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HomeMy WebLinkAboutHousing & Redevelopment Authority Resolution 6HOUSING AND REDEVELVMENT AUTHORITY CITY OF PLYMOUTH Pursuant to due call and notice thereof, a reaular meeting of the Housing and Redevelopment Authority of Plymouth, Minnesota was held on the 27th day of September , 1976 . The following members were present: Chairman Hilde Commissioner Huni. Ueils. S i The following members were absent: None introduced the following Resolution and moved its adoption: Housing and Redevelopment Authority Resolution #6 ADOPTING A PROCEDURE FOR SELECTION AND DISTRIBUTION OF REHABILITATION GRANT FUNDS WITHIN THE CITY OF PLYMOUTH WHEREAS, the Housing and Redevelopment Autho:•i;;y of the City of Plymouth desires to assist low income homeowners in making repairs to their homes for the purpose of correcting defects affecting directly the safety, habitability or energy usage of the property; and WHEREAS, the Minnesota Housino Finance Agency has funds to be used for such purposes, and has accepted the Plymouth Housing and Redevelopment Authority's request to administer these Home Improvement Grant Program.funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF -PLYMOUTH, MINNESOTA that it should and hereby does direct that the is City of Plymouth's Department of Planning and Community Development administer the Minnesota Housing Finance Agency Home Improvement Grant Program consistent with the procedures outlined in the memorandum to the Plymouth Housing and Redevelopment Authority dated September 23, 1976 and attached hereto. The motion fcr the adoption of the foregoing Resolution was duly seconded by Commissioner Seibold and upon vote being talon thereon, the following vote n favor thereo Chairman Hilde, Commissiont.,s Hunt, Neils, Seibold and Spaeth The following voted against or abstained: done Whereupon the Resolution was declared duly passedan CITY OF PLYMOUTH 3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DA'rE: September 23, 1976 MEMO TO: Plymouth Housing and Redevelopment Authority FROM: Milt Dale, Associate Planner SUBJECT: Home Improvement Grants (Rehabilitation) At its July 26, 1976 meeting, Commissioners adopted a resolution requesting the Metro HRA to include the City of Plymouth as a participant in the Minnesota Housing Finance Agency's Home Improvement Grant Program. On September 3, Staff was informed by the Metro HRA that Plymouth would be included in the Rehabilitation program and a few days later, the City received the applications, forms, procedure guidelines. etc. Staff has digested the material and is eager to get the program underway. The earlier the start, the more rehabilitation work can yet be done this Fall while the weather is favorable. The City of Plymouth has been allocated $11,286 as its share of Home Improvement Grant fund monies. Of this amount, 5% or $564.30, is ear -marked 'for administrative expenses with 3% for local administration and 2% for Metro Council administration. Total grant funds available for eligible recipients, therefore, would be $10,721.70. While this is not a significantly large amount of money, Staff would like to see the very best utilization of these dollars by assisting as many persons as possible, thereby he"oing to insure success for this program in the future when more money may be available. With this in mind, Staff proposes the establishment of a procedure that can function with a minimum of "red tap;_' and be utilized each year the program is in effect. Procedural Approach A. Publicize Grant Program 1. Use the City's radio program time on WWTC to indicate the C ty has funds available. 2. Provide a news release to the NEW HOPE -PLYMOUTH POST. 3. Inform the City's Human Rights Commission of the Program. 4. Inform Homeowners'.Associations of the program. 5. Inform the League of Women Voters. B. Appoint Grant Committee I. This Committee would consist of three persons, i.e. one member of the City Council, one member of the City Staff and one citizen appointed by the Mayor• or City Council. 2. The Committee would meet initially to establish priority guidelines for the reviEw of applicants and then meet once more to review appli- cations and select grant recipients. 3. Possible priority ranking as follows: a. Elderly persons b. Health and safety C. Insulation improvements d. Improved habitability C. Establish a Deadline for Receiving Applications 1. It is suggested that the deadline be Nov;..,mber 1, 1976, after which time, no more applications would be accepted. 2. Within 15 days after the deadline, the Grant Committee would meet to select grant recipients. 0. Accept Applications 1. Interested persons will be mailed literature and applications as requested. 2. Applications will be accepted by the City Planning Department until the deadline. E. Review Applications 1. City Planning Department Staff will screen applications and interview applicants. 2. City Building Department Staff inspects applicant's housing and makes report. A photo of each applicant's house will be taken. F. Selection of Grant Recipients 1. Inform grant recipients of Grant Committee selections. 2. Recipients take a minimum of two bids and submit to the City. (This could be done at the time of application.) 3. Recipients forward Improvements Certificate MHFA Form 610 or Work Program Agreement MHFA Form 645 and a signed and notarized copy of the Repayment Agreement MHFA Form 620. 4. City submits complete application package for each grunt recipient to Metro HRA. 5. City Staff informs grant recipient to proceed to work after notification of approval comes from Metro HRA. d^ " .-A, 01 G. Final Inspections by City Staff 1. City Building Department inspect work upon completion and executes Completion Certificate. 2. Obtain Lien Waivers. 3. Date Repayment Agreement for grant recipients: 4. Photo of completed work by Staff. H. Disbursements of Grant Monies 1. City receives grant monies from Metro HRA upon submittal of appli- cations and other forms. 2. Grant monies are disbursed to contractors upon completion of job -- in case of "sweat equity" situation, grant recipient is paid directly. I. Publicize Final Results 1. City notifies the news media of a completed rehabilitation project house that makes a good exterior appearance to publicize program. At this time, the City is still not in receipt of the contract between the Metro HRA and the City HRA. Staff was informed on Thursday, September 23 by Phil Katzung, Metro HRA Program Manager, that this contract would be ready the week of September 27 through October ;, 1976. However, Staff sees no problem with getting the program underway in terms of publicity and sendingVUt applications prior to the actual signing of the contract. Staff recommends that the HRA take the fpllowing actions: 1. Adopt the resolution providing for City Staff to proceed in the manner outlined above. 2. Appoint a Grant Committee comprised of a Councilman, Staff person did Ci ATTACHMENTS: 1. Resolution Adopting Procedural Approach for Program 2. Resolution to Appoint a Grant Committee 3. Letter from City to Grant Applicants 4. Home Improvement Grant Brochure 5. Map of Metro HRA Participating Communities 6. Grant Program Funds to Metro HRA Participating Coionunities 7. Suggested Grant Committee Guidelines 8. Improvements Certificate 9. Grant Application