HomeMy WebLinkAboutCouncil Information Memorandum 03-26-2020CITY OF PLYMOUTH
COUNCIL INFO MEMO
March 26, 2020
EVENTS / MEETINGS
Official City Meeting Calendars .................................................................... Page 2
Tentative List of Agenda Items ..................................................................... Page 5
CORRESPONDENCE
Mayor Declares State of Local Emergency ........................................................ Page 6
Mayor Declared Local Emergency .................................................................. Page 7
Open Book Meeting Cancelled...................................................................... Page 8
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March 2020
3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080plymouthmn.gov
7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room
7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING
Council Chambers
7:00 PM REGULAR COUNCIL MEETING Council Chambers
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7:00 PM PLANNING COMMISSION MEETING Council Chambers
7:00 PM REGULAR COUNCIL MEETING Council Chambers
7:00 PM PLANNING COMMISSION MEETING
Council Chambers
PRESIDENTIAL NOMINATION PRIMARY ELECTION Polls Open 7:00 AM to 8:00 PM
8:00 AM-5:00 PM ABSENTEE/DIRECT BALLOTING Medicine Lake Room
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April 2020
3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080plymouthmn.gov
7:00 PM PLANNING COMMISSION MEETING Council Chambers
SUN TUES MON WED THUR FRI SAT
5:00 PM SPECIAL COUNCIL MEETING
HRA Interviews Medicine Lake Room
7:00 PM REGULAR COUNCIL MEETING
Council Chambers
CHANGES ARE
7:00 PM REGULAR COUNCIL MEETING
Council Chambers
7:00 PM HOUSING AND
REDEVELOPMENT
AUTHORITY
MEETING
Parkers Lake Room
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May 2020
3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080plymouthmn.gov
7:00 PM PLANNING COMMISSION MEETING Council Chambers
7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room
7:00 PM PARK & REC ADVISORY COMMISSION MEETING
Council Chambers
7:00 PM PLANNING COMMISSION MEETING
Council Chambers
7:00 PM HOUSING AND
REDEVELOPMENT
AUTHORITY
MEETING
Parkers Lake Room
SUN TUES MON WED THUR FRI SAT
MEMORIAL DAY
CITY OFFICES CLOSED
7:00 PM REGULAR COUCIL MEETING
Council Chambers
5:30 PM SPECIAL COUNCIL MEETING
Human Rights Committee Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING
Council Chambers
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10:00 AM-1:00 PM Bark in the Park Hilde Performance Center
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Note: Special Meeting topics have been set by Council; all other topics are tentative.
EDA refers to the Economic Development Authority
Tentative Schedule for
City Council Agenda Items
April 14, Regular, 7:00 p.m., Council Chambers
•Public Hearing on establishing Tax Increment Financing District 7-10 (Plymouth Element, LLC)
(Tabled from March 24)
•Consider Planned Unit Development amendment for a 61-unit apartment building located at
11229 Highway 55 (Access Development, LLC - 2019-099) (Tabled from March 24)
•Approve lease renewals with T-Mobile Central LLC
•Approve 2020 Community Development Block Grant Program Year Allocations
•Accept Donation of Fire Engine 1 from Plymouth Fire Relief Association
•Approve Encroachment Agreement for retaining wall at 5560 Annapolis Lane North
•Approve Encroachment Agreement for retaining wall at 5375 Fountain Lane North
•Approve Encroachment Agreement for retaining wall at 5385 Fountain Lane North
•Approve Refuse Hauler license for Le Page and Sons
April 28, Special, 5:00 p.m., Medicine Lake Conference Room
•Interview applicants for Housing and Redevelopment Authority vacancy
April 28, Regular, 7:00 p.m., Council Chambers
•Approve appointment to the Housing and Redevelopment Authority
May 12, Regular, 7:00 p.m., Council Chambers
May 26, Special, 5:30 p.m., Medicine Lake Room
•Human Rights
May 26, Regular, 7:00 p.m., Council Chambers
June 9, Regular, 7:00 p.m., Council Chambers
June 23, Regular, 7:00 p.m., Council Chambers
July 28, Regular, 7:00 p.m., Council Chambers
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City of Plymouth
News Release
For Immediate Release
March 19, 2020
Contact: Mike Goldstein
Public Safety Director
City of Plymouth
mgoldstein@plymouthmn.gov
763-509-5129
Plymouth Mayor Declares State of Local Emergency
Plymouth, Minn. – Plymouth Mayor Jeff Wosje officially declared a state of local emergency in Plymouth
Thursday, March 19 in response to the ongoing coronavirus (COVID-19) situation.
A local emergency declaration allows Plymouth’s Emergency Management Team to request and
coordinate necessary aid and resources from our county and state partners, as needed. It also permits
the city to quickly and efficiently mobilize available resources, conduct immediate purchasing and
contracting, and take other necessary actions to protect the health, safety and welfare of the
community.
The mayor’s declaration takes immediate effect. View the March 19 proclamation on the city’s website
at plymouthmn.gov.
The declaration follows a March 13 executive order by Minnesota Governor Tim Walz, which declared a
peace time emergency.
The Plymouth City Council is expected to extend the emergency declaration at its March 24 meeting.
For the latest information about the city’s response to coronavirus, visit plymouthmn.gov/coronavirus.
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CITY OF PLYMOUTH
RESOLUTION N0. 2020-114
RESOLUTION ENACTED UNDER AUTHORITY OF
MINNESOTA STATUTES 12.29 AND 12.37 TO EXTEND
THE PERIOD OF A MAYOR DECLARED LOCAL EMERGENCY
WHEREAS, Jeffry Wosje, the Mayor of the City of Plymouth has found that the following situation (the "Situation")
exists:
Peace Time Emergency Due to COVID 19 Health Pandemic
WHEREAS, the Governor has issued Executive Order 20-01 declaring a peace time emergency and coordinating
Minnesota's Strategy to Protect Minnesotans from COVID-19 (attached); and
WHEREAS, the Mayor has declared that the Situation is a local emergency; and
WHEREAS, the City Council of the City of Plymouth agrees with the Mayor's findings, and further finds that the
Situation will last for more than three (3) days;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Plymouth, Minnesota, as follows:
The City Council declares the Situation constitutes a local emergency continuing until federal or state action
declaring an end to the state of emergency or subsequent determination of the Plymouth City Council.
This declaration of a local emergency will invoke the city"s disaster plan. The portions that are necessary for
response to and recovery from the emergency are hereby activated. The City Manager and other Emergency Officials,
and their designees, are authorize to take other appropriate emergency actions directed or recommended by federal
and state government or health organizations, or deemed necessary by City emergency management authorities,
including those otherwise inconsistent with established laws, policies and procedures, as determined to protect the
public health, safety and welfare.
APPROVED by the City Council on this 24th day of March, 2020.
STATEOFMINNESOTA )
COUNTY OF HENNEPIN) SS
CITY OF PLYMOUTH )
CERTIFICATE OF CITY CLERK
1, the undersigned duly appointed and acting City Clerk for the City of Plymouf:h do Sereby certify that the attached and
foregoing Resolution was duly adopted by the Plymouth City Council at its Regular rv'ieeting of March 24, 2020, and as
recorded in the Minutes of said Regular Meeting.
WITNESSmyhandandsealofsaidCitythis Z'M dayof m()i/+Xt
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Hennepin County Assessor’s Office
A-2103 Government Center, Minneapolis, MN 55487
hennepin.us
Open Book Meeting Cancelled
The Open Book meeting for the City of Plymouth scheduled for
Wednesday, April 15, 2020 has been CANCELLED.
In support of the health and safety of taxpayers and the Hennepin County staff, the Open Book meeting
scheduled for Wednesday, April 15, 2020 has been cancelled.
What you can do instead.
Hennepin County appraisers are conducting virtual valuation and classification reviews with no face-to-face
contact. You may call the assessor’s office at the phone number listed below to schedule a conversation
regarding your property.
Call your assessor at (763) 509-5350 or send an email to kari.theisen@hennepin.us prior to May 20,
2020.
Discuss your concerns and share information about your property’s assessment.
For valuation and property sale information, please visit the Hennepin County website at
www.hennepin.us
You may appeal to the Hennepin County Board of Appeal and Equalization by calling 612-348-7050
or e-mailing countyvalueappeal@hennepin.us by May 20, 2020.
The Hennepin County Board of Appeal and Equalization meeting is scheduled for June 15, 2020 at the
Hennepin County Government Center. Notice will be given by June 1, 2020 on the Hennepin County
website if the meeting will be held by telephonic or other electronic means.
For General Questions Contact
Hennepin County Assessor’s Office
A-2103 Government Center
Minneapolis, MN 55487
Office: 612-348-3046
Assessor.AO@hennepin.us
www.hennepin.us
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Hennepin County Assessor’s Office
A-2103 Government Center, Minneapolis, MN 55487
612-348-3046 | hennepin.us
Memo
To: City Clerks, City Administrators, City Managers, Local Assessors, City Assessors
From: James Atchison, SAMA, CAE, Hennepin County Assessor
Date: 3/23/2020
Cancellation of Hennepin County Open Book Meetings
As we react to a new environment of work and service delivery in Hennepin County due to
COVID-19, please be assured that the Hennepin County Assessor’s office is open and
considering inventive ways to respond to statutory obligations, provide customer service and
assure due process for valuation and classification appeals.
Open Book meetings are an important aspect of transparency in the assessment of real property. We find it important to share the steps we have taken to support the health and safety
of the public and our staff, and to prevent the spread of COVID-19.
Hennepin County Assessor Value Review Process
Appraisers in our office continue to answer value calls from taxpayers and respond quickly to questions and concerns. We are conducting virtual valuation and classification reviews with no face-to-face interactions with property owners or tenants. We are not conducting any physical inspections, whether interior or exterior, of any property. We are using all tools available to
us including, aerial imagery, GIS technology, sales listing information, etc. We are also
collaborating with property owners to assist in the review process by asking them to provide
real-time photographs of property, video walkthroughs, as well as, documentation related to
their property, such as, inspection reports and appraisals.
Property owners have been overwhelmingly understanding and cooperative in this process as we continue to strive toward excellent customer service and assure due process to everyone.
Open Book Meetings
Open Book meetings are scheduled as an opportunity for taxpayers to discuss their assessments
with assessors and are typically held in a face-to-face setting. It is important to note that
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Cancellation of Hennepin County Open Book Meetings 2
taxpayers may call their assessor at any time after receiving their valuation notice up until the
County Board of Appeal and Equalization (CBAE) deadline for appointments of May 20, 2020.
Taxpayers can request a discussion of their assessments with their respective county appraiser or local assessor. Each valuation notice mailed includes a phone number that will put taxpayers in touch with the appropriate appraiser or assessor for their jurisdiction. In many ways, this conversation results in the same information sharing and process as the Open Book meeting itself.
Open Book meetings are the responsibility of the County Assessor. They are informal meetings
between the assessor and taxpayers and do not have any statutory requirements to comply with
open meeting laws. They are not considered formal meetings of a governing or public body. The
Minnesota Department of Revenue (MDOR) has offered guidance to follow the county’s COVID-
19 plans with respect to Open Book meeting procedures.
In accordance with MDOR guidance and Hennepin County’s decision to close public facing services, the Hennepin County Assessor’s Office is cancelling in-person Open Book meetings as scheduled for the 2020 assessment. To support continued transparency and customer service, the county will continue to supply taxpayers with as much information as we can and by directing taxpayers to the Hennepin County website where they may review property valuation and sale information.
We request your help in circulating communication to taxpayers of this change. This may include
updates on the city’s website, social media, mailings, newspaper advertisements, electronic list
serves, etc. Please place the attached posting on the front door of your city hall as soon as
possible to inform taxpayers of this change.
Taxpayers should contact their assessor at the phone number listed on their Valuation and
Classification Notice to discuss questions and concerns about their property. Taxpayers retain
their right to appeal their valuation or classification to the CBAE. The date for the CBAE meeting
is June 15, 2020. If taxpayers would like to schedule an appointment for the CBAE they must
call (612) 348-7050 or e-mail countyvalueappeal@hennepin.us prior to May 20, 2020.
Thank you for your consideration and patience as we collaborate on this unique situation.
Contact
County Assessor James Atchison (612)348-4567james.atchison@hennepin.us
Assistant County Assessor Joshua Hoogland
(612)348-8853
joshua.hoogland@hennepin.us
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