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Home My WebLink AboutCity Council Minutes 08-13-2019Adopted Minutes Regular City Council Meeting August 13, 2019 Mayor Wosje called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on August 13, 2019. COUNCIL PRESENT: Mayor Wosje, Councilmembers Willis, McGregor, Roehl, Davis, and Prom. COUNCIL ABSENT: Councilmember Carroll. STAFF PRESENT: City Manager Callister, Administrative Services Director Hokkanen, Parks and Recreation Director Evans, Community Development Director Juetten, Public Safety Director Goldstein, Public Works Director Thompson, Fire Chief Coppa, Finance Manager Bursheim, Planning Manager Thomson, Senior Planner Sommers, Deputy Director of Parks and Recreation Northway, Creek Center Manager Fleck, Recreation Manager Hemp, Economic Development Manager Parr, Attorney Knutson, and City Clerk Engdahl. The Council observed a moment of silence for former Mayor David Davenport. Plymouth Forum Fred Goldberg, 11430 48th Avenue North, expressed concern regarding flashing yellow lights on County Road 9 at Zachary Lane and Nathan Lane. Public Safety Director Goldstein stated the Police Department will report back to the Council regarding their findings on this matter and continue to efforts to educate motorists. Presentations and Public Information Announcements (4.1) Presentation of Financial Overview City Manager Callister presented the financial overview to the Council. Approval of Agenda Motion was made by Councilmember Prom and seconded by Councilmember Roehl, to approve the agenda. With all members voting in favor, the motion carried. Adopted Minutes Page 1 of 5 Regular Meeting of August 13, 2019 Consent Agenda Item No. 6.4 was removed from the Consent Agenda and placed under General Business as item No. 8.2. Motion was made by Councilmember Prom, and seconded by Councilmember McGregor, to adopt the amended Consent Agenda that included the following items: (6.1) Council Meeting minutes from special and regular meetings of July 23. (6.2) Resolution Approving Disbursements ending August 3, 2019 (Res2019-224). (6.3) Resolution Approving a Final Plat for "Greenway North 2nd Addition" (2019063- Res2019-225) and Resolution Adopting Assessments for Water and Sanitary Sewer for "Greenway North 2nd Addition" (2019063 - Res2019-226). (6.4) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.02). (6.5) Resolution Approving Final Plat and Development Contract for "Westin Ridge" for Property located at the Southeast Corner of County Roads 47 and 101 (2018078-F - Res2019- 227) and Resolution adopting Assessments for Water and Sanitary Sewer for "Westin Ridge" (2018078-F - Res2019-228). (6.6) Resolution Approving Final Payment for Fieldhouse Replacement Project (FH 190001 - Res2019-229). (6.7) Resolution Approving purchase of CISCO Unified Computing System (Res2019-230). (6.8) Resolution Awarding the Contract for the Bass Lake Plaza Lift Station Improvements (SS 180001 - Res2019-231). With all members voting in favor, the motion carried. Public Hearings (7.1) Public Hearing on the On -Sale Intoxicating Liquor License Application with Sunday Sales of Brinker Restaurant Corporation d/b/a Chili's Grill & Bar, 4000 Vinewood Lane North City Clerk Engdahl reported on the license application. Mayor Wosje opened the public hearing. Mayor Wosje closed the public hearing. Adopted Minutes Page 2 of 5 Regular Meeting of August 13, 2019 Motion was made by Councilmember Willis, and seconded by Councilmember Davis, to adopt a Resolution Approving On -Sale Intoxicating Liquor License Application with Sunday Sales of Brinker Restaurant Corporation d/b/a Chili's Grill & Bar, 4000 Vinewood Lane North (Res2019- 232). With all members voting in favor, the motion carried. (7.2) Public Hearing on Conveyance of Property and Quit Claim Deed for Properties located at 605 Pineview Lane and Outlot B, Gleanloch Second Addition Community Development Director Juetten presented this item. Mayor Wosje opened the public hearing. Mayor Wosje closed the public hearing. Motion was made by Councilmember Davis, and seconded by Councilmember Willis, to adopt a Resolution Approving Conveyance of Real Property and Dispensing with Statutory Requirements for Review by Planning Commission of Disposal of Real Property (Res2019-233). With all members voting in favor, the motion carried. General Business (8.1) Site Plan and Bids for the Northwest Greenway Trailhead located at Peony Lane and 54th Avenue (Parks and Recreation Dept. — 2019054) Senior Planner Sommers presented this item. In response to questions from Council, Senior Planner Sommers and Parks and Recreation Director Evans provided the following information: • Option 2 includes the south lot and the north parking lot while Option 1 includes just the south lot. • Constructing the parking lot prior to the shelter takes advantage of having companies that are already onsite completing some site work. • Only the first layer of the parking lot would be done. Once the shelter is finished, the second layer would be done. • Estimated timeline for the building construction. • Shelter is proposed to be rentable and would include an area to host events and activities. • The southern node of the trailhead would include a challenge course for 13 years of age and up (preferred age but not enforced). • The size of the impervious area of the south parking lot requires treatments of the stormwater. Lengthening the buffer area would reduce parking. • There are 106 parking spaces in the north lot and 31 in the south lot. Adopted Minutes Page 3 of 5 Regular Meeting of August 13, 2019 Porous asphalt was considered but given the type of use of this parking lot and trailhead, staff decided against. Peterson Companies submitted the low bid for the proposed project. If the Council supports the Planning Commission's recommendation, the bids would be rejected. Council would need to provide direction as to whether to continue plans for the trailhead at this site. Chris Follese, 5124 Merrimac Lane North, questioned the need for this park and trailhead. In response to further questions from the Council, Stuart Crosby (SRF Consulting Group), Parks and Recreation Director Evans, and Public Works Director Thompson provided the following information: • There are other parking lots of this size for community parks including Parkers Lake. • Further detail regarding the trailhead development from the Comprehensive Plan. • Further clarity as to doing the parking lot and shelter as separate projects. • If the plan is not approved, residents would still have access at this trailhead but not designated parking. • Further detail regarding the plan for the northern trailhead. • The occupancy for the proposed shelter would be 125. • The restraints on Peony Lane becoming four lanes. • Current plans for the Meadows ballfield area and potential issues with this site being a trailhead location. • Steps involved to determine what type of pedestrian crossing is needed at new locations. • Explanation as to why this area was selected as a potential location for the trailhead. Motion was made by Councilmember Willis to adopt a Resolution Approving Site Plan and a Resolution rejecting all Bids (Option 1 as recommended by Planning Commission). This motion failed for lack of a second. Motion was by Councilmember Davis and seconded by Mayor Wosje, to adopt a Resolution Approving Site Plan (original resolution) and a Resolution Awarding the Bid (Option 2). With Davis, Prom, and Wosje voting yes, and Willis, McGregor, and Roehl voting no, the motion failed. Motion was made by Councilmember Roehl and seconded by Councilmember McGregor, to table this item to a regular Council meetingin 'n September. With all members voting in favor, the motion carried. (8.2) Reject All Bids and Rescind Previously Approved Resolutions for the Vicksburg Lane Pavement Reclamation and Ferndale Road Mill and Overlay Project (ST199005 & ST199002) (Previously item No. 6.4) Adopted Minutes Page 4 of 5 Regular Meeting of August 13, 2019 As requested by the Council, Public Works Director Thompson provided further detail regarding staff's recommendation to reject all bids and rescind previously approved resolutions. Motion was made by Councilmember Roehl, and seconded by Councilmember Davis, to adopt a Resolution Rejecting All Bids and Rescinding Previously pproved Resolutions for the Vicksburg Lane Pavement Reclamation and Ferndale Road Mill and Overlgy Project (ST199005 & ST199002) (Res2019-234). With all members voting in favor, the motion carried. Reports and Staff Recommendations There were no reports and staff recommendations. Adiournment Mayor Wosje adjourned the meeting at 8:48 p.m. G andra R. Engda 1, Clerk Adopted Minutes Page 5 of 5 Regular Meeting of August 13, 2019