Director Steve Juetten, Support Services Manager Denise Whalen, HRA Specialist Kip Berglund and Office Support Specialist Laurie Lokken OTHERS PRESENT: Grace Management Representative Jody Boedigheimer 1. CALL TO ORDER Chair Kulaszewicz called the Plymouth Housing and Redevelopment Authority meeting to order at 7:03 p.m. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes from May 24, 2012. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports. D. Community Development Block Grant (CDBG). Accept Consolidated Annual Performance and Evaluation Report (CAPER) and Notice of Annual Citizens' Participation Meetings. MOTION by Commissioner Willis, seconded by Commissioner Stein, to approve the consent agenda. Vote. 4 Ayes. MOTION approved. 3. NEW BUSINESS HRA Executive Director Juetten requested item 3. C. to be placed ahead of item 3. A. on the agenda. C. Discuss Inquiry About Interest In Vicksburg Crossing. HRA Executive Director Juetten gave an overview of the staff report. Page 52 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 2 Grace Management Representative Boedigheimer stated that Holiday Retirement is a middle market company. She said that they have live-in managers, usually two couples that are onsite 24/7. She said it's a tough job and they have a lot of turn over in that position in their communities. She said that one of their clients is affiliated with Holiday and the Holiday model. She questioned whether Holiday understood that Vicksburg Crossing does not have a commercial kitchen. She said that their interest in Vicksburg Crossing seems odd and this is probably the last company she would have ever expected to approach the HRA for this property. She said they have three meals a day all inclusive in their rent. She said they have a travel program throughout all of their communities where you can go to a Holiday in another state and stay in its guest room if it's available. HRA Executive Director Juetten asked if this is the typical size for a Holiday community. Grace Management Representative Boedigheimer responded their footprint is 100 to 120 and they have expanded it a little bit in some of their later developments but they don't typically like to go over 120. She stated their units are typically larger than most retirement communities. Commissioner Stein asked if this could have been a shotgun letter that they sent out to various apartment buildings to see what responses they get. Executive HRA Director Juetten responded it sounds like they have gotten some investment money and they are in the acquisition mode. He said they have one building in White Bear Lake so they are looking to expand in the Twin Cities market. Commissioner Runck stated that current cap rates are pretty low in apartment acquisitions and looking at the Net Operating Income (NOI) on this building, about $300,000 a year is 6 caps that is a $55,000 unit cost. He said they might be thinking of adding a commercial kitchen or doing something if they budget for that. He said it would be interesting to know what the mission of the HRA is with this property and what the real valuation is that could be attached to that property today. He said it's a lot lower than would be for any other building at that low of an NOI. He said replacement cost is over $100,000 unit. Executive HRA Director Juetten replied that staff could look into that if the Board wanted to go in that direction. Chairman Kulaszewicz stated our mission is to provide housing for our residents and would a building like that still provide housing for our residents. He stated that it was not our intent, when either Vicksburg Crossing or Plymouth Towne Square was built, to hold them long enough to turn for profit and then sell. Commissioner Stein stated that he doesn't assume that they have any subsidized units. Grace Management Representative Boedigheimer responded negatively and added that their average rents would double. Housing Program Manager Barnes stated that Holiday's website indicates they are charging about $2,600 per month, flat fee for everything that they include. He said that would be an increase in rent for our current residents based on Vicksburg Crossing current rents and average living expenses. Page 53 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 3 Commissioner Runck stated that if he were in their shoes, he would see a value at buying this for $50,000 unit and put $10,000 into it and then charge more rent. He said that he would be interested to hear their full proposal but it doesn't sound like it's in line with the mission of the HRA. Chairman Kulaszewicz stated that there are other ancillary issues, like bonds. He said when someone buys municipal bonds, they expect the bonds to remain in place until they mature. Housing Program Manager Barnes responded that there would be some work to do to be able to do that. He said he did not know what that would mean for the HRA or the city with regards to future bond issues. Housing Program Manager Barnes stated that the HRA mission is to provide a wide range of housing options in the city and to work with the city and the City Council to provide those options within our community. He said these buildings serve that purpose. Commissioner Stein stated that by selling Vicksburg Crossing, we wouldn't be meeting our mission unless we made enough money off the sale and doubled the number of units we are providing. He stated that he wouldn't be interested in selling. Chairman Kulaszewicz stated he wouldn't be interested in pursuing this and wasting their time or staff's time. He said if we were in the business and our mission was to develop properties and turn a profit would be one thing but that's not the HRA's mission. Commissioner Willis stated that he didn't disagree. MOTION by Chairman Kulaszewicz, seconded by Commissioner Runck, requesting HRA staff to respond to Holiday Retirement that the HRA is not interested in selling Vicksburg Crossing. Vote. 4 Ayes. Motion approved. A. Housing Choice Voucher Program (Section S) Study. Commissioner Willis stated that administrative reimbursement continues to fall and it's not likely to be increased. He said the issue is to talk about what to do to cover deficit of the administrative expenses from this point forward. HRA Executive Director Juetten stated the unrestricted net assets are the money that we built up over time and we can use that money to offset a deficit on an annual basis. He said that assumptions were made in these calculations with no increase from HUD and a 2-1/2% increase per year on our expenses. He said 2020-2021 would be when we would be in the negative and that would be when we would have to start taking money from either an HRA levy or something else to help fund it. Page 54 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 4 HRA Executive Director Juetten went over the four options outlined in the staff report. He added this is a lot of historical data that we did not have in one place before and since staff spent a lot of time on this, it is a good document to have. Chairman Kulaszewicz stated that he found it to be very interesting, informational and the time was well spent. Commissioner Willis stated that he recommends continuing as currently doing and monitoring it. He said other HRAs are going to be pushed to the same point and let's find out what others come up with, as they may come up with something unique. He said if we can ultimately have the same housing results for Section 8 run by somebody else, there may be a time when that may be the best thing for us to do because of cost factors. He said that given the reserves that we have, it is not necessary to make that decision today. Commissioner Willis added that he is not interested in running the reserves down to zero because then you don't have flexibility for anything else. HRA Executive Director Juetten responded that if we want to get out of the program, we would have to find somebody that wants our program. He agreed with Commissioner Willis that it would be hard to sell to somebody else with a zero reserve balance. Commissioner Stein stated that he assumed every HRA is facing the same shortfall so why would anybody want to take it over. Commissioner Willis stated that Metropolitan Council would because they would levy it. HRA Executive Director Juetten stated that certain ones have different ways of doing it. Chairman Kulaszewicz asked that if we did turn it over wouldn't that cause cuts in staff. HRA Executive Director Juetten responded affirmatively. He said there would definitely be two people that we would eliminate immediately. Chairman Kulaszewicz asked if the intent, when it was taken over in the first place, was to have more local control. Commissioner Stein stated it was a good idea. HRA Executive Director Juetten responded absolutely and there are some real good, solid benefits of us operating the program. He said the question is just when to decide that we may have to look at using local dollars to subsidize the program. Commissioner Stein asked if we make money with port ins. HRA Executive Director Juetten responded that we get money, we don't make money. Commissioner Stein asked if we ever lose money on a port in. Support Services Manager Whalen replied that we get 80% of the administrative fee on a port in and for being a small housing authority, we do very well with our port ins. She said that is what has sustained us the last few years. Commissioner Stein stated that if we had more port ins, we could almost make up the deficit and he asked if there is a way to attract that. Support Services Manager Whalen responded that one of the issues is that the rental market is very tight right now and if owners opt out or don't accept Page 55 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 5 Section 8, it hurt us. She said that Westview Estates has helped us because we had, not only our project -based vouchers there, ten others that ported in from other housing authorities. She said having a good affordable housing project like that helps us because then people want to come here. HRA Executive Director Juetten added that Park Place Apartments only has one Section 8 client left and they are leaving soon. He said Park Place is not looking for any more. He said they are raising their rents and putting improvements into the buildings. He said the amount of rent is capped and if it's over, Section 8 people have to pay the difference and they can't afford to pay a whole lot. Commissioner Runck stated that with all the construction going on, vacancies are going to crawl back up in the next few years and that will help us out. HRA Executive Director Juetten agreed and stated this is probably a couple -year blip that will probably correct itself in the next few years. MOTION by Commissioner Willis, seconded by Chairman Kulaszewicz, to continue on the current Housing Choice Voucher Program course, monitor the program and update the spreadsheet on an annual basis. Vote. 4 Ayes. MOTION approved. B. Emergency Repair Assessment/Loan Program. HRA Specialist Berglund gave an overview of the staff report on the Emergency Repair Assessment Program. Commissioner Willis asked if it would be limited to water utility or if it could include sanitary sewer or connection to the sanitary sewer if their septic system failed and they haven't previously connected to the city sewer. HRA Specialist Berglund responded that could also be an assessment. Housing Program Manager Barnes added that staff could look at those items. He said that we are restricted by statute for what's assessable. He said that staff would add sewer to the Emergency Repair Assessment Program. He said that staff had considered putting in trees, as well, if they were damaged in storms or diseased. He said that in talking with the Park staff, they all ready have the ability to assess residents if needed and they didn't want to wrap that in with this program at this time. Commissioner Willis asked if it is strictly limited to sewer and water. Housing Program Manager Barnes responded that there are other items listed in the statute but a lot of them, such as sidewalk and street repairs, are all ready being assessed through a normal process. He said staff felt we would deal with things that come up more in an emergency situation, such as a water service breaking on the owner's side of the property. Commissioner Willis asked what assurance staff has that the water fund is going to be amendable through becoming a piggy bank for this program. Housing Program Manager Barnes replied that staff has talked with Public Works Director Cote and he was comfortable with this. Page 56 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 6 He said we would be doing the same thing that Public Works has been doing in the past when emergencies have come up, with the exception that we are bringing in HRA staff to have a review of their income and make sure that they meet a certain test before it comes before the City Council for an assessment. He said it is an extra set of requirements so that the Council knows that there are guidelines in place. HRA Executive Director Juetten added that the idea of this policy and the policy itself would have to go in front of the City Council, too. He stated that the idea is that the HRA staff has the technical expertise to analyze whether or not somebody needs assistance or not but the city has the authority to assess, the HRA does not. He said even if there was a program set up with HRA dollars, some how it would have to still get back to the City Council so that they could approve the assessment. He said that rather than do it that way, staff discussed that the money would come from a non -HRA fund (a city fund) but the HRA staff would help Engineering and Public Works determine eligibility. Commissioner Runck asked if there is a program like this for seniors already. HRA Executive Director Juetten responded that there is through the HRA. Housing Program Manager Barnes added that there is an emergency repair grant program for individuals who are 55 years of age or older. He said that what we are proposing doesn't have any age restrictions and the income limit is a little higher than the CDBG program. He said it would potentially help out a broader spectrum of individuals. Commissioner Willis stated that when it goes to the City Council, he would be looking for what the limitations are in terms of what kinds of things are going to be subject to getting a grant and what kind of work is going to be authorized, such as water service or sanitary sewer. Housing Program Manager Barnes stated there is not a huge need for this. He said Public Works Director Cote has said that he has 35 to 40 breaks in a year that are on the homeowner's side. He said of those 35 to 40, it is literally two or maybe three a year where the homeowner is in a financial situation where they can't pay for the costs immediately. He said it is a very small amount but the reason staff proposed this is because it was a more secure way for the city to protect the funds. Housing Program Manager Barnes stated that assessments do not go away; whereas, loans could be lost through a foreclosure. Commissioner Willis stated that if you don't talk about sanitary sewer somebody will bring it up because if a sewer line collapses or gets plugged up, from a health standpoint, that's probably more severe of a problem. He asked HRA staff to discuss adding it to the policy with Public Works Director Cote. Chairman Kulaszewicz stated that he is also in favor of adding sanitary sewer to the policy. Commissioner Willis stated that he thought there should be a cap. Housing Program Manager Barnes responded that staff borrowed this language from the city's policy on assessments. Page 57 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 7 Commissioner Willis stated it would be how much you would be willing to spend if a sewer or water line goes out and he doesn't know how much they cost. HRA Specialist Berglund replied that the estimates are around $2,000 to $3,000. Commissioner Willis asked if that was from the street valve on the property line to the home meter. HRA Executive Director Juetten replied affirmatively. He added that they don't always have to go all the way back to the house. Housing Program Manager Barnes stated that a cap could be included. He said septic systems could get costly. He said if they are not hooked up to city services, we would be looking at abandoning the septic system and trying to get that house connected to the city service. Housing Programs Manager Barnes said staff thought the maximum eligible income for this program would be capped at $83,900 for household income, using the median income for a four - person household. Commissioner Willis asked if the cap is defined by an annual adjustment. Housing Program Manger Barnes responded that it would be looked at and adjusted annually. Chairman Kulaszewicz added it would be adjusted to whatever the median income is. HRA Specialist Berglund gave an overview of the staff report on the Emergency Repair Loan Program. Commissioner Willis asked if this loan program includes windows. HRA Specialist Berglund responded that this would not include windows because that would not be viewed as an emergency type repair. He said that would be more suited for either our rehabilitation loan program or we would direct the resident to the Minnesota Housing Finance Agency's Fix -Up Fund. Housing Program Manager Barnes added that it could be used for windows if it were just a single window that presented an emergency situation. Commissioner Willis asked how the loan would be collected or how default would be avoided if it is capped at $5,000. Housing Program Manager Barnes responded that we would become a lender, just like any bank, and there would be terms in our document about defaults; such as, what would be a default, how to cure those defaults and what the repercussions would be. Chairman Kulaszewicz asked if it would be a second mortgage. Housing Program Manager Barnes replied affirmatively and that we would be in a second or maybe even a in a third position, depending the number of loans each homeowner has. He said this is an emergency situation where something comes up. He said our CDBG program is a grant program for seniors. He added that there will be more risk in a loan program. Commissioner Stein asked if the program would start out with $50,000. Housing Program Manager Barnes confirmed that amount and added that staff's thought is to make this a pilot program and see if it is successful. Page 58 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 8 Commissioner Runck asked if the funds would be utilized too quickly. Housing Program Manager Barnes responded that it has to be an emergency. He said it is not designed to address just an old furnace, water heater, etc. He said there would have to be an emergency situation or the furnace would have to be "red tagged" by the utility company. Commissioner Stein asked if staff has received calls from people that their furnace is broken and needs to be replaced but then they are not eligible so you can't help them. Housing Program Manager Barnes responded affirmatively. He said that staff fields about 10 calls per year. HRA Executive Director Juetten asked if it is typically seniors that just have more income from investments. Housing Program Manager Barnes replied that there is a wide variety, as some are under the age limit or over the income limit. Commissioner Stein asked if $50,000 was the total for the program or if that would be the amount going into the program each year. Housing Program Manager Barnes responded that staff proposes to initially fund the program at $50,000 and evaluate the program, either within a year or as those funds are depleting. He said staff would report back to the Board on the progress of the program. He said if the program is successful, it would ultimately be funded for a number of years and eventually it would become self sustaining. Commissioner Willis asked if these programs have an administrative fee to cover staff time. Housing Program Manager Barnes replied that we have not proposed any administrative fee for this but we could. Commissioner Willis stated that he is not suggesting we add a fee at this time. Chairman Kulaszewicz stated that we put in $50,000 and it is a one time deal. He said we look at it again in a year or when $50,000 is depleted, whichever comes first. Housing Program Manager Barnes stated that at a minimum, staff would bring it back in a year even if there were still funds remaining to keep the Board informed. Commissioner Willis stated that there is not going to be a deluge of applicants. Chairman Kulaszewicz stated that he would assume staff will put it out on the city's website and let residents know the program exists. Housing Program Manager Barnes responded affirmatively. He said the more you market and advertise programs, the more they get used. He said we are always cautious when we have limited funds. Commissioner Stein asked how quickly someone's eligibility can be determined. Housing Program Manager Barnes replied it depends on how quick they can get us the required information. He said they are asked to bring in a couple years of tax returns, two months of their most recent pay stubs and documentation on their current mortgage. Commissioner Stein asked what happens if the emergency occurs on weekends or holidays. Housing Program Manager Barnes responded that we do not have anything set up for weekends or holidays but we certainly could look into it. He said most people understand government and that we are not open on weekends and certain holidays. Commissioner Stein asked if Public Page 59 Approved Plymouth Housing and Redevelopment Authority July 26, 2012 Page 9 Works responds. HRA Executive Director Juetten replied that they respond immediately for water breaks. Chairman Kulaszewicz stated that he was in favor of both of these programs. MOTION by Commissioner Stein, seconded by Commissioner Runck, to approve the Emergency Repair Assessment Program and Emergency Repair Loan Program policies with HRA Board recommendations to be submitted to the City Council for review and approval. Vote. 4 Ayes. Motion approved. 6. ADJOURNMENT MOTION by Chair Kulaszewicz, without objection, to adjourn the meeting at 7:50 p.m. Page 60 APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY September 27, 2012 PRESENT: Commissioners Bob Stein and Carl Runck ABSENT: Chairman Jeff Kulaszewicz, Commissioners Paul Caryotakis and Jim Willis STAFF PRESENT: Housing Program Manager Jim Barnes OTHERS PRESENT: None 1. CALL TO ORDER Commissioner Carl Runk called the Plymouth Housing and Redevelopment Authority meeting to order at 7:04 p.m. Due to not having a quorum present to conduct official business, Commissioner Runk recessed the meeting to October 25, 2012 and closed the meeting. Meeting closed at 7:05 p.m. Page 61