HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 01-10-2019Next Meeting – February 14, 2019 at Plymouth City Hall Page 1
PARKS AND RECREATION ADVISORY
COMMISSION MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a Update on Brockton Lane Trail and 32nd Avenue/Fresh Thyme Trail
4b Preliminary NWG Trailhead Design
5. NEW BUSINESS (ACTION ITEMS):
5a Zachary Playground
5b 2018 Department Strategic Plan Summary
5c PRAC Work Plan
5d 2019 Department Strategic Plan
6. COMMISSIONER/STAFF UPDATE
Upcoming Community/Special Events
February Meeting- Selection of Park Commission Chair & Vice Chair
7. ADJOURNMENT
DATE & TIME:
Thursday, January 10, 2019 7:00 p.m.
LOCATION:
CITY COUNCIL CHAMBERS
Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447
1 Proposed Minutes
November 8, 2018
Proposed Minutes
Park & Recreation Advisory Commission
Thursday, November 8, 2018
MEMBERS PRESENT: Commissioners: Dick Burkhardt, Merrilee Riley, Marilyn Sunseri, Michael Swanson, Vita
Wilson
MEMBERS ABSENT: Chair Tricia DeBleeckere, Vice Chair Aaron Vanderwall
STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager
Kari Hemp, Ice Center Manager Erik Halverson, Office Support Specialist Sarah Josephs
COUNCIL REPRESENTATIVES: Council Member Jim Davis, Planning Commissioner Julie Witt
1. CALL TO ORDER
Commissioner Riley called the meeting to order at 7:06 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Wilson, seconded by Commissioner Swanson, recommending approval of
the September 13 Park and Recreation Advisory Commission meeting minutes as written. With all
members voting in favor, the motion carried.
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a. PIC Operations/Usage
Ice Center Manager Erik Halverson was present to share an update on PIC operations and usage. Ice
Center Operations Supervisor Steve Lewis retired in August after over 20 years of service. Steve
Langer was hired on to fill the Operations Supervisor position. Mr. Langer comes to the PIC with over
20 years of experience managing the Breck Arena in Golden Valley.
The PIC continues to be busy hosting many tournaments each year. The High School hockey season
starts this week. The Wayzata Youth Hockey Association (WYHA) remains a major renter of ice time
year-round. WYHA made several donations in 2018 that were used for building updates. A new
score clock and timer was added to the Blue Line Room which shows the game times live from all
three rinks.
Concrete work was completed on the front sidewalk near the entrance. It was discovered that water
from rain and melting snow was staying under the sidewalks. New drain tiles were added to help
remove the water from pooling under the sidewalks. A new air handler and HVAC system updates
will be coming in the next month. A new sound system was added in the rafters of Rink A to help
visitors hear game announcements. A new score board was also added to Rink B just prior to the
National High School hockey tournament. WYHA provided funds to install showers between locker
rooms 5 & 6 for players to use after games. Rubber flooring was also installed behind the player
benches on each rink to allow for storing practice equipment.
2 Proposed Minutes
November 8, 2018
Coming up in 2019, staff will use funds in the CIP to purchase a new Zamboni. The current Zamboni
has a lot of miles on it, but still worth $20,000-$25,000 if sold to another community. A few punch
list items still remain from ice system improvement project. In 2018 the PIC followed federal
mandates and removed all R22 from the site and switched to an ammonia system. That conversion
project came in $70,000 under budget.
4b. 2019 Facility Project Update
Recreation Manager presented an update on the Plymouth Creek Center Community Engagement
report. Over the last 8 months staff have been working with HGA to survey residents and facility
users to see what their opinions are about potential changes. A full report is available in your
Dropbox account. This report will go before Council at next Tuesday’s meeting. The Summary on
page 5 gives a good overview of the results found over the entire process.
The study found that 1,331 residents participated in some part of the survey process. Of those, 89%
of the responses were received online. HGA offered a FlashVote option to quickly gather feedback
over a 2 day process which brought in 79% of the overall responses. Overall 777 people (58%)
voiced support for a building addition or substantial update. The highest volume of support was for
adding a gymnasium and updated walking track. Other areas of positive feedback were for improved
classroom space, an indoor playground, designated senior space, wellness space and an art studio.
Throughout the process there were 16 volunteers that contributed 117 hours helping staff to gather
information.
Commissioner Wilson inquired if there was a walking track around the Plymouth Creek Center for
residents to use. Manager Hemp shared that based on survey results residents would like more
access to an indoor walking track year round. Some responses suggested a suspended track above a
gymnasium.
Commissioner Swanson asked for clarification to their requests since there is already a walking track
in the Fieldhouse. Manager Hemp shared that responses expressed wishing to have uninterrupted
access to a walking track with consistent times available. Currently the walking track in the
Fieldhouse closes during certain activities or may have to close to do maintenance at unexpected
times. Having a track separate from the dome would alleviate any usage conflicts.
Commissioner Sunseri asked if receiving 1,331 responses out of 79,000 residents was a satisfactory
response rate for staff. Director Evans shared that they felt that was a very good number of
responses. City staff had estimated receiving 500-600 responses, so receiving over 1,000 was very
positive.
Staff will meet with City Council in January or February to discuss further direction on the project.
Council Member Davis asked if the Council approves moving forward with the project, what the
timeline would be. Director Evans answered that if they received the okay to proceed, staff would
begin working on the design of the building in 2019 and hold open houses to gather feedback on the
renderings from residents. At the end of 2019 the project would then go to bid with bids. Provided
that bids are accepted construction would take place in 2020-2021. The construction would take
place in two phases with an expansion planned for 2020 and renovations on the existing building in
2021.
4c. Acceleration/MAP-FHIT Hockey (Dark Horse Athletics)
Ice Center Manager Halverson shared that Acceleration MN has decided to sell their business and
end their lease at the PIC. City Council has approved the termination of the agreement. Staff have
entered into a new agreement with MAP-FHIT Hockey (Dark Horse Athletics) based out of the Blaine
3 Proposed Minutes
November 8, 2018
Super Rink. This company serves high school, youth hockey and other local athletes using a
membership based system.
MAP-FHIT Hockey (Dark Horse Athletics) will move into the training center space in September. Early
indications show that this new company will be reserving more ice time for training than
Acceleration MN had reserved. Staff has met several times with the owner of MAP-FHIT Hockey
(Dark Horse Athletics) and are quite impressed with their business plan and training strategies.
There are 6 years remaining on the initial agreement with Acceleration MN that this new company
will take over. By taking over the lease instead of creating a new lease, the PIC will still benefit and
be able to pay off the capital expenses in 6.5 years. Any lease revenue received after that point will
be taken in as profit and used to help with site upkeep.
5. NEW BUSINESS (ACTION ITEMS):
5a. 2019 Meeting Schedule
A proposed meeting schedule is included in the meeting packet. A park tour has been added to the
2019 schedule. The tour is not mandatory, but a fun option to get out and see some of the new
projects and parks in person.
Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending the
approval of the 2019 Meeting Schedule.
5b. Park Facilities Fees, Policies and Procedures
On a yearly basis staff review fees and policies. As a part of the review, staff survey peer
communities to ensure that our fees and policies are competitive. There are a few changes
recommend for 2019.
There are three new facilities to add to the Park Shelter/Building category. Starting in 2019, West
Medicine Lake Park will have two of the four shelters reservable and the shelter at East Medicine
Lake Park will be complete and ready for reservations.
Commissioner Riley asked if a shelter is not rented on a particular day if it can still be used on a first
come, first served basis. Manager Hemp responded that anyone would be able to use the shelters
if there are not any reservations schedule. Staff propose only offering a full-day rental option at the
West Medicine Lake Shelters. Beach staff will be onsite to help direct those with reservations and
without and signage will be displayed by the shelters.
There is a recommendation for a 3% increase for rentals at the Hilde Performance Center, Outdoor
Fields, and Canoe and Kayak Rack permits.
A new court rental fee has been added to account for both gyms at Armstrong High School needing
to be blocked off for any rental. The Plymouth Creek Center is requesting to adjust the Plymouth
Room hourly rate to align with the ½ room rate. The PIC is requesting to increase prime time
(September – March) hourly rentals by $10 an hour.
Commissioner Riley asked where Plymouth falls within the peer community comparisons. Manager
Hemp shared that it tends to be quite hard to find a peer community with identical facilities and
features, but Plymouth tends to lie within the middle to upper price range. We are priced at a point
where we can still attract new business, but also provide an affordable rental option for residents.
4 Proposed Minutes
November 8, 2018
Commissioner Wilson asked for more information regarding the dock permit fees. Manager Hemp
informed the commission that there are approximately 6 properties located on or near Medicine
Lake that have grandfathered rights to have a dock on park property on the lake. Once their
property is sold or changes owners, the parcel will no longer have rights for a dock. While those
residents have the rights, they pay a yearly permit fee of $25. Parcels with private property on the
lake are able to place a dock on the lake with no permit required.
Commissioner Sunseri asked if residents were able to rent out their docks. Director Evans shared
that they are only able to use their docks for personal use and are unable to rent the dock space.
The Fee & Revenue Policy is created to give staff guidance on what they need to do in order to
update fees. There are specific Manager, Supervisor, and Employee responsibilities. The most
significant changes are updated to dates, acres of park land, miles of trail and data collected.
Commissioner Swanson asked if Fieldhouse rental fees are increased if their rental requires the
closure of the walking track. Director Evans responded that the fee for renters is the same
regardless if their activity requires the track to be closed. The walking track is a free service to
residents that is subjected to be closed for periods of time during the day so that the field can be
rented. Currently rentals by lacrosse teams, baseball practices and other similar activities to require
the track to be closed for the safety of the walkers. Walkers are able to pick up a monthly schedule
of available walking times.
Commissioner Riley shared that she often calls ahead before going to the track to walk just to make
sure the track is still open. If a last minute rental gets scheduled or maintenance needs come up
those wouldn’t make it on to the schedule.
There was strong support within the Community Engagement survey for a permanent indoor
walking track to be added to the site. Having a permanent track independent of the dome’s track
would allow for indoor walking on a more consistent schedule.
Commissioner Burkhardt shared that he enjoys being able to walk for free during the winter
months but understands there are times the track may be closed when he arrives. He believes an
advantage to an additional track would be to provide a service to residents year-round. During
stormy or extremely hot days in the summer, residents would have a place to visit to get their walk
in.
Motion by Commissioner Burkhardt, seconded by Commissioner Swanson, recommending the
approval of the new Park Facilities Fees, Policies and Procedures.
6. COMMISSIONER/STAFF UPDATE
The East Medicine Lake renovation project is moving along a bit slower than projected. Staff
rejected the first round of concrete work which slowed down the project. The new shelter and
playground are now installed. There is most of the concrete/asphalt work done as well. In the
spring crews will complete landscaping and remaining punch list items. Staff will host a grand
opening event in the spring.
A new playground was installed at East Medicine Lake Park. The highlight is three large cubes
stacked 20’ high with views of the lake and a winding slide to get down.
The south boardwalk within the Northwest Greenway is now complete. The paved trail is not in
yet, but walkable. The boardwalk will provide a lovely view over the wetlands. There is a large
observation deck along the boardwalk with benches.
5 Proposed Minutes
November 8, 2018
Staff met with the consultant on the Northwest Greenway project to begin designing the trail
heads for the 2019 phase. That project will likely take place over two phases with
asphalt/concrete work first and then construction of the shelter second. The trail heads are
scheduled to be complete by 2020. A grand opening will be held once complete.
Staff are close to completing the new Meadows Neighborhood Park located on the west side of
Peony Lane, just south of the future playfield. Concrete/asphalt work still remains. The project
is scheduled to be complete in the spring. Higher ground spots provide a nice view of the Elm
Creek Wetland.
Zachary Playground is scheduled for renovation in 2019. Plans include removing the playground
and installing a more accessible playground. Since the project is large enough it will need to go
to bid. Staff are currently going through bid interviews and reviewing designs. There will be an
open house prior to the January 10 PRAC meeting to review designs and answer questions from
residents.
Harvest Park is a new mini-park that will be installed north of County Road 47 near Meadow
Ridge Elementary School. A playground, shelter and trail connections will be installed. A
community open house will be help prior to the February 14 PRAC meeting.
The new Winter/Spring Activity Guide has been mailed out to residents of Plymouth. A listing of
classes is also available online. Registration will open December 5 for residents.
Last month’s Halloween at the Creek event had another record attendance of nearly 1,500
people. The event is nearing it’s maximum participant level. Staff have come up with creative
ways to move people throughout the building.
The first indoor farmers market of the season will be this Saturday from 9-1:30pm at Bachman’s
in Plymouth. The market is continuing to grow. This has built a good relationship and
partnership with Bachman’s.
Tonight’s meeting will be Commissioner Riley’s last meeting with the Parks and Recreation
Advisory Commission. She has stepped down after many years of service to the City.
Commissioner Riley shared that she appreciated the opportunity to be involved and looks
forward to new projects coming up.
After 12 years as Mayor and 8 years as a Councilmember, Mayor Slavik will be retiring at the
end of 2018. Staff are planning a farewell reception to be held on December 12 at the Plymouth
Creek Center. Invitations will be sent out soon.
The 2019 Fire & Ice will be held on Saturday February 2 at Parkers Lake Park.
7. ADJOURNMENT
Motion by Commissioner Swanson, seconded by Commissioner Burkhardt, recommending
adjournment of the Park and Recreation Advisory Commission meeting. With no objection,
Commissioner Riley adjourned the meeting at 8:14 p.m.
REGULAR
PRAC MEETING
January 10, 2019
Agenda
Number: 4A
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item: Update on Brockton Lane Trail and 32nd Avenue/Fresh
Thyme Trail
1. ACTION REQUESTED:
Informational only, no action is requested. Staff is providing an update on 2019 trail projects
occurring under the management of the Plymouth Public Works Department.
2. BACKGROUND:
Plymouth’s current trail system is an established network of more than 170 miles of city, county and
state trails and sidewalks that connect neighborhoods to parks, schools, and commercial areas. A
multi-use trail system is a key amenity to the community because it provides pathways for healthy,
non-motorized transportation. A major goal of the trail system is to improve recreational use of the
trails by adding new trail connection and/or by filling gaps within the network. In 2019, several trail
gap sections will be completed.
Trail section: 32nd Avenue/Fresh Thyme
This section has been identified as trail gap project (#113). Originally, the new trail was intended to
be installed along 32nd Avenue. However, as part of a reclamation street project on Vicksburg Lane,
the trail section will be installed on the east side of Vicksburg Lane north of 32nnd Avenue to provide
a connection to Fresh Thyme.
Trail section: Brockton Lane
This section of trail has been identified as a trail gap project (#54). This trail will be installed
with the replacement of Brockton Lane. The road/trail project will be completed as part of a
joint initiative with the City of Medina and the City of Plymouth. The trail will be located on the
east side of Brockton Lane from Hamel Road to Medina Road.
3. BUDGET IMPACT:
The 32nd Avenue/Fresh Thyme trail is scheduled in the 2019 Capital Improvement Program with
an estimated cost of $250,000 from the Park Dedication Fund. The Brockton Lane trail will be
completed utilizing Street Reconstruction Funds.
REGULAR
PRAC MEETING
January 10, 2019
Agenda
Number: 4B
To: Parks & Recreation Commission Members
Prepared by:
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Preliminary NWG Trailhead Design
1. ACTION REQUESTED:
No action required. Staff is prepared to answer general questions and receive any preliminary
comments regarding the draft design of the NWG trailhead. The official Master Plan for the
trailhead will be presented to Commissioners during the first quarter of 2019.
2. BACKGROUND:
The City of Plymouth has completed four Northwest Green (NWG) projects, the most recent is the
2018 Phase IV project which included a 760 foot boardwalk across the south end of the Elm Creek
Wetland. The installation of this boardwalk completes a trail loop around the wetland.
Project V provides for the
design and construction of a
trailhead on the southern end
of the Elm Creek Wetland.
Staff will be working with SRF
Consultants and HCM
Architects to design the
trailhead site. The project will
include trail connections from
the boardwalk to Peony Lane,
bridge and/or boardwalk
connections for the two
upland parcels, interior trails,
parking amenities on both
upland parcels, a playground,
restroom enclosure, two small
picnic shelters. In addition, the
site will include a large shelter
facility with restroom facilities.
The concept plan for the site is
attached.
3. BUDGET IMPACT:
Estimated costs for the phase V project are estimated at $2,500,000. The project is proposed to
be funded through the Park Dedication Fund.
4. ATTACHMENTS:
NWG Trailhead Concept Plan
MEDINA ROAD
BROCKTON LANE WILD
41STAVENUE
NNAVENUEFLOWERTRAIL43RDB
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SW
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44TH AVENUE NAVENU
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BROCKTON LANE
45THHAMEL ROAD43RDROADAVENUENH:\PLYM\C15117272\2_Preliminary\B_Layouts\COMMENT CARD\FIGR-117272-COMMENT CARD1.dwg 12/28/2018 11:28:21 AMR
Brockton Lane Reconstruction Project
City of Medina, Minnesota
Brockton Lane Comments
December 2018
City of Plymouth, Minnesota
R
R
PROPOSED ROADWAY
PROPOSED TRAIL
LEGEND:
1. ACTION REQUESTED:
Staff is recommending the Parks and Recreation Advisory Commission approve the renovation plan
to replace the playground at Zachary Playfield located at 4355 Zachary Lane N.
2. BACKGROUND:
Zachary Playfield is located north of CR 9 and west of Zachary Lane North.
Staff worked with SRF Architects to develop a playground renovation plan for Zachary Playfield. The
plans called for demolition of the current playground, grading and concrete work, sun shade and
installation of a playground and surfacing which maximizes accessibility.
The current playground was installed in 2000 and as a best management practice, playgrounds are
renovated or replaced in a 17-20 year life cycle. Components wear out and safety standards change
over the years and this practice brings the playground up to current Consumer Product Safety
Commission (CPSC), American Society for Testing and Materials (ASTM), Certified Playground Safety
Inspector (CPSI) and Americans with Disabilities (ADA) standards. The new playground also provides
a fresh park experience for the nearby residents and the community at-large.
REGULAR
PRAC MEETING
January 10, 2019
Agenda
Number: 5A
To: Parks & Recreation Commission Members
Prepared by: Barb Northway, Deputy Director of Parks and Recreation
Reviewed by: Diane Evans, Director of Parks and Recreation
Item: Approve Renovation Plan for the Playground
at Zachary Playfield
Zachary Playfield
4355 Zachary Lane N
In addition to the playground replacement, the Plymouth Rotary has donated outdoor commercial
grade musical instruments to be installed adjacent to the playground to enhance and add
enjoyment to the park. These instruments will be installed as part of the renovation.
On January 10, 2019 from 5:30-7:00PM, the Parks and Recreation Advisory Commission (PRAC) will
conduct an open house for the replacement of the Zachary Playfield playground prior to the PRAC
meeting. Residents will be given an opportunity to vote for a playground design. The public
comments and vote totals will be collected and included with the presentation of the report at the
meeting.
3. BUDGET IMPACT:
Replacement of the Zachary Playfield playground is scheduled in the Capital Improvement Program
for 2019 (PR199003.001) in the amount of $350,000, utilizing Park Replacement Funds.
4. ATTACHMENTS:
Zachary Playground Replacement Open House Invite
Burke Playground Design Option 1
GameTime Playground Design Option 2
Musical Instrument Design
Public Comment
Burke Playground Design Option 1
GameTime Playground Design Option 2
Donated Musical Instrument Design
January 10, 2019 Open House Comments
PUBLIC COMMENT STAFF RESPONSE TO RESIDENTS
To be presented at the meeting
REGULAR
PRAC MEETING
January 10, 2019
Agenda
Number: 5B
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item: Plymouth Parks & Recreation 2018 Strategic Plan
1. ACTION REQUESTED:
The Park and Recreation Advisory Commission should review and approve the end of the year
progress of the 2018 Strategic Plan.
2. BACKGROUND:
As a part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) process,
administered by the National Recreation and Park Association, the department develops a strategic
plan to ensure that our mission, goals and objectives are achieved.
The Strategic Plan was developed by staff utilizing information and resources from a variety of sources
including the Comprehensive Plan, the Capital Improvement Program, and specific goals and
initiatives tied to each of the divisions. In essence, the strategic plan is a compilation of both long-
range and short-term goals that helps the department stay on track to meet the vision and mission of
the City.
The plan provides for strategies, goals, staff responsibilities, budget impact and timelines. The
Strategic Plan is a working document that is updated mid-year and at the end of the year.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2018 Strategic Plan
PLYMOUTH PARKS AND RECREATION
2018 STRATEGIC PLAN
COMPREHENSIVE PLAN GOALS
#1 Provide a high-quality park and open space system that offers a balance of active and passive
recreational opportunities
#2 Develop and maintain a trail system throughout the community to provide recreation
opportunities and encourage non-motorized transportation
#3 Provide recreation programs and facilities that are well used and cost-effective
ON-GOING COMPREHENSIVE PLAN INITIATIVES
GOAL INITIATIVE
#1 Develop Nature Canyon: Develop this special use recreation facility as a blended site that combines both
active and passive uses. Consider looking for possible development partnerships.
#1 Northwest Greenway: Identify and secure land for ecological and recreational trail corridor running from
Wayzata High School and Elm Creek Playfield eastward to Lake Camelot Parks and the future regional trail.
#1 Neighborhood Park Improvements: Implement improvements within each park service area according to
Comp. Plan Table 7A-5 in Appendix 7A.
#1 Organized Sports Facilities: Monitor and respond to the need for ball fields, multi-use fields, sand volleyball
courts, outdoor hockey and gyms.
#1 Maintain the Parks and Trail System: Maintain the quality of the existing parks, trail system, and fund the
replacement of buildings, trails and playgrounds through the Park Replacement Fund.
#1 Historic Preservation: Identify historic landmarks in city and work with the Plymouth Historical Society to
preserve and promote.
#1 Nature Area Protection: Continue to protect natural areas through; management of conservation areas
within parks, and City regulations of shore land, floodplain and wetlands.
#1 Management of City-owned Open Space:
Develop and apply a management plan for each existing and future City-owned open space.
#2 Trail Gaps, Connections & Crossings: Continue to improve the recreational use of the trail system by 1)
Making corridor gap closures, trail extensions and connections. 2) By providing trails on both sides of
designated high volume roadways. 3) Providing safe roadway crossings of major community obstacles
and/or barriers in the trail system as designated in the Comp. Plan.
#2 Trail Railroad Crossing: Consider providing safe at-grade crossing of the following railroad corridors in the
trail system; Holly Lane, Quantico Lane and Three Ponds Park.
#3 Special Recreation Facilities: Consider providing special recreation facilities such as an art park,
environmental parks and skate park in response to demonstrated need.
#3 Outdoor Hockey/Figure Skating: Look at reducing the number of outdoor rinks to focus on providing
quality ice facilities.
#3 Recreation Programs: Continue to provide a broad range of recreation programs that meet the needs of all
age groups, from pre-school to seniors, in a cost effective manner. Emphasize the commitment to health,
wellness and fitness.
#3 Special Events: Continue sponsor or co-sponsor special community events to provide a common ground for
celebration and development of community pride.
#3 Collaboration: Continue to work with other public, private and non-profit groups and agencies, local units
of government and school districts to enhance the City’s limited resources and the array of programs.
#3 Continue to Use Volunteers: Continue to use volunteers to help stretch taxpayer dollars.
PLYMOUTH PARKS AND RECREATION
2018 STRATEGIC PLAN
ADMINISTRATION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
1-A1 Land Acquisitions: Secure land for the Northwest Greenway,
future Parks and open space using park dedication funds.
Responsibility: Management Staff (Evans)
Budget Impact: $500,000 CIP
Timing: 2018 project
Purchased the
Schwappach
property –
secured final
NWG parcel in
February, 2018.
2-A2 Northwest Greenway Corridor – Phase IV: Construction of
boardwalk over the south end of the Elm Creek Wetland.
Responsibility: Management Staff (Evans)
Budget Impact: $1,200,000 CIP
Timing: 2018 project
Awarded bid to
Peterson
Companies. Project
will be completed by
the end of October.
Substantially
complete. Final
punch list spring
of 2019
1-A3 New Neighborhood Park – The Meadows: Develop new
park– off of CSAH 47 & Lawndale.
Responsibility: Management Staff (Northway)
Budget Impact: $420,000 CIP
Timing: 2018 project
Work will
commence in May
with substantial
completion by the
end of October.
Completion spring
of 2019.
1-A4 Building/Shelter Renovation: Replace shelter at East Medicine
Lake Park.
Responsibility: Management Staff (Evans/Northway)
Budget Impact: $900,000 CIP
Timing: 2018 project
Awarded bid to
American Liberty
Construction.
Project will be
completed by the
end of October.
Completion spring
of 2019.
2-A5 Medina Road Trail: Work with Plymouth Engineering
Department to complete gap.
Responsibility: Management Staff (Rippe)
Budget Impact: $375,000 CIP
Timing: 2018 project
In progress. Completed.
2-A6 Revere Trail: Work with Plymouth Engineering Department to
complete gap.
Responsibility: Management Staff (Rippe)
Budget Impact: $75,000 CIP
Timing: 2018 project
In progress. Completed.
PLYMOUTH PARKS AND RECREATION
2018 STRATEGIC PLAN
PARKS AND FORESTRY DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
1-PF1 Playground Replacement/Renovation: This project renovates
East Medicine Lake and Green Oaks playgrounds.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $260,000 CIP
Timing: 2018 project
Playgrounds have
been selected and
should be
installed by the
end of August.
Substantially
completed. Open
Spring 2019.
1-PF2 Emerald Ash Borer Management Plan: Continue with
treatment and management of ash trees.
Responsibility: Forester (Buck)
Budget Impact: Budget
Timing: 2018
In progress. Will
also focus on
education
program.
Completed.
1-PF3 Buckthorn Eradication: Continue buckthorn management
program in collaboration with ICWC.
Responsibility: Forester (Buck)
Budget Impact: $50,000 Budget
Timing: 2018
In progress. Completed.
1-PF4 Bridges & Boardwalks: Replacement of boardwalk at
Kimberly Lane.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $150,000 CIP
Timing: 2018
Completed in
February.
2-PF5 Parking lot repair: Repair of Parkers Lake Park parking lot.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $200,000 CIP
Timing: 2018 project
Work is scheduled
to begin the end
of May.
Completed.
3-PF6 Work Efficiency Initiatives: Continue utilizing software and
hardware improvements to enhance efficiencies.
Responsibility: Department Managers
Budget Impact: Staff Time
Timing: On-going
Working with City
Departments to
purchase
Cartegraph
software.
Implementation in
progress.
1-PF7 Lighting Improvements: Add lighting to East Medicine Lake
Parking Lot.
Responsibility: Parks & Forestry Manager (Northway)
Budget Impact: $100,000 CIP
Timing: 2018 Project
Project will be
initiated later this
fall.
Pushed to Spring
2019 project.
PLYMOUTH PARKS AND RECREATION
2018 STRATEGIC PLAN
RECREATION DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-R1 Outdoor Ticketed/Paid Event(s): Develop policies and
procedures for the implementation of ticketed events at the
Hilde Performance Center.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2018
In progress This event was
cancelled by SMA.
3-R2 CAPRA: Management and oversight of CAPRA.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2018
On-going. Completed.
3-R3 Special Event Review: Review current events and
enhance/revitalize with new events (e.g. New Years-Home
Expo).
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2018
On-going. Reviewed- change
implemented in
2019.
3-R4 Fees & Policies: Review and update division policies and fees
as appropriate.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2018
Currently
updating Code
and then
transition to
policies & fees.
Completed.
VOLUNTEER DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
2-V1 Plymouth Has Heart: Stencil red hearts every 1/10 of a mile
on select trails to help residents track their activity.
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On-Going (Initiated end of 2009)
In progress. Completed.
3-V2 Volunteer Recognition Event:
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On-Going
In progress. Completed.
PLYMOUTH PARKS AND RECREATION
2018 STRATEGIC PLAN
PLYMOUTH ICE CENTER DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-PIC1 Scoreboard Replacement:
Responsibility: PIC Manager (Halverson)
Budget Impact: $40,000 CIP
Timing: 2018
Completed in
February.
3-PIC2 HVAC Replacement:
Responsibility: PIC Manager (Halverson)
Budget Impact: $70,000 CIP
Timing: 2018
This project has
started and will
be completed by
the end of August.
Completed
December 2018.
3-PIC3 Air Exchange Unit Replacement:
Responsibility: PIC Manager (Halverson)
Budget Impact: $120,000 CIP
Timing: 2018
This project has
started and will
be completed by
the end of August.
Completed.
3-PIC4 National Hockey Tournament: Host national event at PIC.
Responsibility: PIC Manager (Halverson)
Budget Impact: NA
Timing: 2018
Completed in
March.
3-PIC5 Track Facility Users: Install and track facility users.
Responsibility: PIC Manager (Halverson)
Budget Impact: Staff time
Timing: On-going
On-going Completed.
PLYMOUTH CREEK CENTER & FIELDHOUSE DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-PCC1 Track Facility Users: Install and track facility users at the
PCC/Fieldhouse.
Responsibility: PCC Manager (Fleck)
Budget Impact: Staff Time
Timing: On-going
On-going Completed.
3-PCC2 Electronic Reader Board: Replace the PCC/Fieldhouse reader
board.
Responsibility: Managers (Fleck & Hemp)
Budget Impact: $75,000 CIP
Timing: 2018
This project has
started and will
be completed by
the end of August.
Completed.
3-PCC3 PCC Renovation/Expansion: Begin planning strategy for
project.
Responsibility: Managers (Fleck & Hemp)
Budget Impact: Staff time
Timing: 2018
This project has
started and will
be completed by
the end of the
year.
Completed.
Presentation in
November to City
Council.
PLYMOUTH PARKS AND RECREATION
2018 STRATEGIC PLAN
3-PCC4 Historical Society Management: Develop long range plan for
management of the Historical Society.
Responsibility: Managers (Fleck & Hemp)
Budget Impact: Staff time
Timing: 2018
Staff has hired a
staff person with
a start date of
June 4, 2018.
Completed. Long-
range plan in
process.
REGULAR
PRAC MEETING
January 10, 2019
Agenda
Number: 5C
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item: Parks & Recreation Advisory Commission Annual
Work Plan
1. ACTION REQUESTED:
The Parks and Recreation Advisory Commission should review and approve the 2019 Annual
Work Plan.
2. BACKGROUND:
The Work Plan, as defined by Plymouth City Code 305.05 subd. 5, requires the Commission to
make an annual written report no later than the last day of February of each year.
The Work Plan provides the City Council with an overview of Parks & Recreation Advisory
Commission initiatives and goals for the year. The proposed Work Plan is attached for review and/or
modifications. The finalized Work Plan will be forwarded to City Council for their approval.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2019 Parks and Recreation Advisory Commission Work Plan
PLYMOUTH PARKS & RECREATION ADVISORY COMMISSION 2019
WORK PLAN
Commission Purpose
The Purpose of the Parks and Recreation Advisory Commission (PRAC) is to act in an advisory capacity to the Council on all matters
relating to park and recreation programs and issues in the City. PRAC will review, hold public meetings and open houses and make
recommendations to the City Council.
2019 Work Plan
GOALS/PLANNING
ON-GOING
Review current and future community park and recreation needs, programs, and facilities and recommend actions
which will promote the implementation of the City’s park and recreation plans.
FIRST QUARTER Commission orientation
Prepare 2019 work plan
Review department Strategic Goals
Review annual report
Appoint Commission Chair & Vice Chair
Northwest Greenway (NWG) Trail Head phase 5 master plan
Harvest Neighborhood Park open house and master plan
Zachary Playground open house and approval of playground replacement
SECOND QUARTER
Review CIP (2020-2024)
The Meadows Neighborhood Park grand opening
East Medicine Lake Park grand opening
Strategic planning for future renovation and expansion of the Plymouth Creek Center
Park Projects –NWG Trail Head (south end); Playground replacement at Zachary Park; 32nd Avenue trail; boardwalk
replacement at the Plymouth Dog Park; parking lot replacement at Parkers Lake Playfield; parking lot lighting at East
Medicine Lake; Zamboni replacement; transition to LED lighting at PIC
THIRD QUARTER Participate in park facilities tour
Review and update trail replacement plan
Review Historical Society long-term operations plan and facility improvements
Review Parks & Forestry operations
Review and update EAB Management Plan
FOURTH QUARTER Review Plymouth Ice Center operations
Review Recreation operations
Review park & facility fees
Review CAPRA (Commission for Accreditation of Park and Recreation Agencies) reports
REGULAR
PRAC MEETING
January 10, 2019
Agenda
Number: 5D
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item: Plymouth Parks & Recreation Strategic Plan
1. ACTION REQUESTED:
The Park and Recreation Advisory Commission should review and approve the 2019 Strategic Plan.
2. BACKGROUND:
As a part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) process,
administered by the National Recreation and Park Association, the department develops a strategic
plan to ensure that our mission, goals and objectives are achieved.
The Strategic Plan was developed by staff utilizing information and resources from a variety of sources
including the Comprehensive Plan, the Capital Improvement Program, and specific goals and
initiatives tied to each of the divisions. In essence, the strategic plan is a compilation of both long-
range and short-term goals that helps the department stay on track to meet the vision and mission of
the City.
The plan provides for strategies, goals, staff responsibilities, budget impact and timelines. The
Strategic Plan is a working document that is updated mid-year and at the end of the year.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2019 Strategic Plan
PLYMOUTH PARKS AND RECREATION
2019 STRATEGIC PLAN
COMPREHENSIVE PLAN GOALS
#1 Provide a high-quality park and open space system that offers a balance of active and passive
recreational opportunities
#2 Develop and maintain a trail system throughout the community to provide recreation
opportunities and encourage non-motorized transportation
#3 Provide recreation programs and facilities that are well used and cost-effective
ON-GOING COMPREHENSIVE PLAN INITIATIVES
GOAL INITIATIVE
#1 Develop Nature Canyon: Develop this special use recreation facility as a blended site that combines both
active and passive uses. Consider looking for possible development partnerships.
#1 Northwest Greenway: Identify and secure land for ecological and recreational trail corridor running from
Wayzata High School and Elm Creek Playfield eastward to Lake Camelot Parks and the future regional trail.
#1 Neighborhood Park Improvements: Implement improvements within each park service area according to
Comp. Plan Table 7A-5 in Appendix 7A.
#1 Organized Sports Facilities: Monitor and respond to the need for ball fields, multi-use fields, sand volleyball
courts, outdoor hockey and gyms.
#1 Maintain the Parks and Trail System: Maintain the quality of the existing parks, trail system, and fund the
replacement of buildings, trails and playgrounds through the Park Replacement Fund.
#1 Historic Preservation: Identify historic landmarks in city and work with the Plymouth Historical Society to
preserve and promote.
#1 Nature Area Protection: Continue to protect natural areas through; management of conservation areas
within parks, and City regulations of shore land, floodplain and wetlands.
#1 Management of City-owned Open Space: Develop and apply a management plan for each existing and
future City-owned open space.
#2 Trail Gaps, Connections & Crossings: Continue to improve the recreational use of the trail system by 1)
Making corridor gap closures, trail extensions and connections. 2) By providing trails on both sides of
designated high volume roadways. 3) Providing safe roadway crossings of major community obstacles
and/or barriers in the trail system as designated in the Comp. Plan.
#2 Trail Railroad Crossing: Consider providing safe at-grade crossing of the following railroad corridors in the
trail system; Holly Lane, Quantico Lane and Three Ponds Park.
#3 Special Recreation Facilities: Consider providing special recreation facilities such as an art park,
environmental parks and skate park in response to demonstrated need.
#3 Outdoor Hockey/Figure Skating: Look at reducing the number of outdoor rinks to focus on providing
quality ice facilities.
#3 Recreation Programs: Continue to provide a broad range of recreation programs that meet the needs of all
age groups, from pre-school to seniors, in a cost effective manner. Emphasize the commitment to health,
wellness and fitness.
#3 Special Events: Continue sponsor or co-sponsor special community events to provide a common ground for
celebration and development of community pride.
#3 Collaboration: Continue to work with other public, private and non-profit groups and agencies, local units
of government and school districts to enhance the City’s limited resources and the array of programs.
#3 Continue to Use Volunteers: Continue to use volunteers to help stretch taxpayer dollars.
PLYMOUTH PARKS AND RECREATION
2019 STRATEGIC PLAN
ADMINISTRATION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
1-A1 Land Acquisitions: Secure land for the Northwest Greenway,
future Parks and open space using park dedication funds.
Responsibility: Management Staff (Evans)
Budget Impact: $200,000 CIP
Timing: 2019 project
2-A2 Northwest Greenway Corridor – Phase V: Construction of a
trail head facility at the south end of the Elm Creek Wetland.
Responsibility: Management Staff (Evans)
Budget Impact: $2,500,000 CIP
Timing: 2019 project
1-A3 New Neighborhood Park – Harvest: Develop new park– off of
CSAH 47 & Troy Lane.
Responsibility: Management Staff (Northway)
Budget Impact: $250,000 CIP
Timing: 2019 project
2-A4 32nd Avenue No. Trail: Work with Plymouth Engineering
Department to complete gap.
Responsibility: Management Staff (Rippe)
Budget Impact: $250,000 CIP
Timing: 2019 project
PARKS AND FORESTRY DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
1-PF1 Playground Replacement/Renovation: This project renovates
Zachary Park playground.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $350,000 CIP
Timing: 2019 project
1-PF2 Emerald Ash Borer Management Plan: Continue with
treatment and management of ash trees.
Responsibility: Forester (Buck)
Budget Impact: Budget
Timing: 2019
1-PF3 Buckthorn Eradication: Continue buckthorn management
program in collaboration with ICWC.
Responsibility: Forester (Buck)
Budget Impact: $50,000 Budget
Timing: 2019
PLYMOUTH PARKS AND RECREATION
2019 STRATEGIC PLAN
1-PF4 Bridges & Boardwalks: Replacement of boardwalk at
Plymouth Dog Park.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $80,000 CIP
Timing: 2019
2-PF5 Parking lot repair: Repair of Parkers Lake Playfield Park
parking lot.
Responsibility: Parks & Forestry Manager (Brunelle)
Budget Impact: $700,000 CIP
Timing: 2019 project
3-PF6 Work Efficiency Initiatives: Continue utilizing software and
hardware improvements to enhance efficiencies.
Responsibility: Department Managers
Budget Impact: Staff Time
Timing: On-going
1-PF7 Lighting Improvements: Add lighting to East Medicine Lake
Parking Lot.
Responsibility: Parks & Forestry Manager (Northway)
Budget Impact: $100,000 CIP
Timing: 2019 Project
RECREATION DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-R1 CAPRA: Management and oversight of CAPRA.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2019
3-R2 Special Events: Implement new programs and/or services (e.g.
Pickle-ball Tournament; Great Dome Challenge; and Stem
programs.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2019
3-R3 Fees & Policies: Review and update division policies and fees
as appropriate.
Responsibility: Recreation Manager (Hemp)
Budget Impact: Staff time
Timing: 2019
PLYMOUTH PARKS AND RECREATION
2019 STRATEGIC PLAN
VOLUNTEER DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
2-V1 Plymouth Has Heart: Stencil red hearts every 1/10 of a mile
on select trails to help residents track their activity.
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On-Going (Initiated end of 2009)
3-V2 Volunteer Recognition Event:
Responsibility: Volunteer Coordinator (Maas)
Budget Impact: Staff time
Timing: On-Going (Initiated end of 2009)
PLYMOUTH ICE CENTER DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-PIC1 Transition to LED lighting:
Responsibility: PIC Manager (Halverson)
Budget Impact: $150,000 CIP
Timing: 2019
3-PIC2 Replace Zamboni:
Responsibility: PIC Manager (Halverson)
Budget Impact: $150,000 CIP
Timing: 2019
3-PIC5 Track Facility Users: Install and track facility users.
Responsibility: PIC Manager (Halverson)
Budget Impact: Staff time
Timing: On-going
PLYMOUTH CREEK CENTER & FIELDHOUSE DIVISION INITIATIVES
GOAL INITIATIVE MID YR. STATUS FINAL
3-PCC1 Track Facility Users: Install and track facility users at the
PCC/Fieldhouse.
Responsibility: PCC Manager (Fleck)
Budget Impact: Staff Time
Timing: On-going
PLYMOUTH PARKS AND RECREATION
2019 STRATEGIC PLAN
3-PCC2 Asphalt/Concrete Repair: Repair and/or replace hardscape
around the perimeter of the Fieldhouse.
Responsibility: Managers (Fleck)
Budget Impact: $100,000 CIP
Timing: 2019
3-PCC3 PCC Renovation/Expansion: Implementation project as
directed by City Council.
Responsibility: Managers (Fleck & Hemp)
Budget Impact: Staff time
Timing: 2019
3-PCC4 Historical Society Management: Develop long range
management plan and building improvement strategies for
the Historical Society.
Responsibility: Managers (Fleck & Hemp)
Budget Impact: Staff time
Timing: 2019