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Home My WebLink AboutPark and Recreation Advisory Commission Packet 06-13-2019 NEXT REGULAR MEETING – July 11 – Plymouth City Hall PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. VISITOR PRESENTATIONS (NON-ACTION ITEMS): 4a. Historical Society update (Dr. Natasha Thoreson) 4b. Plymouth Creek Center Operations (PCC Staff Chris Fleck & Angie Dehn) 5. NEW BUSINESS (ACTION ITEMS): 5a. Plymouth Creek Center Renovation/Expansion Project Update (HGA) 5b. Plymouth Creek Center Project Schedule 5c. Updated PRAC Meeting Schedule 6. COMMISSIONER/STAFF UPDATE  Upcoming Community/Special Events 7. ADJOURNMENT DATE & TIME: Thursday, June 13, 2019 7:00pm LOCATION: PLYMOUTH CREEK CENTER, BLACK BOX THEATER 14800 34TH Avenue North, Plymouth, Minnesota 55447 1 Proposed Minutes May 9, 2019 Proposed Minutes Park & Recreation Advisory Commission Thursday, May 9, 2019 MEMBERS PRESENT: Chair Tricia DeBleeckere, Vice Chair Dick Burkhardt, Commissioners: Margie DuPuis, Ann Hoekstra, Marilyn Sunseri, Michael Swanson, Vita Wilson MEMBERS ABSENT: STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager Kari Hemp, Project Coordinator Sonya Rippe, Recreation Supervisor Cindy Anderson, Recreation Supervisor Dan Lauer, Recreation Supervisor Alyssa Fram, Recreation Supervisor Paul Pearson, Recreation Supervisor Jessie Koch, Office Support Specialist Sarah Josephs COUNCIL REPRESENTATIVES: City Council Member Alise McGregor, Planning Commissioner Bryan Oakley GUESTS: 1. CALL TO ORDER Chair DeBleeckere called the meeting to order at 6:58 p.m. 2. APPROVAL OF MINUTES Margie DuPuis was present for the March 14, 2019 meeting, not absent as recorded. Motion made and seconded recommending approval of the March 14 Park and Recreation Advisory Commission meeting minutes as written, with edits as discussed. With all members voting in favor, the motion carried. 3. OPEN FORUM: 4. PRESENTATIONS (NON-ACTION ITEMS): 4a. Plymouth Creek Center Project Update Recreation Manager Kari Hemp shared with Commissioners that City Council selected HGA as the architectural firm to be used for the renovation and expansion project at the Plymouth Creek Center. HGA will be present at the June PRAC meeting to provide a full presentation on their design concepts based on feedback from Council and staff. Council did request that the building have an iconic look to it from the outside. Based on resident feedback, Council also requested that updated designs include a gymnasium(s), track, and mulit-purpose rooms. Based on current renderings of what could be created on the site, Council preferred to keep active spaces separate from classroom spaces to help reduce any noise issues. Staff and Council will be reviewing parking lot options as well with considerations including possibly expanding into the wooded area including the disc golf course, parking along the hill side, parking to the right of the current lot, or even a ramp. Commissioner Hoekstra asked what percentage of the disc golf course would be affected if the parking lot did head that direction. Staff answered that there are currently 12 holes on the course, this design would remove one of the holes. Chair DeBleeckere shared that having the secluded, forested area is a nice feature and would foresee some issues removing any of those trees. 2 Proposed Minutes May 9, 2019 Commissioner Sunseri asked if Options 2 and 3 were of the same size and number of rooms. Manager Hemp shared that room numbers and sizes haven’t been determined yet, this is more of an overall look of where rooms could be placed in relation to other rooms. Commissioner Swanson shared that he felt it would be helpful for Council to have a listing of what rooms are available now, how often they are used, when they are used, and by whom. He stated that the surveys done only show what residents would like to see in the future, not what is currently available. Chair DeBleeckere suggested there may be utilization report to provide to Council if they wish to review. Manager Hemp shared that programs are using as many of the classrooms as possibly available. Often times classes have to switch rooms several times throughout a session due to outside rental bookings or other room conflicts. There is a tight turn-around time on room set-up and take-downs that limits what types of classes can be offered after one another. Staff have begun offering programs within park shelter buildings in the last year due to not having enough classroom space available at the Plymouth Creek Center. Commissioners were asked to review several facilities with unique facades to see if they like any to possibly use as a starting point for designs of the outside of the Plymouth Creek Center. 4b. Recreation Operations Recreation Manager Kari Hemp introduced her staff of Recreation Supervisors. Cindy Anderson manages the aquatic program, safety training classes, babysitting classes, and the gymnastics program. She also runs the Plymouth on Parade event, Water Ski shows, and the Middle School Ski Club. Dan Lauer has worked with the City for 20 years. He works with athletic and sport programming. Preschool sports has really began to grow in the last few years. He runs the Fire & Ice and Bark in the Park events, softball tournaments, the Pump Park event, and pickleball tournaments. Alyssa Fram works with arts, theater, and music programs as well as inclusion services. She also schedules all of the summer concerts and movies in the parks. Alyssa plans the Fire & Ice, Primavera, and Plymouth Arts Fair events. Jessie Koch plans all health, wellness, and fitness programs. She also manages the winter warming houses, farmers market (winter and summer), and schedules field usage. Her events include Halloween at the Creek, After Hours at the Creek, Walk with the Mayor, Skate the Garden, and Old Fashioned Christmas. Paul Pearson programs all education and summer playground programs. He also leads the After Hours at the Creek event, Bark in the Park, Plymouth on Parade, and Kids Fest. Manager Hemp shared that over 66,000 people were served during 2018’s recreation programs and special events. Staff have several new events schedule for 2019 and 2020 including; Plymouth Sings, Date Night at the Hilde, and Discover Plymouth. Several new programs in 2019 include; Park Passport, Beginning Mahjong classes, Pet Safety classes, a Pickleball tournament, and Glass Blowing classes. In 2019 three new shelters became available for rental during the summer season of May 1 – September 30. West Medicine Lake Shelters 1 & 2 (the two closest to the beach) are now available for full day rentals, as well as the new park shelter at East Medicine Lake Park. 3 Proposed Minutes May 9, 2019 Sponsorships of recreation programs and events continue to come in and grow throughout the years. As of April 2019, over $18,000 was already collected in sponsorship dollars to be used for programs and events this year. The Parks & Recreation department was recently honored with 5 awards from the state association, Minnesota Recreation and Parks Association for outstanding achievements in several categories. Three of the awards were for the recreation division. Awards received were for; Ninja Warriors Camp, Tree Walk, Skate the Garden Event, Community Engagement, and After Hours at the Creek. Some recent accomplishments within the division include; record high attendance at Fire & Ice (6,500 people), record high attendance for Halloween at Creek (1,492), record high Kids Fest attendance (3,100), launched Ninja Warrior class (568 participants), created Skate the Garden event, and created After Hours at the Creek. 5. NEW BUSINESS (ACTION ITEMS): 5a. Trail Gap Projects Update – Sonya Rippe Project Coordinator Rippe presented on each of the trail gap and extension options provided in the meeting packet. On a semi-regular basis staff bring forward a list for consideration and prioritization. The trail options are typically based on residential requests, safety concerns, usage patterns, and grant/collaboration availability. In recent years it has become more difficult to complete trail gap projects because many of the remaining trail sections lack easements, have grade challenges, require tree removal, and have neighborhood challenges. Commissioner Wilson asked how trails were selected for consideration and then for completion. Project Coordinator Rippe shared that staff review areas within the City that have major gaps, areas where a trail is missing on both sides of the road, and areas where there is strong resident request for a connection to be made. Staff then ask for a feasibility report to be completed on those sections by our Engineering department. Staff then present these findings once a year to PRAC for their consideration for completion. There are times when trail gaps are completed or added outside of the scope of this process. Those situations happen when a new road is built by the Streets department. Trails would be added along any new roads built. Trails gaps also get added when funding opportunities such as grants or partnerships with other cities or Hennepin County become available and are only available for a limited time period. Commissioner Sunseri shared that she loves when there are trails on both sides of the road, but asked if there was any standard as to when it is worth having a trail on both sides if there is a higher cost, effort, and building challenges that come with it. Is there is a time that it is okay when a trail is only on one side of the road? Director Evans shared that since the park system is over 30 years old, most of the easy trail locations have already been put in place. What remains are the trails in hard to put locations. What staff try to do is complete as many gaps as possible with the funding budgeted in the Park Replacement Funds. Commissioner Wilson shared her disappointment that all of the gaps for consideration were west of Hwy 494. She suggested completing come of the gaps near Medicine Lake since that was a destination spot for people from all over the metro region. Specifically, trail gap #73 would provide a helpful connection to visitors parking and walking to the lake in that area. Director Evans shared that that specific gap has been on their list of gaps to complete for some time, the problem is that the street isn’t fully built yet. Staff are waiting for the road to be built out with curb and gutter before 4 Proposed Minutes May 9, 2019 they add a trail alongside it. She can speak with the Streets department however about striping a bike lane on the current road. Commissioner Sunseri asked how neighbors or residents would bring that street project to the attention of City staff and speed up getting it completed. Director Evans shared that the Streets department has a full list of road projects, just as we have trail projects, and are getting through them as fast as they can. As soon as they do build the road, we will complete the trail. Commissioner Hoekstra asked if all City trails were paved and if there was a possibility to have a dirt path as a temporary measure. Director Evans shared that staff would ultimately be paying twice for the once trail if they chose to put down a dirt trail and then remove that and complete a full trail once the street was finished. Chair DeBleeckere asked if staff would be able to speak with the Streets department to see where this street is on their priority list. Project Coordinator Rippe shared that she would meet with Streets staff to see where this street falls on their priority list. Vice Chair Burkhardt asked if some of the cost sharing options have expiration dates to them. Director Evans shared that yes, based on agreements with developers or other partners the City can either partner now and share costs or pass on the project and pay the full amount later. Motion by Vice Chair Burkhardt, seconded by Commissioner Sunseri, recommending the approval of the Trail Gap Recommendations as presented, and that Commissioners will receive a priority road list to help determine future trail gap priorities. With 6 members voting in favor, and 1 against, the motion carried. 5b. Plymouth Parks & Recreation 2019 Strategic Plan Update As part of the Commission for Accreditation of Park and Recreation Agencies (CAPRA) accreditation process, staff annually need to provide a Strategic Plan to Commissioners in the beginning, middle, and end of each year. Tonight we are looking for an approval of the mid-year plan. Commissioner Wilson inquired about the agreement between the City and Robbinsdale and Wayzata School Districts and the use of the Community Gyms, wondering which party was responsible for maintaining the gyms. Director Evans shared that each school district is responsible for any maintenance and cleaning needs. Motion by Vice Chair Burkhardt, seconded by Commissioner Sunseri, recommending the approval of the 2019 Strategic Plan. 5c. Draft 2020-2030 Capital Improvement Program Review (CIP) Director Evans shared with Commissioners that this is the first time staff have completed a 10-year CIP. Typically a 5-year CIP of projects has been completed. We have a wide range of large projects scheduled at the Fieldhouse, Ice Center, and in Parks & Forestry. The Fieldhouse is scheduled to receive an automation update, to replace its field nets and goals, repair the southern retaining wall, and replace the turn in the next 10 years. The PIC is scheduled to purchase a new Zamboni among other projects. 5 Proposed Minutes May 9, 2019 Parks & Forestry schedule $300,000 a year for land acquisition to complete the remaining parks and portions of the Northwest Greenway. There are irrigation system replacements and bridge and boardwalk replacements scheduled as well. The boardwalk along the north side of Lake Camelot is scheduled to be replaced in 2020 and the south boardwalk is scheduled to be replaced in 2023. A State of the Trails report will be coming out later this summer. Staff currently budget money annual to repair or replace trails in the city. Current rates allow to repave approximately 1 mile of trail for $300,000. Playgrounds will continue to be replaced every 17-20 years based on their average life span. Zachary Playground has been removed. Once the ground dries out contractors will be able to begin installing the new playground equipment. Motion by Commissioner DuPuis, seconded by Commissioner Sunseri, recommending the approval of the 2020-2030 Capital Improvement Program. 6. COMMISSIONER/STAFF UPDATE  Bark in the Park will be held on May 18 at the Hilde Performance Center. New this year will be a Doga class at 10:30 a.m. This is a dog-yoga class.  There will be a Memorial Day celebration on Friday, May 24 at the Veterans Memorial Wall at City Hall. The event is sponsored by the Beyond the Yellow Ribbon Committee.  Beaches in Plymouth will be opening soon. West Medicine Lake Beach will open May 25, Parkers Lake Beach will open June 8, and East Medicine Lake Beach will open July 5.  The Hennepin County Step to It Challenge is still going strong. Be sure to log in your steps at www.steptoit.org. Last year Plymouth won the title of Most Active city.  Sue McLean and Associates announced the headliner for the concert on August 17 at the Hilde Performance Center will be the BoDeans.  This weekend is the Tree and Shrub sale pick up at the Maintenance facility. Over 250 residents took advantage of reduced cost plants for their yards.  Next weekend is Plant and Pull day. Volunteers and staff work together to plant annuals and pull garlic mustard and other invasives from parks.  Staff attended an Arbor Day celebration at Pilgrim Lane Elementary School and participated in a tree planting ceremony. 7. ADJOURNMENT Motion by Commissioner Sunseri, seconded by Commissioner Swanson, recommending adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair DeBleeckere adjourned the meeting at 9:26 p.m. 6 Proposed Minutes May 9, 2019 REGULAR PRAC MEETING June 13, 2019 Agenda Number: 4A To: Parks & Recreation Commission Members Prepared by: Dr. Natasha Thoreson, Historic Site Manager Reviewed by: Diane Evans, Director of Parks & Recreation Item: Update on Plymouth Historical Society Operations 1. ACTION REQUESTED: Informational only, no action is requested. Staff is providing an update on Plymouth Historical Society operations. 2. BACKGROUND: In December 2017, Council authorized staff to initiate a joint partnership with the Plymouth Historical Society (PHS) for the 2018 calendar year. Per the agreement, the City would provide the PHS with a part-time City employee to operate, program, work with volunteers, write grants, digitize information, and evaluate the operations of the Plymouth Historical Society. Towards the end of 2018, staff recommended a continuation of the partnership with PHS as more time was needed to properly evaluate PHS operations and recommend an organizational model that would best serve the City. The City and PHS have worked together to improve operations and community services. Listed below are notable accomplishments thus far. Inventory Efforts A $9,960 grant was awarded to PHS for the purpose of conducting a partial inventory of its artifacts and archives. Approximately 1,600 objects in the Old Town Hall, which houses the Plymouth History Museum, will be cataloged. All information is being entered into a cloud-based collections software management system called Collective Access, creating a searchable digital catalog that can be shared online. An inventory is the first step towards developing new and improved exhibitions of Plymouth history. HVAC Evaluation A $5,000 grant was awarded to the City for the purpose of evaluating Old Town Hall’s heating, venting, and cooling system. An engineering firm, MEP Consultants, was hired to complete the assessment. The results will be used to improve temperature and relative humidity in the building to better preserve artifacts and archives. Building Improvements Exterior maintenance efforts will be made on both the roof and siding of the Old Town Hall building this summer. The building has experienced challenges with the heavy snow and cold winters (i.e. frozen pipes, ice dams, excessive paint peeling). Communications In an effort to improve the Plymouth Historical Society’s visibility, several new communications initiatives were introduced in 2019. Staff overhauled the old website to reflect the Society’s new goals and initiatives. Visitors can now browse the museum’s collections, learn about early Plymouth pioneers, and read a weekly blog post about Plymouth’s history. Web traffic has significantly improved, with an average of 2,873 unique visitors per month. While 81% of visitors spend less than 30 seconds with the website, 5% spend 30 minutes to 1 hour looking at content and 4% spend more than 1 hour. The digital catalog created during the inventory process is available to the public via the PHS website or https://www.mncollections.org/. The Society’s participation in MN Collections, managed by the Minnesota Alliance of Local History Museums, will help generate new audiences. Users can search Plymouth’s collection or they can search across all participating museums. Visitors around the world may discover previously unknown connections to the City. The PHS Newsletter has been in print since 1980. Now redesigned, it is a way to communicate with the Society’s membership as well as the local community. Issues are emailed to about 140 subscribers and mailed to 75, as well as posted on the PHS website. In an effort to communicate more frequently with interested parties, an eNewsletter was developed using free, online software called Mail Chimp. PHS now has 140 subscribers and gains new subscribers each week. Outreach In 2019, staff focused on creative ways to tell Plymouth’s story through exhibitions, presentations, publications, and digital media. Outreach has included off-site presentations, in-house tours for school and community groups and individuals, and bi-weekly open houses from April to October. PHS has also engaged in research projects with numerous local businesses: the Plymouth Fire Department, the Plymouth Lions Club, St. Joseph’s Parish, Carlson Companies, Plymouth Library, and Plymouth Magazine. Mayor Jeff Wosje, staff, and volunteers worked together to write a book about the history of Plymouth for the Images of America series published by Arcadia Publishing. The book includes over 220 historic photographs of Plymouth. It is scheduled for publication in December 2019 and can be purchased by the PHS or the City for resale as a fundraiser. The City and PHS worked with CCX TV to produce a 45-minute documentary of the history of Plymouth. The Blackbox Theater at the Plymouth Creek Center hosted a public viewing of the documentary on June 5th. This publication will help with outreach efforts, public visibility, and communication efforts. Volunteers Twenty-eight volunteers have donated approximately 900 hours since August 2018. Volunteers have played an integral role in the inventory and book projects. Other volunteer duties include writing weekly blog posts, hosting open houses, conducting data entry, and serving on the Board of Directors. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: REGULAR PRAC MEETING June 13, 2019 Agenda Number: 4B To: Parks & Recreation Commission Members Prepared by: Chris Fleck, Plymouth Creek Center Manager Reviewed by: Diane Evans, Director of Parks & Recreation Item: Update on Plymouth Creek Center Operations 1. ACTION REQUESTED: Informational only, no action is requested. Staff is providing an update on Plymouth Creek Center (PCC) operations. 2. BACKGROUND: In its twentieth year, the PCC continues to serve the greater community as a hub for arts, recreational programming, wellness, agency trainings, and other regional events. The PCC offers an array of programming for people from infants to seniors. Numerous community events such as Primavera, Halloween at the Creek, the Rotary Brew Fest Fundraiser, Plymouth Civic League Wine Tasting Event, the Lion’s Club Waffle Breakfast, and the Plymouth Arts Fair call the PCC their home on annual basis. The Millennium Garden remains a very popular wedding site due to its beauty and affordability and the Fieldhouse operation continues to provide a premier indoor athletic space during the cold winter months. Focus has shifted to maintenance and renovations so that the building and grounds remains an updated, inviting, and popular venue for visitors and renters. As population in the Plymouth area grows, so does the demand for services at the 20 year-old Plymouth Creek Center. On average the PCC has approximately 300,000 annual visitors and can host approximately 10,000-12,000 hours of facility use depending on specifics of the reservations (i.e. length of rentals, types of activities, size of activities). Facility use picks up during the winter months (November – April) with 1,200+ visitors a day using both the Activity Center and Fieldhouse. This number drops to approximately 500-600 visitors a day during the summer (May – October) but does not include the many casual visitors who frequent the garden, soccer field, and adjacent trails. Interior spaces at the PCC primarily include three meeting rooms (capacity of 15-25 people each), two conference rooms (capacity of 8-12 people each), the Ballroom (capacity of 300-350 people), Fireside Room (capacity of 15-25 people), Black Box Theater (capacity of 40-90 people), and the Alcove space (capacity of 6-8 people). Room capacity is largely impacted by the type of programs or activities and can also vary depending on what is required for table and chair use. The numbers reflected above are considered typical based on recent rentals and programming efforts. It is quite common for meeting rooms to be transitioned from dance programs or classroom setups to a parent-child art class, to a fitness class, to senior card group activities, and back to an active class by the evening hours. The facility has demonstrated success in creating true multipurpose spaces, but now fights efficiency challenges as time is lost to cleaning and resetting rooms between active and traditional room use. 2018 Notable Numbers In 2018, the facility hosted more than 150 regional events and served as a meeting space for companies like Boston Scientific, The Minneapolis Heart Institute, Polaris, U.S. Foods, and more. Statewide agencies frequent the facility for trainings leading to repeat requests from the Freshwater Society, Minnesota Recreation and Park Association, Special Olympics, and several Police and Fire department events. Ballroom *Full Room Only Garden *May-Sept. Fieldhouse *Nov-April 71 Private Events 53 Ceremonies 18 Athletic Associations 13 High Schools Served 12 University Teams 34 City Events *Halloween @ Creek, Primavera, Fall Arts Fair, Kids Garage Sale, Volunteer Recognition, Wedding Expos, Adult Night Out, Police Recognition, Seniors 1,612.5 hours of open track 334 hours of closed track 11 Maintenance Days *Dance floor resurfacing, maintenance week Extended season 13 days due to snow 2019 Forecast – PCC Operations The Fieldhouse operation is coming off a strong winter where 92% of available prime time was sold to renters. Primetime is considered Monday – Friday from 6pm-10:30pm and Saturday/Sunday from 7:30a-10:30pm. The majority of unused primetime was often from 7:30am-8am and 9:30pm-10pm on Sundays. New catering contracts begin January 1st, 2020. The PCC will coordinate services with a total of three caterers, two of which have not worked with the facility before (The Lookout and A’Britin). Staff are encouraged and look forward to building these new partnerships. As future plans are considered for the building, staff will continue to be thoughtful and forward thinking to provide the best use of services and spaces for the variety of user groups that call the PCC their home. Over time the PCC has developed ongoing programs that have become expected. Working around these activities, the Parks & Recreation department then looks to fill any additional open time with programs as well as public rental use. On average, the facility hosts 15-20 activities a day and the Plymouth ballroom can be booked out as far as 18 months in advance (January 1, 2021) for residents. The PCC makes continued efforts to balance the level of availability and accessibility to rooms in order to maximize usage and safely maintain the spaces. From an operations perspective, the Plymouth Creek Center is challenged by a lack of available space that negatively impacts customer service and satisfaction amongst its many users. Requests from paid renters and city users are difficult to fulfill due to limitations in capacity and room availability. Site improvement and reinvestment into the facility will help ensure that the Plymouth Creek Center stays viable for years to come. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: PCC Activity Grid – June 2019 PCC ROOM USAGE June 10 - 15 PCC Activity Grid - June 2019 Private Rentals = 8 Programs Senior Clubs/Groups = 11 Programs Recreation Programs = 50 Programs Held for Maintenance 8:00am 8:30am 9:00am 9:30am 10:00am 10:30am 11:00am 11:30am 12:00pm 12:30pm 1:00pm 1:30pm 2:00pm 2:30pm 3:00pm 3:30pm 4:00pm 4:30pm 5:00pm 5:30pm 6:00pm 6:30pm 7:00pm 7:30pm 8:00pm 8:30pm 9:00pm Maintenance Hours Recreation Programs 50 Senior Club/Group 11Monday HOA Rental HOA Rental 17 Programs10-Jun-19 Meeting Room 1 Meeting Room 2 Meeting Room 3 Fireside Room Plymouth Room A Plymouth Room B Plymouth Room C Black Box Confrence Room 1 Confrence Room 2 Rockers Tech Academy Kidcreate Chair Yoga Mindful Movements Tech Academy Writers Group Bridge Lessons Zumba Plymouth Sings Auditions Bridge Club Yoga ZumbaKidcreate move Rockers move Tech Academy Move Kidcreate HOA Rental Private Rentals 8 8:00am 8:30am 9:00am 9:30am 10:00am 10:30am 11:00am 11:30am 12:00pm 12:30pm 1:00pm 1:30pm 2:00pm 2:30pm 3:00pm 3:30pm 4:00pm 4:30pm 5:00pm 5:30pm 6:00pm 6:30pm 7:00pm 7:30pm 8:00pm 8:30pm 9:00pm Tuesday 21 Programs11-Jun-19 Meeting Room 1 Meeting Room 2 Meeting Room 3 Fireside Room Plymouth Room A Plymouth Room B Plymouth Room C Black Box Confrence Room 1 Confrence Room 2 Yoga Time Youth Intro to Voice Overs Move Intro to Voice Overs Plymouth Sings Auditions Tech Academy Zumba Zumbini Abrakadoodle Tai Chi Beg Tai Chi Int Bridge Lessons Zumba Mah Jongg Tech Academy Kidcreate Photography Ballroom Dancing Dance Lessons Rockers Meeting 8:00am 8:30am 9:00am 9:30am 10:00am 10:30am 11:00am 11:30am 12:00pm 12:30pm 1:00pm 1:30pm 2:00pm 2:30pm 3:00pm 3:30pm 4:00pm 4:30pm 5:00pm 5:30pm 6:00pm 6:30pm 7:00pm 7:30pm 8:00pm 8:30pm 9:00pm Wednesday 14 ProgramsPlymouth Room A Plymouth Room B Plymouth Room C Black Box 12-Jun-19 Meeting Room 1 Meeting Room 2 Meeting Room 3 Fireside Room Confrence Room 2 Confrence Room 1 Yoga Tone Bridge Club Tech Academy Card making class Kidcreate Coffee Get Together HOA Rental Zumba Abrakadoodle Yoga Zumba Tai ChiPolaris Rental Tech Academy First Steps First Steps 8:00am 8:30am 9:00am 9:30am 10:00am 10:30am 11:00am 11:30am 12:00pm 12:30pm 1:00pm 1:30pm 2:00pm 2:30pm 3:00pm 3:30pm 4:00pm 4:30pm 5:00pm 5:30pm 6:00pm 6:30pm 7:00pm 7:30pm 8:00pm 8:30pm 9:00pm Thursday 17 ProgramsBridge Lessons Woodcarvers Group Zumba Gold Current Events Group Cribbage Tech Academy Kidcreate Handycrafters Group 13-Jun-19 Meeting Room 1 Plymouth Room C Black Box Confrence Room 1 Confrence Room 2 Meeting Room 2 Meeting Room 3 Fireside Room Plymouth Room A Plymouth Room B Polaris Rental Tech Academy Fire Rookie Academy Dance Lessons PRAC REGULAR PRAC MEETING June 13, 2019 Agenda Number: 5A To: Parks and Recreation Advisory Commission Members Prepared by: Diane Evans, Director of Parks and Recreation Reviewed by: Item: Discuss Schematic Design for the Plymouth Creek Center Project 1. ACTION REQUESTED: Provide input regarding program spaces and parking lot options for the Plymouth Creek Center (PCC) Renovation/Expansion project. 2. BACKGROUND: Exploration of an expansion/renovation of the PCC began in 2016. A feasibility study was completed in 2017 and provided three renovation/expansion options for a 76,570 gross sq. ft. (GSF) facility. Since this study was completed additional information was gathered from the public, staff, and Council. This input indicated requests for an Indoor Walking Track, Indoor Playground and additional Gymnasium(s). HGA has taken this feedback and compiled a listing of new program spaces with the required square footage, as provided in the attachment. The listing compares the current program space, with the results from the 2017 feasibility study and the newly proposed 2019 spaces. The combination of new and existing program spaces for a facility project with two gymnasiums would total 111,410 GSF. A three gymnasium facility would total 123,124 GSF. HGA has provided a design that includes blocking/stacking. This is a rough draft of program space placeholders to achieve the big picture necessary to determine a total square footage for renovation/expansion for cost estimating. Items for discussion:  Program spaces and facility design  Parking lot options 3. BUDGET IMPACT: Cost estimates for the project are provided as an attachment. 4. ATTACHMENTS: Schematic Design Program Spaces Project Financials PROGRAM LEGEND: Plymouth Creek Center Expansion Stacking / Massing Options 1. Increased Surface Parking 2. Increased Surface Parking + 1-Story Parking Deck (parking options can be paired with either building option) Facility + 2 Gymnasiums: Facility + 3 Gymnasiums: FACILITY PROGRAMMING:INCREASED PARKING OPTIONS: COMMONS SENIORS FITNESS PLAY MULTI-PURPOSE COMMUNITY PROGRAMS BALLROOM OFFICE STORAGE / MECH. / ELEC. / RESTROOMS VERTICAL CIRCULATION PARKING METRICS: 164 stallsExisting Surface Parking to Remain: 304Existing Parking (total): -140Removed for Fitness / Play Expansion: 500 stallsTotal Required for Facility + 2 Gyms: 164Existing Parking to remain: 36New surface stalls (west side of existing lot): 300New surface stalls (east of gym addition): 550 stallsTotal Required for Facility + 3 Gyms: 164Existing Parking to remain: 36New surface stalls (west side of existing lot): 350New surface stalls (east of gym addition): 111,410 GSF 123,124 GSF +/- +/- FACILITY + 2 GYMS VIEW FROM SOUTHEAST EXPANDED SURFACE PARKING(PROVIDES 300 TOTAL STALLS) RENOVATE EXISTING SURFACE PARKING(PROVIDES 200 TOTAL STALLS) 34th AVENUE N. FACILITY + 2 GYMS VIEW FROM WEST FITNESS / PLAY WING SENIORS / MULTI-PURPOSE WINGEXPANDED OUTDOOR PATIO / OVERLOOK FACILITY / MAINTENANCE STORAGE (UNDERNEATH GYMNASIUMS) UNEXCAVATED REMOVE EXISTING STAIR & RELOCATE TO THIS LOCATION FACILITY + 2 GYMS LOWER LEVEL 3 2 2 2 1 3 COMMONS Art Gallery1 SENIORS Commons / Fireside Room Multi-Purpose Room 1 2 FITNESS Locker / Changing Room Fitness Studio Gymnasiums Suspended Track 1 2 3 4 PLAY Indoor Play Space Toddler Room Party Room 1 2 3 MULTI-PURPOSE Meeting Room Music Room Game Room Art Mutli-Purpose Room Multi-Purpose Room 1 2 3 4 5 BALLROOM Plymouth Room / Events Prefunction Black Box Theater Food Service (Expansion) Coat Area 1 2 3 4 5 OFFICE STORAGE / RESTROOMS VERTICAL CIRCULATION MAIN ENTRY SECONDARY / FITNESS ENTRY PROVIDE SERVICE WINDOW TO DECK TO INCLUDE BAR W/ SERVICE WINDOW TO DECK LOADING / STORAGE LOADING / STORAGE FACILITY + 2 GYMS ENTRY LEVEL 1 2 2 4 4 2 1 1 1 1 1 13 2221 3 3 5 COMMONS Art Gallery1 SENIORS Commons / Fireside Room Multi-Purpose Room 1 2 FITNESS Locker / Changing Room Fitness Studio Gymnasiums Suspended Track 1 2 3 4 PLAY Indoor Play Space Toddler Room Party Room 1 2 3 MULTI-PURPOSE Meeting Room Music Room Game Room Art Mutli-Purpose Room Multi-Purpose Room 1 2 3 4 5 BALLROOM Plymouth Room / Events Prefunction Black Box Theater Food Service (Expansion) Coat Area 1 2 3 4 5 OFFICE STORAGE / RESTROOMS VERTICAL CIRCULATION OPEN TO BELOW OPEN TO BELOW VERTICAL CIRCULATION ROOFTOP PATIO FACILITY + 2 GYMS UPPER LEVEL 445 2 2 2 4 COMMONS Art Gallery1 SENIORS Commons / Fireside Room Multi-Purpose Room 1 2 FITNESS Locker / Changing Room Fitness Studio Gymnasiums Suspended Track 1 2 3 4 PLAY Indoor Play Space Toddler Room Party Room 1 2 3 MULTI-PURPOSE Meeting Room Music Room Game Room Art Mutli-Purpose Room Multi-Purpose Room 1 2 3 4 5 BALLROOM Plymouth Room / Events Prefunction Black Box Theater Food Service (Expansion) Coat Area 1 2 3 4 5 OFFICE STORAGE / RESTROOMS VERTICAL CIRCULATION FACILITY + 3 GYMS VIEW FROM SOUTHEAST ADDITIONAL GYMNASIUM / EXPANDED TRACK 1-STORY PARKING DECK(PROVIDES 350 TOTAL STALLS) 34th AVENUE N. RENOVATE EXISTING SURFACE PARKING(PROVIDES 200 TOTAL STALLS) FACILITY + 3 GYMS VIEW FROM WEST FITNESS / PLAY WING SENIORS / MULTI-PURPOSE WING EXPANDED OUTDOOR PATIO / OVERLOOK FACILITY / MAINTENANCE STORAGE (UNDERNEATH GYMNASIUMS) UNEXCAVATED REMOVE EXISTING STAIR & RELOCATE TO THIS LOCATION FACILITY + 3 GYMS LOWER LEVEL 3 2 2 2 1 3 COMMONS Art Gallery1 SENIORS Commons / Fireside Room Multi-Purpose Room 1 2 FITNESS Locker / Changing Room Fitness Studio Gymnasiums Suspended Track 1 2 3 4 PLAY Indoor Play Space Toddler Room Party Room 1 2 3 MULTI-PURPOSE Meeting Room Music Room Game Room Art Mutli-Purpose Room Multi-Purpose Room 1 2 3 4 5 BALLROOM Plymouth Room / Events Prefunction Black Box Theater Food Service (Expansion) Coat Area 1 2 3 4 5 OFFICE STORAGE / RESTROOMS VERTICAL CIRCULATION MAIN ENTRY SECONDARY / FITNESS ENTRY PROVIDE SERVICE WINDOW TO DECK TO INCLUDE BAR W/ SERVICE WINDOW TO DECK LOADING / STORAGE LOADING / STORAGE FACILITY + 3 GYMS ENTRY LEVEL 1 2 2 4 4 2 1 1 1 1 1 1 3 2221 3 3 5 COMMONS Art Gallery1 SENIORS Commons / Fireside Room Multi-Purpose Room 1 2 FITNESS Locker / Changing Room Fitness Studio Gymnasiums Suspended Track 1 2 3 4 PLAY Indoor Play Space Toddler Room Party Room 1 2 3 MULTI-PURPOSE Meeting Room Music Room Game Room Art Mutli-Purpose Room Multi-Purpose Room 1 2 3 4 5 BALLROOM Plymouth Room / Events Prefunction Black Box Theater Food Service (Expansion) Coat Area 1 2 3 4 5 OFFICE STORAGE / RESTROOMS VERTICAL CIRCULATION OPEN TO BELOW OPEN TO BELOW VERTICAL CIRCULATION ROOFTOP PATIO FACILITY + 3 GYMS UPPER LEVEL COMMONS Art Gallery1 SENIORS Commons / Fireside Room Multi-Purpose Room 1 2 FITNESS Locker / Changing Room Fitness Studio Gymnasiums Suspended Track 1 2 3 4 PLAY Indoor Play Space Toddler Room Party Room 1 2 3 MULTI-PURPOSE Meeting Room Music Room Game Room Art Mutli-Purpose Room Multi-Purpose Room 1 2 3 4 5 BALLROOM Plymouth Room / Events Prefunction Black Box Theater Food Service (Expansion) Coat Area 1 2 3 4 5 OFFICE STORAGE / RESTROOMS VERTICAL CIRCULATION 445 2 2 2 4 Plymouth Creek Center Building Space Program - May 29, 2019 AREA DESCRIPTION NOTES CORE PROGRAM UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA ∆ UNITS ∆ NET AREA UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA COMMONS REMODEL / EXISTING Upper Level Lobby 1 2,140 2,140 0 0 1 2,140 2,140 Fieldhouse Lobby / Waiting 1 1,430 1,430 0 0 1 1,430 1,430 Fieldhouse Entry Vestibule 1 70 70 0 0 1 70 70 Airlock / Dome Entry 1 50 50 0 0 1 50 50 Lower Level Lobby 1 780 780 0 0 1 780 780 include distributed waiting / seating area Dining Area 1 1,230 1,230 0 0 1 1,230 1,230 expand vending Dining Service 1 110 110 0 0 1 110 110 NSF SUBTOTAL (EXISTING)5,810 0 0 5,810 EXPANSION Nursing Rooms 0 2 160 2 80 160 Expanded Lobby / Commons 1 6,000 6,000 0 -2,000 1 4,000 4,000 expand existing lobby space; provide lounge / informal seating areas for gathering and waiting Entry Vestibules 2 200 400 0 0 2 200 400 main entry and fitness entry Art Gallery 1 200 200 0 -200 1 0 0 open to adjacent lobby spaces (area included in Expanded Lobby / Commons) NSF SUBTOTAL (EXPANSION)6,600 2 -2,040 4,560 COMMONS NSF SUBTOTAL 12,410 -2,040 10,370 SENIORS REMODEL / EXISTING Fireside Room 1 1,300 1,300 1 -1,300 0 repurposed as Large Multi-Purpose / Ballroom Prefunction Space (area is calculated in Ballroom programs) Storage 1 50 50 1 -50 0 NSF SUBTOTAL (EXISTING)1,350 2 -1,350 0 EXPANSION Seniors / Medium Multi-Purpose Rooms 1 400 400 1 1,200 2 20 800 1,600 dividable walls for large multi-purpose space Seniors / Large Multi-Purpose Room 1 800 800 0 400 1 40 1,200 1,200 dividable walls for large multi-purpose space Storage 0 1 100 1 100 100 shared Senior's Commons / Fireside Room 0 1 900 1 900 900 include kitchenette / lounge space; open to adjacent lobby spaces in expansion NSF SUBTOTAL (EXPANSION)1,200 3 2,600 3,800 SENIORS NSF SUBTOTAL 2,550 1,250 3,800 PROPOSED (2019)FEASIBILITY STUDY (2017)∆ 5/30/2019 1 Plymouth Creek Center Building Space Program - May 29, 2019 AREA DESCRIPTION NOTES CORE PROGRAM UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA ∆ UNITS ∆ NET AREA UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA PROPOSED (2019)FEASIBILITY STUDY (2017)∆ FITNESS REMODEL / EXISTING Fieldhouse Office 1 140 140 0 0 1 140 140 needs direct view to fieldhouse NSF SUBTOTAL (EXISTING)140 0 0 140 EXPANSION Fitness Entrance / Lobby 0 1 750 1 750 750 Small Fitness Studio 0 1 900 1 20 900 900 Mondo or wood flooring w/ built-in speaker system Large Fitness Studio 0 1 1,400 1 40 1,400 1,400 Mondo type flooring w/ built-in speaker system Fitness Studio Storage 0 1 200 1 200 200 shared Large Fitness Studio (Dance / Gymnastics)2 20 1,200 2,400 -1 -1,000 1 40 1,400 1,400 wood flooring w/ built-in speaker system Dance / Gymnastics Studio Storage 1 300 300 0 -150 1 150 150 Gymnasiums 1 7,000 7,000 1 7,000 2 7,000 14,000 bleacher seating for 150 @ 2 end courts; perimeter space allows for walking track (suspended or at gym level) Storage 1 250 250 1 250 2 250 500 with direct loading access Restrooms 1 450 450 1 350 2 400 800 Locker / Changing Rooms 0 2 3,000 2 1,500 3,000 Suspended Track 0 1 7,250 1 7,250 7,250 assumes 8'-6" wide track suspended within, and encircling gymnasiums, indoor playground, fitness studios; 7 laps/mile Additional Gymnasium / Expanded Track 1 8,200 8,200 NSF SUBTOTAL (EXPANSION)10,400 9 19,950 30,350 FITNESS (2 GYMNASIUMS) NSF SUBTOTAL 10,540 19,950 30,490 FITNESS (3 GYMNASIUMS) NSF SUBTOTAL 38,690 PLAY EXPANSION Indoor Play Space 1 3,200 3,200 0 3,800 1 7,000 7,000 provide play equipment for children Storage 1 200 200 0 0 1 200 200 Family Restroom 1 100 100 1 100 2 100 200 Kid's Gymnasium 1 4,000 4,000 -1 -4,000 0 Toddler Room 0 1 600 1 30 600 600 adjacent to indoor playground and gymnasiums Children's Toilet 0 1 60 1 60 60 no automatic fixtures Party Rooms 2 500 1,000 0 -300 2 350 700 adjacent to gymnasiums for tournament use Party Room Kitchenette 0 1 200 1 200 200 storage in millwork, undercounter fridge Party Room Storage 0 1 80 1 80 80 NSF SUBTOTAL (EXPANSION)8,500 5 540 9,040 PLAY NSF SUBTOTAL 8,500 540 9,040 5/30/2019 2 Plymouth Creek Center Building Space Program - May 29, 2019 AREA DESCRIPTION NOTES CORE PROGRAM UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA ∆ UNITS ∆ NET AREA UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA PROPOSED (2019)FEASIBILITY STUDY (2017)∆ MULTI-PURPOSE COMMUNITY PROGRAMS REMODEL / EXISTING Meeting Rooms 2 50 940 1,880 -1 -940 1 50 940 940 one existing Meeting Room to be replaced in expansion as Small Multi-Purpose / Prefunction Space (area calculated in Ballroom Programs) Storage 2 110 220 0 0 2 110 220 Meeting / Craft Room 1 1,490 1,490 -1 -1,490 0 0 0 area absorbed in Black Box Theater renovation (area calculated in Ballroom Programs) Storage 1 50 50 0 0 1 50 50 Music Rooms 2 100 200 0 0 2 100 200 Game Room 0 1 280 1 280 280 reprogrammed existing Green Room (see Ballroom programs) Conference Room (Lower Level)1 350 350 0 0 1 350 350 Conference Room (Entry Level)1 370 370 -1 -370 0 reprogrammed as Conference Room of new office suite (area calculated in Office programs) NSF SUBTOTAL (EXISTING)4,560 -2 -2,520 2,040 EXPANSION Music Room 1 120 120 0 0 1 120 120 Multi-Purpose Room 1 50 1,100 1,100 0 100 1 50 1,200 1,200 Storage 1 100 100 0 0 1 100 100 Multi-Purpose Rooms (Art)2 30 1,200 2,400 0 0 2 30 1,200 2,400 wet room finishes suitable for ars and crafts; adjustable tables and workbenches Storage 1 200 200 0 -100 1 100 100 shared NSF SUBTOTAL (EXPANSION)3,920 0 0 3,920 COMMUNITY PROGRAMS NSF SUBTOTAL 8,480 -2,520 5,960 5/30/2019 3 Plymouth Creek Center Building Space Program - May 29, 2019 AREA DESCRIPTION NOTES CORE PROGRAM UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA ∆ UNITS ∆ NET AREA UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA PROPOSED (2019)FEASIBILITY STUDY (2017)∆ BALLROOM REMODEL / EXISTING Plymouth Room / Event Space 1 5,540 5,540 0 0 1 5,540 5,540 includes stage and internal room storage Green Room 1 280 280 -1 -280 0 0 0 this space repurposed as Game Room (area calculated in Multi-Purpose Community Programs) Small Multi-Purpose / Ballroom Prefunction 0 1 940 1 50 940 940 replaces one existing Meeting Room in expansion; adjacent to Plymouth Room to provide prefunction / event space Large Multi-Purpose / Ballroom Prefunction 0 1 1,300 1 1,300 1,300 renovated former Fireside Room; include permanent bar with service window to outdoor patio Storage 0 1 50 1 50 50 Black Box Theater 1 1,660 1,660 0 1,490 1 3,150 3,150 renovated / reoriented to absorb Meeting / Craft Room with dividable partition AV / Control Room 1 120 120 0 0 1 120 120 Furniture / Equipment Storage 1 970 970 0 0 1 970 970 Catering Kitchen 1 770 770 0 0 1 770 770 provide new service window to outdoor patio Catering Kitchen Storage 1 110 110 0 0 1 110 110 Staging Space 1 350 350 0 0 1 350 350 relocated to adjacent storage room NSF SUBTOTAL (EXISTING)9,800 2 3,500 13,300 EXPANSION Food Service Expansion 1 380 380 0 -80 1 300 300 take new area from existing furniture/equipment storage; provides space for staging Green Rooms 1 200 200 1 400 2 300 600 on lower level, adjacent to Millenium Gardens; includes restroom, mirrors and lounge furniture Coat Area 1 120 120 0 120 1 240 240 NSF SUBTOTAL (EXPANSION)700 1 440 1,140 BALLROOM NSF SUBTOTAL 10,500 3,940 14,440 OFFICE REMODEL / EXISTING Waiting / Reception 1 100 100 0 0 1 100 100 Open Work Area 1 280 280 0 0 1 280 280 area renovated to relocate reception; to include 5 designated work stations Staff Offices 4 110 440 0 0 4 110 440 area renovated and expanded to relocate reception Conference / Work Room 0 1 370 1 370 370 reprogrammed existing Multi-Purpose Conference Room on Entry Level; directly accessible from front reception desk NSF SUBTOTAL (EXISTING)820 1 370 1,190 EXPANSION Expanded Staff Offices 1 400 400 0 -150 1 250 250 total staff office area to include 4 private offices Break Room 1 300 300 0 -50 1 250 250 Maintenance Room 0 1 100 1 100 100 located near gyms/fieldhouse Supply Storage 0 1 80 1 80 80 NSF SUBTOTAL (EXPANSION)700 2 -20 680 OFFICE NSF SUBTOTAL 1,520 350 1,870 5/30/2019 4 Plymouth Creek Center Building Space Program - May 29, 2019 AREA DESCRIPTION NOTES CORE PROGRAM UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA ∆ UNITS ∆ NET AREA UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA PROPOSED (2019)FEASIBILITY STUDY (2017)∆ BUILDING SUPPORT REMODEL / EXISTING Maintenance / Boiler Room 1 410 410 0 0 1 410 410 Maintenance Office 1 160 160 0 0 1 160 160 Storage - Large 1 580 580 0 0 1 580 580 Storage - Small 1 370 370 0 0 1 370 370 Electrical Room 1 200 200 0 0 1 200 200 Telecom Room 1 20 20 0 0 1 20 20 Janitor Closet 1 40 40 0 0 1 40 40 Elevator Machine Room 1 50 50 0 0 1 50 50 Lower Level Restrooms 2 190 380 0 0 2 190 380 Upper Level Restrooms 2 270 540 0 0 2 270 540 Unisex Restroom 1 70 70 0 0 1 70 70 NSF SUBTOTAL (EXISTING)2,820 0 0 2,820 EXPANSION Janitor Closets 0 2 100 2 50 100 Telecom / Data Closet 1 120 120 1 120 2 120 240 Elevator Machine Room 1 80 80 0 0 1 80 80 Fitness Wing Restrooms 0 2 0 2 0 0 included in locker room space (see Fitness Programs) Community Wing Restrooms 0 2 700 2 350 700 Unisex Restrooms 1 80 80 1 80 2 80 160 Mechanical Room 1 2,000 2,000 0 -1,200 1 800 800 includes boilers, pumps, hot water, heat, fire protection main Electrical Room 0 1 200 1 200 200 Air Handling Room 0 1 1,200 1 1,200 1,200 Building Storage 0 1 300 1 300 300 adjacent to loading area Loading Area 1 200 200 0 0 1 200 200 include space for temporary indoor trash/recycling NSF SUBTOTAL (EXPANSION)2,480 11 1,500 3,980 BUILDING SUPPORT NSF SUBTOTAL 5,300 1,500 6,800 5/30/2019 5 Plymouth Creek Center Building Space Program - May 29, 2019 AREA DESCRIPTION NOTES CORE PROGRAM UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA ∆ UNITS ∆ NET AREA UNIT QUANTITY NO. OF USERS (MAX) / UNIT NSF/ UNIT NET AREA PROPOSED (2019)FEASIBILITY STUDY (2017)∆ 25,300 25,300 Non-assignable 4,010 4,010 29,310 29,310 34,500 57,470 Non-assignable (allowance based on 70% efficiency)12,760 (allowance based on 70% efficiency)24,630 47,260 82,100 76,570 111,410 123,124GSF TOTAL (FACILITY WITH 3 GYMNASIUMS) NEW NSF SUBTOTAL NEW GSF SUBTOTAL walls, corridors, vertical circulation, shafts, etc. walls, corridors, vertical circulation, shafts, etc. GSF TOTAL (FACILITY WITH 2 GYMNASIUMS) EXISTING NSF SUBTOTAL EXISTING GSF SUBTOTAL 5/30/2019 6 TOTAL CONSTRUCTION COST TOTAL CONSTRUCTION COST TOTAL BUILDING SF 16,478,081$ 19,943,664$ SITE 34 2,604,699$ 41 3,125,639$ 19,082,780$ 23,069,303$ 23,853,475$ 29,990,093$ PROPOSED TOTAL BUILDING SF 32,280,550$ SITE 42 4,679,220$ 36,959,770$ 48,047,701$ PROPOSED TOTAL BUILDING SF 36,029,121$ SITE 42 5,171,220$ 41,200,341$ 53,560,444$ T O T A TOTAL CONSTRUCTION COST * 8,050,000$ 9,200,000$ 6,008,550$ 30,020,571$ TOTAL PROJECT COST (2021) NEW BUILDING 93,814 SF 320 EXISTING BUILDING SF 205 TOTAL PROJECT COST (2021)X 1.3 (soft costs multiplier) 76,570 TOTAL CONSTRUCTION COST TOTAL CONSTRUCTION COST 111,410 X 1.3 ( soft costs multiplier) 123,124 Escalated to anticipated midpoint of construction 10- 1-18 ORIGINAL PROJECT COST X 1.3 (soft costs multiplier) 29,310 $ / SF (Q2 / 2021) EXISTING BUILDING NEW BUILDING EXISTING BUILDING 29,310 SF 161 NEW BUILDING 47,260 SF 264 4,249,185$ 12,228,896$ 311 2021 ESTIMATE SF 82,100 SF Escalated to anticipated midpoint of construction Q2 / 2021 205 320 PLYMOUTH CREEK CENTER Estimated Facility with 2 Gyms TOTAL AREA 400 (+/-) 7,000,000$ 20,000$ 8,000,000$ X 1.15 (soft costs multiplier) Escalated to anticipated midpoint of construction Q2 / 2021 20,000$ TOTAL STALLS REQUIRED (IN DECK ONLY) $ / SF 2021 ESTIMATE MN B3 defines energy performance requirements for all buildings receiving state funding 5,559,062$ 44,290,367$ 57,577,477$ COST PREMIUM PARKING DECK (IF REQUIRED) * TOTAL PROJECT COST X 1.15 (soft costs multiplier) MINNESOTA B3 REQUIREMENT COST PREMIUM MINNESOTA B3 REQUIREMENT 34,701,591$ Includes 7.5% construction cost premium to comply 5,030,162$ 39,731,753$ 51,651,279$ Includes 7.5% construction cost premium to comply 38,731,306$ FACILITY + 2 GYMNASIUMS FACILITY + 3 GYMNASIUMS TOTAL PROJECT COST (+/-)350 FEASIBILITY STUDY Plymouth Creek Center Cost Comparison $ / SF TOTAL CONSTRUCTION COST PLYMOUTH CREEK CENTER Estimated Facility with 3 Gyms TOTAL AREA $ / SF TOTAL CONSTRUCTION COST 2021 ESTIMATE 14,674,675$ Escalated to anticipated midpoint of construction Q2 / 2021 x 1.3 (soft cost multplier) 2018 ESTIMATE 2021 ESTIMATE 180 5,268,989$ * TOTAL CONSTRUCTION COST TOTAL AREA $ / SFPLYMOUTH CREEK CENTER COST ESTIMATES (FEASIBLITY) 26,272,000$ 6,008,550$ 29,310 WEEK OF 22-26 29-3 6-10 13-17 20-24 27-31 3-7 10-14 17-21 24-28 1-5 8-12 15-19 22-26 Staff Apr 30 May 16-P May 30 Jun 5-P Jun 11 Jun 25 Jul 9-P 25-Jul Staff Team Council Presentation*Apr 23H Jun 5H Jun 18H Jul 23H Bonding Resolution May 28 PRAC Presentation**May 9 Jun 13H Jul 11H Public Open Houses TBD *Mtg Info Due - Monday prior to meeting **Mtg Info Due - Thursday prior to meeting PRE-SCHEMATIC Tenative Schedule APRIL MAY JUNE JULY FINAL SCHEMATIC REGULAR PRAC MEETING June 13, 2019 Agenda Number: 5C To: Parks and Recreation Advisory Commission Members Prepared by: Diane Evans, Director of Parks and Recreation Reviewed by: Item: Updated 2019 Meeting Schedule 1. ACTION REQUESTED: The Parks & Recreation Advisory Commission should review and approve the updated 2019 Meeting schedule. 2. BACKGROUND: At the November 8, 2018 meeting, the Parks and Recreation Advisory Commission (PRAC) approved the meeting schedule for 2019. Since that time, additional meetings are needed as follows:  March 14, 2019 for Northwest Greenway Trailhead Master Plan  July 11, 2019 for Plymouth Creek Center project  August for a Park Tour Parks & Recreation Advisory Commission Regular Meetings Date Location Topic January 10 City Council Chambers General February 14 March 14 City Council Chambers City Council Chambers General General - NWG May 9 City Council Chambers General June 13 Plymouth Creek Center Facility Operations July 11 Aug ? City Council Chambers Park Tour General – Plymouth Creek Center September 12 Park Maintenance Maintenance Operations November 14 Plymouth Ice Center Ice Center Facility Operations 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: N/A ENTERTAINMENT PARKS Plymouth Sings Six Appeal (Acapella group) Hilde Performance Center - 7:0opmThursday 13 THursday 20 Tuesday 25 Wednesday 26 THursday 27 Percolators and classic Car Show Hilde Performance Center - 7:00PM Shockwaves Association Water Ski Show - 7:00PM Parkers Lake Park, 15205 Co. Rd. 6 Happy Birthday America Parade Alpha Bits Band - 11:00am - following Parade Hilde Performance Center - parade at 10:00AM Plymouth Concert Band Hilde Performance Center - 7:00PM June The Hilde Performance center is located at 3500 Plymouth Boulevard For more Information visit www.plymouthmn.gov/specialevents AuguST Carolyne naomi Hilde Performance Center - 7:00PM Pinocchio Prairie Fire Chidren’s Theatre Hilde Performance Center - 7:00PM Pinocchio Prairie Fire Chidren’s Theatre Hilde Performance Center - 2:00PM Shockwaves Association Water Ski Show - 7:00PM Parkers Lake Park, 15205 Co. Rd. 6 Jolly Pops Hilde Performance Center - 6:30PM Salsa del Soul Hilde Performance Center - 7:00PM July 16Tuesday 12Friday 11 Thursday 13Saturday 25Thursday 18Thursday Kids Fest Hilde performance Center - 6:00-9:00PM Date night at the Hilde Hilde performance Center - Free Admission 6:00PM - food for purchase at on-site food trucks 7:00PM - Live music by local band, Kind Country 9:00PM - Movie - the Proposal (Rated PG-13) bring your blankets and lawn chairs for a fun evening under the stars Secret life of Pets (Rated Pg) Hilde Performance Center - movie starts at dusk Mary Poppins Returns (Rated Pg) Hilde Performance Center - movie starts at dusk A league of their own (Rated Pg) Zachary Playfield (Ballfield Diamonds) 4355 Zachary Lane N - movie starts at duskThursday 15 Thursday 22 Thursday 29 Thursday 1 Thursday8 7:00PM - come for fun activities before each Movie Movies in the park: