HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 02-02-1981AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
February 2, 1981
0:30 p.m.
I. Roll Call
II. Approval of Minutes for Meeting of November 25, 1980
III. Nomination and Appointment of Officers
IV. The Section 8 Program and the Matter of Preferences
V. Apartment Rental Rates in Plymouth for January 1981
and Hardship Letters to HUD
VI. Affordable Housing in Plymouth - Is It Possible?
VII. Immediate Housing Needs - Who Can Help?
VIII. Adjournment
December 2, 1980 P i K.Ju h
Hancy Brat.rud
HUD Area Office
6400 France Avenue South
Edina, MN 55424
Dear Nancy,
Enclosed is the worksheet done by your audit people last March with an indica-
tion of what has been done in terms of compliance.. May I state for the record
several points in regard to the way the entire review of Section 8 operations
was conducted in Plymouth, as follows:
I. The bulk of the errors found by your staff were of quite an insignificant
nature and had little or no tearing on improving -the authority's delivery
of Services to the recipient. Some interpretation errors were made and
where money was owed corrections were made and in one case the refund hiz
been made.
2. The complexity of the program promotes errors, inasmuch as the present'
emphasis is on a. great deal of paper work--transfering figures from one
sheet to another, signing numerous documents of dubious value --in other
words. a grand paper shuffle with little apparent thought of the recipient
and how it may provide him/her with adequate housing.
I A quick review of each person's record that was audited finds the following:
A. Galloway --On my closer review of the case I found out she had neglected
to declare certain social security income and this added income brought
her total income up to a place where no refund was due her.
B. Thompson --No decrease took place in her income so no change was
necessary.
C. Buckley--Ily error inasmuch as d used the 25% formula and not the 15%
formula in. arriving at his rent contribution. He -is about to be
reimbursed.
D. Messner --Utility allowance and garage. rent cancelled each other out.
Poor bookkeeping on my part; however, no refund is due.
E. Meyer --Some incomechange did take place but this will be taken care of
in the next two weeks. The basic change was one of child support pay-
ments replacing AFDC payments.
3400 PLYMQUTH BOULEVARD, PLYMOUTH, MINNESOTA 55441, iFLEPHONE 16t2) 559 2800
c ap>cy Bratrud
December x, 1980
Page TWO
F. Lund --This couple have been certified as presently eligible and
initially eligible. Misinformation given to me by your staff created
some very trying moments for these folks. I was informed at one time
that they were not eligible If their current #more was over the
Section 8 Limits,; however, this is not the case with existing Section8renters. Again, the comalesity of the -regulations caused the
problem. The Lunds provided me with very thorough documentation and
a letter from their doctor regarding their need for a two bedroom unit.
4. Would you please inform -e how the various reporting documents required byFWDimprovetheoverallSection8, Program? I am thinking in terms of cost
effectiveness, more prompt delivery of assistance to the, recipient, etc.,.
and not in terms: of "snow -jobbing". GAO or Congress. When a Section 8
renter asks me VIn whys and wherefowes of various forms, I have to have an
answer. Likewise, I believe: the HUD offices should start showing the PHAs
what they,do with all the information they require PHAs to produce.
Sincerely,
Milt Dale.
Plymouth HRA
HWba
r l
oject ie Flymo ui3t •
Project amber.M4IW70-002
Project Address
M
AS'MiYiL Ir u%• IiWi,3131°Li XW UIU Ml' UL•'VL:GCMW
Section 8 bdatinc
Review of Project Operations I CERTIFY THAT ALL ACMVS SET
FMITH SM40 f WW CWR EPED AS C '
DATE SHOWY.
Date
Omer cement Aj,.ent
Uhit No. Tenants NovaeCorrective Aetior to be taken Report of specific Reg. Office
F2. For Details See Tenant Dile Data Sheet) Corrective Action Taken Use
And Date to be C e ed. And Data Completed.
am rleen. GallawayAssign n ober to HRP contract. ( - 3 I Othb(trj
3301 C=ty Road 616
430 Place inspection report, Certification /:. 0 i!$0
of Rent heasane... ! -, and Utility uC.
She in file.
3. Authority sign Application for A&dssion 'Sis rJ"7•'
4. AFDC verifivatian shows an anticipated ' ,
grant reduction far Sepbarber 1, 1979. I wwA
This reduction should have been used in '
cMP*ing reit. Gross rent for unit 4 i %
was $310 and applicable EM was $320
so tenant should have had a $i/month
rent reduction. incentive. Gross Familyly
Gbntrfi nitfcn should have been $82 and AVA
Net Favdly Contribution should have.
been $64. Send to wti rent change - e
notice for April 1, ASO and refuadd to WdA N"'''(
tenant $15A=th back to August 1, 1979.
ti
D
S. Garage was a separate charge of $15! -
month which should not : , : hem in- • . ' ' _ = '
clu ded in contract --er s:. •. • — %:Rs kyr
taken away garage so o:•:. ;rent
T'G'''i ito
should be adjusted to ;M. AA;k& VIP
fteM +a AMM the sauna. Runt's rent. ,
should be $64. If tont has use of
garage againp she will maM direct
15/umth payment to owner. erk*j.tAO
ii ,ye j:a0 .,i i.. iIz;.0 N.'Va
L.S. WAR Ol+ HOUSIXG AND UtMN DEvGLOpmmT
odeot Nem pt .N Section 8 Sacistiag
Po ject amber . M46- M70 -Or'. Review of Project Operations
Pmjeet Address
ua o Issuec,..Pg.2 r6Pgs.
2 Ci2iTIFY. TW ALL ACWW SST
FORM BMW W=. CQM AND AS OF
DATE S-.limm.
4R 4 A& paJVJ8[b
Owner t Agent . t
Unit No. Tenant's Name Corrective Action to be taken Report of.Specific Reg. 0mce
For Details See Tenant File Data Sheet) Corrective Action Taken Use
And Date to be Co feted And Date Com leted '
Sharleea. Galloway 6. Me there a security delaosit on this
Continued uca jo, ahat is amount? None isnit? If
het' • too
shown on lease,
7. NOTE: Rlenant should have signed Card. 51't j >itRst OY'191i1d{' ficate of Family Participation.
Hi.
S aQ,
s` OVKslEleanor2o*sm 1. Assign numto ooh -act.. 6— 7— 0
3165 tarbor Lam DIKE'. FSO2. Place Oertificate of Family Participa- J, tion, Inspection Deport, and. utility In/ta Ix/VIO D
Schedule in file.
3. Audmity sign Application for Adnission
4.. NOTE: AFDC verification dated April,. 6, '
1979 showed passible grant reduction- +
for Mate 1, 1979, w'high was the same date. 3 - AM .
lease went into effect. AFDC should
haviebeen re -verified and actual Judie 1,
1979 amount usecl as income. W It ,trtr
5.. NO:. Security Deposit is incorrect.
Security Deposit. cannot mm -ed Gma L aSe. Ivan • Ih Flac.6
Family Contribution unless Security114N . • •
Deposit was in effect on a lease in place .
before assistance began.
William. Buckley 1. Assiut nmtw to HAP contract. Caw '5'7`$03945LancasterIone
0239 2. Authority and tenant sign Application per. 5 7_$r} • for Admission.
c
U.S. DrsPARTW 'P OF 11OUSIAV AND URBO BEYMPIMI
Jett Hame Section 6 Odsting
co e:ctx N<unDer Review of Project OperatloRi
Ivrject Address
etc I uac •Pg Lor6 PCs.—
Mt No. Tenant's Name Corrective Action to be taken
For Details See Tenant File Data Sheet)
w aria m bxkw separately. if oto tenants do not
continued pay separately for garage, it mat be
included in. the contract rent of $330.
M-d3el Messner 1. Assign m ber to MP Contract. 3305 harbor Lane North
7-102 2. Apthority sign Application fair Admission
3. verify medical - no verification in file
for $120/eye doctor, $150/dental, and
200AWdical.
4. NM: No Certificate of Family Partici-
pation, Certification of Rent Reason—
ablerew, Lease Approval, UtilitySdwdal_ t or Annual Inspection in file
m ere -ex -d tj,on of June 1, 1979,
to
S. No indication of sec &Ity ftosit an
original leease. Was a Security Deposit .
dharged or was this a lease in place
with previous Security Deposit?
6. is tenant paying electricity and/or
cooking fuel? If she is, she has not
been granted a utility aLbardnae and
it will be necessary to ccapute anount
of utility allowance bade to admission
date, send tenant notice of rent change
for April 1, 1980, refund aRzapriate.
aQn Mt to tenant, and adjust MP for
April 1, 1980.
1
iti'yy. 1 I
Dat'Ll'kla
Caner agemcnt Agent
aepurr yr speauzc 1 tteg. Wnce
Corrective Action Taken 1 'Jae
hzu A A"qm
AI
S• LINA
Aw•Z*P-Ow
MP
ie' dNu
A1. (A" fAd
tio!J
1
s
v.s.
MvJ09t Neem plvnouth
ProJaot N imber QP.
Project Address.....WM-M=-
M. YeeuCc Pg, SoL Yaa.
DL'PARTp W Ob' iI MING AND UliM LZV=Pl=
Section S Wating
Review of Protect Operations
t No. Tenant's Nome Corrective Action to be taken .
Per Details See Tenant Pile Data'Shee')
r
CBSTM 2W AM ACTTM $0
FOM RM MM COMPLEM AS OF
DAZE SIO N.
Date
Owner i4gornent Agent
Corrective Aotion Taken I Use
1-13bel HMO= 7. Pfas waiver rapmted folladM .re -/4t at*
continued exxdnaticn?
W36160GoorgiaMeyer1. Assign mmber to IMP Qontract. Ai SO -33.
3631 Lw=ster Lyne
4-312 2. Authority sign Application for Addsslan.
V T /
S ItAYIS .
3. P1ace,Certification of Rent Reasonable -
nese, Amml Inspection, and Utility
Schedule in file far re-e=ination of
Novert er 1, • 1979.
4. tdD t'L: Initial. infection in file U/1Mc 2Vkjsignedbytenantonly.
S. I'M verification rates that a dwVe
is anticipated in raeamter. Reverify
AFDC And if there waq a change in
Decadex, re=fPute annual income and
Nr"
rent.
6. Does tenant pay cooking fuel as well, 7
C ..to '.i(,
vaselectric? Tenant states she pays
electric. Rake an adjustment in 4
llotara es if ne.esEasy. y Ot 1
Taman Lund 1. C.wr mt lease and IM are not valid for
17605 19th Ave. No. arch 1 due to discrepancy in rent106figures. Notify tenant and awner that
current lease and HRP are invalid and
the lease
1PA., ' previous and IMP will be in J
effect on a month tomonthbasis.
r r -&..Aye
M
N
Ues.
projeot Nene". ....P•te ,
Projete t Number MM -R170-002.7.
Project Address
Jmto Issued. je.—Loth—pas.
t No. a
W-WAIMM12V'1' UP JIUUS hg Ally tJJUM J1L?VL-*L0? dWr
Section. S ftla 'i IC
Review of Project Operations
r •t
uorrect sve Action to be taken
For Detail$ S.eo Tenant ]rile Data Sheet)
Truman Lurid. 2. napmt that family verify value of
their stock at the time of'original
application and currently.
Z CFRT' '!t MT ALL ACTIONS SST
NORTH BEL0i! MW COIPLEM AS OP
DAT. '511%)N.
Owner Mawgen,ent Agent
Corrective Action Taken:
ldartoedKa. AL .
xLp)
3. If faML1Y was not eligible at time of
original application, notify family and 11a't'ZI'
names that due to aclnis istrative error,
1W ars3 assistance will terminate in 30 ''
days •
4. If family was eligible at time of ad-
mission, attempt to obtain medical
verification o2' need for 2 est unit.
If family oJtta M acceptable verifica-
tion, rent will have to come down to 2.
BR FIM level unless hardship situation
exists.
5. If f=ily cannot obtain verification,
isfue a 1 ER certificate and if family's
Gross Family Contribution is less than
the BM, give family 30 days notice of
termination of assistance and HRP, offer
assistance to fandly in finding a suit-
able 1 M unit. Sea Handbook 7420.7,
Section 10-6 for k-Arooechuys to offer an
informal hearing.
6. If family ramii ss eligible and on
assistance, verify all medical, expenses.
if Family remains eligible,. clarify —
9=9e int•
iJ
1,14&e XIL -
AU 'CIA
vs
Use
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AduDEPARTMENT OF HOUSING AND URBAN. DEVELOPMENT
t MINNEAFOU"T.PAUL AREA OFFICE
NE
iA P
f 64W FRANCE AVENUE SOUTH
Wn
MINNEAPOLIS, MINNESOTA 551.15
RBGt01r V ,. ,
f,E OEC 1.18
C1 of P mt c.
r ,
Mr.. James G. Willis, City Mmiager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55447
Dear tor. Willis:
IN N@PLY fISFEN fOt
HM:M
Your letter of November 10, 1980 expressed concern over the way in which
Housing Quality Standard training will be provided to Minnesota Public
housing Authorities. Zine decision to use prrivatx consultants in lieu of
BUD staff to provide this training was made by HW's Oentral Office in
WWI gi D.C. The decision to authorize the use: of Ptd fundis to pay
for the trainfrg was also made by our Central Office.
We have discussed your concerns with representatives of our Oentral Office.
I am sure that c=mts received from PHA's will be considered in the planning
of future training.
Sincerely,
46
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
MINNEAPOLIS AREA OFFICE
8400 FRANCS. AVENUE SOUTH
MINNEAPOLIS. MINNESOTA 65495
Dec Wbw 9., 1980
Wt 1XU9 JU& Dirs.
PHA of ftymouth.
3400 Plymouth Kvd.
Plysrouth, M 55441
Effective Mmiday, Nwelber 15, 1.980, the Asea office will he
located at .220 South Second Street, in dcpmb wn Minneapolis.
We have attached a copy of a imp shora M the new locatim.
we have aU* enclosed a l.ist,IM of Assisted Housing Msmgsumt
Branch t. %&Wne ruatsbers.
m m
Please ,make sure .that future cwxesp ndence is addressed to the
now office.
Sincerely,
th mn T. Feeney
rea Manager
Enclosures
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C O NTAAcT yr aK ,
Qt
COURT NARK
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WO -414f N GiTON AVE
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F it o!4
FEp.P,E.. s FeAr.tL.t b4-14*1
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GV-4r1y,+C9, I JQC . %,
apartments
3205 Harbor Lane .North a Plymouth, Mn. 55441 • Rhone 8125.59.2303
Northwest Quadrant of Interstate 494 and Highway 55
4
DEC 1880 "N
GO91 ftva
Dear Resident, '
f6Z8itZ%
Lately, we have.been experiencing a growing number of residents who are not
paying their rent on the first of the month, in accordance with their
Occupancy Agreement. The costs associated with collection of past due rents
is quite significant, and, unless this trend reverses Immediately, these
costs may be reflected in higher rents for those who pay late.
Since 95Z of our residents pay promptly on the first, we refuse to pass the
collection charges on to those residents, hence, the following practices are
now in effect:
1. $20.00 charge for any rent not paid by the first.
2. $20.00 charge for N.S.F. checks and $20.0, late fee.
3. One N.S.P. check will mean that all future rental payments must be
made by cash, or money -order form, only.
4. Unlawful Detainers will be filed on the 3rd of the month on those
not paid.
5. in the event that we must resort to court action, the resident must
pay all court, attorney, and filing fees, in addition to rent and
late charges.
6. Any resident who is served with two (2) Unlawful Detainere In a
twelve (12) month period will be required to vacate the premises.
7. All deliquencies resulting in court action are reported to "Rental
Research Services" and become part of their computer files, which
are perpetually active.
You can help in keeping rental rates from escalating, as well as avoiding a
poor rental reference by paying promptly. Your cooperation is greatly
appreciated.
Sincerely,
Janet Jessen
Manager
a
BILL PRENZEL
T000- I — Mmum
VA"aws f d."M
loss LUNWAONM 111 AIM
2924 Owl congre —9 of the aniteb otateff
Use of Rept"entatib"
U16iaolmILC 20315
December 17, 1980
Mr. Milt Dale
HRA Director
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55441
Dear Mr. Date:
DEC 10
CRY d1
a
arnw,
4"Ve N c"Iev N"
IN Rai: M1Iume
MoMurous owl
el s-sl.s3
IRtf
aAs:{
INOflR3aN
af01 RMpe C-PI'm Oar rVam
by'.. 4owr ..1e eel•
Because of your interest in mortgage revenue bond legislation, I wanted to
bring you up-to-date on final action that was taken on the .issue this year.
As I indicated In my letter of November 25, a number of modifications to
H.R. 5741 were made as part of the Omnibus Reconciliation Act of 1980.
That bill has since been passed by both the House and the Senate and sent
to the President for his signature.
In addition to the changes in H.R. 5741 that were included in the
Reconciliation bill, an amendment affecting the arbitrage restrictions has
also been approved by both Houses of Congress. This past Saturday, the
House and Senate approved a very modest proposal intended to simplify the
computations and administrative requirements under the arbitrage
provisions.
Specifically, the amendment allows an issuer to return arbitrage earnings on
all non -mortgage investments to the U.S. Treasury, rather than to the
mortgagors (as mandated in H.R. 5741). Additionally, the amendment
allows the Secretary of the Treasury the flexibility, either by regulation or
on a case by case basis, to recognize simplified accounting systems which
meet the 1% arbitrage limitations required under present law. An
amendment carrying both of the above arbitrage provisions was tacked cn to
one of the miscellaneous tax bills pending in the Senate, passed, and
subsequently adopted by the House. The President Is likely to sign the
bill into law in the near future.
After 20 months of work on this issue, it appears that there are still flaws
in the final legislation adopted by Congress. It is difficult to predict at.
this time just what impact the law will have on mortgage revenue bond
activities, although it is likely that they will be slowed by the restrictions
In the bill. While Congress is not anxious to take up this complex issue
again, further modifications by the 97th Congress may be necessary.
If you have specific questions regarding this, or other, issues, please let
me know.
Yours very truly,
Bill Frenzel
BF: jb Member of Congress
THIS STATIONCRY PRINTED ON PAPER MADEWITH RECYCLED PI=RS
140 .-,%
WN-
PAIJI. AREA (11-i;ji
LAI
AG I
qLFLY W. E14 'I,j
MUNS
4 V.0
is, -17NUCUtil-te Dit-F-Vtor
NX.-",z-,0ICqMIt hut4loritj
of 71;-:Fouth
3400 P1j-,=th Bouli-vaXd
PlYrOuth, tlinnesota 55441
Dear Mr. Willis:
albject: Fiscal Audit for the Period Ended June 30, 1979
Vie hwe Meived your check for $15,923.33 for unrouitted residual receipts. Finding6isberebycleared.
We have also received a listing of acwunt code nur..,mrs which the Authority has statedbyphone: will not dt.W11cate other autmated ac=mting codes in me by the City ar theHRA- W0 understand that the Authority intends to continue to use the City of Plymouth
accounting -services rather than hire a fee accountant to handle the Section 8 program.
Illuse actions alone do not satisfy Finding M. Please define by letter how the
Section. 8 ;zogram funds will be segregated and what rem --ds have been established
as r=mended by the Auditor. 'Me Authority stated in the Audit Report reply thatstaffcostswouldbeprorated. We note to date that only the program administrator
Position has actually been Occupied and that he does not spend 60% of his time on the
program. Please revise the proration schedule which appears in. the Report to more
accurately reflect actual practice. Consider your response to Finding #7 in this
context.
We have not received specific responses to Findiiigs #1, #2, K #5, and #7. We will
expect your Invediate response stating:
1. The clearance actions taken,
2. The proposed clearance actions and the da -a the action will be
o2vieted, Or.
3. Why action is not considered necessary.
Your response was due October 2, 1980.
Sij-ccxely,
libcms Tr FeeneytlArraM2nager
NEW I10PE•PLYMOUTH POST
ft AFFIDAVIT OF PUBLICATION
aTAT6 Or 11 M=OTA
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CITIYO
PLYMOUTIf
CiTY OF PLYMOUTH, MINNESOTA
LEGAL NOTICE FOR THE PLYMOUTH HOUSING AND REHABILITATION AUTHORITY
NOTICE is hereby given, that the Plymouth HRA isnow rec ,ving applications
for its Section 8 Rent Assistance Program for two bedroom qualified families
only as of January 5, 1981.
Mi:t Vale
Plymouth HRA
MO/ba
34004 PLYIAOUTH SOULEVAPD, PLYNICUTh, h4 NNESCTA W47. TELEPHONE ,612: 5:19.2800