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HomeMy WebLinkAboutCity Council Packet 01-28-2020 SpecialCity Council 1 of 1 January 28, 2020 CITY OF PLYMOUTH AGENDA Special City Council January 28, 2020, 5:30 PM 1.CALL TO ORDER 2.TOPICS 2.1 Discuss energy use at City facilities Ameresco Presentation iDEAL Energies Presentation 2.2 Set future Study Sessions February March April May 3.ADJOURN 1 Special City Council January 28, 2020 Agenda Number:2.1 To:Dave Callister, City Manager Prepared by:Amy Hanson, Fleet and Facilities Manager Reviewed by:Michael Thompson, Public Works Director Item:Discuss energy use at City facilities 1.Action Requested: Receive presentations from two companies regarding potential energy reduction and solar panel opportunities at City facilities. 2.Background: At the October 22, 2019 Special Council meeting, Council directed staff to schedule a presentation for solar panel options on existing City facilities and other options for reducing energy usage. Marc Retisch and Eric Laumeyer from Ameresco, the firm that completed the facility audit in 2018, will present on energy saving opportunities for City facilities, which will then be followed by a presentation by Braden Solum and Scott Bosacker from iDEAL Energies regarding potential solar array opportunities. The schedule is proposed as follows with each time slot generally accounting for 20 minutes of presentation and 10 minutes for questions: 5:30-6:00 pm - Ameresco 6:00-6:30 pm - iDEAL Energies 6:30-6:45 pm - Council and staff discussion on next steps These presentations are meant to provide the Council with a sampling of ideas related to this topic at a high level. This information should not be taken as a staff recommendation regarding the two firms or proposed applications. If there is interest in taking next steps, additional analysis would be necessary such as reaching out to other communities to understand what similar type efforts have reduced energy usage and provided a cost savings, while also understanding the payback period and maintainability. Staff could then report back on such findings in addition to providing options for the Council to consider. Lastly, it should be noted that with regular operations and capital improvement projects staff is always exploring and working from an energy efficient approach. Below are a few examples of energy conscious updates the City has performed in the recent past and continues to work on: •LED retrofitting at 8 of our 12 buildings. 2 •Occupancy sensors for lighting have been installed at 4 of our 12 buildings. •Thermal reflective window tinting has been installed at the Maintenance Facility. •High efficiency boiler systems have replaced outdated units. •High efficiency rooftop units (RTUs) have replaced outdated units. 3.Budget Impact: N/A 4.Attachments: Ameresco Presentation iDEAL Energies Presentation 3 EXECUTIVE SUMMARY CITY OF PLYMOUTH, MINNESOTA | JANUARY 28, 2020 Your Trusted Sustainability Partner. 4 ©2019 Ameresco, Inc. All rights reserved. 2 WHO IS AMERESCO ♦Incorporated in 2000 ♦Public in 2010, NYSE: AMRC ♦No parent company affiliations ♦Energy source neutral ♦Technology and equipment agnostic Energy efficiency and renewable energy solutions company Company Headquarters in Framingham, MA Ameresco has 70 offices in North America and Europe.5 ©2017 Ameresco, Inc. All rights reserved. Founded in2000 $2.7 Billion Project financing sourced and raised MORE THAN1,000 employees 2002 First year of profitability 267MWe of energy and landfill gas generated by owned and operated energy plants $787.1 Million annual revenue in 2018 $1 Billion bonding capacity with a per project maximum of $150 million PUBLIC2010 NYSE: AMRC OVER $5 Billion in energy solutions delivered since inception (including our predecessors) SAVING ENERGY, SAVING OUR CLIENTS MONEY 6 ©2019 Ameresco, Inc. All rights reserved. 4 RECENT PROJECTS City of Saint Paul City of Mankato City of Apple Valley City of St Peter City of Virginia City of Hutchinson City of Duluth University of MN MSP City of Chicago City of Eau Claire City of Kansas City City of Wichita City of Columbus (OH) City of Vancouver City of Bend City of Boulder City of Liberty Lake City of Santa Fe Minneapolis Public Housing Authority Chicago Public Schools Lakeville Area School District Boise School District Willamette University North Idaho College Southern Idaho College Kentucky Department of Education Washington Department of Corrections 7 ©2018 Ameresco, Inc. All rights reserved Confidential and Proprietary KEY DELIVERABLES OF FACILITIES CONDITION ASSESSMENT PERFORMED IN 2018 5 •Create Life Cycle Profiles for major building components and systems; Quantify Renewal Needs •Forecast how capital needs will grow in both the short and long term (5-year & 30-year plan) as the buildings continue to age; Multi-Year Capital Plan •Calculate building performance using industry standard metrics to evaluate overall building risk and continued asset sustainability; Evaluate Building Performance •Develop Cost by Discipline, Unfunded Liability, & Facility Condition Index (FCI) profiles for the portfolio;Risk Mitigation •Introduce Asset Sustainability targets to demonstrate funding required to enhance the Quality of Community & LivingAsset Sustainability •Benchmark Capital Creation Strategies and illustrate their impact on the portfolio in terms of building performance and risk. Capital Creation Strategies 8 ©2018 Ameresco, Inc. All rights reserved Confidential and Proprietary AGE PROFILE BY DECADE 6 Buildings are more expensive to maintain as they age, and the risk of failure increases as building systems near their “end of life.” Average Facility Age: 30 years (1990) Total Facility Size: 403,245 SF* Not included in condition assessment: Hilde Performance Center, Ice Arena, Plymouth Towne Square, Township Hall, Vicksburg Commons Total Replace Value: $129,842,463 9 ©2018 Ameresco, Inc. All rights reserved Confidential and Proprietary CAPITAL NEEDS BY DISCIPLINE 7 Life cycle renewal costs for the major building elements have been established for each building to determine the Capital Renewal budget requirements over the next 30 years. 2020 Deferred Backlog: $3.0M 5 Yr. Needs:$14.7M $0.96M average annual funding 10 ©2018 Ameresco, Inc. All rights reserved Confidential and Proprietary CAPITAL CREATION STRATEGIES (MEP) 8 •Capital renewal and deferred maintenance needs that contain embedded energy savings (MEP, Shell). Capital Needs Costs % of (Backlog)($)Total First (1) Year Total $3,074,858 Needs MEP Only $892,854 29.04% Five (5) Year Total $14,709,413 Needs MEP Only $6,518,448 44.31% Ten (10) Year Needs Total $26,830,864 MEP Only $11,511,150 42.90% 11 ©2018 Ameresco, Inc. All rights reserved Confidential and Proprietary CAPITAL CREATION STRATEGIES (ROOF) 9 Capital Needs Costs % of (Backlog)($)Total First (1) Year Total $3,074,858 Roof Only $576,962 19% Five (5) Year Total $14,709,413 Roof Only $1,845,034 13% 12 ©2017 Ameresco, Inc. All rights reserved. Energy Efficiency Renewable Energy Energy Infrastructure Energy Analytics Financial Options Energy Supply Management COMPREHENSIVE SOLUTIONS 13 ©2019 Ameresco, Inc. All rights reserved. 11 ENERGY CONSERVATION SUMMARY Date of Presentation Building Facility Lighting ImprovementsStreet Lighting ImprovementsBuilding EnvelopeMechanical InsulationInfrared HeatingNew Motors and DrivesBuilding AutomationNew Dedicated Outside Air UnitHVAC Equipment UpgradeBoiler UpgradeNew Snow Melt PitField LightingCity Hall X X X X X X Police Station X X X X X X Library X X X X X Parking Ramp X X Fire Station X X X X Public Works X X X X Lily Lake Ice Rink X X X X Rec Center Field House X X Street Lights X 14 ©2019 Ameresco, Inc. All rights reserved. 12 Replace fluorescent lighting with LED retrofit kit or new fixture Increase use of lighting controls Design proper space illumination levels Dimming capability where feasible Adding occupancy sensors as appropriate LIGHTING SOLUTIONS Flexible color and power settings Light fixture diffusion efficacy Typically high rebate from utilities Reduces energy consumption Reduces future O&M/capital costs Improves safety and security Standardization of lighting types Eliminate mercury-containing light material BENEFITS FACILITY LIGHTING IMPROVEMENTS Public Works Garage High Bay Metal Halide T8 Center Basket Fixtures At The Library Parabolic T8 Lamps at Public Works LED Screw-in at City Hall 15 ©2019 Ameresco, Inc. All rights reserved. LED / HPS COMPARISONS Date of Presentation Examples: Photos taken by Drone: parking lot upgrade from HPS to LED Before Before After After 16 ©2019 Ameresco, Inc. All rights reserved. 14 Integrate existing controls into a centralized web- based automation system where feasible Create web pages for user interface Program password protection hierarchy to limit access as required Upgrade building level controls as needed to allow for integration WEB-BASED AUTOMATION SOLUTIONS Enhanced operator control and troubleshooting 24/7 system-wide troubleshooting and monitoring More flexibility –any computer with internet access and password can be used as an operator workstation Improved alarm response Alarm notification system via mobile device Enhanced data viewing and data collection BENEFITS WEB-BASED BUILDING AUTOMATION SYSTEM Existing VAV Points at City Hall –No Graphics Existing VAV Box Controller at City Hall 17 ©2019 Ameresco, Inc. All rights reserved. 15 PROJECT DEVELOPMENT PHASES Preliminary Review Project Development Performance Agreement Joint Development Project Goals Build Consensus ̶Administration ̶Team members Energy Use Intensity No Cost Detailed Analysis ̶Investment Grade Audit ̶Utility Baseline Present Project ̶Scope ̶Funding Sources Contract Development 2-3 Months Project Planning Construction Commissioning M & V 6-9 Months Implementation (6-9 Months) Concept and Plan Savings Monitoring Needs Assessment Plan of Action Gather Information Site Surveys Feasibility Analysis Owner Project Requirements (OPR) ~ 30 –45 Days Savings / M&V Annual Reports Project Promotion 100% Customer Satisfaction Long Term Relationship Long-Term Partnership Process from Concept through Savings Reconciliation Team Goal 18 ©2019 Ameresco, Inc. All rights reserved. 16 ENERGY SAVINGS AGREEMENT MN State Statute §471.345 Energy Efficiency Projects Annual Energy Savings Guaranteed by Ameresco Take advantage of grants, utility rebates, local incentives, etc. Self-funded with little or no capital Project Guaranteed up to 20-Year Term Re-Purposed a Portion of Existing Utility Budget to Finance Project Construction Over Time 19 ©2018 Ameresco, Inc. All rights reserved Confidential and Proprietary RECOMMENDATIONS AND NEXT STEPS •Sign LOA to start Preliminary Energy Assessment all facilities •Consider facility condition assessments for remaining portfolio •Review results of Energy Assessment in March 17 20 THANK YOU Your Trusted Sustainability Partner ameresco.com 21 1. 22 3. 23 4. 24 5. 25 6. 26 7. 27 8. 28 9. 29 12. 30 13. 31 14. 32 15. 33 16. 34 21. 35 22. 36 24. 37 Special City Council January 28, 2020 Agenda Number:2.2 To:Dave Callister, City Manager Prepared by:Sandy Engdahl, City Clerk Reviewed by:Laurie Hokkanen, Administrative Services Director Item:Set future Study Sessions 1.Action Requested: Schedule Study Sessions and/or add topics as desired. Calendars are attached to assist with scheduling. 2.Background: Pending Study Session Topics (at least three Council members have approved the following study items on the list): None at this time. Other Council requests for Study Session Topics: None at this time. Staff requests for Study Session Topics: - Presentation on City Center 2.0 (suggest April 7 at 5:00 p.m. at the Plymouth Creek Center) 3.Budget Impact: N/A 4.Attachments: February March April May 38 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 SUN TUES MON WED THUR FRI SAT February 2020 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Council Chambers 5:00 PM SPECIAL COUNCIL MEETING Update on Plymouth Creek Center Project Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers PRESIDENTS DAY CITY OFFICES CLOSED 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Council Chambers 8:00 AM-4:30 PM ABSENTEE/DIRECT BALLOTING Medicine Lake Room 8:00 AM-4:30 PM ABSENTEE/DIRECT BALLOTING Medicine Lake Room 8:00 AM-4:30 PM ABSENTEE/DIRECT BALLOTING Medicine Lake Room 10:00 AM-3:00 PM ABSENTEE/DIRECT BALLOTING Medicine Lake Room 8:00 AM-4:30 PM ABSENTEE/DIRECT BALLOTING Medicine Lake Room 3:00 PM-7:00 PM Fire and Ice Parkers Lake 5:00 PM SPECIAL COUNCIL MEETING Architect Interviews for Fire Station Building Projects Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 39 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 March 2020 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Parkers Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers SUN TUES MON WED THUR FRI SAT 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers PRESIDENTIAL NOMINATION PRIMARY ELECTION Polls Open 7:00 AM to 8:00 PM 8:00 AM-5:00 PM ABSENTEE/DIRECT BALLOTING Medicine Lake Room 40 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 April 2020 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM PLANNING COMMISSION MEETING Council Chambers SUN TUES MON WED THUR FRI SAT 7:00 PM REGULAR COUNCIL MEETING Council Chambers CHANGES ARE 9:00 AM—2:00 PM Discover Plymouth Plymouth Creek Center 5:30 PM SPECIAL COUNCIL MEETING Board and Commission Social Medicine Lake Room 7:00 PM REGULAR COUNCIL MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Parkers Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers 41 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 May 2020 3400 Plymouth Boulevard Plymouth, MN 55447 OFFICIAL CITY CALENDAR 763-509-5080 plymouthmn.gov 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM ENVIRONMENTAL QUALITY COMMITTEE MEETING Medicine Lake Room 7:00 PM PARK & REC ADVISORY COMMISSION MEETING Council Chambers 7:00 PM PLANNING COMMISSION MEETING Council Chambers 7:00 PM HOUSING AND REDEVELOPMENT AUTHORITY MEETING Parkers Lake Room SUN TUES MON WED THUR FRI SAT MEMORIAL DAY CITY OFFICES CLOSED 7:00 PM REGULAR COUCIL MEETING Council Chambers 7:00 PM REGULAR COUNCIL MEETING Council Chambers 31 12:00 PM-2:30 PM Kids Garage Sale Plymouth Creek Center 10:00 AM-1:00 PM Bark in the Park Hilde Performance Center 42