HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 04-07-1980t
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AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
wil 7. 1980
6:30 p.m.
I. Roll Call
I1. Approval of Minutes for Jan. 28, and F 25, 1980 Meetings
III. Continuation of Pretermination Hearing for Martha Knight
IV. Revision in the Regulations for Admissions and Qccupancy to
the Section: 8 Program
V. HUD's Management Review of Plymouth's Section 8 Program
VI. New Fair Market Rents for Section 8 Program
VII.. Housing Rehabilitation.- A Progress Report
VIII. CDBG Funds, Land -Writedown
IX. Adjournment
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DATE:
T0:
itROM:
CITY OF PLYMOUTH
3400 PLYMOUTH BLYO., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 5592800
March 27, 1980
MEMO
HRA Commissioners
101t. Dale
SIJSJECT: Special HRA Meeting on Monday, April 7, 1980
The meeting and hearing scheduled for March 24th was deferred for lack of a quorum.
Chairman Hillstrom and Commissioner Bakke were in attendance and waited until 7:15
p.m. at which time Chairman Hillstrom set 6:30 p.m. April 7, 1980 as the time to
rehold the hearing for Martha Knight and to discuss the agenda items established
for the March 24th meeting. It should be noted that Martha Knight did not attend the
hearing nor did staff receive any written communication from her. As stated in my
earlier memorandum to the Commissioners, Ms. Knight has given noti-ce at her apartment
at Village Square and is scheduled to move out on March 31, 1980. Again, I shall
inform her of the April 7th rescheduled hearing date should she care to attend.
Recently the City. Council appointed Del Erickson, 2317 Kirkwood Lane, to replace
Commissioner Howard Hunt. Commissioner Erickson has previously served on the
Plymouth Planning Commission for some six years and with the Plymouth Housing
Committee prior to the creation of the Plymouth Housing Authority. Presently,
Mr. Erickson is employed as an architect with BWBR Architects.
In addition to the agenda items previously listed on the March 24 agenda, the
Commission will be witness to the swearing in ceremony for newly appointed
Commissioners Neils, Hoyt and Erickson.
CITY OF PLYMOUTH
3400 PLYMOUTH BLVD.. PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) .559-2800
DATE: March 20, 1980
MEMO
TO: 'HRA Commissioners
FROM: Milt hale
W1' I
SUBJECT: Agenda Topics for ftrebn 4, 1980 Meeting
Pretermination Hearing „for Martha Knight
Earlier this month t was informed both by Martha Knight and -her landlady, Sue Tabet,
that Ms. Knight would be moving out on March 31, 1980. Ms. Knight would still like
to be at the hearing, although she does no: care to continue receiving Section 8
assistance.
Revision to the Regulations for Admiss.ions_and_Occupancy to the Section 8 Proaram
Attached are the revised regulations a, reviewed by staff and the Plymouth HRA Chairman,
Rod Hillstrom. These regulations inc,,porate suggestion made by the Legal Aid in
regards to pretermination hearings to guarantee the Section 8 renter his/her rights..
It is hoped that through the use of an orderly announced procedure for pretermination
hearings, fair and impartial findings will be achieved.
Included is a resolution for the CO)mmissioners'consideration.
HUD's Managemept Review of Plymouth's. Section 8 PrnAm
On February 21, 1980 a management review was conducted by two HUD staff members, Connie
Toays and Kaye Pistilli. The review involved a discussion of program operations with
staff, inspection of tenant files, a review of management and financial records, a
comparison of operating policies and practices, and the inspection of six Section 8
rental units in Plymouth. The review was very thorough in every respect! Last August
the management reviewer only cited three areas of concern - the latest review covered
13 pages of "deficiencies". Attached is a summary of their findings. Staff is in process
of complying as quickly as possible.
May I comment that while many of the item cited are well -taken, the federal. bureacrates
have to exceed anyone anywhere in terms of requirements. I do believe they often lose
sight of the trees (and the forest, as welt!). It goes to show what happends to us when
we send all that money to Washington - we get back half of it in dollars and half of it
in pamphlets, manuals, instruction booklets and form I. However., we are doing everything
in our power to comply - on the summary attachment I have indicated our progress so far.
40 V
Agenda Topics f
ArOl I
P cs or Nir vftwE4, 1980
Page 2
New Fair. Market. Rents. for Section 8 P%grsm
As of March 29, 1980 fair Market Rents (FMR) for our Section 8 Program will be as
follows (with present FMR for comparison):
Unit Size Present FMR New FMR 10%
16R 253 280 MA
336)
26R 2901343 329 362 3951$454138R313416
The +105 and +20% figures are given to show that rents are allowed up to 10% over
FMR for 20% of the units. The +20% is the upper ceiling and requires HUD approval
for any rent between +10% to +200.
Presently rents in Plymouth for IOR apartments are between $250 to $325, 2BR apartments
range between $290 and $3P' 3BR units rent for $360 to $425. It also is to be
noted that FMR are 0 inti ^ utility costs such as electricity, gas and heat.
Housing Rehabilitation - ,A Press R_ eport
Attached is a map of all home improvement projects in the City since the Program began
In the fall of 1916. Last year's funds ($30,x'00 -Year V) could well be used up by the
end of May. This is a most gratifying program to administer in as much as the benefits
to the eligible homeowner are very tangible and often immediate (in terms of energy
conservation). The Housing Rehabilitation Committee has provided the kind of input and
balanced concern (both for applicants and taxpayers) that I believe is rare. Committee
Chairman Mac McCaughey is always available for advice and encouragement while Ruth Ault
and Mark Eckes have shown a very high degree of conscientiousness and wisdom.
CDBG Funds, Land -Writedown
As the Commissioners likely know, the City of Plymouth has set aside funds in the
Community Development Block Grant (CMG) Program for land write-lown utilizing the Section
235 Program. However, due to various problems with the Section 235 Program (HUD
administered), we have been unable to develop a viable mechanism to produce low and moderate
income houses at this point in time. It is advisable, therefore, to consider ways of
possibley "freeing up" money earlier (Year IV CDBG funds) ear -marked for Section 235
land write-down. Staff recommends that the HRA consider reallocating the Year IV
Section 235 land write-down money to a more general category designation of "Land,
write-down, low and moderate income housing opportunities". This would not prevent
the use of these monies for a future Section 235 project, if such proved viable,
nor would ft, on the other hand, rule out an elderly housing project.
Attached I have prepared a resolution for the HRA's consideration.
Attachments
1. Minutes for January 28 and February 25, 1980 meetings
2. Revised Regulations for Admissions and Occupancy to the Section 8 Program
3. Resolution re: Admission and Occupancy Policy
4. Summary of HUD's Management Review
5. Map of Rehabilitation Projects
6. Resolution re: Land Writeq-Down
CITY OFTLYMOUTH
3400 PLYMOUTH BLVD., PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559-2800
QATB: March 24, 1980
MEMO
TO: City Counci 1 MRA
fAOM: Milt Dale
SUBJECT: installation of Public Sanitary Sewer and Water to Barbara Jefferson's Residence.
On March 7, 1980 public sanitary sewer and water hook-up was made to Barbara
Jefferson's residence at 12100 26th Avenue North. The total cost was
2,397.30 for all labor, materials, building fees, and SAC charges. The
resident has personally expressed her "thanks" to the City for its assistance
in this matter.
At its March -19th meeting. the Housing and Rehabilitation Committee requested
that the Plymouth HRA recommend to the City Council that the additional amount
of $20,000 be allocated to the Year V Home Improvement Grant Program due to the
following requests:
Homeowner Reauested Funds
G. Tomas 51000
P. Frank 2,000
B. Jefferson 5,000
V.Hansen 3,000
S. Olszewski 51000
J. Scanlon 4.500
D. Schoenack 4,000
P. Donaghue 4,900
Admin. Costs 1 500
TOTAL x$;900'
Presently $30,000 has been allocated for Plymouth's Year V Rehabilitation Program
and one more application and one more request for an application has been received
over the last week.
CIT Yck-
1,
March 12, 1980 Piy4 r GUM
IJY -D1drl
17605 19th Ave. North #102
Plymouth, «N 55447
Deer ):s . Dahl:
Yestur,day I received you application for our Section 8 Rent Assistance Program
in Plymouth. Enclosed I am returning your application as OC present federal
guidelines for the Section 8 program have established an income limit of $13,450
per year for a. family of two to be eligible for Section 8 assistance. Your
stated annual income is $14,700. This makes you ineligible at this time.
Should you have any questions regarding this letter, you may reach me at the
Plymouth City Hall at 559-2800.
Sincerely,
V t-
1
Milt Dale
Plymouth HRA
Enclosure: Application
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34'n PLYL OUTH BOULEVARD, PLYMOUTH, Mi -IN IESOTA 55441. TELEPHONE (612) 559=2800
U. S. DEPARTMENT Of MOUSING AND URBAN DEVELOPMENT
TfcE MAR 12 SW s -1
TO: ALL, 9mmum H usm ma7wrs ni mawm cm n=
SUBJECT: )Uwr cASN. PANGM fm MW sw6s
n-* Minneapolis/St. Paul. Area Office has recently been informed of a
denostmtion program involving Food Stamps in Hennepin County. Effective
April 1, 1980, persons over 65 years of age and persons receiving S.S.I.
in HemxTin County will receive a direct cash payment for Flood Stamps.
This direct payment is not to be included in Zbtal Family Income, just as
the value of the coupon allotment for the purctase of food is not ircluded.
It may be helpful to advise tenants of this so that they are not reluctant
to take. advantage of Food Stam: benefits thinking It wi11 affect them .rent..
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DEPARTMENT OF 640VSIW4 AND URBAN' MVELOPMEP4T
AREA.OFFICE.
6x00 FRANCE AVENUE. SOUTH
14RQ1EAPOLIS. MINNESOTA 55435
March 25, 1980
Mr. Milt Dale, Associate Planner
housing and t Audority
of Plymouth
3025 Harbor Iane
Plymouth, Minnesota 55441
Dear Mr. Dale:
16
Subject: Special. Section 8 fisting Miniaum Housing
Quality Standards S=W
We have not as yet received a reply to our report following
the Homsing Qualit $tandaids survey of your Section 8 units
in October ' of 19-1-)
w aao v wtrgw toy
The asterisked items on the attached copy of the report are
violations of the Minimum Housing Quality Standards and not
be addressed. Please advise what actions were taken by owners
to correct these deficiencies.
Thank you..
Sincerely,
Thomas T. Feeney
i Area Man:yarr
9
4
DEPARTMENT OF MOUSING AND URBAN DEVELOPMENT
NO..IUASHINGTON, D.C. 201.10
a
OeFICE OF TN£ ASSISTANT 3ECRETA.R.Y
FOR
iCOMMUNITY
PLANNING AND OEtiELOPMENT
T
Dear Colleague:
I want to bring an important opportunity to your attention.
IN REPLY REPER TOl
As you may know, HUD's Office of Urban Rehabilitation and Community
Reinvestment has sponsored the development of a new national resource
for the: housing rehabilitation field, the Community Rehabilitation
Training Center (CRTC). CRTC's primary function is to provide the kind
of intensive and practical training opportunities that rehabilitation and
community development professionals need.
As the enclosed brochure indicates, five different courses are now
available through CRTC. They deal with program design, program management,
private market financing, contractor recruitment and selection, and housing
inspections, specifications and cost estimates.
The CRTC courses have resulted directly from the experiences, ideas and
suggestions of rehabilitation professionals across the country. They take
into account the everyday realities of the rehab business, and i think
you will find that participants come back from them with very concrete and
practical ideas for improving the quality and productivity of rehabilitation
programs.
The costs for tuition, travel,. and
Development sk C- menev, and I urge you to review the offerings, share
the materials with others on your staff or in your program, and make plans
to assure that your program is well represented at the training courses.
Since ely,
Robert Embry,.
Assistant Secretary.
Enclosure