HomeMy WebLinkAboutHousing & Redevelopment Authority Packet 10-25-1976A
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AGENDA
PEYi+ M)f HOUSING AND REDEVOLOPMENT AUTHORITY
October 2$, 1976
1. Roll call
It. Minutes of September 27, 1976
New Business ,.
A. Progress Report on Home Improvemment Grant Program
and Section 8 housing Assi•stante
IV. Adjournment
CITY OF PLYMOUTH
3025 HARBOR LANE, PLYMOUTH, MINNESOTA 55441
TELEPHONE (612) 559.2800
KATE: October 20, 1976 MEMO
TO: Plymouth Housing h Redevelopment Authority
FROM: Milt Dale, Associate Planner
gUBjECT: Progress Report on Hc+me Improvement Grant Program 4 Section 8 Housing Assistance
At its Septaher 27th meeting, Commissioners adopted a resolution adopting; a procedural
approach for the Home Improvement Grant Program and a resolution to appoint a grant
committee. The City ;staff has publicized the grant program in several ways, ;..e. Radio
WWPC, the newspaper, homeowner associations, etc. As well, Mr. Mack *Cwghey, President
of the Plymouth Sr. Citizens Club explained the grant program at an October 18th Club
meeting and he has also "recruited" a prospective grant recipient. Mr. McGaughey has
consented to sit cis the Grant Casnittee and his counsel mW assistance has proven invaluable.
That Grant C mittee':; first meeting was on October 19, 1976 at Mr, Wa ey's residence.
The Coma ittes discussed the difficulty of obtaining prospects who would qualify considering
the eligibility requirements, i.e. a gross income of under $5,000.00 and ownership of a
home. The matter of pride among senior citizens and their probable reluctance to apply
for a grant was also discussed. It was therefore suggested by Cotmcilman Hunt and agreed
to by the Committee, to mail out a letter of explanation of the program and a sample
application to Plymouth Senior Citizen Club members living in Plymouth. This letter would
stress the confidentiality of every response. Approximately 60 letters will be mailed out,
In addition, Committee members agreed to rate grant applications as follows:
First Priority - Senior Citizens (over 62 yrs. old)
Second Priority - Insulation improvements
Third Priority - Health and Safety Improvements
The deadline to mail in applications has been extended to I)ecember 1 from November 1 due
to the lack of initial response. For some reason most of the telephone inquiries regarding
the grant program have come from Minneapolis residents! The Committee will greet again in
December to select recipients of grant funds.
The contract between the Metro Council and the City of Plymouth regarding. the disbursement
and administration of grant monies has been forwarded by staff to the City Attorney for
review. This contract should be ready for signing shortly.
On September 29, 1976 the City staff received notice from Joseph Gabler, Acting Area
liaising f Urban Development Director, that the Plymouth Housing & Redevelopment Authority's
application was approved subject to final approval by their Legal Section, Housing
Management b Equal Opportunity Divisions. Recent corm dcations with these three
departments indicates their approval is highly likely. An annual contributions contract of
67,752.00 has been reserved for the Plymouth Housing Assistance Program.
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Plymouth Housing $ Redevelopment Authority
Page Two
Presently staff is completing the Section 8 Housing Assistance budget and Administrative
Plan. The latter is a rather esoteric document of some twenty pages detailing the
procedures, relationships and staffing hours and costs for the upcoming year (December 31,1976
through December 31, 1977) the housing program would be operaticul. busing & Urban
Development has prepared a 16 page report on the guidelines for developing an Administrative
Plan and this report is to be followed in a very prescribed fashion. The local Housing &
Urban Development office is holding a briefing meeting in early November on how to prepare
an Administrative Plan however staff would like to have their Plan fairly well completed
prior to this meeting. This will enabae the Plymouth Housing $ Redevelopm=t Authority to
get an earlier start into the Housing Assistance Program, It is anticipated at this time
that the "kick-off" for the dousing lssist.:nce Program will V'° f4xember 31, 1976.
ATTA(1M S: 1) Letter from Joseph Gabler, Housing 8 Urban Development Acting Area
Director, dated 9-29-76.
2) Contract for Homo Improvement Grant Program.
3) Letter to Senior Citizens on Grant Program.
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CONTRACT NO.
METROPOLITAN C 0 U N C I L
Suite 300 Metro Square Building, Saint Paul, Minnesota 55101
COOPERATIVE"REHABILITATION GRANT PROGRAM
CONTRACT WITH MUNICIPALITY
THIS ACREEMENT, entered into this day of P 1976
between the Metropol an Council (here a ter referre to as the Council)
and the City of (hereinafter referred to as the
Cit:) .
WITNESSETH;
i4HERHAS, the Coun+cil intends to undertake a program for the disbursement
of grants to improve residential property for eligible families and in*
dividuals, in the Metropolitan Area; and
WHEREAS, the Council has entered into an agreement with the Minnesota
Housing Finance Agency ("KHPA") to act as an administering entity for the
utilization and disbursement of such grant funds,; and
WHERZA$, the City has by resolution indicated itsdesire to participate in
this program and to assist such individuals and families to improve their
housing in the City; and
WHEREAS, the Council desires to purchase certain necessary .administrative
services from the City in connection with carrying out the program; and
WHEREAS, the Council is authorized to execute an agreement for the purchase
of program services and to take all action specified or contemplated herelr
pursuant to Minnesota Statutes (1975 Supp.) Section 473.129, Subd. 3,
Section 473.19, Subd. 1, and Section 473.195, and has all of the powers
and duties of a housing and redevelopment authority pursuant to Minnesota
Statutes 41975 supp.)Section 473.195 under the provisions of the Municipal
Housing and Redevelopment Ac.t, Minnesota Statutes Section 462.41. to 462.71
and acts amendatory thereof;
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, the parties agree as follows:
1. The Council shall allocate grant funds in the aggregate sum of
ieree w acr.Iti Dollars (S ) for the utilization
by the
AMR - ad n'afcordacnawiththeprovisionsofthisAgreement.
2. To the extent it does not have
the City may apply up to, but
allocated to it (which amounts
of administering the grant pro
to grant recipients. Thus, th
for home improvements grants i
funds available from other sources,
not in excess of 3% of the grant funds
to $ D ) to defray the cost
gram and providing technical assistance
e amount of funds actually available
s.$1 j2 ,, 2a--. C O .
Y
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3. a. The City agxees that in all aspects of carrying out the
rehabilitation grant program it gill comply with the provisions
of this agreement wid regulations set forth in the MHFA Home
Improvement Grant Program Procedural Guides, Appendix A attached
hereto and hereby incorporated as part of this Agreement.
b. For the purpose of this Agreement, requit4&aents, dirties, obliga-
tions and warranties of an "administrative antiyty" established
by the MWA Home Improvement 'Grant Program Procedural Guides
shall constitute requirements and duties of the City. Obligations
and warranties of an "administrative entity" to the MHFA created
by the IOWA Procedural Guides shaU conetitute obligations and
warranties of the City to both the Council and the MMA.
4. 'The City shall use its best efforts promptly and with due diligence
to utilize the grant funds allocated to it; and shall utilize all
grant funds allocated to it by August 31, 1977. Punch not utilized
by August 31, 1977 shall be returned to MHFA.
S. The City shall commence to cake grants complying with the terms
hereof from and after the date on which the Agreement .becomes
effective by providing publicity about the program and technical
assistance to grant .recipients in complying with the -terms and,
conditions of the MH'FA Home Improvement Grant Procedural Guises.
6. The Council shall use its best e£forte promptly and with due diligence
to provide training to Cit_ staff on procedures and techniques for
administering and providing technical assistance to grant recipientsr
and shall disburse grant funds allocated to the City eccording to the
terms avA conditions of the MHFA Home Improvement Grant Program
Procedural Guides.
7. The Council shall reimburse the City for the costs of administering
and providing technical assistance to grant recipients up to the
maximum allowable pursuant to paragraph 2 of this agreement. Such
reimbursement shall be made upon request of the City after all grant
funds have been committed and upon itemized documentation as to the
nature of the expenditures.
S. The Agreement may be terminated at any tishe by either party upon ten
days prior written notice to the other party. In the event of such
termination, the Council shall thereafter disburse grant funds with
respect to all individual grant applications which, prior to the
effective date of said notice of termination, shall have received MHFA
approval and authorization to commence work and each party shall be
required to carry out the terms of the Agreement with respect to each
of such grants.
9. The City in accordance with its status as an independent contractor
agrees that it will conduct itself consistent with such status and
that it will not hold itself out or claim that its officers and em-
ployees are employees of the Council. By reason hereof, it will make
no Claim, demand or application to or for any right or privilege
applicable to any officer or employee of the Council, including, but
not limited to workman's compensation coverage, unemployment insurance
benefits, social security coverage or retirement membership or credit.
14. Al! matters, whether sounding in tort or in contract, relating to the
validity, construction., performance, or enforcement of the xgreement
shall be determined according to the laws of the State of Minnesota.
ll. If any termor provision of the Agreement is .finally judged by any
court to be invalid, the remaining terms and provisions shall remain
in full force and effect, and they shall be interpreted, performed,
and enforced as if said invalid provision diff not appear herein.
IN WITNESS WMW08, the parties hereto have caused this agreement.to be
executed on the day and year first above written by their authorized
representatives.
Approved as to legal form b adequacy
Forrest D. N0017, Jr., to Counc 1
METROPOLITAN COUNCIL
By .
Chairman
CITY OF
BY
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benefits, social security coverage or retirement membership or Fcrit.
10. ALL matters, whether sounding in tont or'in contract, relating to the
validity, construction, performance; or enforcement of the Agreement
shall be determined according to the lags of the State of Minnesota.
11. Many termor provision of the Agreement is finally judged by any
court to be invalid, the remaining terms and provisions shall remain
In full force and effect, acid they shall be interpreted, performed,
and.enforced as if said invalid provision did not appegr herein.
IN WITNESS WHERE08, the. parties hereto have caused this agreement .to be
executed on the 69y and year first above written by -their authorized
representatives.
Approved as to legal form 6 adequacy
orrest D. -00-05,, r., Itaff Counc l
T
METROPOLITAN COUNCIL
Ry
Chairman
CITY OF
9Y