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HomeMy WebLinkAboutCouncil Information Memorandum 05-17-2012CITY OF PLYMOUTH rp) COUNCIL INFO MEMO May 17, 2012 EVENTS/MEETINGS Plymouth Advisory Committee on Transit (PACT) Agenda 05/23/2012 ...................... Housing and Redevelopment Authority (HRA) Agenda 05/24/2012 ............................ May, June and July 2012 Official City Meeting Calendars ........................................... Tentative List of Agenda Items for Future City Council Meetings ............................... MCES Customer Forum 06/06/2012....................................................................... CORRESPONDENCE Letter from Hennepin County Transportation Dept. RE: CSAH 15 & 205 ......................................... Page 9 Letter from Governor Mark Dayton RE: Veto of Tax Bill................................................................. Page 10 REPORTS Police Dept. RE: Solicitors and Peddlers Report ............................................................................... Page 13 Engineering Dept. RE: Upper Minnehaha Creek Nutrient and Bacteria TMDL .............................. Page 18 MINUTES Approved Minutes, Park & Recreation Advisory Commission (PRAC) 02/09/2012 ....................... Page 26 Approved Minutes, Environmental Quality Committee (EQC) 03/14/2012 ..................................... Page 31 Approved Minutes, Environmental Quality Committee (EQC) 04/11/2012 ..................................... Page 34 Approved Minutes, Planning Commission 05/02/2012.................................................................... Page 38 Approved Minutes, CICC 05/09/2012.............................................................................................. Page 47 Porzoilalopopolow PLYMOUTH ADVISORY COMMITTEE ON TRANSIT AGENDA Regular Meeting Wednesday, May 23, 2012, 7:00 p.m. Medicine Lake Room, City Hall 1. 7:00 Call regular meeting to order 2. 7:02 Introductions 3. 7:05 Approve agenda 4. 7:07 Approve minutes (attached) 5. 7:10 Legislative Update and Metropolitan Council Update, James Clark, Messerli and Kramer, representing the Suburban Transit Association 6. 7:45 Travel Behavior Inventory Survey Results, Jonathan Ehrlich, PE, Metropolitan Transportation Services 7. 8:20 Transit system review and recommendation to City Council 8. 8:35 Review Performance Measurements (attached) 9. 8:40 Review Customer Service Logs (attached) 10. 8:45 Future meeting schedule and community updates 11. 8:50 Identify areas of concern and recommendations 12. 8:58 Other business 13. 9:00 Adjourn Attachments: • PACT Minutes, February, 2012 • Plymouth Metrolink Performance Measurements (System Rides 2012, Fixed Route Rides 2012, Dial -A -Ride Rides 2012, Riders per Day Chart, Dial -A -Ride Monthly Averages) • Customer Service Logs (February, March, April, and May, 2012) Future Scheduled Meetings: June 26 (City Council Working Meeting), June 27 (PACT Working), July 25 (Working), August 22 (Regular), September 26 (Working), October 24 (Working) and November 28 (Regular). Page 1 MEETING AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, MAY 24, 2012 - 7:00 p.m. WHERE: Medicine Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for April 26, 2012. B. Plymouth Towne Square. Accept Monthly Housing Report. C. Vicksburg Crossing. Accept Monthly Housing/Marketing Report. 3. PUBLIC HEARING A. Section 8 Program. Proposed changes to the Housing Choice Voucher Administrative Plan. 4. NEW BUSINESS A. Consider advertising for four project -based voucher units. (Requested by Dominium Development) B. HRA - Discuss Down Payment/ Foreclosure Programs 5. OLD BUSINESS A. Potential Redevelopment. Ryerson site (1605 State Highway 169) and adjacent properties. 6. ADJOURNMENT Page 2 r�Plymouth Adding Quality to Life May 2012 Modified on 05110112 CHANGES ARE NOTED IN RED Page 3 1 5:00 PM 2 7:00 PM 3 7:00 PM 4 5 SPECIAL COUNCIL PLANNING HUMAN RIGHTS MEETING COMMISSION COMMITTEE Development Tour MEETING MEETING With Planning Council Chambers Medicine Lake Room Commission Meet at City Hall 6 7 8 7:00 PM 9 7:00 PM 10 7:00 PM 11 12 8:00 AM -1:00 PM REGULAR COUNCIL ENVIRONMENTAL PARK l3 REC Plymouth MEETING QUALITY ADVISORY Fire Department Council Chambers COMMITTEE COMMISSION Annual Waffle (EQC) MEETING (PRAC) MEETING Breakfast Council Chambers Council Chambers Fire Station 3 13 14 15 16 17 18 19 7:00 PM PLANNING 7:30 AM -2:00 PA COMMISSION SPECIAL MEETING DROP OFF DAY Council Chambers Plymouth Maintenance Facility 20 21 22 2 3 7:00 PM 24 7:00 PM 25 26 5:30 PM PLYMOUTH HRA MEETING SPECIAL COUNCIL ADVISORY Medicine Lake Room MEETING* COMMITTEE ON Medicine Lake Room TRANSIT (PACT) 7:00 PM MEETING REGULAR COUNCIL Medicine Lake Room MEETING Council Chambers 27 28 M== 29 30 31 MEMORIAL DAY Observed CITY OFFICES CLOSED * Discuss 2011 General Funo Surplus Allocation 8 Discu s1s Loss Control Program Modified on 05110112 CHANGES ARE NOTED IN RED Page 3 City of Plymouth Adding Quality to Life June 2012 Modified on 05110112 Council Chambers Page 4 1 2 3 4 5 6 7 8 9 7:00 PM PLANNING COMMISSION MEETING Council Chambers 10 11 12 14 15 16 CANCELLED13 7:00 PM 7:00 PM REGULAR COUNCIL ENVIRONMENTAL PARK l2 REC MEETING QUALITY ADVISORY Council Chambers COMMITTEE COMMISSION (EQC) MEETING (PRAC) MEETING Council Chambers Council Chambers 17 18 19 20 21 22 23 7:00 PM PLANNING COMMISSION MEETING Council Chambers 24 25 26 5:30 PM 27 28 29 30 8:00 AM SPECIAL COUNCIL 7:00 PM PLYMOUTH 7:00 PM MUSIC IN MEETING ADVISORY HRA MEETING PLYMOUTH Receive Transit Report from Plymouth Advi- COMMITTEE ON Medicine Lake Room 5K FUN RUN sory Committee on TRANSIT (PACT) Hilde Performance Transit (PACT) STUDY SESSION Center Medicine Lake Room Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Modified on 05110112 Council Chambers Page 4 r�Plymouth Adding Quality to Life July 2012 1 2 3 4 5 6 7 5:00 PM MUSIC IN INDEPENDENCE PLYMOUTH DAY Hilde Performance Center CITY OFFICES CLOSED CANCELLED PLANNING COMMISSION MEETING Council Chambers 8 9 10 7:00 PM 11 12 13 14 REGULAR 7:00 PM COUNCIL MEETING ENVIRONMENTAL QUALITY COMMITTEE Council Chambers (EQC) MEETING Council Chambers 15 16 17 18 7:00 PM 19 20 21 PLANNING COMMISSION MEETING Council Chambers 22 23 24 7:00 PM 25 7:00 PM 26 7:00 PM 27 28 REGULAR PLYMOUTH HRA MEETING COUNCIL MEETING ADVISORY Medicine Lake Room Council Chambers COMMITTEE ON TRANSIT (PACT) STUDY SESSION Medicine Lake Room 29 30 31 Modified on 05103/12 Page 5 Tentative Schedule for City Council Agenda Items June 26, Special, 5:30 p.m., Medicine Lake Room • Receive Transit Report from Plymouth Advisory Committee on Transit (PACT) June 26, Regular, 7:00 p.m., Council Chambers • Announce 5k Run on June 30 and Music in Plymouth on July 3 • Public Improvement and Assessment Hearing for Plymouth Boulevard Mill and Overlay Project (12006) • Receive and accept the 2011 Comprehensive Annual Financial Report July 10, Regular, 7:00 p.m., Council Chambers • Appoint election judges for State Primary Election • Announce "Night to Unite" on August 7 • Public Improvement and Assessment Hearing for Kingsview Heights Edge Mill and Overlay Project (12002) July 24, Regular, 7:00 p.m., Council Chambers August 14, Regular, 8:00 p.m., Council Chambers August 28, Regular, 7:00 p.m., Council Chambers September 11, Regular, 7:00 p.m., Council Chambers • Approve 2013 proposed budgets, preliminary tax levies and budget hearing date September 25, Regular, 7:00 p.m., Council Chambers • Announce Plymouth on Parade on September 29 October 9, Regular, 7:00 p.m., Council Chambers • Appoint additional election judges for the General Election October 23, Regular, 7:00 p.m., Council Chambers • Announce Halloween on the Creek on October 31 at Plymouth Creek Center November 13, Regular, 7:00 p.m., Council Chambers • Canvass 2012 General Election results November 27, Regular, 7:00 p.m., Council Chambers • Announce Old Fashioned Christmas on December 2 December 11, Regular, 7:00 p.m., Council Chambers • Recognize Police Citizen Academy Graduates • Announce New Year's Eve Event at the Plymouth Ice Center Note: Special Meeting topics have been set by Council; all other topics are tentative. Page 6 WHAT'S NEW PERFORMANCE Five MCES treatment plans will receive the National Association of Clean Water Agencies (NACWA) Platinum Award for consecutive years of clean water discharge permit compliance through 2011: Hastings (21 years); St. Croix Valley (20); Seneca (11); Blue Lake (6); and Eagles Point (6). All seven plants continue to earn Peak Performance Awards from NACWA. Additionally, six treatment plants received Certificates of Commendation in 2011 from the Minnesota Pollution Control Agency for their performance in 2010, and the Blue Lake Eagles Point and Hastings Plants received the Governor's Safety Award for continuing improvement and/or a continuing outstanding safety record. PERMIT COMPLIANCE There was only one clean water discharge exceedance in the system in 2011. That ended a streak of 56 months in which all seven treatment plants were in full compliance. Six of the seven plants completed the year with perfect permit compliance. 145 University Avenue W, St. Raul �M s 5 rc cnw•. A,« S h�rM d n9ly A -W 0 A. WCR•34 Lh., CR•Si M �J9 G` croanc�.b+ t Learn more about MCES of www.metrocouncil.org/water. Puke. 32-12-019 / May 2012 MCEi`.. Customer Por' um Wastewater goes through several treatment stages before being discharged into the Minnesota, Mississippi and St. Croix Rivers. It Metropolitan Council Page 7 MUNICIPAL CUSTOMER FORUM When, Where Wednesday, June 6,1 p.m. Golden Valley Brookview Community Center 200 Brookview Parkway, Golden Valley (map on back of brochure) Friday, June 8, 8:45 a.m. League of Minnesota Cities 145 University Ave. W, St. Paul (map on back of brochure) Topics Strategic Issues Regulatory Challenges Energy Initiative Preliminary 2013 Budget & Rates Your Questions Answered About The annual Municipal Customer Forum provides the MCES municipal communities' staff with an opportunity to discuss and provide input on MCES's current topics, services and upcoming fiscal year budget and rates. Questions? For questions and comments about the Municipal Customer Forum, feel free to contact Jason Willett, MCES Financial Management Director at: jason.willett@metc.state.mn.us or 651-602-1196. RSVP INDUSTRIAL CUSTOMER FORUM When, Where Thursday, May 24, 8 a.m. Metro 94 Business Center, Suite 32 455 Etna. Street, St. Paul About The annual Industrial Customer Forum provides MCES's 800- industrial customers with a chance to share their ideas and concerns on issues that may affect their businesses. This year's topics include 2013 budget and rates, regulatory issues, relevant emerging issues and SAC issues. Questions? For questions and comments about the To attend the Municipal Customer Forum, Industrial Customer Forum, contact Leo Hermes, contact Katie Elliott at: 651-602-1016 or Industrial Waste/Pollution Prevention Manager katie.elliott@metc.state.mn.us. at: leo.hermes@metc.state.mn.us or 651-602- 4701. Page 8 Hennepin County Transportation Department 1600 Prairie Drive Medina, MN 55340-5421 May 15, 2012 Mr. Mike Kelly Mr. Lee Gustafson City Engineer Director of Engineering City of Wayzata City of Minnetonka 600 Rice Street 14600 Minnetonka Boulevard Wayzata, MN 55391 Minnetonka, MN 55345 Re: Retaining wall along CSAH 15 at 205 and 215 Gleason Lake Road Dear Gentlemen: 612-596-0300, Phone 763-478-4000, FAX 763-478-4030, TD D www.hennepin.us Bids for the referenced project, as you may or may not be aware, came in higher than expected. Because of this, much of the work originally intended for the contractor will be completed by Hennepin County forces. The affect this will have on the project (and cities) unfortunately includes additional traffic impacts. In order to maximize site safety and minimize construction claims, coordination of heavy construction work by the contractor and Hennepin County will require the two entities conduct their portion of the project essentially independently. Work that may have been completed simultaneously under the more costly scenario will now be staged. The current anticipated road closure duration is eight weeks beginning in early July. This estimate is significantly influenced by weather and other unforeseen circumstances. We further anticipate traffic will be restored prior to the start of the 2012-2013 school year. If you have any questions, please feel free to contact me at 612-596-0279. ion c: Jim Grube, Hennepin County Chris Sagsveen, Hennepin County Doran Cote, City of Plymouth Will Manchester, City of Minnetonka An Equal Opportunity Employer Pagec}Rled Paper STATE of MINNESOTA Office of Governor Nark Dayton 130 State Capitol • 77 Rev. Dr. Martin Luther King Jr. BOUlevard # Saint Paul, MN 55155 May 14, 2012 The Honorable Kurt Zellers Speaker of the House Room 463, State Office Building 100 Rev. Dr, Martin Luther King, Jr. Blvd. St. Paul, Minnesota 55155 Dear Mr. Speaker: I write to inform you that by not signing or depositing Chapter 296 House File 247 in the office of the Secretaty of State, I am vetoing this legislation. Although return of the bill to the house of origin and a veto message are not required because the Legislature has adjourned sine die, I want to provide the reasons for my decision. The legislative majority designed and passed this bill with very little consultation or collaboration with my administration. it is a reduced version of H.F. 2337, the earlier omnibus tax bill, which I vetoed. It shares some of the same defects. As I stated in my May 4, 2012 veto letter, "It has been my consistent position throughout this session that any new spending increases or tax reductions had to maintain the current Budget Reserve and avoid increasing future deficits." H.F. 247 would cost the state over $46 million in this biennium and an additional $73 million in the next biennium, which would add to a deficit already projected to be $1,1 billion. In our very brief discussions about a tax bill for this year, i agreed to using pate of the extra money from the Health Plans' refunds for tax reductions during this biennium. I also agreed to a relatively small withdrawal from the Reserve Fund, to replace the House majority's preferred reduction in the Renters' Property Tax Refund. H.F. 247 respected those financial parameters for this biennium; however, it ignored my requirement that any future spending must be paid for and avoid adding to the next biennium's projected deficit. By refusing to pay for its spending, the authors of H.F. 247 ignored opportunities to improve tax fairness and eliminate tax preferences, which DFL leaders and I have suggested frequently. They include the "Affiliate Nexus" tax, which would benefit both large and small Minnesota retailers, and the elimination of tax preferences for corporations' operations in foreign countries. H.F. 247 also fails to address another of my previously stated objections to the earlier H.F. 2337. It retains a large imbalance between its significant business tax reductions and virtually no tax relief for anyone else: homeowners, renters, senior citizens, and farmers. This bill would provide almost $120 million in tax relief over the next three fiscal years to businesses, which is 24 times more than its tax relief for homeowners. (A separate bill, H.F. 2690, which I have signed, does provide $4.1 million in property tax relief to homeowners in this biennium; however, it is a one-time benefit only to homeowners whose property tax increases exceed 12%,) Voice; (651) 201-3400 or (800) 657-3717 Fax: (651) 757-1850 MIN relay (800) 627-3529 Website: ht 1 goverrionstate.nin.0s An Equal Opportunity Employer Printed on recycled paper containing 15"91 post consumer material and state government printed Page 10 The Honorable Kurt Zellers May 14, 2012 Page 2 There is no question that Minnesota businesses have been hit hard by recent property tax increases. But so has everyone else! Over the past decade commercial industrial property taxes increased by 57 percent, while residential property taxes increased by 93 percent. This bill would do little to relieve the financial hardships imposed on homeowners, renters, and farmers by the legislative majority's elimination of the Homestead Credit and cuts in Local Government Aids. I remain committed to broad-based, comprehensive property tax relief for all property taxpayers, including—but not limited exclusively to—businesses. Furthermore, according to the Minnesota Department of Revenue, H.F. 247's one-year freeze of the statewide levy would provide the average owner of business property in Greater Minnesota valued at $150,000 only a $27 reduction in property taxes, a meager 0.7% tax reduction. Almost half (44%) of all business properties in Minnesota are valued at $150,000 or less. The typical owner of a metro business property worth $1,000,000 would receive a reduction in property taxes of only $228 from a total tax due of $38,622, which would be only a 0.6% tax reduction. It is unrealistic to expect that such paltry tax relief would be incentives for business owners to hire additional employees. Such insignificant reductions for individual businesses would certainly not justify the program's total cost of over $46 million to the state's General Fund (i.e., all other Minnesota taxpayers) during the next three years. The bill does contain provisions, which I support. It has a greatly reduced version of my own "Jobs Now" tax credit to businesses, which hire unemployed veterans or recent college graduates. I proposed increasing the R&D tax credit last year, and previously agreed to increased finding for the Angel Investor's tax credit and the up -front capital equipment exemption from the sales tax for businesses. I also support some of the bill's local business development incentives. Regrettably, those positive features, upon which we agreed, were sacrificed in favor of partisan posturing. In my May 4"' letter, I wrote, "Two weeks ago, we began discussions about a bi-partisan, fiscally responsible tax bill to encourage economic growth and job creation. That bi-partisan effort was abandoned for this very partisan measure. In the short time left in this session, I remain available to continue our development of a fair, financially sound tax bill, which encourages job creation, but not at the expense of our future." Unfortunately, Republican legislative leaders rejected that approach. After one brief meeting, the tax conferees drafted another bill entirely to their satisfaction, with no discussions with or input from my administration. If there is a lesson to be learned from this session, it is that genuine bi-partisan collaborations produce successful outcomes. Notable examples include the Stadium bill, the Bonding bill, the Environmental Permit Streamlining bill, and the restoration of Health and Human Services funding. Page 11 The Honorable Kurt Zellers May 14, 2012 Page 3 By contrast, legislation, which the majority writes with no attempt at bi-partisan cooperation, is usually unsuccessful, And attempts to pressure me into accepting it after it has been passed, will almost certainly guarantee a veto. S' ly,. Ma Dayton Governor cc: Senator David H. Senjem, Senate Majority Leader Senator Thomas M. Bakk, Senate Minority Leader Senator Julianne Orhnan Representative Paul Thissen, House Minority Leader Representative Greg Davids The Honorable Mark Ritchie, Secretary of State Mr. Cal R. Ludeman, Secretary of the Senate Mr. Albin A. Mathiowetz, Chief Clerk of the House of Representatives Page 12 rp)City of Plymouth dddfng Quality to Life To: COUNCIL INFORMATION From: MEMORANDUM May 18, 2012 Item: 1. BACKGROUND: Laurie Ahrens, City Manager Mike Goldstein, Police Chief Plymouth City Code 1140 — Solicitors and Peddlers Report At the May 8, 2012, City Council meeting, staff was asked to review the Solicitors and Peddlers ordinance to determine whether any enhancements could be made to better manage how the City tracks those who register to conduct this activity. In 2003, with consultation from our City Attorney, the Solicitors and Peddlers Code was significantly revised to address a number of complaints that the police department had received regarding this activity in the community. At that time, the ordinance was amended in such a manner that under the law, there were no other available options to tighten the City's regulations. Since then the ordinance has been helpful in helping combat many of the problems that were being reported and through various community policing and promotional initiatives, the City has continued to educate the community about this issue. On December 14, 2010, the Solicitors and Peddlers Ordinance was once again amended due to new complaints about solicitors and peddlers who were trespassing on homeowner's properties. The amended ordinance now restricts the solicitors and peddlers access points to one's home. Based on the Council's recent direction to staff, the applications for solicitors and peddlers who are required to register and/or apply for a license through the City has been altered. Now, all registrants and licensees must record both their permanent and temporary (local) addresses on their individual applications. Staff is also making a photo copy of the registrants / licensees photo identification, which will be kept with the applicant's file. Lastly, our City Attorney has once again reviewed the ordinance and according to his professional opinion, the code is as strict as the City can require under existing law. 2. ATTACHMENTS: Plymouth City Code 1140 Page 13 Plymouth City Code 1140.01 Section 1140 - Solicitors and Peddlers 1140.01. License Required. No Peddler or Solicitor shall sell or offer for sale any goods, wares, or merchandise within the City unless a license therefor shall first be secured as provided in this Section. The non-refundable license fee is set forth in Chapter X. Any Peddler or Solicitor dealing with merchandise of any kind to be delivered to customers in Minnesota directly from points outside of Minnesota shall be exempt from the payment of the license fee. 1140.03. Conditions Governing License. Application shall be made with the City Clerk of the City at least five days prior to the date when the activity to be carried on it to commence. Persons applying must file with the City Clerk an accurate sworn statement in writing, on a form furnished by the City Clerk, giving the following information: A. Name and physical description of the applicant; B. Complete home and local address of the applicant and the local address from which proposed sales will be made; C. A brief description of the nature of the business and the product or services involved; D. If employed, the name and address of the employer, together with credentials therefrom, establishing the exact relationship; E. The dates and hours of the day during which the activity will be carried on; F. The source of supply of any goods or property proposed to be sold or orders taken for the sale thereof, where such goods or products are located at the time said registration is filed and the proposed method of delivery; G A statement as to whether or not the applicant has been convicted of any crime, or misdemeanor or violation of any municipal ordinance of any municipality other than traffic violations, the nature of the offense and the punishment or penalty assessed therefor; H. The last municipalities, not to exceed five, where the applicant carried on business immediately preceding the date of the application and the address from which such business was conducted in those municipalities; 1140.05. Exemptions. This Section does not apply to persons engaged in the following activities: A. Selling personal property at wholesale to dealers in such articles; Page 14 Plymouth City Code 1140.05 B. Selling newspaper subscriptions; C. Soliciting money, donations, or financial assistance for an organization that is religious, political, nonprofit, or educational in nature; or taking orders for goods sold by a political, religious, educational, or nonprofit organization, or selling or distributing literature or merchandise for which a fee is charged or solicited on behalf of such an organization; D. Calling upon householders in connection with a regular route service for the sale and delivery of perishable daily necessities of life such as bakery products and dairy products; this exception does not relieve such person of the duty of compliance with any other applicable provision of this Code; E. Calling upon householders at the request of said householders. (Ord. 2010-22, 12/14/2010) 1140.07. Proof of License. Upon receipt of a complete application, the City Clerk shall transmit the same to the Police Chief for approval. Every license shall bear the written approval of the Police Chief. Within five days after such approval, the City Clerk shall provide the applicant with a written certificate showing proof of licensing. Such proof of licensing shall have one copy of the registrant's photograph attached to the same, and shall be exhibited by the licensee upon request of any police officer or of any person in the City who is being contacted by the licensee in pursuance of the licensee's activity. 1140.09. License Non -transferable. No license is transferable from one individual to another. Each individual shall be separately licensed where more than one individual is involved in the same type of activity even though associated with the same organization. 1140.10. Persons working for or assisting licensee. The licensee shall also supply the information required in Section 1140.03 of this article for all persons working for or assisting the licensee and pay the fee for each person. 1140.11. Identification. All solicitors and peddlers must wear some type of indentification conspicuously showing their name and the organization for which they are soliciting or peddling, must carry their City issued license certificate when conducting the business or activity required to be licensed under this chapter, and must wear or display on their outermost clothing the certificate of licensure provided by the City. 1140.12. Licensure Control. The certificate of licensure issued by the City is the property of the City, and must be returned to the City within seven days after the expiration date of the license. Failure to do so may result in prosecution and will result in the denial of any future license application for 12 months. 1140.13. Practices Prohibited. No Peddler or Solicitor shall conduct business in any of the following manners: Page 15 Plymouth City Code 1140.13 A. Obstructing the free flow of either vehicular or pedestrian traffic on any street, alley, sidewalk, or other public right of way; B. Conducting business in such a way as to create a threat to the health, safety, or welfare of any individual or the general public; C. Entering upon any residential premises for the purpose of carrying on the licensee's or registrant's trade or business between the hours of 8:00 p.m. and 9:00 a.m. of the following day, unless such person has been expressly inivited to do so by the owner or occupant thereof. D. Calling attention to his business or to his merchandise, by crying out, by blowing a horn, by ringing a bell, or by any loud or unusual noise in areas zoned for residential use. E. No Peddler or Solicitor shall harass, intimidate, abuse, or threaten a person or continue to offer merchandise for sale to any person after being told not to do so by that person. F. Walking on or about any side or rear yard to attempt to make contact at any point other than the main point of entrance or front door of the residence. (Ord. 2010-22, 12/14/2010) 1140.14. Duration of License. Each license shall be valid only for the period that has been applied for per Chapter X. 1140.15. Exclusion of Peddlers and Solicitors. Any person who wishes to exclude Peddlers or Solicitors from premises occupied by him may place upon or near the usual entrance to such premises a printed placard or sign bearing the following notice: "Peddlers and Solicitors Prohibited" Such placard shall be at least 3 3/4 inches long and 3 3/4 inches wide and the printing thereon shall not be smaller than 48 point type. No Peddler or Solicitor shall enter in or upon any premises or attempt to enter in or upon any premises where such placard or sign is placed and maintained notwithstanding the fact that he may have obtained a solicitation certificate or solicitation credentials, as the case may be, under the provisions of this Section. No person other than the person occupying such premises shall remove, injure or deface such placard or sign. 1140.17. Suspension and Revocation. A. Any license may be temporarily suspended by the City Manager or revoked by the Council for a violation of any of the following: Page 16 Plymouth City Code 1140.17 1. Fraud, misrepresentation, or incorrect statements on the application form; 2. Fraud, misrepresentation, or false statements made during the course of the license activity; 3. Conviction of any offense for which granting of a license could have been denied under this chapter; 4. Violation of any provision of this chapter; or 5. Conducting the business in an unlawful manner or in such a manner as to constitute a breach of the peace or to constitute a menace to the health, safety, or general welfare of the public. B. Notice. Prior to revoking or suspending any license issued under this chapter, the City shall provide the license holder with written notice of the alleged violation(s) and inform the licensee of the licensee's right to a hearing on the alleged violation. Notice shall be delivered in person or by mail to the permanent residential address listed on the license application, or if no residential address is listed, the business address provide on the license application. C. Hearing. Upon receiving the notice provided in subsection B of this section, the licensee shall have the right to request a hearing. If no request for a hearing is received by the City within 10 days following the service of the notice, the City may proceed with the suspension or revocation. For the purpose of mailed notices, service shall be considered complete as of the date the notice is placed in the mail. If a hearing is requested within the required time, a hearing shall be scheduled within 20 days from the date of the request. The Police Chief shall be the hearing officer and shall render a decision. The decision of the chief is final unless the licensee within five days appeals the decision to the Council. D. Emergency. If, in the discretion of the Police Chief, imminent harm to the health or safety of the public may occur because of the actions of a peddler or solicitor licensed under this chapter, the Police Chief may immediately suspend the peron's license and provide notice of the right to hold a subsequent public hearing as prescribed in subsection B of this section. E. Appeals. Any person who license is suspended or revoked under this section shall have the right to appeal that decision in court. 1140.19. Compliance with Zoning. Transient Produce Merchants shall comply with provisions of the Plymouth Zoning Ordinance. Compliance with the Zoning Ordinance location, information, and plan requirements shall be verified in writing by the Community Development Director. (Ord. 2003-32, 11/10/2003; Ord. 2011-29, 10/25/2011) Page 17 11TA11►5 CITY OF PLYMOUTH 3400 Plymouth Boulevard Plymouth, MN 55447 DATE: May 14, 2012 TO: Council Information Memo FROM: Derek Asche, Water Resources Manager SUBJECT; UPPER MINNEHAHA CREEK WATERSHED NUTRIENT AND BACTERIA TMDL The Minnesota Pollution Control Agency (MPGA) has contracted with Tetra -Tech, Inc. of Cleveland, Ohio to complete a Total Maximum Daily Load (TMDL) Study on the Upper Minnehaha Creek Watershed. As an outcome of this TMDL, it is anticipated the City of Plymouth will be required to meet nutrient (phosphorus) loading goals to several water bodies including Gleason Lake, Mooney Lake, Hadley Lake, Kreatz/Snyder Lake, and a small portion of Plymouth which drains to Holy Name Lake. Specific practices to meet nutrient loading goals is yet to be determined. This TMDL is anticipated for completion and approval by the Enviroiunental Protection Agency during the summer of 2013. Page 18 Minnehaha Creek Watershed District Upper Watershed Nutrient and Bacteria TMDL Study Listed Water Body Name Painter Creek AUID# 07010206- 700 Dutch 27-0181-00 East Auburn 10-0044-02 Forest 27-0139-00 Gleason 27-0095-00 Holy Name 27-0158-00 Langdon 27-0182-00 Long 27-0160-00 Minnetonka (Halsteds Bay) 27-0133-09 Minnetonka (Jennings Say) 27-0133-15 Minnetonka (Stubbs Bay) 27-0133-12 Minnetonka (West Arm) 27-0133-14 Mooney 27-0134-00 Stone 10-0056-00 Tamarack 10-0010-00 Tanager 27-0141-00 Wolsfeld 27-0157-00 Snyder 27-108-00 Dickeys (1) 27-161-00 School (1) 27-0151-00 Hadley (1) 27-0109-00 Turbid (1) 10-0051-00 (1) These lakes are not yet included on the state's 303(d) list, of impaired waters; however data indicate that these lakes qualify for inclusion on the list for nutrients due to impaired aquatic recreation. Listed Pollutants: E. Coli (Painter Creek) Nutrient/Eutrophication Biological Indicators (Impaired Lakes) Impaired Uses: Aquatic recreation Page 19 Location of Impaired Waters in the TMDL Study Legend €ssF jl aF' .'�a a , s aou NN �i CND HYCrob9c Bournwy CSIkz, TUM SubaatonMacia k Ind Lakas n Study =Independence th r F:.n „ 24 +»+ i+Nlpird $ftramf Mr SAiO/ IFs4�0el c e k) j ,.�a1 ►� R _ —1-, Pbw Wae4on r _ c24- lvw+k LL � a tlrYr � fi ' • �. F ` s W of sesta lFud _ v M1 is', sawey koasIS 4.. VA 11RRCiOR'. L r � i k.r � . T 3 Hopldrp Y Ali cefsi©r cam. k.�44 Shorewood 4Iwo._ F*k . 41 `l w s7M k .a6. q� liteot IR �_ L,Lake_ 4w!r•. �� E i' ff _ Chanhassen W710,A Mhneilahe Groep CD ,-wd Wenck $4 g T„W z i a a"F Page 20 Gleason lake 200 180 160 140 120 a, 100 80 �n 60 40 20 0 Existing Load TMDL Reduction 856lbs/yr 421lbs/yr 435lbs/yr Gleason Lake Summer TP ��� & �� A -,H,& ♦ (+) Standard Deviation ■ Max Mean • Min x (-) Standard Deviation TP Standard = 60 2005 2006 2007 2008 2009 2010 2011 Year Gleason Lake Phosphorus Budget 900.00 800.00 700.00 600.00 - - --- - - -- - - - -- - - -- - var 500.00 _- 400.00 M 300.00 - - 0 a 200.00 ~ 100.00 0.00 Existing Load TMDL a Internal Load ■ Watershed ■ Atmosphere E Septics i Groundwater H Upstream Lakes The numbers presented here are in draft form and are subject to revision. Page 21 s�. 120 —100 'a1 a 80 8 60 E E m 40 20 0 250.00 200.00 L Q} 150.00 100.00 0 a 50.00 M mooney Lees X Existing Load TMDL Reduction E209 lbs/yr 134lbs/yr 75 lbs/yr Mooney Lake Summer TP A 2006 2007 2008 2011 Year ■ (+) 5tanaara Deviation ♦ Max r Mean x Min • (-) Standard Deviation TP Standard = 60 Mooney Lake Phosphorus Budget Existing Load TML ■ Internal Load ■ Watershed ■ Atmosphere ■ Septics ■ Groundwater ■ Upstream Lakes The numbers presented here are in draft form and are subject to revision. Page 22 Hadley Lake 80 70 60 ?' 50 CL ~ 40 E 30 20 iN 0 180.00 160.00 140.00 M 120.00 a 100.00 80.00 0 60.00 40.00 ~ 20.00 0.00 Existing Load TMDL Reduction 164lbs/yr 86 lbs/yr 78 lbs/yr Hadley Lake Summer TP A a 2006 2007 Year ■ (+) Standard Deviation • Max + Mean I -J x Min 2008 • (-) Standard Deviation —TP Standard = 40 ug/L Hadley Lake Phosphorus Budget Existing Load TMDL ■ Internal Load ■ Watershed ■ Atmosphere The numbers presented here are in draft form and are subject to revision. Page 23 Snyder Lake 120 100 80 J 60 a E 40 E '20 0 80.00 70.00 60.00 > 50.00 M 40.00 30.00 M 1 20.00 a 10.00 M1 Existing Load TMDL Reduction 69 lbs/yr 49 lbs/yr 20 lbs/yr Snyder Lake Summer TP 2006 2007 Year * (+) Standard Deviation ■ Max A, Mean * Min x (-) Standard Deviation -TP Standard = 60 ug/L 2008 Snyder Lake Phosphorus Budget Existing Load TMDL ■ Internal Load ■ Watershed ■Atmosphere USeptics [Groundwater ■ Upstream Lakes The numbers presented here are in draft form and are subject to revision. Page 24 Holy Name Lake Existing Load TMDL Reduction 450 I bs/yr 103 I bs/yr 347 I bs/yr Holy Name Summer TP • (+) Standard Deviation 300 ■ Max Mean J 250 ■ Min Cb x (-) Standard Deviation 0. 200 ► TP Standard = 60 ug1L L d E 150 3 U) 100 ` 50 0 2006 2007 2008 Year 500.00 450.00 400.00 350.00 300.00 250.00 200.00 150.00 100.00 50.00 0.00 Holy Name Lake Phosphorus Budget 77% Existing Load TMDL ■ Internal Load ■ Watershed ■ Atmosphere s Septics ■ Groundwater ■ Upstream Lakes The numbers presented here are in draft form and are subject to revision. Page 25 MINUTES OF THE PARKS AND RECREATION ADVISORY COMMISSION MEETING February 9, 2012 PRESENT: Commissioners: G. Anderson, N. Carroll, M. Riley, A. Vanderwall, K. Wyse, J. Zwack Staff: D. Evans, B. Northway, C. Anderson, D. Sankey Planning Commission Liaison: D. Kobusson City Council Liaison: G. Black ABSENT: J. Vecere 1. CALL TO ORDER Chair Carroll called the meeting to order at 7:00 p.m. 2. APPROVAL OF MINUTES MOTION was made by Commissioner Anderson and seconded by Commissioner Zwack to approve the January minutes. Vote: 6 Ayes. Motion approved. 3. OPEN FORUM 4. VISITOR PRESENTATIONS (NON -ACTION ITEMS): a. Learn to Swim Program — Cindy Anderson Cindy Anderson spoke on the Aquatic Program. She explained that we are making a transition from the Red Cross to a Plymouth Aquatics program. Tara Ethridge assisted in the development of this new program. Fall, winter and spring sessions are held at East Middle School pool. Summer is held at East and West Middle School pools. We lease them from the school district. We have a wide range of offerings from infant through adult learn to swim, plus specialty lessons, private swim lessons, junior lifeguard and lifeguard training, water safety instructors and water safety aide, and pool rentals. The Red Cross instituted a new fee structure in July 2011. Our program had already started by that time, and without time to adjust the course fees, we would have taken a big hit financially. They also cut down services provided. Their contract stated that they needed to give a 90 -day warning. Anderson went to them and asked them to abide by the contract, so the fees stayed at their former level through the summer. Fees would have gone up $5 per participant, or over $7000 total. There had already been a $200 base fee. Page 26 PRAC Minutes/February 9, 2012 Page 2 Anderson has been on the Water Safety Committee for many years and chaired it at one time. The Red Cross has dissolved the committee. When they tried to raise the fee in 2008, there was a huge revolt among the organizations using their program. The CEO agreed with the Water Safety Committee and backed off on raising the fees. Commissioner Zwack asked what the Red Cross actually delivers. Anderson said they give us a curriculum for the swim lessons and safety classes. We are still using their WSI, WSA, Junior Lifeguard, Lifeguard, Babysitting, First Aid, and CPR. The Chapter will give onsite training for a fee. We decided to make a transition with the youth program. We held a focus group of staff and aquatic staff. We dropped their learn to swim program and developed our own class objectives, curriculum, and passing criteria. We evaluated the program through the fall. We have developed a comprehensive program for children and youth. We made some modifications in parent/child classes. We also added some additional components for safety, including exit skills for getting out of the pool. We continually evaluate the program. Participants have remained consistent. The aquatic staff is still Red Cross certified as instructors, aids, and lifeguards. b. Three Rivers Park District — Xenium Trail Bridge. Director Evans explained that this pedestrian bridge will be constructed by Three Rivers Park District, and it will cross Xenium Lane, connecting to the Luce Line Trail. They need to pick up easements from Carlson Company and Deltak. They will meet with city staff to make sure we get good connectivity with our trail system. They are trying to complete this project in 2012. c. Northwest Greenway/Park Land Appraisal Director Evans said that a neighborhood park is designated to go in north of Hollydale Golf course. We are getting an appraisal for this property. We would like to pick up this parcel before development is completed in the area. The City Council would decide if we make this purchase. The future improvement of Vicksburg Lane may play a role. Councilmember Black said the Council has talked about widening Vicksburg Lane, and they have talked about on -road bike trails. Commissioner Anderson asked if this discussion is coming up. Black said it is in preliminary discussion. 5. NEW BUSINESS (ACTION ITEMS): a. Designate Chair & Vice Chair NOMINATION: Chair Carroll asked for nominations for chair. Commissioner Anderson nominated Commissioner Carroll. Commissioner Zwack seconded. Vote: 6 Ayes. Motion approved. Page 27 PRAC Minutes/February 9, 2012 Page 3 NOMINATION: Chair Carroll asked for nominations for vice chair. Commissioner Carroll nominated Commissioner Anderson. Commissioner Riley seconded. Vote: 6 Ayes. Motion approved. b. 2011 Annual Report & Work Plan Director Evans presented the annual report for discussion. Commissioner Riley noticed that her name was misspelled. Chair Carroll mentioned that he liked the picture of the Skate Park "P" on the cover in color. He also asked if referring to PRAC as an advisory council was correct. Evans said it would be changed to "commission." Evans pointed out some changes we have made since the commission copy was printed. Commissioner Zwack said we could say a little bit more on emerald ash borer in the Forestry Division section. Evans said the Council is very concerned about this issue. We can probably add some information to the report. Zwack said this is a huge national problem. Evans said that as trees die, they become hazardous and must be taken down. Not everyone understands the complexity of the issue. Zwack said Fort Wayne, Indiana, lost 3700 trees last year, and they become brittle and a safety hazard. Evans said we will gradually ramp up the education factor. MOTION: Commissioner Riley moved to forward the annual report on to Council. Commissioner Vanderwall seconded the motion. Vote: 6 Ayes. Motion approved. Director Evans presented additional information on the past year. She pointed out some new additions to the report, including an organizational chart and several projects that were completed. We were a finalist for a Gold Medal. The Skate Park, which was completed at Plymouth Creek Playfield, is a big hit. We are discussing how to supervise it so that it does not impose a burden on the neighborhood. We are talking about a Skate Park Ambassador program. The lighting project gave us significant savings by bundling several years' worth of improvements into one year. With the lighting project, we increased efficiency and gained the ability to control the lights remotely. Residents are so thrilled with the improvement because the light bleed was significantly improved. We get a 10 -year re-lamping, so we will not have to worry about lights for 20 years. Chair Carroll asked about Eagle Scout Projects. Evans said she did not have a list with her, but every year we get requests from Eagle Scouts. For this year, we have a request to put in benches at Plymouth Creek Playfield. She said if anyone is interested, they need to start with Jackie Maas, our Volunteer Coordinator. Director Evans pointed out statistics for our Maintenance, Forestry, and Volunteer divisions. In 2011, we had many groups come forward to do volunteer projects. In the Recreation Division, we are constantly receiving requests for more programming for 3-5 year olds. Plymouth Creek Center is very well used. We had 66 weddings last year. The Fieldhouse has over 322,000 yearly visitors. The Ice Center serves three high schools. Wayzata Youth Hockey is the largest hockey association in the nation. Page 28 PRAC Minutes/February 9, 2012 Page 4 Evans noted some of the ways we have changed in the last five years. Volunteers keep track of hours on line. The Parks Division has remote access control of playfield lights. We are planning the layout of soccer fields by the use of GPS. The Recreation Division is responsive to community requests - we have added a Farmers Market and Movies in the Park. We are using text messaging to reach employees. The Plymouth Creek Center uses electronic door counters and CAD for layout of tables for parties. The Ice Center has improved energy efficiency. c. Strategic Goals MOTION: Commissioner Anderson moved to approve the Strategic Goals. Commissioner Riley seconded. Commissioner Vanderwall asked about the list of goals and the rationale behind prohibiting private parks. Director Evans explained that sometimes a developer will come in and offer to build their own park instead of contributing to park dedication fees. These developments are often run by homeowners associations, which sometimes go defunct. At that point, they want the City to take over the park and repair it. Commissioner Zwack asked about the public art goal. Director Evans said we are working on identifying places to put art. We would like to expand our city art collection over time. VOTE: 6 Ayes. Motion approved. d. Mission Statement MOTION: Commissioner Zwack moved to approve the department's Mission Statement. Commissioner Vanderwall seconded the motion. Chair Carroll said he thinks it is a great statement and well defined. Sometimes mission statements are too long and wordy. VOTE: 6 Ayes. Motion approved. 6. COMMISSIONER/STAFF UPDATES Chair Carroll said that he went to Fire & Ice and volunteered, and he had a very good time. He really encouraged the other commissioners to volunteer next year. Councilmember Black asked how the hat contest went. Director Evans said we had many participants, with more adults than ever before. Evans estimated that we had over 4000 participants at Fire & Ice. Page 29 PRAC Minutes/February 9, 2012 Page 5 Evans said we had just received notification from Hennepin County that they have closed all lakes to vehicles because of ice conditions. o Upcoming Community/Special Events Director Evans asked Donna Sankey to send a list of upcoming special events to the commissioners. 7. COMMISSION PRESENTATION Chair Carroll welcomed back Dick Kobussen as Planning Commission liaison and welcomed Ginny Black as City Council liaison. 8. ADJOURNMENT Chair Carroll entertained the motion to adjourn. MOTION was made by Commissioner Vanderwall and seconded by Commissioner Riley. Vote: 6 Ayes. Motion approved. The meeting adjourned at 8:07 p.m. The next meeting will be held on May 10 at Plymouth City Hall. Donna Sankey - PRAC recorder Page 30 Approved Minutes Environmental Quality Committee (EQC) March 14, 2012 MEMBERS PRESENT: Committee Members Tawnia Johnson, Ken Zieska, Carol Schreiber, Andy Polzin, Paul Roth and Sandra Gilbert MEMBERS ABSENT: Chair Kathy Osborne STAFF PRESENT: Water Resources Manager Derek Asche 1. Call to Order - 7:01 P.M. 2. Public Forum 3. Approval of Agenda Motion by Committee Member Roth, seconded by Committee Member Schreiber, recommending approval of the March 14, 2012, Environmental Quality Committee meeting agenda as written. With all members voting in favor, the motion carried. 4. Presentations and Public Information Announcements 5. Consent Agenda A. APPROVAL OF FEBRUARY 8, 2012, ENVIRONMENTAL QUALITY COMMITTEE MINUTES B. APPROVE ADOPT -A -STREET PICK UP DAY - APRIL 22, 2012 C. APPROVE 2012 COMPOST GRANT APPLICATIONS D. APPROVE STORMWATER ORDINANCE Motion by Committee Member Johnson, seconded by Committee Member Zieska, recommending approval of the March 14, 2012, Environmental Quality Committee meeting consent agenda. With all members voting in favor, the motion carried. 6. Public Hearing 7. General Business A. EQC SPONSORED PROJECT Page 31 Environmental Quality Committee Minutes March 14, 2012 Page 2 Vice Chair Zieska stated that multi family recycling and a buckthorn removal programs are two possibilities for the 2012 EQC sponsored project. He asked the EQC for a discussion and determination of the project. Carlos Gutierrez, 1725 Garland Lane North, spoke about the buckthorn removal program he has been involved with and stressed that buckthorn is everywhere and armies of volunteers are needed to eliminate it. He said the City of Plymouth can help by educating citizens, coordinating volunteers and maintaining yearly spraying. He asked that the removal of buckthorn be a priority and that the EQC choose it as their sponsored project in 2012. Vice Chair Zieska asked for comments on expanding multi family, small business, and institutional recycling in Plymouth as a possibility for the 2012 EQC sponsored project. Committee Member Roth expressed concerns about the unwillingness of businesses to participate in recycling for financial reasons. Vice Chair Zieska noted that the cost of this project would need to be determined and who would do the research and the training. Water Resources Manager Asche stated that Allied Waste Services started servicing the city's recycling needs in January. He said it is a good idea for a project and the results would fill a gap in the city's recycling program, however, it may be too early in the new contract to move forward with additional recycling items. Committee Member Johnson stated that it poses a lot of issues because businesses and institutions would be asked to contract with someone to provide the service and that the only role of the EQC would be education. She felt that most people are already educated on recycling and know they have the option but choose not to for a reason. She felt this project limits what the EQC could accomplish. Committee Member Polzin added that another problematic issue would be working with the Allied Waste Services contract. The EQC would have to make a recommendation to the City Council to change the current contract. Water Resources Manager suggested that the EQC wait a year or two into the current contract before pursuing this project. Committee Member Roth felt that there would be no interest to businesses unless there was a cost savings. Vice Chair Zieska asked for additional suggestions for the 2012 EQC sponsored project. Committee Member Polzin stated that there was another article in the Star Tribune about zebra mussels and he felt that certain groups are going to be pressuring cities about this issue and Page 32 Environmental Quality Committee Minutes March 14, 2012 Page 3 suggested providing education on this topic as an EQC project. Committee Member Schreiber was in favor of the idea. Committee Member Roth suggested storm drain education. Water Resources Manager Asche added that the EQC could stencil the catchbasins on Dunkirk Lane when they do the Adopt -A - Street pick-up. Other suggestions for the project included light bulb collection, Dark Sky program, Adopt-A- Catchbasin, and Lyme's disease associated with the deer herd. Motion by Committee Member Schreiber, seconded by Committee Member Johnson, recommending that buckthorn removal and light bulb collection be considered for the 2012 EQC sponsored project with the potential for the inclusion of a third item. With all members voting in favor, the motion carried. 8. Reports and Staff Recommendations A. PROPERTY PURCHASE BY WATERSHED Water Resources Manager Asche reported that he testified at the State Capitol on a bill that would require watershed districts to receive city approval if they were to purchase property in the city. He was unsure where the bill would go but hoped that whether or not it's a requirement of the watershed district the city and the watershed would still have open communication. B. SHINGLE CREEK WATERSHED - 3RD GENERATION MANAGEMENT PLAN Committee Member Polzin referred to the email from Water Resources Manager Asche and stated that the Shingle Creek Watershed engineer is going back to the drawing board to look at a way to take up less time and also to create a central meeting that would include contacts from all the cities. He encouraged the EQC to review the powerpoint and prepare to comment in April. 9. Future Meetings - April 11, 2012 10. Adjournment With no objection, the meeting adjourned at 8:35 p.m. Page 3 3 Approved Minutes Environmental Quality Committee (EQC) April 11, 2012 MEMBERS PRESENT: Chair Kathy Osborne, Committee Members Tawnia Johnson, Ken Zieska, Carol Schreiber, Andy Polzin, Paul Roth and Sandra Gilbert MEMBERS ABSENT: None STAFF PRESENT: Water Resources Manager Derek Asche 1. Call to Order - 7:02 P.M. 2. Public Forum 3. Approval of Agenda The agenda for the April 11, 2012, EQC meeting was approved with changes. 4. Presentations and Public Information Announcements A. FLOATING ISLAND PRESENTATION The presentation by Derek Peterson was rescheduled for the May 9, EQC meeting. B. YARD Et GARDEN EXPO Water Resources Manager Asche noted that the Yard & Garden Expo will be held on Friday, April 13 from 6:00 to 9:00 p.m. and Saturday, April 14 from 9:00 a.m. to 1:00 p.m. at the Plymouth Creek Center. C. ALLIANCE FOR SUSTAINABILITY SEMINAR Committee Member Polzin reported on the sustainability seminar held two weeks ago by the Alliance for Sustainability. He stated that the morning presentations focused on businesses and in the afternoon there were local government presentations. Committee Member Polzin said nine student groups from the University of Minnesota picked different cities in the metro area and compiled a study. The group that looked at Plymouth used the Green Step City Best Practices and created a poster using all of the practices used in the City of Plymouth. He added that the student group is also collecting data at the Environmental Quality Fair, Yard & Garden Expo and Music in Plymouth for a survey. Committee Member Polzin suggested a presentation to the EQC by the student group. Page 34 Environmental Quality Committee Minutes April 11, 2012 Page 2 5. Consent Agenda A. APPROVAL OF MARCH 14, 2012, ENVIRONMENTAL QUALITY COMMITTEE MINUTES B. EQC SPONSORED PROJECT Chair Osborne asked when the EQC will make a decision on the focus of their project. Water Resources Manager Asche explained that he will complete an evaluation of the suggested projects for the EQC to work from. He said the EQC can then decide which project to implement and how to go about it. Motion by Committee Member Johnson, seconded by Committee Member Zieska, recommending approval of the March 14, 2012, Environmental Quality Committee meeting consent agenda. With all members voting in favor, the motion carried. 6. Public Hearing 7. General Business A. STORM WATER POLLUTION PREVENTION PLAN Water Resources Manager Asche stated that the Minnesota Pollution Control Agency (MPCA) requires the City of Plymouth to develop a Storm Water Pollution Prevention Program (SWPPP) and provided an update on the SWPPP to the EQC. Chair Osborne asked if a site with pervious pavement could be added to the next Plant, Ponds and Practices Tour. Water Resources Manager Asche replied that it was a great idea. Committee Member Polzin asked if the City is constructing narrower streets in conjunction with street projects. Water Resources Manager Asche replied that in the last three years the streets have been reduced from 33 feet to 28 feet in residential areas except where there is existing concrete curb and gutter. Committee Member Zieska asked if iron filings in the sub -base to collect phosphorus reach a saturation point. Water Resources Manager Asche replied that eventually it would become ineffective. Committee Member Gilbert asked the cost difference between a pervious and impervious surface and who are the contractors installing the surface. Water Resources Manager Asche replied that a pervious surface is three time more costly and that the material is produced by asphalt mix companies. Page 3 5 Environmental Quality Committee Minutes April 11, 2012 Page 3 Committee Member Polzin explained that buffer strips containing iron filings are being placed around wetlands and ponds to collect phosphorus in overflow. He said it is a learning experience and the concern is how long they last before they become saturated. Water Resources Manager Asche stated that the City of Plymouth's Engineering Guidelines require iron filings in rain gardens. Water Resources Manager Asche stated that the MPCA is working on developing minimal impact design standards that would place a value on Best Management Practices (BMP's). Water Resources Manager Asche asked for a motion from the EQC receiving the SWPPP. Motion by Committee Member Zieska, seconded by Committee Member Johnson, receiving the Storm Water Pollution Prevention Plan (SWPPP) and forwarding to the City Council for approval. Water Resources Manager Asche noted that the SWPPP will be on the City Council agenda for approval at the April 24 meeting. Committee Member Polzin inquired about the public information portion of the SWPPP. Water Resources Manager Asche replied that it consists of an annual meeting that will occur at the June EQC meeting. Chair Osborne asked if Zebra mussel control could be added to the SWPPP. Water Resources Manager Asche replied that the City would need approval from the DNR and that it would be difficult at this time and very costly. Committee Member Johnson asked how the SWPPP would be funded and what the individual cost to residents would be. Water Resources Manager Asche replied that the cost to implement the plan would be an increase of $150,000 annually. He added that there would be no increase to the Surface Water Utility Fee for residents. With all members voting in favor, the motion carried. 8. Reports and Staff Recommendations A. SHINGLE CREEK WATERSHED 3RD GENERATION MANAGEMENT PLAN Committee Member Polzin noted that he will be making a presentation on the Shingle Creek Watershed 3rd Generation Plan to the EQC at the next meeting and asked them to review the powerpoint and jot down any questions they may have. Water Resources Manager Asche added that he will produce an agenda report for the presentation. Committee Member Gilbert asked if maps were available indicating watersheds and streams. Page 36 Environmental Quality Committee Minutes April 11, 2012 Page 4 9. Future Meetings - May 9, 2012 10. Adiournment With no objection, the meeting adjourned at 8:42 p.m. Page 37 Approved Minutes City of Plymouth Planning Commission Meeting May 2, 2012 MEMBERS PRESENT: Chair James Davis, Commissioners Dick Kobussen, Nathan Robinson, Gordon Petrash, Scott Nelson, Bryan Oakley and Marc Anderson STAFF PRESENT: Planning Manager Barbara Thomson, Senior Planner Marie Darling and Office Support Representative Janice Bergstrom 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner Nelson, seconded by Commissioner Petrash, to approve the May 2, 2012 Planning Commission Agenda. Vote. 7 Ayes. MOTION approved. 5. CONSENT AGENDA A. APPROVAL OF THE APRIL 18, 2012 PLANNING COMMISSION MEETING MINUTES MOTION by Commissioner Petrash, seconded by Commissioner Robinson, to approve the April 18, 2012 Planning Commission Meeting Minutes. Vote. 7 Ayes. MOTION approved. 6. PUBLIC HEARINGS 7. NEW BUSINESS A. DOMINIUM (2012020) Chair Davis introduced the request by Dominium for a sketch review of a 33 -unit townhome development at 10305 Bass Lake Road. Senior Planner Darling gave an overview of the staff report. Senior Planner Darling stated several e-mails had been received and are now included in the public record. Chair Davis introduced the applicant, Jeff Huggett, who said Dominium is headquartered in Plymouth and has been in operation 40 years. He said Dominium develops, owns, and manages Page 38 Approved Planning Commission Minutes May 2, 2012 Page 2 apartment communities in 22 states. Mr. Huggett said they typically own real estate for the long term investment and that is their intention with this property. Mr. Huggett reviewed the plan for the 33 townhomes which would have two, three and four bedroom units. He said the townhomes would be 300 feet from the existing buildings to the west, and 140 - 200 feet from the homes on the south side of the property. Mr. Huggett said these buildings would be similar to the townhomes in Albertville, which Dominium developed four years ago and are also affordable rental housing. Mr. Huggett said the two story units would have two car attached garages, the full complement of appliances, and high quality materials. He said the two handicap units would be single story. Commissioner Nelson asked about the location of the play ground and if it would be fenced. Mr. Huggett said the playgrounds typically are not fenced. Commissioner Nelson noted the playground would be adjacent to a body of water and fairly close to the road. He asked if the proposed cul-de-sac would be sufficient for emergency vehicle turnaround. Senior Planner Darling said the city would require an 80 -foot bulb on the end of the turnaround and the developer has provided that. Commissioner Nelson asked if Dominium maintains their private roadways with their work force or contract out. Mr. Huggett said it is contracted out. Commissioner Kobussen asked who owns the lot to the west by the pond. He said he did not want a piece of land cut off with no access. Senior Planner Darling said there are three properties to the west — one is to be developed with the subject property, one is open space for the homeowner's association for Bass Lake Villas, and one parcel (not adjacent to the subject property) is owned separately and is developed with a single family home. Commissioner Kobussen asked if anyone envisions selling that piece of property so that the homeowner's association land could be sold for further development. Senior Planner Darling said the owner resides in the single family home and has no ownership connection to the homeowner's association with Bass Lake Villas. She said the approving documents for Bass Lake Villas specify that the property owner has an easement so any development proposed on that site would be accessed by the private drive. Commissioner Kobussen asked if they would need an easement to bring the water main from Trenton Lane. Page 39 Approved Planning Commission Minutes May 2, 2012 Page 3 Senior Planner Darling said the water main would be installed in the public right-of-way. Commissioner Oakley noted the water main is looped over to Nathan Lane and asked about the route to make that happen. Senior Planner Darling said the developer would be required to bring the water main into the development and stub it to the property to the east. When that property is developed it can be extended and connected to the water main that exists in Nathan Lane. Commissioner Oakley asked if the county has any restrictions regarding the number of accesses allowed on to Bass Lake Road. Mr. Huggett said he was not aware of any restrictions. Commissioner Oakley questioned whether an access would be allowed or would access be restricted to Nathan Lane. Senior Planner Darling said if the property to the east develops, access to that site would come from Nathan Lane. Commissioner Oakley asked if the 22 -foot private drive would have curb and gutter. Mr. Huggett said they plan to have a rolling gutter, but it is not designed yet. Commissioner Oakley said a 22 -foot drive is really an 18 -foot strip of bituminous. Mr. Huggett agreed. Commissioner Oakley asked the distance between the garage and back up curb. Mr. Huggett said the driveways are approximately 22 feet. Commissioner Oakley asked if the county has identified this area of Bass Lake Road as having an unusually high number of accidents at this point. Senior Planner Darling responded that the county has had only informal discussions with the applicant. She said the county has directed that turn a lane be installed as well as an acceleration lane. Commissioner Oakley asked if consideration was given to a standard city street with right-of- way to one side and developing private drives off that. Mr. Huggett said that was not considered, and said the density would probably be low. Page 40 Approved Planning Commission Minutes May 2, 2012 Page 4 Commissioner Oakley discussed the property to the east and asked if Dominium has any ownership or control over that property. Mr. Huggett said they do not. Commissioner Anderson asked where snow storage would occur as there is a creek on the north and wetlands on the south side. Mr. Huggett said a logical spot would be between buildings or beyond the turn around. Commissioner Anderson asked what the rent price range would be. Mr. Huggett said rents would range from $800 - $1,050. Commissioner Anderson asked if the residents would be required to keep vehicles in the garage, as sometimes vehicles line up on the driveway because the garage is full of storage. Mr. Huggett said he would have to check on that, but there is a handbook of rules for their communities which addresses that. Commissioner Robinson asked if there would be additional exterior lighting either at the entrance of the development, on the playground, or on the cul-de-sac. Mr. Huggett said a photometric study would be done, and Dominium would plan accordingly with either lights attached to the homes or street lights. Commissioner Robinson noted there are only nine additional parking spots for visitors. He said that seems low as when he has friends over, there could be five additional cars. Commissioner Robinson asked if street parking would be allowed. Senior Planner Darling said because this is a private drive, cars may be parked only on the driveway, in garages or in guest parking spaces. Commissioner Nelson asked if there would be a property manager and if that manager would live on site. Mr. Huggett said the property manager for this development would have an onsite presence in the clubhouse during business hours. Commissioner Petrash asked if any of Dominium's developments turned into condos with private ownership. Mr. Huggett said they did that once and will stick with rentals. Page 41 Approved Planning Commission Minutes May 2, 2012 Page 5 Commissioner Oakley asked if the pervious pavement has been used on other projects and has been approved for use in Plymouth. Mr. Huggett said they had not used the product before. Senior Planner Darling said the pervious asphalt is a new product and was used for a portion of the parking lot at Plymouth Covenant Church. Commissioner Kobussen asked about the required setbacks between buildings and if fire sprinklers would be required in these buildings. Senior Planner Darling said the RMF -2 zoning district requires 25 feet between buildings. She stated the fire code and building code are superseded by the zoning ordinance as there is a greater separation in this case. She said fire sprinklers are required for the four larger structures as they exceed 9,000 square feet. Commissioner Petrash asked if there would be a sidewalk for this project. Senior Planner Darling said sidewalks are not required on private drives. She said the developer would be required to install a short trail segment between some units leading to the property on the east so that there would be an eventual connection to existing trails on Nathan Lane. Chair Davis introduced Courtney Campbell, 5754 Trenton Lane. Ms. Campbell said she is strongly opposed to this proposal. She said Bass Lake Road has one entry and exit, and anyone wanting to head west has to speed up, cross over and U-turn on to Nathan Lane. She said going east is not a big problem but coming home they pass their drive because of the median and have to U-turn into a 50 mph roadway. Ms. Campbell displayed photos of Dominium's 10850 South Shore Drive Willow Woods Estates property. She said it is very run down, ill maintained, landscaping goes on to the street, and there is paint chipping. She said this does not look like a property that belongs in Plymouth and in this high end neighborhood. Chair Davis introduced Jill Elles, 5700 Trenton Lane. Ms. Elles said she has lived here for eight years and was excited to move into the neighborhood with the understanding this property is zoned for single family homes and not the density being proposed. Ms. Elles said this is a very narrow, long piece of property and this type of transitional housing of 33 units and 3-4 bedrooms would bring in a lot of people. Ms. Elles said she is concerned about traffic from this small space on to a 50 mph. road. Ms. Elles said there would be a lot of families and she questioned safety by the wetlands. Chair Davis introduced Tom Gallagher, 1769 Jonquil Lane. Mr. Gallagher said he is representing Astleford Properties who own the 12- to 14 -acre parcel to the east. Mr. Gallagher said they did not receive the neighborhood meeting notice and have a lot of questions how this development would impact their land. He said they are generally not in favor of rental housing and favor home ownership. Mr. Gallagher said they have questions regarding the trail, utilities, traffic, and how this would blend with future plans they might have. Page 42 Approved Planning Commission Minutes May 2, 2012 Page 6 Commissioner Petrash asked if Astleford Properties has plans to develop in the near future. Mr. Gallagher stated they are working on a plan. Chair Davis introduced Susan Gross, 5750 Trenton Lane, President of the Bass Lake Villas homeowner's association. Ms. Gross said three of the 18 units in Bass Lake Villas were rentals and the homeowner's association board spent most of their time on problems they had with renters. Ms. Gross said they amended the bylaws so you have to own and occupy; the current renters are grandfathered in. Ms. Gross said this is an unusual piece of property which is owned by a number of people, is oddly shaped with different zoning issues, and is landlocked. She said there is only one way in and out and there is a median on Bass Lake Road so you can't turn into the development. She said Bass Lake Road has 3 different speeds posted, and traffic is a big concern. Ms. Gross stated that the homeowner's association feels the Dominium proposal is not the ideal one for this beautiful wetland area they look out on. Ms. Gross said many purchased their homes because of the view, and knew there was land that would be sold eventually. Ms. Gross said they hope the impact could be lower, with single-family homes. Chair Davis introduced John Hassler, 5704 Trenton Lane, who presented a petition with 47 names of persons that do not want to see this development. Chair Davis added the petition to the public record. Mr. Hassler said he has concerns over the safety of the 820 -foot private road. He said snow storage would be a potential hazard as it would be compressed into three piles of snow. Mr. Hassler said the 18 -foot road is the same as a two -car garage. He said as cars pass, they could put their hands out to hit each other. Mr. Hassler said he has issues with the safety of the design, the road width and number of units in this small location. Mr. Hassler said there would be an additional 197 vehicles using Bass Lake Road. He said school buses, UPS trucks, and large vehicles are going to traverse an 820 -foot road with not many bends to slow down traffic. Mr. Hassler said he sees this as a potential drag strip. Mr. Hassler said when he purchased his house available data told him there were all residential properties in the area, and a rental townhouse property is not consistent with his investment in his property. Mr. Hassler said he finds that inappropriate. He said Dominium had asked for $200,000 of funds to supplement this project and he has concerns that they will come back and ask for that again. Mr. Hassler stated he is not willing to put his hard earned dollars up for Dominium to invest in this project. Mr. Hassler concluded that he would prefer to see this as a single-family development which is what he purchased. Chair Davis introduced Jerry Unger, 10607 57 PI N., who said as a retired professional engineer he has big concerns about this development. Mr. Unger said he does not believe a rental property is appropriate for this neighborhood nor in an area where Plymouth recently approved properties in the $600,000 figure. Mr. Unger discussed the 35 -foot difference in elevation and said there is no way visual screening and physical separation can occur. Mr. Unger said Harrison Place's history with rentals indicates without ownership, properties quickly fall into disrepair and are a blight. Mr. Unger said runoff from Harrison Place goes through this wetland so the city needs to make sure it is compatible with previously constructed homes and natural features. Mr. Unger said in 2006 he had discussions with senior city officials regarding a development proposal. He stated at that time he was assured there would never be an inlet nor outlet for all Page 43 Approved Planning Commission Minutes May 2, 2012 Page 7 properties to the east from Trenton Lane or Bass Lake Road. Mr. Unger said if there is an outlet on Bass Lake Road, there will be a vast increase in U-turns which would make this intersection an accident waiting to happen, again. He said U-turns are legal but common sense tells you they are more dangerous. He added there is risk of a secondary collision if a vehicle is waiting to make that U-turn. Mr. Unger said there is a deceleration lane starting at the existing driveway running eastward and Dominium has proposed to add an acceleration lane. Mr. Unger said more lanes would entail tearing up the recently installed trail there. Mr. Unger said he estimates a 35 — 40% increase in impervious surface which will affect the very sensitive wetlands at Hickory Hills, Harrison Place, The Ponds, and Bass Lake Villas. Mr. Unger said the additional runoff and stress on these wetlands will cause a backup into Harrison Place. He reviewed the drainage and runoff to the pond and the elevations ranging from 914 to 918.5 feet. Mr. Unger said in 2006 there were two 50 -year rain storms which caused backup in four back yards at Harrison Place. He said given the site elevation, there is not two feet of free board that the city has to maintain between the high water level and the proposed houses. Mr. Unger said another problem is snow pileup. Mr. Unger reviewed the elevations and high water levels and said we need a real study. Mr. Unger said in Boulder Ridge, construction was too close to the water and the city lowered the dam height eight feet and water level in the pond, and then put in ditches which are slowly destroying that wetland. Mr. Unger said in this development, you will have to ditch the wetland area to get it into the already impaired Bassett Creek, resulting in no filtering of nutrients and pollutants. Mr. Unger said he hopes the city will live up to their previous words and never put an outlet on Bass Lake Road, and in the end do the right thing. Chair Davis introduced Ron Wieber, 5698 Trenton Lane. Mr. Wieber said we heard from a big corporation who operates in 22 states that intends to run right over residents' heads and objections. Mr. Wieber said (Ms. Campbell's) photos show we have a slum lord that is proposing a development that has no plans for the snow, an 18- x 800 -foot driveway for traffic, school buses, and cop cars. Mr. Wieber said this is not going to work and is ridiculous. He said there are no parking rules and an unfenced playground next to a creek and a busy road. Mr. Wieber said he is glad to hear they have a club house so the cop will have a place to stay when he is monitoring the residents. Mr. Wieber said when our townhomes were built the city failed to ensure Eagle Creek townhouses got the proper bonding, and when the developer went bankrupt the residents were forced to ante up due to poor city planning. Mr. Wieber said there is no common sense access on to Bass Lake Road which is 50 mph. and very congested. Mr. Wieber said he purchased his home in good faith that the city would keep residential housing as is. Mr. Wieber asked how many commissioners looked other directions as Mr. Unger talked about the promise to never have an access on to Bass Lake Road. Mr. Wieber said body language told him a lot. Mr. Wieber said rental situations in his association have not been a favorable situation. Mr. Wieber said he has concerns for the wetlands, environment, and would like the city to pursue this corporation to clean up their act at their existing development. A resident submitted two additional petitions to be added to the public record. Mr. Huggett responded to concerns about maintenance of the Willow Woods Estates. He said Dominium performed a $2.5 million renovation seven years ago so they are not shirking responsibility in maintaining this 30 -year old property. He explained one of the photos Ms. Page 44 Approved Planning Commission Minutes May 2, 2012 Page 8 Campbell showed resulted from replacing the 30 -year old water main line to building. He said later this month they will replace the sidewalk and portion of that driveway that was covered in gravel. Mr. Huggett said this building was built on a very difficult soil and every year there is some form of maintenance on the parking lot. Mr. Huggett stated that Dominium is putting $10 million into their properties and they stick with their properties over the long haul. Chair Davis asked that the resolution include a requirement for additional parking spots. He said nine parking spots are not sufficient for that many townhomes, especially with the distance between them. He recommended that all units have sprinklers. Chair Davis said the road should be wider as it would be difficult for two cars passing on an 18 -foot wide road. Commissioner Anderson said the nine units per acre are in the required guideline density of six to 12 units per acre. Commissioner Anderson said determining rental versus ownership is out of our jurisdiction, and the city cannot regulate occupancy. Commissioner Anderson said he is concerned about the 800 -foot private drive which requires an exception to do that. Commissioner Anderson said he thinks that is not workable in this situation for safety reasons and the development needs a public street and a secondary access point. Commissioner Anderson said there is insufficient snow stacking, and any snow stacking at the end of the cul- de-sac will destroy any trees or fencing which have been placed there for screening. Commissioner Anderson concurred with Chair Davis on the need for additional guest parking. Commissioner Oakley said he has issues with private drives as homeowner associations have been trying to turn private drives back to cities when people find it does cost money to maintain streets. He said he would be less concerned if the private drive had the ability to meet all city standards with a right-of-way and then it would be easier to turn back to the city. Commissioner Oakley said he concurred with Commissioner Anderson that a public right-of-way would be the way to go. He said he doesn't see how to develop the property with a public right-of-way, but other properties have done so in the past, and Commissioner Oakley encouraged the property owners to work together. Commissioner Oakley said some of the photos of Willow Creek Estates seem to indicate a drainage issue. He said Mr. Huggett indicated they had difficult soils. Commissioner Oakley said this is a narrow site with difficult soils and it will be very difficult to handle the wetlands. Commissioner Oakley suggested taking a bigger view of the overall area is important for a preliminary plat. Commissioner Oakley said he did not feel there would be an issue with the right in/right out access on Bass Lake Road if there was another access on to Nathan Lane, and it would be unwise to go forward without a second access. Commissioner Oakley said his experience with pervious pavement is that it works extremely well in good soils but in heavy clay soils this needs to be considered very carefully and questions if this would be a good location for it. Commissioner Oakley said offering storm water credits for pervious pavement here could make matters worse for some of the storm water issues. Commissioner Oakley said this could potentially be a good site for affordable housing, but we need to look at the broader picture. Commissioner Kobussen said the applicant should define how snow will be stored on the property as there would be a long driveway and no place to put snow. He said the road width is too narrow for two-way traffic, especially at the intersection. He said at least the beginning of Page 45 Approved Planning Commission Minutes May 2, 2012 Page 9 the driveway should be widened so two-way traffic is not so dangerous. Commissioner Kobussen said the 22 -foot drive is not good for mixed traffic. Commissioner Kobussen said the resolution needs to look at the wetland designation of the area and ensure water flow remains in the pond so it doesn't flood in any other area. Commissioner Nelson concurred with commissioners' comments on his concerns. He said with the right-in/right-out and no other access, he could not support this not only for traffic reasons but for delays that could occur for emergency vehicles. He said the playground should be in a more central, safer location and not near water or a busy road. Commissioner Petrash said these comments provide a good road map to look at to solve issues. He said the difficult issue is the entrance on to Bass Lake Road and from his perspective there is no easy solution to do that. Commissioner Petrash said if that can't be solved, don't try to solve the other issues. Planning Manager Thomson clarified items to be added to the resolution, including requiring sprinklers in all buildings, identifying snow storage locations, moving the playground to a central location, creating additional guest parking and requiring a public street. Chair Davis said if the road were wider, there might be more support from the commissioners as some commissioners want a public street. Chair Davis said he is undecided on public vs. private but the road needs to be wider. Planning Manager Thomson said the city standard for a private street is 22 feet. Senior Planner Darling said there is a condition in the resolution that a wetland delineation be completed before a formal application is submitted and that the required drainage calculations and other elements of a full storm water runoff review be completed as well. Commissioner Petrash said it may make sense if the property owners to the east, who are looking to develop their land, had a ghost layout of that property. He said that might be an influence for this property as far as access. Planning Manager Thomson said it could added to the resolution that there would need to be a connection between this property and the property to the east. Chair Davis said if that occurred it could take care of a couple issues. He commented that it is odd to develop this property in isolation with a big parcel beside it. Chair Davis said we should try to be congruent. MOTION by Commissioner Nelson, seconded by Commissioner Petrash, to forward the comments and recommendations regarding the request by Dominium for a sketch review of a 33 - unit townhome development at 10305 Bass Lake Road to City Council. Vote. 7 Ayes. MOTION approved. 8. ADJOURNMENT MOTION by Chair Davis, with no objection, to adjourn the meeting at 8:31 p.m. Page 46 MINUTES WAYZATA COMMUNITIES IN COLLABORATION COUNCIL May 9, 2012 PRESENT Becca Fink, Kristin Tollison, Cheryl Polzin, Brenda Heim, Linnea Fonnest, Katie Jackelen, Rochelle Olson, Judy Hanson, Sarah Gaveske, Janet Carlson, Maria Sanchez, Donna Marget, Angela Haseman, Terese Atkins, Sandy Mangle, Judi Nelson and Margy Herbert. CALL TO ORDER • Becca Fink called the meeting to order, welcomed guests and speakers, and invited everyone to introduce themselves at their tables. 2012-2013 CICC EXECUTIVE COMMITTEE ELECTIONS • The following slate of candidates for the CICC Executive Committee was presented for approval: o Katie Jackelen, Chair o Becca Fink, Immediate Past Chair o Brenda Heim o Donna Marget o Becky Halvorson/Judy Hanson (shared position) o Ex Officio: Bob Wittman and Kristin Tollison • Additional nominations were requested from the floor. None were put forth. • A motion was made and seconded to approve the slate, as presented. • The motion passed unanimously. APRIL MINUTES • The minutes were approved, as written. *updated later to reflect Janet Carlson's name not listed, minutes have been revised. 2012-2013 LCTS GRANTS Donna Marget, LCTS Coordinator and Chair of the LCTS Grant Committee, presented the following grants for approval by the CICC: Camp CONECT $35,000 An 8 -week, afternoon camp for youth kindergarten — 8th grade, who live at the eight CONECT neighborhoods in Plymouth --- and any additional youth who may be referred by Wayzata School District social workers. The camp provides recreational, educational, Page 47 social and character -building activities in a safe, structured, and well -supervised environment to reduce at -risk behaviors over the summer months. Caring for Kids Initiative $35,000 CfKI is a public/private collaborative scholarship program (including parent education and family support) for low-income families. CfKI provides access to quality early childhood educational opportunities and ensures children are ready to succeed in kindergarten. Chemical Health $24,960 Chemical/mental health support provided by a Relate Counseling therapist for students in the alternative program at Wayzata High School. Infant Home Visits and Baby Mailings $ 5,000 Universal access to parent-child home visits by a licensed parent education for families with infants in the Wayzata School District. Primary Project $30,000 An early intervention program designed to help students in lower grades feel more confident and comfortable at school, address early signs of social, emotional or behavioral concerns, and ensure that more significant problems do not develop. School Readiness/Social Worker $15,000 A social work position to assist families and children to be fully prepared for kindergarten and to experience success in school while developing the appropriate social, emotional, and behavioral skills needed to negotiate home, school and community experiences. YMCA $12,000 After school enrichment programming at all three Wayzata middle schools, including homework help, enrichment and social opportunities. Also, three times a year Ridgedale Y is open on a Friday evening to provide a safe, nurturing, fun environment for Wayzata middle school students. TOTAL $156,960 • A motion was made and seconded to approve the grants, as presented. • The motion passed, with abstentions from those present who receive LCTS grants. A LOOK BACK AND A LOOK FORWARD Attendees broke into small groups to discuss the past year and plans for next year. Here is a summary of those comments/suggestions: 2 Page 48 What went well this year for the CICO? • Focused topic for each month • Good topics and community sharing • Presenters building community connections • The New Normal-possible annual presentation • Stayed on time • School district information always interesting • Enjoyed Celebration of Youth meeting How could the CICC meeting format be improved? • Have agencies/CICC members (maybe 2-3/month), present detailed updates, concerns, issues, celebrations they are experiencing. • LCTS applicants/recipients present to CICC or go to their service areas. • Keep meetings to 1 hour What are the issues or areas of concern in our community that should be highlighted at CICC meetings? • Integration/Immigrants • How do we serve the New Normal • Cultural Competency • New Muslim Center/Mosque • Rework demographics of Wayzata Schools area • Issues not necessarily brought up regularly, bullying, diversity issues, gay, lesbian, transgender, etc. Who is missing at the CICC table? • Immigrants • Faith Communities • City Leaders • Business Community • Senior Citizens • Somalia Community • Media • Mental health agencies • Wayzata Boosters • Sports Associations • Minority groups in general CICC Meeting Ideas & Topics 2012-2013 • Transitional Services for students returning from mental/chemical health agencies • Stress of grades/achievement • Somalia/Immigration • Demographics, The New Normal 3 Page 49 • Relate Counseling • Collective Impact/IOCP • Reading Initiative/Early Literacy • Drug/Alcohol — New data from PIP • Nutritional Health • School District/Board Updates • Sources for parents/grandparents (ECFE, etc) • Environmental Efforts • Senior Population Intergenerational • Police Chiefs • City Managers COMMUNITY UPDATES CfKI • CfKI Breakfast was held Thursday, May 3rd, 2012, at the Wayzata Country Club. Speaker was Dr. Art Rolnick, Wonderful speakers, many thanks to all for great success of breakfast. YMCA • Gearing up for summer, scholarships available for some programs • Ridgedale YMCA approved for $4M renovation beginning in fall CONECT • Summer Camp registration now in process HCLIB • Spring cleaning book donations, call for dates/times 952-847-5825 • Ebooks available, www.hclib.org/ebooks • Registration for summer programs in process JUDY HANSON • Mock crash at WHS, Friday May 18, 2012, 1:00 in Stadium DONNA MARGET • Children's National Mental Health Day • Be aware stress on kids at this time of year, schedule changes, summer break PLYMOUTH POLICE • Recently held Drowning Prevention program for non-English speaking population. Covered signs of drowning and rescue techniques. • Construction site thefts on rise, this summer will focus on lowering thefts for scrap metal. 4 Page 50 SCHOOL BOARD • Empty Bowls, May 17th, at Wayzata HS, 5:00-7:00, $5-10 donation, proceeds to IOCP. http://www.wayzata.kl2.mn.us/emptybowls • Taste for Wayzata, May 31St, Comfort Inn- Plymouth, 6:30-9:00, proceeds to Wayzata Foundation. hILtp://www.MMseforg/ SOJOURNER PROJECT • Police and advocate training on the topic of stalking. Speaker from DC will present knowledge on how to build a case, legal system, definitions of stalking, demonstrations. http://www.sojoumerproject.org-/index.html June 2"d, volunteer training for summer, middle school student volunteer opportunities, helping with shelter children during summer vacation. FAMILY LEARNING CENTER • Spring Fling was held May 7, 2012. CLUB YES • Presidential Volunteer Service Awards were presented. Three students earned Life Time Service awards, 4000+ hours of service to achieve. Dr. Anderson, Superintendent Wayzata Public Schools, delivered the Keynote speech. The meeting was adjourned at 3:55 PM. Respectfully submitted, Margy Herbert Page 51