HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 03-01-1982 Specialski
AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
Special Meeting
March 1. 1982
7:00 P.M.
I. Roll Call
II. Approval of Minutes for January 25, 1982 meeting
III. Oath of Office for Harold Bakke
IV. Public Hearing for Year VIII of CDBG Program
V. Proposed Section 8 Program Change
VI. Information Items
A. Share -A -Home Concept
B. Copy of Chapter 462 of the Minnesota State Statutes
C. Minutes of the last Housing Rehab Committee meeting
0. Wall Street Journal Articles on Housing
E. Letter from HUD re: Clearance of Audit Report Findings
F. Letter from HUD re: Approval of 110% of FMR for Plymouth's Sect. 8
Program
VII. Establishment of Just Compensation for Senior Citizen Housing Site
Acquisition
VIII. Adjournment
Note: Next regularly scheduled meeting to be held at
6:30 P.M. on Monday, March 22, 1982
J
I00Page 4
MINUTES OF ANNUAL MEETING OF THE HOUSING
AND l EDEVEUDPMFNr AUTHORITY OF PLYMO(TIH MINNESOTA
January 25, 1982
a,tt)
The annual meeting of the Housing and Redevelopment Authority of Plymouth,
Minnesota was held on the 25th day of January, 1982 at 6:40 p.m. at the City
Council Chambers in the City of Plymouth, Minnesota. The follaving members of
the Authority were present: Chairman Hillstrom, Commissioners Hoyt, and
Neils.
Commissioners Bakke and Erickson were absent.
There were also present the following members of the City staff: Executive
Director Willis, Associate Planner Dale, and City Clerk Houk.
It was moved by Commissioner Hoyt, seconded by Commissioner Neils, to approve
the minutes of the January 11, 1982 special meeting as submitted.
Motion carried, three ayes.
NOMINATION AND APPOIN. iMENT OF OFFICES
Motion was made by Commissioner Hoyt, seconded by Commissioner Neils, to
appoint Commissioner Bakke as Vice Chair for 1982.
Motion carried, three ayes.
Motion was made by Commissioner Hovt, seconded by Chairman Hillstrom, to
appoint Commissioner Neils as Secretary/Treasurer for 1982.
Motion carried, three ayes.
TFA4INATT.ON OF SE^TICN 8 RENTERS
Executive Director Willis stated that four separate reports have been provider',
for the Cammission's review on the four individuals being considerer `.or
removal from the Section 8 program in Plymouth. The individuals will be noti-
fied by mail tomorrow of whatever action the Commission takes.
Motion was made by Commissioner Hoyt, seconded by Commissioner Neils, that
certificate holder VF2 be retained an the Section 8 program in Plymouth.
Motion carried, three ayes.
Motion was made by Commissioner Hoyt, seconded by Commissioner Neils, that
certificate holder #17F? be terminated from the Section 8 program in Plymouth.
Motion carried, three ayes.
Annual HRA Meeting
January 25, 1982
Page S
Motion was made by Commissioner Hoyt, seconded by Commissioner Neils, that
certificate holder #37F2 be terminated from the Section 8 program in Plymouth.
Motion carried, three ayes.
Motion was made by Commissioner Neils, seconded by Commissioner Hoyt, that
certificate holder #47F2 be terminated from the Section 8 program in Plymouth.
Motion carried, three ayes.
INFORMATION ITEMS
A•progress report on the elderly housing site acquisition process was sub-
mitted for the Omission's review. No action was taken.
The matter of preference being given to women coming from battered women's
shelters in obtaining a certificate for Section 8 rent assistance was dis-
cussed. The HO. Area office asked that applications from these women be held
until all people on Plymouth's waiting list prior to February 2, 1981 are
given an opportunity for a certificate. Since over the last four months there
has been only one application from a battered women's shelter, no problem is
anticipated.
The HRA staff has put together a Plymouth HRA Newsletter to keep tenants and
apartment owners informed as to what is going on in the area of rent assis-
tance in the City.
Motion was made by Conmissioner Neils, seconded by Commissioner Hoyt, that the
Newsletter be published on a quarterly basis.
Notion carried, three ayes.
Associate Planner Dale showed slides of homes in Plymouth which had been reha-
bilitated with HRA funds. Slides were also shown of a Section 8 townhouse
development project.
The meeting was adjourned at 7:25 p.m..
Gerald Ne ls, Secretary
CITY Of PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: February 24, 1982
MEMO
TO: HRA Commissioners
FROM: Milt Dale
SUBJECT: Public Hearing for Year VIII of CDBG Funds
One of the federal requirements of the CDBG Program is to hold a public
hearing to solicit suggestions from the general public as to how local
CDBG funds might be allocated among the eligible activities as defined
by HUD and Hennepin County.
For the upcoming funding Year VIII, the total amount of funds has been cut
by 15% over what the City received this year. This amount is expected to
be $114,806.
During Year VII, the CDBG funds were allocated by the City as follows:
Site acquisition/assisted housing $95,066
Housing rehabilitation 40 000
In 1981-82, an additional $2,653 was returned to the City via repayments
made through the sale of two homes where homeowners had previously received
rehab grants. Consequently, this money is now available to use for future
rehab work.
Staff recommends that the COBG money for Year VIII be allocated as follows:
Site acquisition/assisted housing $80,806
Housing rehabilitation 34,000
This would leave a total of $391,214 for the purchase of the site in Downtown
Plymouth for elderly housing.
Indications are strong that there may to no federally funded CDBG program
after Year VIII. A program of this nature may be funded through the State
of Minnesota but we shouldn't count on it (especially with the State in the
state it's in!). The HRA should look at other possible funding sources.
In my conversations with some local businessmen, one possibility may be for
local firms to contribute to a home improvement grant and/or loan fund.
The HRA may wish to discuss th s now or at some future meeting.
Ah
Attachment:
1. Resolution
2. .Project Status Report for CDBG Program, December 31, 1981
HOUSING AND REDEVELOPMENT AUTHORITY
CITY OF PLYMOUTH
Pursuant to due call•and notice thereof,a meeting of
the Housing and Redevelopment Authority of the City of Plymouth, Minnesota
was held on the day of 19 _. The following
members were presen : ,
The following members were a sen :
Introduced the following Resolution and
moved fts adoption:
HRA Resolution No.
RECOMMENDING ALLOCATION OF YEAR VIII CDBG FUNDS
WHEREAS, the City c: Plymouth for Year VIII will be in receipt of
approximately $114,806 of Community Development Block Grant funds to
utilize in such a way as to assist low and moderate income persons; and
WHEREAS, on March 1, 1982 the Plymouth Housing and Rehabilitation
Authority held a legally constituted public hearing to allow interested
parties to express their opinions; and
WHEREAS, the Housing and Redevelopment Authority of the City of
Plymouth discussed ways the CDBG funds could be utilized in accordance
with federal guidelines;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLYMOUTH HRA that the
City Council be •recommended to allocate the Year VIII Community Development
Block Grant funds as -follows:
80,805 - Land Write Down Assistance
34,000 - Housing Rehabilitation Grants
The motion for the adoption of the foregoing Resolution was duly seconded by
and upon vote being taken thereon, the
ToMow.ng voted n avor ereof:
r•
The o ow ng voteavoteagainst or -abstained:
Whereupon the Resolution was declared duly Passeg ana adopted.
PLANNING AREA 2 -- PROJECT STATUS REPORT
December 31, 1981
Ccs m"Ity: Plymouth
Prog Appi Proj Activity Environmental Encumbered
9
Expenditures Balance
PLANNING AREA 2 -- PROJECT STATUS REPORT
December 31, 1981
Ccs m"Ity: Plymouth
Prog Appi Proj Activity Environmental Encumbered Budget Expenditures Balance
Year Num Num Review Status Amount To Date
i 470: Trails System Plan Exempt 23,699 23,699 23,699 0-
490; Planning Exempt 9,041 9,041 9,041 0-
41 740: Housing -Element Exempt 20,0(11 20,001 20,001 0-
750: Comp Plan Update Exempt 29,395 29,395 29,395 0-
760: Park Plan/Program Exempt 17,325 17,825 17,825 0-
111 079: Reforestation Envi. Cleared 10,000 10,ID00 10,000 0-
080: Parkland Acquisition Envi. Cleared 81,753 81,753 81,753 0-
081: Rehabilitation Envi. Cleared 20,736 20,736 20,736 0-
IV 079: Comp Plan Exempt 34,500 34,500 34,500 0-
080: Land Acq/Asst Housing Assess. Req. 0- 37,403 0- 37,403
081: Rehabilitation Envi. Cleared 30,000 30,000 30,000 0-
V 39 394: Rehabilitation Exempt 50,250 50,250 50,250 0-
410: Comp Plan Exempt 24,748 24,748 7,087 17,661
48 481: Acquisition/Housing Assess. Req. 0- 75,000 0- 75,000
VI 37 009: Site Acq/Assisted Housing Assess. Req. 0- 102,939 0- 102,939
35 567: Housing Renabilitation Exempt 35,000 35,000 23,949 11.,051
VII 36 012: Site Acq/Assisted Housinq Assess Req. 0- 95,066 0- 95.066
34 563: Rehabilitation Exempt 40.000 41,060 0- 41,060
TOTAL 426,948 738,416 358,236 380,180
Drawdown 49% '
v
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: February 25, 1982
MEMO
TO: HRA Commissioners
FROM: Milt Dale
SUBJECT: Proposed Section 8 Program Change
HUD recently sent me a contemplated rile change that would likely go
into effect in July of 1982. The rule would require all Sect. 8
renters, public hoising renters, Sect. 236 renters and Sect. 101
renters to pay 30% of their adjusted monthly income for rent rather
than the present 25%. We are allowed to comment on this rule change
if we believe the change is detrimental.
The Federal Register of January 13, 19€2 states the problem as
follows:
The Housing and Community Development Act of 1981
requires changes in the Federal housing subsidy programs
in order to achieve greater uniformity in the treatment
of tenants, to increase rental income, and to provide
housing assistance to families with the greatest need.
This rule change is expected to have several benefits as follows:
1. Reduction in total dollars spent for rent assistance.
2. More very 'ow income families to receive rent assistance.
3. Increase t'ie incentive for those less in need of rent
assistance to do withou x it.
4. Increase in rental revenues for public housing agencies.
Staff concurs with the proposed change.
nh
Attachment: Notice from HUD, 2/4/82
U..S. OEPARTMENTOP HOUSING AND URBAN DEVELOPMENT .
s
1
M O a_ I C E February 4, 1982 82-16
TO: All PHAs,.Section E Owners and Managers, All Owners and Managers
of Section 236 and Section 101 -Rent Supplement Programs
SUBJECT:. Revisions to Program Regulations
We have attached a copy of the January 139 1982 Federal Register for your review.
The statutory change under consideration covering increased tenant rent contri-
bution (25% to 30%) affects all Notice addressees. An interim rule is expected
to be published in March 1982, with a 60 day comment period following publication,
and a final rule date of July 1982.
The statutory changes under consideration covering
Dwe3.11il,-. Leases, Procedures,
and Requirements; Grievance Procedures and Requiremente; a id `Jtility Allowances;
affect Low Rent Public Housing Programs only. The co mant period is 60 days from
the publication date of January 13, 1982.
If you choose to comment on the proposed regulation
changes, please direct your
comments to the contact persons indicated in the Regulations.
221317---
1 ... _ M11p 11..
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
DATE: February 25, 1982
MEMO
TO: HRA Commissioners
FROM: Milt Dale
SUBJECT: Share -A -Home Concept
For several years Lutheran Social Services has organized a program called Share -
A -Home. This program operates basically in the Minneapolis -St. Paul urban areas
although some suburban communities have also been involved. This housing
arrangement seems to be best suited for retaining older people in their homes
although it may also serve to provide younger live -ins with an opportunity to
have relatively inexpensive housing and also provide a service. This arrange-
ment would likely not work for larger families or for people who were not
somewhat flexible or were not ser,,ice-motivated.
Any living arrangement like this could bring about some conflict with the
City's present Zoning Ordinance. It does appear that most of these housing
arrangements would not create undue burden in a single family residential
district since in all cases, the older resident lives alone and his or her
mobili-':y is likely somewhat restricted. In all likelihood, the older resi-
dent may have no car or only one car. The younger live-in probably would be
in possession of only one car and the auto trips generated from the residence
should not be any more than from a typical single family home. However, as
in the case of foster children taken into a home, it would be good practice
to let the City be informed when a share -a -home arrangement is to take place.
In my personal experience having had 18 different people live in my home for
various lengths of time over the last four years, we have received no complaints
from neighbors (as all 18 of these people were not in our house at any one time,
the auto traffic was kept to a "reasonable" level). With the high cost of rent
in many apartment3 and the high cost of home mortgages, there is a need tc look
at alternative means of housing people. The high cost of nursing home care,
either to the elderly or in the case of low-income people, to the taxpayer,
enhances the desirability of keeping elderly people in their own homes as long
as possible.
Ways that this can be done without circumventing the requirements of the present
Zoning Ordinance should be encouraged in my opinion. The more housing assistance
can be provided with the use of local resources by individuals reduces the number
of federal and state dollars to satisfy this need. This concept is one which
could be considered as the housing problem is reviewed by both the HRA and the
Planning Commission.
nh
MINUTES OF REGULAR MEETING OF THE HOUSING
REHABILITATION COMMITTEE OF PLYMOUTH, MINNESOTA
February 8, 1982
A regular meeting of the Housing Rehabilitation Committee of Plymouth. Minne-
sota was held on the 8th day of February, 1982 at 6:30 P.M. at the Plymouth
City Center. Committee members present were Chairman Mac McCaughey and Mark
Eckes; absent was Dick Lee. Also present was Willard Steger and representing
staff, Milt Dale.
The first order of business was the request by Willard Stegar, of 2505 Magnolia
Lane North, Plymouth, for a home improvement grant to complete the rehabilitation
work he had begun one year ago. Mr. Steger was at the meeting to answer questions
from the committee. Staff indicated that a fire had taken place a little over a
year ago and had done considerable damage to the structure. Mr. Steger had
begun rehabilitation of the residence in December of 1980. At one time, during
the winter of 1980-81 the City Building Department had recommended the razing
of the building but Mr. Steger convinced the Building Department that he would
make good on rehabilitating the house at a more rapid rate. Since that time
much of the exterior work on the residence has been completed and it is basically
the interior that needs finishing. Mr. Steger showed photos of the house and
indicated what had to be done. He stated that he would like to receive $7,613.72
with $1,250 for labor for carpentry work, $1,050 for electrical and fixtures,
and $5,313.72 for building materials from Thompson Lumber Co. Committee members
asked Mr. Steger how long he had owned the residence. He answered approximately
one year. They also questioned him to determine if he planneu c-- living at the
residence or if his goal was to complete the house and then sell it. Mr. Steger
said he wanted to make the house his permanent home. He also stressed that he
had put nearly $30,000 into materials and the purchase of the house. As well,
after next week he would be sole owner of the house as he intended to pay off
the contract for deed that has been held on the house since its purchase a year
ago. After Mr. Steger left, committee members discussed the matter of granting
Mr. Steger a grant. Chairman McCaughey and committee member Eckes both agreed the
rehabilitation of this structure would be in the best interest of the neighbor-
hood and the City and that the amount of the capital and labor already invested
in the structure by Mr. Steger indicated a real sincerity on his part to complete
the work. Both members agreed to allow Mr. Steger the maximum grant amount of
7,500.
The request of Gordy Nelson of 408 Berkshire Lane North, Plymouth was discussed
in the context of bids made by his son to have rehab work done on his house.
Staff had explained to Mr. Nelson earlier that everything being equal, the low
bidder always gets the job. In both bids for reroof and for insulation, his son's
firm of Custom Construction Company was the high bidder. However, Mr. Nelson, in
conversation with staff, had stressed that he knew his son would do a better job.
Committee members McCaughey and Eckes denied Mr, Nelson's request and stated the
low bidder must receive the job. Staff stated that he would notify the homeowner
promptly of this decision.
Rehab Mi n.utes
February 8,, 1982
Page 2
The next applicant was Anthony Nicolay who lives with his wife Elizabeth at
215 Niagra Lane North, Plymouth. This is an elderly couple with Mr. Nicolay
77 years old and Mrs. Nicolay 70 years old. There only source -of income is
social security and this amounts to a gross annual income of $6,697. There
request is for a hook-up to City water and possibly City sewer. Committee -
members discussed this request and indicated that the home should be hooked up
to both the sewer and water at the same time. Chairman McCaughey stated that
these are the type of homeowners that they like to help. Staff indicated that
he had talked to Mrs. Nicolay the week previous and was told of some of the
struggles this couple has endured just recently. One of their basic problems
is to pay their heat bill which has been exceptionally high this year because
of the cold weather. Mrs. Nicolay stated that fuel assistance would only
amount to $70 this year while last year they received well over $200. They
had been borrowing on their Visa credit card and making loans to pay their
heat bill. One son who had been a great help to them had been killed last
summer in a plane crash while a daughter who had recently been divorced last
year had become so distressed that she disappeared without any trace and has
not been heard from since.
Staff gave a brief progress report in terms of other projects that have previously
been approved. Staff stated that the installation of windows has been completed
at the home of James and Gerry Stoltman. This was a very good job and the re-
payment agreement has now been given to Herb Lefler for filing with the County.
Mitzi Heath, the wife of John Heath, had requested additional time to submit
more information for their grant request. This request was made on the basis of
ill health on the part of John Heath. The work at Kathy Reed's was completed
except for some minor chimney repair work that would be done later. Chairman
McCaughey indicated that Kathy was very pleased with the work on her residence.
The hook-up to City water had been finished for Mrs. Cox and this work was very
satisfactory. Also, all the work had been completed for Bud and Shirley Edman
and they have indicated a great deal of appreciation to the City for the grant.
The construction at Sophie Gould's has been done but some insulation work needs
to be completed. It appears that the Hennepin Weatherization people had left
the insulation work unfinished when they ran out of funds. They did indicate that
they would be back to complete the job. Chairman McCaughey directed staff to
contact Hennepin Weatherization to tell them to complete the job promptly. Pro-
gress has been very satisfactory at Clem and Viola Borman's with the installation
of a new gas furnace, insulation in the attic and electrical wiring repair work
in the attic. The remaining work involves reroof and the installation of a
better rear door.
Staff explained the funding situation for Year VII. At the present time, should
the current projects and recently approved projects all be completed and the
contractors paid, approximately $13,000 would be remaining for any new projects
prior to July of this year. The new funding cycle for Year VIII would start
August 1, 1982. Committee members discussed what funding there would be after
Year VIII, with Chairman McCaughey of the opinion that there probably would be
no Rehab Program after that time. There was also some discussion in terms of fuel
assistance and whether the State would continue to fund this project in the future.
Meeting adjourned at 7:45 P.M.
REGION V
DEPARTMENT OF MOUSING AND URBAN DEVELOPMENT
MINNEAPOLIS • ST. PAUL AREA OFFICE
220.2ND STREET SOUTH
MINNEAPOLIS, MINNESOTA 5501
FEB 21982
Mr. Rod Hillstrom, Chairman
Housing and Redevelopment Authority
of Plymouth
3400 Plymouth Boulevard
Plymouth, Minnesota 55441
Deer Mr. Hillstrom:
Thank you for your lettffi of December 14, 1981 in which you stated the
action taken by your Authority to correct outstanding finding 1 two
in the Report an Audit for the period ending June 30, 1981.
Since you have make the necessary corrections, no further actipn an
your part is needed to clear the findings in the Report.
Sincerely,
T. Feeney
Area Manager
A
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Aw
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REGION V
7
DEPARTMENT OF HOWING AND URBAN DEVELOPMENT
MINNEAPOLIS - ST. PAUL AREA OFFICE
220 SECOND STREET SOUTH
MINNEAPOLIS, MINNESOTA 554M
FEB 18 1982 IN - ,LY REFER TO;, p
HMA:
Mr. Milt Dale, Housing Manager
Housing and Redevelopment Authority
of Plymouth
3400 Plymouth.Boulevard
Plymouth, MN 55447
Dear Mr. Dale:
Subject: Request for 110% of Fair Market Rent
Section 8 Existing Housing Assistance
Payments Program
Your request for a 10% increase in the Fair Market Rent schedule
for your Section 8 Existing Housing Assistance Payments program is
approved for 100% (or 72 units) of the Plymouth HRA allocation.
Sincerely,
Area
4?G uo.
mas T. Feeney
Manager