HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 01-11-2018Next Meeting – February 8, 2018 at Plymouth City Hall Page 1
PARKS AND RECREATION ADVISORY
COMMISSION MEETING AGENDA
1.CALL TO ORDER
2.APPROVAL OF MINUTES
3.OPEN FORUM:
4.PRESENTATIONS (NON-ACTION ITEMS):
4a
5.NEW BUSINESS (ACTION ITEMS):
5a 2018 PRAC Work Plan
5b 2018 Department Strategic Plan
5c 2018 Trail Gap Projects
5d The Meadows Park Master Plan
5e Northwest Greenway Phase IV Plan
6.COMMISSIONER/STAFF UPDATE
Upcoming Community/Special Events
February Meeting- Selection of Park Commission Chair & Vice Chair
7.ADJOURNMENT
DATE & TIME: Thursday, January 11, 2018 7:00 p.m.
LOCATION: CITY COUNCIL CHAMBERS
Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447
1 Proposed Minutes
December 14, 2017
Proposed Minutes
Park & Recreation Advisory Commission
Thursday, December 14, 2017
MEMBERS PRESENT: Chair Merrilee Riley, Commissioners: Dick Burkhardt, Marilyn Sunseri, Michael Swanson,
Tricia DeBleeckere
MEMBERS ABSENT:
STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager
Kari Hemp, Office Support Specialist Sarah Josephs
COUNCIL REPRESENTATIVES: Councilmember Jim Davis
GUESTS:
1. CALL TO ORDER
Chair Riley called the meeting to order at 7:00 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Sunseri, seconded by Commissioner Burkhardt, recommending approval
of the October 12, 2017 Park and Recreation Advisory Commission meeting minutes as written with
changes as mentioned. With all members voting in favor, the motion carried.
3. OPEN FORUM:
Vita Wilson will be joining the Parks and Recreation Advisory Commission in 2018 as an At-Large
member. She has lived in Plymouth, near Zachary Lane Elementary School, since 1998 with her
husband and 2 children. Ms. Wilson works as a Realtor and understands that parks and trails are a
vital part to the community and a key concern for homebuyers.
4. PRESENTATIONS (NON-ACTION ITEMS):
4a. Recreation Operations – Kari Hemp
In 2017, the Recreation division served 31,444 participants through 2,141 programs and events.
The Parks & Recreation department was very proud to receive 3 awards from Minnesota Parks &
Recreation Association in 2017. Awards of Excellence were presented for Spotted in Plymouth
Parks, Bark in the Park, and the GIP Management system.
The Sponsorship Program has grown quite a bit over the last few years. By having the option for
local businesses to provide sponsorship dollars to our division we are able to offer many free
events throughout the year as well as have it supplement other programs and events.
Sponsorships start at $500 for a program/activity sponsorship and go up to $6,250 for yearly
sponsors. TCB Bank and Abbott Northwestern Allina Health were Platinum Sponsors in 2017.
Kids Fest continues to grow each year. This year the date was rescheduled due to rain and still saw
a huge turnout of 2,100 people. Staff are looking into new features to add for 2018.
2 Proposed Minutes
December 14, 2017
The Pump Track event was very well attended by over 300 people this fall. Maple Grove Cycling and
3rd Lair were onsite providing demonstrations. Staff are looking to make this an annual event.
A new winter Farmers Market was added this winter. Staff have partnered with Bachman’s in
Plymouth to host the indoor markets in their greenhouse area. The first market on November 5 had
9 vendors and 268 participants present. The market will continue through March.
The division implemented a new group hiring process for summer staff. They held one event and
brought in 16 applicants. This processed saved time for staff and allowed them to find the best fit
for programs.
An all-day playground program was added at Bass Lake Playfield in the summer. The program was
offered Monday – Thursday, 9 a.m. – 4 p.m. The first year was very successful and had 75
registrants. Staff are looking into a second site for 2018. The program is open to kids 5-10 years old
and allows families to register for one week or multiple weeks. Kids are able to play at the park, do
organized activities, crafts, and kid’s choice.
5. NEW BUSINESS (ACTION ITEMS):
5a. 2018 Meeting Schedule (Action)
Chair Riley shared that the meeting schedule is generally to have meetings two months in a row
and then two months off. With many upcoming Open Houses and community meetings on the
calendar for 2018, a recommendation was made to remove the December meeting from the
schedule.
Commissioner Burkhardt suggested changing the meeting hosted at the Plymouth Ice Center from
October to November. They facility would be able to showcase more activity as the hockey seasons
would be further along and High School games would have started by then.
Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending the PRAC
meeting hosted at the PIC be moved from October 11 to November 8. With a vote of 3 ayes and 2
nays, the motion passed.
Motion by Commissioner DeBleeckere, seconded by Commissioner Burkhardt, recommending
PRAC have six meetings in 2018. With no objections, the motion passed.
5b. 2017 Strategic Plan Status (Action)
PRAC is updated on the Strategic Plan twice a year as per the CAPRA accreditation guidelines. At
both the mid-year and end-of-year meetings an updated is provided on large projects and
initiatives scheduled for the year.
The Northwest Greenway Phase 3 project is substantially complete. Crooked Creek Park is still
under construction with the playground installation still needing to be completed. There will be a
spring installation and ribbon cutting.
The renovations at East Medicine Lake Park are moving forward. The first phase of bids were
rejected for coming in well over estimates. The project was combined and rebid. The bids will go
before Council in January to award the contract. The renovation would begin in summer of 2018.
The playgrounds at Imperial Hills Park and Sunrise Parks were replaced in 2017.
3 Proposed Minutes
December 14, 2017
The refrigeration conversion at the Plymouth Ice Center is substantially complete. There are a few
changes still being made with the energy management system.
The new Fieldhouse dome is in place. Like the PIC, changes are still being made to adjust heating
and inflation controls.
Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending the
approval of the 2017 Strategic Plan. With no objection, the motion passed.
6. COMMISSIONER/STAFF UPDATE
Halloween at the Creek was very successful again this year with over 1,000 participants
attending the event. An event this size can create a challenge when staging visitors prior to the
start of the event. Due to cold temperatures, staff creatively found a way to bring everyone in
while still keeping order with check-in.
The Wedding Expo was held on November 4 at the Plymouth Creek Center with 150 people in
attendance.
There were roughly 700 people at Old Fashioned Christmas on December 9 at Plymouth Creek
Park.
A new event is scheduled for Friday, January 19 at the Plymouth Creek Center. This event will
be focused on adults only. After getting feedback from many of the kids events, staff created
an event where adults can play on inflatables, enjoy a comedy show, have pizza and cash bar,
and play arcade video games. Tickets are currently on sale for $25 a person, with a discount to
$20 a person if you buy 10 or more tickets.
The pond in the Millennium Gardens is being groomed this winter to offer a small skating rink.
A new event, Skate the Garden, will be held on January 11 from 6-8pm with treats and hot
chocolate.
The City recently accepted a donation of $32,000 from the family of Laddie Miller, who
recently passed away. The funds donated will be used towards the installation of a pergola to
be installed in the Millennium Garden in summer of 2018.
Volunteer Coordinator Jackie Maas recently received the Mary Weiser Leadership Award from
the Minnesota Association of Volunteer Administration.
Staff will begin the process of acquiring the next set of exclusive caterers for events at the
Plymouth Creek Center.
A study session will be held with City Council on February 13 to discuss a potential renovation
to the Plymouth Creek Center.
There will be an Open House for the Meadows Park before our January PRAC meeting, and an
Open House for Green Oaks Park before the February meeting.
The National Sled Hockey organizers have requested to come back to the PIC for their Sled
Classic in 2019. Chair Riley shared how thrilling it was to be a part of the tournament this year.
7. ADJOURNMENT
Motion by Commissioner Burkhardt, seconded by Commissioner Swanson, recommending
adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair
Riley adjourned the meeting at 8:00 p.m.
REGULAR
PRAC MEETING
January 11, 2018
Agenda
Number: 5A
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item: Parks & Recreation Advisory Commission Annual
Work Plan
1. ACTION REQUESTED:
The Parks and Recreation Advisory Commission should review and approve the 2018 Annual
Work Plan.
2. BACKGROUND:
The Work Plan, as defined by Plymouth City Code 305.05 subd. 5, requires the commission to
make an annual written report no later than the last day of February of each year.
The Work Plan provides the City Council with an overview of park commission initiatives and goals
for the year. The proposed Work Plan is attached for review and/or modifications. The finalized
Work Plan will be forwarded to City Council for their approval.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2018 Parks and Recreation Advisory Commission Work Plan
PLYMOUTH PARKS & RECREATION ADVISORY COMMISSION 2018
WORK PLAN
Commission Purpose
The Purpose of the Parks and Recreation Advisory Commission (PRAC) is to act in an advisory capacity to the Council on all matters
relating to park and recreation programs and issues in the City. PRAC will review, hold public meetings and open houses and make
recommendations to the City Council.
2018 Work Plan
GOALS/PLANNING
ON-GOING
Review current and future community park and recreation needs, programs, and facilities and recommend actions
which will promote the implementation of the City’s park and recreation plans.
FIRST QUARTER Commission Orientation
Prepare 2018 Work Plan
Review Department Strategic Goals
Review Annual Report
Appoint Commission Chair & Vice Chair
Northwest Greenway (NWG) Trail Phase 4 Master Plan
The Meadows Neighborhood Park Phase 1 Master Plan and Neighborhood Meeting
Green Oaks Playground Open House
SECOND QUARTER
Review CIP (2019-2023)
Crooked Creek Park Grand Opening
Review PCC and Fieldhouse Operations and Fees
Strategic planning for future renovation and expansion of the Plymouth Creek Center
Park Projects –NWG Boardwalk (south end); Playground Replacement/Renovation at East Medicine Lake and Green
Oaks Park; Medina Road Trail; East Medicine Lake Park Building/Shelter; Boardwalk Replacement at Kimberly Lane;
Parking Lot Lighting at East Medicine Lake; The Meadows Neighborhood Park; HVAC & air exchange units
replacement at PIC; Electronic Reader Board at PCC
THIRD QUARTER Review Parks & Forestry Operations
Review and Update Open Space Management Plan
FOURTH QUARTER Review Plymouth Ice Center Operations and Fees
Review Recreation Operations
Review Park & Facility Fees
Review CAPRA (Commission for Accreditation of Park and Recreation Agencies) Reports
REGULAR
PRAC MEETING
January 11, 2018
Agenda
Number: 5B
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks & Recreation
Reviewed by:
Item: Plymouth Parks & Recreation Strategic Plan
1. ACTION REQUESTED:
The Park and Recreation Advisory Commission should review and approve the 2018 Strategic Plan.
2. BACKGROUND:
As a part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) process,
administered by the National Recreation and Park Association, the department develops a strategic
plan to ensure that our mission, goals and objectives are achieved.
The Strategic Plan was developed by staff utilizing information and resources from a variety of sources
including the 2030 Comprehensive Plan, the Capital Improvement Program, and specific goals and
initiatives tied to each of the divisions. In essence, the strategic plan is a compilation of both long-
range and short-term goals that helps the department stay on track to meet the vision and mission of
the City.
The plan provides for strategies, goals, staff responsibilities, budget impact and timelines. The
Strategic Plan is a working document that is updated mid-year and at the end of the year.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2018 Strategic Plan
REGULAR
PRAC MEETING
January 11, 2018
Agenda
Number: 5C
To: Parks & Recreation Commission Members
Prepared by: Sonya Rippe, Project Coordinator
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Approve Medina Road Trail Gap #43 & Revere Lane
Trail Gap #112 Projects
1. ACTION REQUESTED:
Staff is recommending that the Parks and Recreation Advisory Commission approve the Medina
Road Trail Gap #43 & Revere Lane Trail Gap #112 projects.
2. BACKGROUND:
Plymouth’s current trail system is an established network of more than 168 miles of city, county and
state trails and sidewalks that connect most neighborhoods to parks, schools and commercial areas.
Within the trail network, there are gaps that need to be filled and connections that must be made to
ultimately provide trail loops and better access to schools, parks, transit facilities and other
destinations.
At the August 22, 2017 Special City Council meeting, City Council selected Medina Road Trail Gap
#43 on the south side and Revere Lane Trail Gap #112 on the east side as a priority for 2018. Trail
Gap #43 is along Medina Road between Brockton Lane and Greenwood Elementary. Trail Gap #112
is along Revere Lane between Old County Road 15 and 6th Avenue.
Medina Road Trail Gap #43
This proposed project on the south side of Medina Road will fill the gap from Greenwood
Elementary school to the Medina border. The site contains grass boulevards with lots of mature
trees, signs, fiber hand hole, and gas valves. Existing right of way is 14-21 feet behind curb
which would likely accommodate a trail without the need to acquire easements. A 10 foot wide
bituminous trail approximately 3,545 feet long is proposed. The trail would be installed
following the back of existing curb starting at the Medina border. Many of the trees should be
able to be pruned instead of cut down as they are more than 12 feet behind back of curb. A
small retaining wall measuring 150 feet long by roughly 3 feet tall will be needed just east of
Troy Lane.
On Thursday, November 9, 2017 from 5:30 - 7:30 pm, an Open House was held for the Medina
Road Trail. Open House invitations were mailed to 257 residents living along or near the
proposed Medina Road Trail. The Open House was also advertised on the City’s webpage and
community calendar. Seven residents attended the Open House with positive feedback in
regards to the project. Residents were able to review the layout and design of the trail, meet
with staff and Park Commissioners and provide any feedback on the project.
Revere Lane Trail Gap #112
This proposed project on the east side of Revere Lane would connect Old County Road 15 with 6th
Avenue North. The project site contains flat, treeless grass boulevards, sign, electric manhole, an
existing pedestrian crossing at the 6th Avenue northbound right turn lane, an existing pedestrian
crossing with signal and crosswalks across 6th Avenue and Hwy 55, and an existing trail linking Hwy
55 and Old County Road 15. The right of way is consistent at 9-10 feet behind the curb. A 10 foot
wide bituminous trail approximately 335 feet long is proposed. The trail would be installed inside
the pork chop following the back of curb from the southeast side of 6th Avenue and Revere Lane to
the first street crossing that is existing.
3. BUDGET IMPACT:
The engineer’s estimated cost for Trail Gap #43 is $366,425 and Trail Gap #112 is $65,956. This
project is currently allocated at $450,000 in the 2018 Capital Improvement Program utilizing Park
Dedication Funds.
EST. AMOUNT
Medina Road Trail Gap #43 $366,425
Revere Lane Trail Gap #112 $65,956
TOTAL $432,381
4. ATTACHMENTS:
Medina Road Trail Gap #43 Open House Resident Feedback
Medina Road Trail
Comments
November 9, 2017
Comments
• Thank you for acting on our neighborhood concerns. We will appreciate and use this trail. On nice it
will be a pedestrian on Medina Road and feel safe. ~Jim & Jan Kjellberg Walnut Grove Pond
• Looks Great- All for it. ~Steve Carnes
• Excellent choice putting it on the south side. Also need a striped cross walk at Troy Lane.
• Add streetlights. A must do project.
1. ACTION REQUESTED:
Staff is recommending the Parks and Recreation Advisory Commission approve the master plan for
The Meadows Neighborhood Park located at 5720 Peony Court North.
2. BACKGROUND:
The Meadows Park is on the west side of the City; located south of CR 47, north of 57th Avenue
North and west of Peony Lane North.
Staff worked with SRF Architects to develop a master plan for The Meadows Park. The neighborhood
park is designed to have berms which will take advantage of viewing opportunities of the Northwest
Greenway and Elm Creek wetland complex across Peony Lane. The plan also calls for trees and
vegetation screening along the southwest and north sides of the park where neighbor’s homes are
abutting the park. Park amenities include a 2-5 year old and 5-12 year old play structures, trails,
shelters, lawn game area, open green space and parking.
REGULAR
PRAC MEETING
January 11, 2018
Agenda
Number: 5D
To: Parks & Recreation Commission Members
Prepared by: Barb Northway, Deputy Director of Parks and Recreation
Reviewed by: Diane Evans, Director of Parks and Recreation
Item: Approve Master Plan for the development of
The Meadows Neighborhood Park
The Meadows
5720 Peony Court North
On January 11, 2018 from 5:30-7:00PM, the Parks and Recreation Advisory Commission (PRAC) will
conduct an open house for The Meadows Park prior to the PRAC meeting. Residents will be given an
opportunity to vote for a shelter style and the 2-5 play area concept. The public comments and vote
totals will be collected and included with the presentation of the report at the meeting.
3. BUDGET IMPACT:
Development of The Meadows is scheduled in the Capital Improvement Program for 2018
(PR130001.181) in the amount of $420,000, utilizing Park Dedication Funds. A preliminary
budget from the consultant indicates a development cost of $420,000, including a 10%
contingency.
4. ATTACHMENTS:
The Meadows Open House Invite
The Meadows Park Master Plan Renderings
Playground Structure Pictures
Shelter Concepts
2-5 Concepts
Public Comment
The Meadows Park Master Plan Renderings
The Meadows Park Playground Structures
Tri Runner
GT Giant Swing
The Meadows Park Shelter/Seat Wall Concept Options
The Meadows Park 2-5 Concept Options
Option A – Artificial Grass/Structure Option B - Poured in Place Track/Storefronts
January 11, 2018 Open House Comments
PUBLIC COMMENT STAFF RESPONSE TO RESIDENTS
To be presented at the meeting
REGULAR
PRAC MEETING
January 11, 2018
Agenda
Number: 5E
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Parks & Recreation Director
Reviewed by:
Item: Approve Northwest Greenway Phase IV Project
1. ACTION REQUESTED:
Staff is recommending that the Parks and Recreation Advisory Commission approve the Northwest
Greenway Phase IV project.
2. BACKGROUND:
In 2000, the City Council adopted the Northwest Greenway (NWG) Master Plan as part of the City
Comprehensive Plan. The basic concept of the NWG is a long, natural east/west corridor with
looping trails and connection to both local and regional trail systems.
Segment one of the NWG trail was constructed in 2015. This segment extends from 60th Avenue
North (close to Legacy Greenway Park), west to the cut-through trail between Upland Lane North
and 57th Place North, just shy of Vicksburg Lane.
Segment two of the NWG trail was constructed in 2016. This segment extends west from the cut-
through trail between Upland Lane North and 57th Place North to the Plymouth Dog Park. As well,
construction of the pedestrian bridge over Vicksburg Lane was completed in 2016 as part of the
Vicksburg Lane road project.
Segment three of the NWG trail was constructed in 2017. This segment extends the trail/boardwalk
across the north end of the Elm Creek Wetland, completion of the Cheshire Parkway boardwalk,
completion of the Cheshire Trailhead and a trail connection into Lake Camelot Park.
The 2018 Phase IV project provides for the design and construction of a 760 foot boardwalk across
the south end of the Elm Creek Wetland as shown on the graphic below. In addition, a 600 foot
asphat trail will connect the NWG boardwalk to the trail along Peony Lane. The completion of this
boardwalk will complete a trail loop around the wetland.
Staff will be working with SRF Consultants to finalize the design and engineer’s estimate for the
project. The timeline for the project provides for bidding in February and potential construction this
winter.
3. BUDGET IMPACT:
Construction costs for phase IV of the NWG are estimated to cost $1,200,000. The project is
proposed to be funded through the Park Dedication Fund.
4. ATTACHMENTS:
NWG Development Map
Vicksburg Pedestrian Bridge
2019Segment 6
2020Segment 7
2018Segment 52017Segment 3
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COUNTY ROAD 47
Trailhead
Trailhead
Trailhead
PomerleauLake
LakeCamelot
Lake CamelotPlymouthDog Park
ElmCreekWoods
WayzataSeniorHigh School
Reserve
WoodlandTrails
ProvidenceAcademySouthwoodGreen
LegacyGreenway
FairwayGreens
Prairie Ponds
TheMeadows(Future Park)
Aspen Ridge
Meadow RidgeElementary
NorthwestGreenway
0 800 1,600 2,400400Feet
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATAFROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HASNOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELDVERIFIED AND COMPARED WITH ORINGIAL SOURCE DOCUMENTS.
Northwest GreenwayDevelopment2015 - 2020
09/21/17 Legend
Trailhead
Proposed NWGreenway
Boardwalk
!! !! !! !! !Bridge
FloatingBoardwalk
Stairs
Tunnel
City Trail
City Sidewalk
NW Greenway
Three RiversPark DistrictRegional Trail
School Trail
Minnesota DNRState TrailOn-Road BikeRoute /
AFTER HOURS
AT THE C
R
E
E
K
PLYMOUTH CREEK CENTER
JANUARY19
7-10 PM
$25 ADMISSION
Includes pizza bar, appetizers, one drink ticket,
and access to all entertainment
FEATURING LAST COMIC STANDING SEMIFINALIST TOMMY RYMAN
Plymouth Parks and Recreation • 763-509-5200
PIZZA • INFLATABLES • CASH BAR • ENTERTAINMENT • MUSIC • ARCADE GAMES
ADULTS ONLY (21+)
GROUP TICKET PRICING AVAILABLE
call for details 763-509-5200
SPONSORED BY
plymouthmn plymouthmn_gov 763-509-5200 plymouthmn.gov/specialevents
SATURDAY, FEBRUARY 3, 3-7 PM
PARKERS LAKE PARK, COUNTY ROAD 6 & NIAGARA LANE
Activities: times vary between 3-6 pm
hayrides pony and sled dog rides
recycle bin races games on ice
youth ice fishing contest skating
food vendors and more!
FINALE FIREWORKS AT 6:30 PM
MORE INFO COMING IN JANUARY: PLYMOUTHMN.GOV