Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Council Information Memorandum 10-11-2012
CITY OF PLYMOUTH rp) COUNCIL INFO MEMO October 11, 2012 EVENTS / MEETINGS Planning Commission Agenda 10/17/12.............................................................................................. Page 1 October, November and December 2012 Official City Meeting Calendars ........................................ Page 2 Tentative List of Agenda Items for Future City Council Meetings ..................................................... Page 5 Legislative Candidate Forum, 10/15/12.............................................................................................. Page 6 IOCP 2012 Sleep Out. 11/10/12—12/31/12........................................................................................ Page 7 CORRESPONDENCE Letter from Plymouth Fire Department RE: Incident of Interest, deck fires ....................................... Page 8 Letter from SRF Consulting Group RE: Appointment of Vice President of Transportation ............. Page 10 Memo from Laurie Ahrens RE: 2012 Fall Street Sweep................................................................... Page 11 Memo from Doran Cote RE: Policy for Water Turn Off................................................................... Page 13 Memo from Derek Asche RE: 2013 Clean Water Fund.................................................................... Page 15 Residents Respond to Walmart at Plymouth Meeting, By Stefanie Briggs ....................................... Page 18 REPORTS Plymouth Creek Center October Report ........................................................................................... Page 21 Recreation Department Update........................................................................................................ Page 22 Revised Beyond the Yellow Ribbon Action Plan............................................................................. Page 24 Hennepin County Adult correctional Facility (HCACF) Population Report ................................... Page 34 Ehlers Market Commentary 10/09/12.............................................................................................. Page 35 MINUTES Regular City Council Meeting, 08/14/12.......................................................................................... Page 38 Special City Council Meeting, 08/21/12........................................................................................... Page 47 Regular City Council Meeting, 08/28/12.......................................................................................... Page 50 Special City Council Meeting, 08/28/12........................................................................................... Page 56 Regular City Council Meeting, 09/11/12.......................................................................................... Page 59 Environmental Quality Committee (EQC) Meeting, 09/12/12......................................................... Page 63 Wayzata Communities in Collaboration Council (CICC), 09/12/12 ................................................. Page 66 PLANNING COMMISSION AGENDA WEDNESDAY, October 17, 2012 WHERE: CITY COUNCIL CHAMBERS Plymouth City Hall 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the consent agenda are considered to be routine by the Planning Commission and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA 5. CONSENT AGENDA A. Approve the September 19, 2012 Planning Commission meeting minutes. 6. PUBLIC HEARINGS A. City of Plymouth. 2013-2017 Capital Improvement Program. (2012077) 7. NEW BUSINESS 8. ADJOURNMENT Page 1 City of Plymouth Adding Quality to Life October 2012 Modified on 09127112 CHANGES ARE NOTED IN RED Page 2 1 2 3 4 5 6 6:00 PM 6:30 PM CANCELLED HUMAN RIGHTS VOLUNTEER PLANNING COMMITTEE RECOGNITION COMMISSION AMENDMENT EVENT MEETING FORUM Plymouth Creek Council Chambers Plymouth Creek Center Center 7 8jjj� 9 7:00 PM 10 7:00 PM 11 7:00 PM 12 13 REGULAR COUNCIL ENVIRONMENTAL PARK Et REC 12:00-3:00 PM MEETING QUALITY ADVISORY FIRE DEPT. COLUMBUS DAY Council Chambers COMMITTEE COMMISSION OPEN HOUSE Observed (EQC) MEETING (PRAC) MEETING Fire Station III Council Chambers Plymouth PLYMOUTH PUBLIC Ice Center WORKS DIVISION CLOSED 14 15 16 17 7:00 PM 18 19 20 PLANNING COMMISSION MEETING Council Chambers 21 22 23 24 25 26 27 7:00 PM 7:00 PM REGULAR COUNCIL HRA MEETING MEETING Medicine Lake Room Council Chambers 28 29 30 31 6:00-8:00 PM Halloween on the Creek Plymouth Creek Center Modified on 09127112 CHANGES ARE NOTED IN RED Page 2 City of Plymouth Adding Quality to Life November 2012 Modified on 09127112 Page 3 1 2 3 7:00 PM HUMAN RIGHTS COMMITTEE MEETING Lunch Room 4 5 6 MEE 7 8 9 10 7:00 PM GENERAL PLANNING ELECTION DAY COMMISSION MEETING Council Chambers Daylight Savings Time Ends 11 12 13 7:00 PM 14 7:00 PM 15 7:00 PM 16 17 VETERANS DAY REGULAR COUNCIL. ENVIRONMENTAL HRA MEETING 10:00 AM -5 PM VETERANS DAY Observed MEETING QUALITY Medicine Lake Room PLYMOUTH ARTS CITY OFFICES Council Chambers COMMITTEE FAIR CLOSED (EQC) MEETING Plymouth Creek Council Chambers Center 18 19 20 21 22 23 24 CANCELLED 12:00-5 PM PLANNING PLYMOUTH ARTS COMMISSION THANKSGIVING THANKSGIVING FAIR MEETING HOLIDAY HOLIDAY Plymouth Creek Center Council Chambers CITY OFFICES CITY OFFICES CLOSED CLOSED 25 26 27 28 29 30 7:00 PM 7:00 PM REGULAR COUNCIL PLYMOUTH MEETING ADVISORY Council Chambers COMMITTEE ON TRANSIT (PACT) MEETING Medicine Lake Room Modified on 09127112 Page 3 City of Plymouth Adding Quality to Life December 2012 Modified on 09127112 Page 4 1 2 3 4 5 7:00 PM 6 7 8 PLANNING 2:00-5:00 PM COMMISSION OLD FASHIONED MEETING CHRISTMAS Council Chambers Plymouth Historical Society Building Chanukah Begins at Sunset 9 10 11 12 7:00 PM 13 14 15 7:00 PM ENVIRONMENTAL 7:00 PM REGULAR COUNCIL QUALITY PARK tt REC MEETING COMMITTEE (EQC) ADVISORY Council Chambers MEETING COMMISSION Council Chambers (PRAC) MEETING 7:00 PM Council Chambers CHARTER COMMISSION ANNUAL MEETING Medicine Lake Room 16 17 18 19 20 21 22 7:00 PM PLANNING COMMISSION MEETING Council Chambers 23 24 CHRISTEVE AS 25 26 27 7:00 PM 28 29 HRA MEETING CITY / Medicine Lake Room OFFICES CHRISTMAS DAY LOSE AT 12:00 P CITY OFFICES CLOSED NEW YEAR'S EVE Modified on 09127112 Page 4 Tentative Schedule for City Council Agenda Items October 23, Regular, 7:00 p.m., Council Chambers • Announce Halloween on the Creek on October 31 • Announce Plymouth Pet Expo on November 3-4 • Announce Paint the Pavement 5K Fun Run/Walk on November 10 • Hearing for On -Sale Liquor and Sunday Liquor applications from Two Prix and a Princess, d/b/a Lucky's 13 Pub, 3000 Harbor Lane (formerly Axel's) • Approval of Tobacco License for Montecore, LLC, d/b/a MGM Wine and Spirits, 3900 Vinewood Lane North • Hearing on Off -Sale Liquor License application from Montecore, LLC, d/b/a MGM Wine and Spirits, 3900 Vinewood Lane North • Announce Photo Contest Winners • Hearing on Off -Sale 3.2 Liquor License application from Holiday Stationstores, Inc., d/b/a Holiday Stationstore #317, 2725 Campus Drive • Approve Joint Powers Agreement with the City of Hopkins for Records Management • Approve Payment No. 10 and Final, Deep Well No. 17 (10024) • Award Contract for Nature Canyon Erosion Repair (11023) • Award Contract for Salt Storage Facility (11035) • Approve agreement with Houston Engineering for MS4 Subscription • Approve Amendment to the 2011 Plymouth Park Land Exchange Agreement (2011058) November 13, Regular, 7:00 p.m., Council Chambers • Canvass 2012 General Election results • Announce Plymouth Arts Fair on November 17-18 • Approve City Council Calendar for 2013 November 27, Regular, 7:00 p.m., Council Chambers • Announce Old Fashioned Christmas on December 2 December 11, Regular, 7:00 p.m., Council Chambers • Recognize Police Citizen Academy Graduates • Announce New Year's Eve Event on December 31 • Public hearing on the 2013 Budget Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 5 1 Legislative Candidate Forum Parents, community members and district staff are invited to attend the 2012 Legislative Candidate Forum Senate District 33 —David Osmek Judy Rogosheske Senate District 34 — Warren LifTmmer — Sharon Bahensky Senate District 44 Terri Bonoff -- David Gaither All state House of Representative and Senate candidates from Districts 33, 34, 44 and 46 have been invited to participate in the forum. Senate District 46 Ron 'Latz Paul Scofield House District 33A — ,ferry Hertaus — Todd Mikkel'son House District 34B - Kurt Zellers — David Hoden The forum will include opportunities for attendees to interact with candidates from their specific House or Senate district. House District 44A — Sarah Anderson -- Audrey Britton House District 44B — John Benson Mark Stefan House District 46A —Ryan Winkler — John Swanson When:: Monday, October 15 — 7 to 8:30 p.m. Where:: Gleason Lake Elementary School, 310 County Road 101 North, Plymouth The forum is sponsored by the Wayzata Public Schools Legislative Action Committee (LAC). All questions will focus on issues that affect public education. Page 6 HELPING FAMILIES, CREATING HOPE L omwki-e i-6AOky avkel c7yeo&e kope --oY 11700 -Po wr,ilies. Examples of how your support will have an impact: • $2,300 assists one family for a year • $1,280 helps a client find a job • $658 pays for one month's rent • $200 covers one week of child care • $50 fills a tank with gas so families can get to work Any amount will create hope for a family in need Ways �-o 9ive= 1. Donate online: iocp.orgldonate. 2. Donate online at GiveMN.org on Nov. 15—one day only—and your gift will be matched up to $150,000. 3. Complete this card and return it to IOCP with your check, made payable to IOCR 4. Visit iocp.orglsleep-out for more ways to support the Sleep Out. Interfaith Outreach &CommitFaiy Partners is a registered 501(c)(3) nonprofit organization. All gifts are tax deductible to the full extent allowed by law. Name Address E-mail I'd like to make a recurring gift to TOCP. I'd like to discuss making a planned gift to TOCP. Questions? Jill Kohler (763) 489-7512 or jkohler@iocp.org INTERFAITH OUTREACH & COMMUNITY PARTNERS 1605 County Road 101 N Plymouth MN 55447-2708 OAR www.iocp.org ff_*1TiTTf_T4n M, TOCP serves struggliftc.ln Hamel, Long Lake, Medicine Lake, Mea, Minnetonka Beach, Orono, Plymouth. and Wayzata. rgnlat li FIRE -RESCUE PLYMOUTH FIRE DEPARTMENT 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5120 FIRE -RESCUE INCIDENT OF INTEREST DATE: September 24, 2012 & October 3, 2012 TIMES: 11:05 a.m. & 10:54 a.m. ADDRESSES: 13711 54h Avenue North & 14500 34t' Avenue North DETAILS: The Department experienced two similar fires within the past three weeks that resulted in structural damage due to fire. Both fires were reported as deck fires, with the fire reportred to be extending into the dwelling. In both instances, on -scene civilians began fire extinguishment prior to final extinguishment by the fire department. A quick response greatly limited damage in both fires, with moderate fire damage to the exterior decks. There was no damage to the interior of the dwelling units. RESPONSE TIMES: 5 minutes & 4 minutes FIRE ORIGIN/CAUSE: Exterior wood balcony. Improperly discarded smoking material ESTIMATED FIRE LOSS: P.F.D. RESPONDING UNITS: Engine Companies: E-21 Ladder Companies: L-31 Support Units: G-31 Rescue Companies: Chief Officers: Chief 1, Chief 2 Mutual Aid: Minnetonka, Maple Grove ASSISTING AGENCIES: EMS: North Yes Red Cross: No Salvation Army: No Public Works: No State FM: No INCIDENT MANAGEMENT: Command (Kline), Operations (Springer). Page 8 1371154 Ih Avenue North 14500 34th Avenue North Page 9 As President, Dave will direct day-to-day company operations, continue to be actively involved in transportation and planning projects, and uphold SRF's tradition of high-quality service. Dave has been with SRF since 1995 and is highly regarded for his strategic leadership of complex, multi -jurisdictional projects. He has directed the development of numerous statewide, regional, and local transportation plans and infrastructure projects. 'As President, I'm very excited to lead SRF as we help our clients create vibrant communities and sustainable transportation systems. My ongoing involvement in projects will enable me to stay connected with SRF's clients." — Dave Montebello, PE I President dmon t eb ello O srfconsulting. com SRF Consulting Group, Inc. Randy will continue to serve as SRF's CEO, focusing on corporate strategic planning and direction. He will remain active in supporting increased funding for infrastructure investments. During his tenure, SRF significantly expanded their geographical presence by opening regional offices in North Dakota, Wisconsin, and Missouri as well as broadening their service offerings. Randy joined the firm in 1976 and became President in 2001. "I am dedicated to SRF's continued success as we support our clients in addressing their transportation and infrastructure challenges. Our commitment to service and quality will continue to be the foundation of our company's success. " — Randy Geerdes, PE I Chief Executive Officer rgeerdes 0 srfconsulting. com Headquartered in Plymouth, Minnesota, SRF employs 25o engineers, planners, and designers who work with public and private sector clients across the United States. SRF has regional offices in Fargo and Bismarck, North Dakota; Madison, Wisconsin; and St. Louis, Missouri. As a full-service consulting firm, SRF's award-winning projects range from designing highway interchanges and bridges to revitalizing neighborhoods and urban spaces to planning state-wide transportation systems. One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 www.srfconsulting.com Page 10 MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: October 10, 2012 TO: Laurie Ahrens, City Manager FROM: Doran Cote, P.E., Director of Public Works SUBJECT: 2012 FALL STREET SWEEP The Street Maintenance Division will conduct an annual fall street sweeping program to supplement the annual street sweeping provided by contractors. Our program will utilize a crew of three employees, one to drive the sweeper and two to haul debris. We will focus our efforts only on the highlighted roadways shown on the attached map. These roadways were chosen because they carry higher volumes of traffic, for the most part do not have developed property fronting on the roadway, have curb, are heavily forested or are near sensitive bodies of water. This amounts to almost 20 miles or 40 lane -miles of sweeping, which can be accomplished in approximately one week. Once again we plan to do three sweeps, the first beginning this week, then again towards the end of October and finishing on the second week of November. We will sweep regardless of weather conditions except for snow. Debris cleared from the roadways will be dumped at the yard waste site. Between sweeps or after heavy rain we will also clear catch basins of leaves and debris. Attachment: Fall Street Sweeping Map cc: Gary Smith, Street Supervisor Torrey Keith, Street Maintenance Worker Scott Newberger, Utilities Superintendent P:\Organization\Council\Council Information Memorandums\2012\101112\Memo I- FallStreft9pIll Street Sweeping .flap VA 4r :RRRRR9 � RRR: RI e'R9Ri -City of Plymouth. Minnesota t� z y33 ILA TF -- --- - -- - -- . e911 G��A��9i1k[e a=R Xal RCGQn RRAR ncr �Sr�YS� 4E ®ax���i3 alersr Sra�ing.�re�s �4 _ OIAM Graffi Lha kewie suwta ��p� q P:\Organization\Council\Council Information Memorandums\2012\101112\Memo I- FaIISROVO i 112 'ty of October 11, 2012 ' Pl'cymouth Iridin, Qp hty da Life To: Laurie Ahrens, City Manager Prepared by: Doran Cote, Director of Public Works Item: Service Charge for Water Shut-off In 1994, the City began charging property owners to turn-off/turn-on their water service off at the curb stop. The base charge was established considering the average time it takes to perform the service call, which was approximately one hour when scheduled. The water turn -off -/turn -on charges in 1994 were as follows: (d) Water turn-off /turn -on charge 1) During regular business hours $25. 2) Outside regular business hours $45 The charges are currently as follows: (1) Scheduled during regular business hours $40 (2) Unscheduled during regular business hours $80 (3) Outside regular business hours $160 The charges were last updated in 2009. The fees were increased to reflect current hourly wages and overhead and the unscheduled fee was added. The unscheduled fee was established based on the one-hour service call plus one hour of lost time due to the unscheduled nature of the call. The fee for outside business hours was established based on the Maintenance Employee Union contractual provisions for a minimum call-back provision for payment of 2 hours of pay at an overtime (time -and -one-half) rate plus callout pay and overhead. This service charge was originally adopted into ordinance as a result of numerous calls for service from plumbers and property owners to turn off/turn-on water from outside the home so that plumbing could be performed on the water lines interior to the home. In 2011, we performed approximately 275 service calls related to turning water on/off. Property owners and plumbers have the ability and are permitted to operate their curb stop at any time and the city supplies wrenches to operate the curb stop for those who do not otherwise have access to one. Page 13 CITY OF PLYMOUTH RESOLUTION NO. 2010 - A RESOLUTION APPROVING WHEREAS, and WHEREAS, ; and WHEREAS, ; and WHEREAS, ; and WHEREAS, ; and WHEREAS, ; and WHEREAS, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that Approved this day of 2010. Page 14 MEMO CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: October 11, 2012 TO: Council Information Memorandum FROM: Derek Asche, Water Resources Manager SUBJECT: FISCAL YEAR 2013 CLEAN WATER FUND On September 14, 2012 staff submitted an application to the Minnesota Board of Water and Soil Resources (BWSR) for $363,750 in funding from the State's Clean Water Fund to support the use of porous pavement and/or reinforced turf technology within public or private projects to improve water quality in downstream lakes and wetlands. Porous pavement and reinforced turf technology can increase infiltration/filtration of surface water and reduce the transport of pollutants to downstream water bodies. BWSR received Clean Water Assistance Grant requests totaling over $65 million where S 18.4 million is available. The applications will be reviewed over the next 8 weeks. The City will be notified of any awarded funds in December 2012. Attachments: FY2013 Clean Water Fund Application Response 0.lUtillties5Storra Server and Nater ResourceslWater Quality-\BWSR Clean Water Fund CrantlClh[ OetobeF dots VIM FY2013 Clean Water Fund application response CLEAN LAND & LEGACY September 2012 AIIIIENMENT The Minnesota Board of Water and Soil Resources (BWSR) held a competitive grant application process from Aug. 1 - Sept. 14, 2012. Local governments were encouraged to apply for funds to protect and improve water quality in their communities. These funds are available as a result of the constitutional amendment passed by Minnesota voters in 2008, with the purpose of protecting, enhancing, and restoring water quality in lakes, rivers, and streams, and protecting ground water and drinking water sources from degradation. The information below summarizes the response to the application period for FY2013 [funding available from Mar. 1, 2013 -Dec, 31, 2015]. $67,974,634 requested / $18,400,000 available The amount of money requested continually exceeds the amount of money available. A recent BWSR survey found local units of government estimate they are ready to spend more than $270 million in the next two years to address conservation needs in their areas. 286 total submittals 160 total number of local governments that applied -SWCDs: 64 -Counties: 24 -Cities: 26 -JPB: 13 -Watershed districts: 25 -WMOs: 8 FY2013 CWF application response $56.8M $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $14M $10,000,000 $6.9M $2M 1M $1.97M $1.4M $2,3M $0 Clean Water Clean Water Conservation Community Assistance Grants Accelerated Drainage Grants Partners Program Implementation Grants Grants ■ Amount available 0 Amount requested Page 16 FY2013 Clean Water Fund application response FY2O13 Competitive Clean Water Grant Funding Available Agency Fund FY2013 Amount Governmental Required amount requested units eligible match BWSR Clean Water Assistance Grants: Funds used to protect, enhance and restore water quality in lakes, rivers and streams and to protect groundwater and SWCDs, Watershed drinking water. Activities include structural and $14,000,000 Districts, WMOs, vegetative practices to reduce runoff and retain water $56,839,357 Counties, Cities, and 253 on the land, livestock water quality projects, Subsurface JPBs of these Sewage Treatment System (SSTS) abatement grants for organizations low income individuals, and stream bank, stream channel and shoreline protection projects. BWSR Clean Water Accelerated Implementation SWCDs, Watershed Grants: Funds used to complement, supplement, or Districts, WMOs, exceed current state standards for protection, $2,000,0001 $6,851,939 Counties, Cities2, and 25% enhancement, and restoration of water quality in lakes, JPBs of these rivers, streams and tributary Chapter 103E drainage organizations systems or that protect groundwater from degradation. BWSR Conservation Drainage Grants: Funds used to SWCDs, Watershed facilitate the installation of conservation practices on Districts, WMOs, drainage systems through planning and project $1,000,0001 $1,976,050 Counties, and JPBs 25% implementation to improve water quality and local of these hydrologic conditions. organizations BWSR Community Partners Conservation Program Grants: Fund's used for community partners within a LGU"s jurisdiction to implement structural and vegetative practices to reduce stormwater runoff and SWCDs, Watershed retain water on the land to reduce the movement of Districts, WMOs, sediment, nutrients and pollutants. LGUs are the primary $1,400,0001 $2,307,288 Counties, Cities2, and 25% applicant and provide sub -grants to community partners JPBs of these who are implementing practices to accomplish organizations restoration, protection or enhancement of water quality in lakes, rivers and streams and/or protection of groundwater and drinking water. Total $18,400,000 $67,974,634 Amounts shown are estimates, actual amounts will be determined prior to the end of the application period. 2 Cities must have a state approved local water management plan. BWSR recognizes metropolitan area city water plans approved by a Watershed District or a Watershed Management Organization (WMO) as a State approved plan. 3 Low income SSTS Abatement Projects require a minimum 5% match. Next steps in the process Sept. 23-28, 2012: internal review Nov. 1-2, 2012: Interagency review and recommendation process Nov. 2012: Grants Program and Policy Committee —TBD Dec. 12, 2012 (proposed): BWSR Board authorizes grant awards Jan. 2013: Grant agreements sent to recipients Feb. 15, 2013: Work plan submittal deadline Mar. 1, 2013: Grant execution deadline Minnesota Board of Water and Soil Resources ■ An equal opportunity employer Page 17 Residents Respond To Walmart At Plymouth Meeting More than 50 people attended the Oct. 10 public meeting at Four Seasons Mall in Plymouth. By Stefanie Briggs "Let us show you what we can do," said Walmart spokesperson Lisa Nelson. Nelson said this to the gathered crowd of citizens at the Oct. 10 public meeting the company held at the Four Seasons Mall where it would like to open a new Walmart Supercenter. Walmart owns the 21 -acre property off Highway 169 in Plymouth. It has not proposed a plan for the site nor has it submitted any kind of application to the city for working on the site. And many of the public at the meeting were hard press to find a reason to want a Walmart at the redevelopment site. Nelson said the meeting was a chance for Walmart to find out what people were thinking, their concerns, questions and use that feedback in creating any possible proposal or plan it could bring forth to the city. On display at the meeting were possible site plans, how the property would look if Walmart built on the site and other visuals of what Walmart could bring to the neighborhood. The meeting started out as an open house where people could walk around and look at the possible site plans and talk to project team members present. Then Nelson gathered people for a brief presentation that ended in an impromptu question and answer session. Many of those present were skeptical of Walmart being able to build on the property and asked a variety of questions about traffic, safety, economics, storm water drainage, wetland work, spacing issues with parking and the site in general, proximity to the residential area, if there is a need for a Walmart at that location and much more. Many people wondered why Walmart bought the property when the site is not zoned for that type of business. The Plymouth City Council would have to approve rezoning the area when or if an application is brought before it. Walmart project team members said that the company looks at where there aren't Walmarts and determined it doesn't have much presence in the west metro. Since the former Four Seasons site had been a shopping center it is intended as such and lends itself to commercial retail, said Walmart officials. Page 18 Some of the public retaliated that the Walmart would serve everyone else except the neighborhood it was in. But Nelson said Walmart has a great track record as a responsible neighbor in many communities. Council members Ginny Black, Bob Stein and Tim Bildsoe were at the meeting to hear what people were saying and find out more. For Black, most of what she heard at the meeting wasn't exactly new. "Since there is no proposal and nothing coming to city yet the next steps is for Walmart to take the comments from today to figure out what they want to do," Black said, addressing the crowd. "I suggest that those with concerns can work together to make sure you stay involved if and when anything comes forward." Some people have asked why the city allowed Walmart to buy the property in the first place. Since it is part of the business of commerce like any city, there is nothing the city could do about who the previous owner sold to. "Now like any other business they can go through the same process to move forward and we cannot deny or allow certain businesses to go through that process," Black said. Some residents in the surrounding area of Four Seasons Mail said they didn't know about the meeting and weren't notified. Nelson responded that Walmart sent out mailings about the meeting to those in the proximity around the site that is required by law. The list of those residences were provided by the city, she said. The public meeting had originally been set for Sept. 26 during Yom Kippur, but when one resident told Walmart this the date was changed to Oct. 10. Though many present at the meeting expressed opposition to the mere idea of Walmart being at the Four Seasons Mall site, Nelson said she came away from the meeting with a feeling things could still work out for everyone. "I think it was a good meeting and people were respectful," she said. "Now we can look at how can we work to meet the city's goals, the neighborhood's goals and our goals." Some residents in their disapproval of having Walmart near them said the company was not looking out for anyone else's interests but its own. "There is always a way to work together," Nelson said. "We could turn this into something special." Page 19 She did not indicate whether or not there would be another public meeting in the near future. The city held its own public meetings last fall during a study on what could be done to redevelop the site. Those details and studies involved can be found here. Page 20 October CIM Report Plymouth Creek Center • Staff conducted 12 "walk throughs" • 8 receptions took place in September. Millenium Garden • 12 garden weddings took place in September. Garden season officially ended on September 30th. Work will begin soon on a brick aisle on the grand lawn. Fieldhouse • All the equipment has now arrived - it includes the electric/gas cart to pull the grooming equipment, a "litter cat" for daily/weekly sweeping and the "Groom Right" for quarterly grooming. • New tile was installed in the restrooms to improve the appearance of the cement walls. • The hiring process has begun for the 2012-2013 season. • The dome is scheduled to go back up on Friday, October 12th Senior Services Every year the month of September marks the beginning of a new program year much like the schools. Seniors are finishing their family gatherings and travels and are looking for opportunities to socialize and learn. The last week of September was very busy in 2012. Monday -Coffee Concert with performer Mary Hall, 50 people attended Tuesday -Two local authors talked about how they published their first novel, Headaches Can be Murder, 20 people attended Wednesday -Offered a 4 hour Senior Tech Rally sponsored by AT&T. They brought 80 smartphones and 80 tablets for the seniors to learn to use, 70 seniors attended Thursday -Offered a Senior Housing Tour of local housing options. 44 people went on the bus tour sponsored by 5 types of senior housing, including regular apartments, cooperatives, assisted living residences, nursing care facilities and memory care facilities. Friday -Held our first Lasagna Dinner which was a senior fundraiser, 144 people attended. Page 21 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: Oct 8, 2012 TO: Mayor and City Council FROM: Regina Michaud, Recreation Manager through Diane Evans, Director of Parks &Recreation SUBJECT: Recreation Update COMMUNITY EVENT REPORT - Plymouth on Parade ■ Plymouth on Parade — Friday, Sep 28th & Saturday, Sep 29th Plymouth enjoyed beautiful weather and great crowds for the entire series of event activities. ✓ Lasagna Dinner — Friday, Sep 28th, Plymouth Creek Center o Plymouth Senior Program fundraiser 0 150 — Attendance ✓ Firefiehers 5K - Saturday, Sep 29th, Fire Station 2 o Fire Department Fundraiser 0 453 — 5K Participation (age range 7-90) 0 153 — Kid's Fun Run Participation ✓ Parade— Saturday, Sep 29th, Plymouth Blvd 0 4,100+ —Attendance o Parade Grand Marshalls ■ Justin Zook, 2012 Para Olympics Gold Medalist, Swimming ■ Tom Franke, Coach of Justin Zook o Parade Units ■ 108—Total Units ■ 10 — City Units (5 City Council, 2 Recreation , 2 Police , & 1 Fire) ■ 6 — High School Units (Wayzata, Armstrong, Providence & West Lutheran) ■ 10 — Entertainment Units (i.e., Zurah Horsemen. TC Unicycle Club) ■ 21— Political Units (*2012 Election year— more than double the average number) ■ 22 — Non -Profit Organization Units ■ 33 — Business Units ✓ Post -Parade Activities— Saturday, Sep 29th, Plymouth Blvd o Open Gym, Swimming and Skating o Petting Zoon & Pony Rides o Face Painting,' Freindship Bracelets & Animal Balloons o Inflatables, Touch -A -Truck & Train Rides o Entertainment (music and magic shows) o Minnetonka -Plymouth Rotary's Ducky Derby Page 22 UPCOMING EVENTS — October and Early November *all events listed in the chart are fee based and self-supporting. 2012 FALL FIRST SESSION PROGRAM PARTICIPATION AND REVENUE AGE GROUPS Date Location Fotures Little Costume Ball Fri, Oct 19 PCC Kid friendly DJ, refreshments, crafts and a $67,680 TEEN PROGRAMS 48 great backdrop for family photos ADULT PROGRAMS 616 $41,728 Carnival games & prizes; entertainment; huge Halloween at the Creek Wed, Oct 31 PCC inflatables; lots of costumes, a meal and $11,019 TOTAL 9,130 treats Features PCC's exclusive caterers, Bridal Expo Sat, Nov 3 PCC photographers, florists, bakeries, party rentals and more First ever! Something for everyone - canine Plymouth Pet Expo - NEW! Sat & Sun PCC competitions, pet care, merchandise, Nov 3 & 4 Fieldhouse exhibitors and more A great event for kids (with parent help) to Kid's Garage Sale Sun, Nov 4 PCC sell their unused "stuff" and shoppers to find great deals. An averare of 25-30 families register to 'sell' each year. Veteran's Breakfast Wed, Nov 7 PCC Senior event honoring our veterans. All veterans participate for free. Paint the Pavement Hilde First ever! Event is co-sponsored by the SK Fun Run/Walk - NEW! Sat, Nov 10 Amphitheatre Plymouth Arts Council. Includes some fun `paint the pavement' activities. *all events listed in the chart are fee based and self-supporting. 2012 FALL FIRST SESSION PROGRAM PARTICIPATION AND REVENUE AGE GROUPS PARTICIPATION REVENUE PRESCHOOL PROGRAMS 179 $32,675 YOUTH PROGRAMS 1052 $67,680 TEEN PROGRAMS 48 $3,395 ADULT PROGRAMS 616 $41,728 SENIOR PROGRAMS 906 $16,422 ALL AGES PROGRAMS 44 $11,019 TOTAL 9,130 $172,919 *numbers are current as of10/8.12, some first session programs are still taking registrations. Page 23 rp) City of Plymouth i Adding Quality to Life To: Laurie Ahrens, City Manager COUNCIL INFORMATION Prepared by: Mike Goldstein, Police Chief MEMORANDUM Reviewed by: Laurie Ahrens, City Manager October 12, 2012 Item: Revised Beyond The Yellow Ribbon Action Plan 1. BACKGROUND: In 2010, with the City Council's approval, the city began its participation in the Yellow Ribbon Campaign to support our local military members and their families. At this time, a Planning Committee was created that included community members from various backgrounds and professional disciplines. After several months, the committee forwarded its Action Plan to the Minnesota National Guard for their approval. Due to staffing changes, the review process took many months and after several revisions, the city's Action Plan was finally approved. In August 2011, the city received its official Yellow Ribbon designation from Governor Dayton and the Minnesota National Guard. Due to the lengthy review and approval process, the original Planning Committee disbanded and in the spring of 2012, city staff initiated a revival effort to revamp Plymouth's Beyond The Yellow Ribbon program. In June 2012, a new Steering Committee was launched that is comprised of community members who have recently completed a thorough revision of the city's Action Plan. The revised Action Plan has been streamlined and now possesses more achievable goals. The Action Plan is a living document and will be altered going forward to best meet the needs of our local service members and their families. The Action Plan is attached your review. 2. ATTACHMENTS: Plymouth Beyond The Yellow Ribbon Action Plan PRgge24 Yellow Ribbon Community Plymouth Action Plan Plymouth, MN obiective Establish and sustain a local Yellow Ribbon Network that proactively works together in order to meet the needs of Servicemembers and military families. Mission Statement In continuing Minnesota's proud history of supporting our nation's military, the Yellow Ribbon Network is a diverse group of citizens and community leaders uniting key areas within local communities to leverage existing support activities, build awareness and take action to recognize and support Servicemembers and military families. Key Areas ✓ City Leadership / Veterans Organizations / Civic Organizations ✓ Yellow Ribbon Steering Committee ✓ Public Safety /Judicial ✓ Businesses/ Employers ✓ Social Services/ Medical Providers /Faith -Based Organizations ✓ Education / Community Education Pftge29 Action Items City Leadership: Minimum Requirement/Other Action Items Responsible Party Status Publically support and recognize the Yellow Ribbon Support Network Plymouth City Council Initiated in April 2010, On-going City Leadership will support and perform On-going recognition of military members at local festivals annually. YRC Steering Committee Plymouth on Parade, Night To finite, Music in Plymouth annually. Provide Yellow Ribbon event updates and information on City Website YRCSteering Committee On-going Legislative issues for veterans identified and brought forward for review Mayor Kelli Slovik Initiated in February 2011, On-going Communication with or Attendance at Steering Committee Meetings Mayor Kelli Slovik On-going Plymouth's CERT (Citizens Emergency Response Team) members have volunteered to participate in the Beyond the Yellow Ribbon program Plymouth CERT Team On-going POMEP-8 Yellow Ribbon Steering Committee: Minimum Requirement/Other Action Items Responsible Party Status Steering committee was formed in May of 2010. Transition in 2012. A YRC Steering Committee Complete and On-going professional organizational structure will be utilized, bylaws and policies established and all key areas will be represented within the organizational structure. Steering Committee will conduct regular professional meetings on an On-going YRC Steering Committee - Chair Present/On-going basis o meeting a minimum of six times per year and more frequently is needed. Meeting location, time, and dates to be determined by YRC Steering Committee Chair with input from the full committee. Yellow Ribbon of Plymouth will have representation and involvement in two YRC Steering Committee & YRC Events & Present/On-going to four annual community events starting in September of 2010. Fundraising Sub -Committee Community recognition & marketing of participating providers to military YRC Steering Committee & YRC Marketing & By the end of 2011 families at annual community events (Fire & lce; City Sampler; Music in Communications Sub -Committee Plymouth; Plymouth on Parade, Night to Unite) Action Plan will be reviewed and updated annually. YRC Steering Committee Present/Every October Yellow Ribbon of Plymouth will provide resource information for veterans and YRC Steering Committee & YRC Marketing & Present/On-going military members and their families through all available venues. Communications Sub -Committee MN Notional Guard Yellow Ribbon of Plymouth will coordinate with the MN National Guard to YRC Steering Committee & YRC Marketing & Present/On-going help retrieve information on deploying units and returning units to provide Communications Sub -Committee (dependent on re -connection) welcome home celebrations when needed. MN National Guard Annual appreciation dinner or breakfast for Plymouth veterans/military YRC Steering Committee & YRC Events & Underdevelopment members and their families. Fundraising Sub -Committee Develop a methods to identify and track military members and their families YRC Steering Committee & YRC Events & December 2011 through our annual and On-going events. Fundraising Sub -Committee Develop marketing and PR campaign by the end of 2012 Yellow Ribbon Steering Committee Underdevelopment Steering Committee will update City Council annually on Yellow Ribbon status YRC Steering Committee Provide Plymouth City Council with every October and as needed. report each October Generation and pursuit of other new ideas to spread the word of YRC YRC Steering Committee & YRC Marketing & On-going Communications Sub -Committee Maintain a list of community volunteers to help military members and families YRC Steering Committee & YRC Service Fulfillment On-going with any household or personal service needs. & Resource Management Sub -Committee Register and maintain Yellow Ribbon of Plymouth on the Military Family Care YRC Marketing & Communications Sub -Committee On-going Initiative website PROge2:F Public Safety/Judicial: Minimum Requirement/Other Action Items Responsible Party Status Public Safety representation on Yellow Ribbon Steering Committee Mike Goldstein On-going On calls for service, public safety officials will attempt to identify and offer Plymouth Public Safety Department On-going appropriate support services to military members and their families e.g. referrals, veteran's court, social services, local Yellow Ribbon services, etc. Military re -integration training provided to all sworn police officers and fire Plymouth Public Safety Department Completed in 2010, and will occur fighters again in 2012 and with all new hires thereafter. Will respond to service member and military family issues with appropriate Plymouth Public Safety Department On-going resources and crisis interventions solutions that have been gained from reintegration training. If advised and requested, crime prevention services will be offered to Plymouth Police Department On-going deploying military members and their families. Maintain a list of vetted police volunteers for at-home and/or children support YRC Steering Committee & YRC Service Fulfillment On-going for military families during deployments. & Resource Management Sub -Committee Plymouth Police Department If requested, School Resource Officers in partnership with the schools will Plymouth Police SROs On-going offer support and resources to military members' children in school. Will incorporate Yellow Ribbon outreach efforts during Night to Unite events Night to Unite Coordinator Summer 2011 and annually Will educate all sworn officers about Hennepin County Veteran's Court Police Department Spring 2011 and as needed PPgge28 Social Services/ Medical Providers / Faith -Based Organizations: Minimum Requirement/Other Action Items Responsible Party Status Representation of social service, medical and faith -based organizations on YRC Steering Committee Present/On-going Plymouth Yellow Ribbon Community organization identify and connect with volunteer corps in individual social service, YRC Steering Committee & YRC Service Fulfillment Present/On-going medical and faith based organizations that can be called upon for support & Resource MonagementSub-Committee Create data base of specialized skills that can be made available to military YRC Steering Committee & YRC Service Fulfillment Present/On-going families for "chore support" (handymen, professionals to help with job & Resource Management Sub -Committee prep, plumbers, electricians, etc) Identify and connect with organizations providing marriage and family YRC Steering Committee & YRC Service Fulfillment Under development counseling and/or retreats to military families. & Resource Management Sub -Committee Identify and connect with organizations waiving fees for services, events, YRC Steering Committee & YRC Service Fulfillment Under development classes, activities for military families & Resource Management Sub -Committee Identify and connect with organizations providing meals to military families YRC Steering Committee & YRC Service Fulfillment Under development & Resource Management Sub -Committee Identify and connect with organizations providing military appreciation and YRC Steering Committee & YRCService Fulfillment Under development recognition services. & Resource Manogement Sub -Committee Identify and connect with organizations providing condolence care plans YRC Steering Committee & YRC Service Fulfillment Under development for families impacted by a military loss & Resource Management Sub -Committee Market local military support efforts at social service, medical and faith- YRC Steering Committee & YRC Marketing & Under development based organizations. Communications Sub -Committee Identify and connect with medical organizations providing care for military YRC Steering Committee & YRC Service Fulfillment Underdevelopment members and families (i.e., Primary Care Clinics and mental health & Resource Management Sub -Committee professionals enrolled in Tricare). Identify and connect with organizations that are willing to participate I YRC Steering Committee & YRC Marketing & Underdevelopment proactively in the Yellow ribbon program of Plymouth Communications Sub -Committee PR@ge29 Veterans Organizations: Minimum Requirement/Other Action Items Responsible Party Status Representation of Veterans Organizations on Yellow Ribbon Steering YRC Steering Committee Present/On-going Committee Annual newsletter sent out to service members within Plymouth. YRC Steering Committee & YRC Marketing & Present/On-going Newsletter would have events fisted for upcoming year along with all support Communications Sub -Committee Under development areas from Yellow Ribbon of Plymouth. Create process for identifying service members throughout the city of YRC Steering Committee; YRC Marketing & Present/Cin-going Plymouth. Communications Sub -Committee; YRCService Under development Fulfillment & Resource Management Sub- committee Gain deployment information for going away and return get-togethers from Yellow Ribbon Steering Committee Present/Cin-going MN Patriot Guard for local military units (VFW Representative) Annual dinner or breakfast event for local military members in coordination YRC Steering Committee & YRC Event & End of 2011 and annually with Veterans Organizations Fundraising Sub -Committee Legislative Liaison for veteran support and updates to Yellow Ribbon of YRC Steering Committee Present/Cin-going Plymouth Veterans Court Liaison on Steering Committee Milt Schoen Underdevelopment Partner with the Yellow Ribbon Committee in all community based events and YRC Steering Committee & YRC Event & PresentlOn-going VFW based events. Fundraising Sub -Committee PH§ge30 Businesses/Employers: Minimum Requirement/Other Action Items Responsible Party Status Representation of businesses/employers on Yellow Ribbon Steering YRC Steering Committee Present/On-going Committee Identify and connect with organizations that try to hire as many military YRC Steering Committee & YRC Service Under development personnel as possible as long as it fits their needs. Fulfillment & Resource Management Sub - Committee Identify and connect with organizations willing to participate in training YRCSteering Committee & YRCService Under development offered by YR of Plymouth on military reintegration for service members Fulfillment & Resource Management Sub - back into society as well as support. Committee Identify and connect with organizations that provide military DISCOUNTS. YRC Steering Committee & YRC Service Under development Several local businesses offer discounts to the military (i.e., Chili's offers 50% Fulfillment & Resource Management Sub - discount to military personnel in uniform; Home Dego t offers 10% military Committee discount to those who present a military ID; Lowe's offers 1091; military discount to both veterans and active military personnel who show ID...) identify and connect with organizations that provide financial and YRC Steering Committee & YRC Service Under development educational assistance for military members (i.e., Anchor Bank of Plymouth). Fulfillment & Resource Management Sub - Committee Business supporters of Yellow Ribbon of Plymouth will be registered on the YRC Service Fulfillment & Resource Under development Military Family Care Initiative Website Management Sub -Committee PN@ge38 Education/Youth: Minimum Requirement/Other Action Items Responsible Party Status Representation of education/youth organizations on Yellow Ribbon Steering YRCSteering Committee Present/On-going Committee Outreach to local school districts and youth organizations to build awareness YRCSteering Committee & YRCService Present/Qn-going of Plymouth Yellow Ribbon Campaign presence, efforts and resources. Fulfillment & Resource Management Sub - Committee Identify and connect with organizations that provide a support group for YRCSteering Committee & YRCService Underdevelopment military children in order to support education/behavior/emotional needs Fulfillment & Resource Management Sub- committee Identify and connect with organizations that participate in volunteer programs YRCSteering Committee & YRCService Under development for care packages to be sent overseas to deployed local service members. Fulfillment & Resource Management Sub- committee Identify and connect with organizations that provide veteran preference for YRCSteering Committee & YRCService Underdevelopment applicants. Fulfillment & Resource Management Sub - Committee Identify and connect with organizations inviting veterans as guest speakers to YRCSteering Committee & YRCService Under development youth for knowledge on deployment and military families. Fulfillment & Resource Management Sub - Committee Identify and connect with organizations providing annual recognition of YRCSteering Committee & YRCService Under development graduates who have volunteered for armed services at graduation ceremony. Fulfillment & Resource Management Sub - Committee PRgge34 This is to certify that our community has united to form a sustainable Yellow Ribbon Network within all key areas to support, honor and recognize Servicemembers and military families within our community. Mayor ©ate: COMMUNITY CHAMPION PHONE: Military POC EMAIL Community Champion 9 Page 30 MEMO CITY OF PLYMOUTH 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447 DATE: October 10, 2012 TO: Laurie Ahrens, City Manager cc: Steve Juetten FROM: Barbara Thomson, Planning Manager SUBJECT: Hennepin County Adult Correctional Facility (HCACF) Population Report Since Hennepin County closed the building housing the work release population in January 2010, the average daily population at the ACF has dropped significantly and is well below the occupancy limit set by their conditional use permit. Based on this reduction, staff is now reporting population numbers on a quarterly versus a monthly basis. The average daily population reported for the Plymouth facility ranged from a high of 434 in September to a low of 402 in July, well below the 601 occupancy limit and similar to or lower than the occupancies in the second quarter of 2012. The chart below shows the average monthly population since October of 2005. Page 34 Municipal Bond Volume Eases, & Municipal Bond Holdings Sees New Trends We have commented throughout the year about increased municipal bond volume compared to last year, spurred by refundings as issuers have taken advantage of low interest rates. According to The Bond Buyer, September marked the first time municipal bond volume fell from the same period in 2011, with a 9% decline. Year to date, municipal bond volume is still up 44% from 2011, with refunding volume up 91%. New money issue volume is up 13% compared to 2011. While there has been increased supply in the market this year, demand also remains high. Who purchases municipal securities? The Bond Buyer notes banks have increased their municipal bond holdings significantly, and are on pace to surpass both money market fiends and property and casualty insurers to become the third-largest holders of municipal securities. This trails only households and mutual funds. Several theories have been offered as to why this is the case: First, revised tax rules in 2009 and 2010 provided banks the ability to deduct interest expense for the purchase and carry of municipal securities issued in 2009 and 2010, up to 2% of the total assets of the bank. This resulted in banks purchasing more municipal securities, which reduced banks' tax risks. Second, banks have fewer opportunities to lend in traditional ways, and municipal bonds are safe, and have a "local flavor" that builds Iocal relationships. Finally, as bank profits have increased, municipal securities provide a mechanism for banks to improve their after-tax yield on assets. This is evidenced by the growing interest rate spread between bank qualified and non-bank qualified debt. If a governmental issuer issues less than $10 million in tax-exempt bonds in a calendar year, those bonds can be designated as "bank qualified". Banks that purchase bank qualified bonds receive more favorable tax treatment on the income produced by such bonds. The relationship between bank qualified and non-bank qualified bonds ebbs and flows based on market conditions (what else is available for banks to invest in and what are those yields) and the profitability of banks. While the domestic mix of municipal bond holders is changing, there has also been an increase in foreign investment. At the end of 2001, foreign investors owned $8.1 billion in municipal securities; this has increased to $89 billion at the end of the second quarter of 2012. Foreign interest in municipal bonds is greater for taxable bonds. Foreign demand reached its peak in 2010 when taxable debt issuance increased as a result of the Build America Bond (BAB) program. Foreign flows into munis for the first and second quarter of 2012 are just 2% lower EHLERS EHLERS LEADERS M PUR= HNANCE €NVESFAENT PARTNER -5 800-552.1171 800.717.9742 BOND TRUST SENVICE5 F 17 a A X 1 n x 13e0.685.2533 Ehlers tnc. jiiors invpa Mori[ Partners Ind Rkomd Tn Rt Servims are subvicfl r?as o: Ehlors, Holding Conirat y Page 3 5 than levels reached in 2010. Foreign investors do not pay U.S. taxes and do not benefit from the tax exemption provided by the U.S. tax code, so foreign investors are usually attracted to higher yields paid by taxable securities. Most foreign investment in municipal securities comes from Europe. The Iargest foreign demand is for "big name" issuers in California, and New York City, for example. Municipal Advisor Definition Delayed The September 30, 2012 deadline for the Securities and Exchange Commission (SEC) to act on the final definition of a "Municipal Advisor" has been extended for another year. Under the Dodd -Frank Act, a "Municipal Advisor" provides advice with respect to municipal finance products or the issuance of municipal securities including advice with structure, timing of issue, terms, and financial products. Municipal Advisors must register with the SEC and the Municipal Securities Rulemaking Board (MSRB). The current, proposed definition provides that Municipal Advisors owe a fiduciary duty that requires them to put the issuer's interests before their own. House Resolution 2827, dubbed the "Dold Amendment", could change the legislative intent of Dodd -Frank. Under HR 2827, underwriters will be able to provide advice with respect to timing, structure, and terms of municipal securities without being deemed Municipal Advisors. This allows broker-dealers to serve in a Municipal Advisor role as long as they are not specifically engaged as a Municipal Advisor for compensation. Underwriters, who purchase municipal securities directly from issuers, have business objectives that conflict with the needs of an issuer, and, therefore cannot act in a fiduciary capacity. The MSRB's Rule G-23 prohibits the underwriting of municipal securities by broker-dealers who also serve as an issuer's financial advisor (read Municipal Advisor) on the same transaction. The Dold Amendment deviates from MSRB Rule G-23 and its ability to prevent "role switching" from Municipal Advisor to underwriter on the same transaction, which is clearly a conflict of interest. The subject of who is a Municipal Advisor and who can serve issuers in this capacity is still a subject of debate. The Dold Amendment circumvents the fiduciary standard that was to be applied to all parties acting as a Municipal Advisor, whether or not affiliated with a broker- dealer. Municipal Bond Yield Trends As the table below illustrates, municipal bond yields have declined over the past two weeks, with many indices nearing the record lows set earlier this year. Municipal bond volume is expected to increase this week. October and November tend to be active months for issuers, but overall demand remains high. The number of bidders for competitively offered bonds remains healthy, and interest rates remain attractive for new money and refunding opportunities. EHLER LEADERS iH PU01tC RAAHC£ 800-552.1171 19EHLERS INVESTMENT PARTNERS 8130.717.9742 BQ.MDTausrSEKVIcrs lc a P - r e% a -.r t O w 866.685,2533 Ehlers inc. Ehlam lrwrs strnef-,t PowtnGm and Bond Tn.at sarvk-os arc subsic;«r, :k of Ehlers Holding Cornpn} Page 36 Source: " Thomson Reuters Municipal Market Data * The Bond Buyer. Average yield on a portfolio of municipal bonds maturing in 20 years, with an average rating of AA/Aa2. EH_L_ERS LEADERS IN PUBLIC FINANCE 800.552.1171 *EHLERS INVESIMEN'T PARTNERS 8006717.9742 04 BOIND TRUST SEXVICES a i. n '� L O& k '€ i d tq 86&6 85.2533 Fhirrs Inc, Eh�-rs- Inur:kmorit Partners air Bond Tmst GG-rvleas ore. sub-sidlyripq of F -Hers Hdr1€ng Caornpaj�i Page 37 September 21,_2012 October 5, 2012 Change AAA Yields` 5 Years 0.69% 0.62% -0.07% 10 Years 1.79% 1.69% -0.10% 20 Years 2.51% 2.42% -0.09% 30 Years 2.95% 2.86% -0.09% Bond Buyer 20 Bond Index** 3.72% 1 3.61% 1 -0.11% Source: " Thomson Reuters Municipal Market Data * The Bond Buyer. Average yield on a portfolio of municipal bonds maturing in 20 years, with an average rating of AA/Aa2. EH_L_ERS LEADERS IN PUBLIC FINANCE 800.552.1171 *EHLERS INVESIMEN'T PARTNERS 8006717.9742 04 BOIND TRUST SEXVICES a i. n '� L O& k '€ i d tq 86&6 85.2533 Fhirrs Inc, Eh�-rs- Inur:kmorit Partners air Bond Tmst GG-rvleas ore. sub-sidlyripq of F -Hers Hdr1€ng Caornpaj�i Page 37 Adopted Minutes Regular Council Meeting August 14, 2012 Deputy Mayor Bildsoe called a Regular Meeting of the Plymouth City Council to order at 8:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on August 14, 2012. He noted that the meeting is starting at 8:00 p.m. due to the Primary Election. COUNCIL PRESENT: Deputy Mayor Bildsoe; Councilmembers Willis, Stein, Black, Johnson, and Wosje. ABSENT: Mayor Slavik STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Administrative Services Director Callister, Park and Recreation Director Evans, Deputy Fire Chief Springer, Community Development Director Juetten, Public Works Director Cote, Police Chief Goldstein, and Housing Manager Barnes. Plymouth Forum Paula Maccabee, 1961 Selby Ave., St. Paul, appeared as counsel representing the Western Plymouth Neighborhood Alliance. She requested that the City Council consider adoption of a resolution requesting a contested case -hearing related to the Hollydale Transmission Line project. She stated that the resolution requests an evaluation of need for the proposed line size as it relates to reliability issues, as well as supports a solution that has the least impact on residents. Paul Ablack, 18725 37th Avenue North and the President of the Western Plymouth Neighborhood Alliance, requested support of the proposed resolution. Councilmember Johnson stated that energy reliability is important to the community, and she supports a process to ensure the best sized line and location is selected. She proposed adding the resolution to the agenda for consideration. Presentations and Public Information Announcements (4.01) Presentation of 2012 Environmental Champion Award A 2012 Environmental Champion Award was presented to Kathleen Hartman. Approval of Agenda Adopted Minutes 1 of 9 Regular Meeting of July 24, 2012 Page 38 Motion was made by Councilmember Black, seconded by Councilmember Willis, to approve the agenda with the addition of the Hollydale resolution of support which was requested by Councilmember Johnson. With all members voting in favor the motion carried. Consent Agenda Motion was made by Councilmember Johnson, seconded by Councilmember Black, to adopt the Consent Agenda that included the followingiems: (6.01) Resolution Approving Authorizing the Mayor and City Manager to Execute Amendment No. 1 to the Development Contract for Hampton Hills South Plateau (2011097-F — Res 2012- 231). (6.02) Resolution Approving Disbursements ending August 4, 2012 (Res2012-232). (6.03) Resolution Approving Agreement with the Invitation Health Institute for Reimbursement Funding for Underage Alcohol Compliance Checks (Res2012-233). (6.04) Resolution Requesting Payment No. 2 and Final Conor Meadows Improvement Project, City Project No. 11019 (Res2012-234). (6.05) Resolution Accepting Utilities for Continual Maintenance for Spring Meadows 2009025 (2009025 -- Res2012-235). (6.06) Resolution Ordering Preliminary Engineering Report for the Vicksburg Lane and Rockford Road Sidewalk Improvement Project, City Project (12023 — Res2012-236), Resolution Receiving Preliminary Engineering Report and Calling for a Public Hearing for the Vicksburg Lane and Rockford Road Sidewalk Improvement project, City Project No. (12023 — Res2012- 237), Resolution Declaring Cost to be Assessed, and Ordering Preparation of Proposed Assessment for the Vicksburg Lane and Rockford Road Sidewalk Improvement Project, City Project No. (12023 — Res2012-238), and Resolution for Hearing on Proposed Assessment for the Vicksburg Lane and Rockford Road Sidewalk Improvement Project, City Project No. (12023 — Res2012-239). (6.07) Resolution Giving Host Approval and Consent to the Issuance of a Series 2012 Health Care Facility Revenue Refunding Note Under Minnesota Statutes, Sections 269.152 Through 469.165 1, Mission Farm Nursing Home Project (Res2012-240). (6.08) Resolution Approving a Final Plat and Development Contract for Pulte Homes of Minnesota LLC, for "Elm Creek Highlands East 3rd Addition" Located in the north Portion of Elm Creek Highlands East (2012055-F — Res2012-241, and Resolution Adopting Assessments Trunk Sanitary Sewer and Water Main Elm Creek Highlands East 3rd Addition (2012-55-F — Res2012-242). Adopted Minutes 2 of 9 Regular Meeting of August 14, 2012 Page 39 (6.09) Resolution Approving a Variance for Steven Anderson for Property Located at 210 Niagara Lane North (10 12051 — Res2012-243). (6.10) Resolution Approving a One -Year Extension of the Development Approvals for the Rottlund Company Inc. for The Reserve 3rd Addition for Property Located West of Cheshire Parkway and North of 55th Avenue North (2008003 — Res2012-244). (6.11) This item was removed from the Consent Agenda and placed under General Business as Item No. 8.05). (6.12) Resolution Approving a Final Plat and Development Contract for "Taylor Creek 4th Addition" for Property Located East of Taylor Creek PUD (2012-43-F — Res2012-245) and Resolution Adopting Assessments Trunk Sanitary Sewer and Watermain Taylor Creek 4th Addition (2012043 — Res2012-246). With all members voting in favor, the motion carried. Public Hearings There were no public hearings. General Business (8.01) Consider Amending the Tax Increment Financing Plan for TIF District 7-8 (Quest Development, Inc.) Housing Manager Barnes presented the staff report relating to the proposed modification of the Tax Increment Financing Plan for TIF District 7-8, requested by Quest Development, Inc., in order to reduce the number of affordable units from 40 percent to 10 percent for the 157 -unit multi -family development located at the southwest corner of Highways 169 and 55. He described the five redevelopment districts in the City and noted that funds have been used for public infrastructure, soil correction, acquisition of land, and building demolition. Mark Ruff, Ehlers and Associates, stated that he had analyzed the proposed financing, and a written report of his findings are included in the staff report. He said there is no affordability requirement attached to a redevelopment district, therefore, the decision about whether to provide TIF assistance to this project with a reduced number of affordable units is a policy decision. The developer is still requesting $2.5 million in TIF eligible project costs over 25 years. The request is for pay-as-you-go assistance. No City bonds or direct loans will be involved in the transaction. Mr. Ruff said that his projections show the $2.5 million would be paid over 20 years, rather than 25 years, due to the higher taxes associated with more market rate units. The Council could decide to limit the term of the assistance to 20 years, which would increase the risk to the developer that the full amount of TIF would not be realized. Adopted Minutes 3 of 9 Regular Meeting of August 14, 2012 Page 40 Mr. Ruff outlined the economics of the request and provided details on land price, lease rates, construction costs, developer fee, financing assumptions, and return on equity. He stated that the developer fee at less than 5 percent of the project costs is within the acceptable range for this type of development. He advised that a 9.8 percent return on equity is within the acceptable range for this type of product in today's market. From an economic analysis, he believes the request is reasonable and that the developer has demonstrated a need for TIF assistance with redevelopment costs; however, there are policy issues for the Council to consider. He said that it is not easy to undertake redevelopment projects in today's market. Deputy Mayor Bildsoe said it is not unusual for mixed use and residential to be included in redevelopment districts with TIF assistance. Mr. Ruff agreed and provided several examples. Mr. Ruff also explained options for look -back provisions. Councilmember Willis asked if the City had seen the full appraisal for the property, referenced in the staff report. Housing Manager Barnes stated yes, and that the information provided in the staff report is directly from that appraisal. Councilmember Wosje asked if there was an estimated cost for soil correction and demolition of structures on the site. Housing Manager Barnes responded that only preliminary numbers are available, but exact amounts will be included in the proposed development agreement which will come back to the Council for approval. Councilmember Stein noted that this site was originally guided for 20 units per acre, but later changed to higher density. He asked if the land value was based on the original guiding. Housing Manager Barnes said that the appraisal was based on the revised/current guiding. The value has increased due to the guiding, but also the property was purchased several years ago. Councilmember Willis said that this developer initially proposed a development which would provide 64 affordable units, or 40 percent of the project. In considering the project requests, Councilmember Willis said he expected that the developer would honor that commitment, particularly since it came to the Council as part of the original proposal and was not a requirement of the City. He said that the inclusion of 40 percent work force housing was an important consideration for him when considering this project. Councilmember Johnson stated that the City Council has been very supportive of work force housing, but she still has strong interest in this project even though the original number of affordable units cannot be achieved. The site is challenging because of the traffic access, wetlands, proximity to residential properties, soil correction, and demolition of structures required on the site. She said that financing for redevelopment projects is very difficult, and the Council has seen a number of previous proposals not reach completion on this site. Redevelopment is needed on this site and will also spur additional redevelopment in this area. Deputy Mayor Bildsoe agreed that he is interested in this project for its redevelopment potential. He said that the prior approval of an extended -stay hotel on the site contained no affordable Adopted Minutes 4 of 9 Regular Meeting of August 14, 2012 Page 41 housing. The work force housing component of this proposal is an additional benefit. The project will provide jobs, as well as encourage other economic development in the area. Councilmember Black said that it is regrettable that there could not be more affordable units in the project. However, she also views this as a redevelopment project, with the additional benefit of providing some affordable units. She noted that the developer made changes in the building design based on Council request. Councilmember Wosje stated that he would like to allow the free market to determine development on the site. However, given the current economic conditions, it will be years before the site develops without assistance. The site is in need of redevelopment. Jim Waters, 10700 Old County Road 15, represented Quest Development and spoke in favor of the request. He said that he has spent over 12 months attempting to obtain funding to include 40 percent of affordable units, but 10 percent was the most that could be accomplished. He believes this project will serve as a catalyst for more redevelopment in the area. Motion was made by Councilmember Black, seconded by Mayor Bildsoe, to adopt Resolution Amending the Findings Contained in Resolution 2011-120 Relatingto o the Modification of the Development Program for Development District No. 7 and the Establishment of Tax Increment Financing District No. 7-8 Therein (Res2012-247). Motion carried with Johnson, Wosje, Black and Bildsoe voting aye; Stein and Willis voting nay. (8.02) Approve Site Plan, Conditional Use Permits, and Variances for a 911 Emergency Communications Facility at the Adult Correctional Facility Site at 1245 Shenandoah Lane, (Hennepin County.) Community Development Director Juetten presented the staff report on the request of Hennepin County for approvals for a 59,550 square foot 911 emergency communications facility at 1145 Shenandoah Lane. The Planning Commission voted unanimously to recommend approval of the request. Deputy Mayor Bildsoe stated that this is a significant project, and he thanked Hennepin County for investing in the City. Becka Padilla, Project manager for Hennepin County, stated that construction would begin in the spring of 2013, with completion slated for the end of 2014. Motion was made by Councilmember Black, seconded by Councilmember Willis, to adopt Resolution Approving a Site Plan, Conditional Use Permits, and Variances for a 911 Emergency Communications Facilitv at 1245 Shenandoah Lane (2012036 — Res2012-248). Councilmember Willis asked if there would be any restriction on ingress/egress of construction traffic. Adopted Minutes 5 of 9 Regular Meeting of August 14, 2012 Page 42 Public Works Cote responded that construction traffic would enter and exit from the north. Motion carried unanimously. (8.03) Approve Rezoning and Preliminary Plat for "Kirkwood" for 46 Single -Family Homes to be Located at 52-5, 5250, 5330 and 5350 Dunkirk Lane (US Home Corp) Senior Planner Darling presented the staff report on the request of US Home Corporation for approvals relating to a 46 -lot subdivision at 5205, 5250, 5330, and 5350 Dunkirk Lane. Councilmember Willis stated that the proposal includes an exchange of private property and City parkland. If this exchange was not done, the developer may have three fewer lots and, in addition, the water quality ponds would be located on private property rather than on parkland. He believes that the City is not getting sufficient financial credit with this land exchange as it relates to park property. Councilmember Stein asked if the City will review plans for the homes in the development nearest to the gun club to ensure there is extra insulation and other items for noise mitigation. Community Development Director Juetten said that the City does not review plans for these additional items; however, there is a notification requirement when building permits are issued for these homes. Also, the applicant is required to have buyers/builders sign an affidavit that they understand the proximity to the Gun Club so that they can negotiate additional noise mitigation elements. Councilmember Stein asked about the responsibility for funding a traffic signal at Dunkirk Lane and County Road 47. Public Works Director Cote stated that a traffic signal is not anticipated at this intersection in the Comprehensive Plan with full build -out of the City. He said it is unlikely that it would ever meet warrants for a traffic signal, but it is a county road and would be considered under the County's policies. Councilmember Johnson requested that the developer comment on how notification of the proximity to the Gun Club is done when it is a spec home. Councilmember Wosje asked about the impact on Lots 11-13 if the property exchange is not done. Joe Jablonski representing Lennar builders stated that the land exchange was largely related to the anticipated future road connections for the property to the west, and the City receives more land with the exchange. He said that they could shift the property lines and the roadway, which would shift Lots 11-13 closer to the wetland. These lots could still be developed, but would have smaller rear yards. Mr. Jablonski said that the water quality pond receives most of the water from Adopted Minutes 6 of 9 Regular Meeting of August 14, 2012 Page 43 Dunkirk Lane. He explained the disclosure measures that would be implemented for parcels within 750 feet of the abutting Gun Club. In addition to the notification done with the building permits, buyers will sign a "Gun Club Addendum" which will accompany the property title. The master disclosure for the entire development will include the Gun Club hours, which is signed by each buyer. They will be doing upgraded noise mitigation improvement as part of the home construction, similar to what was done in the Timber Creek Crossing development. Jim Sable, 4710 Harbor Lane, represented the Plymouth Gun Club. He wants to ensure that a full and complete disclosure is done so that anyone moving into the homes is aware they living adjacent to a Gun Club. Mr. Sable said that vegetation is one of the best sound mitigation measures available and encouraged the developer to consider retaining vegetation on the site. He advised the Council of the Shooting Range Protection bill which was enacted in 2005. Councilmember Willis stated that he would prefer that this development not include a property exchange that would result in any financial credit related to park dedication. He said there is a ghost plat to the west, and he asked about the drainage impact. He also asked about construction traffic. Planner Darling responded that the development to the west would have its own pond. Construction traffic routing could be designated in the final plat. Public Works Director Cote stated that the applicant has indicated the heavy construction equipment traffic would be from the south. The home construction access would likely be from 54th Avenue. Motion was made by Councilmember Stein, seconded by Councilmember Johnson, to adopt Ordinance Amending Chapter 21 (Zoning Ordinance) of the City Code to Classify Certain Lane Located at 52-5, 5250, 5330, and 5350 Dunkirk Lane (2012041 — Ord2012-22), Resolution ApprovingFindings indings of Fact for the Rezoning of Land Located at 5205, 5250, 5330 and 5350 Dunkirk Lane (2012041 — Res2012-249), and Resolution Approving a Preliminary Plat for US Home Corporation dba Lennar for "Kirkwood" for Property Located at 5205, 5250, 5330 and 5350 Dunkirk Lane (2012041 — Res2012-250). Motion to amend the preliminary plat resolution was made by Councilmember Willis and seconded by Councilmember Black, to provide that Lots 11-13 shall not encroach on park property. Councilmember Johnson asked about the impact on Lots 11-13 with this amendment, given the road will be moved 15' northerly as well. She is concerned about the impact to future owners related to the lot setbacks if there is not space to add a deck or other typical improvement. Councilmember Willis stated that residents can seek a variance if setback standards cannot be met. Motion carried on a vote of 5-1, with Councilmember Johnson voting nay. Adopted Minutes 7 of 9 Regular Meeting of August 14, 2012 Page 44 Main motion as amended carried by unanimous vote. (8.04) Support Resolution requesting Contested -Case Hearing for the Hollydale Transmission Line project Motion was made by Councilmember Black, seconded by Councilmember Johnson, to adopt Resolution Requesting Contested -Case Hearing for the Hollydale Transmission Line Project (Res2012-251). Councilmember Willis asked if Xcel Energy has had an opportunity to comment. Public Works Director Cote stated that Xcel has agreed to the contested case hearing, per information posted on their website today. Motion carried by unanimous vote. (8.05) Approve Zoning Ordinance Amendment Pertaining to Wall Signage (City of Plymouth Councilmember Wosje stated that the proposed amendment to the sign ordinance would add a height restriction as it relates to architectural features. There are not a lot of examples from other communities, and he wants to ensure that 8 feet is the correct height. He noted that 8 feet may be too restrictive. Community Development Director clarified that the architectural feature could be higher than 8 feet. However, the proposed ordinance would limit the portion of the architectural feature used for signage. They are also allowed to have a pylon sign on the site. He stated that a company logo is considered signage. Motion was made by Councilmember Willis, seconded by Councilmember Black, to adopt Ordinance Amending Section 21155.05 of the Plymouth City Code Regarding Signage Projecting Above the Roof Line (2012053 — Ord2012-23) and Resolution Approving Findings of Fact for Zoning ordinance Text Amendment to Section 21155.05 to Add Requirements Regarding Signage Projecting Above the Roof Line (2012053 — Res2012-252). Motion carried on a vote of 5-1, with Councilmember Wosje voting nay. Reports and Staff Recommendations (9.01) Set Future Study Sessions No changes were made to the pending study session list. Adopted Minutes 8 of 9 Regular Meeting of August 14, 2012 Page 45 Adjournment Deputy Mayor Bildsoe adjourned the meeting at 10:05 p.m. Sandra R. Engdahl, City Clerk Adopted Minutes 9 of 9 Regular Meeting of August 14, 2012 Page 46 Adopted Minutes Special Council Meeting August 21, 2012 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the Medicine Lake Room, 3400 Plymouth Boulevard, on August 21, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Bildsoe, Johnson, Stein, and Black. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Administrative Services Director Callister, Parks and Recreation Director Evans, Fire Chief Kline, Human Resources Manager Kone, Community Development Director Juetten, Public Works Director Cote, Deputy Parks and Recreation Director Northway, Accounting Supervisor Berg, Utilities Manager Newberger, Police Chief Goldstein, Deputy Fire Chief Springer, Ice Arena Manager Abel, and City Clerk Engdahl. 2013 Budget City Manager Ahrens stated the Council has received the 2013 budget and CII' in concept form. She noted the Street Analysis Plan, Trail Study Analysis, and the Northwest Area Infrastructure Report have been prepared, and staff is recommending to schedule study sessions in the near future to discuss those reports. Administrative Services Director Callister provided an overview of the proposed 2013 budget. The overall tax levy for 2013 would be $29,285,451, an increase of $557,492 or 1.94% from 2012. Councilmembers Black, Wosje, and Johnson recommended that Council salary increases be no higher than what is given to staff or no increase at all. Administrative Services Director Callister stated Council salaries are set according to the requirement in the City Code, which are adjusted January 1 following the General Election. The salaries are based on the United States Department of Labor Consumer Price Index. However, the Council has the option to accept the increase, accept the same percentage increase as the employees receive for 2013, or decline the increase and keep the current salary structure. The Council requested staff to provide a report on the following items for their budget study session on August 28: 1. Contingency for health insurance increase. 2. Uniform purchases and laundering. Adopted Minutes 1 of 3 Special Meeting of August 21, 2012 Page 47 3. Water fund rate increase. 4. Sewer fund rate increase. 5. Water connection fee. 6. Water Resource Fund (history of the fee, curb raising and work) 7. Highway median maintenance. 8. Cash flows for capital funding. 9. Tax impact history. Park Replacement Plan Administrative Services Director Callister discussed the Park Replacement Plan, which was an originally studied in June 2009 and recently updated. He stated the Park Replacement Plan is strictly a capital project fund. It finances the replacement of existing capital assets and does not include expenditures related to the operation or maintenance of the parks. Further, this fund does not include capital asset expenditures related to future parks. Park dedication fees obtained from new development are kept separate in the Park Construction Fund and are used for new parks and park facilities. Over the next 40 years, capital expenditures related to the replacement of existing park assets are estimated to total $59.4 million. Under the current funding scenario, revenues are not sufficient to cover the expected expenditures, and the Park Replacement Fund's cash balance would be depleted by 2020. He stated in the plan, staff has identified three options. Staff is recommending Option 2 which includes current park replacement levy of $130,000 plus approximately one half of the expiring debt levy for the activity center/field house bonds of $200,000. The total annual levy for the Park Replacement Fund would be $330,000 beginning in 2013 with three percent annual inflationary increase thereafter. Using the existing Park Replacement Plan, the cash balance would go negative in 2020 and the funding gap would be $6 million by 2031. This option is included as a recommendation in the preliminary 2013 budget and levy. The majority of the Council stated they support the above option, but they would be scheduling a study session in the future to discuss it further. 2013-2017 Capital Improvement Program Public Works Director Cote went through the proposed 2013-2017 Capital Improvement Program. A discussion was held whether to leave the fourth fire station in the CIP as strictly a placeholder, constructing an ice center training facility, and converting the ice at Rink 1 at the Ice Center to a professional rink. Adopted Minutes 2 of 3 Special Meeting of August 21, 2012 Page 48 Future Study Sessions No future study sessions were scheduled, but the Council stated at the next budget work session on August 28 at 5:30 p.m., continued discussion would be held on the budget, pavement management program, and Northwest Area Trunk Study. Adiournment Mayor Slavik adjourned the meeting at 9:07 p.m. Sandra R. Engdahl, City Clerk Adopted Minutes 3 of 3 Special Meeting of August 21, 2012 Page 49 Adopted Minutes Regular Council Meeting August 28, 2012 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on August 28, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Bildsoe, Black, Wosje, Stein, and Johnson. ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director Evans, Community Development Director Juetten, Police Captain Lindman, Assistant City Engineer Renneberg, Administrative Services Director Callister, Fire Chief Kline, and City Clerk Engdahl. Plymouth Forum Ron Bauerly, 9935 41 st Avenue North, stated two years ago as a part of a project, a 6'x6' hole was dug up by the fire hydrant abutting his property. After the hole was filled, the contractor seeded the area. In 2011 the grass didn't grow which was strange as he had always maintained and fertilized the lawn before the hole was dug. When the grass didn't grow, he contacted City staff, and they gave him Scotts Easy Seed. This spring it started to come up, but again before long, it died. He stated Councilmember Black looked at the area and said it looked like black dirt to her. He stated City staff tested the soil, but there's no answer as to why the ph level was high or if the soil is contaminated. This area looks terrible while the rest of the lawn looks great. He requested the Council's assistance in requesting the contractor to bring in soil that will grow grass. Councilmember Johnson suggested to refer this back to staff. Mayor Slavik stated the issue is the soil analysis. The other issue is that it grew through the summer last year, and how long does the City continue to maintain this. Councilmember Stein asked if the grass grew at all this spring. Mr. Bauerly replied it looked like stubby grass coming up. The only time it started to look half way decent is when he put the Scotts Easy Seed on it. He stated a few inches of good top soil might be the solution. It wouldn't be that expensive for the City. Councilmember Johnson asked if sod is an option. Mr. Bauerly replied not on bad soil. He stated he would plant sod if there was black dirt brought in. Adopted Minutes 1 of 6 Regular Meeting of August 28, 2012 Page 50 Councilmember Johnson suggested that black dirt be hauled in and sod be laid, and then it will be the responsibility of Mr. Bauerly to maintain it. Mayor Slavik requested that the Public Works Director provide options back to the Council and a copy of the soil test that was done. Presentations and Public Information Announcements There were no presentations and public information announcements. Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to approve the a-engda. With all members voting in favor the motion carried. Consent Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Johnson, to adopt the Consent Agenda that included the followingitems: tems: (6.01) Regular Meeting minutes of July 10. (6.02) Resolution Approving Disbursements ending August 18, 2012 (Res2012-253). (6.03) Resolution Approving Temporary Liquor License for West Lutheran High School for an Event on October 13 (Res2012-254). (6.04) Resolution Approving Payment No. 5 and Final for M.I.P Water Tower Rehabilitation (10021 — Res2012-255). (6.05) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Nature Canyon Erosion Repair Project (11023 - Res2012-256). (6.06) Resolution Accepting Streets for Hampton Hills 2nd Addition (2010043 - Res2012-257), Resolution Accepting Utilities for Hampton Hills 3rd Addition (2011002 — Res2012-258). (6.07) Resolution Approving Encroachment Agreement for a Storage Shed within a Drainage and Utility Easement in Lot 23, Block 1, Fox Glen 3rd Addition at 14145 36th Avenue North (Res2012-259). (6.08) Resolution Approving a Contract with Plymouth Automotive, Inc. to Provide Towing Services (Res2012-260). Adopted Minutes 2 of 6 Regular Meeting of August 28, 2012 Page 51 (6.09) Resolution Approving winter Activities Permit with Three Rivers Park District for Use of Regional Trails (Res2012-261). With all members voting in favor, the motion carried. Public Hearings (7.01) Project and Assessment Hearing for Fox Glen, Pike Lake, and 37th Avenue Areas Assistant City Engineer Renneberg reported on the proposed project. This project has been included in the 2012 Capital Improvements Program (CIP) for construction this year. Construction would be completed early October for Fox Glen, end of September for Pike Lake, and middle of September for 37th Avenue if the project is approved. Mayor Slavik opened the public hearing. Troy Kauma, 11900 60th Place North, asked if 60th Place should be included (block between Jonquil and Hemlock) as there are currently very few cracks in there. He showed pictures of Hemlock towards Jonquil, from Jonquil to Hemlock, and further back from Jonquil to Hemlock. Mike Linderwell, 3705 Dallas Lane, asked why they're being charged an extra $1,000 for this to be done. He has seen his taxes increase while his home value has decreased. He lives in a cul- de-sac and he doesn't have any problems with the street. If the City is only taking the first six feet, there's no reason to do it. Lisa DeMuster, 14100 38th Place North, asked the same question as Mr. Linderwell. She stated residents received a letter regarding the improvement late July with work to start early September. That's not a lot of time to assess $1,000 on residents. She asked if residents choose to assess the cost to their property tax, can that be deducted on their income taxes. Mayor Slavik closed the public hearing. Mayor Slavik asked staff to address Mr. Kauma's concern regarding the longevity of the streets and not just maintenance. Assistant City Engineer Renneberg stated the initial work in this area was an overlay in 2000 which was typical for those areas where the conditions of the streets were bad. The project this evening is for the entire neighborhood so the area is on the same schedule which avoids maintenance in the future. Councilmember Black stated before the Council adopted the mill and overlay program, this was one of the test areas so the residents weren't charged for the work. Adopted Minutes 3 of 6 Regular Meeting of August 28, 2012 Page 52 Assistant City Engineer Renneberg added the life of a edge mill and overlay is 10 years. Staff is trying to be conservative and realistic as all areas will wear differently. For those areas that are in extremely bad condition, staff does small sections until they can get on the schedule. Mayor Slavik echoed the need to do these project in an entire segment so the streets are all on the same schedule. She asked staff why the residents didn't receive notification of this project until July. Assistant City Engineer Renneberg replied staff had to make sure that the Kingsview Height project came in under budget, which it did, so they could do these projects. Mayor Slavik asked if a property owner can deduct the cost of their assessment on income taxes. City Attorney Knutson replied a person can deduct their property tax, but not special assessments. Councilmember Bildsoe asked if this project didn't qualify for a full reconstruction. Assistant City Engineer Renneberg replied currently there is no major subgrade issues. It appears that the mill and overlay would extend the life of the roadway. Councilmember Johnson commented that the City has worked very hard to come up with options to extend the life of roads such as mill and overlay. A large portion of the project is being paid by taxpayer dollars. Property owners will get a good return on their investment. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to adopt a Avenue Edge Mill and 11VG11ay r1VIGGL t 1L.VVL. — 1G-GVG I, 1V1 L11G rUA %J1G11, Pike Lake, and 371h Avenue Edge Mill and Overlay Project (12002 — Res2012-263), Resolution Approving Change Order No. 1 for Kingsview Heights Edge Mill and Overlay Project (12002 — Res2012-264), and Resolution Approving Change Order No. 1 for Plymouth Boulevard Mill and Overlay: Project (12006 — Res2012-265). Jon Ginther, 3660 Dallas Lane North, stated if ample notice on the proposed assessment wasn't provided, that should be corrected. A discussion was held with City Attorney Knutson regarding delaying when interest would be accrued on the assessments. A friendly amendment was made to the motion that interest on the assessments wouldn't accrue until November 1. This amendment was accepted. With all members voting in favor of the amended motion, the motion carried. General Business (8.01) Variance to Exceed Sign Height Requirements at 17205 County Road 6 (St. Philip the Deacon Lutheran Church — 2012060) Adopted Minutes 4 of 6 Regular Meeting of August 28, 2012 Page 53 Community Development Director Juetten reported on the variance request of St. Philip the Deacon Lutheran Church to exceed the sign height requirements for a sign in front their property at 17205 County Road 6. The variance would be to allow a free standing sign to exceed six feet in height. The sign would be slightly elevated to prevent blocking of sign from snowplowing with a roof to match the architecture of the church. The Planning Commission recommended approval of this request. Two residents spoke at the Planning Commission hearing. One resident was concerned with the brightness of the sign; however, that is controlled by City ordinance. The second resident was concerned with safety issues with it being in proximity of Oakwood School and County Road 101. Mayor Slavik asked if they removed the roof, would it meet the guidelines. Community Development Director Juetten replied they would also have to lower the base by a half of a foot for a total of two feet. He noted there are other similar signs in the community, such as Wayzata Evangelical Church and Messiah Methodist Church. Pastor Tim Westermeyer, applicant, stated he has nothing to add, but just available to answer questions. Ron Jesme, 17020 County Road 6, stated the Planning Commission's recommendation wasn't unanimous as one member was opposed. He asked if the applicant has the right to use full color display. Pastor Westermeyer presented other design options other than what's being proposed where they wouldn't need a variance. He stated a variance isn't required to replace the current sign. Mr. Jesme stated the applicant hasn't met the burden of proof showing that all of the variance standards have been met. He asked if a two -foot base is necessary or adequate, or what's the average amount of snow. He believes that the proposal should be denied in order to show burden of proof. Mayor Slavik asked for further information on the display colors. Community Development Director Juetten stated the ordinance requires that the display be white or amber. Pastor Westermeyer added in order to comply with the 10 -foot setback, it puts them near their parking lot where all the snow is coming from as well as County Road 6. They are trying to make a sign that is more attractive and tie it back aesthetically to the church. Without the roof, the signs looks more industrial. Motion was made by Councilmember Willis, and seconded by Councilmember Stein, to adopt a Resolution Approving a Variance for St. Philip the Deacon Lutheran Church to allow a Freestanding Sign Exceeding Six Feet High at 17205 County Road 6 (2012060- Res2012-266). With all members voting in favor, the motion carried. Adopted Minutes 5 of 6 Regular Meeting of August 28, 2012 Page 54 Reports and Staff Recommendations There were no reports and staff recommendations. Adiournment Mayor Slavik adjourned the meeting at 8:12 p.m. and reconvened to the Medicine Lake Room to conduct quarterly update with the City Manager. That meeting adjourned at 10:00 p.m. Sandra R. Engdahl, City Clerk Adopted Minutes 6 of 6 Regular Meeting of August 28, 2012 Page 55 Adopted Minutes Special Council Meeting August 28, 2012 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the Medicine Lake Room, 3400 Plymouth Boulevard, on August 28, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Bildsoe, Johnson, Stein, and Black. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Administrative Services Director Callister, Parks and Recreation Director Evans, Fire Chief Kline, Human Resources Manager Kone, Community Development Director Juetten, Public Works Director Cote, Assistant City Engineer Renneberg, Police Captain Lindman, Deputy Parks and Recreation Director Northway, Finance Manager Bursheim, Accounting Supervisor Berg, and City Clerk Engdahl. 2013 Budget and 2013-2017 Capital Improvements Program Administrative Services Director Callister stated this meeting is a follow-up from the meeting on August 21 budget study session. He discussed the staff report which addressed the Council's requests and questions from the previous meeting. Of the reports, a few items were further discussed. Regarding Mayor and Council salaries for 2013, the majority of the Council requested there be no increases. For curb raising and work and whether that should be funded from the Water Resources Fund, the Council requested $300,000 be charged to the Street Reconstruction Fund and $50,000 to the Water Resources Fund. A discussion was held on the median maintenance. Currently, the Parks Department is responsible for maintaining the landscaped medians on Zachary Lane, West Medicine Lake Drive, Plymouth Boulevard, 36th Avenue, Peony Lane, and County Road 101. The County is responsible for spraying and mowing County roads. The County contracts with a private vendor to cut and maintain all of their roadway medians 2-3 times per summer season. The medians are sprayed for weeds once per season. Because the weeds were so bad on County Road 9 this summer, the Parks Department worked for a day and a half cutting median weeds. If the Council is interested in taking on additional maintenance on County roads, the City would need to contract with a private vendor. The estimated cost for spraying and maintaining existing conditions-concrete/grass would be $12,000 while spraying and maintaining concrete and new landscaped medians would be $25,000. Adopted Minutes 1 of 3 Special Meeting of August 28, 2012 Page 56 The majority of the Council stated that they support the $12,000 of maintenance, but this is a topic that needs to be discussed in the future with the County Commissioners. Councilmember Black requested that the maintenance of County Road 10 be included in the 2014 budget. The projected cash flows for the 2013-2017 CIP were discussed, and it was noted that there needs to be further discussion regarding the information technology balance, as that has increased due to allocations. Administrative Services Director Callister noted that staff is looking at new budgeting software, payroll program for the Police Department, record management system, and digitizing microfiche records. These enhancements would improve efficiencies in these areas. The Council discussed the proposed tax levy increase of 1.94%, and if this was an amount that the Council was comfortable in setting as the preliminary tax levy at the September 11 meeting. The number can be lowered at the September 11 meeting but not increased. Staff noted that there could be some future adjustments that would decrease that number. Councilmember Wosje stated he's unsure if he supports that amount. He stated 2013 might not be the best time to right size the Police Department by adding a patrol officer and community service officer. He mentioned some major employers in the area that might be going through another round of layoffs in 2013. Councilmember Johnson stated that the Council can't always continue to keep a zero percent levy. She stated the City needs to keep up with maintenance of the City, pay attention to employees' careers, and financial participation. Councilmember Bildsoe agreed that the Council needs to continue to invest in the City. Also, right sizing the Police Department is enhancing public safety, and that's a necessary investment. The department originally requested two patrol officers, but only one is proposed. Councilmember Wosje stated he agrees with Councilmember Bildsoe, but he's unsure about the timing and if 2013 is the best year to do it versus 2014. Councilmember Black stated she's comfortable with 1.94%. Councilmember Wosje requested a report from staff on when the City does overlays and sealcoatings on roadways (what are the best options) and additional information regarding the City's health insurance. Future Study Sessions The Council scheduled the following Study Sessions and topics: Adopted Minutes 2 of 3 Special Meeting of August 28, 2012 Page 57 1. September 11 at 5:30 p.m. —Major street funding options and Northwest Area infrastructure funding. 2. September 18 at 5:30 p.m. — Yard waste site and plan for emergency utility repairs. The Council stated they would conduct the quarterly update with City Manager immediately following the Regular Meeting this evening. Adjournment Mayor Slavik adjourned the meeting at 6:57 p.m. Sandra R. Engdahl, City Clerk Adopted Minutes 3 of 3 Special Meeting of August 28, 2012 Page 58 Adopted Minutes Regular Council Meeting September 11, 2012 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on September 11, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Bildsoe, Stein, Black, Johnson, and Wosje. ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director Evans, Public Works Director Cote, Community Development Director Juetten, Fire Chief Kline, Police Captain Lindman, Administrative Services Director Callister, and City Clerk Engdahl. A moment of silence was given in honor the 1 lth anniversary of the September 11, 2001 attacks on the United States. Plymouth Forum David Larson, 2919 Troy Lane, thanked the Council for use of City facilities for firearm safety class and field day held on August 18. He stated he has spoken with the Attorney General's Office regarding the Council's recent action to close the firing range at Fire Station 3. The City documenting the water and mold problems exceeds the definition of the legislation that was approved. He believes that the City established their own criteria for indicating that the facility was unusable. In his opinion, Fire Station 3 could still be used. He stated the City violated Section 11.05 of the City Charter, regarding selling or disposing of a public utility owned by the City. He has been advised they should seek legal counsel as the firing range at Fire Station 3 could still be used by the public, more specifically, the youth. Mayor Slavik stated the City's position has been stated many times. The City's priority is to make sure the police officers are able to be trained at a level to keep themselves and the community safe. The City is looking to partner with the City of Maple Grove with their new facility to achieve this goal, and she's hopeful this facility will be open to the public. City Attorney Knutson added the City didn't violate State Statute or the City Charter in closing what used to be a firing range, and it's not a range. The firing range was never a utility. A utility is a fine term. Paula Caryotakis, 18615 29th Avenue North, stated they have been maintaining a piece of property owned by an adjacent property owner, and they considered that to be a service to their Adopted Minutes 1 of 4 Regular Meeting of September 11, 2012 Page 59 neighbor. However, their neighbor thought they were pursuing an effort to take over his property. The neighbor has constructed a six-foot high fence which now blocks the view of the pond. She noted that there are weeds on the other side of that fence. They were shocked to receive correspondence from the City Attorney that there is no violation of the weed ordinance as the property owner is working on an improvement. Many of the weeds have grown to eight feet. They've made many attempts to resolve this situation. However, they can't contact them to cut down the weeds, and they can't set foot on the property (they were warned by the Police Department). She stated members of her family have had to stay indoors this summer due to allergic reactions to the weeds. They are requesting guidance from the Council on how their interests can be protected. The City Attorney has advised them to seek legal counsel; however, they don't want to pay high legal costs when all residents should adhere to the City's weed ordinance. City Attorney Knutson stated the public forum isn't the appropriate place to discuss this matter, especially when the other party isn't present, and both parties have secured an attorney. Mayor Slavik added this is a property issue between neighbors. Councilmember Willis asked if the weeds are defined as noxious weeds under the City's ordinance. Park and Recreation Director Evans replied any weed that is over eight feet tall would be considered a weed that needs to be cut or trimmed down. Not sure if garlic mustard or rag is defined as a weed. Community Development Director Juetten stated he believes the property owner completed their project, which was two sections of their fence. Therefore, now the City can contact them to request them to clean up the backyard. Presentations and Public Information Announcements There were no presentations and public information announcements. Approval of Agenda Motion was made by Councilmember Johnson, and seconded by Councilmember Bildsoe, to gpprove the agenda. With all members voting in favor the motion carried. Consent Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to adopt the Consent Agenda that included the followingitems: tems: (6.01) Minutes of the Regular Meeting of July 24. Adopted Minutes 2 of 4 Regular Meeting of September 11, 2012 Page 60 (6.02) Resolution Approving Disbursements ending September 1, 2012 (Res2012-267). (6.03) Resolution Approving Temporary Liquor License for Church of the Epiphany (Res2012- 268). (6.04) Resolution Approving Encroachment Agreement for a Pedestrian Bridge within a Drainage and Utility Easement in Lot 18, Block 3, Wood Crest of Plymouth 2nd Addition at 15700 55th Avenue North (Res2012-269). (6.05) Resolution Approving Encroachment Agreement for a Retaining Wall within a Drainage and Utility Easement in Lot 11, Block 1, Executive Woodlands Addition at 14514 4th Avenue North (Res2012-270). (6.06) Resolution Dispensing with Statutory Requirement for Review by Planning Commission of Acquisition of Property and Approving of the Purchase Agreement and Lot Line Adjustment for the County Road 73/Zachary Property (Res2012-271). (6.07) Resolution Approving a Site Plan Amendment, Conditional Use Permit and Variance for the City to Construct a Salt Storage Building and Related Site Improvements at 14900 23rd Avenue North (2012062 - Res2012-272). With all members voting in favor, the motion carried. Public Hearings (7.01) Project and Assessment Hearing for Vicksburg Lane and Rockford Road Sidewalk Improvement (12023) Public Works Director Cote provided a report on the proposed project. A discussion was held on how to proceed with the proposed project. The majority of the Council supported proceeding with the project as bid and assess the total project cost in excess of the $20,000 that the Parks and Recreation Department has budgeted for this project. Based on the lowest bid, the total project cost is estimated at $33,215.06 with $13,215.06 proposed to be assessed. The assessment would be split based on the amount of frontage facing the proposed sidewalk with 15890 37th Avenue being assessed $10,131.11 and 15800 37th Avenue being assessed $3,083.95. Mayor Slavik opened the public hearing. Mayor Slavik declared the public hearing closed. Motion was made by Councilmember Johnson, and seconded by Councilmember Black, to adopt a Resolution Ordering Improvement for the Vicksburg Lane and Rockford Road Sidewalk Improvement Project (12023 - Res2012-273) and a Resolution Adopting Assessments for the Adopted Minutes 3 of 4 Regular Meeting of September 11, 2012 Page 61 Vicksburg Lane and Rockford Sidewalk Improvement Project (12023 — Res2012-274). With all members voting in favor, the motion carried. General Business (8.01) Amended 2013 Budget, Preliminary General Property Tax levy, HRA Levy and Set Budget Public Hearing Date Administrative Services Director Callister gave an overview of the amended 2013 budget and proposed levies. Motion was made by Mayor Slavik, and seconded by Councilmember Willis, to adopt a Resolution Authorizing the 2012 HRA Levy (Res2012-275), Resolution Adopting the 2013 Budgets Res2012-276), Resolution Proposing Property Tax levies for Tax Payable 2013 (Res2012-277), and setting December 11 as date of hearing on the budget. With all members voting in favor, the motion carried. Reports and Staff Recommendations There were no reports and staff recommendations. Adjournment Mayor Slavik adjourned the meeting at 7:55 p.m. Sandra R. Engdahl, City Clerk Adopted Minutes 4 of 4 Regular Meeting of September 11, 2012 Page 62 Approved Minutes Environmental Quality Committee (EQC) September 12, 2012 MEMBERS PRESENT: Chair Kathy Osborne, Committee Members Tawnia Johnson, Sandra Gilbert, Ken Zieska, Andy Polzin and Paul Roth MEMBERS ABSENT: None STAFF PRESENT: Water Resources Manager Derek Asche GUEST: Dave Turbenson 1. Call to Order - 7:00 P.M. 2. Public Forum 3. Approval of Agenda The agenda for the September 12, 2012, EQC meeting was approved as written. 4. Presentations and Public Information Announcements 5. Consent Agenda A. APPROVAL OF AUGUST 8, 20125, ENVIRONMENTAL QUALITY COMMITTEE MINUTES Motion by Committee Member Polzin, seconded by Committee Member Gilbert, recommending approval of the August 8, 2012, Environmental Quality Committee meeting minutes. With all members voting in favor, the motion carried. 6. General Business A. EQC SPONSORED PROJECT - BUCKTHORN REMOVAL Committee Member Zieska stated that in order to avoid duplicating efforts, he felt that EQC's role in buckthorn removal could be to help support Dave Turbenson work. He suggested setting up a schedule starting with a demonstration at the Yard & Garden Expo. He said as the weather gets better, demonstration sites would be chosen that have significant stands of buckthorn, available parking and are high visibility areas. He suggested distributing flyers to residents notifying them about buckthorn in their neighborhood and encouraging them to become involved in buckthorn removal. He said the EQC's role could be to supply Round Up and safety training for application and pick up of the buckthorn debris. Page 63 Environmental Quality Committee Minutes September 12, 2012 Page 2 Chair Osborne asked for discussion and a plan to forward to the City Council. Water Resources Manager Asche suggested that Committee Member Zieska, Dave Turbenson and himself get together and hash out Plymouth's role and what services would be provided. A draft plan would be prepared and provided for the EQC's potential review and then forwarded to the City Council for approval. Committee Member Gilbert suggested a documentary by Channel 12. She suggested walking through the removal process and providing information about events and times. She said her yard was chosen by the Arboretum to be a part of their plant tour next year and indicated that she has had a very severe buckthorn problem in the past. She suggested the possibility of a combined effort between the Arboretum and the City. Mr. Turbenson warned the EQC that it is hard to get people to volunteer. Water Resources Manager Asche replied that the City's volunteer coordinator, Jackie Maas, would be a good resource. Mr. Turbenson said his website is in the beginning stages and said the City's environmental education coordinator, Margie Vigoren, is helping him design brochures that would be available for the City's use. Chair Osborne suggested placing a link on the City's website to Dave Turbenson's website. Committee Member Polzin felt that it would be in the City's interest to do an inventory of the non-native invasive species in order to document the results of the buckthorn removal project. Chair Osborne thought the City forester, Paul Buck, might have such an inventory. Mr. Turbenson noted that it is a five to seven year process to remove buckthorn from an area because of the berries. Mr. Turbenson suggested tying buckthorn removal in conjunction with Night to Unite. He also felt that the dense growth of buckthorn in the parks and woodlands creates a hiding place for someone and is a threat to children in the parks. Chair Osborne noted that sometimes buckthorn is viewed as desirable for screening purposes and the EQC would need to come up with a response to that type of comment. Mr. Turbenson replied that they could suggest removing just the female plants. Motion by Committee Member Gilbert, seconded by Committee Member Johnson, recommending �preparation of a buckthorn control project plan. With all members voting in favor, the motion carried. B. ADOPT A STREET PICK UP DAY IN SEPTEMBER / OCTOBER Saturday, October 6 at noon was chosen as the date for the next Adopt A Street pick up day. Page 64 Environmental Quality Committee Minutes September 12, 2012 Page 3 7. Reports and Staff Recommendations 8. Future Meetings - October 10, 2012 9. Adjournment With no objection, the meeting adjourned at 8:15 p.m. Page 65 MINUTES WAYZATA COMMUNITIES IN COLLABORATION COUNCIL September 12, 2012 PRESENT Bob Wittman, Brenda Heim, Kristin Tollison, Donna Marget, Marcia Treno, Katie Jackelen, Linnea Fonnest, Angela Haseman, Judy Hanson, Charlene Barghini, Becca Fink, Chace Anderson, Cindy Carlson, Rochelle Olson, Cheryl Polzin, Lucia Gardner, Sandy Sondell, Jayme Tichauer, Janet Carlson, Mikayla Krenz, Danielle Tran, Prasanna Vankina, Laurie Ahrens, and Gloria Lundberg -Jorgenson. CALL TO ORDER • Katie Jackelen, CICC Chairperson for 2012-2013, called the meeting to order. Katie welcomed new CICC members and introductions were made. o Katie explained that the official end -time for CICC meetings will be 4:15. o We will be inviting about 3 different CICC members to present (3 min) each meeting as a way to get to know each organization better. If you have a specific month you would like to present please contact Margy mcherbertkcomcast.net MAY MINUTES • Clarification that Y Nights were no longer scheduled. • The minutes were approved with this clarification. STATE OF THE SCHOOL DISTRICT • Dr. Chace Anderson stated that the school year is off to a good start so far, day 7. Presented School Board Member list, Enrollments listed, total enrollment 10620. • Plymouth Creek All Day Kindergarten located at Central Middle School, PC is an elementary school that exceeds capacity, CMS is another building high in student enrollment. • Mission Statement shared The Mission of the Wayzata Public Schools is to ensure a world-class education that prepares each and every student to thrive and excel tomorrow in an ever-changing global society. • Highlighted sections of the Strategic Roadmap Core Education Values Vision, Strategic Directions Operational Principles. Teaching/Learning Highlights, Developing Leadership Team, MyWay Learning Initiative iPad to teachers and integrating with students beginning this year, over the next two -three years. The role of teachers may change as this tool is integrated in the curriculum, Professional Learning Committee Prevention Intervention and Extension Assessment and Evaluation Principal Leadership. • Human Resources, Finance and Business — only district that is AAA bond rating by Moody's and S&P. Page 66 • Facilities Updates, Phase 1 — deferred maintenance. Phase 2 — elementary additions at Oakwood, Sunset Hill, and Greenwood Elementary Schools. Then address attendance boundaries and possibly school start times. Phase 3 — Secondary capacity. • Technology Services, Leadership Team, MyWay, Performance Matters (Student achievement data base). • Special Services, Special Education, Response to Intervention, English Teachers, 504, Health Services. • Community Education, District Welcome Center opened in July, at CMS. Home Base, ECFE, Adult Basic Education, IOCP Partnership. • Communications and Community Engagement, emphasis on community engagement and expansion of alumni network. • Academics and Co -curricular, Lots of opportunities for arts, academic programs and athletics. • School Board Member, Cheryl Polzin, complimented Dr. Anderson on the work behind the scenes. COMMUNITY UPDATES Partners In Prevention • Continue to work on data review and the strategic planning process Mental Health • Donna Marget reported Dr. Reidenberg will be presenting a lunch session on the topic of Suicide Prevention. There are spaces available, please contact Margy if interested in attending with the CICC, mcherbert@comcast.net Family Learning Center-IOCP • Story Time Matters is training volunteers, Linnea Fonnest is providing the training. Library • Catalog is available Club YES • Monthly group meetings have begun, part of YES is involvement on the CICC, over 800 members from WHS. The meeting was adjourned at 4:15 PM. Respectfully submitted, Margy Herbert 2 Page 67