HomeMy WebLinkAboutCity Council Packet 03-08-2011RECAP AGENDA)
CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
MARCH 8, 2011, 7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PLYMOUTH FORUMIndividuals may address the Council about any item not
contained on the regular agenda. A maximum of 15 minutes is allottedfor the Forum. Ifthefull
15 minutes are not neededfor the Forum, the City Council will continue with the agenda. The
City Council will take no official action on items discussed at the Forum, with the exception of
referral to staffor Commission forfuture report.
4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS
4.01 Announce City Sampler on March 19, from 9 a.m.-Noon, City Hall (Mayor
Kelli Slavik)
4.02 Announce Plymouth Metrolink Driver Awards (PACT Chair Jeffry Wosje and
First Transit Managers Jim Baldwin and Paul Buharin)
5. APPROVE AGENDA—Councilmembers may add items to the agenda including items
contained in the Council Information Memorandum for discussion purposes or staffdirection
only. The Council will not normally take official action on items added to the agenda.
6. CONSENT AGENDA—These items are considered to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember or
citizen so requests, in which event the item will be removedfrom the Consent Agenda and placed
elsewhere on the agenda. (Approved)
6.01 Approve proposed City Council Minutes
6.02 Approve disbursements (Res2011-068)
6.03 Approve Joint Powers Agreement for distribution and operation of Breath
Testing Instrument (Res2011-069)
6.04 Approve amendments to Cell Phone Policy (Res2011-070)
Regular Council Meeting 1 of 3 March 8, 2011
7.
a
6.05 Approve Payment No. 3 and Final for 36th Avenue Street Reconstruction Project
8104 — Res2011-071)
6.06 Approve Change Order No. 2 for Plymouth Creek Stream Bank Restoration
Project (8128 — Res2011-072)
6.07 Award Contract for Imperial Hills Lift Station (100 14 — Res2011-073)
6.08 Accept Utilities for Rusten Wood development (2006046 — Res2011-074)
6.09 Approve designation of Municipal State Aid streets for 2011 (Res2011-075)
6.10 Approve 2011 Community Development Block Grant program year allocation
Res2011-076)
6.11 Authorize 2011 Park Capital Improvement Projects (Res2011-077)
6.12 Approve bid for playground equipment at South Shore Park (Res2011-078)
6.13 Approve amendments to the 2011 Compensation and Classification Plan for the
Police Department (Res2011-079)
6.14 Approve amended Expense Reimbursement and Travel Policy (Res2011-080)
PUBLIC HEARINGS
7.01 Vacation of drainage, utility and road easements within the southwest quarter of
the northeast quarter of Section 4-118-22 (Res2011-081) (Approved)
GENERAL BUSINESS
8.01 Human Rights Commission's Annual Report and Work Plan (Approved.
Council directed the City Attorney to review the existing Human Rights
Commission enabling ordinance and return to the Council language
removing the grievance process from their authority. In addition, the City
Attorney is to prepare alternatives on how the grievance process could be
handled if the language wouldn't be removed in the City Code)
REPORTS AND STAFF RECOMMENDATIONS
9.01 Legislative update
Regular Council Meeting 2 of 3 March 8, 2011
9.02 Parks and Recreation Department 2010 Annual Report
9.03 Set Future Study Sessions (Cancelled Study Session that was scheduled for
March 15. This item will be a broader report and will come back to the
Council at a later date)
10. ADJOURNMENT (9:10 p.m.)
Regular Council Meeting 3 of 3 March 8, 2011
6.01
Proposed Minutes
Special Council Meeting
February 8, 2011
Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:43 p.m. in the
Medicine Lake Room, 3400 Plymouth Boulevard, on February 8, 2011.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Stein, Murdock, Willis, Black, and
Johnson and Bildsoe .
COUNCIL ABSENT: None.
STAFF PRESENT: City Manager Ahrens, Administrative Services Director Portner, Public
Works Director Cote, Community Development Director Juetten, Recreation Superintendent
Evans, Transit/Solid Waste Manager Hellekson, Transit Coordinator Maceij, and Deputy City
Clerk Tiegs-Roussell. Also present was Plymouth Advisory Committee on Transit Chair Jeffry
Wosje.
Discuss Transit System
Public Works Director Cote led the Council in a discussion regarding the transit system,
specifically the history of the system, current fleet and facilities, ridership, funding, budget, and
performance of the system. He stated in January 2011, the Minnesota Office of the Legislative
Auditor (OLA) released the Evaluation Report: Governance ofTransit in the Twin Cities
Region." Due to the governance structure in the metropolitan area, the OLA has determined that
funding, coordinating, planning and logistics have become cumbersome and unpredictable.
Motor Vehicle State Tax (MVST) is the largest source of funding for transit systems, but the
revenues aren't increasing as projected. The OLA found that the legislature should restructure
Metropolitan Council governance to increase credibility, accountability and effectiveness as a
regional transit planner. The OLA listed 18 recommendations, but in reference specifically to
Plymouth, they recommended that "smaller city -run suburban transit providers should consider
consolidating. Those suburban providers that remain should work collaboratively with the
Metropolitan Council to improve bus transit service in the region." He stated staff has identified
the following areas that the Council may wish to consider and direct further study and analysis:
1. Eliminating routes that don't meet performance measurements and don't service
alternative purposes.
2. Targeting schools and businesses in downtown Minneapolis with Plymouth employees
and businesses in Plymouth with employees from downtown Minneapolis.
3. Increasing the frequency of trips downtown Minneapolis. In order to spur an increase in
ridership between Plymouth and downtown Minneapolis, Plymouth Metrolink would
Proposed Minutes 1 of 3 Special Meeting of February 8, 2011
Page 1
need to increase the frequency of trips to at least 15 minutes apart during rush hour from
the three park and ride lots. This would involve reducing the number or frequency of
local routes.
4. Increasing advertising revenue with options such as bus wrap, posters, online advertising
wi-fi), and facility advertising.
5. Merging with other transit providers in the western suburbs. Discussions have been held
with the City of Maple Grove as both cities have similar facilities and express and dial -a -
ride programs. The City of Minnetonka is currently doing a study to determine whether
to exercise their option to provide their own transit service.
Councilmember Bildsoe asked what happens if MVST funding continues to decrease and the
City would need to cut expenses. Public Works Director Cote replied the funding could stop.
Transit and Solid Waste Manager Hellekson added the City is projected to receive MVST
funding only until 2015. She noted that in 2009 and 2010 the City didn't receive funding.
Councilmember Bildsoe stated the City can maintain services as long as practicable and look for
ways to increase revenues. He stated the discussion of dial -a -ride also needs to be on the table.
He noted that this is a great opportunity to look at transit options with the cities of Maple Grove
and Minnetonka. Mayor Slavik agreed.
Councilmember Willis agreed with the above comments, and he questioned whether the Council
would be willing to raise property taxes to support transit in the future if there is no funding. He
stated the City has essentially four years, until 2015, to find ways to maintain the system.
However, the legislature will impact that decision.
Councilmember Johnson agreed and stated the City needs to solidify its position in the market
place so when the time comes, the City can approach other communities.
Councilmember Stein asked what the City of Minnetonka does for dial -a -ride service. Transit
and Solid Waste Manager Hellekson replied they utilize Transit Link. Transit Link will transport
anyone further than a quarter mile to a bus stop.
Councilmember Johnson asked what are the age demographics of the transit users. Transit and
Solid Waste Manager Hellekson replied with the fixed route, the average age is 40 years old and
older. Dial -a -ride ages vary with school children and working residents.
Mayor Slavik stated that fares aren't collected on shuttle routes. Councilmember Stein added
that perhaps the shuttles could be cut.
Transit and Solid Waste Manager Hellekson stated according to their survey, the ridership would
decline. She noted that the City could increase downtown Minneapolis trips if the shuttles were
eliminated. She stated the downtown Minneapolis routes average 800 passengers with the
reverse commute passengers averaging 800 passengers to the suburbs.
Proposed Minutes 2 of 3 Special Meeting of February 8, 2011
Page 2
Mayor Slavik stated she's very disappointed with Station 73 usage. She voiced her concern with
the $26 subsidy for the 774 route passengers.
A discussion was held regarding merging opportunities with the cities of Maple Grove and/or
Minnetonka.
Plymouth Advisory Committee on Transit Chair Wosje stated staff and PACT evaluated the
efficiencies of the Plymouth Transit system in 2010.
Councilmember Johnson requested staff to analyze highly subsidized routes within the City and
begin the discussions to merge the system with other communities. Councilmember Black
agreed and stated due to the economic times changing, communities may be more open to
merging services.
Public Works Director Cote asked the Council if they would be comfortable in extending the
current provider's contract, and the majority of the Council stated that they would like to see the
bidding process proceed. They also agreed that advertising may be another opportunity to
increase revenue.
Set Future Study Sessions
No study sessions were scheduled.
Adjournment
Mayor Slavik adjourned the meeting at 6:54 p.m.
Diane Tiegs-Roussell, Deputy City Clerk
Proposed Minutes 3 of 3 Special Meeting of February 8, 2011
Page 3
Proposed Minutes
Regular Council Meeting
February 8, 2011
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:02 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on February 8, 2011.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Bildsoe, Johnson, Black, Willis,
Murdock, and Stein.
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director
Blank, Deputy Fire Chief Springer, Administrative Services Director Portner, Public Works
Director Cote, Police Chief Goldstein, Community Development Director Juetten, and Deputy
Clerk Tiegs-Roussell.
Plymouth Forum
No one was present to speak at the Plymouth Forum.
Presentations and Public Information Announcements
4.01) Recognition of Superintendent of Parks Mark Peterson
Park and Recreation Director Blank and the Council recognized retiring Superintendent of Parks
Peterson for his years of service to the City.
4.02) Recognition ofAdministrative Services Manager Barb Cox
Plymouth Police Chief Goldstein and the Council recognized recent retiree Administrative
Services Manager Cox for her years of service to the City.
Approval of Agenda
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to
approve the a engda. With all members voting in favor the motion carried.
Proposed Minutes 1 of 5 Regular Meeting of February 8, 2011
Page 4
Consent Agenda
Councilmember Black removed item No. 6.03 from the Consent Agenda and placed it under
General Business as item No. 8.02.
Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt
the amended Consent Agenda that included the followingiems:
6.01) Special and Regular Meeting minutes of January 25.
6.02) Resolution Approving Disbursements ending January 29, 2011 (Res2011-035).
6.03) This item was removed from the Consent Agenda and placed under General Business as
item No. 8.02.
6.04) Ordinance Amending Chapter 21 of the City Code to Classify Certain Land located in
Wood Crest 2nd Addition" for Property located at 5600 and 5660 Vicksburg Lane (Ord2011-),
Resolution Approving Findings of Fact for the Rezoning of Property located at 5600 and 5660
Vicksburg Lane (Res2011-036), and a Resolution Approving a Preliminary Plat for Woodcrest of
Plymouth, LLC, for "Wood Crest 2nd Addition" for Property located at 5600 and 5660 Vicksburg
Lane (Res2011-037).
6.05) Resolution Approving an Electronic Timekeeping Policy (Res2011-038).
6.06) Resolution Approving the Labor Agreement and Associated Letters ofAgreement between
the City of Plymouth and Maintenance Employees Represented by AFSCME Council 5 for the
Calendar Years 2011 through 2012 (Res2011-039).
6.07) Resolution Approving the Plans and Specifications and Ordering the Advertisement for
Bids for the Parkers Lake Storm Water Lift Station Rehabilitation (100 17 — Res2011-040).
6.08) Resolution Approving Master Agreements for Professional Engineering Services for 2011
Res2011-041).
6.09) Resolution Approving the 2011 Pay Schedule for Members of the Plymouth Fire
Department and Authorizing Reimbursement of One -Half the Disability Insurance Premium to
the Fire ReliefAssociation (Res2011-042).
With all members voting in favor, the motion carried.
Public Hearings
Proposed Minutes 2 of 5 Regular Meeting of February 8, 2011
Page 5
7.01) Spending Plan for Tax Increment Financing District 7-4 for West View Estates
Sands Companies)
Housing Program Manager Barnes reported on the request to hold a public hearing to approve the
spending plan for TIF District 7-4 to assist Sand Companies with the development of a 67 -unit
work -force housing project.
Mayor Slavik opened the public hearing for testimony.
Mayor Slavik declared the public hearing closed.
Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt
a Resolution Adoptingthehe Spending Plan for Tax Increment Financing District No. 7-4
Res2011-043). With all members voting in favor, the motion carried.
Councilmember Willis asked for clarification from the Sand Companies Developer on section
2 a. regarding the language, "unless a later commencement date is authorized by law." Jamie
Thelen, of Sand Companies stated all funding sources are in place and construction is scheduled
to begin by July 1, 2011.
Housing Program Manager Barnes stated that Ehlers & Associates, Inc. included the language in
the spending plan in the event something unforeseen developed. Councilmember Stein is
concerned that the start date is firm so extensions to delay the project do not cause missed
opportunities for the City. Housing Program Manager Barnes stated a development agreement is
still coming for Council approval and the language under scrutiny could be addressed at that
time.
General Business
8.01) Council Chamber's Renovation Project
Communications Manager LaFave presented a brief recap of the original and three alternate
proposals for the council chambers renovation project. She stated the City has televised meetings
since 1980 to give the residents total access to council proceedings. The technology has since
changed substantially and the current equipment upgraded in 1996 is antiquated and obsolete.
Northwest Community Television (NWCT) has approved funding from the NWCT Cable Grant
Fund. Staff is recommending proceeding with the original recommendation by funding the entire
project from the NWCT Cable Grant Fund. The renovation of equipment, lighting, camera
angles, and acoustics would provide improved services to residents.
Councilmember Black stated the project will be more cost efficient by completing the entire
project now rather than in stages.
Proposed Minutes 3 of 5 Regular Meeting of February 8, 2011
Page 6
Councilmember Willis stated it would be prudent to bid the original recommendation and the
alternate plan No. 2. in the event bids are more costly than anticipated.
Councilmembers Murdock and Bildsoe were initially concerned in proceeding with the project,
but agreed since it will be entirely grant funded, the Council should proceed with the original
recommendation.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to
authorize staff to advertise bids for the original recommendation.
Councilmember Stein inquired if in 10 years the acoustic and lighting improvements will be
sufficient. Communications Manager LaFave stated those issues should be resolved for future
years.
Motion was made by Councilmember Stein, and seconded by Councilmember Johnson, to amend
the original motion to include the bidding of alternate number 2. With all members voting in
favor, the amendment to the motion carried.
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to
approve the amended main motion. With all members voting in favor, the motion carried.
8.02) Resolution to Approve Request of Proposals for Comprehensive Municipal Recycling
Services. (This item was previously item No. 6.03)
Transit and Solid Waste Manager Hellekson presented the Request for Proposal (RFP) for
comprehensive municipal recycling services.
Councilmember Black voiced her concerns that the contractors are estimating rather than
measuring what is collected. There also should be a minimum standard for education. It is
proven that recycling increases with education. She requested that organics collection be
included in the RFP.
Councilmember Stein asked if the City would advertise the organics service if available.
Transit/Solid Waste Manager Hellekson replied the provider would advertise that service.
Mayor Slavik inquired that if a bid did not include organics, would that bid not be considered.
Public Works Director Cote stated all RFP's will be evaluated and scored. Staff will proceed
according to Council directives.
Motion was made by Councilmember Black, and seconded by Councilmember Stein, to approve
the RFP proposal with additional language to include that the contractor provide education and
organic collection services. With all members voting in favor, the motion carried.
Public Works Director Cote stated that bids will be due on March 24. Once RFP's are evaluated,
they will be presented to the Council for consideration in late April or early May.
Proposed Minutes 4 of 5 Regular Meeting of February 8, 2011
Page 7
Reports and Staff Recommendations
9.01) Public Works Department's Annual Report
Public Works Director Cote presented a summary of the work and programs managed by the
Public Works Department.
Councilmember Black requested this report be posted on the City's website.
Mayor Slavik stated she has received inquiries regarding pothole repairs from residents and
inquired when the earliest estimated repair could begin. Public Works Director Cote responded
that if weather turns milder, repairs could begin in mid March.
9.02) Planning Commission's Annual Report and 2011 Work Plan
The Council accepted the Planning Commission's Annual Report and 2011 Work Plan.
9.03) Legislative Update
Administrative Services Director Portner provided a brief legislative update.
Adjournment
Mayor Slavik adjourned the meeting at 8:37 p.m.
Diane Tiegs-Roussell, Deputy Clerk
Proposed Minutes 5 of 5 Regular Meeting of February 8, 2011
Page 8
Proposed Minutes
Regular Council Meeting
February 22, 2011
Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on February 22, 2011.
COUNCIL PRESENT: Mayor Slavik, Councilmembers Bildsoe, Willis, Johnson, Murdock,
Black, and Stein.
ABSENT: None.
STAFF PRESENT: City Manager Ahrens, City Attorney Poehler, Recreation Superintendent
Evans, Fire Chief Kline, Administrative Services Director Portner, Public Works Director Cote,
Police Chief Goldstein, Community Development Director Juetten, Housing Manager Barnes,
Human Resources Director Kone, Assistant City Engineer Renneberg, Senior Planners Drill,
Doty, and Darling, and City Clerk Engdahl.
Plymouth Forum
No one was present to speak at the Plymouth Forum.
Presentations and Public Information Announcements
4.01) Announcement of "State of the City" on March 2
Mayor Slavik announced "State of the City" on March 2 at 7:30 a.m. at City Hall.
Approval of Agenda
Motion was made by Councilmember Johnson, and seconded by Councilmember Murdock, to
4pprove the agenda. With all members voting in favor motion carried.
Consent Agenda
By request of staff, the Council removed item No. 6.01.
The Council removed item No. 6.04 and placed it under General Business as item No. 8.005.
Proposed Minutes 1 of 12 Regular Meeting of February 22, 2011
Page 9
Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt
the Consent Agenda that included the followingitems: tems:
6.01) (This item was removed from the agenda).
6.02) Resolution Approving Disbursements ending February 12, 2011 (Res2011-045).
6.03) Resolution Approving Grant for Northwest Greenway Bridge over Vicksburg Lane
Res2011-046).
6.04) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.005).
6.05) Resolution Receiving Preliminary Engineering Report, Ordering Preparation of Plans and
Specifications, and Calling for a Public Hearing for the Sun Court Mill and Overlay Project
11006 — Res2011-047) and a Resolution Approving Plans and Specifications, and Ordering
Advertisement for Bids for the Sun Court Mill and Overlay Project (11006 — Res2011-048).
6.06) Resolution Receiving Preliminary Engineering Report and Ordering a Public
Improvement Hearing for the 2011 Mill and Overlay Project (11007 — Res2011-049).
6.07) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for
2011 Street Sweeping Program (11024 — Res2011-050).
6.08) Resolution Accepting Utilities for Continual Maintenance for Taryn Hills 9th Addition
2010012 — Res2011-051).
6.09) Resolution Approving 2011 Engineering Guidelines and Standard Detail Specifications
Res2011-052).
6.10) Resolution Approving a Final Plat and Development Contract for D.R. Horton, Inc. for
Steeple Hill" for Property located at 15920 County Road 47 (2010098 — Res2011-053) and a
Resolution Adopting Assessments for Trunk Sanitary Sewer and Water Main for Steeple Hill
Addition (2010098-F — Res2011-054).
6.11) Resolution Approving a Final Plat and Development Contract for Pulte Homes for "The
Willows Second Addition" for Property located at the Southwest Corner of Juneau Lane and
County Road 47 (2011003 — Res2011-055) and a Resolution Adopting Assessments for Trunk
Sanitary Sewer and Water Main for the Willows 2nd Addition (2011003-F — Res2011-056).
6.12) Resolution Approving the ICWC Program for Contract Services from July 1, 2011
through July 1, 2013 (Res2011-057).
6.13) Resolution Approving Agreement between the Metropolitan Council and Plymouth
Metrolink for Transit Convenience/Prepaid Fare Reimbursements (Res2011-058).
Proposed Minutes 2 of 12 Regular Meeting of February 22, 2011
Page 10
6.14) Resolution Approving the Labor Agreement and Associated Letters ofAgreement between
the City and Clerical, Technical, Professional Employees Represented by AFSCME, Council 5
for the Calendar Years 2011 through 2012 (Res2011-059).
6.15) Resolution Approving a Three -Month Extension ofthe Final Plat for "Bassett Creek
Office Centre" for Property located North of Highway 55, between South Shore Drive and
Revere Lane (2006111-F — Res2011-060).
6.16) Resolution Approving Agreement for Services with Hennepin County from the 2010
Recount (Res2011-061).
6.17) Resolution Awarding Auditing Services to Malloy, Montague, Karnowski, Radosevich
and Co., P.A. (Res2011-062).
Councilmember noted the settlement ofitem No. 6.14. Thanked employees for al they do.
With all members voting in favor, the motion carried.
Public Hearings
7.01) Project Hearing for Annapolis Lane Street Reconstruction Project (11002)
City Engineer Renneberg reported on the proposed project. He stated construction would begin
middle May and the heavy construction completed in July 2011. Assessment hearing would be
held in October.
Mayor Slavik opened the public hearing.
Mayor Slavik closed the public hearing.
Motion was made by Councilmember Stein, and seconded by Councilmember Bildsoe, to adopt a
Resolution Receiving Preliminary Engineering Ordering Improvement and Preparation of
Plans and Specifications for Annapolis Lane Street Reconstruction Project (11002 — Res2011-
063) and a Resolution Approving Plans and Specifications and Ordering Advertisement for Bids
for Annapolis Lane Street Reconstruction Project (11002 — Res2011-064). With all members
voting in favor, the motion carried.
7.02) Creation of Tax Increment Financing Redevelopment for a Multi -Family Apartment
Project (Quest Development, southwest corner of Highways 169 and 55)
Community Development Director Juetten reported that this item and item No's. 8.01 and 8.02
under General Business are related to the same project. Staff is recommending the Mayor open
and close the public hearing and discuss the planning applications before action is taken on any
Proposed Minutes 3 of 12 Regular Meeting of February 22, 2011
Page 11
ofthe items, as the developer has indicated that if the Council doesn't support the tax increment
financing (TIF) request, he would withdraw the planning applications.
Housing Manager Barnes reported on the proposed request for TIF for a 157 apartment
development at this site. He stated of those units, 64 would be workforce housing units. These
units would be available to households that earn at or below 60% of the area median income.
The applicant has submitted an application for TIF in the amount of $2,500,000 to assist with the
development of the workforce units. The funds would be used to assist with site acquisition, site
improvements, including soil corrections, and on site parking. The applicant has indicated that
TIF is needed to provide adequate garage parking for a midrise building design that is required to
achieve reasonable economic density and the desired mass on this site, which generates
significant costs. In addition, the extensive soils correction required, together with demolition of
the existing substandard structure, foundations and utilities add to the cost impact. The applicant
will be seeking financing from the sale of low income housing tax credits, MHFA and Hennepin
County deferred financing, and owner equity. They would also anticipate requesting an issuance
of tax exempt housing revenue bonds for their primary financing. He stated that the creation of
the TIF district doesn't in and of itself create a financial impact to the City. The new taxes that
are generated as a result of the improvements are captured and will be used to pay the developer
for the pay-as-you-go note.
Mayor Slavik opened the public hearing.
Kerry Kammann, 448 Union Terrace Lane North, stated he is unsure of how TIF works, but he
doesn't support this project. He stated this project doesn't fit with this area and the high density
it will create.
Philip Hughes, 317 Union Terrace Lane, stated he also is unfamiliar with TIF, and he doesn't
support this project. He noted that the property for this development is swamp land.
Housing Manager Barnes explained how TIF works and the new taxes generated from this
development to be applied to a pay-as-you-go note. He added that the applicant will be seeking
funding from other sources as well.
Mayor Slavik requested the applicant to discuss how they intend to fund the $3 million gap for
this project.
Jim Waters, from Quest Development, applicant, stated that gap would be filled with
development equity. They have applied with HUD for their 221D4 Program, which is a low
income credit fund application. He clarified that Quest Development has a purchase agreement
to purchase the two parcels where this development would be. Quest Development will be the
developer of the property, but they have to form a single entity for financing purposes with the
lenders. He stressed Quest Development will continue to own and manage the property after its
developed.
Mayor Slavik closed the public hearing.
Proposed Minutes 4 of 12 Regular Meeting of February 22, 2011
Page 12
Councilmember Black reiterated that the TIF in this case is for removing the current structure and
foundation at the site as well as soil corrections. She stated it's likely that any developer/entity
that would be interested in developing this site would be requesting TIF. Therefore, these types
ofrequests aren't unusual given the circumstances.
Councilmember Johnson stated that the Council needs to decide if the proposed development that
is before them this evening is the desired type of development for this site.
General Business
8.005) Annual Updates to the Zoning Ordinance and City Code (2010070)
Councilmember Willis stated staff is proposing to reduce the parking requirement for apartment
developments from 2.5 spaces per dwelling unit to 2.0 spaces per dwelling unit. He noted that
staff would be reviewing parking spaces for apartments this summer, which would include an
analysis of the overall size of a complex as well as a breakdown of 1, 2, and 3 -bedroom units
within a building. Therefore, he suggested not amending that section of the Zoning Ordinance at
this time until after study is completed.
Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt
an Ordinance Amending Chapter 21 of the Plymouth City Code entitled the Plymouth Zoning
Ordinance (2010070- Ord2011-05) with no changes to the current parking spaces requirement for
apartments, Ordinance Amending Chapters 1, 4, 5, and 13 of the Plymouth Cit. Code 2010070 —
Ord2011-06), and a Resolution Approving Summary Publication of Ordinance No's. 2011-05 and
2011-06 (Res2011-065). With all members voting in favor, the motion carried.
8.01) Comprehensive Plan Amendment to Add a New Land Use Classification (LA -5) and
Zoning Ordinance Text Amendments to Add a Complementary Zoning District (RMF -5)
2010088 — City of Plymouth)
Senior Planner Darling reported on the proposed Comprehensive Plan amendment to add a new
land use classification (LA -5) and Zoning Ordinance text amendments to add a complementary
zoning district (RMF -5). She showed six sites that staff has identified in the city that would be
eligible for this guiding classification. Four of the locations are at the I-494 and Highway 55 and
interchange, and the other two sites are at the west side of the Highway 55 and Highway 169
interchange. She stated that the current land designation for these six parcels wouldn't change
until a development plan is presented to the Council.
Councilmember Willis asked if one of the sites at Highway 55 and Highway 169 is the Quest
property that the Council is discussing this evening. Senior Planner Darling replied yes.
Councilmember Stein asked why the City would be limiting these sites to high density housing.
Community Development Director Juetten replied staff is looking for some control of these sites
Proposed Minutes 5 of 12 Regular Meeting of February 22, 2011
Page 13
without a whole lot of flexibility. Ifthere would be developments proposed for these sites for
something different than LA -5, the Council can decide if they would approve the land use
classification.
Councilmember Stein stated if the six parcels have been identified as gateways to the City, and
the City is basically giving bonus densities to the developers of these parcels, the City should
have higher architectural standards for those developments. He stated for the Quest development
that is before the Council this evening, he would like something of higher architectural design.
Community Development Director Juetten commented that through a planned unit development
process, the City could request higher architectural standards in tradeoff for the reduction in
parking spaces.
Councilmember Bildsoe voiced his concern in giving a placeholder to these six sites for
maximum density housing when these sites have a tighter fit and less traffic flow. There would
need to be pretty costly and remarkable traffic engineering to get people in and out of the
developments.
Mayor Slavik asked if staffwould be recommending the LA -5 classification if it wasn't for the
Quest development. Community Development Director Juetten replied no.
Mayor Slavik stated she doesn't support the proposed LA -5 land use classification. She has
heard comments from residents as to why the City would approve high density housing near
major roadways, such as The Reserve development that's adjacent to I-494. She stated she
struggles with density; however, she doesn't feel that this is a good fit for the community at this
time. If this was a good concept for the City, staff would've brought it forward without the Quest
development being presented to the City.
Councilmember Bildsoe asked if the Council has to create a LA -5 classification for the Quest
development. Community Development Director Juetten replied this development wouldn't
comply with the LA -4 classification, which is 20 units per acre. Therefore, a new district would
need to be created to allow the Quest development.
Councilmember Johnson stated that the LA -5 classification is doable, but it has to be in the right
place and time. This type of guiding fits better with more urbanized communities where there is
more density and transit options. She would be willing to entertain the guiding on the Quest site,
but she's uncomfortable in pre -determining other sites in the community. She agrees with
Councilmember Stein that there needs to be higher architectural standards for these areas.
Councilmember Black stated there are some appropriate places for LA -5 zoning in the
community. This evening the Council is only being asked to place this guiding at the proposed
Quest site. The Council would have the opportunity to evaluate the other five sites independently
if the LA -5 classification is approved. She also agreed that there should be higher architectural
standards for these gateways to the City.
Proposed Minutes 6 of 12 Regular Meeting of February 22, 2011
Page 14
Motion was made by Councilmember Black, and seconded by Councilmember Bildsoe, to adopt
a Resolution Adopting a Modification to the Development Program for Development District No.
7 and Establishing Tax Increment Financing District No. 7-8 Therein and Adopting
Increment Financing Plan.
Councilmember Willis stated he wouldn't be supporting the motion. He stated the value ofthe
property should reflect the cost to cure the problems that are there with the free open market
without the use of TIF. He stated with the density that is bring proposed, there should be enough
cash rather than having the public participate in the land cost.
Mayor Slavik agreed with Councilmember Willis.
Councilmember Johnson stated when the economy was better, councils voted to change the
guiding and zoning for gateway projects. She stated there was a time when the market favored
other options. She noted that the density level is needed to make the site work economically as
well as something bigger versus condominium units. She acknowledged that this is a challenged
site, and no matter what type of development is proposed for this site, it will require the use of
TIF. The Council needs to decide if the project this evening is what the Council desires on this
site. She commented that residential traffic is a lot better than office traffic.
Councilmember Stein voiced his concern with the density even though he understands that there
is a need for it, and the City has been waiting for a long time for something to develop on this
property. He stated he's concerned about traffic in this area even though he agreed that
residential traffic is better than office traffic. He reiterated his concerns regarding the
architectural design of the current development proposal. He stated he would support the use of
TIF as this will help the taxpayers of the community.
Councilmember Black stated she doesn't like the high amount of TIF being requested even
though she understands why. She reiterated that this is a difficult site to develop.
Councilmember Bildsoe stated he would support the TIF since this development would spur and
supplement some of the other developments in the area.
Councilmember Murdock stated that this is a very difficult site to develop; therefore, she will be
supporting the TIF request. She agreed with the comments expressed regarding having higher
architectural standards for the LA -5 parcels.
The Council voted on the motion and with all members voting in favor but Willis and Slavik, the
motion carried.
Councilmember Johnson requested to discuss item No. 8.02 before action is taken on item No.
8.01.
8.02) Comprehensive Plan Amendment, Rezoning and PUD General Plan for Apartment
Development at Highways 169 and 55 (2010086 — Quest Development)
Proposed Minutes 7 of 12 Regular Meeting of February 22, 2011
Page 15
Senior Planner Darling reported on the applications for a Comprehensive Plan amendment to
amend the Land Use Guide Plan from LA -4 to LA -5 and to rezone the property from RMF -4 to
PUD General Plan for 157 apartments in one structure. She stated if the Council desired to
approve the application for the LA -5 guiding, action would need to be taken on item No. 8.01
first.
Councilmember Bildsoe asked how many daily average trips would be expected from this
development. Senior Planner Darling replied 848 average daily trips are proposed. Previously
this site was reviewed for a hotel use which would've generated 887 average daily trips.
Councilmember Johnson asked when the Council can anticipate any improvements at Revere
Lane and Highway 55. Public Works Director Cote replied he's unsure as there are a number of
obstacles preventing this intersection from operating at full capacity, such as the need to
condemn properties, removal of homes to relocate north and south frontage roads, etc.
Councilmember Stein asked if there are any temporary lower-cost repairs that could be made for
Revere Lane and Highway 55. Public Works Director Cote noted the traffic signal timing which
is always an issue for every intersection on Highway 55. Staff hasn't been very successful in
lobbying MN/DOT in increasing the timing of the signals for the side streets.
Mayor Slavik stated she has concerns regarding the product that would be used on the apartment
building. She noted that there have been failures with some the proposed materials. Senior
Planner Darling stated staff has received recommendations/assurances from the manufacturer on
the materials to be used. Ifthere would be failure in those materials, the property owner would
be responsible for correcting the situation.
Paul Meyer, Paul Meyer Architect, stated the materials that they have selected are stable, and
they're using a spray texture finish as that's more durable. The products are a good combination,
and they'll be durable. By request of Councilmember Stein, he discussed the building elevations
from Highway 169.
Councilmember Stein commented that he liked the elevation at Nathan Lane and Highway 55,
and he suggested they create a similar element as one is coming north on Highway 169.
Councilmember Johnson asked the applicant if funding doesn't come through, at what point
would they not be able to proceed with the project.
Jim Waters, from Quest Development, stated risks always exist for developments. There could
be a key part in the financing that might not materialize. However, they have an excellent track
record in putting together their financing. This by far is the most complex project they have put
together in Plymouth. Therefore, they are confident that they have a very competitive project as
far as financing. They have met with HUD, and they like the project. He stated it's conceivable,
but he doesn't think it's likely that the key element couldn't work out. If that would be the case,
they would need to reassess the project. An alternative plan could be a much smaller apartment
Proposed Minutes 8 of 12 Regular Meeting of February 22, 2011
Page 16
project with perhaps less TIF and less tax credits. That type of development certainly wouldn't
have the elevation of their proposed project.
Mr. Waters commented about the sound on this site as it relates to traffic. They recognize that
this could be a concern, especially on the Highway 55 side. They are paying close attention to
the type of windows, insulation, etc that are used. Regarding the traffic, he accesses an office
building adjacent to Revere Lane so he understands the traffic concerns in this area. He stated
with a residential development as opposed to commercial development, tenants are leaving in the
morning and returning at night which is the opposite of the current situation in this area. The
roads are being used in alternative times. He believes the traffic will balance itself out.
Philip Hughes, 317 Union Terrace Lane North, stated one of his concerns is the congestion on
Highway 169. If they expand the width and add more highway lanes, will that come into the
adjacent creek near this development. He asked if anyone has contacted MN/DOT regarding
development in this area and what it would cost taxpayers if MN/DOT has to purchase this
property for improvements to Highways 55 and 169. He suggested turning this property into a
park and wait for MN/DOT to purchase it for road improvements.
Kerry Kammann, 418 Union Terrace Lane North, stated their development just west of this site
has about 100 homes with nice size lots. Houses in their development can't sell, they have lost
considerable property values, and their road is deteriorating. He asked what happens when
construction vehicles use the area roads and create further damage. Who will pay for the repairs
to those roads. He stated the front design of the building looks nice but the rest of the building
doesn't look good. He asked how the developer would keep silt runoff to Bassett Creek. He
stated if the Council wants to push a gateway concept for this property, it certainly doesn't match
up to what's on the other side of Highway 55. This development will have a negative impact on
their neighborhood.
Darrell Kaelke, 323 Union Terrace Lane North, stated this is too big of a development for this
property. Additional traffic would be impacting a roadway that has already exceeded its capacity.
He noted stereotypical society problems that can occur with apartment developments.
Mayor Slavik addressed the following questions and concerns:
1. The City is interested in seeing improvements for Highways 55 and 169 but is aware that
there isn't funding available.
2. The City isn't interested in purchasing the property and putting in a park. It's "buyer
beware," and the developer is aware of what corrections are needed for this site to make it
buildable.
3. The purchase price will be reflective of the improvements to the site. It's not in any of
the City plans.
4. Regarding construction traffic, any damage to area roads would be paid by the developer.
5. Silt fences would be installed to prevent runoff into Bassett Creek. The developer needs
to be in compliance with the regulations.
Proposed Minutes 9 of 12 Regular Meeting of February 22, 2011
Page 17
6. The gateway concept for this property is subjective, but everyone agrees that this is an
entrance to the City. The challenge is agreeing to what type of development is a good fit
for a gateway.
7. Society problems affect all types of citizens and neighborhoods.
Mayor Slavik stated the density level continues to be a concern for her even though she
recognizes that this is a difficult site to develop. She could be more comfortable with the
applicant's alternative plan if the proposed development isn't approved (smaller apartment
building and less in TIF). She asked staff what the restrictions are on the 64 affordable units and
how long do they remain. Housing Manager Barnes replied affordable is 64% of the median
income. With the proposed financing the applicant would have, the work force housing would in
place for at least 30 years.
Councilmember Johnson asked why lower density levels aren't being considered for this site.
Mr. Waters replied density is what they need to get to the economy of scale. He stated it costs so
much to do all the components of the project. He commented they could consider a smaller
building. Ifthe Council is unsettled this evening as to what should be on this site, they think it
behooves them to find clarity on this project from them and staff to have the right fit on this site.
He stated he's heard a diversity of views regarding the issue of density which could be the
biggest issue tonight. Also, they can certainly address the issue of the building. He stressed that
their goal is to get the best project for the site. If the Council determines that they are unable to
fully support this project tonight, he would like to request that the review period be extended
indefinitely. He cautioned that they could consider a smaller building, but there would need to be
other compromises.
Councilmember Johnson asked if the Council didn't take any action this evening, would that
impede their funding requests. Mr. Waters replied there has already been some delay with their
funding applications. The deadline for some of the funding is February 24, but there is another
funding cycle. The low income tax credit application is due in June. He indicated his desire an
appropriate amount of time to find a project that fits for the Council and for them economically.
Councilmember Black asked how much of the plans can be changed before Mr. Waters would
have to go back through the planning process. Community Development Director Juetten replied
if the plan doesn't change too much, it wouldn't have to go back through the planning process. If
the Council isn't proceeding with the project tonight, the Council should rescind the TIF
approval, and the Mr. Waters needs to provide a written request to continue the review period
indefinitely.
Councilmember Johnson commented that she likes the contemporary look and feel of the
proposed apartment building, but she doesn't want to reduce it so much that it looks like a 1980's
apartment complex.
Mr. Waters stated that the density level will clearly have an impact on them. He desires to
maintain the design and integrity of the building.
Proposed Minutes 10 of 12 Regular Meeting of February 22, 2011
Page 18
Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to
rescind the motion approving the TIF financing. With all members voting in favor but Johnson
and Black, the motion carried.
The Council took no action on item No.'s 8.01 and 8.02. Mr. Waters presented a written request
to the City to continue the review period indefinitely.
8.03) Comprehensive Plan Amendment to the Sanitary Sewer Plan to Revise Sanitary
Sewer Districts and Development Staging Plan (2010096 — Gonyea Company)
Senior Planner Doty reported on the request to approve a Comprehensive Plan amendment to the
sanitary sewer plan to revise the City's sanitary sewer districts and development staging plan for
properties at the northeast and southeast corners of County Road 47 and Dunkirk Lane and
properties east of Dunkirk Lane. By request of Councilmember Willis, he showed how the
O'Donnell property would be split. He added that no lift stations would be required.
Judy Luedke, 17910 County Road 47, whose property is on the west side of Dunkirk Lane,
voiced her frustration that the Council is allowing amendments to the Comprehensive Plan that
was approved by the Council and the residents in the area in 2008. It shouldn't be the east
property owners versus the west property owners. She stated the recent development has been
going from the east to the west versus west to east that was forecast in the Comprehensive Plan,
but development is determined wherever someone decides to put it. She questioned how many
amendments the Council is going to allow to the Comprehensive Plan and would she be allowed
to amend the plan. She stated there's no reason to have a Comprehensive Plan if it isn't being
followed and amended. She stated she isn't allowed to develop their property, and they have
sewer on their property. They don't have water, but they have to get it from the west. She stated
all the property in the Northwest Plymouth area needs to develop sooner rather than later.
Mike Janousek, 5630 Dunkirk Lane, stated the Comprehensive Plan dictated that the east side of
Dunkirk Lane would develop at a higher density, and the west side would be staged as more
rural. For them, it's a better situation for their sewer to go to the north. They have had no
contact with the applicant, but the reality is that the development is coming. He stated the
development is happening all around them, and they don't want to become an island. Therefore,
they requested the Council's approval for this item.
Steve Roell, 5915 Dunkirk Lane, stated a lot ofthe problems are with the properties on the north
and south sides of County Road 47 from Dunkirk Lane to Lawndale Lane, and the City is putting
that area on hold. He stated in order to bring sewer down to County Road 47, it would cost
147,000 so it's easier to hook into Steeple Hill. He stated he doesn't support the request before
the Council this evening, and he wanted to make sure that Council was aware of the issues with
the property owners on County Road 47. (His correspondence dated February 4, 2011 that
outlined his concerns to the Planning Commission was included in the packet materials).
Dave Gonyea, applicant, stated they might plat and develop half of O'Donnell' property this
summer.
Proposed Minutes 11 of 12 Regular Meeting of February 22, 2011
Page 19
Councilmember Willis referenced the proposed amended sanitary sewer service agreement with
Maple Grove for extension of the trunk sanitary sewer (item No. 8.03.A), and he asked if this has
been provided to the City of Maple Grove. Public Works Director Cote replied yes, and they
have received all the data.
Motion was made by Councilmember Willis, and seconded by Councilmember Johnson, to adopt
a Resolution Approving a Comprehensive Plan Amendment to Chapter 9 to Revise Sanitary
Sewer Districts and Development StagingPlan (2010096 — Res2011-067). With all members
voting in favor, the motion carried.
8.03.A) Sanitary Sewer Service Agreement with the City of Maple Grove for the Extension
of Trunk Sanitary Sewer (3106)
Motion was made by Councilmember Black, and seconded by Councilmember Willis, to adopt a
Resolution Approving Amendment to Sanitary Sewer Service Agreement with Maple Grove for
the Extension of Trunk Sanitary Sewer (3106 — Res2011-067). With all members voting in favor,
the motion carried.
Reports and Staff Recommendations
9.01) Legislative Update
Administrative Services Director Portner briefly updated the Council on the legislative update
that was provided to the Council this evening.
Adjournment
Mayor Slavik adjourned the meeting at 10:40 p.m.
Sandra R. Engdahl, City Clerk
Proposed Minutes 12 of 12 Regular Meeting of February 22, 2011
Page 20
rp)City of
Plymouth
Adding Quality to life
REGULAR
COUNCIL MEETING
March 8, 2011
Agenda 6.02Number:
To: Laurie Ahrens, City Manager
Prepared by: Deb Luesse thru Jodi Bursheim, Finance Manager
Reviewed by: Calvin Portner, Director of Administrative Services
Item: Disbursements Ending February 26, 2011
1. ACTION REQUESTED:
Adopt the attached resolution to approve the disbursements for the period ending February 26,
2011.
2. BACKGROUND:
Attached is a list of city fund disbursements for the period ending February 26, 2011.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
Check Registers
Resolution
Page 1
Invoice Expense Distribution for Period Ended 2.26.11/Council meeting 3.8.11
FUND 100 General Fund
200 Recreation Fund
210 Parker's Lake Cemetery Maint
220 Transit System Fund
234 Economic Development Fund
250 Comm Dev Block Grant Fund
254 HRA Section 8 Fund
254 HAP Check Summary
258 HRA General Fund
300 1998C GO Activity Center
302 2003B GO Street Reconstruction
305 2004A GO Public Safety
307 1998A -TIF #7-5A Rottland
308 2005A TIF #1-1
310 2009A TIF #7-5A Refund 1998A
311 2009B AC and FH Refunding
400 General Capital Projects Fund
401 Minnesota State Aid Fund
404 Community Improvement
405 Park Replacement Fund
406 Infrasturcture Replacement Fund
407 Project Administration Fund
408 Park Construction
409 Capital Improvement Fund
412 Utility Trunk Fund
413 Improvement Project Construction
414 Shenandoah Administration
416 Public Safety Expansion
851 HRA Senior Apt. Constr Fund
418 Utility Trunk System Expansion
420 Water Sewer Construction
421 Enterprise -Other Construction
998 TIF # 7-2 O.S. (Const)
998 TIF # 7-3 P.O.S. (Const)
422 TIF #7-4 P.T.P (Const)
423 TIF # 7-5 Rottlund (Const)
424 TIF #7-6 Continental (Const)
425 TIF Housing Assistance Program
426 TIF #7-7 Stonecreek ('Const)
427 TIF #7-8 Shops @ Plymouth Creek
428 TIF HRA Senior Apt. Constr. Fund
429 TIF HRA 1-3 Crossroads Station
431 CON -2010A Open Spaces
500 Water Fund
510 Water Resources Fund
520 Sewer Fund
530 Solid Waste Management Fund
540 Ice Center Fund
550 Field House Fund
600 Central Equipment Fund
610 Public Facilities Fund
620 Information Technology Fund
630 Risk Management Fund
640 Employee Benefits Fund
650 Design Engineering
660 Resource Planning
851 Vicksburg Crossing
Total Invoice Expense Distribution:
148,910.31
18,975.91
0.00
283,772.46
0.00
35,435.43
390.00
3,709.62
0.00
0.00
0.00
0.00
0.00
0.00
1,500.00
1,500.00
1,325.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
55,313.04
0.00
0.00
0.00
0.00
5,739.83
335,079.53
0.00
0.00
54.27
54.27
54.26
0.00
54.31
54.31
54.31
54.27
0.00
114,239.28
2,977.28
48,933.68
0.00
43,352.57
6,238.70
38,277.89
44,778.84
43,147.70
2,756.83
208,543.98
0.00
0.00
0.00
0.00
1,445,277.88
Page 2
PB2) City of
Plymouth
Check 116258 Date Paid:02/18/2011
Inv. A86557 01/25/2011
Check 116259 Date Paid:02/18/2011
Inv. 7920 01/26/2011
Check Payment Register
02/13/2011 to 02/26/2011
Ace Lock & Safe Co Inc
City Hall -Replace Acct Dept Access Door
Action Fleet Inc
Unit #108 Factory Repair Smart Siren
Check 116260 Date Paid:02/18/2011 Active Network Inc Amount: $9,745.30
Inv. 4100004901 01/24/2011 Jan-Dec'11 Class Maintenance $9,745.30
Check 116261 Date Paid: 02/18/2011 Advanced Engineering and Environmental Services Amount: $5,507.08
Inv. 27091 01/31/2011 Imperial Hills LS upgrade $5,507.08
Amount: $801.56
801.56
Amount: $110.69
110.69
Check 116262 Date Paid: 02/18/2011 Aerotek Inc
Inv. 0004704706 02/10/2011 1.29.11 PW Temp Prososki
Check 116263 Date Paid:02/18/2011 Air Quality Laboratories Inc
Inv. 001079 01/15/2011 2011 FS 123 Air quality testing
Check 116264 Date Paid:02/18/2011 Airgas North Central
Inv. 105758917 02/16/2011 12 Cylinders Oxygen
Check 116265 Date Paid:02/18/2011 AI's Coffee Company
Inv. 125654 01/27/2011 IC Concession coffee resupply
Check 116266 Date Paid:02/18/2011 All Star Sports Inc
Inv. 27416 01/27/2011 24 Mouthguards
Inv. 27418 01/27/2011 2 Shooter Touter
Check 116267 Date Paid:02/18/2011 Allina Occ Med
Inv. 63964 01/31/2011 12.28/1.17.11 Medical fees
Amount: $1,320.00
1,320.00
Amount: $822.00
822.00
Amount: $273.48
273.48
Amount: $178.00
178.00
Amount: $212.73
30.00
182.73
Amount: $50.00
50.00
Check 116268 Date Paid:02/18/2011 American Fastener Amount: $491.27
Inv. 00167538 01/03/2011 Misc Hardware bolts, screws and nuts $151.25
Inv. 00167719 01/24/2011 Misc hardware, bolts, screws, pins and nuts $282.24
Inv. 00167768 01/28/2011 40-5/8x31/2 Plow Bolt $57.78
Check 116269 Date Paid:02/18/2011 AMI Imaging Systems, Inc. Amount: $950.00
Inv. 0037192IN 01/31/2011 3.9.11/3.8.12 Canon Fische Reader $950.00
Maintenance
Check 116270 Date Paid:02/18/2011 Anchor Paper Company Amount: $11.87
Inv. 3018059100 01/27/2011 11 X1 7 White Vellum Bristol Paper 250 of 1000 $11.87
CTN
Check 116271 Date Paid: 02/18/2011 ARC Amount: $130.80
Inv. 10002756 01/25/2011 6 sets 6x18 FB DiBond $130.80
Check 116272 Date Paid: 02/18/2011 Athletica/Sport Systems Unlimited Amount: $440.11
Inv. 00324261N 01/27/2011 2 heavy duty casters $440.11
Check 116273 Date Paid:02/18/2011 Aurora Medical Group Amount: $48.00
Inv. 64686941 12/29/2010 New Hire drug screen 12.29.10 $48.00
Check 116274 Date Paid: 02/18/2011 Bertelson Total Office Solutions Amount: $384.08
Inv. WO6723821 01/26/2011 P&R 4 BX Address labels and Wood Certificate $105.30
Page 3
Page 1 of 14 2/28/2011
Inv. WO6728741 01/27/2011 2 BX 5 1/4 Files with Pockets,1 3/4 Expansion 144.00
Inv. 6770664 01/24/2011 120 3/4" M35, 1.5" M120B meters rplcmnt
File Pockets
6 #3 Setters for resale/3/4"x9"
Inv. WO6728761 01/27/2011 Monthly Planner & 5 Round Ring Binder 38.41
Inv. WO6728791 01/27/2011 Magentic Wall File Pocket, Stainless Steel 96.37
Ruler,Label Manager
Check 116275 Date Paid:02/18/2011 Boyer Trucks Amount: $535.91
Inv. 451701 01/24/2011 L31 ABS Brake service 535.91
Check 116276 Date Paid:02/18/2011 Broadway Bar & Pizza
Inv. 110131 01/31/2011 Jan'11 IC Concession Pizza resale
Check 116277 Date Paid:02/18/2011
Inv. 250165 01/25/2011
Inv.250287 01/27/2011
Inv. 250431 01/31/2011
Check 116278 Date Paid:02/18/2011
Inv. WGG2691 01/25/2011
Cadd/Engineering Supply Inc
KIP Mainenance (Eng)1/15/11-1/15/11
Cyan HP Ink Cartridge
Starprint 3000 Toner
CDW Government Inc
APC Temerpature & Humidity Sensor
Check 116279 Date Paid:02/18/2011 Clearwire Legacy LLC
Inv. MNMSP0120LL 02/10/2011 Terminate contract/refund partial lease rent
Inv. MNMSP0318LL 02/10/2011 Terminate contract/refund partial lease rent
Check 116280 Date Paid:02/18/2011
Inv. 110131 01/31/2011
Check 116281 Date Paid:02/18/2011
Inv. 39162 01/31/2011
Check 116282 Date Paid:02/18/2011
Inv.180639100 01/24/2011
Inv.180639200 01/24/2011
Check 116283 Date Paid:02/18/2011
Inv. 34916 01/27/2011
Check 116284 Date Paid:02/18/2011
Inv. 101215 02/15/2011
Check 116285 Date Paid:02/18/2011
Inv.152727 02/08/2011
Coca Cola Enterprises Bottling
Jan'11 IC Concession Pop resupply
Commercial Refrigeration Syst
Rink A&B compressor motor
County Materials Corporation
12 2x2x6 Coffin blocks
12 2x2x6 Coffin blocks
Creative Product Sourcing
691 Spring 2011 DARE T-shirts
CSM Financial LLC Cons
Ref R2010.6537 liquor license
Cushman Motor Co., Inc.
PTO Cable for #539
Check 116286 Date Paid:02/18/2011 Dakota Supply Group Inc
Inv. 6630447 01/25/2011 1 2"CS Head Assy Gal RTRS
Inv. 6770664 01/24/2011 120 3/4" M35, 1.5" M120B meters rplcmnt
Inv. 6770695 01/24/2011 6 #3 Setters for resale/3/4"x9"
Check 116287 Date Paid:02/18/2011
Inv.2293793 01/25/2011
Check 116288 Date Paid:02/18/2011
Inv. 00073558 01/31/2011
Check 116289 Date Paid:02/18/2011
Inv. I NV45627 01/28/2011
Dalco
PCC -12 CS Towels, 2 CS TP
Data Recognition Corporation
2011 Budget Books&CIP books
DTS/Document Tech Solutions
Waste Toner Bottle MX
Check 116290 Date Paid:02/18/2011 Ehlers & Associates Inc
Inv. 342403 12/22/2010 12.22.10 Sands Company TIF 2010
Inv. 342404 12/02/2010 12.1/12.2.10 TIF Reports OSA
Check 116291 Date Paid:02/18/2011 Employment Endeavors LLC
Inv. 935 01/31/2011 1.6.11 Deaf Awareness Training
Page 1 of 14
Amount: $296.00
296.00
Amount: $1,535.01
1,260.00
84.91
190.10
Amount: $134.43
134.43
Amount: $12,427.20
6,213.60
6,213.60
Amount: $1,480.15
1,480.15
Amount: $21,904.00
21,904.00
Amount: $1,200.00
600.00
600.00
Amount: $4,188.24
4,188.24
Amount: $2,500.00
2,500.00
Amount: $286.07
286.07
Amount: $27,377.19
561.09
26,522.10
294.00
Amount: $797.20
797.20
Amount: $5,125.72
5,125.72
Amount: $46.85
46.85
Amount: $190.00
95.00
95.00
Amount: $300.00
300.00
Page 4
2/28/2011
Check 116292 Date Paid:02/18/2011 Express Press Inc
Inv. 18573 02/02/2011 20,900 Yard&Garden inserts
Check 116293 Date Paid:02/18/2011 Factory Motor Parts Co
Inv. 70040963 01/25/2011 Unit # 1003 Motor and Fan Assembly
Check 116294 Date Paid:02/18/2011 Fastenal Company
Inv. MNPLY44721 01/24/2011 50 5/8-11 HEV HXZ
Check 116295 Date Paid:02/18/2011 Finance and Commerce
Inv. 22268553 02/01/2011 2.1/2.9.11 Oper&Maint Metrolink Transit bids
Check 116296 Date Paid:02/18/2011 First Transit Inc
Inv. 10489432 01/31/2011 Jan'11 DAR/Metrolink Transit
Check 116297 Date Paid:02/18/2011 G&K Services Inc
Inv. 1006789919 01/24/2011 1.24.11 Rug service
Inv. 1006798919 01/28/2011 PW Uniforms
Check 116298 Date Paid:02/18/2011
Inv.9445179642 01/24/2011
Inv.9446386196 01/25/2011
Inv.9446495245 01/25/2011
Grainger
PCC -4 Cable Ties PK 50,10 Lamps 42W, 6
Lamps 1000W
PIC -PE MTR,3-PH,5HP,3500,208-230/460,
EFF88
PRKS-Storage Cabinet 24" Black
Check 116299 Date Paid:02/18/2011 Hammer Residences Inc
Inv. 110111 01/11/2011 Project yr 2010 CDBG program
Check 116300 Date Paid:02/18/2011 Hartford Life Insurance Company
Inv. 52567005 02/15/2011 Mar'11 Life,ADD & LTD ins
Amount: $623.06
623.06
Amount: $246.95
246.95
Amount: $25.47
25.47
Amount: $207.19
207.19
Amount: $273,069.02
273,069.02
Amount: $433.15
85.75
347.40
Amount: $1,363.67
519.29
451.69
392.69
Amount: $30,000.00
30,000.00
Amount: $5,604.62
5,604.62
Check 116301 Date Paid: 02/18/2011 Hawk Performance Specialties Amount: $274.67
Inv. 1417 01/24/2011 1.24.11 IC Rink A Zamboni new steering tie rod $274.67
Check 116302 Date Paid:02118/2011 Hennepin Co Info Tech Dept Amount: $160.31
Inv. 110162021 01/31/2011 Jan'11 Technical Support $160.31
Check 116303 Date Paid: 02/18/2011 Hennepin County Sheriff
Inv. 3469 01/31/2011 Jan'11 Booking Fees prisoners
Check 116304 Date Paid:02/18/2011
Inv. 921101101 01/31/2011
Check 116305 Date Paid:02/18/2011
Inv. 1000000889 01/31/2011
Check 116306 Date Paid:02/18/2011
Inv. 4949 01/10/2011
Check 116307 Date Paid:02118/2011
Inv. 5987 01/31/2011
Check 116308 Date Paid:02/18/2011
Inv. 110331 02/15/2011
Check 116309 Date Paid:02/18/2011
Inv. 431676001 01/28/2011
Check 116310 Date Paid:02/18/2011
Inv. 3139 02/14/2011
Check 116311 Date Paid:02/18/2011
Inv. 19218 01/28/2011
Hennepin County Treasurer
Jan'11 RecordEASE Web
Hennepin County Treasurer
Jan'11 3.43ton Waste Hauling
Amount: $2,600.63
2,600.63
Amount: $124.00
124.00
Amount: $202.98
202.98
Iceman Industries Inc Amount: $1,816.88
1,000 gl Apex Liquid melt 1,816.88
Instrumental Research Inc Amount: $640.00
Jan'11 Water Testing 640.00
International Institute of Municipal Clerks/IIMC Amount:$175.00
2011 Engdahl Membership 175.00
J H Larson Electrical Co Amount: $279.28
120 28W 481N Lamps $279.28
K&S Engraving Amount: $11.01
Jim Long/office sign $11.01
Kris Engineering Inc Amount: $2,615.68
14 Sections of carbite snow plow bladed -flats $2,615.68
Page 5
Page 1 of 14 2/28/2011
Check 116312 Date Paid:02/18/2011 LEA Data Technologies Amount: $40.00
Inv. 06000607 02/16/2011 Database upgrades trng&admin 40.00
Check 116313 Date Paid:02/18/2011 Steven Leuer Amount: $17,227.50
Inv. 20341 02/01/2011 2.1.11 194hrs Snowplowing 17,227.50
Check 116314 Date Paid:02/18/2011 LSC Resource Inc Amount: $2,614.91
Inv. 23141 01/27/2011 8.5"x 11" 20# & 8.5"x 14" 20# leading edge 2,614.91
41,946.30
Xero 92 bright
01/31/2011
Check 116315 Date Paid:02/18/2011 Lubrication Technologies Inc Amount: $1,467.19
Inv. 1865557 01/25/2011 8pk Mobile grease XHP222 206.91
Inv. 1865595 01/25/2011 173 Mobile fluid 424 tractor-Hyd fluid 1,260.28
Check 116316 Date Paid:02/18/2011
Inv.28577 02/04/2011
Check 116317 Date Paid: 02/18/2011
Inv. E12306 02/15/2011
Maple Crest Landscape
2.1.11 Snowplowing
Medina Entertainment Center
3.3.11 PD Recognition event
Amount: $100.00
100.00
Amount: $1,128.40
1,128.40
Check 116318 Date Paid: 02/18/2011 MES Inc Amount: 170.56
Inv. 00215164SNV 01/28/2011 3 Survivor LED Alkaline Orange Model 170.56
Replacement Lights
Check 116319 Date Paid:02/18/2011 Metropolitan Council Amount: 41,946.30
Inv. 110131 01/31/2011 Jan'11 Service Availiability Charge/SAC 41,946.30
Check 116320 Date Paid:02/18/2011 Midwest Society of Association Executives Amount: 45.00
Inv. 2141587 01/28/2011 Givonna Kone 2.17.11 Speakers Showcase 45.00
Check 116321 Date Paid:02/18/2011 Minnesota Conway Fire & Safety Inc Amount: 153.22
Inv. 18110 01/31/2011 PD -3 Verfication Collar, 3 MCFS Low Pressure 153.22
Seal,3 M FE SVC Rec
Check 116322 Date Paid:02/18/2011 Minnesota Dirt Works Inc Amount: 124,392.52
Inv. 110214 02/14/2011 Proj7135 #1 Wild Wings Flood Protection 124,392.52
Check 116323 Date Paid:02/18/2011 Minnesota GFOA Amount: 120.00
Inv. 110215 02/15/2011 2011 Mastey Membership 60.00
Inv. 110216 02/16/2011 2011 Deb Potz Membership 60.00
Check 116324 Date Paid:02/18/2011 Minnesota Recreation & Park Assoc/MRPA Amount: 35.00
Inv. 6893 02/03/2011 Diane Evans/annual general meeting 35.00
registrations
Check 116325 Date Paid:02/18/2011 Minnesota Safety Council, Inc Amount: 127.95
Inv. 12194 01/25/2011 4 Nighthawk carbon monoxide detectors 127.95
Check 116326 Date Paid:02/18/2011 Minnesota Street Superintendents Assoc/MSSA Amount:$70.00
Inv. 110216 02/15/2011 2011 Gary Smith/Torrey Keith Membership 70.00
Check 116327 Date Paid:02/18/2011 MN Assoc of Criminal Intelligence/MACIA Amount: 25.00
Inv. 110215 02/14/2011 Tammy Ward 2011 Membership 25.00
Check 116328 Date Paid:02/18/2011 MN Crime Prevention Assoc/MCPA Amount: 45.00
Inv. 110215 02/15/2011 2011 Angela Haseman Membership 45.00
Check 116329 Date Paid:02/18/2011 MN Dept of Public Safety Amount: 25.00
Inv. M43481 02/08/2011 CWP 2010 Storage Year/Hazardous Chemical 25.00
inventory
Check 116330 Date Paid:02/18/2011 MN Dept of Public Safety Amount: 25.00
Inv. M43482 02/08/2011 ZWP 2010 Storage Year/Hazardous Chemical 25.00
inventory
Check 116331 Date Paid:02/18/2011 Morrie's Imports Inc Amount: 64.50
Page 6
Page 1 of 14 2/28/2011
Inv. F6CS428613 01/05/2011
Check 116332 Date Paid:02/18/2011
Inv.77152900 01/27/2011
Check 116333 Date Paid:02/18/2011
Inv. 116760311 02/15/2011
Check 116334 Date Paid:02/18/2011
Inv. 33029P 02/11/2011
Unit 1704 power steering repairs
MTI Distributing Inc
Claim 2010.07 Rplc actuator on elec broom
National Recreation & Park Assoc
2011 Agency Membership
Robert Nesbitt
1.31/2.11.11 MN Joint Analysis
Check 116335 Date Paid:02/18/2011 North American Salt Co
Inv. 70634769 01/30/2011 1.28.11 305.80ton Bulk Road salt
Check 116336 Date Paid:02/18/2011
Inv. 549139712001 01/20/2011
Inv. 549308052001 01/21/2011
Inv. 549436942001 01/24/2011
Inv. 549441974001 01/24/2011
Inv. 549713074001 01/25/2011
Inv. 549871723001 01/26/2011
Check 116337 Date Paid:02/18/2011
Inv. 38817 01/25/2011
Inv.38825 01/26/2011
Inv. 38926 01/31/2011
Inv. 38935 01/31/2011
Inv. 38938 01/31/2011
Inv. 38976 01/31/2011
Inv.39096 02/07/2011
Check 116338 Date Paid:02/18/2011
Inv. 039421 01/24/2011
Inv. 039422 01/24/2011
Inv.039423 01/24/2011
Inv. 039424 01/24/2011
Inv. 039446 01/24/2011
Inv.039447 01/24/2011
Inv. 039466 01/31/2011
Office Depot
2 PK of 100 DVD -R, Spindle, 1 Bx of 100
Envelopes
2 PK of 10 DVD&R Spindle
1 BX Letter Folders & 1 Pocket Ltr Pocket
Folder
2 Rolls Industrial Tape and Wall Calendar
Planner & 2 PK of 30 Jewel Cases
4 GB USB Flash Drive
Owens Companies Inc
1.7.11 CWP HVAC Repairs At Bass Lake Lift
1.19 ZWP - Replaced Bad Belts on Inline Fan
1.14-1.17 CWP Replace Elec Cabinet Heater
1.21-1.25 CWP Install New Thermostate and
Rewire Fan
1.27 ZWP-Air compressor service,chng oil &
filters
ZWP rplc 4" valve,globe valve,air leak
problems
2.3.11 PCC ckd main burner not coming on &
adjusted
64.50
Amount: $883.51
883.51
Amount: $575.00
575.00
Amount: $2,052.00
2,052.00
Amount: $21,567.09
21,567.09
Amount: $244.81
66.64
36.89
43.55
55.64
20.94
21.15
Amount: $8,772.62
1,024.40
290.62
2,718.10
727.04
765.80
3,096.26
150.40
Phasor Electric Company Amount: $3,681.17
CC -Replace 3 Ballasts and install outlet in $299.57
boiler room
FS3-OSHA Repairs 217.80
FS2-OSHA Repairs 131.25
FS1-OSHA Repairs 234.65
PIC -Replace 4 Ballasts & add motion detector 398.00
in maint room
PIC -Replace 4 -Pole Lighting 404.90
Contactor, Replace Ballast in hall
PCC rplc 13 dimming ballasts in theater 1,995.00
Check 116339 Date Paid:02/18/2011 The Plumbing Guys Amount: $234.00
Inv. 17185 01/18/2011 Lawndale house plumbing repairs $234.00
Check 116340 Date Paid:02/18/2011 Prairie Fire Theatre Amount: $1,580.00
Inv. 110214A 02/14/2011 2.14.11 Bal owed/Sleeping Beauty $1,580.00
Check 116341 Date Paid:02/18/2011 Printers Service Inc
Inv. 251822 01/25/2011 77" Ice Knife Sharpening
Check 116342 Date Paid:02/18/2011
Inv. 110119 01/19/2011
Corrine Pulvermacher
Reissue Park&Rec Refund check 115840
Amount: $54.00
54.00
Amount: $29.00
29.00
Page 7
Page 1 of 14 2/28/2011
Check 116343 Date Paid:02/18/2011 Quality Seasons Inc
Inv. 110131 01/31/2011 1.13&1.31.11 Snowplowing
Check 116344 Date Paid:02/18/2011 Rick Johnson Deer & Beaver Inc
Inv. 110131 01/31/2011 Jan'11 1 Dead Deer P/U
Check 116345 Date Paid:02/18/2011 Roto -Rooter
Inv. 04816107166 02/08/2011 16115 16th Ave/small repair grant
Check 116346 Date Paid:02118/2011 Royal Tire Inc
Inv. M030082937 01/25/2011 Recap 3 tires for dump trucks
Check 116347 Date Paid:02/18/2011
Inv.58605 01/24/2011
Check 116348 Date Paid:02/18/2011
Inv. 110215 02/15/2011
SourceOne Graphics Inc
City Hall -3 8X8 Engraved Plates
Bredemeier,Jenkins, Map Room
Sports Unlimited
Feb'11 Flag ftbl,soccer, bsbl,Tues/Thur
mini -sport
Check 116349 Date Paid:02/18/2011 SRF Consulting Group, Inc.
Inv. 07358001 01/31/2011 Jan'11 4 Seasons Mall traffic study
Check 116350 Date Paid:02/18/2011
Inv. VR09567 01/27/2011
Check 116351 Date Paid:02/18/2011
Inv. 0060622 11/18/2010
Check 116352 Date Paid:02/18/2011
Inv. CM247533 02/08/2011
Inv. 1783619 10/30/2010
Inv. 1784193 11/02/2010
Inv. 1808920 01/31/2011
Inv. 1809015 01/31/2011
Check 116353 Date Paid:02/18/2011
Inv. 110207 02/07/2011
Check 116354 Date Paid:02/18/2011
Inv. 110202 02/02/2011
St Joseph Equipment Inc
1.4/2.3.11 Skid Steer rental
St Paul Linoleum & Carpet Co
FS 3 carpet install,remove,haul away
Amount: 800.00
800.00
Amount: 95.00
95.00
Amount: 1,260.00
1,260.00
Amount: 564.54
564.54
Amount: 128.25
128.25
Amount: $3,920.00
3,920.00
Amount: $435.00
435.00
Amount: $1,496.25
1,496.25
Amount: $19,707.00
19,707.00
Streicher's Inc Amount: $155.48
Cr 1784193 & 1783619 Baton & holder ($102.58)
See cr CM247533 Return baton $74.80
See Credit CM247533 $27.78
FD -Cargo Heavy Duty Mass Cargo Pants 34" $69.99
PD -3 Fusee: 30 Minute without Spike (36/case) $85.49
Suburban Rate Authority Amount: $3,000.00
11 1st 1/2 Membership Assessment $3,000.00
Suburban Transit Association Amount: $9,500.00
2011 Membership Assessment $9,500.00
Check 116355 Date Paid: 02/18/2011 Sun Newspapers Amount: $251.46
Inv. 1298664 01/27/2011 Public Hearing Prop Adoption of Spending Plan $35.46
for TIF
Inv. 1298756 01/27/2011 Publish Medallian Hunt Clue 1/27 $216.00
Check 116356 Date Paid:02/18/2011 Sunram Construction Inc Amount: $210,349.81
Inv. 110214 02/14/2011 Proj8128 #1 PC Stream Bank Rehab $210,349.81
Check 116357 Date Paid:02/18/2011 Superior Brookdale Ford
Inv. 42546 01/25/2011 Unit #103 Part W1 5426594 Spord Actua
Check 116358 Date Paid:02/18/2011 Supreme Building Maintenance
Inv. 011111 01/01/2011 Jan'11 Cheshire Pkwy Janitorial
Inv. 011211 01/01/2011 Jan'11 Station 73 Janitorial
Check 116359 Date Paid:02/18/2011 SW/WC Service Cooperatives
Inv. 110301 02/01/2011 Mar'11 BCBS Health Insurance
Check 116360 Date Paid:02/18/2011 Sword Play
Inv. 21111b 02/11/2011 Jan-Feb'11 Fencing classes
Check 116361 Date Paid:02/18/2011 Taylor Electric Company LLC
Page 1 of 14
Amount: $37.25
37.25
Amount: $891.34
223.37
667.97
Amount: $195,182.50
195,182.50
Amount: $960.00
960.00
Amount: $1,633.25
Page 8
2/28/2011
Inv. 84 01/24/2011 P&R ramp,FS1&3 SCADA wiring
Check 116362 Date Paid:02/18/2011 TDS Metrocom
Inv. 50950000211 02/13/2011 Feb'11 509.5000 CC Land lines
Check 116363 Date Paid:0211812011 Tee's Plus
Inv. 343398 01/27/2011 DARE banners and water bottles
Inv. 343627 01/27/2011 DARE erasers
Check 116364 Date Paid:02/18/2011 Jessica Thull
Inv. 101117 02/15/2011 Refund two car seats
Check 116365 Date Paid:02/18/2011
Inv. 301009071 12/23/2010
Check 116366 Date Paid:02/18/2011
Inv.337554 01/28/2011
Inv.337555 01/28/2011
Inv. 416953 01/31/2011
Tierney Brothers Inc
EOC
Improvements/LCD's,projector,SmartBoards,in
stall/integr
Toll Company
1 Cylinder Propane Fuel Gas
5 Contact Tip MT M035
Jan 2011 Cylinder/DeMurrage
Check 116367 Date Paid:02/18/2011 Trans -Alarm Inc
Inv. RMR757056 02/01/2011 Feb-Apr'11 CWP fire monitoring
Inv. RMR757057 02/01/2011 Feb-Apr'11 ZWP fire monitoring
Check 116368 Date Paid:02/18/2011
Inv. 110211 02/11/2011
Check 116369 Date Paid:02/18/2011
Inv. 319041 01/25/2011
Check 116370 Date Paid:02/18/2011
Inv. U0296261 B 02/15/2011
Check 116371 Date Paid:02/18/2011
Inv. 170667 01/31/2011
Check 116372 Date Paid:02/18/2011
Inv. 102416 01/21/2011
Inv.102627 02/07/2011
Inv.102685 02/11/2011
Ultimate Martial Arts Inc
TaeKwonDo,LittleTigers,Youth TKD
USA Bluebook
1gl Std glue liquid PlantPro
USA Mobility Wireless Inc
Feb'11 UT
Verified Credentials Inc
Jan'11 Background screening
Viking Trophies
200 Ribbons, 10 2" Torch Medal & Setup
Fire&Ice
Badge Shadow Box Tim Oie
PIC 3-3X5 Brass Plate and Engraving
Check 116373 Date Paid:02/18/2011 Visual Impact Signs Inc
Inv. 00033490 01/10/2011 Fire and Ice Banner
Check 116374 Date Paid:02/18/2011 Water Conservation Services Inc
Inv. 2292 02/04/2011 1.19/1.28.11 Leak Detection
Check 116375 Date Paid:02/18/2011 The Watson Company
Inv. 795098 01/27/2011 IC Concession food resupply
Inv. 795212 02/08/2011 IC Concession food resupply
Check 116376 Date Paid:02/18/2011
Inv. 1100222 01/31/2011
Check 116377 Date Paid:02/18/2011
Inv. 7876 01/15/2011
Check 116378 Date Paid:02/18/2011
Inv. 51450946640211 02/10/2011
Inv. 51472281600111 01/26/2011
Page 1 of 14
Wenck Associates Inc
Proj8128 2010 Wetland Monitoring
Wild Mountain
1.14.11 WCMS ski trip
Xcel Energy
12.16/2.7.11 Zach,Rdgmnt,Lacompt,E
Med,36th Ave,path
12.15/1.20.11 2 Water Towers
1,633.25
Amount: $2,640.55
2,640.55
Amount: $223.80
151.80
72.00
Amount: $150.00
150.00
Amount: $19,668.47
19,668.47
Amount: $77.17
20.00
6.17
51.00
Amount: $663.46
318.25
345.21
Amount: $592.00
592.00
Amount: $117.34
117.34
Amount: $106.85
106.85
Amount: $171.00
171.00
Amount: $452.12
214.18
174.21
63.73
Amount: $117.59
117.59
Amount: $1,154.55
1,154.55
Amount: $500.92
414.82
86.10
Amount: $337.20
337.20
Amount: $917.00
917.00
Amount: $5,132.19
1,400.67
85.06
Page 9
2/28/2011
Inv. 51554915750111 01/26/2011 12.14/1.20.11 8 Lift Stations
Inv. 51618204530111 01/26/2011 11.30/1.20.11 Traffic Signals
Check 116379 Date Paid:02/18/2011 Community Health Charities
Inv. 2011-00000034 02/11/2011 CHAR CHC - Community Health Charities
Check 116380 Date Paid:02/18/2011 Paul Fischer
Inv. 110215 02/15/2011 New Officer Uniform Reimbursement
Check 116381 Date Paid:02/18/2011 Law Enforce Labor Serv./Union
Inv. 2011-00000035 02/11/2011 DUES POL - Police Union Dues
Check 116382 Date Paid:02/18/2011 Minnesota Department of Revenue
Inv. 110214 02/14/2011 Payroll deduction letter ID L1708136960
Check 116383 Date Paid:02/18/2011
Inv. 110214A 02/15/2011
Check 116384 Date Paid:02/18/2011
Inv. 110207 02/07/2011
Check 116385 Date Paid:02/18/2011
Inv. 2011-00000036 02/11/2011
Check 116386 Date Paid:02/18/2011
Inv. 2011-00000037 02/11/2011
Check 116387 Date Paid:02/18/2011
Inv. 110215 02/15/2011
Check 116388 Date Paid:02/18/2011
Inv. 2011-00000038 02/11/2011
Check 116389 Date Paid:02/18/2011
Inv. 2011-00000039 02/11/2011
Check 116390 Date Paid:02/18/2011
Inv. 2011-00000040 02/11/2011
Check 116391 Date Paid:02/18/2011
Inv. Import 1014 02/16/2011
Check 116392 Date Paid:02/18/2011
Inv. Import - 1013 02/16/2011
Check 116393 Date Paid:02/18/2011
Inv. Import 1011 02/16/2011
Check 116394 Date Paid:02/18/2011
Inv. Import - 1012 02/16/2011
Check 116395 Date Paid:02/18/2011
Inv. Import 1010 02/16/2011
Check 116396 Date Paid:02/18/2011
Inv. Import - 1016 02/16/2011
Check 116397 Date Paid:02/18/2011
Inv. Import 1015 02/16/2011
Check 116398 Date Paid:02/18/2011
Inv. Import - 1009 02/16/2011
Check 116399 Date Paid:02/18/2011
Inv. Import - 1017 02/16/2011
Minnesota Department of Revenue
Payroll deduction letter ID L0780854272
Sara Mittelstaedt
2.3/2.7.11 Costco,Sam's Club Sr programs
MN AFSCME Council #5
DUES MTCE - Maintenance Union Dues*
MN Child Support Payment Ctr
CHID SUP% - Child Support Percentage*
MN Dept of Natural Resources
2011 Control permit for curlyleaf pondweed
MN Environmental Fund
CHAR MN ENV - MN Enviromental Fund
Open Your Heart
CHAR OYH - Open Your Heart
United Way
CHAR UW - United Way
Cossette, Dana
Park and Rec Refund
Eickhoff, Janice
Park and Rec Refund
Huggins, Marcy
Park and Rec Refund
Kulusity, Karen
Park and Rec Refund
Shaalan, Azza
Park and Rec Refund
Wagner, Diane
Park and Rec Refund
Weimer, Bill
Park and Rec Refund
Weir, Frank
Park and Rec Refund
Young, Barbara
Park and Rec Refund
1,071.30
2,575.16
Amount: $12.00
12.00
Amount: $1,681.85
1,681.85
Amount: $1,295.91
1,295.91
Amount: $85.35
85.35
Amount: $2.55
2.55
Amount: $55.96
55.96
Amount: $2,431.82
2,431.82
Amount: $1,649.04
1,649.04
Amount: $35.00
35.00
Amount: $6.00
6.00
Amount: $36.00
36.00
Amount: $36.00
36.00
Amount: $61.00
61.00
Amount: $5.25
5.25
Amount: $5.25
5.25
Amount: $5.25
5.25
Amount: $5.25
5.25
Amount: $61.00
61.00
Amount: $41.00
41.00
Amount: $11.00
11.00
Amount: $41.00
41.00
Page 10
Page 1 of 14 2/28/2011
Check 116400 Date Paid:02/25/2011 10,000 Lakes Chapter Amount: $300.00
Inv. 110222 02/23/2011 2011 Bldg Division Membership 300.00
Check 116401 Date Paid:02/25/2011 4imprint Inc Amount: $296.23
Inv. 1963076 12/30/2010 1 Retractor Volunteer banner 296.23
Check 116402 Date Paid:02/25/2011 Action Fleet Inc Amount: $221.19
Inv. 7932 02/01/2011 Unit 1705 Flasher Taillight Multiple Flash 55.69
Patterns
Inv. 7948 02/03/2011 Light Strobe Power Supply 90 Watt, 6 Head, 32 165.50
Flash Patterns
Check 116403 Date Paid:02/25/2011 Aerotek Inc
Inv. 0004729911 02/24/2011 2.7/2.11.11 PW temp
Check 116404 Date Paid:02/25/2011 Airgas North Central
Inv. 105806834 02/03/2011 16 Oxygen Cylinders, Haz Material Chrg
Check 116405 Date Paid:02/25/2011 AI's Coffee Company
Inv. 83803 02/01/2011 IC Concession coffee resupply
Check 116406 Date Paid:02/25/2011
Inv. 044431 02/04/2011
Check 116407 Date Paid: 02/25/2011
Inv.00167846 02/03/2011
Check 116408 Date Paid: 02/25/2011
Inv. 241907 02/03/2011
Check 116409 Date Paid:02/25/2011
Inv. 81916 02/02/2011
Check 116410 Date Paid:02/25/2011
Inv. 100211 12/31/2010
Inv. 110211 02/11/2011
Check 116411 Date Paid:02/25/2011
Inv. 5250 02/03/2011
Check 116412 Date Paid:02/25/2011
Inv. 110215 02/15/2011
Check 116413 Date Paid:02/25/2011
Inv. WO6747811 02/07/2011
Check 116414 Date Paid:02/25/2011
Inv.20735215 02/02/2011
Check 116415 Date Paid:02/25/2011
Inv. 451839 02/03/2011
Inv. 90947R 02/03/2011
All Tech Machine
2 9x1" Classic blade for automatic saws
American Fastener
50 5/8X4 Plow Bolt,50 5/8 Hex Nut,3 CS46
Connector Plug
American Industrial Refrigeration Inc
IC 500 Freon 125# Cylinders
Associated Financial Group
2011 1/2 VFIS Dues
Astech Corp
Proj10002 #2 SoShore Drive Rehab
Proj10002 #2 SoShore Drive Rehab
Astro Engineering and Manufacturing Inc
20 Plow skit plates
Barton Sand & Gravel Co
2.3/2.15.11 Mason sand/rock
Bertelson Total Office Solutions
Coated Rept Cover,2 USB Drives,1 Planner,6
Writing Pads,Ppr Clip
BMI/Broadcast Music Inc
2011 Music Licensing fee
Boyer Trucks
Unit #254 Rebuilt 5th Wheel Vehicle Coupling
Device
Panel Sup A22-65848
Amount: $1,320.00
1,320.00
Amount: $372.06
372.06
Amount: $222.50
222.50
Amount: $84.27
84.27
Amount: $204.91
204.91
Amount: $3,190.22
3,190.22
Amount: $3,495.00
3,495.00
Amount: $49,656.42
29,408.10
20,248.32
Amount: $1,500.00
1,500.00
Amount: $1,924.55
1,924.55
Amount: $122.55
122.55
Amount: $615.00
615.00
Amount: $1,098.25
889.05
209.20
Check 116416 Date Paid: 02/25/2011 CDW Government Inc Amount: $12,099.56
Inv. WJR6656 02/04/2011 Cisco Smartnet ESS SW Supp,Cisco Smartnet $12,099.56
8x5xNBD
Check 116417 Date Paid:02/25/2011 CenterPoint Energy Amount: $49,912.80
Inv. 80000147373021 02/08/2011 12.17/1.31.11 Natural Gas $49,912.80
Check 116418 Date Paid: 02/25/2011 Clearwire Legacy LLC Amount: $6,213.60
Inv. MNMSP0317LLA 02/10/2011 Terminate contract/refund partial lease rent $6,213.60
Page 11
Page 1 of 14 2/28/2011
Check 116419 Date Paid:02/25/2011
Inv. 02181030211 02/07/2011
Inv. 06832230211 02/08/2011
Inv. 07140770211 02/16/2011
Inv. 07578370211 02/07/2011
Inv. 07578450211 02/07/2011
Comcast
2.16/3.15.11 CC Digital box
2.18/3.17.11 CC data lines
2.26/3.25.11 ZWP data line
2.17/3.16.11 PS/CC digital boxes
2.17/3.16.11 PCC Digital box
Check 116420 Date Paid: 02/2512011 Crown Marking Inc
Inv. 0219480IN 02/01/2011 2 Self Inking Stamper
Check 116421 Date Paid:02/25/2011 Custom Fire Aparatus Inc
Inv. 13686 12/30/2010 Claim 2010.33 E-21 replacement lights
Check 116422 Date Paid:02/2512011 Dundee Nursery&Landscaping Co.
Inv. 10373870 02/05/2011 8 Straw Bales
Check 116423 Date Paid:02/25/2011 Ehlers & Associates Inc
Inv. 342493 02/10/2011 Jan'11 Sands Company TIF2010
Inv. 342494 02/10/2011 TIF Reports 2010
Inv. 61379 12/15/2010 2009A&2009B Arbitrage Reports
Check 116424 Date Paid:02/25/2011 Electrical Installation & Mnt
Inv. 00115881N 02/02/2011 Signal Relap-NW Blvd@Bass Lake Playfield
Lubricant
SB OH Green
Inv. 00115891N 02/02/2011 Signal Relamp-TH169@Betty Croker/E Ramp
2 PK672 Disposable Wipers 245.00
NB Ped MT Green
Inv. 001 1590I 02/02/2011 Signal Relamp-TH55@NW Blvd EB Yellow
Arrow
Inv. 0011591 IN 02/02/2011 494 Carlson PKWY-E.R. NB OG Green
Inv. 00115921N 02/02/2011 TH169@Betty Crocker W Ramp WB OH
Yellow
Inv. 00115931N 02/02/2011 Signal Relamp-494@Carlson PKWY W
RAmps Red Arrow WB
Check 116425 Date Paid:02/25/2011 Factory Motor Parts Co
Inv. 70042039 02/03/2011 2 Perf Blade 28 (8) & 2 Winter Blade (8)
Check 116426 Date Paid:02/25/2011 Flexible Pipe Tool Co.
Inv. 13958 02/01/2011 Manhole cover extractor
Check 116427 Date Paid:02/25/2011 G&K Services Inc
Inv. 1006809956 02/04/2011 Public Works Uniforms
Check 116428 Date Paid:02/25/2011
Inv.9447664849 01/26/2011
Inv. 9450006946 01/31/2011
Inv.9451027537 02/01/2011
Inv.9452906408 02/03/2011
Inv.9454512832 02/04/2011
Inv.9454512840 02/04/2011
Inv.9454723447 02/04/2011
Inv.954723454 02/04/2011
Check 116429 Date Paid:02/25/2011
Inv.275890 02/07/2011
Check 116430 Date Paid:02/25/2011
Page 1 of 14
Amount: $375.99
29.29
199.90
72.48
51.80
22.52
Amount: $51.19
51.19
Amount: $86.95
86.95
Amount: $46.08
46.08
Amount: $4,515.00
1,230.00
285.00
3,000.00
Amount: $635.00
107.00
107.00
100.00
107.00
107.00
107.00
Amount: $67.37
67.37
Amount: $208.41
208.41
Amount: $328.45
328.45
Grainger Amount: $1,776.24
3 Eye Wash stations 1,037.38
1 Quartz Round Clock 28.86
9 FT, 3/4W, Band Saw Blade 23.63
PW -4 -Pressure Filter Snubber, 1 Battery 42.31
Clamp
1 Door Bottom Seep, 3 FT, 3 Smart Straw 36.83
Lubricant
PW -2 Med Shoe Studs,4 LG Shoe Studs,2 XL 247.00
Shoe Studs
2 PK672 Disposable Wipers 245.00
Tri Poxy Steel Sprayer 115.23
GS Direct Inc
Plotter Paper 36/300 241b Bond
Hawk Performance Specialties
Amount: $163.76
163.76
Amount: $383.63
Page 12
2/28/2011
Inv. 1426 02/01/2011 1.31.11 Rink A Zamboni service call
Check 116431 Date Paid:02/25/2011 Hawkins Water Treatment
Inv. 3194353RI 02/01/2011 ZWP 1275gl Hydrofl, 329.0614gl LPC -9L
Inv. 3194354RI 02/01/2011 CWP 6440LB Sodium Permanganate
Check 116432 Date Paid:02/25/2011 Hawkins, Ash,Baptie & Co. LLP
Inv. 159929 02/03/2011 Feb'11 Section 8 Acctg Sery/NRA
Reconciliation
Check 116433 Date Paid:02/25/2011 Hillyard Inc - Minneapolis
Inv. 6622915 02/02/2011 10 CS 40-45 Gal BLK 100/CS
Inv. 7348429 02/02/2011 PM Filter
Check 116434 Date Paid:02/25/2011
Inv.201100802 02/23/2011
Check 116435 Date Paid:02/25/2011
Inv. 016603 02/01/2011
Check 116436 Date Paid:02/25/2011
Inv. 1462 02/08/2011
Home Security Abstract & Title Co.
16050 55th Ave N Permit 2011.802 refund
Image Trend Inc
Feb'11 HireTouch
Lighten UP, LLC
FS 2 Lighting Upgrade
Check 116437 Date Paid:02/25/2011 Logis
Inv. 33254 01/31/2011 System Develop GIS/R&D
Inv. 33284 01/31/2011 Annual Network Wellness
Inv. 33330 01/31/2011 Jan'11 GIS/Internet
Inv. 33385 01/31/2011 Logis Altiris maint contract
383.63
Amount: $16,802.49
7,000.81
9,801.68
Amount: $390.00
390.00
Amount: $310.37
289.26
21.11
Amount: $550.36
550.36
Amount: $195.00
195.00
Amount: $6,760.25
6,760.25
Amount: $12,181.22
1,794.00
3,152.00
4,403.00
2,832.22
Check 116438 Date Paid: 02/25/2011 Matrix Laser Care Inc Amount: 343.07
Inv. 131457 02/01/2011 FD -3 HP LJ4100 Toner Cartridge Black 343.07
Check 116439 Date Paid:02/25/2011 Matt's Lawn and Landscape Inc Amount: 1,250.00
Inv. 8200 02/15/2011 1.31/2.1.11 Snowplowing 1,250.00
Check 116440 Date Paid:02/25/2011 Metropolitan Council Amount: 250.00
Inv. 0000947263 12/13/2010 2010 ZWP Industrial Discharge permit 250.00
Check 116441 Date Paid:02/25/2011 MN Dept of Transportation Amount: 1,786.37
Inv. T7921300053593 12/31/2010 Claim 2010.14 7.17.10 Ramp meter signal 1,786.37
damage
Check 116442 Date Paid:02/25/2011 MN SUSA Amount: 200.00
Inv. 110223 02/23/2011 2011 Greg Cook/Scott Newberger Membership 200.00
Check 116443 Date Paid:02/25/2011 North American Salt Co Amount: 18,769.30
Inv. 70636268 02/01/2011 1.31.11 105.95tn Bulk Road Salt 7,472.32
Inv. 70637532 02/03/2011 2.3.11 80.29tn Bulk Road Salt 5,662.60
Inv. 70639204 02/05/2011 2.2.11 79.89tn Bulk Road Salt 5,634.38
Check 116444 Date Paid:02/25/2011 Northern Sanitary Supply Co Inc Amount: 1,019.57
Inv. 105830 02/04/2011 Cr inv 146463 return spray&wipe cleaner 40.56)
Inv. 146463A 01/24/2011 Sales Tax for Invoice 146463 0.35
Inv. 146868 02/11/2011 PIC -Cleaning supplies 296.69
Inv. 146869 02/11/2011 PIC -5 CS Toilet Paper & 10 CS Roll Towels 763.09
Check 116445 Date Paid:02/25/2011
Inv. 549990615001 01/27/2011
Inv. 549996177001 01/27/2011
Inv. 550068950001 01/27/2011
Office Depot
PD-1PK Laminating Pouch,1 Shredder, 2PK
Label 3000 CT
CD Inspection - 2 Alum Form Holder Storage
Clipboard
PD -3 PK Laminating Pouch
Amount: $640.78
295.16
50.04
10.90
Page 13
Page 1 of 14 2/28/2011
Inv. 550117678001 01/28/2011 Admin-5 Catalogs,24 3X3 Notes,500 85.82
Folders,300 3X3 Posted Notes
Inv. 550685951001 02/11/2011 2 RL Post IT tape, 2 PK Batteries 53.72
Inv. 550713779001 02/02/2011 PD-Misc Coffee supplies, mousepad, 2 Lamin 99.80
Pouch, 4 RM Col Paper
Inv. 550720364001 02/02/2011 6 RM Color Copy Paper 45.34
Check 116446 Date Paid:02/25/2011 On Site Sanitation Amount: 161.38
Inv. A414907 02/05/2011 1.8/2.4.11 Dog Park 50.23
Inv. A414908 02/05/2011 1.8/2.4.11 Parkers LK Beach 50.23
Inv. A414909 02/05/2011 1.8/2.4.11 Ridgemount plyfld 50.23
Inv. A414921 02/05/2011 1.8/2.4.11 Event /Shop 10.69
Check 116447 Date Paid: 02/25/2011 OnTrac Amount: 39.38
Inv. 8406168 02/15/2011 2.7/2.14.11 Attorney courier 39.38
Check 116448 Date Paid:02125/2011 Open Air Cinema LLC Amount: 8,000.00
Inv. 12729 02/17/2011 Movie System/equipment 8,000.00
Check 116449 Date Paid:02/25/2011 Owens Companies Inc Amount: 331.20
Inv. 38979 01/31/2011 PCC rooftop unit external alarm/VFD erratic 331.20
Check 116450 Date Paid:02/25/2011 Jordan Politz Amount: 92.00
Inv. 110217 02/17/2011 2.17.11 Officiate 4 basketball games 92.00
Check 116451 Date Paid:02/25/2011 Prescription Landscape Inc Amount: 240.00
Inv. 165133 02/08/2011 1.31.11 Snowplowing 240.00
Check 116452 Date Paid:02125/2011 Protek Painting Inc Amount: 5,910.00
Inv. 110126 01/26/2011 City Center lower hallway painting 2,460.00
Inv. 110218 02/18/2011 City Center upper hallway painting 3,450.00
Check 116453 Date Paid:02/25/2011 Pyrotechnic Display Inc Amount: 1,000.00
Inv. 31 02/05/2011 Fire & Ice Fireworks 2.5.11 1,000.00
Check 116454 Date Paid:02/25/2011 R&R Specialties of Wisconsin Inc Amount: 70.13
Inv. 0047002IN 02/01/2011 IC motor mounting bracket 70.13
Check 116455 Date Paid:02/25/2011 Region 6AA Amount: 720.23
Inv. 110209 02/09/2011 2.9.11 Girls Hockey 720.23
Check 116456 Date Paid:02/25/2011 Sam's Club Amount: 40.15
Inv. 110208 02/08/2011 1.6/2.5.11 Concession food resale 40.15
Check 116457 Date Paid:02125/2011 SECAP Amount: 239.95
Inv. B1128792 02/03/2011 Ink Head for Postage meter 239.95
Check 116458 Date Paid:02/25/2011 Selectaccount Amount: 882.06
Inv. 829123 02/23/2011 Jan-Feb'l 1 FSA/VEBA admin fees 882.06
Check 116459 Date Paid:02/25/2011 SGC Horizon LLC Amount: 465.50
Inv. 50972 01/28/2011 Proj11013/Proj9113 1.31.11 legal notice 232.75
Inv. 51378 02/07/2011 Proj9113/Proj11013 2.7.11 legal notice 232.75
Check 116460 Date Paid:02/25/2011 South Metro Public Safety Training Facility Amount: 50.00
Inv. 8516 12/03/2010 12.3.10 Kuklok Tactical use training 50.00
Check 116461 Date Paid:02/25/2011 SRF Consulting Group, Inc. Amount: 5,423.87
Inv. 071140010 01/31/2011 Proj10015 1.3 1.11 Peony Ln Corridor 5,423.87
Check 116462 Date Paid:0212512011 State Industrial Products Amount: 110.06
Inv. 94934606 01/26/2011 1cs Magic Mat morning fresh 110.06
Check 116463 Date Paid:02/25/2011 Street Fleet Amount: 39.Vage 14
Page 1 of 14 2/28/2011
Inv.270665 02/15/2011
Check 116464 Date Paid:02/25/2011
Inv. CM247610 02/11/2011
Inv. 1809278 02/01/2011
Inv. 1809618 02/01/2011
Inv. 1809886 02/02/2011
2.8.11 Fr: MTI/Cushman parts courier $39.12
Streicher's Inc Amount: $42.22
Cr 1809886 Tactical outer carrier ($149.99)
PD -#79 Replace SWAT dark blue pants zipper $12.83
PD -12 GA Tactical 2 Boxes, 12 GA Target 2 $29.39
Boxes
See CM247610 Tactical outer carrier return $149.99
Check 116465 Date Paid:02/25/2011 Sun Newspapers Amount: 341.84
Inv. 1299925 02/03/2011 Ordinance 2011-01 Amend Chptr 10 64.06
Concerning Park Facilities Fees
Inv. 1299927 02/03/2011 File#2010096 Planning Commission Meet 61.78
Gonyea Company
Inv. 1299980 02/03/2011 Medallian Hunt Clue 2 out of 3 216.00
Check 116466 Date Paid:02/25/2011 T Mobile Amount: 39.98
Inv. 4659773110211 02/10/2011 Feb'11 UT GPS 39.98
Check 116467 Date Paid:02/25/2011 Toll Company Amount: 72.90
Inv. 338152 02/02/2011 2 CYL Propane Fuel Gas 72.90
Check 116468 Date Paid:02/25/2011 Ultramax Amount: 1,195.20
Inv. 118417 02/02/2011 Federal 9 124 Tactical HP Ammo 83.20
Inv. 118556 02/02/2011 CCI 45 B3480,Federal 45 230 tactical 1,112.00
Check 116469 Date Paid:02/25/2011 Uniforms Unlimited Inc. Amount: 167.19
Inv. 64345 02/04/2011 Whiteford safety vest 55.56
Inv. 64880 02/08/2011 3 digital power magazine 111.63
Check 116470 Date Paid:02/25/2011 University of Minnesota Amount: 330.00
Inv. 110315A 02/23/2011 Paul Buck/Lara Newberger 3.15/3.16.11 Shade 330.00
Tree Short course
Check 116471 Date Paid:02125/2011 USA Bluebook
Inv. 325186 02/03/2011 12 Food grade USABlueBook Anti -Seize
Check 116472 Date Paid:02/25/2011 Viking Industrial Center
Inv. 263109 02/02/2011 Repair gas monitor
Check 116473 Date Paid:02/25/2011 W D Larson Companies LTD Inc
Inv. F210320054 02/01/2011 1 Filer
Inv. F210320055 02/01/2011 1 Filter
Inv. F210350035 02/04/2011 12 Baldwin Filters, 2 LF3344, 3 Filters
Check 116474 Date Paid:02/25/2011 The Watson Company
Inv. 795386 02/03/2011 IC Concession food resupply
Inv. 795777 02/14/2011 Cr 1 cs jimmy dean
Amount: $274.17
274.17
Amount: $640.72
640.72
Amount: $85.10
24.57
14.82
45.71
Amount: $1,026.18
1,046.88
20.70)
Check 116475 Date Paid: 02/25/2011 Xcel Energy Amount: $38,901.51
Inv. 51465207540211 02/14/2011 12.16/2.1.11 All wells&WTP's except well 15 $38,680.51
Inv. 51662037520111 02/04/2011 12.15/1.20.11 Irrig trfc sign $221.00
Check 116476 Date Paid:02/25/2011 Yocum Oil Company Inc Amount: $22,065.05
Inv. 422933 02/04/2011 5006gl Unleaded, 3003gl Disel fuel $22,065.05
Check 116477 Date Paid:0212512011 Janene Hebert Amount: $1,024.14
Inv. 101229 12/29/2010 12.29.11 BestBuy/camera $312.14
Inv. 110209 02/23/2011 12.29/2.9.11 Hamm mtgs,MAAR gtrl,Apprsl $712.00
inst
Check 116478 Date Paid:02125/2011 Kent Lundberg Amount: $1,320.13
Inv. 110218 02/22/2011 2.5/2.18.11 Long Term Disability $1,320.13 page 15
Page 1 of 14 2/28/2011
Check 116479 Date Paid:02/25/2011 Mastey, Paula Amount: 15.68
Inv. 110215 02/15/2011 2.14/2.15.11 2 meals/St Cloud trng 15.68
Check 116480 Date Paid:02/25/2011 Therkelsen, Amy Amount: 216.00
Inv. 110126 01/26/2011 1.24/1.26.11 3 dinners/DARE instructor 108.00
certified
Inv. 110205 02/03/2011 1.31/2.3.11 3 dinners at DARE instructor certif 108.00
Check 116481 Date Paid:02/25/2011 Cooper, Anne Amount: 5.25
Inv. Import - 1024 02/18/2011 Park and Rec Refund 5.25
Check 116482 Date Paid:02/25/2011 Fisher, Paul Amount: 40.00
Inv. Import - 1022 02/18/2011 Park and Rec Refund 40.00
Check 116483 Date Paid:02/25/2011 McDonald, Douglas Amount: 17.00
Inv. Import - 1020 02/18/2011 Park and Rec Refund 17.00
Check 116484 Date Paid:02/25/2011 Melberg, Jack Amount: 32.50
Inv. Import - 1018 02/18/2011 Park and Rec Refund 32.50
Check 116485 Date Paid:02/25/2011 Mikkelson, Bruce Amount: 7.50
Inv. Import - 1019 02/18/2011 Park and Rec Refund 7.50
Check 116486 Date Paid:02/25/2011 Ripp, Susan Amount: 41.00
Inv. Import - 1021 02/18/2011 Park and Rec Refund 41.00
Check 116487 Date Paid:02/25/2011 Weldy, Darcy Amount: 17.00
Inv. Import - 1023 02/18/2011 Park and Rec Refund 17.00
Check 116488 Date Paid:02/25/2011 Handyman Connection Amount: 4,175.43
Inv. 110223 02/23/2011 Rehab Loan 4475 Urbandale Ct North 4,175.43
Total Payments: 231 Total Amount Paid: $1,441,568.26
Page 16
Page 1 of 14 2/28/2011
Date: 2/28/11
Time: 1:55:49 PM
H.M.S. Windows - Housing Assistance Payments Page: 0001
PAYMENT REGISTER -SUMMARY Q:UhmslreportsWAYSLTM.QRP
Bank Account Description/Account Number
Checking 3110681
Number Date Method Status Name Of Payee Total
0004718 2117111 Computer Ck, Paid Kathy LaPointe $627.00
0004719 2/17/11 Computer Ck. Paid Minneapolis Public Housing Authority $3,082.62
Total For Bank Account Checking
F Of Totals
Transactions
Computer Checks 7 $3,709.62
Manual Checks 0 $0.00
Direct Deposits 0 $0.00
3,709.62
Total For Bank: 53,709.62
Total - All Bank Aceounts Printed: $3,709.62
Page 17
CITY OF PLYMOUTH
RESOLUTION NO. 2011 -
A RESOLUTION TO APPROVE DISBURSEMENTS ENDING FEBRUARY 26, 2011
WHEREAS, a list of disbursements for the period ending February 26, 2011 was
presented to the City Council for approval;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of
the following funds is approved:
M & I Bank — Check Register
General & Special Revenue
Construction & Debt Service
Enterprise & Internal Service
Housing Redevelopment
Check Register Total
M & I — Housing Assistance Payments
Housing & Redevelopment Authority
GRAND TOTAL FOR ALL FUNDS
Adopted by the City Council on March 8, 2011
487,094.11
400,837.40
553,246.75
390.00
1,441,568.26
3,709.62
3,709.62
1,445,277.88
Page 18
aty or Agenda 6 . 0 3PlymouthNumber:
Iridin, Qphty da Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Deputy Chief Dan Plekkenpol
March 8, 2011 Reviewed by: Chief Mike Goldstein
Approve Joint Powers Agreement for distribution and
Item: operation of the DataMaster DMT -G Breath Testing
Instrument
1. ACTION REQUESTED:
Adopt attached resolution approving joint powers agreement with the State of Minnesota for
acceptance of the newly authorized DataMaster DMT -G Breath Testing Instrument as the
official unit to conduct breath tests ofthose suspected by officers to have been under the
influence of alcohol while operating a motor vehicle and to calibrate the PBT's (Preliminary
Breath Testing Units) that are used in the field to assist in developing the probable cause for an
arrest.
2. BACKGROUND:
The current instrument, the Intoxilyzer 5000, has outdated technology which has been under
constant legal challenge by defense attorneys for the past three years so the State of Minnesota
will spend approximately 3 million dollars to replace all the Intoxilyzer 5000's throughout the
State with a new instrument, the DataMaster DMT -G. The exchange of the units is forecasted by
the State to begin within the next two months.
3. BUDGET IMPACT:
There will be no initial financial obligation from our City as the State will pay for the breath
testing instrument and all accompanying equipment and training. The City of Plymouth will use
and have possession of the instrument, but the State shall retain legal ownership of the unit. The
City will be responsible to purchase replacement toner for the printer, paper, additional dry gas
cylinders when needed and mouth pieces.
4. ATTACHMENTS:
Resolution
A copy of the Joint Powers Agreement
Page 1
MN DEPARTMENT OF PUBLIC SAFETY
DATAMASTER DMT -G WITH FUEL CELL OPTION
EVIDENTIAL BREATH TESTER INSTRUMENT AGREEMENT
DISTRIBUTION OF EQUIPMENT TO LAW ENFORCEMENT AGENCIES)
Contract # BCA -DMT -0135
THIS JOINT POWERS AGREEMENT, by and between the State of Minnesota, acting through its Commissioner
of Public Safety, Bureau of Criminal Apprehension, Forensic Science Laboratory (hereinafter referred to as the
STATE) and Plymouth Police Department (hereinafter referred to as the GOVERNMENTAL UNIT)
witness that:
WHEREAS, the STATE has received an appropriation to purchase DataMaster DMT -G with Fuel Cell Option
breath test instruments and is authorized to distribute DataMaster DMT -G with Fuel Cell Option breath test
instruments to criminal justice agencies and/or city, county, or political subdivisions; and
WHEREAS, the GOVERNMENTAL UNIT represents that it is a criminal justice agency, or is a city, county, or
political subdivision authorized to accept equipment/services from the STATE for the purpose specified herein;
and
WHEREAS, the GOVERNMENTAL UNIT represents that it is duly qualified and willing to perform and carry out
the services and tasks described in this Agreement.
NOW, THEREFORE, it is agreed:
I. STATE'S RESPONSIBILITIES.
A. The STATE will provide GOVERNMENTAL UNIT with a DataMaster DMT -G with Fuel Cell
Option breath test instrument ("instrument"), which includes a DataMaster DMT -G with Fuel Cell
Option, initial dry gas cylinder, a keyboard, a keyboard carrel, a printer with a toner cartridge,
and mouthpieces for use as specified under Clause II of this Agreement. The
GOVERNMENTAL UNIT will use and have possession of the instrument; but the STATE shall
retain legal ownership of the instrument.
B. Any and all repairs shall be made by or at the direction of the STATE. If funding is available,
the STATE will pay for the cost of maintenance and repair, or replacement due to normal wear
and tear resulting from routine, proper use of the instrument.
C. The STATE will maintain all necessary state and federal inventory control records on these
instruments.
II. GOVERNMENTAL UNIT RESPONSIBILITIES.
A. The GOVERNMENTAL UNIT will use the instrument specified above to assist in enforcing
Minnesota laws and local ordinances relating to traffic and highway safety and for other law
enforcement applications.
B. The GOVERNMENTAL UNIT will keep and maintain the instrument provided by the STATE in
proper operating condition. The GOVERNMENTAL UNIT will also be responsible for any and
all costs of repairing or replacing the instrument that is lost or damaged due to misuse or abuse.
C. The GOVERNMENTAL UNIT will provide and maintain all disposable and consumable
components originally provided by the STATE, such as DataMaster DMT -G with Fuel Cell
Option mouthpieces, dry gas cylinders, printer toner cartridges, and paper and will supply all
other necessary disposable and consumable components not provided by the STATE at the
Page 2
GOVERNMENTAL UNIT'S expense.
D. The GOVERNMENTAL UNIT will make this instrument available for use by any breath test
operator certified by the STATE.
E. The GOVERNMENTAL UNIT will not permit the instrument to be operated or tampered with by
individuals.who are not trained in its operation and certified by the STATE as DataMaster DMT -
G with Fuel Cell Option operators.
F. The GOVERNMENTAL UNIT will make the instrument available to STATE authorized personnel
when required for inventory or inspection purposes.
III. TERMS OF AGREEMENT
This Agreement shall be effective on January 1, 2011 or upon the date that the final required signature
is obtained by the STATE, pursuant to Minn. Stat. § 16C.05, Subdivision 2, whichever occurs later, and
shall remain in effect until the instrument is no longer used and supported by the STATE or until
terminated by either of the parties as provided in Clause IV below, whichever occurs first.
At the end of this Agreement, the STATE will notify the GOVERNMENT UNIT if they are required to
return the instrument to the STATE.
IV. TERMINATION
This Agreement may be terminated by either the STATE or GOVERNMENTAL UNIT at any time, with or
without cause, upon ten (10) days written notice to the other party. The instrument must be returned to
the STATE within 30 days of the termination date, and if the GOVERNMENTAL UNIT fails to return the
instrument within this time period the GOVERNMENTAL UNIT agrees to pay the STATE the cost of
replacing the instrument and payment will be made to the STATE within 30 days of receipt of invoice.
V. STATE'S AUTHORIZED REPRESENTATIVE
The STATE'S authorized representative agent for the purposes of this Agreement is Frank C. Dolelsi, or
his designee, Department of Public Safety, Bureau of Criminal Apprehension, Forensic Science
Laboratory. 1430,Maryland Avenue_ East St._Paul MN 55106. Such representative will have final
authority for acceptance of the GOVERNMENTAL UNIT'S services.
VI. ASSIGNMENT
GOVERNMENTAL UNIT shall neither assign nor transfer any rights or obligations under this Agreement
without the prior written consent from the STATE.
VII. LIABILITY
GOVERNMENTAL UNIT shall indemnify, save and hold the STATE, its agents and employees,
harmless from any claims or causes of action, including all attorneys' fees incurred by the STATE,
arising from the performance of this Agreement by GOVERNMENTAL UNIT or GOVERNMENTAL
UNIT'S agents or employees. This clause will not be construed to bar any legal remedies
GOVERNMENTAL UNIT may have for the STATE's failure to fulfill its obligations pursuant to this
Agreement. GOVERNMENTAL UNIT'S liability shall be governed by the provisions of the Municipal
Tort Claims Act, Minnesota Statutes, Section 466.01-466.15 and other applicable law.
VIII. STATE AUDIT
Under Minn. Stat § 16C.05, subd 5, the GOVERNMENTAL UNIT'S books, records, documents and
Page 3
accounting procedures and practices relevant to this Agreement are subject to examination by the
STATE, and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from
the end of this Agreement.
IX VENUE
Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all
legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed intending to be bound
thereby.
APPROVED
2. GOVERNMENTAL UNIT 3. DEPARTMENT OF PUBLIC SAFETY
Governmental Unit certifies that the appropriate person(s) have
executed this Agreement on behalf of Governmental Unit as required by
applicable articles, by-laws, resolutions, or ordinances.
By: By:
Title: Title:
Date: Date
By:
Title:
Date
1. State Encumbrance Verification 4. DEPARTMENT OF ADMINISTRATION
No encumbrance required: By:
By: Date:
Date:
Page 4
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION APPROVING JOINT POWERS AGREEMENT WITH
THE STATE OF MINNESOTA FOR ACCEPTANCE OF THE
DATAMASTER DMT -G BREATH TESTING EQUIPMENT
WHEREAS, the State has received an appropriation to purchase the DataMaster DMT -G
with fuel cell option breath testing instrument and is authorized to distribute the DataMaster
DMT -G with fuel cell option breath test instruments to criminal justice agencies and/or city,
county, or political subdivisions; and
WHEREAS, the City of Plymouth represents that it is a criminal justice agency, or is a
city, county or political subdivision authorized to accept equipment/services from the State for
the purpose specified within the Joint Powers Agreement; and
WHEREAS, the City of Plymouth represents that it is duly qualified and willing to
perform and carry out the services and tasks described in the Joint Powers Agreement; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA that the Joint Powers Agreement is accepted so
that the State of Minnesota can replace the Intoxilyzer 5000EN with the DataMaster DMT -G.
Approved this 8"' day of March 2011.
Page 5
rp) cicyof
Plymouth
70-
Adding Qwftty to Life
REGULAR
COUNCIL MEETING
Agenda 6.04Number:
To: Laurie Ahrens, City Manager
Prepared by: Cal Portner, Administrative Services Director
March 8, 2011 Reviewed by:
Item:
1. ACTION REQUESTED:
Approve Amendments to Cell Phone Policy
Adopt attached Resolution amending the Cell Phone Policy for employees required to have
cellular device for official City business.
2. BACKGROUND:
The City currently has 168 cell phones in service. A majority (152) of the phones are used
primarily as a 2 -way radio with Nextel (by Sprint) Push to Talk (PTT). Currently, 16 phones
are B1ackBerry® Smartphones, which are able to maintain synchronization with our Microsoft
Exchange email server and in some cases are used to connect to and troubleshoot the city
servers and water plant data systems.
With the growing use of personal cell phones, many
employees typically carry two or more devices.
Further, with advancing technology and lower costs,
we have more and more employees requesting to
sync their personal smart phones to our server to
access city email.
The city currently pays the total cost of all devices
and operation. By initiating a cell phone allowance
option for employees required to carry a phone for
business purposes, both the city and employees
would see a benefit. First, the city would spend less
on pooled minutes for voice and data, particularly
with the smart phone users. Second, we'd expect
less administrative work time used to track cell
phone bills and process payments. Third, IT would
assist with active sync setup, but would not be
responsible for phone hardware and replacement
issues. And lastly, employees would be able to carry
only one device and not have to track personal voice,
data and text charges, nor reconcile their city Sprint
bill each month.
Current Policy
a) Cif provide' all phon&s and
N
devices,
J i
b) City purchases voice, data, PTT,
anlimessagi plans a&approve(L
c) City maintains, repairs, and
replaceobroken/dmaged plVones.
d) Employees reconcile phone bills
monthly and reimbur4the city Mr
A personaluse. 0 0
Proposed Policy 0 1J
Employees may choose one of the
follgawing: -1 0
a) Continue to provide cellular phone
seiice for aroved uftrs; or 1J
b) Provide a cell phone allowance.
Employees purl lase and
maintainpeir ownyhone & 0
plan.
City provides am allowanoe to
offset approved business use of
the device. 'J
Council reviews and sets rates.
Page 1
Pricing
We currently contract with Sprint for phones, air cards and phone service through government
contract pricing. The city paid approximately $100 for each of the 168 phones in service. The
152 Nextel/PTT phones are replaced every three years by Sprint, free of charge. After the initial
purchase, most of the phones are relatively inexpensive to purchase and maintain.
We pool all of our minutes. Phone usage is reviewed quarterly to ensure we do not pay for
excess call time or Nextel PTT minutes. The phone plans for each ofthe Nextel PTT cell
phones is approximately $20 per month.
Our smart phones are primarily B1ackBerry® Curve model 8330 or 8350i (Nextel PTT). We
have been testing the Motorola il, an Android smart phone with Nextel PTT. Because
Blackberry does not sync with Microsoft Exchange, our email server, an additional server is
needed along with a paid license for each B1ackBerry device.
Smart phone plans require data plans in order to connect with the city email server. The voice
and PTT minutes are each pooled for all users, however with the service plan with data for each
BlackBerry costs about $50 per month.
3. BUDGET IMPACT:
The initial savings to the budget is approximately $1,920 annually for service plans and an
additional 1,600 for phones with a 2-3 year replacement cycle. Further savings of
approximately $1,500 will result from the decommissioning of the B1ackBerry server and the
discontinuation of B1ackBerry fees. There are additional cost savings for the reduced
administration of bill processing and IT support service, as well as savings for each employee
who opts to use their personal device.
4. ATTACHMENTS:
Resolution
Page 2
rp) City of
Plymouth
Adding Quality to Life
I. Purpose
ELECTRONIC COMMUNICATION DEVICE POLICY
The purpose of the electronic communication device policy is to provide a guideline
for the procurement, use, availability, and expectations for the operations and
maintenance of city -owned and personal communication devices that act to serve a
public purpose.
This policy covers, but is not limited to, the following electronic communication
devices:
1) City -owned devices, including:
a. Smart phones/cellular phones
b. Nextel Push To Talk (PTT)
c. Air Cards
2) Personal Devices
a. Allowances
b. Reimbursement
c. Data Syncing
II. City -owned Devices
A. Authorization/Assi ngmeet
The city manager has final determination for the issuance or maintenance of
electronic communication devices which utilize city funds. Basis for issuance of
electronic devices include:
1) When safety of self or others may be at risk.
2) When an employee's main work location is in the field where landlines
and other primary radio/telephone communications are not available.
3) To provide immediate communication with staff in the department and
other agencies as required to coordinate programs or provide customer
service.
4) Demonstrated improved work efficiency.
5) The need to contact an employee on short notice.
6) The employee's role is in emergency response.
Authorization and assignment are at the sole discretion of the city manager and may
be withdrawn at any time.
Page 3
B. Expectations
Upon approved issue, the employee is expected to maintain the following:
1) Use — the device shall be operated for city -use and operated as intended
or allowed by this or any other city policy.
a. Inappropriate use is strictly prohibited and subject to disciplinary
action up to and including termination.
b. The device should be in silent mode during meetings or when
disruption is undesirable.
c. Official business voicemail and email messages, when applicable,
must be answered promptly in accordance with the city customer
service policy.
d. Use of the city -owned device is limited to the options subscribed to
on the service plan.
e. City -owned devices may be used for personal use when access to a
landline or other device is not available.
f. Reimbursement to the city is required for personal use at the rate
determined by the IT and Finance divisions.
2) Availability — employees who are issued a city -use device agree to
maintain readiness and availability during assigned work hours and
standby periods.
3) Auditing — employees shall review monthly billings to identify and
reimburse the city for personal use of the device.
4) Security — the user shall maintain the safety of security of the device as
well as any log -in data required to operate the device.
5) Safety (driving) — employees should refrain from using a city -owned
communications device while operating a motor vehicle or power
equipment. Use shall be in accordance with state law.
6) Personalized attributes — a city -owned electronic device may be used to
the extent provided by the device and/or service plan. Employees may
personalize/utilize features as intended by the manufacturer and the plan
provider insofar as no additional costs are incurred by the City of
Plymouth without limiting the operational capacity of the device.
C. Care and Replacement
Upon approval for issue, an allocation shall be made through the IT Division to
account for the purchase price of the hardware, the annualized cost of monthly service
charges and for item replacement.
All allocations shall be budgeted each year and approved by the city council.
1) Devices shall be replaced on a three-year cycle.
2) Damaged or lost devices shall be charged back to the department through
IT division allocations.
3) Employees are responsible for the replacement cost for device damage or
loss due to employee negligence.
Page 4
4) Personal devices will not be upgraded or replaced at city expense.
III. Personal Devices
For employees required to maintain service availability by electronic communication
device, a device or an allowance for use of a personal device shall be provided by the
City of Plymouth. With city manager approval, an allowance may be made to offset
the cost of personal device use.
With the approval of the city manager, employees may sync a personal electronic
communication device with city servers for business use. Employees who request
and are allowed to use personal devices shall meet the requirements of this policy.
The policy also outlines device allowances and requirements for approved use of
personal devices.
A. Expectations
For employees approved by the city manager to maintain a personal device, the
the following items shall be met:
1) Use
a. Review phone options with IT Division to ensure compatibility
with city applications.
b. Maintain a service plan with minimal amount of services to
perform assigned duties and provide documented proof of
minimum plan upon enrollment to the city manager or designee.
c. Procure a reliable service plan that provides service in the
Plymouth area, as well as any area in which the user is expected to
respond when off site.
d. Notify the city manager or designee within five (5) days of service
discontinuation.
e. The City of Plymouth assumes no responsibility for provider
service contract termination fees or ongoing contracted provider
service fees in the event of a voluntary or involuntary employee
termination.
f. Employees shall minimize personal use of any electronic
communication device during scheduled work hours
2) Availability - maintain readiness and availability during assigned work
hours and standby periods.
3) The user acknowledges his/her personal device phone number may be
published for official business.
4) Auditing - documented proof of service plan shall be made available to the
requesting city authority for audit purposes within 72 hours of a request.
5) Security - employees agree to maintain password -protected security and
acknowledge in the event of a reported lost or missing device, the IT
Division will remotely "wipe" or erase all city data. Please note: wiping a
device may clear personal information such as contacts, tasks or apps.
Page 5
The City of Plymouth is not responsible for any lost personal data on a
wiped phone.
6) Safety (driving) — employees should refrain from using a communications
device while operating a motor vehicle or power equipment. Use shall be
in accordance with state law.
7) Support - the employee understands the maintenance and support of a
personal device by the city is limited to email, schedule and task syncing
if available), and use of city -supplied security. Hardware/software repair
and maintenance support is the sole responsibility of the employee while
on personal time (non -duty hours).
B. Allowance
Allowances are intended to cover a portion of the costs associated with owning /
maintaining a personal device as related to official city business use.
1) Allowance Schedule
The following schedule is approved for the authorized use of personal
electronic devices.
Cellular Phone (minutes only) - $20/month
Smart phone (cell minutes/data minutes) - $40/month
The City Council shall periodically review the allowance rates
2) Discontinuation
Allowances shall be discontinued when the employee:
is on leave status exceeding thirty (30) days
is on unpaid leave status
is unable to provide proof of service per item A(L)b.
above.
voluntarily or involuntarily terminates employment.
3) Reimbursement
The City of Plymouth shall reimburse employees for the use of personal
cellular phone minutes used for official city business when pre -approved
by the department director unless the employee is receiving a phone
allowance.
Reimbursement rates will be determined at the beginning of each
calendar year by IT and Finance.
4) Device Syncing
As the personal use of communication technology grows, some
employees may wish to synchronize their City of Plymouth email,
calendar, task lists and voicemail with their personal device. The city
acknowledges some work efficiencies may be gained through greater
access to official data and communication; however the administrative
costs outweigh the demonstrated savings to the city. For this reason, the
city will provide limited support for personal device syncing.
Page 6
Employees who wish to sync their personal communication device with
city servers do so at their own risk and with the acknowledgement and
consent of the following.
a) IT support for syncing personal communication devices is limited
and a low priority.
b) Not all devices are compatible with city software and hardware.
c) Synced personal communication devices will be pass -code
encrypted and the city reserves the right to un -sync devices at any
time without notice.
d) For the protection of city assets, synced devices will be wiped in
case of loss, theft or replacement. Wiping may remove personal
data and information not saved at another location may be lost
permanently. The City of Plymouth is not responsible for any lost
personal data.
e) Synced information may only be accessed and used during official
business hours. Non-exempt employees shall not be compensated
for city business hours worked outside of official business hours
without the pre -approved, written consent ofhis/her supervisor.
f) Use of voice or data minutes for business use shall be done at the
employee's discretion. By choosing to sync a personal
communication device with City of Plymouth software, the
employee understands the City of Plymouth is not responsible for
any costs incurred, including business-related costs.
Page 7
rp)City of
Plymouth
Adding Quality to Life
User Name:
Department:
Division:
Service Requested:
0 Cellular Phone
0 Air Card (laptop)
0 Other
New device? (Y/N)
Active Sync Required?
Justification:
REQUEST FOR
ELECTRONIC COMMUNICATION DEVICE
Date:
0 Cell Phone Services
0 Voice only
0 Push To Talk/Direct Connect
0 Text Messaging
0 Data/Internet
0 Camera
0 Allowance
Change of service? (Y/N)
Department Director:
Signature Date
City Manager:
Signature Date
IT Division Completion Date:
Date Initials
Page 8
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION AMENDING CELL PHONE POLICY
WHEREAS, the City utilizes a number of technologies to improve work
efficiency, enhance worker safety and improve service; and
WHEREAS, advancements in cell phone device capabilities and widespread
use of said devices have made the use a common business practice; and
WHEREAS, the common use of cell phones it may be a benefit to the City of
Plymouth to provide a cell phone allowance for certain users as declared by the city
manager; and
WHEREAS, an allowance rate shall be reviewed, set and budgeted annually.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that a cell phone
allowance is hereby established for employees approved and required to use a cell
phone for official City business.
BE IT FURTHER RESOLVED, the allowance rates for 2011 are as follows:
Smartphone Users $40 per month
Cell phone Users $20 per month
Approved this 8th day of March 2011.
Page 9
city of Agenda 6 . O 5PlymouthNumber: p))v
adding Quality to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: James Renneberg, P.E., Assistant City Engineer
March 8, 2011 Reviewed by: Doran Cote, P.E., Director of Public Works
Payment No. 3 and Final
Item: 36th Avenue Street Reconstruction Project
City Project No. 8104
1. ACTION REQUESTED:
Make a motion to adopt the attached resolution approving Payment No. 3 and Final in the
amount of $27,735.21 to Thomas and Sons Construction, Inc for the 36th Avenue Street
Reconstruction Project, City Project No. 8104.
2. BACKGROUND:
This project included the removal of the bituminous surface, replacement of the subgrade
material with sand and rebuilding the crushed rock and bituminous layers. The proposed
typical section was constructed to meet Mn/DOT's design requirements for state aid streets.
Concrete curb and gutter and sidewalks were replaced as necessary and a 12 foot wide
Pedestrian Spine" sidewalk was installed on the south side of 36th Avenue. Finally, the
bolts at eight gate valves were removed and replaced with stainless steel bolts.
Attached is a location map that shows the project limits. The work on this project has been
completed and certified as meeting project specifications by the City's Engineering staff.
3. BUDGET IMPACT:
This project was programmed for $710,000 in the 2009-2013 Capital Improvements
Program. The original contract amount was $448,584.86 and the final contract amount for
this project was $460,634.21. The increased cost was due to a more significant replacement
of concrete curb and gutter and sidewalk replacement than initially estimated. Because the
increase in quantities was less than 25%, a change order was not needed. The total project
cost for this project is $543,848.07, including engineering and administration. Funding will
be from assessments ($174,999.94), the Municipal State Aid Fund ($248,108.84), the Water
Fund ($8,855.00), the Sewer Fund ($690.00) and the Community Improvement Fund
111,194.29).
4. ATTACHMENTS:
Map
Pay Request
Resolution
Page 1
m
n
STq TE
NO 55
N
Streets Reconstructed
36th Avenue
Street Reconstruction Project
Er
3'6T_VE
v
mm
ago
w
REQUEST FOR PAYMENT
DATE: February 23, 2011
PLACE: Plymouth, MN
PROJECT: 36"' Avenue Reconstruction Project
PROJECT NO.: 8104 FILE NO.:
CONTRACTOR: Thomas & Sons Construction
ADDRESS: 13925 Northdale Blvd, P.O. Box 303
Roi4ers, MN 55374-0303
REQUEST FOR PAYMENT NO.: 3 & Final
SUMMARY:
1. Original Contract Amount
2. Change Order - ADDITION
3. Change Order - DEDUCTION
4. Revised Contract Amount
5. Value Completed to Date
6. Material on Hand
7. Amount Earned
8. Less Retainage 0 %
9. Less Liquidated Damages
10. Sub -Total
0.00
0.00
FOR PERIOD
FROM: 12-16-09 TO 2-23-11 .
SPECIFIED CONTRACT
COMPLETION
DATE: October 15, 2009
11. Less Amount Paid Previously
12. AMOUNT DUE THIS REQUEST FOR PAYMENT NO.: 3 & Final
OWNER APPROVAL:
Lo
Lo
Approved By: (ENGINEER)
im
Approved By: (CONTRACTOR)
10
in
448,584.86
448,584.86
460,634.21
0.00
460,634.21
0.00
0.00
460,634.21
432,899.00
27,735.21
0:1EngineeringlPR0JECPSU000- 200MI04WaymentsVTeWaymenRage 3
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION TO REQUEST FOR PAYMENT N0. 3 AND FINAL
FOR THE 36TH AVENUE STREET RECONSTRUCTION PROJECT
CITY PROJECT N0. 8104
WHEREAS, the City of Plymouth as owner and Thomas and Sons
Construction, Inc. as contractor, have entered into an agreement for the 36th
Avenue Street Reconstruction Project, City Project No. 8104, said agreement was
approved by the City Council on August 11, 2009; and
WHEREAS, the Engineer has certified his acceptance of the work and his
approval of the final request for payment.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY
COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA:
1. That the original contract amount was $448,584.86 and the value of the
work to date is $460,634.21 and is herewith approved.
2. That the work performed by the contractor for the 36th Avenue Street
Reconstruction Project and certified to the Council by the Engineer as
acceptable, being the same, is hereby released from the contract except
as to the conditions of the performance bond, any and all legal rights of
the owner, required guarantees and correction of faulty work after final
payment.
3. Request for Payment No. 3 and Final in the amount of $27,735.21 to
Thomas and Sons Construction, Inc. for the 36th Avenue Street
Reconstruction Project is hereby approved and the City's Administrative
Services Director is hereby authorized and directed to pay the same
forthwith. Funding for the total project cost of $543,848.07 will be from
assessments ($174,999.94), the Municipal State Aid Fund
248,108.84), the Water Fund ($8,855.00), the Sewer Fund ($690.00)
and the Community Improvement Fund ($111,194.29).
Approved this 81h day of March, 2011.
Page 4
rp)City of Agenda 6 . 0 6PlymouthNumber:
Adding QoaWy to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Derek Asche, Water Resources Manager
March 8, 2011 Reviewed by: Doran Cote, Director of Public Works
Approve Change Order No. 2
Item: Plymouth Creek Stream Bank Restoration Project
City Project No. 8128
1. ACTION REQUESTED:
Approve Change Order No. 2 for the Plymouth Creek Stream Bank Restoration Project, City
Project No. 8128.
2. BACKGROUND:
On December 14, 2010 the contract for the Plymouth Creek Stream Bank Restoration Project
was awarded to Sunram Construction, Inc. (Contractor) of Corcoran, MN. A portion of this
project includes flood protection through the re-establishment of a channel for Plymouth Creek
within a wetland upstream of the water quality ponds (Attachment 1). To re-establish this
channel, the contract included an estimated excavation of 2,885 cubic yards of mucky wetland
soil.
Channel excavation began in January 2011 and almost immediately the Contractor contacted
staff regarding the volume of excavated material and indicated the contract quantities may be
underestimated. To determine if the contract quantities were underestimated, staff measured the
volume of each truck hauling material, considered the possibility that existing ice in the wetland
was being hauled away and affecting the quantities, and conducted daily observations during
excavation operations to ensure trucks were leaving the site at full capacity. Typically, staff
would survey or require a record drawing of the channel after construction to assist in
determining actual quantities excavated. Because Plymouth Creek annually discharges
significant amounts of sediment and because the creek has been flowing throughout the winter,
sediment accumulation is likely in the channel and it will not be possible to accurately measure
excavation in the spring.
The final quantity of excavated material requested by the Contractor for payment is 5,325 cubic
yards or 2,440 cubic yards above the engineers estimate. The cost for the additional 2,440 cubic
yards at the contract unit price is $45,506.00.
3. BUDGET IMPACT:
The 2010-2014 Capital Improvement Program (CIP) includes $1,100,000 between 2010 and
2014 for construction of the Plymouth Creek Stream Bank Restoration Project. Approval of this
change order constitutes a 6.7% increase in the contract amount from $678,319.13 to
723,825.13. The estimated project cost including construction, engineering, tree removals,
Page 1
administration, and contingencies remains $1,100,000. Funding will be from the following
sources:
Bassett Creek Watershed Management Commission
Hennepin County Riparian Restoration and Stream Bank Stabilization Grant
Water Resources Fund (in-kind services)
Total
4. ATTACHMENTS:
Aerial photo
Change Order No. 2
Resolution
910,200
155,000
34,800
1,100,000
Page 2
Plymouth Creek Streambank Restoration
Proposed Plymouth Creek Streambank Restoration
North of 26th Avenue to West Medicine Lake Blvd.
City Project 8128
City of Plymouth Engineering Department
February 28, 2011 Page 3
CHANGE ORDER
DATE: February 15, 2011
PROJECT: PIymouth Creek Stream Bank Restoration
PROJECT NO.: 8128
CONTRACTOR: Sunram Construction Inc.
CHANGE ORDER NO.: 2
DESCRIPTION OF WORK:
This change order provides for an additional 2440 cubic yards of muck excavation. The
completion date for this project remains February 28, 2011. The following items are added to
the contract:
UNIT TOTAL
CHANGE ORDER ITEM UNIT PRICE QUANTITY AMOUNT
Muck Excavation c.y. $18.65 2440 $45,506.00
Original Contract Amount $666,664.13
Previous Change Orders $11,655.00
THIS CHANGE ORDER NO.,J- ADD $45,506.00
REVISED CONTRACT AMOUNT $723,825.13
Approved b . CONTRACTI-10
By:
Approval by: CITY ENGINEER, CITY OF PLYMOUTH:
as
Date:
Distribution:
1 - City Engineer
2 - Contractor
1 - Engineer
o:\Engineering\PROJECTS12000 - 2009181281Payments\Change Order No. ?Pq 4
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION TO
APPROVE CHANGE ORDER N0. 2
PLYMOUTH CREEK STREAM BANK RESTORATION PROJECT
CITY PROJECT N0. 8128
WHEREAS, Change Order No. 2 for the Plymouth Creek Stream Bank Restoration
Project has been prepared in the amount of $45,506.00 for 2,440 cubic yards of muck
excavation; and
WHEREAS, Change Order No. 2 is recommended for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF PLYMOUTH, MINNESOTA:
1. Change Order No. 2 for the Plymouth Creek Stream Bank Restoration Project, City
Project No. 8128, by adding $45,506.00 is hereby approved.
Original contract amount $666,664.13
Change Order No. 1 11,655.00
Change Order No. 2 45,506.00
Revised Contract Amount $723,825.13
Approved this 8th day of March, 2011.
Page 5
rp)City of Agenda 6 . 0 7PlymouthNumber:
Adding Quality to life
REGULAR
COUNCIL MEETING
To: Laurie Ahrens, City Manager
Prepared by: Scott Newberger, Utilities Manager
March 8, 2011 Reviewed by: Doran Cote, P.E., Director of Public Works
Award Contract
Item: Imperial Hills Lift Station Upgrade
City Project No. 10014
1. ACTION REQUESTED:
Make a motion to adopt the attached resolution awarding a contract for the above referenced
project.
2. BACKGROUND:
In 2003, the City identified 13 lift stations in need of renovation/replacement. The Imperial
Hills Lift Station located at 2329 Walnut Grove Lane has been in service since 1968 and is
scheduled for replacement in 2011 in the Capital Improvement Program (CIP). The project
includes the replacement of the forcemain which runs from the lift station to the intersection
of 24th Avenue and Urbandale Lane. The project also includes using an existing natural gas
generator for emergency power permanently mounted at the lift station. On January 25, 2011
City Council approved the plans and specifications for the Imperial Hills Lift Station
Upgrade.
On February 17, 2011 bids were publicly opened for the Imperial Hills Lift Station Upgrade
project. A total of 12 bids were received at the following prices:
Contractor Base Bid
Minger Construction, Inc. 253,560.00
Municipal Builders, Inc. 270,180.00
Penn Contracting, Inc. 284,502.00
G.L. Contracting, Inc. 289,323.70
Geislin er & Sons, Inc. 290,000.00
Burschville Construction, Inc. 293,050.00
Northdale Construction Company, Inc. 307,691.17
Kuechle Underground, Inc. 311,920.54
Veit & Company, Inc. 316,677.50
Parrott Contracting, Inc. 319,450.00
GM Contracting, Inc. 359,109.80
Gridor Construction, Inc. 359,600.00
Engineer's Estimate 360,000.00
Page 1
City staff has reviewed the information submitted by Minger Construction, Inc. and finds the
information acceptable and that the Minger Construction, Inc. bid complies with the
responsible bidder criteria. City staff feels that Minger Construction, Inc. is capable of
rehabilitating the Imperial Hills Lift Station in accordance with the approved plans and
specifications.
3. BUDGET IMPACT:
This project is identified in the City's 2011 — 2015 Capital Improvement Program (CIP) and
2011 budget for $600,000 for construction costs. The total estimated cost of the project based
on the low bid is $340,000.00 including engineering, administration and contingencies.
Financing will be from the Sewer Fund.
4. ATTACHMENTS:
Map
Resolution
Page 2
Forcemain
Imperial Hills Lift Station
Rehabilitation
Project Location
City Project No. 10014
Page 3
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION AWARDING A CONTRACT
FOR THE IMPERIAL HILLS LIFT STATION UPGRADE
CITY PROJECT N0. 10014
WHEREAS, pursuant to an advertisement for bids for the Imperial Hills Lift Station
Upgrade, bids were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement:
Contractor Base Bid
Minger Construction, Inc. 253,560.00
Municipal Builders, Inc. 270,180.00
Penn Contracting, Inc. 284,502.00
G.L. Contracting, Inc. 289,323.70
Geislinger & Sons, Inc. 290,000.00
Burschville Construction, Inc. 293,050.00
Northdale Construction Company, Inc. 307,691.17
Kuechle Underground, Inc. 311,920.54
Veit & Company, Inc. 316,677.50
Parrott Contracting, Inc. 319,450.00
GM Contracting, Inc. 359,109.80
Gridor Construction, Inc. 359,600.00
Engineer's Estimate 360,000.00
WHEREAS, it appears Minger Construction, Inc. of Chanhassen, Minnesota is the lowest
responsible bidder, complying with the minimum specifications.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF PLYMOUTH, MINNESOTA, that the appropriate City Officials are herby
authorized and directed to enter into contract for the bid with Minger Construction, Inc. of
Chanhassen, Minnesota in the name of the City of Plymouth for Imperial Hills Lift Station
Upgrade according to the plans and specifications therefore approved by the City Council and on
file in the office of the City Engineer in the amount of $253,560.00.
FURTHERMORE, BE IT HEREBY RESOLVED, that the funding for this project shall
be from the Sewer Fund in the amount of $340,000.00.
Approved this 8th day of March, 2011.
Page 4
rp) City of
Plymouth
Adding Q..HIV t. Life
REGULAR
COUNCIL MEETING
March 8, 2011
Agenda 6.08Number:
To: Laurie Ahrens, City Manager
Prepared by: James Renneberg, P.E., Assistant City Engineer
Reviewed by: Doran Cote, P.E., Director of Public Works
Accept Utilities for
Item: Rusten Wood Development (2006046)
1. ACTION REQUESTED:
To adopt the attached resolution accepting utilities for the Rusten Wood development (2006046).
2. BACKGROUND:
We have received a request to accept the utilities, which reflects completed work in the
development. The City has made inspections of the work and has determined that it is acceptable.
The utilities were installed in 2007, with minor punchlist items needed before they could be
accepted. Since the utilities have been in place for 3 '/2 years without any warranty issues, staff is
recommending waiving the two year warranty period for this development.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
Location Map
Resolution
Page 1
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Page 2
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION ACCEPTING UTILITIES
FOR RUSTEN WOOD DEVELOPMENT (2006046)
WHEREAS, in accordance with the development contract dated December 19, 2006, Bohland
Rusten Wood, LLC, developer of Rusten Wood (2006046), has agreed to install certain improvements for
said development; and
WHEREAS, the developer has completed a portion of the street, utility and site grading as noted
below; and
WHEREAS, the developer has requested a reduction of the required financial guarantee to reflect the
completed work.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA; that the financial guarantee requirements are reduced as follows:
Page 3
ORIGINAL CURRENT NEW
ITEM AMOUNT AMOUNT AMOUNT
Street Construction 211,315 147,921 57,829
Emergency Access 23,448 0- 0-
Sanitary Sewer 165,153 49,546 0-
Watermain 100,480 30,144 0-
Storm Sewer 83,202 24,961 0-
Boulevard and Drainage Swale 3,800 1,200 500
Sod
Street and Traffic Control Signs 1,000 0- 0-
Sidewalk Improvements 19,350 3,900 3,900
Landscaping (Plantings) 110,000 39,200 39,200
Retaining Walls 18,000 0- 0-
Buffer Posts 2,400 0- 0-
Site Grading and Drainage 216,837 7,000 0-
Improvements
Setting Iron Monuments 6,800 6,800 0-
Street Lights 4,500 0- 0-
Design, Administration, 115,954 52,261 10,269
Inspection, As-Builts
1,082,239 362,933 111,698
Page 3
Resolution No. 2011 —
Page 2
That the required financial guarantee for the above items be reduced as detailed above from
362,933 to $111,698 to reflect the completed work. Letter of Credit No. 2940004 may be
reduced accordingly.
FURTHER BE IT RESOLVED that the financial guarantee requirements for the
following items per Section 8.1 of the approved Development Contract remain as follows:
ORIGINAL NEW
ITEM AMOUNT AMOUNT
Maintenance of Erosion and Sediment
Control Plan, Street Sweeping, and Storm
Sewer Cleaning
Cash: $ 1,000 $ 1,000
Letter of Credit No. 2959001: $ 10,250 $ 10,250
FURTHER BE IT RESOLVED that utilities are accepted.
Approved this 8th day ofMarch, 2011.
Page 4
rp)City of
Plymouth
Adding Q..Uty to Life
REGULAR
COUNCIL MEETING
March 8, 2011
Agenda 6.09Number:
To: Laurie Ahrens, City Manager
Prepared by: Bud Broekema, Sr. Engineering Technician
Reviewed by: Doran Cote, P.E., Director of Public Works
Item: Approve Designation of Municipal State Aid (MSA) Streets for 2011
1. ACTION REQUESTED:
Make a motion to adopt the attached resolution designating part of Carlson Parkway south of Gleason
Lake Drive, part of 10th Avenue east of Nathan Lane and part of Kilmer Lane north of 10th Avenue as
Municipal State Aid (MSA) streets.
2. BACKGROUND:
The City receives funds from the State of Minnesota each year for construction and maintenance of
streets which are designated on the MSA system. The City is allowed to designate a maximum of 20%
of our total street system as MSA streets. The City is also allowed to make system revisions once each
year. It is advantageous for the City to designate as close to the 20% allowance as possible, since part of
the formula for allocating MSA funds to the City is based on the length, age and condition of the
designated streets. In addition, streets that have not yet been constructed or were constructed more than
20 years ago increase the allocation more than newer streets. The designated streets must connect to
either another MSA street or part of the state or county system and must be identified as a collector or
higher in the Transportation Plan which is an element of the City's Comprehensive Plan. Designating
streets on the MSA system does not imply that they will be constructed or reconstructed in any
particular timeframe.
Currently, the City is 0.79 mile below the maximum allowable designation due to the addition of new
roads built. Staff recommends adding a portion of Carlson Parkway, from the City line with
Minnetonka, north to Gleason Lake Drive, 10th Avenue from Nathan Lane to Kilmer Lane and Kilmer
Lane from 10th Avenue North to 13th Avenue North to the City's MSA system (see attached maps). The
new streets recommended to be added to the City's MSA system total 0.60 mile.
The Carlson Parkway and Kilmer Lane segments are classified as major collectors in the City's
Comprehensive Plan. Carlson Parkway east of Gleason Lake Drive is already designated as an MSA
street. The 10th Avenue segment is not a major collector but is being added to the system to utilize
available excess mileage. Once the additional excess mileage amount is adequate, the remainder of
Kilmer Lane, 16th Avenue from 10th Avenue to Revere Lane will be added to the system and the 10th
Avenue segment being added this year will be removed. The segment of Carlson Parkway extending
south of the Plymouth's City boundary into the City of Minnetonka is being designated as a MSA route
this year by Minnetonka. All proposed street segment additions have been reviewed for conformance
with MSA requirements by MnDOT State Aid Division. As required by the State, a letter (copy
attached) was submitted to the State Aid Engineer requesting the proposed roadway additions. A letter
has been received (copy attached) from Marshall Johnston, MSA Needs Manager, approving all of the
requested segment revisions. A resolution by the City Council is required to facilitate the changes.
Page 1
3. BUDGET IMPACT:
The addition of streets to the City's MSA system is expected to result in a nominal increase in the
annual MSA apportionment received from the State of Minnesota.
4. ATTACHMENTS:
Letter to Mn/DOT
Letter from Mn/DOT
Maps
Resolution
Page 2
City of
Plymouth
Adding Quality to Life
February 22, 2011
Mr. Mike Kowski, P.E.
Minnesota Department of Transportation
Metropolitan District
Waters Edge Building
1500 W. County Road B-2
Roseville, MN 55113-3174
Regarding: Revised Proposed 2411 MSAS changes for the City of Plymouth (Kilmer Avenue changed to
Kilmer Lane)
Mr. Kowski,
This is a request for changes to our MSAS roadway segments. We are proposing to add three segment to
our system for 2011. The following describes the requested changes.
5eament Additions:
We ask that you consider our request and let us know if it is acceptable. We will then proceed with the
changes through the MSAS Needs Web site and with the City council resolutions. If you have any
questions, you can reach me at (763) 509-5532 or email me at bbroekerna folymouthmn.gov.
Sincerely,
Bud Broekema
City of Plymouth Engineering Division
cc: Bob Moberg, P.E. Plymouth City Engineer
File
3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763.509-5000 - www d.plymouth.mn.us ,4
Page 3
Name -,A- Termini
Carlson Parkway N Gleason Lake Dr south to
Minnetonka
SegmentStreet
155-172-xxx 0.20 Existing Rd. Miles
1& Avenue N Nathan La N to Kilmer La N 155-197-xxx 0.22 Existing Rd. Miles _
Kilmer Lane N 1V' Ave N to 13th Ave N 155-186-xxx 0.18 Existing Rd. Miles
Total Additions
NUM 4.:,
Excess Mileage from 2010 Certification
0.60 Miles
0.79 Miles
Proposed Segment Additions for 2011 0.60 Miles
Excess Mileage Remaining 0.19 Miles
We ask that you consider our request and let us know if it is acceptable. We will then proceed with the
changes through the MSAS Needs Web site and with the City council resolutions. If you have any
questions, you can reach me at (763) 509-5532 or email me at bbroekerna folymouthmn.gov.
Sincerely,
Bud Broekema
City of Plymouth Engineering Division
cc: Bob Moberg, P.E. Plymouth City Engineer
File
3400 Plymouth Blvd • Plymouth, Minnesota 55447-1482 • Tel: 763.509-5000 - www d.plymouth.mn.us ,4
Page 3
Minnesota Department of Transportation
MEMO
State Aid for Local Transportation Division
Mail Stop 500, 4th Floor
395 John Ireland Boulevard
St. Paul, MN 55155-1899
February 14, 2011
TO: Mr. Bob Moberg
Plymouth city Engineer
3400 Plymouth Boulevard
Plymouth, MN 55447
FROM: Marshall Johnston
Municipal State Aid Needs Manager
SUBJECT: Municipal State Aid Designations and Revocations
Office Tel.: 651 366-3800
Fax: 681 366-3801
651)366-3815
The following Municipal State Aid Street designations will be approved when the City Council resolution is
received:
Extension of MSAS 172 Carlsonkw y- South city limits to Gleason Lake Drive (0.20 existing miles)
Extension of MSAS 186 Kilmer North- 10'' Avenue North to 13" Avenue North (0.18 existing miles)
MSAS 197 10'x' Avenue North- Nathan Lane North to Kilmer North (0.22 existing miles)
The following Municipal State Aid Street revocations will be approved when the City Council resolution is
received:
None Requested
The following Municipal State Aid Street Renumbering has been approved:
Part ofMSAS 172 to MSAS 198 Gleason Lake Drive- Vicksburg Lane North to Carlson Parkway
The following documents must be submitted before further processing can occur:
A Commissioner's Order will follow after the City Council resolution is received and approved by the
Commissioner.
Comments:
If the City Council resolution is received by the DSAS before May 1, 2011, routes designated can receive needs in
2011. Include the road data with the normal computer needs update. Also include the revisions on the Ccrtification of
Mileage due in January 2011. If you have any questions, contact your DSAE or Marshall Johnston at (651) 366-3815
for instructions.
Available Mileage 0.79 2410 Certified Mileage
Revoked Milea a 0.00
Designated M&Le 0.60
Remain ing Available Mileage 0.19
This designation request is tied to the Minnetonka request. When the City Council resolutions are received from both
cities, the Commissioner's Order will be written.
A City Council resolution is not required for the renumbering.
cc. District State Aid Engineer
File
An equal opportunity employer 04:1EngineeringlMNDOT\MSA12OiG\Needs Files\Ltr from MSA for new segments 2-14-1 l.docx
Page 4
2011 MSA ADDITIONS
NEW MSA # 186- KILMER LA N FROM 10TH AVE TO 13TH AVE
NEW MSA # 197-10TH AVE N FROM NATHAN LA TO KILMER LA
Page 5
CITY OF PLYMOUTH
RESOLUTION N0. 2011-
A RESOLUTION TO
DESIGNATE MUNICIPAL STATE AID STREETS
PART OF 1 OT" AVENUE FROM NATHAN LANE TO KILMER LANE
PART OF KILMER LANE FROM 1 OT" AVENUE TO 13TH AVENUE
PART OF CARLSON PARKWAY FROM SOUTH CITY LIMITS TO GLEASON LAKE DRIVE
WHEREAS, it appears to the City Council of Plymouth, Minnesota that the streets
hereinafter described should be designated as Municipal State Aid streets under the provisions
of Minnesota Law.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA: That the roads described as follows, to -wit:
Extension of MSAS 155-172 Carlson Parkway- South city limits to Gleason Lake Drive
0.20 existing miles)
Extension of MSAS 155-186 Kilmer Lane North- 10th Avenue North to 13th Avenue North
0.18 existing miles)
Extension of MSAS 155-197 10th Avenue North- Nathan Lane North to Kilmer Lane North
0.22 existing miles)
be, and hereby are established, located, and designated Municipal State Aid streets of said City
subject to the approval of the Commissioner of Transportation of the State of Minnesota,
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE CITY OF PLYMOUTH, MINNESOTA that the City Clerk is hereby authorized and
directed forthwith to forward two certified copies of this resolution to the Commissioner of
Transportation for consideration, and that upon approval of the designation of said roads or
portions thereof, that the same be constructed, improved, and maintained as Municipal State
Aid streets.
Approved this 8th day of March, 2011.
Page 6
Resolution No. 2011 -
Page 2
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the
Plymouth City Council on March 8, 2011, with the original thereof on file in my office, and the
same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this
day of
City Clerk
Page 7
rp)City of Agenda 6 . 1 0PlymouthNumber:
dddfng Quality to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Kip Berglund, HRA Specialist
Reviewed by: James Barnes, Housing Programs Manager and Steve Juetten,
March 8, 2011 Community Development Director
Item: Approve 2011 Community Development Block Grant (CDBG)
program year allocation
1. ACTION REQUESTED:
Adopt the attached resolution approving the allocation of $259,392.00 of CDBG funds and
authorizing the submittal of an application to the U.S. Department of Housing and Urban
Development (HUD) for the 2011 CDBG funds as recommended by the Plymouth Housing and
Redevelopment Authority (HRA).
2. BACKGROUND:
The Department of Housing and Urban Development (HUD) has not yet sent notification of the official
funding amount for the 2011 Community Development Block Grant (CDBG) program year. However,
it is anticipated that HUD will allocate approximately $259,392.00; this estimated allocation is
substantially lower than recent years due to the current legislation to cut the overall CDBG allocation
back to 2008 numbers. The 2011 program year begins on July 1, 2011 and runs through June 30, 2012.
In order to determine the funding needs for program year 2011, staff evaluated the mid -year progress of
the 2010 CDBG funded activities.
The HRA administers three programs internally with CDBG funds. The First Time Homebuyer
FTHB), Housing Rehabilitation, and Affordable Housing Development account. Funds are also
used to fund seven social service agencies and some of the funds set aside for administration and fair
housing activities.
First Time Homebuyer Program — The FTHB funding is lower than in previous years due to the
anticipated amount of carry-over funds and due to receiving a number of loan repayments in 2009
program income totaling $125,000.00). Staff recommends allocating $70,000.00 to the First Time
Homebuyer program. This $70,000.00, plus an estimated $20,000.00 in repayments and a carryover
of funds from the 2010 program year allocation of $50,000.00 will provide a total of $140,000.00
available for the 2011 program year.
Housing Rehabilitation Program - There are two types of Housing Rehabilitation assistance
programs available to eligible homeowners, deferred loans and small repair grants. The Housing
Rehabilitation Deferred Loan is available to low and moderate -income households to maintain,
repair, and improve their homes. The program provides up to $30,000.00 for eligible repairs through
a deferred zero interest loan that will be forgiven after 20 years if the homeowner continues to own
and occupy the home. The Small Repair Grant is a pool of funds set aside within the program to be
used for small and emergency repairs for qualifying homeowners. The program allows a maximum
Page 1
of $5,000.00 in grant funds to be used for emergency and small repairs for qualifying seniors age 55
or older.
Staff recommends allocating $60,000.00 to this program in 2011. This $60,000.00, plus an
estimated $20,000.00 in repayments and a carryover of funds from the 2010 program year allocation
of $50,000.00 will provide a total of $130,000.00 available for the 2011 program year.
Affordable Housing - The third program that CDBG administers is the Affordable Housing
Development account which assists with the development of affordable rental / owner -occupied
units. In previous years these funds have assisted primarily rental projects such as the one proposed
by Hammer Residences. Hammer has a long history of working with the City and the HRA to
provide housing assistance to their clientele. Therefore staff is recommending funding of
58,000.00 be allocated to Hammer Residences. Hammer Residences will use the funds to remodel
two homes. The improvements will include replacing windows and new siding.
Social Service - CDBG regulations limit the amount of funds that can be spent on "public service"
activities. Public service activities are those activities "which are directed toward improving the
community's public services and facilities" to serve low- and moderate -income clientele. The
regulations stipulate that public service funding may not exceed 15% of the City's total allocation
259,392.00), plus 15% of the previous year's program income ($0.00).
Staff mailed out nine CDBG applications. Six of the organizations are current CDBG sub -
recipients; Community Action Partnership of Suburban Hennepin (CAPSH), Family Hope Services,
HOME Line, People Responding in Social Ministry (PRISM), Senior Community Services (SCS)
and YMCA POINT Northwest. One is a new sub -recipient. Spare Key is requesting funds for the
first time through the Plymouth CDBG program. JVS — a division of Jewish Family Services and
Interfaith Outreach and Community Partners, did not apply for funding. Staff evaluated and ranked
the individual proposals based on the following criteria:
Program/Project Feasibility: "Project Overall Feasibility" refers to the likelihood that the
proposed project may be completed within the timeline proposed and within reasonable
parameters of risk.
Organizational Capacity: "Organizational Capacity" refers to the likelihood of the organization
being able to complete the proposed project.
Leverage of Other Funds: "Leverage of Other Funds" refers to the extent to which the proposal
demonstrates the involvement of local partnerships and the extent to which other funds are
leveraged; including contributions from philanthropic, public, and private organizations and/or
local employers, as well as in-kind contributions.
Consistency with the goals and priorities outlined in 2005-2009 Consolidated Plan adopted by
the Hennepin County Consortium.
To remain consistent with previous years, staff recommends allocating $38,900.00 among the seven
public service applicants, which is 15% of the 2011 allocation with program income ($0.00).
Community Action for Suburban Hennepin (CAPSH) 14,000.00
Family Hope Services 7,000.00
HOME Line 6,000.00
Northwest Branch YMCA, Point Northwest Program 5,500.00
People Responding in Social Ministry (PRISM) 2,500.00
SCS — Senior Community Services 3,000.00
Spare Key 900.00
Total $38,900.00
Page 2
Administration - CDBG regulations limit the amount of funds that can be spent on administration
to no more than 20 percent of the total allocation, (approximately $52,000.00) for the 2011 program
year. Staff anticipates using approximately $30,000.00 for administration in 2011. There are no
unexpended funds anticipated to be carried over from the 2010 program year and therefore staff is
requesting $29,492.00 be budgeted for administration.
Fair Housing Activities - Plymouth participates in the Hennepin County Consortium Fair Housing
Initiative. The initiative addresses the impediments identified in the Analysis of Impediments to Fair
Housing (AI) that were previously prioritized by the Consortium, and describes actions and
accomplishments during the report year to address each. For the 2011 program year it is
recommended that the Plymouth HRA provide $3,000 of CDBG funds toward this collaborative
effort.
On February 24, 2011 the Plymouth HRA held a public hearing to consider citizen comments as to
the use of 2010 CDBG funds. Representatives of various non-profit agencies attended.
The HRA Board recommended that the resolution be amended to require that the full 15 percent of
the CDBG allocation of funds be allocated toward the Social Service Agency as allowed. Therefore,
the remaining $900 (in addition to the recommended $38,000.00) plus $300 from the HRA General
Fund would be used to provide $1,200.00 in funding to Spare Key. With that amendment, the HRA
Board approved the attached resolution and requested the City Council confirm their
recommendation.
3. BUDGET IMPACT:
There is no direct financial impact to the City or the HRA. The anticipated amount of $259,392.00
comes from the City's participation in the CDBG program, which requires the City to submit an
application for these funds.
4. ATTACHMENTS:
1. HRA Staff Report and Resolution
2. Draft City Council Resolution Pertaining to 2011 CDBG Allocation of Funds and Application
Page 3
Agenda Number V. -
PLYMOUTH HOUSING AND
REDEVELOPMENT AUTHORITY
STAFF REPORT
TO: Plymouth Housing and Redevelopment Authority
FROM: Kip Berglund, HRA Specialist through Jim Barnes, Housing Programs
Manager and Steve Juetten, Executive Director
MEETING DATE: February 24, 2011
SUBJECT: Community Development Block Grant (CDBG) - Public hearing
on 2011 CDBG program year allocation with recommendation to
the City Council
BACKGROUND:
At the time this staff report was written, the official funding amounts for the 2011 Community
Development Block Grant (CDBG) program year have not been released by the Department of
Housing and Urban Development (HUD). However, it is anticipated that HUD will allocate
approximately $259,392 in CDBG funds to the City of Plymouth for the 2011 program year.
This estimated allocation is substantially lower than recent years due to the current legislation to
cut the overall CDBG allocation back to 2008 numbers. The 2011 program year begins July 1,
2011 and runs through June 30, 2012. In order to determine the funding needs for the 2011
program, staff evaluated the mid -year progress of the 2010 CDBG funded activities. The
following chart shows the 2010 program year goals, as submitted to HUD, along with our present
progress:
Page 4
2010 CDBG ACTION PLAN GOALS AND PROGRESS:
Gods Progress made 2010 Budget Expended us Balance as
through 12/31/10 o12/31/10 0 12/31/10
Provide 6 housing 7 rehab projects 3 213,863.55* 32,253.39 181,610.16*
rehabilitation deferred completed, and 4
loans or small repair housing rehab deferred
grants (HRA) loans/grants in progress
Provide 5 first time 2 first time homebuyer 164,196.90* 30,739.12 133,457.78*
homebuyer deferred loans deferred loans issued
HRA)
Assist with the 2 units completed 30,000.00 0.00 30,000.00
rehabilitation of two
affordable rental / owner -
occupied units (HRA)
Provide 125 households 33 households served 20,000.00 0.00 20,000.00
homeownership and
foreclosure educational
through CAPSH
Provide services to 215 84 households served 8,000.00 0.00 8,000.00
renter households through
HOME Line
Provide 800 rides to 45 257 rides 3,500.00 0.00 3,500.00
Plymouth residents 34 people served
through PRISM Express
Assist 90 homeless and 27 youth served 8,000.00 0.00 8,000.00
near -homeless youth
through YMCA
Provide services to 320 at- 189 youth served 8,000.00 0.00 8,000.00
risk youth through Family
Hope
Provide services to 30 19 individuals served 4,465.00 0.00 4,465.00
seniors with the H.O.M.E
Household and Outside
Maintenance for Elderly)
program through S.C.S.
Fair Housing Activities Outreach, education 5,000.00 0.00 5,000.00
and enforcement
activities in the
Consortium
Administration of CDBG Administration 29,194.50* 16,539.36 12,655.14*
Activities
TOTALS: 494,219.95* 79,531.87 41408.08*
These figures include unexpended funds from previous program years and/or program income received
to date.
Page 5
FUNDING RECOMMENDATIONS FOR HRA ADMINISTERED PROGRAMS:
Throughout 2010, staff did considerable marketing of the First Time Homebuyer Program,
Housing Rehabilitation Program and Foreclosure Prevention. We continue to market the
programs and anticipate that we will be close to meeting our goals for 2010. We do anticipate
carry-over funds for both the First Time Homebuyer and Rehabilitation programs. This is partly
due to receiving a number of First Time Homebuyer loan repayments (totaling $125,000) in
2009.
The HRA administers three programs internally with CDBG funds; including the First Time
Homebuyer, Housing Rehabilitation, and Affordable Housing Development account. The First
Time Homebuyer program has assisted an average of eight households per year over the past five
years.
There are two types of housing rehabilitation assistance programs available to eligible
homeowners, deferred loans and small repair grants. The Deferred Loan program is available to
low and moderate -income households to maintain, repair, and improve their homes. The Small
Repair Grant program is used for small and emergency repairs for qualifying seniors age 55 or
older. The Housing Rehabilitation program assisted an average of eight households per year
over the past five years.
Both the First Time Homebuyer and Home Rehabilitation programs generate income from the
repayment of loans. As indicated above, we have experienced a rather large amount of
repayments over the past couple of years. Due to the status of the housing market it is difficult to
predict the amount of program income we will receive for the 2011 program year and therefore
staff is conservatively budgeting $20,000 of program income for each program.
In the 2011 program year budget, staff recommends providing $70,000.00 to the First Time
Homebuyer (FTHB) program and $60,000.00 to the Housing Rehabilitation (Rehab) program.
The FTHB funding is lower than in previous years due to the program income received two years
ago. The Rehab funding is also being decreased over last year's allocation due to the amount of
carry-over funds available. In order to generate more rehab loan activity, the rehab program
guidelines have recently been modified to allow for a larger maximum loan amount ($30,000.00
rather than $20,000) and allow for a larger overall loan -to -value maximum (110% rather than
100%). Staff believes the allocations listed above along with the carry-over of 2010 funds will
sufficiently meet the needs of these two programs.
The third program that CDBG administers is the Affordable Housing Development account
which assists with the rehabilitation of affordable rental / owner -occupied units. In previous
years these funds have assisted primarily rental projects such as the one proposed by Hammer
Residences. Hammer has a long history of working with the City and the HRA to provide
housing assistance to their clientele. Therefore staff is recommending funding of $58,000.00 be
allocated to Hammer Residences. Hammer Residences will use the funds to remodel two homes.
Improvements include replacing windows and siding. These improvements will make the homes
more energy efficient, extend the life of the homes and make the homes more aesthetically
pleasing to the surrounding neighborhood.
3
Page 6
CDBG regulations limit the amount of funds that can be spent on administration to no more than
20 percent of the total allocation, (approximately $52,000) for the 2011 program year. Staff
anticipates using approximately $30,000.00 for administration in 2011. There are no
unexpended funds anticipated to be carried over from the 2010 program year and therefore staff
is requesting $30,392.00 be budgeted for administration.
Housing Proposed Activity Estimated 2011 2011 Funding Total Amount
Program 2010 Funds Estimated Recommendations Available
Carried Over Program
to 2011 Income
Housing Provide 4 housing 50,000.00 20,000.00 60,000.00 130,000.00
Rehabilitation rehabilitation loans to
Deferred Loan income -eligible
Program households. Provide 3
small repair grants.
First Time Provide 5 loans to assist 50,000.00 20,000.00 70,000.00 140,000.00
Homebuyer with down payment and
Deferred Loan closing costs.
Program
Affordable Assist with development 0.00 NA 58,000.00 58,000.00
Housing of affordable rental —
Development owner occupied units
Fair Housing Outreach, education and 0.00 NA 3,000.00 3,000.00
Activities enforcement activities in
the Consortium
CDBG Administration 0.00 NA 30,392.00 30,392.00
Administration
Total; 100,000.00 S40,000.661--$221,392.00 361,392.00
FUNDING RECOMNMNDATIONS FOR PUBLIC SERVICES;
CDBG regulations limit the amount of funds that can be spent on "public service" activities.
Public service activities are those activities "which are directed toward improving the
community's public services and facilities" to serve low- and moderate -income clientele. The
regulations stipulate that public service funding may not exceed 15% of the City's total
allocation ($259,392.00), plus 15% of the previous year's program income ($0.00). For the 2011
program year, Plymouth cannot fund public service activities in excess of $38,900.00. Staff
recommends allocating $38,000.00 among the six public service applicants.
Staff mailed out nine CDBG applications and seven applications were returned. Six of the
organizations are current CDBG sub -recipients and one is a new sub -recipient applicant. Spare
Key is requesting funds for the first time through the Plymouth CDBG program. A detail of their
request is listed below. Staff evaluated and ranked the individual proposals based on the
following criteria:
4
Page 7
Program/Project Feasibility: "Project Overall Feasibility" refers to the likelihood that the
proposed project may be completed within the timeline proposed and within reasonable
parameters of risk.
Organizational Capacity: "Organizational Capacity" refers to the likelihood of the
organization being able to complete the proposed project.
Leverage of Other Funds: "Leverage of Other Funds" refers to the extent to which the
proposal demonstrates the involvement of local partnerships and the extent to which other
funds are leveraged; including contributions from philanthropic, public, and private
organizations and/or local employers, as well as in-kind contributions.
Staff also reviewed the City's 2011 Budget for commitments to human service agencies to
ensure no duplications are made of City General funds and CDBG funds. The 2011 Budget
includes $109,450 in funding for ten human service agencies. There are two duplicate agencies;
PRISM and Senior Community Services. The City's funding for PRISM is allocated for their
food shelf program. Senior Community Services {SCS} is requesting funding for the one of the
two programs funded by the City.
The 2010 funding allocation for social services totaled $53,965.00. The total amount of public
service funds requested for 2011 is $56,865.00, which means we will not be able to fund all of
the social service agencies at their requested amount.
Staff is recommending a 30 percent decrease in amount of requested funding for each of the
returning sub -recipients. Staff does feel that the Spare Key organization could provide a needed
service in the City of Plymouth. However, due to the anticipated decreased allocation and 30
percent recommended decrease in requested funding for returning sub -recipients, staff is not
recommending funding Spare Key in the 2011 allocation.
A summary of each application and the staff ranking of the applications are attached. The
following table is a summary of the public service funding requests and the amount of funding
recommended by staff:
III
Page 8
Public Service ProposedActivity Amount Recommended
Requests: (in order Requested Funding
of ranking)
CAPSH Provide foreclosure prevention, tenant, 20,000 14,000
rehab, pre -purchase and reverse
mortgage counseling to 91 households.
PRISM Express Provide transportation services 3,500 2,500
providing 800 rides to Plymouth
residents.
HOME Line Provide tenant hotline, tenant 8,500 6,000
representation in negotiations to
preserve affordable housing to 215
households.
YMCA Provide counseling, case management, 8,000 5,500
crisis intervention, street based
outreach, shelter, and referral services to
90 youth.
Family Hope Provide weekly support group services 10,000 7,000
Services and one-to-one mentoring with 320 at -
risk youth.
Senior Community Provide minor home maintenance 4,465 3,000
Services {SCS} services for 5 Plymouth residents.
Spare Key Provide relief to families who find 2,400 0
themselves faced with financial crisis
due to a child's critical illness and
hospitalization.
Total: 56,865 38,000
Staff recommends that after holding the scheduled public hearing and considering any
public comments the Board review staffs proposed uses for 2011 CDBG funds and adopt
the attached resolution providing a recommendation to the City Council for adoption of its
2011 CDBG program funding.
Attachments:
1. Resolution 2011-02
2. List of Applicants Solicited for 2011 CDBG Public Service Applications
3. Summary of 2011 CDBG Public Service Funding Applications
4. 2011 CDBG Public Service Staff Ranking and Ranking Criteria
5. Draft 2011 Action Plan
Page 9
CITY OF PLYMOUTH
HRA RESOLUTION 2011-02
A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATION OF FISCAL
YEAR 2011 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Plymouth anticipates receiving a Community Development Block Grant
CDBG) funding allocation of $259,392.00 for CDBG fiscal year 2011; and
WHEREAS, on February 24, 2011, the Plymouth Housing and Redevelopment Authority held a
duly constituted public hearing to allow interested parties to express their opinion; and
WHEREAS, the Housing and Redevelopment Authority in and for the City of Plymouth, MN has
determined the following to be an appropriate use of Community Development Block Grant funds
in accordance with federal guidelines and the City's HUD approved Consolidated Plan;
NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT
AUTORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby recommends that the
City Council authorize the City Manager to apply for 2011 Community Development Block Grant
funds totaling $259,392.00 from the U.S. Department of Housing and Urban Development with the
following allocations:
1. Housing Rehabilitation Grant/Loans
2. First Time Homebuyer Assistance Program
3. Community Action Partnership of Suburban Hennepin (CAPSH)
4. Family Hope Services
5. HOME Line
6. Northwest Branch YMCA, Point Northwest Program
7. People Responding in Social Ministry (PRISM)
8. Senior Community Services (SCS)
9. Spare Key
10. Program Administration
11. Affordable Housing Development
12. Fair Housing Activities
60,000.00
70,000.00
14,000.00
7,000.00
6,000.00
5,500.00
2,500.00
3,000.00
900.00
29,492.00
58.000.00
3,000.00
Total $259,392.00
BE IT FURTHER RESOLVED, that any increase in the anticipated funding amount for the 2011
CDBG fiscal year will be split equally between the 2011 Housing Rehabilitation, First Time
Homebuyer Programs and Social Service Programs (within the 15% maximum allowance). Any
decrease will be split equally between the 2011 Housing Rehabilitation, First Time Homebuyer
Programs, Affordable Housing Development Account and Social Service Programs (within the 15%
maximum allowance).
BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all CDBG
program income may be used to cover expenses generated in any existing CDBG program or
activity and not just expenses related to the activity generating the income, unless otherwise
reallocated by the City Council.
BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all
unexpended 2010 CDBG funds be allocated to the same program activity in 2011, unless otherwise
reallocated by the City Council.
Approved this 201 day of February, 2011 by the Plymouth Housing and Redevelopment Arho) 0
List of Agencies Solicited for 2011 Public Service Applications
Community Development Housing Division)
Agency
Community Action Partnership of Suburban Hennepin (CAP SH) --- CDBG
Family Hope Services — CDBG
HOME Line — CDBG
Interfaith Outreach and Community Partners (IOCP) — CDBG
Jewish Family and Children's Service of Minneapolis (JVS) - CDBG
Northwest Branch YMCA — CDBG
People Responding In Social Ministry (PRISM) CDBG
Senior Community Services — CDBG
Spare Key - CDBG
Page 11
Summary of 2011 CDBG Public Service Funding Applications
Community Action Partnership of Suburban Henne_pin_(CAPSH)
CAPSH's application is to continue its Full -Cycle Homeownership Services to residents of
Plymouth. Their services include foreclosure prevention, home rehab advice, pre -purchase
homebuyer counseling, and reverse mortgage counseling services. The current housing
market continues to see an increased rate of foreclosures. CAPSH's Foreclosure Prevention
program seeks to assist homeowners to maintain their homes -- if possible- or to obtain
appropriate housing if the home cannot be saved. CAPSH provide services that contribute to
the economic health of our community, are needed in the City of Plymouth and are required
as part of participating in our First Time Homebuyer and Housing Rehabilitation loan
programs. The goals set for the 2011 program year indicate similar numbers as previous
years in the number that will be served.
Family Hope Services
Family Hope Services' proposes to continue its weekly preventative programs structured to
mentor, befriend and positively guide at -risk youth ages I l to 18. There are two support
groups that meet on a weekly basis and are held year-round. Tuesdays the general support
group meets and on Thursdays the going Deeper Program meets. Staff provide follow-up
with the youth through one-to-one mentoring contact during the week. The Plymouth
TreeHouse program anticipates the service levels of operation in 2011 for youth to increase.
In review of Family Hope Services' file and application they have done well in providing the
required documentation and meeting the program objectives.
Senior Community Services (SCS)
SCS's application is to provide outside maintenance for the elderly through their Household
and Maintenance for Elderly (H.O.M.E.) program. H.O.M.E. services include: lawn
mowing, snow removal, exterior interior painting, seasonal outdoor work (raking, pruning,
weeding, mulching), minor repairs (leaky faucets, door handles, replace light bulbs),
disability related projects (installing grab bars) and homemaking (dishwashing, laundry,
grocery shopping, meals and cleaning). SCS presented a strong application and showed that
there is a direct need for this program in the City. The goals set for the 2011 program year
indicate the numbers served and hours served will increase. The application showed SCS
have leveraged many other resources to support their program as well.
Page 12
PRISM Express
PRISM's application is to provide "curb to curb" transportation services to residents of
Plymouth and the surrounding communities of Golden Valley, Crystal, New Hope,
Robbinsdale, and Brooklyn Center. The service is designed to meet transportation needs of
low-income elderly and disabled residents of these suburbs. PRISM's application shows a
strong organizational capacity including qualified staff and program success. The application
also indicates that they have sought numerous resources to fund this program. The goals set
for the 2011 program year indicate similar numbers as previous years in the number that will
be served.
HOME Line
HOME Line's application is to operate a tenant hotline staffed by three attorneys, a tenant
advocate and volunteer phone advocates, primarily law students. The hotline received over
11,000 calls last year and over 95% of the callers are low or very low income. For over 15
years they have provided legal representation to renter families faced with eviction as part of
their Homeless Prevention Program. In addition, the staff attorneys make presentations on
the realities of becoming a renter to area high school students. The need and financial
feasibility of the program was very defined and showed that the program would have an
impact in the City. The application also showed they have leveraged many other resources to
support their program.
Northwest YMCA, POINT Northwest
YMCA's application is to provide services to youth and their families who have runaway
from home, been kicked out, when they have become homeless, or are experiencing stress
from family crisis. They provide outreach, crisis intervention, counseling, family
reunification, shelter services, and mediation services to homeless and vulnerable youth
through the POINT Northwest program. This program works collaboratively with the middle
and high schools in Plymouth as well as the Plymouth Police Department. They have
leveraged other resources to support their program and the goals set for the 2011 program
year indicate a steady need in the number of youth that will be served.
Spare Key
Spare Key's application is to provide services of relief to families who find themselves faced
with financial crisis due to a child's critical illness and hospitalization. They provide services
to help prevent families serious financial consequences or the loss of the family home from
occurring due to a child's medical crisis. The need and financial feasibility of the program
was very defined and showed that the program would have an impact in the City.
CD/Housing/HRA/Staff kep/I11W2011/ActionPlan/ Summary of public sery apps
Page 13
2011 C®BG Public Service Staff Ranking
Applicants: CAPSH Family HomeLine PRISM SCS Spare YMCA
Hope KeyEvaluationCriteria
Program Feasibility: 4.5
Program needed in Plymouth
5 5 4.5 4.5 4.5 4
4
Program financially feasible 5 4.5 4.5 5 4.5 4
4
Program will have significant 4 4 4 4 4 3.5
impact
Organizational Capacity: 4.5
Organization has strong & 5 5 4.5 5 5 4.5
expected ongoing capacity to
complete program
4
Organization had capacity to
meet CDBG & reporting 5 4 5 4.5 5 4
requirements
5
Organization has successfully
completed similar programs
5 5 4.5 5 4.5 4
4.5
Organization has sufficient,
5 5 5 5 5 5qualifiedstaffforprogram
Leveraging Ability:
Leverage of other funds, in- 5 5 5 5 5 4 5kinddonations, and
partnerships
Other:
POINT TOTAL 39 37.5 37 38 37.5 33 35.5
crUltiousing/t'lyjVt.:UbU/I,OrmSl UU13U Public Nerv[ce 5tatt Kanking
Page 14
2411 CDBG Public Service Staff Ranking
Evaluation Criteria 5 3 1
Program Feasibility:
Program needed in Plymouth Only service in area and proven client Service may be provided by others Service provided by others as well
base but client base documents need for and minimal client base or no
multiple service providers documented need
Program financially feasible Funding sources documented, Funding sources documented but Funding sources, commitments, and
indicating exact level of commitment commitment/time frame not well time frame for expending not well
and time frame for expending funds, documented. Percentage of funds = documented. Percentage of Plymouth
Percentage of Plymouth funds <= percentage of Plymouth service funds > percentage of Plymouth
percentage of Plymouth service service
Program will have significant impact Program's anticipated results Program's anticipated results are Program's anticipated results do not
addresses the identified need reasonable to the identified needs address the identified needs
Organizational Capacity_
Organization has strong & expected Organization has 10fyear history and Organization has 5-10 year history Organization has less than 5 year
ongoing capacity to complete staff dedicated to the program with staff dedicated to the program history or no staff dedicated to the
program program
Organization has capacity to meet Organization has procedures in place Organization has reporting Organization has improper reporting
CDBG and reporting requirements that demonstrate timely and accurate procedures in place that demonstrate procedures and has never worked
reporting and has worked with HUD adequate reporting and has worked with HUD grants before
grants before indicating and with HUD grants before
understanding of HUD grant
requirements
Organization has successfully Organization has operated same Organization has operated similar Organization has not operated similar
completed similar programs program with good audit reports and program with adequate audit reports program and has not assisted a client
assisted large client base and assisted medium client base base of a similar type
Organization has sufficient, qualified Organization has well trained and Organization has sufficiently trained Organization has inadequate staffing
staff for the program experienced staff and supervisory staff appropriate to the service or for the service and clients
staff appropriate to the service and clients
clients
Leveraging Ability_
Leverage of other funds, in-kind Application identifies leveraged funds, Application identifies leveraged funds, Application identifies no leveraged
donations, and partnerships in kind donations and partnerships in kind donations and partnerships funds, in kind donations or
amounting to at least 2:1 ratio of amounting to a match of funds partnerships
funds requested requested
Other.
Excel/CDIHousing/HRA1CDBGIForms/Ranking Criteria
Page 15
2011 ACTION PLAN
FOR THE CITY OF PLYMOUTH
Executive Summary
The City of Plymouth is a Community Development Block Grant (CDBG) entitlement
community. CDBG funds are allocated to the City directly from the U.S. Department of
Housing and Urban Development (HUD). The City remains a part of the Hennepin County
Consortium for purposes of the Five -Year Consolidated Plan and HOME funding.
Of the total estimated 2011 CDBG budget (2011 estimated allocation of $259,392.00 and
40,000.00 in program income), $228,000.00 will be used for affordable housing; $38,000.00 of
the program income and the City's allocation will be used for family, senior and youth services.
3,000 of the City's allocation is for fair housing activities and $30,392.00 is allocated for the
administration of the CDBG Program. We also anticipate carry-over funds in the First Time
IIomebuyer (FTHB) Program of $50,000.00 and the Rehabilitation Program of $50,000.00 from
the 2010 program year.
The anticipated 2011 CDBG allocation is substantially lower due to the current legislation to cut
the overall CDBG allocation to 2008 numbers. In the event the allocation is greater than
anticipated, the additional funds will be distributed evenly between the first time homebuyer
program, rehabilitation program and social service programs. In the event the allocation is less
than anticipated, funds would be cut evenly from the first time program, rehabilitation program
and social service programs.
The City has allocated 2011 CDBG funds to address the following objectives:
1. Sustainability of Decent Housing
o Rehabilitation of four owner -occupied homes with incomes up to 80 percent of the
HUD CDBG income limit. The program allows an additional $10,000.00 in loan funds
to be used specifically for accessibility improvements and/or lead and asbestos
abatement.
o Three households with at least one member who is over the age of 55, and own their
own home, will be assisted with a one-time maximum grant amount of $5,000.00
through an Emergency Repair Grant to assist with eligible repairs in situations where
the immediate health or safety ofthe occupants of the home is threatened.
o Hammer Residences will receive funds to remodel two of their homes to accommodate
accessibility needs of their clientele, add a fire sprinkler system and replace windows.
2. Affordability ofDecent Housing
o Assist five low-income households in purchasing their first home.
3. Availability/Accessibility of Suitable Living Environment
o Community Action Partnership of Suburban Hennepin receives CDBG funds as part of
public services funding to provide first time homeownership workshops and counseling
services, workshops and mortgage foreclosure counseling, housing rehabilitation
counseling, and weatherization assistance to 86 Plymouth households.
Page 16
o HOME Line receives CDBG funds as part of public services funding for their tenant
advocacy work. They expect to assist at least 215 Plymouth renter households. They
will provide tenant counseling, tenant representation in landlord/tenant negotiations to
preserve affordable housing, prevent at least ten evictions within the City of Plymouth,
and speak to four high school classes, educating 120 students on becoming a renter.
o PRISM receives CDBG funds as part of public services funding for senior services
which will provide 800 rides to low-income persons for medical appointments and
other needs.
o YMCA receives CDBG funds as part of public services funding for youth services and
expects to serve 75 homeless youth and youth at risk ofhomelessness.
o Family Hope receives CDBG funds as part of public services funding and 250 youth
will be provided with weekly support groups and one-to-one mentoring relationships.
o Senior Community Services (SCS) operates the H.O.M.E (Household and Outside
Maintenance for Elderly) program to help seniors stay in their home with dignity. In
2010 H.O.M.E. served 22 Plymouth seniors and provided 654 hours of service. It is
anticipated that H.O.M.E. will increase the number of seniors served to 27, and hours
of service will be increased in 2011.
The 2011 numbers indicate that three of the seven social service and affordable housing
organizations are steadily approaching their expected annual performance goals (Family Hope,
Hammer Residences and Senior Community Services). The other four organizations have not
yet met fifty percent of their goals (CAPSH, HOME Line, PRISM and YMCA). The
rehabilitation program, administered by the City of Plymouth, anticipates having three projects
in progress but not completed.
The City of Plymouth is part of the Hennepin County Consortium, and therefore the City's
Action Plan is part of the Hennepin County Consortium Action Plan. The City of Plymouth has
our own Citizen Participation Plan that mirrors Hennepin County's and other Consortium
members Citizen Participation Plans, which calls for the Hennepin County Consortium Action
Plan to be available for public comment 30 days prior to its submission to HUD. The Plymouth
Housing and Redevelopment Authority held their own public hearing on February 24, 2011 and
allowed the public to comment on the proposed activities.
Resources Available to Address Community Development and Housing Needs
The HRA intends to vigorously pursue all possible resources to address 2011 program year
activities. The following list provides information on other sources of funds that are used for
community development and housing programs within the City of Plymouth.
Federal Resources
CDBG: The City of Plymouth has used this resource since 1976 to provide lower-income
persons with a variety of affordable housing programs. Any program income received from
repayments of CDBG funded programs will be used to cover expenses generated in an
existing CDBG Program or activity and not just expenses related to the activity generating
the income, as authorized by the City Council.
Section 8 Rental Vouchers: Currently the Plymouth HRA has funding for 225 vouchers
including 30 vouchers for non -elderly disabled and 12 enhanced vouchers). There are
another 162 voucher holders residing in Plymouth who ported in from other jurisdictions.
4
Page 17
Low -Income Housing Tax Credits (LIHTC): The HRA has been working with several
private developers to utilize this resource to create new affordable apartment units. The
HRA will continue to pursue opportunities to use this resource.
Public Housing: Shenandoah Woods and Stone Creek Village include Metropolitan Housing
Opportunity Program (MHDP) public housing funding for two and four units, respectively.
The HRA also has project based units at Stone Creek Village (eight units) and Vicksburg
Commons (five units). We have committed seven project based units to the West View
Estates Project that are currently going through the approval process. The HRA also worked
with the Metro HRA to site and operate ten MHOP units on scattered sites.
State OfMinnesota Resources
Minnesota Housing Finance Agency (MHFA): This agency provides first time homebuyer
programs, housing rehabilitation programs, and development and redevelopment financing
through their Consolidated RFP process. The HRA also developed a partnership in 2003
with the Center for Energy and Environment (CEE) pertaining to the MHFA Fix -Up Fund
and MHFA Deferred Loan Program. While CEE remains the approved lender for the Fix -Up
Fund, the HRA works in collaboration with them in marketing the program.
Local Resources
HRA tax levy: The HRA has used this levy for several years to provide subsidized rental
housing for 133 senior citizen households utilizing approximately $340,000.00 annually to
eligible renters at Plymouth Towne Square and Vicksburg Crossing. An additional
211,000.00 is utilized for the administration and supervision of the HRA and City
affordable housing programs.
Plymouth Economic Development Fund (PEDF): The Fund was capitalized from the first
100,000.00 in principal plus interest to be paid by Value Rx in repayment of a loan from the
Minnesota Department of Trade and Economic Development's (DTED) Economic Recovery
Program (ERP). The PEDF allows the HRA to provide loans at favorable terms for business
activities in the City that could create new jobs, increase the tax base, or leverage other
needed economic development funds. The City has issued one loan for $180,000.00 to a
company that relocated its headquarters to Plymouth.
Tax exempt housing revenue bonds: Since 1995, the City has issued $58,795,000.00 in tax-
exempt housing revenue bonds and $7,290,000.00 in taxable housing revenue bonds for the
acquisition, re -financing and/ or renovation of 983 rental apartments. The City required that
the owners make a certain percentage of their units affordable to and occupied by low-
income households or make an annual payment for the life of the bonds to the HRA's
Affordable Housing Account. As a result, 136 of these apartments are affordable to low-
income renters.
HRA Affordable Housing Account: Since its inception in 1996, the Account has received
407,000.00 in fee payments and penalty payments for the release of covenants. To date,
these funds have been allocated toward the following projects: the renovation of Hammer
Residence group homes; the development of two handicapped accessible homes; the
acquisition of an affordable town home under the right of first refusal; the construction of 34
affordable housing units at the Stone Creek Village apartment complex and the acquisition of
property for a four unit affordable housing development.
Tax Increment Financing (TIF): The City adopted a new Tax Increment Housing Assistance
Program (TIHAP) in 2000 that will make excess Tax Increments from existing and future
Tax Increment Districts in the City available for eligible affordable housing developments.
3
Page 18
Of the funds received to date, the City has allocated $236,000.00 to the Stone Creek Village
apartment complex, which will be located in a newly created TIF district. In 2006 the City
created a TIF Housing District to assist CommonBond communities with their development
of Vicksburg Commons. The City will also consider the creation of additional TIF districts
as appropriate to assist affordable housing projects as necessary to supplement outside
funding. In 2010, the City approved a loan of $600,000.00 to the Westview Estates project.
When completed in 2011, this project will provide 67 workforce housing units assisting
households at or below 60 percent of the area median income.
Private Resources (nonprofit organizations)
Interfaith Outreach and Community Partners (IOCP): This organization has been very
supportive of all efforts in Plymouth of furthering affordable housing initiatives. This non-
profit also has a significant housing fund to assist in funding affordable housing efforts.
Annual Objectives
Table 3A Summary of Specific Annual Objectives
Specific Outcome/Objective Source Program Expected Actual Percent
Ob'. # Specific Annual Objectives of Funds Performance Indicators Year Number Number Completed
Affordability ofDecentHousin H-2
DH -2.1 The First Time Homebuyer Program CDBG Low- and moderate- 2010 5 2 40
assists with down payment and income families will 20I1 5
closing costs, and/or mortgage receive assistance to 2012 5
principle reduction. purchase their first home. 2013 5
2014 5
M.ULT:1-YEAR GOAL 25
Sustainability of:D.ecent.Housing (DH=3)
DH -3.1 The objective of the Single -Family CDBG Owner-oocupied homes 2010 6 3 50
Rehabilitation Program and Small will be rehabilitated or 2011 6
Repair Grant Program is to preserve will receive emergency 2012 6
the existing housing stock funds to make small 2013 6
repairs on homes 2014 6
NIULT.1-YEAR GOAL 30
Availabilit 7Accessibilit of Suitable LivingEnvironment (SL4)
SL -1.1 Community Action Partnership of CDBG Foreclosure prevention, 2010 125 33 26
Suburban Hennepin receives CDBG tenant, rehabilitation, pre- 2011 155
funds as part of public services purchase and reverse 2012 162
funding for homeowner education mortgage counseling. 2013 165
classes. 2014 172
MULTY-YEAR GOAL 779
SL -1.2 HOME Line is a CDBG funds public CDBG 215 households will 2010 215 84 39
service recipient for their tenant receive tenant counseling 2011 215
advocacy work. They provide tenant and 150 students will 2012 225
counseling and education. receive education on 2013 230
becoming a renter, 2014 235
MULTI-YEAR GOAL 1,125
SL -1.3 PRISM Express receives CDBG CDBG 800 rides will be provided 2010 800 257 32
funds as part of public services to the general public for 2011 880
funding to provide transportation medical appointments and 2012 968
services to the general public. other needs. 2013 1,065
2014 1,172
MULT.1-YEAR GOAL 4,885
0
Page 19
SL-1.4 YMCA receives CDBG funds as part CDBG Provide counseling, case 2010 90 27 30
of public services funding for management, crisis 2011 90
homelessness prevention and youth intervention, street based 2012 90
counseling outreach, shelter and 2013 90
referral services. 2014 90
MULTI-YEAR GOAL 450
SL-1.5 Family Hope receives CDBG funds CDBG Provide weekly support 2010 320 189 59
as part of public services funding for group services. 2011 320
year round weekly support groups Construction of new 2012 320
and one-to one mentoring. Plymouth TreeHouse 2013 352
2014 387
MULTI-YEAR GOAL 1,699
Specific Outcome/Objective Source Program Expected Actual Percent
Obj. # Specific Annual Objectives of Funds Performance Indicators Year Number Number Completed
SL-1.6 Hammer Residences will receive CDBG Assist with the 2010 2 2 100
CDBG funds under Affordable development of affordable 2011 2
Housing Development rental/owner-occupied 2012 2
units. 2013 2
2014 2
MULTI-YEAR GOAL 10
SL-1.7 Senior Community Services (SCS) CDBG Provide homemaking, 2010 30 19 63
will receive CDBG funds as part of home maintenance and 2011 32
public services funding H.O.M.E chore services to assist 2012 34
Household and Outside Maintenance seniors to remain in their 2013 36
for Elderly) program to help seniors own homes and in their 20I4 38
stay in their home with dignity. own community.
MULTI-YI?AR GOAL 170
Page 20
Table 3B
Annual Housing Completion Goals
Grantee Name: City of Plymouth
Program Year: 2411
Expected Annual
Number ofUnits
To Be Completed
Actual Annual
Number of Units
Completed
Resources used.during theeriad .
CDBG HOME ESG HOPWA
BENEFICIARY GOALS
See. 215 Only)
Homeless households NIA
Non -homeless households 12 X
Special needs households 2 X
Total Sec. 215 Beneficiaries* 14 X
RENTAL GOALS' . . a
See -215:00y) ee.215 Onl _jAcquisitionAcquisitioofexistingunitsNIA
Production of new units NIA
Rehabilitation of existing units 2 X
Rental Assistance NIA
Total Sec. 215 Affordable Rental 2 X
HOM'E:0W1 R GOA 'S
See. 2 -15
Acquisition of existing units NIA
Production of new units NIA
Rehabilitation of existing units 7 X
Homebuyer Assistance 5 X
Total Sec. 215 Affordable Owner 12 X
COMBINED RENTAL AND
OWNER GOATS (Sec 21:5'Only) ,
Acquisition ofexisting units NIA
Production of new units NIA
Rehabilitation of existing units 9 X
Rental Assistance NIA
Homebuyer Assistance 5 X
Combined Total ,Sec. 215 Goals' 14 X
OVERALL HOUSING GOALS
Sec, 215 + Other Affordable Housing)
Annual Rental Housing Goal 2 X
Annual Owner Housing Goal 12 X
Total Overall Housing Goal 14 X
The total amounts for "Combined Total Sec. 215 Goals" and "Total Sec. 215 Beneficiary Goals" should be the same number.
Page 21
Activities to he Undertaken
The following activities are to be undertaken as part of the 2011 Action Plan for the City of Plymouth.
These activities address the strategies and priorities that are set forth in the Hennepin County
Consortium Consolidated Plan.
Strategy 1.0 Affordable Housing Development
Assist with the development of affordable rental/owner-occupied units. In previous years these
funds have assisted primarily rental projects such as the one proposed by Hammer Residences.
Hammer Residences will use the funds to remodel two oftheir homes to accommodate
accessibility needs, add a fire sprinkler system and replace windows to increase energy efficiency.
Hammer Residences has served people with developmental disabilities since 1923. They provide
16 homes within the City ofPlymouth. Each home has 3-5 units per building and provides support
services to approximately 80 individuals. The City of Plymouth has provided funds to rehabilitate
these residences to make these homes safer, more accessible, and more livable for people with
disabilities who are in need of a safe environment and who have low incomes.
Strategy 2.0 Existing Homeowners
Single Family Housing Rehabilitation Program: During the 2011 grant year, we expect to
rehabilitate four owner occupied homes through our Housing Rehabilitation Loan Program. The
program provides up to $30,000.00 for eligible repairs through a deferred zero interest loan that
will be forgiven after 20 years if the homeowner continues to own and occupy the home. The
needs of Physically Disabled Homeowners/Family Members (Strategy 2.2) are also addressed
within the Housing Rehabilitation Loan Program. The program allows an additional $10,000.00 in
loan funds to be used specifically for accessibility improvements and/or lead and asbestos
abatement.
The HRA will continue to operate a Small Repair Grant fund to compliment our Housing
Rehabilitation Loan Program. The Small Repair Grant fund is a pool of funds set aside within the
program to be used for small and emergency repairs for qualifying homeowners. The program
Allows a maximum of $5,000.00 per home in grant funds to be used for emergency and small
repairs. A minimum ofthree homeowners will be assisted through Small Repair Grants.
Strategy 3.0 First Time Homebuyers
Plymouth First Time Homebuyer Program: The Plymouth First Time Homebuyer Program offers a
zero interest -deferred loan with the IIRA holding a second mortgage on the property. The deferred
loan helps first time buyers offset the cost of purchasing a home by providing assistance with down
payment, closing costs and/ or mortgage principle reduction. Repayment of the loan is required if
the home is sold or no longer homesteaded within the first 30 years. After 30 years the loan
becomes due and payable. Funds will be used to assist five low-income households to purchase
their first homes. Financial assistance will be provided at a minimum amount of $3,000.00 and a
maximum amount of $25,000.00.
7
Page 22
Strategy 6.0 Family Services/Facilities
CAPSH: The City has been allocating CDBG assistance to Community Action Partnership of
Suburban Hennepin (CAPSH) for homebuyer and homeowner education activities since 1995.
CAPSH has provided considerable assistance to low-income households in Plymouth since they
were first funded. CAPSH proposes providing homeownership counseling such as first time
homebuyer training workshops, mortgage foreclosure counseling, housing rehabilitation
counseling, reverse mortgage counseling, and weatherization assistance to 86 Plymouth
households.
HOME Line: This is the I Ith year the City has allocated CDBG funds to HOME Line. HOME
Line is proposing to serve 215 households through their tenant hotline, tenant representation in
landlord/ tenant negotiations, tenant organizing to preserve affordable housing and provide
educational presentations on becoming a renter at high schools.
PRISM Express: This is the 11th year the City has allocated funding to PRISM. PRISM's Express
program provides weekday transportation services to the general public for medical appointments
and other needs. PRISM expects to provide 800 rides to low-income persons.
Strategy 7.0 Senior Services
Senior Community Services (SCS): This is the second year the City has allocated funding to SCS.
SCS assists seniors with outside maintenance (snow removal, lawn mowing, painting, etc.) through
their Household and Outside Maintenance for Elderly (H.O.M.E) Program. SCS expects to help 27
seniors stay in their home with dignity.
Strategy 8.0 Youth Services
Family Hope Services: Family Hope Services offers a program called TreeHouse. TreeHouse
services are ongoing, offered year round without charge to participating households and youth.
These services include weekly support groups and one-to-one mentoring relationships. Family
Hope Services expects to serve 250 Plymouth Youth.
YMCA Point Northwest Program for Runaway Youth: This is the only 24 hour program in
northwest Hennepin County serving the specific population of runaway, homeless, and youth at
risk of becoming homeless, The Point Northwest Program expects to help 75 Plymouth youth stay
within our community, connected to those who care about them; schools, employment, faith
communities, friends and families.
Strategy 11.0 Affirmatively Furthering Fair Housing
Plymouth participates in the Hennepin County Consortium Fair Housing Initiative. During the 2011
program year, the Plymouth HRA will provide $3,000.00 of CDBG funds toward this collaborative
effort. The initiative addresses the impediments identified in the Analysis of Impediments to Fair
Housing (Al) that were previously prioritized by the Consortium, and describes actions and
accomplishments during the report year to address each. Initiative accomplishments include funding to
promote fair housing choice, enforcement, testing, outreach, information and referral in Plymouth and
throughout suburban Hennepin County.
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Page 23
In addition, Plymouth, through the initiative, supports the work of the Twin Cities Metro Area Fair
Housing Implementation Council (FHIC) with funding and staff support. FHIC is a partnership of
local governments, housing industry professionals and advocates working together to unlock doors and
expand housing choice. FHIC was established in 2002 to affirmatively further fair housing throughout
the greater metro area housing market, FHIC has three subcommittees that work to address identified
impediments in rental housing, homeownership and public sector through specific actions.
Further, all housing programs administered by Plymouth follow the principles of affirmatively
furthering fair housing and the requirements of the Fair Housing Act.
The City's Human Rights Commission, which was organized in 1994, also actively participates in fair
housing activities and functions on an ongoing basis to promote human rights activities and assist
residents and the City in resolving fair housing issues. The Plymouth Human Rights Commission
continues to deliver services to the residents of Plymouth who were the victims of hate or bias
incidents.
Geographic Distribution
There are no specific areas of the City that have low-income minority concentrations. All activities
and programs are available to low-income minority persons community -wide. The City does not
allocate investment funds geographically, but will direct funds to all low to moderate income residents
citywide.
Consultation Process
In preparing the Action Plan, the City of Plymouth utilizes its membership in the Fair Housing
Implementation Council (FHIC). The Fair Housing Implementation Council (FHIC) is a public-
private partnership aimed at advancing fair housing in the Twin Cities area. FHIC members include:
the counties of Anoka, Dakota, Hennepin, and Ramsey, the cities of Bloomington, Plymouth,
Minneapolis, and Saint Paul, Metropolitan Council, and Minnesota Housing Finance Agency
representing Carver and Scott Counties) working with the Boards of Realtors, Minnesota Multi -
Housing Association, Southern Minnesota Regional Legal Services, Legal Aid Society of Minneapolis,
Housing Link, Community Action Partnership of Suburban Hennepin, and insurance representatives.
The City of Plymouth is part of the Hennepin County Consortium and therefore adheres to the
procedures developed by the Consortium to determine what resources are available in addressing the
needs of any person who is chronically homeless.
Housing and Market Analysis
General
The majority of the housing stock within the City of Plymouth is in good to excellent condition with
the average age of a home under 30 years old. Foreclosure rates have steadily increased and 299
properties were in various stages of foreclosure in 2010 within the City of Plymouth.
The housing market in Plymouth is similar to the entire metropolitan region. We are experiencing a
slow down in new construction of owner -occupied housing at all affordability levels. Sixty percent of
apartment buildings currently have renters with Section 8 Vouchers. To our knowledge there are no
designated housing units specifically for persons with HIV/AIDS.
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Page 24
Currently the City of Plymouth has approximately 392 voucher holders receiving assistance. There are
13 project based units in Plymouth. Of the 13 project based units, Vicksburg Commons has five units;
four of which are occupied by clients that are Black/African American and one is White. Stone Creek
Village has eight units; five of which are occupied by clients that are White and three are
Black/African American. One rental community Lakeview Commons has 64 units. Currently, there
are 52 voucher holders receiving assistance at Lakeview Commons; 48 units are occupied by clients
that are Black/African American and four are White.
Homelessness and Other Special Needs Activities
The City of Plymouth provides assistance to social service organizations that provide assistance to the
homeless and other special needs populations in the effort to end chronic homelessness in the
community. The social service agencies the City funds include Community Action Partnership of
Suburban Hennepin (CAPSH), Interfaith Outreach and Community Partners (IOCP), People
Responding in Social Ministry (PRISM), HomeLine, Family Hope, Senior Community Services (SCS)
and Hammer Residence. The HRA's continuing involvement with these organizations and efforts to
increase the availability of additional affordable housing in the community will increase the resources
available to combat homelessness. The City's allocation of funding to the YMCA Point Northwest
program provides emergency shelter, and programs to assist in the transition to permanent housing and
independent living to low-income homeless youth.
Homeless Facilities and Services
Mission Farms Nursing Home, Inc. is part of Missions, Inc. Programs, formerly known as Union City
Mission Inc., and was established in 1895 in downtown Minneapolis where it began as a place
providing food, temporary shelter, and spiritual services to indigent and homeless men. In 1927, the
organization purchased some farm property on the north shore of Medicine Lake, where many of the
men from the City came out to work the farm. In 1975, Mission Farms Nursing Home was separately
organized and has been operating in that capacity since that time. The facility currently has a staff of
approximately 85 who provide 24-hour care on a daily basis for approximately 100 residents.
The City of Plymouth works to enhance coordination with private industry, businesses, developers and
social service agencies to obtain input through focus group meetings, forums, round table discussions,
telephone and other forms of polling to address affordable housing issues. Notices of meetings or
other opportunities for input are publicized through local media, direct mailings and other methods.
Other Activities
Meeting Underserved Needs: The City will continue to identify obstacles, such as affordable housing,
to unmet and underserved community needs and support the goals established in the 2010-2014
Consolidated Plan. The City's approach to meeting these affordable housing needs is to assist renters
in purchasing homes by providing down payment and closing cost assistance combined with
counseling and education to low to moderate income families. In order to preserve the affordable
housing stock "Restrictive Covenants" have been placed on a number of new units built. These
Restrictive Covenants run with the land for a period of 20 years and contain restrictions on the transfer
of the property only to someone who is a low to moderate income resident. To preserve and expand
the supply of decent, safe, and affordable housing, the City will provide financial assistance for
rehabilitation and repair of owner -occupied units to low to moderate income families. Another
obstacle is job advancement for low to moderate income persons.
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Page 25
Foster and Maintain Affordable Housing: The portion of 2011 CDBG funds allocated to the Housing
Rehabilitation Program allows low-income homeowners to stay in current housing while allowing the
City to maintain a stable affordable housing base. The City and HRA make every effort to create
affordable rental and owner -occupied housing opportunities as well as provide provisions that new
developments remain affordable for years to come.
Although not funded with CDBG, the City has required an annual inspection of residential rental
properties since 1994 to determine Code compliance and health or safety violations that need
correction. This program ensures that rental properties are well maintained and that no substandard
rental units are licensed in the City. The City Building Inspection Department currently inspects multi-
family rental properties annually and non -multi -family rental properties bi-annually.
Remove Barriers To Affordable Housing: The City is addressing affordable housing barriers in a
variety of ways including the support of new affordable housing developments, entry cost assistance to
first time homebuyers, tenant and homeowner education and support services, and rehabilitation
assistance. The City is closely involved with researching and addressing impediments to fair housing.
The City uses some of its CDBG funding to support HOME Line, a tenant advocacy and hotline
organization. Finally, the City works with and supports developers to include affordable housing in
their developments.
Evaluating and Reducing Lead Based Paint Hazards: As part of the City's Rental Housing Licensing
Program, all of the rental properties in the City are inspected at least every two years. The inspector
has satisfied HUD's Risk Assessment Course and is a Certified Risk Assessor. All participants in the
Housing Rehabilitation, First Time Homebuyer and Section 8 Programs, who reside or purchase
housing that was built before 1978, receive copies of "Protect Your Family From Lead In Your
Horne", EPA September 2001. The Plymouth HRA has revised the procedures for all federally funded
programs to meet the requirements of the federal lead-based paint regulations.
Discussion of the Lead -Based Paint (LBP) requirements take place at the initial meeting with HRA
staff and the Certification ofReceipt of LBP information is signed by the applicant and kept in the
applicant's file. If deteriorated paint is found in a home built before 1978 and lead hazard reduction
work may be needed because painted surfaces will be disturbed during rehabilitation, the appropriate
level of lead testing and other actions are initiated. The HRA contracts with a certified Risk Assessor
to perform the necessary tests to determine if and where there is a lead hazard risk. The Assessment
report identifies the presence and location of LBP and the areas that need to be addressed. If LBP is
found, the homeowner is notified. As a condition of receiving funding, LBP hazards must be
addressed and lead safe work practices are required for all rehabilitation work that disturbs painted
surfaces. Appropriate lead hazard reduction measures are also incorporated into the Scope of
Improvements. Clearance ofthe unit is required and a copy of the clearance report is given to the
homeowner and kept in the homeowner's file.
The above lead-based paint control actions enable the City of Plymouth to abate lead issues and be in
full compliance with the Federal Lead -Based Paint rules.
Public Housing: The City of Plymouth does not address the needs of public housing in this Plan.
Because the City does not have a Public Housing Authority, there are no efforts to encourage public
housing residents to become more involved in management and homeownership. However, two
complexes within the City, Shenandoah Woods and Stone Creek Village, include Metropolitan
Housing Opportunity Program (MHOP) public housing funding for two and four units respectively.
The HRA also worked with the Metro HRA to site and operate ten MHOP units on scattered sites.
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Page 26
Develop Institutional Structure and Enhance Coordination Between Public and Private Housing and
Social Service Agencies: The City of Plymouth has developed and continues to maintain strong
collaborative relationships with other housing providers and social service agencies. The City has
worked over the years to develop handicap accessible housing units with People Responding In Social
Ministry (PRISM), Metropolitan Interfaith Council on Affordable Housing (MICAH), Interfaith
Outreach and Community Partners, and Habitat for Humanity.
The HRA requires recipients of their First Time Homebuyer Programs to attend homebuyer workshops
presented by CAPSH. CAPSH seeks to assist lower-income households by providing them with
comprehensive homeownership training and financial counseling. At the end of the training period,
the family is able to purchase the home.
Foster Public Housing Improvements and Resident Initiatives: The HRA established a Resident
Advisory Board of Section 8 voucher holders to foster effective resident input on policies, goals, and
performance of the Section 8 tenant -based program.
Reduce Poverty: Through its various programs, the City of Plymouth will identify and assist people
and families that are below the poverty level when possible. We will utilize our network of social
service agencies and where applicable assist them through CDBG resources and programs as well as
local programs offered through the City of Plymouth, the Plymouth HRA and local non -profits.
Monitoring
Contracts will be executed with all organizations implementing activities identified in the Consolidated
Plan. The Plymouth HRA is responsible for contract administration and compliance. The Plymouth
HRA has experience in monitoring federal programs. Monitoring is an ongoing process, incorporating
several major areas of activity:
FundingAgreement
Initially, for each program/project funded through consolidated plan resources, the applicant will be
required to enter into a funding agreement covering at least the following items:
Schedule for project implementation.
Financial management of program funds and required matching funds.
Compliance with related federal regulations.
Appropriate long-term affordability/access requirements.
Schedules for project compliance documentation.
Repayment requirements for noncompliance.
The funding agreement provides the basis for tracking and assessing the development and
implementation of funded activities. Provisions of the agreement will serve as a benchmark that will
be reviewed for compliance. Appropriate remedial actions will be taken and evaluated in a timely
manner. Compliance with the terms of the agreement will be required prior to approving any request
for funding.
On -Site Visitation
In the middle of each program year, Plymouth HRA staff consults with representatives of each
community organization receiving a CDBG funding allocation. This visit includes an in-depth review
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Page 27
of project procedures and the related HUD and other regulations and reporting requirements.
Periodically thereafter, staff will schedule on-site monitoring to review program operation and review
files for compliance. The frequency and depth of these visits will depend upon the perceived risk
involved with each project.
Document Review
The documents submitted with the reimbursement request are reviewed for completeness and
correction. Where a problem is discovered, HRA staff will confer with project staff to correct the
situation and assure that the problem is understood. Reimbursement will not occur until all
requirements have been met. If subsequent problems are encountered, the project will be considered
high risk" and more frequent on-site monitoring will be scheduled.
Performance Report
The fourth element of the monitoring process involves preparation of the Consolidated Annual
Performance and Evaluation Report (CAPER), as required by HUD. The report is submitted to HUD
before September 30 each year. If a significant discrepancy between goals and performance is found,
additional consultation may occur. Further, progress in meeting its goals may harm the applicant's
chances for future funding.
Timeliness
A final element to be monitored is the matter of timeliness. All applications must include a schedule
for the expenditure of funds. If a project is found to be falling behind on expenditures, they are
contacted regarding this problem to develop an adjusted timeline.
The monitoring procedure itself is continually being evaluated for its ability to ensure project/program
compliance. The success of this procedure can be measured by the fact that no surrender of funds has
occurred during which these programs have been operated.
CDBG Program Specific Requirements
CDBG Funds Available for the Program Year: The CDBG Program is the main vehicle used to meet
the objectives of the 5 -Year Consolidated Plan. The estimated 2011 allocation is $259,392.00. Itis
anticipated that the Housing Rehabilitation and First Time Homebuyer Loan Programs will generate
program income during 2011. Any program income received will be used to cover expenses generated
in an existing CDBG Program or activity and not just expenses related to the activity generating the
income, as authorized by the City Council. The City of Plymouth anticipates receiving $40,000.00 in
program income in 2011. The City of Plymouth anticipates that there will be $299,392.00 available in
total funds for the 2011 fiscal year and approximately $268,000.00 of these funds will be directed to
low and moderate income activities. This funding is broken down as follows:
2011 CDBG Allocation $259,392.00
Program Income from re ayment of deferred loans $ 40,000.00
Total $299,392.00
Activities Planned with CDBG Funds: The following is a listing of CDBG activities recommended for
funding by the Plymouth Housing and Redevelopment Authority (HRA) and approved by the
Plymouth City Council for the 2011 program year. Details on the proposed activities follow in order
of the specific objective/strategy number identified in the Consolidated Plan. The regulations stipulate
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Page 28
that public service funding may not exceed 15 percent of the City's total allocation ($259,392.00), plus
15 percent of the previous year's program income ($0). For the 2011 program year, Plymouth cannot
fund public service activities in excess of $38,909.00. Funding for public services totals $38,000.00,
which is approximately 14.6 percent of the 2011 allocation with program income.
5 Year
StrategyID
Project Activity
Carried Over
Funds
Anticipated
Program
Income
2011
Budgeted
Allocation
Percent by
Strategy
I.0 Affordable Housing Assist with development of 0.00 0.00 58,000.00 22.3%
Development affordable rental/owner-occupied
units
2.0 Rehab of Private Housing Rehabilitation Loan 50,000.00 20,000.00 60,000.00 23.1%
Property Program
3.0 First Time First Time Homebuyer Loan 50,000.00 20,000.00 70,000.00 27.0%
Homebuyer Program
Assistance
6.0 Family Services CAPSH 0.00 0.00 14,000.00 5.4%
6.0 Family Services HOME Line 0.00 0.00 6,000.00 2.3%
6.0 Family Services PRISM Express 0.00 0.00 2,500.00 1.0%
7.0 Senior Services SCS 0.00 0.00 3,000.00 1.2%
8.0 Youth Services Family Hope Services 0.00 0.00 7,000.00 2.7%
8.0 Youth Services Point Northwest -YMCA 0.00 0.00 5,500.00 2.1%
11.0 Fair Housing Outreach education and 0.00 0.00 3,000.00 1.2%
Activities enforcement activities in the
Consortium
Program Administration 0.00 0.00 30,392.00 11.7%
Administration
Total 100,000.00 40,000.00 259,392.00 100%
Citizen Participation Plan
The City of Plymouth is part of the Hennepin County Consortium, and therefore the City's Action Plan
is part of the Hennepin County Consortium Action Plan, The City has a Citizen Participation Plan that
mirrors Hennepin County's and other Consortium members Citizen Participation Plans, which calls for
the Hennepin County Consortium Action Plan to be available for public comment 30 days prior its
submission to HUD. In addition to public hearings conducted by the County Board, the City of
Plymouth will hold a public hearing prior to the identification of annual projects and activities to be
funded. This public hearing will take place before proposed projects and activities are submitted to
Hennepin County for inclusion in the Annual Action Plan. The Plymouth Housing and
Redevelopment Authority held their own public hearing on February 24, 2011 and asked the public to
comment on the proposed activities. Notice of the public hearing was properly published in the
official local newspaper. No public comment occurred at the public hearing nor did City staff receive
any public comment before or after the public hearing.
The City of Plymouth holds these public hearings at times and locations convenient to potential and
actual beneficiaries. Information about public hearings can be accessed by calling City Hall or by
assessing the City of Plymouth Web site.
Technical assistance is provided to any group, representing very low and low-income persons that
want to develop funding proposals for any of the programs covered by the Consolidated Plan.
The City of Plymouth meets regularly with concerned agencies and groups to review and discuss
affordable housing efforts and to identify ways in which the City of Plymouth can better serve the
entire community with our resources including CDBG funding.
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Page 29
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATIN OF FISCAL YEAR 2011
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
WHEREAS, the City of Plymouth is eligible to apply to the U.S. Department of Housing
and Urban Development (HUD) for 2011 funding for the Community Development Block Grant
CDBG) Program; and
WHEREAS, on February 24, 2011, the Plymouth Housing and Redevelopment Authority
held a duly constituted public hearing to allow interested parties to express their opinions regarding
the allocation of funds for the 2011 CDBG Program Year; and
WHEREAS, the City Council has reviewed the recommendations of the Housing and
Redevelopment Authority regarding the proposed activities and allocation of CDBG funds for
Program Year 2011;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PLYMOUTH, MINNESOTA, that it hereby authorizes the City Manager to submit to the U.S.
Department of Housing and Urban Development the application and all required documents for
participation in the 2011 Community Development Block Grant Program Year and approves the
allocation for the following projects in the respective proposed amounts:
HRA Programs and Administration
Housing Rehabilitation Loan Program 60,000.00
First Time Homebuyer Loan Program 70,000.00
Administration 29,492.00
Affordable Housing Development — Hammer Residences 58,000.00
Fair Housing Activities 3,000.00
Sub -Total of HRA Programs and Administration 220,492.00
Public Service Programs
Community Action Partnership of Suburban Hennepin (CAPSH) 14,000.00
Family Hope Services 7,000.00
HOME Line 6,000.00
Northwest Branch YMCA 5,500.00
People Responding in Social Ministry (PRISM) 2,500.00
Senior Community Services 3,000.00
Spare Key 900.00
Sub Total of Public Service Programs 38,900.00
Total 2011 CDBG Allocation 259,392.00
BE IT FURTHER RESOLVED, that any increase in the anticipated funding amount for the
2011 CDBG fiscal year will be split equally between the 2011 Housing Rehabilitation, First Time
Homebuyer Programs and Social Service Programs (within the 15% maximum allowance). Any
decrease will be split equally between the 2011 Housing Rehabilitation, First Time Homebuyer
Programs, Affordable Housing Development Account and Social Service Programs (within the 15%
maximum allowance). Page 30
Resolution No. 2011 -
Page 2
BE IT FURTHER RESOLVED, that CDBG program income may be used to cover
expenses generated in any existing CDBG program or activity and not just expenses related to the
activity generating the income.
BE IT FURTHER RESOLVED, that all unexpended 2010 CDBG funds be allocated to the
same program activity in 2011.
Approved this 8th day of March 2011
2
Page 31
DR) City of Agenda 6.11PlymouthNumber:
Adding Qooiity to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Eric Blank, Parks Director
March 8, 2011 Reviewed by:
Item: Authorize 2011 Park Capital Improvement Projects
1. ACTION REQUESTED:
Adopt the attached resolution authorizing the Parks Director to proceed with the 2011 Capital
Improvement Projects as outlined in the adopted 5 -year City's Capital Improvement Plan (CIP)
budget.
2. BACKGROUND:
Staff is recommending proceeding with the planning and bidding of the following projects during
the summer of 2011:
a. Replace the current outdated skate park at the Central Water Treatment Plant.
Estimated cost: $210,000.
b. Replace the hockey rink at Zachary Park with a new hybrid rink consisting of concrete
floor, fiberglass boards. Estimated cost: $230,000.
c. Plymouth Dog Park parking lot and water improvements. Estimated cost: $260,000.
Plans and specifications will be developed for each project and sealed bids solicited. The bids
will be provided to the Council for review.
3. BUDGET IMPACT:
Funding for the skate park and outdoor hockey rink comes from park replacement funds. The dog
park improvements will be made from park dedication funds.
4. ATTACHMENTS:
Resolution
Page 1
CITY OF PLYMOUTH
RESOLUTION NO. 2011-
A RESOLUTION TO AUTHORIZE PROCEEDING WITH
2011 PARK CAPITAL IMPROVEMENT PROJECTS
WHEREAS, the 2011-2015 Capital Improvement Plan budget allocates funding for
projects in the year 2011 to be carried out; and
WHEREAS, the Parks Director is recommending approval of park three projects for 2011
contained in the Capital Improvement Plan,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the Parks Director is authorized to proceed
with projects and to present the bids to the City Council as outlined in the staff report memo
dated March 8, 2011; and further, that funding for the projects shall be taken from various
accounts as outlined in the Capital Improvement Program.
APPROVED THIS 8TH DAY MARCH 2011.
Page 2
DR) City of Agenda 6.12PlymouthNumber:
Adding Qooiity to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Dan Heitke, Park Maintenance Supervisor
March 8,2011 Reviewed by: Eric Blank, Park Director
Item: Approve Bid for South Shore Park Playground Equipment
1. ACTION REQUESTED:
Adopt the attached resolution approving the bid from Little Tikes Commercial and Flanagan Sales
for the purchase and installation of new playground equipment and safety surfacing.
2. BACKGROUND:
The South Shore playground equipment, installed in 1992, is showing significant wear, rust and
deterioration and is scheduled for replacement in the 2011 Capital Improvement Program (CIP).
The Park Replacement Fund is the dedicated funding source with an estimated expense of
90,000. Staff recommends replacement of the playground structure.
The following bids were received:
Vendor Purchase Price
Little Tikes Commercial Flanagan Sales
Inc. Play Power LTD.
9070000
Webber Recreational Design 927500
Midwest Pla scapes 951000
Staff recommends approval of the design and the equipment proposed for the cost specified
submitted by Little Tikes Commercial Play Power LTD.
3. BUDGET IMPACT:
This project was included in the council -approved 2011 CIP project schedule. The bids are
within the budgeted amount of $120,000. Therefore, there will be no negative impact on the
budget.
4. ATTACHMENTS:
Resolution
Page 1
CITY OF PLYMOUTH
RESOLUTION N0. 2011 -
A RESOLUTION APPROVING BIDS FOR SOUTH SHORE PARK PLAYGROUND
WHEREAS, the City Council has authorized the advertisement of bids for the purchase
and installation of playground equipment for South Shore Park; and
WHEREAS, specifications were prepared and distributed and bid proposals were
received and opened for South Shore Park playground equipment and installation,
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PLYMOUTH, MINNESOTA, that the bid from Little Tikes Commercial
Flanagan Sales Inc. is declared the lowest responsible bidder for playground equipment for South
Shore Park playground equipment in the amount of $90,000.00.
APPROVED THIS 8TH DAY MARCH 2011.
Page 2
rp)City of Agenda 6.1 3PlymouthNumber:
Adding awlfty to Life
To: Laurie Ahrens, City Manager
REGULAR
Prepared by: Givonna Kone, Human Resources Manager
COUNCIL MEETING
Reviewed by: Mike Goldstein, Police Chief
March 8, 2011
Item: Approve Resolution Amending the 2011 Compensation and
Classification Plan Relating to the Police Department
1. ACTION REQUESTED:
Adoption of the attached resolution reclassifying the Community Service Officer Supervisor
position (Grade 10) to Community Relations Officer (Grade 12) and reclassifying the Office
Services Supervisor position (Grade 12) to Administrative Manager (Grade 16). Adoption of
the attached resolution also eliminates the Administrative Services Manager position.
2. BACKGROUND:
The City's former Administrative Services Manager recently retired and an assessment of her
position was conducted to determine whether there was a continued need for this position
given department goals, workload, staffing levels and the skills sets of existing employees. It
was determined that with a reorganization the police department could meet its goals without
the Administrative Services Manager position.
3. DISCUSSION:
In recent years the Administrative Services Manger was responsible for supervising and
directing the operations of the clerical, records management and CSO divisions; coordinating
the budget; oversight of the property room; and statistical reporting. The Office Services
Supervisor has been responsible for providing direct supervision to clerical staff;
coordinating the release of public information; and crime data reporting. All of these
responsibilities - excluding oversight of the property room and supervision of the CSOs -
were combined to create the Administrative Manager position. Under this proposed
reorganization, a lead clerical position is created and the Administrative Services Manager
position is eliminated.
In addition to the changes discussed above, the CSOs will be supervised by a Patrol Sergeant
and the Deputy Police Chief will have responsibility for the property room. The Community
Service Officer Supervisor position will be reclassified to a Community Relations Officer
position and will include the following responsibilities: coordinating investigations and
follow-up on nuisance complaints; community education and crime prevention; managing
alcohol and tobacco compliance programs; managing certain animal -related programs. The
Community Relations Officer will report to a Police Captain.
Page 1
4. BUDGET IMPACT:
The change in pay for the Community Relations Officer position will be an increase of
3,600. Reclassifying the non-exempt Office Services Supervisor position to an exempt
Administrative Manager position will result in a pay increase of $4,700, and creation of the
lead clerical position will cost $2,200. The reorganization will create a net savings of
62,000 for 2011; however, the elimination of the Administrative Services Manager position
will result in an annual savings of $85,000 which includes wages and benefits.
5. ATTACHMENTS:
Resolution
Page 2
CITY OF PLYMOUTH
RESOLUTION N0. 2011-
A RESOLUTION TO AMEND THE 2011 COMPENSATION AND CLASSIFICATION PLAN
WHEREAS, the City of Plymouth uses job evaluation in order to determine job value;
and
WHEREAS, this plan is in compliance with Minnesota Statute 471, commonly known as
the "Pay Equity Law"; and
WHEREAS, the classification and compensation plan has been updated to reflect changes
to the 2011 budget proposals submitted to the City Council for review; and
NOW, THEREFORE, BE IT HEREBY RESOLVED that the 2011 Classification and
Compensation Plan be amended to:
1. Eliminate the position ofAdministrative Services Manager (Grade 17)
2. Reclassify the Office Services Supervisor (Grade 12) position to Administrative
Manager (Grade 16).
3. Reclassify the Community Service Officer Supervisor (Grade 10) position to
Community Relations Officer (Grade 12).
4. Reclassify a Police Office Support Representative (Grade 6) position to Police
Office Support Specialist (Grade 7).
Adopted by the City Council on March 8, 2011.
Page 3
rp)City of Agenda 6.14PlymouthNumber:
Adding Quality to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Cal Portner, Administrative Services Director
March 8, 2011 Reviewed by:
Item: Approve Amended Expense Reimbursement and Travel
Policy
1. ACTION REQUESTED:
Approve the attached Expense Reimbursement and Travel Policy
2. BACKGROUND:
The current policy was adopted by the City Council in 2008. The current policy tied several
policies together including the Travel and Expense Reimbursement Policy, Elected Official Out
of State Travel Policy, and Mileage Reimbursement and Procedures.
The update to the policy clarifies a couple of items in which had been called into question and
reorganizes the policy to improve readability and quick reference.
The following items are proposed to be changed in the policy:
1) Removed language for credit card purchase approval — The city purchasing policy sets
individual's purchasing limits and the New World System payment request provides a check
and balance to purchases. The item was formerly in C 1 and C2.
2) Adjusted time limits for submission of ordinary expense reimbursement (45 days) and travel
reimbursement (15 days) —Both are now required to be submitted within 30 days. Items D1
and D3 in the 2008 policy.
3) Updated/added personal petty cash reimbursements less than $25 require a proper detailed
original vendor receipt per the League of Minnesota Cities and Office of the State Auditor
interpretation of Minn. Stat. 412.271, subd 5. Vehicle mileage may not be reimbursed
through petty cash.
4) Removed language regarding ride -a -longs and rideshare agreements, which are in the city
vehicle use policy.
5) Clarified in the new policy E2(b)i and ii language for local area meal reimbursement. When
allowed, the reimbursement shall be no more than the GSA Standard Rate for Minnesota,
which is less than the metro area rate. The policy sets a maximum gratuity rate. And
requires detailed vendor receipts.
Attached for your review is the 2008 policy with a cross-reference to the amended policy.
3. ATTACHMENTS:
Proposed Amended Policy
Policy Cross-reference
2008 Policy
Resolution
Page 1
rp) City of
Plymouth
Adding Quoli y to Life
A.
C.
Policy
EXPENSE REIMBURSEMENT AND TRAVEL POLICY
The City of Plymouth supports the growth and development of employees for the
increased efficiency and effectiveness of the organization. This policy establishes
guidelines and procedures for the payment and reimbursement of travel and other
expenses incurred by employees and officials in the conduct of approved official city
business.
Applicability
This policy applies to all employees and city officials including temporary, regular full
and part-time employees, the mayor, council members, and members of city commissions
or committees.
Authorization
1) Employees must receive written supervisor approval for reimbursement of expenses.
2) Supervisors shall approve mileage reimbursement only to conduct official city
business due to lack of availability of a city vehicle, inappropriateness of staff
vehicles for the intended work objective, or a specific employment agreement
between the city and employee.
3) The mayor and council members receive monthly compensation as set forth in the
Plymouth City Code, which is intended to defray the cost of ordinary out-of-pocket
expenses (i.e. mileage, parking fees, meals, entertainment, etc.) incurred in the
performance of official city business. Unusual or one-time expense reimbursement
shall be considered on a case-by-case basis.
4) The mayor and council members must have travel events approved in advance by a
vote of the City Council at an open meeting including an estimated cost of the travel.
In evaluating the request, the City Council will consider whether:
a) S/he will receive training on issues relevant to the city or to his/her role as the
mayor or as a council member;
b) S/he will meet and network with other elected officials to exchange ideas on
relevant topics or the role of local elected officials.
Expense Reimbursement and Travel 1 of 5 City Council Policy
Page 2
c) S/he will tour a facility or function that is similar in nature or under
consideration by Plymouth where the purpose for the trip is to study the
facility or function to bring back ideas for consideration.
d) S/he was assigned by the City Council to visit another city for the purpose of
establishing a goodwill relationship such as a "sister -city" relationship.
e) S/he was assigned by the City Council to testify on behalf of the city before
Congress or to meet with federal officials on behalf of the city.
f) Sufficient, budgeted funding is available to pay for the trip.
5) City board and commission members serve on a purely voluntary basis. The city
does not reimburse any ordinary out-of-pocket expenses. Requests for
reimbursement of other than ordinary expenses shall be considered on a case-by-case
basis and requires city manager approval.
6) For city manager travel s/he shall provide a written memo to the City Council in
advance of the event, or as soon as possible in case of an emergency.
7) No reimbursements will be made for attendance at events sponsored by or affiliated
with political parties
D. Expense Reimbursement Procedure
1) All reimbursement requests shall be submitted within 30 days of the date incurred to
Finance for processing.
2) The city manager may, under unique circumstances, approve reimbursement for items
submitted after the 30 -day limit.
3) Expense reimbursements less than twenty-five dollars ($25) may be submitted to
petty cash for payment with a detailed vendor receipt (mileage reimbursement is not
eligible).
4) Expense reimbursements in excess oftwenty-five dollars ($25) will be paid by check,
but separate from payroll checks.
5) The city will reimburse mileage at the standard IRS rate per mile.
6) Motorcycles or similar vehicles do not qualify for mileage reimbursement.
7) Employees shall submit a completed reimbursement form to their supervisor for
written approval with detailed documentation i.e. mileage form, receipts etc.
8) Upon approval, supervisors submit the form to the Finance Division for payment.
E. Travel
1) Out of Area Travel
Defined as official travel outside the seven -county metropolitan area (Anoka, Dakota,
Hennepin, Ramsey, Scott, Washington and Wright) for an event/activity which may or may
not require overnight lodging.
Expense Reimbursement and Travel 2 of 5 City Council Policy
Page 3
The following are reimbursable expenses for official city business:
Registration fees
Transportation
Lodging (single rate)
Per Diem for meals
Business-related telephone calls
a) Transportation
i. Where possible, employees are to use city vehicles in the conduct of
city business.
ii. Costs shall generally be based on a comparison between the cost and
convenience of the lowest available air fare and travel by Personally
Owned Vehicle (POV) or city vehicle with associated meals, lodging,
parking and loss of work time costs. The city manager must approve
any exception to this general rule.
iii. If a frequent flyer program is in effect, a separate program shall be
established by the employee or official to record mileage credits to the
city.
iv. Ground transportation, including buses, taxis, rental cars, and attendant
parking shall be reimbursed if receipts are provided. The most cost
effective and efficient mode of ground transportation shall be used.
V. Travel to and from the worksite (commuting) is not eligible for
reimbursement, including evenings and weekends.
vi. Travel may be reimbursable when an employee proceeds directly from
their residence to official city business away from their regular or
secondary worksite. Only the distance from their residence to the
alternative destination minus the distance of their typical commute to
their regular worksite is eligible.
b) Lodging
i. Accommodations shall be appropriate to the purpose of the trip.
ii. Rates for accommodations shall be comparable to those of other
facilities in the area.
iii. The hotel hosting a convention shall be deemed to be an appropriate
accommodation.
iv. The city will pay the single rate if the employee or official is
accompanied by a guest or family member.
c) Meals
i. Workshops, events or training in which meals are not included in the
registration or fee, and public purpose is met in accordance with the
City Meal and Refreshment Policy, meal costs shall be reimbursed.
Expense Reimbursement and Travel 3 of 5 City Council Policy
Page 4
ii. Expenses for meals, including gratuity, will be reimbursed in
accordance with the U.S. General Services Administration (GSA)
Domestic Per Diem rates which may be found at www.gsa.gov.
iii. Per Diem meal expenses at the applicable daily rate does not require
receipts.
iv. Reimbursement for alcoholic beverages is prohibited.
V. If meals are provided at a conference/workshop and are included in the
registration/fees, an employee may not request per diem.
2) Metro Area Travel
Defined as official travel inside the seven -county metropolitan area) for an
event/activity.
a) Transportation
i. Travel to and from the worksite (commuting) is not eligible for
reimbursement, including evenings and weekends.
ii. Travel may be reimbursable when an employee proceeds directly from
their residence to official city business away from their regular or
secondary worksite. Only the distance from their residence to the
alternative destination minus the distance of their typical commute to
their regular worksite is eligible.
b) Meals
i. City -required attendance at day -long training/workshops with morning
and afternoon sessions when no meal is provided between the two
sessions. Meals before or after the event are not reimbursable.
ii. Expenses for meals, including a maximum gratuity of 18% when
applicable, will be reimbursed with an itemized receipt up to the
Minnesota Standard per diem rate in accordance with the U.S. General
Services Administration (GSA) Domestic Per Diem rates
www.gsa.gov).
iii. Reimbursement for alcoholic beverages is prohibited.
iv. If meals are provided at a conference/workshop and are included in the
registration/fees, an employee may not request per diem.
Expense Reimbursement and Travel 4 of 5 City Council Policy
Page 5
F. References
For further information, please reference the following information or consult your
supervisor or department director.
Equipment and Vehicle Operation — Plymouth Safety Policy (Amended October 2006)
Fleet Operation, Maintenance and Replacement Policy
Resolution No. 2005-412, November 8, 2005 - Elected Official Out -of -State Travel
Policy
Resolution No. 2003-175, April 8, 2003 — Travel and Expense Policy
Supersedes: Res. No. 94-460 -- Aug. 1, 1994
Res. No. 94-401 -- July 18, 1994
Res. No. 96-649 -- Nov. 20, 1996
Res. No. 95-223 -- Apr. 4, 1995
Res. No. 94-399 -- July 18, 1994
Resolution No. 93-253, May 3, 1993 — Mileage Reimbursement Policy and Procedures
Resolution No. 83-199, April 11, 1983 — Policy Relating to Reimbursement of Ordinary
Expenses to City Council, Commission and Board Members.
Resolution No. 80-730 - Urging and Directing Members ofAdvisory Commissions to
Physically View and Inspect Properties and Sites Which are Subject of Commission
Deliberations.
Approved by Council resolution on March 8, 2011
Expense Reimbursement and Travel 5 of 5 City Council Policy
Page 6
2008 City of Plymouth Expense Reimbursement and Travel Policy
A. Policy
NEW The City of Plymouth supports the growth and development of employees for the increased
Policy efficiency and effectiveness of the organization. This policy establishes guidelines and procedures
Cross for the payment and reimbursement of travel and other expenses incurred by employees and
Over officials in the conduct of approved official city business.
B. Applicability
This policy applies to all employees and City officials including temporary, regular full and part-
time employees, the Mayor, members of the City Council, and members of City commissions or
committees.
C. Authorization
1) Employees must receive supervisor approval for reimbursement of expenses or payment of
credit card charges.
2) Department directors and commission/committee members must receive city manager
approval for reimbursement of expenses or payment of credit card charges.
D. Expense Reimbursement Procedure
Registration fees for authorized seminars, conferences, or workshops may be prepaid or
reimbursed. Itemized receipts are required for all reimbursements.
1) Ordinary Expense Reimbursement, Employees.
All reimbursement requests shall be submitted within 45 days of the date incurred.
a) The city manager may, under unique circumstances, approve reimbursement for items
submitted after the 45 -day limit has tolled.
b) Expense reimbursements less than twenty-five dollars ($25) may be submitted to petty
cash for payment with proper approval.
c) Expense reimbursements in excess of twenty-five dollars ($25) shall be paid by check,
but separate from payroll checks.
2) Ordinary Expense Reimbursement, Council and Commission Members.
a) The Mayor and City Council receive monthly compensation as set forth in the Plymouth
City Code, which is intended to defray the cost of ordinary out-of-pocket expenses (i.e.
mileage, parking fees, meals, entertainment, etc.) incurred in the performance of official
City business. Unusual or one-time expense reimbursement shall be considered on a
case-by-case basis.
b) City board and commission members serve on a purely voluntary basis. The City does
not reimburse any ordinary out-of-pocket expenses. Requests for reimbursement of other
than ordinary expenses shall be considered on a case-by-case basis.
3) Travel Reimbursement.
An itemized expense report must be completed and submitted to the authorizing supervisor
within 15 days following the date of return. Itemized receipts are required for reimbursement,
including advances, unless the per diem rate was used.
E. Out of Area Travel
Out of Area Travel is defined as official travel outside the seven -county metropolitan area (Anoka,
Dakota, Hennepin, Ramsey, Scott, Washington and Wright) for an event/activity which may or may
not require overnight lodging.
1) Written preapproval is required for overnight travel when not identified in the
Page 7
budget detail.
a) Employee overnight travel requires department director approval
b) Director and commission/committee member travel requires city manager approval.
c) For city manager travel s/he shall provide a written memo to the City Council in advance
of the event, or as soon as possible in case ofan emergency.
d) The Mayor and City Council must have the travel event approved in advance by a vote of
the City Council at an open meeting and must include an estimated cost of the travel. In
evaluating the request, the City Council will consider whether:
i. S/he will receive training on issues relevant to the City or to his/her role as the
Mayor or as a Council Member;
ii. S/he will meet and network with other elected officials to exchange ideas on
relevant topics or the role of local elected officials.
iii. S/he will tour a facility or function that is similar in nature or under consideration
by Plymouth where the purpose for the trip is to study the facility or function to
bring back ideas for consideration.
iv. S/he was assigned by the City Council to visit another city for the purpose of
establishing a goodwill relationship such as a "sister -city" relationship.
v. S/he was assigned by the City Council to testify on behalf of the City before
Congress or to meet with federal officials on behalf of the City.
vi. Sufficient, budgeted funding is available to pay for the trip.
e) No reimbursements will be made for attendance at events sponsored by or affiliated with
political parties.
2) An Authorization for Travel Expenses form must be completed, approved and routed to the
Finance Division before each travel event.
3) The following are reimbursable expenses for official City business:
a) Registration fees
b) Transportation
c) Lodging (single rate plus standard gratuity)
d) Meals, including standard gratuity
e) Business-related telephone calls
1(a) i F. Transportation and Travel
Where possible, employees are to use City vehicles in the conduct of City business. Reimbursement
is subject to department policies for use of City -owned vehicles when applicable.
2a 1) Metro Area Travel.
a) Travel to and from the worksite (commuting) is not eligible for reimbursement, including
evenings and weekends.
b) If City business is conducted during a commute to or from the worksite, reimbursement
will be granted for mileage exceeding the typical direct route.
c) With proper approval, travel may be reimbursable when an employee proceeds directly
from their residence to official City business away from their regular or secondary
worksite. Only the distance from their residence to the alternative destination minus the
distance of their typical commute to their regular worksite is eligible.
d) The city manager may approve use of a POV for travel on official City business.
1(a) ii 2) Out of Area Travel (outside of the Metro Area).
Payment or reimbursement for transportation costs shall generally be based on a comparison
between the cost and convenience of the lowest available air fare and travel by POV or City
vehicle with attendant meal, lodging, parking and loss of work time costs. The City Manager
must approve any exception to this general rule.
1(a)iii a) If a frequent flyer program is in effect, a separate program shall be established by the
Page 8
employee or official to record mileage credits to the City.
b) Ground transportation, including buses, taxis, rental cars, and attendant parking shall be
reimbursed if receipts are provided. The most cost effective and efficient mode of ground
transportation must be used.
c) Only employees may travel in a City vehicle without department director approval.
Directors may approve nonemployee ride -a -longs for the official conduct of business
citizen tours, contractor site visits, etc.) or for a rideshare arrangement with another
public agency.
3) Mileage Reimbursement Procedures.
When authorized to use a POV for official City business the following procedures apply:
a) The City will reimburse authorized employees at the standard IRS rate per mile.
b) Motorcycles or similar vehicles do not qualify for reimbursement.
c) Supervisors shall approve reimbursement only for the conduct ofofficial City business
due to lack of availability of a City vehicle, inappropriateness of staff vehicles for the
intended work objective, or a specific employment agreement between the city and
employee.
d) Employees shall submit a completed mileage reimbursement form to their supervisor.
e) Upon approval, supervisors submit the form to the Finance Division for payment.
f) Proof of the state minimum automobile insurance coverage must be presented to the risk
manager before receiving mileage reimbursement.
1(b) G. Lodging
Accommodations shall be appropriate to the purpose of the trip. Rates for accommodations shall be
comparable to those of other facilities in the area. The hotel hosting a convention shall be deemed
to be an appropriate accommodation. The City will pay the single rate if the employee or official is
accompanied by a guest or family member.
1(c) H. Meal Allowance
For overnight travel, expenses for meals, including gratuity, will be reimbursed in accordance with
the U.S. General Services Administration (GSA) Domestic Per Diem rates.
Per diem rates and the table of Meals and Incidental Expenditures (M&IE) may be found at
www.gsa.gov.
For all other workshops, events or training in which meals are not included in the registration or
fee, and public purpose is met in accordance with the City Meal and Refreshment Policy, meal costs
shall be reimbursed only with itemized receipts not to exceed the local per diem rate.
The following applies to meal reimbursement and per diem: 2(b) a) Reimbursement for alcoholic beverages is prohibited.
b) Reimbursement is only allowed for employees in the conduct of official business.
c) Per diem meal expenses at the applicable daily rate does not require receipts.
d) If meals are provided at a conference/workshop and are included in the registration/fees,
an employee may not request per diem or reimbursement.
e) Attendance at City -required training/workshops with morning and afternoon sessions
when no meal is provided.
f) When on day travel outside of the metro area.
g) With written, preapproved city manager permission.
1 I. Telephone
For overnight travel, only telephone calls relating to official business shall be reimbursed.
Page 9
City of
Plymouth EXPENSE REIMBURSEMENT AND TRAVEL POLICY
Adding Qualfty to Ofe
A. Policy
The City of Plymouth supports the growth and development of employees for the increased
efficiency and effectiveness of the organization. This policy establishes guidelines and
procedures for the payment and reimbursement of travel and other expenses incurred by
employees and officials in the conduct of approved official city business.
B. Applicability
This policy applies to all employees and City officials including temporary, regular full and part-
time employees, the Mayor, members of the City Council, and members of City commissions or
committees.
C. Authorization
1) Employees must receive supervisor approval for reimbursement of expenses or payment
of credit card charges.
2) Department directors and commission/committee members must receive city manager
approval for reimbursement of expenses or payment of credit card charges.
D. Expense Reimbursement Procedure
Registration fees for authorized seminars, conferences, or workshops may be prepaid or
reimbursed. Itemized receipts are required for all reimbursements.
1) Ordinary Expense Reimbursement, Employees.
All reimbursement requests shall be submitted within 45 days of the date incurred.
a) The city manager may, under unique circumstances, approve reimbursement for
items submitted after the 45 -day limit has tolled.
b) Expense reimbursements less than twenty-five dollars ($25) may be submitted to
petty cash for payment with proper approval.
c) Expense reimbursements in excess oftwenty-five dollars ($25) shall be paid by
check, but separate from payroll checks.
Expense Reimbursement and Travel 1 of 5 City Council Policy
Page 10
2) Ordinary Expense Reimbursement, Council and Commission Members.
a) The Mayor and City Council receive monthly compensation as set forth in the
Plymouth City Code, which is intended to defray the cost of ordinary out-of-
pocket expenses (i.e. mileage, parking fees, meals, entertainment, etc.) incurred in
the performance of official City business. Unusual or one-time expense
reimbursement shall be considered on a case-by-case basis.
b) City board and commission members serve on a purely voluntary basis. The City
does not reimburse any ordinary out-of-pocket expenses. Requests for
reimbursement of other than ordinary expenses shall be considered on a case-by-
case basis.
3) Travel Reimbursement.
An itemized expense report must be completed and submitted to the authorizing
supervisor within 15 days following the date of return. Itemized receipts are required for
reimbursement, including advances, unless the per diem rate was used.
E. Out of Area Travel
Out of Area Travel is defined as official travel outside the seven -county metropolitan area
Anoka, Dakota, Hennepin, Ramsey, Scott, Washington and Wright) for an event/activity which
may or may not require overnight lodging.
1) Written preapproval is required for overnight travel when not identified in the approved
budget detail.
a) Employee overnight travel requires department director approval
b) Director and commission/committee member travel requires city manager
approval.
c) For city manager travel s/he shall provide a written memo to the City Council in
advance ofthe event, or as soon as possible in case of an emergency.
d) The Mayor and City Council must have the travel event approved in advance by a
vote of the City Council at an open meeting and must include an estimated cost of
the travel. In evaluating the request, the City Council will consider whether:
i. S/he will receive training on issues relevant to the City or to his/her role as
the Mayor or as a Council Member;
ii. S/he will meet and network with other elected officials to exchange ideas
on relevant topics or the role of local elected officials.
iii. S/he will tour a facility or function that is similar in nature or under
consideration by Plymouth where the purpose for the trip is to study the
facility or function to bring back ideas for consideration.
iv. S/he was assigned by the City Council to visit another city for the purpose
of establishing a goodwill relationship such as a "sister -city" relationship.
v. S/he was assigned by the City Council to testify on behalf of the City
before Congress or to meet with federal officials on behalf of the City.
vi. Sufficient, budgeted funding is available to pay for the trip.
e) No reimbursements will be made for attendance at events sponsored by or
affiliated with political parties.
Expense Reimbursement and Travel 2 of 5 City Council Policy
Page 11
2) An Authorizationfor Travel Expenses form must be completed, approved and routed to
the Finance Division before each travel event.
3) The following are reimbursable expenses for official City business:
a) Registration fees
b) Transportation
c) Lodging (single rate plus standard gratuity)
d) Meals, including standard gratuity
e) Business-related telephone calls
F. Transportation and Travel
Where possible, employees are to use City vehicles in the conduct of City business.
Reimbursement is subject to department policies for use of City -owned vehicles when
applicable.
1) Metro Area Travel.
a) Travel to and from the worksite (commuting) is not eligible for reimbursement,
including evenings and weekends.
b) If City business is conducted during a commute to or from the worksite,
reimbursement will be granted for mileage exceeding the typical direct route.
c) With proper approval, travel may be reimbursable when an employee proceeds
directly from their residence to official City business away from their regular or
secondary worksite. Only the distance from their residence to the alternative
destination minus the distance of their typical commute to their regular worksite is
eligible.
d) The city manager may approve use of a POV for travel on official City business.
2) Out of Area Travel (outside of the Metro Area).
Payment or reimbursement for transportation costs shall generally be based on a
comparison between the cost and convenience of the lowest available air fare and travel
by POV or City vehicle with attendant meal, lodging, parking and loss of work time
costs. The City Manager must approve any exception to this general rule.
a) If a frequent flyer program is in effect, a separate program shall be established by
the employee or official to record mileage credits to the City.
b) Ground transportation, including buses, taxis, rental cars, and attendant parking
shall be reimbursed if receipts are provided. The most cost effective and efficient
mode of ground transportation must be used.
c) Only employees may travel in a City vehicle without department director
approval. Directors may approve nonemployee ride -a -longs for the official
conduct ofbusiness (citizen tours, contractor site visits, etc.) or for a rideshare
arrangement with another public agency.
3) Mileage Reimbursement Procedures.
When authorized to use a POV for official City business the following procedures apply:
a) The City will reimburse authorized employees at the standard IRS rate per mile.
Expense Reimbursement and Travel 3 of 5 City Council Policy
Page 12
b) Motorcycles or similar vehicles do not qualify for reimbursement.
c) Supervisors shall approve reimbursement only for the conduct of official City
business due to lack of availability of a City vehicle, inappropriateness of staff
vehicles for the intended work objective, or a specific employment agreement
between the city and employee.
d) Employees shall submit a completed mileage reimbursement form to their
supervisor.
e) Upon approval, supervisors submit the form to the Finance Division for payment.
f) Proof of the state minimum automobile insurance coverage must be presented to
the risk manager before receiving mileage reimbursement.
G. Lodging
Accommodations shall be appropriate to the purpose of the trip. Rates for accommodations shall
be comparable to those of other facilities in the area. The hotel hosting a convention shall be
deemed to be an appropriate accommodation. The City will pay the single rate if the employee
or official is accompanied by a guest or family member.
H. Meal Allowance
For overnight travel, expenses for meals, including gratuity, will be reimbursed in accordance
with the U.S. General Services Administration (GSA) Domestic Per Diem rates.
Per diem rates and the table of Meals and Incidental Expenditures (M&IE) may be found at
www.gsa.gov.
For all other workshops, events or training in which meals are not included in the registration or
fee, and public purpose is met in accordance with the City Meal and Refreshment Policy, meal
costs shall be reimbursed only with itemized receipts not to exceed the local per diem rate.
The following applies to meal reimbursement and per diem:
a) Reimbursement for alcoholic beverages is prohibited.
b) Reimbursement is only allowed for employees in the conduct of official business.
c) Per diem meal expenses at the applicable daily rate does not require receipts.
d) If meals are provided at a conference/workshop and are included in the
registration/fees, an employee may not request per diem or reimbursement.
e) Attendance at City -required training/workshops with morning and afternoon
sessions when no meal is provided.
f) When on day travel outside of the metro area.
g) With written, preapproved city manager permission.
I. Telephone
For overnight travel, only telephone calls relating to official business shall be reimbursed.
Expense Reimbursement and Travel 4 of 5 City Council Policy
Page 13
J. References
For further information, please reference the following information or consult your supervisor or
department director.
Equipment and Vehicle Operation — Plymouth Safety Policy (Amended October 2006)
Fleet Operation, Maintenance and Replacement Policy
Resolution No. 2005-412, November 8, 2005 - Elected Official Out -of -State Travel Policy
Resolution No. 2003-175, April 8, 2003 — Travel and Expense Policy
Supersedes: Res. No. 94-460 -- Aug. 1, 1994
Res. No. 94-401 -- July 18, 1994
Res. No. 96-649 -- Nov. 20, 1996
Res. No. 95-223 -- Apr. 4, 1995
Res. No. 94-399 -- July 18, 1994
Resolution No. 93-253, May 3, 1993 — Mileage Reimbursement Policy and Procedures
Resolution No. 83-199, April 11, 1983 — Policy Relating to Reimbursement of Ordinary
Expenses to City Council, Commission and Board Members.
Resolution No. 80-730 - Urging and Directing Members of Advisory Commissions to
Physically View and Inspect Properties and Sites Which are Subject of Commission
Deliberations.
Resolution No. 2008-202, June 24, 2008
Expense Reimbursement and Travel 5 of 5 City Council Policy
Page 14
CITY OF PLYMOUTH
RESOLUTION NO. 2011 -
A RESOLUTION APPROVING AN AMENDED
EXPENSE REIMBURSEMENT AND TRAVEL POLICY
WHEREAS, the City establishes policies to ensure consistency and
accountability and
WHEREAS, City policies are reviewed and updated periodically to clarify
language, meet statutory changes and organizational goals; and
WHEREAS, the City seeks to employ and retain talented employees and
public officials; and
WHEREAS, the City supports the growth and development of employees
for the increased efficiency and effectiveness of the organization and
WHEREAS, in the course of their employment, employees and city
officials may be required to travel or incur other expenses related to official City
business; and
WHEREAS, the City's policy for Expense Reimbursement and Travel has
been reviewed and amended to ensure validity, compliance with state statutes and
compatibility with organizational goals and values.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA to adopt the amended
Expense Reimbursement and Travel Policy for the employees and officials of the
City.
Approved this 8th day of March 2011.
Page 15
rp)City of Agenda 7.01PlymouthNumber: I
Adding Quatity to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Daniel K Campbell, Sr. Engineering Technician
March 8, 2011 Reviewed by: Doran Cote, P.E., Director of Public Works
Authorize the Vacation of drainage, utility and
Item: road easements within the Southwest quarter of the
Northeast quarter of Section 4-118-22
1. ACTION REQUESTED:
Make a motion to adopt the attached resolution vacating drainage, utility and road
easements within the Southwest quarter of the Northeast quarter of Section 4-118-22 for
The Willows 2nd Addition and the Trillium Woods Developments.
2. BACKGROUND:
On February 2, 2011, a petition letter was received from Chad Onsgard on behalf of Pulte
Homes of 12701 Whitewater Drive, Suite 300, Minnetonka, Minnesota, requesting the
vacation of drainage, utility and road easements within the Southwest quarter of the
Northeast quarter of Section 4-118-22, except the 33 foot road easement that lies on a
portion of Parcel B. This road easement would be retained until 59th Avenue is constructed
within the proposed Trillium Woods development linking Juneau Lane with future
Cheshire Lane. Final plat approval was granted for The Willows 2nd Addition on February
22, 201 I.The new plat was created from former PID No. 4-118-22-12-0012 and 4-118-22-
12-0010. The new plat will have all the drainage, utility and road easements dedicated that
are necessary for the development of the site. The petitioner is now ready to record the
final plat and wishes to vacate existing drainage, utility and road easements on these
parcels prior to recording the final plat of The Willows 2nd Addition.
Utilities Maintenance staff has reviewed the request and has no conflict with vacating the
existing easements. Hennepin County was contacted and had no conflict with the proposed
vacations. Also, all private utility companies have been contacted. No comments have been
received to date from the private utility companies. It is recommended that the resolution
be approved, unless new information is provided at the hearing.
3. BUDGET IMPACT:
There is no effect on the budget; however, a $450 fee was paid by the owner to cover the
City's cost of administering, publishing the public hearing notice, and recording the
vacation resolution.
4. Attachments:
Petition Letter
Maps (3)
Resolution
Page 1
t Alliant Engineering, Inc.
February 2, 2011
Dan Campbell
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, MN 55447-1482
Dear Mr. Campbell,
In this letter, Pulte Homes is requesting that the City of Plymouth vacate:
All described and depicted easements in the attached Exhibit.
Signed,,,
Chad Onsgard
Enclosure
Page 2
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MINNEAPOLIS, MN 55415
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Page 4
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Page 5
CITY OF PLYMOUTH
RESOLUTION N0. 2011-
A RESOLUTION AUTHORIZING THE VACATION OF DRAINAGE, UTILITY
AND ROAD EASEMENTS WITHIN THE SOUTHWEST QUARTER
OF THE NORTHEAST QUARTER OF SECTION 4-118-22
WHEREAS, a public hearing with respect to said vacation was scheduled for March 8, 2011 in
accordance with Minnesota Statutes 412.851 and the City Charter Section 12.06; and
WHEREAS, a notice of publication of said hearing was published and posted two weeks prior
to the meeting of March 8, 2011; and
WHEREAS, all property owners adjacent to the proposed vacation were duly notified by mail;
and
WHEREAS, the City Council did hold a public hearing on March 8, 2011 to inform any and
all interested parties relevant to the vacation of drainage, utility and road easements within the
Southwest quarter of the Northeast quarter of Section 4-118-22; and
WHEREAS, it was determined by the City Council that said easements are not needed for
public purposes.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PLYMOUTH, MINNESOTA: That said drainage, utility and road easements within the
Southwest quarter of the Northeast quarter of Section 4-118-22, as described in Document No.
4046653, 4664163 and 4664164, be vacated:
1. Except part of an easement for road purposes over and across the easterly 33 feet of former
PID No. 4-118-22-12-0010, now being part of The Willows Plat, which will be retained
until 59t' Avenue is constructed within the proposed Trillium Woods Development.
FURTHER, that said vacation shall not affect the authority of any person, corporation, or
municipality owning or controlling the electric or telephone poles and lines, gas lines, sanitary and
storm sewer lines, water pipes, mains, hydrants, and natural drainage areas thereon or thereunder, to
continue maintaining the same or to enter upon such way or portion thereof vacated to maintain,
repair, replace, remove, or otherwise attend thereof.
Approved this 8th day of March, 2011.
Page 6
Resolution No. 2011 -
Page 2
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth
City Council on March 8, 2011, with the original thereof on file in my office, and the same is a correct
transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this
day of
City Clerk
Page 7
City of
P[ymouth
Iridin, Qphty da Life
REGULAR
COUNCIL MEETING
March 8, 2011
Agenda 8.01Number: v
To: Mayor and City Council
Prepared by: Laurie Ahrens, City Manager
Item: Approve 2011 Human Rights Commission Work Plan
1. ACTION REQUESTED:
Make any desired changes and approve the 2011 Human Rights Commission Work Plan.
2. BACKGROUND:
Each advisory commission is required to submit a proposed work plan for approval by the
City Council. Commissions then work within this plan for the coming year. The Plymouth
Human Rights Commission developed and approved the attached work plan in November
2010 and provided a copy to staff on January 13.
The Human Rights Commission last met on February 17. One of the agenda items at this
meeting was to review the mission statement and bylaws. Two specific items were discussed
which may impact the proposed 2011 work plan. First, the Commission voted to remove
Administer appropriate grievance process" pending further review by the commission and
advice from the city attorney. Second, the commission removed "identify equity issues", as
the language was felt to be too broad by some commissioners. The Commission also
eliminated its bylaws because the language was duplicative of state law, city ordinance,
Roberts Rules of Order, and council policy.
It would be helpful for the Council to provide direction on its expectation of "Administer
grievance process." In the past, this was interpreted to mean that the commission would
receive human rights concerns from residents, discuss, and provide appropriate referrals to
mediation or the State Dept. of Human Rights. The commission has recently indicated that
through the City ordinance and statute, the commission has independent powers and the same
authority to investigate, mediate, and award penalties/sanctions as the Minnesota Dept. of
Human Rights.
The City Attorney can comment further, but a concern for staff is that there is little
infrastructure in place at the city level to provide this type of process in a legally appropriate
manner (trained human rights investigators, mediators, administrative lawjudges, due process,
sanctions, etc.) Staff is concerned that any action in this area by the Commission could create
inadequate service for victims and significant liability for the City, as there is insufficient
infrastructure in place to investigate, legally consider, and resolve grievances at the city level.
The Council can discuss how to establish and fund the infrastructure, consider amending the
Page 1
City's ordinance to change the charge of the local commission, or discuss the issue further in
study session and/or with members of the Commission.
3. ATTACHMENTS:
2010 Annual Report and proposed Work Plan, Nov. 2010
Excerpt of Draft Minutes, Feb. 17, 2011
2011 Proposed Work Plan, Feb. 2010
Page 2
CITY OF PLYMOUTH
HUMAN RIGHTS COMMISSION
This work plan is in accordance with Plymouth City Code 305.11, Subd. 4. Human Rights Commission
Powers and Duties, and pursuant to the Minnesota Human Rights Act, Minnesota Statutes 363.
After Commission summer work session and discussion at September2, 2010 HRC meeting, each
attended by City Staff, a draft of this workplan was presented by Chair Klevorn at the Regular HRC
meeting on November 4, 2010. After discussion, a motion to accept the modified 2011 Work Plan and
submitsaid 2011 Work Plan to City Council in February 2011 made by Commissioner Dockman and
econ a by Commissioner Haag, the voting members present: Dockman, Garber, Haag, Klevorn, Trites-
Rolle unanimously voted yes to approve and submit to Council the 2011 HRC Work Plan. Commissioners
Alden and Mitelman were absent. The approved work plan is below and ready for submission to City
Council
City of Plymouth
Human Rights Commission
2011 Work Plan
1. Identify and respond to equity issues and resident concerns in the City;
2. Educate the community on human rights issues through activities,
newspaper articles, cable, web page and public outreach;
3. Educate Commissioners through conferences, speakers, seminars, and
participation in the League of Minnesota Human Rights Commissions;
4. Build relationships between HRC, Community Partners, Council and other
Commissions;
5. Increase visibility of HRC and represent the City of Plymouth while attending
community events and at meetings with agencies and community groups;
and
6. Administer grievance process.
2011 Goals
1. To host and attend at minimum, one Commissioner Training (current HRC
equity topic: What is a Domestic Partnership Registry? Why are other cities
implementing a domestic partnership registry?)
2. To be present and distribute educational materials at two Community Events
Night to Unite, Music in Plymouth)
3. Promote City of Plymouth Essay Competition in conjunction with LMHRC.
4. To host at least one group training to youth in the City (e.g., a civility training
at Plymouth Middle School)
Respectfully submitted: Virginia Klevorn, Chair— Human Rights Commission 2010 , }1
1
Page 3
Human Rights Commission Report - City of Plymouth
January 2011
The Commission has been involved in over 340 hours of community building, trainings and
outreach during this 2010-2011 year. Human rights awareness and civility trainfngs have
been our primary focus. Outreach and education have taken on many different forms.
The most basic level of outreach took place in the handing out of materials such as
bookmarks stating "Top Ten Ways To Get Along With Others', City of Plymouth Human
Rights magnets, human rights booklets, "stop discrimination" posters/pins and employee
rights pamphlets at two public events Music in Plymouth and Night to Unite. Based on the
number of materials distributed, the Commission estimates its reached approximately 1200
people at these events. The Commission utilized its relationship with the Minnesota
Department of Human Rights to acquire handouts, minimizing costs to the City of Plymouth.
Through its sponsorship of the annual Human Rights Essay Competition, the Commission
reached approximately 100 students and teachers. This year, the Commission went to
Central Middle School to present prizes and Certificates of Participation. The Commission
recognized the students at a special ceremony in the school with peers and teachers
present The awards ceremony gave a clear message to students and teachers that Human
Rights are at the core of a civil democracy. January - April 2010
Uti11zing an Otto Bremer Foundation Grant of $1500, the Commission hosted neutrality
training at PIymouth City Hall where all members of the HR Commission were present in
addition to City Administrator, citizens and members of neighboring HR Commissions. The
training was focused on recognition of one's personal bias and facilitating conversations in a
neutral setting. The training was held in April 2010.
With the June 2, 2010 email of City Manager Ahrens, the Commission learned that it was
responsible for writing its own work plan. Until that time, Staff Member Sobania presented
the work plan to the URC. Beginning in fate rune the Commission began the task of'writing
the HRC work plan.
Chair Klevorn was requested and did present to the State League of Human'Rights
Commissions a presentation on "Building Community in the Public Square". The training
took place in Redwing, Minnesota on July 24, 2010.
At the request ofWayzata High School Administration, the 'HRC facilitated conversations
between community partners: IOCP, WPS, Dominion Properties, City of Plymouth Police and
TLC Education Foundation. The focus of these conversations centered on finding positive
activities for self-selected at -risk youth, residing in PIymouth, for summer 2010. These
facilitated conversations culminated in a program co-sponsored by WPS and TLC Education
Foundation. High School principal Mike Trewick described the program as a "positive light
in moving the students forward." He went on to say that he noticed in the students who
attended "a new trust for the educational system" and the students were responding
positively to seeing that others spent time and energy with them. Parents and apartment
management also stated a positive result from the summer program, which came from
Page}
these facilitated conversations. No cost to the City ofPlymouth was incurred. Facilitations
occurred December - August 2010 at Plymouth City Hall.
At the request of Citizens residing in Plymouth Towne Square Apartments, the HRl held
conversations with the Housing Redevelopment Authority administration, City
Administration and attended two IRA Commission meetings {January & October]. Because
the citi7.ens are elderly and without fluency in English, the Citizens requested the HRC's
assistance to voice their concern about the hardship of the new minimum rents being
structured for 2010 and 2011, respectively. The Commission fulfilled the request of the
Citizens, January- October 2010.
Further the Commission working together with the Police Department, attended an PBI
sponsored Hate Crimes Training Cunderstanding newhate bias statutes and investigation
practices) held at 5t. Thomas. The HRC brought this 5 -hour SRC & police training to the
attention ofthe City ofPlymouth. Three City of Plymouth Officers were granted 5 hours
each of'continuing education at no cost to the City. Commission Chafr Klevorn also attended
the training resulting in a positive relationship with the Community Response Service
District Manager, November 2010.
At the Final 2010 HRC meeting, a citizen requested the City of Plymouth to begin a
Domestic Partner Registry". Chair Klevorn explained that the HRC did not have the
authority to initiate a registry, but Commissioners would be willingto learn more about
what a domestic partnership registry would mean for residents requesting such a registry.
in December 2010, two Plymouth Commissioners ffitelman and Barber presented an
overview ofthe State and Federal Fair Housing Laws: uHousing Discrimination and the Fair
Housing Act" at the 2010 Annual Human Rights Day Conference co-sponsored by the League
of Minnesota Human Rights Commissions and the Minnesota Department of Human Rights.
in addition to the above -mentionedpresentati on, Commissioner Alden chairedthe Duman
Rights Day Award Committee for the LMHRC and for the first time in the history of the
award it was presented at the Human Rights Day Conference.
Commissioners Mitefman and Trites-Rolle have prepared a cultural calendar for use by City,
community organizations and schools.
Commissioner Alden and Chair Klevorn serve as Vice President and District Director on the
State League of Human Rights Commissions.
Plymouth actively encourages Its Commissioners to participate in developmental trainings.
This year, the Commissioners have attended trainings in the following areas: needs of
returning military families, school equity, Closingthe Achievement Gap, Sheppard/Byrd
Hate Crime Act, Discrimination in the Era of Social Media, Creating a Welcoming
Environment for Students, understanding disabilities and employment law, and human
rights conferences.
Report respectfully submitted by:
Virginia Klevorn, Chair - Plymouth Human Rights Commission
2 >L_
Page 5
Plymouth Human Rights Commision
Excerpt of draft minutes, Feb. 17, 2011
a. Review Updated Mission Statement
Chair Garber noted an error in the first paragraph of the Mission Statement. The words "familial
status" were inadvertently omitted and should be added after the words "sexual orientation."
It was motioned by Commissioner Stein, seconded by Vice Chair Trites Rolle, to remove the last
bullet statement, "Administering an appropriate grievance process as necessary," until after the
Commission hears from the City Attorney and the statement is further reviewed by the
Commission at a later time. With all voting in favor, the motion passed.
There was discussion about the use of the word "equity" in the first bullet statement.
Commissioner Slavik felt it was too vague. It was motioned by Commissioner Slavik, seconded
by Commissioner Dockman, to remove the first bullet statement, "Identify equity problems in the
City." With all voting in favor, the motion passed.
Page 6
Plymouth Human Rights Commission
2011 Proposed Work Plan
1. Educate the community on human rights issues through activities, newspaper articles,
cable, web page, and public outreach;
2. Educate commissioners through conferences, speakers, seminars, and participation in the
League of Minnesota Human Rights Commission;
3. Build relationships between HRC, Community Partners, Council and other Commissions;
4. Increase visibility ofHRC and represent the City of Plymouth while attending
community events and at meetings with agencies and community groups.
2011 Goals
1. To host and attend at minimum, one commissioner training (current HRC equity topic:
What is a Domestic Partnership Registry? Why are other cities implementing a domestic
partnership registry?)
2. To be present and distribute educational materials at two community events (Night to
Unite, Music in Plymouth)
3. Promote City of Plymouth Essay Competition in conjunction with LMHRC
4. To host at least one group training to youth in the City (e.g., a civility training at
Plymouth Middle School)
Page 7
rp)City of Agenda 9.01PlymouthNumber:
Adding Quality to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Cal Portner, Administrative Services Director
March 8, 2011 Reviewed by:
Item: Legislative Update
1. ACTION REQUESTED:
No action required.
2. BACKGROUND:
The House Commerce and Regulatory Reform Committee approved a bill that would prevent the
state's building code or local political subdivisions from requiring that fire sprinklers be installed in
all new homes built in the state.
HF501 (Runbeck), was approved in the House Government Operations and Elections Committee
approved on a 7-6 roll call vote. It now goes to the House Civil Law Committee. There is no Senate
companion. The bill would require arbitrators to consider cities' and counties' financial problems
when awarding labor contracts.
Last Wednesday, the House Property Tax Division heard two bills by former Tax Chair Ann
Lenczewski. HF398 eliminates property tax aid and credit programs except when paid directly to
the taxpayer, ends the prohibition of local sales taxes, eliminates metro and iron range fiscal
disparities programs, repeals levy limits and repeals green acres, rural preserves, and metropolitan
agricultural preserves.
This bill also calls for the elimination of the 2% insurance premium that cities rely on to pass
through for the fire relief pension.
The second Lenczewski bill, HF338, prohibits the expansion or establishment of TIF districts or
plans.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
MLC Update
Mankato Free Press Article
Page 1
Our View: Reform key to future of Local Government Aid
The Free Press
February 26, 2011
http: / /mankatofreepress.com /editorials /x72345916 /Our -View -Reform -key -to -future -of -Local -Government -Aid
The future of small-town Minnesota, of outstate cities, will depend on Minnesota legislators' ability to think
creatively about funding critical assets in times of shrinking revenues.
The first question however, that all legislators, urban, suburban and even rural, need to agree on is: Is outstate and
small-town Minnesota an asset worth preserving? It's not always a slam dunk. Several outstate legislators
campaigned on cutting local government aid "largesse" to outstate Minnesota. Though, in fairness, some have
moderated their view now that they've seen the numbers.
Of course, those of us who live in outstate Minnesota have many reasons to believe these towns are state assets.
Test scores of small town schools are generally higher than average. Crime is lower than average. People tend to be
friendly, volunteer more on average and be involved in their churches, their community and the various nonprofit
organizations.
In essence, much of small-town Minnesota and outstate can be considered what Garrison Keillor might call places
where people are "above average."
Still, the system of Local Government Aid that has been set up 30 some years ago, and modified some since then,
may need major revisions in the context of other government programs.
Local Government Aid makes up only about one-third of the $3.4 billion of expenditures in the Minnesota budget
categorized as "property tax relief programs." Many suburban communities benefit from the $1 billion in direct
property tax refunds and $500 million in the property tax relief program called market value homestead credit.
While much of the focus on cutting government spending has been focused on the direct aid of LGA, other relief
programs have flown under the radar. Most don't understand that the so called "market value credit" program has
for years poured billions of state dollars into property tax relief for Twin City suburbs, some of them very property
wealthy. We don't see the Minnesota Chamber of Commerce calling for cuts in these "tax expenditures," even
though the are "reverse earmarks."
These inequities are the kind of things that allow a $2 million commercial property in Wells to pay almost $10,000 a
year more in property taxes than the same sized business in Burnsville. As LGA has been cut, the disparities and
overall property taxes have grown. LGA has been cut by 45 percent in inflation adjusted dollars since 2002.
So now is the time for legislators to look at real reform. And if the Minnesota Chamber is going to be against LGA
funding, they need to be offering solutions for the inequities described above.
And the Legislature must consider reform of taxes and tax expenditures, which are, de facto spending by the state.
Tax expenditures are tax breaks that cost the taxpayers money. For every dollar some business gets in a sales tax
exemptions, the average Minnesotan must pick up. For every property tax break someone gets in Burnsville, folks in
Wells must pay extra.
The whole system seems a bit piecemeal. Over the years we have created a patchwork for funding government
services that has created imbalance throughout the state. We need to take advantage of this crisis to examine overall
funding mechanisms and create more equitable funding of baseline services.
Reprinted from the Mankato Free Press
Page 2
L( MUNICIPAL
LEGISLATIVE Residential Property Tax Burden ReportCQMMISSK)N
The Residential Property Tax Burden Deport was prepared by the MN Dept. of Revenue to look
at property tax fairness throughout the state by matching homeowners' property taxes paid with
their actual incomes, using a new tool called the "Voss" database.
Findings of this report show a concerning discrepancy between property tax burdens in the metro
versus Greater Minnesota:
Median property tax burdens after Property Tax Relief (PTR):
o Metro: 3.17% of income
a Greater MN: 2.30% of income
Net tax burdens after PTR:
Q Metro: $2,279
o Greater MN: $1,210
High SW Hennepin.) _ $._4,272
Logi (SW MN) 998
120
64
4., 152
934
3,257
726
Metro 2,945 213 2,732 2,279
Greater MN 1,510 110 1,400 1,210
Statewide 2,311 167 2,144 1,810
1.81%
2.07% 2.08%
2.71%
2 F790X
2.21% F
uJ ?.
1.79% 2.24% 2.38%
Abore: rncap nfregioncal median tar burdens (Dep. (?fRevenue, 2011). Percenlages indicate
In-o1wrly loxes as a percentage (yI'income.
Page 3
rp)City of Agenda 9 . 0 2PlymouthNumber:
Adding QoaWy to Life
To: Laurie Ahrens, City Manager
REGULAR
COUNCIL MEETING Prepared by: Diane Evans, Superintendent of Recreation
March 8, 2011 Reviewed by: Eric Blank, Director of Parks and Recreation
Item: Receive Parks & Recreation Department 2010 Annual Report
1. ACTION REQUESTED:
Make a motion to receive the Parks and Recreation Department 2010 Annual Report.
2. BACKGROUND:
Attached is the 2010 Park and Recreation Department Annual report. The report
contains the 2011 work plan for the Parks and Recreation Advisory Commission and
provides statistical information, accomplishments and highlights from all operating
divisions within the department including: recreation, maintenance, forestry, the
volunteer program, and the Ice Center, the Plymouth Creek Center and Field house.
The Park and Recreation Advisory Commission reviewed and approved the attached
document at their February 10, 2011, meeting.
3. BUDGET IMPACT:
The Parks and Recreation Department has an operating budget of approximately
8,400,000 and a capital budget of approximately $3,300,000.
4. ATTACHMENTS:
Parks and Recreation Department 2010 Annual Report
Page 1
P L-YMOUTH
IK, V -K —,*
so, ISO- Ree r-eAoh
ANNUAL REPORT 2010
s
r
RECD PZ E PL, -C ES
Save a little space for beauty, as we
build the city great; Save a little space
for beauty, Do it now, 'fore it's too late.
Save a little open -space, for parks,
and trees and grass, Emerald jewels,
are these tools that give a city class.
Line the streets with lovely trees, and
treat them all with care; These will give a
house a setting for people who live there.
Build some places for the people, 'mid
the city's roar and strife, these will make
the city human, and put living back in life.
Plant the flowers in abundance, let
the world know that we care, let our
deeds, by good example say the
leaders that were there, recognized
the needs of people, and performed
their civic duty. To provide a lovely
city, full of parks and nature's beauty.
Robert LP49MJZr
I ZAe-r- 'ro foie Direc ar I
FELLOW COMMUNITY MEMBERS,
V
When I retire June 30, 1 will wrap up a very
rewarding 31 years as director of parks &
recreation for the City of Plymouth. Dur-
ing that time, the city's population has
grown from 31,000 to more than 71,000.
We have gone from approximately 190
acres of parkland to more than 1,500 acres
of parks and open space. In 1980, we had
nine developed parks. Today, community
members enjoy 46. In 1980, Plymouth had
20 miles of off-road trails. Today, we boast
136 mile of off-road trails (124 of which
are operated by the City of Plymouth).
Since 1980, there have been six park ref-
erendums put before the voters. Five of
these referendums have passed. Most re-
cently, in 2006, voters approved additional
funding for the acquisition of open space
for the Northwest Greenway and parks. I
am grateful for your support of the park
system and your willingness to invest in
your community and its future.
In 1997, the Plymouth Ice Center/Lifetime
Fitness facility became the first fully inte-
grated public/private partnership of its
kind in the nation. Today, more than 1.4
million people visit this facility each year.
In 2010, Plymouth Parks & Recreation be-
came the 97th department in the country
to become an accredited agency by the
Commission for Accreditation of Park and
Recreation Agencies.
Plymouth's volunteer program was initi-
ated in 1993 with 224 volunteers putting
in 4,091 hours. In 2010, our community
benefits from more than 1,500 volunteers
putting in more than 25,000 volunteer
hours. We are grateful that you are willing
to spend your valuable time volunteering
for the Parks and Recreation Department
and the city at large. Without your efforts,
many of our special events and programs
would not be nearly as successful.
I also extend a thank you to our busi-
ness community, schools and our civic
groups. Local businesses have consistent-
ly stepped up to sponsor events and con-
tributed significant funding to make the
Millennium Garden a reality.
Likewise, schools have been important
collaborators with the city as we have
worked to stretch tax dollars and avoid
duplication of services. Also, our civic
groups and athletic associations have
helped build community by joining with
the city to create memorable community
events and build top notch facilities.
Finally, as I leave Plymouth, I am indebted
to the various City Councils, the Parks and
Recreation Advisory Commission mem-
bers, and our staff members who have
worked so diligently over the past three
decades to make the Plymouth Parks and
Recreation Department so successful. We
have enjoyed great support and leader-
ship from the City Council, ongoing en-
gagement on the part of residents and
admirable dedication from the citizens
who have served as Parks and Recreation
Advisory Commission members. The part-
nership has been vital to our success as
we have built a nationally recognized park
and recreation system.
I extend special thanks to the 41 full time
and more than 300 seasonal members
that make up the Plymouth Parks and
Recreation Department team. They are
an outstanding group of professionals,
dedicated to providing the very best ser-
vice to the Plymouth residents. They have
made my job fun and enjoyable, and I am
proud to say I have worked with the best
as we have built our parks, facilities and
programs. I also want to thank my wife,
Gretchen, and my daughters, Nichole and
Kate, for all their support throughout my
career.
I want you to know that as I leave, we have
put in place an outstanding team to con-
tinue the work of our department. I hope
that you will support them as you have
me as they continue to work to meet the
needs of all residents and to protect the
parks and natural resources of our com-
munity. I know that they are committed to
working with you to make Plymouth even
better than it is today.
In closing, thank you to Jim Willis, the
city manager in 1980 who offered me the
greatest job in the world. Thanks to the
residents of Plymouth. Many of you have
become my friends and have shown me
great support. I treasure the time we have
spent together.
I wish everyone in Plymouth a prosperous
future and hope that you and your fami-
lies will enjoy the parks, trails and open
space of this city for many generations to
come.
Eric Blank
Director of Parks and Recreation
Page 3
7_BZE- OF CC)N%ENT3
Parks & Recreation Advisory Commission
Department Highlights
2011 Department Work Plan
Budget Information
Financial Information
Recreation Stats
Inclusion Services
Special Events
The Arts Recreation Programs
Education Recreation Programs
Health & Fitness Recreation Programs
Farmers Market
Recreation Programs
Teens Recreation Programs
Senior Recreation Programs
Sports Recreation Programs
Aquatics Recreation Programs
Beaches
Fields
Warming Houses
Volunteer Services
Plymouth Creek Center
Fieldhouse
Plymouth Ice Center
Forestry
Park Maintenance
GU1-u 3
Page 4
ADMINISTRATION
5 Eric Blank Director of Parks & Recreation
6-7
8 RECREATION
9 Diane Evans Superintendent of Recreation
10 Cindy Anderson Recreation Supervisor
11 Erica Chua Recreation Supervisor
12 Travis Karlen Recreation Supervisor
13-14 Dan Lauer Recreation Supervisor
15 Jackie Maas Coordinator of Volunteers
15 Regina Michaud Recreation Manager
16 Donna Sankey Accounting Clerk
16 Tara Jenkins Office Support Representative
17
17 PLYMOUTH CREEK CENTER
18 Rick Busch Plymouth Creek Manager
19-20 Angie Dehn Rental Coordinator
21 Pennie Gallagher Clerical Assistant
21 David Gilseth Building Maintenance
22 Deb Johnson Office Support Representative
22 Sara Mittelstaedt Seniors'Program Director
23-24 John Spiotta Building Maintenance
25
26 PLYMOUTH ICE CENTER
27-28 Bill Abel Ice Center Manager
30-31 Barb Ackerson Office Support Representative
32 Steve Lewis Operations Supervisor
PARKS MAINTENANCE
Mark Peterson Superintendent of Parks
Paul Buck Forester
Daniel Heitke Parks Supervisor
Kris Hofstedt Office Support Representative
Lowell Luebeck Parks Supervisor
Joan Nelson Office Support Representative
Page 4
C rc chi c hcl Chart
6'_55/0N 57-4TE7'EN7-
Enhancing the quality of life for all residents.
Fostering individual and community development in all aspects -
physical, mental, social and environmental.'
PLYOOUTP PARKS P ECREg7t N DEP4R7_7 EN7
FIELD PLYMOUTH
HOUSE ICE CENTER
RECREATION
LeisurePolicies, Tree Care & City -Wide
Procedures & Facility Facility Maint. Facility FacilityPrograms ; Volunteer
Development Maintenance Preservation )Maintenance Maintenance
Classes I Oversight
Administrative
Playground
Reforest-
Facilit
Reservaton Community Facility Rental
Supportpp
Maintenance
ation Event Events
Coordintation Coordination
Safety Coordination
Advisory Trail
Commission Maitenance & Horticultural Senior Facility Rental Skating
Programs Coordination Program
PRAC) Inspections
Park HockeyFacilityDevelopmentAssociation
Programs (i.e.
School
Open Play) Replacement Liaison
Asset
Management
Concession,
Rentals &
Advertising
Plymouth Parks and Recreation Department is proud to be
recognized as one of five Minnesota agencies and one of 97
accredited agencies nationwide.
0
Recruitment &
Retention
Page 5
A -d Vicom Loeei33ion
PARKS & RECREATION ADVISORY COMMISSION
FROM THE CHAIR
Each holiday season, tree lined Plymouth Boulevard glows
with decorative lights. At Music in Plymouth, skies are aglow
with dazzling fireworks. Colorful leaves glow in the autumn
sun at Plymouth on Parade. Rosey cheeks and crackling fires
glow at Plymouth's yearly Fire & Ice event. But there is more
glowing on" in Plymouth than meets the eye.
The Hilde Performance Center is set to re -open for next year's
Music in Plymouth. The first phase of improvements is sub-
stantially complete, and soon will glitter as one of the crown
jewels in the Plymouth Parks system. Be sure to stop by and
take a peek next year, you're going to love it!
A hearty congratulation goes out to Plymouth's Parks and
Recreation staff for receiving accreditation from NRPA (Na-
tional Park and Recreation Association) this year. Plymouth
Parks and Recreation is one of only five agencies in Minnesota
and 1 of 97 nationwide) that have received NRPA accredita-
tion. This outstanding achievement means that our Parks
and Recreation department has met and exceeded require-
ments ensuring that we, as residents, can continue to expect
nothing less than top quality programs and planning we've
already come to enjoy. Way to go Plymouth!
Allocation of land for the Northwest Greenway has contin-
ued, only a few segments remain. Planning for the Northwest
Greenway is entering into its next phase, taking us another
step closer towards the goal of building the Greenway.
Every year volunteers serve the city. Many become involved
in some way with Parks and Recreation activities. I'd like to
take this opportunity to thank all the wonderful volunteers,
you also have a hand in making Plymouth glow with pride.
Special thanks to JD Nelson and Doug Anderson, who served
on the Park and Recreation Commission.
So, let's glow on in 2011!
Greg Anderson, PRAC Chair
PRAC Members (L to R): Jim Zwack, Greg Anderson, Planning Liaison Dick
Kobusson, Ned Carroll and Merrilee Riley. Missing from photo: J.D. Nelson,
Aaron Vanderwall and Doug Anderson.
PRAC MEMBERS
The Commission serves in an advisory capacity to the City
Council. Each of the seven members ofthe Commission is
appointed for a three-year term by the City Council. The chair
is appointed by the members of the Commission and serves
for a term of one year.
Anderson, Doug Term Expires 1/31/11
Anderson, Greg Term Expires 1/31/14
Carroll, Ned Term Expires 1/31/12
Knight, Patrick Term Expired 1/31/10
Nelson, J.D. Term Expires 1/31/12
Riley, Merrilee Term Expires 1/31/13
Smith, Michael Term Expired 1/31/10
Vanderwall, Aaron Term Expires 1/31/12
Zwack, Jim Term Expires 1/31/13
47TDD, NCT-
Commissioner Jan Feb May Jun Sep Oct Dec
D. Anderson X X
G. Anderson X X X X X X
N. Carroll X X X X
P. Knight X rD
LQ
n
JD. Nelson X X X
M. Riley X X X X X
XM. Smith nfD
rD
XA. Vanderwall X X X X X
J. Zwack X X X X
X = Present =Term over
Page 6
NRPA ACCREDITATION
Plymouth Parks and Recreation is proud to be recognized as one of five Minnesota agencies and one of
97 accredited agencies nationwide. The Commission for Accreditation of Park and Recreation Agencies
CAPRA) accreditation process is based on an agency's compliance with 144 standards. To achieve ac-
creditation, an agency must comply with all 36 fundamental standards, and at least 92 ofthe remaining
108 standards. Plymouth Parks and Recreation met 143 of the 144 standards.
Meeting the CAPRA standards provides an important framework for Plymouth Parks and Recreation to continue to "Add Quality
to Life" as well as providing quality environments for the community to play, live and grow.
Receiving CAPRA accreditation fits well into Plymouth Parks and Recreation's reputation and commitment to quality leisure -
services for the community to enjoy.
NORTHWEST GREENWAY MASTER PLAN
AND LAND ACQUISITIONS
In August the City acquired 10 acres of land (south
of the Plymouth Dog Park) from Ervin & Annabelle
Gross. The land was purchased for $1,040,000. The
City is three land parcels away from full west/east
connectivity of the greenway corridor.
The City hired SRF Consulting ($25,000) to update the
2002 Northwest Greenway Master Plan. The updated
plan builds on the initial master plan provding addi-
tional detail and information at a schematic level. The
document provides valuable information related to
parcel acquisitions and easements required to develop the Northwest Greenway Corridor.
HILDE PERFORMANCE CENTER -PHASE 1
The City made some needed improvements and enhancements to the Hilde Performance area. They include a small perfor-
mance area, handicap accessibiliity improvements, food courts, irrigation system and additional sidewalks and pathways.
Construction got underway in mid July and was substantially complete by the end of October. Plantings and final touches to
the site will take place in the spring of 2011, prior to Music in Plymouth. As a result of the economy and
competitive market, the project will close out $200,000 under the $1.2 million budget.
PLYMOUTH FARMERS MARKET
The first ever Plymouth Farmers Market opened for business on July 7, and ran every Wednesday (3-7 p.m.)
through September 8, 2010. The market was held in the Plymouth Ice Center/LifeTime Fitness parking lot
at the corner of 37th and Plymouth Boulevard. The market hosted 30 vendors who provided an array of
locally raised produced and specialty foods, such as meats, baked and canned goods.
6
Page 7
MILLENNIUM GARDEN PHASE 2 GRAND DEDICATIONS
Plymouth city officials, residents and civic groups gathered on June 8
to celebrate the opening with a ribbon cutting and tree planting. Phase
2 showcases two ponds, which are ringed by trails. It also adds a water-
fall, a covered bridge, and a viewing platform that overlooks the wet-
lands to the west of the garden. There is also a new stone staircase that
leads down to the water's edge at the southwest corner of the pond.
CAPTIAL IMPROVEMENT PROGRAM (CIP) PROJECTS
The Plymouth Dog Park added a fenced small dog (9,000 square feet) area. The refurbished synthetic turf from the field
house covers the entire small dog area. It stands up to the dogs' rough and tumble play better than grass. Plymouth Creek
Park Hockey Rink (170x80 ft) has a new concrete floor and professional dasher boards. The concrete base ensures a better
ice skating surface, requires less water to flood and provides an overall enhanced hockey experience. West Medicine Lake
Pedestrian Bridge will connect the westerly parking lot along West Medicine Lake Drive to the park. The previous bridge was
removed as part of the West Medicine Lake Water Quality Pond Project. The new steel truss bridge ($112,816) will be installed
over the winter. The Skate Park Replacment project was moved to 2011. The 2011 project budget has been increased to
210,000 (from $135,000) to accomodate a much needed concrete surface. The Irrigation Systems at Bass Lake and Parkers
Lake Playfields have been re-evaluated and deemed to be performing satisfactorily. As a result, replacement has been moved
to 2012 and 2013.
NEW TRAILS
SHILOH PARK PLAYSTRUCTURE GOES TO GLOGOW POLAND
The playground at Shiloh Park was replaced with a new structure ($120,000) to provide
a safer play environment for children. The existing structure was dismantled, refurbished
and sent to Glogow Poland to begin its second life. The equipment will be built in Glogow
in May of 2011 with suppplemental equipment, making it three times larger than it was
in Plymouth. The City partnered with Kids Around the World, a non-profit organization to
participate in Minnesota's first international "Playground Recycling Project" The recycling
project helps out war-torn countries and saves the city the cost of disposal.
The 2010 Maple Creek trail project (connecting Dunkirk to Vicksburg Lane) was not built. Based on the Feasibility Study and
estimated cost from the consultant ($1,121,738 - $1,519,351), staff's recommendation, and community feedback, PRAC rec-
ommended that the City Council not proceed with the Maple Creek Trail Project at this time.
AWARDS/ACKNOWLEDGEMENTS
The Plymouth Ice Center received the 2010 James Padgett Award from the Minnesota Ice Arena Managers Association. The
award is presented to an arena that is outstanding in management, maintenance, programs, special events, cost savings and
new ideas. The facility is one of the busiest ice arenas in Minnesota.The final results from Hennepin County- Plymouth Steps
To It And Wins Most Steps In Category. Plymouth has laid claim to its first title in the annual challenge. Plymouth finished
the four-week challenge with more than 96.5 million steps, besting the next closest city by nearly 10 million steps.
1d
Page 8
2011 WGrk Plan
Az)e 1S7R47%N
1 Department organization/reorganization - transitions and adjustments as staff retire
2 Hilde Performance Center grand opening
3 Northwest Greenway - continue to purchase land as it becomes available
FCDRES7RY
1 Emerald Ash Borer - plan and grant implementation
2 GIS Tree Inventory Management
ICE CENTER.
1 Energy saving initiatives
2 Facility repair and equipment replacement plan
1
2
3
4
5
C,KS IC 1g1N7 NQ-NCE
CIP Project - Skate Park replacement
CIP Project - Dog Park Improvements to
CIP Project - Playfield Lighting - investigate cost saving options r
CIP Project - New Trail project I
GIS Park Inventory & Asset Management project `"
1-11YY OUTu l CREEK CENTFP
1 CIP Project - replacement of ballroom dance floor
2 Implementation of"Two A Day"weddings
PZY7 COuTg FiCC lICSE
1 Review rental priority process and reallocation of dome time
2 Evaluation of turf condition and future replacement needs
R.CP,F4Th N
1 Arts initiatives - art display collaboration with library and sculpture grant project
2 Program enhancements - Farmers Market, movies in the park, special events
VOLuNCER.S
1 Volgistics Software implementation
2 Volunteer projects - sidewalk hearts, park history interviews & research
Page 9
T)udJeHYl}'Grr laliGh
BUDGET OVERVIEW - EXPENDITURES
OPEP— 7YNC EXP[NI D!ra2Es
GENERAL FUND ALLOCATIONS
In 2010, City tax dollars from the general fund were allocated to the Parks and Recreation Department in the amount of
5,470,196, a reduction of just over $200,000 from 2009. The reduction is a result of City wide downsizing and efficiency ef-
forts. The chart below depicts the disbursement of the general fund allocation to the department.
Plymouth Volunteers
Creek Center
2%
7% \
Recreation
Programs
11%
Forestry
13%
Admin.
13%
Maintenance
55%
As detailed in the revenue source chart on the next page, the Field House and the Ice Center operations are Enterprise Funds
and do not receive any general fund subsidy. Both of these facilities rely solely on user/program fees. On the other hand,
Recreation Programs is a Special Revenue Fund which substantially relies on user/program fees (64%) and receives a partial
property tax subsidy (36%) to help off -set expenses.
Page 10
2006 '4 2007 2008 2009 2010
Administration 511,442 542,426 678,198 708,607 679,124
Maintenance 2,567,891 2,740,255 2,876,773 2,954,409 2,989,358
Forestry 676,164 707,560 733,506 816,031 725,444
Recreation Programs 1,578,302 1,655,635 1,762,865 1,831,815 1,735,917
Plymouth Creek Ctr 490,633 535,908 545,612 583,470 546,363
Fieldhouse 297,000 306,000 302,000 302,000 366,575
Ice Center 1,353,300 1,430,500 1,388,175 1,401,880 1,412,425
Volunteers 91,949 95,879 97,999 97,497 99,410
7,566,681 8,014,163 8,385,128 8,695,709 8,554,616
GENERAL FUND ALLOCATIONS
In 2010, City tax dollars from the general fund were allocated to the Parks and Recreation Department in the amount of
5,470,196, a reduction of just over $200,000 from 2009. The reduction is a result of City wide downsizing and efficiency ef-
forts. The chart below depicts the disbursement of the general fund allocation to the department.
Plymouth Volunteers
Creek Center
2%
7% \
Recreation
Programs
11%
Forestry
13%
Admin.
13%
Maintenance
55%
As detailed in the revenue source chart on the next page, the Field House and the Ice Center operations are Enterprise Funds
and do not receive any general fund subsidy. Both of these facilities rely solely on user/program fees. On the other hand,
Recreation Programs is a Special Revenue Fund which substantially relies on user/program fees (64%) and receives a partial
property tax subsidy (36%) to help off -set expenses.
Page 10
BUDGET REVENUE SOURCES COMPARISON
R CVCti'UC 3GU,2CC3
11 • Property Tax Program Fees
Administration 708,607
Maintenance 2,954,409
Forestry 816,031
Recreation Programs 678,497 1,102,749
Plymouth Creek Center 407,670 173,000
Fieldhouse 288,000
Ice Center 1,383,200
Volunteers 97 497
Administration
Maintenance
Forestry
Recreation Programs
Plymouth Creek Center
Fieldhouse
Ice Center
Volunteers
5,662,711
Property Tax
679,124
2,989,358
725,444
618,497
358,363
99,410
PROGRAM FEE/REVENUE
BUDGET TO ACTUAL COMPARISON
Enterprise Fund Budgets (Plymouth Ice Center and the
Field House)must generate revenue to cover all opera-
tional expenses. Special Revenue Budgets (Recreation)
generates program revenue and receives some tax
subsidy to off -set operational expenses. The Plymouth
Creek Center and Garden is a general fund budget that
generates additional revenue. The graph highlights the
budgeted revenue expectations (does not include in-
terest or other revenue) as compared to the actual rev-
enue that was generated.
2,946,949
Program Fees
1,091,985
188,000
355,000
1,396,900
Ice Center
PCC& Garden
Field House
10
Recreation
State Grant Misc.
50,569
14,000
18,680
0 83,249
State Grant Misc.
188,000
186,225
25,435
11,575
15,525
708,607
2,954,409
816,031
1,831,815
580,670
302,000
1,401,880
97,497
679,124
2,989,358
725,444
1,735,917
546,363
366,575
1,412,425
99,410
PROGRAM REVENUE
Budget Actual
Page 11
kecr'eciIGYJ 51CT
RC GR r 1S IERED
PROOF 1 USERS
2008 2009 2010
Adaptive 97 96 0
Pre-school 294 288 306
Youth 629 655 734
Teens 97 102 121
Adults 347 335 369
Seniors 235 286 326
All Ages 97 74 85
TOTALS 1,796 1,836 1,941
Special Events 66 72 70
1,862 1,908 2,011
PROOF 1 USERS
95%
90%
75%
70%
2005 2006
Irogram Satisfaction
WHAT THE STATS SAY...
Plymouth Parks and Recreation makes every effort to provide
programs and services that are balanced, customer -driven
and conceptually sound. Community needs, interests and be-
haviors sets the tone for program development.
Needs are determined through community surveys, program
participation surveys, trend identification and participant in-
volvement and input. Random recreation program participa-
tion survey data collected over the years is shedding some
light on customer satisfaction, number of users, and other
areas of interest. Below are just a few interesting facts.
Preschool program participation has increased dramatically
over the last three years (65%).
Program registration methods (first week):
eConNect (on-line): 65% (2010) vs. 9% (2001)
Manual (in-person/phone): 33% (2010) vs. 47% (2001)
TTR (Touch -Tone phone): 2% (2010) vs. 44% (2001)
93% of randomly surveyed program participants rated our
programs and services as excellent.
2010 participant satisfaction survey indicated that 84% of
users were Plymouth residents.
2007 2008 2009 2010
0
0
Page 12
2008 X2009 2010
Adaptive 445 370 0
Pre-school 7,579 9,510 12,506
Youth 7,582 7,959 7,479
Teens 1,225 1,725 2,166
Adults 6,870 7,713 7,914
Seniors 8,569 8,696 8,107
All Ages 1,112 1,371 1,149
TOTALS 33,382 37,344 39,321
Special Events 48,318 47,970 44,505
OVERALLTOTALS 81,700 85,314 84,019
95%
90%
75%
70%
2005 2006
Irogram Satisfaction
WHAT THE STATS SAY...
Plymouth Parks and Recreation makes every effort to provide
programs and services that are balanced, customer -driven
and conceptually sound. Community needs, interests and be-
haviors sets the tone for program development.
Needs are determined through community surveys, program
participation surveys, trend identification and participant in-
volvement and input. Random recreation program participa-
tion survey data collected over the years is shedding some
light on customer satisfaction, number of users, and other
areas of interest. Below are just a few interesting facts.
Preschool program participation has increased dramatically
over the last three years (65%).
Program registration methods (first week):
eConNect (on-line): 65% (2010) vs. 9% (2001)
Manual (in-person/phone): 33% (2010) vs. 47% (2001)
TTR (Touch -Tone phone): 2% (2010) vs. 44% (2001)
93% of randomly surveyed program participants rated our
programs and services as excellent.
2010 participant satisfaction survey indicated that 84% of
users were Plymouth residents.
2007 2008 2009 2010
0
0
Page 12
lhC(uvGY! 5el'VECe3
INCLUSION SERVICES
In 2010, Plymouth saw an increase in the number of partici-
pants utilizing our inclusion services. The city served 281 par-
ticipants with special needs in over 150 different programs - a
17% increase from the previous two years.
City Inclusion Services provides program participants with
special needs the necessary support and assistance to enjoy
mainstream programs alongside their peers. Support and as-
sistance can take many forms, including allergy notification
Inclusion Sevices 2010
letters, lowering class ratios, sign language interpreters and ADAPTIVE NOTE
one-on-one direct assistance.
INCLUSION NOTES
The city provides the highest number of inclusion services
during the summer season. This summer, we served 146
youth with special needs. To meet the increased demand,
staff hired 5 part time inclusion specialists. Staff keeps a
smaller staff on during the remainder of the year.
Allergies are always a safety concern and continue to in-
crease in number. In 2010, 29% of the special needs par-
ticipants had basic allergies and 30% had peanut specific
allergies. Awareness, communication and staff training
are key factors in meeting this service and providing par-
ticipants with a safe and comfortable environment.
Autism is the second largest inclusion need at 13 %. This
need has the biggest impact on staffing demands as we
provide more one-on-one and lower class ratio assistance
to provide the necessary support.
Medical
Cognitive
Behavioral
Allergies - Other
Allergies- Peanut
T,_ Autism
ADD/ADHD
In 2010, Plymouth transitioned its financial relationship
with the REACH consortium which provides adaptive rec-
reation programming in our region. REACH now receives
funding through the City Council's social service fund. At
the same time, we developed relationships with other
area organizations that also specialize in adaptive pro-
grams and services. We now have four local organizations
including REACH that we make referrals to for adaptive
recreation needs.
Page 13
Soecial E-l/eh T
OVERVIEW
Plymouth's special events create connections among community organizations, businesses, residents and family units. The
events create family time for busy families to enjoy affordable recreation opportunities within their own community. In
2011, staff will be working to further develop and enhance existing community events — putting even more "wow" into each
event. In support of these efforts, a new sponsorship program has been developed and implemented that centralizes staff
efforts while increasing outreach and exposure to local business and organizations.
FIRE & ICE FESTIVAL (21 ST ANNUAL)
This popular outdoor event for hardy Minnesotans took place
in early February. Approximately 4000 visitors came and en-
joyed outdoor activities and games on Parkers Lake.This year,
staff provided dog sled rides for youth and dog sled demon-
strations for adults. Children enjoyed sitting in the sled, as
high energy huskies pulled them around the track. The event
also provided hayrides, bucket races, Captain Lowell's Train
Rides, a Fire Magician, and many other activities. A large fire-
works finale closed the festival with a bang.
YARD AND GARDEN EXPO (10TH ANNUAL)
This year's EXPO was another huge success with over 1800
participants. The event, which is housed in the Fieldhouse, in-
cluded 125 exhibitors, free workshops, an ECO -learning cen-
ter, gorgeous flower bouquets and a kids' play area as well as
a huge plant sale to end the event. The featured speak was
well-known local chef and restaurateur Brenda Langton, who
spoke about fresh food you can grow in your own backyard
and how to prepare it. Back by popular demand, the EXPO
once again featured a small Minnesota Marketplace that
showcases vendors selling locally produced items such as
jams and jellies, flavored nuts, fudge and more.
PRIMAVERA SPRINGTIME CELEBRATION OF THE ARTS
14TH ANNUAL)
Held in April, over 100 artists, including student artists from lo-
cal high schools, had their juried art work on display. Approxi-
mately 900 people attended the celebration. A highlight of the
event was the finale of the City -Wide Read Program during lit-
erary night at which Michael Perry, author of "Population 485:
Meet Your Community Again;' read from his book and answer
audience questions.
ENTERTAINMENT IN THE PARKS
In 2010, the concert series was held exclusively at the Parkers
Lake Stage due to the construction at the Hilde. Despite a
few rainy days, all concerts and events were held as sched-
uled. Events at Parkers Lake included 15 evening concerts
and 3 morning children's concerts. The Summer Carnival was
a great success with over 700 people in attendance. Everyone
had a good time playing carnival games and jumping on a
variety of inflatables. The Hilde once again hosted the Prairie
Fire Children's Theater which directed and produced a musi-
cal performance of"Peter Pan"featuring over 70 local youth.
PLYMOUTH ON PARADE (13TH ANNUAL)
Weather threatened in the morning, but everything cleared
beautifully for the City's parade event on Saturday, Septem-
ber 25. The parade started earlier this year at 11:30 a.m. to
accommodate families and provide a full day of festivities.
Over 100 units participated, representing the community's
schools, businesses, organizations and politicians. Due to
renovations at the Hilde Performance Center, post -parade
activities were hosted in the parking lot of the Plymouth Ice
Center/LifeTime Fitness facility. Activities included the 10th
annual Ducky Derby hosted by the Rotary Club, the Yellow
Ribbon Campaign acknowledging Plymouth's military fami-
lies, pony rides, concessions, petting zoo, balloon artists, face
painters, 3 large inflatables and more!
Page 14
Special E-l/eh T
HALLOWEEN AT THE CREEK (6TH ANNUAL)
A fantastically fun family event that includes carnival games,
large inflatables, face painting, balloon twisting, yo-yo-ing,
food, treats and more. This year's attendance was over 700.
The City partnered with area churches and utilized over 75
volunteers in planning and conducting this event. As well,
staff worked with several charitable organizations to provide
numerous free family passes to families in need.
OLD FASHIONED CHRISTMAS (24TH ANNUAL)
A wonderfully traditional Plymouth event co-sponsored by
the Plymouth Historical Society. This year the event had a re-
cord attendance of over 900 participants! Held the beginning
of December, this event features sleigh rides, s'mores at the
bonfire, storytelling by Bob Gasch, a visit from Santa and Mrs.
Clause, letters to Santa and kids' crafts. Volunteers from the
Plymouth Historical Society as well as the City of Plymouth
make this event a huge success.
NEW YEAR'S EVE EVENT (10TH ANNUAL)
A great holiday party for the family! Our event was held on
Friday, Dec 31st, 6:00-9:00 p.m. at the Plymouth Ice Center/
Life Time Fitness facility. A really fun event that includes a ton
of activities including skating, swimming, inflatables, magic
shows, crafts, food, prizes and more! The weather was a factor
the day of the event so attendance was lower than the previ-
ous year, but there were still over 350 attendees.
Note: Hundreds of community volunteers supported the activ-
ities at these events, with additional involvement coming from
businesses who were financial sponsors. Without their support
and sponsorship, these events would not be successful.
0
3PEE 4 EIVl E1+Ci d!+iv
New Years Around the World 360
Little Sweetheart Ball & Costume Ball 285
Fire & Ice 3,500
Blizzard Blast 600
Healthy Living Fair 480
Jazz Impressions Night 55
Skate School Competition 200
Lower Level Teen Events WINTER 293
Skate Show / Party 150
Yard & Garden Expo 1,860
Bridal Expo 258
Kids Garage Sale (2 events) 1,063
Primavera Art Show 895
Softball Tournament 650
Plant Swap (2 events) 160
90's Party 100
Senior Volunteer Recognition Event 208
Senior 10th Anniversary Dinner 158
Youth Dance Recital 1,800
Water Ski Shows 1,465
Senior Picnic 92
Music in Plymouth 13,893
Conerts in the Parks (Parkers Lake Park) 1,565
Kids Koncerts 600
Summer Carnival 750
Teen Concerts 75
Children's theater 830
Senior Prom 30
500 Card Party (2 events) 138
Bike Rodeo 15
Pie Day 223
Bike Ride to Midtown 13
Farmers Market 6,524
Plymouth on Parade 3,200
Halloween at the Creek 656
Volunteer Recognition Event 285
Old Fashioned Christmas 700
Holiday Events - a Tea & Dance 73
Senior Fall Fashion Show 133
Cookies & Carols 170
TOTAL 44,505
Page 15
R.ecreafi n Pr-O&TraffI3 I
We believe that the arts are vital to our community. A com-
prehensive art program contributes to personal well-being,
a sense of place and identity, and increased quality of life.
ART PROGRAMS
Plymouth continues to take part in the Music for Every-
one consortium through which we offer private music
lessons including piano, guitar, violin, voice, brass, and
more. Students showcase their skills at annual music re-
citals. This year Music for Everyone added First Steps in
Music Land an introductory preschool program.
In 2010, Prairie Fire Children's Theater directed and pro-
duced "Peter Pan." Over 70 youth took part in this year's
performance. In 2011, staff will be expanding Prairie Fire
Children's Theater program to include a winter produc-
tion and a second summer production.
HIGHLIGHTS
Hilde Performance Center renovation: Entertainment in
the Parks was held exclusively at Parker's Lake this year
due to the renovation.
Plymouth added 6 beautiful art banners to the City's col-
lection through the 4th Annual Public Art Banner Com-
petition. The City now has over 42 art banners in its col-
lection.
EdU0,gf-Gh
OVERVIEW
PLYMOUTH FINE ARTS COUNCIL (PFAC)
PFAC receives funding from the city through the Recreation De-
partment budget. The organization re -grants financial support
to community arts and sponsors a variety of programs.
Annual programs and events that PFAC sponsors: the El-
ementary Art Exhibit, the Primavera Springtime Celebra-
tion of the Arts and two Jazz Impressions events.
In 2010, PFAC sponsored the City-wide Read Program, a
new literary program initiative featuring Michael Perry's
book"Population 485: Meet Your Community Again." The
initiative came to a very successful conclusion with a lit-
erary reading from the author at the Primavera event.
Also in 2010, PFAC formed a grant writing committee
that will develop and submit grant proposals for new arts
projects/programs in 2011 and beyond.
Plymouth Parks and Recreation offers a variety of education programs for all ages. Staff are always looking at current trends
and community interest to determine program offerings. In 2010, financial classes and an Environmental Speaker series
were developed in response to citizen interest.
HIGHLIGHTS
Financial Classes - a series of financial courses on topics ranging from credit to savings and investments. These pro-
grams were taught be a chartered financial analyst.
Environmental Speaker Series - an environmental speaker series that offered information and insight on composting,
how to reduce your carbon footprint and earth -friendly lawn care.
Page 16
R.ecreafi n Pr-oarar I3 I
Q,A— 1 N'We33
OVERVIEW
Plymouth offers a wide assortment of adult fitness program-
ming that provides a variety of opportunities for improving
general health as well as endurance, strength, flexibility and
balance. The department offers everything from one-on-one
personal training to group fitness classes (i.e., cardio, toning,
yoga and pilates). Also offered are yoga classes for children to
complement the extensive amount of physically active sports
and recreation programming. Health and wellness programs
provide a nice balance to fitness programs. Staff offers a num-
ber of beneficial classes including nutrition, meditation and
self -healing as well as the annual Healthy Living Fair.
A sampling of programs offered in 2010 include YogaTime!,
Generation Endurance, Yoga for Teens, Card ioToning, Medita-
tion, Nutrition, Yoga, Pilates and Tai Chi.
HIGHLIGHTS
Final results from Hennepin County: Plymouth Steps To It
and Wins in the Most Steps Category. Plymouth finished
the 4 -week challenge with more than 96.5 million steps,
besting the next closest city by nearly 10 million steps.
Partnered with WestHealth for the Healthy Living Fair.
Through that partnership, the city was able to offer a
number of highly beneficial health screenings and edu-
cation sessions to close to 500 people.
Zumba is the hottest trend in fitness and has really taken
off in Plymouth. Currently Zumba is offered 4 nights a
week and classes have been filling to the max.
C
FCS r_wler_3 16r e_
Plymouth's first annual Farmers Market was a booming
success. The market was ten weeks long and filled the ice
center parking lot each Wednesday from 3:00 pm to 7:00
pm. Each week, the market attracted an average of 650
shoppers.The 30 market vendors that made up the market
for the season were very pleased with the market organiza-
tion, volunteer support and consistent shopper turn out.
Each week the market featured a new musical act includ-
ing a local blue grass band and our very own Plymouth
Rockers. As well, a huge farmers market gift basket was
given away weekly to a lucky shopper. Staff also developed
a market newsletter that was sent on a regular basis to over
700 subscribers.
Page 17
WEEK[y 477_END4NCC
Week 1 Week 2 Week 3 Week 4 Week 5
1139 428 445 604 740
Week 6 Week 7 Week 8 Week 9 Week 10
635 646 637 646 604
TOTAL ATTENDANCE 6,524
Page 17
I lZecrec oh Pra rce I
R.eIfr'ec6_3n
OVERVIEW
Plymouth Recreation provides a wide array of recreation op-
portunities for individuals and groups of all ages and abili-
ties. Recreation opportunities include Wiggles & Giggles (pre-
school), Magic & More! (youth), Day Camps (youth), Canoeing
teens), Boundary Waters Trips (adult), Tap Dance (seniors)....
and more! Below are a few of the highlights from our recre-
ation programs.
HIGHLIGHTS
Playgrounds: The 2010 Playground program saw an increase
in participation over 2009. Program leaders developed a pro-
gram where children were engaged, active and having fun
participating in a variety of playground games, crafts, con-
tests and more. Each week had a theme and activities were
organized around that theme. The most popular week is al-
ways 'water week' where staff set up water slides and orga-
nize a variety of fun,'wet' games that help to beat the sum-
mer heat.
Te—, -n3
OVERVIEW
In its second year, the Teen Advisory Group (TAG) established
itself more solidly as a valuable entity in teen programming.
The teen -led TAG group helps to create programs "for teens by
teens;' increasing our chances of success in a very challenging
programming area.TAG's mission statement is -"To give teens in
Plymouth a voice by serving as a platform to better the commu-
nity through teen involvement, activities and volunteering.'
Plymouth does offer a number of successful recreation pro-
grams throughout the year.Those programs include paintball
trips, indoor pro-karting, rock climbing, fitness classes, local
teen band performances, special events and safety courses.
HIGHLIGHTS
This year staff offered more outdoor adventure programs for
teens, to get them outside and active, two specific programs of-
fered were:
Canoeing on the Creek - an afternoon canoe trip down
the Minnehaha Creek. Teens really enjoyed the trip and
had the opportunity to meet other area teens as we part-
nered with Minnetonka Parks and Recreation.
Outdoor Rock Climbing - coordinated with Vertical En-
deavors to provide training to the participants, who then
spent the afternoon climbing outdoors at Taylors Falls.
7% 0% S% Teen Participation
zi
Arts
Aquatics
25% - Fitness
Music Events
Recreation
Safety Education
Sports
solo
Summer Volunteer46Y.
5%
Page 18
Recrea h Prajraff II3 I
3"Wor-3
In 2010, the Senior Programming embarked on its second
decade in the Plymouth Creek Center. While the stressed
economy has created a slight downturn in our participation
numbers, Senior Programming continues to provide a strong,
varied program of recreational opportunities. Plymouth Se-
nior Programming is conducted in cooperation with Senior
Community Services, the non-profit agency.
3000
2500
2000
isoo
1000
son
n
Senior Program Participation 2005 - 2010
Non -duplicated
0 2005 0 2006 0 2007 0 2008 0 2009 0 2010
In December 2009, the City Council voted to charge individuals
participating in senior clubs and groups an administrative user
fee. The administrative fee was set at a moderate rate that would
generate an estimated $10,000 peryear, which will help to offset
a portion ofthe facility costs. This fee was only charged to those
clubs and groups who had previously used the facility for free.
The fee was initiated in 2010 and generated $7,911.
A BIT OF SAD NEWS
Marty Guritz passed away on Novem-
ber 16, 2010 - she was 90 years old.
Marty was a torchbearer for senior is-
sues in Plymouth. She led groups, or-
ganized fundraisers, directed a volun-
Leer transportation program, served
on many committees and boards, kept invaluable records
and befriended every new senior she met. She was an active
volunteer for the City of Plymouth from 1984-2010 and will
be sorely missed.
Participant by Activity
FA
Nutrition/Meals Health/Fitness
Education/Creative Recreation/Trips
HIGHLIGHTS
A major focus of the senior programs has been health and
wellness, with the goal of helping individuals to age success-
fully. Staff provide a number of opportunities for individuals to
explore, learn and improve their general health and wellness.
Programs include a wide range of opportunities such as fitness
Chair Yoga), education (Navigating Medicare) and health/
wellness (Relaxation and Stress Management Techniques).
Another aspect of aging successfully is socializing. Being a part
of something and making contacts with others under a relaxed
cheerful atmosphere makes a big difference in seniors' lives. In
2010, staff offered a variety of trips and luncheon/entertain-
ment events with 65-150 people participating at each.
The city offers many services through collaboration with outside
agencies and organizations. These programs include blood pres-
sure checks through Clare Bridge Assisted Living, Foot Care Clinics
through Happy Feet, Tax Forms help through AARP and Mature
Driving classes through MN Highway Safety.
Volunteerism is a strong component to Senior Programming. The
350 volunteers that have assisted this year are the lifeblood of the
Plymouth Senior Program.
Page 19
R.ecrea l—on pr-ojraY Is
SFOrf _
HIGHLIGHTS
PRE-SCHOOL
Quick Start Tennis, for ages 4-6, is a new format to help kids
learn and play tennis. The court is smaller with shorter nets,
racquets are smaller and the balls are foam.
Little Sportster, for ages 4-6, is a week long program designed
to introduce children to a variety of common sports. This is
an indoor that includes soccer, floor hockey, t-ball/baseball
and more.
Moil] la
Falcon Track & Field - offered in cooperation with Armstrong
High School Track & Field coaches. During the program, youth
participated in track & field skills and events that develop
speed, strength, and confidence.
U14 Recreation Soccer - we added U14 boys & girls soccer.
Plymouth joined into a joint program with the cities of Crys-
tal, Golden Valley, Maple Grove, and Robbinsdale that proved
successful. This expansion program was planned and devel-
oped because of feedback from parents with kids in the U12
program who wanted to continue playing recreation soccer.
Archery - a beginners program for youth ages 8-12 offered for
the first time in the fall. Youth learn range safety and proper
techniques for shooting compound and traditional bows by
certified instructors.
YOU?_l 47 fir_'E7gC 4SSJC'471 10NS
Baseball - Summer & Fall (21%) 2,750
Basketball (14%) 1,833
Football (9%) 1,139
Hockey (12%) 1,563
Lacrosse - Spring & Summer" (4%) 480
Rugby (1%) 189
Soccer - Summer & Fall (36%) 4,710
Softball - Summer & Fall (4%) 529
Ultimate Frisbee (1%) 72
Totals 13,265
NOTE. These figures do not include middle school or
high school programs.
ADULT
Men's Outdoor Soccer League - run in the fall. Based on par-
ticipant demand. The league was a great mix of new teams
with some of our existing/on-going indoor teams.
SENIORS
Golf - staff expanded our programming into the senior realm
by offering a beginning golf program for"active senior", with
little or no golf experience. This program was taught by a
LPGA Professional at Begin Oaks Golf Course and introduced
basic techniques of the game.
FUTURE PROGRAMS
Potential future programs include indoor pickle ball, family
bocce ball, tag rugby, youth badminton, outdoor basketball
leagues, a senior golf league and more!
Page 20
Rpr-ojraY I3 1
3 0r CGhlrhUed...
OVERVIEW —YOUTH PROGRAMS
The chart below shows the continued high level of participa-
tion in Plymouth Parks & Recreation sports programs. Youth
sports programs are generally viewed and developed to be
more recreational and less competitive in nature. The empha-
sis is on sport introduction and skill development with some
fun, relaxed game time to round out the experience.
YOOT) SPCRTn R4k i-C/PUNTS
2009 2010
Afterschool Sports 309 442
Soccer, Baseball, Lacrosse, Flag Football, Sampler)
Open Outdoor Soccer 267
Archery
228
10
Basketball - Open 220 228
Basketball Instruction/Camps 198 181
Cheerleading 31 34
Fencing
14
96
Flag Football 156 170
Golf League /Lessons 365 424
Gymnastics 472 477
Hockey Programs 161 182
Skyhawks Camps
6 6
Minihawk, Soccer, Basketball, Golf, Flag Football, 397 505
Baseball, Ultimate Frisbee, Track & Field)
Winter Volleyball 13
Sports Unlimited Camps
13
Spring Volleyball
Lacrosse, Tennis, Inline Hockey, Soccer, T -Ball, 438 290
Baseball, Football)
6 8
Soccer Programs/Leagues 881 912
Swim Lessons 2,027
4 -Man Football - indoor
T-Ball/Baseball/Softball 514 458
Tennis League/Lessons 537 510
Track & Field
TOTAL UNOFFICIATED
19
Volleyball Camps 169 141
TOTALS 6,875 5,079
Open Volleyball 450
Open Badminton 400
Open Outdoor Soccer 267
Open Indoor Soccer 228
Golf League/Lessons 160
Tennis League/Lessons 50
Fencing 10
TOTAL NON -TEAM 1,565
OVERVIEW — ADULT PROGRAMS
The majority of league participation continues to be in the "tra-
ditional" sport programs of softball, basketball, volleyball, and
soccer. You may notice that both officiated and un -officiated
leagues are offered to the community. This provides individu-
als/teams with a range of competitive options to choose from.
One of the charts below also includes information on adult
participation in other 'non -team' oriented sports activities in
Plymouth.
4DUL7--0N0F1-1f'1A -FD
ADUZ7OFF/C/47TD
2008 2009 2010
Fall 3 -Man Basketball 8 10 10
Winter 3 -Man Basketball 10 10 12
Spring 3 -Man Basketball 10 10 10
Summer 5 -Man Basketball 16 16 14
Fall 5 -Man Basketball 16 18 16
Winter 5 -Man Basketball 24 18 18
Spring 5 -Man Basketball 16 16 16
Bocce Ball 6 6
Fall Volleyball 6 6 5
Winter Volleyball 13 12 13
Spring Volleyball 4 4 4
Summer Beach Volleyball 6 8 6
4 -Man Football - outdoor 8 10 9
4 -Man Football - indoor 0 0 0
Doubles Team Tennis 2 3 6
TOTAL UNOFFICIATED 139 147 145
ADUZ7OFF/C/47TD
2008 2009 2010
4 -Man Football 0 0 0
Winter 5 -Man Basketball 16 16 17
Winter Soccer 12 12 12
Spring Soccer 12 12 10
Fall Soccer 14 12 10
Fall Soccer Outdoor 5
Softball Warmup Tourn. 0 22 24
Summer Softball 96 96 96
Fall Softball 48 56 52
Summer Kickball 4 0 0
Fall Kickball 0 4 0
Winter Dodgeball 6 5 5
TOTAL OFFICIATED 208 235 231
347 382 376
Page 21
1I Uua 1C3
SWIMLESSONS
Plymouth offers a wide va-
riety of aquatic opportuni-
ties including swim lessons,
specialty aquatic classes
i.e., lifeguard training),
open swim and pool rentals.
In 2010, 1,811 community
members participated in the Learn to Swim program.
R.ecre cn PrcjraY Is
The department has a fundamentally strong program that
promotes safety and skill development in the lower swim
lesson levels and stroke coordination/refinement in the up-
per levels. The city is an authorized Red Cross Learn to Swim
Provider. The program is responsive and has adjusted to the
needs of the community as evidenced by the increasing di-
versity in the swim program. Customized private swim les-
sons continue to be popular year round and the new adult
swim lessons have been very successful.
Wayzata East pool had significant modifications made dur-
ing the 2010 summer session. Fortunately, by working closely
with Wayzata Community Education staff was able to adapt
the program as needed and swim participation remained
strong. In 2011, another phase on pool renovations at both
East and West pools will significantly impact pool availability
next summer. Since this will be the third year of renovations
at the pools, we are very confident that the swim program
will remain strong and successful.
While overall numbers were down from 2009, summer swim
program participation remained stable with a very slight rise
in numbers. There were 895 participants in this summer's pro-
gram compared to 883 participants in 2009.
LEARN T6 3W/70 PRO(;RAriI
2008 2009 2010
Classes 257 270 258
Swim Lesson Participants 1834 2027 1811
BEACHES
Plymouth maintains three public beaches. Parkers Lake and
West Medicine Lake beaches are both guarded beach facili-
ties and continue to draw the most users. East Medicine Lake
beach is an unguarded beach facility.
In 2010, the beaches were open from May 29 -Aug 22. Weather
proved a challenge throught the summer. Adverse weather in
June caused both partial and complete daily closures of the
beach on at least 15 days that month. July brought a wide
fluctuation in temperatures (ranging from 61 to 94 degrees)
while August was hot and rainy. However, due to the abun-
dance of rain and the increase in water levels, weeds were
less of a deterrent at Parkers Lake, and the attendance was up
significantly from 2009.
T)E4C41 4TTEN.DANCE
2008 2009 2010
Parkers Lake 5,073 3.052 4,195
West Medicine Lake 5,586 4,124 4,160
TOTAL 10,659 7,176 8,355
The weather did cooperate for the two Water Ski shows that
were hosted at Parker's Lake Park. Families and spectators are
drawn to both these fun, family events — they are a wonderful
Plymouth summer tradition. Crowds of over 700 people were
in attendance at each event. West Medicine Lake Park under-
went a transformation this past summer as major landscape
renovations took place to address water quality issues. West
Medicine Lake Park beach continues to be a popular gather-
ing spot for water sports, swimming, picnicking, and a cool
stop off of the biking trail.
Page 22
R.ecreafon projrgwII3 I
In 2010, the City implemented an administrative fee charged to youth associa-
tions for seasonal use of Plymouth outdoor fields as mandated by City Coun-
cil. The administrative fee was set at $10 per participant. Based on youth as-
sociation participation numbers in 2009, the income was estimated to recover
approximately $100,000 per year to offset a portion of the field maintenance
costs. Actual income generated was $87,400. Reported participation numbers
from 2009 to 2010 declined by over 900 participants.
W001i% 1 40u3e3
OVERVIEW wAk7ftI ; I LOUSE S/%ES USERS
2008 2009 2010 HRLY AVG.
In 2010, the City restructured the warming Bass Lake (1 H/2P) 1,749 1,030
house program to meet budget reductions.
LaCompte (1 H/1 P) 252
The main change was the reduction of staffed Oakwood (1 H/1 P) 1,847 1,316
warming house sites to fourfrom the previous Parkers Lake (1 H) 955 1,199 884 5.20
six sites. In determining which sites to contin- Plymouth Creek (2H/1 P) 2,495 2,024 2,381 17.10
ue, staff looked at geographic placement and Plymouth Playfield (21-1/1 P) 93
skater use data. It was determined that Plym- Ridgemount (21-1/1 P) 2,326 2,564 1,905 13.70
outh Creek Park, Ridgemount Playfield, Zach- Zachary (21-1/1 P) 589 1,103 1,170 8.40
ary Playfield, and Parkers Lake Park would re- Hockey Assocations included above 1,245 915
main open as warming house sites. Plymouth TOTAL 10,306 10,481 7,255 11.10
Middle School, LaCompte Playfield, Bass Lake
Playfield and Oakwood Playfield were transitioned to maintained but non -staffed rink sites.
The warming house season ran from December 21, 2009 — February 13, 2010 (eight weeks) with only a few closures due to large
snowfalls. We had 7,255 general skaters at the staffed rink sites throughout the season.
NOTES: For the third year, Parkers Lake provided a highly popular fire pit amenity. Each year, all staff scheduled to work this
site are trained to start and maintain the fire pit to ensure participant safety and enjoyment continue. The hours of the fire
pit were Fridays and Saturdays from 6-8 pm. Also for the third year, Mayor Kelli Slavik has hosted a "Skate with Mayor" event
which is a highlight of the season providing participants the opportunity to skate and chat with the Mayor and to partake
of the free hot chocolate and cookies.
Rinks continued to be heavily used by our local hockey associations as well. The Wayzata Hockey
Association is our largest user followed by the Robbinsdale Armstrong Hockey Association. The four -
main rinks used by the hockey associations were LaCompte Playfield, Oakwood Playfield, Plymouth
Creek Park, and Ridgemount Playfield. In 2010, 915 hockey association players utilized the rinks Mon-
day through Thursday. The heaviest use time period was 6:00 to 8:00 p.m.
22
Page 23
Vo(un e—er Sei'Vice3
OVERVIEW
In 2010, 572 individuals made initial contact with the Volun-
teer Services office. Subsequently, 146 applications were re-
ceived, and 96 potential candidates were interviewed.
In addition to building positive relationships with residents, a
volunteer program provides monetary benefits by extending
City resources. Using the industry standard from the Indepen-
dent Sector, the current value of a volunteer hour is $20.85.
With 1428 volunteers donating 27,049 hours, volunteers do -
2010
2009
2008
2007
2006
2005
Value added to the City
50,000 $150,000 $250,000 $350,000 $450,000 $550,000 $650,000
nated $563,966 in contributions in kind in 2010. These con- PROGRAMS AND POSITIONS
tributions equal 13 FTE employees. Additionally, the Police
Chaplain volunteers contributed 1,760 on-call hours; 489
families adopted fire hydrants, and nearly 300 individuals co-
ordinated Night to Unite events. It is evident that volunteers
dd stjlhstantial value to the City.
TECHNOLOGY UPGRADE
The Volunteer Services program took a giant leap forward
technologically in 2010 with an upgrade to its volunteer data-
base, choosing Volgistics, a web -based system. This upgrade
has allowed for online volunteer applications, the ability for
volunteers to update their contact information and enter
their own hours, and for capturing hours with a touch screen
at some major events or at a high -use locations.
Volunteers have been receptive to the changes and a broad
range of them have been entering their own hours online,
from high school students to senior citizens, even an adult
with special needs.
Volunteer positions are divided into three categories. Ongo-
ing volunteers provide regular support. Time-limited volun-
teers work on short-term projects. Special event volunteers
assist during the many City -sponsored events throughout the
year. In 2010, there were 1,007 special event volunteer shifts.
Special event volunteers display a fierce loyalty to the events
in which they participate annually, showing a deep commit-
ment both to the individual program and to providing excel-
lent service to the residents who attend the events.
Staff people creatively develop new positions and opportu-
nities for volunteer involvement, including those requiring
professional skills. In 2010, there were 105 requests for volun-
teer assistance above and beyond the big annual events and
regular, ongoing positions.
New volunteer opportunities in 2010 included grant writ-
ing, fundraising, database management, work flow analysis,
painting hearts along City trails to encourage physical activ-
ity, assisting preschool -aged children with inclusion needs,
working with the Geographic Inventory System (GIS) to de-
velop a detailed electronic inventory of maintenance equip-
ment, and interacting with customers and vendors during the
City's new Farmer's Market.
The City's many volunteer coaches also need to be mentioned.
Parents and other volunteers coached t -ball, baseball, soccer
nearly 140 coaches), flag football and rink rat hockey. They
also chaperoned middle school downhill ski trips.
Page 24
UG uYlieer Sei'ViCe
DEMOGRAPHICS
City volunteers come from a variety of backgrounds, ages and
abilities. While most volunteers reside in Plymouth (83% in
2010, a 6% increase over 2009), volunteers from 28 communities
supported the City last year. A breakdown by age reveals 23%
teens, 60% adults and 17% seniors. A slightly larger percentage
of women (54%) volunteered than men
46%) last year.
Area teens contribute greatly to the
success of the City's volunteer pro-
gram. Through the Summer Teen Vol-
unteer program, high school students
age 14 and older provide support to
summer recreation programs. In 2010,
51 student volunteers contributed
1,898 hours. This was a new record for
both number of teen volunteers and
number of hours contributed.
COMMUNITY PARTNERSHIPS
There was an increase in corporate groups providing volun-
teer assistance for special events.
Local civic organizations and businesses that supported the
City through volunteerism include Armstrong Choral Society;
Ascension Evangelical Lutheran Church; Beautiful Savior Lu-
theran Church; Boy Scout Troops
283, 477, 481, 539 and 751; Brownie
Troop 13749; CPB -Klein Bank; Cub
Scout Packs 481 and 539; Daisy
Troop 14186; Funfar Landscaping;
G&F Environmental Club; General
Mills; Girl Scout Troops 10155 and
10803; Honeywell International;
Interfaith Outreach and Commu-
nity Partners; Kaposia, Inc.; Lifetime
Fitness; Messiah United Methodist
Church; Minnesota School of Business; Plymouth Fine Arts
Council; The Rotary Clubs of Plymouth, Orono and Wayazata;
Schmidt Lake Association; and Step by Step Montessori. Teens also provide friendly and enthusiastic service to those
who attend the City's special events. Many of the teens
who assist with special events come to the City through the
Wayzata High School Club Y.E.S. (Youth Extending Service)
or Armstrong High School National Honor Society. In addi-
tion, five Boy Scout groups completed substantial projects for
the Parks Maintenance Division to achieve their Eagle Scout
status. Hopefully all these students will remain committed to
volunteerism as they move on with their lives.
30,000
25,000
20,000
15,000
10,000
5,000
0
Total Volunteer Hours
2005 2006 2007 2008 2009 2010
VOLUNTEER RECOGNITION
The City's annual volunteer recognition event is eagerly an-
ticipated by volunteers, staff and Council members alike, and
over 275 were in attendance in October at Plymouth Creek
Center. Volunteers generously donated many bags of food for
a local food shelf that evening.
Despite continued economic uncertainty, 14 area businesses
also recognized City volunteer efforts by donating a total of
3,261 to support the event, a significant increase over last
year. In addition, over $2,100 worth of gift items from 43 busi-
nesses and organizations was collected to provide 90 door
prizes during the event.
SUMMARY
To paraphrase an African proverb, it takes a village full of en-
thusiastic and committed community members to help sup-
port a city.The City of Plymouth is extremely fortunate to have
so many volunteers willing to share their skills and talents.
Page 25
I P Yw oh cr_ee cen_er_ I
OVERVIEW
Plymouth Creek Center continues to serve as Plymouth's com-
munity center. Now heading into its eleventh year, the facility
serves all ages, from preschool to seniors, providing recre-
ation classes, family social events, business and civic group
meetings, senior gatherings and more.
HIGHLIGHTS
In 2010, several restoration projects were completed to keep
the building looking fresh and inviting. Completed projects
included re -carpeting the upper lobby and hallways, refin-
ishing all wood in the Fireside Room, replacement of the
aquarium with a window and countertop, and replacement
of the driveway to our service entrance. The City also bought
a painting of the garden labyrinth for display in the Fireside
Room. To help keep up with the growing and varied number
of room setup needs, staff purchased ten five foot meeting
room tables and two dozen padded folding chairs.
In 2011, staff will be expanding Millennium Garden wedding
rentals from one to two ceremonies per day on the weekends.
Set rental times of 11am-2pm and 3pm-6pm have been es-
tablished to allow for a smooth transition between weddings.
Staff projects this will increase the total number of garden
wedding ceremonies from 59 in 2010 to approximately 75 in
201 1. Additionally, in order to provide better customer service
and streamline the chair rental process, the City contracted
with American Affairs Inc to handle all garden chair needs.
80
70
60
50
40
30
20
10
0
Millennium Garden Weddings
2004 2005 2006 2007 2008 2009 2010 2011
2_-
6%_\ Space Utilization
47
33%
Seniors
1FPark & Rec
Paid Rentals
City Staff
r Non -Profit
Page 26
OVERVIEW
In 2010, the Fieldhouse dome went up for its eleventh season.
The dome is up 6 months of the the year, Janary through April
and November through December. Over the course of the six
month period, the facility had 161,354 users.
When the Fieldhouse is up and operational, hosts a number
of events and sports activities including Plymouth's Annual
Yard & Garden EXPO, Halloween at the Creek and a variety of
sporting events. The remainder of the year, while the dome is
down the field is used as an outdoor field site.
HIGHLIGHTS
Usage continues to grow each year. Staff has scheduled over
1700 hours of activities and took in over $370,000 this year.
Open play has been one of the fastest growing activities this
past year, bringing in $17,000 in program revenue.
Staff added many new users including Arsenal Soccer, Burros
Soccer, Team Witness Football, Hopkins Ultimate Frisbee, YETI
Lacrosse, Traetow Softball, Storrs Lacrosse, MN Stars Baseball,
T4C Soccer and the Minneapolis Jewish Federation.
When the Metrodome went down due to heavy snows, many
groups besides the Vikings were displaced. One of them was
the Minneapolis Jewish Federation and their annual touch
football tournament. Staff were happy to accommodate the
event. The tournament hosted approximately 12 teams and
brought some nice publicity to the facility.
Usage Percentage by Group
Plymouth Soccer Assn
MN Thunder
Wayzata Soccer Club
Plymouth Parks &
Recreation
Maplebrook Blast
All Other Groups
50,000
45,000 MONTHLY
40,000 FACILITY USERS
35,000
30,000
25,000
20,000
15,000
10,000
5,000 0
N
0
JAN. FEB. MAR, APR. OCT. NOV. DEC.
MAINTENANCE
The fieldhouse indoor stairway was covered with a durable
plastic and the City had a turf maintenance expert conduct a
seminar on turf repair, emphasizing seam repair.
This past season, the City saved about $5000 by using work
release prisoners to set up and take down the dome. The City
uses 40 laborers twice a year for this process.
FACTS
During a 24 week period, the facility averages over 70
hours per week of full field use.
Host a high school girls softball league that has been a
tenant since the domed opened 1999.
The Plymouth Soccer Association was again our biggest
user with 397 hours or 23% of the total dome usage.
PSA, Wayzata Soccer Club, MN Thunder West and Ma-
plebrook used 50% of the total field use.
Park and Recreation programs used 27% of the total field
use.
26
Page 27
I lee cen r- I
OVERVIEW:
The Plymouth Ice Center had another very successful year.
The arena operates as an enterprise fund for the Parks and
Recreation Department and in 2010 revenues exceeded ex-
penses by almost $150,000. The Ice Center shines as one of
the top notch recreational facilities in the state. The building
occupancy sensors which were installed last year recorded
over 412,500 visitors. Some people come here as spectators,
but the majority are here for recreational skating, mostly in
the form of hockey. Many also come for figure skating, speed
skating and public skating.
SOME ARENA FACTS:
BUIL PING USAGE 4C7 -v tES
Number Revenue
Skate Rentals 3,235 6,470
Skate Sharpening 915 3,660
Skate Trainers 783 783
In 2010 the three ice sheets were skated on for 7,166
hours which equates to 138 hours per week or 46 hours
per ice sheet per week.
The facility hosted 22 tournaments in 2010. This was
the most tournaments ever in a single year. About 25%
of the teams were from outside the metro area. Accord-
ing to statistics by the Twin West Chamber of Commerce,
these teams brought in an estimated $200,000 to the lo-
cal economy.
The Wayzata High School Boys Hockey Team had the larg-
est attendance figures in one year, totaling 7,503 specta-
tors for their 13 home games. This was an average of 577
paid admissions per game.
The concession stand had its best year ever with over
144,400 in gross sales.
Staff rented 3,235 pairs of skates for our public skate ses-
sions and the learn to skate school classes.
HIGHLIGHTS:
0470p, USERS Woup_,5)
The Wayzata Youth Hockey Association is the facility's larg-
est single ice user. Their 1,300 members and over 40 youth
hockey teams make them one of the largest associations in
the United States.
Rink A ice sheet was removed for approximately two months
this summer. The ice sheet was removed to balance reduced
summer rentals and to save on energy consumption. Staff
have found that approximately 125 hours of ice rental is
needed per month to keep the third ice sheet in operation
for the summer.
Page 28
2009 2010
Wayzata Youth Hockey Association 2,834 2,714
Total of all miscellaneous rentals 943 1,134
Minnesota Showcase 555 645
Plymouth Public Open Skating 613 570
Wayzata High School 331 391
Bazzachini Hockey Training 358 318
Minnesota All Star Hockey 259 311
Providence Academy 250 244
Plymouth Learn to Skate 266 227
Armstrong High School 191 165
Minnesota Hockey 145 164
Minnesota Super Series 124 124
Independent AAA Classic 93 101
Armstrong Youth Hockey Association 48 58
TOTAL ICE TIME HOURS 7,010 7,166
The Wayzata Youth Hockey Association is the facility's larg-
est single ice user. Their 1,300 members and over 40 youth
hockey teams make them one of the largest associations in
the United States.
Rink A ice sheet was removed for approximately two months
this summer. The ice sheet was removed to balance reduced
summer rentals and to save on energy consumption. Staff
have found that approximately 125 hours of ice rental is
needed per month to keep the third ice sheet in operation
for the summer.
Page 28
co Cenre—r-
An evaporative condenser was ordered in 2010. This is an ex- PUBLIC 10E 031GE
SALES
pensive piece of equipment that is needed to maintain ice on
house skate school competition with about 30 competitors;
both Rinks A and B. The existing one is still in operation and
Paid Attendance Revenue
hopefully will be throughout all of 2011; but when needed, Open Skating 4,445 15,130
this new cooling tower can be installed in less than two days. Open Hockey 1,358 6,903
The new condenser took over ten weeks of production and Parents &Tots 110 550
shipping to arrive in Plymouth. If the facility lost ten weeks of Open Freestyle 246 1,228
ice on two sheets, it would create a large deficit in the arena's
136,546 144,404
ice revenue budget.
I-IIGu S_ cuc c L G-CIES
Skating Class':
The Plymouth Ice Center has proven to be an integral compo- Games Attendance
nent that helps define the quality of our community by pro- Wayzata High School Boys 13 7,503
viding excellent family recreation programming. Wayzata High School Girls 11 1,962
PLYMOUTH ICE CENTER CUTTING EDGE SKATE SCHOOL Armstrong High School Girls 9 1,398
Providence Academy Boys 12 2,388
2010 was another busy year for the Plymouth Skate School. Total of All High School Games 45 13,251
We had approximately 900 participants, generating revenue
over $97,000. Highlights of the year include: the Blizzard
Blast Competition with competitors from four states, an in- CC NCESSIC N/V NDING SALES
house skate school competition with about 30 competitors;
2007 2008 2009 2010
and a fun skate show/party with many skaters and families
Concessions $130,223 130,223 136,546 144,404
participating. The program also added an "Intro to Speed
Skating Class': Vending $19,336 18,865 16,922 13,134
TOTALS 5149,559 149,088 153,486 157,538
Page 29
MANAGEMENT PLANS
Fo re 3
OVERVIEW
Forestry promotes and maintains
a healthy and viable urban forest
on both public and private prop-
erty as an integral component of
the City's infrastructure.
In 2010, both Emerald Ash Borer (EAB) and Open Space Man-
agement plans were created. EAB is the next invasive pest
that will wreak havoc on our ash population. The City plans
to pursue a replacement plan focusing on smaller, younger
trees. Each Open Space property now has a management
plan to help ensure consistent protection of the natural re-
sources of each individual site.
The Community Planting fund supported our reforestation
efforts. Between contractors, volunteers and staff, the City
assisted in planting 233 trees, 185 shrubs, 1,100 perennials
and 13,000 annuals throughout the community. Volunteers
accomplished the largest number of plantings, which speaks
volumes for the public's commitment to enhancing their envi-
ronment through personal involvement and positive action.
The Arbor Day ceremony was held at the Millennium Garden
in celebration of the completion of phase II. After the proc-
lamation on June 8th, City officials planted a memorial Mag-
nolia.
OUTREACH
The Forestry division participates in the following education
opportunities:
Environmental Fair - partnership with Oakview Elemen-
tary to present environmental education to students and
families. A Rainforest presentation and activity was done
for the 1 st graders in preparation for the fair.
Yard & Garden Expo - presentations & exhibitors with an
environmental focus. Guest speaker Brenda Langton -
Healthy Food, Healthy Living.
Earth/Arbor day presentations - fun environmental pre-
sentations (Environmental Jeopardy) to 3rd graders in
nine schools.
Volunteer planting day- 100+ volunteers planting 15,000
flowers
Planting Plymouth Proud - Award program recognizing
beautification efforts
Plant Swap - Spring & fall plant exchanges open to all
residents
Bare Root Tree Sales- 600 trees and 2000 shrubs sold.
F-2-9
Page 30
TREE CARE PROGRAMS
BUCKTHORN CONTROL The City continues efforts to control
buckthorn, an aggressive, non-native plant in our park sys-
tem. Thirty two (32) sites were either broadcast and/or spot
sprayed this fall including Parkview Prairie garden, Plymouth
Creek trail, East Medicine Lake, Gleanloch and Zachary parks.
FERTILIZING/AERATING The City renewed our focus on the Hil-
de Amphitheater as many of the mature maples were already
showing symptoms of decline prior to the renovations. Hope-
fully the city can maintain the mature canopy while the next
generation of trees are introduced.
with software upgrades make data collection, mapping and
analysis much more efficient.
HOLIDAY LIGHTS The 36th Ave median was completed and
the addition of more outlets along Plymouth Blvd allowed all
trees between 35th & 37th Ave to be lit with LED lights.
DISEASE AND HAZARDOUS TREES
Dutch Elm Disease (DED) incidences increased from last year.
The City marked 1215 DED trees this year - a 50% increase
from last year and 81% of total
marked trees this year. Of the trees
marked, 55% were private trees,
STREETTREE TRIMMING Boulevard trees comprise a large com- which is consistent with previous
ponent of the green infrastructure. These trees are pruned years. Our timely removal com-
and thinned to maintain vigor, remove hazardous limbs and pliance rate continues to be high
provide clearance for vehicles. Rainbow Treecare trimmed with credit belonging to resource -
street trees in the neighborhoods around Bass and Schmidt
Lakes, working toward Rolling Hills Park.
ful property owners. All force cuts
were either at the owner's request
or on commercial property where
the owner was not compliant.
Trees infected with Oak Wilt remain relatively low. Staff didn't
condemn any red oaks this year, instead they worked with
owners on a comprehensive plan to combat the disease.
The number of hazardous trees rose to 286 (19% of total). This
is attributable to two late season storms (ice & wind), follow-
ing a couple of spring and summer storm events. Conscien-
tious resident observations and field staff inspections help to
keep parks, trails, and boulevards continually inspected for
dead or structurally weak trees. Removal of potentially haz-
ardous trees decreases the potential liability to the public.
TREE PRESERVATION Tree preservation inspections are back A conservative estimate of $306,800 was spent in removal of
in full swing with the several new and large developments diseased and/or hazardous trees within the City. This figure
including: the Willows, Taylor Creek, Hampton Hills, Arbor would be much higher if costs associated with private tree
Grove, Elm Creek Highlands and Spring Meadows. removal after the wind & ice storm damage were included.
COMPUTERIZED TREE INVENTORY is becoming a reality. Know- The City spent over $110,500 on contract removal, but saved
ing the composition of our green infrastructure will lead to $35,300 by using in-house resources (Forestry crew & ICWC).
better management decisions and efficiencies. A hand-held A conservative estimate of removals on private property is
GPS data collector and a web based application combined $161,000.
Page 31
OVERVIEW This fall a new hockey rink was installed at Plymouth Creek
Park. Built on a concrete slab with manufactured fiberglass
The Parks division is committed to providing high quality fa- boards provides an attractive look and great surface for our
cilities and being efficient with personnel and equipment. enthusiastic hockey players. The site is a year-round rink,
2010 was another busyyearforthe Park Maintenance Division utilized in the winter for ice hockey and inline skating/roller
maintaining park facilities and managing numerous projects. hockey during the summer.
OTHER PROJECTS & REPAIRS
Plymouth Dog Park - additional artificial turf for the high
wear areas and a new fenced small dog area.
Special events assistance for the community and special
events.
Trail repair and maintenance projects were completed at
Shiloh Park, Sunrise Park and Plymouth Creek Center and
various other sites throughout the trail system.
Park maintenance responsibilities include: turf work, sports • Completed the installation of a flagpole at Elm Creek
field grooming, playground safety, trails, ice rink mainte- Playfield that was donated by a resident.
nance, and special event support. Some of this work is ac-
complished with the assistance of various groups and orga-
TRAIL USE DATA
nizations. In 2010, the Parks Department worked with several In 2009 staff purchased a portble trail counter to track the
groups including Tree Trust, Institutional Community Work number of Plymouth trail users. The information provided be -
Crew (ICWC), and eagle scouts. low represents the estimated number of trail user based on
HIGHLIGHTS
Completion of the 36th Avenue median project created the
front door" of the City Center which features signage on
each end of the street. It also included the installation of more
electrical outlets along Plymouth Boulevard which allows the
lighting of median trees creating a stunningly effect.
Crews replaced the playground at Shiloh Park. A unique
feature of this project was the removal and reuse of the old
equipment by the Kids Around the World organization.
Completion of the Hilde project creates a beautiful entertain-
ment park. Additional plazas and seating areas really open
the park up for added events and programs.
2010 provided very favorable growing conditions, keeping
City parks green and vibrant. However, the fast paced grow-
ing conditions posed some mowing challenges.
tracking methodology used by Three Rivers Park District and
the Metropolitan Council. The numbers are estimates and will
continue to be refined as more data is collected.
Based on information from 2009 and 2010, staff estimates
that a yearly average of 2,101,080 people are using the trails.
F111
Linear/Roadside Trails
Neighborhood Parks
Playfields
City Parks
TRAIL USERS
YEARLY AVERAGE)
0 400,000 800,000
Page 32
City of
Plymouth
7 -
Adding Quality to Life
SPECIAL
COUNCIL MEETING
March 8, 2011
Agenda 9.03Number:
To: Laurie Ahrens, City Manager
Prepared by: Sandy Engdahl, City Clerk
Reviewed by: Cal Portner, Administrative Services Director
Item: Set Future Study Sessions
1. ACTION REQUESTED:
Review the pending study session topics list, and set study sessions or amend the topics list as
desired.
2. ATTACHMENTS:
Pending Study Session Topic List
Official Calendars
Page 1
Pending Study Session Topics
at least 3 Council members have approved the following study items on the list)
Discuss paperless Council packets (CC — report provided)
Meet with prosecutor for update and discuss Police Department's trends and
statistics
Other requests for study session topics:
Review dangerous dog regulations/process (JW)
Meet with departments to review trends (KS)
Discuss streamlining street lighting rates
Page 2
City of
Plymouth
Adding Quality to Life
March 2011
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CITY MEETING ANNUAL
Council Chambers RECOGNITION
EVENT
Plymouth Creek
7:00 PM Center
PLANNING
COMMISSION
MEETING
Council Chambers
6 7 8 7:00 PM 9 10 11 127:00 PMREGULARCOUNCILENVIRONMENTALMEETINGQUALITYCouncilChambersCOMMITTEE (EQC)
MEETING
Medicine Lake Room
13 14 15 16 17 18 19
6:00 PM 7:00 PM 9:00 AM—
SPECIAL COUNCIL PLANNING 12:00 PM
MEETING* COMMISSION CITY SAMPLER
Medicine Lake Room MEETING Plymouth City Hall
Council Chambers
Daylight Savings
Time Begins
20 21 22 23 24 25 26
7:00 PM 7:00 PM
REGULAR COUNCIL HRA MEETING
MEETING Medicine Lake Room
Council Chambers
27 28 29 30 31
Discuss Future Park Issues and U date with City Manager
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r Plymouth
Adding Quality to Life
April 2011
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3 4 5 6 7:00 PM 7 8 6:00-8:00 PM 9 9:00 AM -1:00 PM
PLANNING YARD Et GARDEN YARD Et GARDEN
COMMISSION EXPO EXPO
MEETING Plymouth Creek Plymouth Creek
Council Chambers Center Fieldhouse Center Fieldhouse
10 11 12 12 14 15 16
6:00 PM 7:00 PM 5:00-9:00 PM 10:00 AM—
Board of ENVIRONMENTAL PRIMAVERA 4:00 PM
Equalization Plymouth Fine PRIMAVERA
Council Chambers QUALITY Arts Council Plymouth FineCOMMITTEEShowArtsCouncil
7:00 PM EQC) MEETING
outhPlymCenterreek Show
REGULAR COUNCIL Council Chambers Plymouth Creek
MEETING Center
Council Chambers
17 18 19 20 21 22 23
1:00-4:00 PM 10:00 AM -4:00 PM 10:00 AM -4:00 PM 7:00 PM
PRIMAVERA 7:00 PM -8:30 PM PRIMAVERA PLANNING
Plymouth Fine PRIMAVERA Plymouth Fine COMMISSION
Arts Council Plymouth Fine Arts Council MEETING
Show Arts Council Show Council Chambers
Plymouth Creek Show Plymouth Creek
Center Plymouth Creek Center
Passover Begins
SUF15et
24
at
25 26 27 28 29 306:00 PM 7:00 PMBoardof
Equalization HRA MEETING
Reconvened Parkers Lake Room
Council Chambers
7:00 PM
REGULAR COUNCIL
Easter Sunday MEETING
Council Chambers
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r Plymouth
Adding Quality to Life
May 2011
1 2 3 4 5 6 77:00 PM 7:00 PM
PLANNING HUMAN RIGHTS
COMMISSION COMMISSION
MEETING MEETING
Medicine Lake Room Parkers Lake Room
8 9 10 11 12 5:30-8:00 PM 13 14
7:00 PM 7:00 PM ENVITRONMENTAL
REGULAR COUNCIL ENVIRONMENTAL QUALITY FAIR
MEETING QUALITY Zacharay Lane
Medicine Lake Room COMMITTEE Elementary School
EQC) MEETING 7:00 PM
Parkers Lake Room PARK 8 REC
ADVISORY
COMMISSION
PRAC) MEETING
Parkers Lake Room
15 16 17 18 19 20 21
7:00 PM
PLANNING
COMMISSION
MEETING
Medicine Lake Room
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7:00 PM 7:00 PM
7:00 PM PLYMOUTH HRA MEETING
REGULAR COUNCIL ADVISORY Parkers Lake Room
MEETING COMMITTEE ONMedicineLakeRoomTRANSIT (PACT)
MEETING
Parkers Lake Room
29 30 31
MEMORIAL
DAY
Observed
CITY
OFFICES
CLOSED
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Page 5