HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 11-14-2019
Parks & Recreation Advisory Commission 1 of 1 November 14, 2019
CITY OF PLYMOUTH
AGENDA
Parks & Recreation Advisory Commission
November 14, 2019, 7:00 PM
Plymouth City Hall
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OPEN FORUM
4. PRESENTATIONS (NON-ACTION ITEMS)
4A Cartegraph Asset Management & Operations. Sonya Rippe (P&R Project
Coordinator)
5. NEW BUSINESS (ACTION/NON-ACTION ITEMS)
5A NWG Trailhead Building. Kari Hemp (P&R Manager)
5B PCC Renovation & Expansion Project. Chris Fleck (PCC Manager)
5C 2020 Meeting Schedule. Diane Evans (Director)
6. COMMISSIONER/STAFF UPDATE
6A Upcoming Community/Special Events
7. ADJOURNMENT
1 Proposed Minutes
July 11, 2019
Proposed Minutes
Park & Recreation Advisory Commission
Thursday, July 11, 2019
MEMBERS PRESENT: Vice Chair Dick Burkhardt, Commissioners: Margie DuPuis, Ann Hoekstra, Marilyn Sunseri
MEMBERS ABSENT: Chair Tricia DeBleeckere, Commissioners: Michael Swanson, Vita Wilson
STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Plymouth Creek
Center Manager Chris Fleck,
COUNCIL REPRESENTATIVES: Planning Commissioner Bryan Oakley
1. CALL TO ORDER
Vice Chair Burkhardt called the meeting to order at 7:00 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Sunseri and seconded by Commissioner DuPuis recommending approval of
the June 13 Park and Recreation Advisory Commission meeting minutes as written. With all
members voting in favor, the motion carried.
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a. Plymouth Creek Center Renovation & Expansion Project Update
Plymouth Creek Center Manager Chris Fleck shared an update with Commissioners regarding the
FlashVote results and online surveys received. The data will be compiled and presented to City
Council.
Below are results thus far for online survey questions:
QUESTION 1:
The current Plymouth Creek Center has gathering and event space, a Black Box Theater, and some
space for senior and recreation activities. The proposed renovation and expansion would add
amenities like a year-round indoor walking track, indoor playground, gymnasiums, dedicated space
for seniors/adults and more. How important is it to you to have a renovated center that has these
additional amenities in Plymouth?
Total submissions: 191
2 Proposed Minutes
July 11, 2019
QUESTION 2:
Which of the following specific amenities, if any, would you or your family be most interested in
having available in a renovated center in Plymouth? (You can choose up to FOUR)
Total submissions: 501
QUESTION 3:
Which best describes how much you are willing to pay in additional, annual property taxes for
improvements to the Plymouth Creek Center?
Total submissions: 192
25.35%
12.18%12.97%18.96%16.77%
6.79%6.99%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Year-round
Indoor
Walking
Track (127)
Indoor
Playground
(61)
Gymnasiums
(65)
Fitness and
Wellness
Spaces (95)
Senior
Programs
and
Gathering
Spaces (84)
Art Spaces
(34)
STEM /
Education
Spaces (35)
14.14%
5.24%
14.66%
22.51%
43.46%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Not at All
(27)
Slightly (10)Moderate
(28)
Very (43)Extremely
(83)
3 Proposed Minutes
July 11, 2019
QUESTION 4:
Thinking about what your home is worth, and what you would pay, what is your level of support for
the project?
Total Submissions: 192
5. NEW BUSINESS (ACTION ITEMS):
6. COMMISSIONER/STAFF UPDATE
7. ADJOURNMENT
Motion by Commissioner Sunseri, seconded by Commissioner Hoekstra, recommending
adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Vice
Chair Burkhardt adjourned the meeting at 8:07 p.m.
25.52%
18.75%22.91%
15.62%
7.81%3.12%6.25%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
$0 Nothing
(49)
$1-$50
(36)
$51-$100
(44)
$101-$150
(30)
$151-$200
(15)
$201-$250
(6)
$250 +
(12)
16.67%
8.85%
17.19%
22.40%
34.90%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Not at All (32)Slightly (17)Moderate (33)Very (43)Extremely (67)
REGULAR
PRAC MEETING
November 14, 2019
Agenda
Number: 4A
To: Parks & Recreation Commission Members
Prepared by: Sonya Rippe, Project Coordinator
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Cartegraph Asset Management & Operations
1. ACTION REQUESTED:
No action needed.
2. BACKGROUND:
Cartegraph is an asset and operations management software. It will allow the City to manage its
assets effectively, allow for a more seamless succession planning transition, deploy and track
resources efficiently, better track asset conditions to help make more informed capital
replacement/upgrade decisions, and become more efficient and transparent to the benefit of our
citizens. Cartegraph will build upon the progress made within GIS and will add value through an
enterprise approach to citywide assets while also providing work management components to
inform staff of day to day work orders and priorities.
After Cartegraph was approved in April 2018, City staff worked diligently with Cartegraph staff to
fast track the project for a go-live date on December 18, 2018. Parks & Forestry manages twenty-
five asset types with close to 55,000 assets throughout our park system. In addition, it also allows
staff to manage requests that come in from residents. Since the go-live date, Parks & Forestry has
followed up on over 545 requests.
3. BUDGET IMPACT:
Funding is budgeted annually through IT allocations.
4. ATTACHMENTS:
None
REGULAR
PRAC MEETING
November 14, 2019
Agenda
Number: 5A
To: Parks and Recreation Advisory Commission Members
Prepared by: Kari Hemp, Recreation Manager
Reviewed by: Diane Evans, Parks and Recreation Director
Item:
Northwest Greenway Trailhead Building Design
1. ACTION REQUESTED:
Provide input regarding Northwest Greenway Trailhead Building Design. Staff and Hagen,
Christensen, & McIwain Architects (HCM Architects) are providing three potential roof options for
the shelter building.
Option A – Butterfly Roof
Option B – Shed Roof
Option C – Flat Roof
2. BACKGROUND:
In 2000, the City Council adopted the Northwest Greenway (NWG) Master Plan as part of the City
Comprehensive Plan. The NWG is approximately a 7 mile, east/west corridor with looping trails and
connections to both local and regional trail systems.
On March 26, 2019, City Council approved the overall site master plan Northwest Greenway Trailhead
Phase Five. The 2019-2020 Phase Five project provides for the design and construction of the Peony
Lane South trailhead (approx. 6 upland acres). The trailhead is located on the east side of Peony Lane,
just north of Schmidt Lake Road and Wayzata High School. The trailhead consists of two upland knolls.
The northern knoll (approx. 4 acres) and the southern knoll (approx. 2 acres) will be connected by a box
culvert or boardwalk trail crossing over Elm Creek.
Phase Five Bid Package One was approved September 10, 2019 for the site work and grading,
boardwalk/culvert, trails, and a north and south parking lot. This project is currently underway and
anticipted to be completed in coordination with the shelter building in fall of 2020.
Bid Package Two includes a large open air shelter building with indoor restroom facilities, storage,
and food service area. The concept plan for the shelter building calls for seating accommodations for
approximately 150 people, and provides spill-over space onto the plaza for staging events. The
overall site design will ensure spectacular vista views of the wetland and accommodations for large
events while safely handling people and vehicle traffic.
Staff is currently working with HCM Architects on the design. The estimated project timeline for
building the shelter:
Approve Building Design/Authorize Bid ............................................... November 26, 2019
Planning Commission Review ............................................................... January 2020
Bid Advertising...................................................................................... January-February 2020
City Council Bid Review/Award ............................................................ March 2020
Construction ......................................................................................... Spring of 2020
Completion ........................................................................................... Fall of 2020
3. BUDGET IMPACT:
The Northwest Greenway Trailhead Bid Package Two is scheduled in the 2020 Capital
Improvement Program at $1,900,000 utilizing Park Dedication Funds. Construction costs are
inclusive of base bid, consultant’s fees, and contingency.
4. ATTACHMENTS:
Shelter Designs
REGULAR
PRAC MEETING
November 14, 2019
Agenda
Number: 5B
To: Parks & Recreation Commission Members
Prepared by: Chris Fleck, Plymouth Creek Center Manager
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Update on the Plymouth Creek Center Renovation
and Expansion Project
1. ACTION REQUESTED:
No formal action requested; staff will provide an update on the Plymouth Creek Center (PCC)
Renovation and Expansion Project.
2. BACKGROUND:
The PCC Renovation and Expansion Project is currently in the Design Development process with HGA
Architects and RJM Construction.
The project cost estimate is $52 million, which includes approximately $8.7 million for maintenance
and renovation of the existing building. The cost also includes mechanical systems that could
support a third gym in the future.
Design Development is targeted to be complete by the end of the year, and the project is expected
to proceed to the bidding process in summer of 2020.
Anticipated Timeline
June 2020 Design/construction documents complete
June-July 2020 Bonding notification received
June-August 2020 Bid process
August-September 2020 Construction Begins
September 2022 Project completion
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
N/A
REGULAR
PRAC MEETING
November 14, 2019
Agenda
Number: 5C
To: Parks and Recreation Advisory Commission Members
Prepared by: Sarah Josephs, Office Support Specialist
Reviewed by: Diane Evans, Parks and Recreation Director
Item:
2020 PRAC Meeting Dates
1. ACTION REQUESTED:
The Parks & Recreation Advisory Commission should review and approve the 2020 Meeting
schedule.
2. BACKGROUND:
The Parks & Recreation Advisory Commission is scheduled to meet six times, on the second
Thursday of the month, at 7:00 p.m. to oversee plans and proposals for the city’s park system and
recreation programs. The proposed 2020 Parks & Recreation Advisory Commission meeting
schedule is shown below.
Parks & Recreation Advisory Commission Regular Meetings
Date Location Topic
January 9 City Council Chambers General
February 13 City Council Chambers General
May 14 City Council Chambers General
June 11 City Council Chambers General
September 10 City Council Chambers General
November 12 City Council Chambers General
3. BUDGET IMPACT:
NA
4. ATTACHMENTS:
NA