HomeMy WebLinkAboutCity Council Packet 04-09-2019Regular Council Meeting 1 of 3 April 9, 2019
(RECAP AGENDA)
CITY OF PLYMOUTH
AGENDA
REGULAR COUNCIL MEETING
APRIL 9, 2019, 7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PLYMOUTH FORUM—Individuals may address the Council about any item not
contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full
15 minutes are not needed for the Forum, the City Council will continue with the agenda. The
City Council will take no official action on items discussed at the Forum, with the exception of
referral to staff or Commission or Committee for future report.
4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS
4.01 Announce Primavera on April 12-13 at the Plymouth Creek Center (Recreation
Supervisor Alyssa Fram and Tom Freund and Keith Bridges from the Arts
Council)
5. APPROVE AGENDA—Councilmembers may add items to the agenda including items
contained in the Council Information Memorandum for discussion purposes or staff direction
only. The Council will not normally take official action on items added to the agenda.
6. CONSENT AGENDA—These items are considered to be routine and will be enacted by
one motion. There will be no separate discussion of these items unless a Councilmember or
citizen so requests, in which event the item will be removed from the Consent Agenda and placed
elsewhere on the agenda. (Approved)
6.01 Approve proposed City Council Minutes
6.02 Approve disbursements (Res2019-087)
6.03 Approve purchase of cable television character generator (Res2019-088)
6.04 Approve amended Procurement and Purchasing Policy for Plymouth Metrolink
(Res2019-089)
Regular Council Meeting 2 of 3 April 9, 2019
6.05 Approve Temporary On-Sale Liquor License of the West Medicine Lake
Community Club for a private fundraiser on May 18 (Res2019-090)
6.06 (This item was removed from the Consent Agenda and placed under General
Business as item No. 8.02)
6.07 Approve Variances to front and side yard setbacks and impervious surface
coverage for property located at 10221 South Shore Drive (Danielle Usselman –
2018091 – Res2019-091)
6.08 Approve Variance for a deck setback from the ordinary high water level for
property located at 12045 54th Avenue (Julie Olsen – 2019004 – Res2019-092)
6.09 Approve Final Plat and Development Contract for “Greenway North 2nd
Addition” (Pulte Homes of Minnesota – 2019006 – Res2019-093, Res2019-
094)
6.10 Approve Final Plat, Development Contract, and assessments for “Beacon
Ridge” – northeast of Dunkirk Lane and 54th Avenue (Watermark Properties –
2017053F – Res2019-095, Res2019-096)
6.11 Adopt Release of Assessment Agreement and Conditional Use Permit for
property located at 3355 Plymouth Boulevard (Lot 2, Block 1, Plymouth Hills
6th Addition) (Res2019-097)
6.12 Approve procedures for reimbursement from future bond proceeds relating to
the Plymouth Creek Center project (Res2019-098)
6.13 Approve closure of the Medicine Lake boat launch for 2019 (Res2019-099)
6.14 Adopt Resolution of Support for motor vehicle lease sales tax allocation to
Hennepin County (Res2019-100)
7. PUBLIC HEARINGS
7.01 Public Hearing on Wine and On-Sale 3.2 Percent Malt Liquor License
applications of Eezy Experience, LLC d/b/a Urban Air Plymouth, 3580 Holly
Lane North (Action tabled until April 23)
Regular Council Meeting 3 of 3 April 9, 2019
7.02 Public Hearing on the vacation of a portion of right-of-way of Troy Lane North
(Res2019-101) (Approved)
8. GENERAL BUSINESS
8.01 Consider authorizing contractual agreements for schematic design with
architectural firm and construction manager for Plymouth Creek Center project
(Res2019-102) (Approved)
8.02 Accept 2019 Work Plans for the Environmental Quality Committee, Park and
Recreation Advisory Committee, and Planning Commission (previously item
No. 6.06)
9. REPORTS AND STAFF RECOMMENDATIONS
10. ADJOURNMENT
Proposed Minutes Page 1 of 5 Regular Meeting of March 26, 2019
Proposed Minutes
Regular City Council Meeting
March 26, 2019
Mayor Wosje called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the
Council Chambers of City Hall, 3400 Plymouth Boulevard, on March 26, 2019.
COUNCIL PRESENT: Mayor Wosje, Councilmembers Davis, Roehl, Carroll, and Prom.
COUNCIL ABSENT: Councilmember Willis.
STAFF PRESENT: City Manager Callister, Deputy Police Chief Fadden, Parks and Recreation
Director Evans, Community Development Director Juetten, Public Works Director Thompson,
Fire Chief Coppa, Economic Development Manager Parr, Finance Manager Bursheim, Planning
Manager Thomson, City Attorney Knutson, and City Clerk Engdahl.
Plymouth Forum
Ekaterina Vorotnikova, 15380 58th Place North, requested the Council consider a ban on the use
of cancer-causing properties of Glyphosate-based herbicides.
The Mayor thanked Ms. Vorotnikova for addressing the Council and stated this would be
referred to the Parks and Recreation Department.
Presentations and Public Information Announcements
(4.01) Recognition of Judy Johnson for her Years of Service on the City Council and
Proclamation Declaring “Judy Johnson Day”
The Council recognized and thanked previous Ward 1 Councilmember Johnson for her many
years of service on the City Council as Mayor and Councilmember and wished her well in her
role with the Metropolitan Council. Mayor Wosje read a proclamation declaring March 26, 2019
as “Judy Johnson Day.”
Approval of Agenda
Motion was made by Councilmember Carroll, and seconded by Councilmember Prom, to
approve the agenda. Motion carried.
6.01
Page 1
Proposed Minutes Page 2 of 5 Regular Meeting of March 26, 2019
Consent Agenda
Item No’s. 6.03 and 6.11 were removed from the Consent Agenda and placed under General
Business as item No’s. 8.03 and 8.04 respectively.
Motion was made by Councilmember Prom, and seconded by Councilmember Davis, to adopt
the amended Consent Agenda that included the following items:
(6.01) Council Meeting minutes from the Regular Meeting of March 12, 2019.
(6.02) Resolution Approving Disbursements ending March 16, 2019 (Res2019-062).
(6.03) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.03).
(6.04) Resolution Approving Policy for Public Purpose Expenditures Related to Employee
Recognition & Meals and Refreshments (Res2019-063).
(6.05) Resolution Awarding the Contract for 2019-2020 Property and Casualty Insurance to the
League of Minnesota Cities Insurance Trust (Res2019-064).
(6.06) Resolutions Authorizing Parks and Recreation to Submit a Grant Application to the
Minnesota Department of Natural Resources for a Challenge Course Playground (Res2019-065
and Res2019-066).
(6.07) Resolution Accepting Utilities for Continual Maintenance for Enclave at Elm Creek 2nd
Addition (2018002 - Res2019-067).
(6.08) Resolution Approving an Encroachment Agreement for Retaining Wall and Drainage
Pipe on Property located at 5445 and 5425 Orleans Lane North (Res2019-068).
(6.09) Resolution Approving an Encroachment Agreement for Sign on Property located at 3755
Dunkirk Lane North (Res2019-069).
(6.10) Resolution Approving Solid Waste Hauler Licenses (Res2019-070).
(6.11) (This item was removed from the Consent Agenda and placed under General Business as
item No. 8.04).
Motion carried.
Page 2
Proposed Minutes Page 3 of 5 Regular Meeting of March 26, 2019
Public Hearings
(7.01) Public Hearing on the Wine and On-Sale 3.2 Percent Malt Liquor License
Applications of Srisainavram Inc. d/b/a Bawarchi Indian Cuisine, 187 Cheshire Lane
North, Suite 100
City Clerk Engdahl reported on the license application.
Mayor Wosje opened the public hearing.
Mayor Wosje declared the public hearing closed.
Motion was made by Councilmember Davis, and seconded by Councilmember Prom, to adopt a
Resolution Approving Wine and 3.2 Malt Liquor License Applications of Srisainavram Inc. d/b/a
Bawarchi Indian Cuisine, 187 Cheshire Lane North, Suite 100 (Res2019-071). Motion carried.
(7.02) Public Hearing on a Resolution Authorizing the Submission of a Minnesota
Investment Fund Application in Connection with Alliant Tech Systems Operations,
LLC/Northrop Grumman Corporation and a Resolution of Support for Minnesota Job
Creation Fund Application
Councilmember Davis recused himself due to a conflict of interest.
Finance Manager Parr presented this item.
Mayor Wosje opened the public hearing.
Mayor Wosje declared the public hearing closed.
Motion was made by Councilmember Roehl, and seconded by Councilmember Prom, to adopt a
Resolution Approving the Submission of a Minnesota Investment Fund Application in
Connection with Alliant Techsystems Operations, LLC (Res2019-072). Motion carried.
(7.02.A) Resolution of Support for Minnesota Job Creation Fund Application
Motion was made by Councilmember Roehl, and seconded by Councilmember Prom, to adopt a
Resolution Regarding the Support of a Job Creation Fund Application in Connection with Alliant
Techsystems Operations LLC (Res2019-073). Motion carried.
Page 3
Proposed Minutes Page 4 of 5 Regular Meeting of March 26, 2019
General Business
(8.01) Master Plan and Authorize Advertisement for Bids for the Northwest Greenway
Peony Lane Trailhead (PR140005.191)
Park and Recreation Director Evans reported on the Northwest Greenway Peony Lane trailhead
project.
Stewart Crosby with SRF Consulting Group, consultant, provided detail regarding the site plan.
Park and Recreation Director Evans explained the concept of the proposed challenge course and
project timeline.
In response to questions from the Council, Mr. Crosby and Parks and Recreation Director Evans
provided the following information:
The park shelter is oriented so that it maximizes the views into the wetland while
protecting people from the predominant wind.
The site will be staked and marked again to ensure correct orientation.
The lifetime expectancy of the boardwalk is 20 years or more.
The boardwalk piles will go down 40-60 feet.
The shelter is open-air.
There will be as much native prairie grass preservation as is possible.
Motion was made by Councilmember Carroll, and seconded by Councilmember Davis, to adopt
a Resolution Approving the Northwest Greenway Trailhead Master Plan and Authorize
Advertisement for Bid Package One (PR140005.191 - Res2019-074). Motion carried.
(8.02) Resolution for 2020 US Census
Planning Manager Thomson reported on the importance of the 2020 US Census. She requested
the Council adopt the resolution of support.
Motion was made by Councilmember Prom, and seconded by Councilmember Davis, to adopt a
Resolution Approving a 2020 Census Partnership (Res2019-075). Motion carried.
(8.03) Ordinances Amending Section 1015 of the City Code Regarding Utility and
Franchise Fees (previously item No. 6.03)
Finance Manager Bursheim summarized the utility rate studies and proposed utilities and
franchise rates.
Motion was made by Councilmember Davis, and seconded by Councilmember Prom, to adopt an
Ordinance Amending Chapter 10 of the Plymouth City Code Concerning Utility Fees (Ord2019-
04), Ordinance Amending Chapter 10 of the Plymouth City Code Concerning Water and
Sanitary Sewer Permits and Utility Fees (Ord2019-05), Ordinance Amending a Gas Energy
Page 4
Proposed Minutes Page 5 of 5 Regular Meeting of March 26, 2019
Franchise Fee on Centerpoint Energy Minnesota Gas (“Centerpoint Energy”) for Providing Gas
Energy Service within the City of Plymouth, Minnesota (Ord2019-06), Ordinance Amending
Franchise Fee for Northern States Power Company, a Minnesota Corporation, d/b/a Xcel Energy,
Its Successors and Assigns, for Providing Electric Service within the City of Plymouth,
Minnesota (Ord2019-07), Ordinance Amending Franchise Fee for Wright-Hennepin Cooperative
Electric Association, Its Successors and Assigns, for Providing Electric Service within the City
of Plymouth, Minnesota (Ord2019-08), and a Resolution Approving Summary Publication of
Ordinance No.’s 2019-04 through 2019-08 (Res2019-076). Motion carried.
(8.04) Award Contract for Brockton Lane Reconstruction Project (ST190005) (previously
item No. 6.11)
Public Works Director Thompson updated the Council on this project.
In response to questions and/or concerns from the Council, he provided the following
information:
In order to begin the project, Plymouth will cover 60% of the retaining wall and
Medina will cover 40%.
Staff will report back to the Council regarding other street reconstruction projects
New Look Contracting has done in Plymouth.
Motion was made by Councilmember Carroll, and seconded by Councilmember Roehl, to adopt
a Resolution Awarding Contract for the Brockton Lane Reconstruction Project (ST190005 -
Res2019-077). Motion carried.
Reports and Staff Recommendations
City Manager Callister stated the vacancies on Park and Recreation Advisory Commission and
the Bassett Creek and Elm Creek Watershed Commissions will be added to the April 11 study
session agenda.
Adjournment
Mayor Wosje adjourned the regular meeting at 8:28 p.m.
_________________________________________
Page 5
Sandra R. Engdahl, City Clerk
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.02
To: Dave Callister, City Manager
Prepared by: Gina Nesenson, Finance Clerk
Reviewed by: Jodi Bursheim, Finance Manager
Item: Approve Disbursements Ending March 30, 2019
1. ACTION REQUESTED:
Adopt attached resolution approving the disbursements for the period ending March 30, 2019.
2. BACKGROUND:
Attached is a list of City fund disbursements for the period ending March 30, 2019.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
Check Registers
Resolution
Page 1
Invoice Expense Distribution for Period Ended 3/30/19 Council meeting 4/9/19
FUND 100 General Fund 241,006.31
200 Recreation Fund 25,299.76
210 Parker's Lake Cemetery Maint 0.00
220 Transit System Fund 12,347.72
234 Economic Development Fund 0.00
240 Lawful Gambling 0.00
250 Comm Dev Block Grant Fund 32,122.81
254 HRA Section 8 Fund 269.42
254 HAP Check Summary 364.00
258 HRA General Fund 832.45
300 1998C GO Activity Center 0.00
304 1998B Shenandoah Debt Serv 0.00
305 2004A GO Public Safety 0.00
307 1998A-TIF #7-5A Rottland 0.00
308 2005A TIF #1-1 0.00
309 2007A Open Space Series 0.00
310 2009A TIF #7-5A Refund 1998A 0.00
311 2009B AC and FH Refunding 0.00
312 2010A GO Open Space 0.00
314 2012A GO Refunding 2004A 0.00
315 2015A GO Open Space 0.00
400 General Capital Projects Fund 25,960.31
401 Minnesota State Aid Fund 0.00
404 Community Improvement 0.00
405 Park Replacement Fund 0.00
406 Street Reconstruction Fund 0.00
407 Project Administration Fund 0.00
408 Park Construction 0.00
409 Capital Improvement Fund 0.00
412 Water Sewer Replace 0.00
413 Improvement Project Construction 82,973.48
414 Shenandoah Administration 0.00
415 Shenandoah Surplus 0.00
417 Project Warranty Repairs 0.00
418 Utility Trunk System Expansion 0.00
420 Water Sewer Construction 299.75
421 ENT-Water Resources Constrctn 47,895.08
422 TIF 7-4 PTP Construction 0.00
423 TIF 7-5 Rottlund (Const)0.00
424 TIF 7-6 Berkshire 0.00
425 TIF Housing Assistance Program 0.00
426 TIF 7-7 Stonecreek 0.00
427 TIF 1-1 Shops at Plymth Crk 0.00
428 TIF 1-2 Vicksburg Commons 0.00
429 TIF HRA 1-3 Crossroads Station 0.00
430 CON-Open Spaces Series 2007A 0.00
431 CON-2010A Open Space 0.00
432 TIF #7-8 Quest 0.00
433 TIF #7-8 0.00
500 Water Fund 217,960.66
510 Water Resources Fund 11,907.03
520 Sewer Fund 149,815.82
530 Solid Waste Management Fund 1,305.72
540 Ice Center Fund 49,382.26
550 Field House Fund 8,778.49
600 Central Equipment Fund 15,604.21
610 Public Facilities Fund 40,467.39
620 Information Technology Fund 27,630.74
630 Risk Management Fund 8,185.25
640 Employee Benefits Fund 252,891.76
650 Design Engineering 0.00
660 Resource Planning 1,458.20
800 Investment Trust Fund 0.00
850 Plymouth Town Square 0.00
851 Vicksburg Crossing 0.00
0.00
Total Invoice Expense Distribution:1,254,758.62
Page 2
Check Payment Register
03/17/2019 03/30/2019 to
03/04/2019 $43,010.81 Check Date Paid: Amount: EFT US Bank Visa
02/15/2019 Inv. 021519 1/15-2/15/19 Visa charges
Item Description Total Price
2019 Annual MIAMA Membership Renewal $200.00
Quick Connect Battery Water Hose Connectors $39.09
Headphones for sound equipment $107.50
Drinking fountain condenser - PS $691.95
Rocker recliner - FS3 $1,619.95
Corner guards - PS $172.04
3/27/19 Collection System Operators Conf Reg - Graupmann $390.00
2019 MRWA Trng (6), MNAWWA Operator School Registration (5) $2,715.00
2019 Math for Wastewater Treatment Operator, Certif Study Guide $146.50
FB ad-The Vitals App is a new service to help Improve $25.00
FB ad-Back by popular demand, After Hours at the Creek $50.00
FB ad-Flash Sale: Special one-day ticket pricing is... $25.00
FB ad-Plans Friday night? Check out After Hours at the $25.00
FB ad-You've invited to the Jan. 16 Open House: County $50.00
FB ad-Get crafting - the Cardboard Sled Contest returns $20.72
FB ad-Start gathering your team for Summer Softball $20.24
Stator Nbr 332 Nov Part $59.01
Vehicle registration/tax exempt plates - #1031 $30.75
6 Blinds $337.34
Senior Coffee - cake tray, sliced cake $14.98
Projector bulbs (2) $223.66
5-72"x72", 5-90"x90", 6-96"x54" Linens, skirting - Open House $160.04
Waffle Breakfast - Waffle Services $1,276.80
Waffle Breakfast - Event Supplies, License, Sr. Movie $447.61
1/23/19 Sandwich Board and Ice-Cream for Cones with Cops $115.41
2 SWAT sniper backpacks Eberlestock $598.50
2019 Arborist Membership/Chapter Dues - P Buck $468.89
Spring 2019 Perennials $275.00
5 STABILicers Walk traction, 1 roll case/2000 dog waste bags $587.65
3 dz grey towel, 1 gl mat disinfect/cleaner, tools, Radar Repair $204.27
2019 FBI Membership Dues Sgt. Jon Hunt $105.00
2019 FBI Membership Dues Sgt Chris Kuklok $105.00
2019 FBI Membership Dues Sgt Curtis Smith $105.00
PayPal -2019 MACIA membership dues - J Gilbert, T Ward $50.00
3/7/19 MACIA PayPal - Crime Analysis Trng Symposium-J Gilbert $50.00
2 Portable Heaters $359.98
1/17/19 Parking - Green Expo $8.00
National Pen Company (160) - Recruitment/Community
Engagement
$131.34
Holiday- Fuel for squad #1720 - 1/31/19 IA training $22.61
Holiday- Fuel for squad #1720 - 2/7/19 IA training $18.20
Holiday- Fuel for squad #1720 - 2/8/19 IA training $10.16
2091 Road Salt Symp, 14 Apple Cert iPhone, food-plow staff, $1,066.94
2019 MEMA Membership Dues-Goldstein, Fadden, Reed,
Coppa, Etzel
$100.00
HSEM Conference Registration-Fadden, Goldstein, Reed $1,050.00
1/23/19 Parking for meeting $8.00
2019 IACP membership dues - E Fadden $190.00
MRPA - CPSI Course & Exam - J Brunelle $600.00
MRPA - CPSI Course & Exam - T Miller $600.00
20109 MPSTMA Membership Dues $165.00
2019 MSES Membership Dues - M Payne $41.50
2019 NEPELRA Membership $215.00
Atlassian- 1/24-2/24/19 JIRA software (10 users) $10.00
2 Rope bags - rescue equipment $191.39
Page 1 of 24 4/1/2019Page 3
3/1/19-2/29/20 IAFC membership dues $215.00
Crowne Plaza deposit - 3/15-3/16/19 Recognition event $400.00
The Stampmaker - Date stamp for Tina Beckfeld- Building $46.93
The Stampmaker - Permit stamps for Brian V. & Dan W.- Building $44.40
SLUC - Monthly Meeting - Barb Thomson, Kip Berglund, Lori
Sommers
$144.00
SLUC - Monthly Meeting Steve Juetten $48.00
2/8/19 Real Estate Summits - Steve Juetten Seminar $89.00
Teach Neg Res - Difficult Conversations Book - Steve Juetten $28.95
Int'l Code Council - Certificate Renewal - Tyson Jenkins $115.00
2019 AMBO Chapter Membership - Building Division (8) $400.00
3/19-36/22/19 MCFOA Annual Conference - S Engdahl $325.00
2019 IIMC Membership - S Engdahl $210.00
1/22 & 2/12/19 City Council Study Sessions Grizzly's & Davanni's $349.95
City Manager's Pioneer Press Monthly Subscription $10.00
1-19x19 Royal OP/tech wrap, 2019 UPS carrier route counts $114.99
5/17-5/19/19 Fire Command Class - Blaine, Hortenbach, Sergio $1,350.00
MG Visa - LaSalle Parking 1/15/19 - Meetings $7.00
MG Visa - 11th & Marquette Parking 1/23/19 Meeting $8.00
Amazon - Theraband/25 yd roll dispenser box - Fitness Supplies $75.97
Video Game Rental - After Hours Event Supplies $850.00
Video Game Rental - After Hours Event Supplies $850.00
Target - After Hours event supplies - 4 UP plates $13.29
Party City - After Hours event supplies-2 tong, 4 serving spoon $27.37
Target-Fire & Ice event supplies-batteries, 7 Nestle, 1 Folgers $75.59
Dance Program Costumes 2019 - 8 jeggings $374.65
Cub - Fire & Ice event supplies - foam cups, 4 Scotch mail tape $18.84
Dance Program Costumes 2019 - 10 teal LS striped tie front tee $119.94
1/16/19 Weissman Designs - Dance Supplies- 5 unitard, 10
dancewear
$649.25
RevDance/Tenth House - Dance Costume Supplies (6) $1,049.78
Spotify - Subscription for Music Service for Special Events $10.74
Curtain Call - Dance Costume Supplies - 6 unitard $262.81
1/30/19 Weissman- Dance Costume Supplies $284.67
Amazon- Dance Costume Supplies-11 space helmet costume $74.99
Amazon- Dance Costume Supplies-11 Unicorn ears costume $130.02
Amazon- Dance Costume Supplies - 13 Flapper costume $1,052.55
Amazon- Dance Costume Supplies - 11-5pc Astronaut costume $27.98
Cub Foods - Theater Program Supplies - purified water $2.99
Target Gift Cards - Fire & Ice 2019 - 5/$25, 5/$10 $175.00
3 AAA30, 3 AAA 4pk Batteries for safety lights - Fire & Ice 2019 $55.83
SnowTrax for boots, for Fire & Ice 2019 $21.51
Curling Stone Rental - Chaska Parks & Rec/Fire & Ice 2019 $620.00
30 Safe sitter handbooks classes/completion card $589.00
1/1/19-1/1/20 Medical Alley Association Membership Renewal $650.00
PayPal - 2/7-8/19 Ehlers Public Finance Seminar, Brooklyn Park $295.00
Qdoba-Food - 1/18/19 After Hours at the Creek Special Event $2,373.01
2/8/19-2/7/20 Survey Monkey Yearly Subscription $324.00
SG DTF Visa Menards - 1-20 pk AA Batteries $15.04
SG DTF - 1 Galls Tactical Assault Carrier $201.06
SG DTF - Bound Tree Medical - 1 ea 10ct box L, XL Rubber gloves $235.80
SG DTF - Safariland - 10 NIK E Kits, 10 NIK G Kits $1,096.76
SG DTF Kuipers - 1 Ice Melt $18.27
Target- After Hours at the Creek Supplies-candy, chips, soda $33.42
Costco- After Hours at the Creek Supplies-candy, pub mix $82.73
Lorenz Bus Service- Mini Coach Bus - 5/14/19 Senior Tour $103.00
USA Inflatables-Kong Pong, Joust, Pony- After Hours at the Creek $801.97
Medina Entertain 1/18/19 Bar service After Hours at the Creek $200.00
University of Minnesota-CEHD Health & Rec Job Fair registration $50.00
Jim Sings Swing- Senior Formal Performance $250.00
Discount Dance Supply- Costumes-11 leotard, 10 tank, 10 pant $506.98
Taser International-Holster for Reserves $61.00
PayPal FSI-Registration for Training-Durenberger $1,650.00
EB Leading Edge FTO-Registration for Training (5) $645.00
Lowe's-Sheetrock for Taser backstop $21.46
Page 2 of 24 4/1/2019Page 4
Fresh Thyme-water for officers at training $11.94
PayPal 1/30/19 Street Cop-Training Registration - Hector, Boone $398.00
BCA Training-Supervision Course - Raskin $250.00
TLO TransUnion-Investigative Tool Monthly Fee $50.00
PayPal 6/12-14/19 South Metro-SFST Registration-Magy, Lindberg $98.00
BCA Training NIBRS - Trom, Gallagher, Shaffer, Castonguay $100.00
Panera Bread-Snack for POST Mandates Dept Training $99.42
Cub Foods-Supplies for POST Mandates Training $12.97
Squad radar repair $384.21
Medical supplies - 1 cs L Nitrile exam glove, 1 bx adhesive pads $289.35
Medical supplies - 1 Micro series red protector case $17.29
1/23/19 parking - training $8.00
Covert cell phone $121.88
5 soft case for radar forks $37.60
Vet Bill-cytopoint, Supplements-Mobility Plus, salmon oil - Stryker $216.63
2 Vizio TV's - Creek Center $559.60
Drives, USB hubs, Cables $284.95
1/26/19-1/26/20 Apple Developer Membership $106.45
Google Chrome Sticks - Creek $179.02
Cell phone charger - Fire $58.24
Push Woosh Monthly Maintenance $49.95
USB GPS - Fire $337.70
2/1/19-1/31/20 Maintenance Jpro $999.00
USB Hubs $29.68
Misc Cables and wireless display $111.21
Lunds Byerlys EQC Annual Welcome Meeting snack $16.26
2019 CEAM Annual Meeting $315.00
2/7/19 Road Salt Symposium - V Strong $145.00
ACME Tools ice auger for winter pond surveys $488.95
03/25/2019 $15,058.20 Check Date Paid: Amount: EFT Delta Dental of MN
01/02/2019 Inv. 7515850 Dec'18 Delta Dental Claims/Admin Fees
Item Description Total Price
Dec'18 Delta Dental Claims/Admin Fees $15,058.20
03/22/2019 $1,087.20 Check Date Paid: Amount: EFT Further
03/09/2019 Inv. 1332357 March '19 VEBA & FSA admin fees
Item Description Total Price
March '19 VEBA & FSA admin fees $1,087.20
03/19/2019 $2,565.29 Check Date Paid: Amount: EFT Minnesota Revenue
02/28/2019 Inv. F022819 February 2019 Special Fuel Tax
Item Description Total Price
February 2019 Special Fuel Tax $2,565.29
03/20/2019 $13,906.00 Check Date Paid: Amount: EFT Minnesota Revenue
02/28/2019 Inv. F022819-2 February 2019 General, Henn, Transit Tax
Item Description Total Price
February 2019 General, Henn, Transit Tax $13,906.00
03/20/2019 $10,136.52 Check Date Paid: Amount: EFT MN Dept of Labor & Industry
02/28/2019 Inv. F022819 February 2019 Bldg Permit Surcharge
Item Description Total Price
February 2019 Bldg Permit Surcharge $10,136.52
03/29/2019 $952.00 Check Date Paid: Amount: EFT MN Child Support Payment Center
03/29/2019 Inv. 2019-00000098 CHD SUPPORT - Child Support*
Item Description Total Price
03/29/2019 Deduction Child Support $161.05
03/29/2019 Deduction Child Support $790.95
03/21/2019 $500.00 Check Date Paid: Amount: 123074 Jenn Hempel
03/14/2019 Inv. Import - 4759 Park and Rec Refund
Item Description Total Price
$500.00
Page 3 of 24 4/1/2019Page 5
03/21/2019 $432.00 Check Date Paid: Amount: 123075 3SI Security Systems Inc
02/21/2019 Inv. 0000619563 Feb'19 - Jan'20 - Annual Tracking Service-SIU (2)
Item Description Total Price
Feb'19 - Jan'20 - Annual Tracking Service-SIU (2) $432.00
03/21/2019 $78.50 Check Date Paid: Amount: 123076 Ace Lock & Safe Co Inc
02/28/2019 Inv. A099466 Removed broken key, 8 keys, 5 EZ-5 extractor - PIC
Item Description Total Price
Removed broken key, 8 keys, 5 EZ-5 extractor - PIC $78.50
03/21/2019 $876.14 Check Date Paid: Amount: 123077 Action Fleet Inc
03/05/2019 Inv. I2104 Side marker exterior safety lighting - #1720
Item Description Total Price
Side marker exterior safety lighting - #1720 $876.14
03/21/2019 $182.55 Check Date Paid: Amount: 123078 All Season Services Inc
02/28/2019 Inv. 20370 Feb'19 Snow removal - Harrison Place
Item Description Total Price
Feb'19 Snow removal - Harrison Place $182.55
03/21/2019 $213.00 Check Date Paid: Amount: 123079 Allina Health
03/03/2019 Inv. 314460111 Feb'19 PreEmployment non-DOT, physical
Item Description Total Price
Feb'19 PreEmployment non-DOT, physical $213.00
03/21/2019 $274.50 Check Date Paid: Amount: 123080 Andy's Lawncare
03/01/2019 Inv. 28915 Mar'19 Snow removal - Parkwoods, Gavier, Sugar
Hills TH Assoc
Item Description Total Price
Mar'19 Snow removal - Parkwoods, Gavier, Sugar Hills TH Assoc $274.50
03/21/2019 $7,072.36 Check Date Paid: Amount: 123081 Apex Print Technologies LLC
02/28/2019 Inv. 252968 Feb'19 UB Statement processing, printing & postage
Item Description Total Price
Feb'19 UB Statement processing, printing & postage $7,072.36
03/21/2019 $1,280.00 Check Date Paid: Amount: 123082 Barnum Gate Services, Inc.
03/15/2019 Inv. 23980 Replace 4 rollers, repair operational gate - CWP
Item Description Total Price
Replace 4 rollers, repair operational gate - CWP $1,280.00
03/21/2019 $57,063.50 Check Date Paid: Amount: 123083 Bolton & Menk Consulting Engineers
02/28/2019 Inv. 0230404 2/28/19 Prof Serv ST190005 Brockton Lane
Engineering Services
Item Description Total Price
2/28/19 Prof Serv ST190005 Brockton Lane Engineering Services $57,063.50
03/21/2019 $202.00 Check Date Paid: Amount: 123084 Canteen Refreshment Services
03/01/2019 Inv. 141780000054937 IC Concessions coffee resupply
Item Description Total Price
IC Concessions coffee resupply $202.00
03/21/2019 $844.14 Check Date Paid: Amount: 123085 CDW Government Inc
02/28/2019 Inv. RHF7808 1 Startech 10G Open SFP+NIC-PCIE
Item Description Total Price
1 Startech 10G Open SFP+NIC-PCIE $206.27
03/04/2019 Inv. RJC6927 1 Plantronics SAVI W730 over the ear headset
Item Description Total Price
1 Plantronics SAVI W730 over the ear headset $242.10
03/04/2019 Inv. RJF22521 HP USB-C Dock - R Coppa
Item Description Total Price
HP USB-C Dock - R Coppa $182.36
Page 4 of 24 4/1/2019Page 6
03/04/2019 Inv. RJF2257 HP Ultraslim Docking Station - N Kasin
Item Description Total Price
HP Ultraslim Docking Station - N Kasin $213.41
03/21/2019 $6,995.77 Check Date Paid: Amount: 123086 CIGNA Group Insurance/LINA
03/01/2019 Inv. 030119190603 March 2019 Life, LTD, AD/D premium
Item Description Total Price
March 2019 Life, LTD, AD/D premium $6,995.77
03/21/2019 $992.00 Check Date Paid: Amount: 123087 City of Maple Grove
10/02/2018 Inv. 18930 Sept'18 PUPS Operations
Item Description Total Price
Sept'18 PUPS Operations $372.00
02/28/2019 Inv. 19424 Feb'19 PUPS Operations
Item Description Total Price
Feb'19 PUPS Operations $620.00
03/21/2019 $599.75 Check Date Paid: Amount: 123088 Comcast
03/05/2019 Inv. 2019-00000077 3/10-4/9/19 CH, PS, PCC, PIC, HS CMCL
internet/cable service
Item Description Total Price
3.10/4.9.19 Internet/Cable Service-CH $90.35
3.10/4.9.19 Internet/Cable Service-PS $77.75
3.10/4.9.19 Internet/Cable Service-PCC $4.20
3.10/4.9.19 Internet/Cable Service-IC $25.21
3.10/4.9.19 Internet/Cable Service-IT $224.75
3.10/4.9.19 Internet/Cable Service-HS $177.49
03/21/2019 $300.00 Check Date Paid: Amount: 123089 Commercial Truck & Trailer Repair
02/25/2019 Inv. 16001106899 2009 Gillg Transit bus vehicle inspection, Unit ID
FRTRNS60003
Item Description Total Price
2009 Gillg Transit bus vehicle inspection, Unit ID FRTRNS60003 $100.00
02/26/2019 Inv. 16001106919 2010 Gillg Transit bus vehicle inspection, Unit ID
FRTRNS60001
Item Description Total Price
2010 Gillg Transit bus vehicle inspection, Unit ID FRTRNS60001 $100.00
02/26/2019 Inv. 16001106920 2009 Gillg Transit bus vehicle inspection-Unit ID
FRSTTRANS6006
Item Description Total Price
2009 Gillg Transit bus vehicle inspection-Unit ID FRSTTRANS6006 $100.00
03/21/2019 $60,932.30 Check Date Paid: Amount: 123090 Compass Minerals/North American Salt
02/26/2019 Inv. 416445 2/26/19 421.91 TN Rock Salt - State Contract
#131787
Item Description Total Price
2/26/19 421.91 TN Rock Salt - State Contract #131787 $28,457.83
02/27/2019 Inv. 417310 2/27/19 336.25 TN Rock salt - State Contract
#131787
Item Description Total Price
2/27/19 336.25 TN Rock salt - State Contract #131787 $22,680.06
02/28/2019 Inv. 418130 2/28/19 145.21 TN Rock Salt - State Contract
#131787
Item Description Total Price
2/28/19 145.21 TN Rock Salt - State Contract #131787 $9,794.41
03/21/2019 $9,619.06 Check Date Paid: Amount: 123091 Core & Main LP
02/25/2019 Inv. K150181 Hydrant repair parts - 20 nut o-ring, 20 support
o-ring
Item Description Total Price
Hydrant repair parts - 20 nut o-ring, 20 support o-ring $6,426.34
03/01/2019 Inv. K167466 Valve repair Parts - 53 various size PVC gland
Page 5 of 24 4/1/2019Page 7
Item Description Total Price
Valve repair Parts - 53 various size PVC gland $3,192.72
03/21/2019 $111.32 Check Date Paid: Amount: 123092 Dalco
03/06/2019 Inv. 3424787 2 clear foam wash
Item Description Total Price
2 clear foam wash $111.32
03/21/2019 $88.00 Check Date Paid: Amount: 123093 Department of Motor Vehicles-DVS
03/20/2019 Inv. F031919 Registrations on 8 unmarked cars
Item Description Total Price
Registrations on 8 unmarked cars $88.00
03/21/2019 $105.42 Check Date Paid: Amount: 123094 DTS/Definitive Technology
02/28/2019 Inv. INV178957 2 Waste toner
Item Description Total Price
2 Waste toner $105.42
03/21/2019 $40.40 Check Date Paid: Amount: 123095 Electric Fire and Security Inc
03/15/2019 Inv. 201901052 Refund Fire Permit #201901052 - 3630 Lancaster
Lane North #301
Item Description Total Price
Refund Fire Permit #201901052 - 3630 Lancaster Lane North #301 $40.00
Refund Fire Permit #201901052 - 3630 Lancaster Lane North #301 $0.40
03/21/2019 $270.00 Check Date Paid: Amount: 123096 Electronic Communication Systems LLC/ECSI
02/28/2019 Inv. 261870 PCC strobe damage, COP Prop 2019-01
Item Description Total Price
PCC strobe damage, COP Prop 2019-01 $270.00
03/21/2019 $300.00 Check Date Paid: Amount: 123097 eQuality Pathways to Potential
02/28/2019 Inv. 1902PCC Feb'19 PCC Janitorial (10 days)
Item Description Total Price
Feb'19 PCC Janitorial (10 days) $300.00
03/21/2019 $453.60 Check Date Paid: Amount: 123098 Gopher State One-Call, Inc.
02/28/2019 Inv. 9020669 Feb'19 336 Locate tickets
Item Description Total Price
Feb'19 336 Locate tickets $453.60
03/21/2019 $117.82 Check Date Paid: Amount: 123099 Grafix Shoppe
02/28/2019 Inv. 126165 2 Magnetic signs - squad graphics
Item Description Total Price
2 Magnetic signs - squad graphics $117.82
03/21/2019 $141.86 Check Date Paid: Amount: 123100 Grainger
02/12/2019 Inv. 9084885699 Ice cleat
Item Description Total Price
Ice cleat $79.34
02/12/2019 Inv. 9085871011 Ice cleat
Item Description Total Price
Ice cleat $39.67
03/01/2019 Inv. 9102938462 5-2"x1-1/8" blk desk grommet
Item Description Total Price
5-2"x1-1/8" blk desk grommet $22.85
03/21/2019 $1,097.98 Check Date Paid: Amount: 123101 Great Lakes Coca-Cola Distribution LLC
02/28/2019 Inv. F022819 Feb'19 IC Concession pop resupply
Item Description Total Price
Feb'19 IC Concession pop resupply $1,097.98
03/21/2019 $832.65 Check Date Paid: Amount: 123102 Greenway Lawn Maintenance Inc
03/01/2019 Inv. F030119 Mar'19 Snow Agreement - Kingswood Farm HOA
Page 6 of 24 4/1/2019Page 8
Item Description Total Price
Mar'19 Snow Agreement - Kingswood Farm HOA $832.65
03/21/2019 $2,901.90 Check Date Paid: Amount: 123103 GroundsCare Inc.
03/01/2019 Inv. 7055 Mar'19 Snow removal - Association roads/cul-de-
sacs
Item Description Total Price
Mar'19 Snow removal - Association roads/cul-de-sacs $2,901.90
03/21/2019 $270.00 Check Date Paid: Amount: 123104 Aaron Hagebak / Snapology of Mpls
03/03/2019 Inv. 1169 3/2/2019 Enrichment Workshop (9)
Item Description Total Price
3/2/2019 Enrichment Workshop (9) $270.00
03/21/2019 $68.81 Check Date Paid: Amount: 123105 John Hayes
03/01/2019 Inv. F030119 Reimbursement for mailbox damaged by snow plow
Item Description Total Price
Reimbursement for mailbox damaged by snow plow $68.81
03/21/2019 $116.67 Check Date Paid: Amount: 123106 HDS White Cap Const Supply
02/26/2019 Inv. 10010162341 3 case 100pr Boot covers for home entry
Item Description Total Price
3 case 100pr Boot covers for home entry $116.67
03/21/2019 $57.21 Check Date Paid: Amount: 123107 Hennepin County Treasurer
02/28/2019 Inv. 1000127395 Feb' 2019 Parks Solid Waste hauling
Item Description Total Price
Feb' 2019 Parks Solid Waste hauling $57.21
03/21/2019 $1,043.04 Check Date Paid: Amount: 123108 Hennepin County Treasurer
03/01/2019 Inv. 1000126945 Feb'19 PW Radio MESB/Admin Fees
Item Description Total Price
800 MHz Radio Fees Public Works $1,043.04
03/21/2019 $58.00 Check Date Paid: Amount: 123109 Hennepin County Treasurer
03/01/2019 Inv. 1000127301 Mar'19 Technical Support
Item Description Total Price
Mar'19 Technical Support $58.00
03/21/2019 $2,080.67 Check Date Paid: Amount: 123110 Hennepin County Treasurer
03/01/2019 Inv. 1000126900 Feb'19 Fire Radio/MESB/MDC Admin fees
Item Description Total Price
Feb'19 Fire Radio/MESB/MDC Admin fees $186.54
Feb'19 Fire Radio/MESB/MDC Admin fees $1,894.13
03/21/2019 $23.00 Check Date Paid: Amount: 123111 Justin Hirsch
03/11/2019 Inv. F031119 4/3-4/5/19 Metro Water Operators School-Class D
reimbursement
Item Description Total Price
4/3-4/5/19 Metro Water Operators School-Class D reimbursement $23.00
03/21/2019 $5,514.31 Check Date Paid: Amount: 123112 HOME Line
03/14/2019 Inv. F31419 2018 CDBG Social Service grant Q3
Item Description Total Price
2018 CDBG Social Service grant Q3 $5,514.31
03/21/2019 $1,685.00 Check Date Paid: Amount: 123113 Ideal Service Inc
12/31/2018 Inv. 9753 10/30, 11/8, 11/27/18 Preventative maint well VFD
inspections
Item Description Total Price
10/30, 11/8, 11/27/18 Preventative maint well VFD inspections $1,685.00
03/21/2019 $720.00 Check Date Paid: Amount: 123114 Instrumental Research Inc
03/01/2019 Inv. 1674 Feb'19 Water Testing
Item Description Total Price
Page 7 of 24 4/1/2019Page 9
Feb'19 Water Testing $720.00
03/21/2019 $45,145.00 Check Date Paid: Amount: 123115 J P Schmitz Construction Co LLC
03/13/2019 Inv. 20109 Excavate broken water line/service repair - 3060
Magnolia Ln
Item Description Total Price
Excavate broken water line/service repair - 3060 Magnolia Ln $5,660.00
03/13/2019 Inv. 201900 Excavate broken water line/service repair - 13975
48th Ave
Item Description Total Price
Excavate broken water line/service repair - 13975 48th Ave $4,735.00
03/13/2019 Inv. 201901 Excavate broken water line/service repair - 2600
Blackoaks Ln
Item Description Total Price
Excavate broken water line/service repair - 2600 Blackoaks Ln $3,880.00
03/13/2019 Inv. 201902 Excavate broken water line/service repair - 6050
Goldenrod Ln
Item Description Total Price
Excavate broken water line/service repair - 6050 Goldenrod Ln $3,820.00
03/13/2019 Inv. 201903 Excavate broken water line/service repair - 4635
Hemlock
Item Description Total Price
Excavate broken water line/service repair - 4635 Hemlock $3,760.00
03/13/2019 Inv. 201904 Excavate broken water line/service repair - 4155
Ximenes Ln
Item Description Total Price
Excavate broken water line/service repair - 4155 Ximenes Ln $4,550.00
03/13/2019 Inv. 201905 Excavate water line/service repair - 4750 Pilgrim Ln
Item Description Total Price
Excavate water line/service repair - 4750 Pilgrim Ln $4,760.00
03/13/2019 Inv. 201906 Excavate broken water line/service repair - 11445
41st Ave
Item Description Total Price
Excavate broken water line/service repair - 11445 41st Ave $5,120.00
03/20/2019 Inv. 201907 Excavate broken water line/service repair - 5455
Teakwood Ln
Item Description Total Price
Excavate broken water line/service repair - 5455 Teakwood Ln $5,550.00
03/13/2019 Inv. 201910 Excavate broken water line/service repair - 5530
Yorktown
Item Description Total Price
Excavate broken water line/service repair - 5530 Yorktown $3,310.00
03/21/2019 $1,209.60 Check Date Paid: Amount: 123116 Deborah Johnson-Schee
03/19/2019 Inv. F031919 2/25-3/18/19 Disney Descendants (13), 2/26-3/19/19
Box Car (11)
Item Description Total Price
2/25-3/18/19 Disney Descendants (13), 2/26-3/19/19 Box Car (11 $1,209.60
03/21/2019 $1,591.00 Check Date Paid: Amount: 123117 Kempf Properties - Vinewood, LLC
03/15/2019 Inv. F031519 Reimburse Legal expenses for Trail Easement
Agreement
Item Description Total Price
Reimburse Legal expenses for Trail Easement Agreement $1,591.00
03/21/2019 $2,676.49 Check Date Paid: Amount: 123118 Kimley-Horn and Associates Inc
01/31/2019 Inv. 13094068R 1/31/19 Prof Serv, NCIP1901m County 47 Corridor
Study
Item Description Total Price
1/31/19 Prof Serv, NCIP1901m County 47 Corridor Study $2,676.49
03/21/2019 $2,213.90 Check Date Paid: Amount: 123119 Klein Underground LLC
Page 8 of 24 4/1/2019Page 10
12/18/2018 Inv. 78140 Blacktop emergency repair - Xenium/10th Ave
Item Description Total Price
Blacktop emergency repair - Xenium/10th Ave $2,213.90
03/21/2019 $1,021.90 Check Date Paid: Amount: 123120 Kodiak Power Systems, Inc / Michael Prouix
02/22/2019 Inv. KPS0321 Generator repairs - Well 14
Item Description Total Price
Generator repairs - Well 14 $1,021.90
03/21/2019 $480.00 Check Date Paid: Amount: 123121 Kriss Premium Products Inc
03/01/2019 Inv. 160600 Feb'19 IC Chemical treatment for Evap/Condensers
Item Description Total Price
Feb'19 IC Chemical treatment for Evap/Condensers $480.00
03/21/2019 $770.53 Check Date Paid: Amount: 123122 Lano Equipment Inc
02/28/2019 Inv. 03649616 1-66"x1/2 Cutting edge
Item Description Total Price
1-66"x1/2 Cutting edge $105.18
03/01/2019 Inv. 03649938 2 Wolf wing urethan edge kit, 1 oil filter, 1 fuel filter
Item Description Total Price
2 Wolf wing urethan edge kit, 1 oil filter, 1 fuel filter $515.35
03/05/2019 Inv. 03650546 Credit 2 wolf wing urethane edge kit, 2 fast tach
edge kit
Item Description Total Price
Credit 2 wolf wing urethane edge kit, 2 fast tach edge kit $150.00
03/21/2019 $34.81 Check Date Paid: Amount: 123123 Larson Companies/Peterbilt
03/01/2019 Inv. 2504176308 9 filter
Item Description Total Price
9 filter $34.81
03/21/2019 $100.00 Check Date Paid: Amount: 123124 Live Your Life Physical Therapy, LLC
03/06/2019 Inv. 5257 3/6/19 Strength & Mobility class (10)
Item Description Total Price
3/6/19 Strength & Mobility class (10) $100.00
03/21/2019 $879.90 Check Date Paid: Amount: 123125 Lunseth Lawn Care Professionals LLC
03/01/2019 Inv. 99474 Mar'19 Snow removal - Fields of Nanterre/Harvest
Hills
Item Description Total Price
Mar'19 Snow removal - Fields of Nanterre/Harvest Hills $879.90
03/21/2019 $11,363.85 Check Date Paid: Amount: 123126 Matt's Lawn and Landscape
03/03/2019 Inv. 26870 Mar'19 Snow removal - City streets
Item Description Total Price
Mar'19 Snow removal - City streets $803.85
03/03/2019 Inv. 26871 2/4-27/19 Snow removal and salting - Bus shelters
Item Description Total Price
2/4-27/19 Snow removal and salting - Bus shelters $5,690.00
03/03/2019 Inv. 26872 2/4-2/27/19 Snow removal and salting - ST73,
Reserve
Item Description Total Price
2/4-2/27/19 Snow removal and salting - ST73 $3,000.00
2/4-2/27/19 Snow removal and salting - Reserve $1,870.00
03/21/2019 $121.50 Check Date Paid: Amount: 123127 Metro Water Conditioning Inc.
03/04/2019 Inv. 99764 10-80# Solar salt - PCC
Item Description Total Price
10-80# Solar salt - PCC $121.50
03/21/2019 $127,927.80 Check Date Paid: Amount: 123128 Metropolitan Council
03/12/2019 Inv. F022819 Feb'19 Sewer Availability Charge/SAC
Page 9 of 24 4/1/2019Page 11
Item Description Total Price
Feb'19 Sewer Availability Charge/SAC $127,927.80
03/21/2019 $6,031.78 Check Date Paid: Amount: 123129 MTI Distributing Inc
03/01/2019 Inv. 120099000 PR170001.171, Irrigation parts - E Medicine Lk Pk
Item Description Total Price
PR170001.171, Irrigation parts - E Medicine Lk Pk $6,031.78
03/21/2019 $1,205.41 Check Date Paid: Amount: 123130 NAPA Genuine Auto Parts Co
02/28/2019 Inv. 143060350219 Feb'19 NAPA charges
Item Description Total Price
4 RV mirror adhesive $23.40
20 Lamp, 1 autotrak transfer case oil, 1 macs chain cable lube $45.72
4-2.5 ga diesel exst fluid $49.40
1 Battery, 1 core deposit $103.46
1 Adapter - #5046 $60.13
2 Beam blades $19.26
2 Macs chain cable lube $10.06
12 Multi-purpose grease $179.60
6 coupler $19.56
2 Lamp $27.94
2 LED M C lamp, 2 model 19 plug-Rear bumper E31 marker lights $17.48
8-2.5gl Blue def $106.96
2 Needles $9.98
2 ATF Tranfluid $5.98
25 Fuel line hose $46.25
6-2.5gl Blue def $80.22
1 FHP powerated belt - ST3 Snow blower $13.68
3 Battery $303.36
6 Beam blades $58.98
Booster Cables $23.99
03/21/2019 $556.10 Check Date Paid: Amount: 123131 Nardini Fire Equipment Co Inc
03/15/2019 Inv. IN00102966 ST00113066 Halo system inspection - CH
Item Description Total Price
ST00113066 Halo system inspection - CH $556.10
03/21/2019 $1,376.00 Check Date Paid: Amount: 123132 NCPERS Group Life Insurance
02/18/2019 Inv. 695600032019 March '19 Optional life ins premium
Item Description Total Price
March '19 Optional life ins premium $1,376.00
03/21/2019 $61.29 Check Date Paid: Amount: 123133 Office Depot
02/28/2019 Inv. 280774387001 1 dz marker, 3 pk memo bk, 1 bx envelope, 1 dz
sharpie
Item Description Total Price
1 dz marker, 3 pk memo bk, 1 bx envelope, 1 dz sharpie $61.29
03/21/2019 $10,441.75 Check Date Paid: Amount: 123134 Owens Companies Inc
03/11/2019 Inv. 82526 1/1-3/31/19 Qtrly Service contract - PCC
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - PS $900.00
03/11/2019 Inv. 82528 1/1-3/31/19 Qtrly Service contract - FS1/FS2/FS3
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - FS1 $382.16
1/1-3/31/19 Qtrly Service contract - FS2 $382.16
1/1-3/31/19 Qtrly Service contract - FS3 $382.18
03/11/2019 Inv. 82529 1/1-3/31/19 Qtrly Service contract - PW
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - PS $1,317.00
03/11/2019 Inv. 82530 1/1-3/31/19 Qtrly Service contract - PS
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - PS $1,538.00
Page 10 of 24 4/1/2019Page 12
03/11/2019 Inv. 82531 1/1-3/31/19 Qtrly Service contract - ST73
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - ST73 $284.75
03/11/2019 Inv. 82532 1/1-3/31/19 Qtrly Service contract - CTWP
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - CWTP $1,353.00
03/11/2019 Inv. 82533 1/1-3/31/19 Qtrly Service contract - ZWTP
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - ZWTP $1,658.50
03/11/2019 Inv. 82534 1/1-3/31/19 Qtrly Service contract - CH
Item Description Total Price
1/1-3/31/19 Qtrly Service contract - CH $2,244.00
03/21/2019 $146.84 Check Date Paid: Amount: 123135 Parallel Technologies Inc
02/28/2019 Inv. 63140 2/15/19 Move phone line in SWAT room
Item Description Total Price
2/15/19 Move phone line in SWAT room $146.84
03/21/2019 $20.00 Check Date Paid: Amount: 123136 Personnel Evaluation Inc
02/28/2019 Inv. 31543 2/1-2/28/19 PD JV PEP billing - Duerksen
Item Description Total Price
2/1-2/28/19 PD JV PEP billing - Duerksen $20.00
03/21/2019 $8,778.00 Check Date Paid: Amount: 123137 Phasor Electric Company
03/04/2019 Inv. 046741 LED retrofit - Fire Station 1 - FS1
Item Description Total Price
LED retrofit - Fire Station 1 - FS1 $8,778.00
03/21/2019 $360.00 Check Date Paid: Amount: 123138 Plymouth Automotive Inc.
02/28/2019 Inv. 19007112 Tow and Water tower for PPD forfeiture #639
Item Description Total Price
Tow and Water tower for PPD forfeiture #639 $360.00
03/21/2019 $5,000.00 Check Date Paid: Amount: 123139 Plymouth Rockers Performing Senior Chorus
03/20/2019 Inv. F032019 2019 Annual Support Donation - Plymouth Rockers
Item Description Total Price
2019 Annual Support Donation - Plymouth Rockers $5,000.00
03/21/2019 $5,490.51 Check Date Paid: Amount: 123140 PRISM
02/28/2019 Inv. 2497 2018 CDBG Social Service grant Q3
Item Description Total Price
2018 CDBG Social Service grant Q3 $5,490.51
03/21/2019 $116.85 Check Date Paid: Amount: 123141 Proscape Maintenance Inc
03/01/2019 Inv. 1523 Feb'19 Snow Agreement
Item Description Total Price
Feb'19 Snow Agreement $116.85
03/21/2019 $378.00 Check Date Paid: Amount: 123142 RayTheComputerGuy.com / Reza Nejad
01/26/2019 Inv. 289 Networks & Smartphone Workshops- Winter 2018
Item Description Total Price
Networks & Smartphone Workshops- Winter 2018 $63.00
03/13/2019 Inv. 300 1Q2019 Basic & Intermediate
Smartphone/Cellphone Workshops
Item Description Total Price
1Q2019 Basic & Intermediate Smartphone/Cellphone Workshops $315.00
03/21/2019 $40.00 Check Date Paid: Amount: 123143 Real Time Translations Inc/RTT
03/01/2019 Inv. 113488 March'19 access fee
Item Description Total Price
March'19 access fee $40.00
03/21/2019 $5,000.00 Check Date Paid: Amount: 123144 Senior Community Services
Page 11 of 24 4/1/2019Page 13
03/14/2019 Inv. F031419 2018 CDBG Social Service grant Q3
Item Description Total Price
2018 CDBG Social Service grant Q3 $5,000.00
03/21/2019 $700.53 Check Date Paid: Amount: 123145 Short Elliott Hendrickson Inc/SEH
01/16/2019 Inv. 362541 R2018101187 - Dec'18 Verizon LTE Add
850 - Niagara WT services
Item Description Total Price
R2018101187 - Dec'18 Verizon LTE Add 850 - Niagara WT service $700.53
03/21/2019 $620.00 Check Date Paid: Amount: 123146 Skylab Glass Art
03/15/2019 Inv. F031519 9/15-10/6/18, 10/18-11/8/18 Glass blowing
workshops (8)
Item Description Total Price
9/15-10/6/18, 10/18-11/8/18 Glass blowing workshops (8) $620.00
03/21/2019 $484.32 Check Date Paid: Amount: 123147 Taho Sportswear Inc
03/19/2019 Inv. 19TS0641 24 Soccer Champs Adult T-shirt - Spring 2019
Item Description Total Price
24 Soccer Champs Adult T-shirt - Spring 2019 $117.36
03/13/2019 Inv. 19TS0642 54 Unofficiated Basketball League T-shirt - Wtr 2019
Item Description Total Price
54 Unofficiated Basketball League T-shirt - Wtr 2019 $288.06
03/18/2019 Inv. 19TS0643 10 Volleyball Champs T-shirt- Wtr 2019
Item Description Total Price
10 Volleyball Champs T-shirt- Wtr 2019 $78.90
03/21/2019 $1,219.90 Check Date Paid: Amount: 123148 TDS
03/13/2019 Inv. 76350950000319 Mar'19 509.5000 Landlines, long distance
Item Description Total Price
Mar'19 509.5000 Landlines, long distance $1,219.90
03/21/2019 $541.11 Check Date Paid: Amount: 123149 Thomson Reuters - West Publishing
03/01/2019 Inv. 839894718 Feb'19 Clear public records alert
Item Description Total Price
Feb'19 Clear public records alert $541.11
03/21/2019 $5,500.00 Check Date Paid: Amount: 123150 Three Rivers Park District
03/04/2019 Inv. 1900000063 2018 Water Quality Monitoring - Storm water &
Lakes Report
Item Description Total Price
2018 Water Quality Monitoring - Storm water & Lakes Report $5,500.00
03/21/2019 $250.00 Check Date Paid: Amount: 123151 TimeSaver Off Site Secretarial
03/14/2019 Inv. M24565 2/26/19 City Council Meeting Minutes, 2.25 hr
Item Description Total Price
2/26/19 City Council Meeting Minutes, 2.25 hr $250.00
03/21/2019 $87.50 Check Date Paid: Amount: 123152 Ronald Timm
03/14/2019 Inv. F031419 Smart Phone Photography (7)
Item Description Total Price
Smart Phone Photography (7) $87.50
03/21/2019 $56.53 Check Date Paid: Amount: 123153 Toll Company
01/11/2019 Inv. 10280082 Welders glove, green jacket
Item Description Total Price
Welders glove, green jacket $56.53
03/21/2019 $7,955.72 Check Date Paid: Amount: 123154 Total Control Systems Inc
12/29/2018 Inv. 8620 Imperial Hills generator receptacle - site inspection
Item Description Total Price
Imperial Hills generator receptacle - site inspection $440.40
Page 12 of 24 4/1/2019Page 14
01/16/2019 Inv. 8669 Change out of blown Powerflex 753 VFD @ Bass
Lake Lift Station
Item Description Total Price
Change out of blown Powerflex 753 VFD @ Bass Lake Lift Station $7,515.32
03/21/2019 $384.30 Check Date Paid: Amount: 123155 TransAlarm Inc
03/01/2019 Inv. 94929795 3/1-5/31/19 Vicksburg Reservoir Fire/Sprinkler
monitoring system
Item Description Total Price
3/1-5/31/19 Vicksburg Reservoir Fire/Sprinkler monitoring system $384.30
03/21/2019 $5,000.00 Check Date Paid: Amount: 123156 TreeHouse
03/13/2019 Inv. F031319 2018 CDBG Social Service grant Q3
Item Description Total Price
2018 CDBG Social Service grant Q3 $5,000.00
03/21/2019 $1,810.00 Check Date Paid: Amount: 123157 Trollhaugen Inc
03/01/2019 Inv. F030119 3/1/19 WWMS Ski Trip (73 lift ticket, 33 ski /1
snowboard rental)
Item Description Total Price
3/1/19 WWMS Ski Trip (73 lift ticket, 33 ski /1 snowboard rental) $1,810.00
03/21/2019 $151.88 Check Date Paid: Amount: 123158 USA Bluebook
02/25/2019 Inv. 822104 8 Connector, 4 PVC ball valve
Item Description Total Price
8 Connector, 4 PVC ball valve $151.88
03/21/2019 $40,883.57 Check Date Paid: Amount: 123159 Valley Rich Co Inc
01/03/2019 Inv. 26546 Water break repair - 2525 W Medicine Lake
Dr - R190005 02/14
Item Description Total Price
Water break repair - 2525 W Medicine Lake Dr - R190005 02/1 $9,952.00
01/25/2019 Inv. 26585 Repair cut in 16" water valve - Xenium/10th
Ave - R190064 02/15
Item Description Total Price
Repair cut in 16" water valve - Xenium/10th Ave - R190064 02/15 $6,770.38
01/22/2019 Inv. 26623 Water break repair - 22nd Ave & Vicksburg - Job No
R190054 03/07
Item Description Total Price
Water break repair - 22nd Ave & Vicksburg - Job No R190054 03/07 $7,635.72
02/23/2019 Inv. 26638 Water break repair - 19th Ave Juneau Ln - Job No
R190178 03/07
Item Description Total Price
Water break repair - 19th Ave Juneau Ln - Job No R190178 03/07 $5,592.00
02/28/2019 Inv. 26641 Water break repair - 17600 28th Ave - Jo No
R190188 03/07
Item Description Total Price
Water break repair - 17600 28th Ave - Jo No R190188 03/07 $5,633.28
02/11/2019 Inv. 26648 Water break repair - 37th Urbandale - Job No
R190118 03/07
Item Description Total Price
Water break repair - 37th Urbandale - Job No R190118 03/07 $5,300.19
03/21/2019 $265.00 Check Date Paid: Amount: 123160 Verified Credentials Inc
02/28/2019 Inv. 2019-00000079 Feb'19 Background screening
Item Description Total Price
Feb'19 Background screening $265.00
03/21/2019 $1,006.49 Check Date Paid: Amount: 123161 Water Conservation Services Inc
03/07/2019 Inv. 9354 2/19-28/19 Leak detection services - (6)
Item Description Total Price
2/19-28/19 Leak detection services - (6) $1,006.49
Page 13 of 24 4/1/2019Page 15
03/21/2019 $731.06 Check Date Paid: Amount: 123162 The Watson Company
02/13/2019 Inv. 896198 IC Concessions Cheese Unit deposit
Item Description Total Price
2018 CDBG Social Service grant Q3 $200.00
02/28/2019 Inv. 896585 IC Concessions food resupply
Item Description Total Price
IC Concessions food resupply $531.06
03/21/2019 $220.00 Check Date Paid: Amount: 123163 Weld and Sons Plumbing Inc
03/04/2019 Inv. 11908194 Clean debris out of leaking RPZ in truck wash - PW
Item Description Total Price
Clean debris out of leaking RPZ in truck wash - PW $220.00
03/21/2019 $111.27 Check Date Paid: Amount: 123164 Wheeler Hardware Co
03/12/2019 Inv. SPI97176 14 New Keys-Training Center MAP/FHIT
Item Description Total Price
14 New Keys-Training Center MAP/FHIT $111.27
03/21/2019 $12,757.35 Check Date Paid: Amount: 123165 Wright-Henn Elec. Co.
03/10/2019 Inv. F031019 Feb'19 Residential Strtlights, LS Parks, Transit,
traffic
Item Description Total Price
Feb'19 Residential Strtlights, LS Parks, Transit, traffic $12,757.35
03/21/2019 $26,844.75 Check Date Paid: Amount: 123166 WSB & Associates
03/05/2019 Inv. R01141700012 Jan'19 Prof Serv, WR160003, Sewer Rehab 15th
Ave/Hwy 55
Item Description Total Price
Jan'19 Prof Serv, WR160003, Sewer Rehab 15th Ave/Hwy 55 $12.17
Jan'19 Prof Serv, WR160003, Sewer Rehab 15th Ave/Hwy 55 $26,832.58
03/21/2019 $90,692.55 Check Date Paid: Amount: 123167 Xcel Energy
03/05/2019 Inv. 510012151239102 1/31-3/4/19 E Medicine Lk Unit Temp
Item Description Total Price
1/31-3/4/19 E Medicine Lk Unit Temp $32.78
03/06/2019 Inv. 51007862360219 1/16-3/4/19 Storm water
Item Description Total Price
1/16-3/4/19 Storm water $163.23
03/11/2019 Inv. 51465207540219 1/30-3/4/19 All Wells & WTPs
Item Description Total Price
3.13.19 PW/PM Uniform rental/laundry/rugs $31,130.68
1/31-3/4/19 ZWTP $16,495.99
2/2-3/2/19 CWTP $4,059.11
1/30-3/2/19 WTP $273.67
03/14/2019 Inv. 51520312000219 1/31-3/4/19 Lift Stations
Item Description Total Price
1/31-3/4/19 Lift Stations $5,571.88
03/14/2019 Inv. 51671079400219 12/29/18-2/18/19 FS1, PW, FS2, IC
Item Description Total Price
1/2-2/2-19 FS1 $677.08
12/29/18-1/30/19 PW $10,230.80
1/2-2/2/19 FS2 $508.81
1/17-2/18/19 IC $21,548.52
03/21/2019 $235.55 Check Date Paid: Amount: 123168 Zee Medical Service
03/14/2019 Inv. 54101873 FS1 Medical cabinet resupply
Item Description Total Price
FS1 Medical cabinet resupply $30.90
03/14/2019 Inv. 54101874 FS3 Medical cabinet resupply6
Item Description Total Price
FS3 Medical cabinet resupply $65.50
03/20/2019 Inv. 54101875 FS2 Medical cabinet resupply
Page 14 of 24 4/1/2019Page 16
Item Description Total Price
FS2 Medical cabinet resupply $35.55
03/18/2019 Inv. 54101881 PW Medical cabinet resupply
Item Description Total Price
PW Medical cabinet resupply $103.60
03/21/2019 $9,501.63 Check Date Paid: Amount: 123169 Hansen Thorp Pellinen Olson, Inc./DBA HTPO
03/08/2019 Inv. 48768 Proj No 18-027.1 Neighborhood Drainage
Improvements Design
Item Description Total Price
Proj No 18-027.1 Neighborhood Drainage Improvements Design $9,501.63
03/21/2019 $4,541.43 Check Date Paid: Amount: 123170 City of Wayzata
03/20/2019 Inv. F031419 Registrations on new vehicle #391
Item Description Total Price
Registrations on new vehicle #391 $4,541.43
03/21/2019 $1,319.12 Check Date Paid: Amount: 123171 Jeff Dorfsman
03/19/2019 Inv. F031919 1/6-21/19 FBI Nat'l Academy
lodge/travel/pkg/uniforms reimburse
Item Description Total Price
1/6-21/19 FBI Nat'l Academy lodge/travel/pkg/uniforms reimburse $1,319.12
03/21/2019 $1,861.50 Check Date Paid: Amount: 123172 Law Enforce Labor Serv./Union
03/15/2019 Inv. 2019-00000084 DUES POL - Police Union Dues *
Item Description Total Price
03/15/2019 Deduction Police Union Dues $1,530.00
03/15/2019 Deduction SGT Union Dues $331.50
03/21/2019 $3,000.00 Check Date Paid: Amount: 123173 Plymouth Firefighters Relief Association
03/14/2019 Inv.
Firefighters SBR Reimbursement
Item Description Total Price
Firefighters SBR Reimbursement Inv #21623A22747002B001 $3,000.00
03/28/2019 $50.00 Check Date Paid: Amount: 123174 Bia White
03/26/2019 Inv. Import - 4760 Park and Rec Refund
Item Description Total Price
$50.00
03/28/2019 $2,021.07 Check Date Paid: Amount: 123200 Action Fleet Inc
03/07/2019 Inv. I2112 Rewire 1056 Camera and Getac testing
Item Description Total Price
Rewire 1056 Camera and Getac testing $2,021.07
03/28/2019 $1,418.48 Check Date Paid: Amount: 123201 Apex Print Technologies LLC
03/06/2019 Inv. 602245 2019 Budget & CIP Books (27 copies each)
Item Description Total Price
2019 Budget & CIP Books (27 copies each) $1,418.48
03/28/2019 $1,181.75 Check Date Paid: Amount: 123202 Aspen Mills
03/11/2019 Inv. 233262 2 Cab slide 3 star bars
Item Description Total Price
2 Cab slide 3 star bars $33.80
03/18/2019 Inv. 233621 Ballistic Vest-Raquet
Item Description Total Price
Ballistic Vest-Raquet $1,147.95
03/28/2019 $5,250.00 Check Date Paid: Amount: 123203 BMS/Broadcast Microwave Services/Data911
03/12/2019 Inv. SI109672 3/31/19 - 3/31/20 Software Maintenance Data 911
Item Description Total Price
3/31/19 - 3/31/20 Software Maintenance Data 911 $5,250.00
03/28/2019 $246.49 Check Date Paid: Amount: 123204 Bound Tree Medical LLC
02/15/2019 Inv. 62889047 EMS supplies - suction catheter, V-vac suction unit
Page 15 of 24 4/1/2019Page 17
Item Description Total Price
EMS supplies - suction catheter, V-vac suction unit $35.00
03/01/2019 Inv. 62906382 EMS supplies-Pocket aneroid, roll bandage
Item Description Total Price
EMS supplies-Pocket aneroid, roll bandage $211.49
03/28/2019 $32,200.07 Check Date Paid: Amount: 123205 Campbell Knutson Prof Assoc
02/28/2019 Inv. F022819 Feb'19 Attorney & Legal Services
Item Description Total Price
Attorney & Legal Services - February 2019 $5,921.00
Attorney & Legal Services - February 2019 - Legal Retainer $23,746.00
Attorney & Legal Services - February 2019 - Criminal Prosecution $1,201.17
Attorney & Legal Services - February 2019 Forfeited Vehicles $120.00
Attorney & Legal Services - February 2019 HRA General $690.00
Attorney & Legal Services - February 2019 - STR16001 $115.40
Attorney & Legal Services - February 2019 - ST190003 $406.50
03/28/2019 $300.00 Check Date Paid: Amount: 123206 Canadian Pacific Railway
03/12/2019 Inv. 30002000150536 4/1/19-3/31/24 Utility Occupations Pipe Crossing
Rent/Fee
Item Description Total Price
4/1/19-3/31/24 Utility Occupations Pipe Crossing Rent/Fee $300.00
03/28/2019 $253.56 Check Date Paid: Amount: 123207 Canteen Refreshment Services
03/08/2019 Inv. 141780000055747 IC Concessions coffee resupply
Item Description Total Price
IC Concessions coffee resupply $253.56
03/28/2019 $723.67 Check Date Paid: Amount: 123208 CDW Government Inc
03/06/2019 Inv. RJQ7816 4 Griffin Survivor all terrain iPad
Item Description Total Price
4 Griffin Survivor all terrain iPad $282.68
03/06/2019 Inv. RJS2156 1 MS Surface silver pen
Item Description Total Price
1 MS Surface silver pen $82.56
03/07/2019 Inv. RKC1522 1 MS Surface Pro dock
Item Description Total Price
1 MS Surface Pro dock $159.91
03/08/2019 Inv. RKK9654 Apple Smart KB Folio 12.9 iPad Pro - D Callister
Item Description Total Price
Apple Smart KB Folio 12.9 iPad Pro - D Callister $198.52
03/28/2019 $40,928.46 Check Date Paid: Amount: 123209 CenterPoint Energy
03/12/2019 Inv. 800001473730219 1/23-2/28/19 All Bldgs heat bill
Item Description Total Price
1/24-2/22/19 Pike LS $65.43
1/23-2/21/19 Sunset Trl $19.55
1/24-2/22/19 CH $31.61
1/23-2/21/19 PW $8,369.02
1/23-2/21/19 LaCompte Pk $213.70
1/24-2/22/19 HS $305.90
1/24-2/22/19 FS2 $1,258.85
1/23-2/21/19 Well #4 $166.33
1/23-2/21/19 Ridgemount PK $130.96
1/23-2/21/19 CWP $1,147.27
1/24-2/22/19 FS2 $868.58
1/23-2/21/19 ZWP $2,810.92
1/23-2/21/19 Pavilion $359.64
1/24-2/22/19 Bass Lk Plyfld $282.99
1/24-2/22/19 Metrolink/Reserve $106.70
1/31-2/28/19 IC $7,129.00
1/31-2/28/19 PCC/Dome $10,723.40
1/25-2/25/19 FS3 $1,955.74
Page 16 of 24 4/1/2019Page 18
1/24-2/22/19 PS $4,485.58
1/23-2/21/19 WTP #1 So $459.56
1/24-2/22/19 Imperial Hills LS $18.18
1/23-2/21/19 Waterfront LS $19.55
03/28/2019 $93.56 Check Date Paid: Amount: 123210 Central Power Distributors Inc
03/08/2019 Inv. 19750668 1 Scraper bar - ST3
Item Description Total Price
1 Scraper bar - ST3 $9.48
03/08/2019 Inv. 19750669 2 Carburetors for Trash Pumps
Item Description Total Price
2 Carburetors for Trash Pumps $84.08
03/28/2019 $60.99 Check Date Paid: Amount: 123211 Cintas Corporation
03/25/2019 Inv. 4018790537 3/25/19 IC janitorial supplies
Item Description Total Price
3/25/19 IC janitorial supplies $60.99
03/28/2019 $3,301.52 Check Date Paid: Amount: 123212 CNH Architects Inc
02/28/2019 Inv. 1095 Proj 18097 Space needs study - FD
Item Description Total Price
Proj 18097 Space needs study - FD $3,301.52
03/28/2019 $187.00 Check Date Paid: Amount: 123213 Custom Business Forms
03/08/2019 Inv. 318037 1,000 Letterhead - PW
Item Description Total Price
1,000 Letterhead - PW $187.00
03/28/2019 $522.24 Check Date Paid: Amount: 123214 Dalco
03/18/2019 Inv. 3429253 Pull hand towel, toilet tissue - PCC
Item Description Total Price
Pull hand towel, toilet tissue - PCC $522.24
03/28/2019 $11.78 Check Date Paid: Amount: 123215 Discount Steel Inc
02/25/2019 Inv. 4431783 3 feet aluminum round stock for wet well hatch
cover repairs
Item Description Total Price
3 feet aluminum round stock for wet well hatch cover repairs $11.78
03/28/2019 $4,575.81 Check Date Paid: Amount: 123216 DLT Solutions LLC
03/06/2019 Inv. SI42457 4/15/19 - 4/14/20 AutoCAD Maintenance Renewal
Item Description Total Price
4/15/19 - 4/14/20 maintenance $1,107.56
4/15/19 - 4/14/20 LT Maintenance $372.40
4/15/19 - 4/14/20 Eng & Constr collection $3,095.85
03/28/2019 $556.35 Check Date Paid: Amount: 123217 Drew's Concessions LLC
03/08/2019 Inv. 2512 IC Concessions food resupply
Item Description Total Price
IC Concessions food resupply $556.35
03/28/2019 $687.96 Check Date Paid: Amount: 123218 Emergency Response Solutions
03/07/2019 Inv. 12646 Thermal Imager repairs
Item Description Total Price
Thermal Imager repairs $256.29
03/05/2019 Inv. 12692 Thermal Imager repairs
Item Description Total Price
Thermal Imager repairs $24.51
03/07/2019 Inv. 12696 Thermal Imager repairs
Item Description Total Price
Thermal Imager repairs $407.16
03/28/2019 $2,803.32 Check Date Paid: Amount: 123219 Envirotech Services Inc
02/28/2019 Inv. CD201911812 2396gl Apex C
Page 17 of 24 4/1/2019Page 19
Item Description Total Price
2396gl Apex C $2,803.32
03/28/2019 $653.58 Check Date Paid: Amount: 123220 EyeMed/Fidelity Security Life Insurance
03/21/2019 Inv. 163847793 April '19 Vision insurance premiums
Item Description Total Price
April '19 Vision insurance premiums $653.58
03/28/2019 $353.61 Check Date Paid: Amount: 123221 Fastenal Company
03/08/2019 Inv. MNPLY113342 48-1/2S58 hose clamp
Item Description Total Price
48-1/2S58 hose clamp $245.52
03/08/2019 Inv. MNPLY113343 8-3/8" SS S-hook
Item Description Total Price
8-3/8" SS S-hook $108.09
03/28/2019 $12.00 Check Date Paid: Amount: 123222 FedEx
03/22/2019 Inv. 061500018443 Re-binding service
Item Description Total Price
Re-binding service $12.00
03/28/2019 $800.00 Check Date Paid: Amount: 123223 Fun Engineerz LLC
03/24/2019 Inv. 1650 2/23-3/23/19 Jr. STEM Club
Item Description Total Price
2/23-3/23/19 Jr. STEM Club $800.00
03/28/2019 $395.74 Check Date Paid: Amount: 123224 General Repair Service
03/06/2019 Inv. 68771 Zachary pump sleeve repair
Item Description Total Price
Zachary pump sleeve repair $437.74
03/15/2019 Inv. 68834 Mileage credit - Orig Inv #68730
Item Description Total Price
Mileage credit - Orig Inv #68730 ($42.00)
03/28/2019 $351.40 Check Date Paid: Amount: 123225 Great Northern Equipment dba Signs plus
12/13/2018 Inv. SL187291 Sign making cutters
Item Description Total Price
Sign making cutters $246.20
12/14/2018 Inv. SL187314 Sign making cutters - ABS holder
Item Description Total Price
Sign making cutters - ABS holder $105.20
03/28/2019 $9,125.00 Check Date Paid: Amount: 123226 Hawk Performance Specialties LLC
03/05/2019 Inv. 4876 Battery Rink A Zamboni
Item Description Total Price
Battery Rink A Zamboni $9,125.00
03/28/2019 $9,612.40 Check Date Paid: Amount: 123227 HCM Architects, PA
03/07/2019 Inv. 19152 Feb'19 Prof Serv, PR140005.191, NWG Ph 5
Project-Shelter Design
Item Description Total Price
Feb'19 Prof Serv, PR140005.191, NWG Ph 5 Project-Shelter Design $9,612.40
03/28/2019 $230,882.21 Check Date Paid: Amount: 123228 HealthPartners Insurance Co Inc
03/08/2019 Inv. 88321451 2019 Medical Insurance Premiums - April
Item Description Total Price
2019 Medical Insurance Premiums - April $230,882.21
03/28/2019 $11,000.00 Check Date Paid: Amount: 123229 Hennepin County Community Works
03/20/2019 Inv. F032019 FY2018 CDBG Fair Housing
Item Description Total Price
FY2018 CDBG Fair Housing $11,000.00
03/28/2019 $7,568.25 Check Date Paid: Amount: 123230 Hennepin County Treasurer
03/07/2019 Inv. 1000127527 Feb'19 HC Room & Board Charges
Page 18 of 24 4/1/2019Page 20
Item Description Total Price
Feb'19 HC Room & Board Charges $7,568.25
03/28/2019 $1,296.00 Check Date Paid: Amount: 123231 Ideal Service Inc
12/31/2018 Inv. 9752 10/2 & 10/25/18 Lift Station VFD Preventative
Maintenance
Item Description Total Price
10/2 & 10/25/18 Lift Station VFD Preventative Maintenance $1,296.00
03/28/2019 $735.00 Check Date Paid: Amount: 123232 Jefferson Lines
03/25/2019 Inv. 11966 3/22/19 Trollhaugen WEMS Ski Trip-Charter
2002/5199
Item Description Total Price
March 22 Bus Trollhaugen $735.00
03/28/2019 $604.80 Check Date Paid: Amount: 123233 Deborah Johnson-Schee
03/23/2019 Inv. F032319 March'19 Theater Workshop
Item Description Total Price
March'19 Theater Workshop $604.80
03/28/2019 $808.56 Check Date Paid: Amount: 123234 Killmer Electric Company Inc
03/04/2019 Inv. W10295 Relamp/test 2 overhead street lights - CR 61/42
Item Description Total Price
Relamp/test 2 overhead street lights - CR 61/42 $220.40
03/04/2019 Inv. W10296 Replace green LED ball - Eastbound 55/Vicksburg
Item Description Total Price
Replace green LED ball - Eastbound 55/Vicksburg $294.16
03/07/2019 Inv. W10325 Replace new green LED ball - Nathan/CR9
Item Description Total Price
Replace new green LED ball - Nathan/CR9 $294.00
03/28/2019 $6,918.78 Check Date Paid: Amount: 123235 Kimley-Horn and Associates Inc
02/28/2019 Inv. 13370540 County 47 Corridor Study
Item Description Total Price
County 47 Corridor Study $6,918.78
03/28/2019 $59.92 Check Date Paid: Amount: 123236 Lano Equipment Inc
03/06/2019 Inv. 03650682 1-2" bearing w/4 hole flange - #2013
Item Description Total Price
1-2" bearing w/4 hole flange - #2013 $59.92
03/28/2019 $3,166.66 Check Date Paid: Amount: 123237 Lockridge Grindal Nauen P.L.L.P
03/01/2019 Inv. 97572 March '19 Legal Services for Lobbying
Item Description Total Price
March '19 Legal Services for Lobbying $3,166.66
03/28/2019 $114.22 Check Date Paid: Amount: 123238 Metro Products Inc
03/07/2019 Inv. 141744 .5 c flat washer, 1.6 c lynch pin, -3/4 sq plug black
pipe
Item Description Total Price
.5 c flat washer, 1.6 c lynch pin, -3/4 sq plug black pipe $114.22
03/28/2019 $102.82 Check Date Paid: Amount: 123239 Midway Ford
03/19/2019 Inv. 366104 Brackets
Item Description Total Price
Brackets $102.82
03/28/2019 $488.00 Check Date Paid: Amount: 123240 Minnesota Recreation & Park Assoc/MRPA
03/21/2019 Inv. 9728 Basketball Team Registrations, State Berth
Item Description Total Price
Basketball League Team Registration $288.00
Basketball Team State Berth $200.00
03/28/2019 $960.00 Check Date Paid: Amount: 123241 Minnesota Sword Play
03/06/2019 Inv. F030619 Winter 2019 Fencing classes
Page 19 of 24 4/1/2019Page 21
Item Description Total Price
Winter 2019 Fencing classes $960.00
03/28/2019 $1,900.00 Check Date Paid: Amount: 123242 MMKR/Malloy, Montague, Karnowski,
Radosevich & Co 03/08/2019 Inv. 45590
Audit of Financial Statements for the year ended
12/31/2018 Item Description Total Price
Audit of Financial Statements for the year ended 12/31/2018 $1,900.00
03/28/2019 $37,148.00 Check Date Paid: Amount: 123243 MN Dept of Health
02/19/2019 Inv. F021919 1/1/19-3/31/19 Water Connection Fee
Item Description Total Price
1/1/19-3/31/19 Water Connection Fee $37,148.00
03/28/2019 $1,097.01 Check Date Paid: Amount: 123244 Morries Minnetonka Ford Recon RE, LLC
03/18/2019 Inv. F6CS269670 Replaced Right Side Catalytic Converter - Unit
#1046
Item Description Total Price
Replaced Right Side Catalytic Converter - Unit #1046 $1,097.01
03/28/2019 $625.00 Check Date Paid: Amount: 123245 Nardini Fire Equipment Co Inc
03/20/2019 Inv. IN00103242 2019 Annual fire system monitoring - Parkers Lake
Park
Item Description Total Price
2019 Annual fire system monitoring - Parkers Lake Park $625.00
03/28/2019 $175.00 Check Date Paid: Amount: 123246 National Fire Protection Assoc/NFPA
02/26/2019 Inv. 7442824X 5/1/19-4/30/20 NFPA Membership renewal - S
Scofield
Item Description Total Price
5/1/19-4/30/20 NFPA Membership renewal - S Scofield $175.00
03/28/2019 $50.00 Check Date Paid: Amount: 123247 National Fire Sprinkler Assoc
03/27/2019 Inv. 300010021 2019 Scofield Membership
Item Description Total Price
2019 Scofield Membership $50.00
03/28/2019 $2,041.66 Check Date Paid: Amount: 123248 NFP Corporate Services MN Inc
03/11/2019 Inv. F031119 Feb'19 Employee Benefits Consulting Fee
Item Description Total Price
Feb'19 Employee Benefits Consulting Fee $2,041.66
03/28/2019 $6,381.18 Check Date Paid: Amount: 123249 Nystrom Publishing Co Inc
02/27/2019 Inv. 41576 March-April ‘19 Plymouth News& Environmental
Extra
Item Description Total Price
March-April ‘19 Plymouth News& Environmental Extra $6,381.18
03/28/2019 $227.45 Check Date Paid: Amount: 123250 Office Depot
03/07/2019 Inv. 284314016001 5 bx catalog envelope, 1 dz Gregg steno, 1-6pk
quad pad
Item Description Total Price
5 bx catalog envelope, 1 dz Gregg steno, 1-6pk quad pad $105.06
03/07/2019 Inv. 284684270001 1 bx envelope, 2 pk Expo mrkr, 1 pk AA bttry, 1-24pk
AAA bttry
Item Description Total Price
1 bx envelope, 2 pk Expo mrkr, 1 pk AA bttry, 1-24pk AAA bttry $110.41
03/08/2019 Inv. 284699916001 2-16gb Lexar twistturn USB
Item Description Total Price
2-16gb Lexar twistturn USB $11.98
03/28/2019 $9,382.25 Check Date Paid: Amount: 123251 Ostvig Tree, Inc.
03/11/2019 Inv. 31880 3/7/19 Tree removal (1) - 1805 Forestview Ln N
Item Description Total Price
3/7/19 Tree removal (1) - 1805 Forestview Ln N $292.50
Page 20 of 24 4/1/2019Page 22
03/11/2019 Inv. 31881 3/8/19 Tree pruning
Item Description Total Price
3/8/19 Tree pruning $9,089.75
03/28/2019 $7,663.00 Check Date Paid: Amount: 123252 Performance Plus LLC/Health Strategies
03/13/2019 Inv. 5622 Feb/March '19 Annual fire physicals
Item Description Total Price
Feb/March '19 Annual fire physicals $7,663.00
03/28/2019 $3,106.00 Check Date Paid: Amount: 123253 Phasor Electric Company
03/08/2019 Inv. 046743 SWAT Room Remodel
Item Description Total Price
SWAT Room Remodel $2,231.00
03/08/2019 Inv. 046750 Replace ballasts in cove - PCC
Item Description Total Price
Replace ballasts in cove - PCC $299.00
03/08/2019 Inv. 046751 Replace Upper level Ballast -IC
Item Description Total Price
Replace Upper level Ballast - OC $576.00
03/28/2019 $1,610.00 Check Date Paid: Amount: 123254 Prestige Safety LLC
02/26/2019 Inv. 18 SCBA fit test
Item Description Total Price
SCBA fit test $1,610.00
03/28/2019 $494.45 Check Date Paid: Amount: 123255 R&T Distributing
03/08/2019 Inv. 1826 Anti-freeze
Item Description Total Price
Anti-freeze $494.45
03/28/2019 $10,046.52 Check Date Paid: Amount: 123256 Rav Technologies
12/31/2018 Inv. 23860 Police Training Room - Refresh
Item Description Total Price
Police Training Room - Refresh $10,046.52
03/28/2019 $13.50 Check Date Paid: Amount: 123257 Real Time Translations Inc/RTT
03/19/2019 Inv. 113554 3/1-15/19 PD Minutes used
Item Description Total Price
3/1-15/19 PD Minutes used $13.50
03/28/2019 $1,017.92 Check Date Paid: Amount: 123258 Rosenbauer Minnesota LLC
03/07/2019 Inv. 0000033086 1 Drain valve assembly - Unit #043
Item Description Total Price
1 Drain valve assembly - Unit #043 $130.12
03/07/2019 Inv. 0000033092 1 Water gauge - Unit #043
Item Description Total Price
1 Water gauge - Unit #043 $640.80
03/07/2019 Inv. 0000033157 2 LED turn light - Unit #043
Item Description Total Price
2 LED turn light - Unit #043 $247.00
03/28/2019 $150.00 Check Date Paid: Amount: 123259 Roto-Rooter
03/22/2019 Inv. 04820836822 Open for 4120 Berkshire Ln N long term contract
jetting
Item Description Total Price
Open for 4120 Berkshire Ln N long term contract jetting $150.00
03/28/2019 $32.20 Check Date Paid: Amount: 123260 Stan Scofield
03/02/2019 Inv. 3425 Pull on traction cleats
Item Description Total Price
Pull on traction cleats $32.20
03/28/2019 $7,846.44 Check Date Paid: Amount: 123261 ServiceMaster Professional Services
02/25/2019 Inv. 135953 Mitigation svcs at PCC, COP Prop 2019-01
Item Description Total Price
Page 21 of 24 4/1/2019Page 23
Mitigation svcs at PCC, COP Prop 2019-0 $7,846.44
03/28/2019 $150.00 Check Date Paid: Amount: 123262 South Central College
01/15/2019 Inv. 394861 1/15/19 Mankato Fire School - R Montgomery
Item Description Total Price
1/15/19 Mankato Fire School - R Montgomery $150.00
03/28/2019 $357.00 Check Date Paid: Amount: 123263 Sport Systems Unlimited/Athletica
02/28/2019 Inv. 410504 Poly
Item Description Total Price
Poly $357.00
03/28/2019 $24,529.37 Check Date Paid: Amount: 123264 SRF Consulting Group, Inc.
02/28/2019 Inv. 11605009 Feb'19 Prof Serv, STR13002 - HWY 55 Frontage Rd
Item Description Total Price
Feb'19 Prof Serv, STR13002 - HWY 55 Frontage Rd $68.27
02/28/2019 Inv. 11912005 Prof Serv thru 2/28/19 PR140005.181 Legacy NWG
Trl Redesign
Item Description Total Price
Prof Serv thru 2/28/19 PR140005.181 Legacy NWG Trl Redesign $849.12
02/28/2019 Inv. 12056006 Prof Serv thru 2/28/19 PR140005.191 NWG Trail
head design Ph 5
Item Description Total Price
Prof Serv thru 2/28/19 PR140005.191 NWG Trail head design ph 5 $9,467.01
02/28/2019 Inv. 12092004 CSAH 101 & 3rd Ave Traffic Study
Item Description Total Price
CSAH 101 & 3rd Ave Traffic Study $61.43
02/28/2019 Inv. 12319003 2/28/19 ST199005, Pmt 3, Vicksburg/Ferndale
Engineering Services
Item Description Total Price
2/28/19 ST199005, Pmt 3, Vicksburg/Ferndale Engineering Services $14,083.54
03/28/2019 $11,548.70 Check Date Paid: Amount: 123265 Stantec Consulting Services Inc
03/13/2019 Inv. 1485266 3/1/19 Prof Serv Gleason Lk Subwatershed
Improve-Feasibility Study
Item Description Total Price
Gleason Lake Improvements - Feasibility WR180009 $2,186.50
Gleason Lake Improvements - Feasibility WR190001 $4,474.10
Gleason Lake Improvements - Feasibility WR2000001 $3,705.25
Gleason Lake Improvements - Feasibility WR2000002 $1,182.85
03/28/2019 $66.50 Check Date Paid: Amount: 123266 BCA MNJIS Sect-Kim L State of Minnesota
03/26/2019 Inv. F032619 Firefighter Candidate Fingerprint Request
(2@$33.25)
Item Description Total Price
Firefighter Candidate Fingerprint Request (2@$33.25) $66.50
03/28/2019 $9,500.00 Check Date Paid: Amount: 123267 Suburban Transit Association
03/11/2019 Inv. F031119 2019 Membership Dues
Item Description Total Price
Membership Dues $9,500.00
03/28/2019 $171.15 Check Date Paid: Amount: 123268 Taho Sportswear Inc
03/20/2019 Inv. 19TS0674 2019 T-ball/Baseball Clinic T-shirts
Item Description Total Price
2019 T-ball/Baseball Clinic T-shirts $171.15
03/28/2019 $200.00 Check Date Paid: Amount: 123269 Robert J & Janice K Thompson
03/26/2019 Inv. 1711822210024 4490 Garland Refund Title company payment on
special assessment
Item Description Total Price
Page 22 of 24 4/1/2019Page 24
4490 Garland Refund Title company payment on special assessment $200.00
03/28/2019 $494.80 Check Date Paid: Amount: 123270 Toll Company
03/13/2019 Inv. 10288562 Propane, Welding Gas & Oxygen
Item Description Total Price
Propane, Welding Gas & Oxygen $494.80
03/28/2019 $270.09 Check Date Paid: Amount: 123271 UniFirst Corporation
03/06/2019 Inv. 0900470010 3/6/19 PW/PM Uniform rental/laundry/rugs
Item Description Total Price
3/6/19 PW/PM Uniform rental/laundry/rugs $270.09
03/28/2019 $4,778.00 Check Date Paid: Amount: 123272 Valley Rich Co Inc
03/06/2019 Inv. 26695 Water break repair - 2701 Shenandoah Ln - Job No
R190199 03/16
Item Description Total Price
Water break repair - 2701 Shenandoah Ln - Job No R190199 03/16 $4,778.00
03/28/2019 $579.00 Check Date Paid: Amount: 123273 Viavi Solutions Inc
03/07/2019 Inv. 68973 4/1/19 - 3/31/20 Observer Maintenance
Item Description Total Price
4/1/19 - 3/31/20 Observer Maintenance $579.00
03/28/2019 $1,415.04 Check Date Paid: Amount: 123274 Viking Safety
02/22/2019 Inv. 3159459 Winter Glove order - PW-Water
Item Description Total Price
Winter Glove order - PW-Water $256.00
02/22/2019 Inv. 3159466 Winter Glove order - PW-Water
Item Description Total Price
Winter Glove order - PW-Water $128.00
03/08/2019 Inv. 3160338 Safety vests - PW-Streets
Item Description Total Price
Safety vests - PW-Streets $1,031.04
03/28/2019 $323.00 Check Date Paid: Amount: 123275 Viking Trophies
03/15/2019 Inv. 138274 Basketball awards - matte black finish plaques
Item Description Total Price
Basketball awards - matte black finish plaques $323.00
03/28/2019 $1,743.95 Check Date Paid: Amount: 123276 The Watson Company
03/07/2019 Inv. 896799 IC Concessions food resupply
Item Description Total Price
IC Concessions food resupply $1,743.95
03/28/2019 $147.00 Check Date Paid: Amount: 123277 Wayzata Public Schools/ISD 284
02/28/2019 Inv. F022819 Feb'19 1819-907 PPR Gymnastics
facility/equipment use
Item Description Total Price
Feb'19 1819-907 PPR Gymnastics facility/equipment use $147.00
03/28/2019 $289.97 Check Date Paid: Amount: 123278 WL Construction Supply Inc
03/13/2019 Inv. 21129 4.5" industrial diamond cut off blades angle grinder
Item Description Total Price
4.5" industrial diamond cut off blades angle grinder $289.97
03/28/2019 $299.75 Check Date Paid: Amount: 123279 WSB & Associates
02/21/2019 Inv. R0117870009 1/31/19 Prof Serv S150001, Greentree LS
refurbishment Geotech Eval
Item Description Total Price
1/31/19 Prof Serv S150001, Greentree LS refurbishment Geotech Eval $299.75
03/28/2019 $6,109.32 Check Date Paid: Amount: 123280 Xcel Energy
Page 23 of 24 4/1/2019Page 25
03/12/2019 Inv. 51450946640219 1/31-3/10/19 Rdgmnt, Zach, LaCompte Plyfld, E
Med Pk, PCC Path
Item Description Total Price
1/31-3/10/19 Rdgmnt, Zach, LaCompte Plyfld, E Med Pk, PCC Path $1,582.12
03/11/2019 Inv. 51552709980219 2/11-3/10.19 Civil Defense Sirens
Item Description Total Price
2/11-3/10.19 Civil Defense Sirens $94.20
03/12/2019 Inv. 51593725790219 1/31-3/4/19 Bus Shelters
Item Description Total Price
1/31-3/4/19 Bus Shelters $2,378.79
03/12/2019 Inv. 51685621580219 1/30-3/6/19 Traffic Signals
Item Description Total Price
1/30-3/6/19 Traffic Signals $2,054.21
03/28/2019 $131.00 Check Date Paid: Amount: 123281 Benefit Extras, Inc.
03/06/2019 Inv. 2019-00000092 Feb'19 Retiree & Cobra admin fees
Item Description Total Price
Feb'19 Retiree & Cobra admin fees $131.00
03/28/2019 $618.00 Check Date Paid: Amount: 123282 Ceramic Sow / Adama Sow
03/06/2019 Inv. F030619 Feb'19 Wheel Pottery class
Item Description Total Price
Feb'19 Wheel Pottery class $618.00
03/28/2019 $75.00 Check Date Paid: Amount: 123283 NCRC NAHRO
03/25/2019 Inv. F032519 5/31/19-5/31/20 NCRC NAHRO Membership
Dues - Plymouth HRA (6)
Item Description Total Price
5/31/19-5/31/20 NCRC NAHRO Membership Dues - Plymouth HRA (6) $75.00
03/28/2019 $333.50 Check Date Paid: Amount: 123284 Sunbelt Rentals, Inc.
03/06/2019 Inv. 874180560001 Forklift-Batteries for Zam A
Item Description Total Price
Forklift-Batteries for Zam A $333.50
03/28/2019 $406.00 Check Date Paid: Amount: 123285 Nicholas B Larson
03/26/2019 Inv. F032619 3/17-3/22/19 ILEETA Conf, St Louis, MO, Per Diem
M&IE reimbursement
Item Description Total Price
3/17-3/22/19 ILEETA Conf, St Louis, MO, Per Diem M&IE reimbursement $368.00
03/26/2019 Inv. F032819 3/25-3/26/19 Taser Instructor Training
Item Description Total Price
3/25-3/26/19 Taser Instructor Training $38.00
03/28/2019 $468.48 Check Date Paid: Amount: 123286 Ryan Montgomery
03/03/2019 Inv. F031918 3/1-3/2/19 Mankato Fire School Per Diem, lodging
reimbursement
Item Description Total Price
3/1-3/2/19 Mankato Fire School Per Diem, lodging reimbursement $376.84
03/03/2019 Inv. F032719 3/1-3/3/19 Mankato Fire School Mileage
reimbursement
Item Description Total Price
3/1-3/3/19 Mankato Fire School Mileage reimbursement $91.64
03/28/2019 $16.00 Check Date Paid: Amount: 123287 Nelson, Tom
03/25/2019 Inv. F032219 Vehicle Registration/tabs - #4011
Item Description Total Price
Vehicle Registration/tabs - #4011 $16.00
Total Payments: Total Amount Paid: $1,251,954.35 196
Page 24 of 24 4/1/2019Page 26
Check Payment Register - UB Refunds
03/17/2019 03/30/2019 to
03/28/2019 $37.48 Check Date Paid: Amount: FRANCES ANDRESS 123175
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $49.86 Check Date Paid: Amount: NEEL ARORA 123176
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $53.74 Check Date Paid: Amount: MICHAEL BUHRT 123177
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $86.12 Check Date Paid: Amount: YAMUNA DILLI 123178
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $43.96 Check Date Paid: Amount: RASHA ELHAWARI 123179
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $78.14 Check Date Paid: Amount: QAMARDIN FARISHTA 123180
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $73.10 Check Date Paid: Amount: JOANN GAMNIS 123181
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $52.03 Check Date Paid: Amount: RICARDO GONZALEZ 123182
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $70.51 Check Date Paid: Amount: HANSON BUILDERS INC 123183
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $39.89 Check Date Paid: Amount: ANDREW HEAL 123184
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $15.63 Check Date Paid: Amount: SCOTT HOUSE 123185
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $38.52 Check Date Paid: Amount: BENJAMIN JOHNSON 123186
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $154.35 Check Date Paid: Amount: HEEWON KIM 123187
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $15.54 Check Date Paid: Amount: JAMES LIVERS 123188
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $64.39 Check Date Paid: Amount: PAVAN MANEPALLI 123189
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $26.21 Check Date Paid: Amount: JEANNE NAGEL 123190
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $16.09 Check Date Paid: Amount: ANDREA OLSON 123191
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $116.94 Check Date Paid: Amount: OPENDOOR PROPERTY C LLC 123192
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $117.94 Check Date Paid: Amount: ERIC PETERSON 123193
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $32.37 Check Date Paid: Amount: DAVE PIKAL 123194
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $30.56 Check Date Paid: Amount: FRED ROSENDAHL 123195
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $580.89 Check Date Paid: Amount: RAMESWARA SETIGAM 123196
Refund 03/28/2019 Overpayment - refund requested
03/28/2019 $346.10 Check Date Paid: Amount: CHRISTOPHER SODT 123197
Page 1 of 2 4/1/2019Page 27
Refund 03/28/2019 Overpayment - refund requested
03/28/2019 $66.07 Check Date Paid: Amount: STACY SULLIVAN 123198
Refund 03/28/2019 Overpayment - final account refund
03/28/2019 $233.84 Check Date Paid: Amount: WOODS OF MEDICINE LAKE TOWNHOME ASSOC 123199
Refund 03/28/2019 Overpayment - refund requested
Total Refunds: Total Amount Paid: $2,440.27 25
Page 2 of 2 4/1/2019Page 28
Page 29
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING DISBURSEMENTS ENDING MARCH 30, 2019
WHEREAS, a list of disbursements for the period ending March 30, 2019 was presented to the
City Council for approval.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that the payment of the list of disbursements of the following funds is approved.
US Bank – Check Register
General & Special Revenue $ 310,776.60
Construction & Debt Service $ 157,128.62
Enterprise & Internal Service $ 785,387.53
Housing Redevelopment $ 1,101.87
Check Register Total $ 1,254,394.62
US Bank – Housing Assistance Payments
Housing & Redevelopment Authority $ 364.00
$ 364.00
GRAND TOTAL FOR ALL FUNDS $ 1,254,782.62
APPROVED by the City Council on this 9th day of April, 2019.
Page 30
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.03
To: Dave Callister, City Manager
Prepared by: Helen LaFave, Communications Manager
Reviewed by: Laurie Hokkanen, Administrative Services Director
Item: Approve Purchase of Cable Television Character Generator
1. ACTION REQUESTED:
Adopt attached resolution approving purchase of character generator for televised City meetings.
2. BACKGROUND:
This is a replacement piece of equipment for the cable television control room in City Hall. The character
generator (CG) is used for televised meetings to create graphics and titles that identify topics or speakers for
the viewer. Plymouth’s CG is beyond its expected useful life. Additionally, CG technology has improved
significantly in recent years.
CCX Media is requesting all nine northwest member cities replace or upgrade their character generators
during the first half of the year. CCX will order and install the new CG. This replacement is part of an effort
by CCX to improve the Channel 16 signal path from all city halls to the CCX Media facility in Brooklyn Park.
CCX staff expects the new equipment will help improve the video signal for the Granicus on-demand online
system as well as the cable system.
CCX Media is a service of the Northwest Cable Communications Commission. CCX assists the City with
televising its meetings and maintaining its equipment.
3. BUDGET IMPACT:
The cost of $14,000 will be paid from the resource planning fund for cable television. There are
sufficient funds in this account to accommodate this purchase. The funds come from annual capital
replacement grants provided by the Northwest Cable Communications Commission to cover the cost of
cable television-related equipment.
4. ATTACHMENTS:
Letter from CCX Media
Q & A: City CG Upgrades
Resolution
Page 1
To: Helen LaFave, Communications Manager
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447 March 5, 2019
Hello,
Over the past year, CCX and Comcast staff have taken significant steps to improve the Channel 16 live signal path
from all of our city halls to the CCX Media facility in Brooklyn Park. This has included switching over to digital and
fiber network components along that route wherever possible. One item that is the main roadblock to providing a
completely High Definition (HD) signal path from council chambers to CCX Media is the character generator (CG) in
your control room at City Hall. The CG is the computer that adds graphic titles, names and agenda items during
meeting production.
We would like to replace or upgrade your CG, depending on the model, ahead of the regular control room
equipment replacement schedule because technology in this equipment has improved significantly in the last few
years. The CG in your control room is currently standard definition (SD), using analog connections. Upgrading or
replacing your CG will complete the HD signal path to CCX Media and improve the quality of the meeting video
available through the Granicus On-line system as well as meeting video that is used in other CCX Media
programming.
Due to the age and model of the current unit in your facility, the City of Plymouth will need to have the CG
hardware replaced. The cost of replacing the CG will be approximately $14,000.
We are asking that each city pay for CG replacement or upgrade using funds from the capital replacement grant
that the NWSCCC provides to each city in quarterly disbursements. The city would retain ownership of the
equipment and CCX Media staff will install the new equipment at no charge to the city.
We would like to purchase the equipment in the first half of 2019 and install it shortly thereafter. Ideally, CCX
Media would make the purchases on the cities’ behalf to obtain a volume discount. CCX Media would then bill
each city. Alternately, if a city prefers to purchase directly from the vendor, we can assist with ordering and
paperwork.
Please let us know if and how you would like us to move forward by emailing me direction to proceed with the
understanding that the city will reimburse CCX Media (not to exceed $14,000). If you have any questions, please
feel free to reach out to me or Dave Kiser via email or phone.
Thank you!
Tim Gaffron, Municipal Media Services Manager
763-278-4340 / tgaffron@ccxmedia.org
Page 2
Questions and Answers about City CG Upgrades
Why is this needed?
Production switchers and cameras at city halls are digital and capable of producing HD (High Definition)
quality signals. Some of our cities’ Character Generators (graphics/title machines also known as a CG)
are SD (standard definition) and are using analog connections. Due to the system design, all production
video flows through the character generator. The CG is the main bottleneck that prevents us from
having a full digital and HD workflow. Depending on the age of the unit, a relatively low cost software
upgrade may be available. Non-upgradeable units will need to be replaced.
Why are the character generators analog and not digital?
Back when they were purchased and installed, we were only able to feed signals through the cable
system via an analog/SD signal path, so we did not feel the extra cost of HD units was warranted. Since
2014 significant upgrades have been made with how we send our channel signals through the cable
system. We are now able to send digital HD quality signals to CCX from each city hall.
Will the meetings be in HD?
Yes and No. The production workflow will be HD. Recordings in our Channel 16 replay servers and
Granicus will be made in HD. But, Comcast Channel 16 is standard definition per the cable franchise
agreement so it will not be possible to broadcast or replay meetings in HD unless Comcast makes that
change to the channel. The signal will be down-converted as it leaves CCX.
Will the video quality of the meetings improve after these upgrades?
We believe the video will be improved both on the cable system and for the Granicus on-demand online
system. How much will the improvement be? This will depend on the make, model and age of cameras
in your council chambers. Lighting in the chambers is also a big factor. Results will vary from city to city,
but we feel there will be enough improvement to warrant these upgrades. Signal stability will also
improve. Digital signals are less prone to radio or electrical interference. Graphics will see an
improvement with sharper images and better color.
My system is older, would we have to purchase this item again in a couple of years when we replace
the system?
Each city control room is in a different stage of system life. Some have been recently upgraded and are
already providing HD signals to us. Others are mid-life and will only need an upgrade to existing
equipment. A few city systems are reaching their life expectancy in the next 1-3 years and the CG units
at those cities are not upgradeable, so would need to be replaced. Any replacement unit would be a
piece of gear that can be incorporated into a new system when that time comes. Upgraded units will
need to be assessed individually at time of system replacement.
What is the timeline?
We would like to purchase the equipment in the first half of 2019 and commence installation as soon as
possible after it arrives. It may take several weeks to complete all the installations. Work will be
performed by CCX staff at no additional cost to each city.
Page 3
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING PURCHASE OF CABLE
TELEVISION CHARACTER GENERATOR
WHEREAS, the character generator (CG) is used for televised meetings to create graphics and titles
that identify topics and speakers for the viewer; and
WHEREAS, the City’s CG is beyond its expected useful life and CG technology has improved greatly in
recent years; and
WHEREAS, replacement of the CG will improve the quality of the signal sent to the cable system and
the Granicus online viewing system; and
WHEREAS, sufficient funds are available in the resource planning cable television fund to
accommodate this purchase due to capital replacement grant monies provided by the Northwest Cable
Communications Commission.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that an expenditure of $14,000 from the resource planning fund for the purchase of a
character generator is approved.
Page 4
APPROVED by the City Council on this 9th day of April, 2019.
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.04
To: Mayor and the City Council
Prepared by: Nur Kasin, Transit Administrator
Reviewed by: Laurie Hokkanen, Administrative Services Director
Item: Approve Amended Procurement and Purchasing Policy for
Plymouth Metrolink
1. ACTION REQUESTED:
Adopt attached resolution approving amended Procurement and Purchasing Policy for Plymouth
Metrolink.
2. BACKGROUND:
According to United States Code, every three years the Federal Transit Administration (FTA) is required to
comprehensively evaluate the performance of all grantees. As the direct recipient of federal funds, the
Metropolitan Council is required to ensure that subrecipients who receive federal funding through the
Metropolitan Council including Plymouth Metrolink meet these same requirements. The triennial review
includes a review of the recipient’s compliance in 20 areas.
From July 2018 to February 2019, auditors from the Metropolitan Council’s Program Evaluation and Audit
Department conducted the triennial review of Plymouth Metrolink to fulfill the Metropolitan Council’s
obligation to ensure the federal compliance of our subrecipients.
During this audit, deficiencies in Plymouth Metrolink’s purchasing policy were identified. There were no
deficiencies in actual procedures related to purchasing, however, the FTA has very particular requirements
for documentation and language. Staff worked with the Metropolitan Council to develop the attached
Procurement and Purchasing Policy for Plymouth Metrolink. No changes to how Plymouth Metrolink has
been operated are required or planned as a result of this action.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
Proposed Policy
Resolution
Page 1
Page 1 of 21
PROCUREMENT AND PURCHASING POLICY FOR
PLYMOUTH METROLINK
1.0 GENERAL DISCUSSION
The City of Plymouth (the City) will procure the goods and services required to meet the needs
and fulfill Plymouth Metrolink’s mission. The City will procure goods and services as
economically as feasible, in a manner that is efficient, straightforward, and equitable and which
complies with all federal, state, and local laws and regulations and all other City policies.
1.1 Purpose
The purpose of this policy is to establish a process for the procurement of goods and services
that:
(a) assists the Transit Administrator and City of Plymouth staff in procuring goods and
services needed to conduct Metrolink business,
(b) is open and competitive, and
(c) is consistent with federal law, state law, local laws and grant funding requirements.
1.2 Standards of Conduct
(a) Personal Conflicts of Interest.
(1) The credibility of the City of Plymouth rests heavily upon the confidence which
citizens have in city employees to render fair and impartial services to all without
regard to personal interest and/or political influence. The delivery of public services
to our citizens requires that employees scrupulously avoid any activity which
suggests a conflict of interest between their private interests and city
responsibilities. Employees of the city and their family members, shall not engage
in or have financial interest in any business or other activity which could reasonably
lead to a conflict of interest with the employee's primary city responsibilities.
“Family members” shall be deemed to include the employee; the spouse, parents,
children and siblings of the employee; the parents, children and siblings of the
spouse; and direct descendants of any family members.
Examples of activities which violate this policy include, but are not limited to:
• having an interest in any business which has contracts or other direct
dealings with the City of Plymouth
Page 2
Page 2 of 21
• activities which require the employee to interpret City Codes, ordinances
or regulations when such activity involves matters with which the employee
has business and/or family ties
• consulting activities carried out within the City of Plymouth if such
consulting involves talents or skills primarily related to the employee's city
work responsibilities
• using city time or equipment to engage in activities intended to produce
income for the employee.
(b) Gifts and Gratuities. No employee shall receive or solicit any gift from any person,
business or organization having any business, administrative, legislative, and
contractual or any other relationship with the city. A gift is any money, tangible or
intangible personal property, food, beverage, loan, forbearance or forgiveness of
indebtedness, promise, service or entertainment.
(c) Elected or Appointed Officials. All elected or appointed officials of the City shall
comply with Minnesota Statutes section 471.895 (prohibiting certain gifts by interested
persons).
(d) Violations. Any employee engaging in any activity involving this section or having
knowledge of such activity by another employee shall promptly report the matter to the
City Manager. The City Manager or her/his designee shall investigate the matter and
make a determination as to whether or not an actual conflict exists. If the City Manager
determines that a conflict exists, it shall be presumed that the continuation of the
practice would be injurious to the effectiveness of the employee in carrying out his/her
responsibilities. In such cases the employee shall immediately terminate the conflicting
activity or be subject to termination of employment (Personnel Policy).
1.3 Quick Reference Guide to Purchasing Approvals
A city expenditure must have the following approval signatures before payment can be
processed. Under no condition shall a purchase be divided into two or more smaller orders
in an attempt to circumvent the necessity to obtain the appropriate approval.
Value of Purchase Approval Required
Up to $10,000 Division Manager
$10,000 and over Department Director
$25,000 and over City Manager
$175,000 and over City Council
1.4 Purchasing Methods
(a) Purchasing can be accomplished in a variety of methods:
(i) Standard purchase order: A standard purchase order must be created by the
originating department. Purchase orders have a formal approval process built into
the City’s accounting software.
(ii) Blanket purchase orders:
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Blanket purchase orders are similar to standard
purchase orders but are created at the beginning of the year following approval
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by the Finance Manager. Blanket purchase orders are used primarily for small
value items that are consistently purchased throughout the year. Blanket purchase
orders have a maximum purchase amount that is confirmed.
(iii) US Bank and Various Other Credit Cards in the City’s Name: The City credit
card is intended for purchases needed for City operations. The Department
Director sends a request and approval for a city card for their employee. Upon
approval by the Finance Manager, the card will be processed. Credit cards will
be issued only when it is clear they will create efficiencies in the normal
purchasing process. Each card will bear the name of the City of Plymouth and the
individual cardholder. The employee whose name is on the card is the only one
authorized to use that card. Use of the credit card must be consistent with other
purchasing and expense reimbursement policies. Credit card purchases are
reviewed and reconciled monthly by the Finance Division.
(iv) Employee-Expense Reports: Supervisors must give written approval for
reimbursement of expenses by employees. Expense reimbursements must be
submitted within 30 days of the date the expense was incurred. See the Expense
Reimbursement and Travel policy for further details.
(v) Petty Cash: Employees may request reimbursement for expenses less than $25.
In order to receive reimbursement, the employee must present a receipt that has
been signed by their supervisor. Any amounts over $25 must be processed
through accounts payable with a mileage reimbursement or expense
reimbursement form.
(vi) Open Charge Accounts: It is advantageous in certain cases to open charge
accounts with businesses and vendors for City purchases. Establishing an open
charge account requires the final approval of the Finance Manager. Department
Directors give approval of employees that can use the account. The names of all
City staff members authorized to purchase through the open charge account will
be on file in the Finance Division and will also be provided to the vendor along
with the purchasing limitations. Under no circumstances may aggregate
purchases from any one vendor under an open charge account exceed $10,000 in
any one month without prior approval by the Finance Manager. The procedures
used to make purchases through an open charge account shall conform with the
City purchasing policy.
1.5 Supporting Documentation
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Invoices and other supporting documentation (resolutions, quotes, required forms, etc) must
accompany any request for payment and be submitted to Finance for processing. Vendor
invoices must be approved with a signature confirming receipt of the product and/or service
and that the pricing is what was agreed upon. The purchase order number from the
accounting software and employee ID must be written on th e paperwork. The Finance
Division will ensure the invoices are entered into the accounting software and paid on a
timely baiss. All payments are approved by the City Council at its regularly scheduled
meetings.
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1.6 Credits or Returns
Any department that returns an item must notify the Finance Division referencing the
original purchase order number and remit the return slip so that credit can be applied to the
proper account. In some cases, the refund will not be credited to the expense account but
rather to a general refund and reimbursement account, such as if the refund occurs after the
year that the expense was incurred.
1.7 Budget
The budget is a detailed line item budget, calculated at the division level.
Each department is responsible for staying within their annual budget. Departments are
allowed to reallocate costs between their department line items, but the total for the year
cannot exceed their approved budget. Expenditures shall be coded to the correct account
number based on the type of expenditure, not on the amount of budget remaining. Failure to
code properly skews actual expenses and provides inaccurate historical data for future
budgeting
Throughout the year, a financial report and analysis review is sent to the City Council.
Any budget amendments are brought to the City Council to be adopted. The City does not
produce a formal revised budget when amendments are made (i.e. the budget is not reprinted
or republished).
1.8 Capital Assets (Capital Outlays)
Capital assets include property, plant, equipment and infrastructure assets (e.g. roads,
bridges, sidewalks, and similar items). Capital assets are defined by the City as assets with
an initial, individual cost of more than $5,000 and an estimated useful life in excess of one
year. Such assets are recorded at historical cost or estimated historical cost if purchased or
constructed. Donated capital assets are recorded at estimated fair market value at the date of
donation.
The costs of normal maintenance and repairs that do not add to the value of the asset or
materially extend asset lives are not capitalized.
1.9 Inventory Assets
Certain items are tangible assets and have a useful life of more than five years but nonetheless
do not meet the requirements for a capital asset. These assets are recorded and maintained.
1.10 Decentralized Purchasing
The majority of the City purchases are decentralized, meaning each department negotiates
with the vendor and processes the request for payments.
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The Finance Division is responsible for processing purchase orders and ensuring compliance
with the City’s policies and procedures. The Finance Division generally serves as a resource
to other departments and maintains information on State purchasing contracts, approved
vendors, past purchases, and other related information. As each department meets its own
purchasing needs, the Finance Division is available to answer questions but does not call for
quotations or place the actual orders with vendors.
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1.11 Emergency Purchases
During a declared emergency, the City is, notwithstanding any statutory or charter provisions
to the contrary, empowered, through the Council, acting within or without the corporate
limits of the City, to enter into contracts and incur obligations necessary to combat disaster
by protecting the health and safety of persons and property and providing emergency
assistance to the victims of such disaster. The City may exercise such powers in the light of
the exigencies of the disaster without compliance with the time-consuming procedures and
formalities prescribed by law pertaining to the performance of public work, entering rental
equipment agreements, purchasing supplies and materials, limitations upon tax levies, and
the appropriation and expenditure of public funds including, but not limited to, publication
of resolution, publication of call for bids provisions of personnel laws and rules, provisions
relating to low bids, and requirement budgets.
1.12 Out-of-State Purchases
Sales tax is part of the total cost. Even though some purchases are made from an out of state
vendor, the City is required to submit to the State of Minnesota use tax for items invoiced
without the tax.
1.13 1099 information
The City is obligated to report to the Internal Revenue Service payments to an individual or
partnership for services rendered that exceed $600 in a calendar year. To do so, the City
needs the recipient’s business tax identification number or social security number. This tax
information should be provided to the Finance Division. Businesses who should receive a
1099 are noted when they are entered into the accounting software. The designated Finance
Clerk is responsible for requesting a W-9 and setting them up to receive a 1099.
1.14 Original Contract
When a proposed contract is less than $175,000, the City Manager may approve and sign the
contract on behalf of the City.
When a proposed contract exceeds $175,000, the contract must be approved by the City
Council. Once authorized, the City Manager and City Mayor will execute the contract.
1.15 Contract Amendments
If the original contract is more than $175,000, then any contract amendment for more than
$175,000 must be submitted to the City Council for approval. The City Manager may sign
any other amendment to the contract.
If the original contract was less than $175,000, then any contract amendment that will bring
the proposed amended contract to more than $175,000 must be submitted to the Council for
approval. The City Manager may sign any other amendment to the contract.
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For change orders to construction contracts and other contracts that provide for payment as
work is performed, the standard approval thresholds apply.
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1.16 Bond Requirements
If a contract is over $100,000 and involves doing a public work, as set forth in Minnesota
Statutes Section 574.26, the contractor must provide a performance bond and a payment
bond. Minn. Stat. § 574.26, subd. 2 (referencing Minn. Stat. § 471.345, subd. 3, for the
amount triggering these bond requirements). Failure to obtain required statutory bonds will
render the contract invalid. Failure to obtain a required payment bond may also make the
City liable to subcontractors and suppliers whom the contractor fails to pay. Minn. Stat.
§ 574.29.
1.17 Sole Source Procurement
Sole source procurements are only allowed as stipulated in Minnesota Statute § 471.345,
Uniform Municipal Contracting Law. See Section 2.
2.0 CONTRACTS FOR PURCHASE OF SUPPLIES, MATERIALS, AND EQUIPMENT, RENTAL OF EQUIPMENT,
AND CONSTRUCTION, ALTERATION, REPAIR, AND MAINTENANCE
The City is subject to Minnesota Statutes section 471.345, which governs “Contracts”
entered into by municipalities. Section 471.345, subdivision 2, defines a “Contract” as an
agreement to sell or purchase supplies, materials, or equipment, to rent equipment, or to
construct, alter, repair, or maintain real or personal property. Contracts paid with Federal
funds are subject to the requirements of Section 5 of this Policy.
Under no condition shall an order be divided into two or more smaller orders in an attempt
to circumvent solicitation and selection requirements.
Note that the dollar amounts mentioned below inculde the tax on such items.
2.1 Quick Reference Guide to Contracts Governed by Section 471.345
Value of Contract Solicitation Process
Less than $25,000 Quotation (two, if practicable) or open market
$25,000–$175,000 Two written quotations or sealed bids required
Greater than $175,000 Sealed bids required
Note: The City Manager’s approval authority extends to contracts up to $175,000. Any
contract over $175,000 must be approved by the City Council.
2.2 Contracts on the Open Market
(a) Contracts of less than $25,000 may be made on the open market or upon quotation.
(b) If the contract is made upon quotation it shall be based, so far as practicable, on at least
two quotations which shall be kept on file for a period of at least one year after their
receipt. Alternatively, the City may award a contract for construction, alteration, repair,
or maintenance work to the vendor or contractor offering the best value under a request
for proposals. Minn. Stat. § 471.345, subd. 5
2.3 Contracts Requiring Quotations or Sealed Bids
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If contracts are estimated to exceed $25,000 but not to exceed $175,000, the contract may be
made either upon sealed bids or by direct negotiation based on quotations. Minn. Stat.
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§ 471.345, subd. 4. If direct negotiation is used, the City must obtain at least two quotations.
All such quotations, along with the purchasing documents, must be forwarded to the Finance
Division to keep on file for one year from the date of purchase. The quotations shall be kept
with the payment voucher.
2.4 Contracts Requiring Sealed Bids
(a) For contracts over $175,000, the City shall advertise for sealed bids. The originating
department must ensure that the following steps are taken:
(i) Make sure that funds have been appropriated for this contract.
(ii) Make proper publication in the official City newspaper(s).
(iii) Distribute terms, conditions, and specifications, and answer any bidder questions.
(iv) Open sealed bids at an appropriate time and place, and then tabulate.
(v) Award the contract to the lowest responsible bidder. Minn. Stat. § 412.311,
subd. 1.
(vi) In the event a low bidder is not recommended, fully document the reason(s).
(vii) Prepare and present to the Council a request for approval of the award. The
contract shall be signed by the City Manager and Mayor. The signed resolution
must be maintained.
(b) The City has a legal mandate to award contracts to the lowest responsible bidder.
Submitted bids are deemed an offer to contract and are not subject to negotiation.
(i) Responsiveness means that the bidder offered to provide the product or service
requested in the specification. A bid that offers something other than what the
specifications described may be considered “nonresponsive.” A bid may also be
considered “nonresponsive” if the vendor has failed to follow the specified
procedures (e.g., by not including a requested bond or by submitting the bid after
the deadline). Small deviations, such as a typographical error, would not always
be sufficient reason to declare a bid “nonresponsive.” However a typo on the
statement of the amount should be referred to the City Manager for a
determination.
(ii) Responsibility depends on whether the bidder is capable of performing the work
or delivering the product or service requested. A determination of responsibility
requires findings that they have the necessary equipment or facilities needed and
that they have a track record of sound performance. One way to determine the
track record of sound performance is to ask bidders to provide references for
similar work or customers.
(iii) If the contract is for construction, the contractor must adhere to any responsibility
requirements set out in the solicitation document and must satisfy statutory
“minimum criteria.” Minn. Stat. § 16C.285, subds. 2(a), (3).
(c)
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Data submitted by a business in response to a request for bids is private until the time
that bids are due, at which time the name of the bidder and the bid amount becomes
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public. Minn. Stat. § 13.591, subd. 3(a). All other data in the bid, except trade secret
data as classified in Minnesota Statutes section 13.37, becomes public after completion
of the selection process. Id.
2.5 “Best Value” Selection for Construction, Improvement, Repair, or Maintenance
Contracts
(a) For construction, improvement, repair, or maintenance contracts of any amount, a
request for proposals may be used instead of quotations or sealed bids and the contract
may be awarded to the contractor offering the “best value.” Minn. Stat. §§ 412.311,
subd. 2, 471.345, subds. 3a, 4a, 5.
(b) If the contract is for construction, the contractor must satisfy the “minimum criteria”
set out in Minnesota Statutes section 16C.285, subdivision 3, defining “responsible
contractor.”
(c) To use the best-value selection method, the City’s request for proposals must explain
the relative weight of price and other selection criteria (including any interview), and
the City must apply these weighted selection criteria in making its award. Minn. Stat.
§ 16C.28, subd. 1(a)(c).
(d) Data submitted by a business in response to a request for proposals is private until the
time that proposals are due, at which time the name of the responder becomes public.
Minn. Stat. § 13.591, subd. 3(b). All other data in the proposal, except trade secret data
classified in Minnesota Statutes section 13.37, becomes public after completion of the
selection process. Id.
2.6 Sourcing through the Cooperative Purchasing Venture
Under Minnesota Statutes section 471.59, governmental agencies may jointly exercise
powers that they have individually. Pursuant to the statute, the City maintains a membership
with the State’s Cooperative Purchasing Venture (CPV). As a member of the CPV, the City
can purchase from vendors under State contracts. The advantages of participating in joint
ventures are that the bid process is already completed and the prices are often more
competitive.
For contracts estimated to exceed $25,000, the City must consider the availablity, price, and
quantity of supplies, material, and equipment available through the CPV before purchasing
through another source. Minn. Stat. § 471.345, subd. 15.
3.0 CONTRACTING FOR PROFESSIONAL SERVICES[MB1]
The purpose of this section is to provide guidance in the procurement of professional services
for the City.
3.1 General requirements
This procedure applies to professional services sought to be obtained for more than $25,000,
including:
(a) Professional services for planning, analysis, and feasibility studies.
(b)
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Legal, financial, auditing, advertising, personnel, training, and other advisory services.
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(c) Engineering services and other similar services.
3.2 Statement of Work
The single most important document of a professional services contract is the Statement of
Work (SOW), as it:
• Provides management with an outline of the project, the work to be done in-house, and
the work to be done by the consultant.
• Provides the basis for soliciting proposals.
• Provides the basis for the administration and management of the resulting contract.
The SOW must:
(a) Outline the nature of the work and level of effort that will be required of the consultant.
(b) Identify the goals, objectives, criteria, and issues associated with the project. If the
plans and objectives are to be developed as part of the project, describe how they are
to be finalized and by whom.
(c) Describe tasks to be accomplished, describe services and information that will be
provided by the consultant, the City staff, or other parties during the conduct of the
project, and provide a time schedule for completion of each task.
(d) Describe the proposed budget and consultant hours required to complete each work
task.
(e) Ensure that all proposals can be prepared on a common basis so as to allow open and
free competition between responders.
(f) Identify the project manager.
3.3 Solicitation
(a) General
The Request for Proposals (RFP), together with the SOW, should provide all of the
information that a prospective responder needs to submit a proposal. A RFP need not
set out all detailed requirements, and responses may be negotiated to achieve best value.
(b) Prospective Responders
While solicitation may be sent to a minimum of two prospective responders, it is highly
recommended that the RFP be sent to any metropolitan area firms or individuals
capable of providing the needed services. When special expertise is necessary, national
firms or individuals should also be invited to submit proposals.
(c) Advertisement
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While not required per se, it is recommended that the solicitation of proposals be
advertised in an appropriate publication, such as the State Register, trade journals,
and/or the official newspaper when there are only a limited number of known
consultants or when the cost of the proposed services represents an appreciable
expenditure.
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3.4 Ethics
Should the City use a consultant or firm to prepare or assist in the preparation of a SOW or
RFP, that consultant should not be permitted to submit a proposal in response to the
SOW/RFP since it would be or would have the appearance of unfair competition. Deviation
from this policy requires the approval of the City Manager.
3.5 Evaluation of Proposals
(a) General
The need to positively demonstrate that a particular responder should be awarded the
contract is a difficult proposition because the evaluation must be based on qualitative
data. Accordingly, the guidelines herein attempt to provide a systematic approach to
the selection of the most deserving responder.
(b) Competency
Contracts shall be made only with responsible consultants who have the capability to
successfully fulfill the contractual requirements. Consideration shall be given to their
past performance and experience related to technical resources, their financial capacity
to complete the project, the availability of the specified personnel during the contractual
period, and other appropriate criteria.
(c) Selection Team
(1) Proposals for services costing over $25,000 should always be evaluated by a
selection team.
(2) Proposals for services costing $25,000 or less do not require the use of a selection
team, but a selection team is nonetheless advisable.
(3) The selection team should consist of the project manager, specified in the SOW, as
team chair and at least one other member, who may be drawn from:
(i) Representatives of other the City functions who have a direct interest in the
project.
(ii) City staff members whose expertise will have value in the selection of the
responder.
(iii) Peers from other communities with special expertise.
(4) The project manager is responsible for:
(i) Organizing the selection team.
(ii) Providing its members with copies of the RFP, proposals, evaluation forms,
and other needed data.
(iii) Scheduling of meetings.
(iv) Scheduling responder interviews, should the selection team desire.
(v) Including the consensus of the evaluation team in the recommendation
memorandum.
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(d) Recommendation
Upon completion of the evaluation process, the project manager shall prepare a
recommendation for approval in accordance with the procedures in this section.
(e) Data Privacy
Data submitted by a business in response to a request for proposals is private until the
time that proposals are due, at which time the name of the responder becomes public.
Minn. Stat. § 13.591, subd. 3(b). All other data in the proposal, except trade secret data
as classified in Minnesota Statutes section 13.37, becomes public after completion of
the selection process. Id.
3.6 Long-Term Contracts
When dealing with service providers with whom the City may wish to establish a long-term
relationship, the formal RFP process for that service will be periodically initiated. Review at
that point in time shall not preclude a current service provider from resubmitting for
consideration. Examples of service providers with long-term relationships would include
legal services and audit services.
4.0 DISPUTE AND PROTEST PROCEDURES
The following dispute and protest procedure is available if required by law, if required by any
grant providing funds (including FTA funds) associated with a disputed solicitation or award,
or if provided for in a disputed solicitation or the solicitation related to a disputed award. The
City will endeavor to fairly resolve protests that conform to the requirements of these procedures
but will not allow protesters to exploit protest procedures to obtain a competitive advantage or
obstruct procurement.
The City requires strict compliance with the following procedures. Failure to comply with these
procedures will result in a waiver of protest rights.
4.1 Review of Protests
A protester must exhaust all administrative remedies with the City before pursuing a protest
with the FTA or other funding entity if such process is available. Reviews of protests will be
limited to:
(a) the City’s failure to have or follow its protest procedures, or its failure to review a
complaint or protest;
(b) violations of Federal law or regulation; and
(c) violations of State or local law or regulation.
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If the purchase is funded by the FTA, an appeal to the FTA must be received by the
appropriate FTA regional or headquarters office within five (5) working days of the date the
protester learned or should have learned of an adverse decision by the City or other basis of
appeal to the FTA.
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4.2 Definitions
The words defined in this section shall have the following meanings:
(a) Procurement means buying, purchasing, renting, leasing, or otherwise acquiring any
supplies, services, or construction. The term includes all functions that pertain to obtaining
any supplies, services, or construction, including descriptions of requirements, selection,
solicitation of sources, and preparation and award of contracts.
(b) A protest is a written objection by an interested person to the City procurement. The City
will not consider or respond to oral protests.
(c) Solicitation means the process under which the City invites interested persons to bid or
make proposals in connection with its procurement.
(d) A solicitation-phase protest is a protest based on alleged improprieties in a solicitation,
including but not limited to exclusion of the responder and objections to pre-evaluation
processes.
(e) An award-phase protest means all protests other than solicitation-phase protests.
(f) An interested person is an actual or prospective responder or contractor who alleges that
it has been aggrieved in connection with the solicitation or award of a City contract.
(g) A working day is an office business day for City staff.
4.3 Initial Protest Procedures
An interested person desiring to protest must file a written protest, by certified mail, with the
City contact person designated in the City’s solicitation, with a copy to the Administrative
Services Director. If the contact person cannot be identified in the solicitation or is otherwise
unavailable, the protest should be filed with the Administrative Services Director at 3400
Plymouth Blvd, Plymouth, MN 55447.
The written protest must include the following information:
(a) The protester’s name, company name, address, telephone and fax numbers, and, if
available, email address.
(b) The project name and number (if any), as well as the contract name and number (if any)
or other solicitation identifiers.
(c) Information establishing that the protester is an interested party for the purpose of filing a
protest and that the protest is timely.
(d) A detailed statement of the legal and factual grounds for the protest, including a
description of the alleged injury or prejudice to the protester.
(e)
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Identification of evidence known to support allegations in the protest, including but not
limited to names of the persons involved, a description of relevant occurrences, the
documents upon which the protester relies, and the particular aspects or language, if any,
in the solicitation documents which are alleged to be defective or illegal. To the greatest
extent reasonably practicable, copies of relevant documents should be furnished with the
protest.
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(f) A statement identifying the requested relief or remedy.
4.4 Deadlines
The following deadlines apply to protests:
(a) All protests must be filed within seven (7) working days after the basis of the protest is
known or should have been known, whichever is earlier.
(b) A solicitation-phase protest must be filed before the opening of bids or before the closing
date for the receipt of proposals. If a solicitation-phase protest is not filed before these
dates, a protester’s right to bring a protest is waived.
(c) A request for City Manager review of the Administrative Services Director’s decision
must be filed within three (3) working days after the protester’s receipt of the
Administrative Services Director’s decision.
(d) Failure to file a protest or request City Manager review within the time periods indicated
shall result in a waiver of the protest.
4.5 Duties of the Designated Contact Person
Upon receiving a written protest, the designated contact person will give the protest to the
Administrative Services Director for review and consideration.
In the case of a timely solicitation-phase protest, the designated contact person initially will
determine if the scheduled bid opening or proposal due date should be extended pending
resolution of the protest and, if so, will issue a notification to all bidders or responder. The
designated contact person will notify funding authorities (such as the FTA) upon protest filing
and as required by rule or regulation. Notification to the FTA will include a brief description of
the protest, the basis of disagreement, the status of the protest, and whether an appeal has been
taken or is likely to be taken.
4.6 Consideration by the Administrative Services Director
If these procedures are applicable, the Administrative Services Director will review and
consider a timely filed protest and supporting documents, and he or she will render a written
decision that addresses the issues raised in the protest. The Administrative Services Director
shall not hold any hearing. He or she will take action on the basis of such review and
investigation as he or she deems appropriate in his or her discretion. The c will render a final
decision no more than ten (10) working days after the filing of the protest.
4.7 Review by the City Manager
Within three (3) working days after receiving the Administrative Services Director’s written
decision, a protester may request that the City Manager review of the Administrative Services
Director’s decision. A request for City Manager review must be made in writing to the
Administrative Services Director, by certified mail. It shall include a clear reference to the
decision to be reviewed and shall state the legal and factual reasons for disagreement with the
Administrative Services Director’s decision.
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The City Manager shall not be required to hold any hearing and may take action on the basis of
such review and investigation as he or she deems appropriate in his or her discretion. The City
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Manager may, as he or she sees fit, accept further written submissions, take testimony, or make
a transcript of hearings or proceedings. The City Manager will issue a written decision no later
than fourteen (14) working days after receipt of the request for review.
4.8 Effect on Procurement
The City Manager, as a matter of their sole discretion, may suspend or proceed with the
procurement process, pending the outcome of a protest.
4.9 Records Retention
All protest-related documents must be retained by the City for six (6) years.
4.10 Deviations
In the exercise of his or her discretion, and for good cause adequately demonstrated, the
Administrative Services Director may waive stated deadlines and insubstantial deviations from
the requirements herein.
5.0 PROCUREMENTS MADE WITH FEDERAL FUNDS
For purchases or contracts made with Federal awards or grants, including FTA funds, the
City and its contractors must comply with procurement standards in 2 C.F.R. §§ 200.318–
323, 200.325, and 200.326. In addition to all other provisions of this Policy, the provisions
of this Section 5 will apply when a purchase or contract is being made with Federal funds.
Where there is a conflict between this Section 5 and another provision of this policy, the
provision of this Section 5 will apply.
5.1 General
(a) The City will maintain oversight to ensure that contractors perform in accordance with
the terms, conditions, and specifications of their contracts or purchase orders. Contracts
will contain the applicable provisions described in Appendix II to 2 C.F.R. Part 200—
Contract Provisions for Non-Federal Entity Contracts Under Federal Awards.
(b) Acquisition of unnecessary or duplicative items will be avoided. Consideration will be
given to consolidating or breaking out procurements to obtain a more economical
purchase. Where appropriate, an analysis will be made of lease versus purchase
alternatives, and any other appropriate analysis to determine the most economical
approach.
(c) To foster greater economy and efficiency, and in accordance with efforts to promote
cost-effective use of shared services across the Federal government, the City will enter
into state and local intergovernmental agreements or inter-entity agreements where
appropriate for procurement or use of common or shared goods and services. The City
will use Federal excess and surplus property in lieu of purchasing new equipment and
property whenever such use is feasible and reduces project costs.
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(d) The City will use value engineering clauses in contracts for construction projects of
sufficient size to offer reasonable opportunities for cost reductions. Value engineering
is a systematic and creative analysis of each contract item or task to ensure that its
essential function is provided at the overall lower cost.
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(e) The City will award contracts only to responsible contractors possessing the ability to
perform successfully under the terms and conditions of a proposed procurement.
Consideration will be given to such matters as contractor integrity, compliance with
public policy, record of past performance, and financial and technical resources.
(f) The City will maintain records sufficient to detail the history of procurement. These
records will include, but not be limited to, the rationale for the method of procurement,
selection of contract type, contractor selection or rejection, and the basis for the contract
price.
(g) The City will use a time-and-materials type contract only after determining that no
other contract is suitable and if the contract contains a ceiling price that the contractor
exceeds at its own risk. The City will assert a high degree of oversight over the contract
in order to obtain reasonable assurance that the contractor is using efficient methods
and effective cost controls.
(h) The City will alone be responsible, in accordance with good administrative practice
and sound business judgment, for the settlement of all contractual and administrative
issues arising out of procurements.
5.2 Competition
(a) All procurement transactions will be conducted in a manner providing full and open
competition. In order to ensure objective contractor performance and eliminate unfair
competitive advantage, contractors that develop or draft specifications, requirements,
statements of work, or invitations for bids or requests for proposals will be excluded from
competing for such procurements. Some of the situations considered to be restrictive of
competition include but are not limited to:
(1) Placing unreasonable requirements on firms in order for them to qualify to do business;
(2) Requiring unnecessary experience and excessive bonding;
(3) Noncompetitive pricing practices between firms or between affiliated companies;
(4) Noncompetitive contracts to consultants that are on retainer contracts;
(5) Organizational conflicts of interest;
(6) Specifying only a “brand name” product instead of allowing “an equal” product to be
offered and describing the performance or other relevant requirements of the
procurement; and
(7) Any arbitrary action in the procurement process.
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(b) The City must conduct procurements in a manner that prohibits the use of statutorily or
administratively imposed state, local, or tribal geographical preferences in the evaluation
of bids or proposals, except in those cases where applicable Federal statutes expressly
mandate or encourage geographic preference. Nothing in this section preempts state
licensing laws. When contracting for architectural and engineering services, geographic
location may be a selection criterion provided its application leaves an appropriate number
of qualified firms, given the nature and size of the project, to compete for the contract.
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(c) The City has written procedures for procurement transactions. These procedures ensure
that all solicitations:
(1) Incorporate a clear and accurate description of the technical requirements for the
material, product, or service to be procured. Such description must not, in competitive
procurements, contain features which unduly restrict competition. The description
may include a statement of the qualitative nature of the material, product or service to
be procured and, when necessary, must set forth those minimum essential
characteristics and standards to which it must conform if it is to satisfy its intended
use. Detailed product specifications should be avoided if at all possible. When it is
impractical or uneconomical to make a clear and accurate description of the technical
requirements, a “brand name or equivalent” description may be used as a means to
define the performance or other salient requirements of procurement. The specific
features of the named brand which must be met by offers must be clearly stated; and
(2) Identify all requirements which the offerors must fulfill and all other factors to be used
in evaluating bids or proposals.
(d) The City will ensure that all prequalified lists of persons, firms, or products which are used
in acquiring goods and services are current and include enough qualified sources to ensure
maximum open and free competition. Also, the City will not preclude potential bidders
from qualifying during the solicitation period.
5.3 Methods of Procurement
For purchases or contracts made with Federal funds, the City will use one of the following methods
of procurement.
(a) Procurement by micro-purchases. Procurement by micro-purchase is the acquisition of
supplies or services, the aggregate dollar amount of which does not exceed the micro-
purchase threshold specified in 2 C.F.R. § 200.67 (currently $10,000). To the extent
practicable, the City will distribute micro-purchases equitably among qualified suppliers.
Micro-purchases may be awarded without soliciting competitive quotations if the City
considers the price to be reasonable.
(b) Procurement by small purchase procedures. Small purchase procedures are those relatively
simple and informal procurement methods for securing services, supplies, or other
property that do not cost more than $250,000. If small purchase procedures are used, price
or rate quotations must be obtained from an adequate number of qualified sources.
(c) Procurement by sealed bids (formal advertising). Bids are publicly solicited, and a firm
fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose
bid, conforming with all the material terms and conditions of the invitation for bids, is the
lowest in price. The sealed bid method is the preferred method for procuring construction,
if the conditions in paragraph (c)(1) of this section apply.
(1) In order for sealed bidding to be feasible, the following conditions should be present:
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(i) A complete, adequate, and realistic specification or purchase description is
available;
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(ii) Two or more responsible bidders are willing and able to compete effectively for
the business; and
(iii) The procurement lends itself to a firm fixed price contract and the selection of the
successful bidder can be made principally on the basis of price.
(2) If sealed bids are used, the following requirements apply:
(i) Bids must be solicited from an adequate number of known suppliers, providing
them sufficient response time prior to the date set for opening the bids, and the
invitation for bids must be publicly advertised;
(ii) The invitation for bids, which will include any specifications and pertinent
attachments, must define the items or services in order for the bidder to properly
respond;
(iii) All bids will be opened at the time and place prescribed in the invitation for bids,
and for local and tribal governments, the bids must be opened publicly;
(iv) A firm fixed price contract award will be made in writing to the lowest responsive
and responsible bidder. Where specified in bidding documents, factors such as
discounts, transportation cost, and life cycle costs must be considered in
determining which bid is lowest. Payment discounts will only be used to determine
the low bid when prior experience indicates that such discounts are usually taken
advantage of; and
(v) Any or all bids may be rejected if there is a sound documented reason.
(d) Procurement by competitive proposals. The technique of competitive proposals is
normally conducted with more than one source submitting an offer, and either a fixed
price or cost-reimbursement type contract is awarded. It is generally used when conditions
are not appropriate for the use of sealed bids. If this method is used, the following
requirements apply:
(1) Requests for proposals must be publicized and identify all evaluation factors and their
relative importance. Any response to publicized requests for proposals must be
considered to the maximum extent practical;
(2) Proposals must be solicited from an adequate number of qualified sources;
(3) The City must have a written method for conducting technical evaluations of the
proposals received and for selecting recipients;
(4) Contracts must be awarded to the responsible firm whose proposal is most
advantageous to the program, with price and other factors considered; and
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(5) The City may use competitive proposal procedures for qualifications-based
procurement of architectural/engineering (A/E) professional services whereby
competitors’ qualifications are evaluated and the most qualified competitor is selected,
subject to negotiation of fair and reasonable compensation. The method, where price
is not used as a selection factor, can only be used in procurement of A/E professional
services. It cannot be used to purchase other types of services though A/E firms are a
potential source to perform the proposed effort.
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(e) [Reserved]
(f) Procurement by noncompetitive proposals. Procurement by noncompetitive proposals is
procurement through solicitation of a proposal from only one source and may be used only
when one or more of the following circumstances apply:
(1) The item is available only from a single source;
(2) The public exigency or emergency for the requirement will not permit a delay resulting
from competitive solicitation;
(3) The Federal awarding agency or pass-through entity expressly authorizes
noncompetitive proposals in response to a written request from the non-Federal entity;
or
(4) After solicitation of a number of sources, competition is determined inadequate.
5.4 Contracting with Small and Minority Businesses, Women’s Business
Enterprises, and Labor Surplus Area Firms
(a) The City will take all necessary affirmative steps to assure that minority businesses,
women’s business enterprises, and labor surplus area firms are used when possible.
(b) Affirmative steps will include:
(1) Placing qualified small and minority businesses and women’s business enterprises on
solicitation lists;
(2) Assuring that small and minority businesses, and women’s business enterprises are
solicited whenever they are potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or
quantities to permit maximum participation by small and minority businesses, and
women’s business enterprises;
(4) Establishing delivery schedules, where the requirement permits, which encourage
participation by small and minority businesses, and women’s business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small
Business Administration and the Minority Business Development Agency of the
Department of Commerce; and
(6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps
listed in paragraphs (1) through (5) of this section.
5.5 Contract Cost and Price Analysis
(a) The City will perform a cost or price analysis in connection with every procurement action
in excess of the Simplified Acquisition Threshold defined in 2 C.F.R. § 200.88 (currently
$250,000) including contract modifications. The method and degree of analysis is
dependent on the facts surrounding the particular procurement situation, but as a starting
point, the City will make independent estimates before receiving bids or proposals.
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(b) The City will negotiate profit as a separate element of the price for each contract in which
there is no price competition and in all cases where cost analysis is performed. To
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establish a fair and reasonable profit, consideration will be given to the complexity of the
work to be performed, the risk borne by the contractor, the contractor’s investment, the
amount of subcontracting, the quality of its record of past performance, and industry
profit rates in the surrounding geographical area for similar work.
(c) Costs or prices based on estimated costs for contracts under the Federal award are
allowable only to the extent that costs incurred or cost estimates included in negotiated
prices would be allowable for the City under 2 C.F.R. § 200, Subpart E—Cost Principles.
The City may reference its own cost principles that comply with the Federal cost
principles.
(d) The cost plus a percentage of cost and percentage of construction cost methods of
contracting must not be used.
5.6 Bonding Requirements
For construction or facility improvements or subcontracts exceeding the Simplified Acquisition
Threshold defined in 2 C.F.R. § 200.88 (currently $250,000), if the Federal awarding agency or
pass-through entity has not determined that the City’s bonding policy and requirements adequately
protect the Federal interest, the following minimum requirements apply:
(a) A bid guarantee from each bidder equivalent to five percent of the bid price. The bid
guarantee must consist of a firm commitment such as a bid bond, certified check, or other
negotiable instrument accompanying a bid as assurance that the bidder will, upon
acceptance of the bid, execute such contractual documents as may be required within the
time specified.
(b) A performance bond on the part of the contractor for 100 percent of the contract price.
(c) A payment bond on the part of the contractor for 100 percent of the contract price.
5.7 Required Contract Provisions
All contracts made by the City under a Federal award must contain provisions covering the
following, as applicable. For a comprehensive listing of applicable federal contracting clauses
see Appendix C of FTA Circular 4220.1F.
(a) Contracts for more than the Simplified Acquisition Threshold defined in 2 C.F.R. § 200.88
(currently $250,000), must address administrative, contractual, or legal remedies in
instances where contractors violate or breach contract terms, and provide for such
sanctions and penalties as appropriate.
(b) All contracts in excess of $10,000 must address termination for cause and for convenience
by the City, including the manner by which it will be effected and the basis for settlement.
(c) Equal Employment Opportunity. Contracts for construction work paid for in whole or in
part with Federal funds must include the equal opportunity clause provided under 41
C.F.R. § 60-1.4(b).
(d) Davis-Bacon Act. When required by Federal program legislation, all prime construction
Page 20
contracts in excess of $2,000 awarded by the City must include a provision for compliance
with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by
Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable
Page 20 of 21
to Contracts Covering Federally Financed and Assisted Construction”). In accordance
with the statute, contractors must be required to pay wages to laborers and mechanics at a
rate not less than the prevailing wages specified in a wage determination made by the
Secretary of Labor. In addition, contractors must be required to pay wages not less than
once a week. The City must place a copy of the current prevailing wage determination
issued by the Department of Labor in each solicitation. The decision to award a contract
or subcontract must be conditioned upon the acceptance of the wage determination. The
City must report all suspected or reported violations to the Federal awarding agency. The
contracts must also include a provision for compliance with the Copeland “Anti-
Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations
(29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States”). The Act
provides that each contractor or subrecipient must be prohibited from inducing, by any
means, any person employed in the construction, completion, or repair of public work, to
give up any part of the compensation to which he or she is otherwise entitled. The City
must report all suspected or reported violations to the Federal awarding agency.
(e) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the City in excess of $100,000 that involve the employment of
mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and
3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40
U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a
rate of not less than one and a half times the basic rate of pay for all hours worked in
excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable
to construction work and provide that no laborer or mechanic must be required to work in
surroundings or under working conditions which are unsanitary, hazardous or dangerous.
These requirements do not apply to the purchases of supplies or materials or articles
ordinarily available on the open market, or contracts for transportation or transmission of
intelligence.
(f) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets
the definition of “funding agreement” under 37 CFR § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that “funding agreement,” the
recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights
to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements,” and any implementing
regulations issued by the awarding agency.
(g) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended. Contracts and subgrants of amounts in excess of
Page 21
$150,000 must contain a provision that requires the contractor to agree to comply with all
applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C.
7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-
Page 21 of 21
1387). Violations must be reported to the Federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
(h) Debarment and Suspension (Executive Orders 12549 and 12689). A contract award (see
2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in
the System for Award Management (SAM), in accordance with the OMB guidelines at 2
CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and
12689 (3 CFR Part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as
well as parties declared ineligible under statutory or regulatory authority other than
Executive Order 12549.
(i) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). Contractors that apply or bid for an
award of $100,000 or more must file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person
or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant or any other
award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the non-Federal award.
(j) Procurement of Recovered Materials. The City and its contractors must comply with
section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item
exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded $10,000; procuring solid waste management services in a manner that
maximizes energy and resource recovery; and establishing an affirmative procurement
program for procurement of recovered materials identified in the EPA guidelines.
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CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING PLYMOUTH METROLINK PROCUREMENT AND PURCHASING POLICY
WHEREAS, According to United States Code, every three years the Federal Transit
Administration (FTA) is required to comprehensively evaluate the performance of all grantees; and
WHEREAS, As the direct recipient of federal funds, the Metropolitan Council is required to
ensure that subrecipients who receive federal funding through the Metropolitan Council including
Plymouth Metrolink meet these same requirements; and
WHEREAS, The Triennial Review includes a review of the recipient’s compliance in twenty areas.
From July 2018 to February 2019, auditors from the Metropolitan Council’s Program Evaluation and
Audit Department conducted the Triennial Review of Plymouth Metrolink to fulfill the Metropolitan
Council’s obligation to ensure the federal compliance of our subrecipients.; and
WHEREAS, FTA’s triennial audit conducted in 2019 has found deficiencies in Plymouth
Metrolink’s purchasing policy; and
WHEREAS, working with the Metropolitan Council, staff proposed this new purchasing policy.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that Plymouth Metrolink Purchasing and Procurement Policy is approved.
APPROVED by the City Council on this 9th day of April, 2019.
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REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.05
To: Dave Callister, City Manager
Prepared by: Sandy Engdahl, City Clerk
Reviewed by: Laurie Hokkanen, Administrative Services Director
Item:
Approve Temporary Liquor License Application of the
West Medicine Lake Community Club for a Private
Fundraiser on May 18
1. ACTION REQUESTED:
Adopt attached resolution approving temporary liquor license application of the West Medicine
Lake Community Club for a private fundraiser on May 18 on their premises.
2. BACKGROUND:
The West Medicine Lake Community Club has submitted a temporary liquor license application for a
private fundraiser on May 18 on their premises. Non-profit and fraternal organizations qualify for
liquor licenses up to 12 days per year. The West Medicine Lake Community Club can be rented for
various events throughout the year with or without liquor. The event on May 18 is a private
fundraiser that would include liquor.
3. BUDGET IMPACT:
The $50 license fee has been received.
4. ATTACHMENTS:
Resolution
Page 1
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING TEMPORARY LIQUOR LICENSE APPLICATION
OF THE WEST MEDICINE LAKE COMMUNITY CENTER
WHEREAS, the West Medicine Lake Community Center has applied for a Temporary Liquor
License for a private fundraiser on May 18, 2019 on their premises.
NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that the Temporary Liquor License for the West Medicine Lake Community Center for a
private fundraiser on May 18, 2019 on their premises is approved.
APPROVED by the City Council on this 9th day of April, 2019.
Page 2
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.06
To: Dave Callister, City Manager
Prepared by:
Michael Thompson, Public Works Director, Diane Evans, Parks and
Recreation Director, and Steve Juetten, Community Development
Director
Reviewed by:
Item:
Accept 2019 Work Plans for the Environmental Quality
Committee, Park and Recreation Advisory Committee, and
Planning Commission
1. ACTION REQUESTED:
Accept 2019 work plans for the Environmental Quality Committee, Park and Recreation Advisory
Committee, and Planning Commission.
2. BACKGROUND:
All boards and commissions prepare annual work plans. Attached are the work plans for the
Environmental Quality Committee, and the Planning Commission. Please note there is no work plan for
the Housing and Redevelopment Authority as they will be working on their strategic plan.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
EQC Work Plan
PRAC Work Plan
Planning Commission Work Plan
Page 1
Page 2
Page 3
Page 4
Page 5
Page 6
Page 7
Commission Purpose
The Purpose of the Parks and Recreation Advisory Commission (PRAC) is to act in an advisory capacity to the Council on all matters relating to park and recreation programs and issues in the City. PRAC will review, hold public meetings and open houses and make recommendations to the City Council.
2019 Work Plan
GOALS/PLANNING
ON-GOING Review current and future community park and recreation needs, programs, and facilities and recommend actions
which will promote the implementation of the City’s park and recreation plans.
FIRST QUARTER Commission orientation
Prepare 2019 work plan
Review department Strategic Goals
Review annual report
Appoint Commission Chair & Vice Chair
Northwest Greenway (NWG) Trail Head phase 5 master plan
Harvest Neighborhood Park open house and master plan
Zachary Playground open house and approval of playground replacement
SECOND QUARTER
Review CIP (2020-2024)
The Meadows Neighborhood Park grand opening
East Medicine Lake Park grand opening
Strategic planning for future renovation and expansion of the Plymouth Creek Center
Park Projects –NWG Trail Head (south end); Playground replacement at Zachary Park; 32nd Avenue trail; boardwalk
replacement at the Plymouth Dog Park; parking lot replacement at Parkers Lake Playfield; parking lot lighting at East
Medicine Lake; Zamboni replacement; transition to LED lighting at PIC
THIRD QUARTER Participate in park facilities tour
Review and update trail replacement plan
Review Historical Society long-term operations plan and facility improvements
Review Parks & Forestry operations
Review and update EAB Management Plan
Discuss second fieldhouse/artificial turf opportunities
FOURTH QUARTER Review Plymouth Ice Center operations
Review Recreation operations
Review park & facility fees
Review CAPRA (Commission for Accreditation of Park and Recreation Agencies) reports
Page 8
City of Plymouth Planning Commission
2019 Work Program
Long-Range Planning: Plan Implementation:
Ongoing Review applications, hold public hearings and make
recommendations to the City Council on amendments to the
comprehensive plan, including requests that may be initiated
by landowners, developers, Planning Commission or City
Council.
Review, hold public hearings and make
recommendations to the City Council on all zoning and
subdivision applications for development and
redevelopment projects.
First Quarter
Second Quarter Hold public hearings and make recommendations to
the City Council on zoning ordinance amendments
related to the Comprehensive Plan update.
Review, hold public hearings and make
recommendations to the City Council on annual “clean-
up” amendments to the Zoning Ordinance, Subdivision
regulations.
Third Quarter
Fourth Quarter Hold public hearing and make recommendations on 2020-
2024 CIP.
cd\plan\Planning Commission\Planning Commission 2019 work plan
Page 9
REGULAR
COUNCIL MEETING
April 9, 2019
Review Deadline:
June 15, 2019
Agenda
Number: 6.07
To: Dave Callister, City Manager
Prepared by: Kip Berglund, Senior Planner
Reviewed by: Barbara Thomson, Planning Manager, and Steve Juetten,
Community Development Director
Item:
Approve Variances to Front and Side Yard Setbacks and
Impervious Surface Coverage for Property located at
10221 South Shore Drive (Danielle Usselman - 2018091)
1. ACTION REQUESTED:
Adopt attached resolution approving variances for Danielle Usselman to the front and side yard
setbacks and impervious surface coverage to allow the construction of a new home for property
located at 10221 South Shore Drive, as recommended by the Planning Commission.
Approval requires a 4/7 vote of the City Council.
2. BACKGROUND:
On March 20, 2019, the Planning Commission conducted the public meeting on this matter and
subsequently voted unanimously to recommend approval of the request.
The applicant was present in support of the proposal. Other than the applicant, one other resident
spoke in support of the request.
The Planning Commission discussed the impervious surface coverage variance request and
specifically what best management practice (BMP) options would be available to the applicant. The
attached resolution specifies that if the proposed impervious surface on the lot would increase
beyond the existing 31.5 percent, a BMP designed /sized to treat the added runoff would be
required.
The applicant stated that there could be an option that would work in order to offset the additional
impervious surface, for example, two, 55-gallon rain barrels. A copy of the Planning Commission
meeting minutes and report is attached.
Notice of the Planning Commission’s public meeting was published in the city’s official newspaper and
mailed to all property owners within 200 feet of the site.
3. BUDGET IMPACT:
Not applicable.
4. ATTACHMENTS:
Planning Commission Minutes
Planning Commission Report with Attachments
Resolution for Approval
Page 1
Proposed Minutes 1 of 5 Meeting of March 20, 2019
Proposed Minutes
Planning Commission Meeting
March 20, 2019
MEMBERS PRESENT: Chair Marc Anderson, Commissioners Bryan Oakley, Donovan Saba,
Julie Witt, David Witte, and Jaspreet (Jesse) Narr
MEMBERS ABSENT: Commissioner Justin Markell
STAFF PRESENT: Senior Planner Shawn Drill and Senior Planner Kip Berglund
7. NEW BUSINESS
A. DANIELLE USSELMAN (2018091)
Chair Anderson introduced the request by Danielle Usselman for variances for front and side
yard setbacks and for impervious surface coverage to allow construction of a new home at 10221
South Shore Drive.
Senior Planner Berglund gave an overview of the staff report.
Commissioner Oakley referenced the BMP (best management practice) and asked for additional
information on the size of the rain garden that would be needed to comply with the requirement.
Senior Planner Berglund stated that the total amount of additional impervious surface would be
674 square feet, and therefore the infiltration basin or rain garden would need to be designed to
treatment that area.
Chair Anderson asked if a rain garden would be required or whether an infiltration basin would
be required.
Senior Planner Berglund replied that either a rain garden or infiltration basin could be used as a
BMP in this case and explained the differences between the two types of BMP’s.
Chair Anderson stated that it is his impression that the City does not prefer a rain garden because
of the continued maintenance that is required, and therefore an infiltration basin is preferred.
Senior Planner Drill confirmed that there is ongoing maintenance required and if not completed,
the rain garden would not function as intended, therefore an infiltration basin would be preferred.
Commissioner Oakley stated that it was his intention to note that the infiltration basin or rain
garden required to treat 674 square feet may not be equal in size and could actually be larger.
Page 2
Senior Planner Drill stated that in previous cases, the BMP was about one half or one fourth of
the size of the impervious surface.
Proposed Minutes 2 of 5 Meeting of March 20, 2019
Commissioner Narr asked for additional information on the size of the BMP and whether that is
due to the amount of groundwater recharge or equalization of the stormwater flow.
Senior Planner Berglund replied that the intent is to manage the stormwater flow because of the
additional impervious being added. He noted that in this case the groundwater recharge would
also be an element because of the proximity to Medicine Lake.
Senior Planner Drill stated that the shoreland overlay district is an environmental regulation that
both functions to manage stormwater and direct water into the ground before it reaches the lake.
Commissioner Witte asked if we are talking about just one garage, namely the existing garage,
rather than an additional attached garage that would be constructed with the home.
Senior Planner Berglund confirmed that an additional garage is not being proposed.
Commissioner Witte noted that many driveways in this area are gravel and asked if the gravel
driveway would be considered a pervious surface.
Senior Planner Berglund stated that without a soil correction below the gravel, the compacted
driving surface would be considered impervious. He noted that a soil correction could be done
below the gravel to make the driveway pervious.
Commissioner Witte referenced the scope of the variances for the front yard and side yard and
asked if there is a separate variance for the impervious surface.
Senior Planner Berglund explained that there are multiple variances being requested, including
the front yard setback, side yard setback, and a possible impervious surface coverage variance.
Commissioner Witte stated that typically when the commission reviews these requests, they do
not include an existing structure and only include new construction. He noted that leaving the
existing garage would seem to be an economic consideration, as if the existing garage were
removed and constructed with the new home, that could shorten the length of the driveway and
bring the lot further into compliance.
Senior Planner Berglund replied that the applicant can provide additional input, but believed the
garage to be in usable condition and noted that it has recently been updated, therefore the
applicant decided to keep the garage rather than rebuilding or moving it closer to the home.
Commissioner Witt referenced the garage to the north and asked who owns that garage.
Senior Planner Berglund replied that is owned by Three Rivers Park District and is a
maintenance garage used for storage of equipment.
Commissioner Narr asked if there is flexibility in changing the width of the driveway to reduce
the impervious surface.
Page 3
Proposed Minutes 3 of 5 Meeting of March 20, 2019
Senior Planner Berglund confirmed that is an option that could be explored by the applicant.
Chair Anderson introduced Danielle Usselman, 10221 South Shore Drive, who stated that she
purchased the home five years ago with the intention of adding onto the home, but that is not an
option. She stated they are just attempting to do what they can to construct a suitable home that
fits with the neighborhood. She acknowledged that they are having issues with the impervious
surface and driveway width and was willing to work with the City. She stated if the width of the
driveway is reduced to a one-car width that would reduce the impervious surface.
Chair Anderson acknowledged that the proposed condition for the variance, should it be
approved, would state that the applicant will work with staff to reduce the amount of impervious
surface.
Senior Planner Berglund confirmed that the applicant would have options to reduce the proposed
impervious surface and if the impervious surface exceeds the existing amount, a BMP would
then be required to offset that impervious surface.
Commissioner Oakley referenced the potential of constructing a new garage and asked if there
was a consideration for a home plan that included a garage and removed that existing garage.
Ms. Usselman replied that was not a consideration as the existing garage was constructed 20
years ago and is a five-car garage. She said she did not see the reason to remove a garage in
good condition just to move the structure.
Commissioner Saba asked if the applicant has considered using crushed gravel in parts of the
driveway that would make that surface pervious.
Ms. Usselman replied that they have looked into that option, but noted that the soils under the
driveway are clay and therefore that would not be a cost-effective option.
Commissioner Saba asked if the applicant has considered using a rain barrel to catch water off
the home.
Ms. Usselman confirmed that she would be open to that option. She stated that there is drain tile
on both sides of the property as well to assist with drainage on the property.
Commissioner Oakley asked if an infiltration basin could be located on the south side of the
property behind the garage.
Ms. Usselman confirmed that the BMP could probably fit in that location, but was unsure of the
details of what an infiltration basin would entail.
Chair Anderson noted the condition states that the applicant will work with staff to reduce the
impervious surface and if additional impervious surface exists, over the current amount, a BMP
would be needed to offset that difference.
Page 4
Proposed Minutes 4 of 5 Meeting of March 20, 2019
Commissioner Oakley stated his intention was just to ensure that the commission is not
recommending a condition that would be impossible to meet.
Chair Anderson stated the issue is that the property is within 1,000 feet of the lake and therefore
these are DNR requirements. He indicated that the City is simply stating that the property
already exceeds the amount of hardcover allowed on the site and therefore any improvements
cannot exceed that amount, and if there is additional impervious surface, that will need to be
offset by a BMP.
Chair Anderson introduced Sally Usselman, 10215 South Shore Drive, who stated that she is the
neighbor to the east, the only neighbor. She stated that they have never had a problem with
drainage on their property. She confirmed that drain tile runs between the two homes and there
is also a valley between the subject property and Three Rivers Park District property that directs
water to the creek. She stated she has not noticed pooling on the driveways, and this will be a
slab on grade home, which will allow water to filter underneath. She stated that the home will fit
with the neighborhood. She stated that all the neighbors are supportive of the request and are
excited that the home will enhance the neighborhood.
Commissioner Oakley stated that the concept of moving the garage closer to the street would not
seem to be a feasible alternative. He stated that the concept of using a BMP would have more
feasibility, but noted that he has not heard the ways in which that could add up to the total
amount needed to offset the impervious surface. He asked engineering staff to do a more
thorough review. He agreed there were some soils that make that option more challenging,
noting this property is a good example of that. He noted that gravel surfaces are not considered
pervious, as compacted class five material makes water run off. He stated this is a good
proposal, that he will support, but noted he is concerned that some of the conditions could make
this project more challenging than it should be.
Commissioner Witte stated he fully supports the plan to expand the home and is not opposed to
the setback variances. He agreed that the garage is in good condition, but noted that it
contributes to the impervious surface. He stated he would be willing to support the
recommendation and have the applicant work with staff on a BMP to offset that impervious
surface.
Commissioner Witt stated she does not have thorough knowledge in terms of BMP’s and the
comments made by Commissioner Oakley. She asked staff if these conditions would make the
project difficult for this young couple.
Senior Planner Berglund stated that engineering is not present tonight and noted that he is not an
expert on rain gardens or infiltration basins. He stated that staff has written language into the
zoning ordinance that states if there is an impervious surface variance, a standard condition
would be to require a BMP to offset the impervious surface. He stated the option for a 55-gallon
rain barrel has not always been an option, but noted from an economic standpoint it would be the
least expensive option. He noted that staff will have the appropriate discussions with the
applicant on an appropriate BMP if that is needed.
Page 5
Proposed Minutes 5 of 5 Meeting of March 20, 2019
Commissioner Saba stated that the spirit of his question to the applicant was to ensure that there
is flexibility for the applicant to meet the BMP requirement.
MOTION by Commissioner Oakley, seconded by Commissioner Witte, to recommend approval
of the request by Danielle Usselman for variances for front and side yard setbacks and for
impervious surface coverage to allow construction of a new home at 10221 South Shore Drive.
Vote. 6 Ayes. MOTION approved.
Page 6
Agenda Number
File 2018091
PLYMOUTH COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
STAFF REPORT
TO: Plymouth Planning Commission
FROM: Kip Berglund, Senior Planner (509-5453) through Barbara Thomson,
Planning Manager
MEETING DATE: March 20, 2019
APPLICANT: Danielle Usselman
PROPOSAL: Variances to front and side yard setbacks and impervious surface
coverage
LOCATION: 10221 South Shore Drive
GUIDING: LA-1 (living area 1)
ZONING: RSF-2 (single family detached 2)
REVIEW DEADLINE: June 15, 2019
DESCRIPTION OF REQUEST:
The applicant is requesting approval of variances to allow the removal of the existing home and
construction of a new home that would be set back 18.3 feet from the front lot line where 25 feet
is the minimum setback specified and 5.1 feet from the side lot line, where 10 feet is the minimum
setback specified. The impervious surface on the lot would also be increased from 31.5 percent to
38.3 percent.
Notice of the public meeting was mailed to all property owners within 200 feet of the site. A copy
of the notification area map is attached.
Page 7
2018091
Page 2
CONTEXT:
Surrounding Uses
Adjacent Land Use Guiding Zoning
North (across South
Shore Drive)
Single-family homes
LA-1 RSF-2
East Single-family home LA-1 RSF-2
South (across
Chicago & NW
railroad)
Industrial – Hedberg
Aggregate
IP (planned
industrial)
I-2 (general
industrial)
West Three Rivers Park District
Storage Garage LA-1 RSF-2
Natural Characteristics of Site
The site is located within the Medicine Lake shoreland overlay district. There is no floodplain or
wetland on the site.
Previous Actions Affecting Site
The existing home was constructed in 1945 and the subject property is part of the registered land
survey number 61 (R.L.S. No. 61) subdivision, which consists of two lots.
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The city’s discretion in approving or denying a variance is limited to whether or not the proposal
meets the standards for a variance. The city has a relatively high level of discretion with a variance
because the burden of proof is on the applicant to show that they meet the standards for a variance.
ANALYSIS OF REQUEST:
Setback Variances
The applicant is requesting variances to the side yard and front yard setbacks in order to allow
construction of a new two-story home. Under the plan, the existing home would be removed and
the detached garage would remain.
Page 8
The proposed home would be located 18.3 feet from the front property line where 25 feet is
required by the zoning ordinance and would be located 5.1 feet from the east side property line
where 10 feet is required by the zoning ordinance. The 18.3-foot front yard setback would align
with the adjacent home to the east.
2018091
Page 3
The subject property has a non-conforming lot width of 53.8 feet, where the requirement in the
RSF-2 zoning district is a minimum of 80 feet. The existing home, which is angled along the east
side property line, is located 4.3 feet from the property line at the southeast corner and 8.5 feet at
the northeast corner. The new home would be constructed parallel to the lot line and set back 5.1
feet, slightly further from the side property line, at its closest point. The new home would be set
back 14.9 feet from the west property line to allow for driveway access to the detached garage.
Impervious Surface Coverage Variance
The subject property is 9,820 square feet in area and is non-conforming for lot size. The minimum
lot size in the RSF-2 zoning district is 12,500 square feet. The property is non-conforming for
impervious suface coverage and currently contains 31.5 percent where up to 25 percent is specified
in the zoning ordinance. The applicant submitted a proposed survey that shows the impervious
surface would increase to 38.3 percent or by 674 square feet for the construction of the new home.
As previously stated, the existing detached garage which is located roughly 115 feet from the front
property line would remain. The applicant has reduced the width of the driveway where possible,
but due to the length, the proposed driveway is 1,316 square feet or 35 percent of the total coverage.
The proposed increase in impervious surface coverage from 31.5 percent to 38.3 percent would
require approval of an impervious surface coverage variance and associated staff approved best
management practice (BMP). The BMP on
the lot is required in order to offset or treat
the added runoff that would result from the
increased coverage. Examples of BMP’s
would include: 1) construction of an
appropriately-sized infiltration basin/rain
garden in the southwest corner of the lot; 2)
two, 55-gallon rain barrels, one placed near
the home and one near the detached garage;
or 3) cistern (tank for storing and reusing
rainwater). A condition is included in the
attached resolution requiring a staff-
approved BMP prior to the issuance of a
building permit, if an impervious surface
variance is approved.
Page 9
2018091
Page 4
To eliminate a requirement for a BMP, the lot must have no net increase in impervious surface
coverage. The applicant submitted a revised driveway plan showing two, two-foot wide gravel
strips from South Shore Drive to the detached garage. The areas on the sides and middle of the
gravel strips would remain natural. The result would be no net increase in impervious surface
coverage. Due to Minnesota winters with required snow removal and subsequent displacement of
gravel, staff would not support this concept. Over time, a larger portion of the driveway would
become compacted and therefore impervious. Staff could support strips consisting of an approved
pervious grid driveway system and larger permeable pad area in front of the garage.
Otherwise, staff suggests converting an entire portion of the driveway to a staff-approved pervious
system (674 square feet), closest to the detached garage where the runoff naturally flows. Under
that plan, a portion of the driveway closest to South Shore Drive could remain gravel.
Home to be removed
FINDINGS:
In review of the request, staff finds that all applicable variance standards listed in section 21030
of the zoning ordinance would be met, as follows:
1) The requested variances for the new home are consistent with the residential uses listed
for this land use classification in the comprehensive plan.
2) The applicant has demonstrated that there are practical difficulties in complying with the
ordinance regulations, because:
a. the request is reasonable and the property would be used in a reasonable manner;
b. the request is due to circumstances not created by the property owners as the width
and overall size of the lot limits the area for a new home and limits the amount of
allowable impervious surface coverage; and
c. the variances would not alter the essential character of the lot or neighborhood. A
staff-approved BMP would be required in order to offset any additional impervious
surface.
Page 10
2018091
Page 5
3) The requested variances are not based upon economic considerations, but rather, are
based upon a desire to rebuild a home on the lot that is more useable for the owner.
4) The requested variances and resulting construction would not be detrimental to the public
welfare, nor would they be injurious to other land or improvements in the neighborhood.
The proposed home would have similar setbacks as the neighboring property.
5) The requested variances and resulting construction would not impair an adequate supply
of light and air to adjacent properties, nor would they increase traffic congestion or the
danger of fire, endanger the public safety, or substantially diminish property values
within the neighborhood. The proposed home would increase the property value of this
lot.
6) The variances requested are the minimum action required to address the practical
difficulties. The proposed home would meet or exceed all other zoning regulations.
RECOMMENDATION:
Community Development Department staff recommends approval of the requested variances at
10221 South Shore Drive, subject to the findings and conditions listed in the attached resolution.
ATTACHMENTS:
1. Draft Resolution Approving Variances
2. Location Map
3. Aerial Photo
4. Notification Area Map
5. Variance Standards
6. Applicant’s Narrative and graphics
P:\Planning Applications\2018\2018091 Usselman setback VAR\Comm Dev\PC Report(3-12-2019).docx
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IP
13TH AVE
SO U TH SH O R E D R
SITE P-I
IPLA-1
LA-1
P-ILA-1
Ê
Medicine Lake
2018091
Danielle Usselman
10221 South Shore Drive
Request for Variances K175 0 175 35087.5
Feet
City of
Plymouth, Minnesota
Legend
C, Comercial
CC, City Center
CO, Commercial Office
IP, Planned Industrial
w w LA-1, Living Area 1
w w w
w w w LA-2, Living Area 2
wwwwwww w w w w ww w w w w wwwwwwwwwwwww
LA-3, Living Area 3
LA-4, Living Area 4
LA-R1
LA-R2
LA-R3
LA-RT Page 12P-I, Public/Semi-Public/Institutional
S O U T H S H O R E D R
Medicine
Lake
SITE
2018091 - Aerial Photograph K125012525062.5
Feet
Page 13City of
Plymouth, Minnesota
Page 14
Forms: ZOvariancestds.docx
Community Development Department
3400 Plymouth Boulevard
Plymouth, MN 55447
(763)509-5450
FAX (763) 509-5407
ZONING ORDINANCE
VARIANCE STANDARDS
The City Council or Zoning Administrator may approve a variance application (major or
minor, respectively) only upon finding that all of the following criteria, as applicable,
have been met:
1. The variance, and its resulting construction or project, would be in harmony with the
general purposes and intent of this Chapter, and would be consistent with the
comprehensive plan.
2. The variance applicant has satisfactorily established that there are practical difficulties
in complying with this Chapter. “Practical difficulties” means that:
a. the applicant proposes to use the property in a reasonable manner not permitted by
this Chapter;
b. the plight of the landowner is due to circumstances unique to the property that
were not created by the landowner; and
c. the variance, if granted, would not alter the essential character of the locality.
3. The variance request is not based exclusively upon economic considerations.
4. The variance, and its resulting construction or project, would not be detrimental to the
public welfare, nor would it be injurious to other land or improvements in the
neighborhood.
5. The variance, and its resulting construction or project, would not impair an adequate
supply of light and air to adjacent properties, nor would it substantially increase traffic
congestion in public streets, increase the danger of fire, endanger the public safety, or
substantially diminish property values within the neighborhood.
6. The variance requested is the minimum action required to address or alleviate the
practical difficulties.
Section 21030-Plymouth Zoning Ordinance
Page 15
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CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING VARIANCES TO THE FRONT AND SIDE YARD SETBACKS AND
OPTION FOR INCREASED IMPERVIOUS SURFACE COVERAGE TO ALLOW A NEW HOME FOR
PROPERTY LOCATED AT 10221 SOUTH SHORE DRIVE (2018091)
WHEREAS, Danielle Usselman has requested approval of front and side yard setback variances
and option for an impervious surface coverage variance for a new home; and
WHEREAS, the subject property is legally described as:
That part of Tract D, lying North of a line drawn from a point in the West line of said Tract D distant
15 feet North of the Southwest corner thereof to a point in the East line of said Tract D distant 45 feet
North of the Southeast corner thereof, Registered Land Survey No. 61, Hennepin County, Minnesota; and
WHEREAS, the Planning Commission has reviewed said request at a duly called public meeting.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that it should and does approve the request by Danielle Usselman for front and side yard
setback variances and option for an impervious surface coverage variance for a new home for property
located at 10221 South Shore Drive, subject to the following findings and conditions:
1. The requested variances are hereby approved to allow a front yard setback at 18.3 feet where 25
feet is required and a side yard setbacks at 5.1 feet where 10 feet is required, in accordance with
the application received by the city on December 18, 2018, and additional information on January
3, 2019, and February 15, 2019, except as may be amended by this resolution.
2. The requested variance is hereby approved to allow an impervious surface coverage of 38.3
percent where up to 25 percent is allowed, with associated staff-approved best management
practice (BMP) in accordance with the application received by the city on December 18, 2018, and
additional information on January 3, 2019, and February 15, 2019, except as may be amended by
this resolution.
3. The requested front and side yard setback and impervious surface coverage variances are
approved, based on the finding that all applicable variance standards would be met, as follows:
a) The requested variances for the new home are consistent with the residential uses listed for
this land use classification in the comprehensive plan.
b)
Page 30
The applicant has demonstrated that there are practical difficulties in complying with the
ordinance regulations, because:
Resolution 2019-
(2018091)
Page 2
a. the request is reasonable and the property would be used in a reasonable manner;
b. the request is due to circumstances not created by the property owners as the width
and overall size of the lot limits the area for a new home and limits the amount of
allowable impervious surface coverage; and
c. the variance would not alter the essential character of the lot or neighborhood. A staff-
approved BMP would be required in order to offset any additional impervious surface.
c) The requested variances are not based upon economic considerations, but rather, are based
upon a desire to rebuild a home on the lot that is more useable for the owner.
d) The requested variances and resulting construction would not be detrimental to the public
welfare, nor would it be injurious to other land or improvements in the neighborhood. The
proposed home would have similar setbacks as the neighboring properties.
e) The requested variances and resulting construction would not impair an adequate supply of
light and air to adjacent properties, nor would it increase traffic congestion or the danger of
fire, endanger the public safety, or substantially diminish property values within the
neighborhood. The proposed home would increase the property value of this lot.
f) The variances requested are the minimum action required to address the practical difficulties.
The proposed home would meet or exceed all other zoning regulations.
4. An approved stormwater and erosion control plan from the Engineering Division is required prior to
construction of the home.
5. A building permit is required prior to construction of the home.
6. Prior to the issuance of a building permit, if the applicant increases the impervious surface
coverage, the applicant shall provide a staff-approved best management practice (BMP)
designed/sized to treat the added runoff that will result from the increased impervious surface (up
to 674 square feet).
7. To eliminate the impervious surface coverage variance, the lot must have no net increase in
impervious surface coverage (31.5 percent existing). Examples of acceptable pervious surfaces for
the driveway are: a) eliminating a portion of the driveway, b) a staff-approved pervious grid
driveway system; or c) converting a portion of the driveway nearest to the detached garage into a
staff-approved permeable paver system.
8. If the applicant chooses no net increase in impervious surface coverage, as detailed in condition
number seven, the increased impervious surface coverage allowance of 38.3 percent, or up to 674
square feet, shall be null and void after occupancy of the new home.
9.
Page 31
At framing inspection, the building inspector shall field verify that the northwest corner of the
home is at least 18.3 feet from the front property line and that the eastern side of the home is at
least 5.1 feet from the side property lines, based on located property irons.
Resolution 2019-
(2018091)
Page 3
10. Any subsequent phases or expansions are subject to required reviews and approvals per ordinance
provisions.
11. The variances shall expire one year after the date of approval, unless the property owner or
applicant has commenced the authorized improvement or use, or unless the applicant, with the
consent of the property owner, has received prior approval from the city to extend the expiration
date for up to one additional year, as regulated under section 21030.06 of the zoning ordinance.
ADOPTED by the City Council on this 9th day of April, 2019.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
April 9, 2019 with the original thereof on file in my office, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this ____________day
of ____________________, _____.
____________________________________
Page 32
City Clerk
REGULAR
COUNCIL MEETING
April 9, 2019
Review Deadline:
June 13, 2019
Agenda
Number: 6.08
To: Dave Callister, City Manager
Prepared by: Shawn Drill, Senior Planner
Reviewed by: Barbara Thomson, Planning Manager, and Steve Juetten,
Community Development Director
Item:
Approve Variance for a Deck Setback from the Ordinary
High Water Level for Property located at 12045 54th
Avenue (Julie Olsen – 2019 004)
1. ACTION REQUESTED:
Adopt attached resolution approving a variance to allow a lawfully nonconforming deck to be
expanded during its reconstruction.
Approval requires a 4/7 vote of the City Council.
2. BACKGROUND:
Under the plan, the nearest corner of the reconstructed deck would be set back 19 feet from the
ordinary high water level of the Bass Lake lagoon, where 21 feet would otherwise be specified under
the regulations that dictate reconstruction of lawfully nonconforming structures. The reconstructed
deck would not increase impervious surface coverage on the lot.
On March 20, 2019, the Planning Commission reviewed the proposal and subsequently voted
unanimously to recommend approval on their consent agenda. A copy of the Planning Commission
meeting minutes and report is attached.
Notice of the Planning Commission’s public meeting was mailed to all property owners within 200
feet of the site.
3. BUDGET IMPACT:
Not applicable.
4. ATTACHMENTS:
Planning Commission Minutes
Planning Commission Report with Attachments
Resolution
Page 1
Proposed Minutes 1 of 1 Meeting of March 20, 2019
Proposed Minutes
Planning Commission Meeting
March 20, 2019
MEMBERS PRESENT: Chair Marc Anderson, Commissioners Bryan Oakley, Donovan Saba,
Julie Witt, David Witte, and Jaspreet (Jesse) Narr
MEMBERS ABSENT: Commissioner Justin Markell
STAFF PRESENT: Senior Planner Shawn Drill and Senior Planner Kip Berglund
5. CONSENT AGENDA
B. JULIE OLSEN (2019004)
Approve a variance for a deck expansion for property located at 12045 54th Avenue.
MOTION by Commissioner Oakley, seconded by Commissioner Narr, to approve the consent
agenda. Vo te. 6 Ayes. MOTION approved.
Page 2
Agenda Number
File 2019 004
PLYMOUTH COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
STAFF REPORT
TO: Plymouth Planning Commission
FROM: Shawn Drill, Sr. Planner (509-5456) through Barbara Thomson,
Planning Manager
MEETING DATE: March 20, 2019
APPLICANT: Julie Olsen
PROPOSAL: Variance for a deck setback from the ordinary high water level
LOCATION: 12045 54th Avenue
GUIDING: LA-1 (living area 1)
ZONING: RSF-1 (single-family 1)
REVIEW DEADLINE: June 13, 2019
DESCRIPTION OF REQUEST:
The applicant is requesting approval of a variance to allow a lawfully nonconforming deck to be
expanded during its reconstruction. The nearest corner of the current deck is located 21 feet
from the ordinary high water level (OHWL) of the Bass Lake lagoon, where 30 feet would
otherwise be specified. Under the proposal, the nearest corner of the reconstructed deck would
be located 19 feet from the OHWL of the Bass Lake lagoon, where 21 feet would otherwise be
specified under the regulations that dictate reconstruction of lawfully nonconforming structures.
Notice of the public meeting was mailed to all property owners within 200 feet of the site and to
the Department of Natural Resources. A copy of the notification area map is attached.
5B
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2019004
Page 2
CONTEXT:
Surrounding Uses
Adjacent Land Use Guiding Zoning
North (across 54th Ave) Single-family homes LA-1 RSF-1
West & South Single-family homes LA-1 RSF-1
South
City of Plymouth
Sanitary Sewer Lift Station LA-1 RSF-1
Natural Characteristics of Site
The site abuts the southeast lagoon of Bass Lake, and is located within the shoreland district. No
floodplain or wetlands affect the site.
Previous Actions Affecting Site
The site is located in the “Larch Heights Lagoon 2nd Addition” subdivision which was platted in
1969. Many of the properties in this area do not conform to current zoning regulations.
The home was constructed in 1977. The applicant purchased the home in 2000.
LEVEL OF CITY DISCRETION IN DECISION-MAKING:
The city’s discretion in approving or denying a variance is limited to whether or not the proposal
meets the standards for a variance. The city has a relatively high level of discretion with a
variance because the burden of proof is on the applicant to show that they meet the standards for
a variance.
ANALYSIS OF REQUEST:
When the home was constructed, it was set at an angle on the lot. The existing 16-foot by 23-
foot deck is located on the southeast side of the home and is in need of reconstruction. The deck
is lawfully nonconforming to current setback regulations, as its nearest corner was constructed
21 feet from the lagoon. Under the plan, the reconstructed deck would be expanded by two feet
to the east, so that it lines up with the east wall of the home. The variance would allow the
southeast corner of the reconstructed deck to be squared off, rather than cutting out an angle at
the current 21-foot setback line. The nearest corner of the reconstructed deck would be located
19 feet from the lagoon. Roughly 4.5 square feet of the reconstructed deck would extend into the
established (grandfathered) setback of the existing deck.
Page 4
The reconstructed deck would not impact the impervious surface coverage of the lot.
2019004
Page 3
The proposed deck reconstruction is part of a larger home improvement project that includes new
siding and windows, and that also includes a roughly 42-square foot expansion of the attached
garage. The proposed garage expansion complies with the nonconforming regulations and can
be approved separately by administrative permit.
FINDINGS:
In review of the request, staff finds that all applicable variance standards would be met, as
follows:
1) The requested variance and resulting construction would be in harmony with the
general purposes and intent of the ordinance, and would be consistent with the city’s
comprehensive plan.
2) The applicant has demonstrated that there are practical difficulties in complying with
the ordinance regulations, because:
a. the request is reasonable and the applicant proposes to use the property in a
reasonable manner;
b. the request is due to circumstances not created by the landowner; and
c. the variance would not alter the essential character of the lot or neighborhood.
3) The requested variance is not based solely upon economic considerations.
4) The requested variance and resulting construction would not be detrimental to the
public welfare, nor would it be injurious to other land or improvements in the
neighborhood.
5) The requested variance and resulting construction would not impair an adequate supply
of light and air to adjacent properties, nor would it increase traffic congestion or the
danger of fire, endanger the public safety, or substantially diminish property values
within the neighborhood.
6) The variance requested is the minimum action required to address the practical
difficulties related to the deck reconstruction. The proposed home renovation project
would meet or exceed all other zoning regulations.
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2019004
Page 4
RECOMMENDATION:
Community Development Department staff recommends approval of the requested variance at
12045 54th Avenue, subject to the findings and conditions listed in the attached resolution.
ATTACHMENTS:
1. Draft Resolution Approving Variance
2. Location Map
3. Aerial Photo
4. Notification Area Map
5. Variance Standards
6. Applicant’s Narrative
7.
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Site Graphics
54TH AVENUE
LARCH LANESITE
Bass Lake
2019004
Julie & Jeffrey Olsen Residence
12045 54th Avenue
Variance K
150 0 150 30075
Feet
Page 7City of
Plymouth, Minnesota
SITE
54TH AVE.
2019004 - Aerial Photograph K400408020
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Page 8City of
Plymouth, Minnesota
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CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING VARIANCE FOR JULIE OLSEN
FOR PROPERTY LOCATED AT 12045 54TH AVENUE (2019 004)
WHEREAS, Julie Olsen has requested approval of a variance to allow expansion of a lawfully
nonconforming deck during its reconstruction for property located at 12045 54th Avenue; and
WHEREAS, the reconstructed deck would be set back 19 feet from the Bass Lake lagoon, where
21 feet is otherwise specified under the nonconforming structure regulations; and
WHEREAS, the subject property is legally described as Lot 5, Block 1, Larch Heights Lagoon 2nd
Addition, Hennepin County, Minnesota; and
WHEREAS, the Planning Commission has reviewed said request at a duly called public meeting.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that it should and does approve the request by Julie Olsen for variance to allow expansion
of a lawfully nonconforming deck during its reconstruction for property located at 12045 54th Avenue,
subject to the following:
1. The requested variance is approved, in accordance with the plans received by the City on February
13, 2019, except as may be amended by this resolution.
2. The requested variance is approved, based on the finding that all applicable variance standards
have been met, specifically:
a) The requested variance and resulting construction would be in harmony with the general
purposes and intent of the ordinance, and would be consistent with the city’s comprehensive
plan.
b) The applicant has demonstrated that there are practical difficulties in complying with the
ordinance regulations, because:
1. The request is reasonable and applicant proposes to use the property in a reasonable
manner.
2. The request is due to circumstances not created by the landowner.
3. The variance would not alter the essential character of the lot or neighborhood.
c) The requested variance is not based solely upon economic considerations.
d)
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The requested variance and resulting construction would not be detrimental to the public
welfare, nor would it be injurious to other land or improvements in the neighborhood.
Resolution 2019-
(2019004)
Page 2
e) The requested variance and resulting construction would not impair an adequate supply of light
and air to adjacent properties, nor would it increase traffic congestion or the danger of fire,
endanger the public safety, or substantially diminish property values within the neighborhood.
f) The variance requested is the minimum action required to address the practical difficulties.
3. A building permit is required prior to commencement of the deck reconstruction project.
4. The variance shall expire one year after the date of approval, unless the property owner or
applicant has commenced the authorized improvement or use, or unless the applicant, with the
consent of the property owner, has received prior approval from the city to extend the expiration
date for up to one additional year, as regulated under section 21030.06 of the zoning ordinance.
APPROVED by the City Council this 9th day of April, 2019.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
April 9, 2019, with the original thereof on file in my office, and the same is a correct transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this ____________day
of ______________________, _____.
____________________________________
Page 15
City Clerk
REGULAR
COUNCIL MEETING
April 9, 2019
Review Deadline:
April 27, 2019
Agenda
Number: 6.09
To: Dave Callister, City Manager
Prepared by: Lori Sommers, Senior Planner
Reviewed by: Barbara Thomson, Planning Manager, and Steve Juetten,
Community Development Director
Item:
Approve Final Plat and Development Contract for
“Greenway North 2nd Addition” (Pulte Homes of
Minnesota - 2019006)
1. ACTION REQUESTED:
Adopt attached resolution approving a final plat and development contract for “Greenway North 2nd
Addition”.
Approval requires a 4/7 vote of the City Council.
2. BACKGROUND:
On June 26, 2018, the Council approved a reguiding, rezoning and preliminary plat for Greenway
North for 20 new single family lots and 103 townhomes.
On August 28, 2018, the Council approved the final plat for the first phase, which included 52 lots for
townhomes.
At this time, the applicant is requesting final plat approval for eight single-family lots and 31 lots for
townhomes. The total number of townhomes in the development will not change. At the corner of County
Road 47 and Troy Lane the applicant is providing three smaller buildings that will provide more space
between these buildings. The requested final plat is consistent with the approved preliminary plat.
3. BUDGET IMPACT:
Not applicable.
4. ATTACHMENTS:
Location Map
Applicant’s Narrative
Approved Preliminary Plat
Final Plat
Development Contract
Resolutions
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K4200420840210
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SITE
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Greenway North 2nd Addition - Final Plat
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Final Plat Submittal February 26, 2019
Greenway North Second Addition Page 1 of 4
FINAL PLAT SUBMITTAL NARRATIVE
GREENWAY NORTH SECOND ADDITION
Plymouth, Minnesota
February 26, 2019
DEVELOPMENT TEAM
Developer: Pulte Group, Chad Onsgard
Civil Engineer: Alliant Engineering, Inc., Mark Rausch
Surveyor: Alliant Engineering, Inc., Dennis Olmstead
Landscape Architect: Alliant Engineering, Inc., Maleah Miller
DEVELOPMENT APPLICATION AREA LEGAL DESCRIPTION:
Outlot C, D and E of GREENWAY NORTH, Hennepin County, Minnesota.
PREVIOUS APPROVALS
The Greenway North Development received approval of requests for Preliminary Plat, Rezoning and Land
Use Amendment in 2018. The approved Preliminary Plat included 123 new housing units, including; 20
single family lots and 103 townhome lots. The Preliminary Plat also included a partial revision to the
Greenway West plat, in which, 17 lots were revised but with no change Greenway West lot total. The first
final plat for Greenway North was approved in late summer 2018 and included: 52 townhome lots, right-of-
way dedication and several outlots. Infrastructure for the initial phase was constructed in fall 2018.
SUBDIVISION APPROVAL REQUEST
Pulte Homes is now requesting approval of Greenway North Second Addition. The second addition final plat
will include: 31 townhome lots, 8 single family lots, right-of-way dedication and outlot dedication for areas of
future development.
Right of Way Vacation
The development abuts a segment of Troy Lane right of way in the northwest corner, however, Troy Lane has
been recently realigned and no longer exists in a segment of the existing right of way. The Troy Lane right of
way that abutted the Greenway North project was dedicated in the phase 1 plat. The applicant is now requesting
a partial vacation of the recently dedicated right of way that no longer contains the Troy Lane roadway. The
vacation request includes the right of way segment south of County Road 47 where Troy Lane was realigned
to create the new 90-degree intersection with CR 47.
Zoning
The proposed development was previously rezoned to 2 districts: Multi Family Dwelling 2 (RMF-2) and
Residential Single-Family Dwelling 3 (RSF-3) which allows for all proposed lots. The second addition final
plat request does include both types of lots. A summary of required and proposed criteria for RMF-2 zoning
is as follows: A summary of required and proposed lot standards criteria for RMF-2 zoning for the
townhomes is as follows:
Page 3
Final Plat Submittal February 26, 2019
Greenway North Second Addition Page 2 of 4
Required Proposed
Setbacks:
Front to R/W 25’ 25’
Rear to other units or R/W 25’ 25’
Troy Lane Right of Way 25’ 25’
Building Separation 25’ 25’
Internal Right-of-way width 50’ 50’
A summary of required and proposed lot standards criteria for RSF-3 zoning is as follows:
Required Proposed
Lot Area - Minimum 7,000 SF 8,572 SF
Average Lot Area N/A 10,656.58 SF (0.24 ac)
Lot Width – Minimum 65’ 66’
Lot Depth – Minimum N/A 112’
Setbacks:
Front 25’ 25’
Rear (Primary) 25’ 25’
Side – Living Area 8’ 8’
Side – Garage 6’ 6’
Internal Right-of-way width 50’ 50’
Site Access and Pedestrian Circulation
The project proposes to continue extension of an interior road and sidewalk system that was initiated in the
phase 1 plat. The second addition will complete the roadway loop between County Road 47 and Troy Lane
giving 2 means of ingress/egress for the Greenway North development. The second addition will also provide
roadway right of way stubs to adjacent properties west of Greenway North, a stub to the property south of
Greenway North and 1 stub for future Greenway North development and ultimately connection to the
Greenway West development.
The second addition will include the following public right of way extension:
• Further extension of Walnut Grove Lane south from the intersection with 60th Ave further south into
the development.
• 60th Ave (started in phase 1), will be extended to the west plat boundary and to the proposed Westin
Ridge development. 60th Ave will be extended to the South and change into Urbandale Lane and
ultimately connect to Troy Lane.
• 60th Place will be constructed to the west from Urbandale Lane, to the existing property west of the
proposed plat.
• Urbandale Court will be constructed to the south from 59th Ave, to the existing property south of the
proposed plat.
• A short roadway stub with curb returns will be installed for future 59th Place. 59th Place will ultimately
extend to future Greenway North development area as well as connecting to the Greenway West
development.
The internal street corridors are proposed with a 50-foot wide right-of-way, a 28-foot wide road measured at
back of curb, and a 5-foot sidewalk on 1 side of the roadway.
Page 4
Final Plat Submittal February 26, 2019
Greenway North Second Addition Page 3 of 4
Grading
The Greenway North development was mass graded in one phase in 2018. The proposed second addition final
plat application proposes no plan changes to roadway or home site grading. A design modification proposal
is being requested to regrade one stormwater management basin to convert to a different design. A grading
modification/coordination is also proposed along the west plat boundary where Greenway North abuts the
proposed Westin Ridge development. The two developments have worked together to blend a grading plan
that will reduce or eliminate retaining wall need and will create more desirable lots for both projects.
Sanitary Sewer and Watermain
Phase 1 of the Greenway North project did install much of the trunk sanitary sewer and watermain that will
support the second addition plat. The trunk utility mains and several lot services within Urbandale Drive and
59th Ave were installed during phase 1. Trunk sanitary and water mains were also extended to the west plat
boundary and proposed Westin Ridge. Further extension of public sewer and watermain will be provided in
the 59th Place, 60th Place and Urbandale Court roadway extensions. The second addition will result in trunk
utilities being extended to another existing property west of Greenway North and one to the south.
Phase 1 of the project did include extension of a 12” public watermain westerly and northerly from Troy Lane
within public right of way to serve the proposed development and provide a connection to the adjacent
properties to the north and west of the plat boundary. The 12” main was stubbed to the west boundary shared
with the Westin Ridge development
Stormwater Management
The development is located within the watershed of Elm Creek and is required to implement a stormwater
management plan that meets the requirements of the Elm Creek Watershed Management Commission along
with the City of Plymouth’s Surface Water Management Plan. The proposed development is required to meet
stormwater management requirements for volume control, water quality, and rate control of discharge. To
meet treatment requirements, the proposed stormwater management plan includes filtration basins and a
combination pond with filtration shelf. The project initiated with 4 filtration basins but a new design is
proposed for the largest filtration basin adjacent to the townhome portion of Greenway North. The largest
basin/pond has enough area to allow opportunity for a redesign to include a permanent wet pond with additional
treatment via a filtration shelf. The second addition construction will include the modification of the already
graded larger basin as well as construction of a small filtration basin needed to treat 60th Place. The other 2
filtration basins that were mass graded in 2018 will not be finish constructed at this time.
Proposed storm sewer will capture roadway runoff and route to stormwater basins/pond for water quality
treatment, rate control and volume control via filtration prior to discharging offsite. The basins will primarily
outlet via outlet control structures to either a large wetland or to an existing drainage way. All of the site
discharge will eventually flow to the southeast corner of the plat and offsite under Troy Lane and eventually
to Elm Creek. The stormwater management system will reduce the peak discharge rate downstream to Elm
Creek, provide water quality treatment to reduce phosphorous and sediment loading downstream and provide
volume control by biofiltration.
The basins will be publicly owned and maintained and so the basins will be contained within public drainage
easement. Maintenance access will be provided from public right of way to the basins.
Page 5
Final Plat Submittal February 26, 2019
Greenway North Second Addition Page 4 of 4
Wetlands
The wetland delineations depicted within the Greenway North plan documents were delineated by Kjolhaug
Environmental Services and were previously reviewed and approved by City Staff. City Staff also
previously reviewed and approved all wetland classifications and the required wetland buffers and buffer
setbacks have been established as required. The onsite wetlands are defined with the City’s classification of;
Low, Medium or High. City buffer requirements for each of the wetlands have been provided and
calculations are providing in the Wetland Management Plan sheet in the development’s Mass Grading plan
set. A 15’ building setback to the buffer is required with decks and patios allowed to encroach up to 6’ into
the buffer setback.
Tree Preservation and Landscaping
The Greenway North development site was tree cleared and mass graded in 2018 in one phase, so all
necessary tree removal has taken place. No additional tree removal of previously inventoried trees is
proposed.
The proposed landscape plan provides the required tree plantings per City Ordinance and in addition, is
proposing some additional landscape trees. Proposed yards will be vegetated with typical residential turf
grass. The stormwater management areas and wetland buffers will be vegetated with appropriate plants/seed
mixes that are typical to those facilities. At the request of the City, the Developer is proposing landscaping
offsite in the northeast corner of the plat in the triangular shaped land currently owned by the City along the
west side of Troy Lane. The Developer and City will enter into an agreement ensuring the development
HOA will maintain landscaping in that offsite area.
TIMING/PHASING
It is the Applicant’s desire to proceed with second addition infrastructure installation in Spring 2019 following
a City approval of the Final Plat request.
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GREENWAY NORTHGREENWAY WESTGREENWAY NORTHPRELIMINARY PLAT SUBMITTALSITE PLANLEGEND:
TYPICAL ROAD SECTION
SITE PLAN DATA
233 Park Ave S, Ste 300
Minneapolis, MN 55415
612.758.3080
612.758.3099
www.alliant-inc.com
MAIN
FAX
TYPICAL SINGLE
FAMILY LOT DETAIL
TYPICAL TOWNHOME LOT DETAIL
Page 7
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DEVELOPMENT CONTRACT
(Developer Installed Improvements)
GREENWAY NORTH 2nd Addition (2019006)
AGREEMENT dated _______________, 20___, by and between the CITY OF
PLYMOUTH, a Minnesota municipal corporation (“City”), and Pulte Homes of Minnesota (the
“Developer”).
1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat
for Greenway North 2nd Addition (referred to in this contract as the "plat"). The land is
situated in the County of Hennepin, State of Minnesota, and is legally described as:
Outlot C, Outlot D, and Outlot E of Greenway North
All that part of Troy Lane North, as dedicated on the plat of GREENWAY
NORTH, according to the recorded plat thereof, Hennepin County,
Minnesota, lying southerly of a line drawn from and perpendicular to the
east line of the Troy Lane North as dedicated on said plat, to the most
northerly southeast corner of Outlot A, said plat, and northerly of the
following described line:
Beginning at the southeast corner of Outlot D, said plat; thence North 00
degrees 30 minutes 27 seconds East, on an assumed bearing along the east
line of said Outlot D, a distance of 125.19 feet; thence northeasterly 161.59
feet along a tangential curve concave to the southeast, having a radius of
390.00 feet and a central angle of 23 degrees 44 minutes 23 seconds, to the
east line of Troy Lane North as dedicated on said plat, and said line there
terminating.
2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition
that the Developer enter into this contract, furnish the security required by it, and record the
plat with the county recorder or registrar of titles within 180 days after the City Council
approves the final plat.
3. RIGHT TO PROCEED. Unless separate written approval has been given by the City,
within the plat or land to be platted, the Developer may not grade or otherwise disturb the
earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private
improvements, or any buildings until all the following conditions have been satisfied: 1)
this agreement has been fully executed by both parties and filed with the city clerk, 2) the
necessary security has been received by the City, and 3) the plat has been recorded with the
Hennepin County Recorder's Office.
4. PHASED DEVELOPMENT.
Page 11
If the plat is a phase of a multi-phased preliminary plat, the
City may refuse to approve final plats of subsequent phases if the Developer has breached
this contract and the breach has not been remedied. Development of subsequent phases
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may not proceed until development contracts for such phases are approved by the City.
Park charges and special assessments for sewer and water referred to in this contract are not
being imposed on outlots, if any, in the plat that are designated in an approved preliminary
plat for future subdivision into lots and blocks. Such charges will be calculated and
imposed when the outlots are final platted into lots and blocks.
5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat,
the preliminary plat approval for all phases not final platted shall lapse and be void unless
final platted into lots and blocks, not outlots, within two years after preliminary plat
approval.
6. CHANGES IN OFFICIAL CONTROLS. For two years from the date of this contract, no
amendments to the City's comprehensive plan or official controls shall apply to or affect
the use, development density, lot size, lot layout or dedications of the approved final plat
unless required by state or federal law or agreed to in writing by the City and the
Developer. Thereafter, notwithstanding anything in this contract to the contrary, to the full
extent permitted by state law, the City may require compliance with any amendments to the
City's comprehensive plan, official controls, platting or dedication requirements enacted
after the date of this contract.
7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following
plans. The plans shall not be attached to this contract. If the plans vary from the written
terms of this contract, the written terms shall control. The plans are:
Plan A - Plat
Plan B - Final Grading, Drainage and Erosion Control Plan
Plan C - Tree Preservation and Reforestation Plan
Plan D - Plans and Specifications for Public Improvements
Plan E - Street Lighting Plan
Plan F - Landscape Plan
Plan G - Permanent Traffic Control Plan
8. IMPROVEMENTS.
Page 12
The Developer shall install and pay for the following:
A. Streets
B. Sanitary Sewer
C. Watermain
D. Surface Water Facilities (pipe, ponds, rain gardens, etc.)
E. Grading and Erosion Control
F. Sidewalks/Trails
G. Street Lighting
H. Underground Utilities
I. Street Signs and Traffic Control Signs
J. Landscaping Required by Section 21130.03 of the Zoning Ordinance
K. Tree Preservation and Reforestation
L. Wetland Mitigation and Buffers
M. Monuments Required by Minnesota Statutes
N. Miscellaneous Facilities
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The improvements shall be installed in accordance with the City’s subdivision regulations
and the City’s engineering guidelines/standard detail specifications. The Developer shall
submit plans and specifications which have been prepared by a competent registered
professional engineer to the City for approval by the city engineer or designee. The
Developer shall instruct its engineer to provide full-time field inspection personnel in order
for the Developer's engineer to be able to certify that the construction work meets the
approved City standards as a condition of City acceptance. In addition, the City may, at the
City's discretion and at the Developer's expense, have one or more City inspectors and a
soil engineer inspect the work on a full or part-time basis. The Developer, its contractors
and subcontractors, shall follow all instructions received from the City's inspectors. The
Developer and/or the Developer’s engineer shall provide for on-site project management.
The Developer's engineer is responsible for design changes and contract administration
between the Developer and the Developer's contractor. The Developer or his or her
engineer shall schedule a pre-construction meeting at a mutually agreeable time at City
Hall with all parties concerned, including the City staff, to review the program for the
construction work.
All labor and work shall be done and performed in the best and most workmanlike manner
and in strict conformance with the approved plans and specifications. No deviations from
the approved plans and specifications will be permitted unless approved in writing by the
city engineer or designee. The Developer agrees to furnish to the City a list of contractors
being considered for retention by the Developer for the performance of the work required
by the contract. The Developer shall not do any work or furnish any materials not covered
by the plans and specifications and special conditions of this contract, for which
reimbursement is expected from the City, unless such work is first approved in writing by
the city engineer or designee.
9. ADMINISTRATION OF DEVELOPMENT CONTRACT. The Developer shall provide to
the City a cash escrow to pay for the costs of administering the development contract.
Administrative costs include but are not limited to preparation of the contract, City
recording fees for documents required as part of the development, monitoring of
construction observation, consultation with the Developer and his/her engineer on status
or problems regarding the project, plan review, coordination for testing, periodic and
final inspections and acceptance, project monitoring and inspections during warranty
periods, and processing requests for reduction or release of security, for all public
improvements covered by the development contract. The cash escrow deposit shall be
$21,471.48 (calculated at 3% of the estimated cost of proposed public improvements, as
shown in the Summary of Security Requirements). If, at any time prior to completion of
the development contract administration process, the balance in the cash escrow account
is depleted to less than 10% of the originally required cash escrow amount, the Developer
shall deposit additional funds in the cash escrow account as determined by the City. Any
balance remaining in the cash escrow account upon completion of the development
contract administration process shall be returned to the Developer after all claims and
charges thereto have been deducted.
10. CONTRACTORS/SUBCONTRACTORS.
Page 13
City Council members, City employees, and City
Planning Commission members, and corporations, partnerships, and other entities in which
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such individuals have greater than a 25% ownership interest or in which they are an officer
or director may not act as contractors or subcontractors for the public improvements
identified in Paragraph 8 above.
11. PERMITS. The Developer shall obtain or require its contractors and subcontractors to
obtain all necessary permits, including but not limited to:
Hennepin County for county road access and work in county rights-of-way, and for
sewage system abandonment
Minnesota Department of Health for watermains and well abandonment
National Pollutant Discharge Elimination System permits
Minnesota Pollution Control Agency for sanitary sewer and hazardous material
removal and disposal
Minnesota Department of Natural Resources for dewatering and work in protected
waters
Metropolitan Council Environmental Services for sanitary sewer connections
Watershed permits
City of Plymouth building permits
12. TIME OF PERFORMANCE. The Developer shall install all required public improvements
by October 31, 2019, with the exception of the final wear course of asphalt on streets.
Final wear course placement will be allowed in a new housing development only after one
freeze – thaw cycle and after a certificate of occupancy has been issued for 75% of the
dwelling units. Placement of wear course on non-housing projects shall be after one freeze
– thaw cycle. An inspection of the roadway will be performed by the city engineer or
designee prior to wear course placement. From this inspection, any deficiencies or damage
to the street, sidewalk and curb will be noted and will need to be corrected prior to the
placement of the wear course.
13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the plat to perform all work and inspections deemed
appropriate by the City in conjunction with plat development.
14. CONSTRUCTION ACCESS. Construction traffic access and egress for grading, public
utility construction, and street construction is restricted to access to the subdivision via
Troy Lane and County Road 47. No construction traffic is permitted on other adjacent
local streets.
15.CONSTRUCTION PARKING/STAGING. Construction parking and staging shall occur
on the site of the plat. No construction parking or staging shall occur off-site on adjacent
local streets.
16. GRADING PLAN. The plat shall be graded in accordance with the approved Grading,
Drainage and Erosion Control Plan (Plan B).
Page 14
The plan shall conform to City of Plymouth
standards.
The Developer shall have the responsibility for site grading through completion of the
project including installation of sod, trees and required landscaping, as addressed under the
Warranty section of this agreement.
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Within 30 days after completion of the grading, the Developer shall provide the City with a
"record" grading plan certified by a registered land surveyor or engineer indicating that all
ponds, swales, and ditches have been constructed on public easements or land owned by
the City. The "record" plan shall contain site grades and field verified elevations of the
following: a) cross sections of ponds; b) location and elevations along all swales,
emergency overflows, wetlands, wetland mitigation areas if any, ditches, locations and
dimensions of borrow areas/stockpiles; c) lot corner elevations and house pads; and d) top
and bottom of retaining walls.
All lots with house footings placed on fill must be monitored and constructed to meet or
exceed FHA/HUD 79G specifications. The Developer must certify that this has been done
correctly.
Prior to City acceptance of the grading improvements and a full release of financial
sureties, the Developer shall provide the City with final “record” plans, in accordance with
the City’s most recent Engineering Guidelines and the Developer shall verify that all final
grades, after house construction and final lot grading, meet the approved grading plan.
17. EROSION CONTROL. Prior to initiating site grading, the Erosion Control Plan (Plan B)
shall be implemented by the Developer and inspected and approved by the City. Erosion
control practices must comply with the Minnesota Pollution Control Agency’s best
management practices. The City may impose additional erosion control requirements if
they would be beneficial. All areas disturbed by the excavation and backfilling operations
shall be reseeded within 14 days after the completion of the work or in an area that is
inactive for up to 14 days unless authorized and approved by the city engineer in writing.
Except as otherwise provided in the erosion control plan, seed shall be in accordance with
the City's current seeding standards. All seeded areas shall be fertilized, mulched, and disc-
anchored as necessary for seed retention. The parties recognize that time is of the essence
in controlling erosion. If the Developer does not comply with the erosion control plan and
schedule or supplementary instructions received from the City, the City may take such
action as it deems appropriate to control erosion at the Developer’s expense. The City will
endeavor to notify the Developer in advance of any proposed action, but failure of the City
to do so will not affect the Developer's and City's rights or obligations hereunder. If the
Developer does not reimburse the City for any cost the City incurred for such work within
ten days, the City may draw down the security to pay any costs. No development, utility or
street construction will be allowed and no building permits will be issued unless the plat is
in full compliance with the approved erosion control plan.
18. STREET MAINTENANCE DURING CONSTRUCTION.
Page 15
The Developer shall be
responsible for all street maintenance until the streets are accepted by the City. Warning
signs shall be placed when hazards develop in streets to prevent the public from traveling
on same and to direct attention to detours. If and when streets become impassable, such
streets shall be barricaded and closed. In the event residences are occupied prior to
completing streets, the Developer shall maintain a smooth surface and provide proper
surface drainage to ensure that the streets are passable to traffic and emergency vehicles.
The Developer shall be responsible for keeping streets within and without the subdivision
swept clean of dirt and debris that may spill, track, or wash onto the street from the
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Developer’s operation. The Developer may request, in writing, that the City keep the
streets open during the winter months by plowing snow from the streets prior to final
acceptance of said streets if all of the following conditions are meet and verified by the
City by October 1st.
The street has concrete curb and is paved with first lift of asphalt.
At least one house on the street is occupied.
All the manholes and valve boxes (iron) is set below the paved surface so not to
cause damage to the snow removal equipment.
If any one of these conditions is not met by October 1st snow removal for the entire
season will be the responsibility of the developer. If the conditions are not met, the
developer shall be responsible for plowing all streets within the development in
accordance with the City’s Snow Removal Policy and shall be completed within 12 hours
after snowfall has ended. If the Developer does not comply with the policy or if the
streets are not plowed within the specified time, the City will plow the streets and bill the
Developer plus a penalty of $500 each time the City plows the streets. If the Developer
does not reimburse the City for any cost the City incurred for such work within ten days,
the City may draw down the security to pay any costs.
The City shall not be responsible for repairing damage in the development because of
snow plowing operations. Providing snow plowing service does not constitute final
acceptance of the streets by the City. The Developer shall contract for street cleaning
within and immediately adjacent to the development. At a minimum, scraping and
sweeping shall take place on a weekly basis. A copy of this contract shall be approved by
the City before grading is started. The contract shall provide that the City may direct the
contractor to clean the streets and bill the Developer.
19. OWNERSHIP OF IMPROVEMENTS.
Page 16
Upon completion of the work and construction
required by this contract, the improvements lying within public easements or right-of-way
shall become City property. The City shall accept responsibility for operation and
maintenance of stormwater facilities lying within the public easements. Prior to acceptance
of the improvements by the City, the Developer must furnish the following affidavits:
- Contractor’s certificate
- Engineer’s certificate
- Land surveyor’s certificate
- Developer’s certificate
The above affidavits shall certify that all construction has been completed in accordance
with the terms of this contract.
Prior to City acceptance of public improvements and a full release of financial sureties, the
Developer shall provide the City with final “record” plans, in accordance with the City’s
most recent Engineering Guidelines.
Upon City receipt and verification of the affidavits, and upon receipt of “record” plans
acceptable to the City, the city engineer will accept the completed public improvements.
No more than six months prior to turnover of improvements to a Homeowners Association
(HOA), the developer shall request a final inspection of such improvements. Final
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approval of such improvements shall occur prior to HOA turnover. A portion of the
security, as determined by the City Engineer, provided under Section 19 shall not be
released until final approval and proof of transfer from Developer to HOA.
20. PARK DEDICATION. The Developer shall pay a cash contribution of $312,000 in
satisfaction of the City’s park dedication requirements. The charge was calculated in
accordance with Section 528 of the City’s subdivision regulations. The cash fee shall be
payable prior to the City’s release of the signed final plat mylars.
21. WATERMAIN. This plat is subject to a trunk watermain special assessment under
Minnesota Statutes Chapter 429. The assessment rate is adjusted annually. The 2019
rate is $4,743 per acre. If the development contract is signed by the Developer and City
in 2019, the assessment amount is calculated as follows: 6.512 acres minus 0.036 acres
of wetland = 6.476 acres x $4,743 per acre = $28,967.15. If the development contract is
signed in another year, that year’s per acre rate will be used in the calculation. The
assessment will be divided evenly among the lots and blocks in the final plat. The
assessment will be spread over five years at 3.33% interest on the unpaid balance. The
assessment shall be deemed adopted on the date this contract is signed by the City. The
Developer waives any and all procedural and substantive objections to the special
assessment, including but not limited to, hearing requirements and any claim that the
assessment exceeds the benefit to the property. The Developer waives any appeal rights
otherwise available pursuant to M.S.A. 429.081.
22. SANITARY SEWER. This plat is subject to a lateral sanitary sewer special assessment
under Minnesota Statutes Chapter 429. The assessment rate is adjusted annually.
The 2019 rate is $1,277 per acre. If the development contract is signed by the Developer
and City in 2019, the assessment amount is calculated as follows: 6.512 acres minus
0.036 acres of wetland = 6.476 acres x $1,277 per acre = $8,269.85. If the development
contract is signed in another year, that year’s per acre rate will be used in the calculation.
The assessment will be divided evenly among the lots and blocks in the final plat. The
charge will be spread over five years at 3.33% interest on the unpaid balance. The
assessment shall be deemed adopted on the date this contract is signed by the City. The
Developer waives any and all procedural and substantive objections to the special
assessment, including but not limited to, hearing requirements and any claim that the
assessment exceeds the benefit to the property. The Developer waives any appeal rights
otherwise available pursuant to M.S.A. 429.081.
23. BUILDING PERMITS/CERTIFICATES OF OCCUPANCY.
Page 17
A. No building permits shall be issued until the final plat is recorded, the streets
(including curb and gutter installation) needed for access to lots where permits are
requested are paved with the first lift of asphalt, and the sewer and water service
utilities are tested and approved by the city engineer/designee.
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B. Prior to issuance of building permits, wetland buffer monuments shall be placed
in accordance with the City’s zoning ordinance. Specifications for the
monuments are available from the Community Development Department.
C. Prior to issuance of building permits, written certification of the grading for the
block where the building is to be located must be provided to the City.
D. Breach of the terms of this contract by the Developer, including nonpayment of
billings from the City, shall be grounds for denial of building permits, including
lots sold to third parties, and the halting of all work in the plat.
E. If building permits are issued prior to the acceptance of public improvements, the
Developer assumes all liability and costs resulting in delays in completion of
public improvements and damage to public improvements caused by the City,
Developer, their contractors, subcontractors, materialmen, employees, agents, or
third parties. No sewer and water connection permits may be issued until the
streets needed for access have been paved with a bituminous surface and the
utilities are tested and approved by the city engineer or designee.
24. STREET REGULATORY SIGNS/TRAFFIC CONTROL SIGNS. Street name signs shall
be installed by the Developer. The signs shall be placed at all intersections or at such
other locations as determined by the city engineer or designee. All street name signs
must be installed prior to final building inspection approval.
The Developer shall install traffic control signs in accordance with the plan approved by
the city engineer and Minnesota Manual of Uniform Traffic Control Devices
(MMUTCD). All signs must be installed prior to final building inspection approval or
earlier if necessary as determined by the city engineer.
25. RESPONSIBILITY FOR COSTS.
Page 18
A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it
or the City in conjunction with the development of the plat, including but not
limited to legal, planning, engineering and inspection expenses incurred in
connection with approval and acceptance of the plat, the preparation of this
contract, review of construction plans and documents, and all costs and expenses
incurred by the City in monitoring and inspecting development of the plat.
B. The Developer shall hold the City and its officers, employees, and agents harmless
from claims made by itself and third parties for damages sustained or costs incurred
resulting from plat approval and development. The Developer shall indemnify the
City and its officers, employees, and agents for all costs, damages, or expenses
which the City may pay or incur in consequence of such claims, including
attorneys' fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement of this
contract, including engineering and attorneys' fees.
D. The Developer shall pay, or cause to be paid when due, and in any event before any
penalty is attached, all special assessments referred to in this contract. This is a
personal obligation of the Developer and shall continue in full force and effect even
if the Developer sells one or more lots, the entire plat, or any part of it.
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E. The Developer shall pay in full all bills submitted to it by the City for obligations
incurred under this contract within 30 days after receipt. Bills not paid within 30
days shall accrue interest at the rate of 8% per year.
F. In addition to the charges and special assessments referred to herein, other charges
and special assessments may be imposed such as but not limited to sewer
availability charges ("SAC"), City water connection charges, City sewer connection
charges, and building permit fees.
G. The Developer shall be responsible for all real property taxes payable in 2018 and
2019 on property that is deeded or conveyed to the City.
26. SPECIAL PROVISIONS. The following special provisions shall apply to plat development:
A. The Developer shall install a temporary turnaround on the south end of Walnut
Grove Lane until it is extended to the south with the next phase of the development.
Before the City signs the final plat, the Developer shall furnish the City an
appropriately executed temporary turnaround easement, in recordable form.
B. The Developer shall post a security for the final placement of all subdivision iron
monuments. The security was calculated as shown in the Summary of Security
Requirements at $100.00 per iron. The security will be held by the City until the
Developer's land surveyor certifies that all irons have been set following site
grading and utility and street construction. In addition, the certificate of survey
must also include a certification that all irons for a specific lot have either been
found or set prior to the issuance of a building permit for that lot.
C. The Developer must obtain a sign permit from the City building official prior to
installation of any subdivision identification signs.
D. The Developer shall supply a complete set of the approved construction plans in an
AutoCAD.DWG electronic file format before the preconstruction conference.
E. The Developer shall include the “City of Plymouth’s Standard Detail
Specifications” (all applicable sections) in the contract documents of their
improvement project.
F. Other requirements:
1. Prior to recording the final plat
Page 19
, the Developer shall receive City approval
of final construction and stormwater plans.
2. Execute the development contract and provide the related financial guarantees
and fees.
3. Pay the park dedication cash fee in lieu of land dedication for 39 dwelling
units, in accordance with the dedication ordinance in effect at the time of
filing for the plat.
4.If the required sidewalks are not installed when the streets are installed, no
building permits shall be issued for lots abutting the future sidewalk unless a
separate sidewalk agreement is provided for each affected lot.
5. Provide all required easements and agreements, including but not limited to an
encroachment agreement where developer-installed retaining walls would lie
within drainage and utility easements and any monument signage.
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6. Pay for or agree to be assessed for sewer and water area charges special
assessment.
7. Provide sod between townhome driveways instead of rock.
8. Submit HOA documents or covenants that include the following:
a. Assigning maintenance of common improvements including wetland
buffer, wetland buffer monuments, sidewalks, retaining walls, mailboxes,
subdivision signs, and other common elements.
b. Disclosure that roads stubbed to the west and south will eventually get
extended when development is proposed.
9. No retaining walls are permitted in trail easements.
10.No new driveway access to County Road 47 or Troy Lane shall be permitted.
11.Obtain all required Hennepin County right-of-way construction permits.
12.Obtain Elm Creek Watershed approval.
13.Obtain NPDES permit.
14.Obtain MDH, MPCA & MCES permits.
15.Provide sod, irrigation and landscaping within the City-owned parcel west of
Troy Lane.
16.Provide an executed vacation agreement for the existing driveway easement
for the property at 6015 Troy Lane prior to any building permit being issued
in Greenway North 2nd addition.
17. No building permits shall be issued for lots 1-6, block 2, until either a
temporary cul-de-sac with an executed easement is in place or Walnut Grove
Lane is extended.
18. Two type three barricades shall be installed at the intersection of Walnut
Grove Lane and 60th Avenue North until such time a temporary cul-de-sac is
installed or Walnut Grove lane is extended.
19.County Road 47 turn lanes shall be completed by July 1, 2019.
27. MISCELLANEOUS.
Page 20
A. The Developer may not assign this contract without the written permission of the
City Council. The Developer's obligation hereunder shall continue in full force and
effect even if the Developer sells one or more lots, the entire plat, or any part of it.
B. A building permit is required for any retaining wall that would be 48 inches in
height or higher, and a fence/wall permit is required for any retaining wall that
would be less than 48 inches in height. Additionally, a fence with a minimum
height of 3 feet shall be installed at the top of any retaining wall that exceeds four
feet in height, and at the top of any tiered retaining wall that requires a building
permit. Retaining walls that require a building permit shall be constructed in
accordance with plans and specifications prepared by a structural or geotechnical
engineer licensed by the State of Minnesota, as approved by the building permit.
Following construction of any retaining wall that requires a building permit and
prior to issuance of a certificate of occupancy for a lot where the retaining wall is
located, a certification signed by the design engineer shall be filed with the
Building Official evidencing that the retaining wall was constructed in accordance
with the approved plans and specifications.
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C. The Developer shall submit appropriate legal documents regarding homeowner
association documents, covenants and restrictions, as reviewed by the city
attorney for consistency with the City’s official controls and conditions of
approval shall be filed with the final plat. If the documents are not consistent with
the City’s official controls and conditions of approval, the documents shall be
amended to make them consistent prior to recording the final plat and homeowner
association documents.
D. The Developer shall take out and maintain or cause to be taken out and maintained
until 6 months after the City has accepted the public improvements, public liability
and property damage insurance covering personal injury, including death, and
claims for property damage which may arise out of the Developer's work or the
work of its subcontractors or by one directly or indirectly employed by any of them.
Limits for bodily injury and death shall be not less than $500,000 for one person
and $1,000,000 for each occurrence; limits for property damage shall be not less
than $200,000 for each occurrence; or a combination single limit policy of
$1,000,000 or more. The City shall be named as an additional insured on the
policy, and the Developer shall file with the City a certificate evidencing coverage
prior to the City signing the plat. The certificate shall provide that the City must be
given written notice of the cancellation of the insurance per the terms of the policy.
E. Third parties shall have no recourse against the City under this contract.
F. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this
contract is for any reason held invalid, such decision shall not affect the validity of
the remaining portion of this contract.
G. The action or inaction of the City shall not constitute a waiver or amendment to the
provisions of this contract. To be binding, amendments or waivers shall be in
writing, signed by the parties and approved by written resolution of the City
Council. The City's failure to promptly take legal action to enforce this contract
shall not be a waiver or release.
H. This contract shall run with the land and may be recorded against the title to the
property. The Developer covenants with the City, its successors and assigns, that
the Developer has fee title to the property being final platted and/or has obtained
consents to this contract, in the form attached hereto, from all parties who have an
interest in the property; that there are no unrecorded interests in the property being
final platted; and that the Developer will indemnify and hold the City harmless for
any breach of the foregoing covenants.
I. Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter
arising, available to the City, at law or in equity, or under any other agreement, and
each and every right, power and remedy herein set forth or otherwise so existing
may be exercised from time to time as often and in such order as may be deemed
expedient by the City and shall not be a waiver of the right to exercise at any time
thereafter any other right, power or remedy.
J. The Developer represents to the City that the plat complies with all city, county,
metropolitan, state, and federal laws and regulations, including but not limited to:
subdivision regulations, zoning ordinances, and environmental regulations. If the
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City determines that the plat does not comply, the City may, at its option, refuse to
allow construction or development work in the plat until the Developer does
comply. Upon the City’s demand, the Developer shall cease work until there is
compliance.
28. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work
to be performed by it hereunder, the City may, at its option, perform the work and the
Developer shall promptly reimburse the City for any expense incurred by the City,
provided the Developer, except in an emergency as determined by the City, is first given
notice of the work in default, not less than 48 hours in advance. This contract is a license
for the City to act, and it shall not be necessary for the City to seek a court order for
permission to enter the land. When the City does any such work, the City may, in addition
to its other remedies, assess the cost in whole or in part.
29. WARRANTY. The Developer warrants all improvements required to be constructed by it
pursuant to this contract against poor material and faulty workmanship. The Developer
shall submit or maintain a letter of credit for 25% of the amount of the original cost of the
following improvements:
A. The required warranty period for materials and workmanship for utilities
including public sanitary sewer, storm sewer, and water mains shall be 2
years from the date of final written City acceptance of the work.
B. The required warranty period for all work relating to street construction,
including concrete curb and gutter, sidewalks and trails, materials and
equipment shall be 1 year from the date of final written City acceptance.
C. The required warranty period for grading, sod, trees, and landscaping is one
growing season following installation.
30. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of
this contract, payment of special assessments, payment of the costs of all public and private
improvements, and construction of all public and private improvements, the Developer
shall furnish the City with a letter of credit, in a format acceptable to the City, from a bank,
cash escrow or a combination cash escrow and letter of credit ("security") for $715,716.
Page 22
The amount of the security was calculated as follows:
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ESTIMATED COSTS
ITEM Developer
Installed (1)Private (2) Total
Street Construction $193,200 $193,200
Sanitary Sewer System $63,200 $63,200
Watermain System $55,400 $55,400
Storm Sewer System $91,200 $91,200
Boulevard and Drainage Swale Sod $11,500 $11,500
Retaining Walls $12,900 $12,900
Pond Construction $26,700 $26,700
Filtration Basin $26,400 $26,400
Street and Traffic Control Signs $1,900 $1,900
Buffer/Park Posts & Signs $700 $700
Sidewalk Improvements $49,700 $49,700
Landscaping $27,300 $27,300
Street Lighting $6,000 $6,000
Erosion control ($40,350) $10,300 $10,300
Site Grading & Drainage Improvements $75,000 $75,000
Setting Iron Monuments $11,300 $11,300
Sub-Total $458,000 $204,700 $662,700
Design, Admin. Insp, As-builts (8%) $36,640 $16,376 $53,016
TOTAL ESTIMATED COST $494,640 $221,076 $715,716
(1) Developer installed public improvements. City to own and maintain after development completed.
(2) Private. Property owner and/or property owner’s association to maintain after development completed.
(3) Developer provided a separate Letter of Credit with grading permit.
Page 23
This breakdown is for historical reference; it is not a restriction on the use of the security.
The bank shall be subject to the approval of the City Manager. The City may draw down
the security, without notice, for any violation of the terms of this contract or if the security
is allowed to lapse prior to the end of the required term. If the required public
improvements are not completed at least 30 days prior to the expiration of the security, the
City may also draw it down. If the security is drawn down, the proceeds shall be used to
cure the default. Upon receipt of proof satisfactory to the city engineer or designee that
work has been completed and financial obligations to the City have been satisfied, with city
engineer or designee approval the security may be reduced from time to time by 75% of the
financial obligations that have been satisfied. Twenty-five percent (25%) of the amounts
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certified by the Developer's engineer shall be retained as security until: (1) all
improvements have been completed; (2) iron monuments for lot corners have been
installed; (3) all financial obligations to the City satisfied; (4) the required "record" plans
have been received by the City; (5) a warranty security is provided; and (6) the public
improvements are accepted by the City.
31. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash
requirements under this contract which must be furnished to the City at the time of final
plat approval:
Park Dedication $312,000
*Erosion Control (EC) Refundable Cash Deposit $2,000
Administration of Development Contract Escrow $21,471.48
TOTAL CASH REQUIREMENTS LEVIED: $335,471.48
*EC deposit may be paid separately prior to tree clearing and/or grading operations.
32. NOTICES.
Page 24
Required notices to the Developer shall be in writing, and shall be either hand
delivered to the Developer, its employees or agents, or mailed to the Developer by certified
mail at the following address:
Pulte Homes of Minnesota
7500 Flying Cloud Drive, Suite 670
Eden Prairie, MN 55344
The Developer shall notify the City within five days of a change of address.
Notices to the City shall be in writing and shall be either hand delivered to the city
manager, or mailed to the City by certified mail in care of the City Manager at the
following address:
Plymouth City Hall
3400 Plymouth Boulevard
Plymouth, MN 55447
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CITY OF PLYMOUTH:
BY: ______________________________________
Jeffry Wosje, Mayor
(SEAL)
AND _____________________________________
Dave Callister, City Manager
STATE OF MINNESOTA )
( ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this _______ day of
________________, 20____, by Jeffry Wosje and by Dave Callister, the Mayor and City
Manager of the City of Plymouth, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by its City Council.
______________________________________
NOTARY PUBLIC
DEVELOPER:
By: ______________________________________
Its: ______________________________________
STATE OF MINNESOTA )
( ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ________ day of
________________, 20____, by __________________________________ the
____________________________________ of ______________________________________
on its behalf.
______________________________________
NOTARY PUBLIC
DRAFTED BY: CITY OF
Page 25
PLYMOUTH
3400 Plymouth Boulevard
Plymouth, MN 55447
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FEE OWNER CONSENT
TO
DEVELOPMENT CONTRACT
_______________________________________________________, fee owners of all or
part of the subject property, the development of which is governed by the foregoing development
contract, affirm and consent to the provisions thereof and agree to be bound by the provisions as
the same may apply to that portion of the subject property owned by them.
Dated this _______ day of _______________, 20_____.
_________________________________________
By: ______________________________________
Its: ______________________________________
STATE OF MINNESOTA )
( ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this _____ day of _____________,
20___, by ______________________________________________________.
________________________________________
NOTARY PUBLIC
DRAFTED BY:
CITY OF
Page 26
PLYMOUTH
3400 Plymouth Boulevard
Plymouth, MN 55447
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ATTACHMENT A
ASSESSMENT FOR CITY PROJECT NO.
Page 27
_____________
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION ADOPTING ASSESSMENTS FOR WATER AND SANITARY SEWER
FOR GREENWAY NORTH 2ND ADDITION (2019006 )
WHEREAS, the city has received a Waiver of Assessment Hearing from the property owner of
Greenway North 2nd Addition waiving their right to special assessment hearings for trunk water and
sanitary sewer and all other appurtenances.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof,
is accepted and shall constitute the special assessment against the lands named therein
and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period
of 5 years, the first of the installments to be payable on or before the first Monday in
January, 2020, and shall bear interest at the rate of 3.33% per annum. To the first
installment shall be added interest on the entire assessment calculated from November
1, 2019 to December 31, 2020. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
3. The owner of any property so assessed may make an interest free principal prepayment
prior to certification of the assessment to the County Finance Director. Prepayments of
the assessment on such property must be received by October 31, 2019.
4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County
Finance Director to be extended on the proper tax lists of the County and such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
5. The total cost of the improvement assessed by this resolution is $37,237.00.
APPROVED by the City Council on this 9th day of April, 2019.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
April 9, 2019, with the original thereof on file in my office, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this __________ day of
_________________, ________.
_________________________________
Page 28
City Clerk
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING FINAL PLAT FOR “GREENWAY NORTH 2ND ADDITION”
(2019006)
WHEREAS, Pulte Homes of Minnesota has requested approval of a final plat for the roughly 16.5-
acre parcel presently legally described as:
Outlot C, Outlot D, and Outlot E of Greenway North
All that part of Troy Lane North, as dedicated on the plat of GREENWAY NORTH,
according to the recorded plat thereof, Hennepin County, Minnesota, lying
southerly of a line drawn from and perpendicular to the east line of the Troy Lane
North as dedicated on said plat, to the most northerly southeast corner of Outlot
A, said plat, and northerly of the following described line:
Beginning at the southeast corner of Outlot D, said plat; thence North 00 degrees
30 minutes 27 seconds East, on an assumed bearing along the east line of said
Outlot D, a distance of 125.19 feet; thence northeasterly 161.59 feet along a
tangential curve concave to the southeast, having a radius of 390.00 feet and a
central angle of 23 degrees 44 minutes 23 seconds, to the east line of Troy Lane
North as dedicated on said plat, and said line there terminating.
WHEREAS, city staff has prepared a development contract covering the improvements related to
said plat.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that it should and does approve the request by Pulte Homes of Minnesota for a final plat
for “Greenway North 2nd Addition”; and
FURTHER, that the development contract for said plat be approved, and that upon prior execution
of the development contract by the developer, the mayor and city manager be authorized to execute
the development contract on behalf of the city; and
FURTHER, that the following conditions be met prior to recording of, and related to said plat:
1. A final plat is approved to allow the property to be subdivided into 8 single-family lots and
31 lots for townhomes, in accordance with the application and plans received by the City on
February 26, 2019, and March 12, 2019 except as may be amended by this resolution.
2. Prior to release of the final plat for recording, the applicant shall: 1) receive City approval of
Page 29
final construction and storm water plans; 2) execute a development contract and submit
related fees and financial guarantees; and 3) pay the park dedication cash fee in lieu of land
dedication for 39 new dwelling units, in accordance with the dedication ordinance in effect
at the time of filing for the final plat.
3. Prior to recording the final plat, the applicant shall fulfill the requirements, submit the
required information, and revise the plans as indicated below, consistent with the applicable
city code, zoning ordinance, and engineering guidelines:
a. Submit HOA documents or covenants that include the following:
1. Assigning maintenance of common improvements including wetland buffer, wetland
buffer monuments, sidewalks, retaining walls, mailboxes, subdivision signs, and
other common elements.
2. Disclosure that roads stubbed to the west and south will eventually get extended
when development is proposed.
b. Pay for or agree to be assessed for sewer and water area charges and watermain lateral
special assessment.
4. Encroachment agreements will be required for retaining walls in a drainage and utility
easement.
5. Encroachment agreements will be required for monument signs proposed in drainage and
utility easements.
6. No retaining walls are permitted in trail easements.
7. No new driveway access to County Road 47 or Troy Lane shall be permitted.
8. Obtain all required Hennepin County right-of-way construction permits.
9. Obtain Elm Creek Watershed approval.
10. Obtain NPDES permit.
11. Obtain MDH, MPCA & MCES permits.
12. Provide sod, irrigation and landscaping within the City-owned parcel west of Troy Lane.
13. Provide sod between townhome driveways instead of rock.
14. Provide an executed vacation agreement for the existing driveway easement for the
property at 6015 Troy Lane prior to any building permit being issued in Greenway North 2nd
addition.
15. No building permits shall be issued for lots 1-6, block 2, until either a temporary cul-de-
sac with an executed easement is in place or Walnut Grove Lane is extended.
16. Two type three barricades shall be installed at the intersection of Walnut Grove Lane and
60th Avenue North until such time a temporary cul-de-sac is installed or Walnut Grove lane
is extended.
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17. County Road 47 turn lanes shall be completed by July 1, 2019.
18. Prior to the issuance of a building permit, the applicant shall submit a survey indicating:
a. A minimum of two front yard trees to be preserved or planted for the single family
home lots.
b. Silt fence and tree preservation fencing installed consistent with city code.
c. For lots abutting the wetland or pond, the lowest floor elevation shall be at least two
feet higher than the high water elevation for the wetland or pond.
19. Standard Conditions:
a. No building permits shall be issued until proof of recording is submitted for the final
plat, easements, and other recordable documents and the streets (including curb and
gutter installation) needed for access to lots where permits are requested are paved
with the first lift of asphalt, and the sewer and water service utilities are installed and
approved by the city engineer/designee.
b. Development standards and setbacks for the townhome portion of the plat shall comply
with the RMF-2 zoning standards. No variances are granted or implied.
c. Development standards and setbacks for the single-family portion of the plat shall
comply with the RSF-3 zoning standards. No variances are granted or implied.
d. All retaining walls over four feet shall require issuance of a building permit and a three-
foot fence installed on top of the wall.
e. Driveways shall be set back a minimum of 40 feet from intersections as measured from
the intersection of property lines.
f. Compliance with the City’s tree preservation regulations.
g. No trees shall be planted in the public right-of-way.
h. Signs shall require a separate permit and comply with section 21155 of the zoning
ordinance.
i. Removal of all hazardous trees from the property at the owner's expense.
j. This approval shall expire two years after the date of approval, unless the applicant has
submitted a complete final plat application, or unless the applicant, with the consent of
the property owner, has received prior approval from the City to extend the expiration
date for up to one additional year, as regulated under section 512 of city code.
ADOPTED by the City Council on this 9th day of April, 2019.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
April 9, 2019 with the original thereof on file in my office, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this ____________day
of ____________________, _____.
____________________________________
City Clerk
Page 31
REGULAR
COUNCIL MEETING
April 9, 2019
Review Deadline:
April 23, 2019
Agenda
Number: 6.10
To: Dave Callister, City Manager
Prepared by: Shawn Drill, Senior Planner
Reviewed by: Barbara Thomson, Planning Manager and Steve Juetten,
Community Development Director
Item:
Approve Final Plat, Development Contract, and
Assessments for “Beacon Ridge” – Northeast of Dunkirk
Lane and 54th Avenue (Watermark Properties-2017053F)
1. ACTION REQUESTED:
Adopt attached resolutions approving final plat, development contract, and assessments for “Beacon
Ridge” located west of Dunkirk Lane at 53rd Avenue.
Approval requires a 4/7 vote of the City Council.
2. BACKGROUND:
In August 2017, the Council approved the preliminary plat for 37 single-family lots. At this time, the
developer is requesting final plat approval for the first phase consisting of 20 single-family lots.
The requested final plat is consistent with the preliminary plat.
3. BUDGET IMPACT:
Not applicable.
4. ATTACHMENTS:
Location Map
Applicant’s Narrative
Preliminary Plat
Final Plat
Development Contract
Resolutions
Page 1
SITE
DUNKIRK LN52255305532552nd Ave
54th Ave
53rdA
v
e
51st Pl
2017053-F
Watermark Properties
"Beacon Ridge"
5225, 5305, & 5325 Dunkirk Lane
Final Plat K
330 0 330 660165
Feet
Page 2City of
Plymouth, Minnesota
Page 3
Page 4
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DEVELOPMENT CONTRACT
(Developer Installed Improvements)
BEACON RIDGE (2017 053-F)
AGREEMENT dated _______________, 2019, by and between the CITY OF
PLYMOUTH, a Minnesota municipal corporation (“City”), and WEG – BEACON RIDGE, LLC, a
limited liability company (the “Developer”).
1. REQUEST FOR PLAT APPROVAL. The Developer has asked the City to approve a plat
for Beacon Ridge (referred to in this contract as the "plat"). The land is situated in the
County of Hennepin, State of Minnesota, and is legally described as:
The North Half of the Northeast Quarter of the Northeast Quarter of the Northwest
Quarter of Section 8, Township 118, Range 22, Hennepin County Minnesota.
AND
The South Half of the Northeast Quarter of the Northeast Quarter of the Northwest
Quarter of Section 8, Township 118, Range 22, Hennepin County Minnesota.
AND
The North Half of the Southeast Quarter of the Northeast Quarter of the Northwest
Quarter of Section 8, Township 118, Range 22, Hennepin County Minnesota.
2. CONDITIONS OF PLAT APPROVAL. The City hereby approves the plat on condition
that the Developer enter into this contract, furnish the security required by it, and record the
plat with the county recorder or registrar of titles within 180 days after the City Council
approves the final plat.
3. RIGHT TO PROCEED. Unless separate written approval has been given by the City,
within the plat or land to be platted, the Developer may not grade or otherwise disturb the
earth, remove trees, construct sewer lines, water lines, streets, utilities, public or private
improvements, or any buildings until all the following conditions have been satisfied: 1)
this agreement has been fully executed by both parties and filed with the city clerk, 2) the
necessary security has been received by the City, and 3) the plat has been recorded with the
Hennepin County Recorder's Office.
4. PHASED DEVELOPMENT.
Page 9
If the plat is a phase of a multi-phased preliminary plat, the
City may refuse to approve final plats of subsequent phases if the Developer has breached
this contract and the breach has not been remedied. Development of subsequent phases
may not proceed until development contracts for such phases are approved by the City.
Park charges and special assessments for sewer and water referred to in this contract are not
being imposed on outlots, if any, in the plat that are designated in an approved preliminary
plat for future subdivision into lots and blocks. Such charges will be calculated and
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imposed when the outlots are final platted into lots and blocks. Restitution for tree removal
referred to in this contract for the entire development site, including outlots for future
development, is being imposed in conjunction with this first phase of development.
Consequently, restitution for tree removal will not be required for subsequent development
phases.
5. PRELIMINARY PLAT STATUS. If the plat is a phase of a multi-phased preliminary plat,
the preliminary plat approval for all phases not final platted shall lapse and be void unless
final platted into lots and blocks, not outlots, within five years after preliminary plat
approval.
6. CHANGES IN OFFICIAL CONTROLS. For two years from the date of this contract, no
amendments to the City's comprehensive plan or official controls shall apply to or affect
the use, development density, lot size, lot layout or dedications of the approved final plat
unless required by state or federal law or agreed to in writing by the City and the
Developer. Thereafter, notwithstanding anything in this contract to the contrary, to the full
extent permitted by state law, the City may require compliance with any amendments to the
City's comprehensive plan, official controls, platting or dedication requirements enacted
after the date of this contract.
7. DEVELOPMENT PLANS. The plat shall be developed in accordance with the following
plans. The plans shall not be attached to this contract. If the plans vary from the written
terms of this contract, the written terms shall control. The plans are:
Plan A - Plat
Plan B - Final Grading, Drainage and Erosion Control Plan
Plan C - Tree Preservation and Reforestation Plan
Plan D - Plans and Specifications for Public Improvements
Plan E - Street Lighting Plan
Plan F - Landscape Plan
Plan G - Permanent Traffic Control Plan
8. IMPROVEMENTS. The Developer shall install and pay for the following:
A. Streets
B. Sanitary Sewer
C. Watermain
D. Surface Water Facilities (pipe, ponds, etc.)
E. Grading and Erosion Control
F. Sidewalks
G. Street Lighting
H. Underground Utilities
I. Street Signs and Traffic Control Signs
J. Landscaping Required by Section 21130.03 of the Zoning Ordinance
K. Tree Preservation and Reforestation
L. Wetland Buffers
M. Monuments Required by Minnesota Statutes
N.
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Miscellaneous Facilities
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The improvements shall be installed in accordance with the City’s subdivision regulations
and the City’s engineering guidelines/standard detail specifications. The Developer shall
submit plans and specifications which have been prepared by a competent registered
professional engineer to the City for approval by the city engineer or designee. The
Developer shall instruct its engineer to provide full-time field inspection personnel in order
for the Developer's engineer to be able to certify that the construction work meets the
approved City standards as a condition of City acceptance. In addition, the City may, at the
City's discretion and at the Developer's expense, have one or more City inspectors and a
soil engineer inspect the work on a full or part-time basis. The Developer, its contractors
and subcontractors, shall follow all instructions received from the City's inspectors. The
Developer and/or the Developer’s engineer shall provide for on-site project management.
The Developer's engineer is responsible for design changes and contract administration
between the Developer and the Developer's contractor. The Developer or his or her
engineer shall schedule a pre-construction meeting at a mutually agreeable time at City
Hall with all parties concerned, including the City staff, to review the program for the
construction work.
All labor and work shall be done and performed in the best and most workmanlike manner
and in strict conformance with the approved plans and specifications. No deviations from
the approved plans and specifications will be permitted unless approved in writing by the
city engineer or designee. The Developer agrees to furnish to the City a list of contractors
being considered for retention by the Developer for the performance of the work required
by the contract. The Developer shall not do any work or furnish any materials not covered
by the plans and specifications and special conditions of this contract, for which
reimbursement is expected from the City, unless such work is first approved in writing by
the city engineer or designee.
9. ADMINISTRATION OF DEVELOPMENT CONTRACT. The Developer shall provide to
the City a cash escrow to pay for the costs of administering the development contract.
Administrative costs include but are not limited to preparation of the contract, City
recording fees for documents required as part of the development, monitoring of
construction observation, consultation with the Developer and his/her engineer on status
or problems regarding the project, plan review, coordination for testing, periodic and
final inspections and acceptance, project monitoring and inspections during warranty
periods, and processing requests for reduction or release of security, for all public
improvements covered by the development contract. The cash escrow deposit shall be
$17,421 (calculated at 3% of the estimated cost of proposed public improvements, as
shown in the Summary of Security Requirements). If, at any time prior to completion of
the development contract administration process, the balance in the cash escrow account
is depleted to less than 10% of the originally required cash escrow amount, the Developer
shall deposit additional funds in the cash escrow account as determined by the City. Any
balance remaining in the cash escrow account upon completion of the development
contract administration process shall be returned to the Developer after all claims and
charges thereto have been deducted.
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10. CONTRACTORS/SUBCONTRACTORS. City Council members, City employees, and City
Planning Commission members, and corporations, partnerships, and other entities in which
such individuals have greater than a 25% ownership interest or in which they are an officer
or director may not act as contractors or subcontractors for the public improvements
identified in Paragraph 8 above.
11. PERMITS. The Developer shall obtain or require its contractors and subcontractors to
obtain all necessary permits, including but not limited to:
• Hennepin County for sewage system abandonment
• Minnesota Department of Health for watermains and well abandonment
• National Pollutant Discharge Elimination System permits
• Minnesota Pollution Control Agency for sanitary sewer and hazardous material
removal and disposal
• Metropolitan Council Environmental Services for sanitary sewer connections
• Watershed permits
• City of Plymouth demolition permits and building permits
12. TIME OF PERFORMANCE. The Developer shall install all required public improvements
by October 31, 2019, with the exception of the final wear course of asphalt on streets.
Final wear course placement will be allowed in a new housing development only after one
freeze – thaw cycle and after a certificate of occupancy has been issued for 75% of the
dwelling units. An inspection of the roadway will be performed by the city engineer or
designee prior to wear course placement. From this inspection, any deficiencies or damage
to the street, sidewalk and curb will be noted and will need to be corrected prior to the
placement of the wear course.
13. LICENSE. The Developer hereby grants the City, its agents, employees, officers and
contractors a license to enter the plat to perform all work and inspections deemed
appropriate by the City in conjunction with plat development.
14. CONSTRUCTION PARKING/STAGING. Construction parking and staging shall occur
on the site of the plat.
15. GRADING PLAN. The plat shall be graded in accordance with the approved Grading,
Drainage and Erosion Control Plan (Plan B). The plan shall conform to City of Plymouth
standards.
The Developer shall have the responsibility for site grading through completion of the
project including installation of sod, trees and required landscaping, as addressed under the
Warranty section of this agreement.
Page 12
Within 30 days after completion of the grading, the Developer shall provide the City with a
"record" grading plan certified by a registered land surveyor or engineer indicating that all
ponds, swales, and ditches have been constructed on public easements or land owned by
the City. The "record" plan shall contain site grades and field verified elevations of the
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following: a) cross sections of ponds; b) location and elevations along all swales,
emergency overflows, wetlands, wetland mitigation areas if any, ditches, locations and
dimensions of borrow areas/stockpiles; c) lot corner elevations and house pads; and d) top
and bottom of retaining walls.
All lots with house footings placed on fill must be monitored and constructed to meet or
exceed FHA/HUD 79G specifications. The Developer must certify that this has been done
correctly.
Prior to City acceptance of the grading improvements and a full release of financial
sureties, the Developer shall provide the City with final “record” plans, in accordance with
the City’s most recent Engineering Guidelines and the Developer shall verify that all final
grades, after house construction and final lot grading, meet the approved grading plan.
16. EROSION CONTROL. Prior to initiating site grading, the Erosion Control Plan (Plan B)
shall be implemented by the Developer and inspected and approved by the City. Erosion
control practices must comply with the Minnesota Pollution Control Agency’s best
management practices. The City may impose additional erosion control requirements if
they would be beneficial. All areas disturbed by the excavation and backfilling operations
shall be reseeded within 14 days after the completion of the work or in an area that is
inactive for up to 14 days unless authorized and approved by the city engineer in writing.
Except as otherwise provided in the erosion control plan, seed shall be in accordance with
the City's current seeding standards. All seeded areas shall be fertilized, mulched, and disc-
anchored as necessary for seed retention. The parties recognize that time is of the essence
in controlling erosion. If the Developer does not comply with the erosion control plan and
schedule or supplementary instructions received from the City, the City may take such
action as it deems appropriate to control erosion at the Developer’s expense. The City will
endeavor to notify the Developer in advance of any proposed action, but failure of the City
to do so will not affect the Developer's and City's rights or obligations hereunder. If the
Developer does not reimburse the City for any cost the City incurred for such work within
ten days, the City may draw down the security to pay any costs. No development, utility or
street construction will be allowed and no building permits will be issued unless the plat is
in full compliance with the approved erosion control plan.
17. STREET MAINTENANCE DURING CONSTRUCTION. The Developer shall be
responsible for all street maintenance until the streets are accepted by the City. Warning
signs shall be placed when hazards develop in streets to prevent the public from traveling
on same and to direct attention to detours. If and when streets become impassable, such
streets shall be barricaded and closed. In the event residences are occupied prior to
completing streets, the Developer shall maintain a smooth surface and provide proper
surface drainage to ensure that the streets are passable to traffic and emergency vehicles.
The Developer shall be responsible for keeping streets within and without the subdivision
swept clean of dirt and debris that may spill, track, or wash onto the street from the
Developer’s operation. The Developer may request, in writing, that the City keep the
streets open during the winter months by plowing snow from the streets prior to final
acceptance of said streets if all of the following conditions are meet and verified by the
City by October 1st.
•
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The street has concrete curb and is paved with first lift of asphalt.
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• At least one house on the street is occupied.
• All the manholes and valve boxes (iron) is set below the paved surface so not to
cause damage to the snow removal equipment.
If any one of these conditions is not met by October 1st snow removal for the entire
season will be the responsibility of the developer. If the conditions are not met, the
developer shall be responsible for plowing all streets within the development in
accordance with the City’s Snow Removal Policy and shall be completed within 12 hours
after snowfall has ended. If the Developer does not comply with the policy or if the
streets are not plowed within the specified time, the City will plow the streets and bill the
Developer plus a penalty of $500 each time the City plows the streets. If the Developer
does not reimburse the City for any cost the City incurred for such work within ten days,
the City may draw down the security to pay any costs.
The City shall not be responsible for repairing damage in the development because of
snow plowing operations. Providing snow plowing service does not constitute final
acceptance of the streets by the City. The Developer shall contract for street cleaning
within and immediately adjacent to the development. At a minimum, scraping and
sweeping shall take place on a weekly basis. A copy of this contract shall be approved by
the City before grading is started. The contract shall provide that the City may direct the
contractor to clean the streets and bill the Developer.
18. OWNERSHIP OF IMPROVEMENTS. Upon completion of the work and construction
required by this contract, the improvements lying within public easements or right-of-way
shall become City property. The City shall accept responsibility for operation and
maintenance of stormwater facilities lying within the public easements. Prior to acceptance
of the improvements by the City, the Developer must furnish the following affidavits:
- Contractor’s certificate
- Engineer’s certificate
- Land surveyor’s certificate
- Developer’s certificate
The above affidavits shall certify that all construction has been completed in accordance
with the terms of this contract.
Prior to City acceptance of public improvements and a full release of financial sureties, the
Developer shall provide the City with final “record” plans, in accordance with the City’s
most recent Engineering Guidelines.
Upon City receipt and verification of the affidavits, and upon receipt of “record” plans
acceptable to the City, the city engineer will accept the completed public improvements.
Page 14
No more than six months prior to turnover of improvements to a Homeowners Association
(HOA), the developer shall request a final inspection of such improvements. Final
approval of such improvements shall occur prior to HOA turnover. A portion of the
security, as determined by the City Engineer, shall not be released until final approval and
proof of transfer from Developer to HOA.
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19. PARK DEDICATION. The Developer shall pay a cash contribution of $160,000 in
satisfaction of the City’s park dedication requirements. The charge was calculated in
accordance with Section 528 of the City’s subdivision regulations. The cash fee shall be
payable prior to the City’s release of the signed final plat mylars.
20. WATERMAIN. This plat is subject to a trunk watermain special assessment under
Minnesota Statutes Chapter 429. The assessment rate is adjusted annually. The 2019
rate is $4,743 per acre. If the development contract is signed by the Developer and City
in 2019, the assessment amount is calculated as follows: 15.279 acres minus 5.913 future
development acres minus 0.148 acres of wetland minus 0.761 acres of Dunkirk right of
way = 8.454 acres x $4,743 per acre = $40,097.32. If the development contract is signed
in another year, that year’s per acre rate will be used in the calculation. The assessment
will be divided evenly among the lots and blocks in the final plat. The assessment will be
spread over five years at 3.33% interest on the unpaid balance. The assessment shall be
deemed adopted on the date this contract is signed by the City. The Developer waives
any and all procedural and substantive objections to the special assessment, including but
not limited to, hearing requirements and any claim that the assessment exceeds the
benefit to the property. The Developer waives any appeal rights otherwise available
pursuant to M.S.A. 429.081.
21. SANITARY SEWER. This plat is subject to a lateral sanitary sewer special assessment
under Minnesota Statutes Chapter 429. The assessment rate is adjusted annually.
The 2019 rate is $1,277 per acre. If the development contract is signed by the Developer
and City in 2019, the assessment amount is calculated as follows: 15.279 acres minus
5.913 future development acres minus 0.148 acres of wetland minus 0.761 acres of
Dunkirk right of way = 8.454 acres x $1,277 per acre = $10,795.76. If the development
contract is signed in another year, that year’s per acre rate will be used in the calculation.
The assessment will be divided evenly among the lots and blocks in the final plat. The
charge will be spread over five years at 3.33% interest on the unpaid balance. The
assessment shall be deemed adopted on the date this contract is signed by the City. The
Developer waives any and all procedural and substantive objections to the special
assessment, including but not limited to, hearing requirements and any claim that the
assessment exceeds the benefit to the property. The Developer waives any appeal rights
otherwise available pursuant to M.S.A. 429.081.
22. BUILDING PERMITS/CERTIFICATES OF OCCUPANCY.
A. No building permits shall be issued until the final plat is recorded, the streets
(including curb and gutter installation) needed for access to lots where permits are
requested are paved with the first lift of asphalt, and the sewer and water service
utilities are tested and approved by the city engineer/designee.
B. Prior to issuance of building permits, wetland buffer monuments shall be placed
in accordance with the City’s zoning ordinance. Specifications for the
monuments are available from the Community Development Department.
C.
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Prior to issuance of building permits, written certification of the grading for the
block where the building is to be located must be provided to the City.
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D. Breach of the terms of this contract by the Developer, including nonpayment of
billings from the City, shall be grounds for denial of building permits, including
lots sold to third parties, and the halting of all work in the plat.
E. If building permits are issued prior to the acceptance of public improvements, the
Developer assumes all liability and costs resulting in delays in completion of
public improvements and damage to public improvements caused by the City,
Developer, their contractors, subcontractors, materialmen, employees, agents, or
third parties. No sewer and water connection permits may be issued until the
streets needed for access have been paved with a bituminous surface and the
utilities are tested and approved by the city engineer or designee.
23. STREET REGULATORY SIGNS/TRAFFIC CONTROL SIGNS. Street name signs shall
be installed by the Developer. The signs shall be placed at all intersections or at such
other locations as determined by the city engineer or designee. All street name signs
must be installed prior to final building inspection approval.
The Developer shall install traffic control signs in accordance with the plan approved by
the city engineer and Minnesota Manual of Uniform Traffic Control Devices
(MMUTCD). All signs must be installed prior to final building inspection approval or
earlier if necessary as determined by the city engineer.
24. RESPONSIBILITY FOR COSTS.
A. Except as otherwise specified herein, the Developer shall pay all costs incurred by it
or the City in conjunction with the development of the plat, including but not
limited to legal, planning, engineering and inspection expenses incurred in
connection with approval and acceptance of the plat, the preparation of this
contract, review of construction plans and documents, and all costs and expenses
incurred by the City in monitoring and inspecting development of the plat.
B. The Developer shall hold the City and its officers, employees, and agents harmless
from claims made by itself and third parties for damages sustained or costs incurred
resulting from plat approval and development. The Developer shall indemnify the
City and its officers, employees, and agents for all costs, damages, or expenses
which the City may pay or incur in consequence of such claims, including
attorneys' fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement of this
contract, including engineering and attorneys' fees.
D. The Developer shall pay, or cause to be paid when due, and in any event before any
penalty is attached, all special assessments referred to in this contract. This is a
personal obligation of the Developer and shall continue in full force and effect even
if the Developer sells one or more lots, the entire plat, or any part of it.
E. The Developer shall pay in full all bills submitted to it by the City for obligations
incurred under this contract within 30 days after receipt. Bills not paid within 30
days shall accrue interest at the rate of 8% per year.
F.
Page 16
In addition to the charges and special assessments referred to herein, other charges
and special assessments may be imposed such as but not limited to sewer
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availability charges ("SAC"), City water connection charges, City sewer connection
charges, and building permit fees.
25. SPECIAL PROVISIONS. The following special provisions shall apply to plat development:
A. The Developer shall post a security for the final placement of all subdivision iron
monuments. The security was calculated as shown in the Summary of Security
Requirements at $100.00 per iron. The security will be held by the City until the
Developer's land surveyor certifies that all irons have been set following site
grading and utility and street construction. In addition, the certificate of survey
must also include a certification that all irons for a specific lot have either been
found or set prior to the issuance of a building permit for that lot.
B. The Developer must obtain a sign permit from the City building official prior to
installation of any subdivision identification signs.
C. The Developer shall supply a complete set of the approved construction plans in an
AutoCAD.DWG electronic file format before the preconstruction conference.
D. The Developer shall include the “City of Plymouth’s Standard Detail
Specifications” (all applicable sections) in the contract documents of their
improvement project.
E. Other requirements:
1. Prior to commencement of grading operations, the Developer shall install
and request inspection of tree preservation fencing and silt/erosion control
fencing
2. Prior to recording the final plat, the Developer shall:
a. Receive City approval of final construction plans.
b. Remove the existing structures from the site. Demolition permits are
required for removal of existing structures that contain over 120 square
feet.
c. Provide a separate ten-foot wide trail easement along the east side of those
properties that abut Dunkirk Lane.
d. Execute the development contract and provide the related financial
guarantees and fees.
e. Pay the required park dedication fee.
f. Pay the required tree restitution amount. The current estimated tree
restitution amount, based on replanting of 884 inches of new trees on the
site (as shown on the plans), is $133,100. This figure could be adjusted up
or down if the replanting plan is changed, as approved by the City.
3. Prior to issuance of building permits for lots abutting wetlands, permanent
wetland buffer monument signs shall be installed pursuant to ordinance
requirements.
4. Provide all required easements and agreements, including but not limited to an
encroachment agreement where Developer-installed retaining walls would lie
within drainage and utility easements.
5.
Page 17
The Developer shall work with the owners of the affected Kirkwood
properties to the south to ensure stabilization of the ravine/drainage ditch with
respect to erosion control.
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6. Areas where stands of trees would be preserved/maintained must be served
with a drainage system to prevent standing water from harming the health of
the trees.
7. Direct vehicular private driveway access is denied from Dunkirk Lane to the
lots abutting Dunkirk Lane, making the yard areas between the homes on
those lots and Dunkirk Lane “equivalent” yards.
8. The Developer or any subsequent owner of the plat shall provide separate
disclosures to potential buyers and to buyers at closing regarding the presence
of the Plymouth Gun Club. The disclosures shall: 1) include the gun club’s
current hours of operation; 2) state that repetitive loud noise is generated by
the gun club; and 3) state that the gun club hours are subject to change.
9. The Developer and any subsequent owner or builder of land within 750 feet of
the gun club property is responsible for any required noise mitigation on their
property, pursuant to the Shooting Range Protection Act, Minnesota Statutes
Chapter 87A.
10. The Developer shall work with the Plymouth Gun Club to install a six-foot
high chain link fence for safety between the gun club site and the proposed
plat.
11. Standard Conditions:
a. No building permits shall be issued until the final plat is recorded, the
streets (including curb and gutter installation) needed for access to lots
where permits are requested are paved with the first lift of asphalt, and the
sewer and water service utilities are tested and approved by the city
engineer/designee.
b. Development standards and setbacks for this plat shall comply with the
RSF-3 zoning standards. No variances are granted or implied.
c. Any signage shall require separate permits and shall comply with the
City’s sign regulations.
d. If the required sidewalks are not installed when the streets are installed, no
building permits shall be issued for lots abutting the future sidewalk unless
a separate sidewalk agreement is provided for each affected lot.
e. The watermain shall be looped.
f. Compliance with the City’s tree preservation, reforestation, and restitution
regulations.
g. Removal of all hazardous trees at the owner's expense.
h. No trees shall be planted in the boulevard.
26. MISCELLANEOUS.
A. The Developer may not assign this contract without the written permission of the
City Council. The Developer's obligation hereunder shall continue in full force and
effect even if the Developer sells one or more lots, the entire plat, or any part of it.
B.
Page 18
A building permit is required for any retaining wall that would be 48 inches in
height or higher, and a fence/wall permit is required for any retaining wall that
would be less than 48 inches in height. Additionally, a fence with a minimum
height of 3.5 feet shall be installed at the top of any retaining wall that exceeds
four feet in height, and at the top of any tiered retaining wall that requires a
building permit. Retaining walls that require a building permit shall be
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constructed in accordance with plans and specifications prepared by a structural
or geotechnical engineer licensed by the State of Minnesota, as approved by the
building permit. Following construction of any retaining wall that requires a
building permit and prior to issuance of a certificate of occupancy for a lot where
the retaining wall is located, a certification signed by the design engineer shall be
filed with the Building Official evidencing that the retaining wall was constructed
in accordance with the approved plans and specifications.
C. The Developer shall submit appropriate legal documents regarding homeowner
association documents, covenants and restrictions, as reviewed by the city
attorney for consistency with the City’s official controls and conditions of
approval shall be filed with the final plat. If the documents are not consistent with
the City’s official controls and conditions of approval, the documents shall be
amended to make them consistent prior to recording the final plat and homeowner
association documents.
D. The Developer shall take out and maintain or cause to be taken out and maintained
until 6 months after the City has accepted the public improvements, public liability
and property damage insurance covering personal injury, including death, and
claims for property damage which may arise out of the Developer's work or the
work of its subcontractors or by one directly or indirectly employed by any of them.
Limits for bodily injury and death shall be not less than $500,000 for one person
and $1,000,000 for each occurrence; limits for property damage shall be not less
than $200,000 for each occurrence; or a combination single limit policy of
$1,000,000 or more. The City shall be named as an additional insured on the
policy, and the Developer shall file with the City a certificate evidencing coverage
prior to the City signing the plat. The certificate shall provide that the City must be
given written notice of the cancellation of the insurance per the terms of the policy.
E. Third parties shall have no recourse against the City under this contract.
F. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this
contract is for any reason held invalid, such decision shall not affect the validity of
the remaining portion of this contract.
G. The action or inaction of the City shall not constitute a waiver or amendment to the
provisions of this contract. To be binding, amendments or waivers shall be in
writing, signed by the parties and approved by written resolution of the City
Council. The City's failure to promptly take legal action to enforce this contract
shall not be a waiver or release.
H. This contract shall run with the land and may be recorded against the title to the
property. The Developer covenants with the City, its successors and assigns, that
the Developer has fee title to the property being final platted and/or has obtained
consents to this contract, in the form attached hereto, from all parties who have an
interest in the property; that there are no unrecorded interests in the property being
final platted; and that the Developer will indemnify and hold the City harmless for
any breach of the foregoing covenants.
I.
Page 19
Each right, power or remedy herein conferred upon the City is cumulative and in
addition to every other right, power or remedy, express or implied, now or hereafter
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arising, available to the City, at law or in equity, or under any other agreement, and
each and every right, power and remedy herein set forth or otherwise so existing
may be exercised from time to time as often and in such order as may be deemed
expedient by the City and shall not be a waiver of the right to exercise at any time
thereafter any other right, power or remedy.
J. The Developer represents to the City that the plat complies with all city, county,
metropolitan, state, and federal laws and regulations, including but not limited to:
subdivision regulations, zoning ordinances, and environmental regulations. If the
City determines that the plat does not comply, the City may, at its option, refuse to
allow construction or development work in the plat until the Developer does
comply. Upon the City’s demand, the Developer shall cease work until there is
compliance.
27. DEVELOPER’S DEFAULT. In the event of default by the Developer as to any of the work
to be performed by it hereunder, the City may, at its option, perform the work and the
Developer shall promptly reimburse the City for any expense incurred by the City,
provided the Developer, except in an emergency as determined by the City, is first given
notice of the work in default, not less than 48 hours in advance. This contract is a license
for the City to act, and it shall not be necessary for the City to seek a court order for
permission to enter the land. When the City does any such work, the City may, in addition
to its other remedies, assess the cost in whole or in part.
28. WARRANTY. The Developer warrants all improvements required to be constructed by it
pursuant to this contract against poor material and faulty workmanship. The Developer
shall submit or maintain a letter of credit for 25% of the amount of the original cost of the
following improvements:
A. The required warranty period for materials and workmanship for utilities
including public sanitary sewer, storm sewer, and water mains shall be 2
years from the date of final written City acceptance of the work.
B. The required warranty period for all work relating to street construction,
including concrete curb and gutter, sidewalks and trails, materials and
equipment shall be 1 year from the date of final written City acceptance.
C. The required warranty period for grading, sod, trees, and landscaping is one
growing season following installation.
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29. SUMMARY OF SECURITY REQUIREMENTS. To guarantee compliance with the terms of
this contract, payment of special assessments, payment of the costs of all public and private
improvements, and construction of all public and private improvements, the Developer
shall furnish the City with a letter of credit, in a format acceptable to the City, from a bank,
cash escrow or a combination cash escrow and letter of credit ("security") for $870,696.
The amount of the security was calculated as follows:
ESTIMATED
COSTS
Developer
ITEM Installed (1) Private (2) Total
Street Construction: 181,000 181,000
Sanitary Sewer System: 112,500 112,500
Watermain System: 115,800 115,800
Storm Sewer System: 154,500 5,000 159,500
Boulevard and Drainage Swale Sod: 10,700 10,700
Filtration Basin: 14,200 14,200
Street and Traffic Control Signs: 2,700 2,700
Wetland Buffer Posts & Signs: 1,200 1,200
Sidewalk Improvements: 39,500 39,500
Landscaping: 5,000 5,000
Street Lighting: 6,000 6,000
Erosion Control: 21,600 21,600
Site Grading & Drainage Improvements: 34,000 34,000
Setting Iron Monuments: 6,700 6,700
Tree Preservation/Protection: 95,800 95,800
SUB-TOTAL: 580,700 225,500 806,200
Design, Admin., Insp., As-Builts (8%): 46,456 18,040 64,496
TOTAL: 627,156 243,540 $870,696
(1) Developer installed public improvements. City to own and maintain after development completed.
(2) Private. Property owner and/or property owner’s association to maintain after development completed.
(3) Developer may provide a separate letter of Credit for Erosion Control & Tree Preservation/Protection.
Page 21
This breakdown is for historical reference; it is not a restriction on the use of the security.
The bank shall be subject to the approval of the City Manager. The City may draw down
the security, without notice, for any violation of the terms of this contract or if the security
is allowed to lapse prior to the end of the required term. If the required public
improvements are not completed at least 30 days prior to the expiration of the security, the
City may also draw it down. If the security is drawn down, the proceeds shall be used to
cure the default. Upon receipt of proof satisfactory to the city engineer or designee that
work has been completed and financial obligations to the City have been satisfied, with city
engineer or designee approval the security may be reduced from time to time by 75% of the
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financial obligations that have been satisfied. Twenty-five percent (25%) of the amounts
certified by the Developer's engineer shall be retained as security until: (1) all
improvements have been completed; (2) iron monuments for lot corners have been
installed; (3) all financial obligations to the City satisfied; (4) the required "record" plans
have been received by the City; (5) a warranty security is provided; and (6) the public
improvements are accepted by the City.
30. SUMMARY OF CASH REQUIREMENTS. The following is a summary of the cash
requirements under this contract which must be furnished to the City at the time of final
plat approval:
Park Dedication $160,000
*Erosion Control (EC) Refundable Cash Deposit $2,000
Tree Restitution (based on 884 inches of replacement) $133,100
Administration of Development Contract Escrow $17,421
TOTAL CASH REQUIREMENTS LEVIED: $312,521
*EC deposit may be paid separately prior to tree clearing and/or grading operations.
31. NOTICES. Required notices to the Developer shall be in writing, and shall be either hand
delivered to the Developer, its employees or agents, or mailed to the Developer by certified
mail at the following address:
WEG-Beacon Ridge, LLC
Attn: Eric Theisen
206 North Main Street
Wheaton, IL 60187
The Developer shall notify the City within five days of a change of address.
Notices to the City shall be in writing and shall be either hand delivered to the city
manager, or mailed to the City by certified mail in care of the City Manager at the
following address:
Plymouth City Hall
3400 Plymouth Boulevard
Page 22
Plymouth, MN 55447
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING FINAL PLAT AND DEVELOPMENT CONTRACT
FOR “BEACON RIDGE” FOR PROPERTY LOCATED WEST OF
DUNKIRK LANE AT 53RD AVENUE (2017 053-F)
WHEREAS, Watermark Properties has requested approval of a final plat for 20 single-family lots
in the first phase of residential development for property located at 5225, 5305, and 5325 Dunkirk Lane;
and
WHEREAS, the property is presently legally described as follows:
The North Half of the Northeast Quarter of the Northeast Quarter of the Northwest
Quarter of Section 8, Township 118, Range 22, Hennepin County Minnesota.
AND
The South Half of the Northeast Quarter of the Northeast Quarter of the Northwest
Quarter of Section 8, Township 118, Range 22, Hennepin County Minnesota.
AND
The North Half of the Southeast Quarter of the Northeast Quarter of the Northwest
Quarter of Section 8, Township 118, Range 22, Hennepin County Minnesota.
WHEREAS, City staff has prepared a development contract covering the improvements related
to said plat.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that it should and hereby does approve the request by Watermark Properties for a final
plat for Beacon Ridge; and
FURTHER, that the development contract for said plat be approved, and that upon prior
execution of the development contract by the developer, the Mayor and City Manager be authorized to
execute the development contract on behalf of the City; and
FURTHER, that the following conditions apply to said plat:
1. The final plat for Beacon Ridge is approved in accordance with the plans received by the City on
March 22, 2019, except as may be amended by this resolution.
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Resolution 2019-
File 2017053-F
Page 2
2. Prior to commencement of grading operations, the Developer shall install and request inspection of
tree preservation fencing and silt/erosion control fencing.
3. Prior to recording the final plat, the developer shall:
a. Receive City approval of final construction plans.
b. Remove the existing structures from the site. Demolition permits are required for removal of
existing structures that contain over 120 square feet.
c. Provide a separate ten-foot wide trail easement along the east side of those properties that
abut Dunkirk Lane.
d. Execute the development contract and provide the related financial guarantees and fees.
e. Pay the required park dedication fee.
f. Pay the required tree restitution amount. The current estimated tree restitution amount, based
on replanting of 884 inches of new trees on the site (as shown on the plans), is $133,100. This
figure could be adjusted up or down if the replanting plan is changed, as approved by the City.
g. Provide all required easements and agreements.
4. Any homeowner’s association documents shall address:
a. responsibilities for maintenance and repair of wetland buffers, buffer monuments, developer-
installed retaining walls, sidewalks, and trails; and
b. prohibition of structures and the clearing of vegetation within wetland buffers.
5. Prior to issuance of building permits for lots abutting wetlands, permanent wetland buffer
monument signs shall be installed pursuant to ordinance requirements.
6. The Developer shall work with the owners of the affected Kirkwood properties to the south to
ensure stabilization of the ravine/drainage ditch with respect to erosion control.
7. Areas where stands of trees would be preserved/maintained must be served with a drainage system
to prevent standing water from harming the health of the trees.
8. Direct vehicular private driveway access is denied from Dunkirk Lane to the lots abutting Dunkirk
Lane, making the yard areas between the homes on those lots and Dunkirk Lane “equivalent” yards.
9. The Developer or any subsequent owner of the plat shall provide separate disclosures to potential
buyers and to buyers at closing regarding the presence of the Plymouth Gun Club. The disclosures
shall: 1) include the gun club’s current hours of operation; 2) state that repetitive loud noise is
generated by the gun club; and 3) state that the gun club hours are subject to change.
10. The Developer and any subsequent owner or builder of land within 750 feet of the gun club
property is responsible for any required noise mitigation on their property, pursuant to the Shooting
Range Protection Act, Minnesota Statutes Chapter 87A.
11. The Developer shall install a six-foot high chain link fence along the west side of the plat. The fence
shall be installed prior to issuance of the first certificate of occupancy within the Beacon Ridge plat.
The Developer may work with the Plymouth Gun Club regarding placement of the fence.
Page 24
Resolution 2019-
File 2017053-F
Page 3
12. Standard Conditions:
a. No building permits shall be issued until the final plat is recorded, the streets (including curb and
gutter installation) needed for access to lots where permits are requested are paved with the
first lift of asphalt, and the sewer and water service utilities are tested and approved by the city
engineer/designee.
b. Development standards and setbacks for this plat shall comply with the RSF-3 zoning standards.
No variances are granted or implied.
c. Any signage shall require separate permits and shall comply with the City’s sign regulations.
d. If the required sidewalks are not installed when the streets are installed, no building permits
shall be issued for lots abutting the future sidewalk unless a separate sidewalk agreement is
provided for each affected lot.
e. The watermain shall be looped.
f. Compliance with the City’s tree preservation, reforestation, and restitution regulations.
g. Removal of all hazardous trees at the owner's expense.
h. No trees shall be planted in the boulevard.
i. No trees shall be planted in drainage and utility easements containing storm sewer or sanitary
sewer pipes, or that provide access to city-maintained facilities.
j. This approval shall expire two years after the date of approval, unless the property owner or
applicant has recorded the final plat, or unless the applicant, with the consent of the property
owner, has received prior approval from the City to extend the expiration date for up to one
additional year, as regulated under section 512 of City Code.
APPROVED by the City Council this 9th day of April, 2019.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
April 9, 2019, with the original thereof on file in my office, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this _______ day of
____________________________.
________________________________
Page 25
City Clerk
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION ADOPTING ASSESSMENTS FOR WATER AND SANITARY SEWER
FOR BEACON RIDGE (2017053-F )
WHEREAS, the city has received a Waiver of Assessment Hearing from the property owner of
Beacon Ridge waiving their right to special assessment hearings for trunk water and sanitary sewer and
all other appurtenances.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof,
is accepted and shall constitute the special assessment against the lands named therein
and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period
of 5 years, the first of the installments to be payable on or before the first Monday in
January, 2020, and shall bear interest at the rate of 3.33% per annum. To the first
installment shall be added interest on the entire assessment calculated from November
1, 2019 to December 31, 2020. To each subsequent installment when due shall be
added interest for one year on all unpaid installments.
3. The owner of any property so assessed may make an interest free principal prepayment
prior to certification of the assessment to the County Finance Director. Prepayments of
the assessment on such property must be received by October 31, 2019.
4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County
Finance Director to be extended on the proper tax lists of the County and such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
5. The total cost of the improvement assessed by this resolution is $50,893.08.
APPROVED by the City Council on this 9th day of April, 2019.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS.
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota,
certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on
April 9, 2019, with the original thereof on file in my office, and the same is a correct transcription
thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this __________ day of
_________________, ________.
_________________________________
Page 26
City Clerk
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.11
To: Dave Callister, City Manager
Prepared by: Kip Berglund, Senior Planner
Reviewed by: Barbara Thomson, Planning Manager, and Steve Juetten,
Community Development Director
Item:
Adopt Release of Assessment Agreement and Conditional
Use Permit for Property located at 3355 Plymouth
Boulevard (Lot 2, Block 1, Plymouth Hills 6th Addition)
1. ACTION REQUESTED:
Adopt the attached release of assessment agreement and conditional use permit (CUP) for property
located at 3355 Plymouth Blvd. (Lot 2, Block 1, Plymouth Hills 6th Addition).
Approval requires a 4/7 vote of the City Council.
2. BACKGROUND:
Staff received a request from Kraft Walser Law Office, PLLP, an attorney representing the owners of
the land affected by an assessment agreement and conditional use permit that were recorded on the
property in 1997 and 1998. They requested the release of the two documents in order to remove them
from title. Angeno’s Pizza and Pasta, the business that received the CUP, is no longer in business at
this location and the assessment agreement expired after five years (2002). The requested release is
attached.
3. BUDGET IMPACT:
Not applicable.
4. ATTACHMENTS:
CUP Resolution 98-678
Assessment Agreement dated August 19, 1997
Release of Assessment Agreement and Conditional Use Permit
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Page 8
201469v1 1
RELEASE OF ASSESSMENT AGREEMENT
AND CONDITIONAL USE PERMIT
This RELEASE OF ASSESSMENT AGREEMENT AND CONDITIONAL USE PERMIT is
granted this 9th day of April, 2019, by the CITY OF PLYMOUTH, a Minnesota municipal corporation
("City").
WHEREAS, on August 19, 1997 the City of Plymouth (“City”) and Carlson Real Estate
Company, a Minnesota Limited Partnership, entered into an Assessment Agreement (“Agreement”),
which was recorded in the Office of the Hennepin County Registrar of Titles on October 17, 1997 as
Document Number 2852408; and
WHEREAS, on November 4, 1998 the City, at the request of Angeno’s Pizza and Pasta, approved
a Conditional Use Permit (“CUP”), which was recorded in the Office of the Hennepin County Registrar
of Titles on January 14, 1999 as Document Number 3109608; and
WHEREAS, Angeno’s Pizza and Pasta is no longer in business at this location; and
WHEREAS, the assessment agreement expired in 2002, five years after the agreement; and
WHEREAS, the City has been requested to release and discharge Lot 2, Block 1, Plymouth Hills
6th Addition from the Agreement and CUP; and
WHEREAS, there is no longer a need to have the Agreement and CUP recorded against the
Property.
NOW, THEREFORE, BE IT RESOLVED by the City of Plymouth, Minnesota that the
Agreement and CUP are released and discharged.
ADOPTED on this 9th day of April, 2019.
Page 9
201469v1 2
CITY OF PLYMOUTH
By:
Jeffry Wosje, Mayor
ATTEST:
___________________________________
Sandra R. Engdahl, City Clerk
STATE OF MINNESOTA )
(ss.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this ____ day of _______________,
2019, by Jeffry Wosje and Sandy Engdahl, respectively the Mayor and City Clerk of the City of
Plymouth, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority
granted by its City Council.
___________________________________________
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, #290
Eagan, Minnesota 55121
Page 10
(651) 452-5000
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.12
To: Dave Callister, City Manager
Prepared by: Jodi Bursheim, Finance Manager
Reviewed by: Laurie Hokkanen, Director of Administrative Services
Item: Approve Procedures for Reimbursement from Future Bond
Proceeds Relating to the Plymouth Creek Center Project
1. ACTION REQUESTED:
Adopt attached resolution establishing procedures to seek reimbursement from bond proceeds for any
related expenditures incurred on the proposed Plymouth Creek Center project prior to the issuance of
bonds.
2. BACKGROUND:
The Internal Revenue Service has issued certain regulations in order for a City to reimburse itself for any
project expenditure paid by the City prior to the issuance of bonds. The regulations require that the
City make a declaration of intent to reimburse no later than 60 days after the expenditure is actually
paid. Bonding must occur and reimbursement made from the proceeds of the bonds within 18 months
after the later of the following:
A. The date of payment of the expenditure
B. The date the project is placed in service (but in no event more than 3 years after actual
payment).
In consideration of potential bond funding of the proposed Plymouth Creek Center renovation project,
staff is proactively establishing these procedures to seek reimbursement for expenditures that may
occur prior to bond issuance. The attached declaration will be used periodically to establish the intent
of reimbursement from the future bond proceeds.
3. BUDGET IMPACT:
N/A
4. ATTACHMENTS:
Resolution
Page 1
11616690v1
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the "Council") of the City of Plymouth,
Minnesota (the "City"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Treasury Regulations, Section
1.150-2 (as the same may be amended or supplemented, the "Regulations"), dealing with
"reimbursement bond" proceeds, being proceeds of bonds used to reimburse the City for
any project expenditure paid by the City prior to the time of the issuance of those bonds.
(b) The Regulations generally require that the City (as the issuer of or the
primary obligor under the bonds) make a declaration of intent to reimburse itself for such
prior expenditures out of the proceeds of subsequently issued bonds, that such declaration
be made not later than 60 days after the expenditure is actually paid, and that the bonding
occur and the written reimbursement allocation be made from the proceeds of such bonds
within 18 months after the later of (1) the date of payment of the expenditure or (2) the
date the project is placed in service (but in no event more than 3 years after actual
payment).
(c) Official Intent Declaration. The Regulations, in the situations in which
they apply, require the City to have declared an official intent (the "Declaration") to
reimburse itself for previously paid project expenditures out of the proceeds of
subsequently issued bonds. The Council hereby authorizes the Finance Manager to make
the City's Declarations or to delegate from time to time that responsibility to other
appropriate City employees. Each Declaration shall comply with the requirements of the
Regulations, including without limitation the following:
(d) Each Declaration shall be made not later than 60 days after payment of the
applicable project cost and shall state that the City reasonably expects to reimburse itself
for the expenditure out of the proceeds of a bond issue or similar borrowing. Each
Declaration may be made substantially in the form of the Exhibit A which is attached to
and made a part of this Resolution, or in any other format which may at the time comply
with the Regulations.
(e)
Page 2
Each Declaration shall (1) contain a reasonably accurate description of the
"project," as defined in the Regulations (which may include the property or program to be
financed, as applicable), to which the expenditure relates and (2) state the maximum
principal amount of bonding expected to be issued for that project.
11616690v1
2
(f) Care shall be taken so that the City, or its authorized representatives under
this Resolution, not make Declarations in cases where the City doesn't reasonably expect
that reimbursement bonds will be issued to finance the subject project costs, and the City
officials are hereby authorized to consult with bond counsel to the City concerning the
requirements of the Regulations and their application in particular circumstances.
(g) The Council shall be advised from time to time on the desirability and
timing of the issuance of reimbursement bonds relating to project expenditures for which
the City has made Declarations.
(h) Reimbursement Allocations. If the City is acting as the issuer of the
reimbursement bonds, the designated City officials shall also be responsible for making
the "reimbursement allocations" described in the Regulations, being generally written
allocations that evidence the City's use of the applicable bond proceeds to reimburse the
original expenditures.
2. Effect. This Resolution shall amend and supplement all prior resolutions and/or
procedures adopted by the City for compliance with the Regulations (or their predecessor
versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution
shall apply and govern.
Page 3
Adopted on April 9, 2019, by the City Council of the City of Plymouth, Minnesota.
11616690v1
3
CERTIFICATION
The undersigned, being the duly qualified and acting City Clerk of the City of Plymouth,
Minnesota, hereby certifies the following:
The foregoing is true and correct copy of a Resolution on file and of official, publicly
available record in the offices of the City, which Resolution relates to procedures of the City for
compliance with certain IRS Regulations on reimbursement bonds. Said Resolution was duly
adopted by the governing body of the City (the "Council") at a regular meeting of the Council
held on April 9, 2019. The Council meeting was duly called, regularly held, open to the public,
and held at the place at which meetings of the Council are regularly held. Councilmember
_________________ moved the adoption of the Resolution, which motion was seconded by
Councilmember ____________________. A vote being taken on the motion, the following
members of the Council voted in favor of the motion to adopt the Resolution:
and the following voted against the same:
Whereupon said Resolution was declared duly passed and adopted. The Resolution is in
full force and effect and no action has been taken by the Council which would in any way alter
or amend the Resolution.
WITNESS MY HAND officially as the City Clerk of the City of Plymouth, Minnesota,
on April 9, 2019.
____________________________________
City Clerk
Page 4
City of Plymouth, Minnesota
11616690v1
A-1
EXHIBIT A
Declaration of Official Intent
The undersigned, being the duly appointed and acting Finance Manager of the City of
Plymouth, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury
Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as
amended, hereby states and certifies on behalf of the City as follows:
1. The undersigned has been and is on the date hereof duly authorized by the City
Council of the City to make and execute this Declaration of Official Intent (the "Declaration")
for and on behalf of the City.
This Declaration relates to the following project, property or program (the "Project") and the costs
thereof to be financed: The renovation of the Plymouth Creek Center.
2. The City reasonably expects to reimburse itself for the payment of certain costs of
the Project out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued
after the date of payment of such costs. As of the date hereof, the City reasonably expects that
$____________ is the maximum principal amount of the Bonds which will be issued to finance
the Project.
3. Each expenditure to be reimbursed from the Bonds is or will be a capital
expenditure or a cost of issuance, or any of the other types of expenditures described in Section
1.150-2(d)(3) of the Regulations.
4. As of the date hereof, the statements and expectations contained in this
Declaration are believed to be reasonable and accurate.
Date: ____________, 20__.
_______________________________________
Finance Manager
Page 5
City of Plymouth, Minnesota
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.13
To: Dave Callister, City Manager
Prepared by: Vanessa Strong, Water Resources Manager
Reviewed by: Michael Thompson, Director of Public Works
Item: Approve Closure of the Medicine Lake Boat Launch for 2019
1. ACTION REQUESTED:
Adopt attached resolution approving the closure of the Medicine Lake boat launch for 2019.
2. BACKGROUND:
The City has been operating the Medicine Lake boat launch for approximately 25 years. The launch was
originally installed to provide a seasonal deep water access. The launch was closed for the 2018
season. The launch has been traditionally open for three weekends in May and three weekends in
September for a total of 14 days per year. Emergency access is available year round.
Staff intends to hold an open house this fall to gather community input regarding the possible
permanent closure of the launch. This would be a transparent and open public input process. The
results of that feedback would be brought back to the Council at a future date before a final decision is
made. Similar to the 2018 season staff recommends closing the launch for the 2019 season, for the
following reasons:
In 2014 Three Rivers Park District made improvements to their public access making the City
launch unnecessary for deep water access.
Starry Stonewort, a fast-growing, non-native algae, was confirmed in Medicine Lake in August
of 2018. Reducing the number of public accesses can increase the effectiveness of an aquatic
invasive species (AIS) inspection program and help prevent the spread of starry stonewort to
other local lakes, and/or bringing additional AIS into Medicine Lake.
The Medicine Lake Homeowners Association (AMLAC) supports closing the launch again in
2019, and has requested the launch be closed permanently to help manage AIS.
3. BUDGET IMPACT:
The City contracts with Three Rivers Park District to have certified inspectors eight hours per day for the
six weekends the launch is open which equates to approximately $1,200 per year. The City opens and
closes the launch two times per week during this process and also resets the concrete planks.
4. ATTACHMENTS:
Map of launch location
Resolution
Page 1
S ource: Esri, DigitalG lobe, GeoEye, Earthstar Geographics,
CNES/Airbus DS, USDA, USGS, A eroGRID, IGN, and the GIS User
Page 2
Community
City seasonal boat launch
Three Rivers Park District boat launch
City seasonal boat launch
Three Rivers Park District boat launch
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING THE 2019 MEDICINE LAKE BOAT LAUNCH CLOSURE
WHEREAS, the Three Rivers Park District made improvements to their public access in 2014 making
the City launch unnecessary; and
WHEREAS, the reduction of public access may improve the effectiveness of Starry Stonewort
identification and response on Medicine Lake, reduce introduction of additional AIS to Medicine Lake, and
reduce the spread to other local lakes; and
WHEREAS, the Medicine Lake Homeowners Association (AMLAC) supports closing of the launch.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that closure of the Medicine Lake boat launch for the 2019 season is approved.
Page 3
APPROVED by the City Council on this 9th day of April, 2019.
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 6.14
To: Dave Callister, City Manager
Prepared by: Michael Thompson, Director of Public Works
Reviewed by:
Item: Adopt Resolution of Support for Motor Vehicle Lease Sales Tax
Allocation to Hennepin County
1.ACTION REQUESTED:
Adopt attached resolution of support for motor vehicle lease sales tax allocation to Hennepin County.
2.BACKGROUND:
In 2015 state legislation was passed to reallocate $32 million of the sales tax collected from leased
vehicles from the State’s general fund, 50% to Greater Minnesota transit and 50% to metro counties
through the County State Aid Highway fund. In an effort to balance funding for transit and
roads/bridges, the law excludes Hennepin and Ramsey counties from receiving their percentage of
funding. Instead, the other five metro counties split the proceeds generated in Hennepin and Ramsey
counties.
With the elimination of the Counties Transportation Improvement Board (CTIB) in 2017, all seven metro
counties now collect their own local transportation sales tax, spend the proceeds on their own
transportation projects and have equal opportunity for funding. We are looking to generate support to
eliminate the exemption of Hennepin and Ramsey counties and to distribute the sales tax on leased
vehicles, per the county state aid formula, to all metro counties.
Distributing Hennepin and Ramsey county proceeds to the other five metro counties puts cities in these
counties at a disadvantage when it comes to accessing funds for county road and bridge projects. This
change alone, would provide $10.7 million in annual funding to Hennepin County for road and bridge
improvements in our cities.
House File 2194 and Senate File 2087 have been introduced this legislative for this change. The Council
previously approved support of this action in its adopted 2019 Legislative Priorities. The exact language
from that document reads as follows:
Motor Vehicle Lease Sales Tax Allocation to Hennepin County. The city advocates for eliminating
the exemption that prevents Hennepin and Ramsey counties from receiving their portion of the sales
tax on leased vehicles through the county state aid formula. This change would provide an
estimated $10.7 million in additional funding to Hennepin County to be used on roads and bridges.
(State of Minnesota, Hennepin County, Ramsey County, Hennepin County cities, Ramsey County
cities).
3.BUDGET IMPACT:
N/A
4.ATTACHMENTS:
Resolution Page 1
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION OF SUPPORT FOR MOTOR VEHICLE LEASE SALES TAX ALLOCATION
TO HENNEPIN COUNTY (SF 2087 AND HOUSE FILE 2194)
WHEREAS, the City of Plymouth, Minnesota is a municipality located within the Hennepin County;
and
WHEREAS, within the boundaries of Plymouth there are seven county owned and operated highways
with many in need of major improvements; and
WHEREAS, in 2015 state legislation was passed to reallocate $32 million of the sales tax collected
from leased vehicles from the State’s general fund, 50% to Greater Minnesota transit and 50% to metro
counties through the County State Aid Highway fund; and
WHEREAS, due to funding distribution issues associated with the now disbanded Counties
Transportation Improvement Board (CTIB), the law excludes Hennepin and Ramsey counties from receiving
their percentage of funding, which in turn is distributed to the other five metro counties; and
WHEREAS, with the elimination of the CTIB in 2017, all seven metro counties now collect their own
local transportation sales tax, spend the proceeds on their own transportation projects and have equal
opportunity for funding; and
WHEREAS, continuing to distribute Hennepin and Ramsey county proceeds to the other five metro
counties puts cities in Hennepin and Ramsey counties at a disadvantage when it comes to accessing funds for
county road and bridge projects in their cities; and
WHEREAS, a change in the allocation of revenue generated from the motor vehicle lease sales tax
would add $10.7 million annually to Hennepin County and result in additional opportunities for investment in
county roads and bridges in Plymouth and all other cities within Hennepin County.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that it supports the passage of Senate File 2087 and House File 2194 eliminating the
exemption that prevents Hennepin and Ramsey counties from receiving their portion of the sales tax on
leased vehicles through the county state aid formula.
Page 2
APPROVED by the City Council on this 9th day of April, 2019.
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 7.01
To: Dave Callister, City Manager
Prepared by: Sandy Engdahl, City Clerk
Reviewed by: Laurie Hokkanen, Administrative Services Director
Item:
Public Hearing on Wine and On-Sale 3.2 Percent Malt Liquor
License Applications of Eezy Experience, LLC d/b/a Urban Air
Plymouth, 3580 Holly Lane North
1. ACTION REQUESTED:
Adopt attached resolution approving wine and on-sale 3.2 percent malt liquor license applications of
Eezy Experience, LLC d/b/a Urban Air Plymouth, 3580 Holly Lane North.
2. BACKGROUND:
This is a new restaurant at this location with liquor sales. The primary use of this site is an adventure
park for all ages. The restaurant would be an accessory use. Below is the link to another Urban Air that
is located in Coon Rapids:
www.urbanairtrampolinepark.com
The Police Department has conducted the criminal background investigation on the applicant and has
found no reason to deny the license. The required notification was provided to property owners within
500 feet of the site.
The Public Safety Director noted there could be concerns of injuries sustained from legal aged patrons
participating in the activities and sustaining injuries. Staff checked with cities who have similar youth
and adult entertainment venues, and there have been no issues with injuries or compliance check
violations. The licensee would have the required liquor liability and property insurance coverage in
place if there would be any incidents.
3. BUDGET IMPACT:
The City has received required license fees.
4. ATTACHMENTS:
Location Map
Property Owners within 500’
Resolution
Page 1
DUNK
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EDINARDCO RD NO 24EVERESTCTJEWELLAH
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LLYLAHOLLYLA33RD
AVEGARLANDLA34TH AVE DUNKIRK CTMEDNIA R
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EVERES
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.0 400Feet
March 20193580 Holly Ln N
Subject Property
500' Buffer Page 2
THIS REPRESENTS A COMPILATION OF INFORMATION AND DATA FROM CITY, COUNTY, STATE AND OTHER SOURCES THAT HAS NOT BEEN FIELD VERIFIED. INFORMATION SHOULD BE FIELD VERIFIED AND COMPARED IWTH ORIGINAL SOURCE DOCUMENTS.
MARVIN DEVELEOPMENT III LLLC
5425 BOONE AVE N
NEW HOPE MN 55428
MU PLYMOUTH PONDS LLC
UNITED PROPERTIES INVESTMENT LLC
C/O CUSHMAN WAKEFELD NORMARQ
3500 AMERICAN BLVD W # 200
BLOOMINGTON MN 55431
R B J INC
16800 STATE HWY 55
PLYMOUTH, MN 55446
ROBBINS PROPERTIES III LLC
9950 ROCKFORD RD
PLYMOUTH MN 55442
SUSO 4 PLYMOUTH LP
C/O SLATE ASSET MANAGEMENT LP
121 KING ST W # 200
Page 3
TORONO ONTARIO M5H3T9
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING WINE AND ON-SALE 3.2 PERCENT MALT
LIQUOR LICENSE APPLICATIONS OF EEZY EXPERIENCE, LLC
D/B/A URBAN AIR PLYMOUTH, 3580 HOLLY LANE NORTH
WHEREAS, Eezy Experience, LLC d/b/a Urban Air Plymouth, has submitted applications for Wine
and On-Sale 3.2 Percent Malt Liquor Licenses for a restaurant located at 3580 Holly Lane North; and
WHEREAS, the Police Department has conducted a background investigation and has found no
reason to deny the applications.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA that the Wine and On-Sale 3.2 Percent Malt Liquor License applications of Eezy Experience,
LLC d/b/a Urban Air Plymouth, at 3580 Holly Lane are approved for a license period that will expire
January 31, 2020.
BE IT FURTHER RESOLVED that approval is contingent upon the City receiving all documentation
as required in the liquor license applications.
APPROVED by the City Council on this 9th day of April, 2019.
Page 4
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 7.02
To: Dave Callister, City Manager
Prepared by: Trevor Quast, Senior Engineering Technician
Reviewed by: Michael Thompson, Director of Public Works
Item: Public Hearing on the Vacation of a Portion of Right of Way of
Troy Lane North
1. ACTION REQUESTED:
Adopt attached resolution approving the vacation of a portion of right of way of Troy Lane North as
dedicated on the plat of Greenway North.
2. BACKGROUND:
PulteGroup is requesting the vacation of a portion of the right of way of Troy Lane North that was
dedicated on the plat of Greenway North. The requested area of vacation is shown on the attached
exhibits.
This section of right of way is no longer necessary as the Troy Lane North roadway was re-aligned in
2017 so the roadway intersects with County Road 47 at a right angle and aligned with the Troy Lane
North roadway located in the Fields at Meadow Ridge development on the north side of County Road
47.
In order to maintain the public’s continued interest in the current and future drainage and utility needs,
a drainage and utility easement will be maintained over the vacated area. This drainage and utility
easement will be dedicated with the final plat of the Greenway North Second Addition, thus a
statement has been provided in the vacation resolution stating that the resolution be recorded prior to,
but with the recording of the plat of Greenway North Second Addition.
All affected utility companies and Hennepin County were notified of the proposed easement vacation.
Responses were received with no objection. The City’s utility staff reviewed the proposed vacation also
and has no objection.
3. BUDGET IMPACT:
There is no effect on the budget however a $450 fee was paid by the petitioner to cover the City’s cost
of administration, publishing the public hearing notice, and recording the vacation resolution.
4. ATTACHMENTS:
Location Map
Request for Vacation
Easement Vacation Exhibit
Greenway North 2nd Addition Plat
Resolution
Page 1
40
40
40
6010
40
17905
6040
18200
18225
18205
6071
18160
6075
6079
6080
18210
6083 6084
18200
18130
18190
18180
6055 6088
18135
18150 18140
1813518215181551820518145
18145
6087
18170
18125
6050
40
18382
18368
18427 18342
18377
18351
18402
18408
18357
18348
18358
18367
18398
18388
18418
18371
18412
18421
18361
18392
18352
18362
18422
18417
18155
18428
18411
18115
6015
18407
TROY59TH
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4
7
6
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URBANDALE59TH TROY60TH
¯PROPOSED RIGHT OF WAY VACATION
TROY LANE GREENWAY NORTH 2ND ADDITION
RE-ALIGNED TROY LANE N
PROPOSED RIGHT OF WAY VACATION
Page 2
March 1, 2019
Lori Sommers
City of Plymouth
3400 Plymouth Boulevard
Plymouth, MN 55447
Dear Ms. Sommers,
In this letter, PulteGroup is requesting that the City of Plymouth vacate:
Vacating all that part of Troy Lane North, as dedicated on the plat of
GREENWAY NORTH, according to the recorded plat thereof, Hennepin County,
Minnesota, lying southerly of the southeasterly extension of the northeasterly line of
Outlot A, said plat, and northerly of the following described line:
Beginning at the southeast corner of Outlot D, said plat; thence North 00 degrees 30
minutes 27 seconds East, on an assumed bearing along the east line of said Outlot D, a
distance of 125.19 feet; thence northeasterly 161.59 feet along a tangential curve concave
to the southeast, having a radius of 390.00 feet and a central angle of 23 degrees 44
minutes 23 seconds, to the east line of Troy Lane North as dedicated on said plat, and
said line there terminating.
Signed,
Chad Onsgard, PulteGroup
Page 3
434 5
5
123456
7
1234 56
8
123
59
1234
6
456
733 Marquette Avenue
Minneapolis, MN 55402
612.758.3080
www.alliant-inc.com
Alliant Engineering, Inc.
Suite 700
Page 4
Page 5
Page 6
Page 7
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION APPROVING VACATION OF A PORTION OF RIGHT OF WAY OF TROY LANE
NORTH AS DEDICATED ON THE PLAT OF GREENWAY NORTH
WHEREAS, a public hearing with respect to said vacation was scheduled for April 9, 2019, in
accordance with Minnesota Statutes 412.851 and the City Charter Section 12.06; and
WHEREAS, a notice of publication of said hearing was published and posted two weeks
prior to the meeting of April 9, 2019; and
WHEREAS, all property owners adjacent to the proposed vacation were duly notified by
mail; and
WHEREAS, the Council held a public hearing on April 9, 2019 to inform any and all interested
parties relevant to the vacation of a portion of the right of way of Troy Lane North as dedicated of the
plat of Greenway North, and
WHEREAS, it was determined by the City Council that said right of way is not needed for Public
purposes.
NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that the following right of way be vacated:
Vacating all that part of Troy Lane North, as dedicated on the plat of GREENWAY NORTH, according to
the recorded plat thereof, Hennepin County, Minnesota, lying southerly of the southeasterly extension
of the northeasterly line of Outlot A, said plat, and northerly of the following described line:
Beginning at the southeast corner of Outlot D, said plat; thence North 00 degrees 30 minutes 27
seconds East, on an assumed bearing along the east line of said Outlot D, a distance of 125.19
feet; thence northeasterly 161.59 feet along a tangential curve concave to the southeast, having
a radius of 390.00 feet and a central angle of 23 degrees 44 minutes 23 seconds, to the east line
of Troy Lane North as dedicated on said plat, and said line there terminating.
BE IT FURTHER RESOLVED that recording of this vacation resolution shall be accomplished with,
but prior to the recording of the Greenway North Second Addition plat which includes a dedicated
drainage and utility easement over the area of right of way to be vacated.
Page 8
BE IT FURTHER RESOLVED that said vacation shall not affect the authority of any person
corporation, or municipality owning or controlling the electric or telephone poles and lines, gas lines,
sanitary and storm sewer lines, water pipes, mains, hydrants, and natural drainage areas thereon or
thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to
maintain, repair, replace, remove, or otherwise attend thereof.
APPROVED by the City Council on this 9th day of April, 2019.
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS
The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth,
Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth
City Council on April 9, 2019, with the original thereof on file in my office, and the same is a correct
transcription thereof.
WITNESS my hand officially as such City Clerk and the Corporate seal of the City this ________day of
______________________, ______.
__________________________________
Page 9
City Clerk
1. ACTION REQUESTED:
Adopt attached resolution authorizing contractual agreements with architectural firm and
construction manager for Phase 1 schematic design and cost estimates for the Plymouth Creek
Center (PCC) project.
2. BACKGROUND:
The PCC is nearing 20 years old and is in need of renovation and expansion. Over the last several
years, staff has conducted a feasibility study (2017) and completed an extensive community
engagement process (2018) regarding the potential project.
Architectural Firm
On February 12, Council authorized staff to proceed with schematic design and costing of
renovation and expansion of the PCC. Staff solicited Request for Proposals (RFPs) from 21 architect
firms with community/government design experience. An optional pre-submittal meeting was held
at the PCC on February 27; thirteen firms and sub consultants attended.
The City received a total of nine RPFs on March 8, 2019. Staff from Administration, Recreation and
PCC reviewed the RFPs and recommended four proposals for Park and Recreation Commission
(PRAC) to evaluate. PRAC ranked the firms and the top three were recommended to Council for
interviews. Council received presentations from three firms at the April 9 study session and
tentatively selected an architectural firm.
Construction Manager
The City Manager and staff interviewed two construction management (CM) firms, RJM
Construction and Kraus-Anderson to assist in the development of the project. Staff selected RJM
Construction to work alongside the selected architectural firm.
RJM Construction is an industry leader in providing construction management services to both
private and public agencies throughout the state of Minnesota. RJM Construction specializes in
assisting municipalities with preconstruction efforts such as cost estimating, value engineering, and
design recommendations that help ensure projects stay on budget. The City has successfully worked
with RJM Construction as a CM on past projects such as the Hilde Performance Center, Plymouth Ice
Center addition, and the Plymouth Training Facility.
n
REGULAR
COUNCIL MEETING
April 9, 2019
Agenda
Number: 8.01
To: Dave Callister, City Manager
Prepared by: Kari Hemp, Recreation Manager
Chris Fleck, Plymouth Creek Center Manager
Reviewed by: Diane Evans, Director of Parks and Recreation
Item:
Consider Authorizing Contractual Agreements for
Schematic Design with Architectural Firm and
Construction Manager for Plymouth Creek Center
Project
Page 1Page 1
Council will meet with both the project architect and the CM on April 23 from 5-7:00 p.m. to
provide direction for the schematic design.
3. BUDGET IMPACT
The schematic design phase includes costs for the project architect and for RJM’s construction
management services. The funding source will be from the Pre-Construction Capital project fund
(407-90-940-94000-7000), Project #PC180001.
The construction manager (CM), will provide cost estimates and preconstruction services to
schematic design at a fee of $10,000. Should the project move forward to construction, and RJM is
hired as the project CM, all preconstruction fees will be waived.
The selected architectural firm’s fees will be a not to exceed amount as identified in the
resolution.
4. ATTACHMENTS:
Resolution
Page 2
Page 2
CITY OF PLYMOUTH
RESOLUTION NO. 2019-
RESOLUTION AUTHORIZING CONTRACTUAL AGREEMENTS FOR SCHEMATIC
DESIGN WITH ARCHITECTURAL FIRM AND CONSTRUCTION MANAGER
FOR PLYMOUTH CREEK CENTER PROJECT (PROJECT #PC-180001)
WHEREAS, the City would like to develop schematic designs and costing for expansion and
renovation of the Plymouth Creek Center; and
WHEREAS, Council selected the architectural firm of ________________________, to
provide a schematic design and costing; and
WHEREAS, staff is recommending RJM Construction, to provide construction manager
services; and
WHEREAS, the schematic design and costing process will be initiated on April 23, 2019 when
Council meets with the architect and construction manager; and
WHEREAS, the schematic design and costing process will be completed by October 2019 and
presented to Council in November of 2019; and
WHEREAS, the contractual cost to complete the architectural schematic design and costing
process is $_______. The funding source will be from the Pre-Construction Capital project fund (407) for
the architectural fees; and
WHEREAS, the contractual cost for the construction manager (RJM) to complete schematic
design and costing is $10,000. Schematic design fees will be waived if RJM is utilized as construction
manager through project completion. The funding source will be from the Pre-Construction Capital
project fund (407) for the architectural fees.
NOW, THEREFORE BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH,
MINNESOTA, that the Mayor and City Manager are authorized and directed to enter into agreement
with __________ to lead the schematic design and costing process and with RJM Construction as the
Construction Manager for the Plymouth Creek Center with funding taken from pre-construction Capital
Fund (407).
Page 3
APPROVED by the City Council on this 9th day of April, 2019.
Page 3