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Home My WebLink AboutPark and Recreation Advisory Commission Packet 05-10-2018 Next Meeting – June 14 at the Plymouth City Hall, 3400 Plymouth Blvd PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. PRESENTATIONS (NON-ACTION ITEMS): 4a Plymouth Creek Center Project 4b Receive Annual Report – Kari Hemp (Recreation Manager) 5. NEW BUSINESS (ACTION/NON ACTION ITEMS): 5a Trail Gap Projects Update – Sonya Rippe (Project Coordinator) 5b West Metro Regional Trail Study – Sonya Rippe (Project Coordinator) 5c 2018 Strategic Plan Update 5d Draft 2019-2023 Capital Improvement Program Review (CIP) 6. COMMISSIONER/STAFF UPDATE  Upcoming Community/Special Events 7. ADJOURNMENT DATE & TIME: Thursday, May 10, 2018 7:00 p.m. LOCATION: CITY COUNCIL CHAMBERS Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447 1 Proposed Minutes February 8, 2018 Proposed Minutes Park & Recreation Advisory Commission Thursday, February 8, 2018 MEMBERS PRESENT: Chair Merrilee Riley, Commissioners: Dick Burkhardt, Tricia DeBleeckere, Marilyn Sunseri Michael Swanson, Aaron Vanderwall, Vita Wilson MEMBERS ABSENT: STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager Kari Hemp, Office Support Specialist Sarah Josephs COUNCIL REPRESENTATIVES: Council Member Jim Davis, Planning Commissioner David Witte GUESTS: 1. CALL TO ORDER Chair Riley called the meeting to order at 7:05 p.m. 2. APPROVAL OF MINUTES Motion by Commissioner DeBleeckere, seconded by Commissioner Sunseri, recommending approval of the January 11 Park and Recreation Advisory Commission meeting minutes as written with changes as mentioned. With all members voting in favor, the motion carried. 3. OPEN FORUM: 4. PRESENTATIONS (NON-ACTION ITEMS): 4a. Playground Renovation Projects Deputy Director Northway presented information regarding the upcoming playground renovation projects scheduled for 2018. East Medicine Lake Park will be having the entire site renovated. The playground and current restroom building will be torn down and replaced. The look of the park will have an industrial theme to match the feel of the buildings nearby. The playground will be made up to slides, swings, and cubes that resemble shipping containers. The Meadows neighborhood park will be constructed in 2018 as well. This park will connect to the future Meadows Community Park. The Game Time playground will include a giant swing, tri-runner, double zip line and more. The layout is still in the concept stage, but will include a sand play area and swings in addition to the playground. All new playgrounds include a transfer station from the paths to the components so that they are accessible to all park users. Green Oaks Park will undergo a playground renovation this summer. Two options were presented to the neighborhood during an Open House just prior to the February PRAC meeting. Based on community input and staff recommendation, the playground will keep a traditional look with swings, climbing structures and slides. 4b. General PRAC Information 2 Proposed Minutes February 8, 2018 Director Evans presented a refresher on the PRAC meeting practices and commissioner responsibilities. The commission is made up of seven residents, a Planning Commission representative and a City Council representative. There are six meetings held annually on the 2nd Thursday of the month. Commissioner business follows the Roberts Rule of Order. Staff members and City Council members really rely on the opinions and feedback of the commissioners. Dropbox is used for file sharing amongst commissioners and staff. The files are viewable by all, but should not be edited or deleted within Dropbox. You can download the file and make edits elsewhere. 5. NEW BUSINESS (ACTION ITEMS): 5a. Green Oaks Master Plan (Action) A neighborhood Open House was held from 6-7:00 p.m. just prior to the PRAC meeting for the playground renovation at Green Oaks Park. Visitors were able to view concepts of the master plan and potential playground components. There were twenty-one adults present and 6 children. Everyone was able to vote for their choice of playground. Option 1 (Burke playground) received 24 votes. Option 2 (St. Croix Rec) received 2 votes. Community members were able to provide comments on features that they would like to see in the park. Common requests were for additional swings, additional benches, a tunnel slide, a fire pole and monkey bars. Neighbors also requested to potentially move the past of the trail to the east of the park. Deputy Director Northway noted that there will be three benches at the playground, all painted to match the playground. Staff will also work towards creating a privacy screen around the portable restroom using trees and shrubs. Commissioner Swanson inquired what the cost of the equipment would be. Deputy Director Northway shared that the project would cost $105,000 for the playground and surfacing. The play equipment itself is around $80,000. Commissioner Wilson asked if there would be a place for bike racks. Deputy Director confirmed that there will be bike racks in the park plan. Commissioner DeBleeckere shared her support of the traditional playground option. Not only was that what the majority of residents voted for, that concept looks more interactive for kids. Motion by Commissioner Burkhardt, seconded by Vice Chair Vanderwall, recommending the approval of the Green Oaks Master Plan. 5b. 2018 Annual Report (Action) Recreation Manager Hemp presented a final draft of the 2017 Annual Report. This year’s report was a bit more challenging to compile due to the switch in software systems. Some of the reports that had been run in the past are not able to be replicated. In those instances we are only showing the totals for 2017 and will continue to track from this year forward. Staff compile the annual report each year to recap what has been completed in the past year. The report gathers details from each division showing staffing changes, department highlights, budget, volunteer features, sponsorship program, and programs offered. With the new software we were able to create some new charts that breakdown the size of specific programs or age categories and their budget impact. We were able to show that most of the programs offered year-round are held at the Plymouth Creek Center while the majority of programs take place within the parks during the 3 Proposed Minutes February 8, 2018 summer months. Registration data continues to show that more people take advantage of online registration each season. Sponsorship dollars continue to increase as well. Each year Manager Hemp contacts local businesses to solicit their sponsorship of a variety of events and programs during the year. Chair Riley shared that she enjoys seeing all of the information pulled together and is impressed with how much gets done in a year. She inquired if the report is posted online. Manager Hemp shared that the annual reports are posted on the city website, provided to City Council members and available in print by request. Vice Chair Vanderwall suggested changing the layout of the graphs on pages 16 and 22. Having the years listed chronologically would be easier for the reader to understand. Commissioner DeBleeckere inquired on the Hilde shelter project. Manager Hemp explained that a new covered storage-type shelter was constructed on the concrete pad. This shelter will be used as a “green room” for larger concerts and would also be available to those renting the Hilde Performance Center. Commissioner Swanson pointed out the high number of Yard Waste Site visitors on page 20. Deputy Director Northway shared that the site averages 40,000 visits per year. The visits do increase in years with strong wind and storms. Yard Waste Site attendants now have iPadsare able to digitally track the number of cars and loads coming into the site. A complete copy of the Annual Report will be available in Dropbox. Printed copies are available by request. Motion by Commissioner Burkhardt, seconded by Commissioner Swanson, recommending the approval of the 2018 Annual Report. With no objection, the motion passed. 5c. Appointment of Chair and Vice Chair (Action) Every year the Parks and Recreation Commission is requested to select a Chair and Vice Chair. The Commission’s recommendation is then forwarded on to the Mayor for final approval. Commissioner Wilson nominated Commissioner DeBleeckere to serve as Chair. Commissioner Swanson seconded the nomination. Commissioner DeBleeckere accepted the nomination. Commissioner DeBleeckere nominated Vice Chair Vanderwall to continue serving as Vice Chair. Commissioner Swanson seconded the nomination. Vice Chair Vanderwall accepted the nomination and is looking forward to continue serving as Vice Chair. Motion by Commissioner Wilson, seconded by Swanson, recommending the approval of Tricia DeBleeckere as the 2018 Chair. Motion by Commissioner DeBleeckere, seconded by Swanson, recommending the approval of Aaron Vanderwall as the 2018 Vice Chair. 6. COMMISSIONER/STAFF UPDATE 4 Proposed Minutes February 8, 2018 • After Hours at the Creek was held in January. There were 208 people that attended the event. Visitors had a lot of fun and enjoyed a really good atmosphere. Many visitors expressed already looking forward to next year’s event. There was a large age range of visitors – from those in their 20’s to those in their 60’s and greater. Commissioner Sunseri attended the event and had a lot of fun. While the event didn’t break even, it was a good chance to offer an event for just adults. Staff will look at adding more sponsorship dollars to the event in the future. Commissioner DeBleeckere attended and enjoyed the community feeling at the event. One suggestion she offered was to look into a babysitting option that would allow more adults to attend. • Fire & Ice attendance was a bit down this year. The bitter cold weather and lots of snow created for less than ideal conditions. This was the first year that the cardboard sled contest was offered and brought in 40 participants. Another popular addition this year was a sledding hill. Staff provided sleds and had a non-stop line of kids heading down the hill. Chair Riley volunteered as a greeter at the event. She saw many people coming and going; not staying as long as in past years. • The Winter Farmers Market at Bachman’s is going really well and has one more day in March left for the season. Each time there are 15-20 vendors on site selling homemade foods and goods. Both Park & Recreation staff and Bachman’s staff have thrilled with the event and hope to continue it next winter. • The Wedding Open House will be held on February 22 from 5-7:30pm at the Plymouth Creek Center. The event is free to attend and open to anyone planning a wedding – regardless if it’s at the Plymouth Creek Center or not. • The Healthy Living Fair will be held on March 4 from 1-4pm at the Plymouth Creek Center. This event is also free to attend. Visitors can participate in vendor giveaways, health screenings, and meet with local health companies. • On Tuesday evening, staff will meet with Council members during a Study Session to discuss starting a community engagement process to get feedback on potential expansion/renovation at the Plymouth Creek Center. 7. ADJOURNMENT Motion by Commissioner Vanderwall, seconded by Commissioner DeBleeckere, recommending adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair Riley adjourned the meeting at 8:03 p.m. We want your ideas Help shape the future of the PCC plymouthmn.gov/pccproject July 17-19 plymouthmn.gov/flashvote Join the FlashVote community. Civic participation has never been easier. Give us your input in seconds, from any device, anytime. May 15 - Aug. 28 Stop, see, share suggestions Plymouth Creek Center – 14800 34th Ave. N. Parks & Recreation Office – 3400 Plymouth Blvd. INTERACTIVE BOARDS May 15 - Aug. 28 REGULAR PRAC MEETING May 10, 2018 Agenda Number: 4B To: Parks & Recreation Commission Members Prepared by: Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks & Recreation Item: Approval of 2017 Annual Report 1. ACTION REQUESTED: The Park and Recreation Advisory Commission should review and approve the 2017 Annual Report. 2. BACKGROUND: Attached is the 2017 Parks and Recreation Department annual report. The report provides statistical information, accomplishments and highlights from all operating divisions within the department, including: Administration, Recreation, Parks and Forestry, the Volunteer program, the Ice Center and the Plymouth Creek Center and Fieldhouse. 3. BUDGET IMPACT: There is no budget impact for this action item. 4. ATTACHMENTS: 2017 Annual Report Parks & Recrea t i o n Annual Report two thousand seve n t e e n Table of Contents ADMINISTRATION DIANE EVANS, Director SARAH JOSEPHS, Office Support Specialist PARKS & FORESTRY DIVISION BARB NORTHWAY, Deputy Director JERROD BRUNELLE, Parks & Forestry Manager BRIAN SWARTZER, Parks & Forestry Supervisor PAUL BUCK, Forester SONYA RIPPE, Project Coordinator JUDD ERICKSON, Parks & Forestry Lead BEN ANDERSION, Parks & Forestry Maintenance PAUL BABB, Parks & Forestry Maintenance JESSE BELAIR, Parks & Forestry Maintenance DEAN BELLEFEUILLE, Parks & Forestry Maintenance GARRET BREEN, Parks & Forestry Maintenance JIM GRANT, Parks & Forestry Maintenance KRIS HOFSTEDT, Office Support Representative JAKE KNUTSON, Parks & Forestry Maintenance KENT LUNDBERG, Parks & Forestry Maintenance KARI MAVENKAMP, Office Support Representative CHRIS MEHRKENS, Parks & Forestry Maintenance TODD MILLER, Parks & Forestry Maintenance DON NELSON, Parks & Forestry Maintenance JOAN NELSON, Office Support Representative LARA NEWBERGER, Forestry Technician KELLY OSBORN, Parks & Forestry Maintenance GREG POETZ, Parks & Forestry Maintenance DAVID SUHR, Parks & Forestry Maintenance JIM WADDICK, Parks & Forestry Maintenance Department 3 Advisory Commission 4 2017 Highlights 5-7 Budget 8-9 Volunteer Services 10-11 Recreation Division 12-16 Parks & Forestry Division 17-19 Facilities 20-24 Parks & Recreation Staff PLYMOUTH CREEK CENTER CHRIS FLECK, Manager ANGIE DEHN, Rental Coordinator DAVID GILSETH, Building Maintenance DEB JOHNSON, Office Support Representative JOHN SPIOTTA, Building Maintenance PLYMOUTH ICE CENTER BILL ABEL, Manager ERIK HALVERSON, Manager BARB EWALD, Office Support Representative MATT KARVONEN, Ice Maintenance STEVE LEWIS, Operations Supervisor KIRSTEN VIKE, Skating Program Director RECREATION DIVISION KARI HEMP, Manager CINDY ANDERSON, Recreation Supervisor PATTY CAMPBELL, Office Support Representative ALYSSA FRAM, Recreation Supervisor JESSICA KOCH, Recreation Supervisor DAN LAUER, Recreation Supervisor PAUL PEARSON, Recreation Supervisor LIBBY RENSLO, Office Support Representative VOLUNTEER SERVICES JACKIE MAAS, Volunteer Coordinator PLYMOUTH PARKS & RECREATION 3 2016 Annual Report 2017ANNUAL REPORT Plymouth Parks & Recreation ADMIN Policies & Procedures Advisory Commission Admin Support Park Development Replacement Advisory Commission PARKS & FORESTRY Facility Maintenance Park Maintenance & Inspection Trail Maintenance & Inspection Asset Management Tree Care & Preservation Reforestation Horticulture CREEK CENTER Facility Maintenance Facility Event & Rentals Facility Programs Community Programs FIELD HOUSE ICE CENTER RECREATION Facility Maintenance Facility Event & Rentals Facility Programs Outdoor Field Coordination Athletic Association Liaison Advertising VOLUNTEER Facility Maintenance Facility Event & Rentals Facility Programs Hockey Association & School Liaison Concession & Equipment Rentals Advertising Leisure Programs & Classes Community & Special Events Public Relations & Marketing Event & Rental Coordination School Liaison Social Media City Volunteer Oversight Recruitment & Retention Volunteer Event Coordination Tball LeaguesPickleball 4 PLYMOUTH PARKS & RECREATION Advisory Commission Parks & Recreation Advisory Commission Members MEMBERS POSITION TERM EXPIRATION MERRILEE RILEY (AT-LARGE)CHAIR 1/31/19 AARON VANDERWALL (AT-LARGE)VICE-CHAIR 1/31/18 GREG ANDERSON (WARD 1)1/31/17 MARILYN SUNSERI (WARD 1)1/31/20 DICK BURKHARDT (WARD 2)1/31/18 KIPP WYSE (WARD 3)1/31/18 MICHAEL SWANSON (WARD 4)1/31/20 TRICIA DEBLEECKERE (AT-LARGE)1/31/19 Parks & Recreation Advisory Commission Liasons LIASON POSITION JIM DAVIS CITY COUNCIL JIM KOVACKS PLANNING COMMISSION • The Commission serves in an advisory capacity to the City Council. • Each of the seven members of the Commission is appointed for a three-year term by the City Council. • The chair & vice-chair are appointed by the members of the Commission and serve for a term of one year. Photo by: Rich Krahulec Kids FestGarden Wedding 5 2016 Annual Report 2017ANNUAL REPORT Department Highlights Fieldhouse Renovations This project involved the replacement of several infrastructure components including the Yeadon air supported structure (dome), a lighting upgrade from metal halide to a suspended LED system, replacement of the revolving door and the HVAC/inflation system. The project cost was $875,000. Northwest Greenway (Phase III) This segment extends the trail/boardwalk across the north end of the Elm Creek Wetland, completion of the Cheshire Parkway boardwalk, completion of the Cheshire Trailhead and a trail connection into Lake Camelot Park. Additionally, the project included the NWG sign on the Vicksburg Lane pedestrian bridge. The project cost was $1,200,000. Northwest Greenway Land Acquisition The City purchased the 40 acre Sween/Raskob/Kvistad property located to the east of Peony Lane and west of Dunkirk Lane. The property is situated within the Elm Creek Wetland and is surrounded by Northwest Greenway property. The property was needed to complete the Northwest Greenway (NWG) trail loop around the Elm Creek Wetland. The City paid $325,000 for the property. Ice Systems Improvements This project involved the replacement of the R-22 refrigeration system with an ammonia system, replacement of the poly-rink piping, subfloor heat system and converting the sand based floor to a concrete floor and reducing the rink from Olympic (200 ft. x 100 ft.) to a professional (200 ft. x 85 ft.) sized rink. The project also included an energy management system that will control, monitor, and track the functionality of the new mechanical systems in the building. The project cost was $2,117,667.Dog ParkFire & Ice 6 PLYMOUTH PARKS & RECREATION Department Highlights Live at the Hilde (Paid Event) For the fourth year, independent concert promoter, Sue McLean & Associates (SMA) hosted paid events at the Hilde Performance Center. Overall, the events were successful. The July 9th event featured the Goo Goo Dolls and the August 19th event featured Soul Asylum. Combined ticket sales for the events were $8,500. Crooked Creek Neighborhood Park This Park is located on the west side of the City; south of State Highway 55, north of Medina Road and east of Brockton Lane. Crooked Creek Park is currently 5.54 acres. As development occurs in the area, additional property will be acquired bringing the total park to approximately 12 acres. The neighborhood park includes a shelter, 2-5 year old and 5-12 year old play structures in a nature- inspired theme, multi-use hardscape court, open green space, bridge, trails and parking. The project cost was $450,000. West Lutheran High School Joint Powers Agreement The City and West Lutheran High School have had a license agreement for the initial construction, shared use, scheduling and maintenance of West Lutheran's grass sports field since September 4, 1996. The agreement expired on September 1, 2016. City staff worked with West to create a new agreement for the continued joint usage of the site through May 1, 2037. Plymouth Creek Center Feasibility Study Staff worked with HGA to complete a feasibility study for the potential renovation and expansion of the Plymouth Creek Center. The scope of services included a demographic analysis, site analysis, space needs, conceptual building designs and cost estimates. Plymouth Creek Center Catering Request for Proposal Staff received authorization to solicit Request for Proposals (RFP) for a five-year agreement with up to four exclusive food and beverage (including alcoholic beverage) providers at the Plymouth Creek Center (PCC). New contracts will cover rental events from January 1, 2020 to December 31, 2024. Exclusive caterers will be defined in March of 2018. National Sled Hockey Tournament The Minnesota Wild and Minnesota Hockey hosted the eighth annual USA Hockey Sled Classic, presented by the NHL. The four-day event took place Nov. 16-19, 2017, at the Plymouth Ice Center. Twenty eight teams from all over the United States and Canada participated in the event. 7 2016 Annual Report 2017ANNUAL REPORT Department Highlights Three Ponds ParkRental at Creek CenterBeach GuardsImperial Hills Playground Replacement The existing playground (installed in 1997) was replaced with new 2-5 and 5-12 year old structures utilizing a combination of x-grass and traditional wood chip surface material. Additionally, the shelter was electrostatically painted, new signage installed and the vegetation was rehabilitated. The project cost was $110,000. Sunrise Playground Replacement The existing 2-5 and 5-12 year old playgrounds (installed in 1997) were replaced with new structures. At this facility, new playground features were added, replacement of the wood chip surface material with new poured in place (PIP) in an effort to save on long-term maintenance costs. The project costs was $100,000. 8 PLYMOUTH PARKS & RECREATION 2017 EXPENSES*REVENUES* EXPENSE TOTALS PROPERTY TAX REVENUE PROGRAM FEE REVENUE MISC REVENUE REVENUE TOTALS Administration $ 533,483 $ 533,483 --$ 533,483 Parks & Forestry $ 4,719,815 $ 4,595,815 $ 124,000 -$ 4,719,815 Recreation Programs $ 1,927,699 $ 631,674 $ 1,286,725 $ 9,300 $ 1,927,699 Plymouth Creek Center $ 644,854 $ 441,354 $ 203,500 -$ 644,854 Fieldhouse $ 1,117,367 -$ 414,700 $ 23,000 $ 437,700 Plymouth Ice Center $ 1,924,611 -$ 1,703,044 $ 221,567 $ 1,924,611 Volunteers $ 115,455 $ 113,855 $ 1,600 -$ 115,455 TOTALS $ 9,969,259 $ 6,235,760 $ 3,640,223 $ 130,951 $ 10,006,934 *ADOPTED BUDGET NUMBERS Budget Overview In 2017, City tax dollars from the general fund were allocated to the Parks & Recreation Department in the amount of $6,316,181, an increase of $80,421 from 2016. Photo by: Rich Krahulec Hooked on FishingCommunity Gardens 9 2016 Annual Report 2017ANNUAL REPORT General Fund Allocations Program Fee Revenue • The Plymouth Field House and Ice Center operations are Enterprise Funds and do not receive any general fund subsidy. Both facilities must generate revenue to cover all operational expenses. • Recreation is a Special Revenue Fund which substantially relies on user/program fees but receives a partial property tax subsidy to off-set expenses. The miscellaneous revenue comes from other sources such as interest from investments. • The Plymouth Creek Center and Millennium Garden is a General Fund Budget that generates additional revenue. Budget Live at the Hilde 10 PLYMOUTH PARKS & RECREATION Volunteer Services The city benefits from the many professional services that our volunteers have to offer. For 24 years volunteers have helped stretch city resources, build relationships between residents and their city government and promote the spirit of giving back to one’s community. Another Big Year! • 27,232 hours • 2,309 volunteers • Many volunteers participated in more than one program Value to the City • Volunteer hours are valued at $657,387 of contribution in kind • The number of hours contributed is equivalent to 13.1 Full Time Employees By the Numbers • 449 individuals made initial contact with the Volunteer Services office • 74 applications were received • 44 potential candidates were interviewed for regular or short-term positions • 92 requests for volunteers beyond major special events were received New Volunteer Tasks • Prepped 40 donated stuff toys which Public Safety officers will give to children in crisis • Scanned over 1,000 park inspection documents across 23 years and 150 Bassett Creek Watershed files dating from the 1970s to create digital records • Sewed replacement costumes for Olav and Minion characters • Took on Garden Captain role for three large group planting projects • Acted in a video about crime prevention in banks • Coordinated a Fire department data collection project • Revitalized Gilfillan Cabin garden and Elmhurst neighborhood garden • Assisted disabled athletes competing in the National Sled Hockey Tournament • Portrayed residents requiring emergency shelter for a Public Safety role playing event • Provided point of contact support for the women’s open hockey program Special Events • 89 volunteer-supported city events, providing front-line customer service • 1,034 event shifts with 61,739 participants impacted by volunteer interactions • 27 volunteers assisted with Wayzata Police Officer Matthew's funeral in which more than 2,000 officers attended and hundreds of caring public members lined the streets Who are our Volunteers? • 88% are Plymouth residents • Volunteers reside in 27 different cities • 26% teens, 58% adults and 16% seniors • An equal percentage of women (50%) and men (50%) volunteered • 85 community and family groups participated 11 2016 Annual Report 2017ANNUAL REPORT Volunteer Services Farmers Market VolunteersPlanting Day VolunteersEnvironmental & Outdoor Maintenance Projects • 449 volunteers assisted with plantings and outdoor maintenance projects. • 85 volunteers removed buckthorn from 5 city parks, trails and green space. • 1,806 shoreline restoration plants installed at East Medicine Lake. • 1,200 native trees planted along the Northwest Greenway. • 500 native plants installed for endangered butterfly habitat at Aspen Ridge Park. • 900 labyrinth stones were individually cut from encroaching turf at Millennium Garden. • 128 volunteers marked 554 storm drains to prevent water pollution. They Make a Difference! • 552 residents adopted fire hydrants • 4 Eagle Scouts coordinated projects to mark storm drains and landscape at parks • 164 neighborhoods coordinated Night to Unite events • 219 coaches and ski chaperones – 2,112 youth served • 12 open pickleball/open soccer volunteers – 327 participants served • 26 Park & Recreation Summer Teen volunteers – 3,033 youth served • 38 parks, 18.5 miles of trails and 16 miles streets adopted • 6 Chaplain Corps members responded to residents in crisis • 19.77 miles of hearts painted every 1/10 mile on trails, totaling 68.01 miles to date • 6,000 annual flowers planted in a morning • 24 volunteers sorted and loaded 1,520 trees and shrubs for 252 tree sale customers • 41 Millennium Garden wedding parties received assistance during their rehearsal • 84,000 Dog Poop Bags dispensed in 25 designated park locations • 128 volunteers marked 554 storm drains to prevent storm water pollution • 59 volunteers assisted with 17 assembly projects • 575 Halloween treat bags and 600 s’mores packets were assembled for events • 9 volunteers assisted 8,754 Farmer’s Market attendees 12 PLYMOUTH PARKS & RECREATION Inclusion Services Financial Assistance 2017 Inclusion Needs • It is the policy of the City of Plymouth to provide services to all residents regardless of sex, race, color, national origin, ability, or financial status. • Inclusion Services are available to program participants who have special needs. • Services provide participants with the support and assistance to enjoy mainstream programs. • Support and assistance can include allergy notification letters, lowering class ratios, sign language interpreters and one-on-one direct staff assistance. • In 2017, staff provided services to 197 participants with special needs in over 220 programs. Financial Services • Financial assistance is available to assist families with children (under 18) with program fee. • Funds are only available to City of Plymouth residents who meet national income guidelines. • The maximum assistance for any child program is $200 per calendar year. • Discounted day-passes are available to Life Time Fitness. Participants Served 13 2016 Annual Report 2017ANNUAL REPORT Recreation Programming Recreation Division • Plymouth Parks and Recreation provides programs and services that are balanced, customer-driven and conceptually sound. • Our goal is to provide quality programs that meet the needs of the community and provide a variety of opportunities in both active and passive activities while maximizing resources. • Community needs, interests and behaviors set the tone for program development. Needs are determined through community surveys, program participation surveys, trend identification and participant involvement and input. aquatics• Swim Lessons • Water Safety Instruction • Lifeguards arts• Arts & Crafts • Dance & Drama • Music recreation• Day Camps • Playground Programs • Preschool Programs • Teen Trips education• Lectures • Computer Technology • Math & Science Programs • Tours health & fitness• Aerobics & Endurance • Balance & Flexibility • Strength & Toning • Nutrition • Meditation • Conditioningmartial arts• Tae Kwon Do • Jujitsu • Kung Fu • Self Defense sportsclubs & groups• Lessons, Camps & Clinics • Individual & Team Sports • Adult Athletic Leagues • Card Club • Biking Club • Current Events • Conversation Circle • Rockers Chorus • Writers Group Open Art StudioTae Kwon DoPhoto by: Rich Krahulec 14 PLYMOUTH PARKS & RECREATION Recreation Division Programs: Type & Revenue This chart reflects the types of programs offered, as well as the revenue earned for each. Programs: Age & Revenue This chart reflects the age categories of programs offered, as well as the revenue earned for each. Programs: Location & Revenue This chart reflects the locations where programs are offered, as well as the revenue earned for each. Programs: Leagues & Revenue This chart reflects the adult leagues offered, as well as the revenue earned for each. 15 2016 Annual Report 2017ANNUAL REPORT Recreation Division Special Events Special Events With Attendance • Our special events create connections among community organizations, businesses, residents and family units. • The events create family time for busy families to enjoy affordable recreation opportunities within their own community. Bark in the Park 1,100 Old Fashioned Christmas 715 Childrens Theater (3)650 Plant Swap/Plant Education 160 Entertainment in the Parks (9)789 Plymouth Art Fair 783 Fitness Walks (12)186 Plymouth Home Expo 1,043 Fire & Ice 5,250 Plymouth on Parade 6,000 Halloween at the Creek 1,040 Primavera Art Show 625 Healthy Living Fair 301 Senior Events (4)162 Kids Garage Sale (2)475 Senior Fundraisers (2)568 Kids Events 300 Volunteer Recognition Event 274 Kids Fest 2,100 Water Ski Shows (2)4,811 Movies in the Park 250 Wedding Expo (2)260 Music in Plymouth 15,250 Youth Music & Dance Recital 530 Kids FestWater Ski Show 16 PLYMOUTH PARKS & RECREATION 2017 Registration Method Opening Day Recreation Division 2017 Resident Participation Resident/Non-Resident Program Sponsorships The Parks & Recreation Department has been actively engaging with local businesses to expand the Program Sponsorships. These funds help offset costs for programs and special events that are held throughout the year. Companies can sponsor a feature at an event, or an entire year of programs & events. In 2017, TCF Bank and Abbott Northwestern West Health were the Platinum Sponsors. Each contributed $6,250 to the department. 17 2016 Annual Report 2017ANNUAL REPORT Recreation Division Seasonal Facility Programs Beaches Beaches opened on June 9. West Medicine Beach Attendance 2013 2014 2015 2016 2017 PARKERS LAKE 2,057 1,310 1,392 998 935 WEST MEDICINE LAKE 2,497 2,497 4,052 3,864 3,371 TOTAL 4,554 3,807 5,444 4,862 4,306 Farmers Market In 2017, the Farmers Market featured 25 vendors over a 16-week season. This season saw a wide variety of vendors offering a range of unique products. Fresh fruits and veggies were a staple as always. Meat, bread and canned goods remained popular. And new vendors offering smoked cheeses, kettle corn and gourmet donuts also fared well. We marched on through a number rainy days, which made us that much more grateful for the sunny ones. Warming Houses In 2017, the City staffed five warming house sites: Plymouth Creek Playfield, Ridgemount Playfield, Zachary Playfield, Parkers Lake Playfield, and Oakwood Playfield. Non-staffed outdoor rinks were maintained at Bass Lake Playfield and LaCompte Playfield. Market Attendance 2013 2014 2015 2016 2017 PARKERS LAKE 9,706 9,230 9,437 9,512 8,7548 BACHMAN'S*----268 TOTAL 9,706 9,230 9,437 9,512 9,022 * Initiated in November 2017 Warming House Attendance 2013 2014 2015 2016 2017 PARKERS LAKE (1H/1P) 182 938 1,067 151 493 PLYMOUTH CREEK (1H/1P)1,390 1,383 1,242 1,259 1,708 RIDGEMOUNT (2H/1P)1,448 1,286 2,559 1,159 1,896 ZACHARY (1H/1P)1,353 883 1,098 825 870 OAKWOOD (1H/1P)-715 727 491 288 YOUTH HOCKEY ASSOCIATION 1,992 1,552 1,395 1,152 577 TOTAL 6,365 6,757 8,088 5,037 5,832 H = Hockey Rink P = Pleasure Rink The outdoor rink season ran from Monday, December 19 through Sunday, February 26. Rinks were closed a total of 5 days during this time due to weather conditions. The season was extended an extra 6 days. Fourteen youth hockey teams from local associations utilized the rinks at LaCompte and Ridgemount. Lake beach stayed open until August 12. East Medicine Lake and Parkers Lake beaches remained open through August 15. This summer 10 lifeguards were on staff to guard both West Medicine Lake and Parkers Lake beaches. Each day 3-6 guards are scheduled. 18 PLYMOUTH PARKS & RECREATION Parks & Forestry Division Overview Staffing & Partnerships • Parks & Recreation Deputy Director • Parks & Forestry Manager • Parks & Forestry Supervisor • City Forester • Project Coordinator • Parks & Forestry Lead • 15.6 full-time maintenance crew members • 28 seasonal & temporary crew members • Tree Inspector • Vegetation Inspector • Manage, repair & protect parks, open space, park assets & natural resources. • Daily work includes mowing, inspections & repair, athletic field repair & preparation, beach maintenance, refuse & recycling collection, trail maintenance, irrigation operations, yard waste site operations, building repair and cleaning, snow removal & rink operations. • Maintains a healthy and viable urban forest on public & private property as part of the City’s infrastructure which includes street tree trimming & removals, tree inspections, invasive removal & restoration, reforestation, vegetation inspections & horticulture operations. • With over 100,000 staff and volunteer hours, Parks & Forestry oversees 1,723 acres of land. • Park system consists of 65 developed parks, 10 open spaces, Northwest Greenway, 168.5 miles of city & regional trails, 14 park buildings, 38 shelter structures, Plymouth Creek Community Center/ Field House, Plymouth Ice Center & Hilde Performance Center. • Employees perform maintenance functions on other City-owned property such as right-of-ways, medians, parking lots, fire stations, City Hall, Maintenance Facility & utility sites. • 14-17 ICWC crew members (1.5 crews) • 8-10 Tree Trust crew members • Park Patrol Officers • Eagle Scout volunteers • Youth athletic association volunteers • Adopt-a-Park volunteers • Business community volunteers • Community volunteers • Buckthorn/Invasive management volunteers • Hearts on Trail volunteer Three Ponds Park BoardwalkNew Hilde Shelter 19 2016 Annual Report 2017ANNUAL REPORT Parks & Forestry Division The Parks & Forestry Division is committed to providing high quality maintained parks, facilities and trails. The Parks & Forestry Division employs efficient strategies and procedures with technology, personnel and equipment. A few highlights from 2017 include: Park Improvements & Repairs A new shelter with removable sides was installed at the rear of the Hilde Performance Center for general use and performer preparation. A dedicated bank of six Pickleball courts were finished at Bass Lake Playfield. A sampling of a few other projects include painting the Parkers Lakeside building doors, reroofing the South Shore Park shelter, installation of 10 concrete portable toilet pads and push button activated lights installed at the Skate Park and Bass Lake Pickleball courts. Boardwalk Improvements Two boardwalks at Three Ponds Park and one boardwalk at the Plymouth Dog Park were replaced. Northwest Greenway Forestation and Pollinator Plantings In June, 223 Plymouth resident volunteers and staff planted 1,500 trees along the Northwest Greenway (NWG). Later in the summer 15 corporate volunteers and staff planted over 400 pollinator friendly plantings. Trail Edging Parks & Forestry personnel developed an innovative attachment and disposal strategy to reclaim trails from encroaching vegetation. Over five miles of trail, both left and right edges, were widened this year. Playfield Renovations On the 100+ diamond and rectangle fields, Parks & Forestry staff work diligently to maintain, repair and renovate the quality playfields for youth and adults who enjoy their respective outdoor passions.Trail EdgingParkers Lake Ballfield 20 PLYMOUTH PARKS & RECREATION Parks & Forestry Division Average Daily Trail Use • The City uses data collection methods established by the Met Council & Three Rivers Park District to quantify trail users. • There are significantly fewer trail users during the winter months. • Trails remain an important component of the park system. Yard Waste Site Visits • Trail counters were installed in two locations along the Northwest Greenway. • Counters are shown in the map below. Counter A is located east of Dunkirk Lane. Counter B is located east of Vicksburg Lane. Northwest Greenway Counters Greenway Counters COUNTER A 18,284 COUNTER B 14,690 TOTAL 32,974 COUNTER A COUNTER B • Totals shown reflect trail users between July 26 - December 31.Green Tree Island Park 21 2016 Annual Report 2017ANNUAL REPORT Overview Plymouth Creek Center & Millennium Garden Rentals & Events Staff continues to maximize facility usage amongst its variety of users. Rental revenue exceeded budgeted projections in 2017 due to a strong year of use in the Alcove space and Meeting Rooms. Plymouth Creek Center Feasibility Study Parks and Recreation staff worked with an architectural firm (HGA) to complete a feasibility study of the Plymouth Creek Center. The scope of the study included a demographic analysis, site analysis, space needs, conceptual building designs and cost estimates. The PCC reaches many user groups on a yearly basis including Parks and Recreation programming, paid renters and city users. Plymouth Fieldhouse Project Major components of the Fieldhouse were replaced in 2017 including the fabric dome, light fixtures, revolving door, inflations units and perimeter walking nets. Staff has received many compliments on the new and updated space. Maintenance and Repairs In late August, the facility kept its office open but restricted rentals and activities for a four day period of time. Staff took the opportunity to address many maintenance items including carpet cleaning, plumbing repairs, electrical and light work, floor repair and general painting. With over 300,000 annual visitors, the facility will need to continue to strategically plan for appropriate shut down weeks to successfully complete maintenance items and repairs that is able to stay open seven days a week. • Plymouth Creek Center continues to serve as Plymouth’s community center. • In its seventeenth year, they serve all ages from preschool to seniors through Parks and Recreation classes, family social events, business and civic group meetings, senior gatherings, & more. • The Millennium Garden remains a very popular wedding site due to its beauty and affordability. • The focus has shifted to maintenance and renovations so that the building remains an updated, inviting and popular venue for visitors and renters.The AlcovePlymouth Creek Center 22 PLYMOUTH PARKS & RECREATION Plymouth Creek Activity Center Use Data & Stats Facility Hours UsedFacility Visitors Monthly Average (estimate) Facility Usage (Yearly Bookings) Caterer Usage Millennium Garden Weddings Facility Bookings 23 2016 Annual Report 2017ANNUAL REPORT Fieldhouse Overview Fieldhouse Visitors TOTAL DAYS DAILY AVERAGE JANUARY 34,249 31 1,104 FEBRUARY 28,219 28 1,007 MARCH 27,773 31 895 APRIL 5,116 8 639 OCTOBER 699 6 116 NOVEMBER 21,719 30 723 DECEMBER 21,121 31 681 TOTAL 138,197 165 837 Annual Usage Percentage by Group Open Play Attendance 2013 2014 2015 2016 2017 TODDLER/YOUTH 10,577 8,951 7,598 4,459 5,397 TEEN 1,937 1,881 1,056 1,126 915 TOTAL 12,514 10,832 8,654 5,585 6,312 • Approximately 1,780 hours of activities were scheduled & over $400,000 in revenue was taken in. • Fusion Soccer Club, Wayzata Lacrosse and Plymouth Parks and Recreation continues to be the primary users. • The Fieldhouse dome is up from October through April. • May - September the field is used as an outdoor field site. Adult Open SoccerToddler Open Play 24 PLYMOUTH PARKS & RECREATION Plymouth Ice Center • The Plymouth Ice Center had almost half a million visitors, making this venue the busiest recreational facility in the City. • Operating as an enterprise facility, the Ice Center has again generated revenues that exceeded operating expenses.Newly Renovated Rink AUSA Hockey Sled ClassicRink A Renovations Rink A underwent renovations to convert the rink from an Olympic-sized ice sheet (200' x 100') to a Professional-sized ice sheet (200' x 85'). The rink floor was converted from sand to concrete. During the project, the refrigeration system changed from a R22 to Ammonia cooling system. 2017 USA Sled Hockey Tournament The Plymouth Ice Center was the proud host of the 2017 USA Sled Hockey Tournament; presented by the National Hockey League. A tournament record of 28 teams from around the United States and Canada participated. Mayor Slavik participated in a ceremonial puck drop to open Rink A for the tournament. Ice Center Manager Retirement Ice Center Manager Bill Abel retired after nearly 21 years of service with the City of Plymouth. Erik Halverson was hired as the new Manager of the facility. 25 2016 Annual Report 2017ANNUAL REPORT Plymouth Ice Center User Data & Stats Major Users (Hours) 2013 2014 2015 2016 2017* WAYZATA YOUTH HOCKEY ASSN 2,796 2,722 2,795 2,511 2,608 MISCELLANEOUS RENTALS 1,195 835 865 1,107 1,072 WAYZATA HIGH SCHOOL 462 508 500 502 438 MINNESOTA SHOWCASE 497 498 477 374 328 OPEN SKATE & OPEN HOCKEY 317 378 358 350 292 MINNESOTA ALL STAR HOCKEY 245 247 322 339 300 ACCELERATION NW -402 373 311 217 PROVIDENCE ACADEMY 290 209 264 255 271 PLYMOUTH LEARN TO SKATE 271 228 282 233 180 MINNESOTA HOCKEY 185 188 173 181 287 HOCKEYFINDER, LLC -54 100 134 135 MINNESOTA SUPER SERIES 128 117 103 132 97 INDEPENDENT AAA CLASSIC 104 84 81 83 76 TOTAL ICE TIME HOURS 6,490 6,470 6,693 6,512 6,301 * Rink A was closed for renovations from May - September. High School Games Games Attendance WAYZATA HS BOYS 14 8,960 WAYZATA HS GIRLS 10 2,081 PROVIDENCE ACADEMY BOYS 12 2,201 TOTAL HIGH SCHOOL GAMES 36 13,242 Public Ice Time & Amenities Number Revenue OPEN SKATING 4,535 $15,084 OPEN HOCKEY 768 $4,608 SKATE RENTALS 3,327 $9,981 SKATE SHARPENING 442 $2,190 SKATE TRAINER 438 $902 TOTAL 9,510 32,765 Concession/Vending Sales 2013 2014 2015 2016 2017 CONCESSIONS $158,375 $145,954 $144,430 $139,253 $127,648 VENDING $15,470 $13,829 $16,156 $14,709 $17,327 TOTAL $173,845 $159,783 $160,586 $153,962 $144,975 26 PLYMOUTH PARKS & RECREATION Heritage Park REGULAR PRAC MEETING May 10, 2018 Agenda Number: 5A To: Parks & Recreation Commission Members Prepared by: Sonya Rippe, Project Coordinator Reviewed by: Diane Evans, Director of Parks & Recreation Item: Trail Gap Projects Update 1. ACTION REQUESTED: The Parks & Recreation Advisory Commission will review and provide feedback on the upcoming trail gap projects. 2. BACKGROUND: Plymouth’s current trail system is an established network of more than 170 miles of city, county and state trails and sidewalks that connect neighborhoods to parks, schools and commercial areas. A multi-use trail system is a key amenity to the community because it provides pathways for healthy, non-motorized transportation. A major goal of the trail system is to improve recreational use of the trails by adding new trail connection and/or by filling gaps within the network. The table below provides a historical reference for trail gap segments completed since 2012. Over the last several years, PRAC has reviewed trail gaps and reprioritized segments based on resident requests, safety concerns, usage patterns and grant/collaboration availability. The upcoming trail projects are listed below for 2018-2019. Trail Segment Year Co. Road 9 & Vicksburg Ln sidewalk 2012 Northwest Boulevard – Heritage Park to Campus Drive 2012 Xenium Lane – Hwy 55 to Watertower Circle 2014 Xenium Lane – Co. Road 6 to end of Schniederman property 2014 County Road 6 – 494 to Xenium Lane 2014 County Road 6 – 494 to Fernbrook Lane 2014 Cheshire Parkway – 55th-56th Avenue 2014 Dunkirk Lane – Road Project 2014 Cheshire Parkway – Road Project 2015 Peony Lane – Road Project 2015 Vicksburg Lane – Road Project 2015-2016 Old Rockford Road – Vicksburg Ln to Dunkirk Ln 2016 Fernbrook Ln – CSAH 6 to the Luce Line Trail (Federal Grant) 2017 Co. Rd. 24 – Olive Lane to 30th Ave (Henn. Co. Partnership) 2017 Trail Projects Trail Segments Gap # Side Project Year Projected Cost Medina Road – Greenwood Elem to Brockton Lane 43 South 2018 $299,467 Revere Lane – Old County Rd 15 to 6th Ave 112 East 2018 $43,097 32nd Avenue – Vicksburg Ln to Entrance to Fresh Thyme 113 North 2019 $237,879 3. BUDGET IMPACT: Trail gap and extension projects are scheduled in the Capital Improvement Program (CIP) utilizing the Park Dedication Fund. 4. ATTACHMENTS: Trails Gaps (Detail) Trail Gap #43: Medina Road $299,467 Greenwood Elementary to Brockton Lane South Side This proposed project on the south side of Medina Road would fill the gap from Greenwood Elementary school to the Medina border. Existing right of way is 14-21 feet behind curb which would likely accommodate a trail without the need to acquire easements. A 10 foot wide bituminous trail approximately 3,545 feet long is proposed. The trail would be installed following the back of existing curb starting at the Medina border. There are would be 6 pedestrian ramps required to comply with ADA requirements with one located on either end of the project as well as 2 for each of the neighborhood entrances. A small retaining wall measuring 150 feet long by roughly 3 feet tall would be needed just east of Troy Lane. Trail Gap #112: Revere Lane $43,097 Old County Road 15 to 6th Avenue East Side This proposed project on the east side of Revere Ln would connect Old County Rd 15 with 6th Ave N. The right of way is consistent at 9-10 feet behind the curb. A 10 foot wide bituminous trail approximately 335 feet long is proposed. The trail would be installed inside the pork chop following the back of curb from the southeast side of 6th Ave and Revere Lane to the first street crossing that is existing. The trail would then follow the back of curb to Hwy 55 where it would align with the existing north pedestrian ramp. Trail Gap #113: 32nd Avenue $237,879 Vicksburg Lane to Entrance to Fresh Thyme North Side The proposed project on the north side of 32nd Ave N would fill the gap from Vicksburg Ln to the Fresh Thyme grocery store entrance. A retaining wall at the grocery store entrance is present where the tie in point would be. Right of way is consistent at 8-10 feet behind the curb. A 10 foot wide bituminous trail approximately 510 feet long is proposed. The trail would be installed following the back of curb from the northwest side of Vicksburg Ln and 32nd Ave. The trail would then follow the curb radius to the east, where there would are major obstacles with the traffic signal controller box, 2 private utility boxes, and a fire hydrant. Moving to the east, a long retaining wall would need to be constructed along the berm on the back edge of the trail for the entire distance to maintain the slope requirements. The wall would taper at the drive way entrances and tie in with the existing wall at the grocery store entrance tie in point. In areas where existing right of way is inadequate to construct a standard trail and requisite retaining walls, an easement would need to be obtained. REGULAR PRAC MEETING May 10, 2018 Agenda Number: 5B To: Parks & Recreation Commission Members Prepared by: Sonya Rippe, Project Coordinator Reviewed by: Diane Evans, Director of Parks & Recreation Item: West Metro Regional Trail Study 1. ACTION REQUESTED: The Parks & Recreation Advisory Commission is asked to participate in the West Metro Regional Trail Study listening session facilitated by Community Design Group (CDG) on behalf of Three Rivers Park District. 2. BACKGROUND: Three Rivers’ Regional Trail System Plan includes a new north- south regional trail spanning almost the entire length of Hennepin County and connecting several regional park and trail assets. This study focuses on the segment of the corridor between French Regional Park in Plymouth and Bryant Lake Regional Park in Eden Prairie with connections to the Luce Line, Dakota Rail, Lake Minnetonka and Minnesota River Bluffs Regional Trails. The exact location of the future regional trail is not yet known, as such Three Rivers is working with local communities, including Plymouth, and Hennepin County to identify and evaluate potential routes. The desired outcome of this study is identification of one preferred regional trail route which is publicly and politically supported, feasible, financial responsible, and is safe and comfortable for all users regardless of skill, age, ability, and activity. The study includes a technical feasibility and cost analysis for each identified route and opportunities for community members to review and provide feedback on the potential routes. The study team will craft the public and political engagement process to meet the needs and expectations of the local communities. This study is the first step in a long-term implementation process which will require completion of a master plan, a cooperative regional trail agreement with partners and future funding. As a component of the regional trail system, Three Rivers will be the primary party to plan, fund, design, construct, operate and maintain the future regional trail. Three Rivers Park District is excited to engage the Parks and Recreation Advisory Commission in the process of determining two new preferred routes for future regional trails in the west metro area. These two routes include a north-south corridor between Bryant Lake and French Regional Parks, and an extension of the Dakota Rail Regional Trail. 3. BUDGET IMPACT: None 4. ATTACHMENTS: Event Flier JOIN US for a listening session on the West Metro Regional Trails Study Come learn about proposed new regional trails in the Plymouth, Minnetonka and Wayzata area and share your ideas through fun and interactive activities and questions. DATE 05.10.2018 LOCATION Park & Rec Advisory Commission Meeting at Plymouth City Hall TIME 7:00pm PRAC MEMBERS! Learn more about the project and how to stay involved at: Questions? Danny McCullough, Three Rivers Park District E: Danny.McCullough@threeriversparks.org P: 763-559-6746 www.trpd-westmetrotrails.com REGULAR PRAC MEETING May 10, 2018 Agenda Number: 5D To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks & Recreation Reviewed by: Item: Plymouth Parks & Recreation 2018 Strategic Plan Update 1. ACTION REQUESTED: The Park and Recreation Advisory Commission should review and approve the 2018 Strategic Plan update. 2. BACKGROUND: As a part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) process, administered by the National Recreation and Park Association, the department develops a strategic plan to ensure that our mission, goals and objectives are achieved. STRATEGIC PLAN INFORMATION The Strategic Plan was developed by staff utilizing information and resources from a variety of sources including the 2030 Comprehensive Plan, the Capital Improvement Program, and specific goals and initiatives tied to each of the divisions. In essence, the strategic plan is a compilation of both long- range and short-term goals that helps the department stay on track to meet the vision and mission of the City. The attached document provides a mid-year update. 3. BUDGET IMPACT: There is no budget impact for this action item. 4. ATTACHMENTS: 2018 Strategic Plan Update PLYMOUTH PARKS AND RECREATION 2018 STRATEGIC PLAN COMPREHENSIVE PLAN GOALS #1 Provide a high-quality park and open space system that offers a balance of active and passive recreational opportunities #2 Develop and maintain a trail system throughout the community to provide recreation opportunities and encourage non-motorized transportation #3 Provide recreation programs and facilities that are well used and cost-effective ON-GOING COMPREHENSIVE PLAN INITIATIVES GOAL INITIATIVE #1 Develop Nature Canyon: Develop this special use recreation facility as a blended site that combines both active and passive uses. Consider looking for possible development partnerships. #1 Northwest Greenway: Identify and secure land for ecological and recreational trail corridor running from Wayzata High School and Elm Creek Playfield eastward to Lake Camelot Parks and the future regional trail. #1 Neighborhood Park Improvements: Implement improvements within each park service area according to Comp. Plan Table 7A-5 in Appendix 7A. #1 Organized Sports Facilities: Monitor and respond to the need for ball fields, multi-use fields, sand volleyball courts, outdoor hockey and gyms. #1 Maintain the Parks and Trail System: Maintain the quality of the existing parks, trail system, and fund the replacement of buildings, trails and playgrounds through the Park Replacement Fund. #1 Historic Preservation: Identify historic landmarks in city and work with the Plymouth Historical Society to preserve and promote. #1 Nature Area Protection: Continue to protect natural areas through; management of conservation areas within parks, and City regulations of shore land, floodplain and wetlands. #1 Management of City-owned Open Space: Develop and apply a management plan for each existing and future City-owned open space. #2 Trail Gaps, Connections & Crossings: Continue to improve the recreational use of the trail system by 1) Making corridor gap closures, trail extensions and connections. 2) By providing trails on both sides of designated high volume roadways. 3) Providing safe roadway crossings of major community obstacles and/or barriers in the trail system as designated in the Comp. Plan. #2 Trail Railroad Crossing: Consider providing safe at-grade crossing of the following railroad corridors in the trail system; Holly Lane, Quantico Lane and Three Ponds Park. #3 Special Recreation Facilities: Consider providing special recreation facilities such as an art park, environmental parks and skate park in response to demonstrated need. #3 Outdoor Hockey/Figure Skating: Look at reducing the number of outdoor rinks to focus on providing quality ice facilities. #3 Recreation Programs: Continue to provide a broad range of recreation programs that meet the needs of all age groups, from pre-school to seniors, in a cost effective manner. Emphasize the commitment to health, wellness and fitness. #3 Special Events: Continue to sponsor or co-sponsor special community events to provide a common ground for celebration and development of community pride. #3 Collaboration: Continue to work with other public, private and non-profit groups and agencies, local units of government and school districts to enhance the City’s limited resources and the array of programs. #3 Continue to Use Volunteers: Continue to use volunteers to help stretch taxpayer dollars. PLYMOUTH PARKS AND RECREATION 2018 STRATEGIC PLAN ADMINISTRATION INITIATIVES GOAL INITIATIVE MID YR. STATUS FINAL 1-A1 Land Acquisitions: Secure land for the Northwest Greenway, future Parks and open space using park dedication funds. Responsibility: Management Staff (Evans) Budget Impact: $500,000 CIP Timing: 2018 project Purchased the Schwappach property – secured final NWG parcel in February, 2018. 2-A2 Northwest Greenway Corridor – Phase IV: Construction of boardwalk over the south end of the Elm Creek Wetland. Responsibility: Management Staff (Evans) Budget Impact: $1,200,000 CIP Timing: 2018 project Awarded bid to Peterson Companies. Project will be completed by the end of October. 1-A3 New Neighborhood Park – The Meadows: Develop new park– off of CSAH 47 & Lawndale. Responsibility: Management Staff (Northway) Budget Impact: $420,000 CIP Timing: 2018 project Work will commence in May with substantial completion by the end of October. 1-A4 Building/Shelter Renovation: Replace shelter at East Medicine Lake Park. Responsibility: Management Staff (Evans/Northway) Budget Impact: $900,000 CIP Timing: 2018 project Awarded bid to American Liberty Construction. Project will be completed by the end of October. 2-A5 Medina Road Trail: Work with Plymouth Engineering Department to complete gap. Responsibility: Management Staff (Rippe) Budget Impact: $375,000 CIP Timing: 2018 project In progress. 2-A6 Revere Trail: Work with Plymouth Engineering Department to complete gap. Responsibility: Management Staff (Rippe) Budget Impact: $75,000 CIP Timing: 2018 project In progress. PLYMOUTH PARKS AND RECREATION 2018 STRATEGIC PLAN PARKS AND FORESTRY DIVISION INITIATIVES GOAL INITIATIVE MID YR. STATUS FINAL 1-PF1 Playground Replacement/Renovation: This project renovates East Medicine Lake and Green Oaks playgrounds. Responsibility: Parks & Forestry Manager (Brunelle) Budget Impact: $260,000 CIP Timing: 2018 project Playgrounds have been selected and should be installed by the end of August. 1-PF2 Emerald Ash Borer Management Plan: Continue with treatment and management of ash trees. Responsibility: Forester (Buck) Budget Impact: Budget Timing: 2018 In progress. Will also focus on education program. 1-PF3 Buckthorn Eradication: Continue buckthorn management program in collaboration with ICWC. Responsibility: Forester (Buck) Budget Impact: $50,000 Budget Timing: 2018 In progress. 1-PF4 Bridges & Boardwalks: Replacement of boardwalk at Kimberly Lane. Responsibility: Parks & Forestry Manager (Brunelle) Budget Impact: $150,000 CIP Timing: 2018 Completed in February. 2-PF5 Parking lot repair: Repair of Parkers Lake Park parking lot. Responsibility: Parks & Forestry Manager (Brunelle) Budget Impact: $200,000 CIP Timing: 2018 project Work is scheduled to begin the end of May. 3-PF6 Work Efficiency Initiatives: Continue utilizing software and hardware improvements to enhance efficiencies. Responsibility: Department Managers Budget Impact: Staff Time Timing: On-going Working with City Departments to purchase Cartegraph software. 1-PF7 Lighting Improvements: Add lighting to East Medicine Lake Parking Lot. Responsibility: Parks & Forestry Manager (Northway) Budget Impact: $100,000 CIP Timing: 2018 Project Project will be initiated later this fall. PLYMOUTH PARKS AND RECREATION 2018 STRATEGIC PLAN RECREATION DIVISION INITIATIVES GOAL INITIATIVE MID YR. STATUS FINAL 3-R1 Outdoor Ticketed/Paid Event(s): Develop policies and procedures for the implementation of ticketed events at the Hilde Performance Center. Responsibility: Recreation Manager (Hemp) Budget Impact: Staff time Timing: 2018 In progress 3-R2 CAPRA: Management and oversight of CAPRA. Responsibility: Recreation Manager (Hemp) Budget Impact: Staff time Timing: 2018 On-going. 3-R3 Special Event Review: Review current events and enhance/revitalize with new events (e.g. New Years-Home Expo). Responsibility: Recreation Manager (Hemp) Budget Impact: Staff time Timing: 2018 On-going. 3-R4 Fees & Policies: Review and update division policies and fees as appropriate. Responsibility: Recreation Manager (Hemp) Budget Impact: Staff time Timing: 2018 Currently updating Code and then transition to policies & fees. VOLUNTEER DIVISION INITIATIVES GOAL INITIATIVE MID YR. STATUS FINAL 2-V1 Plymouth Has Heart: Stencil red hearts every 1/10 of a mile on select trails to help residents track their activity. Responsibility: Volunteer Coordinator (Maas) Budget Impact: Staff time Timing: On-Going (Initiated end of 2009) In progress. 3-V2 Volunteer Recognition Event: Responsibility: Volunteer Coordinator (Maas) Budget Impact: Staff time Timing: On-Going In progress. PLYMOUTH PARKS AND RECREATION 2018 STRATEGIC PLAN PLYMOUTH ICE CENTER DIVISION INITIATIVES GOAL INITIATIVE MID YR. STATUS FINAL 3-PIC1 Scoreboard Replacement: Responsibility: PIC Manager (Halverson) Budget Impact: $40,000 CIP Timing: 2018 Completed in February. 3-PIC2 HVAC Replacement: Responsibility: PIC Manager (Halverson) Budget Impact: $70,000 CIP Timing: 2018 This project has started and will be completed by the end of August. 3-PIC3 Air Exchange Unit Replacement: Responsibility: PIC Manager (Halverson) Budget Impact: $120,000 CIP Timing: 2018 This project has started and will be completed by the end of August. 3-PIC4 National Hockey Tournament: Host national event at PIC Responsibility: PIC Manager (Halverson) Budget Impact: NA Timing: 2018 Completed in March. 3-PIC5 Track Facility Users: Install and track facility users. Responsibility: PIC Manager (Halverson) Budget Impact: Staff time Timing: On-going On-going PLYMOUTH CREEK CENTER & FIELDHOUSE DIVISION INITIATIVES GOAL INITIATIVE MID YR. STATUS FINAL 3-PCC1 Track Facility Users: Install and track facility users at the PCC/Fieldhouse. Responsibility: PCC Manager (Fleck) Budget Impact: Staff Time Timing: On-going On-going 3-PCC2 Electronic Reader Board: Replace the PCC/Fieldhouse reader board. Responsibility: Managers (Fleck & Hemp) Budget Impact: $75,000 CIP Timing: 2018 This project has started and will be completed by the end of August. 3-PCC3 PCC Renovation/Expansion: Begin planning strategy for project. Responsibility: Managers (Fleck & Hemp) Budget Impact: Staff time Timing: 2018 This project has started and will be completed by the end of the year. PLYMOUTH PARKS AND RECREATION 2018 STRATEGIC PLAN 3-PCC4 Historical Society Management: Develop long range plan for management of the Historical Society. Responsibility: Managers (Fleck & Hemp) Budget Impact: Staff time Timing: 2018 Staff has hired a staff person with a start date of June 4, 2018. REGULAR PRAC MEETING May 10, 2018 Agenda Number: 5C To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks & Recreation Reviewed by: Item: 2019-2023 Draft CIP 1. ACTION REQUESTED: The 2019-2023 Capital Improvement Program (CIP) is attached for your review. 2. BACKGROUND: Every year in conjunction with the City budget, the CIP plan is updated to reflect estimated projects and costs over a five year period. Highlight of the Parks and Recreation Department CIP include: • Development of Harvest Park (2019) • Northwest Greenway south trailhead development (2019) 3. BUDGET IMPACT: Refer to the attached 2019-2023 Capital Improvement Program for budget impacts. 4. ATTACHMENTS: 2019-2023 Capital Improvement Program CAPITAL IMPROVEMENT PROGRAM 2019-2023 DEPARTMENT PROJECT #2019 2020 2021 2022 2023 TOTAL Parks & Recreation Land Acquisition PR-07-0003 200,000 0 0 200,000 New Trails PR-XX-9001 250,000 300,000 375,000 400,000 1,325,000 Trail Repair PR-XX-9002 300,000 300,000 400,000 400,000 400,000 1,800,000 Replace Irrigation Systems PR-07-0005 375,000 252,000 225,500 852,500 Tennis Court Repair PR-14-0004 275,000 275,000 Playground Replacement or Renovation PR-XX-9003 350,000 500,000 400,000 270,000 270,000 1,790,000 Add/Replace Outdoor Hockey Rinks PR-10-0004 150,000 175,000 325,000 Outdoor Turf Field PR-15-0003 0 Lighting (Outdoor)PR-16-0002 120,000 120,000 10th Playfield PR-20-0001 5,300,000 5,300,000 Replace Misc. Boardwalks PR-14-0003 80,000 90,000 170,000 Miscellaneous Park Improvements PR-XX-9004 75,000 75,000 100,000 100,000 100,000 450,000 Parking Lot Repair/Replacement PR-15-0002 600,000 600,000 0 Northwest Greenway Trail PR-14-0005 2,500,000 1,600,000 4,000,000 8,100,000 Neighborhood Parks PR-13-0001 250,000 250,000 500,000 1,000,000 Park Building Repair/Renovation PR-17-0001 35,000 35,000 FH Asphalt & Concrete Repair PR-19 100,000 100,000 PIC General Building Repairs IC-18 40,000 Replace PIC Roof Top Air Handler IC-16-0001 125,000 125,000 Rupp Roof Air Exchange IC-18-0004 0 Replace PIC Dehumifier-Desicant IC-14-0003 40,000 40,000 Replace PIC Roof IC-16-0002 720,000 720,000 Replace PIC Zambonis IC-13-0001 150,000 150,000 Replace PIC Dasher Boards IC-17-0001 140,000 140,000 Replace PIC Scoreboards IC-18-0001 0 Cooling Tower IC-20-0001 0 Replace PIC Light with LED IC-18-0002 180,000 PIC - low-e ceiling IC-18-0003 144,000 Plymouth Creek Center Expand/Reno PR-18-0001 25,000,000 4,620,000 2,465,000 4,496,000 32,190,500 5,810,000 23,017,500 Bonds 0 Community Improvement Fund 0 Ice Center Fund 330,000 180,000 269,000 720,000 40,000 1,539,000 Fieldhouse Fund 100,000 Capital Improv. (FND 409)0 Park Dedication 3,200,000 670,000 2,475,000 5,300,000 4,400,000 16,045,000 Park Replacement 990,000 1,615,000 1,752,000 1,170,500 1,370,000 6,897,500 Recreation Fund State/County Federal Unknown 25,000,000 25,000,000 Parks and Recreation Total 4,620,000 2,465,000 4,496,000 32,190,500 5,810,000 49,581,500 >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> free event! SPONSORED BY: PLYMOUTHMN.GOV/BARKINTHEPARK HILDE PERFORMANCE CENTER 3500 Plymouth Blvd #PlymouthBarks 10:00 AM: Official event starts in the Hilde Performance Center 10:15 AM: Bark in the Park 1K Dog Walk 10:45 AM: Paws Abilities Dog Sports Demo 11:30 AM: Dog Costume Contest 12:15 PM: Paws Abilities Dog Sports Demo 1:00 PM: Mini-Dog Races Meet local food/supply vendors • 1K Fun Walk bounce house meet rescue organizations • ‘Pup’arazzi photo booth • dog caricatures loads of treats and goodies • watch skill demos • small dog races kids scavenger hunt • costume contest • food trucks SCHEDULE OF EVENTS: May 19th 10 am -2 pm