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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 01-25-1982AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY Annual Meeting January 25, 1982 6:30 P.M. I. Roll Call II. Approval of Minutes of January 11, 1982 meeting III. Oath of Office for Harold Bakke IV. Nomination and Appointment of Offices V. Recommendations re: Termination of Section 8 Renters VI. Information Items A. Progress Report on the Elderly Housing Site Acquisition Process B. Preference Given to Battered Women on Section 8 Waiting List C. Summary of 1981 HRA Activities D. New HRA Newsletter VII. Adjournment Note: Next regularly scheduled meeting to be held at 6:30 P.M. on Monday, March 22, 1982 Page 1 MINUTES OF SPECIAL MEETING OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA January 11, 1982 A special meeting of the Housing and Redevelopment Authority of Plymouth, Minnesota was held on the 11th day of 7anuary, 1982 at 7:00 p.m. at the City Council Chambers in the City of Plymouth, Minnesota. The following members of the Authority were present: Chairman Hillstrom, Commissioners Hoyt, Erickson, Bakke and Neils. There were also present the following members of the City staff.: Executive Director Willis, Assistant City Attorney Lefler, Planning Director Tremere, Associate Planner Dale, and City Clerk Houk. Section 8 Certificate holders present were Ms. Jane Fair and Ms. Susan Putnam. It was moved by Commissioner Hoyt, seconded by Commissioner Bakke, to approve the minutes of the December 21, 1981 regular meeting as submitted. Motion carried, five ayes. PRETERMINATION HEARING GUIDELINES Executive Director Willis stated the purpose of the meeting was to conduct pretermination hearings on four individuals who are Section 8 recipients in the City. Assistant City Attorney Lefler reviewed the pretermination guidelines, including the recipient's rights to a private hearing and notice thereof, that the procedure is not bound by any judicial rules, and the individual who is the subject has the opportunity to ask questions, rebut and present evidence in opposition to the termination. The Commissioners hear the evidence and make a determination within 15 days of the heari;,y. if the decision is adverse to the recipient, s. -at individual has the oportunity to pursue the matter in the courts. PRETERMINATION HEARING FOR JANE FAIR Executive Director Willis reminded Ms. Fair of the rules of the hearing. He explained the reason for the hearing was to determine whether her continued participation in the Section 8 program would be allowed. Associate Planner Dale stated the choices the HRA has with respect to continuing or terminating Jane Fair's eligibility. He stated that the basic concern of the staff was her failure to provide reliable income verification, accurate family composition information and accurate medical insurance verification to the HRA staff. He added that he questioned the matter of income verification. Because of this he sent a letter to Ms. Fair's employer asking for verification. He felt that the information received was too inaccurate to determine the amount of rent assistance. Special HRA Meeting January 11, 1982 Page 2 Executive Director Willis reminded the Commission that ,its task was to determine whether there were inaccuracies in Ms. Fair's report of October when she applied to extend her Section 8 Certificate. Ms.Jane Fair was asked to speak in her behalf. Ms. Fair explained that her daughter was now living in Alaska but she never thought of changing her application. Her checks from her employer do not show her deductions and she does not know what they are. She reviewed her personal circumstances and her efforts to maintain a job and a home in the Twin Cities. Planner Dale stated that her reapplication was signed by her on November 11 but her daughter left for Alaska on October 24. Ms. Fair explained her previous work situation and her current unemployment status. Executive Director Willis stated that for the next seven days the Commission will L.,cept written reports on this hearing. He added that the Commission will discuss this matter 'at a subsequent meeting and Ms. Fair will be notified as to that decision. He stated that considering Ms. Fair's previous payroll experience, she must have known what her deductions were and the amount of her medical expenses. Planner Tremere stated that since the matter first came up Milt Dale had made substantial efforts to verify the inforiiiation provided and to secure the required data. Ms. Fair's employer has yet to give completely satisfactory verification of the salary and fringe benefits she appeared to receive when in his employ. Executive Director Willis stated he wl" write up a report in the next 15 days as allowed. Commissioner Hoyt stated Ms. Fair should bring in a W-2 form from her former employer. She would like Ms. Fair advised that the Commission would find submission of the W-2 and documentation of insurance payments as necessary to support her request. Planner Dale will have a report for the Commission at its meeting of January 25. PRETERMINATION HEARING FOR SUSAN PUTNAM Executive Director Willis reminded Ms. Putnam of the rules of the hearing. He explained the reason for the hearing was to determine whether her continued participation in the Section 8 program would be allowed. Planner Dale stated that the reason for the hearing was because Ms. Putnam had failed to notify the HRA or her landlord that she had unauthorized persons living with her from time to time. Special HRA Meeting January 11, 1982 Page 3 No. Putnam stated she had girlfriends living with her for a period of two weeks in September and two weeks in October. They only came for a short period and each only came to stay once. Director Wilds stated that the hearing record will be kept open for seven days in case she would like to submit something in writing. The HRA will make a decision within 15 days at which time she will be notified. The only documentation the Commission has is from the landlord to Ms. Putnam stating that living in her apartment and they would have firm is considering not renewing her lease decision the Commission has to make is application for Section 8 rent assistance. the letter of November 17 there were extra people to leave. The management when it comes up. The whether to renew her PRETERMINATION HEARING FOR KATHY DORMANEN AND DENISE MARTIN Neither Ms. Dormanen nor Ms. Martin were present at the hearing. Director Willis stated that it is his determination that they have waived the right to enter information into the record. It is the staff position to return to the Commission with written reports at its next meeting on January 25. The Commission will then make its determination. On January 26 the individuals will be notified of the action. NEED FOR COMPLIANCE WITH HUD REGULATIONS Director Willis pointed out that in the audit of Plymouth's program, the federal government stated their requirement of documentation. Milt Dale is trying to comply with these federal regulations and this is the reason for his recommendation to terminate these four individuals. UPDATE ON SITE ACQUISITION FOR ELDERLY HOUSING Planner Dale described the site being sought for the elderly housing project. A disposition agreement is being executed with the County at this time. There may be another "owner" of the property who will have to be dealt with which may set the project back. The meetLng adjourned at 9:00 p.m. Gerald Neils, Secretary CITY 01: PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE: January 20, 1982 MEMO T'0: HRA Commissioners FROM: Milt We SUBJECT: Oath of Office for Harold Bakke On January 18, 1982 the Plymouth City Council reappointed Con.issioner Harold Bakke to a second five year term with the Plymouth HRA. Harold was the first non -council member appointee to the Plymouth HRA, in January 1977, and has served faithfully for the last five years. Prior to his service on the Plymouth HRA, Harold has serveo on the Plymouth Housing Committee and the Board of Zoning Adjustment. Harold is married to Synnove Bakke and they .ha-ve two children, Paul 19 and Afrne Marie 14. The Bakke rfamily haav been residents in Plymouth for 21 years and live at 815 ,Kingsview Lane. 'He is a partner in the engineering firm of Bakke, Kopp, Ballom and McFarlin, We all welcome Harold to another term as a commissioner with the Plymouth HRA. Attachments: 1. -Minutes from the City Counc# i meeting of 1-18-82 2. .HRA Commissioners and Terms of Office (chart) 1 `, Gol Ml IoN 9t TE P.NKO or- OPF IGE 6 7 t -A• Kmiw-v0N5 d eeiom-D, I N JAN. 1977 W-04 00, iN JINN. 1 a 7 USPAeTti) N JAN. Iq bo eliuN-T) JN MAR . i l bo CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE: January 20, 1982 MEMO TO: HRA Commissioners FROM: Milt Dale SUBJECT: Nomination and Appointment of Officers According to the HRA by-laws, at each annual meeting to be held on the fourth Monday of January, the nomination and appointment of officers is to take place. Last year Commissioner Bakke was appointed as Vice - Chairperson and Commissioner Neils as Secretary -Treasurer. (The office of Chairperson continues with the appointed commissioner until such time as her/his term of office expires or until he/she resigns.) go CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH., MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE: January 21, 198:: MEMO TO: HRA Commissioners FROM: James G. Willis, Plymouth NRA Executive Director SUBJECT: Staff Recommendations Regarding the Termination of Several Section 8 Renters On December 21, 1981 the Plymouth HRA met as a pretermination hearing board to hear such evidence regarding four Section 8 Certificate Holders so as to determine whether just cause existed to icerminate these four individuals from the Plymouth Section 8 Program. In March 1980 the Plymouth HRA adopted part XIV to its' Regulations Establishing Admission in Occupancy Policies for the Plymouth HRA Section 8 Program. Part XIV is entitled "Termination of Family Eligibility for Housing Assistance Payments and Grievance Procedures." It is under these regulations that the hearing board met. Subtopic G Decision of the Hearing Board states as follows: 1. The decision of the hearing board shall be based solely and exclusively upon facts presented at the hearing and upon applicable HRA and Department of Housing and Urban Development regulations. To the extent that the decision is not inconsistent with State law, United States Housing Act of 1937 as amended, HUD regulations and requirements promulgated thereunder or the annual contributions contract, and to the extent provided in Subsection 5, below, the decision of the hearing board shall be binding on the HRA. 2. The hearing officer shall prepare a written decision, including a statement of the reasons for his determination and indicating the evidence the board relied on. This shall be done within 15 days after the date of the hearing. Copies thereof shall be mailed or delivered to the parties or their legal representatives. 3. The written decision of the hearing board, with all names and identifying references deleted, shall be maintained on file by the NRA and made available for inspection by a subsequently contesting family or its representative. 4. Any judicial decision or related settlement pertaining to the decision of the hearing board shall also be maintained on file by the HRA and made available for inspection by a subsequently contesting family or its representative. 5. If the decision is in favor of the family, the HRA shall promptly take all actions necessary to carry out such decision or refrain from any action prohibited by such decision. I r Mevo to HRA Commissioners January 21, 1982 Page two For each of the four Section 8 Certificate holders the hearing officer has prepared a written decision in conformance with paragraph 2 above. This decision is to include a statement of the reasons for his determination and an indication of the evidence the board relied on. To protect the confidentiality of each of the tour individuals concerned, the hearing officer's written decision is prepared separately for each individual. Consequently, the following attachments will relate to each individual who came before the hearing board on January 11, 1982. For the record,. two of the individuals invited to appear before the hearing board on January 11, 1982 did not elect to do so. A written decision has also been prepared for these two individuals. Attachments: 1. Written decision for Certificate holder # 7F2 2. Written decision for Certificate holder #17F2 3. Written decision for Certificate holder #37F2 4. Written decision for Certificate holder #47F2 CITY. OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 GATE: MEMO January 21, 1982 TO: Plymouth NRA Commissioners and Concerned Parties FROM: James G. Willis, Executive Director of the Plymouth HRA SUBJECT: 'Written Decision of the Hearing Officer regarding Susan Putnam 49810 -37th Place No., Apt. 207, Plymouth, MN 55441) Cert. 4 7 Ft - The grounds for considering termination of Susan Putnam from the Plymuth Section 8 Program were stated in a certified letter mailed to Ms. Putnam on December 22, 19811 as follows: Failure to notify the apartment management or the Plymouth HRA that you wouldbe having guests live with you during the months of September and October 1981." The hearing board was given s copy of a letter from the owner of Plymouth Terrace Apartments where Ms. Putnam lives stating that one other adult and 2 additional children were living in her apartment contrary to the lease agreement. Staff has since requested additional information from the apartment manager detailing the actual length of time the violation took place. No answer has been forthcoming as mf January 20, 1982. Inasmuch as there appears to be a lack of conclusive evidence to indicate exactly how long guests stayed with Ms. Putnam and since the guests had left prior to the fetter from the owner regarding the guests, it is recommended that Ms. Putnam be retained on the Section 8 Program in Plymouth. DATE: TO: FROM: CITY OF PLYMOUTH 400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 MEMO January 21, 1982 Plymouth HRA Commissioners and Concerned Parties James G. Willis, Executive Director of the Plymouth HRA SUBJECT: Written Decision of the Hearing Officer regarding Kathy Dormanen formerly of 2501 Lancaster Lane No., Apt. 161, Plymouth, MN 55441) Lam, V ! FZ. -- The grounds for considering termination of Kathy Dormanen from th2 Plymouth Section 8 Program were stated in a certified letter mailed to Ms. Dormanen on December 22, 1981 as follows: Failure to provide the necessary income verification materials as requested." The hearing board was given copisss of letters from the HRA staff requesting certain income verification information. No response from Ms. Dormanen has occurred over the last two months although she did sign for the certified letter mailed to her on December 22, 1981. Ms. Dormanen has not received rent assistance since October 1981. The Regulations Establishing Admission and OccuRancy Policies for the `lymouth HRH Section 8 Program in Section XIV states as follows: Every family receiving housing assistance payments under this Program agrees to perform all of its obligations under the Program and is respon- sible as well for fulfilling all its obligations under its Certificate of Family Participation and under its Lease with the Owner. The HRA may determine that a family is ineligible for further housing assistance pay- ments because of failure to comply with the family's obligations undRr the Certificate of Family Participation, which include the foregoing, and terminate payments to the owner under the Housing Assistance Payments Contract." Further sub -section B states: Such determination may be made only for cause including, but not neces- sarily limited to, the following: 1. Failure of the family to comply with the "Conditions" stated in the Certificate of Family Participation, including the obligations to: a.) provide such family income information and records as may be required in the administration of the program," f' Memo to HRA Commissioners January 21, 1982 Page two Re: Kathy Dormanen As no family income information was provided to the HRA,and Kathy Dormanen, being duly notified of the hearing for her on January 11, 1982 and not appearing at the hearing and presenting no objections or reasons why she should not be terminated, is hereby recommended to be terminated from the Plymouth Section 8 Rent Assistance Program as of January 31, 1982. r CITY OF PLYMOUTH 3400 PLYMOUTH BLVb.. PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 552800 DATE: January 21, 1982 MEMO TO: Plymouth ,HRA Commissioners and Concerned Parties FROM: James, G. Willis, Executive Director of the Plymouth HRA SUBJECT: Written Decision of the Hearing Officer regarding Denise Martin formerly of 3301 No. Co. Rd 18, Apt. 152, Plymouth, MN 55441) Girt. 0 67 FZ - The grounds for considering termination of Denise Martin from the Plymouth Section 8 Program were stated in a certified letter mailed to Ms.. Martin on December 22, 1981 as follows: Failure to make rent payments on time for the months of October, November and December 1981." The hearing board was given a copy of a letter from the manager of Village Square Apartments where Ms. Martin lived stating eviction proceedings were started against Ms. Martin for non-payment of rent for flovember 1981. This letter was dated November 11, 1981. A more recent 'getter from the manager dated January 5, 1982 stated Denise Martin left her apartment on December 31 and paid no rent for December 1981. The Re ulations Establishing Admission and Occuoanc• Policies for the Plymouth HRA Section a Program in Section x1v states as follows: Every family receiving housing assistance payments under this Program agrees to perform all of its obligations under the Program and is respon- sible as well for fulfilling all its obligations under its Certificate of Family Participation and under its Lease with the Owner. The HRA may determine that a family is ineligible for further housing assistance pay- ments because of failure to comply with -the family's obligations under the Certificate of Family Participation, which include the foregoing, and terminate payments to the owner ander the Housing Assistance Payments Contract." Further sub -section B states: Such determination may be made only for cause including* but not neces- sarily limited to, the following: 3. Failure of the family to reimburse the HRA or to satisy the liability for payment to an owner pursuant to 24 .CFR $882.112." As no payment was made to the owner for the month of December 1981 and late payments were made for October and November 19811, Denise Martin; being duly notified of the hearing for her on January 11, 1982 and riot appearing at the hearing and presenting no objections or reasons why .she should not be termin- ated, is hereby recommended to be terminated from the Plymouth Section 8 Rent Assistance Program as of January 319 1982. I . I CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE: MEM O January 21, 1982 TO: Plymouth HRA Commissioners and Concerned Parties F,AOM: James G. Willis, .Executive Director of the Plymouth HRA SUBJECT: Written Decision of the Hearing Officer regarding Jane E. Fair 3301 No. Co. Rd 189 Apt. 340, Plymouth, MN 55441) Coe. # AJ7 FZ The grounds for considering termination of Jane E. Fair from the Plymouth Section 8 Program were stated in a certified letter mailed to Ms. Fair on December 22, 1981 as follows: Failure to provide reliable income verification, accurate family composition information and accurate medical insurance verification to the Plymouth HRA staff at the time of recertification as per your application signed by you on November 11, 1981." The hearing board was presented with staff findings that there were certain inaccuracies to Ms. Fair's signed application (HUD form 50059 -Certification and Recertification of Tenant Eligibility) that claimed radical insurance premiums paid by -Ms. Fair totaling $1384. Ms. Fair's employer, Perlman - Frohlich and Associates, later indicated they paid Ms. Fair's insurance pre- miums contrary to Ms. Fair's signed application. Also, Ms. Fair claimed two household members besides herself, le her daughters Marjorie and Elizabeth. When staff contacted school authorities they indicated that Elizabeth had withdrawn from school October 24, 1981 and moved to Alaska with her father. Ms. Fair later confirmed the move but stated she was entitled to maintain a home for her daughter as she was still legally in her custody. Staff requested further verific:aticn of income paid to Ms. Fair especially as it related to fringe benefits, ie use of credit cards, cars for personal use, gas allowance for personal use, etc. in lieu of salary. Ms. Fair initially claimed there were no fringe benefits, however staff conversation with her employer, Mr. Perlman on January 7, 1982 indicated otherwise. At the hearing Ms. Fair admitted to the use of a credit card from the company to purchase personal clothing to be more presentable on business trips. Ms. Fair stated the job with Perlman -Frohlich, when -she was hired in June of 1981, was misrepresented to her as a very high paying ,position but it failed to meet her expectations. She ended up as an 'office girl" with almost nothing to do and was eventually terminated by mutual consent on January 6, 1982. She -did indicate she was using a car owned by Mr. Perlman at the present Dime. Memo to HRA Commissioners Re: Jane E. Fair January 21, 1982 Page two The HRA ations Establishing Admission on a Program in section An states as m lows: licies for thePlymouth Every family receiving housing assistance payments under this program agrees to perform all of its obligations under the Program and is respon- sible as well for fulfilling all its obligations under its Certificate of Family Participation and under its lease with the Owner. The HRA may determine that a family is ineligible for further housing assistance pay- ments because of failure to comply with the family's obligations under the Certificate of Family Participation, which include the foregoing, and terminate payments to the owner under the Housing Assistance Payments Contract." Further sub -section 8 states: Such determination may be made only for cause including, but not neces- sarily limited to, the following: Failure of the family to remain within the family income and composition criteria for the HAP Program upon re-examination in accordance with these policies and 24 CFR Part 882. The p6rpose of this action is not to prove an intent to defraud the federal government or the HRA. However, the HRA, as agent for the federal government, is required to verify and certify the applicant's information and Section 8 certificate. This has not been possible based upon the information submitted, and upon the lack of -Infornwtion. As of this writing, staff has still not re- ceived the infprmetion on the W-2 form for Ms. Fair requested by the hearing board although a letter was sent to her employer on January 13, 1982 requesting this information. Presently there are many qualified applicants on the Section 8 waiting list whose applications appear in order and would be cooperative in furnishing the proper verification materials as required by this Program. The applicant's previous experience as a payroll clerk would indicate familiarity w!th good bookkeeping procedures, such as deductions made by the employer. The inaccuracy of information given by Ms. Fair re: number of household members, also brings into question 'Ms. Fair's credibility. It is recommended that Jane E. Fair be terminated .from the Plymouth Section Rent Assistance Program as of January 31, 1982. C Q CITY OF PLYMOUTH. 340 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 5592800 r DATE: January.'30, 1982 MEMO TO: Plymouth Housing Redevelopment Authorit 7 FROM: 9oyles, Assistant City Manager SUBJECT ` SENIOR CITIZEN SITE: ACQUISITION STATUS REPORT We have now received two completed appraisals for the 6.11 acre proposed, senior site. Marty Walsh, City Assessor, is in the process of ompleting the review appraisal. Following completion of the review appraisals this matter will be brought to the Plymouth 4ousing Redevelopment Authority and City Council to establish "just compensation" for the parcel which will act as a basis upon which negotiatio,., -f_cr- purchase can be initiat .d. Since the last ; `.atus repoct, two "snags" haw. occurred. First, we only recently learnel ;hat w!iile Plymouth Hills is fee title holder on this prr'-rt;•, an unrecorded contract for feel was executed in March 1979 with Mr. and Mr. -Oscar Naustdal.. As a result, we erroneously sent preliminary aoquisitian notices to the Plymouth Hills Company. I hr -re been in contact with Hennepin County representatives who have advised me to docurtient what has occurred to date and insure that any further correspondence is addre-QQed to Mr. Naustdal as well az Plymouth Hills Company. A title search has been requested from the City Attorney's office. The City Attorrsey has advised me that the title to this property is extremely convoluted and he has conse "uent ly referrer] this searsh to a title attrrney. We expect the results of the title se& r.,h within the next week. In the meantime, the City Attorney has advised us not to proceed in the acquisition process until the titre opinion is available. Title opini..m recommendations from the City Attorney will accompany the staff report on the establishment of just compensation. WL, expect to provide a report an just compensation to the Plymouth HRA and City Council in late February or early March. A statuR report (attached)was sent 0 clergy who attended an earlier meeting regarainr :he senior citizen housing project. In addition, Milt Dale, 8" r, Tremere and .myself will ; meeting with the Plymouth Senior CFL .an Task Force to provide then with a status report of eAi site ao:iuisition process. zatis meeting is sr.heduled for Fr;day, January IS, at 9:30 a.m. FB: jam cc: elsir .Tr+e wre,°i CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE. (612) 559-2800 DATE: January 21, 1982 MEMO TO: HRA Commissioners FROM: Milt Dale SUBJECT: Preference Given to Battered Women on Section 8 Waiting List In the spring of 1981, the Plymouth HRA began to give preference to battered women who came from a battered women's shelter to enable these women to find more permanent housing than the shelters could offer. At the time that this preference was approved by the commissioners, it was also requested that staff keep track of how well the preference process worked. At present, there are two women who came from battered women' shelters living in rental housing in Plymouth under the Section 8 program. As well, there was one women who vacated her apartment on December 31, 1981 and is no longer living in Plymouth. She left without paying her portion of the last month's rent. She had stayed at her apartment for five months and for three of the five m?.rths she was late or made no rent payments. The other two women have proven to be stable renters and no complaint has been made by the apartment managers in regards to these two women. During the summer of 1981 several battered women from battered wumen's shelters made application for Section 8 certificates to be used in Plymouth. As certi- ficates were available, we served these applicants in as prompt a fashion as possible. However, it came to the attehtion of Connie Toays of the HUD Area office that we may have been by-passing names on our waiting list prior to February 2, 1981 when the Plymouth HRA passed the resolution giving preference to battered women from battered women's shelters. In a telephone conversation with Ms. Toays I agreed to hold battered women applicants until all people on the Plymouth waiting list prior to February 2, 1981 were given an opportunity for a Section 8 certificate. In a letter to the directors of the six battered women's shelters in the Me;ro area, I cited to them the reasons for this action. A copy of this letter is attached. Over the last four months there has beet only one application from a battered women's shelter for a certificate. This applicant later made application with the Minneapolis HRA and ,I believe is now residing in that city. At this time, we have no applications from battered women for Section 8 rent assistance. Presently, no problem seems to be apparent giving preferenc: to battered women In Plymouth. However, the greater problem of meeting the .needs of any family who needs im mediate.housing still exists. However, the number of telephone calls quiring about immediate housing assistance has diminished considerably over the past two months. I cannot account -fnr the reduction in telephone calls regarding this type if assistance except that perhaps the word is out that there is a long waiting list in Plymouth at this time. c' 4 M1 CITY OF August 11, 1981 PLYMOUTR Dear Director: Recently, Connie Toays of the HUD Area Office requested that I not give preference to battered women applicants until those names on Plymouth's Section 8 waiting list who applied prior to February 2, 1981 be given an opportunity for a Sectfon 8 certificate. This is due- to the fact that on February 2, 1981, the Plymouth HRA passed a resolutidn granting preference to battered women. Inasmuch as there are only four people on our waiting list who applied prior to February 2, 1981, this should not produce a hard- ship for battered women from the shelters. Let me also stress that the City of Plymouth only has a limited number of Section 8 certificates, ie 50 for families and the turnover is not great. We are appraising, along with the HUD Area Office, how we can best'serve all needy segments of society so that Plymouth's available Section 8 certi- ficates do not just go to battered women.. I trust you can appreciate our dilemma. Sincerely, Milt Dale Plymouth HRA MD/19 3400 PLYMOUTH BOULEVARD, PLYMOUTH, MINNESOTA 55447, TELEPHONE (612) 559.2800 CITY OF PLYMOUTH 3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441 TELEPHONE (612) 559-2800 DATE: MEM O January 22, 1982 TO: HRA Commissioners FROM: Milt Dale SUBJECT* New HRA Newsletter This month the Plymouth NRA staff put together a Plymouth HRA Newsletter to keep tenants and apartment owners informed as to what is going on in the area of rent assistance in Plymouth. The idea of a newsletter has been well received by one apartment owner, Tom Midtbo, who is partner in the ownership of three apartment complexes in Plymouth, ie Plymouth Colony, At the Lake, and Four Seasons Estates. Also, I received a telephone call from a tenant indicating an increase in her income. A copy of the letter from Tom Midtbo is enclosed. It is staff's intention that the newsletter will be helpful to keep tenants and owners informed as to proposed changes in the Section 8 Program as they do occur. It has become apparent, that the Reagan administration may be making some rather significant changes in terms of the percentage of rent the tenant pays and the way that he can use his rent assistance. As staff is informed of these changes, owners and tiekants can also be informed. In this manner, we hope that the transition from the present program to the new program may be less abrupt. Any input that the commissioners may have in this regard, will be carefully considered for inclusion in a future news- letter. Attachments: 1. Plymouth HRA Newsletter 2. Letter from Tom Midtbo, 1-19-82 8 IY.IClttr inr 5ect'im 8 Mrd SANUM IgBZ /lee0e., 1 This newsletter is intended to keep Section 8 renters and rental property owners infprmed is to what's currently taking place in the area of rental assistance. It will be mailed out from time to time -no regularly scheduled publishing dates are planned. Please let us know what you think. A written response is generally pest. Contact Milt Dale or lois Galinski at City Hall. PROPERTY TAX REFUND FOR RENTERS 0T0'K_;"NAT*Y Mm 1 rnc ut'h }iRA 0o PL V"IDVt mCO " MN. 55'147 Tel. 559-Zboo It's income tax time again and most Minnesota renters are entitled to the State's property tax refund. Even if you do.not have to file an income tax return, you may be entitled to the refund. The purpose of the renter's property tax refund is to help reduce the burden of high property taxes for both homeowners and renters. Renters also pay property taxes because landlords use a portion of the rent to pay the property taxes on their buildings. The amount of your refund depends on your family income and on how much rent you actually paid during 1981. Your participation in the Rent Assistance Program enables you to receive a refund based only on the reduced portion you pai4 of the total rent. Now to File: The form you must complete is M-1PR. It is available at banks and post of throughout the Metropolitan Area, along with instruction books. Prior to February 1, 1982, you will receive a Certificate of Rent Paid (CRP) from your landlord that must be attached to form M-lPR before you file it. If you moved during 1981, you will receive a CRP from each landlord, covering the period of your residency. If you did not leave a forwarding address at your last rental unit, you will have to contact the landlord to receive the form. OWNERS OF RENTAL PROPERTY: You are required by law to complete a Form CRP Certificate of Vent Paid) for each tenant who rented from you during 1981 and issue the forms by February 1, 1982. The CRP should reflect only the rent paid directly to you by the tenant and should not include the amount paid by the Plymouth HRA. For further information, you can receive Tax Bull' 'g 50, ".Landlord's Guide to the CRP", by calling the Minnesota Tax Forms Order Number at 297-3737. fto 00wr Bide . 0 iT#$ 011E THING TO GET RENTAL ASSISTANCE . . IT'S ANOTHER THiNG TO KEEP IT. YOUR RENTAL ASSISTANCE IS IMPORTANT . We want those rho quality to have every opportunity to participate in the program. Oxon you and other participants meet your responsibilities you are insuring that aeny more lou- and moderate -income persons rill have the same opportunity you had to find quality housing at an affordable price. On the other hand. if you do not meet your responsibilities. not only will you lose your assistance, but the job of finding affordable housing 'in good condition will be difficult for those who follow. THAT'S WHY GOOD HOUSCKEEPING IS SO IMPORTANT . Nhny people think that once they qualify for rent assistance. they may keep it for as long as they want. They feel that because they fit. the income guidelines no one can take their rent assistance away and;that the Plymouth HRA must, help them pay their rent each month. THAT'S JUST NOT TRUE! The Plymouth MRA's Section B Rent Assistance Program has a ratting list that numbers almost i00 applicants. In short. there are a lot of people who need the same kind of rental assistance you are receiving. IT'S UP TO YOU! Philo participating in the rental assistance program, you home jive major responsibilities. If you /40.1 to met these meponsibiiiedes you could be tomtmead from Ow program. YOUR RESPONSIBILITIES AS A PARTICIPANT ARE: 1. PAYMENT OF YOUR PORTION OF THE RENT ON A TIMELY BASIS; 2. •REPORTING ANY CHANGES IN INCOME OR FAMILY SIZE WITHIN 30 DAYS; 4. GIVING 30 DAYS' PRiOR WRITTEN NOTICE IF YOU PIAN TO MOVE (YOUR LEASE MUST CONTAIN THIS PROVISION ALLOWING YOU TO MOVE); 5. COMPLYING WITH ALL APPROVED LEASE REQUIREMENTS. 1z WHY ARE WE TELLING YOU THIS? We want to help you keep your rental assistance. Each south people are dropped from the rolls of the pent Assistance Program. " are dropped because they have increased their income or improved their situation to the point they no longer need the program; many others are dropped because they have failed to meet their responsibilities as participants. THt REAL PCOBLEMS In simple teres, four most frequent reasons why people are dropped from the Rent Assistance Program are: 1. Failure to notify both the Plymouth HRA. and your landlord in advance if you want to move. If your lease permitsyou to move during its one-year term. you must provide written notice at least one month plus one day prior to the date you plan to vacate. If you fail to give advance notice of your wish to move. even at the end of your lease term. you have not at the tensa of your lease agreement. This could result in the loss of your rent assistance. 2. Failure to make.necessery repairs that are not normal weer and tear of the rental unit. Such things as broken doors, torn window or door screens.,) damaged walls and broken windows are a few examples of the kinds of things that are not considered normal weer and tear items. if Plymouth NRA has to pay a damage claim to your landlord for damages left in your unit after you move. you can lose your rent assistance. If damage occurs. see that it is fixed. 3. Failure to list those people living or staying. in your unit on your lease agreement. if a person moves out. his or her name must be removed from the lease in your file. Additionally. If you give accommodations to boarders or lodgers without first placing them on the lease. this may result in the loss of your rent assistance. 4. Failure to report all incom to the Plymouth HRA and the income. if any. of those living with you. Total family income ant be reported annually during the re-examination for continued eligibility. Extra income brought into the family by any persons added to the household during the year must be re- ported within 30 days. Failure to report all income puts you in violation of Section 1000 of Title 13 of the U.S. Code. which makes it a criminal offense to make willful false statements or misrepresentations to any Department or genry of the United States. e)oMETHING To TfilNk A$our The burden of proof is on the one who thinks that the politics of running government is any more dirty or dishonest than the politics of running a bank. labor union. trucking company. college. or even a church. Because of its life in a goldfish howl. the governmental prucess may actually be a bit cleaner and more honest than..the ;:. i :mss of run- ning most other social institutions. Daniel Grant 00,- 71 tr s of Tom Md yl s 2 NmsL444 4&A Raws, as%+ - A sw. I e i i+ •'•Qi 1e s 1 0 e,,. a. Z .c . i't M.^l ProKJ a• w V awabl Sew.vt I ' a.i+v s,r 44U. L" e W v%W W4. 41014 a w.y • Know 1,a .., d w .. - k. K I . Se+w.+ww tel .t w- l.s a i.w. e:- i o.l a`v o.a.s+ JRA,. deed 9 w , ew.w s C4t + .. d Qow... . e+ bo c co 0 00,- 71 tr s of Tom Md yl s 2 NmsL444 4&A Raws, as%+ - A sw. I e i i+ •'•Qi 1e s 1 0 e,,. a. Z .c . i't M.^l ProKJ a• w V awabl Sew.vt I ' a.i+v s,r 44U. L" e W v%W W4. 41014 a w.y • Know 1,a .., d w .. - k. K I . Se+w.+ww tel .t w- l.s a i.w. e:- i o.l a`v o.a.s+ JRA,. deed 9 w , ew.w s C4t + .. d Qow... . e+ bo c co