HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 10-23-1978AGENDA
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
OCTOBER. 23, 1978
6:30 p.m.
I. 9011 Call
II. Cowunity Development Block Grant Program
III. Agreement for Auditing Services
IV. Adjournment.
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559.2800
DATE: October 20,
1978MEMO
T0: Housing 6 Redevelopment Authority
FROM: Ni 1 t Dale
SUBJECT: CDBG Program
Recently, Staff conferred with Jim Ford, Hennepin County CDBG Specialist
re: various CDBG matters. Topics discussed were:
1. Year 5 application process
2. Citizen .participation plan
3. Development strategy
4..- Project status of Years I -.IV
5. Environmental status
6. Housing performance
1 Community audits
8. HAP for Years V, VI, 8 VII
The main topic discussed was how Hennepin County is in the process of
creating Citizen Advisory Committees to assist in meeting HUD's require-
ments for CD programs.. The thrust is for more citizen participation in CD
project review. As of this date, the County is split into five areas for
citizen participation advisory committee purposes. Plymouth is in Area 3.
As a significant amount of funds for HRA programs like the City Home Im-
provement Grant Program and the scattered site programs come from CDBG funds,
it seems appropriate to d, --vote some time to the CDBG requirements. Therefore,
I have included information. for your review.
ND/ef
Attachments
INTRODUCTION
The Community Development Block Grant Program (CDBG) was established by
the Housing. and Community Development Act of 1974 as amended in 1977.
Its primary objective is the provision of decent housing, a suitable
living environment and expanded -economic opportunities, principally for
persons of low and moderate incomes..
For a housing or community development activity to be eligible for block
grant assistance it must meet one of the following three criteria:
principally benefit low and moderate income persons
prevent or eliminate slums and blight
meet a need having a particular urgency
Eligible Community Development activities are presented in Appendix A.
The Act provides for the establishment of "Urban Counties" as entitlement
grantees.. In order to provide the maximum number of Hennepin County
residents with housing and community development assistance, Hennepin
County and 38 local units of general government have entered into coopera-
tion agreements. Through. these agreements Hennepin County is an eligible
applicant for community development block grant funds as an "Urban County."
An Urban County is defined as any county within a metropolitan area which
has a population of 200,000 or more, excluding central cities and ".hold
harmless" cities. Available funding is determined by a Department of
Housing & Urban Development (HUD) formula on the basis of population,
extent of poverty and housing overcrowding. Since 1975 Urban Hennepin
County has received over 8.5 million dollars for housing and community
development activities.
II. STATEMENT OF INTENT
basic to the community development process is the opportunity for citizen
involvement. Urban Hennepin County therefore has formulated a plan which
facilitates the involvement of all segments of the community in the
formulation of the'Community Development Block Grant Program and Housing
Assistance Plan (HAP) including its implementation and evaluation.
The "Citizen Participation Plan" is designed to provide the citizens of
cooperating communities the opportunity to participate in determining the
housing and community development needs in their community and how available
federal, state and local funds should be used to address those needs. The
Plan sets forth the citizen participation process to be followed at the
neighborhood, community, and county level.
The Plan provides for the establishment of citizen advisory committees,
involvement of specific user groups, access to information, public hearings,
and the submis;ion of views and proposals and other provisions.
The.Plan will remain in effect until all activities assisto..i through
Community Development Block Grants are completed or until the preparation
of a. new Citizen Participation Plan becomes necessary.
III. CITIZEN PARTICIPATION PROCESS
The foundation for citizen involvement in the Urban County CDBG Program
is the Citizens Advisory Committee. For the purpose of citizen partici—
pbtion, cooperating Urban County cowtunities have been subdivided into
five planning areas corresponding generally to their location in the
pattern of urban development and commonality of housing and community
development needs (Figure 1). A Citizens Advisory Committee will be
established in each planning area. The planning areas will be used as
the basis for organizing and coordinating citizen participation with
development, implementation and evaluation of housing and community
development activities. Listed below are the communities which make up
the five Planning Area Citizen Advisory Committees (PACAC):
Area I
Brooklyn Center
Crystal
Golden Valley
New Hope
Robbinsdale
St. Anthony
Area
Eden Prairie
Edina
Minnetonka
Richfield
cim P *+. or, A64- Al
Organization
Area 3
Brooklyn Park
Champlin
Dayton
Maple Grove
Osseo
Plymouth'
0_* "
Area
Corcoran
Greenfield
Hanover
Hassan
Independence
Loretto
Maple Plain
Medina
Rogers
Area 5
Deephaven
Excelsior
Greenwood
Long Lake
Mtka. Beach
Minnetrista
Hound
Orono
Shorewood
Spring Park
St. Bonifacius
Tonka Bay
Wayzata
w
There are five groups integrally involved in fte Urban Hennepin County
CDBG Program organization. These are:
1. Hennepin County Government
2. Local Units of Government
3. Planning Area Citizens Advisory Committee (PACAC)
4. Local Citizen Participation
5. Technical Assistance Group
Figure 2 shows the relationship between these components as they perform
their functions during the CDBG application development process and sub-
sequent program implemetation and evaluation.
The role of each group in the CDBG citizen participation process is
defined below. Their involvement serves to insure the adequate and
meaningful participation of county and local government and citizens
from the participating communities.
Hennepin County Government
The Housing and Community Development Act provides that the Urban
County CDBG Program is the responsibility of the Hennepin County
Board of Commissioners.
3
Tice County Board upon recommendation from the local governing body
11 appoint each of the five PACAC's.
The. County Board is. responsible for endorsing the Urban County Compre-
hensive Strategy. Local units of government and the PACAC.'s will' parti-
cipate in the development of the strategy. The Comprehensive Strategy
will establish the criteria by which the Urban County application is
to be developed and reviewed.
The County Board will hold a public hearing on the Urban Hennepin
County CDBG application and Housing Assistance Plan prior to submission
of the document for A-95 Review. Hennepin County responds to A-95
comments and submits the final COK application to HUD. This final
public hearing on the grant application will provide the PACAC and
county residents with an additional opportunity to comment on the Urban
County CDBG Program and HAP.
The County Board is also responsible for:
holding a public hearing for citizen input on the use
of Hennepin County's share of the block grant funds
holding a public hearing to obtain continents on the
Urban Hennepin County CDBG and HAP performance report
Local Units of Government
The local"overning body of each cooperating community is responsible
for the following activities: t
1. Review and comment on Urban County Comprehensive Strategy
covers 3 year period 1979 - 81).
2. May recommend one citizen to County Board for appointment
to PACAC as they are organized.
3. Hold first public hearing at initial stage of program
development to obtain views and proposals of citizens.
4. Develop local housing and community development activities
appropriate to meet identified needs and comprehensive strategy.
S. Submit proposed housing and community development activities
to appropriate PACAC for review and comment.
6. Approve the local housing and community development program
following response to comments by the PACAC.
7. Submit the reviewed and approved housing and.communi;ty develop-
ment .program to Hennepin County with PACAC comments and response
to continents for inclusion in the Urban Hennepin Count grant
application. (Covers 3 year period, updated annually .
S. Approve any program amendments to local program.
4
To facilitate the participation desired, the cooperating communities will
follow an outreach program prior to planning for each CDB$ program year
by:
1. Sending informative letters to community organizations
asking for submittal of their views.
2. Placement of posters describing the Community Development
Program in appropriate locations throughout the community.
3. Publishing notices of public hearings and meetings in the
non -legal section of the official community newspapers.
Appropriate records of these efforts should be maintained and provided
upon request to the Urban County.
A citizen participation checklist is provided in Appendix C. (See Access
to Information for details). As part of the effort to provide maximum
feasible opportunities to participate in the Community Development
Block Grant planning process, the loca, 1„Soverningbodx is encourage"t
d°whaa-_meet_the minimum re.0rements. sin ar_t, couldbe
accom lished by oldinJdditjQ[L4 inforrmal oubl_ic meetings through _
ment advsroycommittee.
Planning Area Citizens Advisory Committee (PACAC)_
A Citizens Advisory Committee will be established in each planning area
shown in Figure 1. Each community is asked to select one individual
who is not an appointed or elected official to serve as a representative
to the PACAC. These people are then recommended to the Hennepin County
Board of Commissioners by the local governing body for official
appointment to the PACAC. All PACAC members will be appointed for a
term of two (2) years.
Every effort shall be made to secure representation ori each committee
of low and moderate income persons, members of minority groups, the
elderly and the handicapped. The PACAC may augment its membership to
secure sufficient representation by these groups (or for other pertinent
reasons) by recommendation to the County Board. Additional menbership
shall not create a PACAC of more than 15 members.
Each PACAC is responsible for:
1. Participation in the development of the Urban County Comprehensive
Strategy.
2. Holds a public hearing for review and comment on the proposed 1 and
3 year Housing Assistance Plan and Community Development projects for
communities within their planning area. This hearing -Is held after
the initial public hearing in the respective communities and before
the community submits their program to Urban Hennepin County. The
review comments are submitted to the appropriate community.
3. Serving as a forum for additional public meetings.
4. Review and comment on program amendments for activities within their
planning area.
E
5. Review and comment on proposed use of funds to repia:e
local option or contingency activities within their
planning area. -
6. Review and comment on Urban County housing and community
development performance
7. Review of the Citizen Participation Plan annually, including
soliciting comments from the general populace
Local Citizen Participation
Local citizen:participation is defined as the provision of the
opportunity for the citizen who is not a member of an advisory
committee or any other community advisory committee, to submit their
views and proposals on housing and community development needs and
activities to meet those needs. Local citizens, to the extent they
exercise: the opportunity to participte in the formulation of the CD&3
Program, are responsible for the suhlission of their views and
proposals regarding the housing end community development program:
1. Directly to the participating community or Urban Hennepin
County during the planning period prior to public hearings
2. to recognized neighborhood or community citizen organizations
3. At PACAC meetings or to other advisory committees as appropriate
R
4. At formal public hearings
Citizens are also encouraged to comment on community development
performance through written response or by speaking out at the
public hearing on the Grantee Performance Report. Availability and
location of the performance report document will be published along
with the notice of the public hearing.
Additionally, citizens are encouraged to participate to the extent
feasible in the implementation of activities at the neighborhood and
community level.
Technical Assistance Group
The technical assistance group consists of local staff and Urban
County staff. Local staff responsibilities include:
1. Identification, development and collection of data, plans
and studies related to housing and community development.
for their community.
2. Advise local governing bodies on matters relatinv to
formulation of development objectives, strategies, programs
and budgets
3. Administer COBS program including project manaqement in the local
community
J
Urban County staff responsibilities include:
1. Overall administration of the Urban County program including
preparation of Urban County Comprehensive Development Strategy,
Urban. County CDBG application, response to A-95 Review comments,
application submittal to HUD, assure cooperating: community
compliance with HUD regulations fr- environmental review, labor
standards; equal . opportunity and all other~ regulations, program
financial management, monitor and evaluate housing and community
development performance
2. tiason with participating communities, HUD and Metropolitan
council
3. •4Oministratfon:of Minnesota Housing finance Agency Home Improve,
Mt grant program in participating UrbaA County communities
assistance to Hennepin County Board of Commissioners
5. assistance to Planning Area Citizen Advisory Committee
ti
7•
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM:
DEVELOPMENT. IMPLEMENTATION AND EVALUATION
WITTEN 3 YEAR PROGRAM HOUSING .& ADDITIONAL PROPOSED PACAC URBAN GRANTEE IMPLEMENT
CITIZEN UROAII PLAT ICING COM UNITY PUBLIC: LOCAL REVIEW COUNTY PERFORM- HOUSING A
PARIICIPA- COUNTY IST DEVELOP. HEARINGS HAP 8 HAP A COBG ANCE-. COMOIUNITY
TION COMP. PUBLIC PROPOSALS a COMIUNITY PROPOSED APPLICA- EVALUA- DEVELOP.
PLAN DEVELOP. HEARING MEETINGS DEVELOP. COMI.DEV. TION TION & PUB. PROJECTS
STRATEGY PROJECTS PROGRAM SUBMITTAL ... HEARING
HENNEP.IN COUNTY 0 jBOARD , :.R. - 0 ED
LOCAL UNIT OF = jGOVERNMENT
PLANNING AREA
CITIZEN ADVISORY 4
COMMITTEE E3
LOCAL CITIZEN
PARTICIPATION0 0 1 E3 0.
TECHNICAL
ASSISTANCE
GROUP
August Sept. October March April -4 May - Aug.—#
ODEVELOPMENT ACTIVITY
REVIEV AND
COMM ACTIVITY
B
F,. .. . r . . . .
Am
JW APPROVAL ACTIVITY
IMPLEMENTATION
ACTIVITY
0
PUBLIC IIEARING/NEETING
SPONSOR -AGENCY)
figure 2
IV.. OTHER PLAN ELEMENTS A:'
Additional information provided below is broken-down into areas of
particular interest to citizens and other groups. it describes such
items as how to file an objection or register a complaint, provision
of full public access to program information and records consistent
with state and local laws, the content and placement of public notices
and the opportunities for citizens to advise communities in the selection
of new or replacementactivities.
ersons MiRlIng to object to approval of an application by HUD may
make such objection known to the HUD Area Office in Minneapolis.
HUD will consider objections made only on the following grounds:
1. The Urban. County's description of needs and objectives
Is plainly inconsistent with available facts and data.
Ifte The activities to be undertaken are plainly inappropriate in
meeting the needs and objectives identified by the Urban
County.
3.. The application does not comply with the requirements of
Part 570 of the Housing and Community Development Actor
other applicable law.
4. The -Urban County proposes activities which are otherwise
ineligible under Part 570.
Such objections should include both an identification of the require-
ments not met and in the case of objections made on the grounds that
the description of needs and objectives is plainly inconsistent with
significant, generally available facts and data, the data upon which
the persons rely.
Complaints
The ran County will respond to all complaints, written and verbal
in a timely and responsive manner. When a.written complaint is
directed toward a specific cooperating community, Urban Hennepin
County and the affected community will provide a written response
within 15 working days.
Technical.Assistance
o further facilitate citizen participation the Urban County will
provide technical assistance to citizen organizations, groups of
low and moderate income persons, and groups of residents of blighted
neighborhoods which request assistance in developing proposals and
statements of views.
Access to information
Tfie'U anoun ywill provide for
information. At the time planning
the following will be provided to
communities:
9
full public, access to program
begins for the next program year,
citizens residing in Urban County
1. The anticipated amount of community develops i:t block grant
funds available to the Urban County cooperatiq communities
for community development and housing activities
2. The range of ac : that may be undertaken with these
funds
3. The processes „o be followed in development and approval
of the application including a schedule of meetings and
hearings
4. The role of citizens in the program as described in the
citizen participation plan
S. A summary of other important program requirements
Access to program records and information consistent with state and
local laws regarding personal privacy and obligations of confidentiality
is available for citizen review upon request (written or oral) at the
Urban County Community Development Program office in the Hennepin
County Government Center, Minneapolis, Minnesota, Room C-2353 or by
calling 348-6418 during normal working hours.
Such documents include the following:
1. All mailings and promotional material
2. Records of hearings
w
3. All key documents, including all prior application, letters
of approval,, grant agreements, the citizen participation plan,
perfor.r-nce reports, other reports required by HUD and the
proposed and approved application for the current year
4. Copies of the regulations and issuances governing the program
5. Documents regarding other important program requirements,
such as contracting procedures, environmental policies, fair
housing and other equal opportunity requirements, relocation
provisions, and the A-95 Review process.
When the proposed application is submitted to HUD following A-95
review and comment, Urban Hennepin County will publish a notice in a.
newspaper of general circulation staff" I that the application has
been submitted and is available for inspection by interested parties
through the Hennepin County Library System. Copies of this Citizen
Participation Plan, the approved Application and annual Performance
Report are also available for inspection at the libraries.
Public. Hearings
Prior to submittal of the application at least two kinds of public
hearings will be held. The first of these hearings will be held
within the participating communities to obtain views and proposals
of citizens at the initial stage of application development on com-
munity development and housing needs and priorities. The second
lid
type of public hearingwill be held by the PACAC on the proposed
housing and community development -activities prior to submission
of program to Hennepin County.. An additional public hearing will
be held before the Hennepin County Board of Commissioners to obtain
views of citizens and the PACAC's on the proposed application prior
to submission of the application to the A-95 clearinghouse (Metro-
politan -Council). A public hearing on the annual Grantee Performance
Report will be held before the Hennepin County Board of Commissioners.
Notices
n o er to give adequate notice of public hearings, Urban Hennepin
County and the participating communities will, 10 days prior to each
public hearing, publish a notice indicating the date, time, place
and procedures in ate non -legal section of newspapers of general
circulation. Urban Hennepin County will make reasonable effort to
provide the notices, in the form of press releases to neighborhood
newspapers or periodicals serving low and moderote.income neighborhoods.
Contingency anted or Local Option Activity
ennep n county or any participatingting community sets aside funds in
the grant application for contingency and/or local option activities
the following rules shall apply in the selection of activities to
replace this designation:
1. A Public hearing and PACAC review is required if the proposed
replacement activity is a new project.(an activity not previously
funded by COBG) or an existing project in a program year other
than the one in which the contingency/local option designation
was made. It is the responsibility of the local governing body
to approve the replacement activity through a resolution.
2. PACAC review and approval by resolution of the local governing
body is required when the replacement activity is an existing
COBG project in the same program year as the contingency/local
option activity designation.
Proram Amendments
The county Board or the local governing body whichever originates the
amendment shall hold a public hearing and the appropriate PACAC shall
have the opportunity to review and comment on all program amendments
to an approved application, except those for disaster activities.
Approval of a program amendment is the responsibility of the County
Board or the local governing body.
21
OEFINITIONS APPENDIX B
A-95 1eview., Is the title given to the section of regulations which'
Identifies the designated agency responsibilities for
review of requests for Federal assistance. The CDBG
application and Housing Assistance Plan are reviewed by
the State Planning Agency and Metropolitan Council as the
designated A-95 Review agencys for compliance with and
consistency among state, areawide and local plans and
strategies.
COBG: Acronyms for Community Development Block Grant
Community Development Plan: Is a part of the CDBG application and is
submitted to HUD once every three years. The community
development plan includes a community profile and a sum-
mary of the comprehensive strategy (described below),
long and short term objectives, and projects and
activities planned for a three year period.
Community Deveiopment Program: Is integral part of the. CDBG appli-
cation and is submitted to HUD annually. The community
development program describes the projects and activities
to be carried out with the current program year funds.
These projects and activities must be consistent with
the three year community development plan and housing
assistance plan.
Comprehensive Strategy: Is developed as a part of the community
development plan the comprehensive strategy is submitted
once every three years. The strategy describes how the
Urban County will undertake housing and community develop-
ment activities in a coordinate and mutually supportive
manner consistent with local and areawide planning. The
strategy includes an assessment of the Urban County's
housing and community development needs and the resources
available to meet those needs, priorities for use of CD
funds and a summary of the three year plan of activities.
Eligible Activities: All activities must comply with the general pur-
poses of the block grant program requirements as they
apply specifically for entitlement applicants. Activities
may be funded only where the eligiblity requirements and
other specific requirements for funding itherwise eligible
projects are met.
1
Grantee Performance Report: In the eighth month of each program year,
Urban Hennepin County is required to prepare and submit
a performancek- report -to HUD. The- report- covers a twelve
month period ending with the sixth month of the program
year. The report shall incluOa information on progress
of planned activities, assessment of program effective•
nese, persons benefitting from the program, progress in
carrying out the housing: assistance plan,: citizen :partici-
pation and equal opportunity.
HAP: Arcnymn for Housing Assistance Plan. The HAP serves as
a measure of the condition of a communities housing stock
and the needs of low and moderate income persons for hovs-
inn assistance. The HAP establishes goals for the number
Ot :dwelling units and persons to be assisted by tenure
type -and -household type. The HAP is developed and sub-
mitted once every three years and covers a three year
period. A one year housing action program which is a
portion of the three year goal is included in the annual
CDBG application.
Low and Moderate Income: low income is defined as 50%.-or.less of the.
median income in the metropolitan area of the.Twin Cities
adjusted for family size. Moderate income is defined as
80% or less of the median income.
Principal Benefit: Is the name given to the HUD requirement that 15%
of the CDBG funds be used for projects or activities which
W11 be of principal benefit to low and moderate income
persons as determined by HUD standards.
Program Year: Refers to the twelve month period between each CDBG
application approved by HUD. In Urban Hennepin County
the program year typically extends from August 1 to
July 31.
2
APPENDIX C
URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CITIZEN PARTICIPATION CHECK -LIST
This Check -list is designed to assist participant communities in meeting
the citizen .participation requirements of the Urban Hennepin County COBE
Program. Please complete the form after each public hearing and forward
to the Urban County staff person assigned to your Planning Area.
CHECK EACH ITEM IN SPACE PROVIDED
A. Prior to Local Public Hearing
1. Advance notice of meeting (10 days prior) with written statement
of purpose=ifncluded. To be published in non -legal section of
newspaper.
2. Community -wide coverage was attained.
I
Newspaper(s) in general circulation (daily or weekly)
Public bulletin boards, city hall, library, etc.
Other methods:
3. A copy of the notice(s) is enclosed with this check -list.
4. _ Your Planning Area representative has been informed, by phone or
letter, of the impendinC meeting for purposes of making arranae-
etents to attend the meeting (maximum advance notice requested).
5• _ Civic associations, other known community interest groups, and
persons likely to be affected by project activities, i.e., low
and moderate income residents, residents of blighted neighbor-
hoods, senior citizens, minorities have been notified by letter
of the public hearing(s).
ft
b. Documentation of this rotific,7tion is enclosed. (Please
include the names of organizations andneighborhoods or areas,
where residents have been contacted.)
7. _ News articles regarding local community development actions are
enclosed.
B. Ourinv Local Public'Tearing
The Urban Hennepin County COBG Program was explained: the intent
of the legislation, present program operations, and past and
future program activities.
2. ... The scope of eligible activities and potential funding levels
were discussed.
ti
3. Citizens were given the opportunity to comment on the program,
and present ideas on possible :projects for funding. Written
comments were permitted through 19_.
4. A record of citizen attendance, both name and address,.was main-
tained. -
C. After Local Public, Hearing,
1. Provide a brief narrative describing the issues discussed, ques-
tions raised, and proposals recommended at local public meetings.
PLEASE ATTACH. DESCRIPTION
2.A copy of the minutes of each public hearing has been forwarded to
your planning Area representative.
ADDITIONAL COMMENTS (Use separate sheet)
Name of Municipality
Dates of Local public ear ngs And Meetings
Estimated Number of Persons Attending
This check -list was prepared by
Phone Number
I. 2i
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559.2800
DATE: October 18, 1978
MEMO
TO:
FROM;
Housing and Redevelopment Authority
Frank .Boyles, Administrative Assistant
SUBJECT: 1918 AGREEMENT FOR AUDITING SERVICES.
Moen and Penttila, Certified Public Accountants have audited City fiscal
records for the past several years. It is the Finance Director's opinion
that the services provided by Moen and Penttila have enhanced the City's
fiscal management and accounting system. The attached letter from Diva
Penttila requests that the Housing and Redevelopment Authority approve
an agreement for auditing services for 1978,.The agreement defines the scope
and purpose of the auditors activities together with the hourly fees
associated with those services. the hourly rates in the 1978 agreement are
identical to those charged in 1977. A copy of the proposed agreement is
attached for information purposes. It is recommended that the Housing and
Redevelopment Authority authorize the Mayor and City Manager to enter into
a 1978 agreement for auditing services by adopting the attached resolution.
The City Council previously endorsed an agreemtnt at their October 16
meeting.
ia%L
F*ank Boylluip
att.
a- +
MOEN ANO PEN'TTI LA
C*Attl`161R.FUOLIC ACOUWANIs
SUITE 203 VALLEY SOUTH 9N1{.OING
MRM6RItP1 600.0WAYZATA0.p1/4RTAND total 04.0.!306.
AM6OICAN IKSVOWS 00,11=10490 PUO4lc ACCOUNTANTO SOMMA00LIS. MINNESOTA 09416
October 4, 1978
Mr. James Willis, Director
Plymouth Housing and Redevelopment Authority
3025 Harbor Lane
plymouth, Minnesota 55441
Dear Mr. Willis:
We submit this proposal as per our discussion regarding an audit
of the Authority for the year ended December 31, 1978.
We will examine the financial statements of the Plymouth. Housing
and Redevelopment Authority for the year ended December 31, 1978 In
conformity with generally accepted accounting principles applied on a
consistent basis and also in c6nformity with Minnesota statutes and federal
audit requirements. We will perform such tests of the accounting system,
accounting data and accounting records as are required and rrcessary in the.
circumstances. We will review the system of internal control as it to
required by g enerally accepted accounting principles and auditing stand-
ards.
We anticipate the results of our examination will allow us to express
an unqualified opinion on the fairness of the presentation of the financial
statements in conformity with generally accepted accounting principles.
The procedures employed by us are not designed to detect the
existence of fraud. However. any findings that indicate a possibility
that fraud exists will be reported to the Authority.
Our rates charged for service will be the same rates charged the
City of Plymouth.
We appreciate the opportunity to be of service to the Authority. If
this letter fully expresses your understanding of the terms of our engage-
ment with the Authority, please sign one copy and return it to us. Thank
you•
Respectfully submitted,
MOEN & PENTTILA, LTD.
ay_ft_'
R ; *
tlyi
Mr. Janes WiU is
October 4, 1978
Page 2
To Moen & Penttila, Ltd.
The teres and eanditions outlined inthis proposal express a
correct and complete understanding and acceptance of the terms of
your engagement with the Authority.
Enc.
Date
w
ago" #
300 ft0b W"Aft Cdv*
cblelte, lul"14 60606
DEPARTMENT OF HOUSING AND. URBAN DEVELOPMENT
AREA OFFICE
N00 FRANCE AVENUE SOUTH
MINNEAPOLIS, MINNESOTA $5435
Clct er 16, 1978
My. atilt male, Associate Planner
Housing and Redevelopment Authority
of Plymouth
3025 Harbor Lane
Plymouth, Minnesota 55441
Dear Mr. Dale:
Subject: Approval of Revised Operating Budget
M June 30, 1979
MN46-£170-Uq1/002 (Section 8 Existing)
IN REPLY R60F6R TOt
5.6HMA:DC
Enclosed is a copy of HUD -52673. Estimate of Required Annual Contributions,
and supporting forms HUD -52671 and 52672 which have been approved for your
fiscal year ending June 30, 1979.
Operations must be conducted within the amounts budgeted for each account.
Revisions made to requested amounts were discussed with you prior to change.
The budget forms may be revised during the fiscal year if it becomes apparent
changes are necessary within the limitations contained in the instructions
for these forms.
Quarterly requisitions of form Him -52663 should be submitted by the fifth
of the month preceding the beginning of the quarter in four copies.
Please advise us if you have any questions.
Sincerely,
omas T. Feeney'
zi Area Manager
Enclosure
vim'
OCTK78S78
O
City of Ki ra C -A
I
a
DEPARTMENT OF HOUSING AND URBAN DE!/eLOPMENT
elf_ } AREA OFFICE
6400 FRANCE AVENUE SOUTH
MINNEAPOLIS, MINNESOTA. SSISS
116010" V'
900 Smile Wacker Delve
Chicago. 1lubois 60606
Mr. Milt Dale, Aasoci.,••`e Planner
Housing and Redevelopment Authority
of Plymouth
3025 Harbor Lane.
Plymouth, Minnesota 55441
Dear Mr. Dale:
Subject: Quarterly Requisition December 31, 1978
Section 8 Program, MN46-E170-002
IN REPLY "Brea Tor
5.6HMA:DC
Your letter dated August 30, 1978 transmitting the HUD -52663, Requisition
for Partia:. Payment of Annual Contributions, for your Section 8 Project
for the quarter ending December 31, 1978 in the amount of 634,349 has
been received, revfq ied and approved. A copy of the form is enclosed for
your records.
Sincerely,
4cmas T. Feeney
aanager
Enclosure
6tTt8132p_
OCT 1976
qty at p4mod
3 rRI
US. UEpARTMkNr OF MOUWNG ANO UPHAN UE.Vt.1.01r1.ik..NT
I'! 4X
FOR HHu;) US: FX*yi Y
REQUISITION FOP: PARTIAL PAYMENT OF ANNUAL CONTRIBUTIONS
HOUSING ASSISTANCE PAYMFMTS Pii(GOAr.i _
3
iirhri tii,n.E • '
S[CTION 23 tw SECTION S
Dade of Requis'stiun :.' ,_.,. Fiscal Yet*r Ending Date _,,.&:-
7;; Q For Ouaro r Forting .?.
ftWI! AND A::/)OCSS 01 PUt.LIC HUUSrNfi AGt NCY (Includsma Y.rp f:rAdej ! } ACC Contract flutnbor —
to --
pi
t
rEF-11taiintf! U 1 k /F'/jjU+ :a. s1 ill Projvt, r:unrtxl im F I j .. D 1 1 n`' a _.! _
m_.._ _ tato. of Mon!hs in Fistxt Yerr
VEPO•41TARY HANK {Ndepr. Addreel and Account Number)
Orate, 6- S Type. of Prtijt:ct:
Pt• wavilt, Mil)• jv 11q I `) Aa h # !Bili " Piz0 r xrSt INN 0041-W fit.14AIJ.
a. Number of Units Under Lease to Efigi;lts ramifies as of Dat-. of ReNoi:itio?i
b. Estimated Number of Ujits to be urdr-r I.Fase at End of Requested Quaikr
e. Average 61ontldy Housing Assistance Payment Per Unit u of Date of nequi ition . J AJ C1
L`;YIlIIA1t:0t' t.STIMAIE'L7 cur tJf:Af'IVr
RLQU1RL, to AputnONAL TOTAL
OFSCHIP'tION ANNUAL INCURRE-0 1-
RLOUT10 *-NI)
F-
rUfJU'SOI• ItE:AUE sT'CD
t1) _ (?I
LLf
PRELIMINARY ADMINISTRATIVE EXPENSE
1. Preliminary Administrative Exp9n n-Pflot to ACC (Actount 4010)
2. Pietiminary, A4min6tiattve F-penst-After ACC (Atvotint slid?)
3. Total Preliminary Administrative Expense (Liur7 I a 2) _2)_ L.,92
NONEXPENDABLE EQUIPMENT
4. Raprat. tivent of None;vendvible Equipment (Ac—one 75ZO)
5. Prolprty Batten lents and. AJlitions (Acow url 7540)
6. Total NonexpenIIible Equipment (!.fort 4 4 S)
14OUSING ASSISTANCE PAYMENTS
7. Housing ksistante Per/mints (Account 471S)
ADMINISTRATIVE FEE
S. Total Ad.niuktral'Ive Fee Approved for Fiscal Year
9. o'hothly elate of Administrative Fee (/.vie Ndividrrl by number o/n:orrdir
in frt.ef yror)
10. Ara;ust Prsvieu'.ly Itagr,isiNuned hr fiscal year
11. Estimated Additional Anluunt Required to end of Requested Qu3rtcr
12. TOW Admiuhnativo Fee (L/nes 10.4 11)
INUEPL-NU NTPU .1C ACCO UNTANTAut)trCOSI3(Seethy),8urty)
13. Tet:d ludep+• TNrtt Public Accuuntint Audit Cnsts
SECU111TY AND UTILITY DEPOSITS(Sceiij; 21 only)
14. Total Allowance Approved for Security and Utility Deposits
15. Amount Previously Requisitiunpd for Fiscal Year
16. Estimated Additional Amount Required to End of Requested Ouster
11. Total Security and Utility Deposits (l.irn•s 15& (b)
AMOUNT OF THIS REDIRSITION
18. Total Funds Required to End of Requested Ouorter(Lb)es3A 7. J2.
13 dr /7)
19. Total Partial Payments Rawly -d for Fiseirl Year to Date
20. Parti:ll Payment Requested (L(nr /8 ro.hurs Lbee 19)
TO UATI WAR I CH
13) (4)
iqo qa t1 ! S4()00
4q47
1) 3 v# l
F)O()
1
RLQUIRGO
5)
r P3
300
fc 5, 38 (o
fir 21140 3110
METHOD OF PAY,%!EfJf INSINS r 1114 A r d
7.1. H2glrrsteJ histalllnent Payments '
r
I V ERTIFY that housirvq assistance, payments have bean or will be meds only with to un -;which: (1) are under t.a,P
tryr+
Femili-s at tlrw rmr stirfi
housing An;stance payments are made except as otherw:vi provided in the Housin • kw;3tvimn t'aymenti Cun.riets and (2) the Housing A!pney has within
ora yaar prior to the miA;f1 j of suLh !lousing ossistarc.--.mynrents, edequalety ire.) tM c c suxd to be rnStrPr.te.! (ir:rrudfrr. (rr ;)H etio:r o/ L*++r :nd-. fel• ih:hy.
arot ar.-ar for the bene/rt and use r,/ the l:unrfrir*) too-4 rr that d.cont.:rto and o -o •tary hou,4rv?e4:4mwoda6orr are bring provided; W-.1 111 a07roi: !•- pro•
v:siuns of thv atvuve rwmtre•re! Crrntract. luve Leen Grmplirai with by t:,o 110u::rr) r a cy; en•J Vat •kis r:Guisition for onruA cantributiam Fa i bee.i- tAd.n-
Inad by mo and to the bat of my knuMedge •rod bnliJ it t; true, crirrect o^d coraplete.
t anuru I'uDticlfuutfrryAavnryj•
Late) (yl;•r•_rrrrrrt.dWife (of O! '•IArrrherl•:'wtterCcrtilt)
tWD FIELD or•Fice n1; aj&A%•
HOUSING. MANAGEMEPiT BWOCH OCT 17 1978
ASS!3
Jfiffnefrrne rrr,t 7'itG• rr/ r)//cG l Aefhrrr(tr,l rU rti•(rHi r..) (pate)
PrEvAdatild 11-j-,
ti:ar Stage)
fuer.,)... _. ...._._..-.
0
TOTAL
f+AVtALN1' mitt CE.RTIF•ILO
F1,11AMOUN, f.LRfll lt[1 tUit "V
MON
VAIU F'AVrr..tJr /!crawl;)