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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-26-1976MINUTES OF ORGANIZATION MEETING OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA For the purpose of organizing, a meeting of the Housing and Redevelopment Authority of Plymouth, Minnesota was held on the 26th day of January, 1976, at 11:20 o'clock p.m. at the City Council Chambers in the City of Plymouth, Minnesota. All members -f the Authority were present, as follows: Mayor111ilde, Commissioners Hunt, Neils, Seibold and Spaeth. There were also present by invitation the following: Manager Willis, Planner Dillerud and Secretary Garrity. Mayor Hilde, the appointing authority, asked that.a Temporary Chdirman and Secretary pro tem be elected. Mayor Hilde was elected Temporary Chairman and Commissioner Neils was elected Secretary pro tem and kept the minutes of the ineeeting. The Secretary pro tem read the call of the meetine and a certificate of service thereof, which was recorded in the minutes as Exhibit A. There were presented to the meeting certified copies of the following documents: A resolution passed by the City Council of Plymouth, Minnesota, on the 3rd day of November 1975, providing for a hearing to determine the need for a Housing and Redevelopment Authority to function in Plymouth, Minnesota: A resolution passed by the City Council of Plymouth, Minnesota on the 15th day of December, 1975, determining the need for a Housing and Redevelopment Authority in Plymouth, Minnesota. A Certificate of Appointment by the Mayor of Plymouth, Minnesota, of the Commissioners of said Authority: A resolution passed by the City Council of Plymouth, Minnesota on the 5th day of January, 1976, approving the appointment of the Commissioners of the Housing and Redevelopment Authority of Plymouth, Minnesota. It was directed that said documents be filed in the records of this Authority, immediately preceding the minutes of this meeting. It also appeared that each of the following named Commissioners has duly accepted the appointment and taken oath of office: Al Hilde, Jr., Howard L. Dunt, Gerald H. Neils, Marvin E. Seibold and John M. Spaeth. Thereupon, it appearing that there were present all of the Commissioners of the Housing and Redevelopment Authority of Plymouth, Minnesota, so appointed, the Temporary Chairman announced that it wis in order to elect the officers of the Authority to serve until the next annual meeting or until their successors were chosen and quelified in their stead. Commissioner Hilde was placed in nomination for the office of Chairman. There appearing to be no other nominations, the Temporary Chairman announced that a vote would be in order. A vote being taken, it was round that Commissioner Hilde had received a majority of the votes cast, and the Temporary Chairman aeclared that the said Commissioner had been duly elected to the office of Chairman of the Authority. Commissioner Hilde then entered upon his duties as Chairman and presided at the meeting. 1- Commissioner Hunt was placed in nomination for the office of Vice -Chairman. There appearing to be no other nominations the Chairman announced that a vote would be in order. A vote being taken, it was found that Commissioner hunt had been duly elected to the office of Vice -Chairman of the Authority. Commissioner Neils was placed in nomination for the office of Secretary - Treasurer. There appearing to be no other nominations, the Chairman announced that a vote would be in order. A vote being taken, it was found that Commis- sioner Neils bad received a maj Oity of the votes cast, and the Chairman declared that the. said Commissioner had been duly elected to the Office of Secretary - Treasurer of the Authority. Commissioner Neils then entered upon his duties as such Secretary -Treasurer. The following resolution was then introduced by Comeiiwsioner Seibold, read in full by the Secretary and considered: RESOLUTION NO. 1 BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA That the Housing and Redevelopment Authority of Plymouth, Minnesota, be and it hereby is organized pursuant to the Municipal Housing and Redevelopment Law of Minnesota, and is now authorized to transact business and exercise its power in its area of operation as defined in said law. After discussion of the resolution, Commissioner Seibold moved that said resolution be finally adopted as introduced and read. The motion was seconded by Commissioner Neils. The question being put upon the final adoption of said resolution, the roll was called with the following result: Yeas: Chairman Hilde, Comniss aiiers 11-unt, 1eils, Seibold and Spaeth Nays: None The Chairman declared such motion carried and the resolution finally adopted. The following resolution was then introduced by Commissioner Hunt, read in full by the Secretary and considered by the Authority: RESOLUTION NO. 2 BE IT RESOLVED BY THE C014MISSIONERS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA That the following bylaws be and they are hereby adopted and approved as and for the bylaws of the Housing and Redevelopment Authority of Plymouth, Minnesota: 0 2- BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA ARTICLE I - THE AUTHORITY Section 1. Name of Authori!X. The name of the Authority shall be the Housing and Reaeve opment Authcrity of Plyrrjuth, Minnesota." Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Section 3. Office of Authorit . The offices of the Authority shall be at City Hall in the City of Plymouth, State of Minnesota, but the Authority may hold its meetings at such other place or places as it may designate by resolution. ARTICLE ii - OFFICERS Section 1. Officers. The officers of the Authority :hall be a rhairman, a Vice -Chairman, animaSecretary -Treasurer. Section 2. Chairman. The Chairman shall presije at a'1 meetings of the Authority. Except ass otherwise authorized by resolution of the Authority, the Chairman shall sign all contracts, deeds and other instruments made by the Authority. At each -meeting the Chairman shall submit such recommendations and in*)rmation as he may consider proper concerning the business, affairs and policies of the Authority. Section 3. Vice -Chairman. The Vice -Chairman shall perform the duties of the Chairman in tea sence or incapacity of tNe Chairman; and in case of the resignation or death of the Chairman, the Vice -Chairman shall ;perform such duties as are imposed on the Chairman until such time as the Authority shall select a new Chairman. Section 4. Secretary -Treasurer. The Secretary -Treasurer shall perform the duties of a Secretary for the Authority and shall sign all orders and checks for the payment of money and shall pay out and dis5urse such moneys under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, all such orders and checks shall be counter- signed by the Chairman. Section 5. Executive Director. The Authority may employ an Executive Director who shall have geFe-ral supervision over the administratio,i of its business and affairs, subject to the direction of the Authority. He shall be charged with the management of the housing projects of the Authority. As assistant to the Secretary -Treasurer, the Executive Director in his own name and title shall keep the records of the authority, shall act as Secretary of the meetings of the Authority and recor.1 all votes, and shall keep a record of the proceedings of the Authority in .a journal of proceedings to be kept for sucn purpose, and shall perform all duvA es incident ;:o his office. He shall keep in safe custody the seal of the Authority and shall have power to affix such seal to all contracts and instruments authorized - to 5e executed by the Authority. 3- He shall have the care and custody of all funds of the Authority and shall deposit the same in the name of the Authurity in such bank or banks as the Authority may select. He shall keep regular books of accounts showing receipts and expenditures and shall render to the Authority, at each regular meeting (or oftener when requested), an account of his transactions and also of the financial condition of the Authority. He shall give such bond for the faithful performance of his duties as the Authority may determine. The compensation of the Executive Director shall be determined by the Authority. Section 6. Additional Duties. The offigers of the Authority shall perform such other duties an unctions as may from time to time be required by the Authority or the bylaws or rules and regulations of the Authority. Section 7. Election or Appointment. The first Chairman shall, pursuant to his appointment, serve in the capacity of Chairman until the expiration of his term of office as Commissioner. The Vice -Chairman, Secretary -Treasurer and, except in the case of the First Chairman, the Chairman shall be elected at the annual meeting of the Authority from amorn the Commissioners of the Authority, and shall hold office for one year or -until their successors are elected and qualified. The Executive Director shall be appointed by the Authority. Any person appointed to fill the office of Executive Director, or any vacancy therein, shall have such term as the Authority fixes, but no Commissioner of the Authority shall be Eligible to this of=fice. Section 8. Vacancies. Should the office of Chairman, Vice -Chairman or Secretary -Treasurer income vacant, the Authority shall elect a successor from its membership at the next regular meeting, and such election shall be for the unexpired term of said office. When the office of Executive Director becomes vacant, the Authority shall appoint a successor, as aforesaid. Section 9. Additional Personnel. The Authority may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Municipal Housing and Redevelopment Law of Minnesota applicable thereto. The selection and compensation of such personnel (including the Executive Director) shall be determined by the Authority subject to the laws of the State of Minnesota. ARTICLE III - MEETINGS Section I. Annual Meeting. The annual meeting of the Authority shall be held on the fourt. Monday of January at 6:30 o'clock p.m. at the regular meeting place of the Authority. Section 2. Regular Meetings. Mo^thly meetings shall be held without notice at the regular meeting place of the Authority on the fourth Monday Of every other month, at 6:30 o'clock p.m. Section 3. S racial Meetings. Special meetings of the Authority may be called by the Chairman, or two members of the Authority for the purpose of transacting any business designated in the call. The call for a special meeting may be delivered at any time prior to the time of the proppsed meeting to each member of the Authority or may be mailed to the business 4- or home address of each member of the Authority at least two (2) days prior to the date of such special meeting. At such special meeting no business shall be considered other than as designated in the call, but if all of the members O of the Authority are present at a special meeting. any and all business may be transacted at such special weting. Section 4. Quorum. The powers of the Authority shall be vested in the Commissioners thereof in office from time to time. Three Commissioners shall constitute a quoru,.o for the purpose of conducting its business and exercising its powers and for all other put -poses, but a smaller number may adjourn from tim-_ to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Authority upon a vote of a majority of the Commis- sioners present. Section 5. Order of Business. At the regular meetings of the Authority the following shall be the or er of business: 1. Roll Call. 2. Reading and approval of the minutes of Il+e previous meeting. 3. Bills and communications. 4. Report of the Executive arrector. 5. Reports of Committees. 6. Unfinished business. 0 7. New business. is 8. Adjournment. All resolutions shall be in writing and shall be copied in the journal of the proceedings of the Authority. Section 6. Manner of Votim. The voting on all questions coming before the Authority shale Fy l, and the yeas and nays shall be entered upon the minutes of such meeting. ARTICLE IV - AMENDMENTS Amendments toB lawwss. The bylaws of the Authority shall be amended only with the approval otleast three of the members of the Authority at a regular or a special Tee -ting. 5- After discussion of the resolution, Commissioner Seibuld, moved that said resolution be finally .adopted as introduced and read. The motion was seconded by Commissioner Neils. The question being put upon the final adoption 40 of said resolution, the roll was called with the following result: Yeas: Chairman Hilde, Commissioners Hunt, Neils, Seibold and Spaeth Nays: None The Chairman declared such motion carried and the resolution finally adopted. A corporate seal, in the form of a circle and bearing the name of the Housing and Redevelopment of Plymouth, Minnesota" ano`.containin-p the year of its organization, was then submitted to the meeting. The following resolution was then introduced by Commissioner Hunt, read in full by the Secretary, and considered by the Authority: RESOLUTION 110. 3 BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING PND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA That the seal submitted to this meeting is hereby adopted as the seal of this Authority and the Secretary -Treasurer of this Authority is hereby authorized and directed to imprint said seal on the margin of the minutes opposite this resolution. After discussion of the resolution, Commissioner Hunt moved that said resolution be finally adopted as introduced and read. The motion was seconded by Commissioner Seibold. The question being put upon the final adoption of said resolution, the roll was called with the following result: Yeas: Chairman Hilde, Commissioners Hunt, Neils, Seibold and Spaeth Nags: None The Chairman declared such motion carried and the resolution finally adopted. It was moved by Chairman Hilde, secorided by Commissioner Spaeth, to direct staff to prepare a service agreement for the City staff. Motion carried, five yeas. Chairman Hilde directed staff to prepare -some initial concepts of what kinds of involvement we might want to get into such as: 11 Section 8 housing, 2) housing fur the aged, and 3) needs for low and moderate income housing. 0 Chairman Hilde adjourned the meeting at 11:30 p.m. 6- 0 NOTICE OF MEETING TO: John Sp ae t,a Howard Hunt Ge-ald Neils Marvin Seibold EXHIBIT A Plymouth, Minnesota January 20, 1976 You and each of you are hereby notified that I have railed a ,neeting of the Housing and Redevelopment Authority of Plymouth, Minnesota, to be held at the City Council Chambers in the City of. Plymouth, Minnesota at 8:30 p.m. on the .26th day of January, 1976 for the purpose of organizing siad tlousi-ng and Redevelopment Authority, adopting bylaws and a seal therefore, electing officers, and to take such other action concerning the organization of said Housing Authority as the members thereof may determine. May -or Al Hilde, Jr. I hereby cert fy that I caused the above foregoing notice to be communicated to each of the Commissioners of the Housing and Redevelopme),it Authority of Plymouth, Minnesota. Y ffa—yo—r—Al Hilde,3 I] EXHIBIT B CONSENT TO MEETING 13 We, the undersigned Commissioners of the Housing and Redevelopment Authority of Plymouth: Minnesota, hereby accept service of the foregoing call of meeting, waiving any and all irregularities in such service and such call., and consent and agree that said Commissioners of the Housing and Redevelopment Authority of Plymouth, Minnesota,, shall meet at the time and place therein mentioned, and for the purpose therein stated. Al i e, Jr. , Howard Hunt erai. Neils ou 'F X arvin"7..-Seibdld CERTIFICATE I, Gerald Neils, Secretary of the Housing and Redevelopment Authority of Plymouth, Minnesota, hereby certify that I have compared and annexed r minutes of a meeting of the said Authority held on the 26th day of January, 1976, containing Resolutions No. 1, organizing said Housing Authority, No. 2, adopting bylaws for said Housing Authority, and No. 3, adopting a seal for said Housing Authority, with the originals ti:creof recorded in the official minute book of said Authority and that it is a correct transcript therefrom and of the whole of said original; that the foregoing minutes of the meeting at which said resolutions were adopted is a true and complete transcript of such minutes and that the foregoing Resolutions Nos. 1, 2, and 3 are true, complete and accurate copies of the resolutions adopted at said meetina. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of said Authority this 17th day of February, 1976 Secretary