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HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 06-26-1978AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY June 26, 1978 6:30 P.M. I. Roll Call. II. Minutes of May 22, 1978 Regular Meeting. III. Section 235 Program IV. Request for Phase III funding of the Minnesota Housing Finance Agency V. Section 8 Contract for 25 More Units VI. Adjournment CITY OF PLYMOUTH: 3025 HARBOR LANE, .PLYMOUTH, MINNESOTA 65441 TELEPHONE 1612) 559.2800 DATE': June 1, 1978 MEMO TO: Housing and Redevelopment Authority FROM: Milt Date SUBJECT: Scattered Site Housing Program (Section 235) On January 30, 1978 the Plymouth City Council approved the allocation of $58,000 of CDRS money for land write-down for the moderate income family Section 235 Housing; Program. The Section 2.35 Program has been established by the federal government to assist lower income families in the purchase of single family homes. The attempt is to provide lower priced single family homes on "scattered" parcels over an entire community to diffuse the impact of tower income housing in a community. Generally construction technics are standard in terms of materials and site placement however "cost cutting" has often been employed by not bui-ldi-ng a garage and keeping "frills" to a minimum, ie no landscaping materials and plain exterior treatment. Placement, in the community, is critical as it is important to locate the houses in a neighborhood of similar priced homes. lot selection, then, is probably the most important single factor in making a Section 23.5 Program work. Staff has outlined the salient features of the present Section 235 Program as follows: A. Eligibility Requirements 1. Must be a family (two or More persons related by blood, marriage or operation of law) or a single person over 62 years old or handicapped. 2. Must have an "annual adjusted gross family income" not to exceed the following: a. 1 Person $12,900 b. 2 Persons $149750 c. 3 Persons 169600 d. 4 Persons 18,450 e. 5 Persons 199600 :y f. 6 Persons 209750 g. 7 Persons 21000 h. 8+ Persons 239050 Note: "Annual adjusted gross family income" is computed by taking the annual gross family income and subtracting out 5% of the gross income, excluding all income received by eligible minors and a $300 deduction for each eligible minor. 3. There are no asset limitations. 2- Dwel-IftsUnit Requirements, 1, New construction of single family homes only 2. Units mustbe served by public sewer and water C.. Mortgage Limitations 1. Mortgage amount cannot be more than $38,000 for a 3 bedroom home with a Wximum sales price and FHA value of $45,600. 2. Where a family of five or more qualify for a 4 bedroom home tNe mortgage amount cannot exceed $44,000 and the 'sales price and FHA value must be under. $52,8000.. 3. The value amounts are for the complete property, ie lot and structure.' D. Downpayment Requirements o 1. Normally is 3% of the FHA estimate of value and closing costs. 2. However when the sales price substantially exceeds the maximum mortgage amount, the downpayment must be increased accordingly. r E. Subsidy Assistance to Homeowner 1. Assistance payments are made directly to the lender on homeowner's behalf Z. Assistance paymen"bi-cannot exceed an amount which would be necessary to reduce the mortgago interest costs to as low as 4%. 3. Homeowner must contribute at least 20% of his/her monthly adjusted gross family income to mortgage payments 4. Homeowner's income is reviewed periodically and the owner's payment may go up or d.!,wn according to his/her income. F. Counseling of the Homeowner 1. Homeowners are to be counseled and/or given information on the responsi- bilities of homeownership. 2. Lenders are to certify that homeowners have received HUD counseling materials. G. Steps for the Prospective Homeowner 1. Find a builder who would like to participate in the program and who can build a house within the limitations of price and value. 2. rind a mortgage lender who is willing to make a mortgage loan under the program and submit applications to FNA. 3. The lender reviews the prospective homeowner's income eligibility prior to submittal of application to FHA. 4. A prospective homeowner's income may be too low to purchase a house even with the subsidy provided. 4 - At -Oft stage staff is working with the Housing and Redevelopment Authority Chaftan, John Spaeth, at attempting to answer some of the concerns the Housing and. Redevelopment Authority, the City Council andthe community at large may have regarding scattered site housing. So far staff has conferred with Dennis Daniels of the Bloomington Housing.and Redevelopment Authority (they have completed eight homes under the Section 235 Program and will be doing 22 more shortly), Chuck Cornea of the HUD staff who administers the program and Lynn Holman of the Metro Council housing staff. In talking with these people, in addition to Chuck Dillerud, City Planning Director, staff will correspond with the law firm of Lefevere, Lefler, Hamilton andPearson (the -City's legal advisors) to determine the legal constraints and pitfalls of the Section 235 program and how to avoid such. Some problem areas and approaches staff and the Housing and. Redevelopment Authority Chairman have discussed are: Matter of "windfall" profit. How can Housing and Redevelopment Authority be assurred that the homeowner does not turn around and sell the house within a year or two and turn a "windfall" profit? Now much subsidy does a builder need and what kind of subsidy will HUD approve? Would an experienced builder or a less experienced builder be best? Do double houses and condominiums qualify under HUD guidelines? These and other questions staff hopes to have answered by the July meeting. Attachments: 1. List of Section 235 builders (Provided by HUD) 2. Revised Section 235 Worksheet. (Provided by HUD) 3. Resolution approving $58,000 for Low -Moderate Income Housing CITY OF PLYMOUTH 302.5 HARBOR LANE, PLYMOUTH, MINNESOTA 55441 TELEPHONE (612.) 559-2800 DATE.: June 8, 1978 MEMO TO: Housing and Redevelopment Authority FROM: Milt Dale SUBJECT: Hennepin County 6 Proposal to Serve as Administrative Liason for the M.H.f.A. Home Improvement Grant Program Recently Hennepin County has requested permission to replace the Metro Council staff in the position of administrative liason for the M.H.P.A. Home Improvement Grant Program. In this regard, Hennepin County has circulated a letter from Dale Ackmann, Coanty Administrator, outlining participating communities' responsibilities in meeting the M.H.F.A. application requirements. These requirements are as follows: 1. 'Resolution by'06 Plymouth City Council reauestieg that Hennepin County apply for Phase III funding of the M.H.F.A. Home Improvement Grant Program. ' 2. Information on the qualifications of.those persons doing housing rehabiliation inspections. 3. Process employed by the City of Plymouth in selecting home improvement grant recipients. 4. Funding source and amount for administration of the City of Plymouth's Improvement grant program. Staff has put together the above information as an attachment to this memo. Staff further believes that Hennepin County is a more logical. unit of government to serve as administrative liason between the state and the community than is the Metro Council and recommends the adoption of the attached resolution. Further Metro Council Program Manager, Phil Katzung, also recommends local community approval of Hennepin County as the grant administrating agency. The County has enumerated the services it will provide in Its role as grant administrative organ for the'M.H.F.A. home improvement grant program and this is attached hereto. Attachments: 1. Resolution to Council requesting Hennepin County be approved as grant administrating agency 2. Resolution from Council to Hennepin County 3. Letter from Dale Ackmann, 5-22-78 4. Letter from Phil Katzung, 5-11-78 S. Hennepin County's Proposal of Services to be Rendered to Community 6. Staff's Outline of City's Administration of the Home Improvement Grant Program 7. Selection criteria for City's Home .Improvement Grant Program HHENNEIPM41N OFFICE OF THE ADMINISTRATOR A 2540 Government Center Minneapolis, Minnesota 55487 May 229 1978 Dear Local Official of Hennepin County Community: Hennepin County will be submitting an application by June 15, 1978, to become an administering entity for the Minnesota Housing Finance Agency MHFA) Home Improvement Grant Program, Phase III. The Metropolitan HRA, who has served this function for Hennepin County communities, is encour- aging your cooperation with the County for Phase I.11 (see attached letter) Program administration will remain essentially the same as it was under the Metropolitan HRA. An outline of the proposed County administrative procedures is attached. Administration of the MHFA Home Improyement Grant program by the County will further a coordination with CDBG housing responsibilities and with the new CETA weatherization program. TFie grant allocation plan is not yet available; however, 14HFA has indicated that funding should be comparable to Phase. II. A distribution of,the.funding schedule will be made as soon as it is available. The County is seeking your cooperation in the development of the applica- tion and encourages your participation in the program. In this regard, you are asked to assist in meeting four application requirements: 1. Resolution - passage of a resolution requesting Hennepin minty t`o apply for Phase III funding. To maintain the application schedule,.this resolution should be passed and a copy submitted to this office as soon as possible. 2. Inspections staff - inspector experience, training, and background. As an example, specific information regard- ing background (plumbing, heating, electrical, structural, energy related, other), years of experience, licenses and/ or certifications are requested for those doing inspections. This office additionally requests information on whether local inspection staff is familiar with HUD Section 8 Existing housing standards. To be eligible for HUD housing performance credit, rehabilitation activities must bring a home up to Section 8 Existing standards. 3. Selection criteria and procedures - the identification of select on criteria and procedures to be utilized during the grant application process. MHFA discourages the use of HENNEPIN COUNTY an equal opportunity employer LQCAL,OFFICIAL OF HENNEPIN COUNTY COMUNITY MAY 22* 1970 PAGE TWO a "first come, first served" approach. Although it is understood that some communities have used such an approach successfully,. the County ,loins the MHFA in encouraging the selection of an alternative approach. An alternative approach might involve targeting of funds for particular areas (i.e., NSA) or types of improvements (i.e., health and safety) and' tray take the form of a point system, priority list, or combination thereof. In consideration of the new HUD rehabilitation standard mentioned above, all communities are encouraged to include such.language in their selection criteria. You are also requested to indicate whether a grant review committee will be used and how it will operate. 4. Local Funding. Share - indication of the source and amount of local administrative share. Excluding the MHFA set aside,,please indicate the source and amount of other adminis- tration funding, i.e.,city funds, community development funds, or other. County staff will contact your community very soon relative to the.above requirements. The County is looking forward to working with your community in providing housing assistance to local homeowners. Please call the Development Planning Unit at 348-6418 with any questions. Sincerely, Dale Ackmann County Administrator f N 0100, SW Metro Square Building, 7th. Street and Robert Street, Saint Paul, Minnesota 55101 Area 812, 281POW9 May ll, 1978 TO: Local Officials of Hennepin County Communities SUBJECT: Minnesota Housing Finance Agency Horne Improvement Grant Program, Phase III Your community has been participating with the Metropolitan Council Housing and Redevelopment Authority in providing MHFA Home improve- ment Grants to low income homeowners during the past year. The funds for Phase 11 will be closing out on May 31, 197E with rehabilitation work to be completed by August. 31, 1978. MHPA has just announced that additional funds for a Phase III will be available on July 1, 1979 and that applications -from agencies to administer those funds must be received by June 151 1976. As in the past, the Metro HRA will act as an administering agency in cooperation with those communities who axe unable to provide program administration. independently. Niwever, in communities located in Hennepin County, such as yours, the junty intends to act as the grant administering agency in much the some manner as Metro HRA has in the Fast. In addition to coordinating, the delivery of MHFA Home Improvement Grants, Hennepin County stiff will continue to coordinate the Community Development Block Grant Program funding which includes local rehabilitation activities, and provide technical assistance for rehabilitation programs. We recomi-men d that you join with the Coun agency for Pnase iii oz tae nnra sic 63- ion azout how to ;cin, tunas ava sent to you by tho County staff. teast ant administers provement ran _rogramm.I e, procedures, etc. will be It has been a pleasure to work with you and your staff in providing home improvement grants to needy homeowners over the past years. We appreci- ate the opaortunity to cooperate with you in a metropolitan program, and are always ready to provide assistance whenever possible. If you have any questions, please call me at 291-6306. Sincerely, Phi lip 2. Xatzung v Metro HRA Program Manager An Agency Crossed to Coordinate tbo Planning and'Devolopment of tho Twin Cities Metropolitan Area Comprising: Proposed Administration of the MHFA Home Improvement Grant Program, Phase III County application to MHFA for administrative entity designation must be submitted by June 15, 1978. The program will be administered through the Development Planning-Unit/office of Planning and Development. Admin- istrative tasks may be subcontracted with local communities as was the procedure with Metropolitan HRA. Areas for subcontracting will include inspections, rehab counseling, and preparation of portions of the grant submission package. Details and signing of the contracts will be com- pleted as soon as possible to maximize program utilization. Phase III is scheduled for funding July 1, 190. The County will provide appropriate staff to: 1. Assist local staff in training and orientation; 2. Provide technical assistance and .housing rehabilitation counseling to participants from smaller communities; 3. Prepare income and ownership certificates, file liens. and be a liaison with other County departments; 4. Manage and disburse grant funds; S. Coordinate outreach program; 6. Coordinate efforts where possible with Community Development housing responsibilities; 7. Provide general housing information as time permits. Presently, each community will be allowed to use 3% of its total grant allocation for administration. The County has developed its budget for administration based on comments from MMFA and Metro HRA. Administrative costs are also supported by a portion of the County Community Development Block Grant. Should more communities participate with the County than epresently xcessive, afundspated will bed/ or the channeledadministrative amount set aside prove communities. DPU/0FD 5/16/78 OUTLINE OF CITY'S ADMINISTRATION OF THE HOME IMPROVEMENT DANT PROGRAM A. Inspections 1. Inspections are normally carried out by 1411t Date, the Housing and Redevelopment Authority programs administrator, with assistance from the City Building Inspections Department as needed. The Housing and Redevelopment Authority programs administrator has had experience in single family home construction, has completed architectural design courses at the university level .and has completed a university of Minnesota extension school class in housing rehabilitation. As well, he has administered the home improvement grant program and made inspections during Phases I and Il of the M.H.F.A. grant program. In addition he has made inspections for the existing Section 8 Rent Assistance Program in the City of Plymouth. B. Selection Process 1. The City of Plymouth has a Housing Rehabilitation Committee consisting of 3 citizen members appointed by the Mayorl serving at the City Council's discretion and directly responsible to the City's Housing and Redevelopment Authority. The Committee normally meets once a month at City Hall. This Committee acts as a grant review board and reviews all grant applicants. 2.. Process of selection of grant recipients follows the City's adopted 5-23-77) Home -Improvement Grant Pro ram Guidelines and Eligibility Reauirements which are attached ereto. C. Source and Amount of Funding for Program Administration 1. Funding comes from City funds through money budgeted out of the City's General Fund, current Ad Valorum tax for the Housing and Redevelopment Authority and from the M.H.F.A. 2. Following:is the dollar amount anticipated to be used during 1978 based on the actual time spent during the first 4 months of 1978 and the 1978 budget) Current Ad Valorem $29080 General Ford 19040 M.H.F.A. Administrative Fee 675 Sub -Total Excluding M.H.F.A. Fee 675 Total 3, 20 r! from i'lyeouth's Home 1m rovement Grant Pro am Guidelines and.E1i ibilit Re irements" Page 9 selection Criteria A. The City of Plymouth Housing Rehabilitation Committee shall abide by the following criteria % selection of recipients for Grant Funds whereby applicants with the highest point totals will be considered over those with lower point totals: 1. ,Elderly (over 62 years old .at time of application) a. $0 years old or b. 75-79 years old older - or older - 20 In points points e. 70-14 years old or older - 12 points d. 62.69 years old or older 8 points 2. Widow or widower - 20 points 3. AdJusted Gross Annual income a. $5,400* - $5,499 - 20 points b. $50500 - $5,999 - 16 points c. $6,000 - $6,499 - 12 points d. $60500 - $7,500 - 8 Points 4. Insulation and weather-stripping related requests. a. No insulation - 20 points b. 2" or less in ceiling - 10 points 5. Improvements needed to make the home safe and habitable - 20 points Applicants with an income under $5,000/year will :be eligible for the M.H.F.A. Grant Program. B. Applications will be accepted as follows: 1. Applicants must submit their request for a Rehabilitation Grant on the City of Plymouth or M.H.F.A. Grant Application form. It shoald be submitted to the Planning Department, City Hall, 3025 Harbor Lane. _-.l.ymouth, MN, 55441. All applications should also Inglode Oose racuments as outlined in Section IV. 2. Applicjtiony'tji1 be reviewed by City staff as received and be forwardea 1;9 tfje City's Housing Rehabilitation Committee for their review and selection of recipients. Requests of an emergency nature will be handled by staff as quickly as possible and would be reviewed by staff and the Chairman of the Rehabil- itation Committee. (See Section VIII. B.) Page 10 3. Deadlines for applications will be September 1..and December 1 61 aeacb year. 4. After the deadline the Housing Rehabilitation Committee will review and select grant recipients using the criteria as in Section VII. This selection process will take :place on the thfrd Wednesday of the month following the deadline date, i.e. the third Wednesday of September and the third Wednesday of December. S. The decision .of the housing Rehabilitation Grant Committee will be final, however, appeals may be made to the City HRA in those cases There applicants believe they were not treated equitably. VIII. Miscellaneous A. B. Inspections of Property 1. It is not the intent of the Rehabilitation Grant Program to conduct inspections to find violations of the City Building Codes. However, major infractions that constitute a health and/or safety hazard or seriously diminish the :habitability of the residence will be noted and explained to the homeowner. If the homeowner is determined to be eligible for a grant, serious infractions will be remedied at that time. Should the homeowner not be eligible for grant Ponies, the homeowner will be informed of the infraction by the City Building Department and a period of time will be established during which the infrac- tion would be remedied. 2. Inspections will normally be conducted by the staff adminis- trator of the program and not by a member of the City Building Department. Criteria for Emergency Funding 1. Staff will consider those grant requests as emergency requests where.- a. here: a. The dwelling unit contains defects or deficiencies which, if left uncorrected, would render the unit immediately uninhabitable or contain serious health or safety hazards. b. The defects or deficienciesare the direct result of natural causes such as floods, droughts, tornados, fires blizzards and storms or mechanical failures such as burst pipes and furnace break -downs. 4 page I 2. Where no funds are available for assistance to eligible homeowners the following procedure shall be used: a. Upon notification by the homeowner of an emergency situation, administrating staff and a member of the City Building Department will inspect the property at the invitation of the homeowner. b. Staff will note in a written form those defects or deficiencies of an emergency nature and contact eppro riate trades.persons to obtain a. cost estiM4te to make necessary improvements. c. Administrating staff will transmit this information to the Chairman of the Housing Rehabilitation Committee for his review. d, Administrating staff will forward the comments of.the homeowner, Building Inspector and Housing Rehabilitation Committee Chairman to at least two ynembers.of the Plymouth HRA. e. Administrating staff will prepare,a memo regarding the emergency request including all related comments to be submitted to the City Council at the earliest possible meeting. This memo and attachments shall include the following minimum information: 1 Nature of the emergency 2 Eligibility of the homeowner 3 Homeowner Application for Grant q Repayment Agreement (or assurances Repayment Agreement has been signed.) 6) Cost estimates from tradespersons to make the necessary improvements 6) Recommendations of the Administrating Staff, City Building Inspector, Chairman of the Housing Rehabil- itation Committee and the contacted HRA members. I The City Council will have the option upon review of an emergency grant request to: a. Refer the request to the Minnesota Housing Finance Agency for an emergency grant; b. Make an appropriation to the applicant from such 'Fund as deemed appropriate; or c. Deny the request. CITY OP PLYMOUTH 3025 HARBOR LANE, PLYMOUTH, MINNESOTA 5544.1 TELEPHONE (612) 5592800 13 1978 MEMOEM DATE: June , TO: Housing and Redevelopment Authority FROM: Milt Dale SUBJECT. Cont,^act from HUD for 25 Additional Units of Section 8 Existing Construction As approved earlier this year, 25 additional units of Section 8 Existing Construction has been approved for the City of Plymouth by HUD. We are now required to execute a contract with HUD. This contract is not available as of the date of the memo but a telephone conversation on this date from a HUD Area Office personnel indicates tha:contract: ptiil. be forthWing in time for the June 26th meeting. A resolution authorizing that the Chairman of the Housing and Redevelopment-Autho's ity execute the Annual Contributions Contract. Attachment: Resolution 7,Ws" MA'1818 SW Meuo Sguinse Auiiding, 7th Street and Rabwt Street, Saint .Paul. Minneota 65101 Ates 6L% 291-6968 May 26, 1978 Ai* lme& 3 — 9 Mr. James Willis City Manager 3025 Harbor Lane Plymouth, Minnesota 55441 Dear Mr. Willis: The Metropolitan Council is in the process of updating the Subsidized Housing Activity" report. :he last report was published in December of 1976. This information is important because it is used in the Subsidized Housing Allocation Plan, housing performance evaluation and in a.number'of other reviews. In the interest of accuracy, we are submitting the information we've compiled to each community for their review. prior to publication of the report. The information we're submitting to you includes:. Section 3 New Construction proposals (1975 thru 1977) We realize some of these may have been counted in our last report. However.. we wanted to show all Section 8 Rew Construction activity since the program started. :his will, enable us to make any corrections that may be necessary. If we have a name for the project, we will include it. We will also indicate the family/elderly distribution.. Section 8 Existing units funded (including family/elderly distribution) Number of homes funded through the Section 235 ?rogram (since the Revised 235 program was reactivated in 1976, Public housing units. funded (since 1976) An Agency Crested to Coordinate the Planning end Development of the Twin Cities Metropolitan. Area. Comprising: Anka County 4 Carver County u Dakota County t) Hennepin County 0 Romsey County C Scott County 0 Washington County Page Two May 26, 1978 Because of the recent update of the Subsidized Housing Handbook, we will not be submitting totals for the previously funded (prior to 1976) public housing units, nor will we be submitting information on the units previously funded under the 235 program (prior to 1976) or the 236. program. Hoaeevrer, if you. have projects under these two programs that have changed status for some reason',. you may want to indicate the name of the project and whatchanges occurred.. Tht information we've compiled has been obtained from a joint HUD/ MM status report on subsidized housing. Pte -..• review the attached material, make whatever comments are net -s:.. ry, and return to us by the end of the first week in June. 11 - ave any questions, contact Audrey Anderson, 291-6380. Thank yon. xt - your help in updating this report. Sincerely, N cy Reeves Director, Housing.Division NRf j s. i . CITY O P YMOUTR 94y. 30., 1.978.; Floyd Swenson, N.D.. St. Louis Park Medical Center 5000 hest 39th St. Minneapolis, NN. 55416 Dear Dr. Swenson, A It is necessary that the following facilities be inspected to determine if they meet Plymouth Health and Housiag standards:. Union City Mission Inc. Vanguard Facility) ' 3401 E. Medicine Lake Blvd. iL Plymouth, MN. 5544.1 t Prodigal House 11505 -36th Ave. No. Plymouth, MN. 55441_ Please address a letter to the following stating your findings: Deborah McConnell 13-A ; Government Center 300 -South 6th Street`s Minneapolis, MN. 55487 1 ` Thank you. ' Sincerely, Y Milt Dale Plymouth NRA ND/vh copy to Al Klelhbeck, Chief Building Official 3026 HARBOR LANE, PLYMOUTH, MINNESOTA $5441. TELEPHONE (612) 55.9.2800 SUBSIDIZED HOUSING PROJECTS PROPOSED IN PLYMOUTH as of April 13, 1978 Map Project Name and/or Key Deverer or. Sponsor A pillow Creek Apts.° Freeman Dominium Group Inc. C T.A.C. (technical assistance. corp.) 0 Rainbow Development Corp. (Archie Givens) E Mission West Develop- ment Corp. F Leghton Larson G President Apts., Inc. Dr. Leonard) HAP Goal: Family Elderly Location Co. Rd. 18 Hwy. 55 So. Shore Drive Hwy. 55 Pilgrim Lane/ Lancaster Lane Nathan Lane/ 45th Ave. No. Co. Rd. 9/ Zachary Lane Hwy. 101; Co. Rd. 6 So. Shore Drive/ 11th Ave. No. 179 I20M Status Under . Construction Applied MHFA- No Approval Applied MHFA- No Approval Arprnved by City Council Applied MHFA- No approval Approved by City Council applied MHFA- fto approval applied PVA - p approval applied MHFA- gpproved by City Council Proposed: Kind. of Housing Sect. 8 New Construction Sect. 8' New Construction Sect. 8 New Construction Sect. 8 New Construction Sect. 8 New Construction Sect. 8 New Construction Sect. 8 New Constructior Number of Units Family Elderly 24 40 lio 41 71 75 90 39 59 278 271 Totals: 549 00 DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT •` + 6 d AREA OFFICENk N 6400 FRANCE AVENUE SOUTH I MINNEAPOLIS. MINNESOTA 5533 d, a i ptl 2901014 V`. Fr emb ..b.iv. del i °'Gda.. CW04*6.1ubmi`.60600 1N NtVLY Wargo TOR FTMR:GT:ll Mr. James G. Willis Executive Director Plymouth Housing and Redevelopment Authority 3025 harbor Lane Plymouth, Minnesota 55441 Dear Mr. Willis: Subject: Project No. MN46-E170-002 Section 8 Existing Housing Plymouth, Minnesota You are hereby notified that: (1) your Application dated April 7, 1978 for existing housing to be assisted by housing assistance payments pursuant to Section 8 of the United States Housing Act of 1937 is approved; (2) annual contributions contract arthority in the amount of $76,416 has been reserved for the member of units and unit size distribution specified below; and (3) the Annual Contributions Contract is being prepared and will be forwarded to you for execution. Unit Size No. of Units No. of Bedrooms) Elderly Family Total 1 6 0 6 2 2 16 18 3 0 1 1 Total. 8 17 25 I.%e will execute the Annual Contributions Contract when your Agency has sub- mitted, and we have approved, the following additional items: 1. Supporting documentation for L ,mates of Required Annual Contributions, Form HUD 52671, including leasing schedule. Page 2 2. Minor revisions to Admission.Policy - i.e., updated income limits, revised FMR's, and substitution of "reasonable" for "approvable" on page 6, Part V B2. 3. Schedule of Allowances for Utilities rand Other Services, Form HUD 52667 must be revised to eliminate allowance for air conditioning. Please submit these items within 30 days of the date of this letter. Upon request, this Office will be glad to provide any assistance you may need in the preparation of these items.- Should your agency require additionsl copies of the above forms, we will mail them to you upon request. With respect to Housing Quality Standards, it should be understood that initial code compliance inspections by the City cannot be depended upon as evidence of compliance with the Standards at the time of Section 8 occupancy. An inspection by the HRA immediately prior to proposed Section 8 occupancy is essential, as are.tegular re -inspection of the units. If you bone. any questions,: please call. Mr. Greg.Theissen,. Multifamily Housing Representa0ve, is ePhone 725-4761. a7.r s `T. F eney Direc or WOW9LL w. ANURNWH M11S16lOTA Vnffeb .liar" ZOMAO WASHIWGTOftMew 2=10 Dupe l2, 1978 Mr. ')aures Willis Plymouth UeR.A.. 3425 harbor Lane Plymouth, !IIS SS441 Dear Mr. Rillis t r was pleased to hear recently that your agency hale been assigned additional units, of Section 8 Existing 8;ousing Assistance. I know you have many eligible applicants who have: been waiting to take advantage of this program. I hope this assistance will make it.easier for them.to find suitable housing uWi-ch. they can afford. Warm regards and best wishes. Sincerely, 4A $' 4. &. da*m Wendell R. Anderson WRA/ksm Y i CITY OF PIYMOUTR June 139 1978 Mr. Robert M1,1.11man, et -al Willow Creek Associates 6801-150tn -St. Apple Valle, MN. 55124 Dear Mr. N01 iman:. This letter is in regards to the Willow Creek Apartments located at the South-west quadront of Highway 55 and County Road 18 in Plymouth as follows: 1. When: do you anticipate completion and rent -up starting tinge? 2. Who will be your rental manager? 3. How will you select Section 8 renters? My interest in this project stems from the fact that I am currently administering a Section 8 program for existing -construction in Plymouth and I have generated a backlog of prospective Section 8 renters for our program. However it will be a wait of several months for some families on the 'ist. In this regard, perhaps your apartment project may be a solution. Thank you for your consideration in this matter. Sincerely, Milt Dale Plymouth HRA MD/vh 3026 HARBOR LANE. PLYMOUTH. MINNESOTA 55441. TELEPHONE (612) 559-2800 TYCI FO P`YMOUTR June 29, 1978 Mr. Diva Penttila Moen and Penttila Suite 203 Valley South Building 6950 Wayzata Boulevard Minneapolis, MN 55426 Dear Mr. Penttila: Enclosed is an executed agreement agreeing to your proposal, dated June 26, 1978, for your firm's examining the Plymouth Housing and Redevelopment Authority's financial activities for the year ending December 31, 1977. 7 c Yours truly, JAmes G. Willis City Manager JG:J:lg Enc. cc: Lloyd Ricker HRA File 3025 HAR80I1 LANE, PLYMOUTH, MINNESOTA 55441, TELEPHONE (612) 559 -2800 MOEN AND PENTTILA CERTIFIED PUBLIC ACCOUNTANTS SUITE 20.3 VALLEY .SOUTH HWiLO NG McrRto or 6950 WAVZATA BOULEVARD 612 $10.3306 AMERICAN INSTITUTE OF COT1/IEOPUBLIC ACCOUNTANTS MINNEAPOLIS. MINNESOTA $9/26 June 26, 1378 4 f '. Mr. James Willis, Director COPY Plymouth Housing and Redevelopment Authority 211325 Harbor Lane, Plymouth. Minnesota 55441 Dear Mr. Willis: We submit this propos:-1 as per our discussion regarding an audit of the Authority for the year ended December 31, 1977. We will examine the financial statements of the Plym,)uth Housing and Redevelopment Authority for the year ended December 31, 1977 in conformity with generally accepted accounting principles applied on a consistent basis and also in conformity v4th federal audit require- ments. We will perform such tests of the accounting sy9tem, accounting data and accounting records as are required and necessary in the cir- cumstances. We will review the system of internal control as is required by generally accepted accounting principles and auditing standards. We anticipate the results of our examination will allow us to express an unqualified opinion on the fairness of the presentation of the financial statements in conformity with generally accepted accounting principles. The procedures employed by us are not designed to detect the existence of fraud. However, any findings that indicate a possibility that fraud exists will be reported to the Authority. Our rates charged for service will be the same rates charged the City of Plymouth. We appreciate the opportunity to be of service to the AuthLrity. If this letter fully expresses your understanding of the terms of our engagement with the Authority, please sign one copy and reiurn it to us. Thank you. Respectfully submitted, MOEN & PENTTILA, L,: D. Mr. Willis June 26, 1978 Page 2 To: Moen & Penttila, Ltd. The terms and conditions outlined in this proposal express a correct and complete understanding and acceptance v` the terms of your engage- ment with the Authority. a i 0 F, Date COP ?