HomeMy WebLinkAboutCity Council Packet 06-28-2011RECAP AGENDA)
CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
JUNE 28, 2011, 7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PLYMOUTH FORUMIndividuals may address the Council about any item not
contained on the regular agenda. A maximum of 15 minutes is allottedfor the Forum. Ifthefull
15 minutes are not neededfor the Forum, the City Council will continue with the agenda. The
City Council will take no official action on items discussed at the Forum, with the exception of
referral to staffor Commission forfuture report.
4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS
4.01 Accept donation from CenterPoint Energy for purchase of equipment for the
Fire Department (Fire Chief Kline) (Res2011-200)
4.02 Present Certificate of Achievement for Financial Reporting (Administrative
Services Director Cal Portner)
4.03 Recognize Park and Recreation Director Eric Blank
5. APPROVE AGENDA—Councilmembers may add items to the agenda including items
contained in the Council Information Memorandum for discussion purposes or staffdirection
only. The Council will not normally take official action on items added to the agenda.
6. CONSENT AGENDA—These items are considered to be routine and will be enacted by
one motion. There will be no separate discussion ofthese items unless a Councilmember or
citizen so requests, in which event the item will be removedfrom the Consent Agenda and placed
elsewhere on the agenda. (Approved)
6.01 Approve Change Order Number 2 for the Zachary Hockey Rink Replacement
Project (Res2011-201)
6.02 Approve disbursements (Res2011-202)
6.03 Approve a PUD Amendment for a child care center within the Interfaith
Outreach and Community Partners PUD located at 1605 County Road 101.
Regular Council Meeting 1 of 2 June 28, 2011
Wazyata Independent School District #284 (2011031 — Ord2011-16, Res2011-
203, Res2011-204)
6.04 Approve a Preliminary and Final Plat and Variances for "Dog Park," a two -lot
subdivision for the purpose of acquiring additional land for the Northwest
Greenway and Plymouth Dog Park for property located at 5835 Dunkirk Lane.
City ofPlymouth. (2011032 — Res2011-205)
6.05 Approve Payment No. 2 and Final for Wild Wings Flood Protection
Improvement Project (7135 — Res2011-206) (tabledfrom June 14)
6.06 Approve Final Payment for 2011 Crack Repair Program (11009 — Res2011-207)
6.07 Award contract for Lancaster Lane Mill and Overlay and Watermain
Replacement project (I 1010 — Res2011-208)
6.08 (This item was removed from the Consent Agenda and placed under General
Business as item No. 8.03)
6.09 Approve application of Old Chicago to temporarily extend the licensed premises
for an event on June 29 (Res2011-209)
6.10 Adopt Ordinance amending Section 1016 of the City Code regarding park
facility fees (Ord2011-17)
6.11 Accept donations for Park's Sponsorship Marketing Program (Res2011-210)
7. PUBLIC HEARINGS
8. GENERAL BUSINESS
8.01 Receive and accept the 2010 Comprehensive Annual Financial Report
Res2011-211) (Approved)
8.02 Consider Social Host Ordinance (Ord2011-18) (Approved)
8.03 Consider a Zoning Ordinance Text Amendment to amend the requirements for
scoreboards in the public/institutional zoning district (2011034 — Ord2011-19,
Res2011-212) (Previously item No. 6.08) (Approved)
9. REPORTS AND STAFF RECOMMENDATIONS
10. ADJOURNMENT (9:12 p.m.)
Regular Council Meeting 2 of 2 June 28, 2011
rp)City& Agenda 4.0 1PlymouthNumber:
70—
Adding Qwftty to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Richard C. Kline, Fire Chief
June 28, 2011 Reviewed by:
Item: Accept Donation from CenterPoint Energy for purchase
of equipment for the Fire Department
1. ACTION REQUESTED:
Approve the attached resolution accepting the CenterPoint Energy Community Partnership
Grant donation of $650 to be used towards the purchase and one automated external defibrillator
AED).
2. BACKGROUND:
The Fire Department has been awarded a grant through the CenterPoint Energy Community
Partnership program to assist with the purchase of an AED. Annually, CenterPoint Energy has
awarded grants to cities served by the company through the Community Partnership Grant
Program. This grant program focuses upon safety equipment and/or special projects nominated
by participant cities.
3. BUDGET IMPACT:
The 2011 fire department budget will assume the $650 grant match to purchase the AED.
4. ATTACHMENTS:
Resolution
Page 1
CITY OF PLYMOUTH
RESOLUTION 2011 -
RESOLUTION
011-
RESOLUTION AUTHORIZING ACCEPTANCE OF
A DONATION FROM THE CENTERPOINT ENERGY COMPANY
WHEREAS, the Plymouth Fire Department been awarded a grant of $650 from the CenterPoint Energy
Company; and
WHEREAS, this grant has been awarded through the CenterPoint Energy Community Partnership Grant
Program; and
WHEREAS, the grant funding will be used to assist with the purchase of one automated external
defibrillator; and
WHEREAS, matching grant funds will be available through the Plymouth Fire Department budget; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
that the donation of $650 from the CenterPoint Energy Company to the Plymouth Fire Department to assist with
the purchase of one automated external is accepted.
Adopted by the City Council on June 28, 2011.
Page 2
rp) city of Agenda 4.02PlymouthNumber:
Adding Q.01y to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Calvin Portner, Director of Administrative Services
June 28, 2011 Reviewed by:
Item: Present Certificate of Achievement for Financial Reporting
1. ACTION REQUESTED:
Accept the Certificate ofAchievement ofFinancial Reporting for the period ending December 31,
2009, on behalf of the City of Plymouth.
2. BACKGROUND:
The Administrative Services Director will present the Certificate ofAchievementfor
Excellence in Financial Reporting to the Mayor and City Council.
The award is sponsored by the Government Finance Officers Association ofthe United States and
Canada (GFOA). The Certificate ofAchievementfor Excellence in Financial Reporting recognizes
the City's 2009 Comprehensive Annual Financial Report (CAFR) for conformance with strict
program criteria.
This award is the highest form of recognition in governmental financial reporting. Attainment
represents a significant achievement by the City's government and management. The City of
Plymouth has received this award for the 281h consecutive year.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
N/A
Page 1
rp)City of
Plymouth
Adding Quatity to Life
REGULAR
COUNCIL MEETING
June 28, 2011
Agenda 6.01Number:
To: Laurie Ahrens, City Manager
Prepared by: Eric Blank, Director of Parks and Recreation
Reviewed by:
Item: Approve Change Order Number 2 for the Zachary Hockey
Rink Replacement Project
1. ACTION REQUESTED:
Adopt the attached resolution approving Change Order 2 to Odessa II for additional drain extension
in the amount of $720.00.
2. BACKGROUND:
Underneath the new hockey rink at Zachary Playfield is a drain tile system that drains westerly
through a berm onto park property. However, during some of the heavy rains, water coming out of
the pipe did migrate down into the back yards west ofthe park. In order to prevent this from
happening in the future and as a safety measure, staff recommends extending the piping 60
additional feet to assure that no future water would be unintentionally diverted onto private property.
3. BUDGET IMPACT:
The cost ofthe change order is $720.00. The new project amount with Odessa II is now $55,544.55.
4. ATTACHMENTS:
Change order
Resolution
Page 1
Change Order #2
Contract Change Order for:
Zachary Park Hockey Rink Project (Earthwork Related)
City of Plymouth
City Project No. PRK 11028
To (Contractor):
Odesa II
9003 Mayhew Lake Road NE
Sauk Rapids, MN 56379
Distribution To:
Owner Field
Consultant Other
Contractor
Initiation Date: 25 -May -11
Consultants Prosect: #11-06
Owner Project: #PRK 11028
CHANGES TO THE CONTRACT
The contractor shall make the following changes to the contract)
DESCRIPTION ADD DEDUCT
1
Additional cost or extension o drainage outlet. F o la.
pipe outlet at $12 per LF = $720.U0 720.00
TOTAL CHANGE ORDER ADDS AND DEDUCTS: 720.00
NET CHANGE ORDER TOTAL: $720.00
Contract Summary to Date
Original Contract Sum: 53,090.00
Net Change by Previously Authorized Change Orders: 1,734.55
Net Change of this Change Order: 720.00
Total Contract Sum (including all Change Orders to Date): 55,544.55
Consultant:
Brauer & Associates, Ltd.
10417 Excelsior Blvd., Suite #1' sag azure date
Hopkins, MN 55343
Contractor:
Odesa II
T -741
9003 Mayhew Lake Road NE signature Date
Sauk Rapids, MN 56379
Owner:
City of Plymouth
3400 Plymouth Blvd. Signature Date
Plymouth, MN 55447-1482
Brauer Associates, Ltd. earthwork change order2.xls Page 1 of 1
Page 2
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION APPROVING CHANGE ORDER NUMBER 2 TO ODESSA II
WHEREAS, the Director of Parks & Recreation has recommended approval of
Change Order Number 2 to Odessa II for the Zachary Playfield Hockey Rink replacement,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that Change Order Number 2 to Odessa II in
the amount of $720.00 is hereby approved and further, that the Mayor and City Manager are
authorized to sign Change Order Number 2 for this contract.
APPROVED THIS *28TH DAY OF JUNE 2011.
Page 3
rp)City of
Plymouth
Adding Quality to life
REGULAR
COUNCIL MEETING
June 28, 2011
Agenda 6.02Number:
To: Laurie Ahrens, City Manager
Prepared by: Deb Luesse thru Jodi Bursheim, Finance Manager
Reviewed by: Calvin Portner, Director of Administrative Services
Item: Disbursements Ending June 18, 2011
1. ACTION REQUESTED:
Adopt the attached resolution to approve the disbursements for the period ending June 18,
2011.
2. BACKGROUND:
Attached is a list of city fund disbursements for the period ending June 18, 2011.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
Check Registers
Resolution
Page 1
Invoice Expense Distribution for Period Ended 6.18.11/Council meeting 6.28.11
FUND 100 General Fund
200 Recreation Fund
210 Parker's Lake Cemetery Maint
220 Transit System Fund
234 Economic Development Fund
250 Comm Dev Block Grant Fund
254 HRA Section 8 Fund
254 HAP Check Summary
258 HRA General Fund
300 1998C GO Activity Center
301 2003D Open Space Refunding
305 2004A GO Public Safety
307 1998A -TIF #7-5A Rottland
308 2005A TIF #1-1
310 2009A TIF #7-5A Refund 1998A
311 2009B AC and FH Refunding
400 General Capital Projects Fund
401 Minnesota State Aid Fund
404 Community Improvement
405 Park Replacement Fund
406 Infrasturcture Replacement Fund
407 Project Administration Fund
408 Park Construction
409 Capital Improvement Fund
412 Utility Trunk Fund
413 Improvement Project Construction
414 Shenandoah Administration
416 Public Safety Expansion
851 HRA Senior Apt. Constr Fund
418 Utility Trunk System Expansion
420 Water Sewer Construction
421 Enterprise -Other Construction
998 TIF # 7-2 O.S. (Const)
998 TIF # 7-3 P.O.S. (Const)
422 TIF #7-4 P.T.P (Const)
423 TIF # 7-5 Rottlund (Const)
424 TIF #7-6 Continental (Const)
425 TIF Housing Assistance Program
426 TIF #7-7 Stonecreek ('Const)
427 TIF #7-8 Shops @ Plymouth Creek
428 TIF HRA Senior Apt. Constr. Fund
429 TIF HRA 1-3 Crossroads Station
431 CON -2010A Open Spaces
500 Water Fund
510 Water Resources Fund
520 Sewer Fund
530 Solid Waste Management Fund
540 Ice Center Fund
550 Field House Fund
600 Central Equipment Fund
610 Public Facilities Fund
620 Information Technology Fund
630 Risk Management Fund
640 Employee Benefits Fund
650 Design Engineering
660 Resource Planning
850 Plymouth Town Square
Total Invoice Expense Distribution:
207, 316.70
13,489.92
0.00
277,935.66
0.00
2,718.75
0.00
848.00
4,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
15,571.44
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
401,497.68
0.00
0.00
0.00
0.00
6,042.66
1,021.90
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
93,130.51
23,946.82
41,364.85
22,177.14
6,694.92
3,000.37
80,285.70
24,381.81
103,002.23
360,045.00
203,290.04
0.00
9,520.77
0.00
0.00
1,901,282.87
Page 2
ma!
City of
Plymouth
Check Payment Register
06/05/2011 to 06/18/2011
Check 118258 Date Paid: 06/09/2011 A-1 Outdoor Power Inc
Inv. 271295 05/20/2011 Unit 5007 Clutch Kit
Check 118259 Date Paid:06/09/2011 Acme Tools
Inv. 720280 05/03/2011 18V cordless cut off bare to
Inv. 723847 05/05/2011 18V Compact drill/driver
Inv. 735980 05/12/2011 Var size comb wrench,sq scdr
Inv. 754451 05/25/2011 18V XRP Battery combo
Amount: $269.87
269.87
Amount: $633.04
232.98
117.55
176.71
105.80
Check 118260 Date Paid: 06/09/2011 Adam's Pest Control, Inc. Amount: 74.81
Inv. 642833 05/25/2011 May'11 PCC Pest Control 74.81
05/16/2011
Check 118261 Date Paid:06/09/2011 AI's Coffee Company Amount: 304.00
Inv. 125928 05/19/2011 IC Concession coffee resupply 304.00
05/16/2011
Check 118262 Date Paid:06109/2011 Allied Waste Services Amount: 95.61
Inv. 0894002549829 05/25/2011 5.18.11 Organics collection 95.61
38.50
Check 118263 Date Paid:0610912011 Alpine Fence LLC Amount: 7,958.00
Inv. 1948 06/02/2011 Fence repairs 7,958.00
Check 118264 Date Paid:06/09/2011 American Messaging Services LLC Amount: 104.39
Inv. D2081166LF 06/01/2011 Jun'11 PD pager rentals 104.39
Check 118265 Date Paid:06109/2011 Apogee Retail LLC Amount: 200.00
Inv. 0006150IN 05/21/2011 5.21.11 Spec Recycle drop off 200.00
Check 118266 Date Paid:06/09/2011 ARC Amount: 96.19
Inv. 10009734 05/10/2011 See cr inv CR310677 577.13
Inv. 10010000 05/16/2011 Native plant display panels 96.19
Inv. CR310677 05/17/2011 Cr inv 10009734 577.13)
Check 118267 Date Paid:06/09/2011 Barton Sand & Gravel Co Amount: 11,571.38
Inv. 110531 05/31/2011 5.17/5.31.11 1,111.29ton CL 5 Recycle,W1 !/2 11,571.38
Check 118268 Date Paid:06/09/2011
Inv. 11798 05/16/2011
Check 118269 Date Paid:06/09/2011
Inv.25547 05/16/2011
Inv.25548 05/16/2011
Inv.25549 05/16/2011
Inv.25550 05/16/2011
Inv. 25551 05/16/2011
Inv.25552 05/16/2011
Inv.25553 05/16/2011
Inv.25554 05/16/2011
Inv.25555 05/16/2011
Inv.25556 05/16/2011
Bergerson Caswell Inc. Amount: $51,345.00
Pull Well 6 for routine inspection/repairs $51,345.00
Bixby Portable Toilet Service Amount: $1,141.50
5.15/6.15 Dog Park/Eagan Park Portable 38.50
Toilets
05.15/6.15 Portable Toilet Parkers Lake Beach 58.00
Unit #1)
5.15/6.15 Ridgemont Playfield Portable Toilet 38.50
05.15/6.15 Party Potty Portable Toilet 38.50
5.15/6.15 W. Medicine Lake Lot Portable Toilet 38.50
5.15/6.15 Rolling Hills Portable Toilets 38.50
5.15/6.15 Three Ponds Portable Toilet 38.50
5.15/6.15 Schmidt Lake Portable Toilets 38.50
5.15/6.15 Turtle Lake 38.50
5.15/6.15 Gateway Portable Toilets 38.50
Page 3
Page 1 of 18 6/21/2011
Inv.25557 05/16/2011
Inv.25558 05/16/2011
Inv.25559 05/16/2011
Inv.25560 05/16/2011
Inv. 25561 05/16/2011
Inv.25562 05/16/2011
Inv.25563 05/16/2011
Inv.25564 05/16/2011
Inv.25565 05/16/2011
Inv.25566 05/16/2011
Inv.25567 05/16/2011
Inv.25568 05/16/2011
Inv.25569 05/16/2011
Inv.25570 05/16/2011
Inv. 25571 05/16/2011
Check 118270 Date Paid:06/09/2011
Inv.201101670 06/07/2011
Check 118271 Date Paid:06/09/2011
Inv.8792MB 05/19/2011
Inv.8793MB 05/19/2011
Inv.8807MB 05/20/2011
Check 118272 Date Paid:06/09/2011
Inv. XLC7567 05/18/2011
Inv. XLR9002 05/21/2011
Check 118273 Date Paid:06/09/2011
Inv. 12799 05/18/2011
Check 118274 Date Paid:06/09/2011
Inv. 3442 05/16/2011
Check 118275 Date Paid:06/09/2011
Inv. 110601 06/01/2011
Check 118276 Date Paid:06/09/2011
Inv. 07376150611 05/24/2011
5.15/6.16 Shenandoah Portable Toilets 38.50
5.15/6.15 Maple Creek Portable Toilet 38.50
5.15/6.15 Shiloh Portable Toilets 38.50
05.15/6.15 Green Oaks Portable Toilets 38.50
5.15/6/15 Heather Ponds Portable Toilets 38.50
5.15/6.15 Queensland Portable Toilet 38.50
5.15/6.15 Community Gardens Portable Toilets 38.50
5.15/6.15 Sunrise Portable Toilet 38.50
5.15/6.15 Mission Hills Portable Toilets 38.50
5.15/6.15 Swan Lake Portable Toilet 38.50
5.15/6.15 Heritage Portable Toilets 38.50
5.15/6.15 W. Medicine Lake Beach Portable 198.00
Toilets
5.15/6.15 South Shore Portable Toilet 38.50
5.15/6.15 St. Mary's Portable Toilet 38.50
5.15/6.15 Gleanloch Portable Toilets 38.50
Jonathan Border
3567 Pilgrim In N Elec Permit 201101670
refund
C S McCrossan Construction Inc
5.19.11 56.83ton LVWE45030B Rap
5.17/5.19.11 89.85ton fines
m ix,31 B,LVW E4RAP,41 WA
5.20.11 12.05ton Fines Mix,31 B 5.5
CDW Government Inc
License for MS SLD Win SRV STD 2008 for
Console
Auto Attendants Phone with side cars
City of Maple Grove
RAD satelite phone service
City of New Hope
Sunday Co-Rec softball
Brian Combo
Apr-May'11 Youth Shoshin Ryu
Comcast
6.1/6.30.11 PCC Wireless
Check 118277 Date Paid:06/09/2011 Commercial Asphalt Co.
Inv. 110531 05/31/2011 5.23/5.27.11 135.76ton 42A,42B,tack oil
Check 118278 Date Paid:06/09/2011
Inv.2313254 03/22/2011
Check 118279 Date Paid:06/09/2011
Inv. 206MAY11 06/01/2011
Check 118280 Date Paid:06109/2011
Inv. 61441 05/20/2011
Dalco
FS3 9cs hand roll towel
Data Recognition Corporation
May'11 UB Postage
Dexon Computer Inc
Memory for VG224
Check 118281 Date Paid:06/09/2011 DTS/Document Tech Solutions
Inv. INV48859 05/22/2011 5.22/8.21.11 Copier Maintenance
Inv. INV48982 05/22/2011 5.22/8.21.11 Copier Maintenance
Page 1 of 18
Amount: $26.50
26.50
Amount: $7,315.90
2,520.61
4,250.19
545.10
Amount: $1,948.54
531.59
1,416.95
Amount: $759.58
759.58
Amount: $170.00
170.00
Amount: $156.80
156.80
Amount: $59.95
59.95
Amount: 6,120.50
6,120.50
Amount: 756.47
756.47
Amount: 3,483.15
3,483.15
Amount: 458.49
458.49
Amount: $17,876.86
10,352.65
7,524.21
Page 4
6/21/2011
Check 118282 Date Paid:06/09/2011 Earl F. Andersen Inc.
Inv. 0095412IN 05/13/2011 12 12X18 HIP No Park Symbol Anytime
Check 118283 Date Paid:06/09/2011 Embedded Systems Inc.
Inv. 32754 05/16/2011 Jul-Dec'11 11 Siren Maintenance
Check 118284 Date Paid:06/09/2011 eQuality Pathways to Potential
Inv. 110531 05/31/2011 May'11 PCC Janitorial
Check 118285 Date Paid: 06/09/2011 Escape Fire Protection LLC
Inv. 201004560 06/01/2011 13600 Ind Park Blvd Fire Permit 201004560
1 1/2 x 3/4 Bushing
refund
Check 118286 Date Paid:06/09/2011 ESS Brothers & Sons Inc
Inv. QQ1616 05/16/2011 50 2x3 Debris collection device
Check 118287 Date Paid:06/09/2011 Evenflo
Inv. IN1004134 04/25/2011 4 Big Kid No Back,4 Titan Elite Dunlap car
05/18/2011
seats resale
Check 118288 Date Paid:06/09/2011 Ferguson Enterprises Inc
Inv. S01304784001 05/18/2011 4 FLG RW Gate Valve SSH Wat W/HW
Check 118289 Date Paid:06/09/2011 First Transit Inc
Inv. 10542166 05/31/2011 May'11 DAR/Metrolink Transit
Inv. 10542171 05/31/2011 May'11 Fuel Surcharge
Check 118290 Date Paid:06/09/2011 G&K Services Inc
Inv. 1006165238 05/16/2011 5.16.11 Rug service
Inv. 1006174094 05/20/2011 PW City Uniforms
Amount: $164.93
164.93
Amount: $2,630.10
2,630.10
Amount: $384.75
384.75
Amount: $96.50
96.50
Amount: $14,962.50
14,962.50
Amount: $388.40
388.40
Amount: $447.24
447.24
Amount: $276,895.08
270,132.73
6,762.35
Amount: $433.20
85.74
347.46
Check 118291 Date Paid: 06/09/2011 Gasaway Consulting LLC Amount: $280.00
Inv. 619 06/01/2011 Nutter&Duncan "Natl Fire Acad Leadership 3" $280.00
Check 118292 Date Paid:06/09/2011 Glacken and Associates Amount: $275.00
Inv. 2 06/06/2011 Warren Anderson/Background Investigations $275.00
course
Check 118293 Date Paid:06/09/2011 Richard Glassman
Inv. 201008421 06/01/2011 9910 29th Ave N Elec Permit 201008421
refund
Check 118294 Date Paid:06/09/2011 GMH Asphalt Corp
Inv. 110525 05/25/2011 Proj9113 #1 Cimarron Ponds Street Reconstr
Check 118295 Date Paid:06/09/2011 Grainger
Inv. 9538693590 05/16/2011 Forestry -4 Safety Eyewears
Inv. 9539955014 05/17/2011 FAC -12 PK2 Water Filter Cartridges & 2 All
Purpose Glue
Inv. 9541718426 05/19/2011 6 -Anchor Shackle, 9500 Cap, 3/4 size
Inv. 9543209648 05/20/2011 1 1/2 x 3/4 Bushing
Inv. 9543209655 05/20/2011 3FT Measuring Wheel
Inv. 9543209663 05/20/2011 Male Adapter, 1 1/2 Female Thread Poly
Check 118296 Date Paid:06/09/2011 Gregor Farm & Greenhouse Inc
Inv. 3189 05/18/2011 2011 Annual flowers
Check 118297 Date Paid:06/09/2011 Greyzone Productions
Inv. 3027 05/16/2011 REC-Audio Cord for DVD Player to Sound
System Hilde Center
Check 118298 Date Paid:06/09/2011 Grove Nursery Inc
Inv. 21939400 05/11/2011 Arbor Day plant materials
Inv. 22011600 05/12/2011 2 Goldflame Spirea & 4 Early Sunrise
Page 1 of 18
Amount: $45.00
45.00
Amount: $386,376.30
386,376.30
Amount: $663.87
56.00
390.34
119.91
2.41
92.30
2.91
Amount: $14,537.67
14,537.67
Amount: $17.00
17.00
Amount: $1,412.68
1,363.73
48.95 Page 5
6/21/2011
Coreopsis
Check 118299 Date Paid:06/09/2011 Hamel Lumber Inc
Inv. 110531 05/31/2011 May 2011 Hardware Supplies
Check 118300 Date Paid:06/09/2011 Handyman Connection
Inv. 110601 06/01/2011 4475 Urbandale Ct Rehab loan payment
Check 118301 Date Paid:06/09/2011 Dean C Hansen
Inv. 110512 05/12/2011 4.26/5.12.11 Wetbugs presentations
Check 118302 Date Paid:06109/2011 Hennepin County Sheriff
Inv. 3620 04/30/2011 Apr'11 Booking fee prisoners
Check 118303 Date Paid:06/09/2011 Hennepin County Treasurer
Inv. 20114PIymouth 05/16/2011 Apr'11 Room/Board prisoners
Check 118304 Date Paid:06/09/2011
Inv.6746670 05/17/2011
Check 118305 Date Paid:06/09/2011
Inv.90662 05/10/2011
Check 118306 Date Paid:06/09/2011
Inv. 110521 05/21/2011
Check 118307 Date Paid:06/09/2011
Inv. 110610 06/10/2011
Check 118308 Date Paid:06/09/2011
Inv. 110526 05/27/2011
Check 118309 Date Paid:06/09/2011
Inv.068455 05/04/2011
Inv. 068641 05/09/2011
Inv.068674 05/09/2011
Inv.068797 05/11/2011
Inv.068819 05/11/2011
Inv.069086 05/17/2011
Inv.069088 05/17/2011
Inv.069193 05/18/2011
Inv.069370 05/23/2011
Inv.069374 05/23/2011
Inv.069438 05/24/2011
Inv.069534 05/25/2011
Inv.069536 05/25/2011
Check 118310 Date Paid:06/09/2011
Inv. 6221 05/20/2011
Check 118311 Date Paid:06/09/2011
Inv. C00106476701 05/17/2011
Hillyard Inc - Minneapolis
PIC -10 CS 40-45 Gal Liners
Hirshfield's Paint Mfg Inc
144 5gl White Field marking paint
Holiday Fleet
4.22/5.19.11 51 E85 trips
Kristina Holtmeyer
6.3/6.10.11 Amazing Animals
Home Depot
4.28.11-5.26.11 Hardware Charges
Hopkins Parts Co.
PW -Hose Clamp and Bulb
PW -Oil Stickers
Unit 905 TPMS Sensor Kit
bulbs and Rev Alar
Oil stickers
Bulb
Bulbs
Unit 150 2007 Dodge Charger Brake Pads
Rev Alar, Battery and Core Deposit
Credit for Core Deposit
Credit 69370 Battery and Core Deposit
16oz 13 Part
Impact Socket
Instrumental Research Inc
Well 6 total coliform
Interstate PowerSystems
Compressor for #538
Check 118312 Date Paid:06/09/2011 Itron Inc
Inv. 192850 05/12/2011 Jun-Aug'11 MVRS sftwr,Docks,G5
Radios,Raptor
Check 118313 Date Paid:06109/2011
Inv. 110601 06/09/2011
Check 118314 Date Paid:06109/2011
Inv.57903074 05/20/2011
Joel Jahraus
Driveway reimb/2008 Street Reconstr Project
Amount: 2,112.78
2,112.78
Amount: 787.00
787.00
Amount: 705.00
705.00
Amount: 3,257.12
3,257.12
Amount: 3,036.48
3,036.48
Amount: 320.03
320.03
Amount: 3,809.03
3,809.03
Amount: 758.83
758.83
Amount: 140.00
140.00
Amount: 5,288.31
5,288.31
Amount: 461.74
16.99
5.29
3.71
46.70
42.74
12.50
10.58
177.96
176.28
5.34)
64.76)
33.22
5.87
Amount: 8.00
8.00
Amount: 220.10
220.10
Amount: 1,135.79
1,135.79
Amount: $814.76
814.76
John Deere Landscapes Inc Amount: $207.71
3 Spec 6X19X14 Rect VB Green, Siphon utility $207.71
Page 6
Page 1 of 18 6/21/2011
pump 3 12X17 GR BX
Check 118315 Date Paid:06/09/2011 K&S Engraving Amount: 7.64
Inv. 3342 05/14/2011 FD 2 nameplate 7.64
Check 118316 Date Paid:06/09/2011 Kidd Plumbing Inc Amount: 266.00
Inv. 7576 05/20/2011 PIC -Sewer camera test used to ck NE Corner 266.00
of the rink C
Check 118317 Date Paid:06/09/2011 Klein Underground LLC Amount: 2,941.95
Inv. 55400 05/18/2011 5753 Evergreen Ln repair blacktop driveway 573.50
Inv. 55401 05/18/2011 3630 Saratoga repair blacktop driveway 495.65
Inv. 55402 05/18/2011 3850 Xenium Court rpr blcktop driveway 947.80
Inv. 55403 05/18/2011 4685 Forestview Ln repair blacktop driveway 500.00
Inv. 55404 05/18/2011 15825 16th Ave repair blacktop driveway 425.00
Check 118318 Date Paid:06/09/2011 Mollie Kreibich Amount: 990.00
Inv. 110603 06/03/2011 Personal Training -CH 990.00
Check 118319 Date Paid:06/09/2011 Kris Engineering Inc Amount: 1,649.10
Inv. 19641 05/19/2011 Bucket edges for all 3 wheel loaders 1,649.10
Check 118320 Date Paid:06/09/2011 League of MN Cities Ins Trust Amount: 970.00
Inv. 11073217 05/17/2011 7.2.09/7.1.10 Claim of negligent inspection 970.00
Check 118321 Date Paid:06/09/2011 Leroy Job Trucking Inc Amount: 170.00
Inv. 13669 05/18/2011 May'11 Disposal of dead animals 170.00
Check 118322 Date Paid:06/09/2011 LexisNexis Risk Data Management Inc Amount: 78.05
Inv. 10345582011053 05/31/2011 May'11 LexisNexus 78.05
Check 118323 Date Paid:06/09/2011 Lighten UP, LLC Amount: 523.98
Inv. 1519 05/31/2011 Tax owed from rebate on inv 1480 523.98
Check 118324 Date Paid:06/09/2011 Lowe's Amount: 909.16
Inv. 110531 06/02/2011 05.05.11_05.26.11 Hardware Supplies 909.16
Check 118325 Date Paid:06/09/2011 LSC Resource Inc Amount: 167.26
Inv. 23292 05/13/2011 Business Cards 167.26
Check 118326 Date Paid:06/09/2011 Scott McKown Amount: 850.00
Inv. 1 06/08/2011 WEMS Locker Room/Henn Co Kitchen 850.00
remodel
Check 118327 Date Paid:06/09/2011 Metropolitan Council Amount: 33,115.50
Inv. 110531 05/31/2011 May'11 Sewer Availability Charge Report 33,115.50
Check 118328 Date Paid:06/09/2011 Minnetonka Game & Fish Club Amount: 250.00
Inv. 110718 06/09/2011 7.18.11 SWAT training rental 250.00
Check 118329 Date Paid:06/09/2011 MN Dept of Transportation Amount: 64.49
Inv. PA000201431 05/11/2011 3.29.11 Traffic signal maint TH55&vicksburg 64.49
Check 118330 Date Paid:06/09/2011 MN NCPERS Life Insurance Amount: 1,561.00
Inv. 6956611 06/01/2011 Jun'11 PERA Life Ins 1,561.00
Check 118331 Date Paid:06/09/2011 MN Secretary of State Amount: 120.00
Inv. 110531 05/31/2011 Diane Perala notary commission application 120.00
Check 118332 Date Paid:06/09/2011 MTI Distributing Inc Amount: 45,288.95
Inv. 77619800 05/17/2011 GM 7210/72" Deck mower 34,413.35
Inv. 77619801 05/24/2011 60x25 Drive Broom w/hyd,snowblower for GM 10,875.60
Check 118333 Date Paid:06/09/2011 NAPA Geniune Auto Parts Co Amount: 346.13
Inv.238038 05/09/2011 Support 29.22
Page 7
Page 1 of 18 6/21/2011
Inv.238096 05/09/2011
Inv.238240 05/10/2011
Inv.238435 05/11/2011
Inv.238566 05/12/2011
Inv. 239147 05/16/2011
Inv. 239211 05/16/2011
Inv.239479 05/17/2011
Check 118334 Date Paid:06/09/2011
Inv. 5104P 06/03/2011
Inv. 5105T 06/03/2011
Slime tire sealant
Unit 905 2005 Jeep Cherokee Tire Pressure
Monitoring System
Unit 198 Police Van Mirror
2003 Ford Truck Steering Damper and Bar
Link
Unit 538 Battery
2 Hal Bulb, 3 Headlamps & 3 connectors
CR Memo Core Deposit
Robert Nesbitt
5.23/6.3.11 MN Joint Analysis
5.2/6.3.11 570
Mileage/lodging,meals-Duluth/Warroad
Check 118335 Date Paid:06/09/2011 New World Systems
Inv. 010044 05/15/2011 6.1.11/5.31.12 NW software maintenance
Check 118336 Date Paid:06/09/2011
Inv.148796 05/31/2011
Check 118337 Date Paid:06/09/2011
Inv.00008450 04/29/2011
Check 118338 Date Paid:06/09/2011
Inv. 564381540001 05/13/2011
Inv. 564670256001 05/17/2011
Inv. 564864364001 05/18/2011
Inv. 564864418001 05/18/2011
Inv. 564880632001 05/18/2011
Northern Sanitary Supply Co Inc
PCC -Vacuum, 10 -Gal Cleaners, 12 QT
Disinfectant
NorthWorks Occupational Health
4.29.11 Brent Weldon spirometry
21.35
40.54
2.07
106.37
92.05
65.22
10.69)
Amount: $3,116.44
2,375.00
741.44
Amount: $79,741.58
79,741.58
Amount: $461.06
461.06
Amount: $57.00
57.00
Office Depot Amount: $255.35
PD-Tissue,Post-its, Bender, Tabs, Retract Pens 113.79
1 & .7,Pen Refills
05/17/2011
CD -1 PK Pen Refills & 2 Red Stamp Pads 6.31
PD -Magnifying Glass 10.68
PD -1 BX Laser Clean Edge Business Cards 99.22
2X3.5 pack of 2000
PW -3 Pencil Pouches, 1 DZ Highlighters, 2 DZ 25.35
Markers
Check 118339 Date Paid:06/09/2011 Office of Enterprise Technolog
Inv. DV11050397 06/03/2011 May'11 Wide Area Network
Check 118340 Date Paid:06/09/2011 OnTrac
Inv. 8408091 05/31/2011 5.16/5.30.11 Attorney courier
Check 118341 Date Paid:06/09/2011 Owens Companies Inc
Inv. 40416 05/17/2011 3.15.11 Cabinet Unit Heaters Lost
Communication
Inv. 40435 05/17/2011 4.4.11 PD -Repair Pump VFD #2
Check 118342 Date Paid:06/09/2011 Postmaster
Inv. 110608 06/09/2011 Bulk Permit 1889 Postage deposit/water
report/city newsletter
Check 118343 Date Paid:06/0912011 Printers Service Inc
Inv. 253702 05/18/2011 PIC -77" Ice Knife Sharp
Check 118344 Date Paid:06/09/2011
Inv. 114317480611 05/19/2011
Check 118345 Date Paid:06/09/2011
Inv.300884400 05/16/2011
Inv.300885300 05/16/2011
Inv.300886300 05/17/2011
Inv.300889800 05/18/2011
Randy's Sanitation Inc
Jun'11 PCC Rubbish Removal
Reinders Inc
8-Glyposate Pro 4, 2.5 Gal
50 50/50 Blue/Rye See Mix (501b Bag)
1 gal Turf Mark Blue PK of 4
50 501b Bags of Blue/Rye Seed Mix
Amount: $90.00
90.00
Amount: $60.90
60.90
Amount: $1,421.40
483.60
937.80
Amount: $9,600.00
9,600.00
Amount: $54.00
54.00
Amount: $296.76
296.76
Amount: $1,279.55
354.83
88.17
43.82
88.17
Page 8
Page 1 of 18 6/21/2011
Inv. 300895900 05/19/2011 1 -Vessel 2.5GL Pesticide, 6 -Roundup 704.56
Check 118346 Date Paid:06/09/2011 RJF Agencies Amount: 9,836.00
Inv. 145731 04/04/2011 Computer and Fine Arts 5,078.00
Inv. 147263 05/27/2011 Cr inv 145731 242.00)
Inv. 147462 06/03/2011 1st Qtr '111 installment 5,000.00
Check 118347 Date Paid:06/09/2011 Jeff Sandino Amount: 225.00
Inv. 110523 05/23/2011 5.23.11 Fabulous Fish Dishes 225.00
Check 118348 Date Paid:06/09/2011 Scharber & Sons Amount: 599.64
Inv. 022030509 05/05/2011 Backpak weed whip 427.49
Inv. 022030813 05/10/2011 Trimmer,air filter,element 132.15
Inv.022031821 05/27/2011 Trimmer 40.00
Check 118349 Date Paid:06/09/2011 Science Explorers Amount: 470.00
Inv. 2265 06/01/2011 5.31/6.2.11 Camp Caterpillar 470.00
Check 118350 Date Paid:06/09/2011 Sherwin Williams Amount: 21.83
Inv. 18953 05/23/2011 PCC Paint Supplies 40.17
Inv. 20959 05/23/2011 PCC -CR Memo 1895-3 18.34)
Check 118351 Date Paid:06/09/2011 South Central College Amount: 200.00
Inv. 00100255 05/20/2011 5.16.11 Registr 7 Background Investigations 200.00
Check 118352 Date Paid:06/09/2011 State Industrial Products Amount: 110.05
Inv. 95070043 04/21/2011 1cs Magic mat sweet sunsations airfreshner 110.05
Check 118353 Date Paid:06/09/2011 Streicher's Inc Amount: 14.94
Inv. 1837607 05/17/2011 FD -Name Tag & Serving Since Tab - Brennan 14.94
Check 118354 Date Paid:06/09/2011 Suburban Tire Wholesale Inc Amount: 1,040.02
Inv. 10099857 05/02/2011 8 P235/55R17 Eagle Tires 963.41
Inv. 10100165 05/12/2011 Unit 675 2 turf saver 55.58
Inv. 10100200 05/13/2011 4 410-350-4 TR13 IND 21.03
Check 118355 Date Paid:06/09/2011 Sun Newspapers Amount: 212.78
Inv. 1317948 05/19/2011 Publish File No. 2011025 Lighting at Athletic 64.06
Play Fields
Inv. 1317949 05/19/2011 Publish File#2011019 Gonyea Company Inc. 60.06
Inv. 1317950 05/19/2011 Publish Informational Meeting Storm Water 42.90
Pollution
Inv. 1317951 05/19/2011 Publish File No. 2011028 Hans Hagen Homes 45.76
Check 118356 Date Paid:06/09/2011 Supreme Building Maintenance Amount: 985.34
Inv. 051111 05/01/2011 May'11 Cheshire Pkwy Janitorial 223.37
Inv. 051211 05/01/2011 May'11 Station 73 Janitorial 761.97
Check 118357 Date Paid:06/09/2011
Inv. RG0923799 06/09/2011
Check 118358 Date Paid:06/09/2011
Inv. 110518 05/18/2011
Check 118359 Date Paid:06/09/2011
Inv. 123 05/19/2011
Check 118360 Date Paid:06/09/2011
Inv.4931000 05/19/2011
Check 118361 Date Paid:06/09/2011
Inv.26039 05/13/2011
Page 1 of 18
Swank Motion Pictures
7.13/8.6.11 Movie Series Movies 2011
Target Bank
4.29/5.16.11 Rec program supplies
Taylor Electric Company LLC
Well 13 service call
Terminal Supply Company
500 15-1/4 Heavy Duty Cable
Three Rivers Park District
6.13/8.8.11 Discovery Day Camp facility
Amount: $1,851.07
1,851.07
Amount: $74.26
74.26
Amount: $127.50
127.50
Amount: $101.53
101.53
Amount: $4,275.31
4,275.31
Page 9
6/21/2011
use/Explorers day camp
Check 118362 Date Paid:06109/2011 Trans -Alarm Inc Amount: $998.83
Inv. RMR769723 05/01/2011 May-Jul'11 FS3 sprnklr monitor 263.61
Inv. RMR769724 05/01/2011 May-Jul'11 FS1 sprnklr monitoring 263.61
Inv. RMR769725 05/01/2011 May-Jul'11 FS2 sprnklr monitoring 263.61
Inv. RS090534 05/18/2011 CWP 5.17.11 UL Service Repair for Comm fail 104.00
Inv. RS090535 05/18/2011 5,17,11 ZWP UL Runner service response for 104.00
Comm failure
Check 118363 Date Paid:06/09/2011 Tri -K Services Amount: $2,943.34
Inv. 4395 05/31/2011 5.2/5.20.11 202yds pulv topsoil/'soil/sand mix 2,943.34
Check 118364 Date Paid:06/09/2011 Twin Orchards Nursery
Inv. 4879 05/23/2011 Hilde plant materials
Amount: $911.80
911.80
Check 118365 Date Paid: 06/09/2011 Ultramax Amount: $2,641.30
Inv. 121187 05/16/2011 6bx Federal 9 124gr,5cs Fed 40 180gr,3cs 223 $2,641.30
federal
Check 118366 Date Paid:06/0912011 University of Minnesota
Inv. 0150002642 04/01/2011 5.12.11 Raptor Educ Prog/EQF
Check 118367 Date Paid:06/09/2011 USA Mobility Wireless Inc
Inv. U0320490E 05/18/2011 5.22/6.21.11 RAD pager rental
Check 118368 Date Paid:06/09/2011 USPCA Region 12
Inv. 110601 06/09/2011 2011 Steve Thomas Membership
Check 118369 Date Paid:06/0912011 Valley Rich Co Inc
Inv. 16614 05/20/2011 Ridgemount&forest View water main break
repairs
Check 118370 Date Paid:06/0912011 Verizon Wireless
Inv. 2578799607 05/25/2011 5.26/6.25.11 Mobile
Check 118371 Date Paid:0610912011 W D Larson Companies LTD Inc
Inv. F211370037 05/17/2011 14 Filters
Inv. F211390071 05/19/2011 15 Filters
Inv. F211400006 05/20/2011 2 GU AS1141 Adjuster -Slack
Check 118372 Date Paid:06/09/2011
Inv.5970576 05/31/2011
Check 118373 Date Paid:06/09/2011
Inv. 110531 05/31/2011
Check 118374 Date Paid:06/09/2011
Inv.1101624 05/31/2011
Check 118375 Date Paid:06/09/2011
Inv. 51626172430611 05/31/2011
Check 118376 Date Paid:0610912011
Inv.54101593 05/18/2011
Inv.54101594 05/18/2011
Inv.54101595 05/18/2011
Inv. 54204621 05/18/2011
Check 118377 Date Paid:06/09/2011
Inv. 2011-00000140 06/07/2011
Check 118378 Date Paid:06/09/2011
Page 1 of 18
Waste Management Services
Apr'11 Curbside/Dropoff less passback
Mark Welter
4.14/5.31.11 World Religions Class
Wenck Associates Inc
Proj8128 5.31.11 Wetland monitoring
Xcel Energy
4.13/5.17.11 PCC, HS,CC,PS, FS3,Residential
Str Lights
Zee Medical Service
PW -Medical Resupply
Plymouth Hall -Medical Resupply
PD -Medical Resupply
FS1-Medical Resupply
Community Health Charities
CHAR CHC - Community Health Charities
Law Enforce Labor Serv./Union
Amount: $540.00
540.00
Amount: $58.80
58.80
Amount: $50.00
50.00
Amount: $2,633.00
2,633.00
Amount: $26.02
26.02
Amount: $272.90
67.80
63.11
141.99
Amount: $20,466.14
20,466.14
Amount: $160.00
160.00
Amount: $1,021.90
1,021.90
Amount: $61,666.72
61,666.72
Amount: $672.39
208.88
189.87
189.26
84.38
Amount: $12.00
12.00
Amount: $1,3W.82Page 10
6/21/2011
Inv. 2011-00000141 06/07/2011 DUES POL - Police Union Dues *
Check 118379 Date Paid:06/09/2011 MN AFSCME Council #5
Inv. 2011-00000142 06/07/2011 DUES MTCE - Maintenance Union Dues*
Check 118380 Date Paid:06/09/2011 MN Child Support Payment Ctr
Inv. 2011-00000143 06/07/2011 CHID SUP% - Child Support Percentage*
Check 118381 Date Paid:06/09/2011 MN Environmental Fund
Inv. 2011-00000144 06/07/2011 CHAR MN ENV - MN Enviromental Fund
Check 118382 Date Paid:06/09/2011
Inv. 110515 05/15/2011
Check 118383 Date Paid:06/09/2011
Inv. 2011-00000145 06/07/2011
Check 118384 Date Paid:06/09/2011
Inv. 110608 06/09/2011
Check 118385 Date Paid:06/09/2011
Inv. 2011-00000146 06/07/2011
Check 118386 Date Paid:06/09/2011
Inv. Import - 1129 06/08/2011
Check 118387 Date Paid:06/09/2011
Inv. Import 1126 06/08/2011
Check 118388 Date Paid:06/09/2011
Inv. Import - 1132 06/08/2011
Check 118389 Date Paid:06/09/2011
Inv. Import 1131 06/08/2011
Check 118390 Date Paid:06/09/2011
Inv. Import - 1127 06/08/2011
Check 118391 Date Paid:06/09/2011
Inv. Import 1130 06/08/2011
Check 118392 Date Paid:06/09/2011
Inv. Import - 1128 06/08/2011
Check 118393 Date Paid:06/09/2011
Inv. Import - 1133 06/08/2011
Check 118394 Date Paid:06/16/2011
Inv. 0128901 IN 05/23/2011
1,310.82
Amount: $2,833.55
2,833.55
Amount: $1,473.67
1,473.67
Amount: $6.00
6.00
Matt Nordby Amount: $1,240.07
5.13/5.15.11 Illinois conference 1,240.07
lodging/meals,fuel
Open Your Heart Amount: $36.00
CHAR OYH - Open Your Heart 36.00
Sand Companies Amount: $4,000.00
Plym West View Estates Park ded&city util fee 4,000.00
assistance
United Way
CHAR UW - United Way
Bobgan,Jean
Park and Rec Refund
Frederick, Kristin
Park and Rec Refund
Haley, Laura
Park and Rec Refund
Koska, MaryAnn
Park and Rec Refund
Pfeifer, Anna
Park and Rec Refund
Steck, Diane
Park and Rec Refund
Tyszka, Jackie
Park and Rec Refund
White, Gena
Park and Rec Refund
ABM Equipment & Supply LLC
Cable Motor Assembly and Cable Assembly
12to5to4
Check 118395 Date Paid:06/16/2011 Acclaim Benefits
Inv. 0020160IN 05/09/2011 Benefits COBRA/Retiree admin fees
Inv. 0020511 IN 06/10/2011 May COBRA/Retiree
Check 118396 Date Paid:06/16/2011 Ace Lock & Safe Co Inc
Inv. A86814 03/11/2011 25 Keys/utilities
Inv. A87196 05/19/2011 ZWP replace door&frame/custom paint to
flouride room
Inv. A87197 04/25/2011 IC install elect hold open on 2 exit devices
Check 118397 Date Paid:06/16/2011 Action Fleet Inc
Inv. 6747 05/18/2011 Unit 1708 Unmarked investigator setup
Page 1 of 18
Amount: $36.00
36.00
Amount: $39.00
39.00
Amount: $300.00
300.00
Amount: $300.00
300.00
Amount: $4.00
4.00
Amount: $300.00
300.00
Amount: $29.00
29.00
Amount: $90.00
90.00
Amount: $300.00
300.00
Amount: $578.27
578.27
Amount: $2,019.00
1,849.00
170.00
Amount: $4,589.61
61.45
3,147.33
1,380.83
Amount: $2,310.28
2,310.28
Page 11
6/21/2011
Check 118398 Date Paid:06/16/2011 Adam's Pest Control, Inc.
Inv. 642834 05/31/2011 Apr'-Jun'11 CC/PS Pest Control
Inv. 644854 05/23/2011 Apr-Jun'11 FS 3 Pest Control
Check 118399 Date Paid:06/16/2011
Inv. 0894002556434 05/31/2011
Check 118400 Date Paid:06/16/2011
Inv.67840 05/31/2011
Check 118401 Date Paid:06/16/2011
Inv. 11027 05/09/2011
Check 118402 Date Paid:06/1612011
Inv. 65015 06/06/2011
Allied Waste Services
May'11 PM Waste hauling
Allina Occ Med
5.3/5.20.11 Drug test
Amount: $337.15
242.03
95.12
Amount: $676.79
676.79
Amount: $700.00
700.00
Andersun Lawn Service Amount: $3,259.68
Spring2011 Cleanup/PCC,FS123 & IC/Lifetime $3,259.68
AT&T
Admin subpeona case 11014675
Check 118403 Date Paid: 06/16/2011 ATOM
Inv.34009121 06/13/2011 Hultgren,Passig,Whiteford/"Criticallncident
Review
Check 118404 Date Paid:06/16/2011 Back 2 Basics Learning LLC
Inv. Spring122 05/26/2011 5.24/5.26.11 Glitter and Glam Camp
Amount: $40.00
40.00
Amount: $120.00
120.00
Amount: $220.00
220.00
Check 118405 Date Paid: 06/16/2011 The Bainey Group Inc Amount: $1,479.50
Inv. 7451 06/07/2011 1/2 Owed/Privacy wall installed in Providence 1,479.50
Inv. 25717
Academy team room
Inv. 25718
Check 118406 Date Paid:0611612011 Bergeron Homes Amount: $700.00
Inv. 101103 06/15/2011 5535 Glacier Ln N R33079 11.3.10 tree deposit 700.00
38.50
refund
38.50
Check 118407 Date Paid: 06/16/2011 Bertelson Total Office Solutions Amount: $226.36
Inv. WO6959671 05/23/2011 ADM-CD/DVD Storage 17.09
Inv. WO6964141 05/25/2011 CD-Crusier Mate Storage Clipboard 45.28
Inv. WO6968411 05/26/2011 P&R-2 BX Manila Folders, Labels&3BX 163.99
5.25/6.25 Greenwood Elementary Portable
Envelopes
Toilets
Check 118408 Date Paid:06116/2011
Inv. 25710 05/25/2011
Inv. 25711 05/25/2011
Inv. 25712 05/25/2011
Inv. 25713 05/25/2011
Inv. 25714 05/25/2011
Inv. 25715 05/25/2011
Inv. 25716 05/25/2011
Inv. 25717 05/25/2011
Inv. 25718 05/25/2011
Inv. 25719 05/25/2011
Inv.25720 05/25/2011
Inv. 25721 05/25/2011
Inv.25722 05/25/2011
Inv.25723 05/25/2011
Bixby Portable Toilet Service Amount: $835.50
5.25/6.25 W Medicine Lk Park Portable Toilet $140.00
5.25/3.25 Lions Park Portable Toilet 38.50
5.25/6.25 W Lutheran High School Portable 38.50
Toilet
5.25/6.25 Fieldhouse Activity Center/Bubble 38.50
Portable Toilet
5.25/6.25 Amphitheater Portable Toilets 136.50
5.25/6.25 Skatepark Portable Toilet 58.00
5.25/6.25 LaCompte Green Portable Toilets 38.50
5.25/6.25 Zachary Elementary Portable Toilets 38.50
5.25/6.25 Timber Shores Portable Toilet 77.00
5.25/6.25 Bass Lake Playfield #2 Portable 38.50
Toilets
5.25/6.25 Camelot Park Portable Toilets 38.50
5.25/6.25 Elm Creek Playfield #3 Portable 58.00
Toilets
5.25/6.25 Greenwood Elementary Portable 38.50
Toilets
5.25/6.25 Oakwood Playfield #2 Portable Toilet 58.00
Check 118409 Date Paid:06/16/2011 Bonestroo Inc
Inv. 188739 05/26/2011 4.11/5.14.11 Well 17 test well
Page 1 of 18
Amount: $6,042.66
2,185.16
Page 12
6/21/2011
Inv. 188741 05/26/2011 4.11/5.14.11 Well 13 Maint 3,857.50
Inv. XLT4962
Check 118410 Date Paid:06/16/2011 Monica M & Craig A Bongart Amount: 61.50
Inv. 24156888 06/15/2011 400 Zircon Ln N water refund 61.50
Cr inv XLH2722 return 2ea cord/cube
Check 118411 Date Paid:06/16/2011 David Brierton Amount: 12.76
Inv. 21196601 06/15/2011 14715 11th Ave N water refund 12.76
Check 118412 Date Paid:06/16/2011 Broadway Bar & Pizza Amount: 108.00
Inv. 110531 05/31/2011 May'11 IC Concession pizza resale 108.00
Check 118413 Date Paid:06/16/2011 Brookside Garden Center Inc Amount: 2,832.19
Inv. NIELSEN 06/13/2011 11.4.10 Hadley Hills 2nd landscaping/Nielsen 2,832.19
Check 118414 Date Paid:06/16/2011 Jude T Bublitz & Linda Zehnbauer Amount: 103.88
Inv. 24174307 06/15/2011 15707 50th Ave N water refund 103.88
Check 118415 Date Paid:06/16/2011 CDW Government Inc
Inv. XLH2722 05/19/2011 4 pwr cord,4 pwr cube/see credit for 2ea
Inv. XLT4962 05/23/2011 Auto Attendants Phone with side cars
Inv. XMH9376 05/25/2011 Panasonic Battery for CF29 CF 51 CF52
Inv. XNZ4474 06/02/2011 Cr inv XLH2722 return 2ea cord/cube
Check 118416 Date Paid:06/16/2011
Inv. 110531 05/31/2011
Check 118417 Date Paid:06/16/2011
Inv.03924820 05/25/2011
Check 118418 Date Paid:06/16/2011
Inv.24190459 06/15/2011
Check 118419 Date Paid:06/16/2011
Inv.148978 05/26/2011
Check 118420 Date Paid:06/16/2011
Inv. 110531 05/31/2011
Check 118421 Date Paid:06/16/2011
Inv.201006826 06/15/2011
Inv.201008220 06/15/2011
Check 118422 Date Paid:06/16/2011
Inv.6890755 05/25/2011
Inv.6901476 05/27/2011
Check 118423 Date Paid:06/16/2011
Inv.162629 04/26/2011
Check 118424 Date Paid:06/16/2011
Inv. 10394 05/24/2011
Check 118425 Date Paid:06/16/2011
Inv.10389356 05/20/2011
Check 118426 Date Paid:06/16/2011
Inv. 00954471N 05/18/2011
Check 118427 Date Paid:06/16/2011
Inv.24231842 06/15/2011
Check 118428 Date Paid:06/16/2011
Inv. I N 1004447 04/26/2011
Coca Cola Enterprises Bottling
May'11 IC Concession pop resupply
Conney Safety Products LLC
3bx safety glasses
Andrew Corkum
1729 Archer Ct N water refund
Corporate Mechanical
Lancaster LS elimination of day tank
Cub Foods
May Food Charges
Custom Conduit Electric
17435 CR 6 Elec Permit 201006826 refund
5450 NW Blvd Elec Permit 201008220 refund
Dakota Supply Group Inc
8 1" M70B meter gal,8 #4 setters/resale
24 3/4" M35 Short,24 #2 setters --resale
Davis Citgo Service Inc
Arson case 11019662 search warrant/tow
DMJ Asphalt Inc
Hilde bas work/asphalt
Dundee Nursery&Landscaping Co.
50 rolls of sod
Earl F. Andersen Inc.
2 30x24 adult softball,10 12x18 No soft toss
Alyce L Eckblad
15700 27th Ave N water refund
Evenflo
18 Big Kid DLX car seat/resale
Amount: $1,703.92
248.32
1,387.88
167.11
99.39)
Amount: $439.15
439.15
Amount: $149.06
149.06
Amount: $15.00
15.00
Amount: $1,480.00
1,480.00
Amount: $367.14
367.14
Amount: $80.34
40.17
40.17
Amount: $8,136.00
2,544.00
5,592.00
Amount: $255.00
255.00
Amount: $6,224.05
6,224.05
Amount: $239.93
239.93
Amount: $333.19
333.19
Amount: $36.81
36.81
Amount: $610.86
610.86
Check 118429 Date Paid: 06/16/2011 Factory Motor Parts Co Amount: $69.0Page 13
Page 1 of 18 6/21/2011
Inv. 70054633 05/23/2011 Pad Kit for Unit 1
Inv. 70054835 05/24/2011 Dot 3 BRK Fld 1 Gal
47.50
21.86
Check 118430 Date Paid:06/16/2011 Fastenal Company Amount: $98.92
Inv. MNPLY46824 05/26/2011 20- 1/2-13 S/S HevHxNut,20-1/2-13X2 FHSCS 97.48
S/S
Inv. MNPLY47148 05/24/2011 1/2-13L1.75W11/16CPL 1.44
Check 118431 Date Paid:06/16/2011 Federal National Mtg Assoc Amount: $54.52
Inv. 24248466 06/15/2011 2750 Shadyview Ln N water refund 54.52
Check 118432 Date Paid:06/16/2011 FedEx Amount: $302.63
Inv. 750681754 05/25/2011 4.28/5.18.11 Fire,Eq,PD,Water 302.63
Check 118433 Date Paid:06/16/2011
Inv. RNT3919686 05/29/2011
Check 118434 Date Paid:06/16/2011
Inv. 110526 05/26/2011
Check 118435 Date Paid:06/16/2011
Inv. 1006185041 05/27/2011
Check 118436 Date Paid:06/16/2011
Inv.24205056 06/15/2011
Check 118437 Date Paid: 06/16/2011
Inv. 100129 06/10/2011
Check 118438 Date Paid:06/16/2011
Inv.9537183338 05/13/2011
Inv.9544059976 05/23/2011
Inv.9545545072 05/24/2011
Inv.9547087990 05/26/2011
Check 118439 Date Paid:06/16/2011
Inv.954231019 05/27/2011
Check 118440 Date Paid:06/16/2011
Inv. 3028 05/25/2011
Check 118441 Date Paid:06/16/2011
Inv.21941300 05/24/2011
Inv.22069800 05/25/2011
Inv.22069900 05/25/2011
Check 118442 Date Paid:06/16/2011
Inv.17654 05/13/2011
Inv.17687 05/19/2011
Inv.17692 05/23/2011
Inv.17693 05/23/2011
Check 118443 Date Paid:06/16/2011
Inv. 322517ORI 05/23/2011
Check 118444 Date Paid:06/16/2011
Inv.775937 05/19/2011
Inv.775949 05/19/2011
Inv.777547 05/25/2011
Ferrellgas LP
5.1.11/4.30.12 Propane tank rental
Funfar Landscaping LLC
Partial 2011 BR tree installation
G&K Services Inc
PW - City Uniforms
Katie L & Erik L Genrich
5889 Upland Ln N water refund
Gonyea Homes
16670 32nd Ave tree dep refund R15442
1.29.10 P201000163
Grainger
Female Adapter 1/2 in. PK10
2-V Belts, 3 Phase Line monitor & Tripleguard
3 yr replacement
10 Cable Ties Pack of 50
Nut Splitter
Graybar Electric Company
Freight Charges on 953136573
Greyzone Productions
Rapco/Horizon Direct box
Grove Nursery Inc
Hilde Plant Material
5 Lilac, 4 First Frost Hosta, & 5 Sun Power
Hosta
3 Coreopsis, 5 Echinacea,5 Phlox
Hance Utility Services Inc
5.11.11 Zachary Park locates
5.18.11 Bass Lake plyfld locates
5.20.11 Plym Crk plyfld locates
5.20.11 Parkers Lk plyfld locates
Hawkins Water Treatment
ZWP 1360gl Hydrofl, 329.0614gl LPC -9L
Hedberg Aggregate Inc
Retaining block & mortar
Retaining block & mortar
Retaining block & mortar
Amount: $400.78
400.78
Amount: $5,800.00
5,800.00
Amount: $328.01
328.01
Amount: $275.19
275.19
Amount: $700.00
700.00
Amount: $419.87
16.29
159.18
209.48
34.92
Amount: $271.40
271.40
Amount: $35.00
35.00
Amount: $1,929.95
1,686.70
160.31
82.94
Amount: $385.50
115.50
115.50
44.50
110.00
Amount: $7,349.31
7,349.31
Amount: $2,109.89
1,752.30
275.31
49.37
Page 14
Page 1 of 18 6/21/2011
Inv. 777940 05/26/2011 Retaining block & mortar 32.91
70.00
Check 118445 Date Paid:06/16/2011 Chad M Heyrman Amount: 218.33
Inv. 24206262 06/15/2011 13760 54th Ave n water refund 218.33
Amount: $4,443.40
Check 118446 Date Paid:06/16/2011 Hopkins Parts Co. Amount: 27.04
Inv. 069497 05/25/2011 Battery and core deposit 99.03
4,590.75)
Inv. 069532 05/25/2011 CR Memo for 69438 Battery 71.99)
4,443.40
Check 118447 Date Paid:06/16/2011 HSBC Mortgage Corp Amount: 150.00
Inv. 24243513 06/15/2011 15510 51st Ave N water refund 150.00
Check 118448 Date Paid:06/16/2011 Independent School District 284 Amount: 747.50
Inv. 23908 05/01/2011 May'11 Facility rental 747.50
Check 118449 Date Paid:06/16/2011 Infrared Heating Sales & Service Inc Amount: 205.06
Inv. 761532 05/27/2011 2 Vibration isolaters 205.06
Check 118450 Date Paid:06/16/2011 Kamida Inc Amount: 4,639.00
Inv. 001078 06/05/2011 SoShorePark Rmv/rplc concrete 4,639.00
Check 118451 Date Paid:06/16/2011 Kid Create Studio Amount: 595.00
Inv. 2271 06/10/2011 7 Story Time Art Camp 595.00
Check 118452 Date Paid:06/16/2011 Knife River Corporation Amount: 10,961.97
Inv. 110111 06/14/2011 Proj10020 #2/Final 2010 Temp Overlay 10,961.97
Check 118453 Date Paid:06/16/2011 Landscape Alternatives Amount: 2,302.12
Inv. 00002551 05/26/2011 Arbor Day plant material 484.99
Inv. 00002552 05/26/2011 Millennium Garden Prairie Materials 1,817.13
Check 118454 Date Paid:06/16/2011 League of MN Cities Ins Trust Amount: 349,239.00
Inv. 36971 05/24/2011 4.1.11/4.1.12 Municipality CMC 32992 349,239.00
Check 118455 Date Paid:06/16/2011 Lighten UP, LLC Amount: 6,882.02
Inv. 1465 02/16/2011 FS 1 Interior relamp/retrofit project 6,882.02
Check 118456 Date Paid:06/16/2011 LSC Resource Inc Amount: 108.72
Inv.23303 05/26/2011 Scofield, Berglund, Moreen,Perala,Moen 108.72
Business Cards
Check 118457 Date Paid:06/16/2011 MAGC/MN Assoc of Govt Communications Amount: $70.00
Inv. NLB11 PLY 05/27/2011 LaFave/Vigoren banquet tickets/Northern 70.00
05/26/2011 30-70# Sand in Tube 137.23
Lights
Date Paid:06/16/2011
Check 118458 Date Paid:06/16/2011
Amount: $74.32
Martin Marietta Materials Amount: $4,443.40
Inv. 9366204 05/09/2011 See credit 9394223/reinvoice 9394224 4,590.75
Inv. 9394223 05/23/2011 Cr inv 9366204/reinvoice 9394224 4,590.75)
Inv. 9394224 05/23/2011 5.5/5.6.11 212.12ton Rip Rap 4,443.40
Check 118459 Date Paid:06/16/2011
Inv. 110608 06/15/2011
Check 118460 Date Paid:06/16/2011
Inv.20776 05/20/2011
Inv.20787 05/24/2011
MAVA/Minnesota Association for Volunteer Admin Amount:$50.00
2011 Jackie Maas Membership $50.00
McPhillips Bros Roofing Amount: $834.00
IC repair corners on scupper $503.00
IC Caulked outside of scupper & patched hole $331.00
in rubber
Check 118461 Date Paid:06/16/2011 Menard Inc Amount: $137.23
Inv. 2165 05/26/2011 30-70# Sand in Tube 137.23
Check 118462 Date Paid:06/16/2011 Metro Fire Amount: $74.32
Inv. 41143 05/25/2011 Retractable Belt Clip Sssy Replacement for 74.32
E21 Lost
Page 1 of 18
Page 15
6/21/2011
Check 118463 Date Paid:06/16/2011 Minnesota Pollution Control Agency Amount: $23.00
Inv. 110613 06/15/2011 Alex Morris renew SB sewer license 23.00
Check 118464 Date Paid:06/16/2011 Minnesota Safety Council, Inc Amount: $660.90
Inv. 14037 05/23/2011 8 Nighthawk carbon monoxide detectors/resale 265.95
Inv. 14063 05/23/2011 12 Nighthawk carbon monoxide 394.95
Batteries
detectors/resale
Check 118465 Date Paid:06/16/2011 MN Fire Serv.Certification Brd Amount: $300.00
Inv. 907 05/19/2011 5.14.11 Flores, Friske,Spencer exams 300.00
Check 118466 Date Paid: 06/16/2011
Inv.388545 05/12/2011
Inv. 389361 05/24/2011
Inv.389362 05/24/2011
Inv.389902 05/31/2011
Inv.390178 06/07/2011
Check 118467 Date Paid:06/16/2011
Inv. 110531 05/31/2011
Check 118468 Date Paid:06116/2011
Inv.24153674 06/15/2011
Nardini Fire Equipment Co Inc
2011 IC Fire Extinguisher inspect
Mar'11 ZWP Fire extinguisher inspect
Mar'11 Public Safety fire extinguisher inspects
Mar'11 FS1 fire extinguisher inspect
CC 2011 Halon system inspection
New Paper LLC
5.13/5.24.11 In store charges
Darci Noelting
15915 27th Ave N water refund
Check 118469 Date Paid:06/16/2011 North Memorial EMS Education
Inv. 4194 05/12/2011 6.9/7.14.11 Lanik/1st Responder Initial/EMR
textbook
Check 118470 Date Paid:06/16/2011 Northern Safety Technology
Inv. 27642 05/25/2011 Strobes for New Trucks
Check 118471 Date Paid:06/16/2011
Inv.24117267 06/15/2011
Becky O'Donnell
3195 Walnut Grove Ln n water refund
Amount: $2,214.27
269.82
430.39
1,168.83
115.23
230.00
Amount: $130.80
130.80
Amount: $15.14
15.14
Amount: $180.00
180.00
Amount: $418.65
418.65
Amount: $13.89
13.89
Check 118472 Date Paid: 06/16/2011 Office Depot Amount: 455.78
Inv. 564864417001 05/19/2011 4 2GB Kinston USB Drives 34.16
Inv. 564985912001 05/19/2011 CD -3 BX Labels 60.95
Inv. 565003350001 05/19/2011 PD -Pk Post Its,Desktop Calculator & 2 PK AAA 38.97
Batteries
Inv. 565312895001 05/23/2011 ENG -Laser Pointer, Envelopes, Ltr Files,Pocket 134.28
Files,Tape,Pens
Inv. 565349092001 05/23/2011 PW -1 PK Pkg Tape, 2 Printer Cartridges 89.13
Yellow
Inv. 565394080001 05/23/2011 PD -Bus Card Holder,3 BI letter trays, 1 52.48
Organizer Mesh Tray
Inv. 565648357001 05/25/2011 CD -2 DZ Sharpie Markers 16.22
Inv. 565735988001 05/25/2011 PD -1 BX Tags 29.59
Check 118473 Date Paid:06116/2011 Printers Service Inc Amount: 36.00
Inv. 253806 05/25/2011 PIC -77" Ice Knife Sharp 36.00
Check 118474 Date Paid:06/16/2011 Project for Pride in Living Industries Amount: 984.00
Inv. 0138316IN 05/21/2011 5.21.11 Spec Recycle drop off/mattresses 984.00
Check 118475 Date Paid:06/1612011 Public Storage Inc/PSI Amount: 6,000.00
Inv. 071002A 06/15/2011 R200721476 10.2.07 SIPA refund 13011 HWY 6,000.00
55/2320 Xenium
Check 118476 Date Paid:06/16/2011 Qwest Amount: 1,096.87
Inv. E2325760611 06/01/2011 Jun'11 E23.2576 107.95
Inv. E4404790611 06/01/2011 Jun'11 E44.0479 539.71
Page 16
Page 1 of 18 6/21/2011
Inv. E4404930611 06/01/2011 Jun'11 E44.0493
Check 118477 Date Paid:06/16/2011 Randy's Sanitation Inc
Inv. 141320511 05/19/2011 May'11 PW/PM Rubbish Removal
Inv. 141570511 05/19/2011 May'11 CC/PS Rubbish Removal
Check 118478 Date Paid:06/16/2011 Reinders Inc
Inv. 300891100 05/18/2011 Pesticides & Grass Seeds
Inv. 300909900 05/25/2011 1000LB 50/50 Blue/Rye seed mix
Check 118479 Date Paid:06/16/2011
Inv.2011269 06/02/2011
Check 118480 Date Paid:06/16/2011
Inv. 110608 06/08/2011
Check 118481 Date Paid:06/1612011
Inv. 110612 06/12/2011
RMR Services LLC
May'11 10353 Meter reads
Sam's Club
5.8/5.17.11 IC Concession resale
Scott's Windows and Doors LLC
16511 28th Rehab loan payment
449.21
Amount: $1,000.05
373.86
626.19
Amount: $2,412.18
648.74
1,763.44
Amount: $4,658.85
4,658.85
Amount: $6.72
6.72
Amount: $1,910.00
1,910.00
Check 118482 Date Paid: 06/16/2011 Crispen Semakula Amount: $105.89
Inv. 24179027 06/15/2011 317 Zinnia Ln N water refund 105.89
Check 118483 Date Paid:06/16/2011 Peter N Shapiro & Susan K Himmelman Shapiro Amount:$13.85
Inv. 21482201 06/15/2011 445 Upland Ln n water refund 13.85
Check 118484 Date Paid:06/16/2011 Robert M Sivanich Amount: $15.02
Inv. 24246031 06/15/2011 3905 Zircon Ln N water refund 15.02
Check 118485 Date Paid:06/16/2011 Southern Coating Systems LLC
Inv. 4909 05/20/2011 Plymouth Creek Park rubber surface misc
repairs
Check 118486 Date Paid:06/16/2011 St Joseph Equipment Inc
Inv. SR17127 05/24/2011 5.26/5.31.11 Compactor rental
Check 118487 Date Paid:06/16/2011 Stanley Security Solutions Inc
Inv. CH555217 04/19/2011 12 Keys
Inv. CH557451 05/27/2011 Keyed Part
Inv. CH557452 05/27/2011 Keyed Part
Check 118488 Date Paid:06/16/2011
Inv. 1839717 05/25/2011
Inv. 1840262 05/26/2011
Inv. 1840272 05/26/2011
Inv. 1840274 05/26/2011
Inv. 1840471 05/27/2011
Inv. 1840473 05/27/2011
Inv. 1840475 05/27/2011
Check 118489 Date Paid:06/16/2011
Inv.1319189 05/26/2011
Inv.1319190 05/26/2011
Inv. 1319191 05/26/2011
Inv.1319192 05/26/2011
Inv.1319193 05/26/2011
Streicher's Inc
FD -6 -Mourning Black Elastic Bands
FD -Duty Maxx Navy Shirt
FD -Duty Maxx Navy Shirt
FD -Navy Shirt
XXL Tactel Navy Jacket
FD- Tactel Navy Jacket
FD-Womens Shirt and EMT Emblem
Amount: $4,400.00
4,400.00
Amount: $584.61
584.61
Amount: $171.19
71.39
56.84
42.96
Amount
4.81
52.99
52.99
52.99
99.99
99.99
55.12
418.88
Sun Newspapers Amount: $531.96
Publish Lnacaster Mill & Overlay Project 11010 137.28
Publish Ordinance 2011-12 Amendment 28.60
Pubish Notice of Audio Video Improvements in 88.66
Council Chamber
Publish Notice Of Lighting/Acoustical 88.66
Improvements
Publish Street Recon E Parkes Lake Project 188.76
10001
Check 118490 Date Paid:06/16/2011 SW/WC Service Cooperatives
Inv. 110701 05/26/2011 Jul'11 BCBS Health Insurance
Page 1 of 18
Amount: $194,002.00
194,002.00
Page 17
6/21/2011
Check 118491 Date Paid:06/16/2011 Karen & Aubrey Tarpley
Inv. 11225101 06/15/2011 4630 Ranchview Ln n water refund
Check 118492 Date Paid:06/16/2011 Terminal Supply Company
Inv. 5052800 05/25/2011 4 WH-VTX609A
Check 118493 Date Paid:06/16/2011
Inv. 5586 05/23/2011
Inv. 5588 05/23/2011
Inv. 5592 05/24/2011
Total Control Systems Inc
5.11.11 SCADA repairs
5.16.11 SCADA repairs
5.22/5.23.11 Green Tree SLS pumps
repair/Weston storm high Ivl a
Amount: $21.20
21.20
Amount: $460.98
460.98
Amount: $2,171.61
726.40
826.11
619.10
Check 118494 Date Paid: 06/16/2011 Town & Country Landscaping of Rogers Inc Amount: $729.06
Inv. 3177 05/31/2011 Seed and erosion control $729.06
Check 118495 Date Paid:06/16/2011
Inv. 5212 05/24/2011
Inv. 5221 05/25/2011
Check 118496 Date Paid:06/16/2011
Inv. 017224 05/21/2011
Inv. 017256 05/23/2011
Inv. 017267 05/21/2011
Inv. 018757 05/21/2011
Check 118497 Date Paid:06/16/2011
Inv. 110613 06/13/2011
Check 118498 Date Paid:06/16/2011
Inv.78073 05/24/2011
Check 118499 Date Paid:06/16/2011
Inv.002907834 05/17/2011
Check 118500 Date Paid:06/16/2011
Inv. F211190027A 04/29/2011
Check 118501 Date Paid:06/16/2011
Inv.598695305006 06/01/2011
Check 118502 Date Paid:06/16/2011
Inv. 110610 06/10/2011
Check 118503 Date Paid:06/16/2011
Inv. 51472281600511 05/26/2011
Inv. 51554915750511 05/26/2011
Inv. 51618204530611 05/31/2011
Check 118504 Date Paid:06/16/2011
Inv. 437121 05/26/2011
Inv. 437123 05/26/2011
Inv. 703613 05/26/2011
Check 118505 Date Paid:06/16/2011
Inv.54101462 04/15/2011
Check 118506 Date Paid:06/16/2011
Inv. SW050167163 05/31/2011
Check 118507 Date Paid:06/16/2011
Inv. 110609 06/09/2011
Traffic Marking Services Inc Amount: $28,224.17
5.24.11 Traffic marking paint city streets $9,038.10
5.23,2401,2011 Traffic marking paint on city $19,186.07
streets
Trugreen
5.21.11 Plymouth Playfield
5.23.11 Parkers Lake fertilize/weed control
5.21.11 Green Oaks fertilize/weed control
5.21.11 Oakwood fertilize/weed control
Ultimate Martial Arts Inc
Tae Kwon,Youth,Little Tiger
Uniforms Unlimited Inc.
PD -Batteries for X-26 Taser
Valspar Paint
24 5gl Yellow Field marking paint
W D Larson Companies LTD Inc
Filters
Waste Management Services
Jun'11 IC Rubbish Removal
Wright -Henn Elec. Co.
Street Lighting 06.28.11
Xcel Energy
4.17/5.19.11 2 Water Towers
4.14/5.19.11 6 Lift Stations
3.31/5.19.11 Traffic Signals
Yocum Oil Company Inc
201gl Unleaded fuel
4809gl Unleaded fuel
3006gl Diesel fuel
Zee Medical Service
PW Medical resupply
Ziegler Inc
Install relay on generator set
Derek Asche
5.17/6.9.11
Amount: $3,501.39
921.84
1,322.64
521.04
735.87
Amount: 700.00
700.00
Amount: 111.45
111.45
Amount: 1,024.72
1,024.72
Amount: 44.84
44.84
Amount: 262.30
262.30
Amount: 8,454.88
8,454.88
Amount: $3,234.51
74.66
915.11
2,244.74
Amount: $26,424.09
543.83
16,078.89
9,801.37
Amount: $207.74
207.74
Amount: $410.51
410.51
Amount: $358.25
358.25
Page 18
Page 1 of 18 6/21/2011
Check 118508 Date Paid:06/16/2011 Erika Commers Amount: 32.13
Inv. 110607 06/07/2011 5.20/6.7.11 63 Mileage Reimb 32.13
Check 118509 Date Paid:06/16/2011 Diane Evans Amount: 46.92
Inv. 110613 06/13/2011 5.13/6.13.11 92 Mileage Reimb 46.92
Check 118510 Date Paid:06/16/2011 Great Cilps IMAX Theatre Amount: 146.00
Inv. 110617 06/15/2011 6.17.11 Field trip 146.00
Check 118511 Date Paid:06/16/2011 Travis Karlen Amount: 52.69
Inv. 110516 05/16/2011 5.13/5.16.11 Goodwill/Michaels Park&Rec 52.69
Prog supplies
Check 118512 Date Paid:06/16/2011 Minnesota Zoo Amount: 234.00
Inv. 110617 06/15/2011 6.17.11 Day Camp Field trip 234.00
Check 118513 Date Paid:06/16/2011 Petty Cash Amount: 100.00
Inv. 110615 06/15/2011 Day Camp program petty cash 100.00
Check 118514 Date Paid:06/16/2011 Jacob Slattery Amount: 20.91
Inv. 110609 06/09/2011 6.8/6.9.11 41 Mileage Reimb 20.91
Check 118515 Date Paid:06/16/2011 Robert Topp Amount: 388.20
Inv. 110517 05/17/2011 5.4/5.17.11 DesertSnow K-9 registr/Countrylnn 388.20
2 nights Iowa
Check 118516 Date Paid:06/16/2011 Anderson, Bill Amount: 100.00
Inv. Import - 1135 06/15/2011 Park and Rec Refund 100.00
Check 118517 Date Paid:06/16/2011 Capitola, Michelle Amount: 300.00
Inv. Import - 1134 06/15/2011 Park and Rec Refund 300.00
Check 118518 Date Paid:06/16/2011 Grace, Kim Amount: 67.00
Inv. Import - 1137 06/15/2011 Park and Rec Refund 67.00
Check 118519 Date Paid:06/16/2011 Tix, Ami Amount: 85.00
Inv. Import - 1136 06/15/2011 Park and Rec Refund 85.00
Total Payments: 262 Total Amount Paid: $1,900,434.87
Page 19
Page 1 of 18 6/21/2011
Date: 6121111
Time: 11:20:57 AM
H.M.S. Windows - Housing Assistance Payments Page: 0001
PAYMENT REGISTER -SUMMARY Q:1hmslreportsWAYSUM.QRP
Bank Account Description/Account Number
3110681
Number Date Method Status Name Of Payee Total
0005026 6110111 Computer Ck. Paid Dawa Tashi $848.00
Total For Bank Account $848.00
Of Totals
Transactions
Computer Checks 2 $848.00
Manual Checks 0 $0.00
Direct Deposits 0 $0.00
Total For Bank: 848.00
Bank Account Description/Account Number
52840997
Number Date Method Status Name Of Payee Total
0005024 619111 Computer Ck. Void Dawa Tashi 0.00
0005025 6/9/11 Computer Cic. Void Dawa Tashi 0.00
Total For Bank Account $0.00
Of Totals
Transactions
Computer Checks 4 $0.00
Manual Checks 0 $0.00
Direct Deposits 0 $0.00
Total For Bank: $0.00
Total - All Bank Accounts Printed: $848.00
Page 20
CITY OF PLYMOUTH
RESOLUTION NO. 2011 -
A RESOLUTION TO APPROVE DISBURSEMENTS ENDING JUNE 18, 2011
WHEREAS, a list of disbursements for the period ending June 18, 2011 was presented to
the City Council for approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of
the following funds is approved:
M & I Bank — Check Register
General & Special Revenue
Construction & Debt Service
Enterprise & Internal Service
Housing Redevelopment
Check Register Total
M & I — Housing Assistance Payments
Housing & Redevelopment Authority
GRAND TOTAL FOR ALL FUNDS
Adopted by the City Council on June 28, 2011
501,461.03
424,133.68
970,840.16
4,000.00
1,900,434.87
1,901,282.87
1,901,282.87
Page 21
rp) City of Agenda 6.03 . O 3PlymouthNumber: v
Adding Quoffty to Life
To: Laurie Ahrens, City Manager
REGULAR Prepared by: Marie Darling, Senior PlannerCOUNCILMEETING
Reviewed by: Barbara Thomson, Planning Manager and Steve Juetten,
June 28, 2011 Community Development Director
Approve Planned unit development (PUD)
Item: amendment to add a day care center within the
Interfaith Outreach and Community Partners
building at 1605 County Road 101 (2011031)
1. ACTION REQUESTED:
Move to adopt the following for the application requested by Wayzata Independent School
District #284, as recommended by the Planning Commission:
a) An ordinance amending section 21655.44 of the zoning ordinance;
b) A resolution approving findings of fact for an amendment to the zoning ordinance; and,
c) A resolution approving a PUD amendment.
Approval of the above items requires a 4/7 vote of the City Council.
2. BACKGROUND:
On June 15, 2011, the Planning Commission conducted the public hearing on this request and
subsequently voted unanimously to recommend approval. The applicant was present in
support of the request. No one from the public requested to speak. A copy of the Planning
Commission meeting minutes and report is attached. Notice of the Planning Commission's
public hearing was published in the city's official newspaper and mailed to all property
owners within 750 feet of the site. A copy of the notification area map is attached.
Development signage remains on the site.
3. BUDGET IMPACT:
Not Applicable.
4. ATTACHMENTS:
Planning Commission Minutes
Planning Commission Report with Attachments
Ordinance Amending Section 21655.44 of the Zoning Ordinance
Resolution Approving Findings of Fact for Amending the Zoning Ordinance
Resolution Approving the PUD Amendment
Page 1
Draft
Planning Commission Minutes
June 15, 2011
Page 2
6. PUBLIC HEARINGS
A. WAYZATA INDEPENDENT SCHOOL DISTRICT #284 (2011031)
Chair Davis introduced the request by Wayzata Independent School District #284 for a PUD
amendment for a child care center within the Interfaith Outreach and Community Partners PUD
for property located at 1605 County Road 101.
Senior Planner Darling gave an overview of the staff report.
Commissioner Anderson asked why there was additional language in the draft ordinance listing
the City Council resolution number. Senior Planner Darling replied that with each PUD
amendment, staff refers to the approving PUD general plan amendment resolution so that they
cross reference each other.
Commissioner Nelson asked if the applicant was already approved for a daycare/child care
facility license. Senior Planner Darling deferred that question to the applicant.
Chair Davis introduced the applicant, Terry Schneider, representing Interfaith Outreach and
Community Partners. Mr. Schneider introduced Marcia Treno, representing Wayzata
Community Education, in charge of child care.
Ms. Treno responded that Wayzata Public Schools already has an early childhood day care/child
care license for their program that is located within the Central Middle School. She said that the
Interfaith would be considered by the State Department of Human Services to be a satellite site.
She said that it would need to be independently licensed and that an application has been
submitted, She said that the license cannot be finalized until inspections are completed. She said
that the facility will need to be in accordance with all the guidelines set forth in licensing
requirements so that there would not be a delay for their July 1St deadline.
Commissioner Kobussen stated that the hours of operation listed would be from 9:00 a.m. to
Noon and 1:00 p.m. to 4:00 p.m. He asked if they would ever operate through the noon hour
since they would have drop -ins and other people who might want to be there during the noon
hour. Ms. Treno replied that at this point, there is no intent to have a full day program there.
She said that part of the stipulation to have a drop-in, is that the children are there no longer than
three hours.
Chair Davis opened and closed the public hearing as there was no one present to speak on the
item.
MOTION by Commissioner Nelson, seconded by Commissioner Anderson, to approve the
request by Wayzata Independent School District #284 for a PUD amendment for a child care
center within the Interfaith Outreach and Community Partners PUD for property located at 1605
County Road 101. Roll Call Vote. 7 Ayes. MOTION approved unanimously,
Page 2
Agenda Number
File 2011031 ;
PLYMOUTH COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
STAFF REPORT
TO: Plymouth Planning Commission
FROM: Marie Darling, Sr. Planner (509-5457) through Barbara Thomson
Planning Manager
MEETING DATE: June 15, 2011
APPLICANT: Wayzata Independent School District #284
PROPOSAL: PUD amendment for a child care center within the Interfaith Outreach
and Community Partners PUD
LOCATION: 1605 County Road 101
GUIDING: C (Commercial)
ZONING: PUD (Planned Unit Development)
REVIEW
DEADLINE: September 30, 2011
DESCRIPTION OF REQUEST:
The applicant proposes to include a drop-in child care center within the Interfaith Outreach and
Community Partners (IOCP) building. The majority of the children served by the center would
be the childcare of adults participating in community education activities on-site, with a few
spaces available to the general community.
Notice of the public hearing was published in the city's official newspaper. A mailed notice was
sent 12 days prior to the public hearing. A copy of the notification area map is attached.
Development signage has been posted on the property.
Page 3
File 2011031
Page 2
CONTEXT:
Surrounding Uses
Natural Characteristics of Site
This site is located in the Minnehaha Creek watershed. The north half of the property is within
the shoreland overlay district for Kraetz Lake. No portion of the property is within a floodplain
or wetland. The site contains mature trees, but is not subject to tree preservation. No site
alterations are proposed as part of this request.
Previous Actions Affecting Site
In 1972, the City Council approved a site plan for a 25,000 -square foot supermarket, a 13 -foot
variance from the front setback (County Road 101), and a 9 -foot variance from the west property
line (Merrimac Lane). That same year, the city acquired a 27 -foot easement adjacent to County
Road 101 for roadway purposes.
In 1982, the City Council approved a site plan amendment for a 5,760 square foot building
expansion and a 16 -foot variance from the south property line.
In 1997, the City Council approved a site plan amendment for a 7,800 square foot addition and
variances to allow the building and a drive aisle to be 27 feet and seven feet respectively, from
the west property line.
In 2010, the City Council approved a PUD amendment to allow uses not permitted in the original
PUD that are integral to 10CP's community service programs so that the agency could move its
offices to the subject property. IOCP is in the process of renovating the building for itself and its
service partners, including the Wayzata School District.
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The city has a relatively high level of discretion in approving PUD amendments. A PUD
amendment must be consistent with the city's comprehensive plan. The city may impose
Page 4
Land Use Guiding Zoning
North Apartments LA -4 RMF -4
Plymouth Colony)
South Dental Office C C-2
East Oakwood Elementary P -I RSF-1
West Townhouses LA -3 RMF -1
Single Family Homes I LA -1 RSF-1
Natural Characteristics of Site
This site is located in the Minnehaha Creek watershed. The north half of the property is within
the shoreland overlay district for Kraetz Lake. No portion of the property is within a floodplain
or wetland. The site contains mature trees, but is not subject to tree preservation. No site
alterations are proposed as part of this request.
Previous Actions Affecting Site
In 1972, the City Council approved a site plan for a 25,000 -square foot supermarket, a 13 -foot
variance from the front setback (County Road 101), and a 9 -foot variance from the west property
line (Merrimac Lane). That same year, the city acquired a 27 -foot easement adjacent to County
Road 101 for roadway purposes.
In 1982, the City Council approved a site plan amendment for a 5,760 square foot building
expansion and a 16 -foot variance from the south property line.
In 1997, the City Council approved a site plan amendment for a 7,800 square foot addition and
variances to allow the building and a drive aisle to be 27 feet and seven feet respectively, from
the west property line.
In 2010, the City Council approved a PUD amendment to allow uses not permitted in the original
PUD that are integral to 10CP's community service programs so that the agency could move its
offices to the subject property. IOCP is in the process of renovating the building for itself and its
service partners, including the Wayzata School District.
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The city has a relatively high level of discretion in approving PUD amendments. A PUD
amendment must be consistent with the city's comprehensive plan. The city may impose
Page 4
File 2011031
Page 3
reasonable requirements in a PUD as deemed necessary to protect and promote the general
health, safety and welfare of the community.
ANALYSIS OF REQUEST:
The applicant proposes to operate a drop-in, child care center in approximately 1,150 square feet
of the IOCP building in close proximity to the community educations rooms (refer to the
attached concept floor plan). The center would be licensed for 24 children and have 2-3
employees, depending on the number of children present at any one time. The hours of operation
would be from 9:00 a.m. to noon and 1:00 p.m. to 4:00 p.m. Each child would be limited to a
maximum of three hours of care per day, IOCP has a playground on the south side of the
building that would be accessible to the day-care. No exterior construction is proposed at this
time.
The PUD allows the following uses: 1) any permitted, interim or accessory uses allowed in the
C-2 district; 2) sports and fitness clubs no greater than 45,000 square feet; 3) clothing and
furniture sales up to 10,000 square feet; 4) training and tutoring services; and 5) food distribution
grocery).
Day care facilities, whether an accessory or principal use, are allowed as conditional uses within
the C-2 zoning district.
FINDINGS AND CONCLUSIONS:
The purpose of this PUD is to provide a customized zoning district to allow the reuse of an
existing retail building. A PUD provides for variations to the strict application of the city's land
use regulations in order to improve site design and operations, while at the same time
incorporating design elements that exceed the city's standards in order to offset any variations.
The city has a high level of discretion in determining whether an applicant has sufficiently offset
requests for flexibility with standards that exceed the city's requirements.
Comprehensive Plan
Child care centers are frequently located in areas with C (commercial) guiding and are consistent
with the comprehensive plan.
Zoning
The subject property is zoned PUD. The conditional uses in the C-2 district were intentionally
withheld fiom the PUD so that the city would have more discretion over uses that could have
more impact on the adjacent neighborhood, like gas stations and drive-through windows.
Section 21150 zoning ordinance provides criteria and performance standards for determining
whether day cares would be allowable uses, including: 1) access to sewer and water, 2) buffering
Page 5
File 2011031
Page 4
of play areas, 3) parking, 4) loading and 5) signage. The site is served with sewer and water, a
loading area is provided on the south side of the building; and no signage for the day care is
proposed. The other criteria are addressed below.
Play area buffering: The IOCP building has a play area located on the south side of the property
adjacent to commercial property. The playground is buffered by the activity at the dental office
by an existing retaining wall constructed into the side of a landscaped berm.
Parking: The zoning ordinance requires 157 spaces for the office, retail and day care uses on the
property, and there are 169 spaces provided.
Based on the limited impact to the neighborhood and consistency with the required criteria and
standards, staff finds the proposed use compatible with the PUD.
RECOMMENDATION:
Community development department staff recommends approval of the request for a PUD
amendment to allow a child care facility at 1605 County Pcoad 101 for the Wayzata Independent
School District #284, subject to the conditions in the attached resolution.
ATTACHMENTS:
1. Draft Ordinance Amending Section 21655.44 of the Zoning Ordinance
2. Draft Resolution Approving Findings of Fact for Amending the Zoning Ordinance
3. Draft Resolution Approving the PUD Amendment
4, Applicant's Narrative
5. Location Map
6. Aerial Photo
7. Notification Area Map
8. Site Graphics
PACommDev%STAFFREP%PCV01 IV011031 pc ]OCP PUDA daycare,danx
Page 6
0?a1106(
Wayzata School District request for drop-in child care center at Interfaith Outreach &
Community Partners new facility at 1605 Co. Rd. 101
Description of request:
As an integrated component to providing adult community education services, the school
district is requesting an amendment to the Planned Unit Development Agreement to
allow the inclusion of a 20 child capacity drop-in day care center and 4 child capacity
infant drop-in day care center. The center would provide early childhood education
services primarily to an underserved population from the district. The majority of
available slots would be available to children of adults participating in community
education activities, with some limited number of slots available to the general
community.
The day care consists of 1,150 SF located just to the south of the community education
space (see attached location and day care space plan). The community room is designed
to allow the south portion to serve as a large muscle exercise area for the drop-in day care
center. Because the daycare will limit the time a child can stay at the center to three
hours or less, it qualifies as a "licensed drop-in day care" center. The center has the same
staffing and space per child criteria as a full day care center, but is exempt from the food
service and playground criteria. Even though a playground is not required, Target
Corporation has donated a playground on the south side of the building that will be
accessible from the day care center via a short corridor (see attached layout for the
playground). The playground would be fenced and when used by the day care center
staffed with the appropriate number of staff members.
The drop-in day care center would operate daily from 4:00 AM to12 (noon) and 1:00 PM
to 4:00 PM.
Page 7
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CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 2011 -
AN ORDINANCE AMENDING CHAPTER 21 OF THE CITY CODE TO AMEND INTERFAITH
OUTREACH AND COMMUNITY PARTNERS PUD FOR PROPERTY LOCATED AT 1605
COUNTY ROAD 101 (2011031)
THE CITY OF PLYMOUTH ORDAINS:
Section 1. Amendment of City Code. Chapter 21 of the City Code of the City of
Plymouth, Minnesota is hereby amended by amending language to Section 21655.44 —
INTERFAITH OUTREACH AND COMMUNITY PARTNERS, as follows:
21655.44 INTERFAITH OUTREACH AND COMMUNITY PARTNERS:
Subd. 1. Legal Description. This PUD is currently legally described as follows:
Tract C, Registered Lane Survey 1301, files of the Registrar of Titles, County of
Hennepin.
Subd. 2. Incorporated herein by reference are the Gold's Gym PUD plans received
by the City on January 24 and February 26, 2008, except as may be amended by City Council
Resolution 2008-095, on file in the Office of the Zoning Administrator under file 2008007---atd
the revision to the PUD general plan to allow training and tutoring services, food distribution,
and clothing and furniture sales in accordance with the plan received by the city on April 16,
2010, except as amended by City Council Resolution 2010-151, on file in the office of the
Zoning Administrator under file 2010032.- and the revision to the PUD general plan to allow day
care facilities in accordance with the plans received by the city on May 20, 2011, except as
amended by City Council Resolution 2011-
Subd. 3. Allowable Uses. The allowable uses are any permitted, interim or
accessory uses allowed in the C-2 district, sports and fitness clubs no greater than 45,000 square
feet, clothing and furniture sales up to 10,000 square feet, training and tutoring services,
food distribution (grocery), and day care facilities.
All of the uses listed above shall be considered "permitted" uses in the PUD, provided they
comply with all the development standards and conditions approved by City Council Resolution
2008-0895 and City Council Resolution 2010-151, on file in the Office of the Zoning
Administrator under File 2008007 and 2010032.
Subd. 4. Development Standards. Development standards shall be as indicated on
the PUD General Plan approved by City Council Resolution 2008-0895, on file in the Office of
Page 14
Ordinance 2011-
2011031
Page 2
the Zoning Administrator under File 2008007 and City Council Resolution 2010-151, on file in
the Office of the Zoning Administrator under file 2010032.
Subd. 5. Hours of Operation. Between the hours of 10:00 PM and 8:00 AM the
following is prohibited:
a. Distribution or sale of food, clothing, furniture and other items, and
b. Delivery or dropping off food, clothing, furniture and other items.
Section 2. Effective Date. This amendment shall take effect immediately upon its
passage.
ADOPTED by the City Council on June 28, 2011.
ATTEST:
Sandra R. Engdahl, City Clerk
Kelli Slavik, Mayor
Page 15
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION APPROVING FINDINGS OF FACT FOR AMENDING THE ZONING ORDINANCE
TEXT FOR INTERFAITH OUTREACH AND COMMUNITY PARTNERS PUD TO ALLOW A DAY
CARE FACILITY AS A PERMITTED USE, FOR PROPERTY LOCATED AT
1605 COUNTY ROAD 101 (2011031)
WHEREAS, Wayzata Independent School District #284, has requested approval of a
PUD (planed unit development) amendment to allow an additional use for the PUD located at
1605 County Road 101, presently legally described as Tract C, Registered Lane Survey 1301,
files of the Registrar of Titles, County of Hennepin; and
WHEREAS, the Planning Commission has reviewed said request at a duly called public
hearing and recommends approval; and
WHEREAS, the City Council has adopted an ordinance amending the zoning ordinance
text.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request
by Wayzata Independent School District #284 allowing day care facilities as a permitted use in
the PUD, based on the following findings:
1. The proposed use is consistent with the C land use designation on the comprehensive plan
land use guide plan map.
2. The proposed use would meet the purpose and intent of the PUD zoning district by providing
a controlled mix of commercial uses on the property.
ADOPTED this 28th day of June, 2011.
Page 16
Resolution 2011-
2011031)
Page 2
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the
Plymouth City Council on June 28, 2011 with the original thereof on file in my office, and the
same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the city this
day of
City Clerk
Page 17
CITY OF PLYMOUTH
RESOLUTION NO. 2011 -
A RESOLUTION APPROVING A PUD GENERAL PLAN AMENDMENT TO ALLOW AN
ADDITIONAL USE FOR PROPERTY LOCATED AT 1605 COUNTY ROAD 101 (2011031)
WHEREAS, Wayzata Independent School District #284, has requested approval of a
PUD general plan amendment for property legally described as Tract C, Registered Lane Survey
1301, files of the Registrar of Titles, County ofHennepin; and,
WHEREAS, the Planning Commission has reviewed said request at a duly called public
hearing and recommends approval.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA that it should and hereby does approve the request
by Wayzata Independent School District #284 for a PUD general plan amendment for the
property located at 1605 County Road 101, subject to the following conditions:
1. A PUD general plan amendment is approved to add day care facilities as a permitted use
according to the materials received by the city on May 20, 2011, except as amended by this
resolution.
2. Prior to commencement of the interior building alterations, the applicant shall obtain a
building permit.
3. The applicant shall work with the fire inspector in the field to add fire lane signs in approved-
locations pprovedlocationsalongthefirelane.
4. A paved, four -foot sidewalk is required through the playground area from the building to the
fire lane.
5. The fire lane shall be kept unobstructed and both the fire lane and the sidewalk shall be
maintained year-round.
6. As no exterior construction is proposed as part of this PUD general plan amendment
application, no PUD final plan shall be required.
ADOPTED by the City Council on June 28, 2011.
Page 18
Resolution 2011 -
File No. 2011031
Page 2
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the
Plymouth City Council on June 28, 2011, with the original thereof on file in my office, and the
same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the city this
day of
City Clerk
Page 19
rp)City of Agenda 6 . 0 4PlymouthNumber:
Adding QoaWy to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Marie Darling, Senior Planner
June 28, 2011 Reviewed by: Barbara Thomson, Planning Manager, and
Steve Juetten, Community Development Director
Approve Preliminary and Final Plat and Variances for "Dog
Item: Park" to allow acquisition of 3.24 acres for the Plymouth Dog
Park and Northwest Greenway at 5835 Dunkirk Lane N
2011032)
1. ACTION REQUESTED:
Move to adopt the attached resolution approving a preliminary and final plat and variances for lot
area, lot width and access to a public right of way for the "Dog Park" subdivision.
Approval of a preliminary and final plat and variances requires a 4/7 vote of the City Council.
2. BACKGROUND:
At their June 28, 2011 meeting, the Planning Commission voted unanimously to approve the request
for preliminary plat and variances. The Planning Commission does not review requests for final
plats. The minutes from the meeting are attached. No one from the public requested to speak
regarding the request. Notice of the public hearing was published in the official newspaper and
mailed to all property owners within 750 feet of the site. The notification map is attached.
The development review committee has found the final plat application to be in conformance with
the proposed preliminary plat. No development contract is necessary for this project as no public
improvements are required as a condition of approval.
3. BUDGET IMPACT:
The City Council authorized the acquisition of the property on April 26, 2011. The city would use
the park dedication fund for the purchase of the property. The total price is $250,000 or $78,125 per
acre.
4. ATTACHMENTS:
Planning Commission Minutes
Planning Commission Staff Report
Resolution Approving the Preliminary and Final Plat and Variances
Page 1
Draft
Planning Commission Minutes
June 15, 2011
Page 3
B. CITY OF PLYMOUTH (2011032)
Chair Davis introduced the request by the City of Plymouth for a preliminary plat and variances
for "Dog Park", a two -lot subdivision for the purpose of acquiring additional land for the
Northwest Greenway and Plymouth Dog Park fof property located at 5835 Dunkirk Lane North.
Senior Planner Darling gave an overview of the staff report.
Commissioner Kobussen asked if there was already a variance approved for the current site since
it doesn't meet the requirements for FRD or if it was grandfathered in previous to the zoning.
Senior Planner Darling responded that when the FRD district was put in place with the 20 acre
minimum lot size and the 500 foot frontage requirements, there was another section in the city
code adopted that said that if the lots existed prior to the adoption date of that particular section
of the ordinance, they were considered conforming lots at their present size.
Chair Davis asked if the city had any plans to expand the dog park as a result of the purchase of
this property. Senior Planner Darling replied that there are no plans along those lines right now.
At the request of Commissioner Anderson and Chair Davis, Senior Planner Darling showed how
this site fits into the overall Northwest Greenway corridor plan and where the current dog park is
located using the Parks and Trails Plan page from the city's Comprehensive Plan.
Senior Planner Darling confirmed for Commissioner Oakley the current property boundaries and
where the city will be acquiring more land for neighborhood park facilities and for the Northwest
Greenway trail corridor.
Commissioner Oakley asked if Dunkirk Lane was proposed to have a 66 foot right-of-way
eventually or if that would potentially be a different size. Senior Planner Darling responded that
Dunkirk Lane would be a minor collector and would typically have a 60 foot right-of-way. She
said that the extra three feet on this side of the property related to the fact that there is already a
street easement over that portion of the property.
Commissioner Oakley asked if the proposed development on the other side of Dunkirk Lane
would dedicate a 30 foot easement on that side. City Engineer Moberg replied that on that
particular piece of property, there was a 40 -foot wide roadway easement that was secured across
that piece of property when it was subdivided a number of years ago. He said that in theory,
there could end up being as much as 73 feet of dedicated right-of-way through that area. He said
that in the Spring Meadows development, the city asked the applicant to confirm that, in that
extra 7 feet over 33, there were no private utilities (overhead power lines, gas, telephone, etc.) or
that they could demonstrate that if there were utilities in that 7 -foot wide strip, they would be
willing to relocate them into a narrower right-of-way corridor. He said that in this case when we
are looking at the 33 feet of existing easement, we don't want to necessarily require less right-of-
way and then find out that there are utilities outside the 33 feet that would then be forced to
relocate. He said that could then incur some costs to have that done and we don't want to create
that hardship.
Page 2
Draft
PIanning Commission Minutes
June 15, 2011
Page 4
Chair Davis opened and closed the public hearing as there was no one present to speak on the
item.
Commissioner Anderson stated that it was nice to see the city making progress on the Northwest
Greenway corridor and being creative in how they are acquiring land. He said that he would
vote in support of this preliminary plat and variance request.
MOTION by Commissioner Anderson, seconded by Commissioner Oakley, to approve the
request by the City of Plymouth for a preliminary plat and variances for "Dog Park", a two -lot
subdivision for the purpose of acquiring additional land for the Northwest Greenway and
Plymouth Dog Park for property located at 5835 Dunkirk Lane North,
Chair Davis stated that he agreed with Commissioner Anderson that it was good to see the city
moving ahead, especially with the dog park as there have been some complaints from neighbors.
He added that putting a buffer in between the park and the future developments was a good idea.
Doll Cali Vote. 7 Ayes. MOTION approved.
Page 3
Agenda Number
File 2011032
PLYMOUTH COMMUNITY DEVELOPMENT
DEPARTMENT
PLANNING AND ZONING
STAFF REPORT
TO: Plymouth Planning Commission
FROM: Marie Darling (509-5457) through Barbara Thomson, Planning Manager
MEETING
DATE: June 15, 2011
APPLICANT: City of Plymouth.
PROPOSAL: Preliminary Plat to subdivide property
Variances to lot area, lot width, and access to a public right-of-way
LOCATION: 5835 Dunkirk Lane
GUIDING: LA -RT (living area rural transition)
ZONING: FRD (future restricted development)
DESCRIPTION OF REQUEST:
The City of Plymouth is requesting a preliminary plat and variance to subdivide the property at
5835 Dunkirk Lane for the purpose of acquiring 3.24 acres to: 1) become a part of the Northwest
Greenway trail corridor and 2) provide a buffer between future homes and Plymouth Dog Park.
The city proposes no construction at this time.
The parcel is currently developed with one existing home and garage that would remain after the
subdivision.
Notice of the request was published in the official newspaper and mailed to all property owners
within 750 feet of the site. The notification map is attached.
Page 4
File No. 2011032
Page 2
CONTEXT:
Surrounding Land Use and Zoning
Previous Actions Affecting Site
The existing home was constructed in 1965. The subject property is unplatted.
On April 26, 2011, the City Council approved a purchase agreement for the property.
Natural Characteristics of Site
This site is located in the Elm Creek Watershed district. The property contains two wetlands and
is subject to buffer requirements. The wetlands were not included on the city's wetland
inventory, consequently, the city is currently assessing their quality. This project should be
complete prior to City Council review of the application. The property is not located within a
shoreland management overlay district or 100 -year floodplain. The site contains mature trees
and is subject to tree preservation, however, no trees are being removed at this time.
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The city's discretion in approving or denying a preliminary plat is limited to whether or not the
proposed subdivision meets the standards outlined in the subdivision regulations and zoning
ordinance. If it meets these standards, the city must approve the preliminary plat.
The city's discretion in approving or denying a variance is limited to whether or not the proposed
project meets the standards for a variance. The city has a relatively high level of discretion with
a variance because the burden of proof is on the applicant to show that they meet the standards
for a variance.
ANALYSIS:
The city is proposing to subdivide the 7.73 acre property into two parcels: 1) a 3.21 acre parcel
referred to as Lot 1, Block 1 on the attached drawing) that the city would purchase; and 2) a 4.3
acre parcel (referred to as Lot 2, Block 1) that includes the existing home and the remainder of
the property that would remain under current ownership. The remaining .19 acres would be
dedicated as right-of-way for Dunkirk Lane.
Page 5
Adjacent Land Use Guiding Zoning
North Single-family home LA -RT FRD
East Farm land LA -R2 FRD
South Single-family home
Northwest Greenway trail corridor
LA -RT FRD
West Plymouth Dog Park P-1 P1
Previous Actions Affecting Site
The existing home was constructed in 1965. The subject property is unplatted.
On April 26, 2011, the City Council approved a purchase agreement for the property.
Natural Characteristics of Site
This site is located in the Elm Creek Watershed district. The property contains two wetlands and
is subject to buffer requirements. The wetlands were not included on the city's wetland
inventory, consequently, the city is currently assessing their quality. This project should be
complete prior to City Council review of the application. The property is not located within a
shoreland management overlay district or 100 -year floodplain. The site contains mature trees
and is subject to tree preservation, however, no trees are being removed at this time.
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The city's discretion in approving or denying a preliminary plat is limited to whether or not the
proposed subdivision meets the standards outlined in the subdivision regulations and zoning
ordinance. If it meets these standards, the city must approve the preliminary plat.
The city's discretion in approving or denying a variance is limited to whether or not the proposed
project meets the standards for a variance. The city has a relatively high level of discretion with
a variance because the burden of proof is on the applicant to show that they meet the standards
for a variance.
ANALYSIS:
The city is proposing to subdivide the 7.73 acre property into two parcels: 1) a 3.21 acre parcel
referred to as Lot 1, Block 1 on the attached drawing) that the city would purchase; and 2) a 4.3
acre parcel (referred to as Lot 2, Block 1) that includes the existing home and the remainder of
the property that would remain under current ownership. The remaining .19 acres would be
dedicated as right-of-way for Dunkirk Lane.
Page 5
File No. 2011032
Page 3
Section 500 of the city code (the subdivision regulations) and section 21350 of the zoning
ordinance (the FRD district) include regulations that preliminary plat applications must meet.
Staff used these standards to review the application as follows.
Subdivision. and Zoning Requirements
Required Proposed Meets
Requirements?
Lot Arrangement (FRD)
Lot Area 20 acres 3.21 ac and 4.3 ac No*
Lot Width 500 feet 250.02 ft No*
Tree preservation 50 % saved (or reforest) 100 % savedYes*
Variance Requested
Discussion Follows
Comprehensive Plan
The subject parcel is guided LA -RT (living area rural transition). The LA -RT designation
identifies areas expected to see the least change during the planning period and the type of
development anticipated include single-family homes, agriculture and private or public parks,
trails and open space. All properties with this land use designation that are currently served by
private well and septic system are zoned FRD to prevent premature development or subdivision
of land in areas where public utilities are not available.
Chapter 7 of the comprehensive plan states that as development occurs in northwest Plymouth,
there will be an increased need for citywide park facilities with fewer and fewer parcels
available. The comprehensive plan also indicates that it is important for the city to begin the
process of analyzing needs and acquiring land for city parks, community playftelds/sports
facilities and special use parks prior to development.
Infrastructure
No sewer or water services would be necessary to serve the parcel the city proposes to acquire,
as the land is intended for a park and the use would not require these improvements. The home
located on the eastern portion of the property is currently served by a private well and septic
system.
The plat proposes a 33 -foot roadway dedication for Dunkirk Lane which mirrors the existing
easement.
WPtl ande
Prior to any park development on Lot 1, the city would need to provide wetland buffers.
Similarly, the owner of Lot 2 would need to provide wetland buffers in the event they further
subdivide the property or redevelop it for another use.
Page 6
File No. 2011032
Page 4
Park Dedication
Section 528 of the subdivision regulations requires that all subdivisions dedicate a portion of the
land to the public for the provision of parks or provide an equivalent amount in cash. The
purpose of the subdivision is to create a property for park purposes; consequently, no park
dedication is required at this time. The owner of Lot 2 would be required to pay park dedication
in the event they further subdivide the property or redevelop it for another use.
Tree Preservation
Although no tree removal is proposed at this time, the property is subject to tree preservation.
As the property owner of Lot 1, the city would be subject to tree preservation if any
improvements are constructed. Additionally, the owner of Lot 2 would be subject to tree
preservation requirements if they further subdivide the property or redevelop it for another use.
Sidewalk on Dunkirk Lane
Section 524.07 of the subdivision regulations requires that a sidewalk be installed on one side of
all local streets unless specifically waived by the City Council. Staff has requested that the City
Council waive this requirement due to the following: 1) a sidewalk across one lot would be
inconsistent with the rest of the neighborhood and 2) a sidewalk could be more efficiently
completed in conjunction with a future Dunkirk Lane reconstruction project.
Vnrinnrre
The application requires three variances for: 1) lot area; 2) lot width; and 3) access to a public
right-of-way.
Lot Area and Width: Section 21350.13 of the zoning ordinance requires that all newly created
parcels in the FRD district contain a minimum of 20 acres and have at least 500 feet of lot width
as measured along a public right-of-way.
Access to a Public Right -of -Way: Section 21105.03 of the zoning ordinance and section 524.03
of the subdivision regulations require that each lot have frontage and access directly on to an
abutting, improved and city -accepted public street. Lot 2 would continue to have access off
Dunkirk Lane. Lot 1 would have no access from a public right-of-way, but it is an addition to
the Plymouth Dog Park and the Northwest Greenway trail corridor which have access to County
Road 47 and Dunkirk Lane, respectively.
FINDINGS/CONCLUSION:
The subdivision would enable acquisition of a parcel of land for park/trail purposes and would
not require the extension of streets or public utilities. Therefore, staff finds that it is not a
premature subdivision of property.
Page 7
File No. 2011032
Page 5
On May 5, 2011, the Governor signed new language into law regarding variances. The new
language replaces the word "hardship" with "practical difficulties." As state law supersedes
local ordinance, staff used the statute language to review the request. The city is in the process
of updating its now -obsolete variance language and will rely on the new language in state law in
the interim.
Practical Difficulties:
Staff has identified specific parcels of land to acquire for parks and trails purposes. Some park
property acquisition can wait until affected properties subdivide, but other parcels, like this
property, may not subdivide in the foreseeable future. Consequently, the requirements for lot
area, lot size and access to a public right-of-way found in the zoning ordinance and subdivision
regulations present practical difficulties for the city to be able to acquire park property.
Unique Circumstances:
The circumstances related to this request are not generally applicable to other properties in the
FRD district. The city is proposing to acquire property for park and trail purposes and not for
any development that necessitates the extension of infrastructure to the property.
Essential Character:
The proposal would not be detrimental to the public welfare or injurious to the neighborhood.
The subdivision would not impair an adequate supply of light, increase congestion on public
streets, increase the danger of fire, or diminish property values in the neighborhood.
RECOMMENDATION:
Community development department staff recommends approval of the request, subject to the
conditions in the attached resolution.
ATTACHMENTS:
1. Draft resolution approving the preliminary plat and variances
2. Figure 7-2 Park and Trail System Plan (Excerpt)
3. Location map
4. Aerial photo
5. Notification area map
6. Site graphics
PACommDevWAFFREPTC1201112011031 pe dog park ppfp var,doc
Page 8
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Page 10
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Page 11
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Page 14
CITY OF PLYMOUTH
RESOLUTION 2011 -
A
011 -
A RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT AND VARIANCES
FOR THE CITY OF PLYMOUTH FOR "DOG PARK" FOR PROPERTY LOCATED AT
5835 DUNKIRK LANE NORTH (2011032)
WHEREAS, the City of Plymouth has requested approval of a preliminary and final plat
and variances to create a separate parcel for acquisition into the Northwest Greenway trail
corridor on property located at 5815 Juneau Lane North, and
WHEREAS, the property is legally described as follows:
The West 280.00 feet of the East 1063.00 feet of the North 250.00 feet ofthe South
500.00 feet of the South Half of the Northwest Quarter of Section 5, Township 118
North, Range 22 West, Hennepin County, Minnesota.
AND
The West 280.00 feet of the East 1063.00 feet of the South 250.00 feet ofthe South Half
of the Northwest Quarter of Section 5, Township 118 North, Range 22 West, Hennepin
County, Minnesota.
WHEREAS, the Planning Commission has reviewed said request at a duly called Public
Hearing and recommends approval.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by
the City of Plymouth for a preliminary and final plat and variances to create two parcels on
property located at 5835 Dunkirk Lane North, subject to the following findings and conditions:
The preliminary and final plat is approved in accordance with the application and plans
received by the City on May 23 and June 1 and 2, 2011, except as may be amended by
this resolution.
2. Variances to lot area, lot width and access to the public right-of-way are approved, based
on the finding that the variance standards are met.
3. The requirement for sidewalks along Dunkirk Lane is hereby waived as: 1) a sidewalk
across one lot would be inconsistent with the rest of the neighborhood and 2) sidewalks
would be more efficiently completed with the future Dunkirk Lane reconstruction project.
Page 15
Resolution 2011-
2011032)
Page 2
4. Copies of the plat and a deed for Lot 1 shall be submitted to the City.
5. Wetland buffers shall be established consistent with the zoning ordinance on Lot 1 prior
to installation of any future park improvements and on Lot 2 prior to any further
subdivisions or redevelopment on Lot 2.
6. Tree preservation requirements shall apply to any further subdivision or redevelopment of
Lots 1 and 2.
7. Park dedication shall apply to any further subdivision or redevelopment of Lot 2.
8. This approval shall expire one year after the date of approval, unless the property owner
or applicant has recorded the plat, or unless the landowner or applicant has received prior
approval from the city to extend the expiration date for up to one additional year, as
regulated under section 512 of city code.
ADOPTED by the City Council on June 28, 2011.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the
Plymouth City Council on June 28, 2011, with the original thereof on file in my office, and the
same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the corporate seal of the city this
day of
City Clerk
Page 16
rp)City of
Plymouth
Agenda 6 . O 5Number: v
Adding QoaWy to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Derek Asche, Water Resources Manager
June 28, 2011 Reviewed by: Doran Cote, Director of Public Works
Payment No. 2 and Final
Item: Wild Wings Flood Protection Improvement Project
City Project No. 7135
1. ACTION REQUESTED:
Adopt the attached resolution approving Payment No. 2 and Final in the amount of $8,009.98 to
Minnesota Dirt Works, Inc. for the Wild Wings Flood Protection Improvement Project, City
Project No. 7135.
2. BACKGROUND:
The Wild Wings Flood Protection Improvement Project included surface water utility
maintenance to relieve flood issues within the Wild Wings residential development by
excavating nearly three acres of channels into the middle of the wetlands to provide surface
water flow for drainage. In the past, surface water runoff was obstructed by dense vegetation in
the wetland areas preventing drainage from streets, roofs, and yards from entering the wetland
thereby causing street and yard flooding. Settling basins, approximately 500 square feet in size,
were also constructed near the end of storm sewer pipes to increase the longevity of the
channels. The channels are 26' wide with 3:1 side slopes and were excavated to a depth of 4'
below the normal water elevation in each basin.
3. BUDGET IMPACT:
This project is identified in the City's 2011 — 2015 Capital Improvements Program (CIP) for
construction in 2011 with a project cost of $375,000. The total project cost including
engineering/administration, construction, and wetland mitigation is $289,021.66. Funding will
be from the Water Resources Fund for the following project components:
1. Engineering/Administration $26,723.24
2. Construction $132,402.50
3. Wetland Mitigation $129,895.92
289,021.66
3. ATTACHMENTS:
Map
Resolution
Page 1
GENERAL NOTES
1, THE EXACT LOCATIGN Ill" UNDI::RGROUND UTILIIILS SUCH AS GAS, TELEPHONE,
WATER, WATER, CTC. ARE UNKNOWN, I'HE: CONTRACTOR SHALL CONTACT GOPHER UNE
CALL BEFORE CEMMENCING ANY EXCAVATION
2, ALL EXCESS EXCAVATED MATLRIAL, IS THE PRHi'CRTY OF I HF CONTRACTOR.
3, CONTRACTOR MUST MAINTAIN ERDSION CONTRIII. FIIR ENTIRE PROJECT.
4. ACCESS TO LOCAL RESIDENCES MUST BE MAINTAINED AT AL_I. TIMES THROUGIIIIUT
CONSTRUCTION
5. A MINIMUM Cr 4B HRS NIFIICL IS REQUIRED FOR ALL STAKING REI]UESTS.
6. THE MEST CURRENT CITY OF PLYMOUTH ENGINEERING STANDARD DETAIL,
SPECIFICATION FGR SEWER, WATER, STORM SEWER, & STRECiS APPLY TU E1 -11S
PRpJUCT.
7. NO TREES OR SHRUBS ARE TO BC I. MOVFD UNLESS MARKED RY THE CITY OF
PLYMOUTH FOR REMOVAL.
8, TRAFFIC CONTREL MOST BE PROPERLY MAINTAINED AT ALL TIMES IN ACCORDANCE
WITH THE MNDOI' TEMPORARY TRAIT'1C CONTROL ZONE LAYOUTS DG KLET.
9. ACTUAL EXCAVATION LOCATIONS SHALL BE MARKED IN FIELD BY ENGINEER.
10 CENTRACTOR SHALL PROTECT ALL rXISTING LANDSCAPING.
11, CONTRACTIIR SHALL APPLY FUR NPDE. S PERMIT,
12, PRUPOSED SITE ACCESS IS SHOWN UN PLAN. CONTRACTIIR SHALL_ NEGOTIATE
WITH HOMEOWNER IF DIFFERENT ACCCSS TS DESIRED.
13. CHANNEL A125NMLNTS TO 3E STAKED 13Y CITY,
14. AN ES I IHAI LD 11,300 CY OF MATERIAL IS 1 U BE EXCAVATED,
TYPICAL EXCAVATION SECTION
FOR ALL CHANNELS UNLESS NOTED
EXISTING GRDUND 4'
2'
r..e R,ra5 air „nPLYMOUTH, MINNESOTA GENERAL LAYOUTS, w6—M 2
WILD WINGS WETLAND CLEANING GENERAL NOTES,
o NANe nm
CITY or TYPICAL SECTION o, nsc ro7 11
PLYMOUTH CITY PROJECT NO. 7135 vico vracs `k „ n,`a x na
Page 2
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION REQUESTING
PAYMENT NUMBER 2 AND FINAL
WILD WINGS FLOOD PROTECTION IMPROVEMENT PROJECT
CITY PROJECT N0. 7135
WHEREAS, the City of Plymouth as owner and Minnesota Dirt Works, Inc. as contractor,
have entered into an agreement for the Wild Wings Flood Protection Improvement Project, City
Project No. 7135, and said agreement was approved by the City Council on December 14, 2010;
and
WHEREAS, staff has certified acceptance of the work and approval of the final request for
payment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA:
That the original contract amount for construction of the Wild Wings Flood
Protection Improvement Project with Minnesota Dirt Works, Inc. was
138,992.50. The construction work to date is $132,402.50 and is approved.
The construction is less than the original contract amount by $6,590.00 or 4.7%.
2. The work performed by Minnesota Dirt Works, Inc. for the Wild Wings Flood
Protection Improvement Project, No. 7135 and certified to the Council by staff
as acceptable, being the same, is hereby released from the contract except as to
the conditions of the performance bond, any and all legal rights of the owner,
required guarantees and correction of faulty work after final payment.
3. Request for Payment No. 2 and Final in the amount of $8,009.98 to Minnesota
Dirt Works, Inc. for the Wild Wings Flood Protection Improvement Project,
City Project No. 7135, is hereby approved and the City's Administrative
Services Director is hereby authorized and directed to pay the same forthwith
from the Water Resources Fund.
Approved this 28th day of June, 2011.
Page 3
rp)City of Agenda 6 . 0 6PlymouthNumber:
Adding Quality to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Daniel K. Campbell, Senior Engineering Technician
June 28, 2011 Reviewed by: Doran Cote, P.E., Director of Public Works
Payment No. 1 and Final
Item: 2011 Crack Repair Program
City Project No. 11009
1. ACTION REQUESTED:
Make a motion to adopt the attached resolution approving Payment No. 1 and Final
for the above project.
2. BACKGROUND:
Attached is Payment No. 1 and Final. All work on this project has been completed.
The original contract amount for this project was $250,010 and the final value of
work completed is $250,010. Request for Payment No. 1 and Final is in the amount of
250,010.00.
3. BUDGET IMPACT:
The 2011 Street Maintenance budget includes $200,000 for Seal Coating (100-70-
710-7100.109) and $130,000 for Crack Sealing (100-70-710-7100-7500.134) for a
total of $330,000, which is adequate to cover the costs of the crack sealing. There
will be no seal coating in 2011 as the program is being evaluated. The remaining
80,000 in the budget will be used for slurry sealing cul-de-sacs to be done later this
summer.
4. ATTACHMENTS:
Map
Request for Payment - No. 1 and Final
Resolution
Page 1
2011 Crack Repair Program
C.P. 11009
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Page 2
REQI;EST FOR PAYMENT
DATE: June 13. 2011 FOR PERIOD
PLACE. PIN nouth. _tiIV FROyI: Apri1 27. 20 [ l TO: June 13. 2011
PROJECT: 2011_ Crack Repair Program
PROJECT XO.: 11009
CONTRACTOR: Precision Sealcoatim Inc.
ADDRESS: N6450 River Road
Princeton, W154968
REQUEST FOR PAYNIENT NO.: I and Final
SUi\(E IARY:
1. Original Contract Amount
2. Change Order - ADDITION $ 0.00
3. Change Order - DEDUCTION $ 0.00
4. Revised Contract Amount
5. Value Completed to Date
6. Amount Earned
7, Less Retainage . - 0 %
8. Sub -Total
9. Less Amount Paid Previously
10. AMOUNT DUE THIS REQUEST FOR PAYMENT NO.: l &Final
1
RECEIVED
JUN 2 0 2011
250,010.00
250,010.00
250,010.00
250,010.00
0.00
250,010.00
0-
250,010.00
Approved By: Director of Public Works
City of Plymouth
By;
Approved By: (CONTRACTOR)
Precision Sealcoating, Inc.
2 - Contractor
1 --- Owner
2019! 1 1009'Payrnents`REQPAYNkfF l Fn1_I 1009.docx
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0:1Engine ering'•.PROJE CTS' 2010 -
Page 3
CITY OF PLYMOUTH
RESOLUTION N0. 2011
A RESOLUTION TO APPROVE PAYMENT NO. 1 AND FINAL
2011 CRACK REPAIR PROGRAM
CITY PROJECT N0. 11009
WHEREAS, the City of Plymouth as owner and Precision Sealcoating, Inc., as
contractor, have entered into an agreement for 2011 Crack Repair Program, City Project No.
11009, said agreement being approved on April 13, 2011; and
WHEREAS, the City Engineer has certified his acceptance of the work and his approval
ofthe final request for payment.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF PLYMOUTH, MINNESOTA:
1. That the original contract amount was $250,010.00. The total value of the work
to date is $250,010.00 and is herewith approved.
2. That the work performed by the contractor for the 2011 Crack Repair Program
and certified to the Council by the City Engineer as acceptable, being the same, is
hereby released from the contract except as to the conditions of the performance
bond, any and all legal rights of the owner, required guarantees and correction of
faulty work after final payment.
3. Request for Payment No. 1 and Final in the amount of $250,010.00 to Precision
Sealcoating, Inc. is hereby approved and the Director of Administrative Services is
hereby authorized and directed to pay the same forthwith.
Approved this 28th day of June, 2011.
Page 4
rp)City of Agenda 6 . 0 7PlymouthNumber:
Adding Quality to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Daniel K Campbell, Senior Engineering Technician
June 28, 2011 Reviewed by: Doran Cote, P.E., Director ofPublic Works
Award Contract
Lancaster Lane Mill and Overlay and
Item: Watermain Replacement Project
City Project No. 11010
1. ACTION REQUESTED:
Adopt the attached resolution awarding a contract for the Lancaster Lane Mill and
Overlay and Watermain Replacement Project, City Project No. 11010, to Hardrives,
Inc.
2. BACKGROUND:
The Lancaster Lane Mill and Overlay and Watermain Replacement Project, City Project
No. 11010 includes Lancaster Lane from 36th Avenue to a point approximately 950 feet
south of Rockford Road.
This project would replace the existing 8 inch ductile iron pipe watermain by pipe
bursting methods and would also replace all valves, hydrants, service and hydrant leads,
remove and replace the top 2 inches of pavement, replace damaged concrete curb and
gutter, install pedestrian ramps as needed and make repairs to utility structures.
Bids were received and publicly opened on Thursday, June 9, 2011. Five bids were
received with the low bid being $1,024,404.65 from Hardrives, Inc. of Rogers, MN.
COMPANY TOTAL BID
Hardrives, Inc. 1,024,404.65
Northwest Asphalt, Inc. 1,028,758.50
Midwest Asphalt Corp. 1,051,785.20
Northdale Construction 1,053,580.62
Geislinger and Sons, Inc. 1,106,022.50
Engineer's Estimate 1,029,929.00
The low bid of $1,024,404.65 is 0.5% less than the engineer's estimate of
1,029,929.00. Hardrives, Inc. has performed many projects for the City and is
qualified to perform the work specified.
Page 1
3. BUDGET IMPACT:
The total project cost included in the 2011-2015 Capital Improvements Program (CIP)
was $2,275,000. The CIP called for total reconstruction of Lancaster Lane and to replace
the existing watermain. Based on the low bid, including engineering administration, legal
and contingencies, the total estimated cost is $1,280,505. The estimated cost of the mill
and overlay portion is $529,395. The estimated cost of the watermain replacement
portion is $735,380 and the estimated cost for the sanitary sewer portion is $15,730.
Funding for this project is being provided through the following:
Street Reconstruction Fund $404,948
Water Fund $735,380
Sewer Fund $ 15,730
Special Assessments $124,447
4. ATTACHMENTS:
Project Location Map
Resolution
Page 2
Figure 1
Lancaster Lane Mill and Overlay
and Watermain Replacement Project
City project No. 11010
Page 3
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION TO AWARD A CONTRACT
LANCASTER LANE MILL AND OVERLAY
AND WATERMAIN REPLACEMENT PROJECT
CITY PROJECT N0. 11010
WHEREAS, pursuant to an advertisement for bids for the Lancaster Lane Mill and
Overlay and Watermain Replacement Improvement (City Project No. 11010), which includes
Lancaster Lane from 36th Avenue to a point approximately 950 feet south of Rockford
Road by replacement of the existing watermain and bituminous resurfacing of the street,
replacement of concrete curb and gutter, and all necessary appurtenances, bids were received,
opened and tabulated according to law, and the following bids were received complying with
the advertisement:
COMPANY TOTAL BID
Hardrives, Inc. 1,024,404.65
Northwest Asphalt, Inc. 1,028,758.50
Midwest Asphalt Corp. 1,051,785.20
Northdale Construction 1,053,580.62
Geislinger and Sons, Inc. 1,106,022.50
WHEREAS, it appears that Hardrives, Inc. of Rogers, MN is the lowest responsible
bidder, complying with the minimum specifications.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA
The Mayor and City Manager are hereby authorized and directed to enter into the
contract with Hardrives, Inc. of Rogers, MN in the name of the City of Plymouth
for the Lancaster Lane Mill and Overlay and Watermain Replacement
Improvement, according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Engineer by awarding a contract in
the amount of $1,024,404.65.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until a contract has been signed.
Page 4
3. Funding for this project will be from:
Street Reconstruction Fund $404,948
Water Fund $735,380
Sewer Fund $ 15,730
Special Assessments $124,447
Approved this 28th day of June, 2011.
Page 5
rp)City of
Plymouth
Adding Quality to Life
REGULAR
COUNCIL MEETING
June 28, 2011
Agenda 6.08Number:
To: Laurie Ahrens, City Manager
Prepared by: Marie Darling, Senior Planner
Reviewed by: Barbara Thomson, Planning Manager and Steve Juetten,
Community Development Director
Approve Zoning ordinance text amendment to amendItem: the requirements for scoreboards in the P -I
public/institutional) zoning district (2011034)
1. ACTION REQUESTED:
Move to adopt the following for the application requested by Wayzata Independent School
District #284, as recommended by the Planning Commission:
a) An ordinance amending section 21650 of the zoning ordinance; and,
b) A resolution approving findings of fact for an amendment to the zoning ordinance.
Approval of the above items requires a 4/7 vote of the City Council.
2. BACKGROUND:
On June 15, 2011, the Planning Commission conducted the public hearing on this request and
subsequently voted unanimously to recommend approval of the above ordinance amendment.
The applicant was present in support of the request. No one from the public requested to
speak. A copy of the Planning Commission meeting minutes and report is attached. Notice of
the Planning Commission's public hearing was published in the city's official newspaper.
The Planning Commission reviewed four alternatives for this application, as summarized
below:
1. Allow scoreboards up to 950 square feet and 50 feet in height as a permitted accessory
use.
2. Allow scoreboards up to 550 square feet and 32 feet in height as a permitted accessory
use and larger scoreboards up to 950 square feet and 50 feet in height as a conditional
use.
3. Maintain the existing requirements for scoreboards up to 150 square feet and 16 feet in
height as an accessory use and larger scoreboards up to 950 square feet and 50 feet in
height as a conditional use.
4. Make no change to the existing regulations.
After reviewing the options, the Planning Commission recommended a modification of
alternative 2, as described below:
Page 1
2010034
Page 2
1) Maintain the existing requirements for scoreboards not exceeding 16 feet in
height or 150 square feet in area;
2) For public parks and public or private schools, add a new accessory use allowing
scoreboards not exceeding 32 feet in height or 550 square feet in area, provided
that the information on the scoreboard is not visible from any adjacent public
rights-of-way and no commercial/non-commercial speech is permitted on the
scoreboard; and
3) For public parks and public or private schools, add a new conditional use allowing
scoreboards over 32 feet in height or 550 square feet in area not to exceed 50 feet
in height or 950 square feet in area provided that the information on the
scoreboard is not visible from any adjacent public rights-of-way and no
commercial/non-commercial speech is permitted on the scoreboard. The
scoreboard may include a video display panel.
The Commission's major comments follow:
Current Regulations
Commissioner Nelson commented that he believes that the current size limits are too small if
both the school districts are requesting more area. Consequently, he and Commissioners
Robinson, Petrash, Oakley, and Kobussin supported alternative 2. Chair Davis and
Commissioner Anderson were initially concerned that the area proposed (550 square feet)
was too large to approve without public notice, however the subsequent discussion and
amendments to alternative 2 satisfied their concerns and they voted to recommend approval
of amended alternative 2.
Commercial/Non-Commercial Speech
Commissioner Oakley commented that he was not in favor of limiting commercial or non-
commercial speech on scoreboards as the scoreboards are only seen by event attendees. The
language prohibiting commercial/non-commercial speech is already adopted into the zoning
regulations and was not proposed to be amended. Staff noted concern with removing the
prohibition as it was adopted to prevent successful challenge to the off-site sign regulations.
Based on these staff concerns, the Planning Commission did not recommend removing the
restriction on language.
After the meeting, staff conferred with the City Attorney who opined that although the
prohibition of commercial speech (advertising) is important to maintain, non-commercial
speech could be removed from the regulations. This would enable the applicant to program
the scoreboard with rouser messages (i.e. "Go, Team, Go," "Charge" and the like),
scoreboard sponsor information, and other non-commercial messages. Consequently, staff
struck the prohibition on non-commercial language from the attached draft ordinance.
Page 2
2010034
Page 3
Adjacent Residential
Chair Davis was concerned that the language prohibiting the information on the scoreboard
from being visible to adjacent dwellings was too restrictive and could prohibit the addition of
a video display panel on the scoreboard at Wayzata High School if the Elm Creek golf course
were to develop. The rest of the commission concurred. Consequently, the commission's
recommendation did not include language prohibiting visibility from adjacent dwellings.
Video Display Panels:
Chair Davis and Commissioner Oakley commented that the ordinance should be clearer that
video display panels require a conditional use permit. Staff included language to this effect
in the attached ordinance.
3. BUDGET IMPACT:
Not Applicable.
4. ATTACHMENTS:
Planning Commission Minutes
Planning Commission Report with Attachments
Ordinance Amending Section 21650 of the Zoning Ordinance
Resolution Approving Findings of Fact for Amending the Zoning Ordinance
Page 3
Draft
Planning Commission Minutes
June 15, 2011
Page 5
C. WAYZATA INDEPENDENT SCHOOL DISTRICT 9284 (2011034)
Chair Davis introduced the request by Wayzata Independent School District 4284 for a zoning
ordinance text amendment to amend the requirements for scoreboards in the P -I
publichnstitutional) zoning district.
Senior PIanner Darling gave an overview of the staff report.
Commissioner Kobussen asked about the existing condition in the ordinance that there will be no
commercial or noncommercial speech and what that means. Senior Planner Darling responded
that means there would be no advertising on the scoreboard to reflect that it is a scoreboard and
not a sign.
Chair Davis asked why it doesn't just state no advertising. Senior Planner Darling replied that
commercial and non-commercial speech are defined terms, not only in our ordinance, but also in
case law.
Commissioner Oakley asked if the city currently has a policy on commercial or non-commercial
speech on scoreboards. Senior Planner Darling responded that the city currently does not allow
commercial or non-commercial speech, with the exception that they do allow a sponsorship
panel to be located on the scoreboard. She said that language is currently in the P -I zoning
district.
Commissioner Nelson asked if staff was aware of any other scoreboards in the city, other than
the two high schools. Senior Planner Darling replied that staff is not aware of any.
Commissioner Anderson asked why they are changing the location of the scoreboard from the
west side of the field to the east side of the field. Senior Planner Darling responded that the
Wayzata School District initially approached staff showing that, with the addition of the extra
size on the scoreboard, they were proposing a location change. She said that the scoreboard is
currently located on the north side of the field and that they propose to change it to the south side
of the field to further protect the residential neighbors to the south and also to protect passersby
on the public rights-of-way so that the information on the scoreboard wouldn't distract drivers or
become a nuisance for the neighborhood to the south.
Commissioner Anderson asked if the proposed location would be visible from future
development, such as if Elm Creek Golf Course gets developed, or if development would be too
far away to really cause a problem in the future. Senior Planner Darling stated that the
scoreboard would face directly into the playfield. She said there is a possibility that if a portion
of the Elm Creek Golf Course would develop residentially, there would be homes within the
vicinity of it; however, there is a landscaped area between the stadium and the ballfield itself.
She said that at the angle that it Would be located and with the distance, she didn't think that very
much would be seen.
Page 4
Draft
Planning Commission Minutes
June 15, 2011
Page 6
Commissioner Nelson stated the Armstrong scoreboard is at an angle and asked if anyone
recalled if that scoreboard was located in a corner because of its direction towards the residential
neighborhood. Planning Manager Thomson responded that there was a lot of sensitivity given to
the neighborhood with respect to the location of the scoreboard.
Chair Davis stated that the proposed location would have the golf course on the west side and
homes on the south side and placement of the scoreboard would have its back to the homes so
the current homeowners are taken care of. He said that they could move their current scoreboard
to the new location anyway. Planning Manager Thomson replied that would be correct.
Chair Davis asked if the approved Armstrong scoreboard had been similar to this request and if
they had gotten a variance for it. Senior Planner Darling replied that the numbers are digital on
their scoreboard but they do not have a full electronic panel nor do they have video display. She
said they did receive a variance to allow them to have a 312 %2 square foot scoreboard that is 20
1h feet tall.
Commissioner Kobussen asked if we would be developing an ordinance that we can't live with
in the future with language against visibility from a home or from public rights-of-way. He said
we would be giving a lot of variances. He asked what the scoreboard situation would be at
Providence Academy. Senior Planner Darling responded that Providence Academy is in a
different zoning district so these regulations wouldn't apply to them. She said they only apply to
the schools that are in the P -I zoning district. She said that the scoreboards are extremely
expensive and we could not put them into very many park facilities and certainly not more than
one at a facility.
Commissioner Kobussen asked -if the siting restriction would also apply to a small scoreboard.
Planning Manager Thomson replied that it would not because the 150 square feet maximum is
already regulated by code. She said this would be a separate requirement for larger scoreboards.
Chair Davis stated that of the four alternatives listed in the staff report, alternative 41 is basically
anybody in the P -I district could put a big scoreboard up to 950 square feet and all they have to
do is come in to the department and get a building permit and there would be no public
involvement. Senior Planner Darling responded that would be correct. She said staff would look
at their location information again so that they wouldn't be directing the information on the
scoreboard towards residences or public rights-of-way.
Chair Davis stated that each alternative requires more and more public involvement. Senior
Planner Darling replied that is correct.
Chair Davis stated that alternative 44 would basically leave it the way it is. He asked if they
could get a variance for a 950 square foot scoreboard under current ordinance text. Senior
Planner Darling responded that under current regulations, they can request a variance for a
scoreboard of that size; however, that's an enormous variance. She said that staff direction to the
school board was that a variance of that nature would be difficult for staff to support. Planning
Manager Thomson added that when you are looking at a variance situation, you are looking at
Page 5
Draft
Planning Commission Minutes
June 15, 2011
Page 7
demonstrating hardship/practical difficulties. She said one of the major issues here is that size is
a major factor and there is also video display, which is something that is not allowed at all at the
present time. She said it is really a vast departure from current regulations.
Chair Davis asked if the current ordinance prohibits video displays or it doesn't allow video
displays. Senior Planner Darling replied that the current ordinance is silent on video displays.
Planning Manager Thomson added that when the ordinance is silent, it is not allowed. Chair
Davis asked that since they are silent on video displays, does that mean then that they are not
allowed. Senior Planner Darling responded that as written, the ordinances don't specifically
mention electronic panels or video displays and that would have to be added in language that
they would be permitted.
Commissioner Nelson asked that if alternative #2 were to be approved, whether they could go
ahead and make their scoreboard up to 550 square feet without any approvals. Senior Planner
Darling stated that they would have the siting requirements. Planning Manager Thomson added
that if they met those requirements, they could go ahead and put it in with a building permit,
without a public process, up to 550 square feet.
Commissioner Anderson asked if there was the opportunity to put protective restrictions on the
application later on because it's in a conditional use permit. Senior Planner Darling replied that
all the typical conditions on a conditional use permit could be applied to the approvals specific to
an application to make sure to lessen the impact.
Chair Davis introduced the applicant, Dan Carlson, representing the Wayzata Independent
School District #284. Mr. Carlson stated that their current scoreboard is 17 years old. He said
that it uses incandescent lightbulbs, which can no longer be ordered. He said that they currently
are taking lights out of the baseball scoreboard for use in the football scoreboard during the
football season and then at the end of the football season, they are taking them out for use in the
baseball scoreboard. He said' that Wayzata Schools has proposed that they do a five-year
scoreboard upgrade district -wide. He said that past of this is that the Wayzata's Athletic Booster
Association has approached them and would like to fund that. He said it would be a gift and not
a Wayzata School District purchase. He said that they have a very motivated group of people
and that they would like to see this completed this year. He said that if they currently just
replace it with a football scoreboard, it would be very disheartening to kids in track to not see
their times up there and so, if attending an event there other than football, it is extremely lacking.
He said that this is where athletics are going. IIe said that there are three other communities in
the west metro area who will probably have these scoreboards (or larger) if not this year, then
next year. He said that the company that they are looking to for the purchase has three proposals
out already and one of which is going to be ordered. He said that it is something that they want
to be prepared for.
Commissioner Kobussen asked if they plan on going to the full, big scoreboard now if they have
the money or if it is a matter of what gets approved through the Planning Commission and City
Council. Mr. Carlson responded that the funding is apparently set aside and they would like to
see the whole project completed yet this fall. He said that they are on track to be able to do that,
Page 6
Draft
Planning Commission Minutes
June 15, 2011
Page S
if the permission is granted. He said that the scoreboard section is something that is going to
have to happen very soon as he didn't know if they would get through this football season with
what they have. He said it begs the question that they just replace it with a scoreboard like what
they've got in the existing location or make the move and upgrade to get the scoreboard they
really want.
Chair Davis asked if the proposed scoreboard in alternative 42 was bigger than their current
scoreboard. Mr. Carlson replied that the current one is 8 feet tall by 25 feet wide and the one
proposed would be 22 feet wide and with a taller board. He said that the square footage would
not be just the scoreboard, it's the peripheral information as well. He said the restrictions on the
size of the scoreboard were arrived at by what was needed in order for those people that are in
the far bleachers to be able to see some of the information.
Commissioner Anderson asked where high school sports are moving in terms of video display.
Mr. Carlson responded that starting lineups could be seen on the video displays. He said that it
also given them the ability to use that as a curriculum. He said they have students who have
gone into this type of field for video production and with all the scoreboards out there, it is
becoming a trade. He said that video display also gives students some face time up on the
scoreboard. He said they could also highlight some of the other athletic events that people don't
get to where a video is available. He said that there would not be much instant replay as that is
pretty tough to do, especially in a high school setting when it's going to be kids doing that.
Chair Davis opened and closed the public hearing as there was no one present to speak on the
item.
Commissioner Nelson stated that the language that's in place now is not sufficient at 150 square
feet. He said that a variance had been granted to one high school and it's very apparent that it's
not sufficient for the other high school. He said that it didn't make any sense to keep that
language in there. IIe said that he is leaning towards alternative #2. He said that changing the
language from 150 square feet to 550 square feet is pretty sufficient and it would also allow them
to be able to get a conditional use permit to add the video display. He said that getting to the 950
square feet requires a public process and that is important. He said that he does not have an issue
with the school district wanting to put in this type of scoreboard.
Commissioner Oakley stated he agreed with Commissioner Nelson's comments. He said that
alternative #2 would retain public comment to give people an opportunity to come in and
participate in the decision making process. He said that video display would potentially draw a
lot of comment. He said that additional information is needed in alternative #2 regarding video
display. He said that if silence indicates that video display is not acceptable, that is not an
adequate alternative. Planning Manager Thomson responded that language could be added to
alternative #2 that includes video display so that it's very clear that would be part of what would
be allowed.
Commissioner Oakley stated that the language "provided that the information on the scoreboard
is not visible from any adjacent public rights-of-way or adjacent dwellings" is good solid criteria
Page 7
Draft
Planning Commission Minutes
lune 15, 2011
Page 9
to add. He said that the existing ordinance goes on to state "no commercial or non-commercial
speech shall be permitted... ". He said that if the scoreboard is defined as being something that is
only visible within the activity itself, then the right to dictate what should be on that scoreboard
should be with the school board or the organization that is having the event. Planning Manager
Thomson replied that it is important to have that language whether it can be seen or not. She
said that it is off-site advertising and if allowed here, it would have to be allowed elsewhere. She
said that's a major concern.
Commissioner Oakley said that he didn't believe that the school district was interested in having
advertising but that other local high schools do encourage advertising and it's a good source of
funding for them. Planning Manager Thomson responded that staff has had discussion with the
city attorney on this matter and that if allowed, it would open the city to have to allow it in other
settings. She said that's the reasoning for it being in our current ordinance.
Mr. Carlson confirmed for Commissioner Petrash that the first alternative is the one that they
would lime to have.
Commissioner Petrash asked what the benefits or what the differences/trade offs were that made
them prefer alternative #1 versus alternative #2. Mr. Carlson replied that the school district
needs to move ahead with a scoreboard one way or another. He said the difference is whether
there is a video display board or not. Planning Manager Thomson added that with alternative #1,
there is no public process (just a building permit). She said alternative #2 would require the
public process for a conditional use permit.
Commissioner Petrash stated that he would also support alterative #2.
Chair Davis stated that he felt alternative #3 is the best one because he loves these ideas for
scoreboards but that they can be controversial when getting this big. He said alternative #3
provides the most opportunity for the citizens of the community to weigh in. He said that
alternative #2 allows them to go up to 550 square feet with just a building permit and then after it
goes up, all the neighbors would be calling the city wanting to know what happened. He said
that it's great to put that scoreboard over there but he wants the most involvement from the
neighborhood to get it done.
Planning Manager Thomson responded to Commissioner Nelson that there are instances where
smaller scoreboards are still going to be 150 square feet. Chair Davis added that there are a lot
of ballfields in the city that have small scoreboards, so 150 square feet has proven over time to
be workable. He said that he is not comfortable with giving the organizations cart blanche to
triple the size without some public involvement.
Chair Davis stated that he was concerned that in all the alternatives it states that information on
the scoreboard would not be visible from any adjacent dwellings. He said that's pretty restrictive
and asked for the meaning of "adjacent". Senior Planner Darling read the definition, "in close
proximity to or neighboring, not necessarily abutting".
Page 8
Draft
Planning Commission Minutes
June 1.5, 201.1.
Page 10
Commissioner Nelson stated that a motion recommending alternative #2 to City Council could
be made without agreement by all the Commissioners. Planning Manager Thomson responded
that is correct.
Planning Manager Thomson confirmed for Chair Davis that the phrase regarding visibility from
adjacent dwellings would be an addition to the current ordinance. Chair Davis stated that he
didn't mind it not being visible from public rights-of-way because we don't want to see it from
the street, especially if it is a video display but an adjacent dwelling seems to be too restrictive.
Planning Manager Thomson replied that change could also be included in what is recommended
to the City Council.
Chair Davis asked for a show -of hands in support of alternative 42 (Commissioners Oakley,
Petrash, Kobussen, Robinson and Nelson). Chair Davis and Commissioner Anderson indicated
support for alternative 43.
Commissioner Kobussen stated that alternative 42 could be written in a way that if it's a small
sign, then drop that it can't be visible from the street or from an adjacent home and if it goes over
a certain size, then put that certain restriction in that it can't be visible from the street and the
adjacent homes. He said it would have to be a fairly big sign before it becomes an issue. Senior
Planner Darling stated that electronic display panels or video display panels could also be tied in
to the condition and state that it can't be visible to adjacent properties. Planning Manager
Thomson added that another option would be to add the existing language to alternative 42 and
then have an additional section, which addresses the larger scoreboards.
Commissioner Petrash stated that as a Planning Commission, we should choose one alternative.
He said there will be majority and minority votes but that we should try to give the City Council
as much direction as we can and not give them our job, which is making a recommendation. He
said that there are a lot of options and that he would support adding amendments to the second
alternative.
Chair Davis stated that was a good idea and he would support amending alternative 42, although
he would vote against it.
Chair Davis stated that the current ordinance does not have the visibility Ianguage and that there
hasn't been any problems. Planning Manager Thomson responded that there has not been the
video display and the major digital aspects with scoreboards in the past. Chair Davis stated that
his concern was that if written in there, we would be saying that no scoreboards can be seen from
the rights-of-way. Planning Manager Thomson replied that adding language for smaller
scoreboards, exactly the way it is in the code today, would address that. Chair Davis stated that
he would be more comfortable with that because he wouldn't want to put something in where we
inadvertently put a kibosh on smaller ones that are already in place.
MOTION by Commissioner Petrash, seconded by Commissioner Nelson, to approve the request
by Wayzata Independent School District 4284 to amend the requirements for scoreboards in the
PI district to: 1) maintain the existing requirements for scoreboards not exceeding 16 feet in
Page 9
Draft
Planning Commission Minutes
Tune 15, 2011
Page 11
height or 150 square feet in area and 2) add (a) a new accessory use allowing scoreboards for
public parks and public or private schools not exceeding 32 feet in height or 550 square feet in
area, provided that the information on the scoreboard is not visible from any adjacent public
rights-of-way and no commercial/non-commercial speech is permitted on the scoreboard and (b)
a new conditional use allowing scoreboards for public parks and public or private schools over
32 feet in height or 550 square feet in area not to exceed 50 feet in height or 950 square feet in
area, which scoreboard may include a video display panel, provided that the information an the
scoreboard is not visible from any adjacent public rights-of-way and no commercial/non-
commercial speech is permitted an the scoreboard.
Commissioner Oakley added a friendly amendment to remove the language regarding
commercial and non-commercial speech. He said there are restrictions listed in other areas that
would govern all the concerns. Amendment failed for lack of a second.
Roll Call Vote. 7 Ayes. MOTION approved.
Page 10
Agenda Number
File 2011034 4 scf,
PLYMOUTH COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
STAFF REPORT
TO: Plymouth Planning Commission
FROM: Marie Darling, Sr. Planner (509-5457) and Barbara Thomson, Planning
Manager (509-5452)
MEETING DATE: June 15, 2011
APPLICANT: Wayzata Independent School District -4284
PROPOSAL: Zoning Ordinance Text Amendment to amend the requirements for
scoreboards in the P -I (public/institutional) zoning district,
REVIEW
DEADLINE: September 23, 2011
DESCRIPTION:
Wayzata School District is requesting approval of a zoning ordinance text amendment to: 1)
increase the allowable size of athletic scoreboards and 2) allow scoreboards to contain video
display and electronic changeable copy panels. The amendment would allow the district to
install an electronic scoreboard with video display at Wayzata High School. The scoreboard is
proposed to be 913 square feet in area and 46.5 feet in height.
Notice ofthe public hearing was published in the City's official newspaper.
Page 11
File 2011034
Page 2
CONTEXT:
Level of City Discretion in Decision -Making:
The city has a high level of discretion in approving amendments to the zoning ordinance. Such
amendments must be consistent with the city's comprehensive plan and compatible with other
provisions of the zoning ordinance.
BACKGROUND:
Section 21650.05 of the zoning ordinance allows one scoreboard per playing field (not practice
fields) as an accessory use in the public/institutional (PI) district, provided that: 1) the scoreboard
does not exceed 16 feet in height or 150 square feet in area; and 2) no commercial or non-
commercial speech is included on the scoreboard, except that any organization sponsoring the
scoreboard may be identified within the allowed area. The zoning ordinance allows accessory
uses by right without any public notification or process prior to construction/installation.
fn 2006, the City Council approved a variance to allow the Robbinsdale School District to install
a 312.5 -square foot scoreboard that is 20.5 feet in height at Armstrong High School.
Ciurently, the Wayzata School District is seeking to replace the scoreboard at the multi-purpose
athletic stadium (football, soccer, lacrosse, and track) at Wayzata High School. The district has
stated that a new scoreboard is needed because: 1) the existing scoreboard is principally designed
for football and does not allow display of scoring information for other sports and 2) it is not in
good working condition. A text amendment would allow the district to install a new scoreboard
that addresses these shortcomings, while at the same time allowing a larger scoreboard, ideally
with video display. The district has developed both a short-term and long-term option to address
these shortcomings.
The long-term option is a digital scoreboard with; 1) an electronic panel that can display scores
for multiple sports and 2) a video display panel, as shown on the attached graphic. The
scoreboard would be 25 feet wide by 36.5 feet high. It would be installed ten feet above grade
for a total height of 46.5 feet.
The short-term option, and what the district considers a solution to an immediate need, is a
scoreboard with the multi -sport electronic display panel, as shown on the attached graphic. The
scoreboard in this option is 25 feet wide by 22 feet high. It would be installed ten feet above
grade for a total height of 32 feet. The district would, at a later date, still desire to add the video
display panel, which would bring the scoreboard in concert with the long-term option.
The school district has indicated that under either option, they would not allow advertising.
Page 12
File 2011034
Page 3
ANALYSIS:
Based on the school district's request, staff has identified four possible alternatives for the
Planning Commission and City Council to consider. None of the four alternatives would allow
advertising. Each of the first three alternatives would include language requiring that electronic
and visual displays not be visible from adjacent public rights-of-way or dwellings.
1. Amend the existing accessory use language for scoreboards in the PI district to allow
scoreboards up to 950 square feet in surface area and 50 feet in height (similar to the
school district's long-term option).
This alternative would -allow the school district to pursue their long-term scoreboard
option with the approval ofbuildingpermit.
2. Amend the existing accessory use language for scoreboards in the PI district to a) allow
scoreboards up to 550 square feet and 32 feet in height (the school district's short-term
option) and b) add scoreboards up to 950 square feet in surface area and 50 feet in height
as a conditional use.
This alternative would allow the school district to pursue their short-term scoreboard
option with the approval of'a building permit, but it would require public notice, a public
hearing and City Council approval of a conditional use permit to expand the scoreboard
to include visual display.
3. Maintain the existing accessory use language in the PI district for scoreboards up to 150
square feet in area and add scoreboards up to 950 square feet in surface area and 50 feet
in height as a conditional use.
This alternative would require City Council approval of a conditional use permit for
either the school district's short or long-term option.
4. Make no changes to the existing accessory use language for scoreboards.
This alternative would indicate that the existing standards are adequate.
FINDINGS:
In reviewing the requested amendment, staff considered: 1) the consistency of the proposed use
with the Comprehensive Plan; and 2) the compatibility of the proposed use with the Zoning
Ordinance.
Comprehensive Plan: The purpose of the P -I (Public/Semi-PubliclInstitutional) guiding
classification is to allow a variety of uses including public parks and open space, private
recreational facilities and public buildings (including schools) with appropriate criteria for
Page 13
File 2011034
Page 4
permitted and conditional uses. Scoreboards, as accessory or conditional uses to these facilities,
would be consistent with the comprehensive plan,
Zoning Ordinance: The zoning ordinance currently lists scoreboards as permitted accessory uses
in public parks and public or private schools. However, the appropriate size and height of
scoreboards as well as the need for public notice and city review are policy decisions. Staff finds
the following:
Prior to the emergence of current digital technology, the City Council issued a variance
for a larger and taller scoreboard, indicating that the city's size, height and technology
requirements for scoreboards may be outdated.
Regulations for scoreboards have limited application as the cost for large, electronic
scoreboards is substantial, likely limiting their installation to high school facilities.
The high schools in Plymouth with major athletic stadiums are located adjacent to
residential neighborhoods. The city typically requires public notice and process with
non-residential uses adjacent to residential uses.
RECOMMENDATION:
Given the policy nature of this request, staff recommends that the Planning Commission consider
whether any of three attached zoning ordinance text amendments are appropriate and provide a
recommendation to the City Council. Should the Planning Commission recommend no change
to the -existing ordinance text, the commission also needs to provide findings so staff can prepare
a resolution for denial of the request.
ATTACHMENTS:
Alternative 1: Draft Ordinance Approving Zoning Ordinance Text Amendment
Alternative 2: Draft Ordinance Approving Zoning Ordinance Text Amendment
Alternative 3: Draft Ordinance Approving Zoning Ordinance Text Amendment
Draft Resolution Approving Findings of Fact for Zoning Ordinance Text Amendment
Applicant's Narrative and Graphics
PAComm1)ev15TAFFRFP%P02)0I 1V01 1034 Pcscoreboards zeta 2dncx
Page 14
Alternative 1
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE N0. 2011 -
AN
0'11-
AN ORDINANCE AMENDING CHAPTER 21 OF THE PLYMOUTH CITY CODE,
ENTITLED THE PLYMOUTH ZONING ORDINANCE (2011034)
THE CITY OF PLYMOUTH ORDAINS:
SECTION 1. Amendment, Section 21 650.05 of the Plymouth Zoning Ordinance is hereby
amended as follows:
21650.05. ACCESSORY USES: Subject to applicable provisions of this Chapter, the
following are permitted accessory uses in the PI District:
Subd. 1. Accessory buildings and structures for a use accessory to the principal use
but such structure shall not exceed thirty (30) percent of the gross floor space of the principal use.
Subd. 2. Accessory uses incidental and customary to the uses listed as permitted,
conditional, interim, and uses by administrative permit in this Section.
Subd. 3. Farmer's markets, publically sponsored.
Subd. 4. Fences, as regulated by Section 21130 of this Chapter.
Subd. 5. Liquor, on -sale, when accessory and customary to the uses listed as
permitted, conditional, interim, and uses by administrative permit in this Section, pursuant to the
required liquor license. (Amended by Ord, No. 98-41, 12/16/98)
Subd. 6. Off-street parking and off-street loading as regulated by Sections 21105.11
and 21135 of this Chapter, including parking and loading of semi -trailer trucks.
Subd. 7. Parking ramps as an accessory use.
Subd. 8. Scoreboards for public parks and public or private schools, provided that:
a) One scoreboard not exceeding fift sw r(504-6) Meet in height or nine
hundred fifty -Prig d f4k (95 0 40) square feet in surface area is allowed per playing
field, not including fields used only for practice provided that the information on the
1)
Page 15
Alternative 1
scoreboard is not visible from any adjacent public rights-of-way or adjacent dwellings;
and
b) No commercial or non-commercial speech shall be permitted on the scoreboard,
except that an organization sponsoring the scoreboard may include identifying
information within the area allowed for the scoreboard.
Subd. 9. Signs, as regulated by Section 21155 of this Chapter.
SECTION 2. Effective Date. This Ordinance shall be in full force and effect upon its
passage.
ADOPTED this * * day of * * * *, 2011.
ATTEST:
Sandra R. Engdahl, City Clerk
2)
Kelli Slavilz, mayor
Page 16
Alternative 2
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE N0. 2011 -
AN
011-
AN ORDINANCE AMENDING CHAPTER 21 OF THE PLYMOUTH CITY CODE,
ENTITLED THE PLYMOUTH ZONING ORDINANCE (2011034)
THE CITY OF PLYMOUTH ORDAINS:
SECTION 1. Amendment. Section 21650.05 of the Plymouth Zoning Ordinance is hereby
amended as follows:
21650.05. ACCESSORY USES: Subject to applicable provisions of this Chapter, the
following are pennitted accessory uses in the PI District:
Subd. 1. Accessory buildings and structures for a use accessory to the principal use
but such structure shall not exceed thirty (30) percent ofthe gross floor space of the principal use.
Subd. 2. Accessory uses incidental and customary to the uses listed as permitted,
conditional, interim, and uses by administrative permit in this Section.
Subd. 3. Farmer's markets, publically sponsored.
Subd. 4. Fences, as regulated by Section 21130 of this Chapter.
Subd. 5. Liquor, on -sale, when accessory and customary to the uses listed as
permitted, conditional, interim, and uses by administrative permit in this Section, pursuant to the
required liquor license. (Amended by Ord No. 98-41, 12/16/98)
Subd. 6. Off-street parking and off-street loading as regulated by Sections 21105.11
and 21135 of this Chapter, including parking and loading ofsemi -trailer trucks.
Subd. 7. Parking ramps as an accessory use.
Subd. 8. Scoreboards for public parks and public or private schools, provided that:
a) One scoreboard not exceeding third -two six4eenr(324§) she -feet in height or
five one—hundred fifty (54-50) square feet in surface area is allowed per playing field, not
including fields used only for practice provided that the information on the scoreboard is
not visible from any adjacent public rights -of way or adjacent dwellings; and
1)
Page 17
Alternative 2
b) No commercial or non-commercial speech shall be permitted on the scoreboard,
except that an organization sponsoring the scoreboard may include identifying
information within the area allowed for the scoreboard.
Subd. 9. Signs, as regulated by Section 21155 of this Chapter.
SECTION 2. Amendment, Section 21650.07 of the Plymouth Zoning Ordinance is hereby
amended as follows:
21650.07. CONDITIONAL USES: Subject to applicable provisions of this Chapter, the
following are conditional uses in the P -I District and require a conditional use permit based upon
procedures set forth in and regulated by Section 21015 of this Chapter. Additionally, besides the
specific standards and criteria which may be cited below for respective conditional uses, each
request for a conditional use permit shall be evaluated based upon the standards and criteria set
forth in Sections 21015.02, Subd. 5 and 21015.04 of this Chapter.
Subd. 1. Antennas not located upon an existing structure or existing tower, as
regulated by Section 21175 of this Chapter.
Subd. 2. Buildings in excess of height limitations as specified in Section 21650.13
of this Chapter, provided that:
a) For each additional five (5) feet in height above the maximum building height
specified in this district, the front and side yard setback requirements shall be increased
by one (1) foot.
b) The construction does not limit solar access to abutting and/or neighboring
properties.
Subd. 3. Cemeteries or memorial gardens provided that:
a) The site is landscaped in accordance with Section 21130.
b) The use is available to the "public".
c) All portions of the use meet the minimum setback requirements for principal
structures.
Subd. 4. Colleges, seminaries, and other similar institutions of higher education.
Subd. 5. Commercial and public radio and television transmitting antennas, and
public utility microwave antennas, as regulated by Section 21175 of this Chapter,
Subd. 6. Community centers.
2)
Page 18
Alternative 2
Subd. 7. Correctional facilities provided that:
a) Facilities shall comply with all applicable codes and regulations and shall have,
current and in effect, the appropriate state licenses.
b) On-site services and treatment shall be for residents and inmates of the facility
only, and shall not be for non-residents or persons outside the facility.
c) All new buildings or additions to existing buildings shall be consistent with the
scale and character of the buildings in the neighborhood. Exterior building materials
shall also be harmonious with other buildings in the neighborhood.
d) No correctional facility shall be closer than one thousand three hundred twenty
1,320) feet from another licensed correctional facility or from any property designated on
the Land Use Guide Plan as residential and/or designated on the official zoning map as
residential.
e) The conditional use permit is only valid as long as a valid state license is held by
the operator of the facility where such license is required.
f) Appropriate transition to neighboring property shall be provided by landscaping
and site design consistent with the City ordinances and policies.
Subd. S. Dog park facilities, provided that:
a) Any such facility established after January 23, 2007 shall be set back at least
seventy-five (75) feet from residentially zoned or guided property.
b) Any such facility established after January 23, 2007 shall be completely enclosed
with a fence and gates that are at least five (5) feet high, except that the fencing
requirement may be waived in areas where natural barriers (e.g., wetlands) provide
enclosure for the facility.
c) Adequate off-street parking shall be provided for the facility, as determined by the
Zoning Administrator based on the size of and anticipated parking needs for the dog park.
Amended by Ord. No. 2007-05, 01/23/07)
Subd. 9. Essential services requiring a conditional use permit pursuant to Section
21160 of this Chapter.
Subd. 10. Essential service structures (as defined by Section 21005 of this Chapter)
that exceed five (5) feet in height or twenty (20) square feet in area, necessary for the health,
safety and general welfare of the City, excluding public works type facilities, provided that
equipment is completely enclosed in a permanent structure with no outside storage.
3)
Page 19
Alternative 2
Subd. 11. Funeral homes and mortuaries.
Subd. 12. Helistops, as regulated by Section 21193 of this Chapter.
Subd. 13. Hospitals or similar institutions, provided that all state laws and statutes
governing such use are strictly adhered to and all required operating permits are secured.
Subd. 14. Offices, administrative/commercial.
Subd. 15. Offices/clinics for medical, dental, or chiropractic services.
Subd. 16. Parking lots/ramps, as a principal use.
Subd. 17. Public safety communication towers and antennas, provided that:
a) Public safety communication towers in excess of one hundred fifty (150) feet in
height shall be located on property not less than ten (10) acres in size.
b) Public safety communication towers shall comply with the standards and
requirements of Section 21175.
Subd. 18. Recreational facilities and related structures (e.g., golf courses, arenas,
stadiums, gymnasiums, and similar uses).
Subd. 19. Residential shelters, in accordance with Section 21190.02 of this Chapter.
Subd. 20. Retail commercial activities and personal services, provided that:
a) Merchandise is sold at retail.
b) Personal services are limited to those uses and activities which are allowed as a
permitted or permitted accessory use within the C-1 Zoning District.
c) The retail activity and personal services are located within a structure whose
principal use is not commercial sales.
d) The retail activity and personal services shall not occupy more than fifteen (15)
percent of the gross floor area ofthe building.
e) The retail activity and personal services are not located within a structure whose
principal use is residential.
f) No directly or indirectly illuminated sign or sign in excess of ten (10) square feet
identifying the name of the business shall be visible from the outside of the building.
4)
Page 20
Alternative 2
g) No signs or posters of any type advertising products for sale or services shall be
visible from the outside of the building.
Subd 21.. Scoreboards for public parks and public or private schools over thirty-two
32) feet in height or five hundred -fifty (550) square feet in area not to exceed fifty (50)feet in
height or nine hundred fifty (950) feet in area, provided that the information on the scoreboard is
not visible from any adjacent public rights -ofw4y or adjacent dwellings.
Subd. 2247. Wind energy conversion systems (WECS), as regulated by Section 21173
of this Chapter.
SECTION 3. Effective Date.
passage.
This Ordinance shall be in full force and effect upon its
ADOPTED this * * day of * * * *, 2011.
ATTEST:
Sandra R. Engdahl, City Clerk
5)
Kelli Slavik, Mayor
Page 21
Alternative 3
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE N0. 2011 -
AN
011-
AN ORDINANCE AMENDING CHAPTER 21 OF THE PLYMOUTH CITY CODE,
ENTITLED THE PLYMOUTH ZONING ORDINANCE (2011034)
THE CITY OF PLYMOUTH ORDAINS:
SECTION 1. Amendment. Section 21650.05 of the Plymouth Zoning Ordinance is hereby
amended as follows:
21650.05. ACCESSORY USES: Subject to applicable provisions of this Chapter, the
following are permitted accessory uses in the PI District:
Subd. 1. Accessory buildings and structures for a use accessory to the principal use
but such structure shall not exceed thirty (30) percent of the gross floor space of the principal use.
Subd. 2. Accessory uses incidental and customary to the uses listed as permitted,
conditional, interim, and uses by administrative permit in this Section.
Subd. 3. Farmer's markets, publically sponsored.
Subd. 4. Fences, as regulated by Section 21130 of this Chapter.
Subd, 5. Liquor, on -sale, when accessory and customary to the uses listed as
permitted, conditional, interim, and uses by administrative permit in this Section, pursuant to the
required liquor license. (Amended by Ord. No, 98-41, 12/16/98)
Subd. 6. Off-street parking and off-street loading as regulated by Sections 21105.11
and 21135 of this Chapter, including parking and loading of semi -trailer trucks.
Subd. 7. Parking ramps as an accessory use.
Subd. S. Scoreboards for public parks and public or private schools, provided that:
a) One scoreboard not exceeding sixteen (16) square feet in height or one hundred
fifty (150) square feet in surface area is allowed per playing field, not including fields
used only for practice; and
1)
Page 22
Alternative 3
b) No commercial or non-commercial speech shall be permitted on the scoreboard,
except that an organization sponsoring the scoreboard may include identifying
information within the area allowed for the scoreboard.
Subd. 9. Signs, as regulated by Section 21155 of this Chapter.
SECTION 2. Amendment. Section 21650.07 of the Plymouth Zoning Ordinance is hereby
amended as follows:
21650.07. CONDITIONAL USES: Subject to applicable provisions of this Chapter, the
following are conditional uses in the P -I District and require a conditional use permit based upon
procedures set forth in and regulated by Section 21015 of this Chapter. Additionally, besides the
specific standards and criteria which may be cited below for respective conditional uses, each
request for a conditional use permit shall be evaluated based upon the standards and criteria set
forth in Sections 21015.02, Subd. 5 and 21015.04 of this Chapter.
Subd. 1. Antennas not located upon an existing structure or existing tower, as
regulated by Section 21175 of this Chapter.
Subd. 2. Buildings in excess of height limitations as specified in Section 21650.13
of this Chapter, provided that:
a) For each additional five (5) feet in height above the maximum building height
specified in this district, the front and side yard setback requirements shall be increased
by one (1) foot,
b) The construction does not limit solar access to abutting and/or neighboring
properties.
Subd. 3. Cemeteries or memorial gardens provided that:
a) The site is landscaped in accordance with Section 21130.
b) The use is available to the "public".
c) All portions of the use meet the minimum setback requirements for principal
sti uctures.
Subd. 4. Colleges, seminaries, and other similar institutions of higher education.
Subd. 5. Commercial and public radio and television transmitting antennas, and
public utility microwave antennas, as regulated by Section 21175 of this Chapter.
Subd. 6. Community centers.
2)
Page 23
Alternative 3
Subd. 7. Correctional facilities provided that:
a) Facilities shall comply with all applicable codes and regulations and shall have,
current and in effect, the appropriate state licenses,
b) On-site services and treatment shall be for residents and inmates of the facility
only, and shall not be for non-residents or persons outside the facility.
c) All new buildings or additions to existing buildings shall be consistent with the
scale and character of the buildings in the neighborhood. Exterior building materials
shall also be harmonious with other buildings in the neighborhood.
d) No correctional facility shall be closer than one thousand three hundred twenty
1,320) feet from another licensed correctional facility or from any property designated on
the Land Use Guide Plan as residential and/or designated on the official zoning map as
residential.
e) The conditional use permit is only valid as long as a valid state license is held by
the operator of the facility where such license is required.
f) Appropriate transition to neighboring property shall be provided by landscaping
and site design consistent with the City ordinances and policies.
Subd. 8. Dog park facilities, provided that:
a) Any such facility established after January 23, 2007 shall be set back at least
seventy-five (75) feet from residentially zoned or guided property.
b) Any such facility established after January 23, 2007 shall be completely enclosed
with a fence and gates that are at least five (5) feet high, except that the fencing
requirement may be waived in areas where natural barriers (e.g., wetlands) provide
enclosure for the facility.
c) Adequate off-street parking shall be provided for the facility, as determined by the
Zoning Administrator based on the size of and anticipated parking needs for the dog park.
Amended by Ord. No. 2007-05, 01/23/07)
Subd. 9. Essential services requiring a conditional use permit pursuant to Section
21160 of this Chapter.
Subd. 10. Essential service structures (as defined by Section 21005 of this Chapter)
that exceed five (5) feet in height or twenty (20) square feet in area, necessary for the health,
safety and general welfare of the City, excluding public works type facilities, provided that
equipment is completely enclosed in a permanent structure with no outside storage.
3)
Page 24
Alternative 3
Subd. 11. Funeral homes and mortuaries,
Subd. 12. Helistops, as regulated by Section 21193 of this Chapter,
Subd. 13. Hospitals or similar institutions, provided that all state laws and statutes
governing such use are strictly adhered to and all required operating permits are secured.
Subd. 14. Offices, administrative/commercial.
Subd. 15. Offices/clinics for medical, dental, or chiropractic services.
Subd. 16. Parking lots/ramps, as a principal use.
Subd. 17. Public safety communication towers and antennas, provided that:
a) Public safety communication towers in excess of one hundred fifty (150) feet in
height shall be located on property not less than ten (10) acres in size.
b) Public safety communication towers shall comply with the standards and
requirements of Section 21175,
Subd. 18. Recreational facilities and related structures (e.g., golf courses, arenas,
stadiums, gymnasiums, and similar uses).
Subd. 19. Residential shelters, in accordance with Section 21190.02 of this Chapter.
Subd. 24. Retail commercial activities and personal services, provided that:
a) Merchandise is sold at retail.
b) Personal services are limited to those uses and activities which are allowed as a
permitted or permitted accessory use within the C-1 Zoning District.
c) The retail activity and personal services are located within a structure whose
principal use is not commercial sales.
d) The retail activity and personal services shall not occupy more than fifteen (15)
percent of the gross floor area of the building.
e) The retail activity and personal services are not located within a structure whose
principal use is residential.
f) No directly or indirectly illuminated sign or sign in excess of ten (10) square feet
identifying the narne of the business shall be visible from the outside of the building.
4)
Page 25
Alternative 3
g) No signs or posters of any type advertising products for sale or services shall be
visible from the outside of the building.
Subd 21. Scoreboards for public parks and public or private schools over sixteen
16) feet in height or one hundred fifty (150) square feet in area not to exceed fifty (50) feet in
height or nine hundred fifty (950) feet in area, provided that the information on the scoreboard is
not visible from any adjacent public rights-of-way or adjacent dwellings.
Subd. 221. Wind energy conversion systems (WECS), as regulated by Section 21173
of this Chapter.
SECTION 3. Effective Date. This Ordinance shall be in full force and effect upon its
passage.
ADOPTED this * * day of * * * *, 2011.
ATTEST:
Sandra R. Engdahl, City Clerk
5)
Kelli Slavik, Mayor
Page 26
9011030
OPTION 1— Graphic display scoreboard with video display:
Wayzata Public Schools is requesting a zoning text amendment for the purpose of installing a multi -sport
message board with video display to be located at the Wayzata High School athletic complex.
Display option 2 graphically depicts the following segments of the proposed installation:
Area 1— One decorative backlit arched panel: 5'6" high and 25' wide: "WAYZATA HIGH SCHOOL."
Area 2 — One decorative non -backlit round logo panel: 4' in diameter with the Trojan logo
Area 3 — One decorative backlit panel: 2'6" high and 25' wide: "HOME OF THE TROJANS"
Area 4—One high definition video display panel 14'9" high by 19'6" wide
Area 5 —Two filler panels: 14'9" high by 2'9" wide: "TROJAN", "PRIDE"
Area 6 — One message display board to function as a multi -sport scoreboard: 10' high by 21'6" wide
Area 7 —Two blank filler panels: 10" high by 1'9" wide to create symmetry
The entire scoreboard and display unit would be moved from its current location on the west side of the
field to the east side, making the animated message boards not visible from any roadways or
neighborhoods. The current buffer between the property and property to the west consists of a mature
40-50' tall tree line and a distance of over 1,300 feet. The old scoreboard and structure would be
completely removed and restored.
The current scoreboard is a true 'football' scoreboard but is used by every sport using the stadium.
There is currently no way to display statistical information for other sports such as shots on goal for
soccer or lane assignments and times for track. Current technology utilizes a color message board with
software to create a customized scoring and timing system for each sport.
The new video display board would interface with the existing public address system to enhance the
atmosphere for both the spectator and athlete. Video starting lineups, instant replays and recent
accomplishments are a few of many uses. This will also provide additional curriculum to enhance video
production classes at Wayzata High School.
OPTION 2 — Graphic display scoreboard:
Option 2 would eliminate the video display board and move the upper signage to the top of the graphic
display scoreboard section. This would reduce the requested height of the sign to 22 feet or a height
above ground of approx. 32 feet. The scoreboard replacement is necessary to replace an outdated
board and to provide multi -sport usage for the variety of events hosted at the stadium. ®E C E IN
JUN -6 2011
1DWayzata Nigh School - Wayzata, MN
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CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE N0. 2011 -
AN
011-
AN ORDINANCE AMENDING CHAPTER 21 OF THE PLYMOUTH CITY CODE,
ENTITLED THE PLYMOUTH ZONING ORDINANCE (2011034)
THE CITY OF PLYMOUTH ORDAINS:
SECTION 1. Amendment. Section 21650.05 of the Plymouth Zoning Ordinance is hereby
amended as follows:
21650.05. ACCESSORY USES: Subject to applicable provisions of this Chapter, the
following are permitted accessory uses in the PI District:
Subd. 1. Accessory buildings and structures for a use accessory to the principal use
but such structure shall not exceed thirty (30) percent of the gross floor space of the principal use.
Subd. 2. Accessory uses incidental and customary to the uses listed as permitted,
conditional, interim, and uses by administrative permit in this Section.
Subd. 3. Farmer's markets, publically sponsored.
Subd. 4. Fences, as regulated by Section 21130 ofthis Chapter.
Subd. 5. Liquor, on -sale, when accessory and customary to the uses listed as
permitted, conditional, interim, and uses by administrative permit in this Section, pursuant to the
required liquor license. (Amended by Ord. No. 98-41, 12/16/98)
Subd. 6. Off-street parking and off-street loading as regulated by Sections 21105.11
and 21135 of this Chapter, including parking and loading of semi -trailer trucks.
Subd. 7. Parking ramps as an accessory use.
Subd. 8. Scoreboards for public parks and public or private schools, provided that:
a) One scoreboard not exceeding sixteen (16) e -feet in height or one hundred
fifty (150) square feet in surface area is allowed per playing field, not including fields
used only for practice,
1)
Page 3 3
O(b) One scoreboard not exceeding thirty-two32) feet in height or five hundredfifty
550) square feet in area is allowed per park or school, provided that the information on
the scoreboards is not visible from any adjacent public rights-of-way and provided that
the scoreboards does not contain a video display_panel.
VoLcc,L_No commercial of non ,.,..v me -eial speech shall be permitted on tea scoreboard,
except that an organization sponsoring the scoreboard may include identifying
information within the area allowed for the scoreboard.
Subd. 9. Signs, as regulated by Section 21155 of this Chapter.
SECTION 2. Amendment. Section 21650.07 of the Plymouth Zoning Ordinance is hereby
amended as follows:
21650.07. CONDITIONAL USES: Subject to applicable provisions of this Chapter, the
following are conditional uses in the P -I District and require a conditional use permit based upon
procedures set forth in and regulated by Section 21015 of this Chapter. Additionally, besides the
specific standards and criteria which may be cited below for respective conditional uses, each
request for a conditional use permit shall be evaluated based upon the standards and criteria set
forth in Sections 21015.02, Subd. 5 and 21015.04 of this Chapter.
Subd. 1. Antennas not located upon an existing structure or existing tower, as
regulated by Section 21175 ofthis Chapter.
Subd. 2. Buildings in excess of height limitations as specified in Section 21650.13
ofthis Chapter, provided that:
a) For each additional five (5) feet in height above the maximum building height
specified in this district, the front and side yard setback requirements shall be increased
by one (1) foot.
b) The construction does not limit solar access to abutting and/or neighboring
properties.
Subd. 3. Cemeteries or memorial gardens provided that:
a) The site is landscaped in accordance with Section 21130.
b) The use is available to the "public".
c) All portions of the use meet the minimum setback requirements for principal
structures.
Subd. 4. Colleges, seminaries, and other similar institutions ofhigher education.
2)
Page 34
Subd. 5. Commercial and public radio and television transmitting antennas, and
public utility microwave antennas, as regulated by Section 21175 of this Chapter.
Subd. 6. Community centers.
Subd. 7. Correctional facilities provided that:
a) Facilities shall comply with all applicable codes and regulations and shall have,
current and in effect, the appropriate state licenses.
b) On-site services and treatment shall be for residents and inmates of the facility
only, and shall not be for non-residents or persons outside the facility.
c) All new buildings or additions to existing buildings shall be consistent with the
scale and character of the buildings in the neighborhood. Exterior building materials
shall also be harmonious with other buildings in the neighborhood.
d) No correctional facility shall be closer than one thousand three hundred twenty
1,320) feet from another licensed correctional facility or from any property designated on
the Land Use Guide Plan as residential and/or designated on the official zoning map as
residential.
e) The conditional use permit is only valid as long as a valid state license is held by
the operator of the facility where such license is required.
f) Appropriate transition to neighboring property shall be provided by landscaping
and site design consistent with the City ordinances and policies.
Subd. 8. Dog park facilities, provided that:
a) Any such facility established after January 23, 2007 shall be set back at least
seventy-five (75) feet from residentially zoned or guided property.
b) Any such facility established after January 23, 2007 shall be completely enclosed
with a fence and gates that are at least five (5) feet high, except that the fencing
requirement may be waived in areas where natural barriers (e.g., wetlands) provide
enclosure for the facility.
c) Adequate off-street parking shall be provided for the facility, as determined by the
Zoning Administrator based on the size of and anticipated parking needs for the dog park.
Amended by Ord. No. 2007-05, 01/23/07)
Subd. 9. Essential services requiring a conditional use permit pursuant to Section
21160 of this Chapter.
3)
Page 3 5
Subd. 10. Essential service structures (as defined by Section 21005 of this Chapter)
that exceed five (5) feet in height or twenty (20) square feet in area, necessary for the health,
safety and general welfare of the City, excluding public works type facilities, provided that
equipment is completely enclosed in a permanent structure with no outside storage.
Subd. 11. Funeral homes and mortuaries.
Subd. 12. Helistops, as regulated by Section 21193 of this Chapter.
Subd. 13. Hospitals or similar institutions, provided that all state laws and statutes
governing such use are strictly adhered to and all required operating permits are secured.
Subd. 14. Offices, administrative/commercial.
Subd. 15. Offices/clinics for medical, dental, or chiropractic services.
Subd. 16. Parking lots/ramps, as a principal use.
Subd. 17. Public safety communication towers and antennas, provided that:
a) Public safety communication towers in excess of one hundred fifty (150) feet in
height shall be located on property not less than ten (10) acres in size.
b) Public safety communication towers shall comply with the standards and
requirements of Section 21175.
Subd. 18. Recreational facilities and related structures (e.g., golf courses, arenas,
stadiums, gymnasiums, and similar uses).
Subd. 19. Residential shelters, in accordance with Section 21190.02 of this Chapter.
Subd. 20. Retail commercial activities and personal services, provided that:
a) Merchandise is sold at retail.
b) Personal services are limited to those uses and activities which are allowed as a
permitted or permitted accessory use within the C-1 Zoning District.
c) The retail activity and personal services are located within a structure whose
principal use is not commercial sales.
d) The retail activity and personal services shall not occupy more than fifteen (15)
percent of the gross floor area ofthe building.
e) The retail activity and personal services are not located within a structure whose
principal use is residential.
4)
Page 36
f) No directly or indirectly illuminated sign or sign in excess of ten (10) square feet
identifying the name of the business shall be visible from the outside of the building.
g) No signs or posters of any type advertising products for sale or services shall be
visible from the outside of the building.
Subd 21. One scoreboard for a public park or a public or private school that exceeds
thirty-two (32) feet in height or five hundred fifty (550) square feet or one scoreboard that
contains a video displaypanel, provided that:
a) The scoreboard does not exceed fft (50) feet in height or nine hundred fifty
950) square feet in area.
No other scoreboard at the nark or school shall exceed one hundred (150
feet.
c) No commercial speech shall be permitted on the scoreboard, except that an
organization sponsoring the scoreboard may include identi ing information within the
area allowed for the scoreboard.
d) The information on the scoreboard is not visible from adjacent public ri htgsof-
way.
Subd. 224-. Wind energy conversion systems (WECS), as regulated by Section 21173
of this Chapter.
SECTION 3. Effective Date. This Ordinance shall be in full force and effect upon its
passage.
ADOPTED this 28th day of June, 2011.
ATTEST:
Sandra R. Engdahl, City Clerk
5)
Kelli Slavik, Mayor
Page 37
CITY OF PLYMOUTH
RESOLUTION 2011 -
APPROVING
011-
APPROVING FINDINGS OF FACT FOR A ZONING ORDINANCE TEXT AMENDMENT TO
SECTION 21650 TO AMEND REQUIREMENTS FOR SCOREBOARDS IN THE PI (PUBLIC
INSTITUTIONAL) DISTRICT (201 1034)
WHEREAS, Wayzata Independent School District #284 has requested an
amendment to regulations for scoreboards in the PI zoning district; and
WHEREAS, the Planning Commission has reviewed the proposed text
amendment at a duly called public hearing and recommends approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve
the zoning ordinance text amendment, based upon the finding that the proposed
amendment would be consistent with the city's comprehensive plan and with the city's
ordinances and policies.
ADOPTED by the City Council on June 28, 2011.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of
Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a
meeting of the Plymouth City Council on June 28, 2011 with the original thereof on file
in my office, and the same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this
day of
City Clerk
Page 38
City of Agenda 6 . 0 9PlymouthNumber:
Adding Qkelity to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Sandy Engdahl, City Clerk
June 28, 2011 Reviewed by: Cal Portner, Administrative Services Director
Item: Approve application of Old Chicago to extend the Licensed
Premises for an Outdoor Event to be held June 29
1. ACTION REQUESTED:
Adopt Resolution Approving the Application of Old Chicago to extend their Licensed Premises for
an Outdoor Event to be held on June 29.
2. BACKGROUND:
Old Chicago has requested to extend their outdoor seating area for the evening of Music in
Plymouth. Attached is their drawing on the configuration of the outdoor seating area. This area
would include the sale of food and beverages, including liquor. Since their liquor license is only
valid for their physical building and their permanent outdoor seating area, the Council would need to
approve the request to extend their licensed premises for this one -time -only event. They also
received Council approval for last year's event with the same conditions as outlined below.
As required, the applicant has submitted a certificate of liability insurance coverage for the event
area. Staff is recommending approval of the request with the condition that the outer perimeter of
the seating area being secured by a three-foot high temporary fence with one entrance and egress
point.
3. BUDGET IMPACT:
There is no fee to extend the licensed premises.
4. ATTACHMENTS:
Seating area diagram
Certificate of insurance
Resolution
Page 1
Jun 19 08 0230p P'l
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Page 2
C "' CERTIFICATE QF LIABILITY INSURANCE DATEIMMIDQ.
11
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
Lfi1'14121J11
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTERTHE COVERAGE AFFORDED BYTHE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, ANDTHE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATTON IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACTNAME__ MCGRIFF, SOBELS & WILLIAMS OF GEORGIA, INC.
5605 Glenrid9a Drive - Suite 3{90
PHONE 404 497-7500 FAX
RM_Ext]. NP,}. Atlanta, GA 30342
t_A_C —_LC, _
E-MAILADDRESS:
INSUR SJ AFFURDtNG COVERAGE !_LAIC #
INSURER A.Lberty Mutual Fire Ins Cu.
INSURERB :Liberty Insurance Corporation 424G4INSURED
Wadsworth Old Chicago, Inc.
2001 Riverside Drive Suite 3100 INSURER C :Fireman's Fund Insuance Co
Chattanooga, TN 37408 z. -
ME EXP {Any one person} 9
INSURER D
INSURER E
INSURERF
COVERAGES CERTIFICATE NUMBER:C5UCZJ4A REVISION NUMBER:
THIS IS TO CERTIFYTHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TR TYPE OF INSURANCE I VWV POLICY NUMBER
NtMtDADUSRDfYYYYMMID6LIMITS
A GENERAL LIABILiTy
AUTHORIZED REPRESENTATIVE /
EB2-6511-290343-031 0616112411 06/0112012 EACH OCCURRENCE 5 850,000
COMMERCIALG€NERAL LIABILITY850,000DAMAGETORENTED
PREMISES Ea occurrence $
CLAIMS -MADE I - - I OCCUR ME EXP {Any one person} 9
PERSONAL& ADV INJURY $ 850,000XSIR:5750,000
GENERAL AGGREGATE $ 9,850,000
GEN'L AnGRFGVE LIMITAPPLIES PER PRODUCTS - COMPIOP AUG S 1,850.000
PRO R LOCPOLICY7
AUTOMOBILE LIABILITY C IN IM
LEa ecclden! $
BODILY INJURY (Par person) SANYAUTO
ALL OWNED SCHEOULED
AUTOS AUTOSNON -OWNED
HIRED AUTOS AUTOS
60DlLY INJURY (Perecdtlenl) $
r ROP
ecraiderylj $
is
C X UMBRELLA LIAR x OCCUR UO -00048173573 0610112011 06/01/2012 EACH OCCURRENCE $ 1 G,oGa,aGo
AGGREGATE $. 10;000.000EXCESSLIARCLAIMS -MADE
DEQ I I RETENTION Ss
B WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y• I NANYPROPRIETUMiRTNEL'EXECUTIVE
A7 -65D-290343-051 - AOS
C7-651-290343-0111 - OR & WI
0610112019 0610112012 x WC STATIJ- OTH_
MITS
E.L. EACHACC16EN7 s 1,000,000
OFFiCERIMEMBER EXCLUIDED? '
MandatM in NH}
N 1 A.
E.L. DISEASE- EA EMPLOYEE S 1,000,000
Ifgys, descnba under
QE.SCRIPTiON OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 000 000
LlquorLiabiiity T02-651-290343-041 0510112011 0610112012 Each Orcurrenca: 1,000,00[}
Continuous until Canceled Aggregate'. S 2,000.X0
Deductible: 3 150,000
S
5
DESCRIPTION OF OPERATIONS I LOCATIONS! VEHICLES iAttaGh ACORD 1(11, Add!tlonal Remarks Schedule, If iTidre space is required)
Wadsworth Old Chicago, Inc., d/b/a Old Chicago, 35D5 Vicksburg Ln #100, Plymouth, MN 55447 For expansion of premises for June 29 Music in the Park event.
CERTIFICATE HOLDER CANCELLATION
Page 1 of 1 Q 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
Page 3
SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Plymouth
AUTHORIZED REPRESENTATIVE / City {'le{jce
3400,
M
Plymouth Blvd
Plymouth, MN 53073
Page 1 of 1 Q 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD
Page 3
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION EXTENDING THE LICENSED PREMISES
FOR OLD CHICAGO, 3505 VICKSBURG LANE
WHEREAS, Old Chicago, 3505 Vicksburg Lane, desires to conduct an outdoor event on
June 29; and
WHEREAS, the licensee would be extending their licensed premises to include the
additional outdoor seating area,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA, that the request to extend the licensed premises is hereby
approved with the condition that the outer perimeter of the seating area being secured by a three-foot
high temporary fence with one entrance and egress point.
Approved this 28th day of June, 2011.
Page 4
rp)City of Agenda 6 . 1 0PlymouthNumber:
Adding QoaWy to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Regina Michaud, Recreation Manager
June 28, 2011 Reviewed by: Diane Evans, Superintendent of Recreation
Adopt Ordinance Amending Section 1016.01 of the City Code
Item: and Resolution Amending the City Policy Regarding the
Plymouth Creek Center
1. ACTION REQUESTED:
Adopt the attached Ordinance Amending Section 1016.01, Subd 12 of the City Code for fee changes
at the Plymouth Creek Center, Millennium Garden and Fieldhouse.
2. BACKGROUND:
Each year staff reviews fees and policies related to use of the Plymouth Creek Center, Millennium
Garden and Fieldhouse. The review ensures that the City is current with trends and competitive with
other metro area facilities. Staff is recommending that we do not increase rental fees at the Plymouth
Creek Center, Millennium Garden or Fieldhouse. Alternatively, staff is recommending that we lower
the rental rate on Fridays for ballroom events at the Plymouth Creek Center. Specifics regarding fee
recommendations are detailed below.
The Parks and Recreation Advisory Commission reviewed the proposed fee changes at their June 9,
2011 meeting and recommended Council approval.
Plymouth Creek Center and Millennium Garden
Plymouth Creek Center and Millennium Garden fees are typically reviewed at this time each year to
accommodate an 18 month reservation policy. Therefore, any fee changes would be in place July 1,
2011, when staff begins taking reservations for January 2013.
Due to continued downturn in the economy and the fact that Plymouth Creek Center rentals have
been down the last few years, staff is recommending that we do not increase rental fees. During the
past year, staff has heard from potential clients that our rates are somewhat high. Rental rate
comparisons with other facilities validate these comments as many facilities in the area that are
similar to ours charge a lower rate on Friday than Saturday. Correspondingly, the Plymouth Creek
Center has experienced reduced Friday rental use. A rate reduction might be enough to boost
bookings and increase overall facility revenue. Therefore, staff is recommending that we lower the
rental rate on Fridays for ballroom events to stimulate rentals and stay competitive with the rental
market.
Page 1
PLYMOUTH CREEK CENTER - CURRENT AND PROPOSED RATES
Plymouth Ballroom (6 hour rental periods)
Fieldhouse
The Fieldhouse has been on a three year cycle for rate increases. This is the fourth year since our last
increase. In 2009, we added a $10 hourly non -Plymouth group fee on half -field rentals and a $20
hourly non -Plymouth group fee on full -field rentals. As Maple Grove has constructed a new
Fieldhouse that may negatively impact our future rentals and since the Fieldhouse has been doing
quite well financially and is currently on pace to exceed budgeted net income for 2011, staff is not
recommending an increase for the 2011-2012 season.
FIELDHOUSE - CURRENT RATES
Plymouth Plymouth
Non -Resident
PRIME TIME
Resident Corporation
2011/12 2013/14 2011/12 2013/14 2011/12 2013/14
Monday -Thursday 390 390 515 515 645 645
Friday 940 725 1140 970 1255 1030
Saturday 940 940 1140 1140 1255 1255
Sunday 510 510 695 695 810 810
Additional Hours 70 70 95 95 125 125
Fieldhouse
The Fieldhouse has been on a three year cycle for rate increases. This is the fourth year since our last
increase. In 2009, we added a $10 hourly non -Plymouth group fee on half -field rentals and a $20
hourly non -Plymouth group fee on full -field rentals. As Maple Grove has constructed a new
Fieldhouse that may negatively impact our future rentals and since the Fieldhouse has been doing
quite well financially and is currently on pace to exceed budgeted net income for 2011, staff is not
recommending an increase for the 2011-2012 season.
FIELDHOUSE - CURRENT RATES
Non-resident rates added in fall, 2009.
3. BUDGET IMPACT:
Nominal budget impact expected (+/- $3,500). The Plymouth Creek Center has experienced reduced
Friday rental use. A rate reduction might be enough to boost bookings and increase overall facility
revenue once we are on par with the rental market.
4. ATTACHMENTS:
Plymouth Creek Center, Millennium Garden and Fieldhouse Report
PRAC Minutes
Ordinance Amendment
Page 2
Full
Resident
Field
Non -Resident
Half Field
Resident Non -Resident
PRIME TIME
Monday -Friday 6-10:30 p.m. 264 284 132 142
Weekends & Holidays 7:30 a.m. - 10:30 p.m.
NON -PRIME TIME 226 246 113 123Allothertimes
Non-resident rates added in fall, 2009.
3. BUDGET IMPACT:
Nominal budget impact expected (+/- $3,500). The Plymouth Creek Center has experienced reduced
Friday rental use. A rate reduction might be enough to boost bookings and increase overall facility
revenue once we are on par with the rental market.
4. ATTACHMENTS:
Plymouth Creek Center, Millennium Garden and Fieldhouse Report
PRAC Minutes
Ordinance Amendment
Page 2
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: June 3, 2011
TO: Park and Recreation Advisory Commission
FROM: Rick Busch, Manager, Plymouth Creek Center
SUBJECT: Policies and Fees for the Plymouth Creek Center/Millennium Garden and
the Fieldhouse
ACTION REQUESTED
The Park And Recreation Advisory Commission should review and approve the
proposed policy and fee recommendations for the Plymouth Creek Center/Millennium
Garden and Fieldhouse and forward to the to the City Council for final adoption.
BACKGROUND INFORMATION
Plymouth Creek Center and Millennium Garden
Due to continued downturn in the economy and the fact that Plymouth Creek Center
rentals have been down the last few years, I am not recommending any increases in
rental rates at this time. During the past year, staff has heard from potential clients
that our rates are somewhat high. As well, rental rate comparisons with other
facilities also validates these comments. Therefore, staff is recommending that we do
not increase rental fees for 2012.
Staff is recommending that we lower the rental rate on Fridays for ballroom events
because we are seeing less Friday rental usage. A rate reduction might be enough to
boost bookings and increase overall facility revenue. In addition, many facilities in the
area that are similar to ours charge a lower rate on Friday than Saturday.
Our current ballroom rates (6 -hour period);
Monday -Thursday: $390 for residents
515 for Plymouth Corporate
645 for Non-residents
Page 3
Friday -Saturday: $940 for residents
1140 for Plymouth Corporate
1255 for Non-residents
Sunday: $510 for residents
695 for Plymouth Corporate
810 for Non-residents
Proposed ballroom rates (6 -hour period);
Monday -Thursday: $390 for residents
515 for Plymouth Corporate
645 for Non-residents
Friday -Saturday; — $940$725 for residents
1140$970 for Plymouth Corporate
1$1030 for Non-residents
Friday -Saturday: $940 for residents
1140 for Plymouth Corporate
1255 for Non-residents
Sunday: $510 for residents
695 for Plymouth Corporate
810 for Non-residents
Fieldhouse
For the fieldhouse, we had been on a three year cycle for rate increases. This is the
fourth year since our last increase (see table below). Two years ago we added a $10
hourly non -Plymouth group fee. Since the fieldhouse has been doing quite well
financially and is currently on pace to exceed budgeted net income for 2011, staff is
not recommending an increase for the 2011-2012 season.
Year Prime Time Non - Prime Time
1999-2001 210 180
2002-2004 235 200
2005-2007 244 210
2008-2011* 264 226
Page 4
Our current Fieldhouse rates;
PRIME TIME FULL FIELD HALF FIELD
Monday -Friday 6-10:30 pm. Resident-$264/Hr. Resident-$132/Hr.
Weekends Et Holidays 7:30 am. -10:30 pm. Non-Res.-$284/Hr. Non-Res.-$142/Hr.
NON -PRIME TIME FULL FIELD HALF FIELD
All other times Resident-$226/Hr. Resident-$113/Hr.
Non-Res.-$246/Hr. Non-Res.-$123/Hr.
In fall of 2009 we added the Non-Resident/Non-Plymouth group rental fees.
Page 5
DRAFT
MINUTES OF THE PARKS AND RECREATION ADVISORY COMMISSION MEETING
June 9, 2011
PRESENT: Commissioners: G. Anderson, N. Carroll, M. Riley, A. Vanderwall, J. Vecere,
K. Wyse, J. Zwack
Staff: D. Evans, D. Sankey, A. Dehn
Planning Commission Liaison: D. Kobusson
1. CALL TO ORDER
Chair Carroll called the meeting to order at 7:04 p.m.
2. APPROVAL OF MINUTES
MOTION was made by Commissioner Anderson and seconded by Commissioner
Vanderwall to approve the May minutes. Vote: 5 Ayes. Motion carried.
Note: Commissioner Wyse and Commissioner Vecere arrived after the vote.
3. OPEN FORUM
4. VISITOR PRESENTATIONS (NON -ACTION ITEMS):
a. Staff Presentation: Angie Dehn, Plymouth Creek Center Rental Coordinator
Superintendent Evans introduced Angie Dehn, the Rental Coordinator, and explained
that she is stepping in for Rick Busch, the Manager. Dehn presented the Fieldhouse
Annual Report for 2010. She explained that we have been on a three-year cycle for
rate increases. At this time, we are proposing that the rates stay the same. The
Fieldhouse has been in operation for 10 years and has earned between $100,000 -
200,000 in profit per year. This is placed in a fund for future replacement costs. We
had very little time unrented last year. Maple Grove is opening a facility, so there will
be more competition. Commissioner Vanderwall asked if we have projections on how
this will affect us. Dehn said we would definitely lose one group, Maplebrook Blast. We
do have so much interest in the facility, however, that we will probably recoup the loss.
We do want to stay competitive. Commissioner Zwack asked how we compare to
others. Dehn answered that everyone pretty much offers the same service for about
the same price.
Dehn reported that at the Plymouth Creek Center, we had 60 garden weddings last
year, up from 50. We are slipping slightly on receptions. We are proposing that we
decrease the Friday rental rates and keep the other rates the same. Compared to
other centers, we are a little high and we don't want to price us out of competition.
Friday rentals have been a little low during the off-season. We are proposing $725 for
residents and $1,030 for non-residents on Fridays. Commissioner Vanderwall asked
how much lower the new rates are. Dehn said about $200 lower.
Page 6
PRAC Minutes/June 9, 2011
Page 2
MOTION: Commissioner Riley moved to adopt fees as staff proposed. Commissioner
Zwack seconded. Vote: 7 Ayes. Motion carried.
Commissioner Riley said she had requested last year that the tone of the written policy
information presented to customers be changed and was wondering if she could see it
on line or elsewhere. She thought the materials were not as welcoming as they could
be. They are accurate and complete but could have a warmer tone.
b. Staff Presentation: Betty Hanson & Pat McGraw, Senior Council
Pat McGraw spoke on behalf of the Plymouth Senior Council, which represents all the
activities offered to seniors in our city. The Senior Council's purpose is to work with
PRAC to provide programs for seniors. The senior participants are 55 and older.
Offerings include a large variety such as Handycrafters, Woodcarvers, Rockers,
speakers, classes and trips. The seniors also participate in fund raisers, style shows,
computer classes, and an annual brunch to honor volunteers. We also hold an annual
party to honor citizens age 90 and over. We have 33 signed up right now. We have
started focusing on Baby Boomers, as we need to attract them to the organization in
order to keep it going.
Betty Hanson is on the Senior Council which meets every other month to discusses
ways to raise money. She is vice president of the Senior Club which meets once a
month for lunch. She also does some escorting for Sarah on the senior trips. She has
volunteered for the Park & Recreation office, the Plymouth Creek Center office, Yard &
Garden Expo, Primavera, and other special events like the Waffle Breakfast.
Commissioner Vanderwall asked where the Bike Club meets. Superintendent Evans
said there is a coordinator who picks out routes. Sometimes they meet at the Plymouth
Creek Center and sometimes elsewhere.
5. NEW BUSINESS (ACTION ITEMS):
a. Trail Projects — Carlson Parkway or Medina Road
Superintendent Evans said that every year we review potential trail additions to add to
our trail linkage. We do have gaps in the system and we like to fill the gaps to provide
safe ways for pedestrians and bikes to get around.
We are presently considering segments on Medina Road, estimated at $115.000 and
Carlson Parkway at $125,000. The City typically puts trails in parks or right of ways. In
both of these cases, it would be in a right of way. Both locations have plenty of room to
put in an 8 ft trail, which can be constructed next to the curb or set back.
Evans provided the Chair with comments she has received on the project.
Commissioner Vanderwall asked if the property is owned by the city. Evans said it is
road right of way. Commissioner Riley asked if we have usage statistics showing
which site is used most. Evans said we do not, although we do see that people are
using these areas. The Carlson Parkway site has a worn dirt path. Medina Road is a
two-lane road which is rather busy, and it is near a school. Commissioner Vecere
noted that there is a trail system running through the area that looks kind of
cumbersome. The trail would allow people in the back quadrant to access the school
Page 7
PRAC Minutes/June 9, 2011
Page 3
area more easily. He asked which proposal would have more of a positive impact on
its neighborhood and be useful for kids. Evans noted that there is a school in the
Medina Road neighborhood. There seems to be more kids using that road. Less
concern has been expressed so far from citizens in the Carlson Parkway area.
Commissioner Anderson said as a cyclist he wondered if any kids had to cross 494 to
get to school on Carlson Parkway. Evans thought probably not, but the convenience
store area nearby was probably the main place to go. Vanderwall noted that there is a
gymnastics gym in the area. Anderson said Carlson Parkway is also a busy road. It is
a four -lane road, and that is intimidating. Vanderwall asked if there were any accident
stats for the area. Evans said not that she knew of, but she had not done research in
that regard.
Yvette Burger, 3945 Yellowstone Lane N, said she built her home in 1994. She is very
concerned and totally against this trail. The money should go elsewhere since we are
lacking in services of police and other necessities. It is better to protect the children.
This is spending that we don't need at this time. They have neighborhood trails
already. She doesn't see that many people walking.
Evan Gaustad, 3925 Urbandale Lane N, said he was not entirely against the trail. He
has a sprinkler system that goes up to the road and sprinkles in towards the yard. The
path would increase traffic along the road. He would need his berm extended and
some privacy trees.
Sharon Taragos, 18375 37th Place N, is a member of the Homeowners Board of
Bridlewood. The association has spent a lot of time and money to make sure their
trails are maintained. She thinks it is safer for the kids in the neighborhood to use their
trails. The association has not had any complaints about the safety in the area. She
doesn't think a new trail is necessary. It would be a duplication of the trail within the
neighborhood. She is also concerned about losing part of the berm. She mentioned
that Excel is going to move some power lines. Commissioner Anderson asked if their
trail belongs to the City. Parks Maintenance Supervisor Lowell Luebeck explained that
it belongs to the homeowners association.
Brian Malmquist, 13636 5th Avenue N, said he thinks the Carlson Parkway trail is
probably needed. He has about 24 feet between the curb and his trees and fence. He
would like to see the trail next to the street so it doesn't disturb his plantings.
Anil Singh, 18540 391h Avenue N, feels that we could probably use the money
somewhere else. He thinks the foot traffic is more inside the community, and there is
limited foot traffic on Medina Road. He is not opposed but would rather see the money
used elsewhere. He would like to see the speed limit on Medina Road slowed down
because it would lower the risk of accidents. Many parents are dropping off kids at
school. Many trucks are going in and out of the businesses across the street. It would
be better to have the commercial vehicles going into the businesses on a four -lane
street. Commissioner Vanderwall asked for clarification. Singh said he is not opposed
to trails, but it would be better to use the money somewhere else. He is afraid the trail
would not be used very much.
Page 8
PRAC Minutes/June 9, 2011
Page 4
Su Gaustad, 3925 Urbandale Lane N, said she has seen a couple people every month
going through where the trail would be. The trail within the neighborhood is not plowed
during the winter, and she is not sure if the city trail would be plowed. She is in favor of
a trail but somewhat indifferent.
Yvette Burger said she is concerned about her property value. She has four 40 or 50
foot blue spruce trees, and it would be very costly to replace them if we build the trail.
She would be very disappointed if the trees are removed. She feels a speed bump
would be good to reduce speeds on Medina Road.
Sharon Taragos said that in Bridlewood the trails are not maintained in winter time.
This involves liability issues for the association.
Anil Singh is concerned that the trail would attract people near his property who are
not neighbors and is wondering about needing to take safety precautions. He would
like to see an artist's rendering of what it would look like.
Evan Gaustad noticed that people fly down Medina Road, and he would like us to
consider lowering the traffic speed.
Superintendent Evans explained that the trail would be built with park dedication
money that cannot be used for police or any other use. It can only be used for new
park property development or enhancement. If a trial were put in, the sprinkler system
would be fixed for the homeowner. We would not provide a berm for screening. The
trail further down Medina Road is against the curb, and this probably would be too. It
would be maintained by the city. In Plymouth, 80% of trails are plowed so that there is
a way to get to schools and destinations in winter. We try to protect trees. The State
issues the speed limits. Citizens can present concerns about speed limits to the City
Council who can work with the State.
Commissioner Anderson said he witnessed a bicycle accident a few years ago. A
teenage driver was turning into a development with sun in his eyes and hit a bicyclist.
There is a state law that lets cities change a speed limit to 25 near schools.
Commissioner Riley had a question about the power company increasing the size of
the lines and whether we factored this in. Evans said the Engineering Department
provided the cost estimate, and they probably are aware of this.
Commissioner Zwack said he leans toward putting the trail in where there are less
developed trails already. The Medina Road area may be less in need. The Carlson
Parkway trail may be the greater need. Let the homeowners association continue with
what they are doing. Commissioner Riley agreed.
Superintendent Evans said she had a conversation with Drew Leonard who wished to
have a curb cut to access his back yard as part of the Carlson Parkway project. She
just found out that each property is allowed only one curb cut, which is the driveway.
Page 9
PRAC Minutes/June 9, 2011
Page 5
Commissioner Wyse said he visited the sites and agrees with Commissioner Zwack in
that the Carlson Parkway trail is more needed.
MOTION: Commissioner Zwack moved to approve the Carlson Trail project.
Commissioner Anderson seconded Vote: 7 Ayes. Motion carried.
Lowell Luebeck, Parks Maintenance Supervisor, said he does the maintenance on the
trails and feels the Carlson Parkway trail is a good choice. This may become part of a
regional trail sometime in the future. Chair Carroll wondered if the people in the
Medina Road area are aware of the trail system in the neighborhoods.
Bryan Malmquist asked how soon the project would be done. Superintendent Evans
said it now goes to the City Council. Notices to the abutting properties will need to be
sent out.
b. Plymouth Creek Center / Millennium Garden / Fieldhouse Fees
See section 4a.
c. Skate Park
Lowell Luebeck came to Plymouth ten years ago and Coon Rapids before that. He is
responsible for maintenance in the parks. We are considering creating a new skate
park. We first looked at putting the skate park back where it has been at the water
treatment plant area. However, it is not very inviting. The staff started looking at other
available sites. Eric had the idea of moving it to Plymouth Creek Park at the former
archery range. This spot is rather tucked away and not very visible, so we are now
considering the former hockey rink site. Since this is our central park, we want to have
a good variety of things to do there. We have pulled the boards from the old hockey
rink that is next to the new concrete poured hockey rink. We have gathered input from
skaters and have held meetings with vendors. We will ask vendors to design a skate
park for our site with the dollars we have budgeted. There are four or five national
companies who can do the design and contract the work. The type of skate park we
are looking at is a "plaza type." One of the people on the citizen's group review team is
an expert and has skated all over the country. He is a great resource. The site is good
because there is parking, and there is the possibility of gaining more parking if needed.
Because of the size of the project, we will not need Watershed District approval. The
Engineering Department has worked on grading plans. We hope to have Council
approval to award the bid on July 26. Bids go out the end of June.
Superintendent Evans said it would be great for the commissioners to be involved in
the neighborhood open house that is coming up. The budget is $210,000. Bids will be
for the best skate park for this budget amount.
Commissioner Zwack said he lives on Plymouth Creek Park. He will abstain on voting,
but he will attend the open house. Evans asked if he sees any problems. He said the
archery range site is pretty tucked in. The hockey rink location is a very good one.
Page 10
PRAC Minutes/June 9, 2011
Page 6
Luebeck said kids and moms said they want shade. We will probably incorporate
canopies like we do on some of the playgrounds. We have planned ahead for possible
future projects nearby so that the land is well used.
Commissioner Anderson noticed references to skate park and open skate. Luebeck
said that open skate refers to the winter ice skating usage.
MOTION: Commissioner Vanderwall moved to approve continuing the skateboard
project. Commissioner Riley seconded. Vote: 6 Ayes. Motion carried.
Note: Commissioner Zwack abstained.
d. Model Rocket Code Change
Diane said this request is coming from the Police Department. They have had
complaints about the sound coming from gas powered model rockets. Our current
code does not cover these. We are proposing to add a few words to the code to define
this issue
MOTION: Commissioner Riley moved to support the adoption of the wording for the
Model Rocket Code as supplied by staff. Commissioner Anderson seconded.
Vote: 7 Ayes. Motion carried
l:ode]iviliv,16*'i4L9],11I&NUBy- 9*1
o Plymouth Dog Park
Superintendent Evans explained that we wanted to realign the entrance into the dog
park with the driveway across the street. The County has approved the location, so we
can move along with the project of paving the driveway and parking lot. It still needs to
go through the Planning Commission and City Council. We anticipate starting work on
the project in August or September.
o 2012-2016 CIP Draft Review
Superintendent Evans explained that the 2012-2016 CIP Draft is not available to hand
out quite yet because she is still working on it. She will email it to the commissioners to
start reviewing. The City made a big commitment to update lighting in the parks, and
we have budget commitments for the next ten years. We have scheduled $250,000
each year to go toward the lighting project. It will affect how much money we can
spend from the CIP. Playgrounds will be renovated. A new trail for the Northwest
Greenway must sit in the five-year queue. Housing development is starting on the old
Hampton Hills Golf Course property. We have acquired land from park dedication for a
new neighborhood park. A splash park is in future at Plymouth Creek Park.
Replacement of field turf at Plymouth Creek Center will need to be done, and we will
apply for a Hennepin County sports grant of $150,000. It would cost about $1 million
for turf at Elm Creek Playfield. Long range, we expect to do several turf fields in the
community because teams want to get out early in the spring, and the fields get ripped
up. There is the potential acquisition of land for a tenth playfield. Chair Carroll asked if
we have a location for this. Evans said it is the Begin property. Every year we have
Page 11
PRAC Minutes/June 9, 2011
Page 7
had dollars in the CIP for trails. The strategy is to put $200,000 every other year. This
allows us to do more difficult trail segments.
o Upcoming Community/Special Events
Music in Plymouth is June 29. This is the grand opening of the new look for the Hilde
Performance Center. Movies in the Park starts next week. Megamind is the first movie
on June 15. Six movies are scheduled
o Eric's Retirement Flyer
Eric Blank's party on is June 23 from 4:30-6:30. Ellie Singer will speak on behalf of the
Commission. Commissioners can submit comments to Superintendent Evans who will
pass them on to Singer.
FAW_113L0111:7,IJi1=1Ll111
Chair Carroll entertained the motion to adjourn. MOTION was made by Commissioner
Riley and seconded by Commissioner Vanderwall. Vote: 7 Ayes. Motion approved.
The meeting adjourned at 9:00 p.m.
The next meeting will be held on September 8 in the City Council Chambers.
Donna Sankey — PRAC recorder
Page 12
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 2011 -
AN ORDINANCE AMENDING CHAPTER 10
OF THE PLYMOUTH CITY CODE
CONCERNING PARK FACILITIES FEES
THE CITY OF PLYMOUTH, MINNESOTA ORDAINS:
SECTION 1. Section 1016- Subd. 12 of the Plymouth City Code is hereby amended as follows:
Subd. 12. Plymouth Creek Center.
Plymouth Resident Non Plymouth
Non -Profit Groups Resident Corporation
a) Full Plymouth Room
Mon.-Thurs. (6 hrs.) 390 645 515
Friday 725 970 1030
Fri., Sat., Sat & Holidays (6 hrs.) 940 1,255 1,140
Sunday (6 hrs.) 510 810 695
Additional Hours 70 125 95
b) Half Plymouth Room and Black Box Theater
Hourly (2 hr. min.)
Additional Hours
75 (hr) $ 100 (hr) $ 90 (hr)
35 $ 60 $ 45
c) Quarter Plymouth Room and Fireside Room
Hourly (2 hr. min.) $50 $ 75 $60
4-6 Hours $200 $300 $240
d) Meeting Rooms 1 &2
Hourly (2 hr. min.) $30 $50 $ 40
6 Hours $150 $250 $200
Note: Sales tax will be added to the above rates.
For room rentals, if the center is not otherwise open for City activities, an additional charge of $15/hour for a
building supervisor will be charged.
Non-profit Plymouth civic groups are allowed one meeting per month in either Meeting Room 1 or 2 for up to
two hours rent free, but are subject to building supervisor fees ($15/hr.). If a larger room is needed, resident fees
apply.
Page 13
Ord. 2007-20, 7/24/2007; Ord. 2007-23,1010912007; Ord. 2009-10, 6/23/2009)
e) Other Charges
Overhead Projector: 10/day
Plymouth Room: 100/day (includes LCD, screen, VCR/DVD use and of three TVNCR
monitors)
Piano 25/day
Flip Chart 10/day
TV & VCR 15/day
Wireless Microphone 50/day
Slide Projector 20/day
Portable LCD Projector 100/day
Ord. 2007-06, 2/13/2007; Ord. 2009-10, 6/23/2009)
State sales tax will be added to all rates contained in Section 1016 and $100 building deposit to all facilities
unless otherwise noted. (Ord. 2007-23, 10/09/2007)
SECTION 2. This ordinance shall be effective upon passage.
ADOPTED by the City Council of the City of Plymouth, Minnesota this 28th day of June, 2011.
Kelli Slavik, Mayor
ATTEST:
Sandra R. Engdahl, City Clerk
Page 14
rp) City of Agenda 6.11PlymouthNumber:
Adding Q dity to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Regina Michaud, Recreation Manager
June 28, 2011 Reviewed by: Diane Evans, Superintendent of Recreation
Item: Accept Sponsorship Donations to the City of Plymouth
1. ACTION REQUESTED:
The City Council should approve the attached resolution accepting general donations made to
the City of Plymouth from January through June 2011 for all special events, programs, summer
concerts, senior programs, volunteer programs and park projects.
2. BACKGROUND:
Over the course of the year, the City of Plymouth receives numerous financial and merchandise
donations from community businesses and organization. In 2010, the Recreation Division
implemented a new sponsorship marketing program that has been highly successful in
increasing sponsorships, partnerships and donations by local organizations. Donations received
by the City of Plymouth help support, enhance and augment all of the events, programs and
services held each year for the community. The list below represents just a few examples of
events, programs and facilities that received community donations and financial support:
Entertainment in the Parks Series (i.e., Concerts, Movies in the Park, Water Ski Shows)
Special Event Sponsorship (i.e. Plymouth of Parade, Halloween at the Creek)
Park Projects (i.e. Millennium Garden, Zachary Playfield)
3. BUDGET IMPACT:
Donations received throughout the year help offset expenditures and allow for us to enhance
programs and services.
4. ATTACHMENTS:
Sponsorship/Donation List
Sponsorship Marketing Packet
Page 1
Plymouth Parks & Recreation — Sponsorship Program
yanuary-June 2011
Monetary Sponsorships
I 1A
Mosaic Company Entertainment in the Parks, Farmers Market 6,000.00
DJD Exteriors Inc Entertainment in the Parks 2,000.00
Partners in Pediatrics Entertainment in the Parks (Kid's Koncerts) 1,500.00
Klein Bank Various events 1,350.00
Health Source Farmers Market 1,180.00
West Health Entertainment in the Parks, Healthy Living Fair 1,180.00
Kinderberry Hill Fire and Ice 1,100.00
Holiday Companies Entertainment in the Parks 1,000.00
Lifetime Fitness Entertainment in the Parks 1,000.00
TCF Bank Various events 1,000.00
Citizens Independent Bank Yard & Garden Expo 500.00
Funfar Landscaping Yard & Garden Expo 500.00
Goddard School Various events 500.00
Gregor Farm & Greenhouse Yard & Garden Expo 500.00
Personal Pride Construction Entertainment in the Parks, Farmers Market 500.00
Precision Chiropractic & Wellness Yard & Garden Expo 500.00
Rainbow Treecare Yard & Garden Expo 500.00
Plymouth Cub Foods Various events 300.00
Harbor Dental Entertainment in the Parks 250.00
Buhler Inc. Plymouth on Parade 200.00
Advanced Medical of Twin Cities Healthy Living Fair 180.00
Life Force Therapies Healthy Living Fair 180.00
Natural Chiropractic Center Healthy Living Fair 180.00
The Brost Clinic Healthy Living Fair 180.00
Huntington Learning Center Summer Carnival 100.00
Total Comfort Yard & Garden Expo 100.00
1 11
Page 2
sponsorship program
March 1, 2011
Dear Company or Organization Representative,
The City of Plymouth offers a variety of community events throughout the year with the
objective of promoting a sense of community and bringing people together. These
events would not be possible without the support and partnership of local community
businesses and organizations. This is an invitation for you to partner with us and
showcase your organization or business.
As an event sponsor, your organization will receive visibility through a variety of
promotional materials and media coverage. Included in this packet are individual
sponsorship flyers for upcoming events that list sponsorship opportunities and the
different promotional benefits your company would receive. Also included is a
sponsorship pledge form to make partnering with us easy. Hopefully with the variety of
events, you will find an event sponsorship opportunity that best suits your company's
vision and interest. Event sponsorship flyers in this packet include:
Primavera
Mad Hatters Tea Party
Happy Birthday America Parade
Farmers Market
Summer Carnival
Jazz in Plymouth
Entertainment in the Parks
Movies in the Parks
Plymouth on Parade
Please note: To be included on press releases and promotional materials included at the
premier and platinum levels, we must receive your sponsorship prior to 1 month before
the date of the event.
Some levels of sponsorship are limited in number. We encourage you to contact us to
discuss your sponsorship as soon as possible to ensure you receive the sponsorship level
of your choice. If what is presented in this packet doesn't fit with your organization's
interests but you would like to partner in another way, please contact me at your
convenience. Thank you for your time and consideration.
Sincerely,
Travis M Karlen
Recreation Supervisor, City of Plymouth Parks and Recreation
763-509-5223 / tkarlen@plymouthmn.gov
city oaf Page
ivth rp)
sponsorship program
Business Name
Contact Name
Phone Number
Yes, I am interested in Sponsoring:
Primavera Level Sponsorship $
Mad Hatters Tea Party Level Sponsorship $
Happy Bday America Level Sponsorship $
Farmer's Market Level Sponsorship $
Summer Carnival Level Sponsorship $
Jazz In Plymouth Level Sponsorship $
Entertainment in the Parks Level Sponsorship $
Movies in the Parks Level Sponsorship $
Plymouth on Parade Level Sponsorship $
Total Sponsorship $ Amount
For Convenience, you may submit your sponsorship payment by Check or Credit Card.
Payment Type:
Check Amount $
Make Checks payable to the City of Plymouth)
Credit Card Amount $
Credit Card Type (Circle One)
Card Number
Name on Card
Signature
Credit Card Billing Address
Visa Mastercard Discover
Expiration Date /
Please call Travis Karlen, Recreation Supervisor at 763-509-5223 with any questions.
Please send all Sponsorships to Travis Karlen, Recreation Supervisor Plymouth Parks and
Recreation 3400 Plymouth Blvd, Plymouth, MN 55447
city of Page
uth
51qlom_ Me
sponsorship program
Levels of Sponsorship
Platinum $1000 Gold $500-$999
Sponsor listing and logo on all Listed with all sponsors on event
marketing materials, signage brochure
and press releases Honorary membership to
VIP table at opening night of Friends of the Arts"
the event (required 2 week Sponsorship listing on thenotification) Plymouth Arts Council website
Honorary membership to Included in annual recognitionFriendsoftheArts" of sponsors published in Sun
Sponsorship listing and logo Sailor
on the Plymouth Arts Council Included in all press releases
website and name will be supplied to
Invitation to Preview Night with Channel 12 for promotion
wine and appetizers Sponsor is recognized through a
Sponsor's banner displayed at sign board at the event
event
Included in annual recognition Silver $100-$499
of sponsors published in Sun Recognized at event for
Sailor sponsorship
Included in all press releases Included in annual recognition
and name will be supplied to of sponsors published in Sun
Channel 12 for promotion Sailor
Included in all press releases
and name will be supplied to
Channel 12 for promotion
Literary Night Sponsor $500
Sponsor listing on all marketing
materials, signage and press releases
related to Literary Night
VIP Table on Literary Night (required 2
week notification)
Honorary membership to "Friends of
the Arts"
Introduction of the featured Author/
Speaker
Included in annual recognition of
sponsors published in Sun Sailor
Included in all press releases and
name will be supplied to Channel 12
for promotion
PLYMOUTH
COUNCIL
Preview Night Sponsor $500
Sponsor listing on all marketing
materials, signage and press releases
related to Preview Night
Honorary membership to "Friends of
the Arts"
VIP Table on Preview Night (required 2
week notification)
Included in annual recognition of
sponsors published in Sun Sailor
Included in all press releases and
name will be supplied to Channel 12
for promotion
Artist Sponsor $25
Recognized as a sponsor of a specific
artwork with a 3X5" Card hung by
artwork
city of plymouth rp) parks&reee
eti
n
www.plymou h gov/sponsors
mission statement
Enhancing the quality of life for
all residents. Fostering individual
and community development
in all aspects: physical, mental,
social & environmental.
Partnership
Opportunities
By partnering with public
and private organizations,
we are able to enhance our
programs and events and the
quality of life for all residents.
Furthermore, benefiting
and promoting the area
businesses.
Events Calendar
WINTER
Santa's Mailbox
Old Fashioned Christmas
New Years Eve Event
Fire & Ice
Healthy Living Fair
Jazz Impressions
Little Sweetheart Ball
Primavera
SPRING
Yard & Garden
Kid's Garage Sale
SUMMER
Summer Concert Series
Water Ski Shows
Bike Rodeo
Prairie Fire Children's Theater
Kids Concerts
Summer Carnival
Movies in the Park
Farmers Market
Jazz in Plymouth
Mad Hatter's Tea Party
Happy B -Day America Parade
Battle of the Bands
FALL
Plymouth on Parade
Pet Event
Halloween at the Creek
Volunteer Recognition Event
Kid's Garage Sale
Mad Hatter's Tea Party
k1e] alffe""W 11 lomw FelFe, TFeffff
this event
Expected Attendance 25
Date 5.22.2011
Time: 2:30 p.m. -5:00 p.m.
Location: Millennium Garden
Address: 14800 34th Ave
Thank you in advance for your tax
deductible donation!
deductible under 26USC 170 (c).
mission statement
Enhancing the quality of life for
all residents. Fostering individual
and community development
in all aspects: physical, mental,
social & environmental.
ill
Partnership
Opportunities
By partnering with public
and private organizations,
we are able to enhance our
programs and events and the
quality of life for all residents.
Furthermore, benefiting
and promoting the area
businesses.
Events Calendar
WINTER
Santa's Mailbox
Old Fashioned Christmas
New Years Eve Event
Fire & Ice
Healthy Living Fair
Jazz Impressions
Little Sweetheart Ball
Primavera
SPRING
Yard & Garden
Kid's Garage Sale
SUMMER
Summer Concert Series
Water Ski Shows
Bike Rodeo
Prairie Fire Children's Theater
Kids Concerts
Summer Carnival
Movies in the Park
Farmers Market
Jazz in Plymouth
Mad Hatter's Tea Party
Happy B -Day America Para,
Battle of the Bands
FALL
Plymouth on Parade
Pet Event
Halloween at the Creek
Volunteer Recognition Event
Kid's Garage Sale
Happy Birthda merica Parade
TATa LT " this event
sponsorship program
Levels of Sponsorship
The mission of the market is to create a sense of
community and to enhance community health
with fresh, locally grown produce and plants as
well as bread, jams, honeys and locally raised
meats and eggs.
Platinum (2 spots available) $1,000
Sponsors listing and logo on all marketing
materials, signage and press releases
VIP Table at Farmers Market event, once per
month at event, (requires two week notification
to Market Manager to reserve table)
Signboard displayed at event with sponsor logo
and recognition
Sponsorship listing and logo on Farmers Market
weekly newsletter
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will be
supplied to Channel 12 for promotion
L, -
Gold $500
Listed with all sponsors on event brochure
Sponsorship listing and logo on Farmers Market
weekly newsletter
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will be
supplied to Channel 12 for promotion
Signboard displayed at event with sponsor logo
and recognition
Silver $250
Recognized at event for sponsorship
Included in annual recognition of sponsors
published by Sun Sailor
Included in all press releases and name will be
supplied to Channel 12 for promotion
city of plymouth
parks&rfagelion
www.plymouthmn.gov/sponsors
sponsorship program
Levels of Sponsorship
An event for families to come play games, jump
and play on the inflatables and have their faces
painted! More entertainment from balloon artists,
magicians and more!
Platinum $750+
Sponsor listing and logo on all boards
materials, signage and press releases
VIP table at event (required 3 week
notification - 1st come 1st serve)
Sponsor's banner displayed at the event
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
Gold (entertainment sponsor) $500
Included in list of sponsors at event
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
Sponsor's banner displayed on stage at the
event
Silver Activity Sponsor $100-$150
Recognized at event for sponsorship
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
You may pick your activity sponsorship
Game 100
Facepainter 150
Balloon Artist 150
Inflatables 150
Spin Art Sponsor 100
Entertainment 500
city of plymouth p
parks &rftg"ion I-
www.pIymouthmn.gov/sponsors
11
sponsorshipprogram
Levels of Sponsorship
This event features a fine evening of jazz with
vendors and outdoor activities. This program is
offered through the Plymouth Arts Council.
Platinum $750+
Sponsor listing and logo on all marketing
materials, signage and press releases
Free admission to the event
Sponsor listing and logo on the Plymouth Arts
Council website
Honorary membership to "Friends of the Arts"
Sponsor's banner displayed during the event
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
Gold $500-$749
Listed with all sponsors on event brochure
Honorary membership to "Friends of the Arts"
Free admission to the event
Sponsor listing on the Plymouth Arts Council
website
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
Sponsor is recognized through a sign board
at the event
Silver $100-$499
Recognized at event for sponsorship
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
P LYMO U T H
PRIS
COUNCIL
city of plymouth
parks&Page-l.0ion
www.pIymouthmn.gov/sponsors
Partnership
Opportunities
By partnering with public
and private organizations,
we are able to enhance our
programs and events and the
quality of life for all residents.
Furthermore, benefiting
and promoting the area
businesses.
Events Calendar
WINTER
Santa's Mailbox
Old Fashioned Christmas
New Years Eve Event
Fire & Ice
Healthy Living Fair
Jazz Impressions
Little Sweetheart Ball
Primavera
SPRING
Yard & Garden
Kid's Garage Sale
SUMMER
Summer Concert Series
Water Ski Shows
Bike Rodeo
Prairie Fire Children's Theater
Kids Concerts
Summer Carnival
Movies in the Park
Farmers Market
Jazz in Plymouth
Mad Hatter's Tea Party
Happy B -Day America Parade
Battle of the Bands
FALL
Plymouth on Parade
Pet Event
Halloween at the Creek
Volunteer Recognition Event
Kid's Garage Sale
Enhancing the quality of life for
all residents. Fostering individual
and community development
in all aspects: physical, mental,
social & environmental.
Entertainment in the Park
this event
Average Attendance 10,500
Date Throughout Summer
Location:
Parkers Lake Park & Hilde Center
Plymouth Parks and Recreation constantly
strives to provide outstanding venues and
entertainment for Plymouth residents and
surrounding communities.
The renovated Hilde Performance Center will
attract thousands to our free concerts in the
Parks. Parker's Lake Stage is a beautiful lake
venue where we host free family and kid's
concerts throughout the summer.
Levels of Sponsorship
Premier Partner $500C
Premier Sponsor listing on all marketing
materials, signage and press releases
5x13' Premier Sponsor banner displayed at the
Hilde throughout the Summer (exception of
June 27-30)
Individual sign w/logo displayed on movie
screen at each movie
Logo featured on all promotional materials
VIP Tent and table at each movie event
required 2 week notification)
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will be
supplied to Channel 12 for promotion
Platinum
T"O "Or"
M
I IL
sponsorship program
1000
Sponsor listing and logo on all marketing
materials, signage and press releases
Included in list of Platinum Level Sponsors on
a banner which will be displayed at the Hilde
during all Movies in the Parks
Recognition through sign board at all Movies
in the Parks
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will be
supplied to Channel 12 for promotion
Gold $500
Included in list of sponsors on event brochure
Included in annual recognition of sponsors
published in Sun Sailor
Announced as a contributer at introduction of
movie
Included in all press releases and name will be
supplied to Channel 12 for promotion
Silver $250
Recognized at specified movie for sponsorship
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will be
supplied to Channel 12 for promotion
city of plymouth
parks&re.Crge yjn jam'
www.plymou n.gov/sponsors
sponsorsnip program
Levels of Sponsorship
Celebrate our city and community by enjoying an
old fashioned parade through City Center and an
afternoon of family activities.
Premier Sponsor $1,000
Sponsor listing and logo on all marketing
materials, signage and press releases
VIP table at event (required 2 week
notification)
Sponsor's banner displayed at the event
must be supplied by sponsor)
Sponsor recognition by DJ as the Premier
Sponsor each % hour of the event
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
Entertainment Sponsor $500
Recognized as sponsor through sign board in
front of DJ table at the event
Sponsor recognition by DJ as the Premier
Sponsor each K hour of the event
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
Game/Activity Sponsor $200
Included in annual recognition of sponsors
published in Sun Sailor
Included in all press releases and name will
be supplied to Channel 12 for promotion
Recognized as a sponsor through sign board
at a specific game/activity:
Face painters
Balloon Artist
Inflatables
Special Parade Units
city of plymouth r parks&page-l-3ion I'
www.pIymouthmn.gov/sponsors
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION ACCEPTING DONATIONS FOR CITY OF PLYMOUTH
SPECIALS EVENTS, PROGRAMS AND PARK PROJECTS
WHEREAS, the Plymouth City Council previously accepted donations for City special
events and program, summer concerts, senior programs, volunteer programs, and park projects;
and
WHEREAS, additional donations have been made since that resolution was passed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA that all additional donations made to Plymouth
special events and programs, summer concerts, senior programs, volunteer programs, and park
projects are hereby accepted.
Approved this 28th day of June 2011.
Page 14
City of
Plymouth
Adding Qkelity to Life
REGULAR
COUNCIL MEETING
June 28, 2011
Agenda 8.01Number:
To: Laurie Ahrens, City Manager
Prepared by: Jodi Bursheim, Finance Manager
Reviewed by: Calvin Portner, Director of Administrative Services
Item: Receive and Accept the 2010 Comprehensive Annual Financial
Report (CAFR)
1. ACTION REQUESTED:
Approve the attached resolution accepting the 2010 Comprehensive Annual Financial
Report.
2. BACKGROUND:
Each year, the city is required to have an independent certified public accounting firm audit
the financial statements. The firm of Malloy, Montague, Karnowski, Radosevich & Co.,
P.A. (MMKR) performed the 2010 audit.
For the year ending December 31, 2010, the city received an unqualified opinion. An
unqualified opinion is the highest form of assurance a certified public accounting firm can
issue. The opinion can be found on page one of the Comprehensive Annual Financial
Report (CAFR).
As part ofthe annual reporting process, the CAFR will be submitted to the National
Government Finance Officers Association for the Certificate of Excellence in Financial
Reporting. The city has earned the excellence in reporting distinction for 28 consecutive
years.
Attached to this report are three documents providing information about the audit, the
CAFR, the Special Purpose Audit Report and the Management Report. Aaron Nielsen from
MMKR will provide a brief overview of the three reports.
There are several areas within the reports that you may want to pay particular attention to
as these areas will assist in providing a better understanding of the city's overall financial
condition. These areas are as follows:
Comprehensive Annual Financial Report
o Letter of Transmittal
o Independent Auditor's Report
o Management Discussion and Analysis
o Notes to the Financial Statements
Special Purpose Audit Report
Management Report
Page 1
Audit Findings and Comments — As part of the annual audit, the auditor's prepare and
submit a management report. The report contains recommendations related to the city's
internal controls as well as observations and recommendations on other matters the auditors
may observe or find during the audit.
For this period, the auditors have issued an unqualified opinion on the city's financial
statements. There were no matters involving the city's internal control over financial
reporting considered to be a material weakness. The testing results disclosed no instances
ofnoncompliance to be reported under Government Auditing Standards or with Minnesota
laws and regulations.
The auditors did report two findings directly related the ARRA Energy Efficiency and
Conservation Block Grant. The findings are described on page one of the Management
Report, as well as pages 9-10 of the Special Purpose Audit Report.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
Comprehensive Annual Financial Report
Special Purpose Audit Report
Management Report
Page 2
C.E.RTIFIED
A C C O U N'
INDEPENDENT AUDITOR'S REPORT
To the City Council and Residents
City of Plymouth, Minnesota
PRINCIPALS
Kenneth W. Malloy, CPA
Thomas M. Monrague, CPA
Phomas A. L£arnowski, CPA
Paul A. Radosevich, CPA
William J. Lauer, CPA
James H. Eichren, CPA
Aaron J. Nielsen, CPA
Victoria L. Holinka, CPA
We have audited the accompanying financial statements of the governmental activities, the business -type
activities, the discretely presented component unit, each major fund, and the aggregate remaining fund
information of the City of Plymouth (the City) as of and for the year ended December 31, 2010, which
collectively comprise the City's basic financial statements as listed in the table of contents. These
financial statements are the responsibility of the City's management. Our responsibility is to express
opinions on these financial statements based on our audit. The prior year partial comparative information
presented has been derived from the City's financial statements for the year ended December 31, 2009,
and in our report dated June 10, 2010, we expressed unqualified opinions on the respective financial
statements of the governmental activities, the business -type activities, the discretely presented component
unit, each major fund, and the aggregate remaining fund information.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes consideration of internal control over financial reporting as a basis for
designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing
an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, we
express no such opinion. An audit also includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements, assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business -type activities, the discretely
presented component unit, each major fund, and the aggregate remaining fund information of the City as
of December 31, 2010, and the respective changes in financial position and cash flows, where applicable
thereof, and the respective budgetary comparison for the General Fund and the major special revenue
funds for the year then ended, in conformity with accounting principles generally accepted in the United
States of America.
The financial statements include prior year partial comparative information. Such information does not
include all of the information required in a presentation in conformity with accounting principles
generally accepted in the United States of America. Accordingly, such information should be read in
conjunction with the City's financial statements for the year ended December 31, 2009, from which such
partial information was derived.
continued)
Malloy, Montague, Karnowski, Radosevich & Co., P.A. Page 3
5353 Wayzata Boulevard + Suite 410 • Minneapolis, MN 55416 • Telephone; 952-545-0424 • Telefax: 952-545-0569 • www.mmkr.com
In accordance with Government Auditing Standards, we have also issued a report dated June 8, 2011 on
our consideration of the City's internal control over financial reporting and on our tests of its compliance
with certain provisions of laws, regulations, contracts, grant agreements, and other matters. The purpose
of that report is to describe the scope of our testing of internal control over financial reporting and
compliance and the results of that testing, and not to provide an opinion on the internal control over
financial reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards and should be considered in assessing the results of our audit.
Accounting principles generally accepted in the United States of America require that the Management's
Discussion and Analysis, which follows this report letter, and the required supplementary information,
which follows the notes to basic financial statements, be presented to supplement the basic financial
statements. Such information, although not a part of the basic financial statements, is required by the
Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting
for placing the basic financial statements in an appropriate operational, economic, or historical context.
We have applied certain limited procedures to the required supplementary information in accordance with
auditing standards generally accepted in the United States of America, which consisted of inquiries of
management about the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We do not express an opinion
or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the City's basic financial statements as a whole. The introductory section, supplementary
information, and statistical section, as listed in the table of contents, are presented for purposes of
additional analysis and are not a required part of the basic financial statements. The supplementary
information is the responsibility of management and was derived from and relates directly to the
underlying accounting and other records used to prepare the basic financial statements. The information
has been subjected to the auditing procedures applied in the audit of the basic financial statements and
certain additional procedures, including comparing and reconciling such information directly to the
underlying accounting and other records used to prepare the basic financial statements or to the basic
financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America. In our opinion, the information is fairly stated, in all
material respects, in relation to the basic financial statements as a whole. The introductory section and
statistical section have not been subjected to the auditing procedures applied in the audit of the basic
financial statements and, accordingly, we express no opinion or provide any assurance on them.
t
June 8, 2011
Page 4
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
Special Purpose Audit Reports on
Single Audit,
Internal Controls, and
Compliance with Laws and Regulations
Year Ended
December 31, 2010
Page 5
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
Special Purpose Audit Reports
Year Ended December 31, 2010
Table of Contents
Page
Independent Auditor's Report on Schedule of Expenditures of Federal Awards
Schedule of Expenditures of Federal Awards 2
Independent Auditor's Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial Statements Performed
in Accordance With Government Auditing Standards 3-4
Independent Auditor's Report on Compliance With Requirements That Could
Have a Direct and Material Effect on Each Major Program and on Internal
Control Over Compliance in Accordance With OMB Circular A-133 5-6
Independent Auditor's Report on Compliance With Minnesota State Laws
and Regulations 7
Schedule of Findings and Questioned Costs 8-10
Page 6
MMKR
CERTIFII D NBLIL
ACCQU N VAN i'S
INDEPENDENT AUDITOR'S REPORT ON SCHEDULE OF
EXPENDITURES OF FEDERAL AWARDS
City Council and Residents
City of Plymouth, Minnesota
PRINCIPALS
Thomas M. Montague, CPA
Thomas A, Karnowski, CM
Paul A. Radosevich, CPA
William J. Lauer, CPA
Jamas H. Eichren, CPA
Aaron J. Nielsen, Cl°A
Victoria L. Holinka. CPA
We have audited the financial statements of the governmental activities, the business -type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of
the City of Plymouth (the City) as of and for the year ended December 31, 2010, which collectively
comprise the City's basic financial statements, and have issued our report thereon dated June 8, 2011.
These basic financial statements are the responsibility of the City's management. Our responsibility is to
express opinions on these basic financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the basic financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the basic financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall basic financial
statement presentation. We believe that our audit provides a reasonable basis for our opinions.
Our audit was performed for the purpose of forming opinions on the financial statements that collectively
comprise the City's basic financial statements. The accompanying Schedule of Expenditures of Federal
Awards is presented for purposes of additional analysis as required by the U.S. Office of Management
and Budget Circular A-133, Audits ofStates, Local Governments, and Nonprofit Organizations, and is not
a required part of the basic financial statements. Such information is the responsibility of management
and was derived from and relates directly to the underlying accounting and other records used to prepare
the basic financial statements. The information has been subjected to auditing procedures applied in the
audit of the basic financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the
basic financial statements or to the basic financial statements themselves, and other additional procedures
in accordance with auditing standards generally accepted in the United States of America. In our opinion,
the information is fairly stated, in all material respects, in relation to the basic financial statements taken
as a whole.
June 8, 2011
1-
Malloy, Monrague, Karnows%i, Radosevich & Co., P.A. Page 7
5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 = Telephone: 952-545-0424 • Telefax: 952-545-0569 • www.mmkr.com
CITY OF PLYMOUTH
Schedule of Expenditures of Federal Awards
Year Ended December 31, 2010
Federal
Federal Grantor/Pass-Through Grantor/Program Title CFDA No. Federal Expenditures
U.S. Department of Housing and Urban Development
Direct program
Section 8 Housing Choice Vouchers 14.871 $3,118,470
Supportive Housing for Persons With Disabilities 14.181 118,769
Community Development Block Entitlements Grant cluster consisting of-
ARRA fARRACommunityDevelopmentBlockGrant14.253 51,478
Community Development Block Grants/Entitlement Grants 14.218 305,161
Total Community Development Block Entitlements Grant cluster 356,639
U.S. Department of Justice
Direct program
BulletproofVest Partnership Program 16.607 7,330
Passed through Hennepin County
ARRA Edward Byrne Memorial Justice Assistance Grant (JAG)
Program/Grants to units of local government 16.804 37,876
U.S. Department of Transportation
Passed through the City of Maple Grove
State and Community Highway Safety 20.600 6,277
Passed through the City of Minnetonka
State and Community Highway Safety 20.600 10,661
Total state and community highway safety 16,938
Passed through the Minnesota State Patrol
Minimum Penalties for Repeat Offenders for Driving While Intoxicated 20.608 11,540
Passed through Minnesota Department of Transportation
ARRA Highway Planning and Construction 20.205 348,732
U.S. Department of Energy
Direct program
ARRA Energy Efficiency and Conservation Block Grant 81.128 652,664
U.S. Department of Homeland Security
Passed through the Minnesota Commissioner ofPublic Safety,
Division of Homeland Security, and Emergency Management
Homeland Security Grant Program 97.067 87,490
Total federal awards $4,756,448
Note 1: The Schedule of Expenditures of Federal Awards is prepared on the modified accrual basis of accounting, and
the information herein is presented in accordance with the requirements of OMB Circular A-133, Audits of
States, Local Governments, and Nonprofit Organizations. Therefore, the amounts presented in this schedule
may differ from the amounts presented in, or used in the preparation of, the City's basic financial statements.
Note 2: Non -monetary assistance of $3,400 is reported in this schedule, representing the value of laser detection
equipment for the U.S. Department of Transportation State and Community Highway Safety Grant (CFDA
No. 20.600).
Note 3: All pass-through entities listed above use the same CFDA numbers as the federal grantors to identify these
grants, and have not assigned any additional identifying numbers.
2-
Page 8
LM KR
CERTIFIED 1'UBUC
ACCOUNTANTS
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL
PRINCIPALS
Thomas lal. Montague, CPA
Thomas A. Karnowski, Cl'A
Paul A. Radosevich, CPA
William]. Lauer, CPA
James H. Eichrcn, CPA
Aaran j. Nielsen. CPA
Victoria L. HolinL, CPA
OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
City Council and Management
City of Plymouth, Minnesota
We have audited the financial statements of the governmental activities, the business -type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of
the City of Plymouth (the City) as of and for the year ended December 31, 2010, which collectively
comprise the City's basic financial statements, and have issued our report thereon dated June 8, 2011. We
conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City's internal control over financial reporting as
a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal
control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the
City's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or combination
of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement
ofthe City's financial statements will not be prevented, or detected and corrected, on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the
first paragraph of this section and was not designed to identify all deficiencies in internal control over
financial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did
not identify any deficiencies in internal control over financial reporting that we consider to be material
weaknesses, as defined above.
continued)
3-
Malloy, Montague, Karnowski, Radosevich & Co., P.A. page 9
5353 Wayzata Boulevard • Suite 410 - Minneapolis, MN 55416 * Telephone: 952-545-0424 - Telefax: 952-545-0569 • www.mmkr.com
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
We noted certain matters that we reported to management of the City in a separate letter dated June 8,
2011.
This report is intended solely for the information and use of the City Council, management of the City,
others within the City, federal awarding agencies, and pass-through entities and is not intended to be, and
should not be, used by anyone other than these specified parties.
June 8, 2011
4-
Page 10
KR4CERTIIFEDPUBLIC
A C C O U N T A N T S
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE
PRINCIPALS
Thomas M. Montague, CPA
Thomas A, Karnowski, CPA
Paul A. Radosevich, CPA
William J. Lauer, CPA
James H. Eichren, CPA
Aaron J. Nieiaen, CPA
Victoria L. Holinka, CPA
WITH REQUIREMENTS THAT COULD HAVE A DIRECT AND MATERIAL
EFFECT ON EACH MAJOR PROGRAM AND ON INTERNAL CONTROL
OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
City Council and Management
City of Plymouth, Minnesota
Compliance
We have audited the compliance of the City of Plymouth (the City) with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that could have a direct and material effect on each of its major federal programs
for the year ended December 31, 2010. The City's major federal programs are identified in the Summary
of Audit Results section of the accompanying Schedule of Findings and Questioned Costs. Compliance
with the requirements of laws, regulations, contracts, and grants applicable to each of its major federal
programs is the responsibility of the City's management. Our responsibility is to express an opinion on
the City's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
States, Local Governments, and Nonprofit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect
on a major federal program occurred. An audit includes examining, on a test basis, evidence about the
City's compliance with those requirements and performing such other procedures as we considered
necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion.
Our audit does not provide a legal determination on the City's compliance with those requirements.
As described in items 2010-1 and 2010-2 in the accompanying Schedule of Findings and Questioned
Costs, the City did not comply with requirements regarding reporting and with requirements regarding the
equipment and real property management for the ARRA Energy Efficiency and Conservation Block
Grant (CFDA No. 81.128). Compliance with such requirements is necessary, in our opinion, for the City
to comply with the requirements applicable to that program.
In our opinion, except for the noncompliance described in the preceding paragraph, the City complied, in
all material respects, with the requirements referred to above that have a direct and material effect on each
of its major federal programs for the year ended December 31, 2010.
continued)
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Malloy, Montague, Karnowski, Radosevich & Co., P.A. page 11
5353 Wayzata Boulevard + Suite 410 - Minneapolis, MN 55416 * Telephone: 952-545-0424 - Telefax: 952-545-0569 www.mmkr.com
Internal Control Over Compliance
The management of the City is responsible for establishing and maintaining effective internal control over
compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs.
In planning and performing our audit, we considered the City's internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to determine
our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on
internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of
expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not
express an opinion on the effectiveness ofthe City's internal control over compliance.
Our consideration of internal control over compliance was for the limited purpose described in the
preceding paragraph of this section and was not designed to identify all deficiencies in internal control
over compliance that might be significant deficiencies or material weaknesses and, therefore, there can be
no assurance that all deficiencies, significant deficiencies, or material weaknesses have been identified.
However, as discussed below, we identified certain deficiencies in internal control over compliance that
we consider to be material weaknesses and other deficiencies that we consider to be significant
deficiencies.
A deficiency in internal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program on a timely basis. A material weakness in internal control over compliance is a
deficiency, or combination of deficiencies, in internal control over compliance, such that there is a
reasonable possibility that material noncompliance with a type of compliance requirement of a federal
program will not be prevented, or detected and corrected, on a timely basis. We consider the deficiency
in internal control over compliance described in the accompanying Schedule of Findings and Questioned
Costs as item 2010-1 to be a material weakness.
A significant deficiency in internal control over compliance is a deficiency, or a combination of
deficiencies, in internal control over compliance with a type of compliance requirement of a federal
program that is less severe than a material weakness in internal control over compliance, yet important
enough to merit attention by those charged with governance. We consider the deficiency in internal
control over compliance as described in the accompanying Schedule of Findings and Questioned Costs as
item 2010-2 to be a significant deficiency.
The City's responses to the findings identified in our audit are described in the Schedule of Findings and
Questioned Costs. We did not audit the City's responses and, accordingly, we express no opinion on
them.
This report is intended solely for the information and use of the City Council, management of the City,
others within the City, federal awarding agencies, and pass-through entities and is not intended to be, and
should not be, used by anyone other than these specified parties.
June 8, 2011
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Page 12
M KR
CER-CI4EID BLIC
ACCQUNWANTS
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE
WITH MINNESOTA STATE LAWS AND REGULATIONS
City Council and Management
City of Plymouth, Minnesota
PRINCIPALS
Thomas M. Niontape, CPA
Thomas A, Karnowski, C.`l'A
Paul A, Radosevich, CPA
William). Lauer, CPA
James H. Echren, CPA
Aaron .1. Nielsen, CPA
Victoria L. Holinka, CPA
We have audited the financial statements of the governmental activities, the business -type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of
the City of Plymouth (the City) as of and for the year ended December 31, 2010, which collectively
comprise the City's basic financial statements, and have issued our report thereon dated June 8, 2011.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America; the standards applicable to financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States; and the provisions of the Minnesota Legal Compliance
Audit Guide for Political Subdivisions, promulgated by the Office of the State Auditor pursuant to
Minnesota Statute § 6.65. Accordingly, the audit included such tests of the accounting records and such
other auditing procedures as we considered necessary in the circumstances.
The Minnesota Legal Compliance Audit Guide for Political Subdivisions covers seven main categories of
compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public
indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing. Our
study included all ofthe applicable categories listed.
The results of our tests indicate that, for the items tested, the City complied with the material terms and
conditions of applicable legal provisions.
This report is intended solely for the information and use of the City Council, management of the City,
others within the City, and the state of Minnesota and is not intended to be, and should not be, used by
anyone other than these specified parties.
June 8, 2011
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Malloy, Monrague, Karnowski, Radosevich & Co., P.A. page 13
5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 Telephone: 952-545-0424 • Telefax: 952-545-0569 www.mmkr.com
CITY OF PLYMOUTH
Schedule of Findings and Questioned Costs
Year Ended December 31, 2010
A. SUMMARY OF AUDIT RESULTS
This summary is formatted to provide federal granting agencies and pass-through agencies answers to
specific questions regarding the audit of federal awards.
Financial Statements
What type of auditor's report is issued? X Unqualified
U.S. Department of Housing and Urban Development
Qualified
Community Development Block Entitlements Grant cluster
Adverse
Material weakness(es) identified?
Disclaimer
Internal control over financial reporting:
Significant deficiencies identified?
Material weakness(es) identified? Yes X No
Significant deficiencies identified? Yes X No
Noncompliance material to the financial statements noted? Yes X None reported
Federal Awards
CFDA No.
U.S. Department of Housing and Urban Development
Internal controls over major federal award programs:
Community Development Block Entitlements Grant cluster
Material weakness(es) identified? X Yes No
Significant deficiencies identified? X Yes No
Major federal award program compliance:
20.205
U.S. Department of Energy
What type of auditor's report is issued?
ARRA Energy Efficiency and Conservation Block Grant 81.128
U.S. Department ofHousing and Urban Development
300,000
Does the auditee qualify as a low-risk auditee?
Community Development Block Entitlements Grant cluster
ARRA Community Development Block Grant 14.253 Unqualified
Community Development Block Grants/Entitlement Grants 14.218 Unqualified
U.S. Department ofTransportation
ARRA Highway Planning and Construction 20.205 Unqualified
U.S. Department ofEnergy
ARRA Energy Efficiency and Conservation Block Grant 81.128 Qualified
Any audit findings disclosed that are required to be reported
in accordance with Section 510(a) of OMB Circular A-133? X Yes No
Programs tested as major programs:
Program or Cluster CFDA No.
U.S. Department of Housing and Urban Development
Community Development Block Entitlements Grant cluster
ARRA Community Development Block Grant 14.253
Community Development Block Grants/Entitlement Grants 14.218
U.S. Department of Transportation
ARRA Highway Planning and Construction 20.205
U.S. Department of Energy
ARRA Energy Efficiency and Conservation Block Grant 81.128
Threshold for distinguishing between type A and B programs: 300,000
Does the auditee qualify as a low-risk auditee? X Yes No
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Page 14
CITY OF PLYMOUTH
Schedule of Findings and Questioned Costs (continued)
Year Ended December 31, 2010
B. FINDINGS — INTERNAL CONTROL OVER FINANCIAL REPORTING
None.
C. FINDINGS AND QUESTIONED COSTS — MAJOR FEDERAL AWARD PROGRAMS
AUDIT
MATERIAL WEAKNESS IN INTERNAL CONTROL OVER COMPLIANCE AND REPORTABLE INSTANCES
OF NONCOMPLIANCE - ARRA ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT
CFDA No. 81.128)
2010-1 Internal Control Over Reporting
Criteria — Management is responsible for establishing and maintaining effective internal controls
over compliance with requirements applicable to federal programs, including separately tracking
federal expenditures within the finance system and accurately preparing the Schedule of
Expenditures of Federal Awards.
Condition — During the Single Audit procedures for the year ended December 31, 2010, we
noted that the City of Plymouth (the City) did not have sufficient controls in place to ensure
compliance with this requirement. There was one grant that had expenditures which were not
properly reported on the Schedule of Expenditures ofFederal Awards.
Questioned Costs — Not applicable.
Context — This is a current year finding.
Cause — The City recorded a year-end closing journal entry after reconciling and drafting the
Schedule of Expenditures of Federal Awards.
Effect — Noncompliance with the reporting requirements could be viewed as a violation of the
award agreement.
Recommendation — We recommend that the City review its internal controls over reporting and
verify completeness of expenditures reported on the Schedule of Expenditures of Federal
Awards.
Management's Response — There is no disagreement with the audit finding. The City will
review its internal process and make any necessary changes to prevent future occurrences.
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Page 15
CITY OF PLYMOUTH
Schedule of Findings and Questioned Costs (continued)
Year Ended December 31, 2010
C. FINDINGS AND QUESTIONED COSTS — MAJOR FEDERAL AWARD PROGRAMS
AUDIT (CONTINUED)
SIGNIFICANT DEFICIENCIES IN INTERNAL CONTROL OVER COMPLIANCE AND REPORTABLE
INSTANCES OF NONCOMPLIANCE - ARRA ENERGY EFFICIENCY AND CONSERVATION BLOCK
GRANT (CFDA N0.81.128)
2010-2 Equipment and Real Property Management Compliance Requirements
Criteria — Management is responsible for establishing and maintaining effective internal controls
over compliance with requirements applicable to federal programs, including the maintenance of
equipment and real property records.
Condition — During our audit procedures for the year ended December 31, 2010, we noted the
City did not have sufficient internal controls in place to ensure compliance with this requirement
for the program listed above. The City did not uniquely identify or track equipment and real
property acquired through federal funding.
Questioned Costs — Not applicable.
Context — This is a current year finding.
Cause — Funding received from a federal grant program new to the City was used to purchase
property, which resulted in a compliance requirement that had not been applicable to the City in
the past.
Effect — Noncompliance with the equipment and real property requirements could be viewed as a
violation ofthe award agreement.
Recommendation — We recommend that the City review its controls over equipment and real
property management and uniquely identify assets acquired through federal funding and the
percentage of federal participation within their property records.
Management's Response — There is no disagreement with the audit finding. The City will
review its internal process and make any necessary changes to prevent future occurrences.
D. FINDINGS — MINNESOTA LEGAL COMPLIANCE AUDIT
None.
E. SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS — MAJOR FEDERAL AWARD
PROGRAMS AUDIT
No audit findings at December 31, 2009.
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Page 16
Management Report
for
City of Plymouth, Minnesota
December 31, 2010
Page 17
PRINCIPALS
Thomas M. Montague, CPA
Thomas A, Karnowski, CPAMMKRPaulA. Radosevich, CPA
William J. Lauer, CPA
C E R T I F I l B L f C. Jamas H. Eichrcn, CPA
A C C O U N I A N I' S Aaron J. Nielsen CI°A
Victoria L. Holinka. CPA
To the City Council
City of Plymouth, Minnesota
We have prepared this management report in conjunction with our audit of the City of Plymouth's (the
City) financial statements for the year ended December 31, 2010. The purpose of this report is to
communicate information relevant to city finances in Minnesota and to provide comments resulting from
our audit process. We have organized this report into the following sections:
Audit Summary
Funding Cities in Minnesota
Governmental Funds Overview
Financial Trends and Analysis
Accounting and Auditing Updates
We would be pleased to further discuss any of the information contained in this report or any other
concerns that you would like us to address. We would also like to express our thanks for the courtesy and
assistance extended to us during the course of our audit.
This report is intended solely for the information and use of those charged with governance of the City,
management, and those who have responsibility for oversight of the financial reporting process and is not
intended to be, and should not be, used by anyone other than these specified parties.
June 8, 2011
Malloy, Monrague, Karnowski, Radosevich & Co., RA,
pp Qj
5353 Wayzata Boulevard • Suite 410 • Minneapolis, MN 55416 • Telephone; 952-545-0424 - Telefax: 952-545-
0563p ?
1NJn`1'mkr.com
AUDIT SUMMARY
The following is a summary of our audit work, key conclusions, and other information that we consider
important or that is required to be communicated to the City Council, administration, or those charged
with governance of the City.
OUR RESPONSIBILITY UNDER AUDITING STANDARDS GENERALLY ACCEPTED IN THE UNITED
STATES OF AMERICA, GOVERNMENT A UDITING STANDARDS, AND THE U.S. OFFICE OF
MANAGEMENT AND BUDGET (OMB) CIRCULAR A-133
We have audited the financial statements of the governmental activities, the business -type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of
the City as of and for the year ended December 31, 2010. Professional standards require that we provide
you with information about our responsibilities under auditing standards generally accepted in the United
States of America, Government Auditing Standards, and OMB Circular A-133, as well as certain
information related to the planned scope and timing of our audit. We have communicated such
information to you verbally and in our audit engagement letter. Professional standards also require that
we communicate to you the following information related to our audit.
PLANNED SCOPE AND TIMING OF THE AUDIT
We performed the audit according to the planned scope and timing previously discussed and coordinated
in order to obtain sufficient audit evidence and complete an effective audit.
AUDIT OPINION AND FINDINGS
Based on our audit of the City's financial statements for the year ended December 31, 2010:
We have issued an unqualified opinion on the City's financial statements.
We noted no matters involving the City's internal control over financial reporting that we
consider to be material weaknesses.
The results of our testing disclosed no instances of noncompliance that are required to be reported
under Government Auditing Standards.
We noted that the Schedule of Expenditures of Federal Awards is fairly stated, in all material
respects, in relation to the basic financial statements.
We have reported two findings based on our testing of the City's compliance with federal laws
and regulations. These findings include:
o The City did not have sufficient controls in place to ensure compliance with the reporting
requirements for the ARRA Energy Efficiency and Conservation Block Grant. The City
had expenditures for this grant, which were initially not properly reported on the
Schedule ofExpenditures of Federal Awards.
o The City did not have sufficient internal controls in place to ensure compliance with
equipment and real property management compliance requirements for the ARRA
Energy Efficiency and Conservation Block Grant. The City did not uniquely identify or
track equipment and real property acquired through federal funding.
We noted no matters based on our testing of the City's compliance with Minnesota laws and
regulations.
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SIGNIFICANT ACCOUNTING POLICIES
Management is responsible for the selection and use of appropriate accounting policies. The significant
accounting policies used by the City are described in Note 1 of the notes to basic financial statements. No
new accounting policies were adopted and the application of existing policies was not changed during the
year.
We noted no transactions entered into by the City during the year for which there is a lack of authoritative
guidance or consensus. All significant transactions have been recognized in the financial statements in
the proper period.
CORRECTED AND UNCORRECTED MISSTATEMENTS
Professional standards require us to accumulate all known and likely misstatements identified during the
audit, other than those that are trivial, and communicate them to the appropriate level of management.
Where applicable, management has corrected all such misstatements. In addition, none of the
misstatements detected as a result of audit procedures and corrected by management, when applicable,
were material, either individually or in the aggregate, to each opinion unit's financial statements taken as
a whole.
ACCOUNTING ESTIMATES AND MANAGEMENT JUDGMENTS
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management's knowledge and experience about past and current events and assumptions about
future events. Certain accounting estimates are particularly sensitive because of their significance to the
financial statements and because of the possibility that future events affecting them may differ
significantly from those expected.
The most sensitive estimates affecting the financial statements of the City include the following:
Depreciation — Management's estimates of depreciation expense are based on the estimated
useful lives of the assets.
Net Other Post -Employment Benefit (OPEB) Liabilities — Actuarial estimates of the net OPEB
obligation is based on eligible participants, estimated future health insurance premiums, and
estimated retirement dates.
Compensated Absences — Management's estimate is based on current rates of pay and sick leave
balances.
Self -Insurance Reserves — Management's estimates of self-insurance reserves are based on the
estimated liability for incurred but not reported claims.
Management expects any differences between estimates and actual amounts of these estimates to be
insignificant. We evaluated the key factors and assumptions used by management in the areas discussed
above in determining that they are reasonable in relation to the financial statements taken as a whole.
DIFFICULTIES ENCOUNTERED IN PERFORMING THE AUDIT
We encountered no significant difficulties in dealing with management in performing and completing our
audit.
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DISAGREEMENTS WITH MANAGEMENT
For purposes of this report, professional standards define a disagreement with management as a financial
accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be
significant to the financial statements or the auditor's report. We are pleased to report that no such
disagreements arose during the course of our audit.
MANAGEMENT REPRESENTATIONS
We have requested certain representations from management that are included in the management
representation letter dated June 8, 2011.
MANAGEMENT CONSULTATIONS WITH OTHER INDEPENDENT ACCOUNTANTS
In some cases, management may decide to consult with other accountants about auditing and accounting
matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves
application of an accounting principle to the City's financial statements or a determination of the type of
auditor's opinion that may be expressed on those statements, our professional standards require the
consulting accountant to check with us to determine that the consultant has all the relevant facts. To our
knowledge, there were no such consultations with other accountants.
OTHER AUDIT FINDINGS OR ISSUES
We generally discuss a variety of matters, including the application of accounting principles and auditing
standards, with management each year prior to retention as the City's auditors. However, these
discussions occurred in the normal course of our professional relationship and our responses were not a
condition to our retention.
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FUNDING CITIES IN MINNESOTA
LEGISLATION
The following is a summary of significant legislative activity passed in calendar year 2010 affecting the
finances of Minnesota cities:
Local Government Aid and Market Value Homestead Credit — The 2009 legislative session
ended without an agreement on how to address significant projected state budget deficits for the 2009
and 2010 fiscal years. The Governor vetoed the budget bill proposed by the Legislature and balanced
the budget using his power of unallotment. The Governor's unallotment plan included delays in the
payment of state revenues to school districts, and a reduction in appropriations to other state
programs, including local government aid (LGA) and market value homestead credit (MVHC) to
Minnesota cities. The unallotments included reductions of approximately $128 million to calendar
year 2010 LGA and MVHC, calculated at 7.64 percent of the total calendar year 2009 aggregated
levy and LGA of the city, not to exceed $55 per capita. Cuts were to be first taken from LGA and
then from MVHC, as necessary. Cities with populations below 1,000 and below the state-wide
average tax base per capita were exempted from these cuts.
The February 2010 state budget forecast predicted an additional shortfall of $994 million for the
remainder of the 2010-2011 biennium. The 2010 Legislature passed a supplemental budget bill in
April that addressed roughly $312 million of the additional shortfall. The bill reduced fiscal 2010
LGA and MVHC for cities by an additional $52.5 million, calculated at 3.43 percent of the total 2010
aggregated levy, LGA, and taconite aid of the city, not to exceed $28 per capita. These cuts were to
be first taken from MVHC and then from LGA, as necessary. Cities with populations below 1,000
exempted from previous LGA and MVHC cuts were included in this round of cuts.
The April 2010 supplemental budget bill also reduces city LGA and MVHC for fiscal 2011 by
56.5 million. About $25.4 million of this reduction is a permanent extension of the MVHC portion
of the cuts originally made through the Governor's unallotments. The Legislature also made a
permanent reduction of $31.1 million to the state's annual LGA appropriation for cities, beginning in
2011.
In May 2010, the Minnesota Supreme Court issued a ruling on a lawsuit overturning the Governor's
unallotment of funding to a state special nutrition program. The decision, which applied only to the
cuts to this specific program, called into question all of the Governor's July 2009 unallotments. In a
one -day special session in May, the 2010 Legislature took action to ratify the majority of the
Governor's 2010 unallotments, and dealt with the remaining projected shortfall.
Levy Limitations — A 2008 law limited general operating property tax levy increases for cities with
populations over 2,500 to an inflationary increase based on the state determined implicit price deflator
IPD) to a maximum of 3.9 percent annually for the next three calendar years. Modifications were
made in subsequent legislative sessions to allow cities subject to levy limitation to declare "special
levies" to replace the LGA and MVHC losses described above. The 2010 Legislature also established
a floor of zero percent for the inflationary increase, so levies would not be reduced in the event of
IPD deflation. The Governor's proposal to extend levy limits was not adopted by the
2010 Legislature, and levy limits remain set to expire after the 2011 tax year. However, the extension
of levy limits is expected to be revisited by the 2011 Legislature.
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State Stimulus/Jobs Bill — This jobs creation bill included a number of provisions that applied to
cities, including:
Authority for local governments to finance energy conservation improvements and collect
repayments as special assessments at the request ofthe property owner.
Creation of a new "compact development" type of tax increment financing (TIF) district.
Expanded authority to use TIF for general economic development for one year.
Expanded authority to use excess TIF to finance new private development.
Expanded authority for certain cities to use TIF for housing replacement in response to the
foreclosure crisis.
Interest Rates on Awards and Judgments — The 2010 Legislature exempted government entities
from a 2009 law change that increased the required interest rate on awards and judgments over
50,000 to 10 percent, returning the rate to the pre -2009 maximum of the greater of 4 percent or the
secondary market rate of one year U.S. Treasury bills as determined in December each year.
Pension Funding and Sustainability — The 2010 Legislature made a number of changes to improve
the sustainability of state-wide pension plans, including those administered by the Public Employees
Retirement Association (PERA). Among the changes to the Public Employee Retirement Fund
Coordinated Plan were required increases to the employer and employee contribution rates of
0.25 percent of salary each, effective January 1, 2011. Public Employee's Police and Fire Fund
employee and employer contribution rates also increased 0.2 percent and 0.3 percent of salary,
respectively, effective January 1, 2011.
STATE OUTLOOK AND IMPORTANCE OF INTERNAL CONTROLS
The state of Minnesota has experienced a series of major budget shortfalls and a steadily deteriorating
financial condition in recent years. Local governments and other entities dependent on the state for
funding have, in turn, had to deal with the resulting state aid cuts, holdbacks, and unallotments. For the
fiscal year 2010-2011 biennium, the state budget was balanced using several large accounting "shifts"
and one-time federal stabilization funds that greatly reduced the amount of actual aid reductions
necessary. The accounting shifts included delaying state aid payments to and accelerating property tax
revenue recognition of Minnesota school districts, essentially utilizing cash "borrowed" from the districts
to help balance the state budget. The state intends to pay these shifts back when it has the financial
ability.
Current state budget projections for 2011-2012 predict further significant shortfalls that will need to be
addressed. Realistically, the state has already used up most of the accounting shifts available for this
purpose, and additional federal assistance cannot be counted on. The economy, while showing some
signs of recovery, is unlikely to turn around quickly enough to solve the state's budget issues in the
short-term. All of this adds up to a period of continued financial uncertainty and a strong likelihood of
further funding cuts for Minnesota municipalities.
These circumstances have resulted in a sustained cycle of budget reductions for most Minnesota cities.
Among our clients, we have seen numerous examples of staffing cuts and reassignments that have
potentially weakened internal controls by reducing the segregation of accounting duties or delaying the
performance of key control procedures. Unfortunately, the economic downturn has also placed additional
financial strain on many individuals, elevating the risk of fraud and theft. Recent communications from
the Minnesota Office of the State Auditor have reported a substantial increase in incidents of fraud and
theft involving local governments reported to their office recently. A sound system of internal controls is
critical to safeguarding city assets and assuring that accurate and timely financial information is available
to manage the City. When faced with difficult budgetary decisions, we encourage our clients to remain
mindful of these factors and to continue to make sound financial controls a top priority.
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PROPERTY TAXES
Minnesota cities rely heavily on local property tax levies to support their governmental fund activities. In
recent years this dependence has been heightened, as revenue from state aids and fees related to new
development have dwindled due to the struggling economy. This has placed added pressure on local
taxpayers already beset by higher unemployment, lower property values, and tighter credit markets. As a
result, municipalities in general are experiencing increases in tax delinquencies, abatements, and
foreclosures. This instability has led to significant fiscal challenges for many local governments, and
increased the investing public's concerns about the security of the municipal debt market.
Property values within Minnesota cities experienced an average increase of 1.5 percent for taxes payable
in 2009 and an average decrease of 3.0 percent for those payable in 2010, reflecting the weak housing
market and economic recession experienced in recent years. In comparison, the City's market value
decreased by 0.3 percent in 2009 and by 4.6 percent in 2010. It is important to remember that the 2010
market value is based on estimated values as of January 1, 2009, and the housing market is still
experiencing difficult times.
The following graph shows the City's changes in taxable market value over the past 10 years:
12,000,000,000
10,000,000,000
8,000,000,000
6,000,000,000
4,000,000,000
2,000,000,000
Taxable Market Value
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
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Tax capacity is considered the actual base available for taxation. It is calculated by applying the state's
property classification system to each property's market value. Each property classification, such as
commercial or residential, has a different calculation and uses different rates. Consequently, a city's total
tax capacity will change at a different rate than its total market value, as tax capacity is affected by the
proportion of the City's tax base that is in each property classification from year-to-year, as well as
legislative changes to tax rates. The City's tax capacity increased 0.7 percent for 2009 and decreased
4.8 percent for 2010.
The following graph shows the City's change in tax capacities over the past 10 years:
140,000,000
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
Local Tax Capacity
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
The following table presents the average tax rates applied to city residents for each of the last two levy
years, along with comparative state-wide and metro area rates. The general increase in rates reflects both
the increased reliance of local governments on property taxes and the recent decline in tax capacities
previously discussed.
Rates expressed as a percentage ofnet tax capacity
All Cities Seven -County City of
State -Wide Metro Area Plymouth
2009 2010 2009 2010 2009 2010
Average tax rate
City 36.9 39.2 33.7 36.0 24.4 25.5
County 39.3 41.0 34.7 36.8 40.4 42.6
School 22.0 23.0 22.1 24.0 21.9 24.3
Special taxing 5.5 5.9 5.9 6.5 8.2 9.3
Total 103.7 109.1 96.4 103.3 94.9 101.7
As the table displays, the City's average tax rate is significantly lower than state-wide averages. The
City's lower than average tax rate has resulted in a total tax rate that is below both averages presented in
the table above.
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GOVERNMENTAL FUNDS OVERVIEW
This section of the report provides you with an overview of the financial trends and activities of the City's
governmental funds. Governmental funds include the General Fund, special revenue, debt service, capital
project, and permanent funds. We have also included the most recent comparative state-wide averages
available from the Office of the State Auditor. The reader needs to consider the effect of inflation and
other known changes or differences when comparing this data. Also, certain data on these tables may be
classified differently than how they appear on the City's financial statements in order to be more
comparable to the state-wide information, particularly in separating capital expenditures from current
expenditures.
We have designed this section of our management report using per capita data in order to better identify
unique or unusual trends and activities of your city. We intend for this type of comparative and trend
information to complement, rather than duplicate, information in the Management's Discussion and
Analysis. An inherent difficulty in presenting per capita information is the accuracy of the population
count, which for most years is based on estimates.
GOVERNMENTAL FUNDS REVENUE
The amounts received from the typical major sources of revenue will naturally vary between cities based
on their particular situation. This would include the City's stage of development, location, size and
density of its population, property values, services it provides, and other attributes. The following table
presents the City's revenue per capita of its governmental funds for the past three years, together with
state-wide averages:
The City's governmental funds have typically generated less revenue per capita in total than other
Minnesota cities in its population class. A city's stage of development, along with the way a city finances
various capital projects, will impact the mix of revenue sources. The City has been able to maintain an
average tax rate that is below the state-wide and metro area averages, but collect a per capita tax revenue
amount that is similar to the average as a result of the City's strong valuation base.
In total, the City's governmental fund revenues for 2010 were $46,158,672, an increase of $1,922,138
4.3 percent) from the prior year. On a per capita basis, governmental fund revenue for 2010 increased by
44, or 7.2 percent, from the prior year. Although the total property tax revenue decreased from 2009 to
2010, the decrease in estimated city population (from the U.S. Census) contributed to this increase on a
per capita basis as established with the adoption of the budget and levy approved by the City Council.
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Governmental Funds Revenue per Capita
With State -Wide Averages by Population Class
State -Wide City of Plymouth
Year December 31, 2009 2008 2009 2010
Population 2,500-10,000 10,000-20,000 20,000-100,000 71,536 72,268 70,576
Property taxes 367 365 $ 391 $ 369 384 $ 391
Tax increments 46 62 59 15 18 15
Franchise and other taxes 23 34 36
Special assessments 86 47 62 2 2 1
Licenses and permits 21 19 27 54 31 35
Intergovernmental revenues 284 273 168 113 106 119
Charges for services 82 80 77 45 47 58
Other 81 76 61 56 23 36
Total revenue 990 956 $ 881 $ 654 611 $ 655
The City's governmental funds have typically generated less revenue per capita in total than other
Minnesota cities in its population class. A city's stage of development, along with the way a city finances
various capital projects, will impact the mix of revenue sources. The City has been able to maintain an
average tax rate that is below the state-wide and metro area averages, but collect a per capita tax revenue
amount that is similar to the average as a result of the City's strong valuation base.
In total, the City's governmental fund revenues for 2010 were $46,158,672, an increase of $1,922,138
4.3 percent) from the prior year. On a per capita basis, governmental fund revenue for 2010 increased by
44, or 7.2 percent, from the prior year. Although the total property tax revenue decreased from 2009 to
2010, the decrease in estimated city population (from the U.S. Census) contributed to this increase on a
per capita basis as established with the adoption of the budget and levy approved by the City Council.
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GOVERNMENTAL FUNDS EXPENDITURES
Similar to our discussion of revenues, the expenditures of governmental funds will vary from state-wide
averages and from year-to-year, based on the City's circumstances. Expenditures are classified into three
types as follows:
Current — These are typically the general operating type expenditures occurring on an annual
basis, and are primarily funded by general sources such as taxes and intergovernmental revenues.
Capital Outlay and Construction — These expenditures do not occur on a consistent basis, more
typically fluctuating significantly from year-to-year. Many of these expenditures are
project -oriented, which are often funded by specific sources that have benefited from the
expenditure, such as special assessment improvement projects.
Debt Service — Although the expenditures for the debt service may be relatively consistent over
the term of the respective debt, the funding source is the important factor. Some debt may be
repaid through specific sources such as special assessments or redevelopment funding, while
other debt may be repaid with general property taxes.
The City's expenditures per capita of its governmental funds for the past three years, together with
state-wide averages, are presented in the following table:
The City's governmental funds current per capita expenditures are lower than state-wide averages for
cities in the same population class. The City's per capita expenditures for capital and debt service are
also much lower than state-wide averages.
The City's current expenditures increased $35 per capita, or 7.8 percent, while debt service expenditures
remained consistent to the prior year as scheduled with approved debt financing plans. The increase in
capital outlay is natural due to the timing of various improvement projects ongoing in a given year.
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Governmental Funds Expenditures per Capita
With State -Wide Averages by Population Class
State -Wide City of Plymouth
Year December 31, 2009 2008 2009 2010
Population 2,500-10,000 10,000-20,000 20,000-100,000 71,536 72,268 70,576
Current
General government 120 107 $ 79 $ 61 57 62
Public safety 217 233 241 185 187 196
Street maintenance
and lighting 112 106 82 60 57 72
Parks and recreation 61 81 86 87 87 94
All other 81 81 96 63 62 61
591 608 $ 584 $ 456 450 485
Capital outlay
and construction 336 325 $ 267 $ 157 106 169
Debt service
Principal 196 135 $ 126 $ 22 23 27
Interest and fiscal 73 51 39 11 11 10
269 186 $ 165 $ 33 34 37
The City's governmental funds current per capita expenditures are lower than state-wide averages for
cities in the same population class. The City's per capita expenditures for capital and debt service are
also much lower than state-wide averages.
The City's current expenditures increased $35 per capita, or 7.8 percent, while debt service expenditures
remained consistent to the prior year as scheduled with approved debt financing plans. The increase in
capital outlay is natural due to the timing of various improvement projects ongoing in a given year.
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Page 27
FINANCIAL TRENDS AND ANALYSIS
GENERAL FUND
The City's General Fund accounts for the financial activity of the basic services provided to the
community. The primary services included within this fund are the administration of the municipal
operation, police and fire protection, building inspection, streets and highway maintenance, and parks and
recreation.
The following graph displays the City's General Fund trends of financial position and changes in the
volume of financial activity. Fund balance and cash balance are typically used as indicators of financial
health or equity, while annual expenditures are often used to measure the size of the operation:
General Fund Financial Position
Year Ended December 31,
30,000,000
27,500,000
25,000,000
22,500,000
20,000,000
17,500,000
15,000,000
12,500,000
10,000,000
7,500,000
5,000,000
2,500,000 141iiiiII11111A 1111A.
2003 2004 2005 2006 2007 2008 2009 2010
Fund Balance D Cash Balance Expenditures
The City's General Fund ended the year with a cash balance of $13,318,107 and a fund balance of
11,836,446 at December 31, 2010. The City Council has reserved or designated the entire fund balance
as of year-end. The City has again met the fund balance goal in 2010 to maintain a fund balance level
within the General Fund approximating 40 percent of General Fund expenditures. As the graph
illustrates, the City, in accordance with its fund balance policies, has been able to increase or maintain its
cash and fund balance levels as the volume of financial activity has grown, despite significant legislative
cuts to state aid. This is an important factor because a government, like any organization, requires a
certain amount of equity to operate. The amount of required equity increases as the size of the operation
increases. Increases in the size of the operation are natural, caused by such things as inflation, population
growth, desired increases in services, and—something which has impacted cities significantly in recent
years—mandated increases in services and administrative requirements.
Generally, a healthy financial position allows the City to avoid volatility in tax rates; helps minimize the
impact of state funding changes; allows for the adequate and consistent funding of services, repairs, and
unexpected costs; and can be a factor in determining the City's bond rating and resulting interest costs.
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Page 28
The following graph reflects the City's General Fund revenues, budget and actual, for 2010:
General Fund Revenue
Taxes
Licenses/Permits
Intergovernmental
Charges for Services
Other
00 00 00 00 00 00 00 00 00 00 00 00
O O O OZ O O O O O O O
00' 00" 00' 00' 00' 00' 00^ 00^ 00 00' 00' 0
v
0'
O 00 O O O Z, (O O
14, ti 1 1 4ti 4ti
Budget Actual
Total General Fund revenues for 2010 were $29,239,658, an increase of $1,128,435 (4.0 percent) from
the previous year, and $335,154 (1.2 percent) over budget.
Revenues increased in several areas with the largest increase occurring in charges for services, increasing
by $788,071. Taxes increased by $134,270 as approved with the adopted General Fund levy, while
intergovernmental revenue increased by $258,954, primarily due to increased MSA maintenance funding
sources recognized.
The positive variance compared to budget experienced in the current year was primarily in charges for
services, which surpassed budget expectations by $354,311. As presented in the graph above, all sources
exceeded anticipated levels with the exception of the other category, which includes fines and forfeitures
and interest income. Both ofthese sources were below amounts anticipated in the budget and down from
the prior year.
The following graph illustrates the trends of the General Fund's major revenue sources over the past eight
years:
22,500,000
20,000,000
17,500,000
15,000,000
12,500,000
10,000,000
7,500,000
5,000,000
2,500,000
General Fund Revenue by Source
Year Ended December 31,
Taxes Licenses and Intergovernmental Charges for All Other
Permits Services
2003 2004 2005 2006 2007 2008 2009 2010
As depicted by the graph, the City has increased its reliance on taxes in order to provide its general
government services. Taxes accounted for 76 percent of the City's General Fund revenues in 2010
compared to 74 percent in 2003.
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Page 29
The following illustration provides the components of the City's General Fund spending for 2010:
General Fund Expenditures
General Government
Public Safety
Public Works
Parks and Recreation
Budget Actual
Total General Fund expenditures for 2010 were $28,043,957, an increase of $1,694,908 from the prior
year. General Fund expenditures were $569,044 (2.0 percent) lower than budget in 2010.
As mentioned in the Management's Discussion and Analysis within the City's financial statements, the
City anticipated expenditures to increase by 5.0 percent. Shared restraint spread across several
departments contributed to this favorable variance. The positive variances in revenues and expenditures
allowed the City to make unplanned transfers to the Infrastructure Replacement Fund ($418,306), the
Park Replacement Fund ($418,306), and the Public Facilities Fund ($140,000), while maintaining the
40 percent minimum fund balance policy.
The following graph illustrates trends in the General Fund's major expenditures by function over the past
eight years:
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
General Fund Expenditures by Function
Year Ended December 31,
General Public Safety Public Works Parks and All Other
Government Recreation
2003 2004 2005 2006 2007 2008 2009 M2010
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Page 30
P,
Op,z OpO On O, D,ROOO RO, q§11O
lO DO,
O cz OD
y
Budget Actual
Total General Fund expenditures for 2010 were $28,043,957, an increase of $1,694,908 from the prior
year. General Fund expenditures were $569,044 (2.0 percent) lower than budget in 2010.
As mentioned in the Management's Discussion and Analysis within the City's financial statements, the
City anticipated expenditures to increase by 5.0 percent. Shared restraint spread across several
departments contributed to this favorable variance. The positive variances in revenues and expenditures
allowed the City to make unplanned transfers to the Infrastructure Replacement Fund ($418,306), the
Park Replacement Fund ($418,306), and the Public Facilities Fund ($140,000), while maintaining the
40 percent minimum fund balance policy.
The following graph illustrates trends in the General Fund's major expenditures by function over the past
eight years:
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
General Fund Expenditures by Function
Year Ended December 31,
General Public Safety Public Works Parks and All Other
Government Recreation
2003 2004 2005 2006 2007 2008 2009 M2010
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Page 30
UTILITY FUNDs
The utility funds comprise a considerable portion of the City's activities. These funds help to defray
overhead and administrative costs and provide additional support to general government operations by
way of annual transfers. We understand the City is proactive in reviewing these activities on an ongoing
basis and we want to reiterate the importance of continually monitoring these operations. Over the years
we have emphasized to our city clients the importance of these utility operations being self-sustaining,
preventing additional burdens on general government funds. This would include the accumulation of net
assets for future capital improvements and to provide a cushion in the event of a negative trend in
operations.
Water Sewer Utility Fund
The following table presents selected data for the City's Water Sewer Utility Fund for the last four years:
The Water Sewer Utility Fund ended 2010 with net assets of $104,412,579, a decrease of $2,029,453
from the prior year. Of this, $76,095,778 represents the investment in capital assets, net of related debt;
and $17,849,898 is restricted, leaving $10,466,903 of unrestricted net assets.
Increased transfers to fund construction projects in governmental activities contributed to the overall
decrease in net assets in the current year.
As seen in the above table, this fund has experienced losses from operations in each of the past four years.
It is important to note that a portion of the operating expenses in this fund is depreciation on assets paid
for and contributed to the City by developers. In general, the City's utility rates have not been designed
to fully recover depreciation costs on such assets. Utility rates are normally designed to cover current
operating expenses and to provide for future repairs and replacement of these assets. In 2010, the City
increased rates for water and sewer services in an effort to offset increased operating costs.
These operating losses, however, have generally been more than offset by amounts in other revenues and
contributions over the same time period. Other revenues and contributions include a number of revenue
sources that are normally one-time or inconsistent from year-to-year. It includes such things as interest
income, grants, contributions from developers and residents, special assessments, and income from sales
of assets.
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Page 31
2007 2008 2009 2010
Amount Percent Amount Percent Amount Percent Amount Percent
Operating revenue 11,830,544 100 % 12,276,188 100 % 13,089,443 100 % 12,950,063 100 %
Operating expenses 10,792,757 91 10,681,531 87 11,136,477 85 10,523,094 81
Depreciation 3,249,092 27 3,375,349 27 3,333,342 25 3,403,257 26
Operating income (loss) 2,211,305) 19) 1,780,692) 15) 1,380,376) 11) 976,288) 8)
Other revenues and
contributions 7,281,520 62 4,883,121 40 2,279,824 17 1,836,601 14
Other expenses 427,419 4 375,175 3 352,412 3 327,125 3
Income before transfers 4,642,796 39 2,727,254 22 547,036 4 533,188 4
Transfers in 47,188 6,562 28,953 72,354
Transfers (out) 4,413,380) 37) 3,729,733) 30) 716,741) 5) 2,634,995) 20)
Increase (decrease) in net assets 276,604 2 % _L_a95,9171 8) % $ (140,752) 1) % $ (2,029,453) 16)
The Water Sewer Utility Fund ended 2010 with net assets of $104,412,579, a decrease of $2,029,453
from the prior year. Of this, $76,095,778 represents the investment in capital assets, net of related debt;
and $17,849,898 is restricted, leaving $10,466,903 of unrestricted net assets.
Increased transfers to fund construction projects in governmental activities contributed to the overall
decrease in net assets in the current year.
As seen in the above table, this fund has experienced losses from operations in each of the past four years.
It is important to note that a portion of the operating expenses in this fund is depreciation on assets paid
for and contributed to the City by developers. In general, the City's utility rates have not been designed
to fully recover depreciation costs on such assets. Utility rates are normally designed to cover current
operating expenses and to provide for future repairs and replacement of these assets. In 2010, the City
increased rates for water and sewer services in an effort to offset increased operating costs.
These operating losses, however, have generally been more than offset by amounts in other revenues and
contributions over the same time period. Other revenues and contributions include a number of revenue
sources that are normally one-time or inconsistent from year-to-year. It includes such things as interest
income, grants, contributions from developers and residents, special assessments, and income from sales
of assets.
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Page 31
Solid Waste Fund
The following table presents selected data for the City's Solid Waste Fund for the last four years:
The Solid Waste Fund ended 2010 with net assets of $2,612,884, a decrease of $161,996 from the prior
year. The entire net asset balance in this fund is considered unrestricted.
The significant change in operating revenues and resulting operations in 2009 and 2010 was the result of
changes in the market for recyclable materials, which significantly impacted the shared revenue received
from waste management. The reduction in this source, which provided nearly $700,000 of revenues in
2008, was anticipated in the City's budget process. The City will need to continue to monitor this
operation in order to determine the best approach to make up for this fluctuating revenue source.
Water Resources Management Fund
The following table presents selected data for the City's Water Resources Management Fund for the last
four years:
Operating revenue
Operating expenses
Operating income
Other revenue
Income before transfers
Contributions
Transfers in
Transfers (out)
Increase in net assets
2007 2008 2009 2010
Amount Percent Amount Percent Amount Percent Amount Percent
2,190,339 100 % $2,365,671 100 % $2,546,827 100 % $2,591,565 100 %
1,705,800 78 1,876,130 79 2,103,338 83 1,841,561 71
484,539 22 489,541 21 443,489 17 750,004 29
199,741 9 817,585 35 84,776 3 900,907 35
684,280 31 1,307,126 55 528,265 21 1,650,911 64
1,457 - 200,570 8 - -
41,683 2
156,950) (7) (97,956) (4) (127,188) (5) (83,020) (3)
527,330 24 % $1,210,627 51 % $ 601,647 24 % $1,609,574 62 %
The Water Resources Management Fund ended 2010 with net assets of $7,901,003, an increase of
1,609,574 from the prior year. Of this, $4,929,670 represents the investment in capital assets, while the
remaining balance of $2,971,333 is considered restricted.
Several factors contributed to the increase in net assets in the current year, as presented in the table above,
operating income increased with decreases in materials and supplies and contractual services compared to
the prior year. The change in income before transfers compared to the prior year was due to an increase
in intergovernmental revenue received in 2010, reported in the "other revenue" category.
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2007 2008 2009 2010
Amount Percent Amount Percent Amount Percent Amount Percent
Operating revenue 1,071,804 100 % 1,109,235 100 % 410,956 100 % 710,079 100 %
Operating expenses 970,125 91 11027,331 93 943,308 230 1,051,623 148
Operating income (loss) 101,679 9 81,904 7 532,352) 130) 341,544) 48)
Intergovernmental revenue 163,852 15 187,207 17 186,825 45 194,038 27
Otherrevenue 143,409 13 106,117 10 32,229 8 8,938 1
Income before transfers 408,940 38 375,228 34 313,298) 76) 138,568) 20)
Transfers in 591 1,913
Transfers (out) 39,390) 4) 6,628) 1) 23,320) 6) 23,428) 3)
Increase (decrease) in net assets 370,141 34 % 370,513 33 % 336,618)82 161,996) 23 %
The Solid Waste Fund ended 2010 with net assets of $2,612,884, a decrease of $161,996 from the prior
year. The entire net asset balance in this fund is considered unrestricted.
The significant change in operating revenues and resulting operations in 2009 and 2010 was the result of
changes in the market for recyclable materials, which significantly impacted the shared revenue received
from waste management. The reduction in this source, which provided nearly $700,000 of revenues in
2008, was anticipated in the City's budget process. The City will need to continue to monitor this
operation in order to determine the best approach to make up for this fluctuating revenue source.
Water Resources Management Fund
The following table presents selected data for the City's Water Resources Management Fund for the last
four years:
Operating revenue
Operating expenses
Operating income
Other revenue
Income before transfers
Contributions
Transfers in
Transfers (out)
Increase in net assets
2007 2008 2009 2010
Amount Percent Amount Percent Amount Percent Amount Percent
2,190,339 100 % $2,365,671 100 % $2,546,827 100 % $2,591,565 100 %
1,705,800 78 1,876,130 79 2,103,338 83 1,841,561 71
484,539 22 489,541 21 443,489 17 750,004 29
199,741 9 817,585 35 84,776 3 900,907 35
684,280 31 1,307,126 55 528,265 21 1,650,911 64
1,457 - 200,570 8 - -
41,683 2
156,950) (7) (97,956) (4) (127,188) (5) (83,020) (3)
527,330 24 % $1,210,627 51 % $ 601,647 24 % $1,609,574 62 %
The Water Resources Management Fund ended 2010 with net assets of $7,901,003, an increase of
1,609,574 from the prior year. Of this, $4,929,670 represents the investment in capital assets, while the
remaining balance of $2,971,333 is considered restricted.
Several factors contributed to the increase in net assets in the current year, as presented in the table above,
operating income increased with decreases in materials and supplies and contractual services compared to
the prior year. The change in income before transfers compared to the prior year was due to an increase
in intergovernmental revenue received in 2010, reported in the "other revenue" category.
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Page 32
Ice Center Fund
The following table presents selected data for the City's Ice Center Fund for the last four years:
The Ice Center Fund ended 2010 with net assets of $10,250,004, a decrease of $259,930 from the prior
year. Of this, $10,551,980 represents the investment in capital assets, net of related debt, leaving an
unrestricted net asset deficit of $301,976. This unrestricted deficit is due to the application of interfund
loans against the unrestricted component of net assets as required in Governmental Accounting Standards
Board (GASB) Statement No. 34.
It is important to note that a significant portion of the operating expenses in this fund is depreciation on
capital assets already funded. The fees charged in this fund are developed to cover operating expenses,
repairs, and betterment of the ice center facilities.
Field House Fund
The following table presents selected data for the City's Field House Fund for the last four years:
2007 2008
2009
2009 2010
Amount Percent
Amount Percent Amount Percent Amount Percent Amount Percent
Operating revenue 1,260,927 100 % 1,371,994 100 % 1,405,726 100 % 1,400,703 100 %
Operating expenses 1,140,338 90 1,200,933 88 1,072,577 76 1,108,263 79
Depreciation 473,276 38 470,251 34 470,440 33 470,006 34
Operating income (loss) 352,687) 28) 299,190) 22) 137,291) 10) 177,566) 13)
Other revenue (expense) 32,459) 3) 44,447) 3) 45,141) 3) 60,925) 4)
Income (loss) before
88,770 25 80,609 22 118,983 32
Transfers (out) 7,537)
contributions and transfers 385,146) 31) 343,637) 25) 182,432) 13) 238,491) 17)
Transfers in 1,022 17,495 1
Transfers (out) 27,675) 2) 9,223) 1) 21,439) 2) 21,439) 2)
Increase (decrease) in net assets L(± 33 % 351,838) 26 % 186,376) 13 % 259,930) 19
The Ice Center Fund ended 2010 with net assets of $10,250,004, a decrease of $259,930 from the prior
year. Of this, $10,551,980 represents the investment in capital assets, net of related debt, leaving an
unrestricted net asset deficit of $301,976. This unrestricted deficit is due to the application of interfund
loans against the unrestricted component of net assets as required in Governmental Accounting Standards
Board (GASB) Statement No. 34.
It is important to note that a significant portion of the operating expenses in this fund is depreciation on
capital assets already funded. The fees charged in this fund are developed to cover operating expenses,
repairs, and betterment of the ice center facilities.
Field House Fund
The following table presents selected data for the City's Field House Fund for the last four years:
The Field House Fund ended 2010 with net assets of $1,669,625, an increase of $113,259 from the prior
year. Of this, $593,818 represents the investment in capital assets, leaving $1,075,807 of unrestricted net
assets.
As presented in the table above, the Field House Fund experienced an improvement in operations in the
current year and positive operating income for the third consecutive year. The fees charged in this fund
are developed to cover operating expenses, repairs, and betterment of field house facilities.
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Page 3 3
2007 2008 2009 2010
Amount Percent Amount Percent Amount Percent Amount Percent
Operating revenue 300,572 100 % 358,399 100 % 364,353 100 % 368,795 100 %
Operating expenses 200,020 67 190,606 53 194,503 53 196,289 53
Depreciation 105,370 35 105,532 29 98,028 27 57,354 16
Operating income (loss) 4,818) 2) 62,261 17 71,822 20 115,152 31
Other revenue 29,080 10 26,509 7 8,787 2 3,831 1
Income (loss) before transfers 24,262 8 88,770 25 80,609 22 118,983 32
Transfers (out) 7,537) 2) 2,222) 2) 5,724) 2) 5,724) 2)
Increase (decrease) in net assets 16,725 6 % 86,548 23 % 74,885 21 % 113,259 31 %
The Field House Fund ended 2010 with net assets of $1,669,625, an increase of $113,259 from the prior
year. Of this, $593,818 represents the investment in capital assets, leaving $1,075,807 of unrestricted net
assets.
As presented in the table above, the Field House Fund experienced an improvement in operations in the
current year and positive operating income for the third consecutive year. The fees charged in this fund
are developed to cover operating expenses, repairs, and betterment of field house facilities.
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Page 3 3
GOVERNMENT -WIDE FINANCIAL STATEMENTS
The City's financial statements include fund -based information that focuses on budgetary compliance,
and the sufficiency of the City's current assets to finance its current liabilities. The GASB Statement
No. 34 reporting model also requires the inclusion of two government -wide financial statements designed
to present a clear picture of the City as a single, unified entity. These government -wide statements
provide information on the total cost of delivering services, including capital assets and long-term
liabilities.
Statement of Net Assets
The Statement of Net Assets essentially tells you what your city owns and owes at a given point in time,
the last day of the fiscal year. Theoretically, net assets represent the resources the City has leftover to use
for providing services after its debts are settled. However, those resources are not always in spendable
form, or there may be restrictions on how some of those resources can be used. Therefore, the Statement
of Net Assets divides the net assets into three components: net assets invested in capital assets, net of
related debt; restricted net assets; and unrestricted net assets.
The following table presents components of the City's net assets as of December 31, 2010 and 2009 for
governmental activities, business -type activities, and the Housing and Redevelopment Authority (HRA)
component unit:
Net assets
Governmental activities
Invested in capital assets,
net ofrelated debt
Restricted
Unrestricted
Total governmental activities
Business -type activities
Invested in capital assets,
net ofrelated debt
Restricted
Unrestricted
Total business -type activities
Housing and Redevelopment Authority
Invested in capital assets,
net ofrelated debt
Restricted
Unrestricted
Total Housing and
Redevelopment Authority
Total net assets
As ofDecember 31,
2010 2009
155,551,228
5,743,606
79,792,136
241,086,970
92,171,246
20,833,400
13,540,924
126,545,570
531,626)
624,029
4,564,165
4,656,568
372,289,108
154,182,769
5,614,893
76,294,807
236,092,469
92,629,875
18,876,261
15,756,094
127,262,230
477,696)
709,452
4,295,303
4,527,059
367,881,758
Increase
Decrease)
1,368,459
128,713
3,497,329
4,994,501
458,629)
1,957,139
2,215,170)
716,660)
53,930)
85,423)
268,862
129,509
4,407,350
The City (including the HRA) ended 2010 with combined total net assets of $372,289,108, an increase of
4,407,350 from the prior year. The portion of net assets invested in capital assets increased by $855,900.
Restricted net assets increased by $2,000,429, while unrestricted net assets increased by $1,551,021.
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Page 34
Statement of Activities
The Statement of Activities tracks the City's yearly revenues and expenses, as well as any other
transactions that increase or reduce total net assets. These amounts represent the full cost of providing
services. The Statement of Activities provides a more comprehensive measure than just the amount of
cash that changed hands, as reflected in the fund -based financial statements. This statement includes the
cost of supplies used, depreciation of long-lived capital assets, and other accrual based expenses.
The following table presents the change in net assets of the City and the HRA for the years ended
December 31, 2010 and 2009:
General revenues
Property taxes
Unrestricted investment earnings
Gain on sale of capital assets
Other
Total general revenues
Change in net assets
29,106,018 29,587,493
754,117 1,362,070
81,337 102,415
410,658 295,629
30,352,130 31,347,607
4,407,350 $ 1,524,063
One of the goals of this statement is to provide a side-by-side comparison to illustrate the difference in the
way the City's governmental and business -type operations are financed. The City's governmental
operations tend to rely more heavily on general revenues, such as property taxes. In contrast, the City's
business -type activities tend to rely more heavily on program revenues (service charges and program
specific grants) to cover expenses. This is critical given the current external downward pressures on
general revenue sources such as taxes and state aids.
17-
Page 3 5
2010 2009
Program
Expenses Revenues Net Change Net Change
Net (expense) revenue
Governmental activities
General government 4,732,590 573,785 4,158,805) 4,464,843)
Economic development 226,507 18,011 208,496)
Parks and recreation 7,976,826 2,585,728 5,391,098) 6,092,240)
Public safety 14,296,327 4,595,660 9,700,667) 9,830,381)
Public service 5,102,183 4,014,268 1,087,915) 378,101
Public works 10,614,534 5,478,596 5,135,938) 7,217,991)
Interest on long-term debt 647,858 647,858) 757,348)
Business -type activities
Water sewer utility 14,234,241 13,727,958 506,283) 1,110,185)
Ice Center 1,669,145 1,400,703 268,442) 207,619)
Solid waste management 1,048,827 904,117 144,710) 345,775)
Water resource 1,829,392 3,484,253 1,654,861 499,378
Field house 254,664 368,795 114,131 71,042
Housing and Redevelopment Authority 6,029,136 5,565,576 463,560) 745,683)
Total net (expense) revenue 68,662,230 42,717,450 25,944,780) 29,823,544)
General revenues
Property taxes
Unrestricted investment earnings
Gain on sale of capital assets
Other
Total general revenues
Change in net assets
29,106,018 29,587,493
754,117 1,362,070
81,337 102,415
410,658 295,629
30,352,130 31,347,607
4,407,350 $ 1,524,063
One of the goals of this statement is to provide a side-by-side comparison to illustrate the difference in the
way the City's governmental and business -type operations are financed. The City's governmental
operations tend to rely more heavily on general revenues, such as property taxes. In contrast, the City's
business -type activities tend to rely more heavily on program revenues (service charges and program
specific grants) to cover expenses. This is critical given the current external downward pressures on
general revenue sources such as taxes and state aids.
17-
Page 3 5
ACCOUNTING AND AUDITING UPDATES
GASB STATEMENT NO. 54 - FUND BALANCE REPORTING AND GOVERNMENTAL FUND TYPE
DEFINITIONS
The objective of this statement is to enhance the usefulness of fund balance information by providing
clearer fund balance classifications that can be more consistently applied and by clarifying the existing
governmental fund type definitions. This statement establishes fund balance classifications
nonspendable, restricted, committed, assigned, and unassigned) that comprise a hierarchy based
primarily on the extent to which a government is bound to observe constraints imposed upon the use of
the resources reported in governmental funds. The definitions of the general, special revenue, capital
projects, debt service, and permanent fund types are clarified by the provisions in this statement; which
could necessitate changes in fund structure, particularly for existing special revenue funds. Elimination of
the reserved component of fund balance in favor of a restricted classification will enhance the consistency
between information reported in the government -wide statements and information in the governmental
fund financial statements and avoid confusion about the relationship between reserved fund balance and
restricted net assets. The requirements of this statement are effective for financial statements for periods
beginning after June 15, 2010.
GASB STATEMENT NO. 60 - ACCOUNTING AND FINANCIAL REPORTING FOR SERVICE CONCESSION
ARRANGEMENTS
This statement provides accounting and financial reporting guidance for governments that participate as
either a transferor or an operator in a service concession arrangement (SCA). SCAB are arrangements
whereby a government transfers the rights to operate one of its capital assets to a third party operator
either a private party or another government) for consideration, with the operator then being
compensated from the fees or charges collected in connection with the operation of the asset. To qualify
as an SCA, an arrangement must meet all of the following criteria: 1) the transferor must convey to the
operator both the right and the obligation to use one of its capital assets to provide services to the public;
2) the operator must provide significant consideration to the transferor; 3) the operator must be
compensated from the fees or charges it collects from third parties; 4) the transferor must have the ability
to either determine, modify, or approve what services are to be provided to whom at what price; and
5) the transferor must retain a significant residual interest in the service utility of the asset. This statement
provides guidance to governments that are party to an SCA for reporting the assets, obligations, and flow
ofrevenues that result from the arrangement; along with the required financial statement disclosures. The
requirements of this statement must be implemented for fiscal year ending December 31, 2012, with
earlier implementation encouraged.
GASB STATEMENT NO. 61 - THE FINANCIAL REPORTING ENTITY: OMNIBUS
This statement amends the current guidance in GASB Statement No. 14, "The Financial Reporting
Entity," for identifying and presenting component units. This statement changes the fiscal dependency
criterion for determining component units. Potential component units that meet the fiscal dependency
criterion for inclusion in the financial reporting entity under existing guidance will only be included if
there is also "financial interdependency" (an ongoing relationship of potential financial benefit or burden)
with the primary government. This statement also clarifies the types of relationships that are considered
to meet the "misleading to exclude" criterion for inclusion as a component unit; changes the criteria for
blending component units; gives direction for the determination and disclosure of major component units;
and adds a requirement to report an explicit, measurable equity interest in a discretely presented
component unit in a statement of position prepared using the economic resources measurement focus.
The requirements ofthis statement must be implemented for fiscal year ending June 30, 2013, with earlier
implementation encouraged.
18-
Page 36
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
ACCEPTING THE 20110 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUDIT
WHEREAS, each year, the City of Plymouth is required to have an independent
audit performed on city financial statements; and
WHEREAS, the city has contracted with the independent certified public
accounting firm of Malloy, Montague, Karnowski, Radosevich & CO., P.A. (MMKR) to
perform the said audit; and
WHEREAS, the City Council has received and reviewed the 2010 Comprehensive
Annual Financial Report prepared by the Finance Division of the Administrative Services
Department and the audit opinion of MMKR; and
WHEREAS, MMKR has issued an unqualified opinion as the result oftheir audit.
NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the 2010 Comprehensive Annual
Financial Report prepared by the city's Finance Division of the Administrative Services
Department and the audit of said report as prepared by Malloy, Montague, Karnowski,
Radosevich & CO., P.A. are hereby approved and accepted.
Adopted by the City Council June 28, 2011.
Page 37
rp)C;tyaf Agenda
Plymouth Number:
Adding Qwftty to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Mike Goldstein, Chief of Police
June 28, 2011 Reviewed by: Mike Goldstein, Chief of Police
Item: Social Host Ordinance
1. ACTION REQUESTED:
Adopt the proposed Social Host Ordinance.
2. BACKGROUND:
Keeping the youth in our community safe is a top priority for the Plymouth Police Department.
As part of this ongoing initiative, the police department participates in numerous programs and
has several measures in place to help alleviate dangerous conditions that could impact our
youth.
That said, alcohol use and abuse by our youth continues to pose problems within our community
and beyond. According to the Pacific Institute for Research and Evaluation (PIKE) underage
drinking cost the citizens of Minnesota $1 billion in 2007. These costs include medical care,
work loss, and pain and suffering associated with the multiple problems resulting from use of
alcohol by youth. This translates to a cost of $1,993 per year for each youth in Minnesota.
Youth violence and traffic crashes attributable to alcohol use by underage youth in Minnesota
represent the largest cost for the State.
Young people who begin drinking before the age 15 are four times more likely to develop
alcohol dependencies and are two and a half times more likely to become abusers of alcohol
than those who begin drinking at age 21. In 2007, 2,448 youth 12 — 20 years old were admitted
for alcohol treatment in Minnesota, accounting for 9 % of all treatment admissions for alcohol.
According to 2007 self -reports, approximately 196,000 underage youth in Minnesota drink each
year. During this timeframe, underage drinkers consumed 11.4% of all alcohol sold in
Minnesota, totaling $336 million in sales.
Based on our experience, we know that underage drinking leads to substantial harm due to
traffic crashes, violent crime, property crime, unintentional injury and other risky behaviors.
Each year, dozens ofyouth die as the result of alcohol-related crashes and hundreds are
seriously injured. As such, there are thousands of violent and property -related crimes due tc
alcohol use.
The Plymouth Police Department works in concert with our local school districts to help combat
this problem. Through both educational and enforcement activities, which are highly visible
and assertive, the department has made a concerted effort to help our youth make sound
Page 1
decisions and avoid alcohol and other dangerous substances. For those who choose to use and
are caught, the department has adopted a zero tolerance policy. Offenders are typically cited
and both the parents and schools are notified of our actions. It is not uncommon for our
department to seek out search warrants to enter a premise that is hosting an underage drinking
party and if possible, any adults with knowledge of the event are held accountable. Those adults
responsible for furnishing alcohol for these parties are typically charged with the crime of
Contributing to the Delinquency of a Minor, which is a gross misdemeanor.
However, over the course of time, many communities such as the cities of Minnetonka and
Maple Grove, who we collaborate with on several enforcement initiatives, have adopted a Social
Host Ordinance. This ordinance is another useful tool for police officers. Under these
ordinances, hosts can be charged with a misdemeanor if it is proven that they were aware ofthe
underage alcohol consumption and/or possession even if they are not present at the party. And,
the burden ofproof is less than the above -stated gross misdemeanor charge. Here, law
enforcement does not have to prove that the host furnished the alcohol, but simply provided the
venue with knowledge that alcohol would be present. It is hopeful that this ordinance will serve
as a deterrent in our efforts to combat this ongoing and concerning issue.
3. BUDGET IMPACT:
There would be no significant budget impact for the City.
4. ATTACHMENTS:
Ordinance
Page 2
From: Rick D. Taylor [rd-cg.taylor@comcast.net]
Received: Monday, 27 Jun 2011, 5:40pm
To: Kelli Slavik [KSlavik@plymouthmn.gov]
CC: Judy Johnson Uj ohnson@plymouthmn. gov]; Kathleen Murdock
kmurdock@plymoutli mn.gov]; Bob Stein [BStein@plymouth n.gov]; Ginny Black
GBlack@plymouthrnn.gov]; Tim Bildsoe [TBildsoe@plymouthmn.gov]; Jim Willis
Uwillis@plymoutlunn. gov]
Subject: Proposed Social Host Ordinance
27 June 2011
Dear Mayor Slavik-
I am writing to express my opposition to the proposed Social Host Ordinance which will
be discussed at the council meeting on Tuesday, 28 June (Agenda Item 8.02).
My opposition is based on two concerns:
1. The ordinance does not provide a reasonable defense for parents who have
made honest efforts to prevent the use of alcohol by teens in social situations under
their control.
2. The ordinance is an unnecessary add-on to existing Minnesota law.
Point 1 centers on Section 1216.03 (3). This section creates a situation in which the
only defense is to prove the negative "I did not know". If 12 teens are in my home and
one teen successfully smuggles alcohol, despite my firm statement to all present that
alcohol is forbidden, how can I protect myself from prosecution with "I didn't know he
brought it"?
Point 2 is straight forward. Police Chief Goldstein himself notes in the cover letter that
Plymouth police already actively and assertively pursue criminal charges under existing
laws. I applaud these efforts as they fall under the normal purview of law enforcement.
An additional ordinance does not make these Minnesota statues and other existing
Plymouth ordinances any more effective.
As a parent of teens, I am concerned about any contact they have with alcohol. Its
proper use and the legal circumstances surrounding it have been a topic of discussion
many times in our home. Beyond putting Plymouth on record that "we're doing
something about teen drinking", this ordinance will not prevent every teen from
engaging in irresponsible actions. But it will lead to prosecutions of honest parents
whose teens chose those actions despite their best efforts at prevention.
Thank you for your consideration of my concerns.
Respectfully,
Rick Taylor, Plymouth
CITY OF PLYMOUTH
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 2011 -
AN ORDINANCE ADDING SECTION 1216 OF THE
CITY CODE, CONCERNING SOCIAL HOSTS
THE CITY COUNCIL OF THE CITY OF PLYMOUTH ORDAINS:
Section 1. Section 1216 of the Plymouth City Code is hereby added to the City Code:
1216.01. Definitions. For the purposes of this Section, the following terms have the meanings given:
1) "Alcohol" means ethyl alcohol, hydrated oxide of ethyl, or spirits of wine, whiskey, rum, brand
gin, or any other distilled spirits including dilutions and mixtures thereof from whatever source or by whatever
process produced.
2) "Alcoholic beverage" means alcohol, spirits, liquor, wine, beer, and every liquid or solid containing
alcohol, spirits, wine, or beer, and which contains one-half of one percent or more of alcohol by volume and which
is fit for beverage purposes either alone or when diluted, mixed, or combined with other substances.
3) "Gathering-" means a group of three or more persons who have assembled or gathered together for a
social occasion or other activity.
4) "Host" means to aid, conduct, sponsor, organize, supervise, control, or allow a gathering,
5) "Parent" means a person having the following relationship to a juvenile:
a. A natural parent, adoptive parent, or step-parent;
b. A legalguardian; or
C. A person to whom legal custody has beenivg en by order of a court.
6) "Person" means an individual, partnership, co -partnership, corporation, or an association of one or
more individuals. "Person" does not include a ci . , county, or state agency.
7) "Premises" means any location, including a home, yard, farm, field, land, apartment, condominium,
hotel room, or other dwelling unit, or a hall or meeting room, park, or any other place of assembly,pi blic or
private, whether occupied on a temporary or permanent basis, whether occupied as a dwelling or specifically
partv or other social function. and whether owned. leased. rented. or used with or without permission or
compensation.
8) "Underage person" means an individual under 21 years of age
1216.03. Prohibited Acts.
1) It is unlawful for a person to host or allow a gathering on any_premises if-
a. a. The person knows that alcohol or alcoholic beverages will be present; and
Page 3
b. The person knows that an underage person will attend, or is likely to attend; and
C. The person fails to take reasonable steps to prevent the possession or consumption of
alcoholic beverages by an underage person, and
a. An underage person consumes an alcoholic beverage, or possesses an alcoholic beverage
with the intent to consume it, at the gathering.
2) Examples ofreasonable steps include:
a. Directing, on a one-time basis or as a standing order, that no consumption of alcohol and
alcoholic beverages is allowed; or
b. Controlling access to alcohol or alcoholic beverages;or
C. Checking identification of attendees to determine age; or
d. Supervising the activities of underage persons at theat g either in person or through a
responsible adult.
3) A person is not criminally responsible under this ordinance if the person does not know that a
gathering will occur, or does not know that alcoholic beverages will be present, or does not know that an underage
person will be or is likely to be present. However, if a person has the knowledge specified in parte aph 1 above, a
person who hosts aatg hering does not have to be present at the gathering to be criminally responsible.
4) A person is criminally responsible for violating paragraph 1 above if the person intentionally
advises, hires, counsels, or conspires with or otherwise procures another to commit the prohibited act.
1216.05. Exceptions.
1) This section does not apply to conduct of an underage person that is permitted by his or her parent
and occurs in the parents' household.
2) This section does not apply to a legally protected religious observance.
3) This section does not apply when an underage person is lawfully in possession of alcohol or
alcoholic beverages during the course and scope of employment.
4) This section does not apply to the holder of a liquor license issued under Section 1206 of this code,
but it does apply to a person who hosts aatg hering at such a liquor establishment.
Page 4
Section 2. Effective Date. This ordinance shall be in full force and effect upon its passage.
ADOPTED by the Plymouth City Council this 28t' day of June 2011.
CITY OF PLYMOUTH
Kelli Slavik, Mayor
ATTEST:
Sandra R. Engdahl, City Clerk
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