HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 09-26-1978A6EN.DA.
PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY
September 26, 1978
6:30 p.m.
Rol I al I
II. .Minutes of August 28, 1978 Regular Meeting
III. Redraft;of Financial Statement for the Plymouth HRA
IV. Program Revenues and Expenditures
V. Contracts for 25 Units of Section 8 Existing Housing
VI. Home Improvement Grant Program
VII. Miscellaneous
A. Letter from O.J.-Heinitz
B. Personnel and Work Schedule
Viii. Adjournment
0
CITY OF PLYMOUTH
3026 HAMOOR LANE, PLYMOUTH, MINNESOTA. 68441
TELEPHONE (612) 659.2800
OATS: September 21, 1973
MEMO
TO: HRA
FROW Milt Dale
SUBJECT:Agenda Items for September 26, 1978 Meeting
The City's Finance Director has been notified of the need to redraft the Financial State-
ment as per the HRA's directive of August 28, 1978, i.e. that a footnote be added to page 3
indicating revenues and expenditures on a cash flow-thru basis. He indicated that due to
the budget hearing "crush", this information will not be available for a couple of weeks.
Staff has been working on a project -by -project break -down of revenues, expenditures and
staff time for various HRA functions. Over the last three years I have kept track of my
own staff time as per flours spent on Section 8, Housing Rehab., general HRA, Section 235/266,
and current planning items. However, it will take some time to pull all this together.
Over the last month, the HRA section did not have a staff typist and some time delays
have resulted in this regard (more about this later). Following would be the proposed
break -down of project revenues., expenditures and staff time for the time period July 1, 1977 -
June 30, 191$;
E x end_i tures
Revenues Allocations —Mministration Staff Time
Sect. & Rent Assistance No ava a 1e Not available riot available Nit available
at this time at this time at this time at this time
Home Improvement Grant
Programs:
State Program $12,867.84 $12,000 $ 867.84
City Program $2.0,000 $19,000 $10000.00
This is my proposed format. If the Commissioners wish to make any additions or changes, I
can do so and have it ready for the next meeting.
Staff has been assured by the HUD staff that an Annual Contributions Contract (ACC) for
25 units of Sect. 8 housing will be available for your execution on Tuesday, September 26.
Should this contract meet with your approval, the HRA chairman is to sign such and we then
will return the contract to HUD .for their signature,
The Home Improvement Grant Program has received four applications in the last 30 days.
All of the applicants appear qualified (3 of the 4 have already had their incomes verified
and been approved by the Housing Rehab. Comm.), and work 1s in progress on 2 of the 4.
Unbelievable time delays have occurred with the MHFA Program;only this month one applicant
was approved and another denied. Their applications had been in since early May of 1978.
One project underway involves a reroof for a 76 -year-old widow who has lived in Plymouth
since 1952. She and her deceased husband built their own house paying for 1t as they builtIt (a very sound beautifully maintained house by the way). Another project involves the
replacement of a defunct furnace/air conditioner with a new one. This 1s for an older
couple (lived 1n Plymouth for 20 years) where the husband is handicapped,
R
2- September 21, 1978
Attached is a tetter from iron Heinitz regarding our letter to John Boland. As yet we have
no reply from Mr. Boland. Incidentally, our improved point standing in the Policy 39
rating did not help us out as far as receiving LAWCON funding goes. We received none!
Ori Aug. 25th our high school typist, Vicki Norton, left to take a job with Honeywell.
As of September 21 the HRA office shares a clerk -typist, Mrs. Eleanor Cross, with the
Planning bepartment. Mrs. Cross has worked for the Public Works Department briefly,
1.e, since late. July 1970. Her assistance in HRA work will be of great value to our efforts
at helpiog out Plymouth's lower income citizens.
Over the last 2 months, much of.my time has been spent on current planning projects what
with the early "retirement" of Chuck Dillerud in June and Kate Marx's leaving in August,
It has been part of the new Planning Director's plan to utilize my services more in the
current planning activities. In assessing the way my time has been spent since July 1, 1978,
1 find 1 have spent 35% of my time on current planning while this Last month of September
an even greater percentage of my time has been going toward current planning, i..e. nearly
705, as current planning activity continues to accelerate.
MD:mj
Att.: letter from 0. J. Heinitz, 9/14/78
CITY OF PLYMOUTH
3Q25 HARBOR LANE, PLYMOUTH, MINNESOTA $5441
TELEPHONE (612) 559.2800
DATE: - SEPTEMBER 7, 197$
MEMO
TO: HRA COMMISSIONERS
FROM: MILT DALE
SUBJECT: MHFA AFFORDABLE HOME PROGRAM AND MISCELLANY
In a telephone conversation with John Silvis of the MHFA. I
learned that there are no dollars available this year in the
metro area for any home construction. All the money has
already been used up! There is a pilot project underway using
this program for communities, but its funding will depend on
the Minnesota legislature's action this coming Spring.
I have also included a copy of a letter I recently mailed to
John Boland. The letter was reviewed by your HRA Director,
Jim Willis,, prior to mailing.
Attachments:
i. Guidelines for MHFA Affordable
2. Letter to John Bolrad., 9/6/78
asci" v
to swabL 11FIR4W Drive.
CW6490 lubwla 40606
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
AREA OFFICE
6400 FRANCE AVENUE SOUTH
MINNEAPOLIS, MINNESOTA 3343.5
August 28;, 1978
Mr. tilt Dale, Associate Plamer
Housing and Redevelopment Authority
of Plyrouth
3025 Harbor ;.am
Plymouth, Mr :
esata 55441
Dear Mr. Dale:
b jest: FIMM01111 Documents Required for Eae'cution of AOC
Var 25 additional. units MN-46-MTO-002
1@6 OtSPLY R6ReR YOt
5.6HMA:DC
As requested on August 25, 19789 the following documents are required
by the Assisted. Housing Management Branch prior to execution of the
Awmal Contributions Contract for the project noted above:
I. WD -52611 -.Administrative Expenses
A. Please clarify whether the form subadtied was based on
n units or the 50 units as indicated on the form. If it
was based on 25 units another form will need to be re-
cubmitted bated on the. 25 new units.
B. Documentation of the various expenses listed on the 52671
is required.
2. HUD 52672 - Estimate of Required Annual Contribntions
A. Submit the form based. on the combined total of 72 units
based on the new anticipated number of unit monthz.
B. Submit a Leasing Schedule for the total 72 units which
Indicates the anticipated total unit months under lease.
M w
Page --2
C. Update the current form based on the 25 units to indicate
the appropriate anticipated unit months under lease.based
on the new anticipated date of the ACC,
D. Submit a Leasing Schedule for the 25 new units which
indicates the total unit months, under lease.
3. HUD 52673 -`Estimate of Total Required Annual. Contributions
A. Resubmit the form based on the total of 72 units.. ate
need five copies with an original signature on each..
Please contact its. Diane Cmiel in the Assisted Housing ftnagement
Branch at 725-4834 if you have any questions..
Sincerely,
07
Thomas T. Feeney
Area tanager
r
4 CITY C
PIYMOUTR
September 6, 1978
Mr.. John Boland, Chairman
Metro Council
300 Metro Square Huilding
Seventh Street 8 Robert
St. Paul, Minnesota 55101
Dear Mr.. Boland:
Recently the City of Plymouth was reviewed by your staff in regard to
your Housing Policy 39 performance ranking system. Upon our review of
the rankings, we were able to ascertain several evaluation criteria that
were not taken into account, and informed Mfr. John Doyle of your staff
of the same. He then indicated to us by telephone that we would be
granted an additional 16 points; this information was then relayed to
our Housing and Redevelopment Authority at its August meeting. As an
outcome of the Plymouth Housing and Redevelopment Authority's
Commissioners.' discussion of your Policy 39 performance ranking system,
the Plymouth Housing apd Redevelopment Authority also wishes to de-
termine wtky Plymouth's financial contribution (through fiscal disparities)
to other communities is not given point consideration? Contributing
communities such as Plymouth have "endowed" other communities with
significant monies over the years to allow these recipient communities
to provide for such things as affordable low income housing and other
programs. As example, in 1978, Plymouth will contribute nearly one
million dollars (i.e. $967,598) in taxes generated to the metro "pool of
of which,a very small amount. will be returned to Plymouth. Is it riot
appropriate that these contributions be adequately recognized?
Continued . . . . .
3025 HARBOR LANE. PLYMOUTH. MINNESOTA 55441. TELEPHONE (612)559-2800
Mr. John Boland, Chairman
Petro Council
September 6, 1178
Page 2
Also, Points i and 2 relative to low. income and moderate income housing.
n your performance ranking chart fait to relate to newer communities
such as Plymouth, where there is linited existence of an older housing
stock. Rating; ,Plymouth and other newer comnunit'les. in. this area is a.
very unreliable indicator of performance. These two points relate mainly
to a historic reality and a fixed "given", and not much to performance.
Your early reply to these comments i.s appreciated.
Sincerely,
J Wo/
Milt Dale,.
Plymouth Housing and
Redevelopment Authority .Staff
MD/sp
cc: The Honorable Emily Staples
The Honorable 0. J. Heinitz
Mr. Dirk DeYries
GDMKC
e f}xs+t+es 3lfieapolias Met o,l3ian
A ots3a otto
is nth 5th aftwbt Roam 1102
aneopoUss,. Utanesots 5840.2
September 11, 1978
Mr. James G. Willis
City Manager
3025 Harbor Lane
Plymouth, Minnesota 55441
Dear Mr. Willis:
The Greater Minneapolis Metropolitan Housing Corporation is a non-
profit housing development corporation. As one of its on-going programs.,
the Corporation assists other non-profit organizations, which want to
sponsor the development of rent assisted housing through the HUD Section
8 program. In this role GMMHC provides technical assistance in the develop-
ment process and interest-free loans for front-end development costs.
L you know of any neighborhood,. church,, or civic groups whichmight
be interested in our program,. please contact us. Alternatively, your
needs might be better tet by creating a new non-profit corporation as
an affiliate of ycur Housing and Redevelopment. Authority to undertake
such a project. This type of organization was used in Bloomington to
sponsor a project in which ve:were involved.
Currently, there are bonus Section 8 funds available. The Metropolitan
Council will be.soliciting development proposals in the near future.
Additionally the Metropolitan Council has received a bonus allocation of
Community Development Block Grant Funds, Which could be sou:aht to write-
down land costs to an afforable level.
I am enclosIK6 our rer annual report, which out "I es our
activities.
If you have an interestin discussing.this program or if you have
any Questions, please conta::t Greg Hanson, GMMHC's Director of Development.,
at 339-0601.
Sincerely,
W4
Charles R. usell
Executive Director
GH/jd
Enclosure:
I=
o. J. "LOW' Heinitz
OWAMA 4.%A
4enr4prn r,jaitty
conow4t"C
September 14, 1978
John Boland. Chairman
Metropolitan Council
300 Metro Square Building
St. Paul, MN 55101
Dear .john:
minnesota
House of
Representatives
V:• . .. !. i'c
i --,SEP 197§
1 ;;;st finished reading a rather thought-provoking letter written to
you by Milt Dale of the ifousiny and Redevelupment Authority _taV
regarding 'lymouth's rating in regard to Nousinj Policy 30 performance.
Mr. Daae makes some rather pertinent comments with relationship to the
fiscal disparities cortributior, and, particularly, the fact that we
are a very-apidly growing "new housing" suburb.
May I suggest that seriousconsideration be given to his concerns?
Yours truly,
Q.J. HEINITZ
State Representative
CJWpl
cc: Milt Dale
13 gid .,tate Ofsx•- i(i rcti;t7C. St paiv, Whew ma sits 296 4WO
s 25b7l Qz wnswaW Leae, 4'ay?ava. Mto-u,SM13 55191 473-4763