HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 01-26-1976MINUTES OF ORGANIZATION MEETING OF THE HOUSING
AND REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
For the purpose of organizing, a meeting of the Housing and Redevelopment
Authority of Plymouth, Minnesota was held on the 26th day of January, 1976,
at 11:20 o'clock p.m. at the City Council Chambers in the City of Plymouth,
Minnesota. All members -f the Authority were present, as follows:
Mayor111ilde, Commissioners Hunt, Neils, Seibold and Spaeth.
There were also present by invitation the following: Manager Willis,
Planner Dillerud and Secretary Garrity.
Mayor Hilde, the appointing authority, asked that.a Temporary Chdirman
and Secretary pro tem be elected. Mayor Hilde was elected Temporary Chairman
and Commissioner Neils was elected Secretary pro tem and kept the minutes of
the ineeeting.
The Secretary pro tem read the call of the meetine and a certificate of
service thereof, which was recorded in the minutes as Exhibit A.
There were presented to the meeting certified copies of the following
documents:
A resolution passed by the City Council of Plymouth, Minnesota, on the
3rd day of November 1975, providing for a hearing to determine the need for
a Housing and Redevelopment Authority to function in Plymouth, Minnesota:
A resolution passed by the City Council of Plymouth, Minnesota on the
15th day of December, 1975, determining the need for a Housing and Redevelopment
Authority in Plymouth, Minnesota.
A Certificate of Appointment by the Mayor of Plymouth, Minnesota, of
the Commissioners of said Authority:
A resolution passed by the City Council of Plymouth, Minnesota on the
5th day of January, 1976, approving the appointment of the Commissioners
of the Housing and Redevelopment Authority of Plymouth, Minnesota.
It was directed that said documents be filed in the records of this
Authority, immediately preceding the minutes of this meeting. It also
appeared that each of the following named Commissioners has duly accepted
the appointment and taken oath of office: Al Hilde, Jr., Howard L. Dunt,
Gerald H. Neils, Marvin E. Seibold and John M. Spaeth.
Thereupon, it appearing that there were present all of the Commissioners
of the Housing and Redevelopment Authority of Plymouth, Minnesota, so
appointed, the Temporary Chairman announced that it wis in order to elect
the officers of the Authority to serve until the next annual meeting or
until their successors were chosen and quelified in their stead.
Commissioner Hilde was placed in nomination for the office of Chairman.
There appearing to be no other nominations, the Temporary Chairman announced
that a vote would be in order. A vote being taken, it was round that
Commissioner Hilde had received a majority of the votes cast, and the Temporary
Chairman aeclared that the said Commissioner had been duly elected to the
office of Chairman of the Authority. Commissioner Hilde then entered upon
his duties as Chairman and presided at the meeting.
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Commissioner Hunt was placed in nomination for the office of Vice -Chairman.
There appearing to be no other nominations the Chairman announced that a vote
would be in order. A vote being taken, it was found that Commissioner hunt had
been duly elected to the office of Vice -Chairman of the Authority.
Commissioner Neils was placed in nomination for the office of Secretary -
Treasurer. There appearing to be no other nominations, the Chairman announced
that a vote would be in order. A vote being taken, it was found that Commis-
sioner Neils bad received a maj Oity of the votes cast, and the Chairman declared
that the. said Commissioner had been duly elected to the Office of Secretary -
Treasurer of the Authority. Commissioner Neils then entered upon his duties
as such Secretary -Treasurer.
The following resolution was then introduced by Comeiiwsioner Seibold,
read in full by the Secretary and considered:
RESOLUTION NO. 1
BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
That the Housing and Redevelopment Authority of Plymouth, Minnesota,
be and it hereby is organized pursuant to the Municipal Housing and
Redevelopment Law of Minnesota, and is now authorized to transact business
and exercise its power in its area of operation as defined in said law.
After discussion of the resolution, Commissioner Seibold moved that said
resolution be finally adopted as introduced and read. The motion was seconded
by Commissioner Neils. The question being put upon the final adoption of said
resolution, the roll was called with the following result:
Yeas: Chairman Hilde, Comniss aiiers 11-unt, 1eils, Seibold and Spaeth
Nays: None
The Chairman declared such motion carried and the resolution finally
adopted.
The following resolution was then introduced by Commissioner Hunt,
read in full by the Secretary and considered by the Authority:
RESOLUTION NO. 2
BE IT RESOLVED BY THE C014MISSIONERS OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
That the following bylaws be and they are hereby adopted and
approved as and for the bylaws of the Housing and Redevelopment Authority
of Plymouth, Minnesota:
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BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
OF PLYMOUTH, MINNESOTA
ARTICLE I - THE AUTHORITY
Section 1. Name of Authori!X. The name of the Authority shall be the
Housing and Reaeve opment Authcrity of Plyrrjuth, Minnesota."
Section 2. Seal of Authority. The seal of the Authority shall be in the
form of a circle and shall bear the name of the Authority and the year of its
organization.
Section 3. Office of Authorit . The offices of the Authority shall be
at City Hall in the City of Plymouth, State of Minnesota, but the Authority
may hold its meetings at such other place or places as it may designate by
resolution.
ARTICLE ii - OFFICERS
Section 1. Officers. The officers of the Authority :hall be a rhairman,
a Vice -Chairman, animaSecretary -Treasurer.
Section 2. Chairman. The Chairman shall presije at a'1 meetings of the
Authority. Except ass otherwise authorized by resolution of the Authority, the
Chairman shall sign all contracts, deeds and other instruments made by the
Authority. At each -meeting the Chairman shall submit such recommendations
and in*)rmation as he may consider proper concerning the business, affairs
and policies of the Authority.
Section 3. Vice -Chairman. The Vice -Chairman shall perform the duties
of the Chairman in tea sence or incapacity of tNe Chairman; and in case of
the resignation or death of the Chairman, the Vice -Chairman shall ;perform such
duties as are imposed on the Chairman until such time as the Authority shall
select a new Chairman.
Section 4. Secretary -Treasurer. The Secretary -Treasurer shall perform
the duties of a Secretary for the Authority and shall sign all orders and
checks for the payment of money and shall pay out and dis5urse such moneys
under the direction of the Authority. Except as otherwise authorized by
resolution of the Authority, all such orders and checks shall be counter-
signed by the Chairman.
Section 5. Executive Director. The Authority may employ an Executive
Director who shall have geFe-ral supervision over the administratio,i of its
business and affairs, subject to the direction of the Authority. He shall
be charged with the management of the housing projects of the Authority.
As assistant to the Secretary -Treasurer, the Executive Director in his
own name and title shall keep the records of the authority, shall act as
Secretary of the meetings of the Authority and recor.1 all votes, and shall
keep a record of the proceedings of the Authority in .a journal of proceedings
to be kept for sucn purpose, and shall perform all duvA es incident ;:o his
office. He shall keep in safe custody the seal of the Authority and shall
have power to affix such seal to all contracts and instruments authorized -
to 5e executed by the Authority.
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He shall have the care and custody of all funds of the Authority and
shall deposit the same in the name of the Authurity in such bank or banks
as the Authority may select. He shall keep regular books of accounts showing
receipts and expenditures and shall render to the Authority, at each regular
meeting (or oftener when requested), an account of his transactions and also
of the financial condition of the Authority. He shall give such bond for the
faithful performance of his duties as the Authority may determine.
The compensation of the Executive Director shall be determined by the
Authority.
Section 6. Additional Duties. The offigers of the Authority shall
perform such other duties an unctions as may from time to time be required
by the Authority or the bylaws or rules and regulations of the Authority.
Section 7. Election or Appointment. The first Chairman shall, pursuant
to his appointment, serve in the capacity of Chairman until the expiration of
his term of office as Commissioner. The Vice -Chairman, Secretary -Treasurer
and, except in the case of the First Chairman, the Chairman shall be elected
at the annual meeting of the Authority from amorn the Commissioners of the
Authority, and shall hold office for one year or -until their successors are
elected and qualified.
The Executive Director shall be appointed by the Authority. Any person
appointed to fill the office of Executive Director, or any vacancy therein,
shall have such term as the Authority fixes, but no Commissioner of the
Authority shall be Eligible to this of=fice.
Section 8. Vacancies. Should the office of Chairman, Vice -Chairman
or Secretary -Treasurer income vacant, the Authority shall elect a successor
from its membership at the next regular meeting, and such election shall be
for the unexpired term of said office. When the office of Executive Director
becomes vacant, the Authority shall appoint a successor, as aforesaid.
Section 9. Additional Personnel. The Authority may from time to time
employ such personnel as it deems necessary to exercise its powers, duties
and functions as prescribed by the Municipal Housing and Redevelopment Law
of Minnesota applicable thereto. The selection and compensation of such
personnel (including the Executive Director) shall be determined by the
Authority subject to the laws of the State of Minnesota.
ARTICLE III - MEETINGS
Section I. Annual Meeting. The annual meeting of the Authority shall
be held on the fourt. Monday of January at 6:30 o'clock p.m. at the regular
meeting place of the Authority.
Section 2. Regular Meetings. Mo^thly meetings shall be held without
notice at the regular meeting place of the Authority on the fourth Monday
Of every other month, at 6:30 o'clock p.m.
Section 3. S racial Meetings. Special meetings of the Authority may
be called by the Chairman, or two members of the Authority for the purpose
of transacting any business designated in the call. The call for a special
meeting may be delivered at any time prior to the time of the proppsed
meeting to each member of the Authority or may be mailed to the business
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or home address of each member of the Authority at least two (2) days prior to
the date of such special meeting. At such special meeting no business shall
be considered other than as designated in the call, but if all of the members
O of the Authority are present at a special meeting. any and all business may be
transacted at such special weting.
Section 4. Quorum. The powers of the Authority shall be vested in the
Commissioners thereof in office from time to time. Three Commissioners shall
constitute a quoru,.o for the purpose of conducting its business and exercising
its powers and for all other put -poses, but a smaller number may adjourn from
tim-_ to time until a quorum is obtained. When a quorum is in attendance,
action may be taken by the Authority upon a vote of a majority of the Commis-
sioners present.
Section 5. Order of Business. At the regular meetings of the Authority
the following shall be the or er of business:
1. Roll Call.
2. Reading and approval of the minutes of Il+e previous meeting.
3. Bills and communications.
4. Report of the Executive arrector.
5. Reports of Committees.
6. Unfinished business.
0 7. New business.
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8. Adjournment.
All resolutions shall be in writing and shall be copied in the journal
of the proceedings of the Authority.
Section 6. Manner of Votim. The voting on all questions coming before
the Authority shale Fy l, and the yeas and nays shall be entered
upon the minutes of such meeting.
ARTICLE IV - AMENDMENTS
Amendments toB lawwss. The bylaws of the Authority shall be amended only
with the approval otleast three of the members of the Authority at a
regular or a special Tee -ting.
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After discussion of the resolution, Commissioner Seibuld, moved that
said resolution be finally .adopted as introduced and read. The motion was
seconded by Commissioner Neils. The question being put upon the final adoption
40 of said resolution, the roll was called with the following result:
Yeas: Chairman Hilde, Commissioners Hunt, Neils, Seibold and Spaeth
Nays: None
The Chairman declared such motion carried and the resolution finally
adopted.
A corporate seal, in the form of a circle and bearing the name of the
Housing and Redevelopment of Plymouth, Minnesota" ano`.containin-p the year
of its organization, was then submitted to the meeting. The following
resolution was then introduced by Commissioner Hunt, read in full by the
Secretary, and considered by the Authority:
RESOLUTION 110. 3
BE IT RESOLVED BY THE COMMISSIONERS OF THE HOUSING PND
REDEVELOPMENT AUTHORITY OF PLYMOUTH, MINNESOTA
That the seal submitted to this meeting is hereby adopted as the
seal of this Authority and the Secretary -Treasurer of this Authority
is hereby authorized and directed to imprint said seal on the margin
of the minutes opposite this resolution.
After discussion of the resolution, Commissioner Hunt moved that said
resolution be finally adopted as introduced and read. The motion was
seconded by Commissioner Seibold. The question being put upon the final
adoption of said resolution, the roll was called with the following result:
Yeas: Chairman Hilde, Commissioners Hunt, Neils, Seibold and Spaeth
Nags: None
The Chairman declared such motion carried and the resolution finally
adopted.
It was moved by Chairman Hilde, secorided by Commissioner Spaeth,
to direct staff to prepare a service agreement for the City staff.
Motion carried, five yeas.
Chairman Hilde directed staff to prepare -some initial concepts of
what kinds of involvement we might want to get into such as: 11 Section 8
housing, 2) housing fur the aged, and 3) needs for low and moderate income
housing.
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Chairman Hilde adjourned the meeting at 11:30 p.m.
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NOTICE OF MEETING
TO: John Sp ae t,a
Howard Hunt
Ge-ald Neils
Marvin Seibold
EXHIBIT A
Plymouth, Minnesota
January 20, 1976
You and each of you are hereby notified that I have railed
a ,neeting of the Housing and Redevelopment Authority of Plymouth,
Minnesota, to be held at the City Council Chambers in the City of.
Plymouth, Minnesota at 8:30 p.m. on the .26th day of January, 1976
for the purpose of organizing siad tlousi-ng and Redevelopment Authority,
adopting bylaws and a seal therefore, electing officers, and to take
such other action concerning the organization of said Housing Authority
as the members thereof may determine.
May -or Al Hilde, Jr.
I hereby cert fy that I caused the above foregoing notice to
be communicated to each of the Commissioners of the Housing and
Redevelopme),it Authority of Plymouth, Minnesota.
Y
ffa—yo—r—Al Hilde,3
I]
EXHIBIT B
CONSENT TO MEETING
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We, the undersigned Commissioners of the Housing and
Redevelopment Authority of Plymouth: Minnesota, hereby accept
service of the foregoing call of meeting, waiving any and all
irregularities in such service and such call., and consent and
agree that said Commissioners of the Housing and Redevelopment
Authority of Plymouth, Minnesota,, shall meet at the time and
place therein mentioned, and for the purpose therein stated.
Al i e, Jr. ,
Howard Hunt
erai. Neils
ou 'F X
arvin"7..-Seibdld
CERTIFICATE
I, Gerald Neils, Secretary of the Housing and Redevelopment Authority
of Plymouth, Minnesota, hereby certify that I have compared and annexed
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minutes of a meeting of the said Authority held on the 26th day of January,
1976, containing Resolutions No. 1, organizing said Housing Authority,
No. 2, adopting bylaws for said Housing Authority, and No. 3, adopting
a seal for said Housing Authority, with the originals ti:creof recorded
in the official minute book of said Authority and that it is a correct
transcript therefrom and of the whole of said original; that the foregoing
minutes of the meeting at which said resolutions were adopted is a true
and complete transcript of such minutes and that the foregoing Resolutions
Nos. 1, 2, and 3 are true, complete and accurate copies of the resolutions
adopted at said meetina.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of
said Authority this 17th day of February, 1976
Secretary