HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 09-22-1980AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
September 22,. 1980
6;30 pm
I. Roll Call
Ii. Approval of Minutes for August 11, 1980
1.11. Section 8 Program Update
IV. Adjournment
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559.2800
DATE: September 17, 1980
MEMO
TO: HRA Commissioners
FROM: (lilt Dale
SUBJECT: Section 8 Program Update/September 1980
On Monday, September B. 1980 at 10:00 am City staff, Jim Willis, Blair Tremere and
myself, met with HUD Area Office staff, Shawn Huckleby (Special Assistant to the
Director), Nancy Bratrud (Assisted Housing Management), Connie Toays (Occupancy
Specialist) and Manuel Cervantes (Housing Management Assistant) along with Phil
Cohen (Senator Dave Durenberger's local liason person) and iris Saunderson (repre-
senting Congressman Bill Frenzel).
We spent two hours discussing the mattes of HUD reporting requirements as it relates
to the Plymouth HRA's Section 8 Program and the City's Home Improvement Grant Pro-
gram. City Manager Jim Willis emphasized that the growing paper work burden on local
governments was greatly increasing the administrative costs to handle these programs.
He also questioned who really needs all the i
August 26, 2980
Senator Rudy Boschwitz
2109 Dirksen
Senate Office Building
Washington, D.C. 20510
Senator David Durenberger
353 Russell
Senate office Building
Washington, D.C. 20510
Congressmen William E. Frenzel
1026 Longworth Office Building
Mashington, D.C. 20515
Gentlemen;
CITY OF
PlYnIOUTl+
We are taking this opportunity to invite you or your representative to
participate in a meeting we wish to coordinate with the staff of our local HUD
area office. The meeting is intended to discuss certain aspects of the Section
Rent Assistance Program and the Community Development Block Grant Program.
The City of Plymouth has been a participant in the Section 8 Program since
October, 1977 and in the Community Development Block Grant Program a comparable
period of time. Over that time the City's Housing and Redevelopment Authority
has been audited by HUD in regards to its conformance to HUD regulations and
procedures. Likewise. the City has been and is monitored as to its conformance
with regulations and procedures as directed by Hennepin County which is
responsible for the Community Development Block Grant Program.
It is the nature of the regulations and procedures that is of primary concern to
the City and the Housing and Redevelopment Authority.
ice wish to solicit your participation and gain your insights as to ways that the
present housing assistance programs may be more efficiently managed and..
effectively delivered to provide the lower income family, handicapped or elderly
persons with the housing they need --at a cost that all of us can afford.
Present HUD rules and regulations and procedures complicate and delay this
process to the detriment, In our opinion, of ail concerned.
16 include for your review two items. which we feel demonstrate these concerns.
First, attached is correspondence relating to the August. 1979 HUD audit of the
Plymouth HRA and correspondence and materials relating to the March, 1980 HUD
audit. It seems that the audits performed by HUD of Plymouth differ substanti-
ally and yet there is a concern for an effective delivery of service with a
limited amount of funds. it is also indicative of the concern that evolves as
to "her the end result of all our efforts is conformance with procedures or
to assure, in a forthright and honest manner, that there is fund account-
ability and proper administration of services.
SM PLYMOUTH BALIVMD. PLYMMM. ONNUMA M"I. TELEPHONE 012) 5MnM
4
Senator Rudy Boschwitz
Senator David Durenberger
Congressman William E. Frenzel
August 25, 1980
rage Z
econdly. we have attached a sample of the forms currently required by HUD and
Hennepin County which must be filed prior to the City receiving allocated money
for the Community Development Block Grant Home Improvement Program.
Approximately 100 pieces of paper are required before the City of Plymouth can
be reimbursed the approximate sum of $8,500.00. Considering that the City
Building Officials have already certified that the work performed was done in
accordance with all applicable codes and regulations, and considering that the
City has already duly paid all the contractors for the work performed, it seems
sad that additional tax money is expended to compound the paperwork processing.
In short, if the intent of all the regulations and procedures is one of fund
and program accountability, it seems that the same degree of honest account-
ability; be realized -without the multi -jurisdictional and cumbersome piper.
work exercise that is now required.
We are starting to develop some alternate solutions to improve the operation
and delivery of housing assistance to eligible citizens. Your input and
suggestions are encouraged and your attendance at this joint meeting is invited.
We would: propose to meet. September 8 at 10:00 A.M. at the Plymouth. City Center,
and hope this is a convenient time for you.
Sincerely,
J es G. Willis
t y linger and H.R.A.
Executive Director
Enclosures
cc: Mr. Thomas Feeney, Director, HUD AreaOffice
9e1e. lyeouth MRA
MAW
j
4-al
j,
Mr. aWbW Billotr0:fl, Chairman
ming and lagment Authority
of Plymouth
3600 Plyanath boulevard
Plymouth, Mirmesota 55611
U®ar NOH'. Hill.atsau:
W4A:JK
g nclosed is a copy of the Aeport or, Aurilt of the Housing arks Nadevelor- x-.Tt
Authority of Plymarth. Miruyes*e for the period girding Jure 30, 1979. W
have the Nuport and favid that it complies with the instrwtions
of the Dapartwnt of Housing and Utban Dw elop nmt MW Audit Guide) .
7twMfase, we mcome d the Aoursintg Aurti ority Pay the Auditor a000rr3 m `too
the tgxm of the vootract.
nm seport oorrtains seven aardit findings with turn for eorTecticn.
Finding No. 3 inndicabee thea the a000usttin3 OUVice PmwidOd by the City
of Plymouth tea trot met HUD aocouvnting regain we is . This findinx3 was alae
not,ed in Ow t neview Report datad Morch 11, 19M . in am Msr& 13.
1950 Cotner, vs tem eav - 91 d the hiring of a fee aeoamtrrut with Section 6 &--I/or
TAW Next aoc>aat tM pxq Rip iesaoe. Since the PRA tam been adra ni.steriM the
S8&jCn a ftocpeam since 1977 and acooaueting p MblMB still exist, it is a Tarrnt
that hiring a fee &=cmtmnt wall d be in evergane' s best Interest.
Tirding Hilo. 6 states that 515,923.33 UnSUrW HUD contrilution s have not bora::
refu>rded to HUD. P Md son gj your dmkck_ytilyinag that p!e yere s
been submitted to RUD.
Dien write to we within thirty MMLeqOaining %*Mt the Authority intenls to
do W xeoive' tne f1haings. mark your cw seem do to the attcwntion
of the Assisted Housing Ma ant Branch.
you are ranlnded that future audits should be undertaken in a titwly mamwir
in ec=,daaoe with HiVD hwwg)ooH: 7476.1. Your audit caovexed the periOd
Owxgh June 30, 1979 and the audit Amt was riot issue by the IPA until
July 22, 1960 nearly nine umths delinquent.
Sincerely.
9bornes T. Feeney
Ates eoumger
cc: 3M Stevens, RIGA
EM -.Audit Pn a Bowatd Hunt, Mayor
HNR:Iomder Milt Dale, Ems. Mr.
IM:l BMM
A :O'N®ill 5.6HNR:WMM:IB:6-29-80 HM:10G? M:CK EL HM:IAMM