HomeMy WebLinkAboutCity Council Packet 10-27-2020 SpecialCity Council 1 of 1 October 27, 2020
CITY OF PLYMOUTH
AGENDA
Special City Council
October 27, 2020, 5:00 PM
1. CALL TO ORDER
1.1 Instructions to participate in the Virtual Council Meeting
2. TOPICS
2.1 Discuss budget follow-up items and receive Police update
DEI Coordinator Highlights
2020 YTD FYA Crash Summary
2.2 Set future Study Sessions
November
December
3. ADJOURN
1
Special City
Council
October 27, 2020
Agenda
Number:1.1
To:Dave Callister, City Manager
Prepared by:Sandy Engdahl, City Clerk
Reviewed by:Laurie Hokkanen, Administrative Services Director
Item:Instructions to participate in the Virtual Council Meeting
1. Action Requested:
The Mayor provides instructions for the public to observe the meeting by phone or online.
2. Background:
Council meetings will be conducted virtually (via Zoom webinar/conference call) due to the state of
local emergency for the COVID 19 pandemic.
To observe/listen to the meeting, please register in advance at:
https://us02web.zoom.us/webinar/register/WN_zFCPVlHgQpy2lN1tkyIzQg
No public comments are taken at study sessions. Comments can be emailed to the Mayor and City
Council at council@plymouthmn.gov or to the City Manager at dcallister@plymouthmn.gov.
Contact City Clerk Sandy Engdahl at sengdahl@plymouthmn.gov with additional questions.
3. Budget Impact:
N/A
4. Attachments:
2
Special City
Council
October 27, 2020
Agenda
Number:2.1
To:Dave Callister, City Manager
Prepared by:Laurie Hokkanen, Administrative Services Director
Reviewed by:
Item:Discuss budget follow-up items and receive Police update
1. Action Requested:
Receive information and discuss.
2. Background:
At the October 13 Study Session, Council discussed budget items including franchise fees. Staff
asked the Council to consider revising the rate/frequency of franchise fee adjustments to reduce
administrative burdens and potentially increase revenue to address unfunded road project
priorities. The Council requested additional information and discussion, which will occur at the
October 27 meeting.
For reference, franchise fees are currently proposed to increase by 22 cents per month. This increase
would result in an additional revenue amount of $138,294 to the street reconstruction fund for 2021
contributing to an estimated annual revenue amount from franchise fees of $2,673,336.
Public Safety Director/Police Chief Goldstein will provide updates on several police issues that the
Council has inquired about over the last few months.
Human Resources Manager Kone will be available to discuss the Diversity, Equity, and Inclusion
Coordinator position proposed in the 2021 budget.
3. Budget Impact:
N/A
4. Attachments:
DEI Coordinator Highlights
2020 YTD FYA Crash Summary
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DRAFT - DEI High Level Objectives
This position is responsible for the identification, coordination and implementation of diversity,
equity and inclusion (DEI) strategies and initiatives in partnership with department directors.
The strategies and initiatives implemented will focus on promoting the principles of DEI and
measuring the impact of DEI efforts in the areas of departmental policies and practices, training
and education, and community outreach. Provide leadership and direction to help city staff
support measures that break down barriers to creating a more just and inclusive community for
all.
Consulting
In partnership with directors, develop, implement and measure strategies for achieving
equity and inclusion in internal and external department policies and practices.
Conduct an equity audit for the organization.
Support leadership in the establishment of ongoing work in organizational diversity
initiatives and outreach, objectives, and strategies.
Provide guidance to departments in support of measures that break down barriers to
creating a more just and inclusive community for all.
Support the city manager, staff, city council, and boards and commissions in all areas of
DEI.
Conduct internal surveys, focus groups, or perform other methods of data collection in
order to create metrics and outcomes for initiatives. Provide outcome reporting on a
regular basis.
Training/education
Work with senior leadership team to establish DEI as a shared value and to raise
competency and awareness across the organization.
Maintain diversity dashboard to track and promote awareness of city progress.
Develop or coordinate ongoing training, education, and learning programs for staff in
the areas of DEI and general professional development topics such as leadership,
communication, emotional intelligence, etc.
Collaborate with community partners and establish relationships with marginalized
communities to provide city services, education opportunities and connection within
the community.
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Community Engagement
Liaise with individuals and organizations interested in volunteering or partnering with
the city or broader community around DEI issues.
Manages partnerships with community groups and organizations contracted to do
community engagement work, when needed.
Coordinates and advances the city’s community engagement strategy in partnership
with the senior management team, community stakeholders, and other city staff.
Develops strategies that build the capacity of community members and stakeholders to
help the community and city reach collective goals.
Act as a citizen resource and referral agent for resources and social supports.
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Information Request
Plymouth Public Safety Department
10/22/2020 Page 1 of 4
2020 FYA Crash Activity Report
Through September 2020
October 22, 2020
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Information Request
Plymouth Public Safety Department
10/22/2020 Page 2 of 4
Request
This report was prepared in response to a request for a summary of flashing yellow arrow related crash
activity in 2020, and a comparison with recent years.
Results
Crash incidents were reviewed and labeled based on whether the crash involved a flashing yellow arrow
(FYA) or not. Those incidents where a FYA is suspected or possible but details are unclear were labeled
as “Unknown”. Data for calendar year 2020 were queried through 9/30/2020. Results show there was a
peak in FYA related crash activity in 2017 and a total of 68 such crashes in 2019.
Annual Totals 2016 2017 2018 2019
FYA Related 37 74 57 68
FYA Unknown 6 2 30 21
2020YTD: 1/1/2020 – 9/30/2020
For comparability, the table below shows the total number of FYA related crashes from each year for the
months of January through September. There were 37 FYA related crashes in 2020 through September,
compared to an average of about 49 from years 2017 through 2019. There were 4 crashes where it is
unknown if FYA was involved, compared to an average of about 15 from years 2017 through 2019.
Jan – Sept Totals 2016 2017 2018 2019 2020
FYA Related 20 57 41 48 37
FYA Unknown 5 2 24 18 4
Combined 25 59 65 66 41
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Information Request
Plymouth Public Safety Department
10/22/2020 Page 3 of 4
The table below summarizes FYA related crash counts by intersection and year. This table does not
include counts of FYA unknown crashes.
2016 2017 2018 2019 2020
Jan-Sept Total
Rockford Rd & Northwest Blvd 1 7 4 6 3 21
Rockford Rd & Fernbrook Ln 4 10 2 2 1 19
Rockford Rd & Vinewood Ln 2 11 1 3 1 18
Bass Lake Rd & Northwest Blvd 6 5 1 2 1 15
Rockford Rd & Zachary Ln 2 2 4 3 11
Rockford Rd & Nathan Ln 2 4 1 3 10
County Road 6 & County Road 101 1 5 3 9
Schmidt Lake Rd & Peony Ln 1 2 2 2 7
Schmidt Lake Rd & Vicksburg Ln 3 1 2 6
County Road 6 & Niagara Ln 2 1 3 6
County Road 6 & Vicksburg Ln 5 1 6
Harbor Ln & Fernbrook Ln 1 2 2 1 6
County Road 24 & County Road 101 2 1 1 4
Rockford Rd & Larch Ln 1 2 1 4
Rockford Rd & Lancaster Ln 1 1 2 4
County Road 6 & Annapolis Ln 1 2 1 4
Bass Lake Rd & Nathan Ln 2 1 1 4
Rockford Rd & Annapolis Ln 1 2 1 4
Campus Dr & Northwest Blvd 1 2 3
Bass Lake Rd & Zachary Ln 1 2 3
Rockford Rd & Vicksburg Ln 2 1 3
County Road 47 & Vicksburg Ln 1 2 3
Schmidt Lake Rd & Northwest Blvd 1 1 2
Carlson Pkwy & Interstate 494 SB Ramp 1 1 2
Carlson Pkwy & Interstate 494 NB Ramp 1 1 2
Old Rockford Rd & Vicksburg Ln 1 1 2
Schmidt Lake Rd & Nathan Ln 1 1 2
Old Rockford Rd & Peony Ln 1 1 2
Rockford Rd & Interstate 494 SB Ramp 1 1 2
36th Ave & Vicksburg Ln 2 2
Rockford Rd & Berkshire Ln 2 2
Plymouth Station & County Road 24 1 1 2
County Road 6 & Fernbrook Ln 1 1
County Road 6 & Xenium Ln 1 1
42nd Pl & Northwest Blvd 1 1
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Information Request
Plymouth Public Safety Department
10/22/2020 Page 4 of 4
2016 2017 2018 2019 2020
Jan-Sept Total
Highway 55 & Plymouth Blvd 1 1
32nd Ave & Vicksburg Ln 1 1
Medina Rd & County Road 24 1 1
Pineview Ln & Northwest Blvd 1 1
Bass Lake Rd & Quinwood Ln 1 1
County Road 47 & Northwest Blvd 1 1
Bass Lake Rd & Sycamore Ln 1 1
35th Ave & Vicksburg Ln 1 1
Rockford Rd & Old Rockford Rd 1 1
County Road 47 & Lawndale Ln 1 1
Report prepared by Jared Gilbert, Public Safety Analyst
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Special City
Council
October 27, 2020
Agenda
Number:2.2
To:Dave Callister, City Manager
Prepared by:Sandy Engdahl, City Clerk
Reviewed by:Laurie Hokkanen, Administrative Services Director
Item:Set future Study Sessions
1. Action Requested:
Schedule Study Sessions and/or add topics as desired. Calendars are attached to assist with
scheduling.
2. Background:
Pending Study Session Topics (at least three Council members have approved the following study
items on the list):
None at this time
Other Council requests for Study Session Topics:
None at this time
Staff requests for Study Session Topics:
None at this time
3. Budget Impact:
N/A
4. Attachments:
November
December
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November 2020
3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov
5:00 PM SPECIAL COUNCIL MEETING Review Board and Commission applications and Budget if needed Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers
7:00 PM PLANNING COMMISSION MEETING Council Chambers
THANKSGIVING HOLIDAY
5:00 PM SPECIAL COUNCIL MEETING Discuss process for Street Projects Council Chambers 7:00 PM REGULAR COUNCIL MEETING
Council Chambers
SUN TUES MON THUR FRI SAT
THANKSGIVING HOLIDAY
CITY OFFICES CLOSED
CITY OFFICES CLOSED
2:00 PM SPECIAL COUNCIL MEETING Canvass results of General Election Virtual
VETERANS DAY CITY OFFICES CLOSED
7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers
7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING
Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING
Council Chambers
8:00 AM-5:00 PM ABSENTEE/DIRECT BALLOTING
GENERAL ELECTION Polls open 7:00 AM to 8:00 PM
7:00 PM HOUSING AND
REDEVELOPMENT
AUTHORITY
MEETING
Medicine Lake Room
6:00 PM INFORMATIONAL MEETING FOR FIRE STATION 3 PROJECT Virtual
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December 2020
3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov
7:00 PM PLANNING COMMISSION MEETING Council Chambers
7:00 PM REGULAR COUNCIL MEETING Council Chambers
SUN TUES MON WED THUR FRI SAT
7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Council Chambers 7:00 PM CHARTER COMMISSION MEETING Medicine Lake Room
7:00 PM PLANNING COMMISSION MEETING
Council Chambers
CHRISTMAS DAY CITY OFFICES CLOSED
CHRISTMAS EVE CITY OFFICES CLOSED AT NOON
2:00 PM-5:00 PM Old Fashioned Christmas Plymouth Creek Park
5:00 PM SPECIAL COUNCIL MEETING Board and Commission Interviews Medicine Lake Room
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