HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-11-1982 SpecialPage 1
MINUTES OF SPECIAL MEETING OF THE HOUSING
AND .REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
January 11, 1982
A special meeting of the Housing and Redevelopment Authority of
Plymouth, Minnesota was held on the 11th day of January, 1982 at 7:00
p.m. at the City Council Chambers in the City of Plymouth, Minnesota.
The following members of the Authority were present: Chairman
Hillstrom, Commissioners Hoyt, Erickson, Bakke and Neils.
There were also present the following members of the City staff:
Executive Director Willis, Assistant City Attorney Lefler, Planning
Director Tremere, Associate Planner Dale, and City Clerk Houk.
Section 8 Certificate holders present were Ms. Jane Fair and Ms. Susan
Putnam.
It was moven by Commissioner Hoyt, seconded by Commissioner Bakke, to
approve the minutes of the December 21, 1981 regular meeting as
submitted.
Motion carried, five ayes.
PRETERMINATION HEARING GUIDELINES
Executive Director Willis stated the purpose of the meeting was to
conduct pretermination hearings on four individuals who are Section 8
recipients in the City.
Assistant City Attorney Lefler reviewed the F)retermination guidelines,
including the recipient's riahts to a private hearing and notice
thereof, that the procedure is not bound by any judicial rules, and
the individual who is the subject has the opportunity to ask
questions, rebut and present evidence in opposition to the
termination. The Commissioners hear the evidence and make a
determination within 15 days of the hearing. If the decision is
adverse to the recipient, that individual has the oportunity to pursue
the matter in the courts.
PRETERMINATION HEARING FOR JANE FAIR
Executive Director Willis reminded Ms. Fair of the rules of the
hearing. Fie explaine%! the reason for the hearing was to determine
whether her continued participation in the Section 8 program would be
allowed.
Associate Planner Dale stated the choices the HRA has with respect to
continuing or terminating Jane Fair's eligibility. He stated that the
basic concern of the staff was her failure to provide reliable income
verification, accurate family composition information and accurate
medical insurance verification to the HRA staff. He added that he
is questioned the matter of income verification. Because of this he sent
a letter to Ms. Fair's employer asking for verification. He felt that
the information received was too inaccurate to determine the amount of
rent assistance.
Special HRA Meeting
January 11, 1982
Page 2
Executive Director Willis reminded the Commission that its task was to
determine whether there were inaccuracies in Ms. Fair's report of
October when she applied to extend tier Section 8 Certificate. Ms.Jane
Fair was asked to speak in her behalf.
Ms. Fair explained that her daughter was now living in Alaska but she
never thought of changing her application. tier checks .from her
employer do not show her deductions and she does not know what they
are. She reviewed her personal circumstances and her efforts to
maintain a job and a home in the Twin Cities.
Planner Dale stated that her reapplication was signed by her on
November 11 but her daughter left for Alaska on October 24.
Ms. Fair explained her previous work situation and her current
unemployment status.
Executive Director Willis stated that for the next seven days the
Commission will accept written reports on this hearing. He added that
the Commission will discuss this .natter at a subsequent meeting and
Ms. Fair will be notified as to that icision. He stated that
considering Ms. Fair's previous payroll experience, she must have
known what her deductions were and the amount of her medical expenses.
Planner Tremere stated that since the matter first came up Milt Dale
had made substantial efforts to verify the information provided and to
secure the required data. Ms. Fair's employer has yet to give
completely satisfactory verification of the salary and fringe benefits
she appeared to receive when in his employ.
Executive Director Willis stated he will write up a report in the next
15 days as allowed.
Commissioner Hoyt stated Ms. Fair should bring in a W-2 form from her
former employer. She would like Ms. Fair advised that the Commission
would find submission of the W-2 and documentation of insurance
payments as necessary to support tier request.
Planner Dale will have a report for the Commission at its meeting of
January 25.
PRETERMINATION HEARING FOR SUSAN PUTNAM
Executive Director Willis reminded Ms. Putnam of the rules of the
hearing. He explained the reason for the hearing was to determine
whether her continued participation in the Section 8 program would be
allowed.
Planner Dale stated that the reason for the hearing was because Ms.
Putnam had failed to notify the HRA or her landlord that she had
unauthorized persons living with her from time to time.
Special HRA Meeting
January 11, 1982
Page 3
Ms. Putnam stated she had girlfriends living with her for a period of
two weeks in September and two weeks in October. They only came for a
short period and each only came to stay once.
Director Hillis stated that the hearing record will be kept open for
seven days in case she would like to submit something in writing. The
NRA will make a decision within 15 days at which time she will be
notified.
The only documentation the Commission has is the letter of Ncvember 17
from the landlord to Ms. Putnam stating that there were extra people
living in her apartment and they would have to leave. The! management
firm is considering not renewing her lease when it comes up. The
decision the Commission has to make is whether to renew her
application for Section 8 rent assistance.
PRETERMINATION HEARING FOR KATHY DORMANEN AND DENISE MARTIN
Neither Ms. Dormanen nor Ms. Martin were present at the hearing.
Director Willis stated that it is his determination that they have
waived the right to enter information into the record.
It is the staff position to return to the Commission with written
reports at its next meeting on January 25. The Commission will then
make its determination. On January 26 the individuals will be
notified of the action.
NEED FOR COMPLIANCE WITH HUD REGULATIONS
Director Willis pointed out that in the audit of Plymouth's program,
the federal guvernmerit stated their requirement of documentation.
Milt Dale is trying to comply with these federal uegulations and this
is the reason for his recommendation to terminate these four
individuals.
UPDATE ON SITE ACQUISITION FOR ELDERLY HOUSING
Planner. Dale desccibed the site being sought for the elderly housing
project. A disposition agreement is being executed with the County at
this time. There may be another "owner" of the property whe will have
to be dealt with which may set the project back.
The meeting adjourned at 9:00 p.m.
Gerald Neils, Secretary