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HomeMy WebLinkAboutHousing & Redevelopment Authority Minutes 11-15-2018APPROVED MINUTES PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY November 15, 2018 MEMBERS PRESENT: Chairman Michelle Soderberg, Commissioners Robert Huddleston, Jeff Kulaszewicz, and Matthew Plec ABSENT: Commissioner Marty McCarthy STAFF PRESENT: HRA Manager Jim Barnes, HRA Executive Director Steve Juetten, and Office Support Representative Tina Beckfeld OTHERS PRESENT: Council Member Judy Johnson, Grace Management Representative Jody Boedigheimer 1. CALL TO ORDER Chair Michelle Soderberg called the Plymouth Housing and Redevelopment Authority meeting to order at 7:00 p.m. 2. PUBLIC FORUM Chair Soderberg opened and closed the public forum. No one was present to speak. 3. CONSENT AGENDA A. Approve HRA Meeting Minutes for September 27, 2018 and October 11, 2018 B. Plymouth Towne Square. Accept Monthly Housing report. C. Vicksburg Crossing. Accept Monthly Housing report. D. Approve Project Based Voucher (PBV) Housing Assistance Payments (HAP) Contract Extensions for Plymouth Leased Housing Associates, LP (Stone Creek Village) and Vicksburg COMMONS Limited Partnership (Vicksburg Commons) and HAP Contract Amendment for Plymouth West View Estates, LLC. MOTION by Commissioner Plec, seconded by Commissioner Kulaszewicz, to approve the consent agenda. Vote. 4 Ayes. MOTION passed unanimously. 4. NEW BUSINESS A. Review and approve Fair Housing Policy. HRA Manager Barnes gave an overview of the staff report. Approved Minutes Plymouth Housing and Redevelopment Authority November 15, 2018 Page 2 Chairman Soderberg inquired about items 4B and 4C regarding the language “the City will review on a periodic basis” asking how staff will be reminded to do the review; organically or scheduled. HRA Manager Barnes stated staff does an analysis of the Code and recommends changes to the City Council, but not necessarily yearly or tied to a schedule allowing for flexibility. Council Member Judy Johnson asked why the HRA is asking City Council to adopt the Fair Housing Policy prior to the HRA adopting it. HRA Manager Barnes answered it is typical to have the Council approve the policy first to ensure the elected body approves of the language in the policy. MOTION by Commissioner Plec, seconded by Commissioner Huddleston, to recommend the adoption of the Fair Housing Policy to the City Council. 4 Ayes. MOTION passed unanimously. B. Plymouth Towne Square. Review and Approve 2019 Budget. HRA Manager Barnes gave an overview of the staff report. Commissioner Kulaszewicz asked with the addition of a part-time maintenance employee will there be savings on other maintenance line items. HRA Manager Barnes replied based on the level of pay this position offers, the part-time employee will be doing preventative maintenance and repairs/maintenance as units turn. Commissioner Kulaszewicz asked if a full-time maintenance employee with a boiler license would offset outside vendor cost. HRA Manager Barnes said an employee with a class C boilers license is not qualified to do major repairs, therefore an outside contractor will still be required. Commissioner Huddleston added some of the costs may increase because the part-time maintenance employee may do preventive maintenance work requiring additional parts and materials. Chairman Soderberg asked what appliances are in need of replacement. HRA Manager Barnes replied mainly ranges. Plymouth Towne Square still has approximately 60 that need replacing because parts are no longer available. Approved Minutes Plymouth Housing and Redevelopment Authority November 15, 2018 Page 3 MOTION by Commissioner Kulaszewicz, seconded by Commissioner Plec, to adopt HRA Resolution No. 2018-10 approving the 2019 Plymouth Towne Square Operating Budget. Vote. 4 Ayes. MOTION passed unanimously. C. Vicksburg Crossing. Review and Approve 2019 Budget. HRA Manager Barnes gave an overview of the staff report. There was no discussion. MOTION by Commissioner Huddleston, seconded by Commissioner Plec, to adopt HRA Resolution No. 2018-11 approving the 2019 Vicksburg Crossing Operating Budget. Vote. 4 Ayes. MOTION passed unanimously. 5. ADJOURNMENT MOTION by Chair Soderberg, with no objection, to adjourn the meeting at 7:22 P.M.