HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 01-25-1982AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
Annual Meeting
January 25, 1982
6:30 P.M.
I. Roll Call
II. Approval of Minutes of January 11, 1982 meeting
III. Oath of Office for Harold Bakke
IV. Nomination and Appointment of Offices
V. Recommendations re: Termination of Section 8 Renters
VI. Information Items
A. Progress Report on the Elderly Housing Site Acquisition
Process
B. Preference Given to Battered Women on Section 8 Waiting
List
C. Summary of 1981 HRA Activities
D. New HRA Newsletter
VII. Adjournment
Note: Next regularly scheduled meeting to be held at
6:30 P.M. on Monday, March 22, 1982
Page 1
MINUTES OF SPECIAL MEETING OF THE HOUSING
AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
January 11, 1982
A special meeting of the Housing and Redevelopment Authority of
Plymouth, Minnesota was held on the 11th day of 7anuary, 1982 at 7:00
p.m. at the City Council Chambers in the City of Plymouth, Minnesota.
The following members of the Authority were present: Chairman
Hillstrom, Commissioners Hoyt, Erickson, Bakke and Neils.
There were also present the following members of the City staff.:
Executive Director Willis, Assistant City Attorney Lefler, Planning
Director Tremere, Associate Planner Dale, and City Clerk Houk.
Section 8 Certificate holders present were Ms. Jane Fair and Ms. Susan
Putnam.
It was moved by Commissioner Hoyt, seconded by Commissioner Bakke, to
approve the minutes of the December 21, 1981 regular meeting as
submitted.
Motion carried, five ayes.
PRETERMINATION HEARING GUIDELINES
Executive Director Willis stated the purpose of the meeting was to
conduct pretermination hearings on four individuals who are Section 8
recipients in the City.
Assistant City Attorney Lefler reviewed the pretermination guidelines,
including the recipient's rights to a private hearing and notice
thereof, that the procedure is not bound by any judicial rules, and
the individual who is the subject has the opportunity to ask
questions, rebut and present evidence in opposition to the
termination. The Commissioners hear the evidence and make a
determination within 15 days of the heari;,y. if the decision is
adverse to the recipient, s. -at individual has the oportunity to pursue
the matter in the courts.
PRETERMINATION HEARING FOR JANE FAIR
Executive Director Willis reminded Ms. Fair of the rules of the
hearing. He explained the reason for the hearing was to determine
whether her continued participation in the Section 8 program would be
allowed.
Associate Planner Dale stated the choices the HRA has with respect to
continuing or terminating Jane Fair's eligibility. He stated that the
basic concern of the staff was her failure to provide reliable income
verification, accurate family composition information and accurate
medical insurance verification to the HRA staff. He added that he
questioned the matter of income verification. Because of this he sent
a letter to Ms. Fair's employer asking for verification. He felt that
the information received was too inaccurate to determine the amount of
rent assistance.
Special HRA Meeting
January 11, 1982
Page 2
Executive Director Willis reminded the Commission that ,its task was to
determine whether there were inaccuracies in Ms. Fair's report of
October when she applied to extend her Section 8 Certificate. Ms.Jane
Fair was asked to speak in her behalf.
Ms. Fair explained that her daughter was now living in Alaska but she
never thought of changing her application. Her checks from her
employer do not show her deductions and she does not know what they
are. She reviewed her personal circumstances and her efforts to
maintain a job and a home in the Twin Cities.
Planner Dale stated that her reapplication was signed by her on
November 11 but her daughter left for Alaska on October 24.
Ms. Fair explained her previous work situation and her current
unemployment status.
Executive Director Willis stated that for the next seven days the
Commission will L.,cept written reports on this hearing. He added that
the Commission will discuss this matter 'at a subsequent meeting and
Ms. Fair will be notified as to that decision. He stated that
considering Ms. Fair's previous payroll experience, she must have
known what her deductions were and the amount of her medical expenses.
Planner Tremere stated that since the matter first came up Milt Dale
had made substantial efforts to verify the inforiiiation provided and to
secure the required data. Ms. Fair's employer has yet to give
completely satisfactory verification of the salary and fringe benefits
she appeared to receive when in his employ.
Executive Director Willis stated he wl" write up a report in the next
15 days as allowed.
Commissioner Hoyt stated Ms. Fair should bring in a W-2 form from her
former employer. She would like Ms. Fair advised that the Commission
would find submission of the W-2 and documentation of insurance
payments as necessary to support her request.
Planner Dale will have a report for the Commission at its meeting of
January 25.
PRETERMINATION HEARING FOR SUSAN PUTNAM
Executive Director Willis reminded Ms. Putnam of the rules of the
hearing. He explained the reason for the hearing was to determine
whether her continued participation in the Section 8 program would be
allowed.
Planner Dale stated that the reason for the hearing was because Ms.
Putnam had failed to notify the HRA or her landlord that she had
unauthorized persons living with her from time to time.
Special HRA Meeting
January 11, 1982
Page 3
No. Putnam stated she had girlfriends living with her for a period of
two weeks in September and two weeks in October. They only came for a
short period and each only came to stay once.
Director Wilds stated that the hearing record will be kept open for
seven days in case she would like to submit something in writing. The
HRA will make a decision within 15 days at which time she will be
notified.
The only documentation the Commission has is
from the landlord to Ms. Putnam stating that
living in her apartment and they would have
firm is considering not renewing her lease
decision the Commission has to make is
application for Section 8 rent assistance.
the letter of November 17
there were extra people
to leave. The management
when it comes up. The
whether to renew her
PRETERMINATION HEARING FOR KATHY DORMANEN AND DENISE MARTIN
Neither Ms. Dormanen nor Ms. Martin were present at the hearing.
Director Willis stated that it is his determination that they have
waived the right to enter information into the record.
It is the staff position to return to the Commission with written
reports at its next meeting on January 25. The Commission will then
make its determination. On January 26 the individuals will be
notified of the action.
NEED FOR COMPLIANCE WITH HUD REGULATIONS
Director Willis pointed out that in the audit of Plymouth's program,
the federal government stated their requirement of documentation.
Milt Dale is trying to comply with these federal regulations and this
is the reason for his recommendation to terminate these four
individuals.
UPDATE ON SITE ACQUISITION FOR ELDERLY HOUSING
Planner Dale described the site being sought for the elderly housing
project. A disposition agreement is being executed with the County at
this time. There may be another "owner" of the property who will have
to be dealt with which may set the project back.
The meetLng adjourned at 9:00 p.m.
Gerald Neils, Secretary
CITY 01: PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: January 20, 1982
MEMO
T'0: HRA Commissioners
FROM: Milt We
SUBJECT: Oath of Office for Harold Bakke
On January 18, 1982 the Plymouth City Council reappointed Con.issioner
Harold Bakke to a second five year term with the Plymouth HRA. Harold
was the first non -council member appointee to the Plymouth HRA, in
January 1977, and has served faithfully for the last five years. Prior
to his service on the Plymouth HRA, Harold has serveo on the Plymouth
Housing Committee and the Board of Zoning Adjustment. Harold is married
to Synnove Bakke and they .ha-ve two children, Paul 19 and Afrne Marie 14.
The Bakke rfamily haav been residents in Plymouth for 21 years and live
at 815 ,Kingsview Lane. 'He is a partner in the engineering firm of
Bakke, Kopp, Ballom and McFarlin,
We all welcome Harold to another term as a commissioner with the Plymouth
HRA.
Attachments:
1. -Minutes from the City Counc# i meeting of 1-18-82
2. .HRA Commissioners and Terms of Office (chart)
1 `,
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CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: January 20, 1982
MEMO
TO: HRA Commissioners
FROM: Milt Dale
SUBJECT: Nomination and Appointment of Officers
According to the HRA by-laws, at each annual meeting to be held on
the fourth Monday of January, the nomination and appointment of officers
is to take place. Last year Commissioner Bakke was appointed as Vice -
Chairperson and Commissioner Neils as Secretary -Treasurer. (The office
of Chairperson continues with the appointed commissioner until such time
as her/his term of office expires or until he/she resigns.)
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CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH., MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: January 21, 198::
MEMO
TO: HRA Commissioners
FROM: James G. Willis, Plymouth NRA Executive Director
SUBJECT: Staff Recommendations Regarding the Termination of Several Section 8 Renters
On December 21, 1981 the Plymouth HRA met as a pretermination hearing board to hear
such evidence regarding four Section 8 Certificate Holders so as to determine
whether just cause existed to icerminate these four individuals from the Plymouth
Section 8 Program. In March 1980 the Plymouth HRA adopted part XIV to its' Regulations
Establishing Admission in Occupancy Policies for the Plymouth HRA Section 8 Program.
Part XIV is entitled "Termination of Family Eligibility for Housing Assistance
Payments and Grievance Procedures." It is under these regulations that the hearing
board met. Subtopic G Decision of the Hearing Board states as follows:
1. The decision of the hearing board shall be based solely and exclusively upon facts
presented at the hearing and upon applicable HRA and Department of Housing and
Urban Development regulations. To the extent that the decision is not inconsistent
with State law, United States Housing Act of 1937 as amended, HUD regulations and
requirements promulgated thereunder or the annual contributions contract, and to
the extent provided in Subsection 5, below, the decision of the hearing board
shall be binding on the HRA.
2. The hearing officer shall prepare a written decision, including a statement of
the reasons for his determination and indicating the evidence the board relied
on. This shall be done within 15 days after the date of the hearing. Copies
thereof shall be mailed or delivered to the parties or their legal representatives.
3. The written decision of the hearing board, with all names and identifying references
deleted, shall be maintained on file by the NRA and made available for inspection
by a subsequently contesting family or its representative.
4. Any judicial decision or related settlement pertaining to the decision of the
hearing board shall also be maintained on file by the HRA and made available for
inspection by a subsequently contesting family or its representative.
5. If the decision is in favor of the family, the HRA shall promptly take all actions
necessary to carry out such decision or refrain from any action prohibited by such
decision.
I
r
Mevo to HRA Commissioners
January 21, 1982
Page two
For each of the four Section 8 Certificate holders the hearing officer has prepared
a written decision in conformance with paragraph 2 above. This decision is to
include a statement of the reasons for his determination and an indication of the
evidence the board relied on. To protect the confidentiality of each of the tour
individuals concerned, the hearing officer's written decision is prepared separately
for each individual. Consequently, the following attachments will relate to each
individual who came before the hearing board on January 11, 1982. For the record,.
two of the individuals invited to appear before the hearing board on January 11,
1982 did not elect to do so. A written decision has also been prepared for these
two individuals.
Attachments:
1. Written decision for Certificate holder # 7F2
2. Written decision for Certificate holder #17F2
3. Written decision for Certificate holder #37F2
4. Written decision for Certificate holder #47F2
CITY. OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
GATE:
MEMO
January 21, 1982
TO: Plymouth NRA Commissioners and Concerned Parties
FROM: James G. Willis, Executive Director of the Plymouth HRA
SUBJECT: 'Written Decision of the Hearing Officer regarding Susan Putnam
49810 -37th Place No., Apt. 207, Plymouth, MN 55441)
Cert. 4 7 Ft -
The grounds for considering termination of Susan Putnam from the Plymuth
Section 8 Program were stated in a certified letter mailed to Ms. Putnam
on December 22, 19811 as follows:
Failure to notify the apartment management or the Plymouth HRA that
you wouldbe having guests live with you during the months of September
and October 1981."
The hearing board was given s copy of a letter from the owner of Plymouth Terrace
Apartments where Ms. Putnam lives stating that one other adult and 2 additional
children were living in her apartment contrary to the lease agreement. Staff has
since requested additional information from the apartment manager detailing the
actual length of time the violation took place. No answer has been forthcoming
as mf January 20, 1982.
Inasmuch as there appears to be a lack of conclusive evidence to indicate
exactly how long guests stayed with Ms. Putnam and since the guests had left
prior to the fetter from the owner regarding the guests, it is recommended that
Ms. Putnam be retained on the Section 8 Program in Plymouth.
DATE:
TO:
FROM:
CITY OF PLYMOUTH
400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
MEMO
January 21, 1982
Plymouth HRA Commissioners and Concerned Parties
James G. Willis, Executive Director of the Plymouth HRA
SUBJECT: Written Decision of the Hearing Officer regarding Kathy Dormanen
formerly of 2501 Lancaster Lane No., Apt. 161, Plymouth, MN 55441)
Lam, V ! FZ. --
The grounds for considering termination of Kathy Dormanen from th2 Plymouth
Section 8 Program were stated in a certified letter mailed to Ms. Dormanen
on December 22, 1981 as follows:
Failure to provide the necessary income verification materials as
requested."
The hearing board was given copisss of letters from the HRA staff requesting
certain income verification information. No response from Ms. Dormanen has
occurred over the last two months although she did sign for the certified
letter mailed to her on December 22, 1981. Ms. Dormanen has not received rent
assistance since October 1981.
The Regulations Establishing Admission and OccuRancy Policies for the `lymouth
HRH Section 8 Program in Section XIV states as follows:
Every family receiving housing assistance payments under this Program
agrees to perform all of its obligations under the Program and is respon-
sible as well for fulfilling all its obligations under its Certificate of
Family Participation and under its Lease with the Owner. The HRA may
determine that a family is ineligible for further housing assistance pay-
ments because of failure to comply with the family's obligations undRr
the Certificate of Family Participation, which include the foregoing, and
terminate payments to the owner under the Housing Assistance Payments
Contract."
Further sub -section B states:
Such determination may be made only for cause including, but not neces-
sarily limited to, the following:
1. Failure of the family to comply with the "Conditions" stated in the
Certificate of Family Participation, including the obligations to:
a.) provide such family income information and records as may be
required in the administration of the program,"
f'
Memo to HRA Commissioners
January 21, 1982
Page two
Re: Kathy Dormanen
As no family income information was provided to the HRA,and Kathy Dormanen,
being duly notified of the hearing for her on January 11, 1982 and not appearing
at the hearing and presenting no objections or reasons why she should not be
terminated, is hereby recommended to be terminated from the Plymouth Section 8
Rent Assistance Program as of January 31, 1982.
r
CITY OF PLYMOUTH
3400 PLYMOUTH BLVb.. PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 552800
DATE: January 21, 1982
MEMO
TO: Plymouth ,HRA Commissioners and Concerned Parties
FROM: James, G. Willis, Executive Director of the Plymouth HRA
SUBJECT: Written Decision of the Hearing Officer regarding Denise Martin
formerly of 3301 No. Co. Rd 18, Apt. 152, Plymouth, MN 55441)
Girt. 0 67 FZ -
The grounds for considering termination of Denise Martin from the Plymouth
Section 8 Program were stated in a certified letter mailed to Ms.. Martin on
December 22, 1981 as follows:
Failure to make rent payments on time for the months of October, November
and December 1981."
The hearing board was given a copy of a letter from the manager of Village
Square Apartments where Ms. Martin lived stating eviction proceedings were
started against Ms. Martin for non-payment of rent for flovember 1981. This
letter was dated November 11, 1981. A more recent 'getter from the manager
dated January 5, 1982 stated Denise Martin left her apartment on December 31
and paid no rent for December 1981.
The Re ulations Establishing Admission and Occuoanc• Policies for the Plymouth
HRA Section a Program in Section x1v states as follows:
Every family receiving housing assistance payments under this Program
agrees to perform all of its obligations under the Program and is respon-
sible as well for fulfilling all its obligations under its Certificate
of Family Participation and under its Lease with the Owner. The HRA may
determine that a family is ineligible for further housing assistance pay-
ments because of failure to comply with -the family's obligations under
the Certificate of Family Participation, which include the foregoing, and
terminate payments to the owner ander the Housing Assistance Payments
Contract."
Further sub -section B states:
Such determination may be made only for cause including* but not neces-
sarily limited to, the following:
3. Failure of the family to reimburse the HRA or to satisy the
liability for payment to an owner pursuant to 24 .CFR $882.112."
As no payment was made to the owner for the month of December 1981 and late
payments were made for October and November 19811, Denise Martin; being duly
notified of the hearing for her on January 11, 1982 and riot appearing at the
hearing and presenting no objections or reasons why .she should not be termin-
ated, is hereby recommended to be terminated from the Plymouth Section 8 Rent
Assistance Program as of January 319 1982.
I .
I CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE:
MEM O
January 21, 1982
TO: Plymouth HRA Commissioners and Concerned Parties
F,AOM: James G. Willis, .Executive Director of the Plymouth HRA
SUBJECT: Written Decision of the Hearing Officer regarding Jane E. Fair
3301 No. Co. Rd 189 Apt. 340, Plymouth, MN 55441)
Coe. # AJ7 FZ
The grounds for considering termination of Jane E. Fair from the Plymouth
Section 8 Program were stated in a certified letter mailed to Ms. Fair on
December 22, 1981 as follows:
Failure to provide reliable income verification, accurate family
composition information and accurate medical insurance verification
to the Plymouth HRA staff at the time of recertification as per your
application signed by you on November 11, 1981."
The hearing board was presented with staff findings that there were certain
inaccuracies to Ms. Fair's signed application (HUD form 50059 -Certification
and Recertification of Tenant Eligibility) that claimed radical insurance
premiums paid by -Ms. Fair totaling $1384. Ms. Fair's employer, Perlman -
Frohlich and Associates, later indicated they paid Ms. Fair's insurance pre-
miums contrary to Ms. Fair's signed application. Also, Ms. Fair claimed two
household members besides herself, le her daughters Marjorie and Elizabeth.
When staff contacted school authorities they indicated that Elizabeth had
withdrawn from school October 24, 1981 and moved to Alaska with her father.
Ms. Fair later confirmed the move but stated she was entitled to maintain a
home for her daughter as she was still legally in her custody. Staff requested
further verific:aticn of income paid to Ms. Fair especially as it related to
fringe benefits, ie use of credit cards, cars for personal use, gas allowance
for personal use, etc. in lieu of salary. Ms. Fair initially claimed there
were no fringe benefits, however staff conversation with her employer, Mr.
Perlman on January 7, 1982 indicated otherwise. At the hearing Ms. Fair
admitted to the use of a credit card from the company to purchase personal
clothing to be more presentable on business trips. Ms. Fair stated the job
with Perlman -Frohlich, when -she was hired in June of 1981, was misrepresented
to her as a very high paying ,position but it failed to meet her expectations.
She ended up as an 'office girl" with almost nothing to do and was eventually
terminated by mutual consent on January 6, 1982. She -did indicate she was
using a car owned by Mr. Perlman at the present Dime.
Memo to HRA Commissioners Re: Jane E. Fair
January 21, 1982
Page two
The
HRA
ations Establishing Admission
on a Program in section An states as m lows:
licies for thePlymouth
Every family receiving housing assistance payments under this program
agrees to perform all of its obligations under the Program and is respon-
sible as well for fulfilling all its obligations under its Certificate
of Family Participation and under its lease with the Owner. The HRA may
determine that a family is ineligible for further housing assistance pay-
ments because of failure to comply with the family's obligations under
the Certificate of Family Participation, which include the foregoing, and
terminate payments to the owner under the Housing Assistance Payments
Contract."
Further sub -section 8 states:
Such determination may be made only for cause including, but not neces-
sarily limited to, the following:
Failure of the family to remain within the family income and
composition criteria for the HAP Program upon re-examination in
accordance with these policies and 24 CFR Part 882.
The p6rpose of this action is not to prove an intent to defraud the federal
government or the HRA. However, the HRA, as agent for the federal government,
is required to verify and certify the applicant's information and Section 8
certificate. This has not been possible based upon the information submitted,
and upon the lack of -Infornwtion. As of this writing, staff has still not re-
ceived the infprmetion on the W-2 form for Ms. Fair requested by the hearing
board although a letter was sent to her employer on January 13, 1982 requesting
this information. Presently there are many qualified applicants on the Section
8 waiting list whose applications appear in order and would be cooperative in
furnishing the proper verification materials as required by this Program.
The applicant's previous experience as a payroll clerk would indicate familiarity
w!th good bookkeeping procedures, such as deductions made by the employer. The
inaccuracy of information given by Ms. Fair re: number of household members, also
brings into question 'Ms. Fair's credibility.
It is recommended that Jane E. Fair be terminated .from the Plymouth Section
Rent Assistance Program as of January 31, 1982.
C Q
CITY OF PLYMOUTH.
340 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 5592800
r
DATE: January.'30, 1982 MEMO
TO: Plymouth Housing Redevelopment Authorit
7
FROM:
9oyles, Assistant City Manager
SUBJECT `
SENIOR CITIZEN SITE: ACQUISITION STATUS REPORT
We have now received two completed appraisals for the 6.11 acre
proposed, senior site. Marty Walsh, City Assessor, is in the
process of ompleting the review appraisal. Following completion
of the review appraisals this matter will be brought to the
Plymouth 4ousing Redevelopment Authority and City Council to
establish "just compensation" for the parcel which will act as a
basis upon which negotiatio,., -f_cr- purchase can be initiat .d.
Since the last ; `.atus repoct, two "snags" haw. occurred. First,
we only recently learnel ;hat w!iile Plymouth Hills is fee title
holder on this prr'-rt;•, an unrecorded contract for feel was
executed in March 1979 with Mr. and Mr. -Oscar Naustdal.. As a
result, we erroneously sent preliminary aoquisitian notices to the
Plymouth Hills Company. I hr -re been in contact with Hennepin
County representatives who have advised me to docurtient what has
occurred to date and insure that any further correspondence is
addre-QQed to Mr. Naustdal as well az Plymouth Hills Company.
A title search has been requested from the City Attorney's
office. The City Attorrsey has advised me that the title to this
property is extremely convoluted and he has conse "uent ly referrer]
this searsh to a title attrrney. We expect the results of the
title se& r.,h within the next week. In the meantime, the City
Attorney has advised us not to proceed in the acquisition process
until the titre opinion is available.
Title opini..m recommendations from the City Attorney will
accompany the staff report on the establishment of just
compensation. WL, expect to provide a report an just compensation
to the Plymouth HRA and City Council in late February or early
March.
A statuR report (attached)was sent 0 clergy who attended an
earlier meeting regarainr :he senior citizen housing project. In
addition, Milt Dale, 8" r, Tremere and .myself will ; meeting with
the Plymouth Senior CFL .an Task Force to provide then with a
status report of eAi site ao:iuisition process. zatis meeting is
sr.heduled for Fr;day, January IS, at 9:30 a.m.
FB: jam
cc: elsir .Tr+e wre,°i
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE. (612) 559-2800
DATE: January 21, 1982
MEMO
TO: HRA Commissioners
FROM: Milt Dale
SUBJECT: Preference Given to Battered Women on Section 8 Waiting List
In the spring of 1981, the Plymouth HRA began to give preference to battered
women who came from a battered women's shelter to enable these women to find
more permanent housing than the shelters could offer. At the time that this
preference was approved by the commissioners, it was also requested that staff
keep track of how well the preference process worked. At present, there are
two women who came from battered women' shelters living in rental housing in
Plymouth under the Section 8 program. As well, there was one women who vacated
her apartment on December 31, 1981 and is no longer living in Plymouth. She
left without paying her portion of the last month's rent. She had stayed at
her apartment for five months and for three of the five m?.rths she was late or
made no rent payments. The other two women have proven to be stable renters
and no complaint has been made by the apartment managers in regards to these
two women.
During the summer of 1981 several battered women from battered wumen's shelters
made application for Section 8 certificates to be used in Plymouth. As certi-
ficates were available, we served these applicants in as prompt a fashion as
possible. However, it came to the attehtion of Connie Toays of the HUD Area
office that we may have been by-passing names on our waiting list prior to
February 2, 1981 when the Plymouth HRA passed the resolution giving preference
to battered women from battered women's shelters. In a telephone conversation
with Ms. Toays I agreed to hold battered women applicants until all people on
the Plymouth waiting list prior to February 2, 1981 were given an opportunity
for a Section 8 certificate. In a letter to the directors of the six battered
women's shelters in the Me;ro area, I cited to them the reasons for this action.
A copy of this letter is attached.
Over the last four months there has beet only one application from a battered
women's shelter for a certificate. This applicant later made application with
the Minneapolis HRA and ,I believe is now residing in that city. At this time,
we have no applications from battered women for Section 8 rent assistance.
Presently, no problem seems to be apparent giving preferenc: to battered women In
Plymouth. However, the greater problem of meeting the .needs of any family who
needs im mediate.housing still exists. However, the number of telephone calls
quiring about immediate housing assistance has diminished considerably over the
past two months. I cannot account -fnr the reduction in telephone calls regarding
this type if assistance except that perhaps the word is out that there is a long
waiting list in Plymouth at this time.
c' 4
M1 CITY OF
August 11, 1981
PLYMOUTR
Dear Director:
Recently, Connie Toays of the HUD Area Office requested that I not give
preference to battered women applicants until those names on Plymouth's
Section 8 waiting list who applied prior to February 2, 1981 be given an
opportunity for a Sectfon 8 certificate. This is due- to the fact that on
February 2, 1981, the Plymouth HRA passed a resolutidn granting preference
to battered women. Inasmuch as there are only four people on our waiting
list who applied prior to February 2, 1981, this should not produce a hard-
ship for battered women from the shelters.
Let me also stress that the City of Plymouth only has a limited number of
Section 8 certificates, ie 50 for families and the turnover is not great.
We are appraising, along with the HUD Area Office, how we can best'serve
all needy segments of society so that Plymouth's available Section 8 certi-
ficates do not just go to battered women.. I trust you can appreciate our
dilemma.
Sincerely,
Milt Dale
Plymouth HRA
MD/19
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE:
MEM O
January 22, 1982
TO: HRA Commissioners
FROM:
Milt Dale
SUBJECT* New HRA Newsletter
This month the Plymouth NRA staff put together a Plymouth HRA Newsletter
to keep tenants and apartment owners informed as to what is going on in
the area of rent assistance in Plymouth. The idea of a newsletter has
been well received by one apartment owner, Tom Midtbo, who is partner in
the ownership of three apartment complexes in Plymouth, ie Plymouth Colony,
At the Lake, and Four Seasons Estates. Also, I received a telephone call
from a tenant indicating an increase in her income. A copy of the letter
from Tom Midtbo is enclosed.
It is staff's intention that the newsletter will be helpful to keep tenants
and owners informed as to proposed changes in the Section 8 Program as they
do occur. It has become apparent, that the Reagan administration may be
making some rather significant changes in terms of the percentage of rent
the tenant pays and the way that he can use his rent assistance. As staff
is informed of these changes, owners and tiekants can also be informed. In
this manner, we hope that the transition from the present program to the
new program may be less abrupt. Any input that the commissioners may have
in this regard, will be carefully considered for inclusion in a future news-
letter.
Attachments:
1. Plymouth HRA Newsletter
2. Letter from Tom Midtbo, 1-19-82
8 IY.IClttr inr 5ect'im 8 Mrd
SANUM IgBZ /lee0e., 1
This newsletter is intended to keep Section 8 renters and rental property owners
infprmed is to what's currently taking place in the area of rental assistance.
It will be mailed out from time to time -no regularly scheduled publishing dates
are planned. Please let us know what you think. A written response is generally
pest. Contact Milt Dale or lois Galinski at City Hall.
PROPERTY TAX REFUND FOR RENTERS
0T0'K_;"NAT*Y
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1 rnc ut'h }iRA
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Tel. 559-Zboo
It's income tax time again and most Minnesota renters are entitled to the State's
property tax refund. Even if you do.not have to file an income tax return, you
may be entitled to the refund.
The purpose of the renter's property tax refund is to help reduce the burden of
high property taxes for both homeowners and renters. Renters also pay property
taxes because landlords use a portion of the rent to pay the property taxes on
their buildings.
The amount of your refund depends on your family income and on how much rent you
actually paid during 1981. Your participation in the Rent Assistance Program
enables you to receive a refund based only on the reduced portion you pai4 of
the total rent.
Now to File: The form you must complete is M-1PR. It is available at banks and
post of throughout the Metropolitan Area, along with instruction books.
Prior to February 1, 1982, you will receive a Certificate of Rent Paid (CRP) from
your landlord that must be attached to form M-lPR before you file it. If you
moved during 1981, you will receive a CRP from each landlord, covering the period
of your residency. If you did not leave a forwarding address at your last rental
unit, you will have to contact the landlord to receive the form.
OWNERS OF RENTAL PROPERTY: You are required by law to complete a Form CRP
Certificate of Vent Paid) for each tenant who rented from you during 1981 and
issue the forms by February 1, 1982. The CRP should reflect only the rent paid
directly to you by the tenant and should not include the amount paid by the
Plymouth HRA. For further information, you can receive Tax Bull' 'g 50, ".Landlord's
Guide to the CRP", by calling the Minnesota Tax Forms Order Number at 297-3737.
fto 00wr Bide .
0
iT#$ 011E THING TO GET RENTAL ASSISTANCE . .
IT'S ANOTHER THiNG TO KEEP IT.
YOUR RENTAL ASSISTANCE IS IMPORTANT .
We want those rho quality to have every opportunity to participate in the program.
Oxon you and other participants meet your responsibilities you are insuring that
aeny more lou- and moderate -income persons rill have the same opportunity you had
to find quality housing at an affordable price.
On the other hand. if you do not meet your responsibilities. not only will you
lose your assistance, but the job of finding affordable housing 'in good condition
will be difficult for those who follow.
THAT'S WHY GOOD HOUSCKEEPING IS SO IMPORTANT .
Nhny people think that once they qualify for rent assistance. they may keep it
for as long as they want. They feel that because they fit. the income guidelines
no one can take their rent assistance away and;that the Plymouth HRA must, help
them pay their rent each month.
THAT'S JUST NOT TRUE!
The Plymouth MRA's Section B Rent Assistance Program has a ratting list that numbers
almost i00 applicants. In short. there are a lot of people who need the same kind
of rental assistance you are receiving.
IT'S UP TO YOU!
Philo participating in the rental assistance program, you home jive major
responsibilities. If you /40.1 to met these meponsibiiiedes you could be
tomtmead from Ow program.
YOUR RESPONSIBILITIES AS A PARTICIPANT ARE:
1. PAYMENT OF YOUR PORTION OF THE RENT ON A TIMELY BASIS;
2. •REPORTING ANY CHANGES IN INCOME OR FAMILY SIZE WITHIN 30 DAYS;
4. GIVING 30 DAYS' PRiOR WRITTEN NOTICE IF YOU PIAN TO MOVE (YOUR
LEASE MUST CONTAIN THIS PROVISION ALLOWING YOU TO MOVE);
5. COMPLYING WITH ALL APPROVED LEASE REQUIREMENTS.
1z
WHY ARE WE TELLING YOU THIS?
We want to help you keep your rental assistance. Each south people are dropped
from the rolls of the pent Assistance Program. " are dropped because they
have increased their income or improved their situation to the point they no
longer need the program; many others are dropped because they have failed to
meet their responsibilities as participants.
THt REAL PCOBLEMS
In simple teres, four most frequent reasons why people are dropped from the
Rent Assistance Program are:
1. Failure to notify both the Plymouth HRA. and your landlord in advance if you
want to move. If your lease permitsyou to move during its one-year term.
you must provide written notice at least one month plus one day prior to
the date you plan to vacate. If you fail to give advance notice of your
wish to move. even at the end of your lease term. you have not at the tensa
of your lease agreement. This could result in the loss of your rent assistance.
2. Failure to make.necessery repairs that are not normal weer and tear of the
rental unit. Such things as broken doors, torn window or door screens.,)
damaged walls and broken windows are a few examples of the kinds of things
that are not considered normal weer and tear items. if Plymouth NRA has to
pay a damage claim to your landlord for damages left in your unit after you
move. you can lose your rent assistance. If damage occurs. see that it is
fixed.
3. Failure to list those people living or staying. in your unit on your lease
agreement. if a person moves out. his or her name must be removed from the
lease in your file. Additionally. If you give accommodations to boarders
or lodgers without first placing them on the lease. this may result in the
loss of your rent assistance.
4. Failure to report all incom to the Plymouth HRA and the income. if any. of
those living with you. Total family income ant be reported annually during
the re-examination for continued eligibility. Extra income brought into the
family by any persons added to the household during the year must be re-
ported within 30 days. Failure to report all income puts you in violation
of Section 1000 of Title 13 of the U.S. Code. which makes it a criminal offense
to make willful false statements or misrepresentations to any Department or
genry of the United States.
e)oMETHING To TfilNk A$our
The burden of proof is on the one who thinks
that the politics of running government is any
more dirty or dishonest than the politics of running
a bank. labor union. trucking company. college. or
even a church. Because of its life in a goldfish howl.
the governmental prucess may actually be a bit
cleaner and more honest than..the ;:. i :mss of run-
ning most other social institutions.
Daniel Grant
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71 tr s of Tom Md
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