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Home My WebLink AboutCity Council Packet 02-08-2011RECAP AGENDA) CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING FEBRUARY 8, 2011, 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUMIndividuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allottedfor the Forum. Ifthefull 15 minutes are not neededfor the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staffor Commission forfuture report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Recognize Superintendant of Parks Mark Peterson on his years of service to the City (Park Director Eric Blank) 4.02 Recognize Administrative Services Manager Barb Cox on her years of service to the City (Police Chief Mike Goldstein) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staffdirection only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removedfrom the Consent Agenda and placed elsewhere on the agenda. (Approved) 6.01 Approve proposed City Council Minutes 6.02 Approve disbursements (Res2011-035) 6.03 (This item was removed from the Consent Agenda and placed under General Business as item No. 8.02) Regular Council Meeting 1 of 3 February 8, 2011 6.04 Approve Rezoning and Preliminary Plat for Wood Crest 2nd Addition located at 5600 and 5660 Vicksburg Lane. Wood Crest ofPlymouth, LLC. (2010094 — Ord2011-04, Res2011-036, Res2011-037) 6.05 Approve Electronic Timekeeping Policy (Res2011-038) 6.06 Approve Settlement of labor contract and associated letters of agreement with AFSCME Council 5, Local 3445, which represents Plymouth maintenance employees (Res2011-039) 6.07 Approve Plans and Specifications and order Advertisement for Bids for Parkers Lake Storm Sewer Lift Station Rehabilitation (100 17 — Res2011-040) 6.08 Approve Master Agreements for Professional Engineering Services for 2011- 2013 (Res2011-041) 6.09 Approve 2011 Firefighter Compensation Plan and Payment to the Fire Relief Association for Firefighter Disability Insurance (Res2011-042) 7. PUBLIC HEARINGS 7.01 Consider Spending plan for Tax Increment Financing District 7-4 to provide financial assistance for the development ofWest View Estates (Sands Companies) (Res2011-043) (Approved) 8. GENERAL BUSINESS 8.01 Consider authorization to advertise for bids for Council Chamber's Renovation Project (Approved) 8.02 Approve Request for Proposal for Comprehensive Municipal Recycling Services (this item was previously item No. 6.03) (Res2011-044) (Approved) 9. REPORTS AND STAFF RECOMMENDATIONS 9.01 Accept Public Works Department's Annual Report 9.02 Accept Planning Commission's Annual Report and 2011 Work Plan Regular Council Meeting 2 of 3 February 8, 2011 9.03 Legislative update 10. ADJOURNMENT (8:37 p.m.) Regular Council Meeting 3 of 3 February 8, 2011 6.01 Proposed Minutes Special Council Meeting January 25, 2011 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:42 p.m. in the Medicine Lake Room, 3400 Plymouth Boulevard, on January 25, 201 L COUNCIL PRESENT: Mayor Slavik, Councilmembers Stein, Murdock, Willis, Bildsoe, and Councilmember Johnson (arrived at 6:13 p.m.). ABSENT: Councilmember Black. STAFF PRESENT: City Manager Ahrens, Administrative Services Director Portner, Public Works Director Cote, Community Development Director Juetten, Recreation Superintendent Evans, Finance Manager Bursheim, Financial Analyst Deb Potz, and Deputy City Clerk Tiegs- Roussell. Updated Rate Study and Utility Trunk Fund analysis Administrative Services Director Portner provided a brief background on the rate study and utility trunk fund analysis. Water & Sanitary Sewer Rate StudX The updated Water and Sanitary Sewer Rate Study has adjusted a number of the base assumptions including inflation, interest income, and water consumption rates. As a result of the changed assumptions, the final report recommends no rate changes. Utility Trunk Fund Staff recently completed an updated Utility Trunk Fund analysis showing new construction is covering the cost ofnew infrastructure. Like the Utility Rate Study, the new Utility Trunk Fund analysis updates a number of assumptions and increases are proposed. Area charges and REC fee increases are on this evening's Regular Council Meeting agenda for consideration and approval. Comprehensive Annual Financial Report (CAFR) The current budget for water and sanitary sewer was based on the Ehlers study which recommended 5.5% rate increase. The updated study does not recommend an increase and would eliminate the transfers -out expenditure to Utility Trunk Fund replacement). Proposed Minutes 1 of 2 Special Meeting of January 25, 2011 Page 1 Staff recommends a $5.5 million transfer from the Trunk (replacement) to Trunk expansion). Staff further recommends moving the remaining $5.7 million from Trunk replacement) to the water and sanitary sewer fund reserves where the City currently maintains dedicated reserves for infrastructure replacement. Councilmember Willis requested clarification ofthe cash balance separation within the funds. Administrative Services Director Portner stated the fund is comprised of five components; Utility Trunk Fund (expansion), Utility Trunk Fund (replacement), water sewer construction fund, water operation, and sewer operation. Councilmember Willis expressed concern that the funds are not separated for better management. Administrative Services Director Portner stated the funds are reported in the CAFR as one fund. Each fund is maintained independently. The $5.5 million transfer from the Trunk (replacement) to Trunk (expansion) would ensure cash flow in the event of a capital project so the fund would not go below the targeted fund balance or could be transferred back if it is not needed. Councilmembers inquired about the daily water usage trends decreasing which could delay the need to construct future wells. Public Works Director Cote stated it is difficult to manage the peak demand even though daily trend for demand is decreasing. Councilmember Willis stated water can be purchased from Maple Grove during the peak time. City Manager Ahrens reviewed the top commercial account users. Public Works Director Cote stated that irrigation was the primary reason commercial account usage increases. Councilmember Stein stated commercial users need to understand and practice conservation methods. Councilmember Willis requested staff to research adding another commercial tier for irrigation to encourage commercial irrigation to trend downward similar to current residential usage. The Council indicated their interest in studying the commercial tiered rate for next year. Future Study Sessions No study sessions were scheduled. Adjournment Mayor Slavik adjourned the meeting at 6:27 p.m. Diane Tiegs-Roussell, Deputy City Clerk Proposed Minutes 2 of 2 Special Meeting of January 25, 2011 Page 2 Proposed Minutes Regular Council Meeting January 25, 2011 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on January 25, 2011. COUNCIL PRESENT: Mayor Slavik, Councilmembers Bildsoe, Willis, Johnson, Murdock, Willis, and Stein. ABSENT: Councilmember Black. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director Blank, Superintendent of Recreation Evans, Deputy Fire Chief Springer, Administrative Services Director Portner, Public Works Director Cote, Police Chief Goldstein, Community Development Director Juetten, City Forester Buck, and Deputy Clerk Tiegs-Roussell. Plymouth Forum No one was present to speak at the Plymouth Forum. Presentations and Public Information Announcements 4.01) Announcement of "Skate with the Mayor" on January 28 Mayor Slavik announced "Skate with the Mayor" on January 28 from 5:00 p.m. -8:00 p.m. at Parkers Lake. 4.02) Oaths of Office to Police Officers Scott Kirchner and Paul Fischer Deputy Clerk Tiegs-Roussell administered the Oaths of Office to Police Officers Scott Kirchner and Paul Fischer. 4.03) Announcement of Fire and Ice Festival Parks and Recreation Superintendent Evans announced this year's Fire and Ice Festival on February 5 at 2:00 p.m. at Parkers Lake. Proposed Minutes 1 of 6 Regular Meeting of January 25, 2011 Page 3 Approval of Agenda Mayor Slavik removed item No. 7.01 from Public Hearings. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Johnson, to adopt the amended agenda. With all members voting in favor, the motion carried. Consent Agenda Mayor Slavik removed item No. 6.03 from the Consent Agenda and placed it under General Business as item No. 8.05. City Manager Ahrens stated Staffprovided to the Council this evening an amended Staff report for item No. 6.11. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Stein, to adopt the amended Consent Agenda that included the followingitems: tems: 6.01) Special and Regular Meeting minutes of January 11 and the Special Meeting minutes of January 18. 6.02) Resolution Approving Disbursements ending January 15, 2011 (Res2011-016). 6.03) This item was removed from the Consent Agenda and placed under General Business as item No. 8.05. 6.04) Resolution Approving Release of Covenant for the Former Hampton Hills Golf Course Site (2010043 — Res2011-017). 6.05) Resolution Ordering Preliminary Engineering Report for the Cimarron Ponds Street Reconstruction Project (9113-Res2011-018), Resolution Receiving Preliminary Engineering Report, Ordering Preparation of Plans and Specifications, and Calling for a Public Hearing for the Cimarron Ponds Street Reconstruction Project (9113 — Res2011-019), Resolution Approving Plans and Specifications, and Ordering Advertisement for the Cimarron Ponds Street Reconstruction Project (9113 — Res2011-020), Resolution Declaring Cost to be Assessed, and Ordering Preparation of Proposed Assessment for the Cimarron Ponds Street Reconstruction Project (9113 — Res2011-021), and a Resolution Setting Hearing on Proposed Assessment for the Cimarron Ponds Street Reconstruction Project (9113 — Res2011-022). 6.06) Resolution Approving the Plans and Specifications and Ordering the Advertisement for Bid for the Imperial Hills Lift Station Rehabilitation (100 14 — Res2011-023). 6.07) Resolution Ordering Preliminary Engineering Report for 2011 Mill and Overlay Project 11007 — Res2011-024). Proposed Minutes 2 of 6 Regular Meeting of January 25, 2011 Page 4 6.08) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2011 Sanitary Sewer Lining Project (11013 — Res2011-025). 6.09) Ordinance Amending Chapter 10 of the City Code Relative to the Water and Sewer Area Charges and Connection Fees (Ord2011-02). 6.10) Resolution Ordering Preliminary Engineering Report and Calling for a Public Hearing for the Annapolis Lane Street Reconstruction Project (11002 — Re2011-026). 6.11) Resolution Approving Request for Proposals for Operation and Maintenance of Plymouth Metrolink Public Transit Services (Res2011-027). 6.12) Resolution Approving Renewal of 3.2 Malt On -Sale and Off -Sale Liquor, Off -Sale Intoxicating Liquor, On -Sale and Sunday Intoxicating Liquor, and Wine Licenses (Res2011-028). 6.13) Ordinance Amending Chapter 21 of the City Code to Classify Certain Land located at 2370 Fernbrook Lane (2010097 — Ord2011-03), and a Resolution Approving Findings of Fact for Rezoning of Property located at 2730 Fernbrook Lane (2010097 — Res2011-029). 6.14) Resolution Approving the Open Space Management Plan (Res2011-030). With all members voting in favor, the motion carried. Public Hearings 7.1) Vacation of all platted drainage and utility easements within Outlot A and B, The Village at Bassett Creek. This item was removed from the Agenda. General Business 8.05) Set public hearing date for the request to create a Tax Increment Financing (TIF) Redevelopment for a multi -family apartment project, Quest Development, Inc. (This item was previously item No. 6.03) Mayor Slavik and Councilmember Willis each met with the developer and expressed concerns for the amount of the tax increment financing (TIF) request. Community Development Director Juetten stated the developer has submitted the Planning and Zoning application and the TIF application. Councilmembers Willis and Johnson stated the location will have to be rezoned to LA -5 due to density issues before TIF could be addressed. Community Development Director Juetten stated the developer will have all applications and plans ready for review at the February 22 Council meeting. The hearing would be on the TIF Proposed Minutes 3 of 6 Regular Meeting of January 25, 2011 Page 5 request followed by the planning applications so the Council can discuss the entire project all at once. Motion was made by Mayor Slavik, and seconded by Councilmember Bildsoe, to adopt a Resolution Calling for a Public Hearing on the Proposed Adoption of a Modification to the Development Program for Development District No. 7 and the Proposed Establishment of Tax Increment Financing District No. 7-8 Therein and a Tax Increment Financing Plan. (Res2011- 031). With all members voting in favor, the motion carried. 8.1) Discussion of Speed Humps on South Shore Drive Mr. Gary Lindberg, 10819 South Shore Drive, presented documentation from the Woods at Medicine Lake Townhome Association in favor of removing the speed hump on South Shore Drive north of 11th Avenue. He presented the negative impact of the speed humps and calming solutions. Councilmember Johnson cautioned Mr. Lindberg that removal of the speed hump would cause increased traffic speeds. Public Works Director Cote stated if the speed humps were removed, the area would need to be monitored. Using the speed trailer would assist in determining if there is a problem and if an alternate traffic calming solution is needed. He stated removal of the speed humps could take place late spring or early summer of this year. Motion was made by Mayor Slavik, and seconded by Councilmember Willis, to remove the speed humps at South Shore Drive north of 1 lth Avenue with the condition to monitor traffic. With all members voting in favor, the motion carried. 8.2) Appointment to the Ward 3 Vacancy on the Park and Recreation Advisory Commission Councilmember Stein spoke for Kipp Wyse in favor of his appointment to the Park and Recreation Advisory Commission. Motion was made by Councilmember Stein, and seconded by Councilmember Johnson, to adopt a Resolution Appointing Kipp Wyse to the Ward 3 position on the Park and Recreation Advisory Commission (Res2011-032). With all members voting in favor, the motion carried. 8.3) Amendments to Public Improvement Assessment Policy Public Works Director Cote reported the proposed changes to the Public Improvement Assessment Policy are for the street reconstruction portion only. The proposed changes to the policy would add $1,000 per unit for edge mill and overlay projects and would reduce the assessed costs for new curb and gutter and storm sewer from 100% to 40%. Proposed Minutes 4 of 6 Regular Meeting of January 25, 2011 Page 6 Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to adopt a Resolution Amending the Public Improvement Project Policy to include "WHEREAS, this amendment shall apply to projects that have not yet had a public improvement hearing prior to the adoption of this resolution" (Res2011-033). With all members voting in favor, the motion carried. 8.4) Emerald Ash Borer Management Plan City Forester Buck reported on a proposed Emerald Ash Borer (EAB) Management Plan as recommended by the Park and Recreation Advisory Commission. The City would begin pre- emptive removal and replacement of smaller, unhealthy and/or hazardous ash trees to slow the spread of EAB. This allows for removal of the most susceptible trees to be replaced with eight alternate varieties which will increase the diversity in tree population. Tree removal would begin within park areas. Street or boulevard trees will not be removed, but will be evaluated by residential requests. Treatment options would be investigated for the larger more valued ash trees. A matching grant of up to $45,000 is available to defray tree removal and replacement costs. Councilmember Bildsoe inquired if the grant monies were secured. City Forester Buck replied the grant is secured. Councilmember Bildsoe asked what kind of EAB programs surrounding communities are implementing. City Forester Buck replied communities are evaluating how they will proceed. Community Development Director Juetten stated residents have planted trees in public right-of- ways and boulevard areas. Residents need to be discouraged from planting trees in the public right-of-ways and boulevards. Mayor Slavik stated communication to residents to refrain from planting and landscaping on public right-of-ways should be in the spring newsletter. Councilmember Johnson stated the tree and shrub sale would be another event to educate residents about EAB. Councilmembers Stein and Bildsoe inquired about the effectiveness of the EAB treatments and cost per tree. City Forester Buck stated the treatment is 80-90% effective and costs $150 per tree. Councilmembers Murdock and Johnson stated the pre-emptive plan is a positive plan of action and residents need to understand the City is trying to save trees from infestation by removing the most vulnerable. City Forester Buck stated that EAB information would be on the City's website to assist in educating residents. Proposed Minutes 5 of 6 Regular Meeting of January 25, 2011 Page 7 Motion was made by Councilmember Johnson, and seconded by Councilmember Stein, to adopt a Resolution Approving the Emerald Ash Borer Management Plan (Res2011-034). With all members voting in favor, the motion carried. 8.5) Council Goals and Priorities for 2011 City Manager Ahrens presented the final list of Council Goals and Priorities for 2011 from the previous week's study session. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Johnson, to gpprove the Council Goals and Priorities for 2011. With all members voting in favor, the motion carried. Reports and Staff Recommendations 9.1) Legislative Update Administrative Services Director Portner provided update on proposed legislation. As requested by Council, Administrative Services Director Portner will schedule meetings for Council to meet with local legislators. Adiournment Mayor Slavik adjourned the meeting at 8:32 p.m. Diane Tiegs-Roussell, Deputy Clerk Proposed Minutes 6 of 6 Regular Meeting of January 25, 2011 Page 8 rp)City of Plymouth Adding Quality to life REGULAR COUNCIL MEETING February 8, 2011 Agenda 6.02Number: To: Laurie Ahrens, City Manager Prepared by: Deb Luesse thru Jodi Bursheim, Finance Manager Reviewed by: Calvin Portner, Director of Administrative Services Item: Disbursements Ending January 29, 2011 1. ACTION REQUESTED: Adopt the attached resolution to approve the disbursements for the period ending January 29, 2011. 2. BACKGROUND: Attached is a list of city fund disbursements for the period ending January 29, 2011. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Check Registers Resolution Page 1 Invoice Expense Distribution for Period Ended 1.29.11/Council meeting 2.8.11 FUND 100 General Fund 220,186.89 200 Recreation Fund 15,773.50 210 Parker's Lake Cemetery Maint 0.00 220 Transit System Fund 306,813.54 234 Economic Development Fund 0.00 250 Comm Dev Block Grant Fund 0.00 254 HRA Section 8 Fund 0.00 254 HAP Check Summary 3,223.62 258 HRA General Fund 250.00 300 1998C GO Activity Center 0.00 302 2003B GO Street Reconstruction 0.00 305 2004A GO Public Safety 0.00 307 1998A -TIF #7-5A Rottland 0.00 308 2005A TIF #1-1 0.00 400 General Capital Projects Fund 18,227.92 401 Minnesota State Aid Fund 0.00 404 Community Improvement 0.00 405 Park Replacement Fund 0.00 406 Infrasturcture Replacement Fund 0.00 407 Project Administration Fund 0.00 408 Park Construction 0.00 409 Capital Improvement Fund 0.00 412 Utility Trunk Fund 15,158.00 413 Improvement Project Construction 4,276.21 414 Shenandoah Administration 0.00 416 Public Safety Expansion 0.00 851 HRA Senior Apt. Constr Fund 0.00 418 Utility Trunk System Expansion 0.00 420 Water Sewer Construction 19,105.85 421 Enterprise -Other Construction 11,712.05 998 TIF # 7-2 O.S. (Const) 0.00 998 TIF # 7-3 P.O.S. (Const) 0.00 422 TIF #7-4 P.T.P (Const) 0.00 423 TIF # 7-5 Rottlund (Const) 0.00 424 TIF #7-6 Continental (Const) 0.00 425 TIF Housing Assistance Program 0.00 426 TIF #7-7 Stonecreek ('Const) 0.00 427 TIF #7-8 Shops @ Plymouth Creek 0.00 428 TIF HRA Senior Apt. Constr. Fund 0.00 429 TIF HRA 1-3 Crossroads Station 0.00 431 CON -2010A Open Spaces 0.00 500 Water Fund 94,770.56 510 Water Resources Fund 262,967.98 520 Sewer Fund 59,119.40 530 Solid Waste Management Fund 25,033.14 540 Ice Center Fund 32,736.87 550 Field House Fund 7,435.83 600 Central Equipment Fund 39,192.98 610 Public Facilities Fund 55,493.66 620 Information Technology Fund 70,359.10 630 Risk Management Fund 34,426.86 640 Employee Benefits Fund 214,447.80 650 Design Engineering 0.00 660 Resource Planning 20.00 851 Vicksburg Crossing 0.00 0.00 Total Invoice Expense Distribution: 1,510,731.76 Page 2 ma! City of Plymouth Check Payment Register 01/16/2011 to 01/29/2011 Check 115697 Date Paid: 01/21/2011 3CMA Amount: 375.00 Inv. 110117 01/18/2011 2011 Helen LaFave Membership 375.00 Check 115698 Date Paid:01/21/2011 4imprint Inc Amount: 702.85 Inv. 1954164 12/30/2010 2 Banners/Indoor/Outdoor Sail Sign&Econ 702.85 Retractor Banner Display Check 115699 Date Paid:01/21/2011 ABM Equipment & Supply, Inc. Amount: 102.90 Inv. 0127406IN 12/28/2010 Cues cable for televising unit 51.88 Inv. 0127431 IN 12/30/2010 Cr inv 01274321N parts exchange 51.88) Inv. 0127432in 12/30/2010 Tow cable/camera crawler parts 102.90 Check 115700 Date Paid:01/21/2011 Action Fleet Inc Amount: 579.60 Inv. 6649 01/11/2011 Airbag Switch for Ford Crown 230.55 Victoria -Expedition Inv. 7847 12/27/2010 PW -Unit 1002 Swapped out Siren Control from 45.00 Unit 107 Inv. 7859 12/29/2010 Unit 107 12.27.10 5 Plugs 304.05 Check 115701 Date Paid:01/21/2011 Aerotek Inc Amount: 1,056.00 Inv. 0004667310 01/20/2011 1.2/1.7.11 PW Temp Dustin Pavek 1,056.00 Check 115702 Date Paid:01/21/2011 AI's Coffee Company Amount: 400.00 Inv. 125593 12/31/2010 IC Concession coffee resupply 400.00 Check 115703 Date Paid:01/21/2011 Alexandria Technical and Community College/ATCC Amount:$525.00 Inv. 110425 01/20/2011 Shawn Grande/4.25/4.29.1 1 "Basic Pistol Instr 525.00 trng Check 115704 Date Paid:01/21/2011 Arbor Day Foundation Amount: 15.00 Inv. 110501 01/20/2011 May'11/May'12 Paul Buck Membership 15.00 Check 115705 Date Paid:01/21/2011 Arteka Companies LLC Amount: 350.00 Inv. 14611 12/31/2010 Dec'10 Snowplowing 350.00 Check 115706 Date Paid:01/21/2011 ASTD-TCC Amount: 110.00 Inv. 110118 01/18/2011 2011 Laurie Ahrens Membership 110.00 Check 115707 Date Paid:01/21/2011 Auto Electric Specialists Inc Amount: 106.88 Inv. 14581 12/28/2010 Alternator rebuild 106.88 Check 115708 Date Paid:01/21/2011 Barthold Recycling & Roll -Off Amount: 175.00 Inv. 79799 12/31/2010 Nov201 Pumpkin drop recycling 20yd dumpster 175.00 Check 115709 Date Paid:01/21/2011 Barton Sand & Gravel Co Amount: 5,781.11 Inv. 110115 01/15/2011 1.3/1.13.11 447.42ton CL5 & W3/4ASTM 5,781.11 Check 115710 Date Paid:01/21/2011 Batteries Plus Amount: 149.56 Inv. 021215103 12/29/2010 Fire -36 -Procell ALK D, 72 -1.5 AA ALK ,4 -AAA 98.11 4PK Batteries Inv. 021215104 12/29/2010 Fire -24 1.5V AAA Alkaline 8.72 Inv. 021215172 12/30/2010 PW -2 12V 7.5 AH AGM for Computer IT Room 42.73 Check 115711 Date Paid:01/21/2011 Bertelson Total Office Solutions Amount: 103.64 Page 3 Page 1 of 18 1/31/2011 Inv. WO6665741 12/29/2010 Parks -2 Wall Size Calendars 21.68 Inv. WO6667421 12/30/2010 ADM -6 Roller Ball Tretractable Pens, Filing 27.49 Wire Rack Inv. WO6667571 12/30/2010 ADM -1 PK 8 ALK C Batteries,24 Industrial ALK 54.47 Batteries Check 115712 Date Paid:01/21/2011 Best Western Kelly Inn Amount: 586.62 Inv. 110301A 01/18/2011 3 Rms, 3.1/3.2.11 MRWA conference 586.62 Check 115713 Date Paid:01/21/2011 CDW Government Inc Amount: 1,579.67 Inv. VZF1593 12/29/2010 1 Panosonic /Chief 2 computer 1,579.67 Check 115714 Date Paid:01/21/2011 Coca Cola Enterprises Bottling Amount: 1,338.50 Inv. 101231 12/31/2010 Dec'10 IC Concession pop resupply 1,338.50 Check 115715 Date Paid:01121/2011 Comcast Amount: 199.90 Inv. 06832230111 01/08/2011 1.18/2.17.11 City Hall comcast line 199.90 Check 115716 Date Paid:01/21/2011 Commercial Refrigeration Syst Amount: 1,140.00 Inv. 39093 12/29/2010 12.29.10 IC Compressor 2 rplc relief on oil pot 1,140.00 Check 115717 Date Paid:01/21/2011 Corner House Amount: 7,616.95 Inv. 110101 01/01/2011 Jan-Dec2011 Forensic Interview Service Fee 7,616.95 Check 115718 Date Paid:01/21/2011 Culligan -Metro Amount: 318.40 Inv. 101X22621802 12/08/2010 40 501b bags solar salt 318.40 Check 115719 Date Paid:0112112011 Dalbec Roofing Inc Amount: 27,768.00 Inv. 48219 12/31/2010 14910 25th Ave N Pump house #2 roof rplcmnt 13,238.00 Inv. 48220 12/31/2010 13400 CR 6 "MIP" Pump House roof replcmnt 14,530.00 Check 115720 Date Paid:01/2112011 Designwrite Studios Amount: 720.00 Inv. 5543 12/27/2010 Jan-Feb'11 Plymouth Newsletter 720.00 Check 115721 Date Paid:01/21/2011 Excel Companies Inc Amount: 17,927.50 Inv. 100928 09/28/2010 ZWP #2&3/Final Hail Damage 17,927.50 Check 115722 Date Paid:01/21/2011 Factory Motor Parts Co Amount: 174.73 Inv. 13533948 12/29/2010 PW - 8 Wiper Blades 27.00 Inv. 70037958 12/29/2010 PW -2 Super Duty Pads, 8 winter Blades, 8 Perf 147.73 Blades Check 115723 Date Paid:01/21/2011 Fast Water Promotions LLC Inv. 12537 12/29/2010 Backboard strap sets,head immobalizer Check 115724 Date Paid:01/21/2011 Inv. 110301 01/18/2011 Check 115725 Date Paid:01/21/2011 Inv. 110101 01/18/2011 FBI - LEEDA 2011 Mike Goldstein Membership FBINAA 2011 Kuklok/Smith Membership Amount: $626.83 626.83 Amount: $50.00 50.00 Amount: $150.00 150.00 Check 115726 Date Paid: 01/21/2011 Ferguson Enterprises Inc Amount: $1,486.07 Inv. S01288854001 12/27/2010 PW -12 HYD Spray Paint Yellow $273.69 Inv. S01288949001 12/27/2010 PW -Flared curb stop parts, plastic pipe fittings $812.11 Inv. S01289236001 12/27/2010 PW -12 DIDR PE SS Stiffener for PJ,12 CPLG $400.27 Female FL Wi Washer Check 115727 Date Paid:01/21/2011 First State Tire Recycling Amount: $78.75 Inv. 75051 12/22/2010 Dispose 25 car & 50 It truck tires $78.75 Check 115728 Date Paid:01/21/2011 First Transit Inc Amount: $269,444.01 Inv. 10480139 12/03/2010 Dec'10 DAR/Metrolink Transit $39,783.18 Inv. 10480144 12/31/2010 Dec'10 DAR/Metrolink Transit $229,660.83 Page 4 Page 1 of 18 1/31/2011 Check 115729 Date Paid:01/21/2011 G&K Services Inc Inv. 1006745913 12/27/2010 12.27.10 Rug service Inv. 1006754907 12/31/2010 Public Works Uniforms Check 115730 Date Paid:01/21/2011 Glock Professional Inc Inv. TRP100013157 01/12/2011 Rice&Johnson 2.10.11 Armorer's course Check 115731 Date Paid: 01/21/2011 Inv. 9424399690 12/27/2010 Inv. 9425264760 12/28/2010 Inv. 9425264778 12/28/2010 Inv. 9425720274 12/28/2010 Inv. 9425720282 12/28/2010 Grainger 1 Ear Muff for High Noixe PW -1 Air Gun Lever PW -3/8 in adapter nylon, PK10 PIC-Impct Socket Set PIC -6 -Midget Fuses 1/1/2 and 1 1/4 amps,6 Fuse Holders Amount: $424.10 81.66 342.44 Amount: $300.00 300.00 Amount: $351.19 32.51 12.34 4.23 138.85 163.26 Check 115732 Date Paid: 01/21/2011 Hartford Life Insurance Company Amount: 16,722.90 Inv. 51125037A 12/31/2010 Dec'10 Life, ADD & LTD Ins 5,574.30 Inv. 51125037B 01/18/2011 Feb'11 Life, ADD & LTD Ins 5,574.30 Inv. 51125037C 01/18/2011 Jan'11 Life, ADD & LTD Ins 5,574.30 Check 115733 Date Paid:01/21/2011 Hawk Performance Specialties Amount: 373.96 Inv. 1388 12/29/2010 12.29.10 IC Zamboni Rink A service 373.96 Check 115734 Date Paid:01/21/2011 Hawkins Water Treatment Amount: 3,316.13 Inv. 3186404RI 12/29/2010 CWP 4758gl Azone 15 3,316.13 Check 115735 Date Paid:01/21/2011 Hennepin Co Info Tech Dept Amount: 4,225.79 Inv. 201118042 12/31/2010 Dec'10 PD MDC's/Radio lease 4,074.85 Inv. 210621221 12/31/2010 Dec'10 Frame Relay/Network support 150.94 Check 115736 Date Paid:01/21/2011 Hennepin County Treasurer Amount: 88.00 Inv. 921101012 12/31/2010 Dec'10 Record Ease 88.00 Check 115737 Date Paid:01/21/2011 Hennepin County Treasurer Amount: 3,597.42 Inv. 122710 12/27/2010 2010 General Election ballots&Automark 3,597.42 programing Check 115738 Date Paid:01/21/2011 Hennepin County Treasurer Amount: 96.13 Inv. 1000000545 12/31/2010 Dec'10 1.70ton Waste Hauing 96.13 Check 115739 Date Paid:01/21/2011 Hennepin County Treasurer Amount: 3,948.00 Inv. 101208 12/08/2010 2011 M100 Maintenance Fee 28machines 3,948.00 Check 115740 Date Paid: 01/21/2011 Hennepin County Treasurer Amount: 4,480.00 Inv. 101208A 12/08/2010 2011 AutoMARK maintenance fee 28machines 4,480.00 Check 115741 Date Paid:01/21/2011 Hillyard Inc - Minneapolis Amount: 45.81 Inv. 7343668 12/29/2010 PIC-Balde Kit Squeegee 45.81 Check 115742 Date Paid:01/21/2011 International Assoc for Property & Evidence/TAPE Amount:$975.00 Inv. 110316 01/20/2011 3 Registr 3.16/3.17.11 Ward, Bevins,Plekkenpol 975.00 Wi conf Check 115743 Date Paid:01/21/2011 International Society of Arboriculture/ISA Amount: 200.00 Inv. 110101 01/20/2011 2011 Paul Buck Membership 200.00 Check 115744 Date Paid:01/21/2011 Kidd Plumbing Inc Amount: 2,833.50 Inv. 7258 11/24/2010 IC shower valve demo'd block&mortar 889.00 Inv. 7259 11/24/2010 11.23&11.24.10 IC insulation hot water tank 1,574.00 Inv. 7260 12/07/2010 IC defective ignition module,dirty sensor,ignitor 370.50 Check 115745 Date Paid:01/21/2011 Kris Engineering Inc Amount: 409.33 Inv. 19051 12/30/2010 10 Snow Plow block 409.33 Page 5 Page 1 of 18 1/31/2011 Check 115746 Date Paid:01/21/2011 KTCO Inc Amount: 988.59 Inv. 101231 12/31/2010 Oct-Dec'10 Car Washes 988.59 Date Paid:01/21/2011 Check 115747 Date Paid:01/21/2011 Law Enforcement Technology Group LLC Amount: 256.50 Inv. 12402 01/01/2011 Jan-Dec2011 Canine Tracker Saber/Stryker 256.50 01/18/2011 Check 115748 Date Paid:01/21/2011 League of MN Cities Ins Trust Amount: 500.00 Inv. 11075183 12/11/2010 Clain 2010.37 mailbox/minivan plow damage 500.00 Check 115749 Date Paid:01/21/2011 Liesch Associates Inc Amount: 127.50 Inv. 00043057001 12/31/2010 Proj7135 Dec'10 Dredged material 127.50 Check 115750 Date Paid:01/21/2011 Lisa Lynn Consulting Amount: 600.00 Inv. 110110 12/31/2010 Dec'10 Topp leadership assmnt 475.00 Inv. 110110A 01/10/2011 Jan'11 Topp Assmnt report review/coaching 125.00 Check 115751 Date Paid:01/21/2011 Logis Amount: 4,235.00 Inv. 33112 12/31/2010 Dec'10 GIS/Internet 4,235.00 Check 115752 Date Paid:01/21/2011 Lorman Education Services Amount: 329.00 Inv. 110217 01/18/2011 Ann Bredemeier 2.17.11 Unemployment Ins 329.00 101 Check 115753 Date Paid:01/21/2011 Inv. 101227 01/02/2011 Check 115754 Date Paid:01/21/2011 Inv. 28093 12/28/2010 Check 115755 Date Paid:01/21/2011 Inv. 101231 12/31/2010 Check 115756 Date Paid:01/21/2011 Inv. 3100 01/18/2011 Check 115757 Date Paid:01/21/2011 Inv.110228 01/18/2011 Check 115758 Date Paid:01/21/2011 Inv.110303 01/18/2011 Check 115759 Date Paid:01/21/2011 Inv. 110101 01/11/2011 Check 115760 Date Paid:01/2112011 Inv. 110101 01/01/2011 Lowe's Amount: $1,560.83 12/09-12/27/10 Hardware 1,560.83 Supplies,Vaccuum,Miter Saw & Table Amount: $1,820.00 Maple Crest Landscape Amount: $100.00 12.24.10 Snowplowing 100.00 Metropolitan Council Amount: $41,580.00 Dec'10 Service Availability Charge 41,580.00 Minnesota Chiefs of Police Association/MCPA Amount:$295.00 2011 Voting Membership renewal $295.00 Minnesota CLE Amount: $245.00 Givonna Kone 2.28.11 Seminar registration $245.00 Minnesota Erosion Control Assoc/MECA Amount: $285.00 Derek Asche 3.3/3.4.11 MECA conference 285.00 Minnesota Recreation & Park Assoc/MRPA Amount: $1,820.00 2011 Bulk&11 Indiv Memberships 1,820.00 Minnesota Society of Arboriculture/MSA Amount: $40.00 2011 Paul Buck Membership 40.00 Check 115761 Date Paid:01/21/2011 MN Dept of Labor & Industry Inv. B42ALR00062751 11/01/2010 11.1.10 IC Elevator Permit Check 115762 Date Paid:01/21/2011 MN Rural Water Association/MRWA Inv. 110301A 01/07/2011 4 Registr 3.1/3.3.11 Water School St Cloud/Ben, Pete,Andy,Alex Check 115763 Date Paid:01/21/2011 Inv. 2554 12/31/2010 Check 115764 Date Paid:01121/2011 Inv.487777F6W 12/27/2010 Check 115765 Date Paid:01/21/2011 Inv. 13821932 12/31/2010 Check 115766 Date Paid:01/2112011 Inv. W264784 01/05/2011 Amount: $100.00 100.00 Amount: $800.00 800.00 Patty Moore Amount: $1,897.00 Claim 2010.34 deck repairs $1,897.00 Morrie's Imports Inc Amount: $298.01 PW -Motor and Fam Unit 108 $298.01 Motorola Inc Amount: $1,272.00 Fire 24 Battery Impres Nimh FM 2000mAH $1,272.00 MSP Communications Amount: $575.00 2011 PCC Wedding guide ad $575.00 Page 6 Page 1 of 18 1/31/2011 Check 115767 Date Paid:01/21/2011 MTI Distributing Inc Inv. 76887200 12/23/2010 Pin Locking WU Check 115768 Date Paid:01/21/2011 Munters Corporation -DH Division Inv. 39282 12/30/2010 IC Rink B Desiccant Check 115769 Date Paid:01/21/2011 National Fire Sprinkler Assoc Inv. 6438 01/18/2011 2011 Stan Scofield Membership Check 115770 Date Paid:01/21/2011 Robert Nesbitt Inv. 33024T 01/13/2011 3.8/3.10.11 registr Governors Homeland conf Inv. 33027P 01/14/2011 1.3/1.14.11 MN Joint Analysis GRT0330 Check 115771 Date Paid:01121/2011 Inv. 70587812 11/19/2010 Inv.70587812CM 11/19/2010 Inv. 70591253 11/29/2010 Inv.70591253CM 11/29/2010 Inv. 70592010 11/30/2010 Inv.70592010CM 11/30/2010 Inv. 70592901 12/01/2010 Inv.70592901CM 12/01/2010 Inv. 70594466 12/03/2010 Inv.70594466CM 12/03/2010 Inv. 70595442 12/06/2010 Inv.70595442CM 12/06/2010 Inv. 70610751 12/27/2010 Inv. 70611793 12/28/2010 Amount: $103.19 103.19 Amount: $1,110.71 1,110.71 Amount: $85.00 85.00 Amount: $2,378.00 250.00 2,128.00 North American Salt Co Amount: $13,761.55 11. 19.10 Prepay inv 56481527 23.59ton Road $1,623.13 salt Prepay inv 56481527 dated 5.27.10 ($1,623.13) 11.29.10 Prepay inv 56481527 385.67ton Road $26,536.46 salt Prepay inv 56481527 dated 5.27.10 26,536.46) 11.30.10 Prepay inv 56481527 163.17ton @ 11,227.10 64.38 Prepay inv 56481527 dated 5.27.10 11,227.10) 12. 1.10 Prepay inv 56481527 283.99ton Road 19,540.26 Salt Prepay inv 56481527 dated 5.27.10 19,540.26) 12.3.10 Prepay inv 56481527 164.21 ton Road 11,298.66 Salt Prepay inv 56481527 dated 5.27.10 11,298.66) 12.6.10 Prepay inv 56481527 185.32ton Road 12,751.15 Salt Prepay inv 56481527 dated 5.27.10/178.96tn 12,341.74) road salt 12.27.10 134.37ton Road Salt 9,476.70 12.28.10 54.95ton Road Salt 3,875.44 Check 115772 Date Paid:01/21/2011 North Suburban Towing Inc Inv. 168357 12/06/2010 Claim 2010.26 Unit 281 tow plow Inv. 168522 12/15/2010 Unit 278 tow tandem to maint facility Check 115773 Date Paid:01/21/2011 Northern Sanitary Supply Co Inc Inv. 146167 01/07/2011 10 CS Tissue, 6 1 Gal Cleaner, 12 QT Tile Cleaner Inv. 146168 01/07/2011 10 Cases Roll Towels, 10 BX Vinyl Gloves, 3 CS Handsoap Check 115774 Date Paid:01/21/2011 Northern Tool/HSBC Business Solutions Inv. 0193068514 12/28/2010 Tool Chest, 8 lights,2 rec straps,measure tape,2 propcly Inv. 4062064867 12/29/2010 25 lbs of Aluminum Oxide Check 115775 Date Paid:01/21/2011 Northwest Community Television Inv. 3725 12/31/2010 2010 producing city meetings Check 115776 Date Paid:01/21/2011 NorthWorks Occupational Health Inv. 00002225 12/31/2010 12.28/12.29.10 Kirchner, Fischer Fit test Check 115777 Date Paid:01/21/2011 Inv. 15.87 12/23/2010 Page 1 of 18 Office Depot PW -1 Calendar, 1 PK of 12 Sharpie Markers Amount: $734.77 467.58 267.19 Amount: $1,339.83 638.90 700.93 Amount: $379.92 294.45 85.47 Amount: $656.13 656.13 Amount: $151.00 151.00 Amount: $523.53 15.87 Page 7 1/31/2011 Inv. 545275453001 12/20/2010 1 PK Kraft Mailers 71.37 Inv. 545946287001 12/23/2010 PD-1-Deskpad Calendar, 5 Expanding File 44.08 Inv. 546013311001 12/27/2010 PCC -2 Mod Bin,2" Binder,1 BX CAT Envelopes 52.16 Inv. 546013440001 12/27/2010 PCC-2PK Letter Opener 2.32 Inv. 546137317001 12/28/2010 PW -8 Printer Cartridges 273.98 Inv. 546222368001 12/29/2010 CD -1 BX Highlighter,1BX Class Folders 34.31 Inv. 54628937001 12/29/2010 PR-Mousepad,3 Clear Binders,Dividers,50 29.44 CD -R,100 CD Sleeves Check 115778 Date Paid:01/21/2011 Oil -Air Products LLC Amount: 121.94 Inv. 477629001 12/29/2010 PW -4 4G-4FPX GATB, 2 6G-6MFFor GATB 44.99 Inv. 480159001 12/29/2010 PW -38 NPT Nipple, 4 8G-8MPX GATB,4 76.95 4G4FPX GATB Check 115779 Date Paid:01/21/2011 On Site Sanitation Amount: 148.82 Inv. A412503 12/28/2010 Cr Community Gardens/HCACF 50.23) Inv. A412568 12/31/2010 12.11/12.31.10 PW Maint facility 37.67 Inv. A413448 12/31/2010 12.11/1.7.11 Dog Park 50.23 Inv. A413449 12/31/2010 12.11/1.7.11 Parkers Lk beach 50.23 Inv. A413450 12/31/2010 12.11/1.7.11 Ridgemount plyfld 50.23 Inv. A413463 12/31/2010 12.11/1.7.11 Event portable toilet 10.69 Check 115780 Date Paid:01/21/2011 Owens Companies Inc Amount: 1,827.18 Inv. 38321 12/28/2010 CWP 12.2.10 Repair 3 Pumps tripped on 203.60 overload. Inv. 38407 12/31/2010 Jan-Mar'11 Preventative Maint 1,297.20 Inv. 38410 12/31/2010 CWP 12.30.10 Repair Air Compressor 326.38 Check 115781 Date Paid:01/21/2011 Parsons Electric LLC Amount: 1,542.92 Inv. 61204 12/31/2010 IC Cleanup existing CATV syst/add 1,542.92 Check 115782 Date Paid:01/21/2011 Permagreen Amount: 870.00 Inv. 3976 12/31/2010 12.20/12.24.10 Snowplowing 870.00 Check 115783 Date Paid:01/21/2011 Phasor Electric Company Amount: 716.85 Inv. 039413 12/29/2010 PCC 122910 Troubleshoot receptacle&voltage 716.85 issues, replace GFI, Check 115784 Date Paid:01/21/2011 Police Executive Research Foru Amount: 325.00 Inv. 30391067 01/18/2011 2011 Mike Goldstein Membership 325.00 Check 115785 Date Paid:01/21/2011 Prescription Landscape Inc Amount: 240.00 Inv. 163873 12/29/2010 12.24.10 Snowplowing 240.00 Check 115786 Date Paid:01/21/2011 Quality Flow Systems Amount: 7,267.50 Inv. 23204 12/29/2010 Repair mixer -Mission Farm LS/New mixer 7,267.50 Check 115787 Date Paid:01/21/2011 Quality Seasons Inc Amount: 1,600.00 Inv. 101231 12/31/2010 Dec 3,11,12,20,24 Snowplowing 1,600.00 Check 115788 Date Paid:01/21/2011 Randy's Sanitation Inc Amount: 286.41 Inv. 114317480111 01/17/2011 Jan'11 PCC Rubbish Removal 286.41 Check 115789 Date Paid:01/21/2011 Sabre Plumbing, Heating & Air Conditioning Inc Amount:$168.19 Inv. 201009468 01/13/2011 16100 55th Ave N Mech Permit 201009468 168.19 refund Check 115790 Date Paid:01/21/2011 Sam's Club Amount: 111.20 Inv. 110108 12/20/2010 IC Concession supplies 111.20 Check 115791 Date Paid:01/21/2011 Sam's Club Amount: $156.48 Page 8 Page 1 of 18 1/31/2011 Inv. 110108A 12/22/2010 IC Concession supplies 156.48 Check 115792 Date Paid:01/21/2011 Sam's Club Amount: 26.17 Inv. 110108B 01/04/2011 IC Concession supplies 26.17 Check 115793 Date Paid:01/21/2011 Jeff Sandino Amount: 200.00 Inv. 110111 01/11/2011 1.11.11 "Northern Italian w/Greek Accent class 200.00 Check 115794 Date Paid:01/21/2011 Scharber & Sons Amount: 2,910.88 Inv. 022027764 12/06/2010 Stoj;.18" chain,Chainsxy stihl 487.87 Inv. 022027765 12/06/2010 3 Bulb.P 7.02 Inv. 022027792 12/07/2010 3 20" chain 76.31 Inv. 022027864 12/10/2010 Chainsaw boots 395.38 Inv. 022027865 12/10/2010 UL Class BO/chainsaw boots 395.38 Inv. 022027866 12/10/2010 1 UL Cla/chainsaw boots 395.38 Inv. 022028365 12/27/2010 Unit 697 tire chain 85.86 Inv. 21021 12/20/2010 Toro Snowblower 1,067.68 Check 115795 Date Paid:01/21/2011 Inna Sicard Amount: 25.00 Inv. 110113 01/13/2011 1.13.11 Colds Class 25.00 Check 115796 Date Paid:01121/2011 Steven Socher Amount: 325.00 Inv. 24489 01/13/2011 1.13.11 Snowplowing 325.00 Check 115797 Date Paid:01/21/2011 Special Operations Training Assoc/SOTA Amount: 730.00 Inv. 110417 01/18/2011 5 Registr bal owed 4.17/4.19.11 St Cloud conf 730.00 Check 115798 Date Paid:01/21/2011 St Joseph Equipment Inc Amount: 1,660.92 Inv. S183303 12/28/2010 Unit 537 Midwheel assy 164.67 Inv. VR09540 12/28/2010 12.5/1.4.11 Skid Steer rental 1,496.25 Check 115799 Date Paid:01/21/2011 State of Minnesota Inv. P07MD02717001 F 12/28/2010 870.00 Check 115800 Date Paid:01/21/2011 Inv. 1799338 12/27/2010 Inv. 1799580 12/28/2010 Inv. 1799978 12/29/2010 Inv. 1800551 12/30/2010 Streicher's Inc Fire -Black Boots and Navy Cargo Pants 12 FD Jackets Light for Life Flashlight Fire -BL Police Officer Equip Bag, Extrication Gloves Check 115801 Date Paid:01/21/2011 Sun Newspapers Inv. 1294882 12/30/2010 Ordinance 2010-327 Code for Solicitors, Peddlers & Trans Merchant Inv. 1294883 12/30/2010 Ordinance 2010-23 Ord. Temp Prohibiting Development Check 115802 Date Paid:01/21/2011 SW/WC Service Cooperatives Inv. 110201 01/11/2011 Feb'11 BCBS Health Insurance Check 115803 Date Paid:01/21/2011 T Mobile Inv. 4659773110111 01/10/2011 Jan'11 UT GPS cell Check 115804 Date Paid:01/21/2011 Taho Sportswear Inc Inv. 10TF2466 12/27/2010 PK -45 Soccer League Champs and Screenprint Inv. 10TF2487 12/27/2010 PRKS-20 Rivers End Tech Jackets and Embrod logo Check 115805 Date Paid:01/21/2011 Toll Company Inv. 334086 12/28/2010 PW-Migmaster 280 PRO 230 V Welder Page 1 of 18 Amount: $870.00 Oct-Dec'10 TID's/CJDN Connect Amount: $2,055.04 169.98 1,476.71 181.68 226.67 Amount: $207.35 35.75 171.60 Amount: $191,959.00 191,959.00 Amount: $39.98 39.98 Amount: $1,302.50 382.50 920.00 Amount: $2,369.65 2,136.43 Page 9 1/31/2011 Inv. 334087 12/28/2010 PW -Adaptor Kit 52.79 Amount: Inv. 334088 12/28/2010 PW -Caddy MIG/C1601 230V Outfit 896.68 23.50 Inv. 334089 12/28/2010 PW -Hex Key 9pc,6-Gloves, Cart for Handlers 195.62 20.00 Inv. 334275 12/29/2010 PW -Used Migmaster 250 and Miller Econo 961.88) Inv. 415239 12/31/2010 Dec'10 Cylinder/Demurrage 50.01 Check 115806 Date Paid:01/21/2011 Twinwest Chamber of Commerce Amount: 30.00 Inv. 73870 09/07/2010 G Black Sep Legislative brkfst 30.00 Check 115807 Date Paid:01/21/2011 University of Minnesota Amount: 232.00 Inv. E020511A 01/20/2011 2.5.11 Fire&Ice Goldy Gopher appearance 232.00 Check 115808 Date Paid:01/21/2011 Valley Rich Co Inc Amount: 5,054.70 Inv. 16175 12/27/2010 10524 32nd Ave/Watermain break repair 5,054.70 Check 115809 Date Paid:01/21/2011 Veit & Company Inc Amount: 19,105.85 Inv. 20388 12/28/2010 Proj10003 #2/Final 2010 Sanitary Sewer Lining 19,105.85 Project Check 115810 Date Paid:01/21/2011 Vessco Inc Amount: 1,018.70 Inv. 49598 12/28/2010 Chemical feed pump repair parts 1,018.70 Check 115811 Date Paid:01/21/2011 W D Larson Companies LTD Inc Inv. F203610099 12/27/2010 Various filters Inv. F203640044 12/30/2010 2 Filter Inv. F203640045 12/30/2010 2 Trans filter Inv. F203640127 12/30/2010 3ton Hyd jack, 9 ton jack Check 115812 Date Paid:01/21/2011 Inv. 27712 12/30/2010 Check 115813 Date Paid:01/21/2011 Inv. 794031 12/30/2010 Check 115814 Date Paid:01/21/2011 Inv. 10693 01/03/2011 Check 115815 Date Paid:01/21/2011 Inv. 51450946640111 01/11/2011 Inv. 51465207540111 12/31/2010 Inv. 51465207540111A 45,107.26 Inv. 51472281601210 12/28/2010 Inv. 51554915751210 12/28/2010 Inv. 51618204531210 12/28/2010 W L Hall 10.4&12.22 PCC movable wall repairs The Watson Company IC Concession food resupply WAVS Inc IC install Ipod docking station Xcel Energy 11.15/1.3.11 Zach,Rdgmnt,Lacompte,E Med parks,path ligh 11.1/12.1.10 CWP 12/31/2010 11.14/12.19.10 2 Water towers 11.11/12.19.10 8 Lift Stations 10.28/12.19.10 Traffic Signals Check 115816 Date Paid: 01/21/2011 Zee Medical Service Inv. 54100843 11/16/2010 PS Medical resupply Check 115817 Date Paid:01/21/2011 Camp Ripley Mess Fund Inv. 11078 01/18/2011 9.21/9.23.11 lease training fees Check 115818 Date Paid:01/21/2011 City of Wayzata Inv. 110114 01/14/2011 Unit 4001 regular street plates Check 115819 Date Paid:01/21/2011 Inv. 110113 01/18/2011 Check 115820 Date Paid:01/21/2011 Inv. 2011 -00000010 01/18/2011 City of Wayzata 408 1007 chev Pk forfeiture title Community Health Charities CHAR CHC - Community Health Charities Amount: $2,372.70 100.51 6.63 60.62 2,204.94 Amount: $3,056.00 3,056.00 Amount: $565.45 565.45 Amount: $382.61 382.61 Amount: $52,773.79 1,123.75 3,162.10 11.1/1.3.11 All Wells&WTP's 81.78 942.81 2,356.09 Amount: 234.64 234.64 Amount: 490.00 490.00 Amount: 23.50 23.50 Amount: 20.00 20.00 Amount: 12.00 12.00 Page 10 Page 1 of 18 1/31/2011 Check 115821 Date Paid:01/21/2011 Hennepin Co Chiefs of Police Inv. 110101 01/18/2011 2011 Goldstein, Lindman,Plekkenpol,Swiat Memberships Check 115822 Date Paid:01/21/2011 Law Enforce Labor Serv./Union Inv. 2011-00000011 01/18/2011 DUES POL - Police Union Dues Check 115823 Date Paid:01/21/2011 Minnesota Department of Revenue Inv. 1-1065817088 01/18/2011 Misc employee deduction Check 115824 Date Paid:01/21/2011 MN AFSCME Council #5 Inv. 2011-00000012 01/18/2011 DUES MTCE - Maintenance Union Dues* Check 115825 Date Paid:01/21/2011 MN Child Support Payment Ctr Inv. 2011-00000013 01/18/2011 CHID SUP% - Child Support Percentage* Check 115826 Date Paid:01/21/2011 Inv. 2011-00000014 01/18/2011 Check 115827 Date Paid:01/21/2011 Inv. 363583 01/01/2011 Check 115828 Date Paid:01/21/2011 Inv. 2011-00000015 01/18/2011 Check 115829 Date Paid:01/21/2011 Inv. 2011-00000016 01/18/2011 Check 115830 Date Paid:01/21/2011 Inv. 110119 01/19/2011 Check 115831 Date Paid:01/21/2011 Inv. Import - 957 01/19/2011 Check 115832 Date Paid:01/21/2011 Inv. Import - 970 01/19/2011 Check 115833 Date Paid:01/21/2011 Inv. Import - 963 01/19/2011 Check 115834 Date Paid:01/21/2011 Inv. Import - 961 01/19/2011 Check 115835 Date Paid:01/21/2011 Inv. Import - 962 01/19/2011 Check 115836 Date Paid:01/21/2011 Inv. Import - 968 01/19/2011 Check 115837 Date Paid:01/21/2011 Inv. Import - 956 01/19/2011 Check 115838 Date Paid:01/21/2011 Inv. Import - 958 01/19/2011 Check 115839 Date Paid:01/21/2011 Inv. Import - 959 01/19/2011 Check 115840 Date Paid:01/21/2011 Inv. Import - 960 01/19/2011 Check 115841 Date Paid:01/21/2011 Inv. Import - 965 01/19/2011 Check 115842 Date Paid:01/21/2011 Inv. Import - 966 01/19/2011 MN Environmental Fund CHAR MN ENV - MN Enviromental Fund Lara Newberger 2011 MSA/ISA,CA recertif membership reimb Open Your Heart CHAR OYH - Open Your Heart United Way CHAR UW - United Way Marjorie Vigoren 1. 19.11 49 Mileage Reimb MAGC workshop Bergstrom, Fred Park and Rec Refund Hagan, Valerie Park and Rec Refund Halverson, Kara Park and Rec Refund Laugen, Carol Park and Rec Refund Lipinski, Margaret Park and Rec Refund Nordquist, Gloria Park and Rec Refund Pacyga, Genevieve Park and Rec Refund ProMed Molded Products Inc Park and Rec Refund PSA Soccer Park and Rec Refund Pulvermacher, Corrine Park and Rec Refund Ranger, Dawn Park and Rec Refund Raphael, Gervase Park and Rec Refund Amount: $325.00 325.00 Amount: $1,295.91 1,295.91 Amount: $358.00 358.00 Amount: $2,443.27 2,443.27 Amount: $1,578.72 1,578.72 Amount: $6.00 6.00 Amount: $265.00 265.00 Amount: $36.00 36.00 Amount: $36.00 36.00 Amount: $24.99 24.99 Amount: $29.00 29.00 Amount: $61.00 61.00 Amount: $41.00 41.00 Amount: $29.00 29.00 Amount: $29.00 29.00 Amount: $29.00 29.00 Amount: $29.00 29.00 Amount: $53.65 53.65 Amount: $1,254.00 1,254.00 Amount: $29.00 29.00 Amount: $29.00 29.00 Amount: $29.00 29.00 Page 11 Page 1 of 18 1/31/2011 Check 115843 Date Paid:01/21/2011 Schneider, Anne Amount: 82.00 Inv. Import - 971 01/19/2011 Park and Rec Refund 82.00 Amount:$200.00 Check 115844 Date Paid:01/21/2011 Wagner, Diane Amount: 61.00 Inv. Import - 967 01/19/2011 Park and Rec Refund 61.00 01/14/2011 Check 115845 Date Paid:01/21/2011 Weernink, Bill Amount: 29.00 Inv. Import - 964 01/19/2011 Park and Rec Refund 29.00 Check 115846 Date Paid:01/21/2011 Young, Barbara Amount: 41.00 Inv. Import - 969 01/19/2011 Park and Rec Refund 41.00 Check 115847 Date Paid:01/28/2011 Adam's Pest Control, Inc. Amount: 185.97 Inv. 622131 01/04/2011 Jan-Mar'l 1 Wells Pest Control 80.16 Inv. 622663 01/04/2011 Jan-Mar'l1 No&So WTP's Pest Control 105.81 Check 115848 Date Paid:01/28/2011 AI's Coffee Company Amount: 410.50 Inv. 83041 01/04/2011 IC Concession coffee resupply 410.50 Check 115849 Date Paid:01/28/2011 Alpha Wireless Amount: 839.50 Inv. 182124 12/29/2010 Moved 900AP on CR6 to replace backhauls 839.50 rmv 900SM from firehall Check 115850 Date Paid:01/28/2011 American Association of Code Enforcement Amount: 75.00 Inv. 110101 01/21/2011 2011 Warren Kulesa Membership 75.00 Check 115851 Date Paid:01/28/2011 Inv. 110205 01/27/2011 Check 115852 Date Paid:01/28/2011 Inv.3673A 09/25/2010 Check 115853 Date Paid:01/28/2011 Inv.201100167 01/25/2011 Check 115854 Date Paid:01/28/2011 Inv. 110101 01/01/2011 Check 115855 Date Paid:01/28/2011 Inv. WO6634171 12/10/2010 Inv. WO6670461 01/03/2011 Inv. W06683221 01/07/2011 Animals of Walton's Hollow Amount: $350.00 2.5.11 Fire&Ice pony rides 350.00 Animals of Walton's Hollow Amount: $1,552.00 Reissue ck 9.25.10 Pym On Parade 1,552.00 Association of Minnesota Emergency Mngrs/AMEM Amount:$200.00 2011 Goldstein/Plekkenpol Membership 200.00 Bassett Creek Watershed Management 2011 Membership Dues Bertelson Total Office Solutions Parks -Wire Nestable Files,1 Cal, 1 Leather Look Binding Covers PS -Duster, Adj Backrest, 1 PK 3x3 Post IT Notes 2 BX File Folders 1/3 cut, 1 Correct Ribbon Check 115856 Date Paid:01/28/2011 Big Print Inc Inv. 7925 01/07/2011 43 Metrolink bus new website letters Check 115857 Date Paid:01/28/2011 Brauer & Assoc Ltd Inc Inv. 1202871 12/31/2010 Nnov'10 Hilde improvements design Check 115858 Date Paid:01128/2011 Broadway Bar & Pizza Inv. 101231 12/31/2010 Dec'10 IC Concession pizza for sale Check 115859 Date Paid:01/28/2011 Cass County Sheriff's Dept Inv. 110114 01/14/2011 W#20100403 R2011.230 bail Check 115860 Date Paid:01/28/2011 CenterPoint Energy Inv. 80000147373011 12/31/2010 11.16/12.31.10 Natural Gas Check 115861 Date Paid:01/28/2011 City of Maple Grove Inv. 12619 01/04/2011 Jan-Dec2011 PUPS Admin Fee Inv. 12638 12/31/2010 Dec'10 Dog Impounds Check 115862 Date Paid:01/28/2011 Cobalt Construction LLC Page 1 of 18 Amount: $196,201.00 196,201.00 Amount: $227.31 102.97 89.42 34.92 Amount: $1,005.16 1,005.16 Amount: $2,116.50 2,116.50 Amount: $216.00 216.00 Amount: $100.00 100.00 Amount: $47,143.55 47,143.55 Amount: $8,574.57 8,000.00 574.57 Amount: $2,712.18Page 12 1/31/2011 Inv. 1230 12/09/2010 Stn73 final parking ramp 2,712.18 Check 115863 Date Paid:01/28/2011 12/30/2010 Comcast Amount: $262.94 Inv. 02181030111 01/07/2011 1.16/2.15.11 CC digital box 29.29 Inv. 07140770111 01/16/2011 1.26/2.25.11 ZWP data line 72.48 Inv. 07578370111 01/07/2011 1.17/2.16.11 PS/CC digital box 138.65 Inv. 07578450111 01/07/2011 1.17/2.16.11 PCC digital box 22.52 Check 115864 Date Paid:01/28/2011 8 Triumph,6Maestro,4Titan,6Generations,14 Crime Stoppers of Minnesota Amount: $150.00 Inv. 110101 01/27/2011 2011 Law Enforcement Partnership Program 150.00 Check 115865 Date Paid:01/28/2011 Inv.46280 01/05/2011 Check 115866 Date Paid:01/28/2011 Inv. 19801 12/26/2010 Check 115867 Date Paid:01/28/2011 Inv. 2286007 12/30/2010 Custom Headsets Inc. Headset battery for Janice Bergstrom Cutting Edge Property Maintenance Inc 12.26.10 Rockridge Center snow removal Dalco 10 CS Hand Towels and 3 CS Toilet Tissue Check 115868 Date Paid: 01/28/2011 Dexon Computer Inc Inv. 59887 01/05/2011 Network switch Check 115869 Date Paid:01/28/2011 Inv. 15190 12/14/2010 Inv. 15249 12/30/2010 Inv. 15250 12/30/2010 Inv. 15251 12/30/2010 Inv. 15252 12/30/2010 Inv. 15290 12/31/2010 Inv. 15296 01/19/2011 DSS Commercial Inc Dec'10 4 Seasons metrolink shelter glass repairs Dec'10 Station 73 Snow removal Dec'10 Messiah Metrolink snow removal Dec'10 Nathan Ln&45th Ave Snow removal Dec'10 Var Metrolink Shelter Snow removal Dec'10 Var Metrlink shelter trash 12.27/1.12.11 Nathan In shelter install new heater Check 115870 Date Paid:01/28/2011 DTS/Document Tech Solutions Inv. INV44844 01/05/2011 Waste Toner Bottle Inv. INV44890 01/07/2011 2 Staples Check 115871 Date Paid:01/28/2011 E H Renner & Sons Inv. 101231 12/31/2010 #1 Well 17 Water test drilling Inv. 110112 01/12/2011 Well 17 #1 drill test Amount: 85.50 85.50 Inv. CMINV7042 12/17/2010 Amount: 8,010.00 8,010.00 Credit local sales tax charge Amount: 743.19 743.19 22,187.21 Amount: 320.63 320.63 Check 115873 Date Paid:01/28/2011 Amount: 18,144.17 547.77 2011 Membership Dues 5,847.20 703.10 3,475.20 5,681.00 986.35 903.55 Amount: $261.64 46.85 214.79 Amount: $15,158.00 10,927.81 4,230.19 Check 115872 Date Paid:01/28/2011 EFA Park & Recreation Amount: $16,111.42 Inv. CMINV7042 12/17/2010 Credit inv 7042 22,187.21) Inv. CMINV7059 12/31/2010 Credit local sales tax charge 40.37) Inv. INV7042 12/17/2010 See credit 22,187.21 Inv. INV7043 12/17/2010 7 Dumor benches,6 trash receptacles Hilde 16,151.79 Check 115873 Date Paid:01/28/2011 Elm Creek Watershed Mgmt Comm Amount: $11,536.89 Inv. 157 01/01/2011 2011 Membership Dues 11,536.89 Check 115874 Date Paid:01/28/2011 Evenflo Amount: $2,249.35 Inv. IN977548 01/04/2011 8 Triumph,6Maestro,4Titan,6Generations,14 2,249.35 BigKid carseats/resale Check 115875 Date Paid:01/28/2011 Factory Motor Parts Co Inv. 13540235 01/06/2011 8 Winter Blades Amount: $107.99 107.99 Check 115876 Date Paid: 01/28/2011 Ferguson Enterprises Inc Amount: $291.34 Inv. 0957668 01/07/2011 60 PE Pipe, 1 PVC Indu, 6 PVC 90 ELL, 4 PVC $291.34 Couplers Page 1 of 18 Page 13 1/31/2011 Inv. 19434441 11/23/2010 See cr for restocking fee/CL SWT A/Siphon 42.35 wall hyd Inv. 19434441CM 11/23/2010 Cr restocking fee/CL SWT A/Siphon wall hyd 42.35) Check 115877 Date Paid:01/28/2011 Finishing Touch Painters Inc Amount: 1,250.00 Inv. 101020 10/20/2010 Claim 2010.20 Turtle lake park arson claim 1,250.00 Check 115878 Date Paid:01/28/2011 First Student Inc Amount: 2,120.18 Inv. 99199585 01/11/2011 1.7.11 Trollhaugen ski trip 500.00 Inv. 99199586 01/11/2011 1.7.11 Trollhaugen ski trip 500.00 Inv. 99199587 01/11/2011 1.7.11 WWHS Trollhaugen ski trip 431.00 Inv. 99200194 01/12/2011 1.9.11 Afton Ski trip 344.59 Inv. 99200197 01/19/2011 1. 16.11 Mt Kato ski trip 344.59 Check 115879 Date Paid:01/28/2011 G&K Services Inc Amount: 655.90 Inv. 1006776921 01/14/2011 PW Uniforms 327.95 Inv. 2011-00000005 01/07/2011 Public Works Uniforms 327.95 Check 115880 Date Paid:01/28/2011 Gopher Amount: 101.40 Inv. 8248321 01/06/2011 Softball bases,pitchers rubber 101.40 Check 115881 Date Paid:01/28/2011 Grainger Amount: 1,961.91 Inv. 9427342358 12/30/2010 See cr 9428565759 rtn flush valve,toilet 1,456.98 Inv. 9427609657 01/03/2011 2-8oz Cement PVC,MicroTorch 1 -Adhesive 99.75 White Inv. 9428565759 01/04/2011 Cr inv 9427342358 rtn flush valve,toilet 1,356.24) Inv. 9428817994 01/04/2011 1 pair boots size 16 yellow 29.39 Inv. 9428818000 01/04/2011 3 Toilet retrofit 1,009.97 Inv. 9431970467 01/07/2011 Wire shelving w/grey bins 361.43 Inv. 9432277789 01/07/2011 3 Pipe Markers, 3 Biohazard Labels,10X7 Fire 43.22 Ext Sign Inv. 9432764000 01/07/2011 Valve Rebuild Kit with instructions 317.41 Check 115882 Date Paid:01/28/2011 GroundsCare Inc. Amount: 1,500.00 Inv.4044 01/01/2011 Jan'11 Snowplowing 1,500.00 Check 115883 Date Paid:01/28/2011 HAB Inc Amount: 4,081.00 Inv. 0061076IN 01/01/2011 2011 HMS acctg assistance 4,081.00 Check 115884 Date Paid:01/28/2011 Hennepin Co Info Tech Dept Amount: 2,124.44 Inv. 201118041 12/31/2010 Dec'10 Fire Radio lease 2,124.44 Check 115885 Date Paid:01/28/2011 Hennepin County Sheriff Amount: 3,179.20 Inv. 3422 12/31/2010 Dec'10 Booking fee prisoners 3,179.20 Check 115886 Date Paid:01/28/2011 Hennepin County Treasurer Amount: 2,691.00 Inv. 201012Plymouth 12/31/2010 Dec'10 Room/Board prisoners 2,691.00 Check 115887 Date Paid:01/28/2011 Hillyard Inc - Minneapolis Amount: 457.76 Inv. 6589932 01/05/2011 10 CS 40-45 Gal Liner 289.81 Inv. 7344665 01/06/2011 PIC -1.3 Repair of back paddle Adv 167.95 Convertamatic Check 115888 Date Paid:01/28/2011 HP 3, LLC Amount: 8,884.35 Inv. 110201 01/21/2011 Feb-Apr'11 Cub/Nathan Ln Park&Ride lease 8,884.35 Check 115889 Date Paid:01/28/2011 International Assoc for Property & Evidence/TAPE Amount:$25.00 Inv. 83984 01/27/2011 Addl owed Ward 3.16/3.17.11 training 25.00 Check 115890 Date Paid:01/28/2011 International Association of Chiefs of Police Amount: $120.00 Inv. 1000959985 01/12/2011 2011 Goldstein Membership $120.00 Page 14 Page 1 of 18 1/31/2011 Check 115891 Date Paid:01/28/2011 J Jenson Enterprises Inc Amount: 400.00 Inv. 2215 12/31/2010 Dec'10 Snowplowing 400.00 Check 115892 Date Paid:01/28/2011 Kris Engineering Inc Amount: 1,670.10 Inv. 19083 01/06/2011 Carbite snow plow edges 1,670.10 Check 115893 Date Paid:01/28/2011 Law Enforcement Technology Group LLC Amount: 54,337.32 Inv. 12380 01/01/2011 Jan-Dec'11 LETG Sftwr Maint/Support renewal 54,337.32 Check 115894 Date Paid:01/28/2011 League of Minnesota Cities Amount: 20.00 Inv. 147617 01/25/2011 4.21.11 Plekkenpol Safety&Loss controlwrkshp 20.00 Check 115895 Date Paid:01/28/2011 League of MN Cities Ins Trust Amount: 1,266.75 Inv. 11075362 12/30/2010 Claim 2010.32 garage damage by plow 1,266.75 Check 115896 Date Paid:01/28/2011 Steven Leuer Amount: 15,365.50 Inv. 20339 01/14/2011 1.14.11 172.50hrs Snowplowing 15,365.50 Check 115897 Date Paid:01/28/2011 Lion Total Care Amount: 251.55 Inv. 11058232 01/05/2011 FF turnout gear repairs 251.55 Check 115898 Date Paid:01/28/2011 LSC Resource Inc Amount: 308.08 Inv. 23118 01/06/2011 Printing of the Senior Grapevine Newsletter 308.08 Check 115899 Date Paid:01/28/2011 M R Sign Co, Inc Amount: 594.23 Inv. 165212 12/30/2010 777 Hydro stripping signs/not restripped 594.23 Check 115900 Date Paid:01/28/2011 MAGC/MN Assoc of Govt Communications Amount: 60.00 Inv. 110101 01/21/2011 2011 Membership 60.00 Check 115901 Date Paid:01/28/2011 Marks Concession Repair LLC Amount: 190.45 Inv. 298 01/13/2011 IC Concession popcorn machine repairs 190.45 Check 115902 Date Paid:01/28/2011 Matt's Lawn and Landscape Inc Amount: 1,250.00 Inv. 8152 01/14/2011 1.14.11 Snowplowing 1,250.00 Check 115903 Date Paid:01/28/2011 Metro Cities Amount: 13,178.00 Inv.57 01/01/2011 Jan-Dec'11 Membership 13,178.00 Check 115904 Date Paid:01/28/2011 Metro Water Conditioning Inc. Amount: 4,605.78 Inv. 13369 01/04/2011 FS 3 new water softener 4,605.78 Check 115905 Date Paid:01/28/2011 Minnesota Chiefs of Police Association/MCPA Amount:$112.75 Inv. 2839 01/05/2011 200 Permits to Acquire 112.75 Check 115906 Date Paid:01/2812011 Minnesota Chiefs of Police Association/MCPA Amount:$810.00 Inv. 110407 01/27/2011 Lindman/Goldstein 4.4/4.7.11 registr 810.00 Check 115907 Date Paid:01/28/2011 Minnesota Pollution Control Agency Amount: 23.00 Inv. 110114 01/14/2011 Pete Moen Renew class SD sewer license 23.00 Check 115908 Date Paid:01/28/2011 Minnesota Recreation & Park Assoc/MRPA Amount: 272.00 Inv. 6861 01/14/2011 16 2011 Basketball team registrations 272.00 Check 115909 Date Paid:01/28/2011 MNVOAD Amount: 125.00 Inv.110226 01/27/2011 11.26.11 125.00 Bednar,Heying,W inter, Darnell,Grismer/CERT Check 115910 Date Paid:01/28/2011 Morrie's Imports Inc Amount: 102.02 Inv. 488151 01/05/2011 3 Pulleys 102.02 Check 115911 Date Paid:01/28/2011 Inv. 103026 12/09/2010 Check 115912 Date Paid:01/28/2011 Inv.25364 01/04/2011 Page 1 of 18 National Crime Prevention Council Amount: $1,143.65 McGruff id kits,color books, badges, bracelets $1,143.65 NCS National Courier Service Inc Amount: $26.41 Trnsf of MLC boxes to city of burnsville $26.41 Page 15 1/31/2011 Check 115913 Date Paid:01/28/2011 Nord Mark Inc Inv. 10304 01/03/2011 6 HID Flashlight for SWAT Check 115914 Date Paid:01/28/2011 North American Salt Co Inv. 70615319 01/03/2011 1.3.11 28.62ton Bulk Road Salt Inv. 70616022 01/04/2011 1.4.11 168.86ton Bulk Road Salt Inv. 70616922 01/05/2011 1.5.11 136.58ton Bulk Road Salt Inv. 70617909 01/06/2011 1.6.11 132.89ton Bulk Road Salt Check 115915 Date Paid:01/28/2011 Inv. 146271 01/14/2011 Check 115916 Date Paid:01/28/2011 Inv.4061077358 01/07/2011 Check 115917 Date Paid:01/28/2011 Inv. 10505 12/31/2010 Check 115918 Date Paid:01/28/2011 Inv. 201107 01/07/2011 Check 115919 Date Paid:01/28/2011 Inv. 523746609001 06/23/2010 Inv. 542390150001 11/29/2010 Inv. 546122437001 01/04/2011 Inv. 546375725001 12/30/2010 Inv. 546379569001 12/30/2010 Inv. 546383882001 12/30/2010 Inv. 546386192001 12/30/2010 Inv. 546387941001 12/30/2010 Inv. 546544292001 01/03/2011 Inv. 546876032001 01/05/2011 Inv. 547026744001 01/05/2011 Northern Sanitary Supply Co Inc PIC -1 CS Handsoap Northern Tool/HSBC Business Solutions 2 25 lbs steel grit Northland Petroleum Service Gasboy fuel syst rplc key reader&board Northwest Sub Remodel Fair 2011 Fair Host City Office Depot 06.23.10-Fire-2BX Rubberband,5BX HNG Folder ENG -1 Calendar, 1 BX Pocket File,5-Daily Reminders PRK -2 File organizers, 1 bx folders 4 Pk Pad,2 Pk tape, 10 Paper, 2 Tapes Acitape PIC -1 Box Folder,2 Glue Pens PIC -1 White Tape, 1 PK Tape PS -1 DZ Retractable Pens PW -1 Calendar Refill, 2 ribbons FIRE -2 Storage BX, 1 10PK 20X30&30X40,2 BX T-Pins,4 Binders ENG -2 PK Energizer Max Batteries Admin -6 Dividers, 3 BX hanging folders Check 115920 Date Paid:01/28/2011 OnTrac Inv. 8405318 12/31/2010 12.20/12.27.10 Attorney courier Inv. 8405623 01/15/2011 1.3/1.10.11 Attorney courier Check 115921 Date Paid:01/28/2011 Inv. 2029703 11/05/2010 Check 115922 Date Paid:01/28/2011 Inv. CL65946111 01/01/2011 Check 115923 Date Paid:01/28/2011 Inv. 37990 01/01/2011 Inv. 37992 01/01/2011 Inv. 37993 01/01/2011 Inv. 37994 01/01/2011 Inv. 37995 01/01/2011 Inv. 37996 01/01/2011 Inv. 37999 01/01/2011 Inv. 38408 12/31/2010 Inv. 38488 12/31/2010 OSI Environmental Inc Clean waste oil storage tank in rpr center Otis Elevator Company Jan-Mar'11 CC Elevator service Amount: $961.88 961.88 Amount: $32,932.50 2,018.47 11,909.16 9,632.55 9,372.32 Amount: 47.72 47.72 900.00 Amount: 81.20 81.20 142.25 Amount: 1,620.66 1,620.66 1,538.00 Amount: 250.00 250.00 2,244.00 Amount: $495.86 41.90 141.12 49.35 36.51 8.14 16.29 28.92 12.72 87.03 50.38 23.50 Amount: $68.19 28.99 39.20 Amount: $264.80 264.80 Amount: $705.84 705.84 Owens Companies Inc Amount: $11,168.26 Jan-Mar'11 PCC Preventitive Maint 900.00 Jan-Mar'11 Fire 123 Preventitive Maint 1,146.50 Jan-Mar'11 LaCompte Preventitive Maint 142.25 Jan-Mar'11 PW Preventitive Maint 1,317.00 Jan-Mar'11 PS Preventitive Maint 1,538.00 Jan-Mar'11 Hwy 55 Transhit shelter prev maint 284.75 Jan-Mar'11 CC Preventitive Maint 2,244.00 PW Ceiling diffuser blowing too much air 534.71 PS rplc bad freerstat rooftop unit 1A 3,061.05 Page 16 Page 1 of 18 1/31/2011 Check 115924 Date Paid:01/28/2011 Rebecca Peterson Inv. 101223 12/31/2010 12.23.10 Mailbox damage claim Check 115925 Date Paid:01/28/2011 The Plumbing Guys Inv. 17131 12/15/2010 3500 Plym blvd dishwasher repairs Inv. 17134 12/16/2010 Warming house water heater repairs Check 115926 Date Paid:01/28/2011 Plymouth Playhouse Inv. 110602 01/24/2011 6.2.11 "Marvelous Wonderettes" Check 115927 Date Paid:01/28/2011 Inv. 110128 01/28/2011 Check 115928 Date Paid:01/28/2011 Inv. 251447 01/05/2011 Check 115929 Date Paid:01/28/2011 Inv. 110101 01/01/2011 Postmaster/ Window D-12 1.28.11 Bulk Postage Permit 1889 P&R Activities Guide Printers Service Inc 77" Ice Knife Sharpening Quantum Development, Inc. Jan'11 Aerobic dance facility rental Check 115930 Date Paid: 0112812011 Qwest Inv. 51914430111 01/01/2011 Jan'11 519.1443 Olson/Investigations Inv.55097850111 01/16/2011 Jan'11550.9785 Inv.55188240111 01/16/2011 Jan'11551.8824 Check 115931 Date Paid: 01/28/2011 Rainbow Treecare Inc Inv. S178606 12/31/2010 12.14.10 Tree trimming Inv. S178607 11/30/2010 11.30.10 Forced tree removals Inv. S178607A 12/31/2010 11.30/12.14.10 City tree removals Check 115932 Date Paid:01/28/2011 River City Data Inc Inv. 87260 12/31/2010 2010 Planning image processing Check 115933 Date Paid:01/28/2011 RMR Services LLC Inv. 2011002 11/30/2010 Nov'10 10,273 Meter Reads Inv. 2011003 12/31/2010 Dec'10 9,357 Meter Reads Check 115934 Date Paid:01/28/2011 Inv. 05155127313 12/29/2010 Check 115935 Date Paid:01/28/2011 Inv. 168 01/01/2011 Check 115936 Date Paid:01/28/2011 Inv. 00063647 12/30/2010 Safelite AutoGlass Claim 2010.34 Unit 402 windshield damage Amount: 100.00 100.00 Amount: 468.00 234.00 234.00 Amount: 100.00 100.00 Amount: 7,000.00 7,000.00 Amount: $72.00 72.00 Amount: $64.00 64.00 Amount: $206.51 99.73 50.65 56.13 Amount: $8,177.10 277.50 1,547.40 6,352.20 Amount: $799.41 799.41 Amount: $8,833.50 4,622.85 4,210.65 Amount: $231.03 231.03 Shingle Creek Watershed Mngmnt Commission Amount:$53,163.00 2011 Membership Dues $53,163.00 Silent Knight Sec Sys Of MN In 10905 Hwy 55 rplc door contact Check 115937 Date Paid:01/28/2011 Sports Unlimited Inv. 110121 01/21/2011 Jan'11 GameOn,Flag Ftbl,Soccer, MiniSport Tues Check 115938 Date Paid:01/28/2011 Sprint Inv. 568612126099 01/18/2011 12.15/1.14.11 165 Cellular phones Inv. 653318813038 01/18/2011 12.15/1.14.11 Voller 238.1454 Inv. 812568813038 01/18/2011 12.15/1.14.11 PD MDC's Check 115939 Date Paid:01/28/2011 Inv. 07114009 12/31/2010 Check 115940 Date Paid:01/28/2011 Inv. 445.65 01/06/2011 SRF Consulting Group, Inc. Proj10015 Dec'10 Peony Lane Corridor St Joseph Equipment Inc Unit 3023 4 FR Male connectors & Male Connectors Amount: $305.00 305.00 Amount: $3,080.00 3,080.00 Amount: $5,526.20 3,564.08 52.56 1,909.56 Amount: $1,564.03 1,564.03 Amount: $445.65 445.65 Check 115941 Date Paid: 0112812011 Standard Truck Parts & Service Amount: $1,462.07 Inv. 337436 01/04/2011 Unit 276/277 front end parts $1,462.07 page 17 Page 1 of 18 1/31/2011 Check 115942 Date Paid:01/28/2011 State of Minnesota Inv. P7820400002976 01/11/2011 Jan-Jun'11 ICWC work crew contract Check 115943 Date Paid:01/28/2011 Stonebrooke Equipment Inc Inv. 17695 01/19/2011 Unit 2006 Timbren load booster kit Check 115944 Date Paid:01/28/2011 Inv. 1801624 01/05/2011 Inv. 1802161 01/06/2011 Inv. 1802169 01/06/2011 Inv. 1802170 01/06/2011 Inv. 1802171 01/06/2011 Inv. 1802172 01/06/2011 Inv. 1802590 01/07/2011 Inv. 1802637 01/07/2011 Check 115945 Date Paid:01/28/2011 Inv. 1289917 12/02/2010 Inv.1295880 01/06/2011 Inv. 1295881 01/06/2011 Streicher's Inc Radio Holder Smaill PD 2 Name Tags Kirchner PD -4 Name Tags Larson,Anderson PD -2 Name Tags Bird, 3 Badges PD -2 Name Tags PD -3 Badges N Benesch ballistic vest PD -1 pair handcuffs Amount: $30,262.13 30,262.13 Amount: $252.12 252.12 Amount: $1,491.46 21.36 82.51 126.97 365.09 80.37 19.22 749.99 45.95 Sun Newspapers Amount: $230.23 Printing Plymouth Creek Stream Bank $135.85 Restoration Project CD -Notice of Hearing Wood Crest $62.92 Development Drainage & Utility Easement Village of Bassett $31.46 Creek Check 115946 Date Paid:01/28/2011 Supreme Building Maintenance Inv. 121510 12/05/2010 Dec'10 Cheshire Metrolink Janitorial Inv. 125210 12/05/2010 Dec'10 Station 73 Janitorial Check 115947 Date Paid:01128/2011 Inv. 30953 12/23/2010 Check 115948 Date Paid:01/28/2011 Inv. 118264 01/03/2011 Check 115949 Date Paid:01/28/2011 Inv. 110113 01/21/2011 Check 115950 Date Paid:01/28/2011 Inv. 16184 12/12/2010 Check 115951 Date Paid:01/28/2011 Inv. 110117 01/17/2011 Check 115952 Date Paid:01/28/2011 Inv. 215904 01/04/2011 Tri-State Pump & Control, Inc. Ferndale LS emerg pump repair Ultramax Various ammunition University of Wisconsin Press 3.'11/3.'12 Ecological Restoration subsc renewal Valley Rich Co Inc 14900 23rd Ave watermain break repairs Veterinary Center on Main 1. 17.11 Stryker Vet exam Village Chevrolet Co. PW -Sensor Check 115953 Date Paid:01/2812011 Visual Computer Solutions Inc Inv. 3369 12/01/2010 Feb'11-Feb'12 POSS Enterprise Ed support w/upgrades Check 115954 Date Paid:01/28/2011 Walser Chrysler Jeep Inv. 175744 01/07/2011 AB Switch Check 115955 Date Paid:01/28/2011 Waste Management Services Inv. 5786755 12/31/2010 Dec'10 Curbside/Dropoff Recycle/less passback Check 115956 Date Paid:01/28/2011 The Watson Company Inv. 794324 01/06/2011 IC Concession food resupply Check 115957 Date Paid:01/28/2011 Wenck Associates Inc Page 1 of 18 Amount: $938.31 223.37 714.94 Amount: $877.50 877.50 Amount: $8,824.00 8,824.00 Amount: $65.00 65.00 Amount: $13,447.65 13,447.65 Amount: $101.69 101.69 Amount: $58.74 58.74 Amount: $2,380.00 2,380.00 Amount: $70.53 70.53 Amount: $25,033.14 25,033.14 Amount: $865.18 865.18 Amount: $11,584.55 Page 18 1/31/2011 Inv. 1004105A 11/30/2010 Proj8128 Nov'l0 Reissue lost ck 11,451.05 Inv. 1004109A 11/30/2010 Proj8128 Nov'10 Wetland Monitoring/Reissue 133.50 Inv. Import - 986 01/26/2011 Check 115973 lost ck Inv. Import Check 115958 Date Paid:01/28/2011 Wild Mountain Amount: $894.00 Inv. 7875 01/15/2011 1.14.11 WEMS ski trip 894.00 Check 115959 Date Paid:01/28/2011 Workers Comp Reinsurance Amount: $10,887.00 Inv. 400130211 01/18/2011 2011 Annual Stop Loss premium payment 10,887.00 Check 115960 Date Paid:01/28/2011 Yahoo Custodian of Records Amount: $20.44 Inv. 168540 12/16/2010 12.16.10 subscriber info request 20.44 Check 115961 Date Paid:01/28/2011 Yocum Oil Company Inc Amount: $19,624.19 Inv. 197359 01/07/2011 5cs Red Alert/see credit for 4cs 439.26 Inv. 198132 01/19/2011 Credit return of 4cs Red Alert 342.00) Inv. 418896 01/07/2011 3000gl Unleaded, 3000gl Diesel fuel 14,072.40 Inv. 418899 01/07/2011 2001gl Diesel fuel 5,454.53 Check 115962 Date Paid:01/28/2011 Sara Cwayna Amount: $200.00 Inv. 110119 01/19/2011 Natl Safe Kids/2 registr 2.15.11 150.00 Narwid&Jacobson Inv. 12643 01/18/2011 Recertification fee child passenger safety tech 50.00 Check 115963 Date Paid:01/28/2011 Matt Gliniany Amount: $41.06 Inv. 101224 12/24/2010 12.24.10 Holiday gas w/pumps were down 41.06 Check 115964 Date Paid: 01/28/2011 Inv. 110120 01/20/2011 Check 115965 Date Paid:01128/2011 Inv. 110205 01/25/2011 Check 115966 Date Paid:01/28/2011 Inv. 110108 01/08/2011 Check 115967 Date Paid:01/28/2011 Inv. 110204 01/27/2011 Check 115968 Date Paid:01/28/2011 Inv. Import - 982 01/26/2011 Check 115969 Date Paid:01/28/2011 Inv. Import - 975 01/26/2011 Check 115970 Date Paid:01/28/2011 Inv. Import - 980 01/26/2011 Check 115971 Date Paid:01/28/2011 Inv. Import 977 01/26/2011 Check 115972 Date Paid:01/28/2011 Inv. Import - 986 01/26/2011 Check 115973 Date Paid:01/28/2011 Inv. Import 987 01/26/2011 Check 115974 Date Paid:01/28/2011 Inv. Import - 984 01/26/2011 Check 115975 Date Paid:01/28/2011 Inv. Import 974 01/26/2011 Check 115976 Date Paid:01/28/2011 Page 1 of 18 Angela Haseman Amount: 200.43 1.19/1.20.11 Pizza for CFMH classes 200.43 M & I Bank Amount: 308.00 2.5.11 Fire&ICe gift cards 308.00 Charlyn Martin Amount: 157.10 1.5/1.8.11 Costco,Brueggers,Litin,Kwik 157.10 Trip,Dollar Tree/Blizzard Amount: 7.00 Patrick Olson Amount: 285.00 2011 little sweetheart dance dj 285.00 17.00 Branyon, Sue Amount: 7.00 Park and Rec Refund 7.00 Breyfogle, Linda Amount: 31.00 Park and Rec Refund 31.00 Diamond, Carmen Amount: 7.00 Park and Rec Refund 7.00 Dilorenzo, Norma Amount: 7.00 Park and Rec Refund 7.00 Dohm, Helen Amount: 17.00 Park and Rec Refund 17.00 Fortin, Connie Amount: 7.00 Park and Rec Refund 7.00 Gebhardt, Jennifer Amount: 7.00 Park and Rec Refund 7.00 Grooms, Jill Amount: 17.00 Park and Rec Refund 17.00 Karlman, Kat Amount: $37.00 Page 19 1/31/2011 Inv. Import - 981 01/26/2011 Check 115977 Date Paid:01/28/2011 Inv. Import - 979 01/26/2011 Check 115978 Date Paid:01/28/2011 Inv. Import - 976 01/26/2011 Check 115979 Date Paid:01/28/2011 Inv. Import - 989 01/26/2011 Check 115980 Date Paid:01/28/2011 Inv. Import - 978 01/26/2011 Check 115981 Date Paid:01/28/2011 Inv. Import - 988 01/26/2011 Check 115982 Date Paid:01/28/2011 Inv. Import - 972 01/26/2011 Check 115983 Date Paid:01/28/2011 Inv. Import - 985 01/26/2011 Check 115984 Date Paid:01/28/2011 Inv. Import - 983 01/26/2011 Check 115985 Date Paid:01/28/2011 Inv. Import - 973 01/26/2011 Total Payments: 289 Page 1 of 18 Park and Rec Refund Kauffman, Linda Park and Rec Refund Kurtz, Heidi Park and Rec Refund Kurtz, Heidi Park and Rec Refund Neus, Elena Park and Rec Refund ProMed Molded Products Inc Park and Rec Refund Schmidt, Anne Park and Rec Refund Short, Jenny Park and Rec Refund Staver, Nancy Park and Rec Refund Stelter, Lynda Park and Rec Refund 37.00 Amount: 7.00 7.00 Amount: 58.00 58.00 Amount: 29.00 29.00 Amount: 17.00 17.00 Amount: 300.00 300.00 Amount: 29.00 29.00 Amount: 17.00 17.00 Amount: 63.00 63.00 Amount: 37.00 37.00 Total Amount Paid: $1,507,508.14 Page 20 1/31/2011 Date: 1/31/11 Time: 11:43:00 AM H.M.S. Windows - Housing Assistance Payments Page: 0001 PAYMENT REGISTER -SUMMARY Q:1hmsVeportsTAYSUM.QRP Bank Account Description/Account Number Checking 3110681 Number Date Method Status Name Of Payee Total 0004638 1124/11 Computer Ck. Paid Bigos Willow Creek 665.00 0004639 1/24/11 Computer Ck. Paid Metropolitan Council 1,175.08 0004640 1/24/11 Computer Ck. Paid Saint Paul Public Housing Agency 1,383.54 Total For Bank Account Checking $3,223.62 Of Totals Transactions Computer Checks 8 $3,223.62 Manual Checks 0 $0.00 Direct Deposits 0 $0.00 Total For Bank: $3,223.62 Total - All Bank Accounts Printed: $3,223.62 Page 21 CITY OF PLYMOUTH RESOLUTION NO. 2011 - A RESOLUTION TO APPROVE DISBURSEMENTS ENDING JANUARY 29, 2011 WHEREAS, a list of disbursements for the period ending January 29, 2011 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: M & I Bank — Check Register General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing Redevelopment Check Register Total M & I — Housing Assistance Payments Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS Adopted by the City Council on February 8, 2011 542,773.93 68,480.03 896,004.18 250.00 1,507,508.14 3,223.62 3,223.62 1,510,731.76 Page 22 rp)City of Agenda 6 . 0 3PlymouthNumber: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Sarah Hellekson, Transit / Solid Waste Manager February 8, 2011 Reviewed by: Doran Cote, Public Works Director Item: Approve Request for Proposals for Comprehensive Municipal Recycling Services 1. ACTION REQUESTED: Approve Request for Proposals for Comprehensive Municipal Recycling Services. 2. BACKGROUND: The Request for Proposals (RFP) for Comprehensive Municipal Recycling Services includes recycling collection in the curbside program, at the drop-off center, at city -operated buildings and other facilities and events designated by the City. The RFP for recycling services has the following changes from the current program: 100% of revenue from materials sold returned to the City. Current revenue credit is 75%. Increase hauler involvement in public education, events and community involvement. Potential to collect new materials. Choice of containers. Proposers have the option of a choice of containers. Residents could choose between a hauler -owned wheeled recycling cart and the blue recycling bins provided by the city. Multi -family recycling. Proposers have the option ofproposing a multi -family recycling collection and education program. Commercial recycling. Proposers have the option of proposing a commercial recycling and education program. 3. BUDGET: There are no direct budget impacts from approving the Request for Proposals for Comprehensive Municipal Recycling Services. 4. ATTACHMENTS: Request for Proposal for Comprehensive Municipal Recycling Services Resolution Page 1 r c;cY or Plymouth Request for Proposals for Comprehensive Municipal Recycling Services RFP # ISSUE DATE: February 9, 2011 PROPOSAL DUE: No later than 4:00 p.m. CDST, March 24, 2011. Page 2 Table of Contents Page PROPOSAL CONTENTS CHECKLIST..........................................................................................................................4 1 SUMMARY.....................................................................................................................................................5 2 CITY'S RIGHT TO REJECT ANY AND ALL PROPOSALS.......................................................................................5 3 SCHEDULE......................................................................................................................................................6 4 COMMUNICATION.........................................................................................................................................6 4.1 DESIGNATED RFP ADMINISTRATOR......................................................................................................................6 4.2 RESTRICTED COMMUNICATIONS...........................................................................................................................6 4.3 NOTICE OF INTENT............................................................................................................................................7 4.4 PRE -PROPOSAL MEETING...................................................................................................................................7 4.5 REQUESTS FOR CLARIFICATION.............................................................................................................................7 5 PROPOSAL SUBMITTAL..................................................................................................................................7 5.1 PROPOSAL FORMAT AND INFORMATION................................................................................................................7 5.2 DELIVER PROPOSAL...........................................................................................................................................8 PROPOSALFORM...................................................................................................................................................9 6 PROPOSER INFORMATION.............................................................................................................................9 6.1 QUALIFICATIONS AND EXPERIENCE........................................................................................................................9 6.2 REFERENCES...................................................................................................................................................10 6.3 KEY PERSONNEL & OTHER PERSONNEL................................................................................................................10 6.4 START-UP PLAN..............................................................................................................................................10 6.5 SERVICE MANAGEMENT AND DELIVERY...............................................................................................................10 6.6 WEIGHING OF LOADS.......................................................................................................................................10 6.7 CALCULATION METHOD....................................................................................................................................10 6.8 MATERIAL COMPOSITION.................................................................................................................................11 6.9 RECYCLABLE MATERIAL REQUIREMENTS..............................................................................................................11 6.10 PROCESSING RECYCLABLES AND ESTIMATING RESIDUALS.........................................................................................11 6.11 MARKET DEMAND...........................................................................................................................................11 6.12 FLEET LICENSING AND EQUIPMENT REQUIREMENTS...............................................................................................11 6.13 POLLUTION REDUCTION AND ENVIRONMENTALLY SUSTAINABLE INITIATIVES...............................................................12 6.14 SPECIFY PROCESSING FACILITY...........................................................................................................................12 6.15 EDUCATION PLAN............................................................................................................................................12 6.16 SAFETY PLAN..................................................................................................................................................12 6.17 EMERGENCY PREPAREDNESS PLAN.....................................................................................................................12 7 PROPOSER CERTIFICATIONS........................................................................................................................12 7.1 PAYMENT BOND.............................................................................................................................................13 7.2 PERFORMANCE BOND......................................................................................................................................13 8 COST PROPOSAL..........................................................................................................................................13 8.1 COST PROPOSAL FOR CURRENT RESIDENTIAL CURBSIDE RECYCLING COLLECTION.........................................................13 8.2 COST PROPOSAL FOR RESIDENTIAL CURBSIDE RECYCLING COLLECTION: "OPTIONAL CHOICE OF CONTAINERS PROPOSAL".. 13 8.3 COST PROPOSAL FOR RECYCLING DROP-OFF CENTER COLLECTION AND SERVICING......................................................14 8.4 COST PROPOSAL FOR RECYCLING PROCESSING FEE................................................................................................14 8.5 RECYCLING REVENUE.......................................................................................................................................14 8.6 PRICE ADJUSTMENT.........................................................................................................................................15 Plymouth RFP for Comprehensive Municipal Recycling Services Page 1 of 18 Page 3 8.7 OPTIONAL COST PROPOSAL FOR MULTI -FAMILY RECYCLING SERVICE........................................................................15 8.8 OPTIONAL COST PROPOSAL FOR COMMERCIAL RECYCLING SERVICE..........................................................................15 9 WITHDRAWAL OR MODIFICATIONS OF PROPOSALS....................................................................................16 10 PROPOSAL REVIEW PROCESS AND EVALUATION CRITERIA..........................................................................16 10.1 EVALUATION CRITERIA.....................................................................................................................................16 10.2 PROPOSAL REVIEW PROCESS.............................................................................................................................17 11 SIGNATURE PAGE........................................................................................................................................18 APPENDIX A: SERVICE REQUIREMENTS AND SPECIFICATIONS................................................................................1 1 DEFINITIONS..................................................................................................................................................1 2 RESIDENTIAL CURBSIDE RECYCLING COLLECTION..........................................................................................2 2.1 CERTIFIED DWELLING UNIT (CDU) COUNT AND SET OUT RATE..................................................................................2 2.2 COLLECTION DAYS FOR CURBSIDE RESIDENTIAL RECYCLING.......................................................................................2 2.3 FREQUENCY.....................................................................................................................................................2 2.4 CURRENT CONTAINERS.......................................................................................................................................2 2.5 OPTIONAL CHOICE OF CONTAINERS PROPOSAL.......................................................................................................2 2.6 CURBSIDE RECYCLING COLLECTION SCHEDULE.........................................................................................................3 2.7 POINT OF COLLECTION.......................................................................................................................................3 2.8 WALK-UP SERVICE.............................................................................................................................................4 2.9 LIQUIDATED DAMAGES.......................................................................................................................................4 2.10 MISSED COLLECTION..........................................................................................................................................4 2.11 CUSTOMER SERVICE...........................................................................................................................................5 3 RECYCLING DROP-OFF CENTER...................................................................................................................... 5 3.1 DROP-OFF CENTER MATERIALS...........................................................................................................................6 3.2 STORAGE CONTAINERS: CAPACITY AND SERVICE FREQUENCY.....................................................................................6 3.3 CITY APPROVAL OF CONTAINER TYPE AND LABELING................................................................................................6 3.4 MANAGEMENT OF CONTAMINATION....................................................................................................................6 3.5 RECORDS AND WEIGHT TICKETS...........................................................................................................................6 4 MUNICIPAL FACILITIES AND OTHER SITES......................................................................................................7 5 PUBLICITY, PROMOTION, EDUCATION...........................................................................................................7 6 CITY RIGHTS TO DETERMINE REQUIREMENTS, COLLECTION AND PROCESSING 7 6.1 WEIGHING LOADS.............................................................................................................................................8 6.2 RECYCLABLE MATERIAL REQUIREMENTS................................................................................................................8 6.3 CLEAN UP LITTER..............................................................................................................................................9 6.4 ESTIMATING MATERIALS COMPOSITION................................................................................................................9 6.5 ESTIMATING PROCESS RESIDUALS.........................................................................................................................9 6.6 OWNERSHIP OF MATERIALS................................................................................................................................9 6.7 PROCESS FACILITIES, MATERIALS PROCESSING, MARKETING......................................................................................9 6.8 END MARKET CERTIFICATION............................................................................................................................10 7 REPORTS......................................................................................................................................................10 7.1 MONTHLY REPORTS.........................................................................................................................................10 7.2 ANNUAL REPORT............................................................................................................................................10 8 MEETINGS...................................................................................................................................................11 9 PERFORMANCE MEASUREMENTS AND MONITORING.................................................................................11 Plymouth RFP for Comprehensive Municipal Recycling Services Page 2 of 18 Page 4 10 TERM OF AGREEMENT.................................................................................................................................11 11 100% OF NET PROCEEDS TO CITY.................................................................................................................11 12 PAYMENT TERMS........................................................................................................................................11 13 INSURANCE.................................................................................................................................................12 13.1 COMPREHENSIVE/ GENERAL INSURANCE.............................................................................................................12 13.2 WORKERS' COMPENSATION AND EMPLOYERS LIABILITY.........................................................................................12 13.3 AUTO, BODILY INJURY, AND PROPERTY................................................................................................................13 13.4 ENVIRONMENTAL............................................................................................................................................13 13.5 ERRORS AND OMISSIONS..................................................................................................................................13 13.6 CITY As ADDITIONAL INSURED............................................................................................................................13 13.7 NOTICE OF CANCELLATION OR NON-RENEWAL.....................................................................................................13 13.8 DEDUCTIBLES.................................................................................................................................................13 14 EMPLOYMENT AND NONDISCRIMINATION.................................................................................................14 15 MN GOVERNMENT DATA PRACTICES ACT...................................................................................................14 16 PLYMOUTH RESIDENTIAL CURBSIDE RECYCLING COLLECTION MAP.............................................................15 Plymouth RFP for Comprehensive Municipal Recycling Services Page 3 of 18 Page 5 PROPOSAL CONTENTS CHECKLIST Proposer Information Three (3) paper copies and one (1) electronic copy on compact disc or jump/flash drive formatted in Microsoft Word or a suitably compatible alternative) Proposer Information Proposer Certifications One (1) original of each. No electronic copy. Proof of ability to provide insurance Proof of ability to provide $1,200,000 payment bond Proof of ability to provide $1,200,000 performance bond Cost Proposal The Cost Proposal must be sealed in a separate envelope clearly marked Cost Proposal. One (1) paper copy and one (1) electronic copy on compact disc or jump/flash drive formatted Microsoft Excel 2007 for Windows or Microsoft Excel 2003 for Windows or a suitably compatible alternative). Cost Proposal for Current Residential Curbside Recycling Collection Cost Proposal for Residential Curbside Recycling Collection: Optional "Choice of Containers Proposal" Cost Proposal for Recycling Drop -Off Center Collection and Servicing Cost Proposal for Recycling Processing Fee Price Adjustment Optional Cost Proposal for Multi -Family Recycling Service Optional Cost Proposal for Commercial Recycling Service Any confidential information is / is not (circle one) included in a separate envelope optional) Signature Page Signature Page Plymouth RFP for Comprehensive Municipal Recycling Services Page 4 of 18 Page 6 REQUEST FOR PROPOSALS 1 Summary The City of Plymouth (City) is seeking proposals for Comprehensive Municipal Recycling Services, as specified in this Request for Proposal (RFP) and further detailed in Service Requirements and Specifications in Appendix A. The proposal is for a three year period from January 1, 2012 through December 31, 2014. The contract will include additional options as mutually agreed upon. The City desires to keep the current recycling collection system in order to retain the option to partner again with Golden Valley and Minnetonka. Golden Valley and Minnetonka each have contracts that expire in December 2011, but can be extended. Failure to follow these instructions or requirements may result in a lower rating or rejection of your proposal. The City is not responsible for any cost incurred in the preparation and presentation of proposals. This is to be an exclusive agreement for comprehensive municipal recycling collection services. Comprehensive municipal recycling collection services include residential curbside recycling collection, drop-off center, city -operated buildings and any other facilities as designated by the City. 2 City's Right to Reject Any and All Proposals The City retains any and all rights to reject any and all proposals, or parts thereof. The City has a preference for one Agreement for all services. The City reserves the right to cancel this solicitation if it is considered in the City's best interest. The City reserves the right to cancel this RFP in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date. No proposer shall have a right to make a claim against the City in the event the City accepts a proposal or does not accept any or all proposals. The City by this RFP does not promise to accept the lowest cost or any other proposal and specifically reserves the right to reject any or all proposals, experience of any proposer, to reject any provisions in any proposal, to modify the RFP contents, to obtain new proposals, to negotiate the requested services and contract terms with any proposer, or to proceed to do the work otherwise. Plymouth RFP for Comprehensive Municipal Recycling Services Page 5 of 18 Page 7 3 Schedule The schedule to select a proposal and award a contract will include the steps listed below. Times listed are local. Both dates and times listed are tentative and may be modified by the City. All times listed are Central Daylight Savings Time (CDST). February 9, 2011 Issue RFP (after lst February City Council meeting) March 1, 2011 Notice of intent due by 3:00 p.m. March 7, 2011 Pre -proposal meeting at 10:00 a.m. March 14, 2011 Requests for Clarification due from proposers by 4:00 p.m. March 24, 2011 Proposals due by 4:00 p.m. April 4 - 14, 2011 Interviews, if necessary April - May, 2011 City Council action Notice to Proceed (one week after City Council action) January 1, 2012 New Contract Start Date Until the City Council issues a Notice to Proceed, and upon execution of the contract, the City of Plymouth has no obligation for the cost associated with any work performed. Completion dates for the project milestones in this section are tentative only and are subject to modification by the City. 4 Communication 4.1 DESIGNATED RFP ADMINISTRATOR The designated RFP Administrator representing the City during the RFP process shall be: Sarah Hellekson Phone: 763-509-5052 TDD: 763-509-5065 Fax: 763-509-5510 shellekson@plymouthmn.gov 4.2 RESTRICTED COMMUNICATIONS All qualified proposers will be given the same opportunity and access. All communications regarding this RFP from vendors are restricted solely to the designated contact listed above as Plymouth RFP for Comprehensive Municipal Recycling Services Page 6 of 18 Page 8 the Designated RFP Administrator. This restriction will be in effect for vendors from the date of the vendor's Notification of Intent through the Notice to Proceed or award of contract as granted by the City Council. Communications related to this RFP during this proposal process with an employee or representative of the City other than the RFP Administrator may result in the offending proposer being disqualified from further consideration. 4.3 NOTICE OF INTENT Qualified proposers must submit a written Notice of Intent to the RFP Administrator prior to the date and time listed in the schedule in Section 3. This Notice ofIntent shall specify the proposer's primary and alternative contact persons and their information so that, if necessary, the City can efficiently communicate any time sensitive information to all proposers. The Notice of Intent is non-binding. 4.4 PRE -PROPOSAL MEETING A pre -proposal meeting will be held on the date and time listed in Section 3 at Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, MN 55447 in the Medicine Lake Room. This meeting is mandatory to qualify as a proposer. The pre -proposal meeting may be attended either in person or by telephone. Proposers attending the pre -proposal meeting by telephone or with accessibility requests must contact the RFP Administrator for dial -in instructions or accessibility requests four (4) business days prior to the meeting. 4.5 REQUESTS FOR CLARIFICATION Questions, requests for clarification, notices of discrepancies or omissions in the RFP or attachments, or requests for information about this RFP or the process may be submitted in writing or by email to the designated RFP Administrator by the date and time stated in Section 3. The person submitting the request is responsible for its prompt delivery. The City's responses to all questions and requests for more information will be summarized in writing and forwarded to all qualified proposers by mail or electronically. 5 Proposal Submittal 5.1 PROPOSAL FORMAT AND INFORMATION The proposal must be placed in a sealed container and marked Proposal for Comprehensive Municipal Recycling Services. The container must also be marked with the proposer's name and contact information, and clearly addressed and marked as described. The proposal shall consist of at least these four items: Proposer Information, the Certifications, the Cost Proposal and the Signature Page. The City will mark and number each proposal, acknowledging receipt of each addendum included, if any were issued. 5.1.1 Proposer Information Clearly mark the packet or container as Proposer Information. See Section 6 ofthis RFP for items required to be submitted as part of Proposer Information. A qualified proposal must include one (1) original, two (2) photocopies and one electronic copy on a compact disc or a Plymouth RFP for Comprehensive Municipal Recycling Services Page 7 of 18 Page 9 jump/flash drive (also marked Proposer Information) in Microsoft Word 97-2003, Microsoft Word 2007, Microsoft Publisher or Microsoft Excel or compatible format. 5.1.2 Certifications A qualified proposal must include one (1) original of each certification. The envelope containing the proposer's certifications must be clearly marked Proposer Certifications. See Section 7 of this RFP for content requirements. 5.1.3 Cost Proposal A qualified proposal must include one (1) original and one (1) electronic copy ofthe Cost Proposal each marked Cost Proposal. See Section 8 of this RFP for content requirements. 5.1.4 Signature Page The signature page shall be signed by an officer or managing principal who can bind the company to the offer presented and provide a personal commitment to the success of the project. The signature page must acknowledge receipt of all addenda issued, if any, by number. See Section 11 ofthis RFP for the Signature Page. 5.2 DELIVER PROPOSAL Deliver proposal to: Sarah Hellekson, Transit / Solid Waste Manager Plymouth City Hall, Engineering Division 3400 Plymouth Boulevard Plymouth, MN 55447-1482 The submission of a proposal shall constitute an acknowledgement upon which the City may rely that the proposer has thoroughly examined and is familiar with the RFP, the attachments, any addenda, and other items as applicable, and has reviewed and inspected all applicable statutes, regulations, ordinances and resolutions dealing with or related to the services to be provided. The failure or neglect of a proposer to do so shall in no way relieve the proposer from any obligations with respect to the proposal or the contract issued as a result of this RFP. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any aspect ofthe RFP, attachments, addenda, work sites, statutes, regulations, ordinances or resolutions. Plymouth RFP for Comprehensive Municipal Recycling Services Page 8 of 18 Page 10 PROPOSAL FORM 6 Proposer Information Items listed in this section must accompany your proposal. If any required item is omitted, the proposal may be rejected as non-responsive. See referenced sections for additional details on requirements. The proposal must follow the contents outlined below and should be individually tabbed and numbered with corresponding proposal response item requirements. The print font must be legible and large enough to be read easily. Proposers should provide as concise and succinct details as appropriate to best illustrate the proposer's qualifications. Describe the following: a. Proposer's organization including complete legal name of proposer. b. Proposer's complete business address. c. Proposer representative's contact information regarding this proposal, including name, address, office phone number, cellular phone number, email address and position(s) in organization. d. Proposer's organization, including the number and organization of staff located in the Twin Cities area available to support recycling collection, customer service and other aspects of the operation of this project in Plymouth, and the number and organization of staff located elsewhere available to support this project. e. How this contract will be managed ifthe proposer does not currently have and does not intend to establish a Twin Cities -based office during the term of the contract. f. Proposer's history, financial resources, capabilities and stability. Include the previous three years of audited financial statements if a publicly owned entity. If a privately held company, include the prior year's audited financial statements and the previous two years of income/expense sheets and balance sheets for the end of each fiscal year and two year's of debt equity ratios. g. Provide information demonstrating the proposer's ability to fiscally manage and monitor contracts of the type to be entered into for the described recycling services. h. For any subcontractor proposed to work on this project, provide the following: the complete legal name of the firm, business address, and phone number; a description of the subcontractor's organization, including number and organization of staffing located in the Twin Cities area available to support this project and number and organization of staffing located elsewhere available to support this project; the work that each subcontractor will perform on this contract; and an estimate of the percent ofthe work on this project the subcontractor will perform. 6.1 QUALIFICATIONS AND EXPERIENCE Clearly and completely describe the proposer's general and specialized qualifications to undertake this project, both from the aspect of providing project management of the assembled team and the aspect of providing the services for this project. The proposal must demonstrate that the proposer has the qualifications to successfully manage the project. Describe the Plymouth RFP for Comprehensive Municipal Recycling Services Page 9 of 18 Page 11 experience and qualification of your organization and how that experience relates to Plymouth. If any subcontractors are proposed to be used in this project, clearly and completely describe each subcontractor's general and specialized qualifications to undertake the same. Provide records of the proposer performance on all recycling service contracts from 2000 to the present date, including the contract name; client name, address and phone, email address; and the project start date and completion date. Provide a description of any defaults on previous contracts including a full explanation of the circumstances surrounding the default. Provide a description of quality of service issues on previous contracts including an explanation of any quality of service issues evidenced in the performance ofprevious recycling contracts, such as misses, litter issues, property damage, and responsiveness; how such issues were resolved; and challenges in performing the service and resolving customer complaints. 6.2 REFERENCES List at least three references regarding recycling collection and processing that the City may contact regarding past performance. Contact information must include name, email address, phone, contract title, client name (city, company), description of work or project and term of contract. 6.3 KEY PERSONNEL & OTHER PERSONNEL Specify the management, supervisors, marketing and customer service personnel that will be directly responsible for the operations of recycling services (i.e., collection, processing, marketing, and customer service specific to the Plymouth program). Resumes of key individuals may be included, limited to one page per individual. 6.4 START-UP PLAN Describe the transition, if any, from the current hauler to your company in December, 2011 and January, 2012 and any impact on city residents, administrative burden on City staff and other issues. Describe any issues from changes in the program and/or containers. 6.5 SERVICE MANAGEMENT AND DELIVERY Describe techniques and controls for project management and consideration of innovative techniques to increase efficiency and maximize material quality and revenues. 6.6 WEIGHING OF LOADS The successful proposer will be required to weigh and report material collected in the City's program separately from other cities' and organizations' material. The City's weight slips must be attached to the monthly invoices. 6.7 CALCULATION METHOD Provide clear descriptions of the means used to calculate recycling tons, including the breakouts ofcommodity ratios and tons, assumed rates, calculation methods and other methods in the proposal. Plymouth RFP for Comprehensive Municipal Recycling Services Page 10 of 18 Page 12 It is recognized that the successful proposer will use some means of calculating estimated tonnage amounts (e.g., using standard rates per household served or per recycling set -out). If the loads are not to be weighed separately, state the formula proposed to be used for the City of Plymouth curbside recycling program and for the drop-off center. 6.8 MATERIAL COMPOSITION Please describe your proposed means to provide accurate annual materials composition for the City of Plymouth curbside recycling collection program. 6.9 RECYCLABLE MATERIAL REQUIREMENTS Provide a list of acceptable materials you are currently able to collect, process and market, other than the listed materials the City requires in the RFP. Please also note the types of materials that may be included in the future. Please note whether these materials are included in the different programs, such as curbside, drop-off, multi -family and commercial. 6.10 PROCESSING RECYCLABLES AND ESTIMATING RESIDUALS Describe plans for processing the recyclables collected. State your means or plans to estimate the processed residuals from your MRF or the subcontracted MRF. Describe your means to estimate processed residuals specifically derived from the City's recyclable materials (curbside and drop-off programs). 6.11 MARKET DEMAND Describe your plans for marketing all recyclables collected. 6.12 FLEET LICENSING AND EQUIPMENT REQUIREMENTS The City will show preference (higher ranking) to a proposal that includes a fleet of collection vehicles with lifts for both carts and bins which will allow households the option to choose between a bin and a wheeled cart for a recycling container. The City would consider a longer term contract (possibly seven to eight years) ifthese services require an additional investment in the fleet. Include detailed specifications ofthe fleet proposed to be used to service the City. Vehicles shall be designated to accommodate collection material as specified and shall be clearly signed on both sides as a recycling collection vehicle. In addition, all collection vehicles used in performance of the agreement shall: a. Be licensed and inspected by the State of Minnesota; b. Be licensed in the City of Plymouth; c. Operate within the weight allowed by Minnesota Statues and local ordinances; d. Be Minnesota Department of Transportation compliant at all times; e. Have a maximum loaded weight not to exceed 20,000 pounds (MN Stat. 169.87 Subd. 6, 2010); f. Be kept clean and as free from offensive odors as possible; Plymouth RFP for Comprehensive Municipal Recycling Services Page 11 of 18 Page 13 g. Be equipped with a two-way communications device, first aid kit, approved fire extinguisher, warning flashers, warning alarms to indicate reverse movement, rear sign that states "This Vehicle Makes Frequent Stops", a broom and shovel for spills; h. Be in good working order; and i. Be clearly identified on both sides with company name and phone number prominently displayed. 6.13 POLLUTION REDUCTION AND ENVIRONMENTALLY SUSTAINABLE INITIATIVES Submit a list of quantitative steps your company has taken to reduce air pollution. Describe current efforts and future plans to reduce greenhouse gas emissions from collection operations, processing operations, transportation of materials to market and other operations. Describe any other sustainability initiatives. 6.14 SPECIFY PROCESSING FACILITY Specify the processing facility or facilities, including exact address, to be used to process materials collected from the City of Plymouth. Specify whether your company owns the processing facility or has an agreement or some other arrangement to use the facility. Describe alternative arrangements that have been made if you do not own your own facility. 6.15 EDUCATION PLAN Describe your education plans to better the quality of the City's recycling program, to increase participation and volume of materials collected, both initially and over the term of this contract for the various sectors, including, but not limited to, residential curbside recycling, multi- family recycling participation, and the recycling drop-off center. Describe your company's philosophy of education and participation in working with communities. 6.16 SAFETY PLAN State your company safety philosophy. Provide written, signed confirmation that all required safety plans are on file and available for review upon request. Include your safety manager's name and contact information (i.e., phone number, e-mail) in the proposal. 6.17 EMERGENCY PREPAREDNESS PLAN Summarize the following: a. Your company's Emergency Preparedness Plan; b. Your company's Continuity of Operations Plan (COOP), how you would incorporate Plymouth in your COOP and the depth of that plan; and c. Your company's Pandemic Plan. 7 Proposer Certifications Certifications include proof of ability to provide a payment bond and a performance bond, each bond in the amount of $1,200,000 before the anticipated contract start date. Plymouth RFP for Comprehensive Municipal Recycling Services Page 12 of 18 Page 14 7.1 PAYMENT BOND The successful proposer shall execute and deliver to the City a payment bond with a corporate surety in the sum of one million two hundred thousand dollars ($1,200,000). The agreement shall not become effective until such a bond, in a form acceptable to the City, has been delivered to the City and approved by the City Attorney. The agreement shall be subject to termination by the City at any time if said bond shall be canceled or the surety thereon relieved from liability for any reason. Upon renewal or extension of the agreement, the successful proposer will execute and deliver to the City a payment bond complying with the requirements above to cover the entire period of renewal or extension. 7.2 PERFORMANCE BOND The successful proposer shall execute and deliver to the City a performance bond with a corporate surety in the sum of one million two hundred thousand dollars ($1,200,000). The agreement shall not become effective until such a bond, in a form acceptable to the City, has been delivered to the City and approved by the City Attorney. The agreement shall be subject to termination by the City at any time if said bond shall be canceled or the surety thereon relieved from liability for any reason. Upon renewal or extension of the agreement, the successful proposer will execute and deliver to the City a performance bond complying with the requirements above to cover the entire period of renewal or extension. 8 Cost Proposal 8.1 COST PROPOSAL FOR CURRENT RESIDENTIAL CURBSIDE RECYCLING COLLECTION per CDU per month, January 1 through December 31, 2012 per CDU per month, January 1 through December 31, 2013 per CDU per month, January 1 through December 31, 2014 The City of Plymouth purchases the recycling bins and provides them for residents at City Hall. 8.2 COST PROPOSAL FOR RESIDENTIAL CURBSIDE RECYCLING COLLECTION: "OPTIONAL CHOICE OF CONTAINERS PROPOSAL" per CDU per month, January 1 through December 31, 2012 per CDU per month, January 1 through December 31, 2013 per CDU per month, January 1 through December 31, 2014 Plymouth RFP for Comprehensive Municipal Recycling Services Page 13 of 18 Page 15 The successful proposer will be expected to purchase, own, provide, inventory, distribute, maintain, and replace new curbside wheeled containers (carts) directly to residents as requested. The City will still purchase, store and distribute the blue 18 -gallon recycling bins as requested by residents. Describe timeline for this proposal. 8.3 COST PROPOSAL FOR RECYCLING DROP-OFF CENTER COLLECTION AND SERVICING per month, January 1 through December 31, 2012 per month, January 1 through December 31, 2013 per month, January 1 through December 31, 2014 Cost per month includes servicing the recycling drop-off center regardless of the number of containers, frequency of service, weight of containers, type of materials, volume of materials, amount ofresiduals or calls for service. 8.4 COST PROPOSAL FOR RECYCLING PROCESSING FEE The processing fee for recyclables is $ per ton as a set rate for the entire term of the contract. There shall be one processing fee for all recyclable materials collected in the City recycling programs. The revenue from the sale of recyclable materials collected shall not be used in determining the processing fee. The City shall not pay for the processing of materials that are not sold, or for the processing ofmaterials for which the City does not receive revenue. 8.5 RECYCLING REVENUE The City shall receive all revenue (100% of the revenue) from the sale of recyclable materials that originates from the services described in this RFP, agreement, attachments and any addenda. Plymouth RFP for Comprehensive Municipal Recycling Services Page 14 of 18 Page 16 8.6 PRICE ADJUSTMENT Proposer should list any other price adjustments. 8.7 OPTIONAL COST PROPOSAL FOR MULTI -FAMILY RECYCLING SERVICE The City is soliciting alternate proposals for a proposed new service element for multi -family MF) recycling for building owners and/or managers that may wish to voluntarily subscribe to a new, city coordinated agreement. Because this is a subscription program, the City can not guarantee a minimum level of accounts or materials. As a goal, the City's intent is to provide a cost-effective, centralized municipal contract subscription alternative that clearly and visibly demonstrates a quality MF recycling service. Proposer shall submit a detailed description of its proposed MF recycling public education program. Multi -family dwellings would subscribe to City program (includes all buildings above eight-plexes not already included in the residential curbside recycling program). The City will determine which properties are not already included in the curbside recycling program. Describe the following: a. Cost proposal. b. Educational program for multi -family buildings, tenants, landlords, owners and what is included. c. Communication with owners, managers and tenants. d. Timeline to phase in the services. e. Containers to be used as approved by the City. 8.8 OPTIONAL COST PROPOSAL FOR COMMERCIAL RECYCLING SERVICE The City is soliciting alternate proposals for a proposed new service element for commercial recycling services for establishments that may wish to subscribe to a new city coordinated agreement. The City can not guarantee a minimum level of accounts or materials. The intent is to target underserved commercial establishments that have traditionally had difficulty arranging for adequate recycling service due to low recyclables volumes and/or lack of density of commercial accounts within open hauling collection routes. The City offers minimum service standards for the new, municipal commercial recycling program. The intent of these standards is to provide sufficient description of minimum service standards to allow the proposer enough information to estimate costs and to propose a price for these services. Describe the following: a. Cost proposal. b. Educational program for commercial properties and businesses. c. Communication with owners, managers, tenants, employees and customers. Plymouth RFP for Comprehensive Municipal Recycling Services Page 15 of 18 Page 17 d. Timeline to phase in the services. e. Containers to be used as approved by the City. 9 Withdrawal or Modifications of Proposals The proposal shall constitute a binding, irrevocable offer for a period of sixty (60) days after the date the proposal is due. Proposals which have been submitted to the City may be withdrawn by the proposer only if a written withdrawal request is physically received by the Designated RFP Administrator in person, by mail, by fax, or scanned electronically prior to the time proposals are due. Proposals which are timely withdrawn shall be returned to the proposer unopened. A proposer may submit a modified proposal prior to the time proposals are due. A modified proposal must be physically received by the Designated RFP Administrator prior to the time proposals are due. If a modified proposal is timely submitted, the City shall deem a previous proposal submitted by the proposer to have been withdrawn and the previous proposal shall be returned to the proposer unopened. 10 Proposal Review Process and Evaluation Criteria Qualified proposals will be evaluated to determine the best value for the City, its residents and businesses. All reviews, analysis, discussions and recommendations will be based on the goal of ranking the qualified proposals in order of best overall value to the City. This detailed review will consider all evaluation criteria as detailed below. 10.1 EVALUATION CRITERIA a. Proposed collection service fees for residential curbside recycling collection and drop-off center collection. b. Additional materials to be collected for recycling and documentation that these materials will be recycled, including documentation that the end markets are currently sustainable. c. Any alternate proposed fees (multi -family, education, and commercial). d. Completeness, thoroughness and conciseness of proposal content. e. Experience and qualifications of specific personnel assigned to manage and operate the proposed services. f. Innovative approaches to increase recycling rates, promote waste reduction, reuse and other sustainability efforts. g. Long-term administration and oversight burden on the City. h. Material marketing plans. i. The City's projected amount of revenue from the sale of recyclable materials per year based upon the proposer's marketing plans. j. Public education plans beyond the REP requirements. k. Provision of optional cart/bin choice and cost proposal. 1. Number of other municipal recycling programs in the Twin Cities Metropolitan Area. in. Number of years providing similar collection, processing and marketing services. Plymouth RFP for Comprehensive Municipal Recycling Services Page 16 of 18 Page 18 n. Operations proposal, including techniques and controls for project management, safety records and plans for both collections and processing, and consideration of innovative techniques to increase efficiency and maximize material revenues. o. Overall environmental sustainability (e.g. fuel conservation, use of alternate fuels, natural resource conservation, pollution reduction efforts). p. Strength of qualifications, including, but not limited to, the proven capacities of the vendor to meet the operational requirements of the City of Plymouth, servicing other cities of similar size, the drop-off center, events, education and responding to other needs. q. Strength of references. 10.2 PROPOSAL REVIEW PROCESS City staff shall have the sole power and discretion to evaluate proposals in accordance with these criteria set forth in the RFP. City staff will recommend to City Council, which will evaluate and make the final selection. Proposed prices, and cost to the City, will be evaluated using best value contracting. City staff has developed a recommendation and ranking of proposals according to the best value to the City. City staff will review and evaluate all other elements of the proposal before reviewing the cost proposal. After completing the full evaluation process, City staff will provide a recommendation to the City Council based upon the evaluation. The City Council will determine the best proposal for the City. Plymouth RFP for Comprehensive Municipal Recycling Services Page 17 of 18 Page 19 11 Signature Page SIGNATURE PAGE Project Title: Comprehensive Municipal Recycling Services Proposals Due: 4:00 p.m. CDST, March 24, 2011 Proposal Submitted By: SIGNATURE: Title: Firm Name: Mailing Address: City / State / Zip: Official Contact Person: Phone Numbers: Email Address: PROPOSALS WILL ONLY BE ACCEPTED AT: Plymouth City Hall Engineering Division (lower level) 3400 Plymouth Boulevard, Plymouth, MN 55447 OFFICE USE ONL Y BEL OW THIS LINE: In submitting this proposal, the proposer represents that the proposer has examined documents and all of the following Addenda (receipt ofall which is hereby acknowledged): IROle) lOW01119 DATE TIME INITIALS NUMBER Plymouth RFP for Comprehensive Municipal Recycling Services Page 18 of 18 Page 20 Appendix A: Service Requirements and Specifications 1 Definitions Minnesota Statute definitions shall be the primary legal basis for all RFP definitions. Other definitions included herein are for purposes of ease of communication. However, if an RFP definition is in conflict with the Minnesota Statutes, the Minnesota Statutes shall take precedence. Certified Dwelling Unit (CDU): means a single family home and each residential unit in a building up to an eight-plex, or townhouse complex. Residential units in structures (other than townhouses) containing more than eight dwelling units, may be designated as CDU's upon mutual agreement by the City and the successful proposer. Collection District: means a specific geographic area of the City established for the purpose of having Curbside Recycling collection for all CDU's and other City designated recycling collection stops in the district on the same day. Collection Route: means a contiguous geographic area within a Collection District determined by the successful proposer that will be serviced by one collection vehicle and which may be used to measure collection progress. These routes and changes to the routes must be approved by the City. Commercial: Owners of commercial businesses and other organizations that are eligible for and voluntarily subscribe to the City's new commercial recycling service. Education Tag: means an information tag notifying residents about unacceptable materials set out for collection. The tag will also contain information regarding preparation requirements. The tag must be left at the residence (in the recycling bin) if any portion of the recycling set out is not taken. This is also known as a bin drop. Multi -Family Dwelling (MFD): Households in larger multi -family buildings generally with nine (9) units or more per structure. These households are not served in the traditional curbside recycling service. Proposer: Any eligible entity or team of entities that submits a proposal pursuant to this RFP. Recycling Materials Report: A monthly report supplied by successful proposer with the monthly invoice for recycling services which outlines the credit to the City for sale of recyclables in a formula and format agreed upon by successful proposer and City. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 1 of 13 Page 21 Residuals: Materials collected and delivered to the processing facility, and removed from the recyclable materials for composting, incineration or land fill disposal prior to or during processing. Single Stream Recycling: Rigid containers and fibers collected and processed together. 2 Residential Curbside Recycling Collection 2.1 CERTIFIED DWELLING UNIT (CDU) COUNT AND SET OUT RATE Proposers should base the rate for residential curbside recycling collection service on the CDU count. For specification purposes within this RFP, the City has 22,714 CDUs (October, 2010). This number shall be adjusted by the successful proposer January 1 and July 1 each year of the contract. The curbside recycling collection set out rate is 82% per Hennepin County (October, 2010). 2.2 COLLECTION DAYS FOR CURBSIDE RESIDENTIAL RECYCLING Current residential curbside recycling must be collected on Wednesday, Thursday and Friday per the Residential Curbside Recycling Collection Map contained in Section 15 of Appendix A. It is the preference of the City to maintain this schedule of collection to potentially coincide at a later date with the curbside recycling schedules of the cities of Minnetonka and Golden Valley. 2.3 FREQUENCY All households in the residential curbside recycling collection program receive weekly single stream curbside collection service. The City prefers to maintain weekly frequency. 2.4 CURRENT CONTAINERS The City supplies city -owned 18 -gallon blue bins to all households. The number of bins per households is unlimited, allowing households to increase recycling and pick up bins for neighbors. Proposers should base collection service for residential curbside recycling using the city -owned 18 -gallon blue bins. Please note that the weekly pickup requirement may be modified (to less often) for residents who choose the optional containers (larger wheeled carts), depending upon the preference of the household. 2.5 OPTIONAL CHOICE OF CONTAINERS PROPOSAL The City also solicits proposals for a curbside recycling program which allows households to choose between cart and a bin. Under this arrangement, the City or the hauler would ask households to choose between the 18 -gallon bin and a 60 -gallon wheeled cart (or similar size). Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 2 of 15 Page 22 Notes: Per a survey conducted by Decision Resources in Plymouth in 2010, fifty percent of residents may switch from the 18 -gallon bins to vendor owned wheeled -carts if given the option. The City would consider a longer term contract (7 to 8 years) if a bin/cart choice of containers requires an investment in the fleet by the hauler. This arrangement requires the proposer to purchase, own, provide, inventory, distribute, maintain, and replace new curbside wheeled containers (carts). The carts shall be uniform and consistent in color and design. The successful proposer shall maintain sufficient cart inventory of the proper size and color to meet supply and demand needs for the entire term of the contract. In the cost proposal for this option, provide any additional fee per CDU for the cart. The City will continue to supply the city -owned 18 -gallon blue bins to households. However, the proposer shall be prepared to deliver all optional service containers to households upon request. Include a timeline to phase in the additional service in the RFP Section 8.2 optional "Choice of Containers Proposal." 2.6 CURBSIDE RECYCLING COLLECTION SCHEDULE Current residential curbside recycling collection is conducted weekly on Wednesday, Thursday and Friday between the hours of 7:00 a.m. and 5:00 p.m. See the Residential Curbside Recycling Collection Map contained in Section 16 of this Appendix A. It is the preference of the City to maintain this schedule to retain the option to join recycling collection programs again with former partners Golden Valley and Minnetonka. Please note that the weekly collection requirement may be modified (to less often) for residents who choose the optional containers (larger wheeled carts). 2.6.1 Holiday Schedule During a week when the holidays listed fall on a week day, recycling collection will be one day late: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas Day. 2.6.2 Severe Weather Recycling collection may be postponed due to severe weather at the sole discretion of the City. The City may consult with the successful proposer before postponing collection. Collection will be postponed to a day mutually agreed upon. Recycling collection may be postponed by the successful proposer if the temperature in Plymouth at 6:00 a.m. is minus 20 degrees Fahrenheit or colder without the wind-chill factor. 2.7 POINT OF COLLECTION The curbside point of collection is at or near the edge of the public or private street from which the CDU gains its access, or such other location as may be specified by the City. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 3 of 15 Page 23 2.8 WALK-UP SERVICE The current hauler reports seven (7) CDU's with walk-up service in the curbside recycling collection program over the past 10 years. The walk-up service is door -side collection of recyclables at designated CDU's upon request from the City or upon request from the resident for anyone who is unable to convey recyclables to the curb. 2.9 LIQUIDATED DAMAGES The City shall send a formal written letter or electronic notice outlining the issue and notifying the successful proposer of the violation. After such notice, the successful proposer shall be liable, and the City shall charge the successful proposer accordingly, for liquidated damages at the following rates, upon a determination by the City that performance has not occurred consistent with the provisions of the contract. 2.10 MISSED COLLECTION The penalty is five hundred dollars ($500) per individual occurrence for missed collections in any program not picked up by 5:00 p.m. the next business day. Either the City or a resident shall provide notice by noon the same scheduled day of the missed collection. The resident shall have stated that their recyclable materials were properly placed at the curb by 7:00 a.m. on collection day. 2.10.1 Missing Entire Block or Neighborhood The penalty will be one thousand dollars ($1,000) per each incident. A missed block is defined as a block where residents from at least three households within two intersections of that block or cul-de-sac report that their recycling bin and material was set out before 7:00 a.m., the material was not picked up the following business day by 5:00 p.m. and the addresses did not appear on the driver's records as unacceptable setouts. 2.10.2 District -wide Collection Not Completed The penalty shall be two thousand dollars ($2,000) per incident of failure to complete collection on the scheduled collection day when the City did not, or does not retroactively, approve an extension of collection hours. 2.10.3 Failure to Complete a Majority (50%) of the Collection District The penalty shall be three thousand dollars ($3,000) per occurrence of failure to complete a majority (50% or more) of collections within the collection district on the scheduled collection day without following proper notification procedure. 2.10.4 Thrown and/or Damaged Containers and Replacement The penalty shall be fifty dollars ($50.00) for each report of a driver throwing a recycling container, or damaging a container, or not placing the curbside recycling container properly in its designated location (upside down if a recycling bin). Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 4 of 15 Page 24 2.10.5 Exceptions If City staff approves a delay prior to 4:00 p.m. on the scheduled collection day, the successful proposer shall be deemed not liable for damages where the successful proposer's inability to perform recycling collection service is the result of conditions beyond its control such as acts of God or severe weather, civil disorder, significant road construction, changes in statues, regulations and ordinances and other acts beyond the control of the successful proposer. When the City and the successful proposer have mutually agreed that the successful proposer may safely return to the City, the successful proposer shall have five (5) days (excluding Saturdays, Sundays, and holidays) to provide such service. In the event of a continuing failure beyond said period, the successful proposer shall not be entitled to payment for any residential dwelling unit not serviced. In the event that the City has approved a delay beyond the five (5) days the successful proposer will not be assessed penalties as specified above. 2.11 CUSTOMER SERVICE The successful proposer shall provide customer service and an office equipped with phone, email access and a web site to receive calls and emails between the hours of 7:30 a.m. and 5:00 p.m. on weekdays, except holidays as listed in Section 2.6.1. The successful proposer shall make the telephone number, web site address and email address readily available and known to City residents in education and visible on trucks. The contact information shall be printed in large print on the collection vehicles. 2.11.1 24 Hour Service The successful proposer shall have a 24 hour answering service or voice mail system available to Plymouth residents and the City. 2.11.2 Monthly Report The successful proposer shall keep a customer service log of all contacts, including type of contact, subject matter, date and the time received, the vendor's response, and the date and time of response. The successful proposer shall provide the City with an electronic report with all the listed information by the first business day of each month with the information for the entire previous month. 3 Recycling Drop -Off Center The recycling drop-off center is located by the City at Plymouth's Public Works Maintenance Facility, 14900 23rd Avenue North, Plymouth and operated by the successful proposer. The Recycling Drop -Off Center is open to residents and small businesses. The successful proposer shall be responsible for and operate the Recycling Drop -Off Center. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 5 of 15 Page 25 3.1 DROP-OFF CENTER MATERIALS Recyclable material collected at the drop-off center shall be the same materials as collected in the curbside program and other materials as mutually agreed upon between the City and the successful proposer. 3.2 STORAGE CONTAINERS: CAPACITY AND SERVICE FREQUENCY The successful proposer will provide storage containers acceptable to the City (e.g., roll -off boxes, tanks and/or carts), sufficient emptying of the containers to assure that all recyclables deposited at the site can be placed within the storage containers, and ensure that all recyclable materials and non -targeted materials deposited at the site can be placed into the containers or is properly disposed. Containers must be kept clean and free from odors and must be maintained in good condition at all times. The successful proposer shall be responsible for cleaning up any recyclable material and non -targeted material left at the drop-off center when a container is full. 3.3 CITY APPROVAL OF CONTAINER TYPE AND LABELING Storage containers for the drop-off center shall be approved by the City before being installed by the successful proposer. Containers will be clearly marked with labels on the outside as to the mutually agreed upon list ofrecyclables to be placed inside them. City will approve content and design of labels. The successful proposer will replace and update signs on the drop-off center containers. Storage containers will be in good condition (working covers, fresh paint and signage). 3.4 MANAGEMENT OF CONTAMINATION If contamination of recyclable material at the drop-off center, including outside the containers, exceeds 15% of the total drop-off tonnage, both parties mutually agree to negotiate a revised plan for operation of the drop-off center that may include new container locations, elimination of containers, better signage, disposal charges to the successful proposer, and elimination of the drop-off center without penalty to either party. The successful proposer must check the site at least once weekly and check with on-site City staff. 3.5 RECORDS AND WEIGHT TICKETS The successful proposer will keep accurate records and weights of all recycling materials collected. All loads will be weighed and the information recorded on an approved scale ticket along with the date, time, driver's name, vehicle number, tare, gross, and net weights, and the words "drop-off center". A copy of all weight tickets shall be kept on file by the successful proposer for two (2) years, or per Minnesota state law, whichever is greater. The successful proposer will submit a monthly report of the total tons collected by material, the percentage of the total that each material type represents, and the markets used for the sale of the recyclable materials. These reporting requirements are required for the City's reports to Hennepin County. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 6 of 15 Page 26 4 Municipal Facilities and Other Sites The successful proposer will provide weekly recycling collection of the same recyclable materials collected in the curbside program at city operated buildings, city sites, any other sites and facilities, and collection and at city events as designated by the City at no additional cost. 5 Publicity, Promotion, Education The successful proposer shall provide the following education, publicity and promotion: a. Recycling and waste reduction for residents (curbside and multi -family). b. Recycling and waste reduction for city employees and users of city buildings. c. Participation in minimum of three city events required annually such as one of the following: Yard & Garden Expo, Environmental Quality Fair, Plymouth on Parade and America Recycles Day. d. Procedure and education for non -targeted materials. e. Tour of MRF for staff at any time and for city residents at least annually upon successful proposer's invitation. f. Promote recycling to all City residents in a manner mutually agreed upon by the City and the successful proposer. g. Conduct promotions and public education to increase participation and improve compliance with City -specified resident preparation instructions, including distribution of resident education tags to be left by curbside collection crews when any non -targeted material is rejected and left at the curb. Regardless of format, the City contact person must first approve the educational materials. The successful proposer shall submit a draft of any public education literature for approval by City, at least one (1) month prior to distributing any such literature. h. Develop innovative financial incentives that will help residents, businesses and institutions increase their recyclables and reduce their mixed solid waste. i. Provide recycling instruction labels for wheeled single stream containers. This label shall include concise instructions for residents. The label shall be attached to the lid of the recycling cart, so it can be easily identified by the resident/customer and the successful proposer's drivers as the container for recyclable materials collection. 6 City Rights to Determine Requirements, Collection and Processing It is the City's right to ultimately determine and clearly specify the instructions for residential recycling and setout requirements. Such information shall be included in the City's public education as well as any educational material distributed by the successful proposer which must be pre -approved by the City. Once the recycling collection / processing method has been proposed, accepted, and approved by the City, is the City's sole right to specify this collection / processing method. This collection / processing method can not be changed without the written approval of the City. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 7 of 15 Page 27 6.1 WEIGHING LOADS The successful proposer shall weigh and report the City's material separately from other material. These weight slips must be attached to the monthly invoices. It is recognized that the successful proposer will use some means of calculating estimated tonnage amounts (e.g., using standard rates per household served or per recycling set -out). 6.2 RECYCLABLE MATERIAL REQUIREMENTS The successful proposer shall collect, at a minimum, the material listed 6.2.1 through 6.2.5, which is collected currently in the City's curbside and drop-off center recycling collection program. Other materials may be added when designated by the City, Hennepin County and/or the State of Minnesota, or if mutually agreed upon by the City and the successful proposer. 6.2.1 Cartons Cartons includes: plastic coated carton packaging such as milk, soup, broth, wine cartons and juice boxes. 6.2.2 Paper Paper includes: office and school paper, mail, magazines and catalogs, old newspapers and inserts, phone books, paperback and hard cover books, shredded paper in closed paper bags, old corrugated cardboard, boxboard, and wet strength boxboard such as pop and beer boxes. 6.2.3 Plastic Plastic bottles with a neck and plastic caps on plastic bottles. 6.2.4 Metal Metal includes food and beverage cans, aluminum foil and trays. 6.2.5 Glass Glass includes containers such as bottles and jars used for food and beverages. 6.2.6 New Materials These new materials may be added to the curbside program at no additional cost. Textiles, belts, and footwear that are dry, reusable condition, clean and free of mold, mildew and excessive stains. All empty, clean and dry steel paint cans up to one gallon is size, including the lid removed from can). All empty, and clean aerosol cans. Compact and other fluorescent bulbs, if they can be collected safely. Batteries, if they can be collected safely. Other materials as directed by Hennepin County and the State of Minnesota. Other materials may be added at no additional cost as mutually agreed upon by the parties. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 8 of 15 Page 28 6.3 CLEAN UP LITTER The successful proposer shall clean up any material spilled or blown during the course of collection and or hauling operations and any material that is scattered around the recycling container, if reasonable. All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spills. Designated recyclable materials shall be transported in a covered, properly sealed vehicle so that the materials do not drop or blow during transport. 6.4 ESTIMATING MATERIALS COMPOSITION The successful proposer shall conduct at least one materials composition analysis of the City's recyclable materials each calendar year of the agreement and during any extension of the agreement to estimate the relative amount by weight of each recyclable commodity from each program element by grade or offer a suitable alternative to a composition analysis. The results of this analysis shall include: (1) percent by weight of each recyclable commodity by grade including materials deemed unacceptable) as collected from each City program element; (2) relative change compared to the previous year's composition; and (3) a description of the methodology used to calculate the composition, including number of samples, dates weighed, and City route(s) used for sampling. The successful proposer shall provide the City with a copy of each analysis. City staff will help coordinate the sampling and shall be invited by the successful proposer to be present for the sorting. 6.5 ESTIMATING PROCESS RESIDUALS The successful proposer's written means to estimate process residuals derived from the City's recyclable materials, reviewed and approved by the City, shall be updated by the successful proposer immediately after any significant changes to the processing facilities used by the successful proposer. 6.6 OWNERSHIP OF MATERIALS All materials in the recycling container shall remain the responsibility of the resident, property owner, tenant or business establishment until handled by the successful proposer at which point it becomes the responsibility and ownership of the successful proposer. 6.7 PROCESS FACILITIES, MATERIALS PROCESSING, MARKETING The City prefers the highest and best use of the recyclable materials (glass to glass bottles and jars, aluminum cans to aluminum cans). Adequate recyclable material processing capacity must be provided for material collected. The successful proposer shall assure that no more than seven percent (7%) of material (by weight) is disposed as process residuals as part of recyclable materials in the processing operations from the facility. The successful proposer shall provide written notice to the City at least sixty (60) days in advance of any substantial change in these or subsequent plans for receiving and processing recyclable materials collected from the City. Upon collection, the successful proposer shall deliver the designated recyclable materials to a recyclable material processing center, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. Minnesota Statutes (M.S. 115A.95) prohibits the unapproved disposal of separated recyclable Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 9 of 15 Page 29 materials. The successful proposer shall assure that all recyclables collected in the City are not landfilled or incinerated. The successful proposer shall work to distribute recyclable materials to appropriate markets. 6.8 END MARKET CERTIFICATION Upon request by the City, the successful proposer shall provide written certification to the City that all recyclable commodities identified will continuously be recycled and not disposed. Upon request, the successful proposer shall provide the City with adequate documentation of end markets for each recyclable commodity. 7 Reports The successful proposer will provide the City with weekly reports, in a mutually agreed upon format, on complaints, calls reporting missed collections and improper set -outs. The successful proposer shall, upon request by the City, identify specific purchasers and prices received for recyclable materials collected within the City. 7.1 MONTHLY REPORTS These reports shall be submitted monthly and more often upon request. All reports shall be submitted electronically. a. Participation reports for curbside recycling collection shall be submitted monthly per route and date. b. Educational tag reports and driver reports shall be submitted at least monthly, but more frequently upon request. c. Weight slips for residential curbside and drop-off recycling by date and route. d. Recycling materials report shall be submitted for the same month's invoice itemizing the tons of material by commodity per program (curbside, drop-off) collected, processed, sold, and credited to the City. e. Actual receipts of the sales of the recyclable materials shall be made available to the City by the successful proposer for inspection upon request. f. Customer service reports shall be submitted monthly. g. Invoices shall be submitted monthly, be complete and unabbreviated. Invoices may not be processed for payment until the monthly report is complete and accepted by the City. h. The monthly report shall provide an explanation of any changes in procedures to address complaints, describe any significant changes in end markets and alert the City to any pending conditions that may affect the City's recycling programs. 7.2 ANNUAL REPORT The successful proposer shall submit an electronic annual report before February 1 of each year. The annual report shall summarize tons by program element per commodity, curbside participation, drop-off center, educational programs, goals, multi -family recycling, end markets, and MRF status. The annual report shall describe any significant changes in end markets and alert the City in writing to any pending conditions that may affect the City's recycling programs. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 10 of 15 Page 30 8 Meetings The City and the successful proposer shall meet monthly or as needed to review educational and promotional materials, the recycling program, collection and customer service issues, reports and other items as necessary. The City may call additional meetings as needed to coordinate planning, development and implementation of new or changing program elements. The successful proposer may request meetings as needed to help provide for more expeditiously resolution of program implementation issues. Upon receipt of the successful proposer's annual report, the City shall schedule an annual meeting with the successful proposer. The objectives of this annual meeting will include (but not be limited to): a. Review successful proposer's annual report, including trends in recovery rate and participation. b. Efforts the successful proposer has made to expand recyclable markets. c. Summary of market trends in prices, technology advancements, specifications, and implications for municipal curbside recycling programs. d. Review successful proposer's performance based on feedback from residents to City staff. e. Review successful proposer's recommendations for improvement in the City's recycling program, including enhanced public education and other opportunities for expansion. f. Review staff recommendations for improving successful proposer's service. g. Discuss other opportunities for improvement with the remaining years under the current agreement. 9 Performance Measurements and Monitoring The City will monitor the performance of the successful proposer against requirements specified within this document. 10 Term of Agreement The term of the agreement shall be from January 1, 2012 through December 31, 2014, the date of signature by the parties notwithstanding. This agreement is renewable, upon the written mutual consent of the parties. 11 100% of Net Proceeds to City One hundred percent (100%) ofthe net proceeds from the sale of all recyclable materials collected from City recycling programs shall be returned to the City. 12 Payment Terms The successful proposer shall promptly invoice the City for the most recent monthly residential curbside and drop-off center collections. The successful proposer shall also promptly remit Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 11 of 15 Page 31 payment to the City for the sale of all recyclable materials based upon the net proceeds. Net proceeds is defined as the revenue from the sale of all recyclable materials minus the charges to the City to process those recyclable materials. There will be no net zero proceeds, meaning that the Contractor shall not bill the City to process the recyclable materials when the processing cost is greater than the revenue. 13 Insurance Prior to the commencement of any agreement, the Contractor shall submit certificates of insurance required on a form approved by the City Clerk, signed by an authorized representative ofthe insurance carrier, stating that all provisions of the specified requirements are satisfied. The certificates shall be submitted directly to the City for review and approval by the City Attorney. The Contractor shall not begin any work until the City has reviewed and approved the insurance certificates and has so notified the Contractor directly in writing. Any notice to proceed that is issued shall be subject to such approval by the City. The Contractor shall provide the City thirty (30) days written notice in the event the Contractor changes insurance. The City's acceptance of the insurance provided by the Contractor does not in any way relieve or decrease the liability of the Contractor hereunder, and it is expressly understood that neither the City nor the City Attorney in any way represents that the specified insurance or limits of liability are sufficient or adequate to protect the Contractor's interests or liabilities. The liability insurance policy or policies shall be a standard form policy provided by a carrier authorized to do business in the State of Minnesota and shall not contain any exclusion that will restrict coverage on any operations performed by the Contractor or any subcontractors thereof. The policy or policies shall afford contractual liability coverage to provide coverage for the specified indemnification requirements contained herein. Any agents or subcontractors engaged by the Contractor shall be subject to the same requirements for indemnification as the Contractor, shall be required to have the same coverages and proof of coverages as the Contractor shall and, in all other respects, be bound by the same conditions of this Agreement as the Contractor. Policies or coverages required include the following and shall be at least the amounts specified in Minn. Stat. 466.04 for each year of the contract: 13.1 COMPREHENSIVE/ GENERAL INSURANCE The Contractor shall provide comprehensive general liability insurance including premises - operations coverage, completed operations coverage, independent contractor's coverage and contractual liability coverage meeting the indemnification requirements specified in Section 14 Indemnification, with limits not less than $5,000,000 combined single limit, including personal injury liability, bodily injury liability and property damage liability. 13.2 WORKERS' COMPENSATION AND EMPLOYER'S LIABILITY The Contractor shall provide workers' compensation insurance and employers' liability insurance as required by law, with limits of at least $5,000,000 for any claim. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 12 of 15 Page 32 13.3 AUTO, BODILY INJURY, AND PROPERTY The Contractor shall provide automobile, bodily injury and property damage liability insurance, including coverage for all owned, hired, vehicles and employers' non -ownership liability coverages. Limits of liability should be for not less than $5,000,000 combined single limit for bodily injury and property damage liability. The policy or policies shall provide full insurance to cover all of the Contractor's operating exposure including but not limited to the picking up of the materials and the operation of vehicles. All responsibility for maintaining property insurance on any premises or structures owned or operated by the Contractor remains solely with the Contractor, who may at its option insure against any perils, and such responsibility shall remain with the Contractor until such time as this Agreement is terminated. 13.4 ENVIRONMENTAL The Contractor shall provide Environmental Impairment Liability (Pollution Legal Liability) for sudden and non -sudden (gradual) pollution occurrences covering all facilities and equipment owned and used by Contractor, or its agents or employees. Limits of liability shall be no less than $10,000,000 for each occurrence and $10,000,000 aggregate, and shall continue for a two year period following termination of this Agreement. 13.5 ERRORS AND OMISSIONS The Contractor shall have in force for any coverage provided by this Agreement an Errors and Omissions Coverage with limits of not less than $1,000,000 per occurrence and $1,000,000 aggregate. 13.6 CITY AS ADDITIONAL INSURED The Comprehensive/General, Auto, Bodily Injury and Property, and Environmental insurance policies shall provide for the City as an additional insured party. 13.7 NOTICE OF CANCELLATION OR NON -RENEWAL All insurance policies shall provide that the City shall be given at least thirty (30) days prior written notice of any cancellation, termination or material modification of the required coverage. In no event shall the contractor operate within the City without all insurance required by the City. The City reserves the right to cancel the Agreement upon ten (10) days written notice, in the event the Contractor is unable to secure insurance as required by the City. 13.8 DEDUCTIBLES All responsibility for payment of any sums resulting from any deductible provisions of self- insured retention conditions ofthe policy or policies shall remain with the Contractor. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 13 of 15 Page 3 3 14 Employment and Nondiscrimination The proposer must agree to comply with all of the provisions of Minnesota Statute Section 181.59, which relate to civil rights and discrimination and all State and Federal Statutes regarding employment and discrimination. Service shall be provided without regard to race, color, creed, religion, national origin, and without regard to sex, age, disability, public assistance status, or sexual orientation. The proposer must agree to comply with employment practices whereby no applicant for employment or employee hired shall be discriminated against with respect to that person's hire, tenure, compensation, terms, upgrading, conditions, facilities, or privileges of employment by reason of race, color, creed, religion, national origin, age, sex, disability, public assistance status, or sexual orientation, except as may be based upon bona fide occupational qualifications. 15 MN Government Data Practices Act The proposer may elect to submit data in a separate sealed envelope with a cover memo requesting that the enclosed data be classified as nonpublic data under the Minnesota Government Data Practices Act. The City will review the data to determine its correct classification. Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 14 of 15 Page 34 16 Plymouth Residential Curbside Recycling Collection Map Recycling Pick -Up Days LEGEND 2010 Recycling Pick -Up Days Wednesday Thursday Cityof Friday Plymouth„ Minnesota CityBoundary00256.5 1 1.5 2 Miles Lakes THID RE-RE.G.E .A O VM ILATION OF INFMNATIONA4D D TA FRDCITY. CDJM .. `.;TATE AND OTHER SOURC_G TH4T I ' NOT BEEN FIELD 'uERJFIED. INFOR SipDO EE FIE_oEPJFIm.4ND mY-M119'Iy.T.jecE Tublished W.ps6R. yding Days.mrtl IA GN CCM?P.aEiWITH OiI+lGI!L .`.WRCEDDCUVEWD. Fy_grs Fq ecY g 'ays.pAmReadeM:T -,p e ui din 0 mt Plymouth Recycling RFP Appendix A: Service Requirements and Specifications Page 15 of 15 Page 3 5 CITY OF PLYMOUTH RESOLUTION N0. 2011- A RESOLUTION TO APPROVE REQUEST FOR PROPOSALS FOR COMPREHENSIVE MUNICIPAL RECYCLING SERVICES WHEREAS, the City of Plymouth provides recycling services pursuant to Minnesota Statutes Section 473.388; and WHEREAS, pursuant to Minnesota Statute 115A and the Hennepin County grant agreement, the City of Plymouth shall ensure Plymouth residents have the opportunity to recycle; and WHEREAS, the City Council has determined that it is in the best interests of the City to provide recycling services; and WHEREAS, the City of Plymouth understands it has a responsibility to provide information and opportunities for residents and businesses so that they better understand ways they can take action to protect the environment and reduce costs through waste reduction and recycling; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA That the City Council hereby approves the Request for Proposals for Comprehensive Municipal Recycling Services. APPROVED THIS 8TH DAY OF FEBRUARY, 2011. Page 36 rp)City of Plymouth Agenda 6 . 0 4Number: Adding QoaWy to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Shawn Drill, Senior Planner February 8, 2011 Reviewed by: Barbara Senness, Planning Manager, and Steve Juetten, Community Development Director Approve Rezoning and preliminary plat for "WoodItem: Crest 2nd Addition" for property located at 5600 and 5660 Vicksburg Lane (2010094) 1. ACTION REQUESTED: Move to adopt the attached ordinance and resolutions approving a rezoning from FRD (future restricted development) to RSF-3 (single family detached 3), and a preliminary plat for "Wood Crest 2nd Addition" for 42 single-family lots located at 5600 and 5660 Vicksburg Lane, as recommended by the Planning Commission. Approval requires a 4/7 vote of the City Council. 2. BACKGROUND: On January 19, 2011, the Planning Commission conducted the public hearing, and subsequently voted unanimously to recommend approval of this proposal. The applicant was present in support of the request. Other than the applicant, no one from the public wished to speak on the matter. A copy of the Planning Commission meeting minutes and report is attached. The Planning Commission members asked a lot of questions and had a lot of discussion about the proposal. They expressed support for the overall layout and proposal. The only issue the Planning Commission expressed concern about was snow removal for the sidewalk segment along the northeast side of the Shenandoah Lane cul-de-sac. The applicant stated that because the homeowners abutting that sidewalk would already be responsible for maintenance of the sidewalk in front of their homes (along 56th Avenue) and because it could be difficult to get around to the rear of their lots to also maintain the sidewalk along Shenandoah Lane, they could include the maintenance of the Shenandoah Lane sidewalk in the responsibilities of the homeowner's association. The Planning Commission voted unanimously to add a condition to the resolution requiring that the sidewalk along Shenandoah Lane be maintained by the homeowner's association. That requirement is included as condition #13 in the attached preliminary plat resolution. Page 1 Notice of the Planning Commission's public hearing was published in the city's official newspaper and mailed to all property owners within 750 feet of the site. Development signage remains on the site. 3. BUDGET IMPACT: Not applicable. 4. ATTACHMENTS: Planning Commission Minutes Planning Commission Report with Attachments Ordinance Approving Rezoning Resolution Approving Findings of Fact for Rezoning Resolution Approving Preliminary Plat P:/CommDev/STAFFREP/CC/2010/2010094-Wood-Crest-2nd RZ-PP-CC Page 2 Draft Minutes City of Plymouth Planning Commission Meeting January 19, 2011 MEMBERS PRESENT: Chair James Davis, Commissioners Dick Kobussen, Gordon Scott Nelson, Erik Aamoth and Marc Anderson MEMBERS ABSENT: Commissioner Nathan Robinson STAFF PRESENT: Planning Manager Barbara Senness, Senior Pla - hawn Drill, Senior Planner Josh Doty, City Engineer Bob Moberg and Office Support S . alist Laurie Lokken 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. PUBLIC FORUM 4. APPROVAL OF AGENDA MOTION by Commissioner ash, seconded by Commissioner Kobussen, to approve the January 19, 2011 PlanningpPrmmission Agenda. Vote. 6 Ayes. MOTION approved. 5. COZNENDA A. APHE JANUARY 5, 2011 PLANNING COMMISSION MEETING by Commissioner Petrash, seconded by Commissioner Kobussen, to approve the 6. PUBLIC HEARINGS A. WOOD CREST OF PLYMOUTH, LLC (2010094) Chair Davis introduced the request by Wood Crest of Plymouth, LLC for rezoning to RSF-3 and for a preliminary plat for "Wood Crest 2' Addition" for 42 single-family lots for property located at 5600 and 5660 Vicksburg Lane North. Senior Planner Drill gave an overview of the staff report. Commissioner Nelson asked why the city would be taking responsibility for the trail between the two wetlands. Senior Planner Drill responded that would become a city trail. He said that an eight -foot wide public trail is required by our Parks Department. He said the trail would be installed by the developer but would be maintained by the city like other public trails. Page 3 Draft Planning Commission Minutes January 19, 2011 Page 2 Commissioner Anderson asked if retaining walls would be needed on any of the lots and if so, would the city be involved in the inspection of them. Senior Planner Drill said there would be private retaining walls included in the development. He indicated where retaining walls would be located on the site. He added that the retaining walls would be inspected during construction as part of a required retaining wall permit. Commissioner Kobussen stated that he would recommend that the developer review the tree plan to see if more could be saved. Senior Planner Drill replied that trees would be looked at in much more detail during the final plat stage. He said they would be required to plant trees and between what they would be planting and what they would be saving, they would meet city requirements. Chair Davis asked about the shoreland indicated on the proposed Lots 15, 16 and 17. Senior Planner Drill responded that those properties are in the shoreland overlay district for Bass Creek located south of the site. He said that when a building permit would come in, staff would review to make sure the lot doesn't exceed 25% impervious surface coverage. Commissioner Kobussen asked why the proposed sidewalk on Shenandoah Lane would go on the north side instead of the south side of the street. Senior Planner Drill responded that it is up to the developers what side they put sidewalks on. He deferred that question to the applicant. Commissioner Kobussen asked who would be responsible for cleaning the sidewalks. Senior Planner Drill replied that sidewalk maintenance is the responsibility of the homeowner or homeowners association. Commissioner Kobussen said that to get to the back side of Lot 4 to clear the sidewalk would be almost impossible. Senior Planner Drill responded that Wood Crest has a homeowners association but is not sure if the homeowners association clears sidewalks. He deferred that question to the applicant as well. Commissioner Kobussen asked if the trail easement would be to the right or to the left of the 60 - foot right-of-way line along Vicksburg Lane. Senior Planner Drill responded that it would be to the right or east of that line. He indicated the easement locations on the map and added that a 10 -foot trail easement document would be recorded on those properties. Chair Davis introduced the applicant, Dean Hanson, representing Wood Crest of Plymouth, LLC and owner of Hanson Builders. Mr. Hanson said that the first phase of Wood Crest turned out great. He said that the second phase would maintain similar architecture. He said this site is more difficult due to grades but it has some beautiful wetlands. He stated that overall, they have been very excited and happy to work with the city. Commissioner Kobussen asked if there was any possibility or consideration given to saving any more trees on this site. He also asked if there would be any water drainage issues from the upper lots of Wood Crest onto the lower lots of this proposed development. Mr. Hanson replied that as a builder, it is extremely important to keep drainage away from houses and to keep dry basements. He said that they have not had any wet basements for many years. He said that the engineer had worked hard to make sure that water would be diverted properly between developments. Page 4 Draft Planning Commission Minutes January 19, 2011 Page 3 Mr. Hanson stated that this site does not have a lot of trees and is mostly open land. He said that many of the existing trees are softwoods and not desirable. He said a lot of trees would be replaced with spaded, high-quality trees. He said that they did plant a lot of trees in the Wood Crest development and that they would also be planting a lot of trees in this development. He said that most of the existing trees that would be removed would accommodate placement of the roads and ponds but that they would do a good job of planting trees to make up for the removal. Mr. Hanson said that the sidewalk along Shenandoah Lane could move to either side. He said that from a builder's perspective, they would prefer not to have a sidewalk in somebody's front yard crossing so many driveways. He said that on a single -loaded street like Shenandoah, it's better for the people that own the homes on that side as their driveways tend to be a little longer and not quite as steep. He said that from a developer's perspective, the sidewalk could go to either side and would not be an issue either way. Chair Davis asked if the homeowners association would take care of the sidewalks. Mr. Hanson responded that the homeowners association does not at this time. Commissioner Anderson asked if sidewalks are installed with construction of the streets. Mr. Hanson stated that generally, the sidewalks go in with the streets before most of the homes are built. Chair Davis opened and closed the public hearing as there was no one present to speak on the item. Commissioner Anderson asked about wetland impacts when the city builds the trail on the east side of Vicksburg Lane. City Engineer Moberg responded that the city would be looking at trail construction very similar to what we would with the roadway construction itself. He said that if we determine that wetland impacts are unavoidable, we would have to come up with some means of mitigating for impacts. He said that in this particular case, we are not close to having a final design put together for Vicksburg Lane reconstruction but ideally, we'd be looking at a trail corridor within the boulevard so that the trail is not right behind a curb. He said that in a situation like this, we may have to look at pulling the trail in behind the curb to either avoid the wetland or minimize the impact. Commissioner Petrash asked how Lot 4 would get sold to someone when they would have to walk all the way around the block to shovel the Shenandoah Lane sidewalk. Mr. Hanson responded that cunuently, some of sidewalks in Wood Crest are cleared by the homeowners association instead of the abutting homeowners. He said they could have the Shenandoah sidewalk added because of the fact that it is inconvenient for those four lots. Commissioner Petrash said that would make it more desirable to purchase those lots. Commissioner Kobussen asked if they had ever thought about dividing Lot 4 into two lots. Mr. Hanson replied that it would be a challenge with the steep grades there. Page 5 Draft PIanning Commission Minutes January 19, 2011 Page 4 Commissioner Kobussen asked if the southerly cul-de-sac would be in the Taylor Creek homeowners associations, Mr. Hanson responded that it would be in the Taylor Creek homeowners association. Commissioner Anderson stated that this plat complies with density goals. He said that it is right at the 50% limit on tree preservation and trees will be further revisited with the fmal plat. He said that he likes how the development works for the land. He said that he would vote in support of this request. Commissioner Kobussen said that the layout is a very good layout. He said that there is a lot of elevation change on the site. He said it is a challenge to put all the roads in and keep the grade to be able to drive up and down without too big of a hill. He added that a stipulation should be put in somewhere that the homeowners association must take care of maintaining the sidewalk along Shenandoah. Commissioner Kobussen asked if the eastern most two lots on 56th Avenue would be left vacant until 56t11 Avenue gets extended or how the turn around would be done. Mr. Hanson replied that those two lots are bigger and deeper lots. He said that when built, the homes would be back farther so that a temporary cul-de-sac would be created and then when the road finally goes through, those lots would have slightly longer driveways. MOTION by Commissioner Nelson, seconded by Commissioner Anderson, to approve the request by Wood Crest of Plymouth, LLC for rezoning to RSF-3 and for a preliminary plat for Wood Crest 2,d Addition" for 42 single-family lots for property located at 5600 and 5660 Vicksburg Lane North. MOTION AMENDED by Commissioner Nelson, seconded by Commissioner Kobussen, to approve an additional condition that the Homeowners Association be responsible for maintaining the sidewalk along Shenandoah Lane. Vote on amended motion. 6 Ayes. AMENDED MOTION approved. Roll Call Vote. 6 Ayes. MOTION approved unanimously. Page 6 Agenda Number File 2010094 6,4A. PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING STAFF REPORT TO: Plymouth Planning Commission VZ FROM: Shawn Drill, Sr. Planner (509-5456) through Barbara Senness, Planning Manager MEETING DATE: January 19, 2011 APPLICANT: Wood Crest of Plymouth, LLC PROPOSAL: Rezoning to RSF-3 (single family detached 3) Preliminary plat for "Wood Crest 2nd Addition" for 42 single-family lots LOCATION: 5600 and 5660 Vicksburg Lane GUIDING: LA -2 (living area 2) and LA -R2 (living area rural 2) CURRENT ZONING: FRD (future restricted development) REVIEW DEADLINE: March 23, 2011 DESCRIPTION OF REQUEST: The applicant is requesting approval ofthe following items: rezoning of the roughly 20 -acre site from FRD (future restricted development) to RSF-3 single family detached 3); and preliminary plat for "Wood Crest 2nd Addition" for 42 single-family lots. Notice of the public hearing was published in the city's official newspaper. Because the proposal includes a rezoning, two mailed notices were sent out to all property owners within 750 feet of the site. One notice was sent upon city receipt of the application, and the other notice was sent 12 days prior to the public hearing. A copy of the notification area map is attached. Development signage has also been posted on the property. Page 7 File 2010094 Page 2 CONTEXT: Surrounding Land Use and Zoning Natural Characteristics of Site The site is located in the Shingle Creek watershed district. The site does not contain any land in the floodplain district. Bass Creek flows through the subdivision to the south (Taylor Creek) and three proposed lots in the southeast portion of the subject site are located within the shoreland overlay district for Bass Creek, There are portions of three medium -quality wetlands on the site. The regulations pertaining to wetland mitigation and buffering are discussed later in this report. Previous Actions Affecting Site As part of the 2000 Comprehensive Plan update, the City Council added the subject site to the urban service area and guided it LA -3 (6-12 units/acre). LA -3 areas are typically developed with townhomes. Last year, the city initiated a reguiding of the site due to its extensive topographic challenges (roughly 50 feet of elevation change between the center/wetland portion and the east and west boundaries). In May of 2010, the City Council reguided the northern portion of the site to LA -2 and reguided the southern portion of the site to LA -R2. Under the plan, the two existing single-family homes and all outbuildings would be removed from the site. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city has a relatively high level of discretion in approving or denying a rezoning application. The proposed zoning for a property must be consistent with the comprehensive plan. If the proposed zoning is not consistent with the comprehensive plan, the city must deny the rezoning application. The zoning ordinance and map are the enforcement tools used to implement the goals and standards set by the comprehensive plan. The city's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the subdivision regulations and zoning ordinance. If it meets these standards, the city must approve the preliminary plat. Page 8 ri lUsem Single-family development in the LA -2 Wood Crest" subdivision 3-6 units/acre) RSF-3 Single-family development in the LA -R2 t Taylor Creep' subdivision 2-4 units/acre) PUD LA -RT (up to 1asSingle-family homes on rural lots unit/acre) & LA -R2 FRD N" Single-family home/Agricultural LA -R2 FRD Natural Characteristics of Site The site is located in the Shingle Creek watershed district. The site does not contain any land in the floodplain district. Bass Creek flows through the subdivision to the south (Taylor Creek) and three proposed lots in the southeast portion of the subject site are located within the shoreland overlay district for Bass Creek, There are portions of three medium -quality wetlands on the site. The regulations pertaining to wetland mitigation and buffering are discussed later in this report. Previous Actions Affecting Site As part of the 2000 Comprehensive Plan update, the City Council added the subject site to the urban service area and guided it LA -3 (6-12 units/acre). LA -3 areas are typically developed with townhomes. Last year, the city initiated a reguiding of the site due to its extensive topographic challenges (roughly 50 feet of elevation change between the center/wetland portion and the east and west boundaries). In May of 2010, the City Council reguided the northern portion of the site to LA -2 and reguided the southern portion of the site to LA -R2. Under the plan, the two existing single-family homes and all outbuildings would be removed from the site. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city has a relatively high level of discretion in approving or denying a rezoning application. The proposed zoning for a property must be consistent with the comprehensive plan. If the proposed zoning is not consistent with the comprehensive plan, the city must deny the rezoning application. The zoning ordinance and map are the enforcement tools used to implement the goals and standards set by the comprehensive plan. The city's discretion in approving or denying a preliminary plat is limited to whether or not the proposed plat meets the standards outlined in the subdivision regulations and zoning ordinance. If it meets these standards, the city must approve the preliminary plat. Page 8 File 2010094 Page 3 ANALYSIS OF REQUEST: REZONING The applicant is requesting to rezone this roughly 20 -acre site from FRD (future restricted development) to RSF-3 (single family detached 3) to accommodate single-family development. The FRD zoning district serves as a "holding zone" until a landowner or developer makes an application for development. At that time, such property shall be rezoned in accordance with its land use guiding designation in the comprehensive plan. Any development of this site would require rezoning from the FRD classification. Chapter 462.357, subd. 2 of state statute requires that the zoning map for each city be consistent with its adopted land use guide plan. The northern portion of the subject site is guided "living area 2" (LA -2) and the southern portion is guided "living area rural 2" (LA -R2) on the city's land use guide plan. The LA -2 guiding designation specifies a minimum density goal of three dwelling units per acre and a maximum density of six dwelling units per acre, based on the upland (non -wetland) area of the site. The LA -R2 guiding designation specifies a minimum density goal of two dwelling units per acre and a maximum density of four dwelling units per acre, based on the upland area of the site. Based on the upland acreage and corresponding guiding designations for this site, it should accommodate 3 8 to 76 dwelling units ---in accordance with the density guidelines identified in the comprehensive plan. This plat would include 42 dwelling units. Consequently, the proposal would be consistent with the density goals identified in the comprehensive plan. The land use chapter of the city's comprehensive plan lists single-family detached dwellings as an appropriate land use in LA -2 and LA -R2 areas. The RSF-3 district is listed as an appropriate corresponding zoning district for LA -2 and LA -R2 guided properties. Consequently, the requested RSF-3 zoning is consistent with the guiding of the site. A copy of the LA -2 and LA - R2 sections of the comprehensive plan is attached. The applicant has determined that they could not meet the city's affordable housing goals due to land and development costs associated with single-family development. This site would not present a good option for the city to leverage affordable housing units, because the city could better use its resources to assist in the development of affordable housing units in higher density areas with multi -family dwellings. For example, the City Council recently approved West View Estates by Sands Company. West View Estates is 67 -unit apartment development that will be located at the northwest corner of County Road 47 and Vicksburg Lane, and that will contain 67 affordable/workforce units. Staff supports the requested rezoning from FRD to RSF-3, with the following findings: 1. The requested RSF-3 zoning and proposed density for the site would be consistent with the city's comprehensive plan. Page 9 File 2010094 Page 4 2. The proposed single-family development and lot arrangement would comply with all city standards. 3. Adequate infrastructure would be available to support RSF-3 zoning, as well as the development proposed for this site. Preliminary Plat The applicant is requesting approval of a preliminary plat for a development containing 42 single-family lots. Right -of -Way Dedication The west boundary of this site abuts Vicksburg Lane, which is classified as a minor arterial roadway. Through the platting process, the applicant would dedicate an additional 27 feet of land as public right-of-way for Vicksburg Lane. This additional right-of-way, when combined with the existing 33 -foot wide street easement also to be dedicated on the plat, would result in 60 feet of right-of-way east ofthe centerline ofVicksburg Lane—consistent with city standards. Future Vicksburg Lane Reconstruction This segment of Vicksburg Lane will ultimately be reconstructed to a four -lane facility, including a bridge over the Canadian -Pacific Railroad tracks. This improvement project presently appears as a 2015 project on the city's capital improvement program (CIP), however, the actual timing would be dependent upon funding. Access This subdivision would not have direct street access to Vicksburg Lane. Access to the site would be provided by extending existing stub streets from "Wood Crest" located to the north and Taylor Creek" located to the south. (A copy of the Wood Crest and Taylor Creek plats is attached.) Proposed 56tH Avenue within the site would be stubbed to the east boundary of the plat to provide future access for development of properties to the east. Repiatting The existing amenity lot (private swimming pool) to the north in "Wood Crest" would be expanded via replatting, and would be combined with land in the "Wood Crest 2nd Addition" to provide for a future pool deck expansion, tot lot, open space, barbeque area, and similar private park features. The amenity lot would continue to be owned and maintained by the homeowner's association. Developers are not given park dedication credit for such private amenities. The existing private sanitary sewer lift station to the north in "Wood Crest" is no longer needed due to the recent completion of the gravity -flow sewer line through "Taylor Creek" and Hampton Hills." As a result, the area of the temporary lift station would be replatted and Page 10 File 2010094 Page 5 combined with the home site directly to the south within the "Wood Crest 2nd Addition." The lift station and related improvements would be removed. The two single-family lots abutting Upland Lane in "Taylor Creek" would be replatted and combined within the "Wood Crest 2nd Addition" to create a more efficient lot layout. LotArrangement The RSF-3 zoning district requires a minimum lot area of 7,000 square feet and a minimum lot width of 65 feet (as measured at the required front setback line). All of the proposed lots would meet or exceed these standards. Wetland's The site contains portions of three medium -quality wetlands totaling 2.4 acres. The applicant proposes to impact 7,087 square feet (0.16 acre) of wetland on the site, while re-creating 16,800 square feet (0.39 acre) of wetland on the site contiguous to the existing wetlands. The wetland impact must be mitigated pursuant to the rales of the Wetland Conservation Act and in accordance with the requirements of the City of Plymouth. Wetland replacement plans are not reviewed by the Planning Commission, but rather are considered by the City Council. Staff has included a condition in the attached resolution requiring City Council approval of the wetland replacement plan and staff approval of a grading permit prior to impacting any wetlands. The ordinance requires that natural buffer strips be provided to protect wetlands. For medium - quality wetlands, the ordinance requires a natural wetland buffer strip averaging 30 feet in width from the wetland edge, together with a 15 -foot structure setback from the edge of the buffer. The plans indicate the required natural buffer strips around the wetlands, together with the required structure setback from the buffer strip. Drainage/Treatment ofRunoff The city requires storm drainage systems to be designed so that the post -development rate of runoff from a site does not exceed the pre -development rate. Additionally, the city requires treatment of storm water runoffbefore it enters the drainage system. The proposed development would include two water quality ponds—one in the west portion and one in the south portion of the site. The south pond would be connected to an existing pond in "Taylor Creek." Additionally, the development would include two smaller infiltration basins adjacent to the ponds. The attached resolution addresses minor alterations to the proposed drainage system, so it complies with city regulations regarding drainage and water quality. Tree Preservation This development is subject to the city's tree preservation regulations. The regulations require preservation of at least 50 percent of the caliper inches of significant trees for residential development sites, or reforestation and/or monetary restitution for any removal in excess of that Page 11 File 2010094 Page 6 threshold. A significant tree is defined as one being eight inches or larger in diameter for deciduous trees, and four inches or larger in diameter for coniferous trees. The tree survey indicates 5,169 caliper inches of significant trees on the site. The applicant submitted a tree plan indicating that 50.55 percent of the significant trees would be preserved. Consequently, the proposal would comply the city's requirements for tree preservation. In addition, the ordinance requires the planting of two trees in the front yard area of all new single- family lots. Dedication ofParkLand The comprehensive plan does not identify the need for additional parkland on the subject site. As a result, the applicant would not be required to dedicate park land to the city in conjunction with this development. The applicant would, however, be required to pay an equivalent cash fee in lieu of land dedication at the time of final platting. The attached resolution addresses this matter. Trails/Sidewalks The comprehensive plan identifies a future city trail along Vicksburg Lane. The trail would be installed and maintained by the city upon reconstruction of Vicksburg Lane. The applicant would provide a ten -foot wide trail easement along the west boundary of the plat, as required in the attached resolution. The developer would install an eight -foot wide bituminous trail between the two larger wetlands to provide a pedestrian connection between 56`h Avenue and the Upland Lane cul-de-sac within the plat. This trail would be maintained by the city. As properties to the east may develop in the future, the city may install or require installation of a trail easterly of the Shenandoah Lane cul-de-sac turn -around. Any such future trail connection would lie within platted right-of-way, therefore, the developer is not required to provide a separate trail easement for that potential trail segment. A five-foot wide concrete sidewalk would be installed along one side of all public streets within this development, in compliance with the subdivision regulations. The sidewalks would be privately maintained by the home owners. Conclusion on the Preliminary Plat Staff supports the requested preliminary plat with the finding that the proposed plat would be consistent with the comprehensive plan, and would comply with the standards outlined in the subdivision regulations and zoning ordinance. Page 12 File 2010094 Page 7 RECOMMENDATION: Community Development Department staff recommends approval of the following items: a) An ordinance approving rezoning of the site; b) A resolution approving findings of fact supporting the rezoning; and c) A resolution approving the preliminary plat. If new information is brought forward at the public hearing, staff may alter or reconsider its recommendation. ATTACHMENTS: 1. Draft Ordinance Approving Rezoning 2. Draft Resolution Approving Findings of Fact for Rezoning 3. Draft Resolution Approving Preliminary Plat 4. Applicant's Narrative 5. LA -2 Excerpt (Comprehensive Plan) 6. LA -R2 Excerpt (Comprehensive Plan) 7. Wood Crest Plat S. Taylor Creek Plat 9. Location Map 10. Aerial Photo 11. Notification Area Map 12. Site Graphics P:/Com mDev/STAFFREP/PC/201012010094-Wood-Crest-2 A-RZ-PP-PC Page 13 WOOD CREST 2nd ADDITION" Development Narrative Developer Introduction: Woodcrest ofPlymouth, LLC. — Jake Walesch Dave Gonyea 10560 Wayzata Blvd, Minnetonka, MN 55305 Office: 952-546-5070 Email: jake@,jakewalesch.com Dean Hanson Nathan Fair 13432 Hanson Blvd. Andover, MN 55304 Office: 763-438-2561 Email: NathanFair(a edinarealt. G`1ll /D O ?- The developer is creating a community of detached single family homes on +/- 20,0 acres of land located just east of Vicksburg Lane, just south of the Wood Crest of Plymouth Development, and just north of the Taylor Creek Development. The development will be named "Wood Crest 2nd Addition". The northern area would be a second phase of the Wood Crest of Plymouth Development and the southwestern area would be another phase of the Taylor Creek Development. Both developments would consist of higher end single family homes. It is anticipated that these homes will range in price from $400,000 to 700,000 (for Woodcrest 2nd ) and ($700,000 plus for Taylor Creek) and therefore should be a welcome addition to the City of Plymouth's tax base. The site is located in a prime area of Plymouth with easy access to the transportation system. This will provide the future home owners a secluded place to live that is located within minutes of all the amenities Plymouth has to offer along with the regional facilities of the larger metropolitan area. The northern phase — Woodcrest 2"d Addition will access through the Wood Crest Development on 57#h Avenue N., the southern nine lots on the cul-de-sac will enter through the Taylor Creek Development, via. 55 h Avenue N. W:1Projects197405-002 Woodcrest 2nd Additionllnfo - 20101CorrespondencelLetterlWC2ND-NARRATIVE- 112210.doc.docx Page 14 Wood Crest 2"d Addition" The site will be landscaped to complement the existing wetlands and wooded amenities of the site. Over half the homes will walkout overlooking the existing wetlands located along the existing wetland complex that runs diagonally through the site. The developer hopes to create a desirable living area having the feeling of being away from the big city that has access to the big city life just minutes away. "Wood Crest 2"d Addition" is located within the Wayzata School District #284. Development Team: Civil Engineering, Surveying & Land Planning — Sathre-Bergquist, Inc. Robert S. Molstad, P.E. David B. Pemberton, P.L.S. 150 South Broadway Wayzata, Minnesota 55391 Telephone: 952-476-6000 Facsimile: 952-476-0104 Email: molstaMsathre.com Email: pemberton(cr7,sathre.com W:1Projects197405-002 Woodcrest 2nd Additionllnfo - 20101CorrespondencelLetterlWC2ND-NARRATIVE- 112210.doc.docx Page 15 Wetland & Biological Sciences - Arrowhead Environmental Consulting Ben Carlson 2909 Meadow Lane Mound, Minnesota 55364 Telephone: 612-237-5996 Facsimile: 952-472-8157 Email: bent@arrowheadec.com Soil Sciences- Haugo GeoTechnical Services Paul Haugo 13570 Grove Drive #278 Maple Grove, MN 55311 Telephone: (612) 554-4829 Email: p,haugo@gmail.com Property Ownership: Wood Crest 2nd Addition" consists of two parcels of land — PID No. 04-118-22-32-0004 (northern parcel) Owner: THK Properties Tom or Harvey or Ken Wuertz Address: 5660 Vicksburg Lane North Area: +/- 10.36 acres PID No. 04-118-22-32-0003 (southern parcel) Owner: Terry L. Jensen Address: 5600 Vicksburg Lane North Area: +/- 9.17 acres The developer has a purchase agreement to buy the two properties. Comprehensive Plan, Zoning, & Variances: This land is currently zoned FRD (Future Restricted Development). The northern parcel is guided LA — 2 (3 — 6 units per acre) and the southern parcel of land is guided LA -R2 2 — 4 units per acre). We are requesting a zoning of RSF 3 which is a recommended zoning in the LA — 2 guiding. As part of our application we are proposing to meet all the W:1Projects197405-002 Woodcrest 2nd AdditionAnfo - 2010ICorrespondencelLetter\WC2ND-NARRATIVE- 112210,doc.docx Page 16 requirements of the RSF - 3 zoning district, a few of the lots will be within the Shoreland of Bass Creek. Plymouth Zoning We believe the RSF - 3 zoning will allow us to create single family lots within the development that are similar to the Wood Crest of Plymouth Development on the north and the Taylor Creek Development on the south. This development proposes 40 single family upper end homes on lots larger than the 65 foot width requirement. The site and homes are being designed to create a unique single family residential development. The northern parcel is guided for 3-6 units per net acre and has net density of 8.474 acres 25.4 to 50.8 units). The southern parcel is guided for 2-4 units per net acre, the proposed plan has a net density of 6.506 acres (13.0 to 26.0 units). The density range is 3 8.4 to 76.8, the proposed plan has 40 units. A main feature of "Wood Crest 2nd Addition" is the existing wetland complex located diagonally through the site. The development will have some minor wetland impacts and mitigation to help with the installation of the utilities and the construction of a bituminous trail. The trail will provide a neighborhood connection corridor and a connection link to the `Greenway Corridor". Proposed Zoning — RSF - 3 Minimum Lot Area 7,000 square feet Minimum Width- 65 feet Front Yard Setback 25 feet Side Yard Setback — 6 feet to garage and 8 feet to living space Rear Yard Setback — 25 feet We are not requesting any variances. A preliminary plat lot area tabulation sheet is in Appendix A of this narrative. Site Analysis: The site is bordered on the north by the Wood Crest ofPlymouth Development and on the west by Vicksburg Lane. The east is bordered by property with an existing single W:1Projects197405-002 Woodcrest 2nd Additionllnfo - 2010ICorrespondence\LetterlWC2ND-NARRATIVE- 112210.doc.docx Page 17 family home that is guided LAR (Living Area Rural). The south is bordered by the Taylor Creek Development. The site currently has two existing homes that will be removed as part of the development. The topography is quite variable with low sloping wetlands that start in the northwest corner and drain diagonally to the south east corner. The site has over 50 feet of elevation change. The development will require the filling/impact and wetland creation, the creation is proposed on site. The Soil Survey of Hennepin County indicates Lester and Angus loams, and overwash - Hamel complex present on the subject site. The soils that are present on 60% of the site consist of mostly moderately well drained loams and clayey loams with a moderate permeability. The remaining 40% of the site is made up of somewhat poorly drained loams and clayey loams. These soil types are suitable for residential development. Existing sanitary sewer and watermain lines can be extended to provide utility service to this property. The sanitary sewer connection will come from the Hampton Hills- Phase 1 14 lots. This project will extend the gravity sanitary sewer to the Wood Crest Subdivision and will remove the private lift station. The site has two connection points for watermain, one in Taylor Creek and one in Wood Crest, also there is a 20" Trunk watermain along the east side of Vicksburg Lane North. Minor utilities (gas, electric, phone, and TV) are available to serve the site along Vicksburg Lane. Storm water will be managed and outletted from the site in accordance with the City and Watershed requirements. Street Design: Wood Crest 2nd Addition" proposes to have public streets; all streets will be constructed to the City of Plymouth standard street section. Utility Services: City sanitary sewer and water are currently available to serve the site. The sewer lines are sized to service the property. The preliminary utility plan shows the proposed layout of the utilities for the entire project. The minor utilities, gas, electric, phone, and cable, are all available at the proposed entrance to the site along Vicksburg Lane. Site Grading: The site grading is planned to begin in the summer of 2011. The grading and utility work will be phased. The overall graded area is +/- 16.5 acres. We are proposing to grade all streets to the proposed holddowns and prepare corrected building pads for all home sites. Due to the site topography to facilitate this while minimizing any impacts to wetlands and W:1Projects197405-002 Woodcrest 2nd Addition\lnfo - 20101CorrespondencelLetterlWC2ND-NARRATIVE- 112210.doc.docx Page 18 minimizing impacts to trees we are proposing to construct retaining walls in some areas ofthe site. We are creating two stormwater treatment/ponding areas and two filtration areas to help treat the stormwater runoff. The excavation of on-site material is estimated at +/- 70,000 cy. It is our design objective to balance the site with onsite material, some import of suitable structural fill material may be necessary for building pad, street, and retaining wall construction. As the final design analysis is completed we will provide detailed construction plans for the entire project to the City ofPlymouth. Stormwater. The stormwater facilities proposed in "Wood Crest 2nd Addition" are illustrated on the enclosed preliminary plans. Runoff from the site will be directed to the storm sewer inlet locations, collected and conveyed to the proposed treatment ponds and filtration areas. These treatment areas will provide temporary storage of stormwater runoff, treatment of stormwater and sediment removal. The plan also proposes two filtration areas that will be created and landscaped to provide an aesthetically pleasing view for the new neighborhood. The stormwater plan will provide adequate treatment and storage to meet the City of Plymouth and Watershed District requirements. Wetlands: There are existing wetlands on the site. A wetland delineation and classification was completed by Arrowhead Environmental Consulting in the Fall of 2010. A copy ofthe report is included with this application. Filling and/or impacts of wetlands has been minimized, replacement/mitigation will take place on-site, see preliminary plans. The City of Plymouth wetland buffers and setbacks are shown on the attached plans, we are proposing buffer averaging, in accordance with the rules outlined in the city wetland ordinances. Some construction will occur in the wetlands and the wetland buffer areas, care will be taken to ensure these areas are restored and seeded to create/restore the wetlands and the buffer areas. At the completion of construction and prior to home building, wetland buffer markers will be placed at the specified locations. Traffic: Wood Crest 2nd Addition" proposes two entrances to the site; the north entrance will be through the Wood Crest Development (via 57th Avenue North/57"' Place South). It is anticipated that the 31 home sites (entering from the north) will generate 10 trips per day per home site for a total of 310 trips per day. The southern entrance will be through the Taylor Creek Development (via 55tt' Avenue North/ Upland Lane North). It is anticipated that the 9 home sites (entering from the south) will generate 10 trips per day per home site for a total of 90 trips per day. The additional traffic generated from this site is not anticipated to have a noticeable impact on the existing traffic in the area and is on the lower end of the proposed Comprehensive Plan guiding. W:1Projects197405-002 Woodcrest 2nd Additionllnfo - 2010ICorrespondencelLetterlWC2ND-NARRATIVE- 112210.doc.docx Page 19 Trail System: A public bituminous trail is proposed from the south cul-de-sac to the north to connect to the proposed sidewalk. This trail connection would link Taylor Creek, Woodcrest 2nd and Wood Crest to the City of Plymouth "Northwest Greenway Corridor". Woodland Areas & Protection: I. Introduction A current tree survey in accordance with City of Plymouth requirements has been completed for this site and is included in the submittal. II. Tree Species, Distribution and Size: The site has 5,233 caliper inches of significant trees. There are a variety of trees located throughout the site. The species include Ash, Cedar, Cottonwood, Maple, Oak, Pine, Cherry, Elm, Box Elder, Locust, Willow, Poplar, Basswood, and Hickory. The main stand of trees is located along the western boundary and around the existing home sites. There are a few other smaller groupings of trees located throughout the site. A table containing data on the trees, as well as a map which shows tree location, species, size and condition, are shown in the preliminary plans. Tree Removal & Restitution: Wood Crest 2nd Addition" development will impact approximately 49.5% of the significant trees on the site. The impact is below the allowable 50% removal threshold allowed by the City ofPlymouth. Homeowner's Association and Restrictive Covenants: The developer will prepare restrictive covenants and standards that will apply to each neighborhood during both the initial development and the overall operation of the subdivision. A select group of builders will participate in "Wood Crest 2 Addition" community. The restrictive covenants will be tailored to the developer's vision of the project. Each builder will be required to meet the specifics of building types, landscaping, and overall goals ofthe development. The northern lots will be included in the Wood Crest of Plymouth master HOA, the southern lots will be included in the Taylor Creek master HOA. This master association will be in charge of the, monumentation, entrance, pool and amenity area, landscaping, infiltration basins, trail, retaining walls, as well as the overall grounds in the cominon open spaces. The HOA will also be responsible for maintenance issues within the W:1Projects197405-002 Woodcrest 2nd Additionllnfo - 2010ICorrespondencelLetterlWC2ND-NARRATIVE- 112210.doc.docx Page 20 subdivision. These may include special landscaping, mailboxes, signage, and other common elements. APPENDIX A PRELIMINARYPLAT LOT AREA TABULATION Wood Crest of Plymouth 2nd Addition CITY OF PLYMOUTH Preliminary Plat Lot Area Tabulation Original Tabulation: 11/22110 BLOCK 1 BLOCK 2 Sq. Ft. Acres Lot 1 26,180 0.60 Lot 2 9,162 0.21 Lot 3 9,653 0.22 Lot 4 9,300 0.21 Lot 5 8,780 0.20 Lot 6 8,280 0.19 Lot 7 8,148 0.19 Lot 8 8,352 0.19 Lot 9 8,665 0.20 Lot 10 9,556 0.22 Lot 11 10,966 0.25 TOTAL 117,042 2.69 BLOCK 2 BLOCK 3 Sq. Ft. Acres Lot 1 11,651 0.27 Lot 2 10,954 0.25 Lot 3 12,177 0.28 Lot 4 20,024 0.46 TOTAL 54,806 1.26 BLOCK 3 WAProjects197405-002 Woodcrest 2nd AdditionlInfo - 20101CorrespondencelLetter\WC2ND-NARRATIVE- 112210.doc.docx Page 21 Sq. Ft. Acres Lot 1 26,334 0.60 Lot 2 18,249 0.42 Lot 3 16,859 0.39 Lot 4 16,152 0.37 Lot 5 14,864 0.34 Lot 6 16,183 0.37 Lot 7 17,187 0.39 WAProjects197405-002 Woodcrest 2nd AdditionlInfo - 20101CorrespondencelLetter\WC2ND-NARRATIVE- 112210.doc.docx Page 21 Lot 8 15,097 0.35 Lot 9 16,794 0.39 Lot 10 12,774 0.29 Lot 11 14,422 0.33 Lot 12 21,019 0.48 Lot 13 19,179 0.44 Lot 14 17,847 0.41 Lot 15 23,408 0.54 Lot 16 17,966 0.41 Lot 17 13,104 0.30 TOTAL 297,438 6.83 BLOCK 4 Sq. Ft. Sq. Ft. Acres Lot 1 15,911 0.37 Lot 2 12,890 0.30 Lot 3 13,247 0.30 Lot 4 22,553 0.52 Lot 5 43,074 0.99 Lot 6 25,827 0.59 Lot 7 18,241 0.42 Lot 8 23,944 0.55 Lot 9 40,523 0.93 Lot 10 57,941 1.33 Lot 11 50,073 1.15 TOTAL 324,224 7.44 Sq. Ft. Acres Gross Area 963,686 22.12 Right -of -Way 170,176 3.91 T Net Area 793,510 18.22 43 Lots: Fees are $200 + $22 per Lot . $22 X 43 = $946. $200 + $946 = $1146 Make check for $1146 payable to: Hennepin County Treasurer. WAProjects197405-002 Woodcrest 2nd Additionllnfo - 20101Correspondence\Letter\WC2ND-NARRATIVE- 112210.doc.docx Page 22 Guidelines and Criteria Minimum Density: Maximum Density: City Utilities: Corresponding Zoning Districts: 2 units per acre 3 units per acre Required for all areas RSF-1 (Single Family Detached I) RSF-2 (Single Family Detached 2 RSF-3 (SingleFamilyDetache RSF-4 (Single Family Tw mly) Other zoning it be appropriate if the proposed develop would meet the density criteria of2 to 3 units acre. Types of Development: • Sin;0001amily detached dwellings o- family dwellings Townhomes if resource preservation criteria met Churches, schools, and private recreational facilities Desirable Facilities: . Neighborhood parks, school parks or mini parks within 1/2 mile walking distance Defined trail system that connects the neighborhood to other services and facilities, including parks, schools, churches, and/or neighborhood shopping areas Neighborhood shopping facilities within five F LIVING AREA 2 (LA -2) Living Area 2 (LA -2) identifies areas for single and two-family homes and townhomes, and directly related complementary uses such as churches, schools and recreational facilities. The primary intent behind the LA -2 designation is to respond to a need for smaller homes on smaller lots. The City needs to offer the opportunity for this type of housing alternative to expand opportunities for families seeking more affordable single family home living and to respond to changing demographics. As the population ages, there will be a growing need for smaller homes for empty nesters and for smaller families. LA -2 also offers the opportunity for townhomes, which provide additional life cycle housing opportunities. Townhomes in LA -2 neighborhoods offer residents a housing option with less maintenance than a typical single family home, while still being located in a familiar residential setting. Page 5 of E6 Appendix 3C Plymouth Land Use Plan— April L4,2009 Page 23 To allow greater flexibility to preserve natural resources, the City may allow apartments up to 12 units in a single structure in areas guided LA -2 as long as the density is consistent with the Comprehensive Plan. The City will evaluate requests on a case by case basis where a developer can demonstrate that apartments could preserve a significant natural resource that would be lost iluough development of detached homes or townhomes. Guidelines and Criteria Minimum Density: 3 units per acre Maximum Density: 6 units per acre City Utilities: Required for all areas Corresponding Zoning Districts: RSF-3 (Single Family Detached 3) RSF-4 (Single and Two Family) RIvIF-1 (Multiple Family 1) RMF -2 (Multiple Family 2) Other zoning districts may be appropriate if the proposed development would meet the density criteria of3 to 6 units per acre. Types ofDevelopment: • SingIe family detached dwellings Two-family dwellings 7 Townhomes a Apartments with up to 12 units in a building if resource preservation criteria met Churches, schools, and private recreational facilities Development Location Criteria: . Not appropriate adjacent to principal arterial interchanges Desirable Facilities: • Neighborhood parks, school parks or mini parks within 112 wile walking distance of the neighborhood Defined trail system that connects the neighborhood to other services and facilities, including parks, schools, churches and neighborhood shopping areas Neighborhood shopping facilities within five minutes driving time from the neighborhood Living Area 3 { tifies areas where the City will promote a variety of housing types, including single fa son small lots, townhomes and apartments. This district will also provide opportutu irectly related complementary uses such as churches, schools and recreational facilrti . Page 6 of €6 Appendix 3C P€ymoutlt Land Use Plan — Apri€ €4, 2009 Page 24 and directly related complementary uses such as churches, schools and recreational B facilities. Residential developments between one and two units per acre are typically characterized by large, individual lots that typically offer less opportunity o preserve significant natural resources on individual sites. Consequently, the Ci will allow clustering to preserve those resources. On a case by case basis, the ity may allow townhomes if a developer can demonstrate that clustering attac dwellings on a portion of a site could preserve a significant natural resource at would be lost through conventional development of single family home Guidelines and Criteria Minimum Density: 1 unit per acr Maximum Density: 2 units per a City Utilities: Require or all areas Corresponding Zoning Districts: RSF- (Single Family Detached Rural to Urban 1 (Single Family Detached 1) SF -2 (Single Family Detached 2) RS -3 (Single Family Detached 3) RSF-4 (Single Family Two Family) PUD for cluster developments Types ofDevelopment: • Single family detached dwellings Two-family dwellings Townhorries ifresourcepreservation criteria met Churches, schools and private recreational facilities Development Lo on Criteria: a Areas with access to local streets Adjacent to land guided LA -RT Desirable F ities: • Neighborhood parks, school parks or mini parks within 112 mile walking distance of the neighborhood Defined trail system that connects the neighborhood to other services and facilities, including parks, schools, churches and neighborhood shopping areas Neighborhood shopping facilities within five C LIVING AREA RURAL 2 (LA -R2) Living Area Rural (LA -R2) identifies areas for single and hvo-family homes and townhomes, and directly related complementary uses such as churches, schools and recreational facilities. Page 2 of lb Appendix 3C Plymouth Land Use Plan — April 14, 2004 Page 25 8 To preserve natural resources, the City will allow clustering in areas that are guided LA -R2. Guidelines and Criteria Minimum Density: Maximum Density: City Utilities. Corresponding Zoning Districts: 2 units per acre 4 units per acre Required for all areas RSF-1 (Single Family Detached 1) RSF-2 (Single Family Detached 2) RSF-3 (Single Family Detached 3) RSF-4 (Single and Two Family) RMF -1 (Multiple Family 1) PUD for cluster developments Types ofDevelopment: • Single family detached dwellings Two-family dwellings Townhomes Churches, schools and private recreational facilities Development Location Criteria: Desirable Facilities: Areas with access to local streets Adjacent to Iand guided LA -RT Neighborhood parks, school parks or mini parks within 112 mile walking distance of the neighborhood Defined trail system that connects the neighborhood to other services and facilities, including parks, schools, churches and neighborhood shopping areas Neighborhood shopping facilities within five minutes driving time from the neighborhood Living Area (LA -R3) identifies areas where the City will promote a variety of housing types includinb ' Q e family homes on smaller lots, two-family homes and townhomes. This district will als ide opportunities for directly related complementary uses such as churches, schools an Pational facilities. To allow flexibility to preserve natural resources, the City will allow areas guided LA -R3. Pabe 3 of 16 Appendix 3C Plymouth Land Use Plan — April 14, 2009 Page 26 J WOOD CREST C;ZY Z REVISIONS 6Y Pe: CYy mml pS.M. U V] Q W m 4 N1 L.L Q N VJ SKpp9 sVd3` w u N 57 N3 pSa Z d F 2 2 W a U7 ? 2LUQUmvNx z O rffooZ J J Q 4 R.aHpFIEtliFD wresupesunsaHpwxJOBN0. 1e90001 TLE: BeiNRSo® SXEEf 7 5P a UPLANj> a-" i (1 - A. I t I ' x' 6vsSJl .. ti 4 . I., 1J.Y V'u .rJ yuu 11 yu ul le4"'1VI [. J 3 fJ. u, aJL1lRuuui¢xh @ nl.. fJt1E:l1 L _ r — 01- u u l,mun. ,III 6i, fir•. ILI QB U PRELIMINARYIIY C PY 1 r i n 4'.A y14 it_1 g y Es Baa l HGk'1"H FRELIMiNAFZYSEfU514_U1 SHEET INDEX TABLE _ slI er o yu C\ E 1 llL IL -4 LLI_I.2 P Ir G J„_R .,IJ Peatneo RYn Nluiulki.!_ uVG u,.i nC,wu1Fl,l Y91_ T,uu Sut uayR rynnw.:11PIJil _ PC-NIAL n1.N w15fW f•.n'setl.;lµ _1.._ IHEM11 f'lel.liR7Plasttns, ,._ 1'ukW811Y nMn+•.II:N,..u+r111rY:.1•n, u• ::L14allw,L,r T I APPROVED PRELIMINARY PLAT iEVIMNS BY Z U D LI.I Co fi U xyn L rl, h i Ptw ui l] w N _ a W Y s ff El F ' i n K( s IL nH lar, Nim IW1;-I, IInLI U „Vsixx Page 28 Location Map - 2010094 Wood Crest of Plymouth, LLC Wood Crest 2nd Addition 5600 and 5660 Vicksburg Lane Preliminary Plat and Rezoning City of Plymouth, Minnesota Legend C, Comercial CC, City Center CO, Commercial Office IP, Planned Industrial 0 LA -1, Living Area 1 LA -2, Living Area 2 0 LA -3, Living Area 3 LA -4, Living Area 4 LA -R1 LA -R2 LA -R3 0 LA -RT P -I, PubliclSemi-Public Institutional 440 220 0 440 880 1,320 TMOMOR Feet Page 29 M SITE JiF/I61N10VIAMIA 0 FIAMA Location Map - 2010094 Wood Crest of Plymouth, LLC Wood Crest 2nd Addition 5600 and 5660 Vicksburg Lane Preliminary Plat and Rezoning City of Plymouth, Minnesota Legend C, Comercial CC, City Center CO, Commercial Office IP, Planned Industrial 0 LA -1, Living Area 1 LA -2, Living Area 2 0 LA -3, Living Area 3 LA -4, Living Area 4 LA -R1 LA -R2 LA -R3 0 LA -RT P -I, PubliclSemi-Public Institutional 440 220 0 440 880 1,320 TMOMOR Feet Page 29 rp)city of Aerial Photograph - 2010094 Plymouth, Minnesota 300 150 0 300 600 900 Feet Page I NOTIFICATION AREA MAP For more information contact: Hennepin County GIS Division 300 South 6th Street Minneapolis, MN 55497 gis.info@co.hennepin.mn.us Map Comments: Type Comments Here Print Date: 11122/2010 Map Scale: 1" = 414' Buffer Size; 750 feet Map Legend: Water Park Parcel Buffer Region Selected Parcels Major Roads Minos Roads ajk%» r1millk HENNEPINmailrIN UtNAV Page 31 LC 5511. 74 Li 10LLJCNoOfSHEETINDEXTAKESPEK -wrcaTPRELIMINARYCOPYMA, -7=0 rac CITY OF PLYMOUTH HENNEPIN COUNTY, MINNESOTA ORDINANCE N0. 2011 - AN ORDINANCE AMENDING CHAPTER 21 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED IN "WOOD CREST 2ND ADDITION" FOR PROPERTY LOCATED AT 5600 AND 5660 VICKSBURG LANE (2010094) THE CITY OF PLYMOUTH ORDAINS: Section 1. Amendment of City Code. Chapter 21 of the City Code of the City of Plymouth, Minnesota, is hereby amended by changing the classification on the City of Plymouth Zoning Map from FRD (Future Restricted Development) to RSF-3 (Single Family Detached 3) with respect to the roughly 20 -acre site, presently legally described as follows: The South Half of the Northwest Quarter of the Southwest Quarter of Section 4, Township 118, Range 22, West of the 5th Principal Meridian, according to the United States Government Survey thereof and situate in Hennepin County, Minnesota. Section 2. Effective Date. This amendment shall take effect immediately upon its passage. ADOPTED by the City Council on February 8, 2011. Kelli Slavik, Mayor ATTEST: Sandra R. Engdahl, City Clerk Page 34 CITY OF PLYMOUTH RESOLUTION N0. 2011 - APPROVING FINDINGS OF FACT FOR THE REZONING OF PROPERTY LOCATED AT 5600 AND 5660 VICKSBURG LANE (2010094) WHEREAS, Woodcrest of Plymouth, LLC, has requested reclassification of the zoning for the proposed "Wood Crest 2nd Addition" from FRD (future restricted development) to RSF-3 single family detached 3) for the roughly 20 -acre site located at 5600 and 5660 Vicksburg Lane; and WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval; and WHEREAS, the City Council has adopted an ordinance rezoning the affected parcel from FRD to RSF-3. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request for reclassification of the zoning from FRD (future restricted development) to RSF-3 (single family detached 3) for the roughly 20 -acre site located at 5600 and 5660 Vicksburg Lane, in accordance with the proposed "Wood Crest 2nd Addition" development plan received by the City on November 23, 2010, and based on the following findings: The requested RSF-3 zoning and proposed density for the site would be consistent with the city's comprehensive plan. 2. The proposed single-family development and lot arrangement would comply with all city standards. 3. Adequate infrastructure would be available to support RSF-3 zoning, as well as the development proposed for this site. ADOPTED by the City Council on February 8, 2011. Page 3 5 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on February 8, 2011 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 36 CITY OF PLYMOUTH RESOLUTION N0. 2011- A RESOLUTION APPROVING A PRELIMINARY PLAT FOR WOODCREST OF PLYMOUTH, LLC, FOR "WOOD CREST 2ND ADDITION" FOR PROPERTY LOCATED AT 5600 AND 5660 VICKSBURG LANE (2010094) WHEREAS, Woodcrest of Plymouth, LLC, has requested approval of a preliminary plat for roughly 20 acres of land presently legally described as follows: The South Half of the Northwest Quarter of the Southwest Quarter of Section 4, Township 118, Range 22, West of the 5th Principal Meridian, according to the United States Government Survey thereof and situate in Hennepin County, Minnesota. AND Outlot B and Lot 1, Block 4, Wood Crest of Plymouth, Hennepin County, Minnesota. AND Outlot B, Lot 3, Block 1, and Lot 1, Block 2, Taylor Creek, Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Woodcrest of Plymouth, LLC, for a preliminary plat for Wood Crest 2nd Addition, subject to the following conditions: 1. A preliminary plat is approved for a plat containing 42 single-family lots for "Wood Crest 2nd Addition," in accordance with the application and plans received by the city on November 23, 2010, except as may be amended by this resolution. 2. Approval of the preliminary plat is contingent upon City Council approval of the rezoning of the site and the wetland mitigation plan. 3. Prior to impacting any wetlands, the applicant shall receive City Council approval of the wetland replacement plan and staff approval of a grading permit. Page 37 4. Prior to issuance of a grading permit or any grading activities, the applicant shall install and request inspection of tree preservation fencing and silt fencing. 5. Prior to recording the final plat, the applicant shall pay the park dedication fee in lieu of land dedication, in accordance with the dedication ordinance in effect at the time the final plat is recorded. 6. Prior to recording the final plat, the existing structures shall be removed from the site. Demolition permits are required for removal of existing structures. 7. Prior to recording the final plat, the applicant shall fulfill the requirements, submit the required information, and revise the plans as indicated below, consistent with the applicable city code, zoning ordinance, and engineering guidelines: a. Assessment/ easement/ agreement/ permit requirements: 1) Payment of watermain area charges, per the rates as identified in the development contract (current rate amounts to $62,223.30). 2) Payment of sanitary sewer area charges, per the rates as identified in the development contract (current rate amounts to $16,769.40). 3) Separate unobstructed maintenance access easements are required for the two water quality ponds. The access must be 15 feet wide and have a slope of less than ten percent with a 12 -foot wide driving surface capable of supporting maintenance equipment. 4) A 20 -foot wide drainage and utility easement is required for all public utilities that are not located in a public street right-of-way. The exception is that a 10 -foot wide drainage and utility easement shall be allowed in order to provide for looping of the watermain, for a bored watermain segment that may be located within the adjacent Hampton Hills 2nd Addition. 5) A temporary street easement is required for the temporary turn -around at the east end of 56th Avenue. 6) A ten -foot wide trail easement shall be provided along the west boundary of the plat. 7) Vacate the existing US West utility easement along the easterly boundary of the site. 8) Encroachment agreements are required where retaining walls would be located in drainage and utility easements. 9) Maintenance agreements are required for filtration basins. 10) The homeowner's association documents shall address private maintenance responsibilities for development retaining walls, filtration basins, association common areas, and sidewalks. 11) Indicate the locations of existing wells and septic systems. Page 38 12) Prior to any grading, installation of utilities or construction, the applicant shall obtain the necessary, applicable permits and approvals as follows: MPGA, Minnesota Department of Health, Shingle Creek Watershed Management Commission, NPDES, Hennepin County, and City of Plymouth. b. Grading and erosion control plans: 1) Identify the lowest floor elevation at a minimum of two feet above adjacent water bodies. In addition, there must be a minimum of 18 inches of freeboard between the lowest building opening where storm water may enter (doors or windows) and the designated emergency overland overflow. 2) Show how drainage would be managed around building pads on Lots 5-8 of Block 1 and Lots 7-8 of Block 4. 3) Provide additional storage capacity in Pond 1 for future expansion of Vicksburg Lane. 4) Clarify elevations for Pond 2 and the adjacent filtration basins. Demonstrate how the existing filtration basin in the Taylor Creek development would function if the normal water elevation of the pond is lowered 18 inches, as proposed. 5) Remove the existing overflow structure for Pond 2. 6) Provide the normal and high water level elevations of wetlands. 7) Provide the emergency overflow elevations for the low -point catch basins, pipes connecting wetlands, pipes connecting ponds and wetlands, and the proposed catch basin behind the homes on Lots 4-5 of Block 1. 8) Indicate existing drain tile and rip -rap from the infiltration basin located in the Wood Crest" development behind proposed Lots 4-5 of Block 1 and indicate how this drainage would be managed. 9) Remove the existing retaining wall currently located on Lot 1 of Block 4. 10) Drainage calculations must include the volume of water coming from the existing wetland located in the "Wood Crest" development. 11) Remove existing driveway entrances and culverts along Vicksburg Lane. 12) The temporary stockpile area shall be kept away from the adjacent wetland. Silt fencing shall be installed prior to placement of soil in the stockpile area. Slopes on the stockpile shall not exceed 3:1 and exposed soil shall be covered with seed and mulch within 30 days of exposure. The pond access route shall be maintained while the stockpile is in place. c. Street and utility plans: 1) Indicate the existing water main along Vicksburg Lane. Relocate the water main along the southerly parcel to eliminate horizontal bends and add a hydrant for testing purposes. Page 39 2) Loop the water main in proposed Shenandoah Lane to connect with the existing water main in 55th Court within the "Hampton Hills 2nd Addition" development, or loop the water main at the east end of proposed 56th Avenue to connect with the existing water main in 57th Avenue within the "Wood Crest" development. 3) Both water and sanitary sewer service for Lot 1 of Block 4 must come from the same street -- either Upton Lane or 55th Avenue. 4) Relocate the gate valve on east end of 56th Avenue roughly 30 feet to the west. 5) Relocate the storm sewer at the intersection of 56th Avenue and Shenandoah Lane so it is within the street right-of-way. 6) Eliminate the existing sanitary sewer lift station in "Wood Crest" with this project. Remove the valve vault, control panel and pad, pumps, and the upper 10 feet of the wet vault. Abandon the remainder of the wet vault, force main, and gravity connection. Modify the sewer manhole in the intersection of 57th Avenue and 57th Place to accommodate the rerouting of gravity sewer to the new development. Abandoned facilities shall be filled with sand. 7) Add a stop sign on 56th Avenue at the northbound approach to the 56th Avenue/ 57th Avenue/57th Place intersection. Also, add a street name sign stating "56th Avenue" on the south side of the 56th Avenue/57th Avenue/57th Place intersection. 8) Remove the existing drain tile at the end of the Upland Lane stub. 9) Extend sanitary sewer from the Upland Lane cul-de-sac to the Vicksburg Lane right-of-way. d. Water resource plan: 1) Submit drainage calculations to demonstrate volume requirements are met with the use of compost filtration basins. 2) Demonstrate that phosphorus loading is not increased for the development. 3) Submit drainage calculations that demonstrate compliance with requirements for total suspended solids, phosphorus, volume, and rate control for all areas draining to the ponds. e. Fire protection plan: 1) The temporary turn -around at the east end of 56th Avenue cannot encroach on driveways. The turn -around must be paved. 2) Relocate the hydrant near the future private park 80 feet west of the location shown on the utility plan. 3) Submit fire flow calculations flowing the two highest elevation hydrants simultaneously. Each hydrant must flow a minimum of 1,500 gallons per minute (gpm) at 20 pounds per square inch (psi) residual pressure. Additional gpm at 20 psi residual pressure may be required depending on the square footage of the homes within the plat. 4) The water main must be an approved looped system. Page 40 8. The sidewalks along all streets shall be installed when the streets are installed. 9. The sidewalk along the front (east side) of Lot 1 of Block 3 shall extend northerly to 57th Avenue. 10. A north/south trailway is anticipated immediately east of the plat in the future to provide access between that area and the Northwest Greenway corridor. 11. Review whether Trees #722-724 should be indicated as removed instead of preserved, due to their close proximity to proposed construction activities. Address this issue in conjunction with submission ofthe final plat application. 12. The applicant shall notify potential buyers about future roadway extensions and about the future street improvement project for Vicksburg Lane, and shall post signage on the site regarding such future roadway improvements. 13. The homeowner's association (HOA) shall be responsible for maintaining the sidewalk along Shenandoah Lane. The HOA documents submitted with the final plat application shall address this requirement. 14. Standard conditions: a. No building permits shall be issued until the final plat, HOA documents, and all easements and agreements are filed and recorded with Hennepin County and proof of recording is submitted to the city. b. Development standards and setbacks for this plat shall comply with the RSF-3 zoning standards. No variances are granted or implied. c. Any signage shall comply with the city's signage regulations. d. Building permits are required for retaining walls 48 inches in height or higher. A fence shall be installed at the top of retaining walls that exceed four feet in height. e. Compliance with the city's tree preservation regulations. f. Removal of all hazardous trees from the property at the owner's expense. g. This approval shall expire one year after the date of approval, unless the property owner or applicant has filed a complete application for approval of a final plat, or unless the landowner or applicant has received prior approval from the city to extend the expiration date for up to one additional year, as regulated under section 510 of the City Code. ADOPTED by the City Council on February 8, 2011. Page 41 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on February 8, 2011 with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 42 rp)City of Agenda 6 . 0 5PlymouthNumber: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Cal Portner, Administrative Services Director February 8, 2011 Reviewed by: Item: Approve Electronic Timekeeping Policy 1. ACTION REQUESTED: Approve the attached resolution adopting an electronic timekeeping policy for the City of Plymouth to process employee timesheets. 2. BACKGROUND: Minnesota State Statute 412.271 allows cities to use electronic time recording systems if the governing body adopts policies to ensure that the timekeeping and payroll methods used are accurate and reliable. In 2010, the city received a public safety grant through Hennepin County and used it to purchase an electronic time scheduling application. The application was expected to increase efficiency by creating and updating work schedules, accounting for types of hours worked, and decreasing redundant timesheet importing. Following implementation, the expectation was met. Savings have been achieved in police and in payroll and reporting capabilities have improved. All sworn and civilian police personnel are currently scheduled through the Police Officer Scheduling Software (POSS). Employees have remote electronic access to view their schedule and to request schedule changes. When supervisors make schedule adjustments, the employee is notified by email. When the work period is complete, the schedule is electronically imported into payroll for processing. The following list outlines the setup and audit trail for the application. Individual rights are set up in POSS based on rank. Rights can be assigned to individual employees specific to each function in POSS. Only supervisors have the rights to adjust an employee's schedule, approve/deny overtime, or approve/deny leave requests. Work schedules are set annually each November for the following year. Each employee has the ability to view their own daily, monthly or yearly schedule. Each employee may request a day off, request overtime, sign up for posted overtime, or sign up for contractual overtime anywhere they have access to the internet or a smart phone. A supervisor may submit a request on behalf of an employee. Page 1 Employees are automatically sent an email upon a change to their schedule, including overtime or leave time adjustments. Approvals or denials of leave and overtime requests are visible in POSS (real-time). All transactions are permanently date stamped using an employee number under in the POSS Activity Log" and POSS generates an electronic timesheet for the pay period that becomes viewable and printable. POSS tracks all individual information including leave balances, overtime approval, leave request approval, trainings attended. POSS has the ability to provide reports that can break down a variety of historical and future statistical information. To meet statutory requirements, employees will, upon completion of training, sign a POSS User Acknowledgment Form which declares their responsibility to utilize the electronic timekeeping system to review their time to ensure the accuracy of work hours and to immediately report any discrepancies. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Minnesota State Statute Office of the State Auditor Opinion POSS User Acknowledgment Form Resolution Page 2 MINNESOTA STATUTES 2010 412.271 412.271 DISBURSEMENTS. Subdivision 1. Method. No disbursement of city funds, including funds of any municipal liquor dispensary operated by the city, shall be made except by an order drawn by the mayor and clerk upon the treasurer. Except when issued for the payment ofjudgments, salaries and wages previously fixed by the council or by statute, principal and interest on obligations, rent and other fixed charges, the exact amount of which has been previously determined by contract authorized by the council, and except as otherwise provided in subdivisions 4, 5, and 8, no order shall be issued until the claim to which it relates has been audited and allowed by the council. Subd. 2. Claims, payment; electronic time recording. (a) Except for wages paid on an hourly or daily basis, where a claim for money due on goods or services furnished can be itemized in the ordinary course of business the person claiming payment, or the claimant's agent, shall prepare the claim in written items and sign a declaration that the claim is just and correct and that no part of it has been paid; but the council may in its discretion allow a claim prepared by the clerk prior to such declaration by the claimant, if the declaration is made by an endorsement on the order -check by which the claim is paid as provided below. b) Whenever work for which wages are to be paid on an hourly or daily basis is done by employees of the city, the clerk shall keep a payroll giving the name of each employee and the number ofhours or days worked by each and the timekeeper, supervisor, or other officers or employee having knowledge of the facts shall sign a declaration that the facts recited on the payroll are correct to the best of the declarant's information and belief, and when any claim for wages listed on a payroll is paid, the employee shall sign a declaration, which may be a part of the payroll, to the effect that the employee has received the wages and done the work for which wages have been paid. The declarations relating to claims or payrolls shall be in substantially the following form: "I declare under the penalties of perjury (here insert, if claimant: that this claim is just and correct and no part of it has been paid; if timekeeper, supervisor, officer or employee having knowledge of the facts; that to the best of my information and belief the items ofthis payroll are correct; if employee who has been paid: that I have received the wages stated on this payroll opposite my name and have done the work for which the wages were paid.) Date Signed" The effect of this declaration shall be the same as if subscribed and sworn to under oath. c) Notwithstanding the procedural requirements of paragraph (b), a city may use electronic time recording systems if the governing body of the city adopts policies to ensure that the timekeeping and payroll methods used are accurate and reliable. Subd. 3. Endorsement on claims. The clerk shall endorse on each claim required to be audited by the council the word "disallowed" if such be the fact, or, "allowed in the sum of $..........," if approved in whole or in part, specifying in the latter case the items rejected. Each order shall be so drawn that when signed by the treasurer in an appropriate space, it becomes a check on the city depository. Such order - check may have printed on its reverse side, above the space for endorsement thereof by the payee, the following statement: "The undersigned payee, in endorsing this order -check, declares that the same is received in payment of a just and correct claim against the city of ........... and that no part of such claim has heretofore been paid." When endorsed by the payee named in the order -check, such statement shall operate and shall be... Copyright C 2010 by the Office of the Revisor of Statutes, State of Minnesota. All Rights Reserved. Page 3 Statement of Position Employee Timekeeping Procedures For Employees Paid on an Hourly or Daily Basis Minnesota law requires statutory cities to implement certain internal controls with regard to payroll for employees paid on an hourly or daily basis.' For example, the statute requires both the employee, and a timekeeper, supervisor, or other person having knowledge of the employee's work, to sign declarations attesting to the hours/days worked. While counties, school districts, and towns do not have similar statutory requirements, they too must devise payroll control procedures. Statutory cities are authorized to use electronic time recording systems if the governing body of the city adopts policies to ensure that the timekeeping and payroll methods used are accurate and reliable. 2 Some counties, school districts, and towns have been using electronic time recording systems, and have implemented various control procedures. Regardless of the type of payroll/timekeeping recording system used, all government entities should adopt policies and procedures to ensure that timekeeping and payroll methods are accurate and reliable. We encourage public entities to design and implement a system that will get as close as possible to the following basic payroll system model for employees paid on an hourly or daily basis: Positive reporting systems. Employees should affirmatively attest to the hours or days they have actually worked and the dates on which they worked. This is in contrast to negative payroll systems, where employees report only periods they were absent from work using vacation or sick leave. 2. Two attestations of the hours worked. One attestation should be by the employee, and the other should be by the employee's supervisor or other appropriate person. Policies and procedures that: Verify the identity of those involved in the submission and approval of payroll claims; and See Minn. Stat. § 412.271, subd, 2(b). 2 See Minn. Stat. § 412.271, subd. 2(c), Reviewed: April 2010 Revised: April 2010 2007-1004 This Statement of Position is not legal advice and is subject to revision. AnEqual Oppormaky Emplover Page 4 STATE OF MINNESOTA OFFICE OF THE STATE AUDITOR y7r SITE 500c. .43. 525 PARK STREET 651) 296-2S51 (Voice) 651) 296-4755 (Pax) REBECCA OTTO SAINT PAUL,IININ 55103-2139 state.auditur astate.mn.ias (E -€nail) STATE AUDITOR 1-800-627-3529 (Relay Service) Statement of Position Employee Timekeeping Procedures For Employees Paid on an Hourly or Daily Basis Minnesota law requires statutory cities to implement certain internal controls with regard to payroll for employees paid on an hourly or daily basis.' For example, the statute requires both the employee, and a timekeeper, supervisor, or other person having knowledge of the employee's work, to sign declarations attesting to the hours/days worked. While counties, school districts, and towns do not have similar statutory requirements, they too must devise payroll control procedures. Statutory cities are authorized to use electronic time recording systems if the governing body of the city adopts policies to ensure that the timekeeping and payroll methods used are accurate and reliable. 2 Some counties, school districts, and towns have been using electronic time recording systems, and have implemented various control procedures. Regardless of the type of payroll/timekeeping recording system used, all government entities should adopt policies and procedures to ensure that timekeeping and payroll methods are accurate and reliable. We encourage public entities to design and implement a system that will get as close as possible to the following basic payroll system model for employees paid on an hourly or daily basis: Positive reporting systems. Employees should affirmatively attest to the hours or days they have actually worked and the dates on which they worked. This is in contrast to negative payroll systems, where employees report only periods they were absent from work using vacation or sick leave. 2. Two attestations of the hours worked. One attestation should be by the employee, and the other should be by the employee's supervisor or other appropriate person. Policies and procedures that: Verify the identity of those involved in the submission and approval of payroll claims; and See Minn. Stat. § 412.271, subd, 2(b). 2 See Minn. Stat. § 412.271, subd. 2(c), Reviewed: April 2010 Revised: April 2010 2007-1004 This Statement of Position is not legal advice and is subject to revision. AnEqual Oppormaky Emplover Page 4 Provide for the education of users in the safeguarding and protection of their electronic/digital identities. 4. Affirmation of carry -forward amounts. During each payroll cycle, employees should affirm the carried -forward amounts of vacation or sick leave they have accrued. We discourage the carrying forward of "flex -time" from one time period to another. However, if this is allowed, the accrual of accumulated flex -time should also be acknowledged by the employee. Hold -back period. There should be a delay or hold -back period between the end of the pay period and the date of payment to allow for review, approval, and processing. The adoption of this basic payroll system will increase the accuracy and reliability of timekeeping and payroll procedures used by local units of government. Reviewed: April 2010 2 Revised: Apri12010 2007-1004 Page 5 IV. Paying claims where prior council approval is not required Vrn,,. sI.,I. 4 AI117i. Prior city council approval is not required to pay claims where the exact subd. I amount of the claim has been fixed by judgment, previously approved contract, or state law. The following are the types of claims where council approval is not required before payment is made: iinn. s l. 4i2.271 • Judgments. subd i The principal or interest on obligations where the exact amounts have been previously fixed by contract. Rent. Other fixed charges determined under a contract that the council has previously authorized. Wages that have been previously set by either the council or state law. Nonetheless, reports on such expenditures should routinely be given to the council by the clerk or treasurer. Special attention should be given to paying city employees, establishing petty cash accounts, making immediate payments on certain contract claims, and payments by independent boards and commissions. The following subsections address each ofthese subjects. A. Paying city employees Minn- seas, 4122 1. Wl Ln city employees are paid gn anhourl +or_dail +y hasis the clerk must keep a payroll. The payroll must indicate each employee's name and the number ofhours or days the employee has worked. A timekeeper, supervisor, officer or employee having knowledge ofhow much an employee has worked_must sign a_declaration stating that the hours and days__ _ indicated on the payroll are accurate to the best of his or her knowledge. The em to ee being aid must lso si a declaration stating that he or she has heen paid and has done the—w-o—rk for which payment is received. The effect of these declarations is the same as if subscribed and sworn to under oath. These declarations Mould take suhstantially the following forth: PROCEDURES FOR PAYING CITY CLAIM1os Page 6 ai- c !1,, 1. Declaration by timekeeper, supervisor, etc.: suhd. ' I declare under penalties of perjury that to the best ofmy information and belief the items of this payroll are correct. Date Signed Minn. stat, s -1 22 -IN. 2. Declaration by employee: subd. I declare under the penalties of perjury that I have received the wages stated on this payroll opposite my name and have done the work for which wages were paid. LEAGUE DF A4IIJNESGTA CMES Page 7 Date Signed 1tinn. SWI. § 412,271: sand. z 0 Notwithstanding the procedures described above, a city may choose to use electronic time recording systems if the city council adopts policies to ensure that the timekeeping and payroll methods are accurate and reliable. B. Imprest funds (petty cash) Minn. slat. § A 12.27 1, 4 The council is authorized by law to establish one or more imprest funds, s" b& Imprest funds operate like a petty -cash account. These funds are designed to allow cash payments in situations where the traditional payment method is impractical. While there is no fixed dollar limit, imprest funds are generally used to handle small purchases. Large purchases of goods and services should be made by order -check, with prior council approval as described above. Imprest funds may not be used to pay claims based on the salary or personal expenses ofa city officer or employee. Minn. Scat. ; Aiz.z'1. A city council can establish an imprest fund by transferring money from the city's general fund and appointing a fund custodian. The custodian is responsible for the safekeeping and proper disbursement of funds. N4 inn. star a 11.211- SOW. 5 The custodian must prepare a written claim that itemizes all disbursements from the fund. This claim must be presented to the council at the next meeting after the disbursements have been made. The council will then act upon the claim, by approving, approving in part, or disapproving the claim. Minn. stat- § -1!2.2i I. The clerk must endorse the claim as allowed or disallowed, depending onsu[ ' the action taken. The custodian is then issued an order for the amount allowed by the council. When the order is signed by the treasurer it becomes an order check. The proceeds from the order check are used to replenish the imprest fund. Minn. slut. § 412.271, However, if the council disapproves or approves only a portion of thesub`i. custodian's claim, the custodian becomes personally liable for the difference. Obviously then, an imprest-Rind custodian should clearly understand the fluid's purpose to avoid personal liability for expenditures. LEAGUE DF A4IIJNESGTA CMES Page 7 City of Plymouth POSS User Acknowledgement Form understand that the Police Officer Scheduling Software (POSS) system is the official record of the hours worked for the City of Plymouth. I further declare the following: 1 understand that my work schedule is set annually. 1 understand that the changes I request to my schedule within POSS are not official until they are approved by my supervisor. 1 understand that my supervisor can make changes to my schedule and to the hours submitted to payroll. 1 understand that the approved hours reflected in POSS is what I will be paid for each pay period, and that it is my responsibility to monitor my hours to ensure they accurately reflect the hours I have worked. If a discrepancy is noted, it is my responsibility to bring it to the attention of my supervisor. All historical records of my hours worked and job assignments are accessible through the POSS system. Any disagreements between me and my supervisor on hours reflected in POSS shall be brought to the attention of Human Resources. 1 have been adequately trained on how to: o view my schedule, both historical and future. o request time off. o determine if my requests have been approved or denied. By signing this form, I agree to the use of POSS as the only record of my time spent working for the City of Plymouth and certify that the hours submitted for payment have been reviewed and are correct to the best of my knowledge. Signature of Employee Date Page 8 CITY OF PLYMOUTH RESOLUTION NO. 2011 - A RESOLUTION APPROVING AN ELECTRONIC TIMEKEEPING POLICY WHEREAS, the City of Plymouth seeks to utilize technology to improve efficiency, redundancy and accuracy; and WHEREAS, the city utilized a public safety grant from Hennepin County to purchase an electronic employee time scheduling software application; and WHEREAS, the application was installed and tested to ensure reliability and accuracy; and WHEREAS, the application maintains audit trails to identify all schedule changes; and WHEREAS, Minnesota Statute 2010, 412.271, Subd. 2(c), requires cities to adopt a policy to ensure electronic timekeeping and payroll systems are reliable and accurate; and WHEREAS, the Electronic Timekeeping Policy includes a user acknowledgement agreement stating the user will review their electronic time card information for accuracy to the best of their knowledge. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA hereby adopt the Electronic Timekeeping Policy. Approved this 8th day of February 2011. Page 9 rp) ty of Agenda 6.0606PlymouthNumber: V ddi"3 Quality to Life To: Laurie Ahrens, City Manager REGULAR Prepared by: Givonna Kone, Human Resources Manager COUNCIL MEETING Reviewed by: February 8, 2011 Approve Settlement of labor contract and associated letters of Item: agreement with AFSCME Council 5, Local 3445, which represents Plymouth maintenance employees 1. ACTION REQUESTED Adopt the attached resolution approving the 2011-2012 labor agreement and letters of agreement regarding no layoffs for 2011, compensatory time off and plant operator standby compensation with AFSCME Council 5, Local 3445 representing Plymouth maintenance employees. 2. BACKGROUND The city and the maintenance unit had a two-year agreement for 2009-2010. The bargaining teams met several times between November and January. During our last meeting in January we reached tentative agreement. The bargaining unit ratified the agreement on February 2, 2011. 3. DISCUSSION The 2011-2012 labor agreement provides the following changes: Wages 2011 0% 2012 1% Health Insurance The city's contribution to health insurance is the same formula in use for several years and across all employee groups. For family coverage, the city and employees will equally share the increase to the VEBA 830 plan. This represents an increase of $12.75 per month per family contract. The city would continue to cover the premium cost for single plans, which results in an average increase of $9 per month per single contract. The city's contribution to VEBA and deferred compensation would remain unchanged from 2010 for the subsequent two-year period. However, employees would be allowed to elect where the funds would go, either to VEBA or deferred compensation. Provisions related to the administration of employee elections for benefits may be reopened for discussion by mutual agreement of the parties. Page 1 Employees who waive health insurance receive $353 monthly toward deferred compensation or VEBA. Arbitration Language The city has had ongoing concerns that bargaining units sometimes take months to file for arbitration as part of a grievance process. The uncertain and open-ended timeline can create significant issues for the city, particularly around staffing. Language was agreed to that if arbitration is going to be pursued, it must be filed within 90 days of the city manager's response to a grievance. Letters of Agreement Compensatory Time Off The city's policy regarding compensatory time off for maintenance employees is in the form of a letter of agreement with the bargaining unit. It sets forth that employees may accrue up to 56 hours of compensatory time off annually and that at the end of the year, any hours over 40 will be paid to the employee as cash. There are no changes to the accrual rate, but this would extend the current practice for two more years and allow the carry-over of 40 hours of compensatory time, rather than 32 hours. Standby Pay for Utility perators This letter of agreement was originally approved in late 2007 when the city decided to change the way it paid standby pay to utility operators. Staff is not recommending changes to the letter of agreement, only that it be extended for another two years. No Layoffs This letter of agreement stipulates that for calendar year 2011 only, the city will not layoff regular employees covered by this labor agreement. 4. BUDGET IMPACT: The agreement is within the established parameters set by the City Council in the 2011 budget. 5. RECOMMENDATION: Staff believes the proposed labor agreement represents an equitable compromise. The maintenance bargaining unit voted in favor of this proposed contract on February 2, 2011. Staff recommends approval of the labor agreement by adoption of the attached resolution. Page 2 Total City City City Total EE Monthly Contribution Contribution Contribution COP Contribution Premium to Premium to VEBA to Def Comp Contribution to Premium VEBA 832 I Single ($2,250 Deductible) 419.50 419.50 253.00 100.00 772.50 0.00 Family ($4,500 Deductible) 1,048.00 667.55 243.94 0.00 911.49 380.45 VEBA 830 Single ($1,200 Deductible) 504.50 504.50 175.00 100.00 779.50 0.00 Family ($2,400 Deductible) 1,260.50 769.82 141.67 0.00 911.49 490.68 Employees who waive health insurance receive $353 monthly toward deferred compensation or VEBA. Arbitration Language The city has had ongoing concerns that bargaining units sometimes take months to file for arbitration as part of a grievance process. The uncertain and open-ended timeline can create significant issues for the city, particularly around staffing. Language was agreed to that if arbitration is going to be pursued, it must be filed within 90 days of the city manager's response to a grievance. Letters of Agreement Compensatory Time Off The city's policy regarding compensatory time off for maintenance employees is in the form of a letter of agreement with the bargaining unit. It sets forth that employees may accrue up to 56 hours of compensatory time off annually and that at the end of the year, any hours over 40 will be paid to the employee as cash. There are no changes to the accrual rate, but this would extend the current practice for two more years and allow the carry-over of 40 hours of compensatory time, rather than 32 hours. Standby Pay for Utility perators This letter of agreement was originally approved in late 2007 when the city decided to change the way it paid standby pay to utility operators. Staff is not recommending changes to the letter of agreement, only that it be extended for another two years. No Layoffs This letter of agreement stipulates that for calendar year 2011 only, the city will not layoff regular employees covered by this labor agreement. 4. BUDGET IMPACT: The agreement is within the established parameters set by the City Council in the 2011 budget. 5. RECOMMENDATION: Staff believes the proposed labor agreement represents an equitable compromise. The maintenance bargaining unit voted in favor of this proposed contract on February 2, 2011. Staff recommends approval of the labor agreement by adoption of the attached resolution. Page 2 CITY OF PLYMOUTH RESOLUTION N0. 2011 - APPROVE THE LABOR AGREEMENT AND ASSOCIATED LETTERS OF AGREEMENT BETWEEN THE CITY OF PLYMOUTH AND MAINTENANCE EMPLOYEES REPRESENTED BY AFSCME COUNCIL 5 FOR THE CALENDAR YEARS 2011 THROUGH 2012 WHEREAS, representatives ofthe City of Plymouth and AFSCME, representing Plymouth maintenance employees, have met to negotiate a labor agreement in accordance with the Public Employee Labor Relations Act; and WHEREAS, the City Manager has reported an agreement has been reached for the period of January 1, 2011, through December 31, 2012. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the labor agreement and letters of agreement regarding layoffs, compensatory time and plant operator standby compensation between the City of Plymouth and AFSCME Council 14, for the period of January 1, 2011, through December 31, 2012; and FURTHER, that the Mayor and City Manager are authorized to execute the agreement. APPROVED THIS 8TH DAY OF FEBRUARY, 2011. Page 3 rp)City of Agenda 6 . O 7PlymouthNumber: Adding QoaWy to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Scott Newberger, Utilities Manager February 8, 2011 Reviewed by: Doran Cote, P.E., Director of Public Works Approve Plans and Specifications and Order Advertisement Item: for Bids Parkers Lake Storm Water Lift Station City Project No. 10017 1. ACTION REQUESTED: Make a motion to adopt the attached resolution approving plans and specifications and ordering advertisement for bids for the above referenced project. 2. BACKGROUND: The existing storm water lift station at 13900 13th Avenue has been in service for since 1981 and is scheduled for replacement in 2011 in the Capital Improvement Program CIP). This lift station provides the only outlet for Parkers Lake. The current lift station is a submersible operation and it is proposed to be replaced with a submersible pump station as has been the practice in lift station upgrades throughout the City. Safety upgrades will be added along with a separate valve vault as is the recommended practice and as has been done with other lift stations. The improvements also include refurbishing and sealing the existing wet well, replacing the pumps and updating the controls. A paved access to the lift station is also included in the project. 3. BUDGET IMPACT: This project is identified in the City's 2011— 2015 Capital Improvement Program (CIP) and budget for construction in 2011 for a total project cost of $700,000. The estimated total project cost, including design, construction and contingencies is $350,000. Financing will be from the Water Resources Fund. 4. ATTACHMENTS: Location Map Resolution Page 1 Parkers Lake Lift Stations Rehabilitation Project Location City Project No. 10017 Page 2 CITY OF PLYMOUTH RESOLUTION N0. 2011 - A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS FOR THE PARKERS LAKE STORM WATER LIFT STATION REHABILITATION CITY PROJECT N0. 10017 WHEREAS, the City's Engineering Consultant, SRF Consulting Group, Inc., has prepared plans and specifications for removal and replacement of a lift station at 13900 13`x' Avenue and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA 1. Such plans and specifications, copies of which are on file in the City Engineer's office and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in The Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published two times, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10:00 a.m. on March 8, 2011 at which time they will be publicly opened in the City Council Chambers of the Plymouth City Center building at 3400 Plymouth Boulevard, Plymouth, Minnesota, by the City Manager and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the City Clerk for five percent of the amount of such bid. Approved this 8th day of February, 2011. Page 3 rp)City of Agenda 6 . 0 4 Plymouth Number: ( Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Robert Moberg, P.E., City Engineer February 8, 2011 Reviewed by: Item: Approving Master Agreements for Professional Engineering Services for 2011 1. ACTION REQUESTED: Adopt a resolution approving master agreements for professional engineering services with five consulting firms for the year 2011 and authorizing the Mayor and City Manager to sign the agreements. 2. BACKGROUND: In October 2007, following a formal selection process, the City Council approved a pool of engineering consultants to be used for various City projects. The pool consisted of five firms: Bonestroo, SRF Consulting Group, WSB & Associates, Short Elliott Hendrickson, and TKDA. Master agreements were executed with each firm and covered the period from January 1, 2008 to December 31, 2010. For the past three years, City staff has annually conducted a service review which measured the performance of each firm. Based on the outcome of each firm's review, City staff recommends executing master agreements for 2011 with the five firms at 2010 billing rates. The City's consultant selection policy was last amended in January 2008. City staff will be reviewing the policy and will be bringing any recommendations for changes in the policy to the City Council for its consideration later this year. 3. BUDGET IMPACT: There are no immediate budget impacts with approval of master agreements. Consultant engineering costs are typically included with individual project budgets. The majority of engineering service contracts are secured through a competitive process whereby three or more firms are requested to submit a cost proposal for a specific project and one firm is then selected to perform the work. Hourly billing rates for all five firms will remain unchanged from 2010. 4. ATTACHMENT: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION N0. 2011 - A RESOLUTION APPROVING MASTER AGREEMENTS FOR PROFESSIONAL ENGINEERING SERVICES FOR 2011 WHEREAS, on December 11, 2007, the City approved master agreements for professional engineering services to complete various public improvement projects for the period from January 1, 2008, to December 31, 2010, with the five consulting firms of Bonestroo; SRF Consulting Group, Inc. (SRF); WSB & Associates, Inc. (WSB); Short Elliott Hendrickson SEH); and Toltz, King, Duvall, Anderson & Associates, Inc. (TKDA); and WHEREAS, City staff has reviewed the performance of each firm for the period of time identified above and has found the performance of the firms to be satisfactory; and WHEREAS, said agreements have expired and the City desires to enter into master agreements for professional services to complete various public improvement projects for the period from January 1, 2011, to December 31, 2011, with the firms identified above. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that Master Agreements for Professional Engineering Services for the period from January 1, 2011, to December 31, 2011, are approved for Bonestroo, SRF Consulting Group, Inc. (SRF), WSB & Associates, Inc. (WSB), Short Elliott Hendrickson (SEH), and Toltz, King, Duvall, Anderson & Associates, Inc. (TKDA) and the Mayor and City Manager are authorized to sign the agreements. Approved this 8th day of February, 2011. Page 2 city0f Piymouth Adding Quality to Life To: REGULAR Prepared by: COUNCIL MEETING Reviewed By: February 8, 2011 Agenda Number: Laurie Ahrens, City Manager Givonna Kon6, Human Resources Manager Rick Kline, Fire Chief 1 • Approve 2011 Firefighter Compensation Plan and Item: Payment to the Fire Relief Association for Firefighter Disability Insurance 1. ACTION REQUESTED: Approval of the attached resolution for the 2011 paid -on-call firefighter compensation plan and payment of $3,466.50 to the Fire ReliefAssociation for one-half of the premium for firefighter disability insurance. 2. BACKGROUND: Wages The city is authorized for 78 paid -on-call firefighters. The primary incentive for being a firefighter is service to the community. In addition, the firefighters are provided with valuable training and receive a pension based on their years of service in the amount of $7,500 per year of service. The current pay range for firefighters is $11.08 - $13.59 per hour. Staff is not recommending an increase in the pay range for firefighters. Currently fire officers receive a monthly stipend in addition to their hourly pay. Staff has worked with the Fire Department to develop and evaluate an alternative compensation plan that pays officers for actual hours worked rather than providing all officers with the same level of compensation regardless of the number of hours worked. The proposed compensation method converts the monthly stipend to an hourly amount and adds the hourly amount to the base firefighter hourly wage. This alternative method of compensating officers is not meant to be a cost saving measure or an increase in pay but a means of fairly compensating officers (within the parameters ofthe established budget) based on actual work performed. The table below reflects current and proposed pay rates for all paid -on-call positions: Page 1 CURRENT MONTHLY 2011 PROPOSED TITLE HOURLY RATE STIPEND HOURLY RATES Firefighter 11.08--$13.59 NA 11.08--$13.59 Fire Lieutenant 13.59 75.00 13.59 + $1.50 = $15.09 Fire Captain 13.59 100.00 13.59 + $3.00 = $16.59 Fire District Chief 13.59 235.00 13.59 + $6.00 = $19.59 Page 1 Disability Insurance The Fire Relief Association recognized that firefighters' pay could be significantly reduced if they were injured while on duty and received only workers' compensation benefits. The Fire Relief Association made a decision to purchase disability insurance to supplement workers' compensation which, together, would get firefighters closer to their pre -disability earnings. This disability policy ensures that firefighters injured while on duty do not suffer an economic hardship. 3. BUDGET IMPACT: Adequate funds are available for the 2011 Firefighter compensation plan, including the proposed hourly rates for officers. There would be no increased cost over 2010, as the disability policy premium is unchanged and the existing monthly stipends are simply being converted to an hourly basis. The other half of the disability policy premium is paid by the Fire Relief Association. 4. ATTACHMENTS: Resolution Page 2 CITY OF PLYMOUTH RESOLUTION N0. 2010 - A RESOLUTION APPROVING THE 2011 PAY SCHEDULE FOR MEMBERS OF THE PLYMOUTH FIRE DEPARTMENT AND AUTHORIZING REIMBURSEMENT OF ONE-HALF THE DISABILITY INSURANCE PREMIUM TO THE FIRE RELIEF ASSOCIATION WHEREAS, the City Manager has recommended the establishment of 2011 pay rates to remain the same as 2010 pay rates for members of the Plymouth Fire Department; and WHEREAS, the City Manager has recommended a payment of one-half the premium for supplemental disability insurance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that it should, and hereby does: Establish the following rates of pay for the Plymouth Fire Department commencing January 1, 2011 for paid -on-call firefighters and April 2, 2011 for fire officers: 2011 PROPOSED TITLE HOURLY RATES Firefighter $11.08--$13.59 Fire Lieutenant $13.59 + $1.50 = $15.09 Fire Captain $13.59 + $3.00 = $16.59 Fire District Chief $13.59 + $6.00 = $19.59 An additional payment of $100 shall be paid to the paid -on-call fire officer assigned to respond to all calls for service from Friday evening until the following Monday morning each weekend. 2. Authorize a payment of $3,466.50 be made to pay one-half the premium for supplemental disability insurance. Approved this 8th day of February, 2011. Page 3 City of Agenda 7 . 0 1PlymouthNumber: Adding Qkelity to Life To: Laurie Ahrens, City Manager SPECIAL JOINT COUNCIL MEETING Prepared by: Jim Barnes, Housing Programs Manager AND HRA MEETING Reviewed by: Steve Juetten, Community Development Director February 8, 2011 Sand Companies — 67 -unit multi -family planned unit Item: development located at the northwest corner of Vicksburg Lane and County Road 47. 1. ACTION REQUESTED: Hold a public hearing to approve the spending plan for TIF District 7-4 to assist Sand Companies with the development of a 67 -unit work -force housing project proposed to be located at the intersection of County Road 47 and Vicksburg Lane. 2. BACKGROUND: In May of 2010, the Council approved the financial support for the Sand Companies West View Estates project in the amount of $600,000 to assist with the construction of a 67 -unit work -force multi -family apartment building to be located at the northwest corner of Vicksburg Lane and County Road 47 (see attached location map and site plan). The City also approved the waiving of $2,000 in Park Dedication fees and $2,000 in SAC/WAC fees. These fees will be covered by the Plymouth HRA. In addition, the Plymouth HRA will also be providing seven Project -Based Section 8 Vouchers to the project. Financial Assistance The City approved $600,000 in financial assistance from excess tax increment from TIF district 7-4. This was made possible by legislation that was enacted in 2010 as part of the Minnesota Jobs Bill, which allows the City to utilize unspent increment from existing TIF districts to facilitate development. The assistance is approximately $9,000 per unit. This legislation requires a funded project to be started by July 2011. TIF district 7-4 currently has a fund balance of $927,377, which is not currently needed or obligated. District 7-4 is in place to assist in covering any short fall in district 7-5A, however, a short fall is not projected until 2012 and the annual increment generated by district 7-4 will be more than sufficient to cover that short fall at that time. Sand Companies has received additional funding from other sources as identified in the table below. Page 1 Sources of Funds Amount Low Income Housing Tax Credits 6,781,767 MHFA — LMIR Loan (1St mortgage) 2,903,313 M14FA — EDHC Loan 1,000,000 MHFA — FFCC Loan 890,123 Plymouth — TIF Loan 600,000 Met Council — LHIA Loan 300,000 Plymouth HRA — Loan (fees) 4,000 Total Sources 121479,203 3. BUDGET IMPACT: Since there is a fund balance in TIF district 7-4, the use of these funds will not cause the district to be extended. The funds from the HRA to reimburse the Park Dedication and SAC/WAC accounts will come from the HRA reserves. 4. RECOMMENDATION: Staff recommends that the City Council call for a public hearing to be held on February 8th, 2011 to adopt the Spending Plan for TIF district 7-4 to assist the Sand's Companies with their development ofWest View Estates. 5. ATTACHMENTS: Location Map TIF District 7-4 Spending Plan Resolution Page 2 Spending Plan for Tax Increment Financing District No. 7-4 EHLERS LEADERS IN PUBLIC FINANCE City 0f Plymouth City of Plymouth Hennepin County State of Minnesota City Council Approval: February 8, 2011 Prepared by: EHLERS & ASSOCIATES, INC. 3060 Centre Pointe Drive, Roseville, Minnesota 55113-1105 651-697-8500 FAX: 651-697-8555 WWW.EHLERS-INC.COM Page Spending Plan For Tax Increment Financing District No. 7-4 Section 1. Purpose The City ofPlymouth, Minnesota (the "City") is the administrative authority for Tax Increment Financing District No. 7-4 (the "TIF District") in the City, and proposes to adopt a Spending Plan for the TIF District in accordance with Minnesota Statutes, Section 469.176, Subd. 4m (the "Act"). The purpose of the Spending Plan is to develop or redevelop sites, lands or areas within the City in conformity with the City's Comprehensive Plan by using available tax increments from the TIF District to provide improvements, loans, interest rate subsidies, or assistance in any form to private development consisting of the construction or substantial rehabilitation of buildings and ancillary facilities, which will create or retain jobs in this state, including construction jobs. Section 2. Plan Under this Spending Plan, the City intends: a) To use available tax increments from the TIF District to provide a loan or other form of assistance to private development consisting of the construction of a 67 -unit affordable housing development (the "Private Development") requiring no more than $600,000 in financing assistance. Construction of the Private Development shall commence before July 1, 2011, (unless a later commencement date is authorized by law). b) To take any other action necessary and authorized by the Act in connection with the Private Development. Section 3. TIF District Uses of Funds The estimated public costs and uses of funds associated with the TIF District is outlined in the following table. USES OF TAX PRIOR CUMULATIVE INCREMENT FUNDS CUMULATIVE MODIFIED BUDGET MODIFIED BUDGET Site Improvements and 634,500 634,500 Preparation Loan/note interest 56,000 70,000 payments Administrative expenses 70,500 70,500 Spending Plan 0 600,000 Transfers out for deficit 6,900,000 6,286,000 pooling to District 7-5 Total Uses 7,661,000 7,661,000 City of Plymouth Spending Plan for TIF Districts No. 7-4 1 Page 5 CITY OF PLYMOUTH RESOLUTION NO. 2011 - A RESOLUTION ADOPTING THE SPENDING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 7-4 WHEREAS, the City of Plymouth (the "City") previously established Tax Increment Financing District No. 7-4 ("the District"), pursuant to and in accordance with Minnesota Statutes, Sections 469.174 through 469.1799, as amended. WHEREAS, the City previously established Development District No. 7, pursuant to Minnesota Statutes, Chapter 469, as amended, in an effort to encourage development and redevelopment within the City; WHEREAS, pursuant to Minnesota Statutes, Section 469.176, subd. 4m, the City is permitted to loan tax increment to private developers in order to stimulate construction and create jobs within the State of Minnesota; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, AS FOLLOWS: Section 1. Adoption. The Spending Plan is hereby adopted based on the findings in Section 2 hereof. Section 2. Findings for the Approval of the Spending lan. The City hereby makes the following findings: a) The Spending Plan provides the means to finance certain private development consisting of the construction of a 67 -unit affordable housing development (the "Project"). Based upon information from the developers of the Project, the Project requires no more than $600,000 in tax increment financing assistance from the City, provided as a 30 year loan (the "Assistance"). The construction of the Project will create or retain jobs in the State of Minnesota, including construction jobs. b) Based upon representations made by the developers of the Project, construction on the Project will commence prior to July 1, 2011, and construction would not have commenced before that date without the Assistance. Approved this 8th day of February, 2011. Page 6 rp)City of Plymouth Adding Quality to Life REGULAR COUNCIL MEETING To: Prepared by: February 8, 2011 Reviewed by: Item: 1. ACTION REQUESTED: Agenda 8.01Number: v Laurie Ahrens, City Manager Cal Portner, Administrative Services Director Helen LaFave, Communications Manager Approve Council Chamber Upgrade and Direct Staff to Initiate the Project Consider Council Chamber upgrade options and authorize staff to advertise for bids on the selected option. 2. BACKGROUND: At the January 18, 2011, Special Study Session, Will Craig of Elert & Associates presented an overview on the functional status of the broadcast technology in the Council Chambers. He also provided a number of recommendations to replace the technology, to improve the Chamber's functionality and to improve the broadcast product. The Council asked at that time to see some alternates so it could consider whether it was feasible to reduce the scope of the project or undertake it in phases. Since that meeting, Mr. Craig has worked with the architect to provide more specific numbers. The following options were provided by the consultant. Original Recommendation Alternate #1 Alternate #2 Alternate #3 47,000 - Consulting 47,000 - Consulting 47,000 - Consulting 47,000 - Consulting 154,000 - Technology 154,000 - Technology 154,000 - Technology 154,000 - Technology 138,950 - Construction 11,500 - Construction 64,050 - Construction Soffit Soffit removal Soffit, et al Lighting Immediate area ceiling Lighting Acoustics Wall area patching Lighting ceiling patch 339,950 212,500 265,050 201,000 Original Recommendation The consultant's recommendation was in response to input received during the facility assessment. He recommended a combination of replacement technology, room construction to improve camera placement and functionality, lighting upgrades to improve broadcast quality, reduce heat/glare and save energy, and acoustical enhancements to improve live sound and room functionality. The recommendation maintains the original furnishings and carpeting. The Page 1 original recommendation would be the most cost effective in the long-term. It would improve the broadcast quality and provide the least amount of meeting disruption by completing the project at one time. It would also eliminate the possibility that we would install new equipment now and then later expose it to substantial construction dust when lighting and acoustical changes are made at a later date. Alternate #1 Provides for technology replacement and minimal room improvements to the existing soffit area to enable better camera angles to the dais. Lighting and acoustical improvements could be phased for the future, if so desired. Phasing the project would require closing the Chambers from public use for an additional period of time at a later date as well as expose new equipment to construction dust. Alternate #2 Includes lighting improvements to the dais area in addition to the work included in alternate #1. This option would enhance the broadcast product and is expected to save lighting and cooling costs. The final acoustical improvements could be done in a future year. Phasing the project may require closing the Chambers from public use for an additional period oftime at a later date, expose new equipment to construction dust, and cause some cost duplication. Alternate #3 The minimal improvement would maintain the room as it currently exists with only technology replacement. The updated technology would improve equipment reliability. There is no guarantee the broadcast would be improved and could be slightly worsened due to camera angles and extremely poor lighting. Additionally, the room's acoustic functionality would not be improved. At the study session, the Council asked about viewership for city meetings. In 2009, the Northwest Cable Commission undertook a viewership survey with Decision Resources. The responses show that approximately 9% of subscribers "Frequently" or "Occasionally" watched channel 16 over the previous 6 months. That translates to more than 1,700 viewers. The survey also showed that about 38% of cable subscribers had accessed their city's website and that about 30% were aware that city meetings are available for viewing on the web. Actual hits to the NWCT website show that about 50 people view city meetings each week. Both web streaming and televising meetings promote transparency in local government, allowing citizens to see gavel -to -gavel coverage ofmeetings. Because web streaming also affords residents on -demand viewing of a particular agenda item 24/7, we expect the number of website views to grow. Since the advent of web streaming, we have realized some efficiency. We no longer receive videotape requests for copies of meetings and the requests for meeting minutes have also decreased. 3. BUDGET IMPACT: The City Council approved a budget of $350,000 for the project based upon cost estimates for technology, construction, lighting and acoustical improvements. The original recommendation was less than the approved budget. The project would be bid and the final bid approved by the City Council. Page 2 The approved budget included $150,000 of funding from the Facility Fund and $200,000 from the NWCT Cable Grant Fund. The Facility Fund was recommended as a funding source as City Hall has undergone a number of scheduled maintenance projects, such as more adding more efficient lighting and painting over the past two years, and the Council Chambers was the last room to update. The NWCT Cable Grant Fund has a current balance of approximately $490,000. The Fund receives an annual grant of approximately $52,000. The proceeds are not general tax dollars and must be used for cable television. The city has saved the grant money over many years for this project. According to officials at NWCT, all of the improvements in the project meet their criteria for grant expenditures. 4. RECOMMENDATION: To gain the most benefit from new technology and realize the efficiencies of undertaking a single project rather than multiple projects, staffrecommends proceeding with the original recommendation, and funding the entire project — both technology and construction — from the NWCT cable grant fund. 5. ATTACHMENTS: N/A Page 3 rp)City of Agenda 9 . 0 1PlymouthNumber: Adding QoaWy to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Doran Cote, P.E., Director of Public Works February 8, 2011 Reviewed by: Item: Receive Public Works Department 2010 Annual Report 1. ACTION REQUESTED: Make a motion to receive the Public Works Department 2010 Annual Report. 2. BACKGROUND: Attached is the inaugural Public Works Department Annual Report. This report has been developed to provide a summary of the variety of work and programs managed by Public Works and highlight the Department's accomplishments for 2010. The Public Works Department has a variety of responsibilities and work programs. Public Works designs and builds capital projects, manages the street system, maintains City facilities and fleet and manages water and wastewater/stormwater services throughout the City and also provides contractual recycling and transit services. 3. BUDGET IMPACT: The Public Works Department has an operating budget of approximately $28,000,000 and a capital budget of approximately $19,000,000. 4. ATTACHMENTS: Public Works Department 2010 Annual Report Page 1 Public Works Department 2010 Annual Report January 20, 2011 Page 2 Fleet 79— Welcome to the inaugural Public Works Department Annual Report. This report has been developed to provide a summary of the variety of work and programs managed by Public Works and highlight the Department's accomplishments for 2010. On behalf of the over 60 dedicated Public Works employees, I hope you find this report to be a useful tool in understanding more about Public Works and how we work to support the community of Plymouth. The Public Works Department has a variety of responsibilities and work programs. With a dedicated and diverse team of professional and technical staff, Public Works designs and builds capital projects, manages the street system, maintains City facilities and fleet and manages water and wastewater/stormwater services throughout the City. We invite you to learn about the Department's six divisions: Street Maintenance, Utilities Maintenance, Central Services, Transit and Solid Waste and Engineering and the broad range of services and projects that the Department oversees by visiting the City's website at: http://www.plymouthmn.gov/. During these challenging economic times, the Public Works Department has been able to access federal and state funding to improve infrastructure and gain energy efficiencies, while providing employment opportunities in the community. 2010 did not provide the economic relief that so many of us were hoping and waiting for, however, due to a long established culture of fiscal responsibility, employee innovation, integration of technology, and a commitment to efficiency in our public service delivery, we were able to continue to meet the public's expectations. Page 3 STREET MAINTENANCE 13 FULL TIME EMPLOYEES 350 MILES OF STREETS AND HIGHWAYS x 290 MAINTAINED BY THE CITY 2.5 ADDED IN 2010 3,000 STREET LIGHTS x 200 MAINTAINED BY THE CITY C[I e I I I J1Iyll; 70 TRAFFIC SIGNALS PAVING x 30 MAINTAINED BY THE CITY X PAVE 4 TO 6 MILES OF STREETS PER YEAR 5.75 MILES PAVED IN 2010 SNOW PLOWING X PLOW FULL CITY IN HTO 10 HOURS 19 EVENTS, 10 FULL CITY IN 2010 SIGNS AND MARKINGS X INSTALL, REPAIR AND REPLACE SIGNS CITYWIDE 570 SIGNS INSTALLED/ REPAIRED IN 2010 PARKERS LAKE CEMETERY x DIG GRAVES, SURVEY PLOTS 1 INTERMENT IN 2010 Page 4 UTILITIES MAINTENANCE 23 FULL TIME EMPLOYEES 310 MILES OF SEWER, 8,000 MANHOLES, 15 LIFT STATIONS 80000 70000 60000 50000 40000 30000 20000 10000 0 3.4 MILES ADDED AND 3.5 MILES LINED IN 2010 114 MANHOLES ADDED AND 110 SEALED IN 2010 2.4 BILLION GALLONS SEWAGE IN 2010 Annual Per Capita Sewer Flows (mg) ci N M M M M W M o ci N 0 (D 0 0 ID 0 0 OmMMMMMMmMo0000000000Mrnrn- m rn rn m rn o 0 0 0 0 0 0 0 0 0 0cic-1 N rl N .-I .-i .--1 N N N N N N N N N N N N Per Capita Flows (g) Population 350 MILES OF WATERMAIN, 4,400 FIRE HYDRANTS, 7,600 VALVES 3.6 MILES, 48 HYDRANTS AND 48 VALVES ADDED IN 2010 85 WATERMAIN/SERVICE REPAIRS IN 2010 Page 5 17 WELLS, 2 WATER TREATMENT PLANTS, 6 STORAGE TANKS 3.2 BILLION GALLONS TREATED IN 2010 80000 70000 60000 50000 40000 30000 20000 10000 0 Annual Per Capita Demand (mg) o r- m m o -i N m n ,o r- m m o rn rn M M 0 0 0 0 0 0 0 0 0 01--1 rn rn M M 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Gallons Pumped Per Capita Demand Population 1EE! N NNVdl9 L EQ Q N YO N N O V Z 135 MILES OF STORM SEWER, 7,800 CATCH BASINS/MANHOLES 3.2 MILES AND 90 CATCH BASINS ADDED IN 2010 230 WATER QUALITY PONDS, 800 NATURAL BASINS Page 6 CENTRAL SERVICES 7 FULL TIME EMPLOYEES PUBLIC FACILITIES CITY HALL, PUBLIC SAFETY, PUBLIC WORKS, 3 FIRE STATIONS X CLEANING, SUPPLIES, REPLACEMENT, MAINTENANCE AND HEATING AND COOLING PAINT AND RECARPET CITY HALL IN 2010 ENERGY EFFICIENCY PROJECT IN 2010 FLEET 420 VEHICLES AND EQUIPMENT AND CENTRAL GARAGE x $13M CURRENT VALUE, $20M REPLACEMENT VALUE 343,000 PARTS AND LABOR IN 2010 431,000 FUEL IN 2010 TRANSIT AND SOLID WASTE 3 FULL TIME EMPLOYEES CONTRACTED TRANSIT SERVICES x 16 FIXED ROUTES (9 EXPRESS, 7 LOCAL, DIAL -A -RIDE, 1 RAMP, 2 PARK-AND-RIDE LOTS, 43 BUSES, 12 SHELTERS 430,000 FIXED ROUTE RIDES IN 2010 40,000 DIAL -A -RIDE RIDES IN 2010 CONTRACTED RECYCLING SERVICES X CURBSIDE AND DROP-OFF CENTER COLLECTION 6,420 TONS RECYCLED IN 2010 YARD WASTE SITE, EDUCATION, SPECIAL CLEAN-UP EVENT Page 7 ENGINEERING 12 FULL TIME EMPLOYEES WATER RESOURCES X WATER QUALITY AND DRAINAGE PLYMOUTH CREEK STREAM BANK RESTORATION, WEST MEDICINE LAKE PARK PONDS, CIRCLE PARK IMPROVEMENT 900K FROM THE BASSETT CREEK WATERSHED MANAGEMENT COMMISSION,THREE RIVERS PARK DISTRICT, AND METROPOLITAN COUNCIL FOR WEST MEDICINE LAKE PARK PONDS AND CIRCLE PARK PROJECTS 1,000,000 FROM THE BASSETT CREEK WATERSHED MANAGEMENT COMMISSION, THE BOARD OF WATER AND SOIL RESOURCES, AND HENNEPIN COUNTY FOR PLYMOUTH CREEK STREAM BANK RESTORATION PROJECT DEVELOPMENT REVIEW x 2010 DEVELOPMENT PROJECTS - $10,000,000 CONTRACT VALUE TARYN HILLS 3RD, 1 OT" AND 11TH HAMPTON HILLS 2ND ARBOR GROVE SPRING MEADOWS ELM CREEK HIGHLANDS 2"D AND 3RD THE WILLOWS TAYLOR CREEK TRILLIUM WOODS STEEPLE HILL WEST VIEW ESTATES TARYN HILLS COMMERCIAL 2ND Page 8 PROJECT MANAGEMENT, DESIGN AND CONSTRUCTION x 2010 PROJECTS - $9,600,000 CONTRACT VALUE EAST PARKERS LAKE AREA RECONSTRUCTION STH AVENUE WEST OF CR 101 RECONSTRUCTION SOUTH SHORE DRIVE REHABILITATION POLARIS LANE RECONSTRUCTION EDGE MILL AND OVERLAY PROJECTS 36TH AVENUE MILL AND OVERLAY CAMPUS DRIVE/26TH AVENUE MILL AND OVERLAY AND CULVERT REPLACEMENT VICKSBURG LANE OVERLAY GEOGRAPHIC INFORMATION SYSTEMS (GIS) PAVEMENT MANAGEMENT X PAVEMENT MANAGEMENT 2010 AND BEYOND (PASER SYSTEM 2010 PASER Ratings Failed or Very Poor (0 to 2% 2.9) Poor (3 to 3.9) 10% 7% Fair (4 to 5.9) 22% 26% Good (6 to 7.9) Very Good (8 to 8.9) 33% Excellent (9 to 10) RIGHT-OF-WAY/EASEMENTS Page 9 PUBLIC WORKS 2010 BUDGET AND CAPITAL IMPROVEMENT PROGRAM x $28M OPERATING BUDGET X $19M CAPITAL BUDGET (SEE PROJECTS MAP BELOW p @ ° .x EYtl tlGtltltl "i •- _ h3h iftltltltl tivrSiyp. ii f-c• .,,;acyF1'I ei#li° i11 6'4 Ipf1iF1 a Public Works Projects Apar 2010 MPI —h Fl— N'P —-amw.m— s—D hL nPLQ L lDA D[:tB. 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CN1 IKl 3r,Q7e.1CUIveM Regac—t(F.11 I -yr h-gv—nt Fpd lN) Page 10 rp)City of Plymouth Adding Qwb1., to Life REGULAR COUNCIL MEETING February 8, 2011 Agenda 9.02Number: To: Laurie Ahrens, City Manager Prepared by: Barbara Senness, Planning Manager Reviewed by: Steve Juetten, Community Development Director Item: Approve 2011 Planning Commission Work Program and 2010 Annual Report 1. ACTION REQUESTED: Move to accept the 2011 Planning Commission Work Program and 2010 Annual Report. 2. BACKGROUND: All boards and commissions prepare an annual work program. A majority of the Planning Commission's work is typically associated with review of planning and zoning applications. The attached 2010 annual report summarizes the work of the Commission over the past year. 3. BUDGET IMPACT: NA 4. ATTACHMENTS: 2011 Planning Commission Work Program 2010 Planning Commission Annual Report Page 1 City of Plymouth Planning Commission 2011 Work Program Long -Range Planning: Ongoing Review applications, hold public hearings and make recommendations to the City Council on amendments to the comprehensive plan, including requests that may be initiated by landowners, developers, Planning Commission or City Council. First Quarter Second Quarter Third Quarter Fourth Quarter Hold public hearing and make recommendations on 2012- 2016 CIP. cd\plan\memos\bsenness\goals work plans\Planning Commission 2011 work plan Plan Implementation: Review, hold public hearings and make recommendations to the City Council on all zoning and subdivision applications for development and redevelopment projects. Review, hold public hearings and make recommendations to the City Council on annual "clean- up" amendments to the zoning ordinance, subdivision regulations. Review Four Seasons Mall market study Review Four Seasons Mall final report Review apartment parking study Page 2 CITY OF PLYMOUTH, MINNESOTA PLANNING COMMISSION 2010 ANNUAL REPORT City of Plymouth Community Development Department 3400 Plymouth Boulevard Plymouth, MN 55447 763)509-5400 January 27, 2011 Page 3 CITY OF PLYMOUTH PLANNING COMMISSION 2010 ANNUAL REPORT DUTIES OF THE PLANNING COMMISSION The Plymouth Planning Commission is established by Section 305.03 of the Plymouth City Code, pursuant to the Minnesota Municipal Planning Act and has been designated the official "planning agency" for the city. The seven members are appointed by the City Council, with one member appointed from each ward and three members appointed at large. Members serve staggered terms of three years, expiring on January 31St of each year. The chairperson and vice chairperson are chosen by the commission from among its members, subject to approval by the mayor, for a one- year term. The powers and duties of the Planning Commission include: preparing a comprehensive plan for the future development ofthe city and recommending amendments to that plan as needed; initiating review of the city's zoning ordinance and subdivision regulations; making recommendations on all applications for changes in the zoning ordinance and for special permits required by the ordinance; holding all public hearings required by the city code and state law for planning -related matters; reviewing applications for land subdivision (plats); and advising the City Council in all matters concerning comprehensive planning, zoning, platting, changes in streets and other matters of a general planning nature. All actions of the Planning Commission are taken in the form of recommendations to the City Council, which makes the final decision on all plans, ordinances and permits that are not delegated by ordinance to staff. The Planning Commission is assisted in its duties by the Community Development Department staff, Engineering Division staff and others as necessary. 2010 PLANNING COMMISSION MEMBERS Jim Davis, Chair (Ward 1) Marc Anderson (Ward 2) Erik Aamoth (At -Large) Terry Jaffoni, Vice -chair (Ward 2) until 1/10 Gordon Petrash (At -Large) Scott Nelson, Vice -chair (Ward 3) Nathan Robinson (At -Large) Dick Kobussen (Ward 4) STAFF SUPPORT Steve Juetten, Community Development Director Barbara Senness, Planning Manager Marie Darling, Senior Planner Bob Moberg, City Engineer Josh Doty, Senior Planner Denise Whalen, Support Services Manager Shawn Drill, Senior Planner Janice Bergstrom, Office Support Representative Joe Ryan, Building Official Laurie Lokken, Office Support Specialist Page 4 2010 ACCOMPLISHMENTS COMPREHENSIVE PLAN AMENDMENTS The city approved two land use guide plan amendments in 2010. The city initiated the first amendment to re -guide three parcels on the east side of Vicksburg Lane from LA -3 to LA -2 and LA -R2, which allow development better matched to the topographic and environmental characteristics of the roughly 25 acres affected. The second amendment was associated with the plat for Elm Creek Highlands East, located north of Schmidt Lake Road and Jewel Lane. The applicant requested a roughly seven -acre boundary adjustment between the area guided LA -2 and the area guided P -I, based on information not available at the time the city initially guided the property. The amendment increased the amount of area guided LA -2. The city also initiated a text amendment to its land use guide plan to add a new guide plan classification of LA -5, which would allow residential densities between 20 and 60 units per acre. Review of that amendment is still in process as is an amendment that would alter the sewer service area and staging for a portion ofnorthwest Plymouth south of County Road 47 between Vicksburg and Dunkirk Lanes. CAPITAL IMPROVEMENTS PROGRAM The Planning Commission reviewed and recommended approval ofthe 2011-2015 capital improvements program (CIP) in November 2010. The City Council subsequently approved the CIP in mid-December. AMENDMENTS TO "OFFICIAL CONTROLS" - ZONING AND SUBDIVISION REGULATIONS When the zoning ordinance was adopted in 1996, the city recognized it would be necessary to make additional adjustments and modifications. Many such changes have been made every year since, and updating the ordinance has now become a standard element in the annual work program. The Planning Commission recommended approval of a number of both substantive and non -substantive changes in February 2010. Notable changes included: 1) revised buffers for medium and low quality wetlands, consistent with 2009 changes in the Wetland Conservation Act and 2) elimination of alternative wetland buffers, which were rarely used and the effectiveness ofthe associated extraordinary management measures was difficult to quantify and measure. The Planning Commission also recommended approval of two text amendments to the zoning ordinance. The first involved changing the sign regulations to be consistent with the change in state law regarding when it is legal to post campaign signs. The second addressed setbacks for non- conforming buildings and was in response to the Minnesota Supreme Court decision that greatly limited cities' ability to grant variances. The city has not yet acted on a third amendment to add a new residential zoning district, compatible with the proposed LA -5 land use classification discussed above. The Planning Commission recommended approval of changes to the city code that would allow the city to collect escrows on specified types of planning applications. The purpose of the escrows is to cover the cost of staff review of applications such as comprehensive plan amendments, PUDs and preliminary and final plats. 2 Page 5 400 350 300 250 200 150 100 50 0 Planning and Zoning Applications and Projects 1984-2010 t c 00 O N 110 00 O N 0 00 _O 00 00 00 OProj ects Applications The city received or initiated a total of 113 new planning projects in 2010. Since many projects required multiple applications, these projects represent 143 separate planning and zoning applications or studies for the year. The number of applications and projects for each year since 1984 is shown on the chart above. A detailed breakdown by type of application (from 1984 through 2010) is included as an attachment to this report. Over the years, as changes have been made in ordinances and administrative procedures, the types of applications have changed so that the applications processed in the last several years are not comparable in all categories to applications received in previous years. However, comparing over the years does help us look at changes in the commission and staff workload over time. In 2010, the Planning Commission held 18 regular meetings. The commission held 33 public hearings. In 2010, 8 projects that the commission reviewed did not require public hearings and were either placed on the consent list for the commission's action as routine" items or considered as new business without a public hearing. The overall number of reviews was greater than last year, reflecting the availability of residential land in northwest Plymouth and the strong desire for new housing in the Wayzata school district. The majority of projects on which the Planning Commission made recommendations to the City Council 3 Page 6 were placed on the council's consent list. Many of the planning applications submitted were eligible for administrative approval by staff and did not require Planning Commission review. MAJOR DEVELOPMENT PROJECTS In 2010, the economy was a factor in the absence of any major non-residential development requests. The infusion of additional developable land in April 2009, with the expansion of the metropolitan urban service area (MUSA) in the comprehensive plan update and some signs of economic recovery brought several new subdivisions throughout the course of the year. The city's planning and zoning review of development plans precedes the final approval of building plans for construction by months or perhaps a year or more. However, the city is already seeing building plans for several of the plats approved in 2010. RESIDENTIAL PROJECTS The chart shows that there was very little residential development in 1999 and between 2002 and 2004 and 2006 and 2009. While the economy played a role in the later years, the primary driver of limited development during these years was the lack of developable residential land. The number ofnew units jumped substantially in 2000 and 2001 with the new supply of sites made available in the 2020 urban expansion area. Nearly 75% of the large increase in 2005 can be attributed to Taryn Hills and the city's senior development at Vicksburg and Highway 55. With the approval of Taryn Hills, the majority of the land in the 2020 urban expansion area had development approvals. Attached housing types such as townhouses and apartments dominated new residential Residential Preliminary Plat Et Site Plan Applications, 1999 - 2010 1600 1400 1200 Multiple Family 1000 800 DSingle C Family 600 400 200 0 Ei 61, o O O O O O O O O O O O N N N N N N N N N N N development projects for several years. In the years 1997 through 2004, detached units represented about 15% of the total number of living units in new residential development applications. This pattern changed in 2005 with the large number of single family homes in the Taryn Hills project. In 2005, 27% of the units in new developments were detached units. Non -senior projects over the last five years have continued to be largely single family. 4 Page 7 2010 PLANNING AND ZONING APPLICATIONS RESIDENTIAL PRELIMINARY PLAT APPLICATIONS Project File Description Margaret Swanson Addition 2010022) 1 new single family Taylor Creek 2010035) 47 single family The Willows 2101041) 46 single family Hampton Hills Phase I 2010043) 14 single family Elm Creek Highlands Third Addition 2010047) 17 single family Elm Creek Highlands East 2010048) 77 single family West View Estates 2010052) 37 single family; 67 apartment units Arbor Grove 2010059) 28 single family Bremer Addition 2010071) No new lots created Quest Apartments 2010086) 157 apartment units (pending) Wood Crest 2° Addition 2010094) 42 single family (pending) 516 TOTAL new living units (excludes Elm Creek Highlands Third Addition which was originally counted in 2009) COMMERCIAL/INDUSTRIAL PROJECTS In 2010, applications for commercial and industrial projects totaled just under 15,000 square feet of proposed building area. The absence of any major commercial or industrial projects reflects in part the lack of commercial/industrial- zoned land in the city. The recession played a role as well. 800000 700000 600000 d 500000LL m 400000 300000 200000 100000 0 Commercial and Industrial Planning Applications 2000-2010 M V c r- 00 01 O_ O O O O O O O O O N N N N N N N 2010 PLANNING AND ZONING APPLICATIONS COMMERCIAL AND INDUSTRIAL PROJECTS Project File Area Square Feet Foundation Hill Montessori and Childcare (2010006) -- 10,176 Turn Style (addition) (2010093) -- 4,512 TOTAL -- 14,688 5 Page 8 PUBLIC/INSTITUTIONAL PROJECTS In 2010, there was one modest public/institutional project. 2010 PLANNING AND ZONING APPLICATIONS PUBLIC/INSTITUTIONAL PROJECTS Project IFile I Description Birchwood Elementary School 1 (2010023) 1 Parking lot/drive aisle addition BUILDING PERMIT ACTIVITY Typically, building permit activity will rise and fall with the level and type ofplanning and zoning applications. Permits tend to lag behind planning applications by as much as a year or more as large projects may take several years to build out. Building permit numbers and values reflect the new construction and improvement of property, and ultimately the increase in property values and tax base, as a result of the planning efforts of the city and its property owners. The total number of all types ofpermits in 2010 was up 15% from 2009, but less than the record setting numbers ofpermits issued in 2007 and 2008. Total permits include building permits and other" permits that include plumbing, mechanical, electrical, sewer and water, sign permits, grading and moving permits and a few other miscellaneous types. The number of building permits, excluding the "other" types, was up slightly from 2009. A good part of the large increase experienced one year earlier (2008) can be attributed to the roof and siding repairs following a major storm in June of that year. A table and several charts showing the number, value and fees for permits issued and the number of inspections performed since 1991 are attached to this report. Comparable data is not available for all years. All Permits by Year 1991 -2010 14,000 12,000 10,000 8,000 OtherPermits 6,000 oBuilding Permits 4,000 2,000 0 N M 'IT W t` 00 (7 O N M kn r 00 C _O O\ 01 01 01 01 01 01 01 01 O O O O O O O O O O O NO NO NO N N N N N N N 6 Page 9 The chart at the top of the next page shows both the number ofbuilding permits issued and the value of permits (excluding "other" permits). Building permit value totaled roughly $99.6 million in 2010, compared to a total of $94.5 million in 2009 and $217.2 million in 2008. 1b Number of Permits and Valuation, 1990-2010 Building Permits Excluding Other Types E v a 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 RESIDENTIAL PERMITS 250,000,000 200,000,000 150,000,000 Permits Valuation 100,000,000 50,000,000 0 Residential new construction, primarily multiple family dwellings, was responsible for the surge in building permit activity during 2001 and 2002. By 2003, building permits for most of the large multi -family apartment projects approved in previous years had been issued. With the approval of Taryn Hills in 2005, the city anticipated an increase in new residential permits in 2006. The relatively low number of new residential permits issued in 2006 was reflective of the slow down in the housing market. The even lower numbers issued since 2007 is a further reflection of the market. The next chart shows the number of new dwellings permitted in the last 12 years. Comparable data is not available for earlier years. During Plymouth's highest period of growth in the 1980s, the city averaged about 800 new units per year. 7 Page 10 1,400 Dwelling Units Permitted, 1991 - 2010 1,218 1,200 1,000 814 837 801800734 633 663 647 600 547 0Multiple Family 463 473 OSingle Family 400 361 367 573 582 30 289 251 223 200 375 376 282 313 157 133 226 203 75168142861'.1151 136 75 105 83 Sy 94 0 1 1 - - i i N M t V) O l— 00 0 O N M t V) O V- 00 O1 _O 01 01 01 01 O O O O O O O O O O01010101OOOOOOOOOO O y -- -- -- -- N N N N N N N N N N N Single family detached homes represented roughly 71 % of the units permitted in 2010. This is the second year in a row where detached units were by far the dominant housing type receiving permits. The total number of residential permits was up from 2009, reflecting the growing demand for housing in that portion of northwest Plymouth lying within the Wayzata school district. The following chart shows the average permit value for new single family detached homes built in Plymouth in the last 20 years. The value does not include the price of land, only the residential structure. Average Permit Value, New Single Family Detached Homes 1991 -2010 550,000 0 500,000 coo 450,000 O 00 rn o 400,000kn M ^ M v, M b9 69 69 V) 350,000 ON M 00 V N N 300,000 N N N In 00 h 250,000 O V O N V1 Vl N T 00 200,000 M_ yg 69 150,000 6' 100,00 M 16], 0, 1. '1 J'I J 11 111 N M V1 O l 00 O N M V W \O r 00 C, O O\ 01 01 O\ O\ O O O O O O O O O O .-- i -- -- --+ -- -- •-- --+ •--+ N N N N N N N N N N N I Page 11 The average permit value for single family detached units in 2010 was $369,404, similar to the 2008 and 2004 figures. The three years in between saw substantially higher average values, consistent with what was happening in the market generally during that time. The average permit value oftownhome units, 175,128, was significantly less than for detached units and higher than the 2007-2009 figures for attached units. Over the last three years, Plymouth did not issue any permits for other multiple family units apartments). MultipleAverage Permit Value Per Unit All Family Units, 2000-2010 250,000 200,000 ry f` O R M Q` O r 150,000 ry o c ry o v OTownhouses 1 I IIIFamily 50,000 I 111 11 11 11 COMMERCIAL AND INDUSTRIAL PERMITS The chart below shows the value of commercial and industrial permits for the last 15 years. In 2010, the value of new permits (not including alterations to existing buildings) was $1,178,379, substantially lower than the last several years. In general, the recent lower value of new permits reflects the shrinking availability of land for new development as well as economic conditions. In 2010, as in the preceding nine years, other" commercial and industrial permits (for projects such as remodeling, additions and tenant finishes) significantly exceeded the value of new construction, Commercial and Industrial Permit Values 1996-2010 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 New Construction 30,000,000 13 Other Permits 20,000,000 10,000,000 11ArM0 O r— 00 01 O. --i N M V V1 [- 00 O, O C 0 0 0 0 0 0 0 0 0 0 -- a a rn o O O O O O O O O O O O N N N N N N N with permits issued valued at $20,800,790. As with new permits, the value of "other" commercial and industrial permits was also substantially lower than the last six years, consistent with the market conditions experienced throughout the last year. 9 Page 12 ATTACHMENTS Table: Planning and Zoning Applications, 1984 - 2010 List of 2010 Planning Application Files Table: Building Permits: Number ofPermits, Fees and Valuations by Year 1991 - 2010 Charts: Total Building Permit Values, Permit Fees and Inspections Performed OAPLAN\ANNUAL REPORTS\2010 Annual Report.doc 10 Page 13 Planning and Zoning Applications, 1984 - 2010 Type of Application 1984 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 Comprehensive Plan Amend (CPA/ LUGPA/CPU) 5 7 2 5 7 9 5 5 3 12 4 2 16 6 11 2 5 9 2 10 5 6 2 2 1 1 4 R=ning(RZ)/(-RZ) 18 13 IS 20 12 7 21 11 10 13 14 8 15 11 IB 1 18 12 5 11 IC 19 6 5 4 4 10 Site Plan (SP, SP -AA) 47 58 53 53 55 27 24 18 13 16 19 lI 14 18 I6 7 20 9 8 13 10 12 6 6 4 0 3 Site Plan Amendment (SPA, SP -AA) i 1 11 4 6 5 7 27 21 26 35 35 42 42 38 25 21 12 21 19 22 30 18 12 21 4 4 Site Plan Modification(SP MOD) I I I I I I 1 1 14 1 81 27 19 321 26 281 311 30 23 27 25 Lot Division (L.0) 0 32 19 IS 14 13 16 6 18 14 15 13 10 6 15 3 4 10 6 1 0 0 0 0 0 0 0 Lot Consolidation (LC) 27 11 9 9 6 10 S 6 8 5 7 9 6 7 9 5 1 C 0 0 0 01 0 0 Minor Subdivision (M SUBD.) 3 2 8 2 3 1 0 0 Oficial Map I 0 0 0 0 0 0 0 C 0 Preliminary Plat (PP) 39 28 27 30 30 17 21 11 13 19 27 11 22 i8 16 7 15 12 10 11 8 14 11 8 4 6 11 Final Plat (FP) 45 47 42 33 40 28 18 19 24 29 33 291 22 3I 241 13 12 13 19 9 12 11 13 10 6 7 14 PUD SketchPlan l0 71 5 t0 51 3 7 1 11 3 9 2 S 01 0 01 ol 2 01 11 0 01 0 0 0 0 0 PUD General Plan (PUD GPN) 8 4 2 Z 3 0 1 1 3 1 1 2 1 3 PUD Preliminary Plan (PUD PP) 14 10 9 l5 10 7 7 31 91 13 13 11 13 1 1 0 0 0 0 C 0 0 0 0 ol 01 0 PUD Final Plan (PUD FP) 25 18 18 13 12 17 13 15 13 24 24 22 21 9 14 6 7 5 3 3 1 7 Z 2 1 2 3 PUD Amend (PUD A) 0 0 0 0 11 16 11 26 25 32 25 8 11 2 5 6 2 4 6 4 7 4 3 3 5 1 3 Minor PUD Amend (MGnorPUD A) 0 2 15 16 0 0 0 0 0 0 C 0 0 0 0 0 0 0 Conditional UsePermits & Amend (CUP) 63 64 65 67 74 571 59 63 69 44 411 33 431 36 39 21 37 22 21 22 281 30 23 16 8 7 10 Interim UsePermit (IUP) A A 10 10 01 31 5 21 4 8 101 3 1 5 1 5 Variance (VAR) 421 52 36 31 23 IS 31 20 64 l3 I6 11 30 30 30 24 40 42 501 28 4t 35 22 311 23 16 8 Minor Variance (M VAR) 0 0 0 7 13 16 I2 6 6 6 5 6 14 3 6 3 3 3 BOZA Variance (B VAR) 24 29 34 0 0 0 52 0 0 0 0 0 0 0 0 0 0 0 Administrative Permit (AP) 31 28 22 21 24 19 18 53 12 43 20 35 26 23 12 23 15 241 21 24 Home Occupation (HOL) 4 1 0 3 1 6 3 4 5 2 2 1 3 Environmental. Assessment Worksheet 1 21 1 2 3 0 0 0 1 0 0 1 2 0 0 Sketch Review 1 2 51 31 1 3 3 1 l 21 3 0 0 I Zoning Text Amendment(ZOTA) 2 4 3 I 2 10 it 28 2 3 11 12 10 10 12 23 14 9 111 5 71 41 6 5 6 4 4 Capital Improvements Program (CIP) 2 Ft F 0 1 1 1 1 Other 1 2 3 1 2 4 6 Total 338 341 308 3CC 3121 243 2601 2921 S331 315 346 288 324 279 352 231 270 236 233 217 224 255 185 145 I48 1 113 145 Minor Variance application type wu created in 1993, BOZA Variances were combined with Variances reviewed by Planning Comission between I980-1992. BOZA abolished 1994. Administrative Permits approval process changed in 1997 with the adopdcn ofthe new Zoning Ordinance. Lotconsolidations were ccmbined with lot divisions in these years. PUD General Plan was new application type in 1997. a/ EAW's have not always been tracked in planning files. IUP was new application type in 1997, Sketch Review was newapplication type in 1997, Minor Subdivision was new application type in 2003; it was discontinued in 2009. 0:/Plan/Annual Reperts/2010 Planning Applications Table Page 14 2010 PLANNING FILES NUMERICAL INDEX YEAR F(L_NO' DE=VELOPERIAPPLIGANT- DSCRIPTIOAI APPLICATIIIS FQR- S'ECTION;. 2010 2010001 Bainey Group Stoop and sidewalk at Tech West Building Plan Modification 2I Back-up generator at Central Middle20102010002WayzataPublicSchools Admin. 32School 2010 2010003 Clear Wireless LLC Antennas at 1145 Shenandoah Admin. 33 2010 2010004 DR HortonlSand Com anies Mixed density residential PUD Sketch 5 Indoor commercial recreation use in an20102010005OlympicGymnasticAcademy CUP 15industrialbuildingat3700Annapolis Montessori and childcare facility at Taryn20102010006MurliNagwani SP CUP VAR 4Hillcommercialsite Expand playground at Foundation Hill20102010006ClassicConstructionInc. Plan Modification 4Montessori 2010 2010007 FMHC Corporation Monopole and antennas at 4190 Vinewood CUP VAR 15 2010 2010008 Clear Wireless LLC Antennas/dishes at 3800 Anna olis Admin. 15 2010 2010009 Clear Wireless LLC Antennas/dishes at 5635 Yucca Admin. 3 2010 2010010 Clear Wireless LLC Antennas at 1400 CR 101 Admin. 29 2010 2010011 Ryan Companies US, Inc. Outlot A, Taryn Hills Commercial FP 4 2010 2010012 Lennar Corporation Taryn Hills 9th Addition FP 4 20I0 2010013 Pulte Homes Elm Creek Highlands 2nd Addition FP 7 Minor exterior improvements for New20102010014VogueConstructionInc. plan Modification 22 Horizon Corp.Headoarters Sports and fitness club in an industrial20102010015JenniferTvrdy/Therapy Junction, Inc. CUP 27buildingat1413023rdAve. Red Box DVD Rental - Holiday/970520102010016RichardEngstrom/Redbox Admin. 12SchmidtLakeRd. 2010017 Richard ed Box DVD Rental - Holiday/10100 CR2010Engstrom/Redbox 9 Admin. 13 Red Box DVD Rental - Holiday/272520102010018RichardEngstrom/Redbox Admin. 22CampusDr. Red Box DVD Rental - Holiday/18920102010019RichardEngstrom/Redbox Admin. 34Cheshire Red Box DVD Rental - Holiday/302020102010020RichardEngstrom/Redbox Admin. 22Fernbrook 2010 2010021 Matt DalbeclWest Real Estate Outdoor seating at Applebee's at 3500 Plan Modification 2I Vicksburg Lane 2010 2010022 ThomaslDeborah Vanderheyden Margaret Swanson Addition PP FP 33 Parking lot/drive aisle addition at w 2010 2010023 Brent Boelter/Inspee. Inc. SPA 33BirchviewElementarySchool 2010 2010024 Debra Altshuler/Carlson Real Estate Rezoning daycare site at 13905 County RZ PUD General Plan 27Road6fromI-2 to PUD Amendment to non-commercial sign20102010025SliawnDrill/City ofPlymouth ZOTA regulations Improvements to front elevation at 1073020102010026PhilLarsonConstruction Plan Modification 36 Highway 55 2010 2010027 Per] Landscaping Importing fill at 3855 County Road 101 1" 18 2010 2010028 Marie Darling/City of Plymouth Reguiding 5550, 5600 and 5660 Vicksburg LUGPA 4fromLA -3 to LA -112 and LA -2 2010_ 2010029 I-Ieads N Tails Doggy Love Care Dog daycare at 9909 South Sliore Drive CUP 25 Patio and fence at 2905 Northwest20102010030WeldRansom Plan Modification 22Boulevard 2010 2010031 Charles and Wendy Murphy Denial of access to Vicksburg to allow 33constructionofafence 2010 2010032 Steven Bohl/IOCP 11605Community family and Children Center at PMA 30CountyRoad101 1 O:IPLANIANNUAL REPORTSl2010 PLANNING FILEp"[CAL INDEX 2010 PLANNING FILES NUMERICAL INDEX YI=A,R.:`A. FELE NO !DEVELOPER7APRLICANT DES'C.RIPTION i4PPLIC:ATION IS FOR S;ECTI'O:N Installation of nitrogen storage tank at20102010033TollGasandWeldingSupplyppy Plan Modification 153750AnnapolisLane Installation of a fence at MAI School of 2010 2010034 Century Fence Company Plan Modification 30Business 2010 2010035 Taylor Creek, LLC Taylor Creek Subdivision RZ PP FP 4 2010 2010036 Steve Dahl Construction of patio in rear yard setback VAR I A6d9ult daycare services at 3431 Highway20102010037CommunityConnectionsPartnership CUP Plan Modification 24 2010038 Velmeir Companies Powell's 2nd Addition PP FP 15 2010039 ALDI, Inc. ALDI's rocer store SP VAR ithdrawn ISF201 2010040 Velmeir Companies CVS Pharmacy SP VAR IS RZ PP FP Wetland 2010041 Pulte Homes The Willows Subdivision 4 Reclassification Exterior renovation at Arby's at 10205 6th20102010042Arby's Restaurant Group, Inc. plan Modification 36 Ave. 2010 2010043 Plymouth Develo ment Cor . Hampton Hills Subdivision Phase I RZ PP IUP FP 4 Reguiding 6.94 acres east of Elm Creek20102010044EstateDevelopmentCorp. LUGPA 8 Highlands from P -I to LA -2 Indoor commercial recreation use in an 2010 2010045 Sky Zone industrial building at 13310 Industrial Park CUP 27 Blvd. 2010 2010046 Eric Paulsen Room addition at 305 Lanewood Admin. 33 2010 20I0047 Alliant Engineering Elm Creek Highlands Third Addition PUDA PP 7 2010 2010047 Pulte I -Tomes Elm Creek Highlands Third Addition FP FPln 7 2010 2010048 Alliant Engineering Elm Creek Highlands East subdivision RZ PP 7 Relocation of loading docks and parking20102010049RJRyanConstruction SPA 34expansionat865Xcnium 20102010050 Jay Low Third stall garage at 2325 Tro Minor VAR 30 New home at 2415 WMedicine Lake20102010051LisaChristen VAR (Withdrawn) 26Drive DRHorton/Plymouth Housing Group, 2010 2010052 West View Estates RZ PP PUD GP 5C Additional antenna and associated20102010053TelecomTransportManagement, Inc. Admin, 5equipmentat5315JuneauLane Home addition at 15835 Gleason Lake20102010054HariPrasad Minor VAR 33Road Temporary soccer fields east ofCounty20102010055SpeaktheWordChurchInternational CUP IUP 6Road101 2010 2010056 The Luther Company Fence at 9825 56th Avenue Plan Modification I Expansion of outdoor sales at Plymouth20102010057HansHagenHomes PUDA 20Station Construction of a garage at 3030 County20102010058BradMiddendorf VAR (Withdrawn) 19Road101 2010 2010059 Ryland Homes Arbor Grove RZ PP FP 7 Photography business at 13730 58th20102010060MatteoHenking HOL 3Avenue 20I0 2010061 Maxwell Kebasso Denial of access to 8th Avenue 31 Text amendment addressing setbacks for20102010062CityofPlymouth ZOTA non -conforming buildings and structures 2010 2010063 McGough Construction Minor site improvements at 4600 Nathan plan Modification 12Lane Install concrete pad for oxygen and 2010 2010064 Toll Company nirtrogen storage tanks at 2727 Niagara Admin. 21 Lane 2010 1 2010065 Slavic Church 12300 18th Avenue Plan Modification 26 2 O:IPLAMANNUAL REPORTS12010 PLANNING FILED BfBIOAL INDEX 2010 PLANNING FILES NUMERICAL INDEX 3 O:NPLANIANNUAL REPORTS12010 PLANNING FILq$ Bff1CAL INDEX DE 09SEVEOP 2010 2010066 William Nelson Garage addition at 18105 23rd Avenue Minor VAR 30 Model home sales center at 606520102010067LennarHomes Admin. 4 Fernbrook 2010 2010068 Hampton Hills Investment, LLC Grading o erations on Ham ton Hills IUP 4 2010 2010069 S.M.Hentges Nighttime sewer line replacement Noise VAR 26 2010 2010070 Shawn Drill/City ofPlymouth Annual zoning ordinance update ZOTA 2010 2010071 Doran Cote/City ofPlymouth Bremer 2nd Addition PP FP 34 2010 2010072 U.S. Home Corporation Taryn Hills 10th Addition FP 4 Home addition at 1615 W. Medicine Lake 2010 2010073 Mike and Cindy Livieri Admin. 26Drive Harding Music Studio at 4855 Evergreen20102010074LauraHarding HOL 1 I Lane 20I0 2010075 Lund Martin Construction Inc, Storage shed at the HCACF Plan Modification 33 Garage exceeding 1,000 square feet at20102010076MichaelHeinz CUP 19 17530 28th Avenue New sidewalks at three stair exits at 2010 20I0077 INSPEC, Inc. Plan Modification 3Prudential 2010 2010078 Wood Duck, Inc. Home addition at 11705 38th Avenue Admin. 14 2010 2010079 MFRA Wal -mart Traffic Study Study 13 2010 2010080 U.S. Home Corporation Taryn Hills 11th Addition FP 4 Amend chapters 5 and 10 of the city code20102010081CityofPlymouth CCA to add cscrows 2010 2010082 City of Plymouth 2011-2015 Capital Improvement Program CIP 2010 2010083 Von Hanson's Meats Install propane cylinder cage Admin. 21 Install new regulators at Hollydale 2010 2010084 Xcel Energy plan Modification 18 substation 2010 2010085 Landen Hance LLC Install patio and establish wetland buffer at Plan Modification 36 10300 10th Avenue unit apartment at Highways 169 and20I02010086QuestDevelopment RZ/PUD General Plan 36 553 2010 2010087 1-ITK Hair Care Hair salon at 17135 Old Rockford Road HOL 17 Add LA -5 land use classification/Add 2010 2010088 Marie Darling/City of Plymouth CPA ZOTA com ]cmentary zoning district 2010 2010089 Sterling Fence Inc. Install a fence at 14410-14430 21st Avenue Plan Modification 28 New trash enclosure at 10900 State 2010 2010090 Holiday Companies plan Modification 36 Highway 55 2010 2010091 Pulte Homes Model home at The Willows Admin. 4 2010 2010092 Pulte Homes Model home at The Willows Admin. 4 Addition to Turnstyle at I5545 34th20102010093ShawConstructionInc. SPA 21Avenue 2010 2010094 Wood Crest ofPlymouth LLC Wood Crest 2nd Addition RZ PP 4 2010 2010095 Russ Orson Electric, Inc, New generators at Next Da Gourmet Admin. 12 Changes to sanitary sewer system and20102010096GonyeaCompany CPA 5 sewer staging 2010 2010097 Josh Doty/City ofPlymouth Rezoning 2730 Fernbrook from O to 1-2 RZ 22 2010 2010098 D.R.1-lorton Steeple Hill FP/I'UD Final Plan 5 2010 2010099 Plymouth West Veiw Estates, LLC West View Estates apartment PUD Final Plan Y 5_ 2010 2010100 Ryland Homes Arbor Grove sales center Admin. 7 2010 2010101 Steve Juetten/City of Plymouth Interim ordinance -Four Seasons Mall site ORD/Study 13 3 O:NPLANIANNUAL REPORTS12010 PLANNING FILq$ Bff1CAL INDEX PLANNING FILES NUMERICAL INDEX APPLIED FOR IN 2010 WITH PREVIOUS YEAR'S FILE NUMBER 2009046 1/12/10 Martin Gergen Temp. Sales Office Admin. Pulte Homes 12701 Whitewater Dr. Suite 3000 Minnetonka, MN 55343 952) 988-8221 2009046 3/2/10 Martin Gergen Model Home Admin. Pulte Homes 12701 Whitewater Dr. Suite 3000 Minnetonka, MN 55343 952) 988-8221 2001053 4/6/10 Eric Blank Hilde site improvements Plan City of Plymouth Mod, 3400 PIymouth Blvd. Plymouth, MN 55447 763) 509-5201 2003033 416/10 Elaine Gorodetsky Renew HOL Renew 4090 Everest Lane HOL Plymouth, MN 55446 763) 537-4753 20032 4/16/10 John Arbogast Parking lot improvements Plan Westin Construction Company Mod. 10820 Nesbitt Avenue S. Bloomington, MN 55437 952) 946-1519 2007106 6115110 Barbara Senness Revocation of CUP/IUP CUP IUP City of Plymouth WITHDRAWN 2005111 6/24/10 Scott Heintzeman Parking expansion SPA Plymouth Covenant Church 4300 Vicksburg Lane Plymouth, MN 55446 612)723-4610 2008101 7/27/10 Douglas Jaeger Install retaining wall Plan Kraus Anderson Construction Mod. 525 S. 8"' Street Minneapolis, MN 55404 612)332-7281 7 7 21 17 16 I 12 Page 18 96185 8/10/10 Alan Hodak Install athletic field fence Plan Fourth Baptist Christian School Mod. 900 Forestview Lane Plymouth, MN 55441 763) 417-8240 2009046 8/12/10 Ian Peterson Revise tree preservation for Plan Pulte Homes Elm Creek Highlands Mod. 12701 Whitewater Drive Minnetonka, MN 55343 952)988-8210 2005059 11/22/10 Larry Thompson Revise tree preservation for Plan Security State Bank Executive Woodlands Mod. of Howard Lake 200 Lewis Avenue South Suite 101 Watertown, MN 55388 952) 955-2992 96189 12/10/10 Dave Edquist Outdoor display of seasonal items Admin. Holiday Stationstores, Inc. 4567 American Boulevard W. Bloomington, MN 55437 952)830-8767 35 7 33 Page 19 Building Permits - Number of Permits, Fees and Valuation by Year 1991-2090 OAPLAMANNUAL REPORTSQGIG YEAR END Building Permits Page 20 r rte Em*aaln aa a OAPLAMANNUAL REPORTSQGIG YEAR END Building Permits Page 20 r rte OAPLAMANNUAL REPORTSQGIG YEAR END Building Permits Page 20 Total Building Permit Values 1990-2010 250,000,000 200,000,000 0,00 Permit Fees, ••0 - 2010 000,000 lillll 5,000,000$ 4,000,000 Illill! IIIII ,;! IIIA 11111! II ! uuul iiuiii \ \ \ 1111111 , U9All Permitslllilluumuu "11IIIIIII\\\ LiBuilding 000,000 Inspectionsso Number of Inspections Performed, 1988 - 2010 Permits,••• 30,000 25,000 INN NSSN LN INNS O:PLAN\ANNUAL REPORTS 2010 Annual Report Attachement- 3 Building Charts.docx Page 21 rp)City of Agenda 9 . 0 3PlymouthNumber: Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Cal Portner, Administrative Services Director February 8, 2011 Reviewed by: Item: Legislative Update 1. ACTION REQUESTED: Review recent Legislative action. 2. BACKGROUND: Last Thursday, the Senate passed SF 60, which is the Republican's first phase of the budget bill. SF 60 and House companion HF 130 will now go to conference committee. The House version includes state employee wage freezes, $200 million in agency budget cuts and temporary LGA cuts. The Senate version has permanent LGA cuts, $125 million in agency cuts and no wage freezes. Politics in Minnesota reports Senator Ann Rest may be considered by Governor Dayton to head the Department of Administration. HF 1, which includes changes to environmental permitting and review passed Government Ops and Elections Committee and was sent to the House floor. HF 57, a bill criminalizing the sale or possession of synthetic marijuana has passed committee and was sent to the floor. The Variance legislation (HF52 — Peppin, SF 13 — Olson), became snagged in committee this week as opponents representing state auto dealers, the state chamber of commerce and associations representing builders, realtors and agricultural interests opposed the position of the League of Minnesota Cities. Their concern is over local government authority to impose conditions on the variance grant. Attached is the most recent version of the MLC Legislative update. Further information will be provided as it is available. 3. ATTACHMENTS: MLC Update 1/28/2011 Page 1 ILMUNICIPAL COOM MISSION MLC Government Affairs Update January 28, 2011 2011 Legislative Session, Week 4 House Passes $i Billion Cuts Bill Last week, the House passed its first major budget bill to help address a portion of the $6.2 billion deficit. H.F. 130 (sponsored by Rep. Holberg) would cut $181 million in spending in the current biennium and reduce the state's next two-year budget by $822 million, totaling about $1 billion in spending reductions. The bill would extend temporary budget cuts that were passed during last year's May special session. These include $594.5 million in reductions to property tax aids and credits, $185 million to higher education, and $46.5 million to health and human services programs. Supporters of the bill said the impending state budget deficit requires quick, immediate action by the Legislature to address as much of the deficit as possible before the February forecast. Opponents said the bill wasn't properly vetted through all appropriate committees. They also expressed concerns with higher property taxes and tuition costs as a result of these cuts. The bill cuts MVHC reimbursements to cities for distributions in 2011 and 2012 by $43.4 million, which is in addition to the $26.6 million in permanent MVHC cuts impacting roughly 120 cities contained in last year's supplemental budget bill. As a result of these two rounds of MVHC reimbursement cuts, only 14.8% of the $82.1 million ofthe credits given to homeowners will actually be reimbursed to cities in 2011 and 2012. The $43 million in additional MVHC reimbursement cuts under this bill would only impact distributions in 2011 and 2012. The $26.6 million in last year's MVHC reductions would continue indefinitely. House Research prepared a spreadsheet ofthe current MVHC cuts, and what they would look like should H.F. 130 be signed into law. Below is the MVHC estimates for MLC cities: City 0004 Estimated 2011 MVHC Est. 2011 MVHC under H.F. 130 Apple Valley 123,439 0 Bloomington 64,549 0 Burnsville 183,244 0 Eagan 124,582 0 Eden Prairie 1,737 0 Edina 0 0 Prepared by Messerli & Kramer, P.A. 145 University Avenue W., Suite 450 St. Paul, MN 55103 Page 2 Inver Grove Heights 73,448 0 Lakeville 130,496 0 Maple Grove 65,151 0 Maplewood 60,068 0 Minnetonka 24,004 0 Plymouth 10,578 0 Savage 25,194 0 Shakopee 25,216 0 Shoreview 48,100 0 Woodbury 157,068 0 The full spreadsheet can be found online at http://www.house.leg.state.mn.us/hrd/issinfo/hOl3OA5amd.pdf. Zero -Based Budgeting Approved in Committee The House Government Operations and Election Committee passed H.F. 2, a bill that would require the state to utilize "zero -based budgeting" in their biennial budgeting process. In this method ofbudgeting, the base funding level for every state agency is assumed to be zero. Agencies present a "decision package" for lawmakers, detailing every individual activity the agency carries out and providing three funding options: the minimal level, the current level and the desired level. Some legislators are concerned with zero -based budgeting because it doesn't account for ongoing costs beyond the fiscal biennium. In the bill, agencies would be instructed not to forecast expenditures beyond the end of the current fiscal biennium (in other words, the agency's budget would return to zero). Legislators opposed to this method of budgeting call this disingenuous." The companion bill, S.F. 146 (sponsored by Sen. Chamberlain) is awaiting a hearing in the Senate State Government Innovation and Veterans Committee. Dispelling LGA's Urban Myth As published in Session Weekly, 1/28/11 Once termed a great equalizer of services offered by communities across the state, local government aid, or LGA as it is commonly known, has become complicated to understand. 2- Page 3 During a recent overview by the nonpartisan House Research Department, Rep. Bob Barrett (R - Shafer) said, "You are trying to teach us college algebra and I'm looking for a solution that requires fifth -grade math." But it's the purpose for which LGA was created in 1971 that was on the minds of several new members to the House Property and Local Tax Division Jan. 25. No action was taken. Being a former mayor, I've heard the urban legend, if you will, that it was for infrastructure, especially for public safety, especially fire protection," said Rep. Joe McDonald (R -Delano). House Research Analyst Pat Dalton said that, as far as she could determine, the Legislature put no limits on how the money could be spent. It was to help make sure that all cities could meet their general service needs," she said, adding that the Legislature, over the years, has discussed tying the aid formula to public safety and infrastructure needs. I know one of the big discussions has been, `What is the purpose of LGA?' My answer to that is the purpose of LGA is whatever you all decide is the purpose of LGA," she said. A major revision to LGA in 2003 was criticized for being too volatile and not meeting the needs of certain cities, such as suburbs, according to Dalton's report. Reforms in 2008 addressed some ofthe complaints. Division Chairwoman Linda Runbeck (R -Circle Pines) is organizing an LGA working group to revisit the LGA formula and criteria. Rep. Paul Marquart (DFL -Dilworth), who chaired the division the last four years, said that starting any discussion about a LGA overhaul should not begin on a false premise. He affirmed that it was intended for property tax relief and to support basic services. "LGA was not started to deal with law enforcement as a specific thing." Rep. Ann Lenczewski (DFL -Bloomington), former House Taxes Committee chairwoman, said the LGA formula needs revision; noting, that it may be a politically difficult decision for some, especially for members in districts where communities rely heavily on the state aid. 3- Page 4 Upcoming Meetings Tuesday, February 1 Senate Taxes Committee Agenda: Property Tax System Overview, Property Tax Burden Report Presentation Tuesday, February 1 House Agriculture and Rural Development Agenda: HF 142 (O'Driscoll): Green acres and agricultural classifications restored to pre -2008 status Thursday, February 3 House Government Operations and Election Agenda: HF 210 (Kiffineyer): Voter picture ID required to vote. Bill Tracking Sen. Cmte House Cmte. Topic SF/Author HF/Author Action Action Bonding Projects Design, renovate Harriet Tubman Center East as regional service center and learning institute SF 15/Wiger 1-694 and White Bear Ave SF interchange 111/Wiger HF 119/Scalze 1-694 and Rice Street SF interchange 112/Wiger HF 118/Scalze Civil Law Restoring local govt tort liability limits to pre -2008 levels, prohibiting contracts that require contractors to provide Laid over in Civil Law liability insurance HF 32/Dill 1/19 4- Page 5 Elections HF Hearing scheduled Voter picture ID required 210/Kiffineyer 2/3 in House Gov Ops lobs/Economic Development Reducing corporate taxes, providing for permitting efficiency, modifying Discussion only environmental reviews SF 1/Michel in committee. Local Government Variances from city, county Laid over in Gov Ops and town zoning controls SF 13/01son HF 52/Peppin 1/11. Abolishing local govt. SF HF mandates 159/Carlson 7/Drazkowski Authorizing local government to publish proceedings, official notices and summaries on their web sites in lieu of HF newspaper publications 162/Drazkowski State Budget SF Zero -base budgeting 3/Fischbach Priority -based budget SF 146/ Passed and referred process, sunset for state Chamberlai to House State Gov agencies n HF 2/Banaian Finance 1/26. Providing for local SF government impact notes. 115/Senjem Taxes/TIF 5- Page 6 Restoring green acres and ag classifications to pre- SF HF Hearing scheduled 2008 status 2/Fischbach 142/0'Driscoll 2/1 in Ag. Allowing sales tax exemption for capital equipment at time of purchase HF 10/Loon HF 155/Benson Abolishing levy limits SF 28/Rest J. Making changes to tax aids and credits and reducing SF Amended onto Amended onto HF payments 82/Robling HF 129/Davids SF 60 130 Making appropriation reductions for FY 11, policy Passed Finance, and appropriation referred to reductions for FY 12-13. Senate Floor. Changes to aids and credits SF Replaced with Passed House Floor and reducing payments 60/Robling HF 130/Holberg HF 130. 1/27. Sent to Senate. Providing a check -off for 1.00 general fund contributions on income and property tax refund forms HF 181/Scott Extending deadline for spending tax increments from 2011 to 2013. HF 195/Scalze Page 7