HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 02-08-2018Next Meeting – May 10, 2018 at Plymouth City Hall Page 1
PARKS AND RECREATION ADVISORY
COMMISSION MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a Playground Renovation Projects
4b General PRAC Information
5. NEW BUSINESS (ACTION ITEMS):
5a Green Oaks Master Plan
5b Annual Report (draft)
5c Appointment of Chair and Vice Chair
6. COMMISSIONER/STAFF UPDATE
Upcoming Community/Special Events
May Meeting- CIP Draft; Annual Report; The Meadows Master Plan;
7. ADJOURNMENT
DATE & TIME:
Thursday, February 8, 2018 7:00 p.m.
LOCATION:
CITY COUNCIL CHAMBERS
Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447
1 Proposed Minutes
January 11, 2018
Proposed Minutes
Park & Recreation Advisory Commission
Thursday, January 11, 2018
MEMBERS PRESENT: Chair Merrilee Riley, Commissioners: Marilyn Sunseri, Tricia DeBleeckere, Vita Wilson
MEMBERS ABSENT: Dick Burkhardt, Michael Swanson, Aaron Vanderwall
STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Project Coordinator
Sonya Rippe, Office Support Specialist Sarah Josephs
COUNCIL REPRESENTATIVES: Planning Commissioner Donovan Saba
GUESTS:
1. CALL TO ORDER
Chair Riley called the meeting to order at 7:07 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Wilson, seconded by Commissioner Sunseri, recommending approval of
the December 14, 2017 Park and Recreation Advisory Commission meeting minutes as written with
changes as mentioned. With all members voting in favor, the motion carried.
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
5. NEW BUSINESS (ACTION ITEMS):
5a. 2018 PRAC Work Plan (Action)
The City Code directs each commission to complete an annual Work Plan and present to City
Council. The Work Plan breaks down work tasks by quarters. Some upcoming tasks to complete are
approving the Strategic Goals and Annual Report.
Motion by Commissioner DeBleeckere, seconded by Commissioner Sunseri, recommending the
approval of the 2018 PRAC Work Plan.
5b. 2018 Department Strategic Plan (Action)
PRAC is updated on the Strategic Plan twice a year as per the CAPRA accreditation guidelines. At
both the mid-year and end-of-year meetings an update is provided on large projects and initiatives
scheduled for the year.
Large upcoming projects include developing the Meadows Park, replacing the playgrounds at East
Medicine Lake and Green Oak Parks, as well as land acquisition for future parks and Northwest
Greenway development.
2 Proposed Minutes
January 11, 2018
City Council did approve the bid award for the East Medicine Lake Park project at their most recent
meeting. Construction will start in Spring of 2018. The site will be closed for the entire summer
season and ready for a fall opening. Parking lot lights will also be added to the park.
Sue McLean & Associates (SMA) will be hosting another outdoor ticketed concert at the Hilde
Performance Center this summer. They will be announcing the musical act in early February.
This is the 25th anniversary of the City’s Volunteer Services program. Events will be planned
throughout the year marking this achievement. The City also just received notice that the
Volunteer Services program received an award of recognition from Representative Erik Paulsen.
The Plymouth Ice Center (PIC) will be hosting a National High School hockey tournament in March
of this year. Forty two teams from around the nation will be competing. This is the second large
national tournament to be hosted at the PIC in less than a year.
Motion by Commissioner Wilson, seconded by Commissioner Sunseri, recommending the approval
of the 2018 Strategic Plan. With no objection, the motion passed.
5c. 2018 Trail Gap Projects (Action)
Project Coordinator Sonya Rippe was present to share an update on the trail gap projects for 2018.
In August of 2017 City Council selected trail gap #43 (Medina Road) and trail gap #112 (Revere Ln).
The Medina Road gap will be completed on the south side of the road, from Greenwood
Elementary to the City of Medina border. This gap is just under ¾ of a mile and will be completed
with a 10’ wide trail. An Open House was held for this trail in November of 2017 and staff received
very positive feedback on the plans. The gap will cost just over $366,000.
The Revere Lane trail gap is a small, but very important trail gap that needs to be completed for
those wishing to cross over Hwy 55. The trail will be put on the east side of the road and will run
336’. The gap will cost $66,000. Commissioners asked if the cost includes acquisition and
development of the land, or just the cost of the trail. Coordinator Rippe shared that the City
already owns the property, so we will just be paying for the development of the trail.
Motion by Commissioner DeBleeckere, seconded by Commissioner Wilson, recommending the
approval of the 2018 Trail Gap Projects. With no objection, the motion passed.
5d. Meadows Park Master Plan (Action)
An Open House was held just prior to the PRAC meeting on January 11. Invitations were sent to 137
households living near the park. Visitors had the option to vote for either a sail or steel gable
roofed structure, as well as for the 2-5 year old play components of either artificial turn or poured
in place surface. Twenty three people attended the Open House. Residents voted in favor for the
steel gable roof shelter and the artificial grass structure at the playground.
Comments from residents include adding built-in grills, additional picnic seating areas, and planting
as many trees as possible around the park. Generally staff do plant as many trees as able to once
the development is complete. The City receives money from the land developers to plant trees.
Other comments from residents included; adding an infant swing, benches, toddler play area,
fitness equipment and skateboarding options.
3 Proposed Minutes
January 11, 2018
Due to the proximity to the elementary school playground, the community playground will include
amenities for younger children.
Commissioners are asked to recommend which playground component and shelter structure to
recommend with the Meadows Park plan.
Motion by Commissioner DeBleeckere, seconded by Commissioner Sunseri, recommending the
approval of the Meadows Park Master Plan. With no objection, the motion passed.
5e. Northwest Greenway Phase 4 (Action)
Director Evans shared an overview of the Northwest Greenway (NWG) and where it is currently
developed. The new Meadows park will be in the northwest portion of the greenway. The NWG
currently has a portion of land that runs from Lake Camelot to Lake Pomerleau. Tuesday evening a
purchase agreement for the last piece of land to acquire was passed. There will now be a full
connection of land between Peony Lane and Cheshire Parkway.
Phase 4 will create a boardwalk along the south side of the wetland. There is quite a bit of
vegetation in the wetland to work around, so the boardwalk will have a curve to it. There will be a
20’ x 40’ educational platform along the boardwalk. This is provide a space for interpretive signage,
birdwatching classes or other environmental classes without interrupting the flow of walkers on
the trail.
There are still several phases to go, with at least 2-3 more boardwalks to build. Eventually Fairway
Greens Park will connect to Lake Pomerleau, in turn connecting it to the Lake Camelot area.
6. COMMISSIONER/STAFF UPDATE
The City just acquired the last piece of land needed to complete the connections on the
Northwest Greenway.
City Council approved the East Medicine Lake Park plan. It will take most of the summer to
complete the project. The project includes renovating the building, replacing the playground
and adding parking lot lights. Residents were initially informed on the project at an Open
House. Updates and project timing will be posted on the City’s Parks in Progress webpage. The
neighborhood was notified that the original bids were rejected and that the project was going
to be rebid.
The Northwest Greenway sign is now up on the pedestrian bridge over Vicksburg Lane. Mixed
feedback has come in regarding the sign; some neighbors love it while others are displeased.
The sign identifies and points out where the Northwest Greenway is. Council wanted it to be
easily identified.
On February 13 staff will meet with City Council at a study session to discuss an expansion to
the Plymouth Creek Center. Staff met with the City Manager to discuss funding ideas. There
are a wide range of options that could be included with the expansion. Some plans include
gymnasiums while others don’t. Should the City Council wish to move forward, staff would
begin planning open houses and communication platforms to share the options for a possible
expansion.
After Hours at the Creek will be held on Friday, January 19. This is the first time hosting an
adult-only event. Staff are excited and hoping for a nice turnout. Tickets are available in
advance or at the door.
Fire & Ice is on Saturday, February 3 from 3-7pm at Parkers Lake Park. The ice is over 16” deep
now so it is safe for vehicles to get on the ice to begin preparations. A challenge this year has
been to secure enough volunteers to assist at the event. Many volunteers are assisting with
4 Proposed Minutes
January 11, 2018
Super Bowl related events and activities. Staff have added a sledding hill, cardboard racecar
contest and a story teller in the cabin.
Remodeling has begun on the first floor of City Hall. Parks & Recreation staff will be split
between the Plymouth Creek Center and the Parks & Forestry office. Director Evans is
managing the project. Commissioners will be given a tour once the project is complete.
An Open House for Green Oaks Park will be held prior to the February PRAC meeting.
7. ADJOURNMENT
Motion by Commissioner Wilson, seconded by Commissioner DeBleeckere, recommending
adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair
Riley adjourned the meeting at 7:49 p.m.
Parks & Recreation
Advisory Commission
PRAC
At A Glance
MEETINGS ANNUALLY
SECOND THURSDAY OF THE MONTH
+ Community Open Houses
+ Volunteer Appreciation Night
SCHEDULE
DUTIES
6
Review current & future park needs,
programs, and facilities.
Prepare a comprehensive plan & updates for
future development
Activily engage in discussions and voice your
opinion on projects & agenda items
Ask questions on projects or agenda items
that you feel need clarification
» 7 Resident Park Commissioners
» 1 Planning Commission Member
» 1 City Council Member
» Parks & Recreation Staff
WHO WE ARE
PARKS & REC MANAGES
» 79 Parks
» 169 Miles of Trails
» 72 Athletic Fields
» 14 Park Buildings
» 14 Outdoor Rinks
» 1,723.4 Acres of Land
» Plymouth Ice Center
» Plymouth Creek Center
» Plymouth Historical Society
VOTING PROCEDURES
MEETING FORMAT
» Open Meeting with Agenda
» Approve Previous Meeting’s Minutes
» Community Open Forum Time
» Department Reports (Non-Action Items)
» Department Reports (Action Items)
» Department & Commissioner Updates
» Adjournment
» MOTION
+ Member Makes a Motion
“I move that we approve...”
+ Second (Every Motion Requires a Second)
+ Discussion
+ Vote - Motion Passes or is Rejected
Chair says “Do I hear a Motion to....”
» MOTION WITH AMENDMENT
+ Member Makes a Motion
“I move that we approve...”
+ Second (Every Motion Requires a Second)
+ Discussion
+ Amendment (Slight Change to Motion)
“I move that we make it...”
+ Vote on Amendment; Amendment Passes
+ Vote on Amended Motion
Chair says “Do I hear a Motion to....”
+ Amended Motion Passes or is Rejected KEY POINTS OF CONTACT
Diane Evans, Parks & Rec Director
763-509-5201 | devans@plymouthmn.gov
Barb Northway, Parks & Rec Deputy Director
763-509-5941 | bnorthway@plymouthmn.gov
Sandy Engdahl, City Clerk
763-509-5080 | sengdahl@plymouthmn.gov
ROBERTS RULES OF ORDER
Definition: Robert’s Rules of Order are a set of guidelines on how to conduct a meeting. It is an organized
way to conduct business, make decisions, and solve problems.
DROPBOX
Dropbox is our shared file management system.
You can access:
» Meeting Packets
» Commissioner Information
» Reports
» Maps
REGULAR
PRAC MEETING
February 8, 2018
Agenda
Number: 5C
To: Parks & Recreation Commission Members
Prepared by: Kari Hemp, Recreation Manager
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Review 2017 Annual Report
1. ACTION REQUESTED:
The Park and Recreation Advisory Commission should review the 2017 Annual Report.
2. BACKGROUND:
Attached is the 2017 Parks and Recreation Department annual report. The report provides
statistical information, accomplishments and highlights from all operating divisions within the
department, including: Administration, Recreation, Parks and Forestry, the Volunteer program, the
Ice Center and the Plymouth Creek Center and Fieldhouse.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2017 Annual Report
Parks & Recrea
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Annual Report
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Table of Contents
ADMINISTRATION
DIANE EVANS, Director
SARAH JOSEPHS, Office Support Specialist
PARKS & FORESTRY DIVISION
BARB NORTHWAY, Deputy Director
JERROD BRUNELLE, Parks & Forestry Manager
BRIAN SWARTZER, Parks & Forestry Supervisor
PAUL BUCK, Forester
SONYA RIPPE, Project Coordinator
JUDD ERICKSON, Parks & Forestry Lead
BEN ANDERSION, Parks & Forestry Maintenance
PAUL BABB, Parks & Forestry Maintenance
JESSE BELAIR, Parks & Forestry Maintenance
DEAN BELLEFEUILLE, Parks & Forestry Maintenance
GARRET BREEN, Parks & Forestry Maintenance
JIM GRANT, Parks & Forestry Maintenance
KRIS HOFSTEDT, Office Support Representative
JAKE KNUTSON, Parks & Forestry Maintenance
KENT LUNDBERG, Parks & Forestry Maintenance
KARI MAVENKAMP, Office Support Representative
CHRIS MEHRKENS, Parks & Forestry Maintenance
TODD MILLER, Parks & Forestry Maintenance
DON NELSON, Parks & Forestry Maintenance
JOAN NELSON, Office Support Representative
LARA NEWBERGER, Forestry Technician
KELLY OSBORN, Parks & Forestry Maintenance
GREG POETZ, Parks & Forestry Maintenance
DAVID SUHR, Parks & Forestry Maintenance
JIM WADDICK, Parks & Forestry Maintenance
Department 3
Advisory Commission 4
2017 Highlights 5-7
Budget 8-9
Services 10-11
Recreation Division 12-16
Parks & Forestry Division 17-19
Facilities 20-24
Parks & Recreation Staff
PLYMOUTH CREEK CENTER
CHRIS FLECK, Manager
ANGIE DEHN, Rental Coordinator
DAVID GILSETH, Building Maintenance
DEB JOHNSON, Office Support Representative
JOHN SPIOTTA, Building Maintenance
PLYMOUTH ICE CENTER
BILL ABEL, Manager
ERIK HALVERSON, Manager
BARB EWALD, Office Support Representative
MATT KARVONEN, Ice Maintenance
STEVE LEWIS, Operations Supervisor
KIRSTEN OLSON, Skating Program Director
RECREATION DIVISION
KARI HEMP, Manager
CINDY ANDERSON, Recreation Supervisor
PATTY CAMPBELL, Office Support Representative
ALYSSA FRAM, Recreation Supervisor
JESSICA KOCH, Recreation Supervisor
DAN LAUER, Recreation Supervisor
PAUL PEARSON, Recreation Supervisor
LIBBY RENSLO, Office Support Representative
VOLUNTEER SERVICES
JACKIE MAAS, Volunteer Coordinator
PLYMOUTH PARKS & RECREATION
3
2016 Annual Report 2017ANNUAL REPORT
Plymouth Parks & Recreation
ADMIN
Policies & Procedures
Advisory Commission
Admin Support
Park Development Replacement
Advisory Commission
PARKS & FORESTRY
Facility Maintenance
Park Maintenance & Inspection
Trail Maintenance & Inspection
Asset Management
Tree Care & Preservation
Reforestation
Horticulture
CREEK CENTER
Facility Maintenance
Facility Event & Rentals
Facility Programs
Community Programs
FIELD HOUSE ICE CENTER RECREATION
Facility Maintenance
Facility Event & Rentals
Facility Programs
Outdoor Field Coordination
Athletic Association Liaison
Advertising
VOLUNTEER
Facility Maintenance
Facility Event & Rentals
Facility Programs
Hockey Association & School Liaison
Concession & Equipment Rentals
Advertising
Leisure Programs & Classes
Community & Special Events
Public Relations & Marketing
Event & Rental Coordination
School Liaison
Social Media
City Volunteer Oversight
Recruitment & Retention
Volunteer Event Coordination
Tball LeaguesPickleball
4
PLYMOUTH PARKS & RECREATION
Advisory Commission
Parks & Recreation Advisory Commission Members
MEMBERS POSITION TERM EXPIRATION
MERRILEE RILEY (AT-LARGE)CHAIR 1/31/19
AARON VANDERWALL (AT-LARGE)VICE-CHAIR 1/31/18
GREG ANDERSON (WARD 1)1/31/17
MARILYN SUNSERI (WARD 1)1/31/20
DICK BURKHARDT (WARD 2)1/31/18
KIPP WYSE (WARD 3)1/31/18
MICHAEL SWANSON (WARD 4)1/31/20
TRICIA DEBLEECKERE (AT-LARGE)1/31/19
Parks & Recreation Advisory Commission Liasons
LIASON POSITION
NED CARROLL CITY COUNCIL
JIM KOVACKS PLANNING COMMISSION
• The Commission serves in an advisory capacity to the City Council.
• Each of the seven members of the Commission is appointed for a three-year term
by the City Council.
• The chair & vice-chair are appointed by the members of the Commission and serve
for a term of one year.
Photo by: Rich Krahulec Kids FestGarden Wedding
5
2016 Annual Report 2017ANNUAL REPORT
Department Highlights
Fieldhouse Renovations
This project involved the replacement of several infrastructure components including the Yeadon air
supported structure (dome), a lighting upgrade from metal halide to a suspended LED system,
replacement of the revolving door and the HVAC/inflation system. The project cost was $875,000.
Northwest Greenway (Phase III)
This segment extends the trail/boardwalk across the north end of the Elm Creek Wetland, completion
of the Cheshire Parkway boardwalk, completion of the Cheshire Trailhead and a trail connection into
Lake Camelot Park. Additionally, the project included the NWG sign on the Vicksburg Lane pedestrian
bridge. The project cost was $1,200,000.
Ice Systems Improvements
This project involved the replacement of the R-22 refrigeration system with an ammonia
system, replacement of the poly-rink piping, subfloor heat system and converting the sand based floor
to a concrete floor and reducing the rink from Olympic (200 ft. x 100 ft.) to a professional
(200 ft. x 85 ft.) sized rink. The project also included an energy management system that will control,
monitor, and track the functionality of the new mechanical systems in the building. The project cost
was $2,117,667.
Northwest Greenway Land Acquisition
The City purchased the 40 acre Sween/Raskob/Kvistad property located to the east of Peony Lane and
west of Dunkirk Lane. The property is situated within the Elm Creek Wetland and is surrounded by
Northwest Greenway property. The property was needed to complete the Northwest Greenway (NWG)
trail loop around the Elm Creek Wetland. The City paid $325,000 for the property. Dog ParkFire & Ice
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PLYMOUTH PARKS & RECREATION
Department Highlights
Live at the Hilde (Paid Event)
For the fourth year, independent concert promoter, Sue McLean & Associates (SMA) hosted paid events
at the Hilde Performance Center. Overall, the events were successful. The July 9th event featured the
Goo Goo Dolls and the August 19th event featured Soul Asylum.
Combined ticket sales for the events were 8,500.
Crooked Creek Neighborhood Park
This Park is located on the west side of the City; south of State Highway 55, north of Medina Road and
east of Brockton Lane. Crooked Creek Park is currently 5.54 acres. As development occurs in the area,
additional property will be acquired bringing the total park to approximately 12 acres. The
neighborhood park includes a shelter, 2-5 year old and 5-12 year old play structures in a native inspired
theme, multi-use hardscape court, open green space, bridge, trails and parking. The project cost
was $450,000.
West Lutheran High School Joint Powers Agreement
The City and West Lutheran High School have had a license agreement for the initial construction,
shared use, scheduling and maintenance of West Lutheran's grass sports field since September 4, 1996.
The agreement expired on September 1, 2016. City staff worked with West to create a new agreement
for the continued joint usage of the site through May 1, 2037.
Plymouth Creek Center Feasibility Study
Staff worked with HGA to complete a feasibility study for the potential renovation and expansion of
the Plymouth Creek Center. The scope of services included a demographic analysis, site analysis, space
needs, conceptual building designs and cost estimates.
Plymouth Creek Center Catering Request for Proposal
Staff received authorization to solicit Request for Proposals (RFP) for a five-year agreement with up
to four exclusive food and beverage (including alcoholic beverage) providers at the Plymouth Creek
Center (PCC). New contracts will cover rental events from January 1, 2020 to December 31, 2024.
Exclusive caterers will be defined in March of 2018.
National Sled Hockey Tournament
The Minnesota Wild and Minnesota Hockey hosted the eighth annual USA Hockey Sled Classic, presented
by the NHL. The four-day event took place Nov. 16-19, 2017, at the Plymouth Ice Center. Twenty eight
teams from all over the United States and Canada participated in the event.
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2016 Annual Report 2017ANNUAL REPORT
Department Highlights
Three Ponds ParkRental at Creek CenterBeach GuardsImperial Hills Playground Replacement
The existing playground (installed in 1997) was replaced with new 2-5 and 5-12 year old structures
utilizing a combination of x-grass and traditional wood chip surface material. Additionally, the shelter
was electrostatically painted, new signage installed and the vegetation was rehabilitated. The project
cost was $110,000.
Sunrise Playground Replacement
The existing 2-5 and 5-12 year old playgrounds (installed in 1997) were replaced with new structures.
At this facility, new playground features were added, replacment of the wood chip surface material
with new poured in place (PIP) in an effort to save on long-term maintenance costs. The project costs
was $100,000.
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PLYMOUTH PARKS & RECREATION
2017 EXPENSES*REVENUES*
EXPENSE
TOTALS
PROPERTY
TAX
REVENUE
PROGRAM
FEE
REVENUE
MISC
REVENUE
REVENUE
TOTALS
Administration $ 533,483 $ 533,483 --$ 533,483
Parks & Forestry $ 4,719,815 $ 4,595,815 $ 124,000 -$ 4,719,815
Recreation Programs $ 1,927,699 $ 631,674 $ 1,286,725 $ 9,300 $ 1,927,699
Plymouth Creek Center $ 644,854 $ 441,354 $ 203,500 -$ 644,854
Fieldhouse $ 1,117,367 -$ 414,700 $ 23,000 $ 437,700
Plymouth Ice Center $ 1,924,611 -$ 1,703,044 $ 221,567 $ 1,924,611
Volunteers $ 115,455 $ 113,855 $ 1,600 -$ 115,455
TOTALS $ 9,969,259 $ 6,235,760 $ 3,640,223 $ 130,951 $ 10,006,934
*ADOPTED BUDGET NUMBERS
Budget Overview
In 2017, City tax dollars from the general fund were allocated to the Parks & Recreation Department in
the amount of $6,316,181, an increase of $80,421 from 2016.
Photo by: Rich Krahulec Hooked on FishingCommunity Gardens
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2016 Annual Report 2017ANNUAL REPORT
General Fund Allocations Program Fee Revenue
• The Plymouth Field House and Ice Center operations are Enterprise Funds and do not
receive any general fund subsidy. Both facilities must generate revenue to cover all
operational expenses.
• Recreation is a Special Revenue Fund which substantially relies on user/program fees but receives
a partial property tax subsidy to off-set expenses. The miscellaneous revenue comes from other
sources such as interest from investments.
• The Plymouth Creek Center and Millennium Garden is a General Fund Budget that generates
additional revenue.
Budget
Live at the Hilde
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PLYMOUTH PARKS & RECREATION
Volunteer Services
The city benefits from the many professional services that our volunteers have to offer. For 24 years
volunteers have helped stretch city resources, build relationships between residents and their city
government and promote the spirit of giving back to one’s community.
Another Big Year!
• 27,216 hours
• 2,308 volunteers
• Many volunteers participated in more than one program
Value to the City
• Volunteer hours are valued at $656,994 of contribution in kind
• The number of hours contributed is equivalent to 13.1 Full Time Employees
By the Numbers
• 449 individuals made initial contact with the Volunteer Services office
• 74 applications were received
• 44 potential candidates were interviewed for regular or short-term positions
• 92 requests for volunteers beyond major special events were received
New Volunteer Tasks
• Prepped 40 donated stuff toys which Public Safety officers will give to children in crisis
• Scanned over 1,000 park inspection documents across 23 years and 150 Bassett Creek Watershed
files dating from the 1970s to create digital records
• Sewed replacement costumes for Olav and Minion characters
• Took on Garden Captain role for three large group planting projects
• Acted in a video about crime prevention in banks
• Coordinated a Fire department data collection project
• Revitalized Gilfillan Cabin garden and Elmhurst neighborhood garden
• Assisted disabled athletes competing in the National Sled Hockey Tournament
• Portrayed residents requiring emergency shelter for a Public Safety role playing event
• Provided point of contact support for the women’s open hockey program
Special Events
• 89 volunteer-supported city events, providing front-line customer service
• 1,034 event shifts with 61,739 participants impacted by volunteer interactions
• 27 volunteers assisted with Wayzata Police Officer Matthew's funeral in which more than 2,000
officers attended and hundreds of caring public members lined the streets
Who are our Volunteers?
• 88% are Plymouth residents.
• Volunteers reside in 27 different cities.
• 26% teens, 58% adults and 16 seniors
• An equal percentage of women (50%) and men (50%) volunteered.
• 85 community and family groups participated.
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2016 Annual Report 2017ANNUAL REPORT
Volunteer Services
Farmers Market VolunteersPlanting Day VolunteersEnvironmental & Outdoor Maintenance Projects
• 449 volunteers assisted with plantings and outdoor maintenance projects.
• 85 volunteers removed buckthorn from 5 city parks, trails and green space.
• 1,806 shoreline restoration plants installed at East Medicine Lake.
• 1,200 native trees planted along the Northwest Greenway.
• 500 native plants installed for endangered butterfly habitat at Aspen Ridge Park.
• 900 labyrinth stones were individually cut from encroaching turf at Millennium Garden.
• 128 volunteers marked 554 storm drains to prevent water pollution.
They Make a Difference!
• 552 residents adopted fire hydrants
• 4 Eagle Scouts coordinated projects to mark storm drains and landscape at parks
• 164 neighborhoods coordinated Night to Unite events
• 219 coaches and ski chaperones – 2,112 youth served
• 12 open pickleball/open soccer volunteers – 327 participants served
• 26 Park & Recreation Summer Teen volunteers – 3,033 youth served
• 38 parks, 18.5 miles of trails and 16 miles streets adopted
• 6 Chaplain Corps members responded to residents in crisis
• 19.77 miles of hearts painted every 1/10 mile on trails, totaling 68.01 miles to date
• 6,000 annual flowers planted in a morning
• 24 volunteers sorted and loaded 1,520 trees and shrubs for 252 tree sale customers
• 41 Millennium Garden wedding parties received assistance during their rehearsal
• 84,000 Dog Poop Bags dispensed in 25 designated park locations
• 128 volunteers marked 554 storm drains to prevent storm water pollution
• 59 volunteers assisted with 17 assembly projects
• 575 Halloween treat bags and 600 s’mores packets were assembled for events
• 9 volunteers assisted XX Farmer’s Market attendees
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PLYMOUTH PARKS & RECREATION
Inclusion Services
Financial Assistance
2017 Inclusion Needs
• It is the policy of the City of Plymouth to provide services to all residents regardless of sex, race,
color, national origin, ability, or financial status.
• Inclusion Services are available to program participants who have special needs.
• Services provide participants with the support and assistance to enjoy mainstream programs.
• Support and assistance can include allergy notification letters, lowering class ratios, sign language
interpreters and one-on-one direct staff assistance.
• In 2017, staff provided services to 130 participants with special needs in over 222 programs.
Financial Services
• Financial assistance is available to assist families with children (under 18) with program fee.
• Funds are only available to City of Plymouth residents who meet national income guidelines.
• The maximum assistance for any child program is $200 per calendar year.
• Discounted day-passes are available to Life Time Fitness.
Data Coming
Participants Served
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2016 Annual Report 2017ANNUAL REPORT
Recreation Programming
Recreation Division
• Plymouth Parks and Recreation provides programs and services that are balanced,
customer-driven and conceptually sound.
• Our goal is to provide quality programs that meet the needs of the community and provide a
variety of opportunities in both active and passive activities while maximizing resources.
• Community needs, interests and behaviors set the tone for program development. Needs are
determined through community surveys, program participation surveys, trend identification and
participant involvement and input. aquatics• Swim Lessons
• Water Safety Instruction
• Lifeguards arts• Arts & Crafts
• Dance & Drama
• Music
recreation• Day Camps
• Playground Programs
• Preschool Programs
• Teen Trips education• Lectures
• Computer Technology
• Math & Science Programs
• Tours
health & fitness• Aerobics & Endurance
• Balance & Flexibility
• Strength & Toning
• Nutrition
• Meditation
• Conditioningmartial arts• Tae Kwon Do
• Jujitsu
• Kung Fu
• Self Defense sportsclubs & groups• Lessons, Camps & Clinics
• Individual & Team Sports
• Adult Athletic Leagues
• Card Club
• Biking Club
• Current Events
• Conversation Circle
• Rockers Chorus
• Writers Group
Open Art StudioTae Kwon DoPhoto by: Rich Krahulec
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PLYMOUTH PARKS & RECREATION
Recreation Division
Programs: Type & Revenue
This chart reflects the types of programs offered,
as well as the revenue earned for each.
Programs: Age & Revenue
This chart reflects the age categories of programs
offered, as well as the revenue earned for each.
Programs: Location & Revenue
This chart reflects the locations where programs are
offered, as well as the revenue earned for each.
Programs: Leagues & Revenue
This chart reflects the adult leagues offered, as well
as the revenue earned for each.
15
2016 Annual Report 2017ANNUAL REPORT
Recreation Division
Special Events
Special Events With Attendance
• Our special events create connections among community organizations, businesses, residents
and family units.
• The events create family time for busy families to enjoy affordable recreation opportunities
within their own community.
Bark in the Park 1,100 Old Fashioned Christmas 715
Childrens Theater (3)650 Plant Swap/Plant Education 160
Entertainment in the Parks (9)789 Plymouth Art Fair 783
Fitness Walks (12)186 Plymouth Home Expo 1,043
Fire & Ice 5,250 Plymouth on Parade 6,000
Halloween at the Creek 1,040 Primavera Art Show 625
Healthy Living Fair 301 Senior Events (4)162
Kids Garage Sale (2)475 Senior Fundraisers (2)568
Kids Events 300 Volunteer Recognition Event 274
Kids Fest 2,100 Water Ski Shows (2)4,811
Movies in the Park 250 Wedding Expo (2)260
Music in Plymouth 15,250 Youth Music & Dance Recital 530
Kids FestWater Ski Show
16
PLYMOUTH PARKS & RECREATION
2017 Registration Method
Opening Day
Recreation Division
2017 Resident Participation
Resident/Non-Resident
Program Sponsorships
The Parks & Recreation Department has been actively
engaging with local businesses to expand the Program
Sponsorships.
These funds help offset costs for programs and special events
that are held throughout the year.
Companies can sponsor a feature at an event, or an entire
year of programs & events.
In 2017, TCF Bank and Abbott Northwestern West Health were
the Platinum Sponsors. Each contributed $6,250 to
the department.
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2016 Annual Report 2017ANNUAL REPORT
Recreation Division
Seasonal Facility Programs
Beaches
Beaches opened on June 9. West Medicine Lake beach stayed open until August 12. East Medicine Lake
Beach Attendance
2013 2014 2015 2016 2017
PARKERS LAKE 2,057 1,310 1,392 998 935
WEST MEDICINE LAKE 2,497 2,497 4,052 3,864 3,371
TOTAL 4,554 3,807 5,444 4,862 4,306
Farmers Market
Warming Houses
In 2017, the City staffed five warming house sites: Plymouth Creek Playfield, Ridgemount Playfield,
Zachary Playfield, Parkers Lake Playfield, and Oakwood Playfield. Non-staffed outdoor rinks were
maintained at Bass Lake Playfield and LaCompte Playfield.
Market Attendance
2013 2014 2015 2016 2017
PARKERS LAKE 9,706 9,230 9,437 9,512 8,7548
BACHMAN'S*----268
TOTAL 9,706 9,230 9,437 9,512 9,022
* Initiated in November 2017
Warming House Attendance
2013 2014 2015 2016 2017
PARKERS LAKE (1H/1P) 182 938 1,067 151 493
PLYMOUTH CREEK (1H/1P)1,390 1,383 1,242 1,259 1,708
RIDGEMOUNT (2H/1P)1,448 1,286 2,559 1,159 1,896
ZACHARY (1H/1P)1,353 883 1,098 825 870
OAKWOOD (1H/1P)-715 727 491 288
YOUTH HOCKEY ASSOCIATION 1,992 1,552 1,395 1,152 577
TOTAL 6,365 6,757 8,088 5,037 5,832
H = Hockey Rink P = Pleasure Rink
The outdoor rink season ran from
Monday, December 19 through
Sunday, February 26. Rinks
were closed a total of 5 days
during this time due to weather
conditions. The season was
extended an extra 6 days.
Fourteen youth hockey teams
from local associations utilized
the rinks at LaCompte and
Ridgemount.
and Parkers Lake beaches remained open
through August 15.
This summer 10 lifeguards were on staff
to guard both West Medicine Lake and
Parkers Lake beaches. Each day 3-6 guards
are scheduled.
Data Coming
18
PLYMOUTH PARKS & RECREATION
Parks & Forestry Division
Overview
Staffing & Partnerships
• Parks & Recreation Deputy Director
• Parks & Forestry Manager
• Parks & Forestry Supervisor
• City Forester
• Project Coordinator
• Parks & Forestry Lead
• 15.6 full-time maintenance crew members
• 28 seasonal & temporary crew members
• Tree Inspector
• Vegetation Inspector
• Manage, repair & protect parks, open space, park assets & natural resources.
• Daily work includes mowing, inspections & repair, athletic field repair & preparation, beach
maintenance, refuse & recycling collection, trail maintenance, irrigation operations, yard waste
site operations, building repair and cleaning, snow removal & rink operations.
• Maintains a healthy and viable urban forest on public & private property as part of the City’s
infrastructure which includes street tree trimming & removals, tree inspections, invasive removal &
restoration, reforestation, vegetation inspections & horticulture operations.
• With over 100,000 staff and volunteer hours, Parks & Forestry oversees 1,723 acres of land.
• Park system consists of 65 developed parks, 10 open spaces, Northwest Greenway, 168.5 miles of
city & regional trails, 14 park buildings, 38 shelter structures, Plymouth Creek Community Center/
Field House, Plymouth Ice Center & Hilde Performance Center.
• Employees perform maintenance functions on other City-owned property such as right-of-ways,
medians, parking lots, fire stations, City Hall, Maintenance Facility & utility sites.
• 14-17 ICWC crew members (1.5 crews)
• 8-10 Tree Trust crew members
• Park Patrol Officers
• Eagle Scout volunteers
• Youth athletic association volunteers
• Adopt-a-Park volunteers
• Business community volunteers
• Community volunteers
• Buckthorn/Invasive management volunteers
• Hearts on Trail volunteer
Three Ponds Park BoardwalkNew Hilde Shelter
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2016 Annual Report 2017ANNUAL REPORT
Parks & Forestry Division
The Parks & Forestry Division is committed to providing high quality maintained parks, facilities and
trails. The Parks & Forestry Division employs efficient strategies and procdures with technology,
personnel and equipment. A few highlights from 2017 include:
Park Improvements & Repairs
A new shelter with removal sides was installed at the rear of the Hilde Performance Center for
general use and performer preparation. A dedicated bank of six Pickleball courts were finished at
Bass Lake Playfield. A sampling of a few other projects include painting the Parkers Lakeside building
doors, reroofing the South Shore Park shelter, installation of 10 concrete portable toilet pads and push
button activated lights installed at the Skate Park and Bass Lake Pickleball courts.
Boardwalk Improvements
Two boardwalks at Three Ponds Park and one boardwalk at the Plymouth Dog Parkwere replaced.
Northwest Greenway Forestation and Pollinator Plantings
In June, 223 Plymouth resident volunteers and staff planted 1,500 trees along the Northwest
Greenway (NWG). Later in the summer 15 corporate volunteers and staff planted over 400 pollinator
friendly plantings.
Trail Edging
Parks & Forestry personnel developed an innovative attachment and disposal strategy to reclaim
trails from encroaching vegetation. Over five miles of trail, both left and right edges, were
widened this year.
Playfield Renovations
On the 100+ diamond and rectangle fields, Parks & Forestry staff work diligently to maintain, repair
and renovate the quality playfields for youth and adults who enjoy their respective outdoor passions.Trail EdgingParkers Lake Ballfield
20
PLYMOUTH PARKS & RECREATION
Parks & Forestry Division
Average Daily Trail Use
• There are significantly fewer trail users during the winter months.
• Trails remain an important component of the park system.
• The City uses data collection methods established by the Met Council & Three Rivers Park District
to quantify trail users.
Yard Waste Site Visits
• Trail counters were installed in two locations along
the Northwest Greenway.
• Counters are shown in the map below. Counter A is
located east of Dunkirk Lane. Counter B is located
east of Vicksburg Lane.
Northwest Greenway Counters Greenway Counters
COUNTER A 18,284
COUNTER B 14,690
TOTAL 32,974
COUNTER A
COUNTER B
• Totals shown reflect trail users between
July 26 - December 31.Green Tree Island Park
21
2016 Annual Report 2017ANNUAL REPORT
Overview
Plymouth Creek Center & Millennium Garden
Rentals & Events
Staff continues to maximize facility usage amongst its variety of users. Rental revenue exceeded
budgeted projections in 2017 due to a strong year of use in the Alcove space and Meeting Rooms.
Plymouth Creek Center Feasibility Study
Parks and Recreation staff worked with an architectural firm (HGA) to complete a feasibility study of
the Plymouth Creek Center. The scope of the study included a demographic analysis, site analysis,
space needs, conceptual building designs and cost estimates. The PCC reaches many user groups on a
yearly basis including Parks and Recreation programming, paid renters and city users.
Plymouth Fieldhouse Project
Major components of the Fieldhouse were replaced in 2017 including the fabric dome, light fixtures,
revolving door, inflations units and perimeter walking nets. Staff has received many compliments on
the new and updated space.
Maintenance and Repairs
In late August, the facility kept its office open but restricted rentals and activities for a four day
period of time. Staff took the opportunity to address many maintenance items including carpet
cleaning, plumbing repairs, electrical and light work, floor repair and general painting. With over
300,000 annual visitors, the facility will need to continue to strategically plan for appropriate shut
down weeks to successfully complete maintenance items and repairs that is open seven days a week.
• Plymouth Creek Center continues to serve as Plymouth’s community center.
• In its seventeenth year, they serve all ages from preschool to seniors through Parks and Recreation
classes, family social events, business and civic group meetings, senior gatherings, & more.
• The Millennium Garden remains a very popular wedding site due to its beauty and affordability.
• The focus has shifted to maintenance and renovations so that the building remains an updated,
inviting and popular venue for visitors and renters.The AlcovePlymouth Creek Center
22
PLYMOUTH PARKS & RECREATION
Plymouth Creek Activity Center
Use Data & Stats
Facility Hours UsedFacility Visitors Monthly
Average (estimate)
Facility Bookings
Millennium Garden Weddings
Facility Usage
(Yearly Bookings)
Caterer Usage
Data Coming
23
2016 Annual Report 2017ANNUAL REPORT
Fieldhouse
Overview
Fieldhouse Visitors
TOTAL DAYS DAILY
AVERAGE
JANUARY 34,249 31 1,104
FEBRUARY 28,219 28 1,007
MARCH 27,773 31
APRIL 5,116
NOVEMBER 21,719 30
DECEMBER 21,121 31
TOTAL 138,197
Annual Usage Percentage
by Group
Open Play Attendance
2013 2014 2015 2016 2017
TODDLER/YOUTH 10,577 8,951 7,598 4,459 5,397
TEEN 1,937 1,881 1,056 1,126 915
TOTAL 12,514 10,832 8,654 5,585 6,312
• Approximately 1,780 hours of activities were scheduled & over $400,000 in revenue was taken in.
• Fusion Soccer Club, Wayzata Lacrosse and Plymouth Parks and Recreation continues
to be the primary users.
• The Fieldhouse dome is up from October through April.
• May - September the field is used as an outdoor field site. Adult Open SoccerToddler Open Play
24
PLYMOUTH PARKS & RECREATION
Plymouth Ice Center
• The Plymouth Ice Center had almost half a million visitors, making this venue the busiest
recreational facility in the City.
• Operating as an enterprise facility, the Ice Center has again generated revenues that exceeded
operating expenses.Newly Renovated Rink AUSA Hockey Sled ClassicRink A Renovations
Rink A underwent renovations to convert the rink from an Olympic-sized ice sheet (200' x 100') to a
Professional-sized ice sheet (200' x 85'). The rink floor was converted from sand to concrete. During
the project, the refrigeration system changed from a R22 to Ammonia cooling system.
2017 USA Sled Hockey Tournament
The Plymouth Ice Center was the proud host of the 2017 USA Sled Hockey Tournament; presented by
the National Hockey League. A tournament record of 28 teams from around the United States and
Canada participated. Mayor Slavik participated in a ceremonial puck drop to open Rink A for the
tournament.
Ice Center Manager Retirement
Ice Center Manager Bill Abel retired after nearly 21 years of service with the City of Plymouth. Erik
Halverson was hired as the new Manager of the facility.
25
2016 Annual Report 2017ANNUAL REPORT
Plymouth Ice Center
User Data & Stats
Major Users (Hours)
2013 2014 2015 2016 2017*
WAYZATA YOUTH HOCKEY ASSN 2,796 2,722 2,795 2,511 2,608
MISCELLANEOUS RENTALS 1,195 835 865 1,107 1,072
WAYZATA HIGH SCHOOL 462 508 500 502 438
MINNESOTA SHOWCASE 497 498 477 374 328
OPEN SKATE & OPEN HOCKEY 317 378 358 350 292
MINNESOTA ALL STAR HOCKEY 245 247 322 339 300
ACCELERATION NW -402 373 311 217
PROVIDENCE ACADEMY 290 209 264 255 271
PLYMOUTH LEARN TO SKATE 271 228 282 233 180
MINNESOTA HOCKEY 185 188 173 181 287
HOCKEYFINDER, LLC -54 100 134 135
MINNESOTA SUPER SERIES 128 117 103 132 97
INDEPENDENT AAA CLASSIC 104 84 81 83 76
TOTAL ICE TIME HOURS 6,490 6,470 6,693 6,512 6,301
* Rink A was closed for renovations from May - September.
High School Games
Games Attendance
WAYZATA HS BOYS 14 8,960
WAYZATA HS GIRLS 10 2,081
PROVIDENCE ACADEMY BOYS 12 2,201
TOTAL HIGH SCHOOL GAMES 36 13,242
Public Ice Time & Amenities
Number Revenue
OPEN SKATING 4,535 $15,084
OPEN HOCKEY 768 $4,608
SKATE RENTALS 3,327 $9,981
SKATE SHARPENING 442 $2,190
SKATE TRAINER 438 $902
TOTAL 9,510 32,765
Concession/Vending Sales
2013 2014 2015 2016 2017
CONCESSIONS $158,375 $145,954 $144,430 $139,253 $127,648
VENDING $15,470 $13,829 $16,156 $14,709 $17,327
TOTAL $173,845 $159,783 $160,586 $153,962 $144,975
26
PLYMOUTH PARKS & RECREATION
Heritage Park
REGULAR
PRAC MEETING
February 8, 2018
Agenda
Number: 5D
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks and Recreation
Reviewed by:
Item: Appointment of Parks and Recreation Advisory
Commission Chairperson and Vice Chairperson
1. ACTION REQUESTED:
Annually Commissioners must appoint a Chair and Vice Chair to serve over the Parks and Recreation
Advisory Commission.
2. BACKGROUND:
According to Section 305.03, Subdivision 3 of the Plymouth City Code, the Chairperson and Vice
Chairperson of the Parks and Recreation Advisory Commission are appointed by the Commission
from among the members of the Commission, subject to approval by the Mayor.
The 2017 terms ended after the January 2018 Parks and Recreation Advisory Commission meeting.
Per City Code, new appointments must be made for 201.
POSITION
2017 2018
CHAIRPERSON Merrilee Riley
VICE CHAIRPERSON Aaron Vanderwall
3. BUDGET IMPACT:
There is no budget impact to this action.
4. ATTACHMENTS:
WEDDING OPEN HOUSE
TO LOVE,
HONOR, AND CHERISH
FEBRUARY 22
5:00pm-7:30pm
FREE admission
What is an OPEN HOUSE? It’s a great way to start your wedding planning!
This free event is open to brides & grooms, no matter what venue you choose to host your wedding day.
Come and go as you please while you taste catering samples and engage with vendors.
PLEASE JOIN US FOR AN EVENING OF VENDORS, FOOD,
IDEAS & WEDDING PLANNING!
Already booked at the Plymouth Creek Center? You’ll be able to show off
your wedding venue to friends & family that join you and tour the facility.
PLYMOUTH CREEK CENTER • 763-509-5280 • 14800 34th Avenue N
FREE ADMISSION
March 4, 1-4 p.m.
Plymouth Creek Center, 14800 34th Ave
Hosted by City of Plymouth
and Abbott Northwestern-WestHealth
Info Sessions
Give-Aways & Prizes
Health Screenings
Vendor Booths
plymouthmn plymouthmn_gov 763-509-5200 plymouthmn.gov/specialevents
HEALTHY LIVING FAIR
BARGAIN HUNTERS:
Enjoy shopping at the Kid’s Garage Sale!
FREE ADMISSION!
Come to the Plymouth Creek Center to buy
clothes, books, games, toys and more!
SELLERS:
Children ages 6-13 may rent a table to sell.
Clear out your closet! Make money!
BECOME A SELLER!
call 763-509-5200 to reserve your spot! $15 for Plymouth residents • $20 for non-residents
Plymouth Creek Center, 14800 34th Ave
PLYMOUTH PARKS & RECREATION • 763-509-5200 • plymouthmn.gov
KIDS
SALEGARAGE
May 6, 2018 • 12:00-2:30pm
pLYMOUTH pARKS R
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