HomeMy WebLinkAboutCity Council Minutes 09-10-2019 SpecialAdopted Minutes
City Council Special Meeting
September 10, 2019
Mayor Wosje called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the
Medicine Lake Room of City Hall, 3400 Plymouth Boulevard, on September 10, 2019.
COUNCIL PRESENT: Mayor Wosje, Councilmembers Roehl, Willis, Davis, Carroll, and Prom
(arrived at 5:35 p.m.). Councilmember McGregor participated in the meeting interactively per
the requirements of the Open Meeting Law, Minnesota Statute 13D.02. Her location address was
280 Vanderbilt Beach Road, Naples, Florida.
ABSENT: None.
STAFF PRESENT: City Manager Callister, Administrative Services Director Hokkanen, Creek
Center Manager Fleck, Recreation Manager Hemp, Deputy Parks and Recreation Director
Northway, Parks and Recreation Director Evans, Recreation Supervisor Koch, Community
Development Director Juetten, City Attorney Knutson, and City Clerk Engdahl.
SCHOOL DISTRICT 284: School Board Chair Johansen, School Board members McCullough
and Polzin, Superintendent Anderson, Executive Director of Finance and Business Westrum,
Facilities and Transportation Director Deutsch, Community Education Director Ebert,
Administrative Services Director Tollison, and Valerie Peterson and James Remeiser from Wold
Architects and Engineers.
Topics
(2.1) Amendments to Site Plan and Conditional Use Permit for Oakwood Elementary
School, 17340 County Road 6 (School District 284/Wold Architects & Engineers — 2019055)
(Tabled from August 27)
The purpose of this meeting was to discuss with the School District the proposed project for
Oakwood Elementary School especially as it relates to the loss of the playfield and joint powers
agreements for this playfield and others with the School District that have expired or are close to
expiring.
Executive Director of Finance and Business Westrum explained the timing and approval of this
project for their desire to relocate the Early Learning School and offices to Oakwood School for
the 2020-2021 school year. Currently, the School District is leasing space at the Minnesota
School of Business (commercial strip) which isn't conducive for this program. They stated in
September 2018 they received approval from the State for the new Oakwood School addition.
They didn't know until February or March 2019 that they would lose the playfield with this
addition. He discussed options A and B for mid-level baseball field availability as outlined in
materials provided at this evening's meeting. He stated staff is still in the discussion stage with
the School Board on these options.
Adopted Minutes 1 of 2 Special Meeting of September 10, 2019
He noted that the School District wasn't aware that the baseball association was making
improvements to the batting cages and dugouts at the playfield. However, they are hopeful that
they can agree to a new 10 -year joint powers agreement with a renewal for 10 years and sign
such an agreement by November 1. If the City would delay approval of this project until
October 8, the School District would incur $500,000 in additional costs. In addition, there
potentially could be a delay for the Early Learning School to occupy the space at Oakwood
School from September 2020 to January 2021.
City staff noted the improvements, maintenance, and lighting that have been made to this
playfield by the City.
Both staffs felt confident that they could work out a new 10 -year joints powers agreement with a
renewal for 10 years for this playfield as well as the other facilities where joint powers
agreements have expired.
Mayor Wosje stated he would be adding this item to tonight's regular Council meeting agenda.
Adjournment
Mayor Wosje adjourned the meeting at 6:45 p.
4te"d
Sandra R. Engdahl, Cio Cler
Adopted Minutes 2 of 2 Special Meeting of September 10, 2019