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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-11-1982 SpecialPage 1 MINUTES OF SPECIAL MEETING OF THE HOUSING AND .REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA January 11, 1982 A special meeting of the Housing and Redevelopment Authority of Plymouth, Minnesota was held on the 11th day of January, 1982 at 7:00 p.m. at the City Council Chambers in the City of Plymouth, Minnesota. The following members of the Authority were present: Chairman Hillstrom, Commissioners Hoyt, Erickson, Bakke and Neils. There were also present the following members of the City staff: Executive Director Willis, Assistant City Attorney Lefler, Planning Director Tremere, Associate Planner Dale, and City Clerk Houk. Section 8 Certificate holders present were Ms. Jane Fair and Ms. Susan Putnam. It was moven by Commissioner Hoyt, seconded by Commissioner Bakke, to approve the minutes of the December 21, 1981 regular meeting as submitted. Motion carried, five ayes. PRETERMINATION HEARING GUIDELINES Executive Director Willis stated the purpose of the meeting was to conduct pretermination hearings on four individuals who are Section 8 recipients in the City. Assistant City Attorney Lefler reviewed the F)retermination guidelines, including the recipient's riahts to a private hearing and notice thereof, that the procedure is not bound by any judicial rules, and the individual who is the subject has the opportunity to ask questions, rebut and present evidence in opposition to the termination. The Commissioners hear the evidence and make a determination within 15 days of the hearing. If the decision is adverse to the recipient, that individual has the oportunity to pursue the matter in the courts. PRETERMINATION HEARING FOR JANE FAIR Executive Director Willis reminded Ms. Fair of the rules of the hearing. Fie explaine%! the reason for the hearing was to determine whether her continued participation in the Section 8 program would be allowed. Associate Planner Dale stated the choices the HRA has with respect to continuing or terminating Jane Fair's eligibility. He stated that the basic concern of the staff was her failure to provide reliable income verification, accurate family composition information and accurate medical insurance verification to the HRA staff. He added that he is questioned the matter of income verification. Because of this he sent a letter to Ms. Fair's employer asking for verification. He felt that the information received was too inaccurate to determine the amount of rent assistance. Special HRA Meeting January 11, 1982 Page 2 Executive Director Willis reminded the Commission that its task was to determine whether there were inaccuracies in Ms. Fair's report of October when she applied to extend tier Section 8 Certificate. Ms.Jane Fair was asked to speak in her behalf. Ms. Fair explained that her daughter was now living in Alaska but she never thought of changing her application. tier checks .from her employer do not show her deductions and she does not know what they are. She reviewed her personal circumstances and her efforts to maintain a job and a home in the Twin Cities. Planner Dale stated that her reapplication was signed by her on November 11 but her daughter left for Alaska on October 24. Ms. Fair explained her previous work situation and her current unemployment status. Executive Director Willis stated that for the next seven days the Commission will accept written reports on this hearing. He added that the Commission will discuss this .natter at a subsequent meeting and Ms. Fair will be notified as to that icision. He stated that considering Ms. Fair's previous payroll experience, she must have known what her deductions were and the amount of her medical expenses. Planner Tremere stated that since the matter first came up Milt Dale had made substantial efforts to verify the information provided and to secure the required data. Ms. Fair's employer has yet to give completely satisfactory verification of the salary and fringe benefits she appeared to receive when in his employ. Executive Director Willis stated he will write up a report in the next 15 days as allowed. Commissioner Hoyt stated Ms. Fair should bring in a W-2 form from her former employer. She would like Ms. Fair advised that the Commission would find submission of the W-2 and documentation of insurance payments as necessary to support tier request. Planner Dale will have a report for the Commission at its meeting of January 25. PRETERMINATION HEARING FOR SUSAN PUTNAM Executive Director Willis reminded Ms. Putnam of the rules of the hearing. He explained the reason for the hearing was to determine whether her continued participation in the Section 8 program would be allowed. Planner Dale stated that the reason for the hearing was because Ms. Putnam had failed to notify the HRA or her landlord that she had unauthorized persons living with her from time to time. Special HRA Meeting January 11, 1982 Page 3 Ms. Putnam stated she had girlfriends living with her for a period of two weeks in September and two weeks in October. They only came for a short period and each only came to stay once. Director Hillis stated that the hearing record will be kept open for seven days in case she would like to submit something in writing. The NRA will make a decision within 15 days at which time she will be notified. The only documentation the Commission has is the letter of Ncvember 17 from the landlord to Ms. Putnam stating that there were extra people living in her apartment and they would have to leave. The! management firm is considering not renewing her lease when it comes up. The decision the Commission has to make is whether to renew her application for Section 8 rent assistance. PRETERMINATION HEARING FOR KATHY DORMANEN AND DENISE MARTIN Neither Ms. Dormanen nor Ms. Martin were present at the hearing. Director Willis stated that it is his determination that they have waived the right to enter information into the record. It is the staff position to return to the Commission with written reports at its next meeting on January 25. The Commission will then make its determination. On January 26 the individuals will be notified of the action. NEED FOR COMPLIANCE WITH HUD REGULATIONS Director Willis pointed out that in the audit of Plymouth's program, the federal guvernmerit stated their requirement of documentation. Milt Dale is trying to comply with these federal uegulations and this is the reason for his recommendation to terminate these four individuals. UPDATE ON SITE ACQUISITION FOR ELDERLY HOUSING Planner. Dale desccibed the site being sought for the elderly housing project. A disposition agreement is being executed with the County at this time. There may be another "owner" of the property whe will have to be dealt with which may set the project back. The meeting adjourned at 9:00 p.m. Gerald Neils, Secretary