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City Council Packet 12-11-2012
RECAP AGENDA) CITY OF PLYMOUTH AGENDA REGULAR COUNCIL MEETING DECEMBER 11, 20121 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PLYMOUTH FORUM—Individuals may address the Council about any item not contained on the regular agenda. A maximum of 15 minutes is allotted for the Forum. If the full 15 minutes are not needed for the Forum, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the Forum, with the exception of referral to staff or Commission for future report. 4. PRESENTATIONS AND PUBLIC INFORMATION ANNOUNCEMENTS 4.01 Oath of Office to Firefighters Gary Berg, Arin Davis, Brandon Olson, Matthew Wiebers, Eric Zappa (City Clerk Sandy Engdahl) 4.02 Recognize Police Citizen Academy Graduates (Police Services Commander Craig Lindman) 4.03 Recognize Drug Task Force (Police Chief Mike Goldstein) 4.04 Announce New Year's Eve Event at the Plymouth Ice Center (Park and Recreation Director Diane Evans) 5. APPROVE AGENDA—Councilmembers may add items to the agenda including items contained in the Council Information Memorandum for discussion purposes or staff direction only. The Council will not normally take official action on items added to the agenda. 6. CONSENT AGENDA—These items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which event the item will be removed from the Consent Agenda and placed elsewhere on the agenda. (Approved) 6.01 Approve proposed City Council Minutes Regular Council Meeting 1 of 3 December 11, 2012 6.02 Approve disbursements (Res2012-351) 6.03 Approve 2013 Tobacco License renewals (Res2012-352) 6.04 Approve 2013 Target and Trap Shoot License renewals (Res2012-353) 6.05 Approve 2013 Amusement License renewals (Res2012-354) 6.06 Approve donation of equipment to the Minnesota Department of Natural Resources (Res2012-355) 6.07 Accept sponsorship donations to the City (Res2012-356) 6.08 Accept Easement and Private Utilities for Silverthorne Homeowner's Association (Res2012-357) 6.09 Approve purchase of police patrol vehicles (Res2012-358) 6.10 Approve contract extensions for cleaning services, heating ventilation, and air conditioning for City facilities (Res2012-359) 6.11 Approve Joint Powers Agreement with the City of Maple Grove for Law Enforcement Training Facility (Res2012-360) 6.12 Approve Site Plan amendment and Conditional Use Permit for Wayzata Public Schools/Classroom/Gymnasium Expansion at Greenwood School (2012086 — Res2012-361) 6.13 Approve Site Plan amendment and Conditional Use Permit for Wayzata Public Schools/Classroom Expansion at Oakwood School (2012088 — Res2012-362) 6.14 Authorize Deer and Turkey Management Program for 2013 (Res2012-363) Regular Council Meeting 2 of 3 December 11, 2012 6.15 Approve comments on the draft Shingle Creek and West Mississippi Watershed Management Commissions Third Generation Watershed Management Plan Res2012-364) 6.16 Approve Change Order No. 1 and Final for Plymouth Fieldhouse Turf Replacement Project (Res2012-365) 6.17 Approve 2013 Firefighter Compensation Plan and Payment to the Fire Relief Association for Firefighter Disability Insurance (Res2012-366) 6.18 Adopt Compensation and Classification Plans for Non -Represented Employees for 2013 (Res2012-367) 6.19 Approve Comments to Hennepin County Commissioner Jeff Johnson regarding Proposed Water Governance Strategies (Res2012-368) 6.20 Approve purchase of replacement Motorola mobile radios for police and fire vehicles (Res2012-369) 6.21 Accept donation of taser for the Police Department (Res2012-370) 7. PUBLIC HEARINGS 7.01 Vacation of road and utility easements within the N %2 of the NE 1/4, Section 8- 118-22 (Res2012-371) (Approved) 7.02 2013 Budget, Tax Levies and 2013-2017 Capital Improvement Program Res2012-372, Res2012-373, Res2012-374, Res2012-375) (Approved) 8. GENERAL BUSINESS 8.01 Adopt 2013 Goals and Legislative Priorities (Approved) 9. REPORTS AND STAFF RECOMMENDATIONS 9.01 Set Future Study Sessions (Scheduled a Study Session January 22 at 5:30 p.m. to discuss request of Fire Relief Association for pension increase) 10. ADJOURNMENT (8:28 p.m.) Regular Council Meeting 3 of 3 December 11, 2012 6.01 Proposed Minutes Special Council Meeting September 11, 2012 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:30 p.m. in the Medicine Lake Room, 3400 Plymouth Boulevard, on September, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Bildsoe, Johnson, Stein, and Black. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Administrative Services Director Callister, Parks and Recreation Director Evans, Community Development Director Juetten, Public Works Director Cote, and City Clerk Engdahl. Maior Street Funding Options Administrative Services Director Callister stated Peony Lane and Vicksburg Lane projects have been identified in the City's Capital Improvement Program (CIP) to be undertaken in the next few years. The Peony Lane project, in 2014, is estimated at $11.3 million while the Vicksburg Lane project, in 2015 and 2016, is estimated at $19.4 million. He stated funding options for these projects include Federal funding, special assessments (report assumes that a residential property would be assessed based on a 32 -foot wide roadway), bonds (issued for 15 -year term at 3%), area charges, franchise fees, and the utility trunk fund. He stated for Peony Lane, funding is currently not designated in the CIP. Although the exact funding source is unknown, it will likely come from a variety of sources. A funding mix of special assessments and MSA funds is assumed to finance the street improvements. He noted another option for funding a portion of Peony lane is establishing, by ordinance, a development fee similar to park dedication that would be dedicated to fund this roadway. This fee would only apply to developing properties in Northwest Plymouth. This could generate approximately 1,813,000 or a total of 20% of the construction cost. Councilmember Johnson asked what's changed in funding from roads that were constructed earlier to current date. Public Works Director Cote replied the current economic condition and timing is different. Current projects are a combination of State aid and special assessments and less Federal funding. Councilmember Johnson asked if the City qualifies for Federal funds. Public Works Director Cote replied the City has roads that are eligible. Applying for Federal funds is a competitive process, and the Metropolitan Council is involved. Proposed Minutes 1 of 3 Special Meeting of September 11, 2012 Page 1 Councilmember Willis cautioned the Council there will be land acquisition costs for Peony Lane. Councilmember Wosje asked why staff isn't considering area wide assessment for Vicksburg Lane. Public Works Director Cote replied the City would need to prove benefit when the residents currently have access. It's easier to prove benefit with no roadway, such as Peony Lane, versus widening the roadway, like Vicksburg Lane. Councilmember Bildsoe stated timing is very critical when it comes to bonding as the rates are good currently but that rate could change in two years. He stated there needs to be a combination of all the funding options that staff outlined in their report. He noted with the franchise fee, all taxpayers share in the cost. He doesn't support raising property taxes 9% to 10% to cover the costs. Councilmember Wosje stated he's not opposed to considering all the funding options that staff identified. He doesn't totally support franchise fees as once you do it, it never goes away. It's also not transparent to the residents. Regarding area charges, he stated it makes sense to charge to those who will get the primary benefit, even though that hasn't been the practice. Councilmember Stein stated he could support area wide assessment and franchise fee. Councilmember Black stated she's unsure about implementing franchise fees, as the current Council could designate the funds towards roads, but that wouldn't preclude a future council from designating the funds to something else. Mayor Slavik summarized the area charges and franchise fees contained in staff's report and stated these methods should be considered as funding options. NW Area Infrastructure Funding Public Works Director Cote reported on the Northwest Area Trunk Study (feasibility report). He explained this report was requested by the Council. The report looks at how to develop the remaining part of Northwest Plymouth with utilities. He noted the properties contained in the appendix and how they're currently being serviced. Steve Roell, 5915 Dunkirk Lane, referred to Segment 3A on the report, and he requested that whoever develops this property, the sewer should go down County Road 47. There wouldn't be a need for a lift station to service that property. Public Works Director Cote stated the Elm Creek interceptor serves all of Northwest Plymouth. There isn't a significant difference in base grade to where it's connected. Therefore, there wouldn't be a need for a lift station. The sewer is 10 feet deep through the wetlands and 25 feet deep at Dunkirk Lane. Proposed Minutes 2 of 3 Special Meeting of September 11, 2012 Page 2 Judy Luedke, 17910 County Road 47, stated the whole area won't be developed at the same time. Some people will get the new roadway now, but won't be able to develop their property for 10 to 15 years, which was similar to the construction of the Elm Creek interceptor. She stated this is very disruptive to residents, and she's not the only one who's upset by this. She noted the traffic on the Peony Lane at all hours of the day due to Wayzata High School. She voiced her displeasure with how the City has developed the Northwest Plymouth area. Future Study Sessions The Council scheduled no study sessions. Adjournment Mayor Slavik adjourned the meeting at 6:57 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 3 of 3 Special Meeting of September 11, 2012 Page 3 Proposed Minutes Regular Council Meeting September 18, 2012 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:05 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on September 18, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Willis, Bildsoe, Stein, and Wosje. ABSENT: Councilmember Black. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director Evans, Public Works Director Cote, Community Development Director Juetten, Police Chief Goldstein, Fire Chief Kline, Administrative Services Director Callister, and Deputy City Clerk Baird. Plymouth Forum James Grob, 1323 Sibley Memorial Highway, Mendota Heights, representing Amvets Post 1, requested that the Council amend Section 1105.09 of the City Code regarding the qualifications of non-profit organizations conducting gambling in Plymouth. Their organization desires to conduct lawful gambling at Lucky 13's, however, they don't meet one of the four conditions as stated in Section 1105.09. Amvets has an established relationship with the owners of Lucky 13s as they conduct lawful gambling at their other restaurants in the metropolitan area. He stated the majority of their proceeds goes to local schools. Mayor Slavik stated that if the City were to make a change, that change would have to be made throughout the community and the Council would schedule a study session to discuss the issue. At this time, Lucky 13's doesn't have a liquor license with the City. Presentations and Public Information Announcements 4.01) Announcement of Heart Safe Plymouth Plymouth Rotary Representative, Russ Carlson, announced a new program called Heart Safe Plymouth which is being led by their organization. The goal is to make Plymouth a safer place to play. Heart Safe Plymouth will provide information and training on the use of external AED purchases and placements within the community. They will also register the AEDs with the 911 system. 4.02 A) Announcement of Ducks on Parade Proposed Minutes 1 of 8 Regular Meeting of September 18, 2012 Page 4 Councilmember Wosje announced the annual Ducks on Parade on September 29. Monies raised will go to local and international projects and scholarships. 4.02 B & C) Announcement of Plymouth on Parade and the Plymouth Firefighters 5K Run on September 29 Parks and Recreation Supervisor Anderson announced the Plymouth on Parade and the Plymouth Firefighters 5K run on September 29. 4.03) Announcement of Music in Plymouth Endowment Fund Wine Tasting Event on October 4 Mayor Slavik announced the Music in Plymouth Endowment Fund Wine Tasting Event on October 4 at Plymouth Creek Center. 4.04) Announcement of Plymouth Community Foundation Legacy Dinner on September 27 Councilmember Willis announced the Plymouth Community Foundation Legacy Dinner on September 27 at the Crown Plaza Hotel. Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to approve the agenda. With all members voting in favor the motion carried. Consent Agenda Item 6.05 was removed from the Consent Agenda and placed under General Business as item No. 8.001. City Manager Ahrens noted an amended copy of 6.01 was presented to the Council due to a typographical error. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to adopt the Consent Agenda that included the following items, including item No. 6.01 as amended: 6.01) Resolution Approving Declaring a Finding of "No Need" for an Environmental Impact Statement (EIS) based upon review of the Environmental Assessment Worksheet (EAW) dated July 10, 2012 for the Proposed Peony Lane/Lawndale Lane Extension (2012070 — Res2012-279). 6.02) Resolution Approving Disbursements ending September 8, 2012 (Res2012-280). 6.03) Resolution Accepting Utilities for Continual Maintenance for Taryn Hills 11th Addition 2010080 — Res2012-281). Proposed Minutes 2 of 8 Regular Meeting of September 18, 2012 Page 5 6.04) Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Salt Storage Facility (11035 — Res2012-282). 6.05) (This item was removed from the Consent Agenda and placed under General Business as item No. 8.001). 6.06) Resolution to Authorize the Mayor and City Manager to Enter into a Multi -Agency Law Enforcement Joint Powers Agreement to Participate in the Minnesota Internet Crimes Against Children Task Force (Res2012-283). With all members voting in favor, the motion carried. Public Hearings There were no public hearings scheduled. General Business 8.001) Variance for Michlitsch Builders, Inc. for Properties located at 12015 28th Avenue and 12025 28th Avenue (2012031). Mr. Bodner, owner of 2745 Hemlock Lane, stated the water run off designated on the proposed plan for this project would make water run off onto his property if no other adjustments are made. His concerns are that the water comes from all directions damaging current landscaping. There was no quantification of water run off proposed. He asked what criteria are used that makes this acceptable? Were considerations given as to who will be financially responsible for the damages to his property in regards to his landscaping and patio? Public Works Director Cote replied in the original plan, the run off was directed to the east, which was a Council concern. The revised plan directs water to go between the two properties. The site is being graded to drain most of the water to the infiltration basin between the two properties, which were approved by the watershed district. Mayor Slavik asked who would be responsible for the costs of any damages. Public Works Director Cote replied it is the builder's responsibility during construction. Councilmember Willis asked if there was any data on the rate and intensity of the run off to the parcel on the east. Public Works Director Cote replied no. The calculations provided included determining pre -and post -run off. The pre -run off rate was more than that of the post -run off rate. Proposed Minutes 3 of 8 Regular Meeting of September 18, 2012 Page 6 Councilmember Stein inquired as to whether this grading proposal is vastly different than any other developments in the City. Public Works Director Cote replied the proposal is not different, however it is unique. Mayor Slavik asked if there would be additional silt fencing placed during construction and if the City and the watershed will be performing inspections. Community Development Director Juetten replied yes. Motion was made by Councilmember Johnson, and seconded by Councilmember Wosje, to adopt a Resolution Approving a Variance for Michlitsch Builders, Inc. for Properties located at 12015 28th Avenue and 12025 28th Avenue (2012031 - Res2012-284). With all members voting in favor, the motion carried. 8.01) Site Plan, Conditional Use Permit, and Final Plat for a SuperAmerica Gas/Convenience Store (northeast corner of County Road 47 and Vicksburg Lane - 2012061) Senior Planner Drill presented the plans for the proposed SuperAmerica gas/convenience store with car wash. In 2000, the property was zoned commercial as part of the City's Comprehensive Plan. In 2005, the property was zoned C2. Walgreens was constructed in 2008 and Foundation Hill was constructed in 2010. There are two driveways included in this plan with a 4,300 square foot building. The front of the building would face south towards County Road 47. The gas pumps and canopy would be south of the building. A car wash would be installed on the backside of the building. He stated the proposed development meets or exceeds all City standards in regards to setbacks, parking spaces, lot coverage, landscaping, signage, lighting, etc. The proposed design of the building would comply with City ordinance standards. The conditional use permit is required for all gas convenience stores. The owners desire to operate the station 24 hours. The car wash and vacuum must maintain noise ordinance compliance. The Planning Commission is recommending no car wash accessibility between the hours of 11:00 p.m. and 6:00 a.m. The final plat complies with all City regulations. Councilmember Bildsoe asked if there are plans to perform auto repair work? Senior Planner Drill replied no. Councilmember Bildsoe inquired as to the small outlot on the north side of the property. Senior Planner Drill replied plans are for a small office building. Councilmember Johnson stated that 24-hour operation is prohibited in the City. Senior Planner Drill stated the owners desire to extend the hours between 11:00 p.m. and 6:00 a.m. for store operation and gas only, no car wash operations. Councilmember Johnson said there are prohibitions on noise for a car wash, but what about the speakers on the gas pumps. Senior Planner Drill replied the entire site is restricted for hours on vacuum and car wash. Speakers would be on the gas pumps. Proposed Minutes 4 of 8 Regular Meeting of September 18, 2012 Page 7 Councilmember Wosje stated that according to the chart, the pump islands are right next to the residential lot line. He asked what the distance is to the Montessori school. Senior Planner Drill replied that the school is 220' away from the pump islands, which is considered a commercial property and not a residential property, which would require a 300' setback. Councilmember Stein stated when the Montessori school was built in 2010, they knew there were plans for a potential gas station at that time. Dennis Cornelius, 4555 Magnolia Lane, applicant, addressed the Council in response to the residential comments submitted to the City on this item. He stated that traffic impact studies have been completed. The need for a gas station in this area will help service the residents. In regards to light pollution, they would be installing recessed light fixtures including LED light fixtures. The light levels will be below the standard required by the City and would meet the current City Code. They will make sure the water run off goes directly to the storm system and will not create excess drainage on the north side of the property. Snow removal will be handled on-site. The Fire lane access dictated by the Plymouth Fire Department when the Montessori school was built will be maintained. The plan illustrates a one-way direction with curbing to prevent station users from going there. The sound issues will be met with the standards required by the City. He stated in regard to environmental issues, they have developed a plan that shows the area of a possible leak and it shows that the leak would not interfere with residential homes. There will be three state-of-the-art underground storage tanks with fiberglass piping, and a stage 1 fill station. There will also be continuous monitoring of the property and equipment. In addition, all automobiles manufactured after 2009 now require onboard vapor recovery, therefore, reducing emissions to a safe level for a residential area. Councilmember Johnson asked when delivery hours would be. Mr. Cornelius replied the City has an ordinance on deliveries, and they will comply with those restrictions. There was discussion about the 24-hour operation. Councilmembers Johnson, Willis, Wosje and Mayor Slavik would not support it. Councilmember Wosje reiterated that the Holiday Stationstore on County Road 24 wanted to extend their hours and be open for business from 5:00 a.m. — 12:00 a.m. and the Council denied it because it was in a residential area. Councilmember Johnson stated that Walgreens is not open 24 hours either. Councilmember Stein explained that the station on County Road 24 and County Road 9 was in a planned unit development commercial site built within a residential area and that is why they were denied those hours. Mr. Cornelius said Walgreens currently has an approved 24-hour policy on their drive-thru pharmacy. It is not known if they operate that drive-thru 24 -hours. Proposed Minutes 5 of 8 Regular Meeting of September 18, 2012 Page 8 Mayor Slavik then opened the discussion to the floor. Several Residents from Legacy Park including Hemal Kadakia, MD, Praveen Kumar, Goutham Vemuri, Annette Vemuri, Murli Nagwani, Chandra Sadineni, Ahil Kuudeh, Saravan Vivek, Subbu Gomatmayagam, spoke against the project. Raising objections to the type of business that would harm their children with cancers and leukemias. They also raised questions about emissions and exposure to radiation living close to a facility such as the proposed gas station. Other concerns included security, light pollution, noise, and privacy for their residences and daycare school in the adjoining building. One last concern by the residents is why they were not notified of the hearing. Mayor Slavik said that only property owners less than 500 feet are given notification by City ordinance. This particular site does not apply because of the arterial roadways. Senior Planner Drill added the distances to residential properties in question were not informed because they are not property owners, but renters. The City notified all property owners within 500' from the property line. Councilmember Stein said the property is zoned C2; therefore, why is a conditional use permit required. Senior Planner Drill replied that the ordinance requires all gas stations, whether they are C2, C3 or C4 to have a conditional use permit so additional time can be used the make sure requirements are met and it also allows the opportunity to regulate hours, etc. Councilmember Stein asked if the applicant meets all the conditions, the Council can't deny the conditional use permit. Senior Planner Drill replied that is correct. Councilmember Johnson stated she has helped guide and zone this area since 2005. If people were concerned because of a gas station proposal back then, it could have been changed. If this was property owned by the City, the Council could determine specific uses. However, when it is private property, the City doesn't have the ability to make major changes after a planned unit development is in place. She asked if the City has had issues with other daycares or conflicts with traffic around other convenience stores/gas stations. Community Development Director Juetten replied there have not been any concerns that the City is aware of. Councilmember Bildsoe asked about the hours of operation of the station on County Road 24 and Highway 55, does it open at 5:00 a.m. or 6:00 a.m.? Some stations are closed, but the pumps are open, are those regulated? Senior Planner Drill said the station opens at 6:00 a.m. If the Council wishes the pumps to remain open, but not the store, that would need to be changed. Motion was made by Councilmember Willis, and seconded by Councilmember Wosje to adopt the Resolution Approving a Site Plan, Conditional Use Permit, and Final Plat for a Gas Station/Convenience Store at the Northeast Corner of County Road 47 and Vicksburg Lane with changes made to paragraph 2, removing "together with 24-hour operations", and remove item 3 entirely. Proposed Minutes 6 of 8 Regular Meeting of September 18, 2012 Page 9 Councilmember Bildsoe stated he could support use of only the pumps after hours. Councilmember Willis stated he wouldn't support use of the pumps after 11:00 p.m. Motion was made by Councilmember Bildsoe to amend the motion to allow operation of pay at pumps only between the hours of 11:00 p.m. and 6:00 a.m. This motion failed for a lack of a second. The Council voted on the main motion and with all members voting in favor, the motion carried. 8.02) Hennepin Youth Sports Program Grant for a training facility at the Plymouth Ice Center Parks and Recreation Director Evans reported on the proposed Hennepin Youth Sports Program Grant for a training facility at the Ice Center. The funds from this grant, if approved, would be used to construct a 7,220 square foot training facility for youth sports at the Ice Center. Grants awarded range from $10,000 - $325,000. If the grant is awarded, matching funds would be required and the project would need to be completed by June 30, 2014. The proposed project would be a public- private partnership between Acceleration Minnesota NW, Wayzata Youth Hockey Association, the Lions Booster Club, and the City. She Wayzata Youth Hockey Association has confirmed a 100,000 contribution. The Lions Booster Club has unofficially indicated support of $50,000. As the project moves forward, staff will look for other financial partners. The cost of the facility is estimated at $960,000. She stated the training facility would be leased to and operated by Acceleration Minnesota NW. The facility would provide athletic training and skill development for all sports. Components of their training include plyometrics, strength training, a high speed running treadmill, and the hockey treadmill. As part of the project, the City would establish a long-term 10 -year lease agreement with Acceleration Minnesota NW to operate the facility. This would also provide a safe training area for the youth. Staff anticipates the facility will generate $60,000-$65,000 per year of non -ice revenue for the City. There is also a possibility of increased revenue from concessions. Councilmember Bildsoe asked if the grant is approved, when will the Council have a more detailed look at the plans for the facility. Parks and Recreation Director Evans replied the grant is due October 5, and the Hennepin County Board will review the applications in December. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Johnson, to adopt a Resolution Authorizingthehe Application and Execution of the Hennepin County Youth Sports Grant for a TrainingFacility at the Plymouth Ice Center (Res2012-286). With all members voting in favor, the motion carried. Reports and Staff Recommendations There were no reports and staff recommendations. Proposed Minutes 7 of 8 Regular Meeting of September 18, 2012 Page 10 Adjournment Mayor Slavik adjourned the meeting at 9:20 p.m. Lisa K. Baird, Deputy Clerk Proposed Minutes 8 of 8 Regular Meeting of September 18, 2012 Page 11 Proposed Minutes Regular Council Meeting October 9, 2012 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:00 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on October 9, 2012. Cub Scout Den 2, Pack 537, led the Council in the Pledge of Allegiance. COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Bildsoe, Stein, Black, and Wosje. ABSENT: Councilmember Johnson. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director Evans, Public Works Director Cote, Community Development Director Juetten, Finance Manager Bursheim, Fire Chief Kline, Police Chief Goldstein, and City Clerk Engdahl. Plymouth Forum Alan Napier, 16520 39th Avenue North, discussed the route permit for the proposed Excel Energy power line going through the City. He stated the applications on behalf of Excel Energy remain the same as well as the proposed route. He requested the Council to take a more aggressive stance with regard to the applications, but specifically, with the proposed route from Excel Energy. The alternative Route E, that the City proposed, hasn't convinced Excel Energy that this is the best route for the power company and the community. There would be 286 homes that would be directly impacted by Excel Energy's route. The values of their homes would be impacted severely. He stated the citizens south of Highway 55 hired a lawyer, and he suggested that the City be more aggressive and use the City Attorney. Mayor Slavik stated the City has no authority over this project. Staff and Councilmembers have attended the meetings, and the City has tried to get the area legislators involved. She noted that there is a cost in using the City Attorney and residents in other parts of the City could question why their tax dollars are paying for those services. Also there could be residents who might be upset if the City Attorney represents a route that adversely affects other residents. The City continues to monitor this project very closely. Presentations and Public Information Announcements 4.01) Announcement of Fire Department Open House on October 13 Fire Chief Kline reported on the Fire Department's open house on October 13 at Fire Station 3. Proposed Minutes 1 of 5 Regular Meeting of October 9, 2012 Page 12 Approval of Agenda By request of staff, Mayor Slavik removed Item No. 6.16 under the Consent Agenda. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to approve the amended a egnda. With all members voting in favor the motion carried. Consent Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Black, to adopt the amended Consent Agenda that included the followingitems: tems: 6.01) Minutes of the Regular Meetings of August 14, August 28, and September 11 and Special Meetings of August 21 and August 28. 6.02) Resolution Approving Disbursements ending September 29, 2012 (Res2012-287). 6.03) Resolution Appointing Additional Election Judges for the November 6 General Election Res2012-288). 6.04) Resolution Approving a Lease Termination Agreement and General Release from Nextel West Corporation (Res2012-289). 6.05) Approval of comments on the Metropolitan Council's Thrive MSP 2040 Plan. 6.06) Resolution Authorizing a First Amendment to the Development Contract for Elm Creek Highlands East 3rd Addition (2012055 - Res2012-290). 6.07) Resolution Approving Plans and Specifications and Ordering the Advertisement for Bid for Well No. 17 Pumping Facility (10024 - Res2012-291). 6.08) Resolution Approving Request for Payment No. 2 and Final for the Vicksburg Lane Overlay Project (10026 — Res2012-292). 6.09) Resolution Approving Request for Payment No. 3 and Final for 2012 Street Sweeping Project (12012 — Res2012-293). 6.10) Resolution Changing the Medical Insurance Provider to Medica (Res2012-294). 6.11) Resolution Accepting Utilities for Continual Maintenance for Arbor Grove 1 st (2010059 — Res2012-295). Proposed Minutes 2 of 5 Regular Meeting of October 9, 2012 Page 13 6.12) Resolution Approving the Filling of Wetlands and the Wetland Replacement Plan Application for Kirkwood Addition (2012041 — Res2012-296). 6.13) Resolution Approving Encroachment Agreement for a Retaining Wall within a Drainage and Utility Easement in Lot 8, Bock 1, Heritage Estates 2nd Addition at 3385 Sycamore Lane North (Res2012-297). 6.14) Resolution Approving Encroachment Agreement for Deck Steps within a Drainage and Utility Easement in Lot 8, Block 1, Hampton Hills 2nd Addition at 15400 55th Court North Res2012-298). 6.15) Resolution Approving Final Plat for "Hampton Hills South Plateau 2nd Addition for Property located South of Pomerleau Lake (2012078 — Res2012-299). 6.16) (This item was removed from the agenda). 6.17) Resolution Approving a Final Plat and Development Contract for US Home Corporation, d/b/a Lennar for "Kirkwood" for Property located at 5205, 5250, 5330 and 5350 Dunkirk Lane 201204 IF — Res2012-300) and a Resolution Adopting Assessments for Trunk Sanitary Sewer and Watermain for Kirkwood (2012-41 — Res2012-301). 6.18) Ordinance Amending the Zoning Ordinance to Classify Certain land located South of 54th Avenue between Dunkirk and Vicksburg Lanes (2012054 — Ord2012-24), Resolution Approving Findings of Fact for the Rezoning of Land located South of 54th Avenue between Dunkirk and Vicksburg Lanes (2012054 — Res2012-302), and a Resolution Approving a Preliminary Plat for US Home Corporation, d/b/a Lennar for "Kirkwood IP' for Property located South of 54th Avenue between Dunkirk and Vicksburg Lanes (2012054 — Res2012-303). 6.19) Resolution Approving Lawful Gambling License Application of Wayzata Hockey Association for Lucky 13 (Res2012-304). With all members voting in favor, the motion carried. Public Hearings 7.01) Certification of Delinquent Utility Accounts, False Alarms, Tree Removals, and Weed Eradication Charges Finance Manager Bursheim reported on the proposed assessments. Mayor Slavik opened the public hearing. Mayor Slavik declared the public hearing closed. Proposed Minutes 3 of 5 Regular Meeting of October 9, 2012 Page 14 Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to adopt a Resolution Approving Certification to the County for Delinquent Utility Accounts, False Alarms, Tree Removal, and Weed Eradication Charges (Res2012-305). With all members voting in favor, the motion carried. 7.02) Vacation of a Portion of a Platted Drainage and Utility Easement within Outlot A, Taylor Creek Addition Public Works Director Cote reported on the proposed vacation. Mayor Slavik opened the public hearing. Mayor Slavik declared the public hearing closed. Motion was made by Councilmember Willis, and seconded by Councilmember Wosje, to adopt a Resolution Authorizing the Vacation of a Portion of a Platted, Drainage and Utility Easement within Outlot A, Taylor Creek Addition (Res2012-306). With all members voting in favor, the motion carried. General Business 8.01) Modified Alignment (Alignment 3B) and Typical Section for Peony Lane North of Schmidt Lake Road (10015) Public Works Director Cote stated the City begun the process of evaluating the potential extension alignments for Peony Lane north of Schmidt Lake Road. The study developed four potential alignments for the Peony Lane extension, including one identified by residents. On July 10, 2012, Alignment 3 was selected by the Council as the preferred alignment and the Environmental Assessment Worksheet (EAW) for the project was approved for distribution. He explained in response to comments and questions raised during the review of the EAW, a modified Alignment 3 (Alignment 3B) was developed to address impacts to private property. Alignment 3B was evaluated for the same transportation, land use, environmental, and cost criteria as the other alternatives and was found to retain the same strong qualities as Alignment 3, but significantly reduces the impacts to private parcels, and reduces the amount of property necessary for permanent and temporary acquisition (1.83 acres less permanent easement for Alignment 3B on the Baer property alone). It slightly increases the wetland impacts, but has the benefit of reducing the floodplain impacts. He stated regarding the City property in question, that property was purchased in 2007 as part of the Northwest Greenway. At the time of purchase, it was contemplated that Peony Lane would assume five acres of that property for right-of-way, leaving a remnant on the west side of the roadway for purchase. He showed two concepts for the property. He stated a detailed wetland delineation of this property was performed in 20120 in order to fully address the potential environmental impacts from the proposed Peony Lane project. The delineation results in more Proposed Minutes 4 of 5 Regular Meeting of October 9, 2012 Page 15 wetland and less upland on the City -owned property than was assumed when the City purchased the property. Alignment 3 would result in a 1.81 acre remnant parcel on the west side of Peony Lane that could be available for resale after the construction of the road while Alignment 3B would result in a 3.69 acre remnant parcel. Staff believes that the larger remnant parcel is more attractive for resale than the smaller remnant parcel. The proceeds from the sale of the remnant parcel could be used to assist in funding future property acquisition for the Northwest Greenway. He discussed the analysis of the typical section options for the Council to consider. He stated the consultant's recommendation is basically a four -lane divided facility without on -road bicycle lanes based on projected traffic volumes unless access to the roadway is controlled, in which case they recommend a four -lane undivided roadway with turn lanes at major intersections without on -road bicycle lanes. He discussed funding options as contained in the staff report which could include area wide assessment, municipal state aid funds, general obligation state aid bonds, and funding from the utility trunk fund. Staff is recommending approval of the following: 1. Alignment 3B as the preferred alignment and authorize commencement of final design on alignment 3B. 2. Four -lane undivided typical section, striped for two lanes and a center left turn lane with on -road bike lane at this time with adequate width to be striped as four lanes in the future should conditions warrant. 3. Use of state aid bonds as a funding source for a portion of the construction costs. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to adopt a Resolution Approving Preferred Alignment (Alignment 3B) and Authorize Design, 1, Approve Typical Section, and Approve state aid bonds as a funding source for a portion of the construction costs for Peonv Lane North of Schmidt Lake Road (10015 — Res2012-307). With all members voting in favor, the motion carried. Reports and Staff Recommendations There were no reports and staff recommendations. Adjournment Mayor Slavik adjourned the meeting at 7:55 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 5 of 5 Regular Meeting of October 9, 2012 Page 16 Proposed Minutes Regular Council Meeting October 23, 2012 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:04 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on October 23, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Bildsoe, Stein, Black, Johnson, and Wosje. ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director Evans, Public Works Director Cote, Community Development Director Juetten, Deputy Fire Chief Springer, Deputy Police Chief Plekkenpol, Administrative Services Director Callister, Communication Manager LaFave, Recreation Supervisor Krumholz, Recreation Supervisor Lauer, and City Clerk Engdahl. Plymouth Forum The owner of Eat Shop Kitchen (former Joe Sensor's), announced upcoming events on October 30 and November 6. Presentations and Public Information Announcements 4.01) Announcement of Halloween at the Creek on October 31 Recreation Supervisor Krumholz announced this year's Halloween on the Creek on October 31. 4.02) Announcement of Plymouth Pet Expo on November 3-4 Recreation Supervisor Lauer announced the Plymouth Pet Exp on November 3-4 at the Plymouth Creek Center. 4.03) Announcement of Paint the Pavement 5K Fun Run/Walk on November 10 Recreation Supervisor Krumholz announced Paint the Pavement 5K Fun Run/Walk on November 10. 4.04) Announcement of General Election Proposed Minutes 1 of 4 Regular Meeting of October 23, 2012 Page 17 City Clerk Engdahl announced the November 6 General Election and the hours of voting. 4.05) Announcement of Photo Contest Winners Communication Manager LaFave announced this year's photo contest winners (Lisa Jabar, LuAnne Weiss, Gloria Rice, Corey VanScoyk, Janet Brown, Rob Thomas, Peg Brantman, Kevin Hawkins, Elizabeth Senne, Danny Dobrin, Elisabeth Ansley, Laura Bergstrom, Jim Eason, and Anjelica Martino). Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to approve the a-egnda. With all members voting in favor the motion carried. Consent Agenda Motion was made by Councilmember Willis, and seconded by Councilmember Johnson, to adopt the Consent Agenda that included the followingitems: tems: 6.01) Resolution Approving a One -Year Extension of the Development Approvals for JGM Properties Inc. for Properties located at 9909 South Shore Drive and 1605 State Highway 55 2008084 — Res2012-309). 6.02) Resolution Approving Disbursements ending October 13, 2012 (Res2012-310). 6.03) Resolution Approving a Tobacco License for Montecore LLC, d/b/a MGM Wine and Spirits, 3900 Vinewood Lane North, No. 1 (Res2012-311). 6.04) Ordinance Amending the Zoning Ordinance of the City Code to classify Certain Land located at 4520 Holly Lane North (2012063 — Ord2012-25), Resolution Approving Findings of Fact for the Rezoning of Land located at 4520 Holly Lane North (2012063 — Res2012-312), and a Resolution Approving a Preliminary and Final Plat for Gary Anderson for "Homeland" for Property located at 4520 Holly Lane North (2012063 — Res2012-313). 6.05) Resolution Approving Payment No. 10 and Final for Deep Well No. 17 (10024 — Res2012-314). 6.06) Resolution Awarding Contract for Nature Canyon Erosion Repair (11023 - Res2012-315). 6.07) Resolution Awarding Contract for Salt Storage Facility (11035 - Res2012-316). 6.08) Resolution Accepting a Donation from RTT Mobile Interpretation Inc. (Res2012-317). Proposed Minutes 2 of 4 Regular Meeting of October 23, 2012 Page 18 6.09) Resolution Authorizing an Amendment to the Agreement with Three Rivers Park District 2011058 — Res2012-318). With all members voting in favor, the motion carried. Public Hearings 7.01) On Sale Liquor and Sunday Liquor applications from Two Prix and a Princess, d/b/a Lucky's 13 Pub, 3000 Harbor Lane City Clerk Engdahl reported on the On Sale Liquor and Sunday Liquor applications from Two Prix and a Princess, d/b/a Lucky's 13 Pub, 3000 Harbor Lane. Mayor Slavik opened the public hearing. Mayor Slavik declared the public hearing closed. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to adopt a Resolution Approving the On Sale Liquor and Sunday Intoxicating Liquor Licenses for Two Prix and a Princess, d/b/a Lucky's 13 Pub, 3000 Harbor Lane (Res2012-319). With all members voting in favor, the motion carried. 7.02) Off Sale Liquor License application from Montecore, LLC, d/b/a MGM Wine and Spirits, 3900 Vinewood Lane North City Clerk Engdahl reported on the Off Sale Liquor application from Montecore, LLC, d/b/a MGM Wine and Spirits, 3900 Vinewood Lane North. Mayor Slavik opened the public hearing. Mayor Slavik declared the public hearing closed. Motion was made by Councilmember Bildsoe, and seconded by Councilmember Slavik, to adopt a Resolution Approving the Off Sale Liquor License for Montecore, LLC, d/b/a MGM Wine and Spirits, 3900 Vinewood Lane North (Res2012-320). With all members voting in favor, the motion carried. 7.03) Off Sale 3.2 Malt Liquor License application from Holiday Stationstores, Inc., d/b/a Holiday Stationstore No. 317, 2725 Campus Drive City Clerk Engdahl reported on the Off Sale 3.2 Malt Liquor License application from Holiday Stationstores, Inc., d/b/a Holiday Stationstore, No. 317, 2725 Campus Drive. Mayor Slavik opened the public hearing. Proposed Minutes 3 of 4 Regular Meeting of October 23, 2012 Page 19 Mayor Slavik declared the public hearing closed. Motion was made by Councilmember Stein, and seconded by Councilmember Willis, to adopt a Resolution Approving the 3.2 Malt Liquor License for Holiday Stationstores, Inc., d/b/a Holiday Stationstore No. 317, 2725 Campus Drive (Res2012-321). With all members voting in favor, the motion carried. General Business There were no items under General Business. Reports and Staff Recommendations There were no reports and staff recommendations. Adiournment Mayor Slavik adjourned the meeting at 7:35 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 4 of 4 Regular Meeting of October 23, 2012 Page 20 Proposed Minutes Regular Council Meeting November 13, 2012 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:05 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on November 13, 2012. Cub Scout Pack 538 led everyone in the Pledge of Allegiance. COUNCIL PRESENT: Mayor Slavik, Councilmembers Willis, Bildsoe, Black, Wosje, Stein, and Johnson. ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Attorney Pehler, Park and Recreation Director Evans, Community Development Director Juetten, Police Chief Goldstein, Recreation Supervisor Karlen, Public Works Director Cote, Administrative Services Director Callister, Fire Chief Kline, and City Clerk Engdahl. Plymouth Forum No one was present to address the Council. Presentations and Public Information Announcements 4.01) Announcement of Plymouth Arts Fair Recreation Supervisor Karlen announced this year's Plymouth Arts Fair on November 17-18 at the Plymouth Creek Center. Councilmember Black read a proclamation declaring November 15 as "America's Recycles Day." Mayor Slavik thanked City Clerk Engdahl and her staff for conducting the recent General Election. Councilmember Johnson thanked the voters of Ward 1 for reelecting her to Ward 1. Approval of Agenda Proposed Minutes 1 of 4 Regular Meeting of November 13, 2012 Page 21 Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to gpprove the agenda. With all members voting in favor the motion carried. Consent Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Willis, to adopt the Consent Agenda that included the followin_ items: tems: 6.01) Resolution Approving Site Plan Amendment and Conditional Use Permit Amendment for Independent School District No. 284, Wayzata Public Schools to allow an Expansion at Sunset Hill Elementary School located at 13005 Sunset Trail North (2012080 — Res2012-322). 6.02) Resolution Approving Disbursements ending November 3, 2012 (Res2012-323). 6.03) Resolution Awarding a Contract for the Well No. 17 Pumping Facility (10024 - Res2012- 324). 6.04) Resolution Authorizing Pre -Payment of the $1,030,000 Taxable General Obligation Housing Improvement Bonds, Series 1998B (Res2012-325). 6.05) Resolution Indicating Intent to Withdraw from the Highway 55 Corridor Coalition Joint Powers Agreement (Res2012-326). 6.06) Resolution Approving the Feasibility Report and Cooperative Agreement with the Bassett Creek Watershed Management Commission and to order the Improvements for Construction of the Four Seasons Mall Water Quality Improvement Project (11022 - Res2012-328). 6.07) Resolution Approving Agreements with the City of Hopkins Police Department for Wireless Server Access and Records Management Services (Res2012-329). 6.08) Resolution Accepting Utilities for Continual Maintenance for Hampton Hills 4th Addition 2012005 - Res2012-330). 6.09) Resolution Approving the Purchase of a Replacement Sidewalk Machine with Snow Blower (Municipal Utility Tractor) (Res2012-331). 6.10) Resolution Approving Encroachment Agreement for a Shed, Fence and Retaining Wall within a Drainage and Utility Easement in Lot 10, Block 2, Swan Lake West at 4265 Rosewood Lane North (Res2012-332). 6.11) Resolution Authorizing the Application of a Hennepin County Capital Improvement Plan 2013 Bikeway Program Discretionary (Bicycle Gap Program) (Res2012-333). Proposed Minutes 2 of 4 Regular Meeting of November 13, 2012 Page 22 6.12) Resolution Approving Agreement with Midwest Coca-Cola Bottling Company (Res2012- 334). 6.13) Resolution Approving 2012-2013 Winter Snowplowing Program (Res2012-335). With all members voting in favor, the motion carried. General Business 8.01) Canvass 2012 General Election Results City Clerk Engdahl reported on the 2012 General Election Results. Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to adopt a Resolution Certifying the Local Results of the November 6 General Election(Res2012-336). With all members voting in favor, the motion carried. 8.03) Approve 2013 City Council Meeting Schedule The Council scheduled the Board and Committee Recognition Event on March 14. Motion was made by Councilmember Willis, and seconded by Councilmember Stein, to adopt a Resolution Approving Regular City Council and Board of Equalization Meeting Dates for 2013 Res2012-337). With all members voting in favor, the motion carried. 8.04) Set Future Study Sessions The Council scheduled the following Study Sessions: 1. November 20 at 6 p.m. — Minnehaha Creek Watershed AIS Plan and watershed issues, franchise fees/financing options for Peony LaneNicksburg Lane, and 2013 budget and levy. 2. November 27 at 5:30 p.m. — gas station report, trail gap study, and trail maintenance. 3. December 4 at 5:30 p.m. — Council's goals and priorities for 2012. 4. January 15 at 6 p.m. — board and committee interviews. General Business There were no General Business items. Proposed Minutes 3 of 4 Regular Meeting of November 13, 2012 Page 23 Reports and Staff Recommendations 9.01) Financial Report and 2013 Budget and Tax Levy Dave Callister, Administrative Services Director, discussed the financial report (January - September 2012) and the 2013 budget and tax levy. He stated due to positive trends through the end of 2012, staff has given three possible scenarios to keep the tax levy at 0%. Councilmembers Bildsoe, Johnson, Wosje, and Black stated they are comfortable where the levy is at, which is 1.94%. Councilmember Willis stated he would like to see the levy closer to zero. His recollection is that 1.94% would appear to have very little impact on homeowners, but there would be a larger impact to the business community. Mayor Slavik and Councilmember Stein agreed. Councilmember Wosje stated he's not opposed with a 0% levy, but he would like a better idea of capital needs over the next several years. Councilmember Black noted funding needed for the park replacement fund due to serious declines in future years. Councilmember Bildsoe stated the City is facing a $22 million road expenditure in the next few years. He stated given whatever we can to pay that down or work on that now is the prudent thing to do. City Manager Ahrens suggested that this be tabled this evening and staff will provide additional tax scenarios for the November 20 study session. The Council supported that suggestion. Adiournment Mayor Slavik adjourned the meeting at 8:02 p.m. Sandra R. Engdahl, City Clerk Proposed Minutes 4 of 4 Regular Meeting of November 13, 2012 Page 24 Proposed Minutes Special Council Meeting November 27, 2012 Mayor Slavik called a Special Meeting of the Plymouth City Council to order at 5:40 p.m. in the Medicine Lake Room, 3400 Plymouth Boulevard, on November 27, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Wosje, Willis, Bildsoe, Johnson, Black and Stein. ABSENT: None. STAFF PRESENT: City Manager Ahrens, Parks and Recreation Director Evans, Deputy Parks and Recreation Director Northway, Community Development Director Juetten, Administrative Services Director Callister, and Deputy Clerk Baird. Gas Station Report Community Development Director Juetten reported that on September 18, 2012 the Council reviewed, and ultimately approved a SuperAmerica store and associated fuel pumps to be located at the northeast corner of Vicksburg Lane and County Road 47. During the discussion of the proposed store, questions were raised as to how City Code addressed pay - at -the -pump operations being open 24 hours per day. Staff responded that based on its interpretation of code all sales, inside or outside of the store, were limited to 6:00a.m. to 11:00 p.m. unless approved for extended hours as part of a conditional use permit. He stated after the discussion at the Council meeting on September 18, staff reviewed the current operations and approvals for the 19 operating fuel stations in the City. All the stations have pay -at -the -pump, and currently the hours are not enforced. No complaints have been made to the City regarding pay -at -the -pump hours or store hours. The current ordinance was drafted before pay -at -the -pump technology. The staff report in the packet outlines staff's findings. Based on these statistics, staff would like direction from the Council on the enforcement of pay -at -the -pump hours of operation. Councilmember Black asked when the ordinance was last amended. Community Development Director Juetten said he was not sure of the date, however, it was probably somewhere in the mid 1990s. Councilmember Willis asked if there were any known crime incidences relating to the pay - at -the -pump services. Community Development Director Juetten replied there were no concerns from the police department. Proposed Minutes 1 of 4 Special Meeting of November 27, 2012 Page 25 Councilmember Wosje asked if it was known what time of day the theft devices had actually been placed on the card readers at the pumps in the most recent national theft incident? Do the stations that have pay -at -the -pump service at night have lights or not? Community Development Director Juetten replied that it varies from station to station whether there are lights or not. It is also not known when the theft devices were placed on the pumps. Councilmember Wosje also asked if there were regulations in place for banks with their ATM machines. Community Development Director Juetten replied no. Councilmember Black stated that she continually hears noise complaints from residents in regards to speakers from the stations, specifically, the Holiday by the Four Seasons Mall area. If Council is considering making changes they need to be cautious about the distance to residential areas and buffers. If 24-hour access were allowed, the noise would need to be regulated. Mayor Slavik stated that if there are no complaints at this time and the service is currently working, why should the Council restrict the pay -at -the -pump services. The Council directed staff to bring a draft ordinance to the Council in January, and to check with the Police Department regarding incidences occurring from pay -at -the -pumps. Trail Gap Study and Trail Maintenance Parks and Recreation Director Evans reported that the trail gap study is being given to the Council so there will be understanding for the additional $200,000 being requested for trail maintenance in the Capital Improvement Program (CIP). She stated there are currently 144.5 miles of trails in Plymouth (131 miles are City and 12.5 miles are state or regional). These trails connect neighborhoods to parks, schools and other areas. Within the trail network, there are gaps that need to be filled and connections that must be made to provide trail loops and better access to schools, parks, transit facilities and other destinations. In the past, staff recommended multiple trail sections for construction based on residential requests, usage and/or safety concerns. In recent years, it has become more difficult to complete trail gap projects because there are fewer requests and many of the remaining trail sections are more difficult to construct and are more costly. The City does try to install new trails and/or gaps with regards to new developments and road construction projects. Within the Capital Improvement Program (CIP), trail gap projects are scheduled utilizing the Park Dedication Fund. In 2014 there are proposed future allocations of $366,000 and $260,000 in 2016. In 2012, staff changed the funding methodology for trail projects to every other year and increased the CIP budget to accommodate the completion of more costly gaps and sections. Proposed Minutes 2 of 4 Special Meeting of November 27, 2012 Page 26 A review of the trails, sidewalks, remaining gaps, extensions and corridors was completed this fall. The document shows nine section maps of the City and 90 gaps/sections, an estimated 60 miles within the trail network. Going forward, the completed trail gap study will assist with long-range planning, budgeting and prioritizing gap projects. The process included reviewing the trail system, indentifying approximate gap start and end locations as well as the length and location of the trails. In addition, staff categorized potential trail priorities based on safety concerns, user requests, high usage, establishing a trail loop or connecting to a destination. Finally, staff placed the trail gaps into five categories based on presumed construction complexity and/or timing. The categories include; desirable (i.e. no noticeable issues), challenging (i.e. possible homeowner/business concerns or easement issues), not possible (i.e. insufficient space on a bridge overpass), future construction (i.e. completed with road and/or road reconstruction) and undefined. She stated at the June 26 Parks and Recreation Advisory Commission (PRAC) meeting, commissioners made the recommendations outlined in the packet. In addition to the gap study, Parks and Recreation needs to budget for maintenance of the trails/sidewalks once they are in place. The City will need to do continual maintenance which includes inspection, maintenance and repair on a yearly basis. Maintenance and repair funding is programmed in the CIP utilizing the Park Replacement fund. Proposed future CIP allocations are 75,000 for 2013 and 2014 and $90,000 for 2015 and 2016. Staff anticipates allocating $200,000 per year for repair/maintenance beginning in 2014. This would provide two to four miles of maintenance/repair based on the trail condition. Under the current funding schedule, staff is only able to repair less than one mile of trail per year. Councilmember Willis asked how long the paved surface lasts and what causes the trails to crumble. Parks and Recreation Director Evans replied the paved surfaces will last 10 to 15 years. Sometimes new trails are overlaid on old paths because the old path provides a good base for the new pavement. Some of the trails crumble from tree roots or other natural causes. Councilmember Stein agrees that it is not just the cost of putting in the trails, it is also the maintenance. He asked what are some of the issues with some of the trail gaps, and why are they not complete? Parks and Recreation Director Evans reiterated that there are several reasons, including factors of pending or upcoming road construction projects, new developments, monies needed to acquire land, and also some homeowners that refuse the easement. Some homeowners now think they should be paid for an easement and that has never been City policy in the past. Proposed Minutes 3 of 4 Special Meeting of November 27, 2012 Page 27 Councilmember Stein asked what the cost is of snow plowing the trails in the winter. Deputy Parks and Recreation Director Northway replied that those funds are budgeted from the park replacement fund under maintenance, and they are not itemized separately. Councilmember Stein asked if there is a plan in place for the next 10 years on the trail gaps? Parks and Recreation Director Evans replied that staff is making changes to the CIP as well as at the time of making Comprehensive Plan changes. She stated there are three to four gaps that are important that hopefully will be scheduled in the next few years. Councilmember Johnson asked what the major source of funding is for trails. Parks and Recreation Director Evans replied Park Dedication funds come from new developments and those funds can be used towards new trails or new parks. Park Replacement funds can only be used for replacements of parks equipment and trails. Beyond 2015, staff needs to find a funding source. In 2012, Going beyond 2015 we need to find a funding source. Also, $90,000-$100,000 from 2012 general fund surplus will be put into this category. Councilmember Johnson stated that a larger share of the general levy will be put into this fund which goes to the property taxes. She asked if this would mean a levy increase. If the City only sustains two to four miles per year it will take a commitment from the Council to either cut something else or add more to the levy. Deputy Parks and Recreation Director Northway stated that the $75,000 to $90,000 from Park Replacement Fund helps to repair one mile of trail. The $200,000 additional requested would repair four miles of trail. It was requested to add trail gap #43 — Medina road to the priority list. Adjournment Mayor Slavik adjourned the meeting at 6:55 p.m. Lisa K. Baird, Deputy Clerk Proposed Minutes 4 of 4 Special Meeting of November 27, 2012 Page 28 Proposed Minutes Regular Council Meeting November 27, 2012 Mayor Slavik called a Regular Meeting of the Plymouth City Council to order at 7:04 p.m. in the Council Chambers of City Hall, 3400 Plymouth Boulevard, on November 27, 2012. COUNCIL PRESENT: Mayor Slavik, Councilmembers Johnson, Willis, Bildsoe, Stein, Black, and Wos j e. ABSENT: None. STAFF PRESENT: City Manager Ahrens, City Attorney Knutson, Park and Recreation Director Evans, Public Works Director Cote, Community Development Director Juetten, Police Chief Goldstein, Deputy Fire Chief Springer, Administrative Services Director Callister, and Deputy City Clerk Baird. Plymouth Forum No one was present to speak at the Plymouth Forum. Presentations and Public Information Announcements 4.01) Announcement Old Fashioned Christmas Parks and Recreation Director Evans announced that the Old Fashioned Christmas will take place on December 2 at Plymouth Creek Park from 2-5 p.m. It is free to the Public. 4.02 A) Announcement of City County Communications and Marketing Association Awards Communications Manager LaFave made an announcement that the City won three times over at the national City -County Communications and Marketing Association's (3 CMA) annual Savvy Awards ceremony on Sept. 6 in Portland, Oregon. Two awards were for the video `ode to recycling", put together by Marjorie Vigoren, including savvy award, the highest honor in the PSA category and silver circle award. The Plymouth News, City newsletter earned an Award of Excellence in the external newsletter category for cities with populations of 61,000 and more. Production of the newsletter is an effort of the entire communications team: Communications Coordinator Marjorie Vigoren, Office Support Specialist Sheila Langer and Communications Manager Helen LaFave. Proposed Minutes 1 of 4 Regular Meeting of November 27, 2012 Page 29 4.03) Announcement of Light Display Mayor Slavik announced she had participated in turning on lights celebration for Mike Justak, a Plymouth resident that has Parkinson's Disease and puts on a light display at 4320 Ithaca Lane with 40,000+ lights coordinated with music. Please drive by and enjoy. Approval of Agenda Motion was made by Councilmember Bildsoe, and seconded by Councilmember Wosje, to the agenda. With all members voting in favor the motion carried. Consent Agenda Motion was made by Councilmember Willis, and seconded by Councilmember Bildsoe, to approve the agenda. With all members voting in favor, the motion carried. 6.01) Special Council Meeting minutes of September 18. 6.02) Resolution Approving Disbursements ending November 17, 2012 (Res2012-338). 6.03) Resolution Approving the Plans and Specifications and Ordering the Advertisement for Bid for County Road 101 Water Tower Rehabilitation (10034 — Res2012-339). 6.04) Resolution Ordering Preparation of Plans and Specifications for the 45th Avenue and Nathan Lane Drainage Improvement Project (11021 — Res2012-340), and a Resolution Approving Plans and Specifications, and Ordering Advertisement for Bids for the 45th Avenue and Nathan Lane Drainage Improvement Project (11021 — Res2012-341). 6.05) Resolution Approving Payment No. 1 and Final for the 2012 Crack Repair Program (12011 — Res2012-342). 6.06) Resolution Adopting Amended Assessments for Trunk Sanitary Sewer and Water Main, Taylor Creek 3rd Addition (2012042 - Res2012-327). 6.07) Resolutions Accepting Streets for Continual Maintenance for Taylor Creek (2010035 — Res2012-343), Utilities for Continual Maintenance for Taylor Creek 3rd Addition (20122042 — Res2012-344), and Utilities for Continual Maintenance for Taylor Creek 4th Addition (20122043 — Res2012-345). 6.08) A Resolution Approving a Variance for Lucky's 13 Pub to Allow the Size of a Freestanding Sign at 3000 Harbor Lane to be Increased from 15 square feet to 49 square feet, and Repealing Resolution No. 98-405 (2012083 — Res2012-346). Proposed Minutes 2 of 4 Regular Meeting of November 27, 2012 Page 30 6.09) Ordinance Amending Section 21655.45 of the City Code (Ord2012-26), and Resolutions Approving Findings of Fact for Amending Zoning Ordinance Section 21655 (2012085 — Res2012- 347), and a PUD Amendment for Visual Communications for the WestHealth Campus Located at 3005 Campus Drive (2012085 — Res2012-348). 6.10) A Resolution Approving a Name for a New Neighborhood Park to be Called Fairway Greens Park (Res2012-349). 6.11) A Resolution Approving Agreement for Legal Services Provided by Campbell Knutson Professional Association (Res2012-350). Public Hearings There were no public hearings scheduled. General Business 8.01) Results of 2012 Residential Survey and Update on Proposed 2013 Community Conversations Bill Morris of Decision Resources presented the results of the 2012 Residential Survey. He stated 400 random houses were selected throughout the City to participate. These homes were surveyed between August 28 to September 20. The last survey was done in 2004. Location is the thing that people like the most about Plymouth. The main issue for people is growth of the City. Other close issues were taxes and traffic, however none were at the levels to be a major dominating issue. Most people feel City taxes are about average in comparison to other local communities. For quality of life, most residents rate Plymouth as excellent by 75% and 87% feel very safe here. He stated 68% of the residents feel good about the value of City services, with most of them above the 80% and into the 90% of satisfaction in the services. Residents rate fire and police the most important services. They also would like to maintain the funding of City services as they currently are at. Major concerns were violent crime, traffic speeding, drugs, youth crimes and vandalism. This is prevalent in the metro -wide area. Most residents use neighborhood parks and trails more than other facilities in Plymouth. However, they do rate all the facilities with good to excellent ratings. They believe that improving neighborhood parks and trails would be their highest priority. Proposed Minutes 3 of 4 Regular Meeting of November 27, 2012 Page 31 Residents surveyed receive their information from the Plymouth News and local newspaper, with the City website running third place. Half of the residents evaluate the Plymouth News as good to excellent. He stated residents are looking for types of growth brought to the City. They would like to see more commercial growth --restaurants, fine dining, amenities and more entertainment. Light industrial for jobs was also a concern. Residents are also pleased in how the City has performed over the past five years and were pleased with how wonderfully the City handled finances and services. Mayor Slavik thanked Mr. Morris for the report. Reports and Staff Recommendations There were no reports and staff recommendations. Adiournment Mayor Slavik adjourned the meeting at 8:12 p.m. Lisa K. Baird, Deputy Clerk Proposed Minutes 4 of 4 Regular Meeting of November 27, 2012 Page 32 rp)City of Agenda 6 . 0 2PlymouthNumber: Adding Quality to life REGULAR COUNCIL MEETING December 11, 2012 To: Laurie Ahrens, City Manager Prepared by: Deb Luesse, Accounting Clerk Reviewed by: Jodi Bursheim, Finance Manager Item: Disbursements Ending December 1, 2012 1. ACTION REQUESTED: Adopt the attached resolution to approve the disbursements for the period ending December 1, 2012. 2. BACKGROUND: Attached is a list of city fund disbursements for the period ending December 1, 2012. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Check Registers Resolution Page 1 Invoice Expense Distribution for Period Ended 12.1.12/Council meeting 12.11.12 Reg AP Ck's HAP Ck's 11. 18.12 to 11. 18.12 to 12.1.12 12.1 A2 FUND 100 General Fund 251,569.83 251,569.83 200 Recreation Fund 12,737.76 12,737.76 210 Parker's Lake Cemetery Maint 0.00 220 Transit System Fund 282,630.41 282,630.41 234 Economic Development Fund 0.00 250 Comm Dev Block Grant Fund 0.00 254 HRA Section 8 Fund 246.00 246.00 254 HAP Check Summary 250,350.47 250,350.47 258 HRA General Fund 115.44 115.44 300 1998C GO Activity Center 0.00 302 2003B GO Street Reconstruction 4,000.00 4,000.00 305 2004A GO Public Safety 0.00 307 1998A-TIF #7-5A Rottland 0.00 309 2007A Open Space Series 0.00 310 2009A TIF #7-5A Refund 1998A 0.00 311 2009B AC and FH Refunding 0.00 312 2010A GO Open Space 0.00 400 General Capital Projects Fund 24,465.25 24,465.25 401 Minnesota State Aid Fund 0.00 404 Community Improvement 0.00 405 Park Replacement Fund 0.00 406 Infrasturcture Replacement Fund 0.00 407 Project Administration Fund 0.00 408 Park Construction 8,770.07 8,770.07 409 Capital Improvement Fund 0.00 412 Utility Trunk Fund 0.00 413 Improvement Project Construction 3,027.50 3,027.50 414 Shenandoah Administration 0.00 851 HRA Senior Apt. Constr Fund 0.00 418 Utility Trunk System Expansion 0.00 420 Water Sewer Construction 1,035.00 1,035.00 421 Enterprise-Other Construction 2,958.47 2,958.47 998 TIF # 7-2 O.S. (Const) 0.00 998 TIF # 7-3 P.O.S. (Const) 0.00 422 TIF #74 P.T.P (Const) 21.66 21.66 423 TIF # 7-5 Rottlund (Const) 21.66 21.66 424 TIF #7-6 Continental (Const) 21.66 21.66 425 TIF Housing Assistance Program 21.67 21.67 426 TIF #7-7 Stonecreek ('Const) 21.67 21.67 427 TIF #7-8 Shops @ Plymouth Creek 21.67 21.67 428 TIF HRA Senior Apt. Constr. Fund 21.67 21.67 429 TIF HRA 1-3 Crossroads Station 21.67 21.67 430 CON-Open Spaces Series 2007A 0.00 432 TIF #7-8 Quest 21.67 21.67 500 Water Fund 100,784.89 100,784.89 510 Water Resources Fund 18,629.91 18,629.91 520 Sewer Fund 415,519.60 415,519.60 530 Solid Waste Management Fund 498.09 498.09 540 Ice Center Fund 13,048.26 13,048.26 550 Field House Fund 1,421.19 1,421.19 600 Central Equipment Fund 42,586.37 42,586.37 610 Public Facilities Fund 62,030.02 62,030.02 620 Information Technology Fund 9,308.61 9,308.61 630 Risk Management Fund 2,988.51 2,988.51 640 Employee Benefits Fund 13,254.67 13,254.67 650 Design Engineering 0.00 660 Resource Planning 24,400.94 24,400.94 800 Investment Trust Fund 0.00 851 Vicksburg Crossing 0.00 Total Invoice Expense Distribution: 1,546,572.26 1,296,221.79 250,350.47 Total sheets 1,546,572.26 NW Syst Pay Report 1,296,221.79 NW +/- Voids P/R EFT Visa EFT HRA Report 250,350.47 Total 1,546,572.26 Page 2 ma! City of Plymouth Check Payment Register 11/18/2012 to 12/01/2012 Check 128049 Date Paid: 11/20/2012 Action Fleet Inc Amount: 90.69 Inv. 9189 11/02/2012 installation/labor hours 90.69 Inv. 32059 Check 128050 Date Paid: 11/20/2012 AI's Coffee Company Amount: 280.10 Inv. 136098 10/30/2012 IC Concession coffee resupply 280.10 Inv.10152MB 11/01/2012 Check 128051 Date Paid: 11/20/2012 Allied Waste Services Amount: 466.30 Inv. 0894003016358 10/31/2012 Oct'12 PM recycling 466.30 Inv. 51914431112 11/01/2012 Check 128052 Date Paid: 11/20/2012 Allina Occ Med Amount: 3,495.50 Inv. 86956 10/31/2012 9.11 Taggart - 10.22.12 Employee Physicals 3,495.50 Date Paid: 11/20/2012 Check 128053 Date Paid: 11/20/2012 American Planning Assoc. Amount: 980.00 Inv. 0472511285 10/15/2012 Jan-Dec2013 Barb Thompson Membership 525.00 Inv. 0801681285 10/15/2012 Jan-Dec2013 Shawn Drill Membership 455.00 Check 128054 Date Paid:11/20/2012 Inv. 1441713 11/16/2012 Check 128055 Date Paid: 11/20/2012 Inv. 20683 11/01/2012 Check 128056 Date Paid: 1112012012 Inv. 32059 10/29/2012 Inv. 3205901 10/29/2012 Check 128057 Date Paid: 11/2012012 Inv. 51914 11/01/2012 Check 128058 Date Paid: 11/20/2012 Inv.10152MB 11/01/2012 Check 128059 Date Paid: 11/2012012 Inv. 279091 10/31/2012 Check 128060 Date Paid: 11/20/2012 Inv. 80000147373111 11/06/2012 Check 128061 Date Paid: 11/20/2012 Inv. 51914431112 11/01/2012 Check 128062 Date Paid: 11/20/2012 Inv. 13702 11/02/2012 Check 128063 Date Paid: 11/20/2012 Inv. 121115 11/15/2012 Check 128064 Date Paid: 11/20/2012 Inv. S000028239 10/30/2012 Check 128065 Date Paid: 11/20/2012 Inv. 7505813 11/01/2012 Inv. 7590817 11/02/2012 Check 128066 Date Paid: 11/20/2012 Inv. 00077910 10/31/2012 Page 1 of 14 American Public Works Association/APWA Amount: $1,775.00 2013 Membership renewals $1,775.00 Andy's Lawncare Amount: $395.15 Nov'12 Snowplowing services $395.15 Aset Supply and Paper Inc Amount: $256.89 IC Liners $101.52 6 IC Liners $155.37 Borgen Radiator Amount: $433.57 Unit 562 repair/clean fuel tank $433.57 C S McCrossan Construction Inc Amount: $95.44 11.1.12 1.90ton RAP $95.44 Cadd/Engineering Supply Inc Amount: $105.02 refill ink $105.02 CenterPoint Energy Amount: 3,310.94 9.21/10.25.12 Natural Gas 3,310.94 CenturyLink Amount: 100.44 Nov'12 519.1443 Olson/Investigations 100.44 City of Maple Grove Amount: 1,232.00 Oct'12 Dog Impounds 1,232.00 Commercial Asphalt Co. Amount: 573.71 11.2/11.14.12 11.29ton dura Drive 573.71 Cretex Concrete Products Midwest Inc Amount: 432.04 Top & Bottom slabs 48" 432.04 Dakota Supply Group Inc Amount: 5,123.50 Cr inv 7443168 1 4" Flg adptr 427.50) 1 3"Compound,6 1"M70,2 1.5" M1 20B, 6 #4 5,551.00 setters,6 #2 setters Data Recognition Corporation Amount: 1,899.77 Oct'12 UB Processing 1,899.77 Page 3 12/3/2012 Check 128067 Date Paid: 11/20/2012 Decision Resurces Ltd Inv. 1107121 11/07/2012 Bal owed Telehone survey research Check 128068 Date Paid:11/20/2012 DSS Commercial Inc Inv. 16174 11/05/2012 10. 17.12 Transhit shelters paint trash can doors Inv. 16178 11/06/2012 Oct'12 Var Transit shelters trash rmvl Check 128069 Date Paid:11/2012012 Ehlers & Associates Inc Inv. 345515 11/12/2012 10.2/10.10.12 Quest Housing Project Inv. 345516 11/12/2012 10.2.12 TIF Fin Fmngmnt Plan Check 128070 Date Paid:11/20/2012 Electrical Installation & Mnt Inv. 0012320IN 11/01/2012 dayburner street lights 36th Ave to TH55 Inv. 0012321 IN 11/01/2012 Gopher State Locate -Schmitt lake road Check 128071 Date Paid:11/20/2012 Inv. 121031 10/31/2012 Check 128072 Date Paid:11/20/2012 Inv. RR4603 08/15/2012 Check 128073 Date Paid: 1112012012 Inv. 0000396 11/02/2012 Inv. 0001078 11/02/2012 Inv. 0001330 11/02/2012 Inv. X393368 11/02/2012 Inv. X398633 11/02/2012 Check 128074 Date Paid: 11/20/2012 Inv. H23103 11/12/2012 eQuality Pathways to Potential Oct'12 PCC Janitorial ESS Brothers & Sons Inc 6 12x50 gator wrap Ferguson Waterworks #2516 Rod CB and valve repair parts weld eye bolt CB and valve repair parts CB and valve repair parts File of Life Foundation Inc 1,500 ea magnets/decals/benefits sheets Check 128075 Date Paid: 11/20/2012 First Transit Inc Inv. 55854101205 10/31/2012 Oct'12 DAR Transit less fare revenue Inv. 55854101206 10/31/2012 Oct'12 Fuel Surcharge Check 128076 Date Paid: 11/20/2012 Jenny Flansburg Inv. 121115 11/16/2012 Compost Grant Reimbursement Check 128077 Date Paid: 11/20/2012 G&K Services Inc Inv. 1006208775 11/02/2012 City Uniforms Check 128078 Date Paid: 11/20/2012 Grainger Inv. 9964715073 10/31/2012 poly concrete Inv. 9965836563 11/01/2012 Barricade tape Inv.9965836571 11/01/2012 adapter Check 128079 Date Paid:11/20/2012 Graybar Electric Company Inv. 963283784 10/31/2012 Open bottom vaults Check 128080 Date Paid:11120/2012 GroundsCare Inc. Inv. 4574 11/01/2012 Nov'12 Snowplowing services Check 128081 Date Paid: 11/20/2012 Grove Nursery Inc Inv. 23492800 11/01/2012 grass Shenandoah Check 128082 Date Paid: 11/20/2012 Hawkins, Ash,Baptie & Co. LLP Inv. 184474 11/06/2012 Nov'12 Section 8 Acctg Service Check 128083 Date Paid: 11/20/2012 Hennepin Co Info Tech Dept Inv. 121038039 10/31/2012 Oct'12 Fire Radio Lease Page 1 of 14 Amount: $7,250.00 7,250.00 Amount: $1,563.74 461.00 1,102.74 Amount: $341.25 146.25 195.00 Amount: $320.00 100.00 220.00 Amount: $448.88 448.88 Amount: $1,026.00 1,026.00 Amount: $3,901.34 390.91 72.16 32.45 251.16 3,154.66 Amount: $1,318.00 1,318.00 Amount: $279,991.81 263,600.94 16,390.87 Amount: $100.00 100.00 Amount: $367.03 367.03 Amount: $107.51 94.78 9.91 2.82 Amount: $1,453.71 1,453.71 Amount: $2,600.00 2,600.00 Amount: $55.31 55.31 Amount: $246.00 246.00 Amount: $5,319.83 1,958.48 Page 4 12/3/2012 Inv. 121038040 10/31/2012 Oct'12 PD MDCs/Radio Lease Inv. 121038095 10/31/2012 Oct'12 PW Radio Lease Check 128084 Date Paid:11/20/2012 Hennepin County Treasurer Inv. 921101210 11/01/2012 Oct'12 Record EASE Check 128085 Date Paid:11/20/2012 Hennepin County Treasurer Inv. 1000021928 10/31/2012 Oct'12 7.32ton Solid Waste Hauling Check 128086 Date Paid: 11/20/2012 Hennepin County Treasurer Inv. 1000021829 10/31/2012 Oct'12 Technical Support Check 128087 Date Paid: 11/20/2012 Henry's Waterworks Inc Inv. 16115 10/31/2012 50 1-1/4" Threaded curb box rpr coupling Check 128088 Date Paid: 11/20/2012 Inv. 455765 11/01/2012 Check 128089 Date Paid: 11/20/2012 Inv. 452389001 11/01/2012 Check 128090 Date Paid: 11/20/2012 Inv. 17016133 10/24/2012 Check 128091 Date Paid: 11/20/2012 Inv. 23319 11/01/2012 Check 128092 Date Paid: 11/20/2012 Inv. 7482 10/30/2012 Check 128093 Date Paid: 11/20/2012 Inv. 4676 10/31/2012 Highway 55 Rental Inc Helium tank,nozzle,air rental Highway Technologies Inc CR6/CR 101 signage rental Hirshfield's Inc Var colored paint for park signs Image Trend Inc Nov'12 HireTouch Instrumental Research Inc Oct'12 Water Testing K&S Engraving 10 Name tags,5 name plates,5 circle tags Check 128094 Date Paid: 11/20/2012 Kamida Inc Inv. 001210 11/12/2012 CC crack chasing & sealer Inv. 001211 11/12/2012 CC caulking of building Check 128095 Date Paid: 11/20/2012 Keeprs Inc Inv. 19060801 11/01/2012 Gilmore/New officer uniform Glock 3 DOT Check 128100 Date Paid:11/20/2012 yellow front/rear Check 128096 Date Paid: 11/20/2012 Klein Underground LLC Inv. 60140 11/01/2012 11430 42nd PI N Well 10 concrete work Check 128097 Date Paid:11/20/2012 Inv. 125324 11/01/2012 Check 128098 Date Paid:11/20/2012 Inv. 121115 11/16/2012 Kriss Premium Products Inc Nov'12 IC Evap condensors chemical trtmnt Jennifer Leflar Compost Grant Reimbursement 3,094.95 266.40 Amount: $107.00 107.00 Amount: $452.43 452.43 Amount: $160.31 160.31 Amount: $868.89 868.89 Amount: $54.64 54.64 Amount: $174.60 174.60 Amount: $258.01 258.01 Amount: $195.00 195.00 Amount: $640.00 640.00 Amount: $97.04 97.04 Amount: $14,850.00 13,975.00 875.00 Amount: $76.95 76.95 Amount: $1,035.00 1,035.00 Amount: $448.88 448.88 Amount: $100.00 100.00 Check 128099 Date Paid: 11/20/2012 Lifestyle Properties Amount: $600.00 Inv. 040326 11/16/2012 R200403742 3.26.04 Erosion refund/Bass Lk 600.00 Villas Check 128100 Date Paid:11/20/2012 Logis Amount: $3,672.00 Inv. 35854 10/31/2012 Oct'12 GIS/Internet 3,672.00 Check 128101 Date Paid:11/20/2012 Inv. 28537 11/01/2012 Check 128102 Date Paid:11120/2012 Inv. PGyr212012 11/07/2012 Check 128103 Date Paid: 11/20/2012 Inv. 01310441 N 11/02/2012 Lyndale Plant Services Nov'12 Plant Lease/Care Lynn & Associates Annual sessions Peer group facilitation Magnetic Products & Services tapes & Labels Amount: $165.11 165.11 Amount: $1,200.00 1,200.00 Amount: $299.14 299.14 Page 5 Page 1 of 14 12/3/2012 Check 128104 Date Paid: 11/20/2012 Martin -McAllister Consulting Psychologists Inc Amount:$2,800.00 Inv. 8149 10/31/2012 10.4/10.15.12 7 FF Assessments 2,800.00 Check 128105 Date Paid:11/20/2012 Medicine Lake Tours Amount: 1,456.00 Inv. 121129 11/12/2012 11.29.12 Swedish Institute trip 1,456.00 Check 128106 Date Paid:11/20/2012 MES Inc Amount: 95.50 Inv. 00356006SNV 10/29/2012 name plates 95.50 Check 128107 Date Paid: 11/20/2012 Morrie's Imports Inc Amount: 25.05 Inv. 507784 10/31/2012 Jewels - Warni 25.05 Check 128108 Date Paid: 11/20/2012 Motorola Solutions Inc Amount: 142.68 Inv. 91126079 10/31/2012 2 Remote speaker mic 142.68 Check 128109 Date Paid:11/20/2012 New Millennium Financial Group Amount: 1,000.00 Inv. 030408 11/16/2012 R200304914 4.8.03 Erosion refund/parking lot $1,000.00 expan Check 128110 Date Paid: 11/20/2012 Northern Sanitary Supply Co Inc Amount: 184.89 Inv. 158105 11/01/2012 Clean kit 184.89 Check 128111 Date Paid: 11/20/2012 Office Depot Amount: 455.01 Inv.630814766001 10/31/2012 planner/calanders 98.26 Inv.630857094001 10/31/2012 badges/sharpies/markers/tape/post-its 225.63 Inv.630950415001 11/01/2012 staplers/envelopes 81.91 Inv.631188624001 11/02/2012 folder file/fasteners 56.23 Inv. 631396620001 11/03/2012 Credit (inv#631332827001) 7.02) Check 128112 Date Paid:11/20/2012 Susan Olesen Amount: 256.25 Inv. 120726 11/23/2012 7.25&7.26.12 10.25hrs Primary Election Tech 256.25 sery Check 128113 Date Paid: 11/20/2012 On Site Sanitation Amount: 284.73 Inv. A149351 11/10/2012 11.10/12.7.12 Parkers Ik beach/Credit 128.25) 10.27/11.9.12 Inv. A149354 11/10/2012 11.10/12.7.12 Yard waste site 48.09 Inv. A478389 11/06/2012 10.27/11.9.12 W Med Ik Credit 66.60) Inv. A478519 11/07/2012 11.3/11.9.12 Maint Facility credit 12.02) Inv. A479065 11/09/2012 11.9/11.12.12 Paint the Pavement 5K 154.97 Inv. A479349 11/10/2012 11.10/12.7.12 Bass Lake plyfld 96.18 Inv. A479350 11/10/2012 11.10/12.7.12 Dog Park 48.09 Inv. A479352 11/10/2012 11.10/12.7.12 Ridgemount plyfld 48.09 Inv. A479353 11/10/2012 11.10/12.7.12 W Med Lake 48.09 Inv. A479364 11/10/2012 11.10/12.7.12 Behind shop 48.09 Check 128114 Date Paid: 11/20/2012 Owens Companies Inc Amount: 48,057.50 Inv. 47037 10/31/2012 Dome -setup inflation 1,079.50 Inv. 47053 10/31/2012 PS #2 Boiler Replacement 45,175.00 Inv. 47088 10/31/2012 PS replaced air separator 1,530.00 Inv. 47179 10/31/2012 work performed - ck air flow 273.00 Check 128115 Date Paid: 11/20/2012 Personnel Evaluation Inc Amount: 60.00 Inv. 01717 10/31/2012 Oct'12 3 PEP for officer candidates 60.00 Check 128116 Date Paid: 11/20/2012 Plymouth Automotive Inc. Amount: 392.38 Inv. 121103 11/03/2012 Ford PK tow 196.19 Inv. 121103A 11/03/2012 Ford Taurus tow 196.19 Check 128117 Date Paid:11/20/2012 Prairie Restorations Inc Amount: 305.47 Page 6 Page 1 of 14 12/3/2012 Inv. 0023281 10/31/2012 10.29.12 City Hall Spot sprayed Inv. 0023282 10/31/2012 10.29.12 PCC Spot sprayed Check 128118 Date Paid: 11120/2012 Precision Plumbing & Heating Inc Inv. 201207789 11/16/2012 2120 Merrimac Ln PI permit refund Check 128119 Date Paid: 11/20/2012 Prescription Landscape Inc Inv. 184221 11/01/2012 Proj11019 Sod replacement Check 128120 Date Paid:11/20/2012 Roger Prestwich Inv. 121115 11/15/2012 11. 15.12 Great Decisions - Energy speaker Check 128121 Date Paid:11/20/2012 Printers Service Inc Inv. 262090 10/31/2012 knife sharp Check 128122 Date Paid:11/20/2012 Ramsey County Inv. 121115 11/16/2012 12-50266 & 12-50506 Bail Check 128123 Date Paid:11/2012012 Inv. 121031 11/01/2012 Check 128124 Date Paid:11/20/2012 Inv. MN10056286 10/30/2012 Inv. MN30008330 10/30/2012 Check 128125 Date Paid:11/20/2012 Inv. 10303 11/01/2012 Inv. 10305 11/02/2012 Check 128126 Date Paid:11/20/2012 Inv. M030105620 11/01/2012 Inv. M030105955 11/08/2012 Inv. M030105986 11/08/2012 Check 128127 Date Paid:11/20/2012 Inv. 901600 11/01/2012 Check 128128 Date Paid: 11/20/2012 Inv. 07099 10/31/2012 Check 128129 Date Paid: 11/20/2012 Inv. 121116 11/16/2012 Check 128130 Date Paid: 11/20/2012 Inv. 00125823 10/17/2012 Check 128131 Date Paid:11/20/2012 Inv. 129961 08/24/2011 Check 128132 Date Paid:11/2012012 Inv. 12TF2276 10/31/2012 Check 128133 Date Paid:11/20/2012 Inv. 7800800 11/01/2012 Check 128134 Date Paid: 11/20/2012 Inv. 115399 11/01/2012 Inv. 115521 11/02/2012 Inv. 451087 10/31/2012 Inv. 724880 11/05/2012 Check 128135 Date Paid:11/20/2012 Inv. RMR838040 11/01/2012 Inv. RMR838041 11/01/2012 Page 1 of 14 83.26 222.21 Amount: $45.67 45.67 Amount: $487.00 487.00 Amount: $65.00 65.00 Amount: $36.00 36.00 Amount: $450.00 450.00 Rick Johnson Deer & Beaver Inc Amount: $190.00 Oct'12 2 Dead Deer pickups $190.00 Riot Creative Imagine Laminates 36x300 20# check plot bond Robarge Enterprises Inc Install #9 SS rplcmnt nut/Quantico Rd & 46th Rplc butterfly nut Medina Rd & Dunkirk Ln Royal Tire Inc 4 Recapped skidsteer tires Casing credit Casing disposal fee Selectaccount Nov'12 Participant fees Sherwin Williams spray paint gun tips Cecelia Solstad Compost Grant Reimbursement Amount: $200.80 35.27 165.53 Amount: $1,913.06 956.53 956.53 Amount: $850.53 874.53 35.00) 11.00 Amount: $428.22 428.22 Amount: $29.38 29.38 Amount: $100.00 100.00 St Cloud Technical College Amount: $80.00 Dun Nutter 9.22/9.23.12 fire school 80.00 Anne E & Michael G Stern Amount: $12.15 4755 Yorktown Ln N Water acct 129961 refund 12.15 Taho Sportswear Inc Amount: $136.00 Long Sleeve T-shirts (36) 136.00 Terminal Supply Company 10 Bolts Toll Company propane cylanders propane fuel Oct 12 Cylinder Demurrage Jan'13-Dec 31, 2018 2 cyclinder lease Trans -Alarm Inc Nov-Jan'13 ZWP Fire/Sprnklr monitoring Nov-Jan'13 CWP Fire/Sprnklr Monitoring Amount: $53.09 53.09 Amount: $530.23 72.90 162.24 11.87 283.22 Amount: $1,454.29 345.21 318.25 Page 7 12/3/2012 Inv. RMR838043 11/01/2012 Nov-Jan'13 FS2 Sprnklr monitoring Inv. RMR838044 11/01/2012 Nov-Jan'13 FS1 Sprnklr Monitoring Inv. RMR838045 11/01/2012 Nov-Jan'13 FS3 Sprnklr Monitoring Check 128136 Date Paid: 11/20/2012 Tri -K Services Inv. 5185 11/01/2012 10.2/10.22.12 526yds Dirt Check 128137 Date Paid: 11/20/2012 Twin City Garage Door Co Inv. 379373 10/30/2012 IC Rink "C" Zamboni door Check 128138 Date Paid: 11/20/2012 Uniforms Unlimited Inc. Inv. 139782 10/31/2012 80 15ft single cartridge Check 128139 Date Paid: 11/20/2012 USEMCO INC Inv. 59937 10/31/2012 Freight on Hatch covers Inv. 59939 10/31/2012 Handle "T" Check 128140 Date Paid: 11/20/2012 Verified Credentials Inc Inv. 200577 10/31/2012 Oct"12 Background screening Check 128141 Date Paid: 1112012012 W D Larson Companies LTD Inc Inv. F223050048 10/31/2012 Filters Inv. F223060032 11/01/2012 spin on Lube Check 128142 Date Paid:1112012012 The Watson Company Inv. 819467 11/01/2012 IC Concession food resupply Check 128143 Date Paid:11/20/2012 Wright -Henn Elec. Co. Inv. 121031 10/31/2012 Oct'12 Street Lighting 263.61 263.61 263.61 Amount: $8,622.68 8,622.68 Amount: $126.03 126.03 Amount: $1,705.73 1,705.73 Amount: $225.01 155.13 69.88 Amount: 204.00 204.00 Amount: Amount: 89.77 68.16 9.4/11.1.12 All wells & wtp's 21.61 Check 128145 Amount: 901.38 901.38 5,922.50 Amount: 9,328.91 9,328.91 5,922.50 Check 128144 Date Paid: 11/20/2012 Xcel Energy Amount: 65,777.59 Inv. 51465207541112 11/13/2012 9.4/11.1.12 All wells & wtp's 65,777.59 Check 128145 Date Paid: 11/20/2012 Yellow Brick Road Paver & Landscapes LLC Amount: 5,922.50 Inv. 2011112A 11/16/2012 Bal owed Millenium gardens paver brick 5,922.50 pathway/10 paver lights Check 128146 Date Paid: 11/20/2012 Yocum Oil Company Inc Amount: 25,028.83 Inv. 522882 11/02/2012 4005gl Diesel fuel 12,991.02 Inv. 522884 11/02/2012 4001gl Unleaded fuel 12,037.81 Check 128147 Date Paid: 11/20/2012 Zarnoth Brush Works Inc Amount: 3,538.52 Inv. 0141410IN 11/02/2012 Brooms, dirt shoes and refills 3,538.52 Check 128148 Date Paid:11/20/2012 William Abel Amount: 30.53 Inv. 121113 11/13/2012 11.13.12 55 Mileage Reimb Air quality mtg/St 30.53 Paul Check 128149 Date Paid: 11/20/2012 Bassett Creek Watershed Management Amount: 1,000.00 Inv. 121121 11/16/2012 Proj 11021 WRS review applic fee 1,000.00 Check 128150 Date Paid: 11/20/2012 Bassett Creek Watershed Management Amount: 1,000.00 Inv. 121120 11/16/2012 Proj11020 Review applic fee 1,000.00 Check 128151 Date Paid: 11/20/2012 Maari Berg Amount: 25.30 Inv. 121115 11/15/2012 11. 15.12 44 Mileage Reimb St Paul OSA conf 25.30 Check 128152 Date Paid: 11/20/2012 Jodi Bursheim Amount: 41.21 Inv. 121115 11/15/2012 11.14/11.15.12 74.3 Mileage Reimb 41.21 GFOA/State Auditor Check 128153 Date Paid: 11/20/2012 Law Enforce Labor Serv./Union Amount: 1,365.66 Inv. 2012-00000292 11/16/2012 DUES POL - Police Union Dues * 1,365.66 Check 128154 Date Paid: 11/20/2012 Julie McMackins Amount: 24.4 2Page 8 Page 1 of 14 12/3/2012 Inv. 121115 11/15/2012 11.15.12 44 Mileage Reimb St Paul OSA conf $24.42 Check 128155 Date Paid: 11/20/2012 MN AFSCME Council #5 Amount: $2,587.32 Inv. 2012-00000294 11/16/2012 DUES MTCE - Maintenance Union Dues* $2,587.32 Check 128156 Date Paid: 11/20/2012 MN Child Support Payment Ctr Amount: $1,167.26 Inv. 2012-00000295 11/16/2012 CHID SUP% - Child Support Percentage* $1,167.26 Check 128157 Date Paid: 11/20/2012 Barbara Thomson Inv. 121109 11/09/2012 11.7/11.9.12 parking/AIA Convention Check 128158 Date Paid: 11/20/2012 Inv. Import - 1552 11/20/2012 Check 128159 Date Paid: 11/20/2012 Inv. Import 1549 11/20/2012 Check 128160 Date Paid: 11/20/2012 Inv. Import - 1551 11/20/2012 Check 128161 Date Paid: 11/20/2012 Inv. Import 1550 11/20/2012 Check 128162 Date Paid: 11/29/2012 Inv. 24284 11/05/2012 Fourness, Tracy Park and Rec Refund Mauch, Tori Park and Rec Refund McCombs, Mark Park and Rec Refund Simon, Greg Park and Rec Refund A & N Convention Services Pet Expo Vendor Booths,tables,signs,chairs rental Check 128163 Date Paid: 11/29/2012 Action Fleet Inc Inv. 10822 11/07/2012 Unit 1021 New Squad setup Inv. 9167 11/06/2012 Unit 411 Install computer mount Inv. 9170 11/06/2012 Unit 412 Install computer mount Check 128164 Date Paid:11/29/2012 Adam's Pest Control, Inc. Inv. 764070 11/09/2012 Oct-Dec'12 FS1 Pest Control Inv. 764071 11/07/2012 Oct-Dec'12 FS2 Pest Control Inv. 764072 11/09/2012 Oct'Dec'12 FS3 Pest Control Check 128165 Date Paid: 11/29/2012 Inv. 9010134845 11/07/2012 Check 128166 Date Paid: 11/29/2012 Inv. 00173640 11/05/2012 Check 128167 Date Paid: 11/29/2012 Inv. 33199 11/06/2012 Airgas North Central oxygen American Fastener hex nuts/rings/bolts/washers Ancom Communications Inc 3 Minitor pagers Check 128168 Date Paid: 11/29/2012 Andersun Lawn Service Inv. 11296 11/12/2012 2012 #4 City Property mowing Inv. 11297 11/12/2012 Oct'12 Lawndale/Cemetry mowing Check 128169 Date Paid: 11/29/2012 Inv. 121110 11/10/2012 Check 128170 Date Paid: 11/29/2012 Inv. 021258575 11/05/2012 Check 128171 Date Paid: 11/29/2012 Inv. 00091744 11/09/2012 Check 128172 Date Paid: 11/29/2012 Inv. 120125R 11/05/2012 Check 128173 Date Paid: 11/29/2012 Inv. 362381 11/20/2012 Inv. 601034 11/09/2012 Page 1 of 14 Baldy Sanitation Inc Nov'12 Fire 123 Rubbish Removal Batteries Plus batteries Becker Arena Products Inc Dasher board hardware Boyer Trucks ESW-2930 (parts) Braun Intertec Corporation 11.9.12 City hall wall evaluation 11.2.12 Plym Drainage Improvement Amount: $33.00 33.00 Amount: $31.00 31.00 Amount: $300.00 300.00 Amount: $31.00 31.00 Amount: $35.50 35.50 Amount: $1,453.50 1,453.50 Amount: $7,642.33 5,563.77 1,039.28 1,039.28 Amount: $286.63 84.97 100.83 100.83 Amount: $271.04 271.04 Amount: $92.65 92.65 Amount: $1,224.63 1,224.63 Amount: $10,604.14 10,363.67 240.47 Amount: $292.87 292.87 Amount: $153.89 153.89 Amount: $44.89 44.89 Amount: $333.62 333.62 Amount: $3,972.50 1,020.00 2,952.50 Page 9 12/3/2012 Check 128174 Date Paid: 11/29/2012 Brock White Company LLC Inv. 1226875700 11/06/2012 8 Creteseal Check 128175 Date Paid:11/29/2012 Central Landscape Supply Inv. 226358 11/07/2012 8 var mulch forks Check 128176 Date Paid:11/29/2012 CenturyLink Inv. 55188241112 11/16/2012 Nov'12 551.8824 Check 128177 Date Paid:11/29/2012 Citrix Systems Inc Inv. 204065151105201 11/09/2012 1,068.75 Citrix Maintenance Check 128178 Date Paid:11/29/2012 Cobalt Contracting Inc Inv. 121015 10/15/2012 PRK12019 #2 Field turf replacement Check 128179 Date Paid: 11/29/2012 Jennifer Coin Inv. 121006 10/06/2012 Dog fence repair/Kingsview Hts project Check 128180 Date Paid: 11/29/2012 Comcast Inv. 02536961112 11/13/2012 11.22/12.21.12 IC Digital box Inv. 07140771112 11/16/2012 11.26/12.25.12 ZWP Wireless Check 128181 Date Paid: 11/29/2012 Cummins North Central Inv. 10029828 11/09/2012 IC Emergency generator service call Inv. 10029903 11/09/2012 Full service on emerg generator Check 128182 Date Paid: 11/29/2012 Inv. 120917 09/17/2012 Check 128183 Date Paid: 11/29/2012 Inv. 00012758000 11/02/2012 Check 128184 Date Paid: 11/29/2012 Inv. 63437 11/09/2012 Check 128185 Date Paid: 11/29/2012 Inv. 201208237 11/29/2012 Duane's Septic Service LLC 5113 Juneau Ln tank pumping E H Renner & Sons 5313 Juneau Ln well sealing Ehlers & Associates Inc 2003B bond series arbitrage monitoring Elder -Jones Building permit sv 2775 Lancaster In Bldg permit refund Amount: 880.65 880.65 Inv. 00123261N Amount: 485.10 485.10 Inv. 00123271N Amount: 56.72 56.72 Inv. 00123281N Amount: 1,068.75 Jan-Dec'13 Citrix Maintenance Amount: 8,075.00 8,075.00 Inv. 00123261N Amount: 75.00 75.00 Inv. 00123271N Amount: 97.14 15.84 Inv. 00123281N 81.30 signal relamp TH55 @ S Shore Dr WB Amount: 1,912.56 1,560.33 Gopher State Locate - Peony @ Schmitt Lk Rd 352.23 Check 128187 Date Paid: 11/29/2012 Amount: 195.00 195.00 11/05/2012 Amount: 5,151.98 5,151.98 Fidelity Building Services Inc Amount: 4,000.00 4,000.00 Nov'12 Janitorial Amount: 207.36 207.36 Nov'12 PD Sunday Janitorial Check 128186 Date Paid: 11/29/2012 Electrical Installation & Mnt Amount: $957.64 Inv. 00123261N 11/08/2012 Signal relamp-TH55 @ NW Blvd EB 171.00 Inv. 00123271N 11/08/2012 signal relamp - Peony @ Schmit Lk Rd SB 286.80 Inv. 00123281N 11/08/2012 signal relamp TH55 @ S Shore Dr WB 322.84 Inv. 00123301N 11/08/2012 Gopher State Locate - Peony @ Schmitt Lk Rd 177.00 Check 128187 Date Paid: 11/29/2012 Emergency Medical Products Inc Amount: $1,435.43 Inv. 1508543 11/05/2012 CPR manikins 1,435.43 Check 128188 Date Paid: 11/29/2012 Fidelity Building Services Inc Amount: $8,827.88 Inv. 00647361N 11/01/2012 Nov'12 Janitorial 8,560.69 Inv. 00647371N 11/01/2012 Nov'12 PD Sunday Janitorial 267.19 Check 128189 Date Paid:11/29/2012 Gopher State One -Call, Inc. Inv. 53593 11/05/2012 Oct'12 SW/UT 2279 Locates Check 128190 Date Paid: 11/29/2012 Grafix Shoppe Inv. 83852 11/05/2012 2007 Chevy Trailblazer FD graphics Check 128191 Date Paid:11/29/2012 Grainger Inv. 9969048967 11/05/2012 disposable gloves/cable/impact socket Inv. 9969048975 11/05/2012 scratch resistant/barricade tape Inv. 9969048983 11/05/2012 Mens Overboot Page 1 of 14 Amount: $3,152.30 3,152.30 Amount: $695.00 695.00 Amount: $244.26 139.03 76.50 28.73 Page 10 12/3/2012 Check 128192 Date Paid: 11/29/2012 Grove Nursery Inc Inv. 23490500 10/31/2012 Annapolis median materials Check 128193 Date Paid: 11/29/2012 Hawk Performance Specialties Inv. 2343 11/08/2012 Snow breaker bushing Check 128194 Date Paid: 11/29/2012 Honeywell Analytics Inv. 5224721076 11/06/2012 POSI chek calibration Check 128195 Date Paid: 11/29/2012 Hotsy of Minnesota Inv. 41377 11/12/2012 Va16 Daystar heater Check 128196 Date Paid: 11/29/2012 Industrial Supply Co Inc Inv. 1331169 11/06/2012 Chain Oil Check 128197 Date Paid: 11/29/2012 Inv.580762MPT 11/08/2012 Check 128198 Date Paid: 11/29/2012 Inv. 001213 11/20/2012 Check 128199 Date Paid: 11/29/2012 Inv. 121127 11/27/2012 Check 128200 Date Paid: 11/29/2012 Inv. 121005 11/29/2012 Check 128201 Date Paid: 11/29/2012 Inv. 1211101 IN 09/30/2012 iPROMOTEu Inc 1000 Mood pencils/Crime Prevention Kamida Inc School sidewalk, 19th&101, Schmidt Ik rd- concrete work Mollie Kreibich Personal Training CH League of MN Human Rights Comm 2013 Membership renewal Lindstrom Environmental Inc 9.7/9.13.12 5113 Juneau asbestos removal Check 128202 Date Paid: 11/29/2012 Loffler Companies Inc Inv. 1377607A 09/27/2012 Credit - Toner cartridge inv#1377607 Inv. 1450498A 10/17/2012 black toner Credit Return Inv. 1483582 11/08/2012 4 Toner Check 128203 Date Paid:11/29/2012 Inv. 33821 11/05/2012 Check 128204 Date Paid: 11/29/2012 Inv.00357935SNV 11/05/2012 Inv.00358607SNV 11/07/2012 Check 128205 Date Paid: 11/29/2012 Inv. 45631 11/08/2012 Check 128206 Date Paid: 11/2912012 Inv. 75905 11/05/2012 Check 128207 Date Paid: 11/29/2012 Inv. 0001002530 11/05/2012 Check 128208 Date Paid: 11/29/2012 Inv. T206070001 10/31/2012 Check 128209 Date Paid: 11/29/2012 Inv. 5277 10/17/2012 Check 128210 Date Paid: 11/29/2012 Inv. 266712 11/05/2012 Check 128211 Date Paid: 11/29/2012 Inv. 121128 11/29/2012 Check 128212 Date Paid: 11/29/2012 Page 1 of 14 Loretto Auto Recondition Unit 37 Auto claim 2012.13 MES Inc firefighting gloves/flashlights jumbo gear bag Metro Fire TX receiver/carrier/bumper/screw pan Metro Water Conditioning Inc. softner salt Metropolitan Council Dec'12 Wastewater Service Midwest Landscapes Fall Planting Amount: $724.51 724.51 Amount: $20.25 20.25 Amount: $575.00 575.00 Amount: $1,229.06 1,229.06 Amount: $135.30 135.30 Amount: $305.05 305.05 Amount: $4,250.00 4,250.00 Amount: $1,170.00 1,170.00 Amount: $55.00 55.00 Amount: $1,720.00 1,720.00 Amount: $370.85 175.28) 254.36) 800.49 Amount: $2,988.51 2,988.51 Amount: $1,837.86 1,679.60 158.26 Amount: $252.38 252.38 Amount: $305.15 305.15 Amount: $413,963.81 413,963.81 Amount: $10,836.06 10,836.06 Midwest Playscapes Amount: $2,574.28 Playground repairs $2,574.28 Minnesota Glove & Safety Inc Amount: $152.55 24pr winter gloves $152.55 Minnesota Pollution Control Agency Amount: $23.00 Joel Dahl renew class SD sewer license $23.00 Minnesota Recreation & Park Assoc/MRPA Amount: $280.00 Page 11 12/3/2012 Inv. 130110 11/29/2012 Barb Northway & Dan Heitke 1.10.13 meeting 70.00 Amount: Inv. 130110A 11/29/2012 6 Registration 1.10.13 annual meeting & 210.00 Amount: 50.07 50.07 awards Amount: 218.07 Check 128213 Date Paid: 11/29/2012 MN Dept of Labor & Industry Amount: 90.00 Inv. ABR00596111 11/01/2012 IC boiler,pressure vessel permits 90.00 15.74 Check 128214 Date Paid:11/29/2012 MN Dept of Labor & Industry Amount: 100.00 Inv. ALR00232251 11/01/2012 IC annual elevator inspection/license 100.00 Check 128215 Date Paid: 11/29/2012 MN Dept of Labor & Industry Amount: 20.00 Inv. ABR00584431 11/01/2012 ZWP 2 Pressure vessel permit 20.00 Check 128216 Date Paid: 11/29/2012 Morrie's Imports Inc Amount: 26.48 Inv. 508022 11/08/2012 cap handle 26.48 Check 128217 Date Paid:11/29/2012 Mpls Area Assoc of Realtors Amount: 455.00 Inv. 1723263 11/19/2012 4th Qtr'12 dues 455.00 Check 128218 Date Paid: 11/29/2012 Munitech Inc. Amount: 173.14 Inv. 12330 11/07/2012 2 meters repaired 173.14 Check 128219 Date Paid: 11/29/2012 Natural Shore Technologies Amount: 11,860.00 Inv. 2564 11/16/2012 Jul-Dec'12 Pond Maintenance 7,700.00 Inv. 2565 11/16/2012 Jul-Dec'12 Rain Garden maintenance 4,160.00 Check 128220 Date Paid:11/29/2012 Inv. 121201 11/29/2012 Check 128221 Date Paid: 11/29/2012 Inv. 72312P 11/19/2012 Check 128222 Date Paid: 11/29/2012 Inv. T10255238 10/26/2012 Check 128223 Date Paid: 11/29/2012 Inv. 158226 11/07/2012 Check 128224 Date Paid: 11/29/2012 Inv. 630693172001 11/01/2012 Inv. 630693230001 10/30/2012 Inv. 630749370001 11/09/2012 Inv. 631332918001 11/05/2012 Inv. 631655735001 11/06/2012 Inv. 631657769001 Inv. 631657992001 Inv. 631661269001 Inv. 631827664001 Inv. 631843822001 Inv. 631891354001 Inv. 633002982001 11/07/2012 11/07/2012 11/07/2012 11/08/2012 11/08/2012 11/08/2012 11/14/2012 NCPERS Minnesota Dec'12 Opt PERA Life Robert Nesbitt 11.2/11.16.12 MN Joint Analysis Newman Signs Park signs Northern Sanitary Supply Co Inc liners/gloves/handsoap Office Depot calendar refills -varied styles calendar refill page per day envelopes batteries calendar refill page per day -Credit (rtn inv#630693230001) calendar refill page per day tape labeler calendar/USB Drive/tape refills pens/planner/notepads/highlighters wall clock/envelopes labels/index cards clam clip refill rtn inv# 631827664001 Amount: 1,408.00 1,408.00 Amount: 1,957.00 1,957.00 Amount: 50.07 50.07 Amount: 218.07 218.07 Amount: 586.04 82.22 31.16 15.74 23.80 15.58) 38.73 46.94 128.98 108.87 67.67 74.79 17.28) Check 128225 Date Paid: 11/29/2012 Ole and Lena's Garage Door Service LLC Amount: $767.00 Inv. 58065 11/20/2012 PW hydraulic filter,grease,fluid $767.00 Check 128226 Date Paid: 11/29/2012 Partsmaster Amount: $221.58 Inv. 20629628 11/11/2012 Silifuse and cobalt tips $25.64 Inv. 20630089 11/19/2012 Silifuse and cobalt tips $195.94 Check 128227 Date Paid:11/29/2012 Page 1 of 14 Phasor Electric Company Amount: $187.03 Page 12 12/3/2012 Inv. 041108 11/07/2012 replace Ballast Check 128228 Date Paid: 11/29/2012 Pirtek Inv. S1691650001 11/09/2012 Pipe Nipple #279 Hyd. Tank Check 128229 Date Paid: 11/29/2012 Precision Sealcoating Inc Inv. 120727 11/27/2012 Proj12011 #1/Final 2012 Crack Repair Program Check 128230 Date Paid: 11/29/2012 Printers Service Inc Inv. 260044 06/19/2012 IC 2 77" Ice Knife Sharp Inv. 262239 11/07/2012 knife sharp Check 128231 Date Paid: 11/29/2012 Inv. 757304 11/06/2012 Check 128232 Date Paid:11/29/2012 Inv.0051020IN 11/07/2020 Proven Force/Clutch&U-Joint Unit 282 Hanger bearing R&R Specialties of Wisconsin Inc Zamboni accelerator switch sensor Check 128233 Date Paid:11/29/2012 Rainbow Treecare Inc Inv. 12071381208577 11/09/2012 9.19/11.9.12 Force cuts Inv. 12071381208577A 11/09/2012 9.19/11.9.12 Pruning(storm damage) Inv. 12071381208577B 11/09/2012 9.19/11.9.12 Tree removals Check 128234 Date Paid: 11/29/2012 Inv. 112118191112 11/19/2012 Inv. 112572181112 11/19/2012 Inv. 114317481212 11/19/2012 Inv. 141321112 11/19/2012 Inv. 141571112 11/19/2012 Check 128235 Date Paid: 11/29/2012 Inv. 30149 11/29/2012 Check 128236 Date Paid: 11/29/2012 Inv. 49012 11/07/2012 Check 128237 Date Paid: 11/29/2012 Inv. 2648 11/26/2012 Check 128238 Date Paid: 11/29/2012 Inv. 92222 11/05/2012 Check 128239 Date Paid: 11/29/2012 Inv. 491463 11/16/2012 Randy's Sanitation Inc Nov'12 CWP Rubbish Removal Nov'12 ZWP Rubbish Removal Dec'12 PCC Rubbish Removal Nov'12 PW/PM Rubbish Removal Nov'12 PS/CC Rubbish Removal Recycling Association of MN 2013 Sarah Hellekson Riviera Finance Corcoran/Muncy wireless headsets Science Explorers 11.15/12.13.12 Stars, Planets & Stories Sherwin Williams Paint Signature Concepts Inc Fieldhouse staff jackets 187.03 Amount: $10.82 10.82 Amount: $151,822.10 151,822.10 Amount: $72.00 36.00 36.00 Amount: $93.65 93.65 Amount: $1,140.37 1,140.37 Amount: $10,662.89 1,190.00 67.50 9,405.39 Amount: $1,413.86 73.39 73.39 308.52 383.25 575.31 Amount: $150.00 150.00 Amount: 756.57 756.57 2,723.71 Amount: 414.00 414.00 Amount: 513.10 513.10 Amount: 264.56 264.56 Check 128240 Date Paid: 11/29/2012 Sport Systems Unlimited Amount: 2,723.71 Inv. 0022667 11/07/2012 IC 48" Round pad -gold pad 333.45 Inv. 0022690 11/09/2012 IC Acrylic,acrycast 2,278.04 Inv. 0036295IN 11/09/2012 IC Lexan 112.22 Check 128241 Date Paid: 11/29/2012 Sports Unlimited Amount: 624.00 Inv. 121130 11/30/2012 Nov'12 PM Mini Sport Tuesday/indoor sampler 624.00 Check 128242 Date Paid: 11/29/2012 Sprint Amount: 3,121.55 Inv. 568612126121 11/18/2012 10.15/11.14.12 97 Cell phones 2,653.28 Inv. 812568813060 11/18/2012 10.15/11.14.12 MDC's 468.27 Check 128243 Date Paid: 11/29/2012 SRF Consulting Group, Inc. Amount: 3,618.09 Inv. 07895002 10/31/2012 10.31.12 Traditions Neighborhood park plan 3,618.09 Check 128244 Date Paid:11/29/2012 Inv. 121201 11/29/2012 Standard Insurance Co Amount: $6,091.21 Dec'12 Life,AD&D, LTD Premiums $6,091.21 Page 13 Page 1 of 14 12/3/2012 Check 128245 Date Paid: 11/29/2012 Street Fleet Inv. 307655 11/15/2012 11.6.12 Force America parts courier Check 128246 Date Paid:11/29/2012 Inv. 1971177 11/05/2012 Inv. 1971297 11/05/2012 Inv. 1971447 11/05/2012 Inv. 1971493 11/06/2012 Inv. 1971674 11/06/2012 Inv. 1972031 11/08/2012 Streicher's Inc Belt - Colby Whitemore Pants - Colby Whitemore Belt/Pants - Claire Watne Battery - rechargable belt & pants - Kasey Witchell Jackets (2) - Rick Luth/John Blake Check 128247 Date Paid: 11/29/2012 Sun Newspapers Inv. 1406187 10/28/2012 Halloween at the Creek Check 128248 Date Paid:11/29/2012 Inv. 419954 11/07/2012 Inv. 76430 11/05/2012 Inv. 76430X1 11/05/2012 Check 128249 Date Paid:11/2912012 Inv. 2920 11/04/2012 Check 128250 Date Paid: 11/29/2012 Inv. 12T F2359 11/08/2012 Check 128251 Date Paid:11/29/2012 Inv. 121118 11/18/2012 Check 128252 Date Paid: 11/29/2012 Inv. I N 138941 11/13/2012 Check 128253 Date Paid: 11/29/2012 Inv. 6347 11/08/2012 Check 128254 Date Paid: 11/29/2012 Inv. 77111440 11/05/2012 Check 128255 Date Paid: 11/29/2012 Inv. 6613110812 11/08/2012 Check 128256 Date Paid: 11/29/2012 Inv. 18286 11/01/2012 Check 128257 Date Paid: 11/29/2012 Inv. I N 24037 11/05/2012 Check 128258 Date Paid: 11/29/2012 Inv. 55599 11/09/2012 Check 128259 Date Paid: 11/29/2012 Inv. ESC12037 11/29/2012 Check 128260 Date Paid: 11/29/2012 Inv. 12131389 11/01/2012 Check 128261 Date Paid: 11/29/2012 Inv. 121127 11/29/2012 Check 128262 Date Paid: 11/29/2012 Inv.1203638 08/31/2012 Check 128263 Date Paid: 11/29/2012 Inv. 692189 11/06/2012 Superior Brookdale Ford Unit 592 replace injectors spord wheel spord Wheel T & D Landscape, Inc. 3325 Garland Ave fall cleanup Taho Sportswear Inc Pound the Pavement T-shirts - 5K Target Bank 10.18/11.8.12 IC&P&R prog supplies TASC Oct'12 COBRA&Retiree Total Control Systems Inc 9.11.12 Well 14 rmv drawdown probe Total Tool Repairs on cranes Trugreen Circle Park deep root fertilize Valley Rich Co Inc 17610 19th Ave water main break repair Vance Brothers Inc 600gl CRS -2 tack oil Vessco Inc Chemical feed pump parts Violet -C LLC ESC12037.APP refund escrow balance Wayzata Public Schools 2012 Pool Use Wayzata Youth Hockey Association 2nd of 3yr contract Totino's Advertising Wenck Associates Inc Proj8128 8.31.12 Wetland Monitoring Westside Wholesale Tire Inc. 4 Steer Tires Amount: $26.93 26.93 Amount: $668.25 25.99 49.99 71.98 64.33 75.98 379.98 Amount: $175.00 175.00 Amount: $3,690.24 3,232.38 228.93 228.93 Amount: $101.53 101.53 Amount: $615.00 615.00 Amount: $78.75 78.75 Amount: $207.00 207.00 Amount: $385.20 385.20 Amount: $442.62 442.62 Amount: $2,113.99 2,113.99 Amount: $4,492.47 4,492.47 Amount: $1,603.13 1,603.13 Amount: $6,891.30 6,891.30 Amount: $2,269.00 2,269.00 Amount: $3,000.00 3,000.00 Amount: $3,960.00 3,960.00 Amount: $471.47 471.47 Amount: $1,379.33 1,379.33 Page 14 Page 1 of 14 12/3/2012 Check 128264 Date Paid: 11/29/2012 Inv. 51007862361112 11/06/2012 Inv. 51450946641112 11/12/2012 Inv. 51552709981112 11/12/2012 Inv. 51593725791112 11/12/2012 Inv. 51685621581112 11/12/2012 Xcel Energy 9.12/10.28.12 Storm Water 9.16/11.1.12 Zach,Rdmnt,Lacomapte,E med plyflds,PC path light 10.11/11.10.12 Civil Defense Sirens 9.27/10.28.12 3 Transit shelters 9.26/10.28.12 Traffic Signals Check 128265 Date Paid: 11129/2012 Ziegler Inc Inv. SW050191316 11/15/2012 FS3 repair generator Check 128266 Date Paid:11/29/2012 Derek Asche Inv.500733715 11/29/2012 Reimbursement Check 128267 Date Paid:11/29/2012 James Barnes Inv.500631372 11/29/2012 Reimbursement Check 128268 Date Paid:11/29/2012 Jodi Bursheim Inv.500631389 11/29/2012 Reimbursement Check 128269 Date Paid: 11/29/2012 Dave Callister Inv. 121108 11/08/2012 10.22/11.8.12 Parking & ICMA applied knowledge assmnt Inv. 121120 11/20/2012 10.1/11.20.12 144.5 Mileage Reimb Check 128270 Date Paid: 11/29/2012 City of Wayzata Inv. 121126 11/29/2012 Unit 4001 Tabs Check 128271 Date Paid: 11/29/2012 Inv. 500646161 11/29/2012 Check 128272 Date Paid: 11/29/2012 Inv. 500721896 11/29/2012 Check 128273 Date Paid: 11/29/2012 Inv. 121127 11/29/2012 Check 128274 Date Paid: 11/29/2012 Inv. 125578669 11/21/2012 Check 128275 Date Paid: 11/29/2012 Inv. 121127 11/29/2012 Check 128276 Date Paid: 11/29/2012 Inv. Import - 1556 11/28/2012 Check 128277 Date Paid: 11/29/2012 Inv. Import - 1554 11/28/2012 Check 128278 Date Paid: 11/29/2012 Inv. Import - 1553 11/28/2012 Check 128279 Date Paid: 11/29/2012 Inv. Import - 1555 11/28/2012 Check 128280 Date Paid: 11/30/2012 Inv. 121202 11/30/2012 Check 128281 Date Paid: 11/30/2012 Inv. 121202 11/30/2012 Check 128282 Date Paid: 11/30/2012 Inv. 121202A 11/30/2012 William Dane Reimbursement Chris Kuklok Reimbursement Petty Cash 9.4.12/11.15.12 Iunches,Drive lic renewals,parking,etc Peggy Schulman 11.21.12 Jan'13 class registration/MAAO Target Bank Shop with a Cop"10 gift cards/rotary club Downey, Kelly Park and Rec Refund Jonkman, Pam Park and Rec Refund Kelly, Margaret Park and Rec Refund Klein, Shanna Park and Rec Refund Amount: $5,508.21 141.18 1,825.01 60.18 1,003.75 2,478.09 Amount: $543.65 543.65 Amount: $53.00 53.00 Amount: $32.00 32.00 Amount: $54.00 54.00 Amount: $178.20 98.00 80.20 Amount: $11.00 11.00 Amount: $79.00 79.00 Amount: $52.00 52.00 Amount: $240.55 240.55 Amount: $380.00 380.00 Amount: $1,000.00 1,000.00 Amount: $31.00 31.00 Amount: $35.50 35.50 Amount: $23.00 23.00 Amount: $62.00 62.00 Armstrong Chamber Singers Amount: $165.00 12.2.12 Old Fashioned Christmas performance $165.00 Robert Gasch Amount: $300.00 12.2.12 Old Fashioned Christmas story $300.00 Kendallville Farm LLC Amount: $950.00 12.2.12 Old Fashioned Christmas Reindeer $950.00 Page 15 Page 1 of 14 12/3/2012 Check 128283 Date Paid: 11/30/2012 Sheila Stamps Amount: $50.00 Inv. 121202 11/30/2012 12.2.12 Old Fashioned Christmas performance $50.00 Total Payments: 235 Total Amount Paid: $1,296,221.79 Page 16 Page 1 of 14 12/3/2012 Date: 12/3/12 H.M.S. Windows - Housing Assistance Payments Page: 0001 Time: 2:17:03 PM PAYMENT REGISTER -SUMMARY QAhmslreports\PAYSUM.QRP Bank Account Description/Account Number 3110681 Number Date Method Status Name OF Payee _ Total 0006334 12/1/12 Computer Ck. Paid Dmitriy Akerman 672.00 0006335 12/1/12 Computer Ck. Paid Ilya Alchits 934.00 0006336 12/1112 Computer Ck. Paid The Place Apartments 5,798.00 0006337 12/1112 Computer Ck. Paid Summer Creek Apts 1,682.00 0006338 12/1112 Computer Ck. Paid Melair Associates LP DBA 0.00 0006339 12/1112 Computer Ck. Paid Melair Associates LP DBA 25,457.00 0006340 1211/12 Computer Ck. Paid Wayne Austin 778.00 0006341 1211/12 Computer Ck. Paid Bass Lake Hills Townhomes, LP 1,716.00 0006342 1211112 Computer Ck. Paid Vladimir Begun 741.00 0006343 1211/12 Computer Ck. Paid Bigos Willow Creek 0.00 0006344 12/1/12 Computer Ck. Paid Bigos Willow Creek 20,782.00 0006345 1211/12 Computer Ck. Paid Bigos-Oakwood LLC 788.00 0006346 1211112 Computer Ck. Paid Hoa Chen 67.00 0006347 12/1/12 Computer Ck. Paid Esso Properties, LLC 1,247.00 0006348 12/1/12 Computer Ck. Paid Fernbrook Townhomes 5,284,00 0006349 12/1/12 Computer Ck, Paid Four Seasons Estates 13,940.00 0006350 12/1/12 Computer Ck. Paid Four Seasons Villa 446.00 0006351 12/1/12 Computer Ck. Paid Dean Halliwill 421.00 0006352 12/1/12 Computer Ck, Paid Amy Haugen 1,051.00 0006353 12/1112 Computer Ck, Paid Andrew Heal 1,196.00 0006354 12/1112 Computer Ck. Paid Heartland -Plymouth LkVwCommons 0.00 0006355 12/1112 Computer Ck. Paid Heartland -Plymouth LkVwCommons 41,277.00 0006356 12/1112 Computer Ck. Paid Robin Lea Hellmer 883.00 0006357 12/1/12 Computer Ck. Paid Paul Hintermeyer 439.00 0006358 12/1/12 Computer Ck. Paid Elena & Boris Iliarski 484.00 0006359 1211/12 Computer Ck. Paid Eric Johansen 486.00 0006360 1211/12 Computer Ck. Paid Joseph Palen 450.00 0006361 1211112 Computer Ck. Paid Barbie Jo Kalash 602.00 0006362 1211/12 Computer Ck. Paid Gennadiy Kharam 499.00 0006363 12/1/12 Computer Ck. Paid Lancaster Village Partnership 11,961.00 0006364 1211112 Computer Ck. Paid Kathy LaPointe 665.00 0006365 12/l/12 Computer Ck. Paid Shawn Liu 367.00 0006366 12/1/12 Computer Ck. Paid Gregory Mazo 966.00 0006367 12/1/12 Computer Ck. Paid Joan M, Michaud 555.00 0006368 12/1/12 Computer Ck. Paid Parkside Apartments 5,896.00 0006369 12/1/12 Computer Ck. Paid Reese Pfeiffer 977.00 0006370 12/1/12 Computer Ck, Paid Plymouth Colony Apartments 9,755.00 0006371 12/1/12 Computer Ck. Paid Plymouth Ponds Ltd Partnership 15,131.00 0006372 12/1/12 Computer Ck. Paid Plymouth Pointe Apartments 469.00 0006373 12/1112 Computer Ck. Paid Plymouth West View Estates LLC 14,843.00 0006374 12/1112 Computer Ck. Paid Regency Pointe Apartment Homes 12,471.00 0006375 12/1112 Computer Ck. Paid Paul Savariraj 1,251.00 0006376 12/1112 Computer Ck. Paid Shenandoah Woods 12,128.00 0006377 12/1112 Computer Ck. Paid Gopal B Shenoy 1,493.00 0006378 12/1112 Computer Ck. Paid Plymouth Leased Housing Assoc 11,044.00 0006379 12/l/12 Computer Ck. Paid Irina Turovskaya 566.00 0006380 12/1/12 Computer Ck. Paid Vicksburg Crossing 2,124.00 0006381 12/1112 Computer Ck. Paid Vickshurg Commons 5,178.00 0006382 1211/12 Computer Ck, Paid Wellington Apartments Partnership 4,274.00 0006383 1211/12 Computer Ck. Paid David Wick 404.00 0006384 1211112 Computer Ck. Paid Xiang Zhan 1,197.00 0006385 1211/12 Computer Ck. Paid Bloomington HRA 601.77 0006386 12/1/12 Computer Ck. Paid Dakota County Community Development Agen 1,676.54 Page 17 Date: 1213112 Time: 2:17:03 PM H.M.S. Windows - Housing Assistance Payments Page: 0002 PAYMENT REGISTER -SUMMARY QAhmsVeportslPAYSUM.QRP 0006387 12/1/I2 Computer Ck, Paid 0006388 12/1/12 Computer Ck. Paid 0006389 1211112 Computer Ck. Paid 0006390 1211112 Computer Ck. Paid 000639I I2/1/12 Computer Ck. Paid 0006392 1211112 Computer Ck. Paid 0006393 1211112 Computer Ck. Paid 0006394 1211112 Computer Ck, Paid 0006395 1211112 Computer Ck. Paid 0006396 1211112 Computer Ck. Paid 0006397 1211112 Computer Ck. Paid 0006398 1211112 Computer Ck. Paid 0006399 1211112 Computer Ck. Paid 0006400 1211112 Computer Ck. Paid 0006401 1211112 Computer Ck. Paid Total For Bank Account Lake County Housing Authority Minneapolis Public Housing Authority Scott County CDA Southeast MN Multi County HRA 1 LC A 11 LS 1, ti It OF Transactions Computer Checks 419 Manual Checks 0 Direct Deposits 0 Totals 250,350.47 0.00 0.00 592.77 3,705.85 1,177.77 408.77 63.00 35.00 56.00 18.00 33.00 5.00 20.00 19.00 33.00 40.00 40.00 250,350.47 Total For Bank: $250,350.47 Total - All Bank Accounts Printed: 250,350.47 Page 18 CITY OF PLYMOUTH RESOLUTION NO. 2012 - A RESOLUTION TO APPROVE DISBURSEMENTS ENDING DECEMBER 1 , 2012 WHEREAS, a list of disbursements for the period ending December 1, 2012 was presented to the City Council for approval; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that the payment of the list of disbursements of the following funds is approved: M & I Bank — Check Register General & Special Revenue Construction & Debt Service Enterprise & Internal Service Housing Redevelopment Check Register Total M & I — Housing Assistance Payments Housing & Redevelopment Authority GRAND TOTAL FOR ALL FUNDS Approved this 11'h day of December 11, 2012. 546,938.00 44,451.29 704,471.06 361.44 1,296,221.79 250,350.47 250,350.47 1,546,572.26 Page 19 1 I City of Plymouth Addin, Q..h1, to Off' REGULAR COUNCIL MEETING December 11, 2012 Agenda 6.03Number: To: Laurie Ahrens, City Manager Prepared by: Sandy Engdahl, City Clerk Reviewed by: Dave Callister, Administrative Services Director Item: Approve Tobacco License Renewals for 2013 1. ACTION REQUESTED: Adopt the attached resolution renewing 2013 Tobacco Licenses. 2. BACKGROUND: The City has received the license applications for the companies listed on the Resolution. They have previously held licenses in the City and are applying for their 2013 licenses. 3. BUDGET IMPACT: All license fees of $300 each have been paid in full. 4. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION NO. 2012 - A RESOLUTION APPROVING 2013 TOBACCO LICENSES WHEREAS, The City has received applications for Tobacco License renewals; and WHEREAS, all license fees have been paid; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the Tobacco Licenses are hereby approved for the period January 1, 2013, through December 31, 2013 for: Business Name Address Licensee Colony Liquor Store 15705 35th Avenue N. Ken-Ebs, Inc. Cub Rockford Road #1633 4445 Nathan Lane N. Plymouth 1998 LLC Cub Foods #1650 3550 Vicksburg Lane N. Supervalu Inc. CVS Pharmacy #6811 4140 Co. Rd. 101 N. Grand St. Paul CVS L.L.C. Essex Court 505 N. Hwy 169 Spyglass Associates, Inc. Freedom Valu Center #66 4140 Berkshire Lane N. Freedom Valu Centers, Inc. Freedom Valu Center #68 12650 Co. Rd. 10 Freedom Valu Centers, Inc. HERB'S SERVICECENTER INC 17435 Co. Rd. 6 HERB'S SERVICECENTER INC Holiday Stationstore #107 3020 Fernbrook Lane Holiday Stationstores, Inc. Holiday Stationstore #139 10900 Hwy. 55 Holiday Stationstores, Inc. Holiday Stationstore #140 189 Cheshire Lane Holiday Stationstores, Inc. Holiday Stationstore #220 10100 Co. Rd. 9 Holiday Stationstores, Inc. Holiday Stationstore #303 9700 Betty Crocker Drive Holiday Stationstores, Inc. Holiday Stationstore #312 9705 Schmidt Lake Rd. Holiday Stationstores, Inc. Holiday Stationstore #317 2725 Campus Drive Holiday Stationstores, Inc. Kwik Trip #411 1605 Annapolis Lane N. Kwik Trip, Inc. MGM Wine & Spirits 3900 Vinewood Lane, #1 Montecore LLC Northern Light Gifts 3131 Campus Drive Brian Briggs Paradise Liquors 12 Nathan Lane N. DNT Liquors 4, Inc. PDQ Store #204 4090 Annapolis Lane N. PDQ Food Stores, Inc. Plymouth BP/Amoco 3855 Plymouth Blvd. KTCO Inc. Plymouth Liquor 11000 Hwy. 55 Plymouth Liquor Inc. Plymouth Station Holiday 16825 Co. Rd. 24 Jerry's Service, Inc. Plymouth Cigars and Tobacco 16605 Co. Rd. 24, Suite 203 Plymouth Cigars and Tobacco Inc. Rainbow Foods #8851 10200 6th Avenue N. RBF, LLC of Wisconsin Rainbow Foods #8858 4190 Vinewood Lane N. RBF, LLC of Wisconsin Rainbow Foods #8873 16705 Co. Rd. 24 RBF, LLC of Wisconsin Sami's Stop 9605 36th Avenue N. Atari Gas Corporation Sid's Discount Liquor 10200 6th Avenue N. Applebaum Companies, Inc. Smokies 17405 Co. Rd. 6, Suite 100 Smokies U.S.A. Star Liquors 4190 Vinewood Lane N., Star Liquors, Inc. 102 SuperAmerica #3351 4325 Peony Lane N. Northern Tier Retail, LLC SuperAmerica #4341 5750 Nathan Lane N. Northern Tier Retail, LLC Page 2 Vicksburg Liquors Holiday #3524 Walgreens #01002 Walgreens #02767 Walgreens #12510 Wandering Spirits 1115 Vicksburg Lane N., #5 4075 Vinewood Lane N. 3255 Vicksburg Lane N. 4005 Vinewood Lane N. 6025 Shenandoah Lane N 3435 Hwy. 169 Approved this 11th day of December, 2012. Wood & Associates Inc. Vinewood Holiday Inc. Walgreen Co. Walgreen Co. Walgreen Co. Thu Nguyen Page 3 e;ty or lymvuth 20019000ft— Adding Quality to Li(e To: REGULAR COUNCIL MEETING Prepared by: Agenda Number: Laurie Ahrens, City Manager Sandy Engdahl, City Clerk 1 December 11, 2012 Reviewed by: Dave Callister, Administrative Services Director Item: Approve Target and Trapshooting License Renewal for the Plymouth Gun Club, 4955 Holly Lane for 2012 1. ACTION REQUESTED: Adopt the attached resolution renewing a target and trap shoot license for the Plymouth Gun Club at 4955 Holly Lane for 2013. 2. BACKGROUND: The City has received an application from the Plymouth Gun Club, 4955 Holly Lane, for a target and trap shoot license for 2013. The Club continues to adequately address the lead issues at this time. The mitigation plan is on file at City Hall, and based on that plan, staff is recommending approval of the license. In 2005 the club received permission to temporarily extend the clubs operating hours to accommodate a series of high school and youth sessions. During that temporary period of time, the club is open on Tuesdays from noon until dark; on Wednesdays from 11:00 a.m. until dark; on Thursdays from 3:00 p.m. until dark; and on Saturdays from 10:00 a.m. until 4:00 p.m. This practice would continue based upon the success of these programs with the local high schools. 3. BUDGET IMPACT: The license fee of $110 has been paid. 4. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION APPROVING 2013 TARGET AND TRAP SHOOT LICENSE FOR PLYMOUTH GUN CLUB WHEREAS, the Plymouth Gun Club has submitted an application for a target and trap shoot license for the premises at 4955 Holly Lane; and WHEREAS, all license fees have been paid; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that a target and trap shoot license is hereby approved for the Plymouth Gun Club, 4955 Holly Lane, for the period January 1, 2013, through December 31, 2013. BE IT FURTHER RESOLVED that staff notify the Plymouth Gun Club that any future license will be contingent on update and review of the lead decontamination mitigation plan. Approved this 11 th day of December, 2012. Page 2 e;ty or lymvuth 20019000ft— AMn_g Quality to Li(e REGULAR COUNCIL MEETING December 11, 2012 Agenda 6.05Number: To: Laurie Ahrens, City Manager Prepared by: Sandy Engdahl, City Clerk Reviewed by: Dave Callister, Administrative Services Director Item: Approve Amusement License Renewals for 2013 1. ACTION REQUESTED: Adopt the attached resolution renewing 2013 amusement licenses for: 1. Mann Theatres Inc. d/b/a Plymouth Cinema 12, 3400 Vicksburg Lane 2. Troupe America, Inc. d/b/a Plymouth Playhouse, 2705 Annapolis Lane 3. Muller Family Theaters d/b/a Willow Creek Theatre, 9900 Shelard Parkway 2. BACKGROUND: The City has received the license applications for the three companies listed above. They have previously held licenses in the City and are applying for their 2013 licenses. 3. BUDGET IMPACT: All license fees of $150 each have been paid in full. 4. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION NO. 2012 - A RESOLUTION APPROVING 2013 AMUSEMENT LICENSES WHEREAS, The City has received applications for Amusement License renewals; and WHEREAS, all license fees have been paid; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that Amusement Licenses are hereby approved for the period January 1, 2013, through December 31, 2013 to: 1. Mann Theatres Inc. d/b/a Plymouth Cinema 12, 3400 Vicksburg Lane 2. Troupe America, Inc. d/b/a Plymouth Playhouse, 2705 Annapolis Lane 3. Muller Family Theaters d/b/a Willow Creek Theatre, 9900 Shelard Parkway Approved this 11th day of December, 2012. Page 2 rp)City of Agenda 6 . 0 6PlymouthNumber: Adding Quality to Life REGULAR COUNCIL MEETING December 11, 2012 To: Laurie Ahrens, City Manager Prepared by: John Blake, Assistant Fire Chief Reviewed by: Richard Kline, Fire Chief Item: Approve Donation of Turnout Gear 1. ACTION REQUESTED: Approve the donation of out -of -service structural firefighting clothing (turnout gear) to the Minnesota Department of Natural Resources (MN DNR). 2. BACKGROUND: The fire department replaces turnout gear based upon age and condition. This gear is deemed to be non -usable, having no value for active duty use and taken out -of -service. This gear is generally discarded as trash. Minnesota law (Chapter 75. HY No. 695) provides tort immunity for municipalities that donate public safety equipment for use by another entity. The MN DNR provides a convenient mechanism to provide serviceable turnout gear to other Minnesota communities and other countries. 3. BUDGET IMPACT: None. Donated gear is picked up by the MN DNR. 4. RECOMMENDATION: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION TO DONATE OUT -OF -SERVICE FIREFIGHTER STRUCTURAL CLOTHING TO THE Minnesota Department of Natural Resources WHEREAS, the Plymouth Fire Department removes structural firefighting clothing (turnout gear) from active duty service on a periodic basis; and WHEREAS, the Minnesota Department of Natural Resources accepts donated turnout gear for reissue to other Minnesota communities and foreign countries. WHEREAS, there is not cost of donating out -of -service gear and State law limits tort liability to the City; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA for the approval of out -of -service structural firefighting clothing turnout gear) to be donated to the Minnesota Department of Natural Resources (MN DNR). Approved this l I th day of December, 2012. Page 2 rp) City of Agenda 6.07PlymouthNumber: Adding Q dity to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Regina Michaud, Recreation Manager Dec i 1, 2012 Reviewed by: Diane Evans, Director of Parks & Recreation Item: Accept Sponsorship Donations to the City of Plymouth 1. ACTION REQUESTED: The City Council should approve the attached resolution accepting general donations made to the City of Plymouth from July through December 2012 for all special events, programs, summer concerts, senior programs, volunteer programs and park projects. 2. BACKGROUND: Over the course of the year, the City of Plymouth receives numerous financial and merchandise donations from community businesses and organizations. Donations received by the City of Plymouth help support, enhance and augment all of the events, programs and services held each year for the community. The list below represents just a few examples of events, programs and facilities that received community donations and financial support: Entertainment in the Parks Series (i.e., Concerts, Movies in the Park, Water Ski Shows) Special Event Sponsorship (i.e. Plymouth on Parade, Halloween at the Creek) Park Projects (i.e. Millennium Garden, Zachary Playfield) 3. BUDGET IMPACT: Donations received throughout the year help offset expenditures and allow for us to enhance programs and services. 4. ATTACHMENTS: Donation Lists — Monetary & In Kind - Jul -Dec 2012 Resolution Page 1 Plymouth Parks & Recreation - Sponsorship Program Monetary Sponsorships In -Kind Sponsorships Life Smiles Dentistry Halloween at the Creek 750.00 Crane Engineering Volunteer Recognition Dinner 600.00 North Clinic Plymouth on Parade 500.00 Renewal By Anderson Plymouth Arts Fair 500.00 Tri-State Drilling Volunteer Recognition Dinner & Plymouth Arts Fair 450.00 SRF Consulting Group, Inc Volunteer Recognition Dinner 250.00 Seacole Volunteer Recognition Dinner 200.00 Kinderberry Halloween at the Creek 150.00 RBC Tile & Stone Volunteer Recognition Dinner 150.00 Bremer Halloween at the Creek 100.00 Midwest Rubber Service & Supply Volunteer Recognition Dinner 100.00 Fourth Baptist Church Volunteer Recognition Dinner 25.00 Minneapolis Glass Volunteer Recognition Dinner 25.00 Plymouth Arts Fair - Coffee 150.00 In -Kind Sponsorships Page 2 Mr. and Mrs Magic Plymouth on Parade - Entertainment 700.00 Park Tavern Volunteer Recognition Dinner Free Passes 520.00 Triarco Plymouth Arts Fair & Paint the Pavement 5K- Art Supplies & Prizes 300.00 Len Busch Roses Volunteer Recognition Dinner Flowers 288.00 Funfar Landscaping Volunteer Recognition Dinner Gift Certificate(s) 250.00 Klein Bank Plymouth on Parade - Event Bags 200.00 New Hope Cinema Grill Volunteer Recognition Dinner Free Passes 200.00 Acme Tools Volunteer Recognition Dinner Gift Certificate(s) 150.00 Health Source of Plymouth Volunteer Recognition Dinner Pillow 150.00 Merrill Hair Design Volunteer Recognition Dinner Gift Certificate(s) 150.00 Starbucks Plymouth Arts Fair - Coffee 150.00 Tuttle's Bowling Volunteer Recognition Dinner Gift Certificate(s) 140.00 YogaStudio Volunteer Recognition Dinner Gift Certificate(s) 130.00 Jimmy Johns Plymouth Arts Fair - Sandwiches 125.00 Christopher J Salon Volunteer Recognition Dinner Gift Certificate(s) 100.00 Lindblom Jewelers Volunteer Recognition Dinner Gift Certificate(s) 100.00 Solos Pizza Plymouth Arts Fair - Discounted Pizzas 100.00 Einstein Brothers Volunteer Recognition Dinner Gift Certificate(s) 73.00 Culvers Volunteer Recognition Dinner Gift Certificate(s) 70.00 Natural Shore Technlolgies, Inc. Volunteer Recognition Dinner Flowers 64.00 Panchero's Mexican Grill Volunteer Recognition Dinner Gift Certificate(s) 60.00 Willow Creek Cinemas Volunteer Recognition Dinner Free Passes 60.00 Cookies by Design Volunteer Recognition Dinner Cookie Bouquet 55.00 Old Log Theater Volunteer Recognition Dinner Free Passes 54.00 Chef Lee Volunteer Recognition Dinner Gift Certificate(s) 50.00 Erberts and Gerberts Plymouth Arts Fair - Cookies 50.00 Hedberg Aggregates Volunteer Recognition Dinner Gift Certificate(s) 50.00 HOM Furniture Volunteer Recognition Dinner Gift Certificate(s) 50.00 Kinderberry Hill Halloween at the Creek - Coloring Books/Crayons 50.00 Kip's Irish Pub Volunteer Recognition Dinner Gift Certificate(s) 50.00 Lifetime Nails & Spa Volunteer Recognition Dinner Gift Certificate(s) 45.00 Hollydale Golf Course Volunteer Recognition Dinner Gift Certificate(s) 42.00 Cub Foods Plymouth Arts Fair - Gift Card(s) 30.00 Jade Fountain Volunteer Recognition Dinner Gift Certificate(s) 30.00 Minnesota Vikings Volunteer Recognition Dinner Signed Photo 30.00 Quail Hollow Estate Gardening Mavens Volunteer Recognition Dinner Gift Bag 30.00 Begin Oaks Golf Volunteer Recognition Dinner Gift Certificate(s) 25.00 Benihana Volunteer Recognition Dinner Gift Certificate(s) 25.00 Gold Nugget Tavern & Grille Volunteer Recognition Dinner Gift Certificate(s) 25.00 Home Depot Volunteer Recognition Dinner Gift Certificate(s) 25.00 Lunds Volunteer Recognition Dinner Gift Certificate(s) 25.00 Margie Vigoren Volunteer Recognition Dinner Jewelry 25.00 Maynards Food & Spirits Volunteer Recognition Dinner Gift Certificate(s) 25.00 patch.com Volunteer Recognition Dinner Gift Certificate(s) 25.00 Plymouth India Palace Volunteer Recognition Dinner Gift Certificate(s) 25.00 Sawatdee Thai Cuisine Volunteer Recognition Dinner Gift Certificate(s) 25.00 Roller Garden Volunteer Recognition Dinner Gift Certificate(s) 21.00 Big Stone Mini Golf Volunteer Recognition Dinner Gift Certificate(s) 20.00 Plymouth Farmer's Market Volunteer Recognition Dinner Gift Bag 20.00 Saint Paul Saints Volunteer Recognition Dinner Gift Certificate(s) 20.00 Turn Style Consignment Shop Volunteer Recognition Dinner Gift Certificate(s) 20.00 Mann Theatres, Inc. Volunteer Recognition Dinner Gift Certificate(s) 18.00 Von Hanson's Meats Volunteer Recognition Dinner Gift Certificate(s) 15.00 Page 2 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION ACCEPTING DONATIONS FOR CITY OF PLYMOUTH SPECIALS EVENTS, PROGRAMS AND PARK PROJECTS WHEREAS, the Plymouth City Council previously accepted donations for City special events and program, summer concerts, senior programs, volunteer programs, and park projects; and WHEREAS, additional donations have been made since that resolution was passed. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that all additional donations made to Plymouth special events and programs, summer concerts, senior programs, volunteer programs, and park projects are hereby accepted. Approved this 11th day of December, 2012. Page 3 rp)City of Agenda 6 . O 8PlymouthNumber: v Adding Qgdity to Life SPECIAL COUNCIL MEETING December 11, 2012 To: Laurie Ahrens, City Manager Prepared by: Doran Cote, P.E., Director of Public Works Reviewed by: Accept Easement and Private Utilities Item: Silverthorne Homeowner's Association 1. ACTION REQUESTED: Adopt resolution accepting an easement and private utilities from the Silverthorne Homeowner's Association. 2. BACKGROUND: In August, 2011, the Silverthorne HOA submitted a formal request for the City to assume responsibility for the maintenance of their streets as set forth in the City policy. They also asked the City to take on maintenance of their otherwise private utilities. On February 14, 2012, the City Council approved a policy and agreement on the acceptance of private streets and utilities as public. The HOA was advised that some work would need to be performed on the private utilities in order for them to be considered for ongoing maintenance by the City and that the streets would need to be reconstructed in order for the City to assume maintenance responsibility. The HOA agreed to have the work performed on the utilities under the direction of City staff but decided they could not afford to reconstruct their streets at this time. 3. BUDGET IMPACT: There is no budget impact due to this action. The Silverthorne Homeowner's Association deposited a check in the amount of $15,500 in accordance with the policy and agreement. The HOA paid for all of the improvements to the utilities. 4. ATTACHMENTS: Location Map Agreement Regarding Transfer of Certain Improvements between Silverthorne Homeowner's Association and City of Plymouth Easement Resolution Page 1 9ILVERFMORNEM PROViDEka ACADEW SCHWD FLAKE RD 5iLVEV4THQRN.LA-1 ' w , T TNO c _ / SILVtFMCAPUE 2140 LOCABON --NL-k? Page 2 AGREEMENT REGA1 ING TRANSFER OF CMTA N JAI PR(]VEMFNTS BETWEEST HOMEOWNERS ASSOCIATION AND C1TV QF PLYMOUTH This agrixxnmt is ante into as of . 2012 b een ft City of Plymouth City') ,and [insert name of assoeilatfonj 'Aas ciat on*). RECITALS A_ The Asst f iation is the fee owns- of certain i nprevt!mentn (the "Improvements"} located in insert name ofdevelopment) located at [insert addre ]. B. The Association wishes to transfer ownersHp, operation, and rnaintena.i.= of the Improve is to the City. C. The C4 is wills to ac pt the 1mpmvmaat5 and be responsible for their future mahy=wce and opera ion, if the Improvements wrest City standards. Now them consideration of the mutual covenants and oxiditiom set froth in this agreema t, ffie City Pad the dation agree as follows; ARTICLEONE Awe' -+G-t;4TION''S F#OR14IApLg REQUEST 7FORAEFTANyl' lKr.44 Y44` VEML;.'1 l 1.01. The Improvernents that the Association wishes to transfer to 1he City are listed in Exhibit A to this agreement. 1.02- The k;soc'iati[m will field toize and mark, or will cause to have located and marked, at the Association's expeme, each of the Dinprovements listed in ExWrt A = well as private watcrrnain, sewer, storm sewer, electric, gag wtd teleammunicAtions utilities. 1.03. The Association will provide to the City the as -built plans and .any existing maintenance records for each of the Improvements. LK The City will provide a preliminary iaditution as to whethcr it will accept each pt the 14wovements. ARTICLETWOO CCrNIiUIONS FOR AC:CElyfA NCE OF E4it'R+f VEMENTS 0I, A,nyr lrnpiuvennent uudc•r iA)nsi 1afi0 i for acovtmx by the City uiw t be in&peeted $car conformance to the City's standards W for conte to the City's standard i1 specifications. The Cit} will riot acobpt items that do not wnfortn to those standards. Items that do KRG214124y2 UR270-W Page 3 not wnkrm will be identified by the City and must be repaired, replaced or upgraded befbre ac;ceptance by the City. 2.02, City to Upgrade 1MMavement& The Association may elea to have the hnpmvements upgraded to City standards in w000rdance with City's Policy Relating to Accepting Private Streets and/or Utiliti into the City Utility Systen By signing below, the Association makes known their dcskc to have the Improvements upgraded by the City. ff F-- L&4i 4v 4 -Of Tho qty 901, at their discretion, make the determination wlyqher to proceed with the Improvement& 11c City will provide the prelimivary indication as identified aWve, however, the City Council shall make the final detamingtion whether to undertake the Impmvements. If the upgradea m wWertaken by the City, the fulls Ing r(quirements shall apply: 2-02.1. Amempent AgLeement. The Association must approve an assessmerd agreement to to assessed their portion of fixe Improvement cmts. If the assessments are challeug4 the Assi33iation is responsible fur all costs incurred by the City due to said challcnge. 2.02.2. Aswcjwttoi Pi4002& The City may, at their dismfioN OX)QW to wscss the Association's pmdon of the Improvement cots to a cominonly owned property of the Asswiatiom 2.03- Association to UIrade Novements. The Association may elect to upgrade the Improvements so tliat they comply with City standards provided plans wd specifications are approved by the City ("Approved Pla.W). By signing below, the A=36ation nukft known their desire to have the Improvurients upgraded by the Association. If the upgrades are -undertaken by the Association, the following requiremerits shall aVply-, 2,03. 1, Staking, Survnkand hmectjo=. The A-4sodadon, through its engineer, must provido A suking'sarveying and inspection rocords for the by4wovernents in order to msm that the completed Improvements conform to the Approved Plans. The City will provide: for Sweral inspection, The Association must notify the city of all tests to be performed. 2.03.1 UmtAKIm Labor or Material, Any unsatisfiKlory labor or material rejected by the City mW be replaced and all deficiencies con-ected at the sole expense of the Association. KRC-21417Av2 OR270--W Page 4 En¢ineer. y C day- tensions must be requested by the As i.anon in writing with details explaining the need for the extension. 2.03.4. Mainten-muce of Improyements. The Association shall be responsible for all maintenance, upkeep and repair of the Improvements until such Improvements are completed and accepted by the Cita. 'The As s eciation hereby agrees to i de7r7ni:fy and hold the City hmrmles s from any and all dmim for damages of my nature whats oever arising out of As sociation., s am of omis situs in performing the obligationsimposed upon Ass ociation by this paragraph. 03.5. Additional Work or Materials. :-Uwork- covered by this Agent shall be done at no peusetothe City. The Association shall not do any work or furnish any, materials not covered b a the Approved Plans unles s such work is first approved by- the Citi. Any such work- or materials that may, be done or furnished by the his sod ation or its Contractor without prior wntten order are furnished at the As s edition's or ntracor: s ov"m risk. As -built Plans. Upcu completion of the -work the As 3ociat on shall provide the C4 witha fullset of as --built plans ofthe upgrades to the improvements in a form simi]x to the ex ample pro%-tded in Appendi% B for Citi- records. 2.03.3. Final InsgectionAceeptance. capon completion of all work- required by the City Engine --f of designated representative: the Cita- Engineer and representatives of the Assolct'adon's contractor and cr en gineerwillmalLe a ftual'in spection ofthe work The City Engineer shall be satisfied th=t all work is satisfactoril*,- completed to accofdance with the Appraved Plans, and the As sc ci_tion's engineer shall submit 2 written statement attesting to the s ame. The fmzl -mpproval and acceptance of the Improvements shall take the form of a resolution duly pas sed by the City, Council on the ad-% ice of the Cite Engineer. AR-11CLI: IHREE E ASE1fEIS AND CIIY COSIS 3.01. Eas ements. The As s e L i=tion shall proVt' & in fecordable format the neces s _=- ems° ements _t no coat to the City. These e-.sements shall be in a form acceptable to the Cit,: at their sole dis cfetion. The City- shall fe4 ofd the em ements promptly, after the acceptance of the w cfl- by the Citi- Council. 3.G. -Mj.02. of Citi- Costs. ? -pon ecuton of this Agreement, the Association shall par a deposit into the es crow .account oy the City. in the .amount of S 5.OD (five dollars) per lineal foot of utilities and S2C.CC'twenty- dollars) per liueal f art streets to be transferred. These monies are to beused by, the City. to pay, its ,out-of-podLet costs in preparing and administering this Agreement, The out-of-pocket costs to be paid shall include; but nc.t be limited to; attomF-'s~fees. engi eef14_R fees. and other technical of professional assistance. including the i{-ofl- of the City, staff and employees. FTiene. er the balance remaining in the fund is less than S1:. (one thousand dollars): the As so i=tic:n Shall: upon request by the Cit;". dep!ositthe mount fequitgd to re-establish the fimdbalance atSSU '.:C (five thousand dollars". ?-pon completionofall work- required by -this Azfeement anv, balance f --m aininL7shall be feflmded to the As s, -dation. Page 5 ARIICLE FOUR OTHER REQLZREN EN -1S 4.01. Iudemm=lc_tion. - otwithstandinzan-vEnL7 to the contrary in this :kgreemmt the Cite its officials; agents and employees shall not be personally liable or responsible in any manner to the Association, the Assoctation's contractor or subcontr=or; material suppliers: laborers or to any, other person or persons for any claim.. demand. damages. actions or causes of action of any Idud ur char actef arising out of or by, fens on of the -sxecution of this Agreement of the performance and completion of the work- r--quifed by this A,Efeement to be performed by the Association. The Association will save the Cite. its +a5tl-t13, =¢ants and employees harmless from .all such claims: demands. damazes: or causes cf_cticn mdthe costa; disbursements, and ----ipens es of defending the same. includinLy but not limited to. _ttcrne*, =ees. eonsultinLy enzm'ering series. and other technical oT professional assistance. including the work- of City staff and employf-es. omithstandin-zthe for ezoiw, nothinEin this Azfeement shall be construed to waive of limit an -v immunity= from or limitation on liability to which the City is entitled. under Minnesota Statutes. Chapter 466 or oth:nvis e. 4.02. L nder oundL tilities. The Association shall contact the electric. telephone, gas and cable companies that :fe authorized to provide service to the property for the purpose of ase tainntng whether an e: _ the.: e utility- providers intend to install underground lines within the development. Ther: 0ci=titin €¢fees to Comply with applicable requirements of franchise ordinances 'in effect in the Cir: copies c._ i:hich are available from the Ciry Clerk t -, ceptmce c f the pravements. the Cite assumes no obligation or duty- to maintain the lie:-cnd the .tmd d= set cut in the apglitable Citi- polir-ies. ARTICLE FIVE NESCELLANTOUS FROYISIO S 5.41. Amendment. Any. amendment to this Agreement must he in writing and .signed by both parties. 5.02. Assignor t. The Assdation mav not transfer or assign an,- of its obligations under this Agfeementwithout the priof{-rittenconsentoftheCity.whichshalln+otbeunreasonablywimhld. 5.43. Seti erabilir;. The pfovisions of this Agreement are severable. and in the event that any. provisionc.fthi Age-ementisfoundinvslid. the rs=iugprovisions shall remaininfullforeeand effect. 5.44. Notices.-Unotices. ci;itificates or other communications required to be .Eriven to Citi, and Association hereunder shallbe sufficientlygiv en and shall be deemed ei- ;;:hen delivered of when deposited in the United States mail. first class: mpith postage fully, prepaid and addressed as follows: xRO-=14124,v2' 4 Eau --0-145 Page 6 5.04, 1ki . All notim, oertificates or o(ber communications required to be given to City and Association bcrmnder shall be sufficiently given and &hall be deemed given when delivered or whm dtTosited in tho Vuitod States mail, first class, with pwtags fully prepaid and addre5sed w follows: To City: City of Plymouth 344N Plymouth Boulevard Plymouth, IAN 55447 Attic Lity Rn&eer To Association: SilveMhorne Homeowners' Association P.O. Box 46-123 Plymouth, MN 55446. The City and the Association, by notice given beretinder, may designate different addresses to which subsequent notice, certificate or odier communications should be seat 5.05. No TI-drd Party Beneficiary. This Agreement and any financial guarantees required pursuant to its tcnTks are nDt intended. for the benefit of any third party, 5.06- Applicablu Law- Tlis AgnmmoriL "I be governed by and construed in acuirdancr, with the laws of the State of Minnesota. IN WnNESS OF THE ABOVE, the paities have mised this Agreement to be. executed on the date and year written above. CITY OF PLYMOUTH BY - Its Mayor Its City mana-wr ASSOCIATION If k DyV KRC-2MNO M70-54 Page 7 EXMTTT LiSL of IMproV nto) Improvem # Length Escrow IQU Street 1,900 20-00 [}0 Watermain 1,870 5.00 Sanitary Sewer 820 0.00 Storm Sewer 420 i5-00, 00.00 KRC'-214124v2 Flet t.,0 :i -if, Check Here if Requested Page 8 GRANT OF PERMANENT EASEMENT SILVERTHORNE HOME OWNERS ASSOCIATION, a Minnesota nonprofit corporation, "Grantor", in consideration of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, does hereby grant unto the CITY OF PLYMOUTH, a Minnesota municipal corporation, the Grantee, hereinafter referred to as the "City", its successors and assigns, a permanent easement for drainage and utility purposes over, across, on, under, and through the land situated in the County of Hennepin, State of Minnesota as legally described on the attached Exhibit "A" and depicted on the attached Exhibit "B". INCLUDING the rights of the City, its contractors, agents, servants, and assigns, to enter upon the permanent easement premises at all reasonable times to construct, reconstruct, inspect, repair, and maintain said street, drainage and utility systems over, across, on, under, and through the permanent easement premises, together with the right to grade, level, fill, drain, and excavate the permanent easement premises, and the further right to remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction, and maintenance of said street, drainage and utility easements. The above named Grantor, for itself, its successors and assigns, does covenant with the 165869v1 1 Page 9 City, its successors and assigns, that it is well seized in fee title of the above described easement premises; that it has the sole right to grant and convey the easement to the City; that there are no unrecorded interests in the easement premises; and that it will indemnify and hold the City harmless for any breach of the foregoing covenants. IN TESTIMONY WHEREOF, the Grantor hereto has signed this document this 2 day of O LJO&.,. Z , 2012. SILVERTHORNE HOME WNIJRS ASSOCIATION By: fl r% Its: 75, w--- STATE OF MINNE S OTA ) SS. COUNTY OF HENNEPIN } The foregoing instrument was acknowledged before me this '2 'day of D C:+01 -0-T 2012,by 906_r+- D. S,.,v Q the Trees -rp—r of,Silverthorne Home Owners Association, a Minnesota nonprofit corporation, on behalf of said corporation, Grantor. Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON Professional Association 317 Eagandale Office Center 1380 Corporate Center Curve Eagan, MN 55121 Telephone: 651-452-5000 AMP/cjh 165869v! 2 GREGORY P HENRY NOTARY PUBLIC -MINNESOTA My Commission Expires Jan. 31, 2016 Page 10 GRANT OF PERMANENT EASEMENT A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: Commencing at the northwest comer of said Outlot C; thence easterly along a non-tangential curve, concave to the south, having a central angle of 00 degrees 36 minutes 10 seconds, a radius of 1423.73 feet for an arc distance of 14.98 feet to the point of beginning of the line to be described, the chord of said curve bears South 86 degrees 18 minutes 11 seconds East, assuming the most northerly west line of said Outlot C, bears North 00 degrees 04 minutes 37 seconds East; thence South 00 degrees 51 minutes 44 seconds East, not tangent to said curve a distance of 108.28 feet; thence South 55 degrees 21 minutes 44 seconds East, a distance of 117.12 feet to a point hereinafter known as Point "A"; thence South 55 degrees 21 minutes 43 seconds East, a distance of 180.37 feet to a point hereinafter known as Point "B"; thence South 64 degrees 50 minutes 21 seconds East, a distance of 188.86 feet; thence South 71 degrees 50 minutes 32 seconds East, a distance of 5.10 feet to a point hereinafter known as Point "C"; thence South 71 degrees 50 minutes 32 seconds East, a distance of 3 4.3 0 feet to a point hereinafter known as Point "D"; thence South 71 degrees 50 minutes 32 seconds East, a distance of 242.05 feet to the easterly line of said Outlot C and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at said northerly line of Outlot C and said easterly line of Outlot C. AND A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: Beginning at the aforementioned Point "A"; thence South 35 degrees 20 minutes 55 seconds West, a distance of 26.27 feet and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at a line that bears South 54 degrees 39 minutes 05 seconds East and North 54 degrees 39 minutes 05 seconds West from said point of termination. AND 165869v1 3 Page 11 A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: Beginning at the aforementioned Point "B"; thence South 31 degrees 55 minutes 43 seconds West, a distance of 71.36 feet; thence South 15 degrees 56 minutes 23 seconds West, a distance of 47.16 feet; thence South 07 degrees 55 minutes 35 seconds West, a distance of 59.97 feet to a point hereinafter known as Point "H"; thence South 82 degrees 47 minutes 00 seconds East, a distance of 134.41 feet and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at a line that bears South 07 degrees 13 minutes 00 seconds West and North 07 degrees 13 minutes 00 seconds East from said point of termination. A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: Beginning at the aforementioned Point "H"; thence North 82 degrees 47 minutes 00 seconds West, a distance of 29.87 feet to a point hereinafter known as Point "I" and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at a line that bears South 02 degrees 33 minutes 56 seconds West and North 02 degrees 33 minutes 56 seconds East from said point of termination. A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: r Beginning at the aforementioned Point "C"; thence North 18 degrees 09 minutes 28 seconds East, a distance of 16.96 feet and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at a line that bears South 71 degrees 50 minutes 32 seconds East and North 71 degrees 50 minutes 32 seconds West from said point of termination. ME A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the 165s69vt 4 Page 12 centerline of which is described as follows: Beginning at the aforementioned Point "D"; thence South 34 degrees 16 minutes 55 seconds West, a distance of 35.47 feet; thence South 00 degrees 27 minutes 33 seconds East, a distance of 187.08 feet to a point hereinafter known as Point "E"; thence South 81 degrees 38 minutes 26 seconds West, a distance of 234,55 feet to a point hereinafter known as Point "J" and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at a line that bears South 23 degrees 03 minutes 21 seconds East and North 23 degrees 03 minutes 21 seconds West from said point of termination. AND A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: Beginning at the aforementioned Point "E"; thence South 57 degrees 04 minutes 43 seconds East, a distance of 84.26 feet to a point hereinafter known as Point F"; thence North 10 degrees 44 minutes 29 seconds East, a distance of 32.80 feet and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at a line that bears South 79 degrees 15 minutes 31 seconds East and North 79 degrees 15 minutes 31 seconds West from said point of termination. i91 A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: Beginning at the aforementioned Point "F; thence South 01 degree 08 minutes 35 seconds East, a distance of 30.00 feet to a point hereinafter known as Point "G" and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to tenninate at a line that bears South 88 degrees 51 minutes 25 seconds West and North 54 degrees 39 minutes 05 seconds East from said point of termination. o A Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, described as follows: 1658690 5 Page 13 Commencing at the aforementioned Point "H"; thence South 07 degrees 13 minutes 00 seconds West, a distance of 10.00 feet; thence South 82 degrees 47 minutes 00 seconds East, a distance of 9.99 feet to the point of beginning; thence South 07 degrees 50 minutes 02 seconds West, a distance of 115.23 feet; thence South 25 degrees 18 minutes 37 seconds East, a distance of 36.07 feet to a line that bears North 23 degrees 03 minutes 21 seconds West from the aforementioned Point "J"; thence South 23 degrees 03 minutes 21 seconds East, a distance of 37.46 feet; thence North 79 degrees 27 minutes 14 seconds East, a distance of 34.88 feet; thence South 10 degrees 32 minutes 46 seconds East, a distance of 20.00 feet; thence South 79 degrees 27 minutes 14 seconds West, a distance of 30.44 feet; thence South 23 degrees 03 minutes 21 seconds East, a distance of 81.39 feet; thence South 85 degrees 30 minutes 34 seconds East, a distance of 71.77 feet; thence South 79 degrees 10 minutes 48 seconds East, a distance of 37.11 feet; thence South 75 degrees 48 minutes 31 seconds East, a distance of 38.32 feet to the west line of Lot 1, Block 8, said SILVERTHORNE; thence South 05 degrees 01 minute 05 seconds East, along said west line a distance of 6.33 feet to the south line of said Lot 1, Block 8; thence North 84 degrees 58 minutes 55 seconds East, along said south line a distance of 18.16 feet; thence South 75 degrees 48 minutes 31 seconds East, a distance of 88.44 feet; thence North 01 degree 08 minutes 35 seconds West, a distance of 29.17 feet to the south line of Lot 4, said Block 8; thence North 84 degrees 58 minutes 55 seconds East, along said south line of Lot 4, a distance of 2.35 feet to the east line of said Lot 4; thence North 05 degrees 01 minute 05 seconds West, along said east line a distance of 34.67 feet; thence North 01 degree 08 minutes 35 seconds West, a distance of 50.99 feet to its intersection with a line that bears South 88 degrees 51 minutes 25 seconds West from the aforementioned Point "G"; thence North 88 degrees 51 minutes 25 seconds East, a distance of 20.00 feet; thence South 01 degree 08 minutes 35 seconds East, a distance of 25.10 feet; thence South 89 degrees 38 minutes 20 seconds East, a distance of 20.66 feet; thence South 00 degrees 21 minutes 40 seconds West, a distance of 20.27 feet to the north line of Lot 1, Block 7, said SILVERTHORNE; thence South 89 degrees 52 minutes 55 seconds West, along said north line a distance of 0.18 feet to the west line of said Lot 1, Block 7; thence South 00 degrees 07 minutes 05 seconds East, along said west line a distance of 21.57 feet; thence South 00 degrees 21 minutes 40 seconds West, a distance of 57.60 feet; thence South 77 degrees 50 minutes 56 seconds East, a distance of 72.36 feet; thence South 83 degrees 09 minutes 27 seconds East, a distance of 118.96 feet; thence South 89 degrees 53 minutes 51 seconds East, a distance of 0.56 feet to said easterly line of Outlot C; thence southerly along said easterly line being a non-tangential curve, concave to the west having a central angle of 05 degrees 56 minutes 49 seconds, a radius of 326.08 feet for an arc distance of 33.84 feet to the southeast corner of said Outlot C, the chord of said curve bears South 06 degrees 01 minute 16 seconds East; thence North 89 degrees 40 minutes 40 seconds East, along the south line of said Outlot C, not tangent to said curve, a distance of 32.46 feet; thence North 82 degrees 39 minutes 13 seconds West, a distance of 190..07 feet; thence South 88 degrees 51 minutes 25 seconds West, a distance of 9.26 feet; thence North 01 degree 08 1658690 6 Page 14 minutes 35 seconds West, a distance of 15.82 feet; thence North 78 degrees 32 minutes 45 seconds West, a distance of 27 1. 10 feet; thence North 24 degrees 39 minutes 21 seconds West, a distance of 134.02 feet; thence South 81 degrees 38 minutes 26 seconds West, a distance of 14.95 feet to the southwesterly line of said Outlot C; thence North 25 degrees 25 minutes 46 seconds West, along said southwesterly line a distance of 1.63 feet; thence North 08 degrees 21 minutes 34 seconds West, a distance of 18.44 feet; thence North 81 degrees 38 minutes 26 seconds East, a distance of 9.58 feet; thence North 24 degrees 39 minutes 21 seconds West, a distance of 44.50 feet to its intersection with a line that bears South 02 degrees 33 minutes 56 seconds West from the aforementioned Point "I"; thence North 02 degrees 33 minutes 56 seconds East, a distance of 126.03 feet to its intersection with a line which bears North 82 degrees 47 minutes 00 seconds West from the point of beginning; thence South 82 degrees 47 minutes 00 seconds East, a distance of 39.05 feet to the point of beginning. AND A 20.00 foot Drainage & Utility Easement over, under and across that part of Outlot C, SILVERTHORNE, according to the recorded plat thereof, Hennepin County, Minnesota, the centerline of which is described as follows: Commencing at the northwest corner of said Outlot C; thence easterly along a non-tangential curve, concave to the south, having a central angle of 20 degrees 46 minutes 57 seconds, a radius of 1423.73 feet for an arc distance of 516.42 feet to the point of beginning of the line to be described, the chord of said curve bears South 76 degrees 12 minutes 48 seconds East, assuming the most northerly west line of said Outlot C, bears North 00 degrees 04 minutes 37 seconds East; thence South 30 degrees 17 minutes 11 seconds West, a distance of 206.55 feet and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at said northerly line of Outlot C and at a line that bears South 59 degrees 42 minutes 49 seconds East and North 59 degrees 42 minutes 49 seconds West from said point of termination. 165869v1 7 Page 15 E) F=IT "B" TO GRANT OF PERMANENT EASEMENT 165864v1 8 Page 16 I L Drainsiy Ulflitllr_Mw-u L- ii,waw°ie'" '"... iwwn a: "`a•a e .a"`''•','-,r wr vnf .r wrwt G xLuna oaarx ww.v fa w r..wre Dal m....c lf..".on cmmmw«v =! . .l xu axe e urw - ex w d n.kx •max eaw wvhpetJdwndlx v' bur N [S r43 e3 l N mm) wse aw f rb ar e e9.e:ry Gr• rrr. 4 M a..eo•{ al m <wx pw C uxwa m m FeM, xrmuv m• mwl papadi' wa! do of xW W pe! 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D--— aar 9/12/= Lame 1 m 1 Drainage & Utility Easement Sketch Page 17 D--— aar 9/12/= Lame 1 m 1 Drainage & Utility Easement Sketch Page 17 CITY OF PLYMOUTH RESOLUTION No. 2012 - A RESOLUTION APPROVING EASEMENT AGREEMENT BETWEEN SILVERTHORNE HOMEOWNER'S ASSOCIATION AND CITY OF PLYMOUTH WHEREAS, an easement has been prepared between the City and the Silverthome Homeowner's Association, owners of the common area which is legally described as Outlot C, Silverthome; and WHEREAS, said Easement Agreement has been signed by the Silverthorne Homeowner's Association and it is recommended for acceptance by the City Council; and WHEREAS, recording of the easement shall constitute accepting the Silverthorne private utilities in accordance with City Policy. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the easement for the common area which is legally described as Outlot C, Silverthorne, is accepted. Approved this 1 lth day of December, 2012. Page 18 City of Agenda 6 . 0 9PlymouthNumber: Adding Qkelity to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Thomas Vetsch, Fleet and Facilities Manager December l 1, 2012 Reviewed by: Doran Cote, Director of Public Works Item: Approve the Purchase of 7 Police Patrol Vehicles 1. ACTION REQUESTED: Adopt the attached resolution approving the purchase of seven (7) new replacement police patrol vehicles. This purchase is contingent on City Council approval of the 2013 budget. 2. BACKGROUND: Seven police patrol vehicles are due to be rotated out of service through the normal replacement schedule in accordance with the Fleet Policy. The replacement schedule for police patrol vehicles insures that they are a safe, reliable pursuit vehicle up to 100,000 miles, which has been the replacement schedule for the last 18 years. The City has the opportunity to purchase these vehicles off a State of Minnesota contract. Nelson Auto Center in Fergus Falls has been awarded this contract (Contract #37699). 3. BUDGET IMPACT: The proposed 2013-2017 Capital Improvement Program and Proposed 2013 Central Equipment Budget include $245,000 for the replacement of seven police patrol vehicles. Three of these vehicles will be sedans and four will be the SUV version. The cost for three sedans is 89,710.83 ($29,903.61 each). The cost for the four SUVs is $117,555.28 ($29,388.82 each) for a total expenditure of $207,266.11. No sales tax will be owed on six of these vehicles because they will all be clearly marked emergency vehicles and are not subject to state sales tax. Sales tax will be due on one SW because it will be an unmarked traffic vehicle. 4. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION APPROVING THE PURCHASE OF SEVEN POLICE PATROL VEHICLES WHEREAS, the proposed 2013-2017 Capital Improvement Program and Proposed 2013 Central Equipment Budget include $245,000 for the replacement of seven police patrol vehicles; and WHEREAS, the City may purchase off State contracts; and WHEREAS, Nelson Auto Center has been awarded the contract with the State for Police Patrol Vehicles (Contract #37669). NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA to authorize the purchase of seven new replacement Police Patrol Vehicles off the State contract through Nelson Auto Center contingent upon approval of the 2013 budget. The cost for three sedans is $89,710.83 ($29,903.61 each). The cost for the four SUVs' is $117,555.28 ($29,388.82 each) for a total expenditure of $207,266.11. No sales tax will be owed on six of these vehicles because they will all be clearly marked emergency vehicles and are not subject to state sales tax. Sales tax will be due on one SUV because it will be an unmarked traffic vehicle. Approved this 11th day of December, 2012. Page 2 rp)City of Agenda 6. 1 OPlymouthNumber: Adding Quality to Life REGULAR COUNCIL MEETING To: Laurie Ahrens, City Manager Prepared by: Doran M. Cote, Public Works Director December 11, 2012 Reviewed by: Item: 1. ACTION REQUESTED: Approving Contract Extensions for Cleaning Services and Heating Ventilation and Air Conditioning (HVAC) Maintenance Contracts Adopt a resolution approving contract extensions for cleaning services and HVAC maintenance contracts. 2. BACKGROUND: In 2010 bids were accepted for cleaning services and HVAC maintenance. Contracts were approved with Fidelity Building Services for cleaning services and Owens Mechanical for HVAC maintenance. The Facilities Supervisor successfully negotiated two year contract extensions for both contracts with no increase in fees from the current levels. The cleaning services contract is $250 per month ($3,000 per year) for Sunday cleaning of Public Safety and 8,010 per month ($96,120 per year) for remaining city facilities. The HVAC contract is 42,336 per year. 3. BUDGET IMPACT: The proposed 2013 Facilities Management budget includes $125,000 for janitorial services and 112,000 for equipment maintenance. 4. ATTACHMENT: Letter RE: Annual Report Service Agreements Resolution Page 1 OWEflS Owens Companies, Inc. 930 East 800 Street Bloomington, MN 55420-1499 952-854-3800 Fax: 952-854-3769 www.owensco.com December 5, 2012 Mr. Ron Taggart City Of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 SUBJECT: Preventive Maintenance Agreement Annual Report LOCATIONS: Listed Below Dear Mr. Taggart: As a part of our Service Agreement, we are submitting to you a brief summary of the services provided the past year on your heating and mechanical equipment. This report is submitted on an annual basis and is an integral part of our service program for our contract customers. The majority of the preventive maintenance inspections as called for by our 2012 agreement have been completed. The remainder of the inspections will be completed during the month of December. I have listed below by location some of the service calls and/or repairs completed this past year, as well as the annual price of the agreement effective January 1, 2013 through December 31, 2014 (2 year agreement). Pricing will not be increased for any of the locations for the upcoming two year period. City Hall #A62908 Replaced overload starter switch, overload, and motor for exhaust fan Replaced failed compressor in unit #2 per our proposal Isolated and replaced reheat valve in finance department Replaced radiation control valve in office area Replaced both failed compressors in unit #1 Isolated and replaced two leaking reheat valves Effective January 1, 2013 the annual cost of the agreement will remain at Eight Thousand Nine Hundred Seventy Six and no/100 Dollars ....................................................$8,976. Fire Station 91 #A62908-1 No repairs outside of the agreement were needed this past year Fire Station 92 #A62908-2 Cleaned cottonwood from condenser coil on newer rooftop unit Reset rooftop unit because of smoke detector locking out unit due to fire drills in basement Building Services • Engineering • Water Treatment Mechanical Contracting • Automation • Home Comfort AN OWENS TECHNOLOGY COMPANY Locally Owned • Nationally Recognized • Since 1957 An Equal Opportunity Employer Page 2 Fire Station #3 #A62908-3 Replaced blown fuses in switchgear for both units Effective January 1, 2013 the annual cost of the agreement will remain at Four Thousand Five Hundred Eighty Six and no1100 Dollars .......................................................$4,586. This price covers all three fire stations. Water Treatment Plant #1 #A62908-4 Installed a new corrosion resistant unit heater in the chemical storage area per quote Installed a new sillcock on water main and replaced some existing copper pipe Upgraded building automation system with new Niagara JACE web server controller per quote Effective January 1, 2013 the annual cost of the agreement will remain at Five Thousand Four Hundred Twelve and no1100 Dollars..........................................................$5,412. Water Treatment Plant #2 #A62908-5 Replace water heater per quote Installed and aligned insert in pump #5, replaced seal in pump #2 Supplied 5 spark plugs on request Effective January 1, 2013 the annual cost of the agreement will remain at Six Thousand Six Hundred Thirty Four and no/100 Dollars............................................................$6,634. Parkers Lake Pavilion #A62908-6 No repairs outside of the agreement were needed this past year LaCompte Playfield #A62908-7 No repairs outside of the agreement were needed this past year Effective January 1, 2013 the annual cost of the agreement will remain at Five Hundred Sixty Nine and no/100 Dollars........................................................................... $569. This price covers both Parkers Lake Pavilion and LaCompte Playfield Public Works Garage #A62908-8 Replaced bad boiler relief valve and pump seal Replaced both garage make-up air units per quote Replace failed condenser fan motor, blade, and capacitor and repaired leak on Leibert unit Effective January 1, 2013 the annual cost of the agreement will remain at Five Thousand Two Hundred Sixty Eight and no/100 Dollars ..................................................... $5,268. Plymouth Creek Center #A62908-9 Installed a new pilot assembly on boiler #2 Building Services • Engineering • Water Treatment Mechanical Contracting-- Automation • Home Comfort AN OWENS TECHNOLOGY COMPANY Locally Owned - Nationally Recognized • Since 1957 An Equal Opportunity Employer Page 3 Effective January 1, 2013 the annual cost of the agreement will remain at Three Thousand Six Hundred and no/100 Dollars.................................................................... $3,600. Public Safety Building #A62908-10 Added 1-112" check valve and expansion tank to domestic water system Secured bolts on discharge damper for garage, replaced reheat valve in engineering department Replaced Bryan boiler with two new Hydrotherm KN -6 boilers per quote Effective January 1, 2013 the annual cost of the agreement will remain at Six Thousand One Hundred Fifty Two and no1100 Dollars............................................................. $6,152. Plymouth Transit Facility #A62908-11 No repairs outside of the agreement were needed this past year Effective January 1, 2013 the annual cost of the agreement will remain at One Thousand One Hundred Thirty Nine and no1100 Dollars .....................................................$1,139. If you have any questions or would like to discuss your systems in more detail, please feel free to call me directly at 952-703-5748. As always we appreciate your business and will continue to work hard to earn it. Sincerely, Owens Companies, Inc. Thomas J. Berg Project Coordinator Building Services • Engineering • Water Treatment Mechanical Contracting • Automation • Home Comfort AN OWENS TECHNOLOGY COMPANY Locally Owned • Nationally Recognized • Since 1957 An Equal Opportunity Employer Page 4 City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 RE: City of Plymouth SERVICE AGREEMENT This agreement made and entered into this 1st day of January, 2013, by and between City of Plymouth Hereinafter referred to as "City of Plymouth ") and FIDELITY BUILDING SERVICES, INCORPORATED, (hereinafter referred to as "FIDELITY"). WHEREAS City of Plymouth desires to contract with FIDELITY to render cleaning services as set forth.in the cleaning. Specifications; and. WHEREAS, FIDELITY desires to contract with City of Plymouth for the performance of these services. NOW, THEREFORE, the parties hereto agree as follows; I. FIDELITY - UNDERTAKINGS I. FIDELITY shall interview, employ, .train, compensate and terminate all cleaning personnel assigned to the building. In the event City of Plymouth determines a FIDELITY employee to be unsatisfactory; City of Plymouth may request FIDELITY to remove employee. 2. FIDELITY shall provide, at its expense, all clearing supplies and equipment. No building contractor or .employee other than FIDELITY employees shall be permitted to use FIDELITY equipment without permission from a FIDELITY .representative. City of Plymouth will provide all consumable products, i.e. paper towels, toilet paper, trash liners, feminine products and liners, and hand soap. FIDELITY can supply any and all consumables for an additional charge. 3. FIDELITY shall develop and issue written cleaning procedures specifically for City of Plymouth. These instructions shall be in accordance with the cleaning. specifications set forth in the cleaning specifications. 4. FIDELITY shall provide a daily logbook for the purpose of communicating any routine concerns to and from the building manager. It is required by FIDELITY.that the logbook be. checked daily, prior to commencement of cleaning. 5. FIDELITY has established a policy of no smoking by its employees during working hours, prohibits the. carrying of portable radios and prohibits the use of any tenant personal property. A copy of the FIDELITY policies and procedures manual is available for review at your request. 6. FIDELITY shall follow up and complete any cleaning complaint within 24 fours after the complaint has been registered. If the complaint cannot be satisfied within the :prescribed allotted time, an explanation shall be given to the building manager within the same allotted time. 7. FIDELITY shall, at its expense carry Comprehensive .General Liability Insurance and Workers Compensation Insurance in accordance with Minnesota statute. H. City of Plymouth - UNDERTAKINGS 1.. City of Plymouth shall provide adequate storage space. Storage areas shall be capable of being locked with limited access by tenants and building employees. All areas to be serviced shall have water available and access to elevators during normal cleaning hours. 2. FIDELITY is responsible only for those duties as outlined in the maintenance specifications as set forth in Specifications. Any additional maintenance duties are subject to terms per separate bid or as outlined in the Special Services Price Guidelines. Page 5 Protecting Your Image and Investment Since 1983 3. In the event that the scope of work is altered at the request of City of Plymouth or the amount of serviceable square footage changes due to build out, vacancies or occupied tenant space, FIDELITY requires that the monthly service fee be increased or decreased at a rate relevant to City of Plymouth's cost per square foot. Credits will be calculated at 70°f° of cost per square foot, 4. City of Plymouth shall: not make direct contact with any FIDELITY employee for the purpose of cleaning as an employee of City of Plymouth for a period of 6 months after the current agreement has expired. 5. In the event that the City of Plymouth becomes dissatisfied with the Quality of services provided by FIDELITY, City of Plymouth may terminate this Agreement by giving thirty- (3 0) day written notice by mail. III. TERMS 1. The service fee for City of Plymouth with cleaning service to be rendered on a Monday through Friday basis, in accordance with Specifications of this agreement shall be $8,560.69 per Month, taxes included through December 31", 2014. This agreement will renew itself unless one of the parties gives a thirty- (30) day written notice to terminate, 2. FIDELITY shall submit invoices for services rendered on the first of the month in which service is being rendered. All invoices shall be paid within twenty-five (25) days of the invoice date. A 1.5% per month finance charge will accrue on all past. due invoices, 3. FIDELITY reserves the right to discontinue cleaning service effective immediately in the event non-payment of invoices for cleaning services rendered exceeds a period of 60 calendar days from date of invoice. Cleaning services shall be reinstated immediately upon payment of all past due invoices. 4. FIDELITY recognizes the following LEGAL HOLIDAYS: New Years Day, Memorial Day, July 46, Labor Day, Thanksgiving & Christmas. Regular service will not be perfohned on these days; In the event the Legal Holiday falls on a weekend, Saturday or Sunday, Fidelity observes the Friday or Monday before or after the Holiday, whichever is closest. If services are requested on the designated Holiday FIDELITY will issue :a separate invoice at a rate of two times the regular daily service fee. 5. FIDELITY shall notify City of Plymouth in writing, of any changes in the monthly service fee at least 30 days prior to December 31,.2014. Fidelity Building. Services, Inc. City of Plymouth By: Its: Date: Protecting Your Imaqe and Investment Since 1 983 City of Plymouth 3400 Plymouth Blvd Plymouth, MN 55447 RE: City of Plymouth -Public Safety SERVICE AGREEMENT This agreement made and entered into this 1st day of January, 2013, by and between City of Plymouth Hereinafter referred to as "City of Plymouth ") and FIDELITY BUILDING SERVICES, INCORPORATED, (hereinafter referred to as "FIDELITY"). WHEREAS City of Plymouth desires to contract with FIDELITY to gender cleaning services as set forth in the cleaning Specifications; and WHEREAS, FIDELITY desires to contract with City of Plymouth for the performance of these services. NOW, THEREFORE, the parties hereto agree as follows: I. FIDELITY -UNDERTAKINGS 1. FIDELITY shall interview,. employ, train, compensate and terminate all cleaning personnel assigned to the building. In the event City of Plymouth determines a FIDELITY employee to be unsatisfactory; City of Plymouth may request FIDELITY to remove employee. 2. FIDELITY shall provide, at its expense, all cleaning. supplies and equipment. No building contractor or employee other than FIDELITY employees shall be permitted to use FIDELITY equipment without permission from a FIDELITY representative. City of Plymouth will provide all consumable products., i.e. paper.towels, toilet paper, trash liners, feminine products and liners, and hand soap. FIDELITY can supply any and all consumables for an additional charge.. 3. FIDELITY shall develop .and issue written .cleaning procedures specifically for City of Plymouth -Public Safety. These instructions shall be in accordance with the cleaning specifications set forth in the cleaning specifications. 4. FIDELITY shall provide a daily logbook for the purpose of communicating any routine concerns to and from the building manager. It is required by FIDELITY that the logbook be checked daily, prior to commencement of cleaning. 5. FIDELITY has established a. policy of no smoking by its employees during working hours, prohibits the carrying of portable radios and prohibits the use of anytenant personal property. A copy of the FIDELITY policies and procedures manual is available for review at your request. 6. FIDELITY shall follow up and complete any. cleaning complaint within 24 hours after the complaint has been registered. If the complaint cannot be satisfied within the prescribed allotted time, an explanation shall be given to the building manager within the same allotted time. 7. FIDELITY shall, at its expense carry Comprehensive General Liability Insurance and Workers Compensation Insurance in accordance with Minnesota statute. 11. City of Plymouth - UNDERTAKINGS 1. City of Plymouth shall .provide adequate storage space. Storage areas shall be capable of being locked with limited access by tenants and building employees. All areas to be serviced shall have water available and access to elevators during normal cleaning hours. 2. FIDELITY is responsible only for those duties as outlined in the maintenance specifications as set forth in Specifications. Any additional maintenance duties are subject to terms per separate bid or as outlined in the Special Services Price Guidelines. Protecting Your image and Investment Since 198te 7 3. In the event that the scope of work is altered at the request of City of Plymouth or the amount of serviceable square footage changes due to build out, vacancies or occupied tenant space, FIDELITY requires that the monthly service fee be increased or decreased at a rate relevant to City of Plymouth's cost per square foot. Credits will be calculated at 70% of cost per square foot. 4. City of Plymouth shall not make .direct contact with any FIDELITY employee for the purpose of cleaning as an employee of City of Plymouth for a period of 6 months after the current agreement has expired. 5. In the event that the City of Plymouth becomes dissatisfied with the quality of services provided by FIDELITY, City of Plymouth may terminate this Agreement by giving thirty- (30) day written notice by mail. III. TERMS I. The service fee for City of.P[ymouth-Public Safety with cleaning service to be rendered on a Sunday only basis, in accordance with Specifications of this agreement shall be $267.19 per Month, taxes included through December 31`,.2014. This agreement will renew itself unless one of the parties gives a thirty-. (30) day written notice to terminate. 2. FIDELITY shall submit invoices for services rendered on the fast of the month in which service is being rendered. All invoices shall be paid within twenty-five .(25) days of the invoice date. A 1.5% per month finance charge will accrue on all past due invoices. 3. FIDELITY reserves the right to discontinue cleaning service effective immediately in the event non-payment. of invoices for cleaning services rendered exceeds a period of 60 calendar days from date of invoice. Cleaning services shall be reinstated immediately upon payment of all past due invoices. 4. FIDELITY recognizes the following .LEGAL HOLIDAYS: New Years Day, Memorial Day, July 4th, Labor Day, Thanksgiving & Christmas. Regular service will not be performed on these days. .In the event the Legal Holiday falls on a weekend, Saturday or Sunday, Fidelity observes the Friday or Monday before or after the Holiday, whichever is closest. If services are requested on the designated Holiday FIDELITY will issue a separate invoice at a rate of two times the regular daily service fee. 5. FIDELITY shall notify City of Plymouth in. writing, of any changes in the montWy service fee at least 30 days prior to December 31, 2014. Fidelity Building Services, Inc. City of Plymouth a r Its.1t ;__ Date: L -(-157 ISL a'' Date: Protecting Your Image and Investment Since 1 W,%e 8 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION APPROVING CONTRACT EXTENSION FOR CLEANING SERVICES AND HVAC MAINTENANCE CONTRACTS WHEREAS, in 2010, contracts were negotiated with Fidelity Building Services for cleaning services and Owens Mechanical for HVAC maintenance; and WHEREAS, City staff has reviewed the performance of each company has found the performance of the companies to be satisfactory; and WHEREAS, staff has negotiated two year contract extensions with both with no increase in fees. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that contract extensions are approved with Fidelity Building Services for cleaning services and with Owens Mechanical for HVAC maintenance and the Mayor and City Manager are authorized to sign the agreements. Approved this 11th day of December, 2012. Page 9 rp)City of Agenda 6 . 1 1PlymouthNumber: dddfng Quality to Life REGULAR COUNCIL MEETING December 11, 2012 To: Laurie Ahrens, City Manager Prepared by: Mike Goldstein, Chief of Police David Callister, Administrative Services Director Reviewed by: Laurie Ahrens, City Manager Approve the City of Plymouth to enter into a Joint Powers Item: Agreement with the city of Maple Grove for use of the Law Enforcement Training Facility 1. ACTION REQUESTED: Adopt the resolution authorizing the City to enter into a Joint Powers Agreement with the city of Maple Grove for use of their Law Enforcement Training Facility. 2. BACKGROUND: In July 2012, the Plymouth Police Department's Firearms Range was closed due to several economic and environmental factors. Since that time, department staff has researched firearms training options including a review of three different and available training facilities located in the west metropolitan area. Search criteria not only included finding a suitable replacement facility but also enhancing and improving training opportunities for our officers, including a safer training environment. As noted in a Council Memorandum dated July 10, 2012, along with its accompanying study, the three available training facilities are: South Metro Range, Hennepin Technical College Law Enforcement Training Center, and the Maple Grove Firearms Training Facility. In looking at the facilities, all three offer various membership, rental and training options. In short, the South Metro Range allows for both a membership and a rental option. The annual membership fee would be approximately $41,000 for 24/7 access and priority scheduling with the other member cities. The per hour rental option would cost approximately $36,000 annually with no priority scheduling capabilities. There are several member cities already engaged at this facility; the original four partner cities along with several member cities/entities, which will hamper our scheduling and this facility is furthest from the city, which causes additional travel expenses. The Hennepin Technical College Law Enforcement Training Center does not allow for either a partnership or membership status. The only option available is an hourly rental of approximately 23,000 annually. Here, there would be no priority scheduling and we would need to compete against both their students' training schedules and the other law enforcement agencies that rent this facility. Page 1 The Maple Grove Law Enforcement Training Center (LETF) is a newly renovated 18,594 square foot facility that was rebuilt in 2012 at an estimated cost of $2.2 million. The LETF provides both membership and hourly rental options. The long-term membership option would allow for priority scheduling, full use of the range, decision shoot equipment, classroom, cleaning facilities and armory including secured storage space. An additional advantage is that this facility is close to our city and the travel expenses will be limited. Since the facility will open in January 2013, the first year membership fee has been estimated at 50,000. In future years, the facility's budget will be set and the annual fee based on the operating expenditures and anticipated revenues from facility rentals with the fees calculated based on the number of full-time licensed officers from each member (currently Maple Grove 66 — Plymouth 68). It is the city of Maple Grove's intent to open the firearms range for scheduled private and public use. The membership allows for revenue sharing between the two cities. Based on our membership position, the more outside rental revenue generated by the facility, the lower each city's annual fee would be. Conversely, if rental revenue is less than expected, the annual operating fee for each member will increase. It is also possible that additional organizations could become members of the JPA which would further reduce the annual fees for originating members. Such a decision would be balanced with maintaining priority usage for training for our department. This membership agreement also requires an annual fixed capital contribution of $15,000 to be paid over a 25 year period for a total contribution of $375,000. Staff has analyzed the financial impact of this contribution and based on total facility costs of $2.2 million, feels this is a good deal for the city. Since late July 2012, staff has been in regular communication with the city of Maple Grove and through our discussions, negotiations on a Joint Powers Agreement have commenced. Our city attorney, Roger Knutson, has been engaged in this process and has offered a final review of the attached Joint Powers Agreement. In reviewing all available alternatives, staff recommends the membership option and agreement with the city of Maple Grove for use of their Law Enforcement Training Facility for firearms training as it will offer a long-term and highly constructive training opportunity for our police personnel in a newly renovated state-of-the-art facility. In addition to that consideration, this opportunity will further existing collaborative efforts that our police departments share and enjoy. While there is some risk that annual operating costs could increase in future years, it is also possible that our costs could be reduced due to the shared operation. 3. BUDGET IMPACT: The City's 2013 budget has $50,000 set aside for police firearms training needs. The capital cost of 15,000 for 2013 will be paid from the funds designated for police projects within the resource planning fund. The total annual expense of $65,000 will be included within the Police operating budget beginning in 2014. 4. ATTACHMENTS: Joint Powers Agreement Resolution Page 2 JOINT POWERS AGREEMENT THIS JOINT POWERS AGREEMENT (the "Agreement") is made on the day of 2012 by and between the City of Maple Grove, a Minnesota municipal corporation ("Maple Grove"), and the City of Plymouth, a Minnesota municipal corporation Plymouth"). Maple Grove and Plymouth are referred to singularly as a "Member" or collectively as "Members" to this Agreement. WHEREAS, Maple Grove is the owner and operator of the Law Enforcement Training Facility located at 11390 89th Avenue North, Maple Grove, Minnesota (the "LETF"); WHEREAS, each Member to this Agreement has determined that it is in the best interests of their respective communities to jointly use and share the financial responsibilities and benefits of the LETF; and WHEREAS, the Members are authorized pursuant to Minnesota Statutes, Section 471.59 to enter into agreements providing for the joint and cooperative exercise of powers common to them. NOW, THEREFORE, in consideration of the mutual understandings and agreements hereafter set forth, the Members agree as follows: ARTICLE I. Recitals 1.1 Incorporation. The above Recitals are a material part of this Agreement and are incorporated herein. ARTICLE II. Joint Use and Scheduling 2.1 Purpose; Joint Use. The purpose of this Agreement is to provide for the joint use and shared financial responsibilities and benefits of the LETF by the Members. The Members shall jointly use the LETF in accordance with the terms and conditions set forth in this Agreement. 2.2 Term. The term of this Agreement shall be for a period of twenty-five (25) years commencing on January 1, 2013 ("Commencement Date") and terminating on December 31, 2038 (the "Initial Term"). The Members acknowledge that at the time of signing this Agreement, the LETF is under construction and the projected date of occupancy of the LETF is January 8, 2013. If the LETF is not available for occupancy as of January 8, 2013, Maple Grove shall not be liable to Plymouth for any damages caused by the delay. 2.3 Renewal. This Agreement will automatically renew every five years after the expiration of the Initial Term unless either Member notifies the other Member in writing of cancellation at least one year prior to renewal. Page 3 2.4 LETF Coordinator. Maple Grove will appoint a coordinator for the LETF (the Coordinator"). The Coordinator shall be employed by Maple Grove, the cost of which, including wages, benefits and other related expenses, shall be proportionally paid for by the Members in accordance with their Percentage Share as determined by Article 4.4(B) of this Agreement. The Coordinator shall be responsible for the day to day operation, scheduling and maintenance of the LETF, including scheduling use of the LETF and resolving scheduling disputes and discrepancies, management of rental agreements with any non -Member users of the LETF, and any other responsibilities assigned by Maple Grove. 2.5 LETF Use and Scheduling. Maple Grove will be responsible for setting the hours of operation of the LETF and determining scheduling procedures to be implemented by the Coordinator, subject to the rights and obligations of the Members in this Agreement. Each Member shall be entitled to unlimited use of the LETF at no cost to the Member for firearms or related training. The Members shall in all cases have priority in scheduling use of the LETF over any other users and agree to cooperate in resolving any scheduling conflicts between them. Each Member shall provide their own certified range instructors while they are shooting at the LETF at their own respective expense, which expense shall not be treated as a shared Operating Cost under Article IV of this Agreement. 2.6 Storage, Offices and Vault Space. Each Member shall each have full access to training rooms, office space, locker rooms and the gun cleaning room upon reasonable notice to the other Member. The Members will share the vault space, with Maple Grove using the large vault and Plymouth using the small vault. Upon termination or cancellation of this Agreement, Plymouth shall promptly remove any personal property stored in the LETF. 2.7 Use of the LETF by Non -Members. Maple Grove will establish guidelines, policies, rental rates and fees for use of the LETF by non -Members ("Non -Member Users"). The Coordinator shall implement Maple Grove's guidelines for use of the LETF and be in charge of scheduling and collection of rents and fees. Use of the LETF by Non -Member Users shall not conflict with scheduled activity by any Member. Non -Member Users shall be insured, and provide proof of insurance, as required by Maple Grove prior to using at the LETF. Except as provided under Article 2.8, rents or fees collected from Non -Member Users ("Revenue") will be used to reduce the total Operating Costs (as defined in Article 4.2) of the LETF and any remaining rents or fees will be deposited in the LETF Fund (as defined in Article 4.6(B)). 2.8 Simulator. The Members agree that the simulator system purchased and installed in the LETF by Maple Grove in January 2013 (the "Initial Simulator"), together with any replacements thereof, will be the personal property of Maple Grove. The Members agree to share in the cost to maintain, repair and replace the Initial Simulator and all replacement simulator systems in accordance with their Percentage Share (as defined in Article 4.4(B)). Maple Grove in its sole discretion may allow Non -Member Users to use its simulator systems; provided, however, that any fees received for use by Non -Member Users of the Initial Simulator will belong solely to Maple Grove. Maple Grove agrees that any fees received for use by Non - Member Users of any replacement simulator systems will be used to reduce the total Operating Costs (as defined in Article 4.2) of the LETF and any remaining rents or fees will be deposited in the LETF Fund (as defined in Article 4.6(B)). During the Initial Term and any renewal term of 2 Page 4 this Agreement, Maple Grove will make its simulator systems available for use by the Members at no charge and in accordance with the scheduling provisions in Article 2.5. ARTICLE III LETF Advisory Board 3.1 Formation of LETF Advisory Board. The Members agree to establish a LETF Advisory Board (the "Board") within a reasonable time after the commencement of this Agreement. The Board will be comprised of two representatives appointed by each Member. Representatives on the Board need not be elected officials of either Member, but shall include the Police Chief of each Member, or his designee, who shall be authorized to act as the Member's representative. 3.2 Meetings. Except as otherwise provided in this Agreement, the Board shall meet as often as it deems necessary and keep a record, either in electronic or written form, of the substance of each meeting. Records of the Board's meetings shall be kept at the LETF and available to each Member for review. 3.3 Advisory Capacity. Except as otherwise specifically provided in this Agreement, the Board shall act in an advisory capacity only and may make recommendations to either Member about the use and operation of the LETF. ARTICLE IV. Ownership, Operation and Maintenance of the LETF 4.1 Ownership; Operator. Maple Grove shall be the owner, operator and fiscal agent of the LETF, subject to the rights and obligations of the Members set forth in this Agreement. At the termination of this Agreement, Maple Grove shall retain ownership of the LETF. Each Member shall be the owner of its respective personal property in the LETF. 4.2 Operating Costs Defined. "Operating Costs" mean all expenses and costs incurred and normally required with respect to the repair, replacement, maintenance and operation of the LETF and equipment, improvements, sidewalks, driveways and parking facilities and include, but are not limited to, the following: A) Wages, salaries, benefits and related expenses of all on-site employees engaged in the operation, management, maintenance and security of the LETF, including, without limitation, the Coordinator; B) All supplies and materials used in the operation and maintenance of the LETF; C) Cost of utilities, including, but not limited to, water, sewer, heating, lighting, electricity, air conditioning and ventilation for the LETF; Page 5 D) Maintenance and service agreements for the LETF and the maintenance, service, and replacement of the equipment in the LETF or parking facilities; E) Costs of all insurance for the LETF, including, but not limited to, premiums, deductibles, and the costs to purchase and maintain fire, property, casualty, and liability insurance; F) Any and all common area maintenance costs related to public areas of the LETF, including, but not limited to, all bathrooms, sidewalks, landscaping, drives and service areas; G) All taxes, special assessments or similar charges, ordinary and extraordinary, unforeseen and foreseen, of any kind which are assessed, levied, charged, confirmed or imposed by any public authority upon the LETF, its operation, or the real property; and H) Costs incurred by Maple Grove under Article 4.8 of this Agreement. I) Costs to maintain, repair or replace the Initial Simulator, and all replacement simulator systems, installed by Maple Grove in the LETF. J) Capital expenditures including, but not limited to, the cost to maintain, repair or replace all structural components of the LETF, fixtures, equipment and site improvements. 4.3 Operating Budget. On or before June 30th each year, Maple Grove shall approve and forward to Plymouth a copy of the budget of the estimated Revenue and Operating Costs for the LETF (the "Operating Budget") for the following calendar year. 4.4 Shared Operating Costs. The Members agree to share in the payment of Operating Costs for the LETF as follows: A) For 2013, Maple Grove shall pay $50,000 and Plymouth shall pay $50,000 in Operating Costs. Payments in 2013 are based on the estimated Operating Costs and Revenues in the 2013 Operating Budget and will be reconciled in 2014 pursuant to Article 4.6 of this Agreement. Plymouth's share of the 2013 Operating Costs is payable in two equal installments due on January 31, 2013 and July 1, 2013. Maple Grove shall submit an invoice to Plymouth approximately fifteen (15) days prior to January 31st and July 1 st to assure timely payment. B) Beginning in 2013 and each year thereafter, each Member's share of Operating Costs for the following calendar year shall be determined by 1) dividing the number of full time sworn peace officers authorized by the Member as of April 30th by the number of full time peace officers authorized by all Members as of April 30th (the Percentage Share") and 2) multiplying each Member's Percentage Share times the Operating Costs, less Revenue, in the approved Operating Budget. For example, if each Member has 60 full time sworn peace officers as of April 30, 2013, each Member would 4 Page 6 pay one half of the Operating Costs, less Revenue, in the approved 2014 Operating Budget. Plymouth shall pay Maple Grove its share of Operating Costs in two equal installments due on January 31 st and July 1 st. Maple Grove shall submit an invoice to Plymouth approximately fifteen (15) days prior to January 31 st and July 1 st to assure timely payment. 4.5 Unanticipated Expense. An "Unanticipated Expense" is an expenditure that is not included in an approved Operating Budget, but is necessary for the continued operation of the LETF. Maple Grove shall have sole discretion in approving and incurring an Unanticipated Expense. Each Member agrees to pay its Percentage Share, as determined under Article 4.4, of all Unanticipated Expenses. Maple Grove will invoice Plymouth for its portion of Unanticipated Expenses as they are incurred and payment will be due within thirty (30) days of Plymouth's receipt of the invoice. 4.6 Reconciliation; Reserve Account. Beginning in 2014 and in each year thereafter, on or before June 30th, Maple Grove shall provide Plymouth with documentation of the net surplus or deficit of Operating Costs in relation to payments made in the preceding year under Article 4.4. Any such surplus or deficit in payments shall be treated as follows: A) If there is an actual deficit, each Member will pay its Percentage Share, as determined under Article 4.4, of the deficit. Maple Grove will invoice Plymouth for its portion of the deficit and payment will be due within thirty (30) days of Plymouth's receipt of the invoice. B) If there is an actual surplus, the amount overpaid by both Members shall be deposited into an LETF account to be maintained by Maple Grove (the "LETF Account") and used by Maple Grove for LETF-related expenses. If Maple Grove cancels this Agreement pursuant to Article 8.5 or Plymouth terminates this Agreement pursuant to 8.3, all funds in the LETF Account at the time of such cancellation or termination, if any, shall be distributed to the Members in accordance with their Percentage Share determined at that time. Upon any other termination or cancellation of this Agreement, Maple Grove shall retain all funds in the LETF Account. 4.7 Capital Contribution. Plymouth agrees to pay Maple Grove a total of $375,000 the "Capital Contribution") to be paid in (25) equal annual installments of $15,000 beginning on the Commencement Date and continuing on the 31 st day of January each year thereafter until paid in full. In addition to Maple Grove's retention of the amount of Capital Contribution already paid, any amount remaining to be paid by Plymouth under this Article shall be immediately due and payable to Maple Grove upon the following: A) if Plymouth cancels this Agreement pursuant to Article 8.5 (volwitary cancellation); or B) Maple Grove notifies Plymouth in writing that it intends to terminate this Agreement because Plymouth has failed to make a payment required by this Agreement and within thirty (30) days of receiving such notice, Plymouth has not paid the amount 5 Page 7 due or notified Maple Grove in writing that it disputes the amount due. If Plymouth does not provide Maple Grove timely notice that it disputes an amount due in accordance with this paragraph, the dispute shall be waived. If a notice of dispute is timely provided by Plymouth and the Members are unable to resolve the dispute within sixty (60) days of Maple Grove's receipt of such notice, the dispute shall be submitted to arbitration under the Minnesota Uniform Arbitration Act, Minn. Stat. ch. 572B, as amended, for the sole purpose of determining the amount due under the terms of this Agreement. If Maple Grove prevails in arbitration and Plymouth is ordered to pay the total disputed amount, this Agreement shall terminate and the total disputed amount plus interest accruing at the rate of 2% per month together with Plymouth's remaining Capital Contribution shall be immediately due and payable to Maple Grove. If Plymouth prevails in arbitration, it 1) shall immediately pay Maple Grove the amount found due, if any, and 2) may at its election either continue this Agreement or terminate this Agreement without payment of any remaining Capital Contribution. All other terms and obligations in this Agreement shall continue in full force and effect until final resolution of a disputed amount due. If this Agreement is cancelled for any other reason prior to Plymouth's full payment of the Capital Contribution, Maple Grove shall retain all Capital Contribution payments made as of the date of such cancellation or termination and Plymouth shall have no further obligations under this Article 4.7. The Members agree that the Capital Contribution shall not constitute an Operating Cost and all payments made by Plymouth under this Article shall not be treated as revenue. 4.8 Maintenance of the LETF. Maple Grove shall be responsible for all maintenance, repair, replacement and upkeep of the LETF necessary to keep the LETF in good repair and clean condition, the costs for which will be paid for by the Members in proportion to their Percentage Share. If Maple Grove fails to perform the maintenance or make any of the repairs or changes required by this Article, Plymouth shall notify Maple Grove in writing of the required maintenance, repairs or changes. Maple Grove has thirty (30) days after receipt of such notice to perform or make the required maintenance, repairs or changes, after which time Plymouth may, but is not obligated to perform or make the required maintenance, repairs or changes, the costs of which shall be shared between the Members in proportion to their Percentage Share. If Maple Grove fails to timely cure under this Article, it shall be liable for any damage to property or loss sustained by Plymouth, except damage or loss caused by Plymouth's negligent or willful conduct. Maple Grove's failure to timely cure under this Article shall not constitute a default of this Agreement unless such failure significantly impairs Plymouth's use of the LETF. 4.9 Plymouth's Right of Inspection. Maple Grove agrees that, at Plymouth's expense, Plymouth or any of its duly authorized representatives, at any time during normal business hours and as often as reasonably necessary, shall have the right to examine, audit, excerpt and transcribe any books and records which are pertinent to or involve transactions relating to this Agreement, including verification of amounts and types of expenses which appear on the Operating Budget or statements of actual Operating Costs. 6 Page 8 4.10 Equipment Installation. Plymouth agrees not to modify the LETF or real estate or install any equipment in or about the LETF without the express written consent of the Board. ARTICLE V Compliance with Ordinances, Rules and Regulations 5.1 Nuisances Prohibited. The Members agree not to occupy, use or permit any portion of the LETF to be occupied or used for any business or purpose which is unlawful, disreputable or deemed to be extra hazardous on account of fire, or permit anything to be done which would in any way increase the rate of fire insurance coverage on the LETF or its contents beyond its intended purpose as a firearms range. 5.2 Compliance. The Members agree to comply with all applicable federal, state, municipal and local laws, ordinances and regulations while occupying the LETF. Plymouth shall comply with Maple Grove's reasonable rules for the safety, care, cleanliness and preservation of good order of the LETF, provided that the rules are submitted to Plymouth in writing and do not conflict with the terms of this Agreement. ARTICLE VI Insurance, Liability and Indemnification 6.1 Insurance. Maple Grove will, at all times during the Term and any renewal period of this Agreement, either self -insure or have and keep in force a single limit or excess umbrella commercial general liability insurance policy of an amount not less than five hundred thousand ($500,000) dollars per claimant for death, bodily injury, personal injury, property loss and/or damages and one million five hundred thousand ($1,500,000) dollars for total personal injury, bodily injury, property loss and/or damages arising from any one occurrence or greater limits which may be subsequently allowed under Minnesota Statutes sections 466.02 and 466.04, as amended. 6.2 Property Insurance. Maple Grove will, at all times during the Term and any renewal period of this Agreement, either self -insure or have and keep in force a property insurance policy covering its own property and Plymouth's property described in the attached Exhibit B at its insurable value; provided, however, that Maple Grove shall only insure Plymouth's property against losses sustained to such property while it is located on the LETF premises. Within six (6) months of the Commencement Date and every six (6) months thereafter, Plymouth will provide Maple Grove an itemized list of property to be insured under this Article 6.2. In the event of property loss, Plymouth will promptly notify Maple Grove and provide all information requested by Maple Grove. 6.3 Fire and Extended Coverage Insurance. Maple Grove agrees, for the full Term and any renewal period of this Agreement, to either insure or self -insure the LETF against such perils as are usually included in "Fire and Extended Coverage" policies commonly written for commercial real estate in the State of Minnesota. Said policy is to include a "waiver of subrogation" clause so long as such clauses are legally enforceable and/or permissible in Minnesota. 7 Page 9 6.4 Proof of Coverage. Maple Grove will furnish Plymouth with Certificates of Insurance documenting the insurance coverage required by this Article 6. All Certificates shall provide that the insurance company shall give ten (10) days written notice to Plymouth of cancellation, non -renewal or any material change in the policy. Maple Grove agrees to furnish annually to Plymouth an acknowledgement that the required policies remain in effect. 6.5 No Waiver. Nothing in this Agreement is intended or should be construed in any manner as a waiver of either Member's immunities or tort limits contained in Minnesota Statutes chapter 466. 6.6 Liabili . Pursuant to Minn. Stat. § 471.5 9, subd. 1 a(a), as amended, this Agreement is intended to be and shall be construed as a "cooperative activity" and it is the intent of the Members that they shall be deemed a "single governmental unit" for the purposes of liability; provided, however, that each Member expressly declines responsibility for the acts or omissions of the other Member. Nothing in this Agreement shall be construed to waive or limit any immunity from, or limitation on, the liability of either Member as provided by law. 6.7 Third Party Liability Limitation. To the extent that tort damages or other related costs or fees become payable to a third party as a result of this Agreement or the activities carried out pursuant to this Agreement, the Members shall each pay an amount equal to their respective percentage of liability. Notwithstanding the foregoing, this Agreement is solely for the benefit of the Members, it being the express intent of the Members that no other entity or person shall have any right, claim, or interest in this Agreement. 6.8 Employee Liability Limitation. Neither Member shall be responsible or liable for injuries or death of the other Member's employees or officers. Each Member will maintain worker's compensation coverage to the extent required by law on its employees and officers who perform work or use the LETF pursuant to this Agreement. 6.9 Indemnification. Subject to the limitations, immunities and defenses in Minnesota Statute Chapter 466, each Member shall defend, indemnify and hold harmless the other Member and its officers and employees from and against any and all liability, loss, damages, costs and expenses which it or its employees or agents may hereafter sustain, incur or be required to pay arising out of or resulting from the performance of this Agreement, provided that any such claim, damage, loss or expense is (1) attributable to personal or bodily injury, sickness, disease or death or to injury to or destruction of tangible property including the loss of use therefrom, and (2) caused by any negligent acts or omissions of the other Member or its employees, agents or any other person or entity for whose actions it may be liable. ARTICLE VII Dispute Resolution 7.1 Dispute Resolution. In the event the Members are unable to reach agreement regarding interpretation of the rights and obligations of the Members under this Agreement, the Members shall participate in mediation pursuant to the Minnesota Civil Mediation Act, as 8 Page 10 amended (currently codified in Minnesota Statutes, sections 572.31-572.40) prior to initiating any other form of dispute resolution, including legal action. The complaining Member shall select a mediator, who shall be a disinterested third party with professional training in alternative dispute resolution, and shall submit a notice of mediation setting forth the name of the mediator and a brief description of the dispute. The place of mediation shall be Minneapolis, Minnesota. Mediation shall commence within fifteen (15) days after receipt of notice under this Article. ARTICLE VIII Default and Termination 8.1 Events of Default. The following shall constitute events of default of this Agreement: A) Any payment required by this Agreement remains unpaid for thirty (30) days after written notice from the non -breaching Member; or B) Failure to comply with any of the terms and conditions of this Agreement, which failure continues for thirty (30) days after written notice from the non -breaching Member. 8.2 Maple Grove's Remedies. Upon the occurrence of any or all of the events in Article 8.1 by Plymouth, Maple Grove may elect to exercise any of the following remedies at law or in equity, the exercise of one remedy not precluding the exercise of any other available remedy: A) Maple Grove may terminate this Agreement and recover damages including, but not limited to, the following: i) Plymouth's unpaid portions of Operating Costs or Unanticipated Expenses owed at the time of termination; ii) the unpaid amount of Capital Contribution due and owing under Article 4.7 of this Agreement; and iii) any other sum of money as may be determined fair and equitable by the court having jurisdiction over the matter. B) If the default can be cured by the expenditure of money, Maple Grove may cure the default, charge the reasonable cost thereof to Plymouth and Plymouth shall pay the same within twenty (20) days of written demand, together with interest thereon at the maximum rate allowed by law. 8.3 Plymouth's Remedies. Upon the occurrence of any or all of the events in Article 8.1 by Maple Grove, Plymouth may terminate this Agreement, but shall not be entitled to damages of any kind, including attorneys' fees. In the event of termination by Plymouth under this Article 8.3, 1) any funds in the LETF Account on the termination date shall be distributed to 9 Page 11 the Members in accordance with Article 4.6(B), 2) Maple Grove shall retain all Capital Contribution payments made by Plymouth as of the date of termination, and 3) Plymouth shall have no further obligations under Article 4.7. 8.4 Procedure and Effect of Termination. In the event of termination of this Agreement pursuant to Articles 8.2 and 8.3, the terminating Member shall give written notice thereof to the other Member and this Agreement shall termination without further action by either Member. Upon termination of this Agreement, neither Member shall have any further obligation hereunder to the other Member except as otherwise provided in Articles 4.6, 4.7, 6.9, 8.2 and 8.3 of this Agreement. 8.5 Cancellation. Either Member may cancel this Agreement upon the expiration of fifteen (15) years after the Commencement Date by providing the other Member written notice no later than one (1) year prior to the cancellation date. Cancellation under this Article 8.5 will only be effective at the end of the calendar year following notice. For example, if notice of cancellation is given July 31, 2028, cancellation will be effective December 31, 2029. Upon cancellation of this Agreement pursuant to this Article 8.5, neither Member shall have any further obligation hereunder to the other Member 1) except as otherwise provided in Articles 4.6, 4.7 and 6.9 of this Agreement and 2) Plymouth shall remain liable to Maple Grove for its Percentage Share of an actual deficit for the year preceding the effective cancellation date in accordance with Article 4.6(A) of this Agreement. ARTICLE IX Miscellaneous 9.1 Waiver of Covenants. Failure by either Member to insist, in any one or more instances, upon strict performance of any term, covenant or condition of this Agreement or to exercise any option contained in this Agreement shall not be construed as a waiver or a relinquishment for the future of such term, covenant, condition or option, but the same shall continue and remain in full force and effect. The Members shall not be deemed to have waived any provision of this Agreement until expressed in a signed writing. 9.2 Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. 9.3 Assignment. Neither Member may assign its rights or obligations under this Agreement without the prior written consent of the other party. 9.4 Binding Agreement. All of the covenants, conditions and agreements in this Agreement shall extend to, be binding upon, and inure to the benefit of the Members and their respective permitted successors and assigns. 9.5 Survival. If any term or provision in this Agreement is deemed invalid or unenforceable by any recognized tribunal, including a certified mediator, arbitrator or court of competent jurisdiction, the remainder of this Agreement shall be valid and enforceable to the extent permitted by law. 10 Page 12 9.6 Captions. The captions in this Agreement are for convenience only and are not part of this Agreement. 9.7 Choice of Law. This Agreement is declared to be a Minnesota contract and all of its terms shall be construed in accordance with Minnesota law. 9.8 Entire Agreement. This Agreement shall constitute the entire agreement between the Members and any prior understandings or representations of any kind preceding the execution of this Agreement shall not be binding upon either Member. 9.9 Modification. This Agreement may only be amended or modified by written instrument executed by all Members. 9.10 Attorneys' Fees. The Members shall each pay their own attorneys' fees in connection with the preparation and negotiation of this Agreement. 9.11 Acknowledgement. Each of the Members affirm and acknowledge that it has fully read, appreciates, and understands the words, terms, conditions and provisions of this Agreement and is fully satisfied with the same. Each Member affirms and acknowledges that it has been, or had the opportunity to be represented by legal counsel of its choice. 9.12 Authority. Each Member represents and warrants that they have the power and authority to enter into this Agreement. Each Member further represents and warrants that the person or persons executing this Agreement on its behalf has full and complete legal authority to do so, and thereby binds the Member and, to the extent permitted by this Agreement, its successors and assigns. 9.13 Notices. Any notice or demand, which may or must be given or made by the Members under the terms of this Agreement or any statute or ordinance, shall be in writing and be sent registered or certified mail to the other Member addressed as follows: TO: Maple Grove City Clerk City of Maple Grove PO Box 1180 12800 Arbor Lakes Parkway Maple Grove, MN 55311-6180 TO: Plymouth City Clerk City of Plymouth 3400 Plymouth Blvd. Plymouth, MN 55447-1448 Either Member may designate a different addressee at any time by giving written notice to the other Member as provided in this paragraph 25. Any notice delivered by hand shall be deemed received upon actual delivery. 11 Page 13 Dated: Dated: 12 CITY OF MAPLE GROVE, STATE OF MINNESOTA By: Mayor And: City Administrator CITY OF PLYMOUTH, STATE OF MINNESOTA By: Mayor And: City Manager Page 14 CITY OF PLYMOUTH RESOLUTION N0. 2012 -XXX A RESOLUTION APPROVING JOINT POWERS AGREEMENT WITH THE CITY OF MAPLE GROVE FOR USE OF THE LAW ENFORCEMENT TRAINING FACILITY WHEREAS, due to the closure of the City's Firearms Range, the police department staff has researched firearms training options including three different training facilities located in the west metropolitan area; and WHEREAS, it has been determined that the city of Maple Grove's Law Enforcement Training Facility (LETF), located at 11390 89th Avenue North in Maple Grove, would best meet the departmental needs by offering a long-term, highly constructive training opportunity in a newly renovated state-of- the-art facility and will further enhance existing collaborative efforts between departments and be conveniently located thereby limiting travel expense and time; and WHEREAS, after review, staff is recommending the membership option that allows for priority scheduling, full use of the range, decision shoot equipment, classroom, cleaning facilities and armory including secured storage space; and WHEREAS, a Joint Powers Agreement (JPA) between the cities of Maple Grove and Plymouth has been drafted and reviewed by legal and administrative staff; and WHEREAS, the JPA would be effective January 1, 2013 with a term of 25 years and include a first year fee in 2013 of $50,000 and an annual fixed capital contribution of $15,000. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the Joint Powers Agreement between the cities of Maple Grove and Plymouth for use of the Law Enforcement Training Facility is hereby approved. BE IT FURTHER RESOLVED that the Mayor and City Manager are hereby authorized to sign said agreement. Approved this 1 lth day of December, 2012. Page 15 rp) City of Plymouth Adding Quaffty to Life REGULAR COUNCIL MEETING December 11, 2012 Agenda Number: To: Laurie Ahrens, City Manager Prepared by: Joshua Doty, Senior Planner 6.12 Reviewed by: Barbara Thomson, Planning Manager and Steve Juetten, Community Development Director Approve site plan amendment and conditional use Item: permit amendment for an expansion at Greenwood Elementary School located at 18005 Medina Road 2012086) 1. ACTION REQUESTED: Move to adopt the attached resolution approving a site plan amendment and conditional use permit amendment for a 16,455 -square foot building expansion and paving and other site related improvements for Greenwood Elementary School located at 18005 Medina Road, as recommended by the Planning Commission. Approval requires a 4/7 vote of the City Council. 2. BACKGROUND: On December 5, 2012, the Planning Commission conducted the public hearing on this matter and subsequently voted unanimously to recommend approval of the request. The applicant was present and spoke in support of the application. No one from the public was present to speak on the matter. A copy of the Planning Commission minutes is attached. Notice of the Planning Commission's public hearing was published in the city's official newspaper and mailed to all property owners within 500 feet of the site. The notification area map is attached. Development signage remains on the site. 3. BUDGET IMPACT: Not Applicable. 4. ATTACHMENTS: Planning Commission Minutes Planning Commission Report with Attachments Resolution Approving Site Plan Amendment and Conditional Use Permit P:\Planning Applications\Staff Reports\CC\2012\2012086 Greenwood Elementary Exp SPA CUPA.docx Page 1 Draft Planning Commission Minutes December 5, 2012 Page 2 6. PUBLIC HEARINGS A. WAYZATA PUBLIC SCHOOLS (2012086) Chair Davis introduced the request by Wayzata Public Schools for a site plan amendment and conditional use permit amendment for a building expansion and related site improvements at Greenwood Elementary School located at 18005 Medina Road. Senior Planner Doty gave an overview of the staff report. Commissioner Kobussen asked if the proposed relocation would impact baseball fields, who would be responsible for relocation and if the Park and Recreation Department has been notified of any impact to the playground. Senior Planner Doty responded that the proposed turn lane would have no impact to the ball fields located to the west. He said that there is an existing ball diamond located south of the proposed bus turn lane. He said there are no plans to relocate this field and it would remain as an existing condition. Chair Davis introduced the applicant, Joe Matson, representing Wayzata Public Schools. Mr. Matson stated that the softball field located south of the proposed bus loop is very lightly used, it is not a major field and it is in poor condition. He said it is not used for more than physical education. Commissioner Kobussen stated that the ball field is used all summer by the girl's softball league. Mr. Matson responded that could be but he was not aware of that. Commissioner Kobussen stated they would also lose 'a soccer field that is used all the time that would get cut off at the end of the proposed bus lane. Mr. Matson replied that the soccer fields are located further west. He said there used to be a skating rink where the bus loop would go in and the soils are poor. He said the skating rink has not been there for several years. Commissioner Kobussen stated that all of the soccer fields are used all summer long. He said it is one of the busier playgrounds in the city. Senior Planner Doty coruuined for Coirirr,issioriei Kobusscr that the Farlt and Recreation Department had reviewed their application. Chair Davis opened and closed the public hearing as there was no one present to speak on the item. Chair Davis stated this is a needed action for the school district to increase the size of the school and it looks like they came up with a plan that does not require any variances. He said he would vote in support of this request. MOTION by Commissioner Nelson, seconded by Conunissioner Anderson, to approve the request by Wayzata Public Schools for a site plan amendment and conditional use permit amendment for a building expansion and related site improvements at Greenwood Elementary Page 2 Draft Planning Commission Minutes December 5, 2012 Page 3 School located at 18005 Medina Road. Roll Call Vote. 7 Ayes. MOTION approved unanimously. Page 3 Agenda Number File 2012086 PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING STAFF REPORT TO: Plymouth Planning Commission FROM: Joshua Doty, Senior Planner (509-5453) through Barbara Thomson Planning Manager MEETING DATE: December 5, 2012 APPLICANT: Independent School District 4284, Wayzata Public Schools PROPOSAL: Site plan amendment and conditional use permit amendment for a building expansion and related site improvements LOCATION: Greenwood Elementary School, 18005 Medina Road GUIDING: P -I (Public/Semi-public/Institutional) ZONING: RSF-1 (Single Family Detached 1) REVIEW DEADLINE: February 8, 2013 DESCRIPTION OF REQUEST: The applicant is requesting a site plan amendment and conditional use permit amendment for a building expansion at Greenwood Elementary School. The applicant would construct a 16,455 - square foot building addition on the east side of the building. The request also includes the construction of a bus staging area south of the existing parking lot, a new turn lane from Medina Road, new parking on the north side of the addition, and other paving and site improvements. The building addition would allow for four classrooms, restroom facilities, and a new gymnasium. The request would also allow the applicant to remodel the existing gymnasium into an expanded cafeteria. Notice of this public hearing was mailed to all property owners within 500 feet. The notification area map is attached. Page 4 2012086 Page 2 CONTEXT: Surrounding Land Uses Natural Characteristics of Site The subject property is located within the Bassett Creek and Elm Creek drainage districts. There are three wetlands on the site. The expansion project would not impact any of the wetlands. No portion of the property lies within a floodplain and the application is not subject to tree preservation. Previous Actions Affecting Site In 1989, the City Council approved a site plan amendment and conditional use permit amendment to allow a building addition. In 1999, the City Council approved a site plan amendment and conditional use permit amendment to allow a building and parking lot expansion. In 2000, the City Council approved a rezoning, site plan amendment and variances to construct additional ball fields and associated facilities. In 2005, the City Council approved a site plan amendment for a parking lot expansion. In 2006, the City Council approved a site plan amendment to construct a multi-purpose park building for the playfields. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city's discretion in approving or denying a site plan amendment is limited to whether or not the proposal complies with the comprehensive plan and zoning ordinance requirements. If it meets these standards, the city must then approve the site plan amendment. The city's discretion in approving or denying a conditional use permit is limited to whether or not the proposal meets the standards listed in the zoning ordinance. If it meets the specified standards, the city must approve the permit. However, the level of discretion is affected by the fact that some of the standards may be open to interpretation, Page 5 2012086 Page 3 ANALYSIS: Site Plan Amendment The applicant is requesting a site plan amendment to allow; 1) a 16,455 -square foot building addition on the east side of the building; 2) construction of a bus staging area south of the existing parking lot; 3) construction of a parent/child staging lane in the location of the existing bus staging lane; 4) construction of a turn lane from Medina Road; 5) reconstruction of the fire lane around the east side of the addition; 6) construction of 11 new parking spaces; 7) lighting improvements; and 8) storm water improvements. The project would improve safety by creating separate areas for bus staging and parent/child staging. The applicant states that the building addition is being requested to provide additional classrooms, a new gymnasium and a new restroom, and to improve the school cafeteria. Wayzata School District has made similar applications to the city to improve Sunset Hill Elementary and Oakwood Elementary Schools. The zoning ordinance contains specific standards for approval of a site plan. Staff has reviewed the application with these standards and summarized them as follows: Standards fvr ,fhe RSF L. DIstric .. Vieu red Pro ,©sed ; . Com l e9T uild n g Setback Fro tf (ltat} = 50 feet 99 feet Yes Side arty 25 feet 133 feet Yes ode (Sr uth} 25 feet 118 feet Yes Parlung.k Front ast 20 feet 90 feet Yes rde (Varth) 30 feet 87 feet Yes Dtzrv Aisle Setbae 30 feet 40 feet Yes Side (ob} 10 feet 30feet Yes S 35 feet 30.3 feet Yes Parkang 99 stalls 183 stalls Yes 17 trees Unknown Unknown* Page 6 2012086 Page 4 Addressed in Resolution Storm Water Runoff The city requires that storm drainage systems be designed so that the post -development rate of runoff from a site does not exceed the pre -development rate of runoff. Additionally, the city requires treatment of storm water runoff before it enters the drainage system. To accommodate post -development runoff, the applicant is proposing to expand the existing water quality pond located on the southwest side of the site. With the conditions in the attached resolution, the proposed drainage plan complies with city regulations. Building Materials Section 21115,03, subd. 1 of the zoning ordinance specifies general standards for building construction. The building addition would be finished with brick to match the existing school. The proposed building materials would comply with the ordinance, Conditional Use Permit Amendment The applicant is requesting approval of a conditional use permit amendment to allow expansion of the existing school. The building addition would allow for four new classrooms, a new gymnasium, restrooms and an expanded cafeteria. The Planning Commission must review the requested conditional use permit with the seven conditional use permit standards listed in the zoning ordinance. A copy of the standards is attached. Staff used these standards to review the application and finds that the request meets the applicable standards as follows: Comprehensive Plan: The property is guided P -I (public/semi-public/institutional). The comprehensive plan considers schools to be complementary uses in the P -I district. Schools are an allowable conditional use in the RSF-1 (single family detached 1) district and would, therefore, be consistent with the comprehensive plan. Public Welfare: The proposed use would not be detrimental to the general public health, welfare, morals, or comfort, Page 7 Re ut'ed .. Pia -used Com lies? hung; Sk rell ug Fully -Shielded Unknown Unknown* Ma 4murn Wattage Per Fixture 450 watts Unknown Unknown* Wags per Sq Ft ,; Wall lightg - 0.18 Unknown Unknown* Frlangot 1ghing 0.040 Unknown Unknown* Addressed in Resolution Storm Water Runoff The city requires that storm drainage systems be designed so that the post -development rate of runoff from a site does not exceed the pre -development rate of runoff. Additionally, the city requires treatment of storm water runoff before it enters the drainage system. To accommodate post -development runoff, the applicant is proposing to expand the existing water quality pond located on the southwest side of the site. With the conditions in the attached resolution, the proposed drainage plan complies with city regulations. Building Materials Section 21115,03, subd. 1 of the zoning ordinance specifies general standards for building construction. The building addition would be finished with brick to match the existing school. The proposed building materials would comply with the ordinance, Conditional Use Permit Amendment The applicant is requesting approval of a conditional use permit amendment to allow expansion of the existing school. The building addition would allow for four new classrooms, a new gymnasium, restrooms and an expanded cafeteria. The Planning Commission must review the requested conditional use permit with the seven conditional use permit standards listed in the zoning ordinance. A copy of the standards is attached. Staff used these standards to review the application and finds that the request meets the applicable standards as follows: Comprehensive Plan: The property is guided P -I (public/semi-public/institutional). The comprehensive plan considers schools to be complementary uses in the P -I district. Schools are an allowable conditional use in the RSF-1 (single family detached 1) district and would, therefore, be consistent with the comprehensive plan. Public Welfare: The proposed use would not be detrimental to the general public health, welfare, morals, or comfort, Page 7 2012086 Page 5 Impact on Surrounding Property: The proposed use would not be injurious to the immediately surrounding properties or to the city as a whole. Orderly Development: The proposed use would be located within a fully developed area and would not impede any improvements to any surrounding properties. Public Facilities: The subject site is adequately served by public facilities. District Regulations: The proposed use would comply with the regulations of the RSF-1 zoning district. Performance Standards: The proposed use would not alter the previously approved site pian and access would be available to serve the proposed use. RECOMMENDATION: Community Development Department staff recommends approval of the site plan amendment and conditional use permit amendment for Independent School District 4284, Wayzata Public Schools for an expansion at 18005 Medina Road, subject to the conditions listed in the attached resolution. ATTACHMENTS: 1. Draft Resolution Approving Site Plan Amendment and Conditional Use Permit Amendment 2. Conditional Use Permit Standards 3. Applicant's Narrative 4. Location Map 5. Notification Area Map 6. Aerial Photo 7, Site Graphics NPlanning ApphcationslStaffReporLAPC1201212012086 Greenwood Expansion SPA CUPA,doex Page 8 ZONING ORDINANCE CONDITIONAL USE PERMIT STANDARDS 21015.02 PROCEDURE: Pursuant to Minnesota Statutes 15.99, an application for a conditional use permit shall be approved or denied within sixty(60) days from the date of its official and complete submission unless extended pursuant to Statute or a time waiver is granted by the applicant. If applicable, processing of the application through required state or federal agencies shall extend the review and decision-making period an additional sixty 60) days unless this limitation is waived by the applicant. Subd.S. The Planning Commission shall consider possible adverse effects of the proposed conditional use. Its judgment shall be based upon (but not limited to) the following factors: 1. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. 2. The establishment, maintenance or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. 3. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values within the neighborhood. 4. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 5. Adequate public facilities and services are available or can be reasonably provided to accommodate the use which is proposed. 6. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. 7. The conditional use complies with the general and specific performance standards as specified by this Section and this Chapter. Section 21015 -Plymouth Zoning Ordinance f fonns/ctlpsta) Page 9 The following Conditional Use Permit application project narrative is an attachment to the "Planning and Zoning Application Form" for the Greenwood Elementary School Addition project located 18005 Medina Road, Plymouth, MN, as submitted by Independent School District #284, Wayzata Public Schools. The following addresses Section 21015.04 Greenwood Elementary School is located off of Medina Road near the intersection with County Road 101. The project consists of a 16,455SF addition of four classrooms, toilet facilities, a gymnasium and interior remodeling of the existing gym into an expanded cafeteria. The site work/ improvements will consist of modifications to the parent/ bus drop off area, separating the two uses in order to create a safer condition and minimize if not eliminate the current auto/bus conflicts. It is anticipated that the addition will be constructed during the school year and the interior remodeling as well as the added bus loop, constructed during the summer of 2013, for full occupancy in August 2013. The new exterior materials of the addition and expansion will match, to the greatest extent possible, the existing brick and other building materials. The classrooms and gymnasium will be constructed on the north east corner of the building and will require modifications to the current "round -about" drop off area. When the project is completed, the existing site organization, i.e., parking, auto and bus traffic circulation will be safer as a result of this project. While the project is being constructed, bus drop off traffic and parent drop of traffic will remain as is. As a result of the project the existing storm water drainage system will be modified and will not negatively impact the adjacent properties. Page 10 J4 A A_ : SITE MAN Location Map - 2012086 Wayzata Public Schools, ISD #284 Greenwood Elementary School Expansion Site Plan Amendment & Conditional Use Permit Amendment City of Plymouth, Minnesota 200 100 0 200 400 600 Feet Legend ME C, Comercial CC, City Center Efl CO, Commercial Office IP, Planned Industrial 0 LA -1, Living Area 1 0 LA -2, Living Area 2 0 LA -3, Living Area 3 LAA Living Area 4 LA -R1 F -;A LA -R2 LA -R3 0 LA -RT r7l PA Public/Semi-Public/Institutional Page 11 w W Hennepin County Mailing Label Map Provided By; Taxpayer Services Department 4F 4111 41i-14 M Page I of I Map Comments: 18005 MEDINA RD PLYMOUTH, MN Print Date: 9/17/2012 Map Scale: I" = 434' Buffer Size: 500 feet Map Legend: Nater Park Parcel Otiffer Region Selected Parcels AWk AMT111161M HENNEPINall VISM Major Roads Minor Roads r. 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'"i ! ae P 4om11 mNsnl Ixr erwewlMx¢w NRelx.xP•••rs nuNsula SCJ,LE 1'=36'd - .... 1 1'-'. 6 ' ^ _. !i C• T, ',..,,f Qj NSunvFPoanmv oPmmmocPuxlwxFxeeue Wra, r ••"• I +1 v / T ••• t Y± T —. / un,— LEGEND: lxneaNa e xe mxm eRe - rr ° - to,- 1\ ',./• f 1' ' _ ! erMiRaixm e soluxsvo,,xw"i g - x, rlxnne»,e°x L 1 I - _ \ _ a -r i 1- i J • `" ,,m,.... I `•• x. IrtMea mrt a w 1 1 m axaw:-. \ I ! m - I J / \ \ • v_ GlmxaarowxnenwxeuRa,wm " . ; .1. C rnrte a[vnn \ \ I.yl 1 f I"" I ! ••mss" 1 \ ,.,,, erlarwu awxrxieeweRmNeR,vx ,\1\;r.1 ,-4------ j " r 11 I '„ I I w• / C a % . y\\ wa, wo ttx,wxrow,.u,. " \\ `\ -,__`yam='• - - .'. /if] slr, !e .\,._-,„„_". - KI P. u+nxoPaePeRriuxc \\\Z.:— i _ •••• __ emnnu meero w - 4 Y - a,•. - . -- ; M1 ' Y,..- 3.1r f ...... x<.... r. Y" ELOPMENf D® axerRaeieRaR ., '" .,.,,_ Y-_'_-.-=,. • G pi . If ! ...=...--._-_-._^l,. m-'-_.-.__-•= I1 SG" y -, _..tri xr;• t— — — .-—•y— Ih i A y.,. 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GG 55J WAYZATA PUBLIC SCHOOLS - ISD 284 GREENWOOD ELEMENTARY SCHOOL 1- 2013 ADDITION RENOVATION i COOS MECINA ROAD PLYMC H,MNSSW alrE oeJnounorrA oAr, + elrnx urENr PROJECT Ma.: VNEPEC PROJECT Noe wxee, PROJECT MOR o0 DRAWN BY: goo CHECKED DY: ee RMRINw CIA Page 15 GENERAL NOTES: \ s T op epwPwMTaPwaaPlw FxmerPPmgpu¢geraxeesue I\ \ . 1 wr::uFe We awenwr"mtrixrcm ex "Neswu euraw'°uxro. xYNe1C '' ` \ , acoxm.cra°Rwsasmormce`ORr r°uoRv°mun e"":n° vs mte°Y6sal,9°ax rc Lrcare. \ \• es W L'YGIY TON. u• \ r w.[aiarpucmiuumT JLue',vwlM.PlsJeweepewweEy \ \\ 1 gBTMWq,°OR awge ae nGwOMN1P.mp Wm PAv]gnNsgqNamMqeOx ; \\ '\ gCe.'nuC,a9'wL9MAW.NOMY KepuLCOnc,RUCf10x AGW R. \ \ \ PlMnceT[ItISMgPegllxmsule VCml mNMNldui[m PELWI_ S "Qn . rn `\ seC Piveueinsunaot n¢Ia S Eaailuc4vu oxYOiaM gs[axv Ji }LJN"" ,„ ` WPNCMxIeeaNms:PreeNFl:xP'6e.9 FNYl OFTNENIgtEUY.ca4s,xlJtttMxvq N6nCxq a°![FxnY f."" 1,,. rrn^ • I Enanx qu rl ea pla win. rP62aNNCN IAFA AN®s P41o TLWNCOUPLElILw 6 T1 rr • f to. Mg LNN -i£Me Ow,M io6i+EaUwFMie aCelpEPu wv[ xEmF1° A` KEYED NOTES: Q WFT x4syrPExce PWeple PJoe°yAlWw I - Op mxarauerpxxaxrpwarq rarmmuceenlols.Pp,npmmw,vueu, pawall..r.»o>Ecp xugN,ga.v gla'pxsp uq.u:,we,aa xuxemcmnlgit=r umgluuP. pe.swcurF:unWq...uataursruwsrovexwKn am. u• 9e Op scMc.,ea Igr..wWswxc:mPAueI N<w«eEm f oMEMq,alat.mgq»MP.,Ia,Mgxq, R[MTCFMItlnwOgGKi P,[gltmww I Y . . p avNc.enuoa.Lvna6ensilwnwrorawoeow Fxr. teceJ.P. w°lAUNxeeamlwR i M MpilvieCx Nwwr BGI eLBWAINOOaegflaewmvroaai Nvo cwagmlm ivn q xcaloP i' / Pcuwp svlsiAxe MgwaM4R81R1Crila4 uwasaflavw ClexxnNq RML SEwmwPG i/ . eavnxauasreglem urnNegl.eeaK,nl w' m..,.loa xC A YW snsWNu,mowM1XoxPxrcENNeRrn PxaaN Wm PgMa. uurnre NoamugroesrlxgawruvxmaeunwrE, ggg a LEGEND. p,atWeaps,xlpFsa..,rexa„caFae Fq NgsmcoxamucrmxeNsp+xa ea P.uoYeq i mlaa+.+ oc acxaal.PULoasq xq eeNTW P E'n sPgTFINARW ii gWwvxrunasWms%aaxw f3 P y E.YnnNe wArex M.w Te9EM'x0,eq VVY/f/ rJ ElWlA4YPlC]O RxExe ee ,A. -"/ 1S I7EDEDEMOLI7ION d EROSION CONTROL PLAN R r N®I SCALE! 1' - 3W4' zq d \ NE+c yP rrn^ • I Enanx qu rl ea pla e.. . SITE DEMCUTION 8'EIY45faFf CON"fROl CAK r n°^Tx Pinwwu NORTH SCALE; J. = 30'4' Qom\ 0 \ cnxruMv tee qx ma .wt.n '«, • i .:. LmEe MN MwMP.whetFtl MG x[i EY), a -. ' OIW!%`KnC£LNMFFM' PXIAGNY OCT I I ?M? CIT(CF PLYMOUTH iTC0kIMUNR7Pc4EL6PM@NTOEpARf14:E too, sxel q Ms Na rel.,ew I N SPEC emu WAYZATA PUBLIC SCHOOLS - ISD 284 GREENWOOD ELEMENTARY SCHOOL 2043 ADDITION RENOVATION NAR Ao PLYMMY11 MN ee4e SITE DEMOLITION d ORCEION CONTROL PLAN DATE: -- CLIENTPROJECTNo. INSPEC PROJECT No.'. PROJECT MGR'. DRAMM BY; m CNEGxED BY: Nq mxnrtl C1.2 Page 16 GENERAL NOTES: KEYED NOTES: NV 1tWdeNmi a}G, emNi. INKCaRowl¢wYiX[m RNl6w°oerluL u}d wwvd ulovuvE eoN i rA„l6 NI.,PmpuN lwNN4mr NvauNr, aBwa E,w Owaneercl pi ' TNe meA+@i o BHRN .LLCe IN.CCOwvgCewrtx q,,,erwpwu G) TMLN nW ° a,FRte, Q rv— =n.cn%r WME! NKDeemx RWTx pp `Nr.'°u wvonreuvunou Ecaun4exlNxmNdeNNwP+inW.,rn e° ae1° wYeF xe°ww eNL eox1N.,PNn p Ne+wncane9marputM,O,rtEc,uvaF QQ NEw le-0NCpg}6 WPEINPO TIeR IEEEOERnawcsl. O Pox raL Id EW RpP C Cenwe}E WNiavn Ye NwOwIX Ex9e'6 XNINCNNX IIIN FNN°EIIG,l YiGEmLeLEeWlN M LEGEND: fay emmneaonouncuu E,^'i'j",.X, "' eiaolNPwemeu(Ba.acw,reP+.,wu oaenxecw,w., M---- xGvc4r,InuN NEwsrwxoewex y NEWNEW CWNNLWKRWm I fRN.IN V merun EmRww+ STORM SEWER SCHEdULE FR euvnhex OM INYFYd ELLVaY,ONs DEYAIL mexwuweus}N,¢ cep 1e+am lou •,ml oo aaom-v ww.•omee° w mx xw en,w ue w': iciie wrx ,on,eo I .... ux6 IO10.Po 4N' W 1(+• n v[N6 POPJa,A Iuwml ENIL VNw cwnVlreeml inw% lePlc}iox G \_" Y - L-• - ----T7y-----F e --------- - -- - ---- .---- Tom'too- wpe' ne.° o°ia aN J w mow€ INSPEC 41 v \ I ^ Com" •.. ... `... _ n I jmn_ SITE GRADING & DRAINAGE PLAN ® lef" • Y-'"'° / " - 7-- " 1 ° " L - 6%mu NOR71A " !.-. a ,F s " _. v WAYZATA PUBLIC m r NX / ° w : ^ " / a. " SCHOOLS - ISD 284 v - - - _ GREENWOOD r^ _ _— Y.._.. .. \ fr.i~ a \ / , I ELEMENTARY SCHOOL 1 - 4e - w: tih... I .,.. -' a. ' I r:m r 2093 ADDITION RENOVATION F.y 4 I Imo,.- ` "" + - 1 Y\`\'?`\ /S'lN++-I ! " ? °•" / .umwa k. _ P. _ I 19005 MEDINAROPD pq® W PLYMOIJTII. MN GSC40 V 1 — —__—= 1= % f'! I j1! 1 r!G' v , - " LJ \\ ^• I ti SITE GRADING & )RIN EPL OCT I\E. fl17r n TM DARE: CLIENTPRGJECf IM., INSPEG PRMECT No: n,.. T J'"-' _ y r PRG EGTMGR: m r---'-- -..—' xl1T- __ z ,` `" c:•--:a;,==v--..o... —• -.- E_.,.- DR.WN SY: of w L _•-^^!y+/ '•` +_-.`— ,c.r —T:N -,r^ ._. p Y' CNECKFO BV: 00 SL9---- wY[ foi-—•+"'s'-'•: i Page 17 GENERAL NOTES: eamlYw'OGxYEOnWiIBT f01xR MIc01M.2YRA0W®aieWG¢VMo i eOCNgwauiOe MLV [ a \ \\ cOP gM4UYiS EB&1TM'M'x n.u:ewuHe4RowuxoNru°.rw auacr ersmrtaecru.r:orx'xrMreiocrox 1 C nrwnioaN:l suvwrwamxwuLtoexce.nxewLe re µurnurwrxL mvs,weuen Ae \ \ \ \ eou:xaenx r. oerawara.a.x,u<eoxerNue.gx w ri rNmeere nne.nc„nee veveeeramxrw wu cmxuwx. I -,` r. 9 rreear'x`oi`x'`s'M°'nau woweere`~'noRmwro` ne uoveemaewxreoce"xwrew:i a Neve eaxr w ae¢s o.wcem n"dwwNiaw.""NO i. oemn0e I ""' r. ua r yl xr o nimuear Tp{e, an NeNa n M DreMM'[Y cMpl{,ION 1FllT orarweuLeavereeen p•_ •a, I .. F syssrw awwa[owxwoncexeun', L 1 e'",' - - ^'i I m. KEYED NOTES: t fa p o m NeG aeL xexAxn..w,rNn,.eaxw i I -r+ /. 1 _ p xevrcaxcs,e. i o,wnurei,<n.L xNErnoxwxewiwxvraren Qxerroo-neurcrmeaxoruuoeumnRee oerra""- I eA nLw,o atwNeOxe r.x L ee, w>„,i wrlw owxr.xr ur,er"Lee ca„ LEGEND: NeN lill ups` xewmeneaixebunON 6e1e MCMECIxRN1 t4 sxi.mowmerew.mn I SITE GRADING & DRAINAGE PLAN ear NORTH SCAE: I• -30''B• P evEo amwxnoaz+vmsoraww I •... A-J xwaw>reegB t- rxienNow.vrw.wxroxeu,ux 7 / e y xwcxNnLeucracs I d `,'y—( a C. _ rY•__---mss_ !__. _ SITE GRADING & DRAINAGE PLAN l '' e rcarx w wice . TN sscALe: r P so'' o'aPaox Pca ooc ua saarar `'e amm r'm wh"axrr caro ox xa curiae ` ' J_../ f / l / E Q E I V E 1 CVT'OF PLYPAOLffhi M11HfT7DNEL07WE R!IEPARTRtFHT Iq p xf .o`la Mw' M, >6Ye16HH 1N5 PEc m xo,x WAYZATA PUBLIC SCHOOLS - ISD 284 GREENWOOD ELEMENTARY SCHOOL Na.an.: 2013 AMMON RENOVATION 140[5 MMNA ROAD PLYMOU1 . NIN SV43 srts aruoiNc a oRaxncE pLw DATE mons CLIENT PRMNa: NBAEC PROJECT Na: PROJECTMGR: 0 wm BY: CHECK D BY: m C2.2 Page 18 GENERAL NOTES: i. e re o Pno rorwwmlcnrau¢rPcrrwleoevelNoew aulY. lRi N4 mmco auAPe4dlVaie6 Pw wn L IwMFV VIcaWnpmV VnufIW. VVVn1i1 NLLpIxU16CIgNMl51COMhY VMHMPIM.fN[UWIM" CS 0. GOxm.}OUPWIio4[e-44exeio[44xuluo4nvwn Aufdmxwcnd 0. mmPACIGn existeeiMxu.V Pxr lcRxttVnslwVe[Nx N]wtrV, i, N orEmcxmn+or.o-npn.w rtarrnrim+i.mNxronel.w. R[ussm.rmxemwTcx x.,,:cu xcuwurEaeo t MwiPaI41 rxewwr, uxaaxoran roNePeausreqorelise ere Ei Fm xT° x"`. wPucea" cwosrsr awr Lxrsnreuxcoxmnc:annneoummroRrsoiv!ia4nwMon KEYED NOTES: Q aucseNPwrmwxsoaxxo eooNxLmr:en vmmWa.,a. Q AE BY09E I.LgSIWIeFhd}WWOV9PAVEMBIYNM.WMn! E1Nf11 VEIAIL Q wwruxauux owdMwxe nwua.um vlomxwrcK+oveuavRniW. Q 4nwY wreweP awVelut¢uwwcmw twaowsvMiefnP:cux Q klBYnxLxEW Ia WW2.d Hlek OWn2PMn0 WK Q yxRTMAx.L'W2e4U0 P0.2N WG,TCN6Tn W1'lSSYMGMGT. i wRTw.9W nepwelN061P4 AxRPCSr, Q grvnce R WI wlrnin4ell Mru. Rnr®oe4xxmuneoxxRALL LEGEND: wRd.RdMx[w N[[ Rrw.u[oscxeweu:wwc uGtiu'h,, x xeupnm,lewReNp@MCMEeTdLI xEwxlwlt4cwep xiolmxw Sx dixIMBH:MMrBewersiexewvn x snrR ttRM.wre PFVw:n i* w•rauwN axniorlaEro uwwuC SITE LAYOUT. LANDSCAPING, & STRIPING PLAN a NORTH 66JLE M1" _ ]d-0" t lNsprO mxx x EIVEOm OCT 1 1 2012 i Elrr rte t WAYZATA PUBLIC SCHOOLS - ISD 284 GREENWOOD ELEMENTARY SCHOOL 2013 ADDITION RENOVATION lW05 MEDWI RQn PLYMOUTH, AIN 55446 srte Lareur, LalloacnPiNc, a STRIPING PLAN ZTEI I"' CLI NTPRaecrNu INSPEC PRNEGY No.: xsxNl PROWEGYMGR: x5 orawNar: A cmE o BY: ax C3.1 Page 19 GENERAL NOTES: J MY°e„T°vtlFn",Pn'°n'A[,M,mmn,PMG.,RPc+PRRPa[MReeYm[n,Pune I wunePn W uFPoxOLNGb1iLMEP. cpx wrcNele Fo0.lGuiWo u:ognlemroautena uRrt t uL YnfDneiRJLTONNJBSCe[sLY WIMNPYViLOPMUNm t eRexuLmwPaxeem Faun w.TPoxnLLcdeSuc,nx Y I GYR 0. aCCNiRnCTOR P'x AmTux.woanvPmuimuemunioxPFruia 1. Pwme[PsamePncR.rtMe.wowuETnlbn NNILXYIETOPPewI. F. -xr t ury nc Yux 6JL + ouWSltn omee,s nTm[aSfwleRPN VF11laE fM; M. MM YLCFYIn8Se:0i0.0.M FN((A QWCO[BYINPWMKJxG9tl C! PEPI[4YELL1641 usIe1PEE 6PNI u[M&,Nn RF1ICW 4v.'w`cON36 gNAami116T V,e1W. uMrt MnoPWIneLVCmCL6PxPmNPM,drtnccfae TaRE1nlLM Pwvp - ` t9N B19tlAwlOEodLNIW W PMJECT I KEYED NOTES: r^. Puce wPOR,mrmea "' em Ixnueie,JP.RtluxxnPF.R. 6 o e.P„e e P.:o t.nP eM.:n®PnmFNn I •; %• Q PiwlL:CLIME WtlPPImMP C1Nm, u:PCYOlBNAYpkNYllApn ASRNLF P.wFw,eN«e, P.P:PR,,n,:eP m,w.,J,[w•w:.,Rmx y, o xeSPu anw,aFU PUPPo,6 in LoeliRxiuGhAMlNetw M[M,GC[', M:RINaanNcm IRWVICEIMM10PC6S. eerma c rnROI,P yJ areclFameeeotianwewrcnwL LEGEND: xRwenulMn:e P+vl[4':T xp.MmxCPRPE PnvRudS I)tleleJJacIgOLEuwPu ik/ eROREMn t y`. 9".e weoweeeR 9Yleaawnnn xwvwnM®M.n tj y pRwcxux Lmf[PRw' Rn f 6AlllleiPl[RC RE[4Vn I; I SITE LAYOUT. LANDSCAPING, 8 STRIPING PLAN SCALE:1'•970' 0 vti ' •"LT'ti Y1 pEPRLfEP [ d PamRmNR d 1 .- SITE LAYOUT. LANDSCAPING, d STRIPING PLAN xPRSx ENTwWm N® scA e; 1'•974' E MM' PIR CCG NR JnJlNi 'xd.c, AIXKA MR MnRRANIY OEN 000. . GiY1]i//B PoG Np JS,IJJi RN Ii, RaLw1 CDT092012 CI7P OF Plyvc':N RY VEVELOPMEMT DEPAATi o[ C IMulaww[ kl'uePe6t A,N WeINBPEC aao,s WAYZATA PUBLIC SCHOOLS - ISD 284 GREENWOOD ELEMENTARY SCHOOL 2013 ADDITION RENOVATION 16005 MEDINA ROA eLYMCUUTH, MN 5546 8Pf6 LRYOUT, LMNDSUAPIHU, 65TSLPING RAN CLIENT PROJECT No.: INSPEO Pllale S Im: e,1ee PRwECf MGR m OPIAWN BY:Io CHECKED BY; eP C3.2 Page 20 INLET PROTE ON wwuw.n..n APPRDYED PADDUCTb FOR INLET PRJTSETION: c Ea: wwnws..n.Pu.uu•uurs .... o,,,....,....m n..e<n.m w r...... wn a, VlC1YPEA a,.r. 5v' ET, wrruo .wlw wP.cR e.urwuw. u,Pw,xw ar,.ow enrm a..un.rne I .R,cy...E' w.rrunae 9 J. y. TYPEC emoxv wrareP.xx u,rwivin,xeeauxNorcax,x wiwn araM a N a....J ,+ jF MfS' 61Sw w4 ooanu mvn ww w.' TYPECa . awoar uvuwowme¢-oewacw pA runra.a,sb mrwW. e uims.®we_ mm,nrawunnw. unmmaw ' n eny 1 y_P_, w+u'.• ,uq5; dam. 10 E5MBEBNf3>1L111N011EN WITItNNEFN4i avPeaµn,onrnev eTNNpuw)pprnep 1 NLET PADTEf.r CIYYCF PLnAOXH F p vaET PPr71FiRCN sm.rallnow 5mIleFll ^ rY CITY PF PLYAOOUTW RF J_ZT111./ rsYPwpAxn OG,uls eILTFFNCF RETAN , CRYOFPLYMPLRM STANCAR6EElAILB PvcNExaPANCETO CCImAUCYICx81YE laf+ CRY QPPLYMOMF'M 1''-- IryppwvTg xP wuireiew.l' ox, CITY PF PLYIAPUTH mx 9 nude a,,... . i a n,..,.wn.. m P• SERI(,X E.9 I aP..,wa,w. ems, m,,... • e ve.W I..,. ew,...wxxenw,.a r., .,..,,..... ""®" If 5wa IN o ar YxFaP.. T_ Paar_ ZM _ m mea swn M A.,....n. T i SECTION As, Ne. o _® r..r.... O FPYIDL0 1rL—.. CRYCFPLYMOVTM ,xru wj CTM1'OFPLYMOVTM wn' Ixlvrc CffYCF FLYM04TM 1rF P CItt CFPY OUTHrs[ CIIaJ9 Map 21 lC]rY6 _ .-. r l m w iiia w. Heti ''Sf -• E Q E I V E 1 12012 L Q CITYORPLYmcm CUA. uKrrY DEVELOPMENT DEH6FifMENT Ewf n<u2+[ u d 6 ixN.4L MB FArP OxLT RP tTEIN[BiS .PPSW. CITY PF PSYMOUTM 9TRT xlPxwwopeTNu CTTYCFPLYMOUTM 91RT-0A eYmemepA m N A Tcin,o-xw NSPBC P o,x U0 55J WAYZATA PU BLI C SCHOOLS - ISD 284 GREENWOOD ELEMENTARY SCHOOL 1- 2013 ADDITION RENOVATION 18E05MEDINARCAD PLYMOUTH, MN 5WS CII OF PI.YMOVTH VANOARO PE7AIlE DATE: ,vn,Ix CLIENT PROJECT No.: INEPECPROJECTN..; PROtECTMGR: DRAWN BY: aHkiN aYI m C4 Page 21 wxwieNeµmlrurNB°Nµ[s PNN W[R0.4e sP.wun. wi®e °emreaau° iwam+c'sue..eoN1° F iOµo x1°P 9Y(NMaCrrCX. Gm+ - — - Px Mri AEIWOMFf woawwmue:awx caxra nxaixaronei. NOmwreeawLee n01rm [uxmn.°Fsmxe a° P°aa°Yoe.io Marx w: Y°ee[wFSxmG C° MRYWIW40lHe4 L MANHOLE DETAIL n [ s my.GROUNDITRAIL PAVEMENT DETAIL C5 MI3CxE xuuirm x1Niwmnuenu Gnl. aLe oe+ wrt.rP uocervrtE x whV> G'M1s[iGPeyp.xo 9 taBYlxe ! owo a[x matYNNG [eeo¢ ---- P wonloEn e YP°cmP..o rr0° 71= xeecree.. a en ca`! cron l CATCH SASIN DETAIL c6 xocwc nrm: canwrLOGmP¢axoxoe r` w`eeeanx.°e s CONCRETE CURB DETAIL C6 eou[e e) EROSION CONTROL BLANKET CO NOYCNP Ei N xe.exaoaNaxPr I I = J 1= : .a,x,.aEow+ExExea. 3 PIPE BEDDING DETAIL cs aGsa xcx° 11ere'emeer1eri:s rsniwxo, exxwnmx.w,eoax mxr i[ emµemuarxasT P`ePer°.na.nna N+e[evxocPnrxr neuee°auae E e I—I = = T — P>aanNnexeea.e.eie CQNCRSeTE SIDEWALK DETAIL nJ o e ' Lei NEW, I( axacraE BNOUS PAVEMENTDETAIL cs ITUMI Ba CHAIN LINK FENCE DETAIL C6 xe eCmR E 0E VOST 1 12012DCITYDPPLYCA017TNRY EVELOPK5P31T EPARMENTtoo- ewl wlWi6w°[ e pel4 mx rh em.> aba a. IN5PEC es xo[a WAYZATA PUBLIC SCHOOLS - ISD 284 GREENWOOD ELEMENTARY SCHOOL w 2013 ADDITION RENOVATION 06 MEDINA ROM PLYMOUTH. MN 55 s CEfAILS CATS: eexufx CLIENT PROJECT Nm: JNSPECPROJECTNo! PROJECTMOR: tltl [ DRAWN By! ase CHECKED EY: Ee sw[m. C5 Page 22 tp 1 SUE3MITTAL - 801TH EI_EV q GITY 5UHMITAL - WEST ELEV 3M.. 1•-0" OC71 1 12112 CVTY OF PL'fMCIlIH COMMUN[TY CEVELOPMEkT EEPAFTMENT 2013 ADDITION & RENOVATION llmsffl"I. j Ply"Oh• Ml—ma 5VU INDEPENDENT SCHOOL Imb architects engineers www.woldae.com CITY SUBMITTAL ELEVATIONS ver.lr CITY 1 Page 23 MN rxmxAm ADDITION VOCAL xxev: xxa xwle am grygWtE elxxAvi' 9IMPIMEN-1 6ASAIxxebl CU88xWMR eAAs,xxxm v eusxNek-0 CIdnSAmM•6 flaSxmxM a nLnamnm r now. S uNA i` .' L sremx CAraN unxxxe CNMAYRA C., EG1aLeBPELN¢m•: a 68pxm x ae.alrvAn m w ,•3 m: Vim, I .. r S-..—Y-. nasiAxxm-Iz CuwxxxWx uKKe „i„rexy 1 e EZE I. mxnrr.Ax 1 mxaxxaAreaa '^ T iml w eLx¢e.Cxunttnno v.YW eEYP. IN.gxx x •a • [' J CInf6AxOM•13 LIA%nORAIn iry m EEI NnxavmxA, tb«w sn IIIn_ y YlN6APmRN4 L nealn A Ald xaeNH6 CIA4NxxxMlx AL 7 LIRSAAxaiklt MFOI ' SfdMLE Tfxx :: I g REMODEL L" s cuLmx mn CommxA CLaSxnadl El cLnexTxa s onsaxua•a CvsAA_oxx•m A+m am-re uss owr ruffioom-n CLnss—m-re Axxx. C E V iE R A EMN4IPN :yE]rIAYL j Illa•1 r i 1 FLOOR PLP,N coMLluNrrr OEYELOPMENSDE?f'AFT 'EWS MEENW000 MEMENTARYSCHBOL 013 ADDITION & 1ENOVATION ame moxaM "M nmwln, mmnaAme LA.. NOEPENDENT SCHOOL DISTRICT #294 ax cxxmrxxrarm noaA mxN an. rnx Avxr 190 architects engineers www.woldae.com CITY SUBMITTAL OVERALL PLAN lupi Page 24 MN a pL. OF Kriwavr5L. 1 3ru . r pLAN OF APP17IDN f} EC E I V E j 1 U i i 20 - U CrTY CF PLYMOUTH COLPAUNiM DEVELOPMENT 01 AR MENT GREENWOOD ELEMENTARY SCHOOL 2013 ADDITION & RENOVATION vh9s moew Pxxa PlYuvu@, Nlxnoau x546 IHOEPENDENT SCHOOL OISTAICT 0284 Wmxn94, MN 55.tMN xonn91 Imb architects engineers www,woldae.com CITY SUBMITTAL ENLARGED PLANS CITY 3 Page 25 CITY OF PLYMOUTH RESOLUTION NO. 2012 - A RESOLUTION TO APPROVE A SITE PLAN AMENDMENT AND CONDITIONAL USE PERMIT AMENDMENT FOR INDEPENDENT SCHOOL DISTRICT #284, WAYZATA PUBLIC SCHOOLS TO ALLOW AN EXPANSION AT GREENWOOD ELEMENTARY SCHOOL LOCATED AT 18005 MEDINA ROAD (2012086) WHEREAS, Independent School District #284, Wayzata Public Schools, has requested approval of a site plan amendment and conditional use permit amendment for a building expansion and related site improvements for property legally described as: That part of the south % of the northwest of the southeast '/4, and of the southwest '/4 of the southeast '/4, lying southwesterly of the following described line: Commencing at the southeast corner of said southwest '/4 of the southeast '/4; thence north along the east line thereof 704 feet to the point of intersection of said east line with the centerline of Medina Road, said point being the point of beginning of the line being described; thence deflecting left 55 degrees 50 minutes along said centerline a distance of 1400 feet; thence on said centerline along a tangential curve to the left having a radius of 700 feet to its intersection with the west line of said south half of the northwest '/4 of the southeast '/4, and there ending; except the northeasterly 33 feet of said property; also except that part of said southwest '/4 of the southeast '/4 described as follows: Commencing at the southeast corner of said southwest '/4 of the southeast '/4; thence north along the east line thereof 290.67 feet to the point of beginning of the exception being described; thence continuing north 413.33 feet to the point of intersection of said east line with the centerline of Medina Road; thence deflecting left 55 degrees 50 minutes along said centerline a distance of 577.6 feet; thence deflecting left 90 degrees a distance of 342 feet; thence deflecting left to the point of beginning; also except that part of said southwest '/4 of the southeast '/4 described as follows: Commencing at the southeast corner of said southwest 4 of the southeast '/4; thence north along the east line thereof 704 feet to the point of intersection of said east line with the centerline of Medina Road; thence deflecting left 55 degrees 50 minutes along said centerline a distance of 637.6 feet to the point of beginning of the exceptions being described; thence continuing on last -said course along said centerline 330 feet; thence deflecting left 90 degrees a distance of 433 feet; thence deflecting left 90 degrees a distance of 330 feet; thence deflecting left to the point of beginning; also subject to an easement for highway purposes over the east 33 feet of said property; all in Section 18, Township 118, Range 22 West. Together with that part of said Southwest Quarter of the Southeast Quarter of Section 18, Township 118, Range 22, West of the 5th Principal meridian, described as follows: Commencing at the Southeast corner of said Southwest Quarter of the Southeast Quarter; thence North along the East line thereof 704 feet to the point of intersection of said East line with the centerline of Medina Road; thence deflecting left 55 degrees 50 minutes along said centerline a Page 26 Resolution 2012 - File No. 2012086 Page 2 distance of 637.6 feet to the point of beginning of the property being described; thence continuing on last -said course along said centerline 330 feet; thence deflecting left 90 degrees a distance of 433 feet; thence deflecting left 90 degrees a distance of 330 feet; thence deflecting left to the point of beginning; except the Northeasterly 33 feet of said property. Property is located in Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Independent School District #284, Wayzata Public Schools for a site plan amendment and conditional use permit amendment to allow a building expansion and related site improvements at Greenwood Elementary School, subject to the following conditions: 1. A site plan amendment is approved to allow a 16,455 -square foot building addition, a bus staging area, a turn lane, new parking, and related site improvements, in accordance with the plans received by the city on October 11, 2012, except as may be amended by this resolution. 2. A conditional use permit is approved to allow an expansion of the existing school, with the finding that the applicable conditional use permit standards are met. 3. A separate building permit is required prior to commencement of the project. 4. Prior to issuance of a building permit, the applicant shall fulfill the requirements, submit the required information, and revise the plans as indicated below, consistent with the applicable city code, zoning ordinance, and engineering guidelines: a. Complete a site improvement performance agreement and submit a financial guarantee pursuant to section 21045.10 of the zoning ordinance. b. Submit a revised landscaping plan showing the addition of 17 new trees on the property in compliance with section 21130 of the zoning ordinance. c. Submit a lighting plan showing maximum wattage, watts per square foot, height of fixtures, and shielding in compliance with section 21105.06 of the zoning ordinance. d. Submit a revised survey that is to scale. e. Provide a code analysis indicating compliance with the allowable area requirements of the International Building Code, IBC chapter five. f. Applicable Permits: 1. Bassett Creek and Elm Creek Watershed Management Organizations. 2. NPDES. g. Site Grading and Drainage Plan: 1. Add storm sewer bedding detail, ST -8. 2. Call out inlet protection on the new catch basins. Page 27 Resolution 2012 - File No. 2012086 Page 3 3. Match sheet numbers that are called out on the cover sheet to correspond with submittals. 4. Call out granite rip rap at the flared end section locations. 5. Add note: Televise all storm sewer that is eight inches and larger and deliver a copy of the report to the Plymouth Engineering Division for review. 6. Add note: Plymouth Engineering Division is to inspect all storm sewer installation before it is buried. Call 763-509-5500 for inspection. h. Water Resources Plan: 1. Provide calculations for phosphorous (P) and total suspended solids (TSS). 2. The model assumes that the pond is empty. Provide clarification. 3. The applicant should request a no -loss determination for work in the wetland/storm water management pond. i. Identify existing fire hydrant locations. j. Hydrant water mains shall be an approved looped system. k. Submit turning radius evaluations for new/replaced fire lanes. 1. Fire lane signs are required in approved locations. 5. All rooftop equipment shall be screened or painted to match the building or screened. 6. Silt fence shall be installed prior to any construction on the site. 7. Standard Conditions: a. The applicant shall remove any diseased or hazardous trees. b. New signage shall receive sign permits when required and shall comply with section 21155 of the zoning ordinance. c. Any subsequent phases or expansions are subject to required reviews and approvals per ordinance provisions. d. The site plan amendment and conditional use permit amendment shall expire one year after the date of approval, unless the property owner or applicant has started the project, or unless the applicant, with the consent of the property owner, has received prior approval from the city to extend the expiration date for up to one additional year, as regulated under sections 21045.09 and 21015.07 of the zoning ordinance. Approved this 1 lth day of December, 2012. Page 28 Resolution 2012 - File No. 2012086 Page 4 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on December 11, 2012, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 29 rp) City of Agenda 6.13 Plymouth Number: Adding Quaffty to Life To: Laurie Ahrens, City Manager REGULAR Prepared by: Joshua Doty, Senior Planner COUNCIL MEETING Reviewed by: Barbara Thomson, Planning Manager and Steve Juetten, December 11, 2012 Community Development Director Approve site plan amendment and conditional use Item: permit amendment for an expansion at Oakwood Elementary School located at 17340 County Road 6 2012088) 1. ACTION REQUESTED: Move to adopt the attached resolution approving a site plan amendment and conditional use permit amendment for a 9,900 -square foot building expansion and paving and other site related improvements for Greenwood Elementary School located at 17340 County Road 6, as recommended by the Planning Commission. Approval requires a 4/7 vote of the City Council. 2. BACKGROUND: On December 5, 2012, the Planning Commission conducted the public hearing on this matter and subsequently voted unanimously to recommend approval of the request. The applicant was present and spoke in support of the application. No one from the public was present to speak on the matter. A copy of the Planning Commission minutes is attached. Notice of the Planning Commission's public hearing was published in the city's official newspaper and mailed to all property owners within 500 feet of the site. The notification area map is attached. Development signage remains on the site. 3. BUDGET IMPACT: Not Applicable. 4. ATTACHMENTS: Planning Commission Minutes Planning Commission Report with Attachments Resolution Approving Site Plan Amendment and Conditional Use Permit PAPlanning Applications\Staff Reports\CC\2012\2012088 Oakwood Elementary Exp SPA CUPA.docx Page 1 Draft Planning Commission Minutes December 5, 2012 Page 4 B. WAYZATA PUBLIC SCHOOLS (2012088) Chair Davis introduced the request by Wayzata Public Schools for a site plan amendment and conditional use permit amendment for a building expansion and related site improvements at Oakwood Elementary School located at 17340 County Road 6. Senior Planner Doty gave an overview of the staff report. Commissioner Anderson asked in terms of the additional hard cover, what provisions would be made for the additional stormwater. Senior Planner Doty said the applicant is proposing two infiltration basins west and north of the building addition. Commissioner Anderson asked if the ball diamond located in that area would go away. Senior Planner Doty replied that the proposed drive aisle would cut through that ball diamond. He said they would still have greenspace at that location, which could be available for passive use. Commissioner Petrash asked who would be responsible for maintaining all of the other playgrounds, soccer fields and ball diamonds on the school district property. Senior Planner Doty responded that the school district and the city Park and Recreation Department work together. Commissioner Kobussen asked about four parking spots proposed to be removed or that require an agreement. Senior Planner Doty replied that the condition is referring to four proposed bus staging spaces. He said that for those spaces to remain, there would need to be an agreement with the school district that those buses would move in the event of a fire to keep the fire lane open. Chair Davis introduced the applicant, Joe Matson, representing Wayzata Public Schools. Mr. Matson stated that fie lanes are used at several of the schools for bus drop off. He said they have an agreement with the city that they will keep the drivers in the buses so that they can pull out if the alarm sounds. Chair Davis opened and closed the public hearing as there was no one present to speak on the item. MOTION by Commissioner Petrash, seconded by Commissioner Oakley, to approve the request by Wayzata Public Schools for a site plan amendment and conditional use permit amendment for a building expansion and related site improvements at Oakwood Elementary School located at 17340 County Road 6. Roll Call Vote. 7 Ayes. MOTION approved unanimously. Page 2 Agenda Number File 2012088 • b PLYMOUTH COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING STAFF REPORT TO: Plymouth Planning Commission FROM: Joshua Doty, Senior Planner (509-5453) through Barbara Thomson Planning Manager MEETING DATE: December 5, 2012 APPLICANT: Independent School District #284, Wayzata Public Schools PROPOSAL: Site plan amendment and conditional use permit amendment for a building expansion and related site improvements LOCATION: Oakwood Elementary School, 17340 County Road 6 GUIDING: P -I (Public/Semi-public/Institutional) ZONING: RSF-1 (Single Family Detached 1) REVIEW DEADLINE: February 12, 2013 DESCRIPTION OF REQUEST: The applicant is requesting a site plan amendment and conditional use permit amendment for a building expansion at Oakwood Elementary School. The applicant would construct a 9,900 - square foot building addition on the southwest side of the building. The request also includes the construction of a bus staging area west of the school and other paving and site improvements. The building addition would allow for three classrooms, administration offices, and a media center. The expansion would also allow the applicant to remodel to provide an expanded cafeteria, reconfigured classrooms and other program spaces into the former administration area. Notice of this public hearing was mailed to all property owners within 500 feet. The notification area map is attached. Page 3 2012088 Page 2 CONTEXT: Surrounding Land Uses Natural Characteristics of Site The north half of the site is located in the shoreland management overlay district for Kreatz Lake. The request would not increase impervious surface in the north half of the site. The subject property is located within the Minnehaha Creek drainage district. The site has one wetland located on the northeast corner of the site. The expansion project would not impact the wetland. No portion of the property lies within a floodplain and the application is not subject to tree preservation. Previous Actions Affecting Site Oakwood Elementary School was constructed in 1982. In 1995, the City Council approved a site plan amendment and conditional use permit amendment for a new front entry and two school additions. In 1995, the City Council approved a site plan amendment and conditional use permit amendment for a parking expansion at the central services facility that is located in the northwest portion of the Oakwood School site. In 1995, the city administratively approved a site plan amendment to allow a permanent swing set on the playground and a plan modification for installation of mechanical equipment and a screening wall. In 2005, The City Council approved a site plan amendment for a bituminous drive aisle on the southeast side of the school to be used for a student drop-off and pick-up zone. In 2007, the City Council approved a site plan amendment and conditional use permit amendment to allow a building and parking lot expansion. Page 4 Ad ace„ T<and Ilse Gudn Zoom North Single Family Homes LA -1 RSF-1 S.o.ttheast Apartments LA -4 RMF -4 Single Family Homes LA -1 RSF-1 Such Oakwood Square Shopping Center C C-2 & C-3 Across bounty : Apartments LA -4 RMF -4 Raad6 Single Family Homes LA -1 RSF-1 bleat Commercial Use C C-2 &PUD Across County ,. Apartments LA -4 RMF -4 Road 101 Natural Characteristics of Site The north half of the site is located in the shoreland management overlay district for Kreatz Lake. The request would not increase impervious surface in the north half of the site. The subject property is located within the Minnehaha Creek drainage district. The site has one wetland located on the northeast corner of the site. The expansion project would not impact the wetland. No portion of the property lies within a floodplain and the application is not subject to tree preservation. Previous Actions Affecting Site Oakwood Elementary School was constructed in 1982. In 1995, the City Council approved a site plan amendment and conditional use permit amendment for a new front entry and two school additions. In 1995, the City Council approved a site plan amendment and conditional use permit amendment for a parking expansion at the central services facility that is located in the northwest portion of the Oakwood School site. In 1995, the city administratively approved a site plan amendment to allow a permanent swing set on the playground and a plan modification for installation of mechanical equipment and a screening wall. In 2005, The City Council approved a site plan amendment for a bituminous drive aisle on the southeast side of the school to be used for a student drop-off and pick-up zone. In 2007, the City Council approved a site plan amendment and conditional use permit amendment to allow a building and parking lot expansion. Page 4 2012088 Page 3 LEVEL OF CITY DISCRETION IN DECISION-MAKING: The city's discretion in approving or denying a site plan amendment is limited to whether or not the proposal complies with the comprehensive plan and zoning ordinance requirements. If it meets these standards, the city must then approve the site plan amendment. The city's discretion in approving or denying a conditional use permit is limited to whether or not the proposal meets the standards listed in the zoning ordinance. If it meets the specified standards, the city must approve the permit. However, the level of discretion is affected by the fact that some of the standards may be open to interpretation. ANALYSIS: Site Plan Amendment The applicant is requesting a site plan amendment to allow: 1) a 9,900 -square foot building addition on the southwest side of the building; 2) construction of a bus staging area west of the building; 3) lighting improvements; and 4) storm water improvements. The project would improve safety by creating separate areas for bus staging and parent/child staging. The applicant states that the building addition is being requested to provide additional classrooms, a media center, administrative offices, and to improve the school cafeteria. Wayzata School District has made similar applications to the city to improve Sunset Hill Elementary and Greenwood Elementary Schools. The zoning ordinance contains specific standards for approval of a site plan. Staff has reviewed the application with these standards and summarized them as follows: Page 5 S1Ean ards'for:7Ehe-ASF .1 Dist k Re Mired Pro o:edCom hes? Bt ildin Setback on 0est) 50 feet 206 feet Yes Franc {South) 50 feet 156 feet Yes Dir re. Aaisle.Setibaak.. 30 feet 170 feet Yes Berldrng;Hegltt 35 feet 18 feet Yes P"rkag = ,.. ... 96 stalls 217 stalls Yes LndseapVng 21 trees Unknown Unknown* Page 5 2012088 Page 4 Addressed in Resolution Storm Water Runoff The city requires that storm drainage systems be designed so that the post -development rate of runoff from a site does not exceed the pre -development rate of runoff. Additionally, the city requires treatment of storm water runoff before it enters the drainage system. To accommodate post -development runoff, the applicant is proposing to construct two infiltration basins west of the school. With the conditions in the attached resolution, the proposed drainage plan complies with city regulations. Building Materials Section 21115.03, subd. 1 of the zoning ordinance specifies general standards for building construction. The building addition would be finished with brick to match the existing school. The proposed building materials would comply with the ordinance. Conditional Use Permit Amendment The applicant is requesting approval of a conditional use permit amendment to allow expansion of the existing school. The building addition would allow for three new classrooms, administrative offices, a media center and an expanded cafeteria and other program spaces for the school district. The Planning Commission must review the requested conditional use permit with the seven conditional use permit standards listed in the zoning ordinance. A copy of the standards is attached. Staff used these standards to review the application and finds that the request meets the applicable standards as follows: Comprehensive Plan: The property is guided P -I (public/semi-public/institutionaI). The comprehensive plan considers schools to be complementary uses in the P -I district. Schools are an allowable conditional use in the RSF-1 (single family detached 1) district and would, therefore, be consistent with the comprehensive plan. Page 6 Piro osed, Cvm Ixes? htr9 , Sh eing Fully -Shielded Unknown Unknown* Maximum .,; Wattage )PQr FixtWire 450 watts Unknown Unknown* Watts gpr Sq ft VlWall lighttng 0.20 Unknown Unknown* Pakinglgt ltgltng 0.080 Unknown Unknown* Addressed in Resolution Storm Water Runoff The city requires that storm drainage systems be designed so that the post -development rate of runoff from a site does not exceed the pre -development rate of runoff. Additionally, the city requires treatment of storm water runoff before it enters the drainage system. To accommodate post -development runoff, the applicant is proposing to construct two infiltration basins west of the school. With the conditions in the attached resolution, the proposed drainage plan complies with city regulations. Building Materials Section 21115.03, subd. 1 of the zoning ordinance specifies general standards for building construction. The building addition would be finished with brick to match the existing school. The proposed building materials would comply with the ordinance. Conditional Use Permit Amendment The applicant is requesting approval of a conditional use permit amendment to allow expansion of the existing school. The building addition would allow for three new classrooms, administrative offices, a media center and an expanded cafeteria and other program spaces for the school district. The Planning Commission must review the requested conditional use permit with the seven conditional use permit standards listed in the zoning ordinance. A copy of the standards is attached. Staff used these standards to review the application and finds that the request meets the applicable standards as follows: Comprehensive Plan: The property is guided P -I (public/semi-public/institutionaI). The comprehensive plan considers schools to be complementary uses in the P -I district. Schools are an allowable conditional use in the RSF-1 (single family detached 1) district and would, therefore, be consistent with the comprehensive plan. Page 6 2012088 Page 5 Public Welfare: The proposed use would not be detrimental to the general public health, welfare, morals, or comfort. Impact on Surrounding Property: The proposed use would not be injurious to the immediately surrounding properties or to the city as a whole, Orderly Development: The proposed use would be located within a fully developed area and would not impede any improvements to any surrounding properties. Public Facilities: The subject site is adequately served by public facilities. District Regulations: The proposed use would comply with the regulations of the RSF-1 zoning district. Performance Standards: The proposed use would not alter the previously approved site plan and access would be available to serve the proposed use. RECOMMENDATION: Community Development Department staff recommends approval of the site plan amendment and conditional use permit amendment for Independent School District 4281, Wayzata Public Schools for an expansion at 17340 County Road 6, subject to the conditions listed in the attached resolution. ATTACHMENTS: 1. Draft Resolution Approving Site Plan Amendment and Conditional Use Permit Amendment 2. Conditional Use Permit Standards 3. Applicant's Narrative 4. Location Map 5. Notification Area Map 6, Aerial Photo 7. Site Graphics MPlanning ApplicatiorMStaff Rcports1PM201212012088 Oakwood Expansion SPA CUPA.docx Page 7 ZONING ORDINANCE CONDITIONAL USE PERMIT STANDARDS 21.01.5.02 PROCEDURE: Pursuant to Minnesota Statutes 15.99, an application for a conditional use permit shall be approved or denied within sixty(60) days from the date of its official and complete submission unless extended pursuant to Statute or a time waiver is granted by the applicant. If applicable, processing of the application through required state or federal agencies shall extend the review and decision-making period an additional sixty 60) days unless this limitation is waived by the applicant. Subd.5. The Planning Commissiou shall consider possible adverse effects of the proposed conditional use. Its judgment shall be based upon (but not limited to) the following factors: 1. Compliance with and effect upon the Comprehensive Plan, including public facilities and capital improvement plans. 2. The establishment, maintenance or operation of the conditional use will promote and enhance the general public welfare and will not be detrimental to or endanger the public health, safety, morals, or comfort. 3. The conditional use will not be injurious to the use and enjoyment of other property in the immediate vicinity for the purpose already permitted, nor substantially diminish and impair property values within the neighborhood. 4. The establishment of the conditional use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. 5. Adequate public facilities and services axe available or can be reasonably provided to accommodate the use which is proposed. 6. The conditional use shall, in all other respects, conform to the applicable regulations of the district in which it is located. 7. The conditional use complies with the generat and specific performance standards as specified by this Section and this Chapter. Section 21015 -Plymouth Zoning Ordinance formslcupsta) Page 8 ZQIz338 The following Conditional Use Permit application project narrative is an attachment to the "Planning and Zoning Application Form" for the Oakwood Elementary School Addition project located 17340 County Road 6, Plymouth, MN 55447 as submitted by Independent School District #284, Wayzata Public Schools. The following addresses Section 21015,04 Oakwood Elementary School is located at the intersection of county road 6 and County Road 101. The project consists of a 9,900SF addition of four classrooms, toilet facilities, new administration offices, a new media center and interior remodeling/ reconfiguring that expands the cafeteria and reconfigures the original media center area and relocates existing programs into the current administration office area. The site work/ improvements will consist of modifications to the bus drop off area to the west of the building and eliminating a current auto/bus conflict area near the northwest "Home Base" program entrance. For this school year, during construction, the district relocated the parent drop off area to the west side of the building and rerouted the bus along the east side of the building opposite of the site circulation prior to this school year. It is anticipated that the addition will be constructed during the school year and the interior remodeling as well as the site modifications constructed during the summer of 2013, for full occupancy in August 2013. The exterior materials of the addition and expansion will match, to the greatest extent possible, the existing brick and other building materials. The addition will be constructed on the south west corner of the building. When the project is completed, the existing site organization, i.e., parking, auto and bus traffic circulation will be safer as a result of this project. As a result of the project the existing storm water drainage system will be modified and will not negatively impact the adjacent properties. Page 9 SITE Page IofI or Im Hennepin County Mailing Label Map Provided By: Taxpayer Services Department Map Comments: 17340 CO RD NO 6 PLYMOUTH, MN Paris Parcel Btiffer Region Selected Parcels Wats• ffime e _ ll Ir NNwwal NAr ' iH Major Roads Minor Roads sr Page 11 9/17/2012 Aerial Photograph - 2012088 City of Plymouth, Minnesota 100 50 0 100 200 300 MRST Feet 19TH I.S . . S• '. J Fli:+'°F rvLb: sreW.'sxoep%'„n°!'.'m..mu'i+zw n+u„N.IIn,"'si.Wlr'' wl° oa.e, n...e M v, A YENUE „ r 4S r ^' y _ Z VI: M. IN, ME 1:' 1. Nn II k'v I"Aad"'A/A" INI Q 1-1 1-- x wv i it t [ :r :, rr " 1", ^. 'a`Fl,r r, 3- , au n ,C ie .w.,i°.:.°" . Ov a 9 1 M, I EFNCH uARKS MI N ImMININ OCT 15 2012 crrY OF PLYMOLUr=;Z MUNrTY (MVELOPMEWr CMVELOPMENT -W—Mj jfs aDE'- Page 13 S$ a I 1-1,7Z-- --- — — — — — - — — — — — — — — 71 N 1w47 LEGM 1 A W VT 1—Z A, IT— 1 J, 41 Z 3 121t: 1 2 2.1t: l N, 5mv CZoom p E I V E OCT 15 2012 Ccl 7 77 Page 14 GENERAL NOTES: r x RoxweRPw.raxvownlKeuRYu.PePr>Hwuporewpeulm.pirverenrtvrwwr o,aawwpwp..ecwemucr pxox...we. x LOCrnMohW lr[vB OF•J),wF4RmOue-M.. exapW YAe ePePawuffi INvv,ewrwt[on 11— 112 PORvlPrnYlxl —e.wO PRPNPmwur I—D U—POVNO J-3 a cexmwemRwwxellu R nn PRo a.uww]c,wo..w.ras]]evralrescvnrrcree wsrnrewP:c.urAp Xxrv.reLpcno-<Pwcnmewc•wnw, Yu[disixucmxxuncwnYwm.vl lCW.eCWeBWoq]Io,uxq l. xmupr4,aen+cPuenl4s,uranle.,,,Pera.,nevmer•npX PumPex.l! a, N.—.]^PePmrPemmpu w! loFe woRKux em xY]n„iom uPcwewwrem.cru.mumreuwRarvexraeerarHxreeRluvo-norrRoalxnewluioelrs..e.e,eu[a N.— xc Iw rom xl.a a wFa uaar rR 4e wwsi.vm. uo m u m umx eouxpmi o• rx a wmx. 1c o ¢ uee4YPuoxrKouoxemllmomYMwePnvmeitrmmue.cwm.trona Xml ro]maloPenu P•veHenr e.axva5 w+wCU Wo'xprxG•vWEcr. i. rHloe]e,aur ilcme]R.mX[PnXFPPJ3en.uuln.NY ...A..PPGu Wfl tollOT2omLuwW PMxwo]meFxeFullpm P9lVJMalov OPdlBClct6owmvOPOROMGpaepo[eupunaulePGrsOmne omeP w m eerewre cam.w+a EROSION CONTROL NOTES: Irwpm v.ril:u.nc'r xmo.r+mrenaocmw+ew meewerpuci4mx.cr]mp°. RjO erriwum4un:uu>'cere rRa.mew„eamu accur`"eo mxmac,aaxxmlxWa rouRnar PmuLLxrPGxce rmam_mmtlrr xem m...rmpe.w wm mru.nmewemnuuwueearPemerwmiwlnneup•mx n 4polen.neuaremrrexu.rio ReswPnaerao.weAr a e prY LPpWwx•,w oa.eMx.Ntee..4mPe..avnr.ar•e.erxexmra.ru.cwanwcnaru®ue.craaePa.malmam 4m.ranoummamxrmwuuoovemlum]rormoAwuwre. a Puee•xXnxvwiM N!wYOYptll VI melNvu OdNPBEO WxNMer-04O AFJOUL? OFOrµlulep•FIu4 IGRWrm GIXr,wp FII— IX•FCORpvwPWPHFlnFE ff-MD mGCMIO, FT uuow olm Amoeaw[NANAvelelGmuaia/NoortlwwuexmuuereewmP]Awwu-1-1—MIO.—I.— mmeaPT. a . ui.[wm[oeawuupf ocerY eWxwPwplwLeptx WCY9e In[lAiuxnv Wra•IA4PCweipNCTO..Cr uTvwBrFYiGpVWYORPPJ!•u4Mlve4u4e a ee•ewlMo-TlFOapPp'gG4m udeNW e¢OOUPmin Or`ce P•ar oDreeauesaeeovgevnero eTlaruleorxeuuw Reis Pea.cNe, IvrsurrnwtvcvuErtle m NO—I 11rvsE vaSTleuPo]w EXCERPTS FROM SWPPP NARRATIVE: KEYED NOTES: cror wulmoxcan"Pnwc iww^'GmIBOfi lc m""'rertrnRrtren Q NpF eaTrmrccmaxmcxw•noxlx•xoro. ewmioarrvl.era4execra pmrttw° piN'ORawrmen ""waoseriecurtw"nlerReanalnulm.mresmurnouernm es.aem r nmme.Iurce O m e;e exeerceercweiwv.Iw,n:xlcu;Ksse4alxrlx mx p r.:rtrx maiura.o:cirvm`eeix`P Y..ceNlm PnXlcaerui°lo mm"orie4ica Yeifl`oroPlFc"-0°,°.mFWmmxexRr.xucmxeeenR.TO AMIN lxu.m oc.OP.oe o• reiwwpav®eI^reio eveRrwWaxrR•er. i. mui+°mc Pm°m°fu':upPnra•+Ioi+We,[c eXe R.a..eoerm[rl.Wplamis p e,xa rmmiPipP.omRenrrrmR,pxcWvr.. p.,,xee^ Q eewcurmsrwom«acreapewwcu.maourrlxwm1r0 RePevv,.a wnrr mrri...reweo Xraw4mww m.exYmnimLerP p nFOFF wepuw upw.eWerrtnxocuppo-l.raweuwn¢pew ecPpueur NPµrjim NmW X —xNOMNwcnvromxiwmu Q p4 u0a4,4parprnxepePgryvpMCM+uooueeaie•apeoulPEe PopNE v In•uplpivPpwmx•owc mLL an rYierpmrmmumplmm .win mme,eel..eRr<o meaoopPx OO pelHc, n•Pomloxe•eplmxoc o.I.•we.Ruux. 1 OOx' YXPCeOReXPpa M.M4l lfuMdVhr FAGGgXNVOlFCUON Cpe TFIPO.ILLdeCWC[NePPORulL CRppemlOa FRP•9 ® No wvo P w PlPexmRNnYwwTevpLve, YmxrNF m P—.P—.®ucv4euOmomen4bn..i muMRe, A wRxPl11MW4P1UlOP RelRe ue]w {u 1.1.u0en ® I sXare rA'o oeeoPeoaPw c N6 a POR• TII£rgiXl Piv4 iXow e4Rpix4miee.n4G¢mm4mn ro Am m]44 muµvnueeemaLLeuox4oueTllcem ® Epp NIFOOFOMPPMu4& IPIWrIrOfl— PwatxOuiGMwi wmAVRmroN,vC uwuRPX•wl `iw`„ F# ruuPL®M-T RPuGlptaerlR Rwovse•1vRoe,um Pewervu anmxom'owm uoaRSPumc®ai, A w"ceN: alop`m"einiw Pw°plpwiW°`pe.PNm. r. a.r4ay.amimvaa.eRz ® euwwe,rnpaeRenuImxpewrxas. e e ,A4] 4,rR,mW[PFRPc ppe pG„I•xra p Rwweorlen.[peM„pXµpma aRe[pIRmPOR X a,sP RR. ecaetFyrs9NmOLPpAcn _ ___ 2 w:emw° G° w°^`enin eremrxWme r'`^irascir,Ne:rocino'rlecreovRii]wvR°Nu•.""seoeaWnwumRueccr. LEGEND: x evrvR.Avmmwlu wuerrwv4areGmueorl enePPeemceenucMjwiAaomiVOile`i NOr°! ntl imum `icrmuuLPpi. persmwmicpereRpaa4e• edaynl ^4 ieF AG04X PR wenxoanuuweue Xwclmnioss ReucuID a WeFOoo l4weee xeYareewmwuieam aisc..pumrue+eu.Y.ecwuneem.exrvFw Rel oxraeieelosurnR mee W. ww xFeree d , r ro PHe m [eleeeaenlL e r a ria"Pp t s a, e, P s G,iam Iwo.r`GrTM.rae'.' iree OMFFI vPmreNenoPoauawaureeul ucenwaTMoaPmoewe nm wmP mWW+rrAmpA eemwweolNtl PRR.RAPeW pPFPpe4xpR m1m., Rr.R. :a[ enxeYeaprrNRY,eola.,awapReara Ixe m.'xcee.'"'recn`r: meen,nsreLee 'ex<vr•.InIRIiRwwinreRwemniamRlw:.RwolnR.cap emlmnleo.ca.ow.vlxorlmwrweRcmxe, .- gym. -- mesm woevirupa penwow.LolsarvaR•wwasi xWaawe•.lunux ---- FWTW arpiu94ivFR a ioxrP.empLLu ereamx ePw"~u"ar.eM°av.+axc rxOm4Nwco- wxpeYm]1nePxelcF[ReclPcwrW>MpWa __ nam,IaR.wnRrerweR orA"°muomp reuexR•WiweoRn w.mxrorxe.WrGemr'Xulvrwn cwmmuY,percrwnxnwwmeamneuwaurs wxo eurnmwe PPwmRluurwxmmWPvcm ewmxpwwrsRelw lNBrWtl Fe1W4 rLT mailNO FlnExmwn e1FeTNarPCEm oC RlAWeo olcruPeYAeeeameR DEMOLITION & EROSION CONTROL PLAN 6;6 BCALE V a 36' NORTH PRELIMINARY FOR REVIEW ONLY xp:_ WAYZATA PUBLIC SCHOOLS - ISD 284 OAKWOOD ELEMENTARY SCHOOL Wq. n 1. . OAKWOOD BUILDING ADDITION & SITE WORK y. oo .1 How e PLYMOUTH, MN !kM4T OEMCLITION S EROSICN CONTROL PLAN GATE: 1uX.i] C616NT PROJECT NO,: IN9PEC PRCJECT NO.1 v— PRIMCT mok I. CRAWH BYI Jm CHECI O BI W xPRwF.. c 1 Page 15 GENERAL NOTES: Mac o n cmellNLl Oxan ine M nwowsomxaeewwwrvErotii2ewwoYra]AtR i Lar uvx auTEunm M1KYMLIruRls. wnnumm M:Yw'OELr maPw PaY.Cle YE91o16Yxh Mnle, 9umexenu ar re° rooww°ma nwi`,Lr e<ic.x rnrvx9,reln.nuzmmerooPxve nc cvn99LmluxucuLews..+e. a wnm.,vlw[aw.LSenmroumewn..roPnveu.ucouneamLwmuwn a td[m[ra exw.EmxN,ac vnrnxnLmbMl CY4N PmuIrE. N. AwrtCf wsn«o unrtimurevecevLruwxwW.wero MwaL PCxVmRTn69 roVvuMAVYA[Cu1.5e 0.e vp cur e6PoIN[e G[NxaaIMY1NM inEe7po,mr e9irtwhwrux...,-Mm9oMffi aueEu nrtruedevwan. asrereN rPE,+ueLm arPeeeulwPx.xeare:ueseuae. pLueeexrxo rmiP apmol9wuionNomwcwcowullexaeYxe P.a uNcu ocaxmawl.+c.I+9LrvwLsm:ecemwoeamoeme.bwrnumnev9nm.cwLmnrrnu nwwmrvl®rhnxcvwo«rrrsmeLle P.,vnen9,nwrxenemcr. wo C WTe uu eceeeeaouxrv9mnrvsemluuuuenwpexolvtm[ o[xex a NatlK c0 xRwcram emwco m rf rc e,wmV4G19ePiemNRwtti KEYED NOTES: p uar v..ccorwsr cavu[a. va.«Irewawc.eeeewew.ucxrr nm„urrxm[om>rLsa, O' P"'`mme" Liw"SOrwh,Pe`oemw.LLol>evoL,m,Me eµo N 9NcwwLvwc pix9« ewreewmwxcuaa..0>ix.er reLxrNo9rHLs[xra a' pe,R9NEI9 e.NP N MchNourt:2 LwM hflNL BrRrk o r a4 .Em eaI,.LPa LEGENo: 0 Nmrel Neryl..,9e.Nr 0 New N eelmrwr 0 el el E xe eaa a,he OP CUN o a e r.,e.wnml.,,re.,rwo,N.xNE9 o«9 9m ruLew,eaheh[„ xe LAYOUT PLAN e Itl A ee srx. E a Hem too - PRELIMINARY I WtM1ehue[ MI"= ulxN IA. reYNtrf1Y ursrec P,e, FOR REVIEW ONLY WAYZATA PUBLIC SCHOOLS - ISD 284 OAKWOOD ELEMENTARY SCHOOL OAKWOOD BUILDING ADDITION & SITE WORK 1P 000UNTY ROAD fl PLYMOUTH, MN -7 LAYOUTS LANDP PING PL CATE l." DLIEM lP.El No.: 1NSPEOPROIECTN.-- AM= MGFU Nc:AM=MGR: EC DRAWN ar. dE0 CSIECRED ar. m C4 Page 16 GENERAL NOTES: 4 M t M N T, I N 5 P EC 4- e. 7— N. LEGEND: 7 nPP :r 1PRELIMINARY FORAgMeWONLY 70 M M LQ P M 3MlrWTgT INF,LNION r A I L i LT WAYZATA PUBLIC — I.— W' ISCHOOLS SD 28401 MIKA d OAKWOOD gup - o ELEMENTARY SCHOOLON0 3 'Z- G OAKWOOD BUILDING ADDITION & SITE WORK 17240 coin Rcw 6 Ir PLYMOU7H. NN 55457 SITE GWING 8D WEPLM A! Ir Il> c, V / I'f Ir 15 r; CLIENT PROJECT N.,; Ar NsPicpRoJQcTN.'! JEITMdR; DRAWN M aoLf, CHEtab S)lDOT52011SITEGRADING & DRAINAGE PLAN F;,- J C2 eB O.SA 14 AJL. 1••90NORTH hnKT, Page 17 GENERAL NOTES: KEYED NOTES: O wesru Evra ox uu e.xuw anaslxw warmuM wmnarcaeMwr.oFcmrwe.wrenxunvm mu eune°ONure°avu o L.wo i.L01e1 O wntFxeissLv.moxsx . nsnum mnwoneywcemm cmerwrwnoaer O evx.exwssrrc onrwminrocoxvuwc CrriBrlNenMeerul,ew3Luw eaiu.ou Qi IIer.W.MWxYo wlx xvax.Nr9uK LEGEND: xexxm wxe xoxwxmxr N4xcwrpereemevoua ulvxvno olNNq 41 NEW UTILITIES PLAN / VII/q SOALE .1•• r NORTH 5 C.54N Aln too- I MS PEC io xmx MINNMIMErmw 1 L wrnun, PRELIMINARY FOR REVIEW ONLY eue, e.ei.wai —- oAtY'. I l` WAYZATA PUBLIC SCHOOLS - ISO 284 OAKWOOD ELEMENTARY SCHOOL J www. OAKWOOD BUILDING ADDITION & SITE WORK inaa COUa AO s PLYN H. MN siwI7 MEW UnLJYIES DA7eCLIENT PROJECT No., O PPROJECT W.: PsOjE Loser PR MOIL Co OP wN M wo CHECKED I3Y: -+ jjBC Lxx.lxa. C...7 Page 18 INLET PROTECTION SPECIFICATIONS: T°°eEwe°OiuP MuN°1eeufeP° W ° IYVEKm0O1i°'. 1ee. pl'wafTandlTeee ulALam IA%.ilI6a N1ETe eNwrexr ananwT o-. annm love mex esrAe L uImwarn ecxP.ue°exPAwx°xrr.ne wm[a Ln Pn Drtnr. T4H°.elleTAxTreGP°rI wILLe9unLUs°exem=aIINL=ty 1plHwicVMMe.°d arMiLvn°SIwIPML 111wNW[AICNCeY 6lmYfnl MFra Uw•NAPnWN APPROVED PRODUCTS FOR INLET' PROTECTION: TYPE A lOP SL.H NLETPPDTEL71a -WIMCE EIWiCPEE MN SFexDUD-POYAL ODICRETEpPE-3TACY. MN SILT 34rM-ACF ENNPONM6NTAL-RI WEADMq YA S1PAN' WATTE6 TYPE B CANplGP-Ow40YPRCDNCTS-DROVE OIY. WV TDP SIRE LVLETAIOIEciw>N-wll'ACO, 911NmPFE, 6N IRAwwnrnae TYPE C EEAVERww. gtcY PaODLx:Is-DRwCCm, CN TCPSVD INLETPIICTEOROx—CM IDNV°PEE, W RCAODPPINWREARCDIITRR-WINCC-&WP]REE,W EmAwwnrrLPa stir scsEE,i.ALPNESTDReewArEsemr.- WIDYecm, aN RCLL WRaIWNaeOY.twaOE lFml19R°EE-06WFta, FL TYPE D A9 APIgDVEO DYTHE f'N01lO<ER S7ANDARO DETA" INLETPROTECTION =Ir+ CITY OF PLYMOUTH b INEERTTO EE USED.INLL EEA WIWO.IA•KE NOCRPLIES ALV WAIN" STYLE, CRAPPRCYED EOI =PC VTA]2ED IN TIE Be 1- PI TO EE USED INP lUICT1ON WTRI A NEENAH CASTING NO. WM7 TYPE OR, M. OR TYPE Y ORAPPROVED EQUAL QI099E0 i aawuelexra ® . n..Lx.. A4.Ph1 4TLLl°C+ lGp1Y6] e NelienN °enewAlYl TT1AonnlxLpnmeI]NIELi0.YG6SIPntLFiAb'Qv..iVPn e.uL IrcwwT wwas °wLL ee wwo Pw •mI wLrt Nn en a encxe IPG'f. 5TAREARDDEEAILS HTDWVITAND GATE VALVE INSTALLATION CITY OF PLYMOUTH G1 wy° INLETPROTECTION BTO.27I3570M STRIlCTIJRE S1 CITY OF PLYMOUTH =T E, m - r ar+ F a n6 s IlmrorfL tt. z co -BEI NEED - Poae" usscDYnL ll, sfA.A•— —... n m. nor 1f-fll--ll7ri FIT' U-1 STAND DE'TpILS TYPICAL MEGAWG LOCATION CITY OF PLYMOUTH too- eHi eT NILLMen' NOTE9; INSPEC e mr elmenk P°er4wTavN wW NCnT.xC pp..Aaume°PdcexW=H aEeIPP e1PimYBwweoL esxivAieoTM°wrvom°°rNe wrwcoineL „. cwwro, e, neNav lAiofNCEnPren'Nx! a erenNmxet< P \ M.xaeuPenaewau=Pan° TeRli.ers I uAxnr.l C" P=xawmoea°T ePxxlx wGve•sLivA ,aye I,V c..y -- , n xvRalwl I I - .,. T s-F=IR- 1•roo WUN rwax tyi_.RI-R-H` eefxeueenf aLeel•m TwelmeuIXwMwe°!C/.n axPa<wee°eae oNm.+weeee,,eexe°n*P,r•.en°°I PRELIMINARY FOR REVIEW ONLYIxew.T°x Rl THewawl w10YHe8ip5}OP ppLe STANOARO DETAILS °y,W 9TANMRO OETA{LS eg SILT FENCE CETAIL ® RDCK ENTR "N TOCONSTRLICTlON 317E R ST Be CITY OF PLYMOUTH ST"u CITY OF PLYMOUTH Ti WATE nM uerPa,T°prerrTaT eeL°w er x--- wml•ePLPN'"'0na'oo we volae a eE wx L P.neK eAeae 51 ! WAYZATA PUBLIC7-77 SCHOOLS —180 284 T 'E`eANTIo-Toica pw°vwrveem wvee n rO• idR1GY89®16Y E A T ° OxcPuwmmw ° SAND BEDDING N i °'uvoes„m1eixoPuo°°oemn°EwAT:cP4irl.`'H°Lice' s mr,a,IxI,H 'oeoaxa I as xweoreP OAKWOOD cxrtNsla—xs wPAme°mlwL ELEMENTARY SCHOOL IAWw.IoeW°mppp a OtE ¢ O wCIceM TICPIPeuN.eeR wRe Wewe T°eoleic N n001FEG INrnECGhrn.areecunexn. iNncsi wl eoeouiA°me. eNp ou° CJI Y xxllaL l OAKWOOD BUILDING ADDITION & SITE WORK IF ln4D COUNTYROAD5 w6s es Pe .---PPPyAA Fm ry pP- e,o-1A'ju.T -_ m'PTYT ,ry en. mM CVfH. MN 55447 g TEVALVES .. Wim. piuPrtwnexrmeoOeA 'eeHA 2- ROCKSEDDING u Nln Wa°wtt CITY0FPLYMGV7M9TANDM0DEfAIL3 S Neceewni0 ski. i YL I mLre,TA ynm°NIP Re°°IN°1xnAYE°xeLMaP:oexHnuaeAm:`rrcY mcow rwNlnaasEci. ND. a RDor±D EASE EFyyAH 9TANDAAD GETAILS GATEYALVEANDSO%INSTALLATIDN CITY OF PS.YMOUTH yl, xWn STAND ARD DETAILS CITY OF PLYMOUTH ° yP, I gWYOF DATE: CLIENT PROJECT 1M1+IE No. p INEPEC PROJE4T H°.: elateEcIIIfiIf' PRERN'IRY GR C6 DRAWN EY: JGC CHECKED EY: Ee OCT 15 202 CITY OR PL'/MOUIH C5 Page 19 PRWI°EN T lxxm amON C(NCP[rEwuxpmrr< eLcv[°1n1LRaV• Pvoa'rNe Pe°Rv+.ee pe. me°eNexr 1Cr12 CONCRETE CURB & GUTTER DETAIL y wlmxp ev p.+eeroe.m uHe1i.wsnµl°eePi¢ov 1°m= s SIDEWALK CR BIILJMINVS e xpe=.ua I ,o F7 Imo' E0EOEoaTE 0.11 e WnLI< WA CLIENT RROJECT Nb: om Na: 4.5EW OCT{ e PROJECT MOR r-.- 16'',cuno Wt1n olR. N 6Y: F[ rCE eHEpeEo ar. ee ho * Hi3:t0[O141WM 0o CSP EI[KR'° 9mMA owl 6° ins 11 C6 xrt ctam.°c r oYs mEsPurICF J sl5mm PEo. l l. • ° s`7cr f,. P rLee Nbu:, e SEIIGIIIFj: gs WIPNaPPRdvnl. SDT` ANOlViCpETAILS Pu RE 1C°PJrH5 sTa1 CINOFFPLVMOUovYHBITUMINCUSPAVEMENT DETAIL C8 oe... iw. RaM94 C etePEp' x°W oRICRF291@nWle eXNLxnmtc£EAS%1•',Eel axe ocAnoNawxe uewmwnercvnva°xruoere eJueme,=rnvnanroEyler.o WLaCAn NX L x W eltt°WwtPWInPWil wornom mOw al0.UCrup oi:c¢ 1RVME pw.w9lon L=inrwtt%uL NLIpEPiNePItw CW CRflI°. e h j eAvwrewrlmniw Joni iNoucmcwcx ceNaNrrexrn° r° rI-; r A ! l--1:. woae` wreovewe ioau«: xlmN n o is p— m xevi° a CONCRETE SI DEWALK DETAIL ca = e=Nc rreNic iwernoM rPJ]xNm c[wWc PrPPool odor r 1T_. • i ` G.__._____ ..-_J__ —L_ _.___9__ m cgpx Ed 'inerc i " 1P I'll_=1111= II III ': rI - _1111=IIII"-- eAeeAewlw° m ilI=11T l.—Tf=111_111-'=r''II 1 • euoowplui ca°.'Eeceeo° w+ n wic M=CMOPNM' a HEAVY DUTY TRENCH DRAIN DETAIL m., e a ouwLE , a HEAVY DUN TRENCH DRAIN DETAIL C6 0 •," ol eN9A• uluih 51x1 p l•,mN Ph. ree.116HH 1N5PeC mw+e PRELIMINARY FOR REVIEW ONLY plan[ WAYZATA PUBLIC SCHOOLS - ISD 284 Lwm oowc+e miroc ec awlM E:n x;r=P=P•ieErymiJL OAKWOOD mreELEMENTARY SCHOOL r . oa EOAie'vone= P:a.exll.: nPv ntw'ac¢'.eur OAKWOOD BUILDING ADDITION & SITE WORK e 1T590 GOUNrr NOM E ti RYMOV 11. MN 5l evnnmowovPnoe e0lL an.mwnr+ h= - _ - ro°eowceoNuo oRioniomsPsc oeralLs a HP1+•VY DUTY TRENCH DRAIN DETAIL R e xpe=.ua I ,o F7 Imo' E0EOEoaTE 0.11 e CLIENT RROJECT Nb: INSPEC PROJECT Na: 4.5EW OCT{ e PROJECT MOR CL r71'j lll/C I +] M2 olR.N 6Y: Job eHEpeEo ar. ee CrrY OF PLW 40UTH pommUNITY 0EVEWIRM!EHT HRARTMp d C6 Page 20 M - MNw• a~r GITY SIISMTTAL - EA5T ELEV My • r -v A 3 41 e teh— 2 CITY SUSMITTAL - NORTH ELEVImo'=ra• M.,4AC 4.•-- ya N 1 5U6MITTAL- BOUTF_f_ELEV Lj va• = ra" 1: Oakwood Elementary School 2013 Addilion & Renovations 11340 C uM9nuo99 m mcAh. MN 99947 Independent School architects engineers www.waidae.com GITY S,5MI7TAL - WE -5T ELEV VB" = .: 5 19 n.6'M 9 CITY SUBMITTAL ELEVATIONS ar9 Page 21 MN v 43, cctlX J• X. , Renovations 17244 C,,XR nud I55M7 Indepectlent School n7 - MEN vmw IL7W —FW E E! F F :, 7;;Fl —RANF DlP6sicw QA om" REMODEL PLAN E Q E I V E L 15 2012 1 nENJT Imo architects engineers www.woldae.00m 1=1 'Ni CITY SUBMITTAL OVERALL PLAN CITY 2 Page 22 n7 - MEN vmw I L7W —FW E E! F F :, 7;;Fl —RANF DlP6sicw QA om" REMODEL PLAN E Q E I V E L 15 2012 1 nENJT Imo architects engineers www.woldae.00m 1=1 'Ni CITY SUBMITTAL OVERALL PLAN CITY 2 Page 22 MN ro a•0:a f•,r JI meowneNramr -- i•rrrrrrrrrrrrrrnTmrrrr fi_:1IaJJielJ J UJIi Ii.: u ° •.. is :z n„a a— -,.. MM a,9ccr. , Potwar 1-7 AM. rl 3swxLl avhsn' MC' rLqr. rook ,; r sur exe9x d ' NFCF C MAO GeIP WAPIN6I AFGFPna1 6rFnuiF sF cmFewxcF J 9eeur rp` 17-74ZE, I I iiia PLAN OF ADDITION?iEMODEL QPLAN OF REMODEL 3{53' M=sRxe 9 D EGEIVE DL1 .5 ?t11? crrvarQ vxiouni COWPIUNRY EYLIAPMf1Hf EPALrtMEM Oakwood Elementary School 2013 Addition & Renovations 17745 k. .d u rlym"K MN 75947 ladepenllent School architects engineers www,woldaa.com CITY SUBMITTAL EHLARGED PLANS CITY 3 Page 23 meAeee xmeoeuoereA. 13 { 13 QPLAN OF REMODEL 3{53' M=sRxe 9 D EGEIVE DL1 .5 ?t11? crrvarQ vxiouni COWPIUNRY EYLIAPMf1Hf EPALrtMEM Oakwood Elementary School 2013 Addition & Renovations 17745 k. .d u rlym"K MN 75947 ladepenllent School architects engineers www,woldaa.com CITY SUBMITTAL EHLARGED PLANS CITY 3 Page 23 CITY OF PLYMOUTH RESOLUTION NO. 2012 - A RESOLUTION TO APPROVE A SITE PLAN AMENDMENT AND CONDITIONAL USE PERMIT AMENDMENT FOR INDEPENDENT SCHOOL DISTRICT #284, WAYZATA PUBLIC SCHOOLS TO ALLOW AN EXPANSION AT OAKWOOD ELEMENTARY SCHOOL LOCATED AT 17340 COUNTY ROAD 6 (2012088) WHEREAS, Independent School District #284, Wayzata Public Schools, has requested approval of a site plan amendment and conditional use permit amendment for a building expansion and related site improvements for property legally described as: That part of the West '/2 of the Southwest '/4 of Section 29, Township 118, Range 22, described as follows: Beginning at a point in the East line of the West '/2 of said Southwest '/4 distant 410.00 feet south of the Northeast corner thereof, thence south along said East line 1282.56 feet to the centerline of County Road 6; thence Westerly deflecting to the right at an angle of 95 degrees 35 minutes along centerline a distance of 100.48 feet; thence North parallel with the east line of the West %2 of said Southwest '/4, a distance of 326.85 feet; thence at a right angle West 425 feet; thence at a right angle South 293 feet to the centerline of said County Road 6; thence deflecting to the right at an angle of 93 degrees 59 minutes along said centerline, a distance of 809.67 feet to the West line of said section; thence North along the West line of said section 1414.52 feet to a point therein distant 143.82 feet South of the Northwest corner of said Southwest '/4; thence Easterly deflecting to the right at an angle of 77 degrees 22 minutes a distance of 419.53 feet to an intersection with a line parallel with and 66 feet South of the North line of said Southwest '/4; thence East along said parallel line to a point 105 feet West of the East line of the West '/2 of said Southwest '/4; thence South parallel with the East line of the West '/2 said Southwest '/4 a distance of 344 feet; thence East parallel with the North line of said Southwest '/4 a distance of 105 feet to the point of beginning. Property is located in Hennepin County, Minnesota. WHEREAS, the Planning Commission has reviewed said request at a duly called public hearing and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should and hereby does approve the request by Independent School District #284, Wayzata Public Schools for a site plan amendment and conditional use permit amendment to allow a building expansion and related site improvements at Oakwood Elementary School, subject to the following conditions: Page 24 Resolution 2012 - File No. 2012088 Page 2 1. A site plan amendment is approved to allow a 9,900 -square foot building addition, a bus staging area and related site improvements, in accordance with the plans received by the city on October 15, 2012, except as may be amended by this resolution. 2. A conditional use permit is approved to allow an expansion of the existing school, with the finding that the applicable conditional use permit standards are met. 3. A separate building permit is required prior to commencement of the project. 4. Prior to issuance of a building permit, the applicant shall fulfill the requirements, submit the required information, and revise the plans as indicated below, consistent with the applicable city code, zoning ordinance, and engineering guidelines: a. Complete a site improvement performance agreement and submit a financial guarantee pursuant to section 2 1045. 10 of the zoning ordinance. b. Submit a revised landscaping plan showing the addition of 21 new trees on the property in compliance with section 21130 of the zoning ordinance. c. Submit a lighting plan showing maximum wattage, watts per square foot, height of fixtures, and shielding in compliance with section 21105.06 of the zoning ordinance. d. Provide a code analysis indicating compliance with the allowable area requirements of the International Building Code, IBC chapter five. e. Agreements: 1. Submit a maintenance agreement for the infiltration facilities. f. Applicable Permits: Minnehaha Creek Watershed District 2. NPDES. g. Site Grading and Drainage Plan: 1. Call out the rock construction entrances at the access points. h. Water Resources Plan: 1. Provide soil boring information for SB -2 so that staff can understand how the site will infiltrate. 2. Provide calculations for phosphorous (P) and total suspended solids (TSS). 3. Clarify the amount of "total concentration" of flow over the grass area. 4. Provide the data used to determine soil group A. 5. Provide the runoff data for a 100 -year storm event. 6. Clarify the "berm" indicated in the hydrocad calculations. i. Relocate hydrants on the west side of the school to approved locations on the west side of the fire lane/drive aisle. j. To maintain an open fire lane, either remove the four bus parking spaces on the north side of the new bus staging area or submit a letter from Wayzata Public Schools, stating that any busses in these four spaces would be moved in the event of a fire. k. Fire lane signs are required in approved locations on the west side of the west fire lane/drive aisle. The fire inspector will identify the locations in the field. Page 25 Resolution 2012 - File No. 2012088 Page 3 5. All rooftop equipment shall be screened or painted to match the building. 6. Silt fence shall be installed prior to any construction on the site. 7. Standard Conditions: a. The applicant shall remove any diseased or hazardous trees. b. New signage shall receive sign permits when required and shall comply with section 21155 of the zoning ordinance. c. Any subsequent phases or expansions are subject to required reviews and approvals per ordinance provisions. d. The site plan amendment and conditional use permit amendment shall expire one year after the date of approval, unless the property owner or applicant has started the project, or unless the applicant, with the consent of the property owner, has received prior approval from the city to extend the expiration date for up to one additional year, as regulated under sections 21045.09 and 21015.07 of the zoning ordinance. Approved this 11th day of December, 2012. STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on December 11, 2012, with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 26 rp)City of Plymouth dddfng Quality to Life REGULAR COUNCIL MEETING December 11, 2012 Agenda 6.14Number: To: Laurie Ahrens, City Manager Prepared by: Barb Northway, Deputy Director of Parks and Recreation Reviewed by: Diane Evans, Director of Parks and Recreation 1. ACTION REQUESTED: Item: Authorize Deer and Turkey Management Program for 2013 Adopt attached resolution authorizing the proposed Deer and Turkey Management Program for 2013. 2. BACKGROUND: The City continues to experience problems with the overpopulation of deer and turkeys. Where deer or turkeys are causing a nuisance, the Park Supervisor or his designee responds to the complaints and works with the neighborhood to ensure the following conditions all apply. First, the area is surveyed to determine if abatement could be done safely. Then residents in the affected area are notified of the problem. The City utilizes professional service and may also use trained city staff to carry out the abatement. The City has received permits from the Department of Natural resources that regulate how animals may be abated and also regulate the utilization of the abated animals. Deer and turkey personal property damage and safety continue to be problems for residents. Taking these facts into account, we recommend Council authorization to conduct a deer and turkey management program. Three Year History City of Plymouth Deer Abatement 21 35 14 2010 2011 2012 City of Plymouth Turkey Abatement 2 0 20MMWPP 10 2011 2012 Page 1 Management Map 1011 A" 5 11 AAS W11 AA'1 4blllAw rr III AVI 4:Ili AVI mlel nn 711 F"? 17* n I 1a e J rll., NMI, oil - V. r T ra3 le y °']I (J 7 € c I fs an YiYy'077 t. :vt illi 161f ii 10 11111 3. BUDGET IMPACT: The City budgets annually for animal control. Staff will work within the budget. 4. ATTACHMENTS: Resolution k-IIIAVII SSIIIAVI, IIIAVI 4!NIIAVI 11 jv. Ap 11 AVE zt_ 0w Page 2 CITY OF PLYMOUTH RESOLUTION NO. 2012 - RESOLUTION AUTHORIZING A DEER AND TURKEY MANAGEMENT PROGRAM FOR 2013 WHEREAS, the Department of Natural Resources and local deer and turkey management experts have suggested deer and turkey management programs for the City; and WHEREAS, City residents do experience nuisance problems from deer and turkeys, and the current deer and turkey populations are higher than the recommended level; and WHEREAS, staff has proposed continuing the successful deer management program and a turkey management program that the City is permitted to carry out by the Department of Natural Resources. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA the City Council adopts the Resolution Authorizing the Deer and Turkey Management Program for 2013. Approved this 11th day of December, 2012. Page 3 rp)City of Agenda 6.15PlymouthNumber: Adding QoaWy to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Derek Asche, Water Resources Manager December 11, 2012 Reviewed by: Doran Cote, Director of Public Works Approve Comments on the Draft Shingle Creek Watershed Item: Third Generation Watershed Management Plan 1. ACTION REQUESTED: Approve comments to the Shingle Creek Watershed Management Commission (SCWMC) on their draft Third Generation Watershed Management Plan. 2. BACKGROUND: The SCWMC began developing their Third Generation Management Plan (Plan) in 2010. At the request of the SCWMC and as part of the outreach effort during their plan development process, on May 24, 2011, the City Council designated the Environmental Quality Committee to review and provide comments on the draft Plan. Over the past 18 months, the EQC has received updates and presentations from the SCWMC regarding progress on the draft plan. On October 8, 2012, the SCWMC submitted their Third Generation Watershed Management Plan to the City for formal review and comments. The statutory 60 -day review period ends on December 21, 2012. The SCWMC has been a leader in environmental education and outreach, grant acquisition, and technical assistance and the draft Plan proposes to continue those efforts. The draft Plan also recognizes the need to reduce duplication of effort between the cities and the watershed with regard to regulatory requirements; however, the proposed plan does not appear to achieve this goal. If approved as drafted, the SCWMC would dictate how cities are to perform their review of development proposals with respect to water resources which may lead to different storm water requirements and practices in different areas of the City which concerns staff. Staff has proposed a solution to this issue whereby projects greater than five acres would be reviewed by the watershed and projects less than five acres would be reviewed by the cities. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Third Generation Plan comment letter to the SCWMC dated December 12, 2012 Resolution Page 1 December 12, 2012 Ms. Judie Anderson Watershed Administrator Shingle Creek Watershed Management Commission 3235 Fernbrook Lane North Plymouth, MN 55447 SUBJECT: DRAFT SHINGLE CREEK THIRD GENERATION WATERSHED MANAGEMENT PLAN CITY OF PLYMOUTH COMMENTS Dear Ms. Anderson, Thank you for the opportunity to review and comment on the Shingle Creek and West Mississippi Third Generation Watershed Management Plan (Plan). The Plan is generally consistent with the City's approach to the protection, preservation, and improvement of water resources in the City of Plymouth. An ongoing concern for the City of Plymouth is the difficulty in applying a uniform standard of regulatory requirements throughout the City while trying to balance the regulatory program of Shingle Creek and three other watersheds with bounds overlapping the City of Plymouth. Because each of the four watersheds in Plymouth utilizes a different regulatory approach, the result for Plymouth has been a complex combination of standards from each watershed, none of which are an exact fit for any watershed and which result in the need for project reviews by both the watershed and the city. It is my intent to reduce duplication of effort for project reviews wherever possible. Further, I am concerned the draft plan proposes to impress upon the City how to conduct its review and which parameters to review, resulting in different storm water standards and processes being applied in different areas of Plymouth. This scenario is unacceptable to the City. To address these concerns, I propose the review threshold for all projects within the Shingle Creek Watershed to be five acres. Projects exceeding five acres would be reviewed by the Commission as described in the Plan. Projects less than five acres would be reviewed by the City in accordance with the City's Surface Water Management Plan. The Surface Water Management Plan guides our project reviews and would, of course, still be in compliance with the watershed standards as required by State Statute 10313.235. Please accept the following detailed comments regarding Appendix C - Rules and Standards: 1. RULE D—STORMWATER MANAGEMENT: a. Please explain the reasoning for proposing different review thresholds for "All Land Uses Except Detached Single -Family Residential" (Table 2.1) and "Detached Single -Family Residential" (Table 2.2). b. Review thresholds for "All Land Uses Except Detached Single -Family Residential" (Table 2.1) indicates review by the Commission for projects exceeding five acres. For projects Page 2 between 0.5 and five acres, it is proposed that Cities will review the project but it also appears the watershed proposes to impress upon the city the terms of its review, regardless of Commission review. By impressing upon the City the terms of its review, the City may be forced to apply different standards and processes in different areas of the City. It is suggested the Commission conduct project reviews at 5 acres at which time the Commission would be assured their standards are implemented. c. The City of Plymouth currently reviews projects between 0.5 and one acre. It has been my experience that regulation at such a small scale requires and inordinate amount of time and resources for both the applicant and city staff when compared to the potential for water quality protection and/or improvement. Any review below one acre should be reconsidered. d. Review thresholds for "Detached Single -Family Residential Land Uses" (Table 2.2) indicates review by the Commission for projects exceeding 15 acres. For projects between one and 15 acres, it is proposed that Cities will review the project, but again, it also appears the watershed proposes to impress upon the city the terms of it's review, regardless of Commission review. It is suggested the Commission conduct project reviews at 5 acres at which time the Commission would be assured the standards are met. 2. RULE G —WETLAND ALTERATION: Please clarify if the proposed revision regarding sequencing applies to cities who serve as Local Government Unit (LGU) for administration of the Wetland Conservation Act WCA). The City of Plymouth serves as LGU for WCA and because WCA already establishes sequencing requirements I am opposed to alternative sequencing arrangements. 3. MONITORING a. The City of Plymouth currently operates a water quality monitoring program and is interested in coordinating the city program with the watershed program to avoid duplication of effort while still collecting data relevant to the city and watershed. Other watersheds in Plymouth, including Bassett Creek and Elm Creek, are not as far along as Shingle Creek in the 3rd Generation Plan development process. I would be happy to coordinate a meeting with you and those watersheds should you be interested in working with me on duplication of effort issues. If you have any questions regarding the above comments, please contact me directly at 763-509-5526 or via e-mail at dasche@plymouthmn.gov. Additionally, I would be happy to meet and discuss any of these comments. Sincerely, Derek Asche Water Resources Manager Page 3 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION TO APPROVE COMMENTS TO THE SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION ON THE DRAFT THIRD GENERATION WATERSHED MANAGEMENT PLAN WHEREAS, the SCWMC began developing their Third Generation Watershed Management Plan in 2010; and WHEREAS, on May 24, 2011, the City Council designated the Environmental Quality Committee to review and provide comments on the draft Third Generation Watershed Management Plan; and WHEREAS, on October 8, 2012, the Shingle Creek Watershed Management Commission submitted to the City for formal review and comments the draft Third Generation Watershed Management Plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Staff comments to the Shingle Creek Watershed Management Commission on the draft Third Generation Watershed Management Plan are hereby approved. 2. Staff is directed to forward the comments to the Shingle Creek Watershed Management Commission. Approved this 11th day of December, 2012. Page 4 rp)City of Agenda 6.1 6PlymouthNumber: Adding Quality to Life REGULAR COUNCIL MEETING To: Laurie Ahrens, City Manager Prepared by: Diane Evans, Director of Parks & Recreation December 11, 2012 Reviewed by: Item: 1. ACTION REQUESTED: Approve Change Order No. 1 and Final for Plymouth Fieldhouse Turf Replacement Project Adopt the attached resolution authorizing Change Order No. 1 and final payment in the amount of $21,025 to Cobalt Contracting, Inc. for the replacement of the Plymouth Creek Fieldhouse Turf. 2. BACKGROUND: On March 13, 2012, the City Council authorized the Director of Parks & Recreation to prepare turf specifications and solicit bids for the replacement of the Fieldhouse turf at an estimated cost of $500,000. On May 22, 2012 the City Council awarded the contract to Cobalt Contracting, Inc. The project included the removal of existing artificial turf, minor modifications of the field sub -base and drainage, maintenance equipment and installation of new synthetic turf. In addition, the drainage structure air -relief gate valve was replaced, a dome snow sensor installed and the control system was updated. Included in the final payment to Cobalt Contracting, Inc., is change order No. 1 in the amount of $800. The change order includes an additional 3,200 square feet of manufactured sand ($800) and a change of maintenance equipment from a Redexim Verti- top to a LitterKat and FieldTurf GroomRight (no cost). Budget w/ Contingene Total Pam Cobalt Contracting, Inc. $440,700.00 $420,500.00 The work on this project has been completed and certified as meeting project specifications by the City's consultant Anderson -Johnson Associates, Inc. 3. BUDGET IMPACT: The budget for the Fieldhouse project, including consultants, turf, equipment and contingency was authorized at $500,000. The final project amount is $458,659.84 which is Page 1 41,340 under budget. The project was funded by the Fieldhouse Fund in the amount of 243, 159.84 and the Park Replacement Fund in the amount of $215,500. FIELDHOUSE TURF REPLACEMENT PROJECT Budget Authorization $500,000) IF DESCRIPTION ESTIMATED BUDGET D•O FUND(ACTUAL) PARK REPLACEMENTD ACTUAL) TOTAL PROJECT Turf removal and replacement (Cobalt) 416,000 208,000.00 208,000.00 416,000.00 Air -Relief Gate Valve (Cobalt) 3,700 1,850.00 1,850.00 3,700.00 Contingency (Cobalt) 21,000 400.00 400.00 800.00 Technology up -date (snow sensor/remote controls 15,000 13,205.00 0 13,205.00 Turf maintenance/grooming/cleaning equipment 15,000 14,454.84 0 14,454.84 Consultant 11,800 5,250.00 5,2500.00 10,500.00 FUNDING SOURCE TOTALS 482,500.00 243,159.84 215,500.00 458,659.84 4. ATTACHMENTS: Change Order No. 1 Certificate of Completion Resolution Page 2 1,r..:A I A Change Order Document G701TM - 2001 PROJECT: (Name and address) Plymouth Creels Center 14800 34th Avenue forth Plymouth, Minnesota, 55447-5289 CHANGE ORDER NUMBER: 1 DATE: September 19, 2012 TO CONTRACTOR: (Name and address) ARCHITECT'S PROJECT NUMBER: 12061 Cobalt Contracting, Inc. CONTRACT DATE: May 22, 2012475ClevelandAvenueN, Suite 305 St. Paul, MN 55104 CONTRACT FOR: Turf Replacement OWNER ARCHITECT CONTRACTOR FIELD OTHER The Contract is changed as follows: Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.) 1. Replace Redexim Verti-top with LitterKat and FieldTurf GroomRight (no cost) 2. Place additional 3,200 sq ft "manufactured sand" @ $_25/sq ft $800.00 The original (Contract Sum))(fc xXxxkk1aoixlxlx xe) was The net change by previously authorized Change Orders The (Contract Stun) (aXKKK tatWdMKXkXKKXR)ke) prior to this Change Order was 419,700.00 0.00 419,700.00 The (Contract Sum) AXice) will be (increased)Xdumeexed) (xxxkxK;srd) by this Change Order in the amount of $ 800.00 The new (Contract Sum) (ffimfaox r txlcllc e), including this Change Order, will be The Contract Time will be)(iX0VtMd)X>sl; x d) (unchanged) by zero ( 0 The date of Substantial Completion as of the date of this Change Order, therefore, is 420,500.00 days. NOTE. This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Anderson -Johnson Associates, Inc. Cobalt Contracting, Inc. ARCHITECT (Firm name) 7575 Golden Valley Road, Ste. 200 Minneapolis, MN 55427 ADDRESS 28 •e) --- Jay R. Pomeroy, L T}ped name) CONTRACTOR (Firm name) 475 Cleveland Avenue N, Suite 305 St. Paul, MN 55104 ADDRESS BY (Signature) City of Plymouth OWNER (Firm name) 14800 34th Aver-ra North ADDRPlymouth, Mipfiesq a, 55447-5289 E9- BY (S dture) Typed name) (`Typed name) September 19, 2012 %t-- a— DATE DAT DATE ` CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that changes will not be obscured. AIA Document G701 Tm - 2001. Copyright Q 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This Al a Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the fitp 1 a 3 Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documen-is-', e-mail The American Institute of Architects' legal counsel, copyright@aia.org. 102609 erp CERTIRCATE OF COMPLETION This certificate will confirm that the installation of the MQ v)roduct located at: name V( -L- city or y Dame) A,dC3ress: Y1. - .. City, Skate Tel: Fax: r;v-j t0 c intact name: Eumil: has been completed to the satisfaction of the custemcr. Date of First use- tjLrl (0.7012., FieldTwf reference: porfuog activities:';4C SST e3t- hvner Information: M.R. u_.a iiM aa• t 74 •"2531 Company: 4&"A Title: ] c State, This . _&Y of thch List_ 11 Noae D A=ched isTo aa w /r~Et3liwdL I Ae _tient acbwwledger that in the went thrat the Pre &wi is usedfw purposes afher thin the sxct6a activities it war derriignedfDr or any when Wal for which L`gnus cls 3+r&— ari:hori<vtiwE u k -W —&1-A,1d that leUZJ-Pt hm testees the Pro&.er frr Use in comwerion Wuh these activities and nw no/crave &xkd itfor other uses, "' shrtll not ba reslsottsible jar arty Rit yrs irrcEured a> arry warraauie7 rsgrstercdn•In becoxw mdl ®ed void Thr Cnvvn Awreby arkrmr lc4that the PWaa is protecttd by,patems worldwW and vwmd byC ut "-.)fes - The Castumu raadr Mk& ks am vn ih2 propaf etain[Yree,Ers ofem prrodud as dam'bed in de mdae once moons, xNCk MW accovW ny the ti'arrsrrty 80&3 4 pntvit v l ead d (aPar'au -1 Y!R . QC H4P 2,7 Canada Tall Free- (800) 724-2969,(514) 340-9311, .Far: 074j 340-9374 www.jIekhof com Page 4 CITY OF PLYMOUTH RESOLUTION NO. 2012 - A RESOLUTION APPROVING Approve Change Order No. 1 and Final for Plymouth Fieldhouse Turf Replacement Project WHEREAS, the City of Plymouth as owner and Cobalt Contracting, Inc., as contractor have entered into an agreement for the Plymouth Fieldhouse Turf Replacement Project, and said agreement was approved by the City Council on May 22, 2012; and WHEREAS, the contractor Colbalt Contracting, Inc. has submitted Change Order No. 1 and final payment in the amount of $21,025 for a cumulative payment of $420,500; and WHEREAS, the City's consultant has certified his acceptance of the work; and WHEREAS, City staff has reviewed and accepted all work on this project; and WHEREAS, the final project cost is $458,659.84 which is $41,340 under budget; and WHEREAS, the project is funded by the Fieldhouse Fund in the amount of 243,809.84 and the Park Replacement Fund in the amount of $215,500. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that Change Order No. 1 and final payment in the amount of $21,025 is hereby approved. Approved this 1 lth day of December, 2012. Page 5 city0f Agenda Piylmouth Number: 6.17 INNEw- Adding Quality to Life To: Laurie Ahrens, City Manager REGULAR Prepared by: Givonna Kone, Human Resources Manager COUNCIL MEETING Reviewed By: Rick Kline, Fire Chief December 11, 2012 Approve 2013 Firefighter Compensation Plan and Item: Payment to the Fire Relief Association for Firefighter Disability Insurance 1. ACTION REQUESTED: Approval of the attached resolution for the 2013 paid -on-call firefighter compensation plan and an estimated payment of $3,500 to the Fire Relief Association for one-half of the premium for firefighter disability insurance. 2. BACKGROUND: Wages The city is authorized for 78 paid -on-call firefighters. The primary incentive for being a firefighter is service to the community. In 2012, paid -on-call firefighters received a one percent increase to their base wage and staff recommends maintaining the existing pay scale for 2013. In addition to hourly pay, Plymouth firefighters are provided with valuable training and a pension in the amount of $7,500 per year of service. 2013 PROPOSED TITLE HOURLY RATES Firefighter 11.19--$13.73 Fire Lieutenant 13.73 + $1.50 = $15.23 Fire Captain 13.73 + $3.00 = $16.73 Fire District Chief 13.73 + $6.00 = $19.73 Staff recommends continuation of an additional payment of $100 to be paid to the paid -on-call fire officer assigned to respond to all calls for service from Friday evening until the following Monday morning each weekend. Disability Insurance The Fire Relief Association recognized that firefighters' pay could be significantly reduced if they were injured while on duty and received only workers' compensation benefits. The Fire Relief Association made a decision to purchase disability insurance to supplement workers' compensation which, together, would bring firefighters closer to their pre -disability earnings. Page 1 This disability policy ensures that firefighters injured while on duty do not suffer an economic hardship. Staff is requesting payment of one half of the 2012 disability insurance premium - $3,500. The city has not yet received an invoice for the 2013 premiums but the city portion of the premium is expected to be similar to the 2012 city portion of the premium. 3. BUDGET IMPACT: Adequate funds are available in the 2013 budget to maintain the existing firefighter compensation plan. There are also sufficient funds to pay half the premium for the disability policy. The other half of the disability policy premium is paid by the Fire Relief Association. 4. ATTACHMENTS: Resolution Page 2 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION APPROVING THE 2013 PAY SCHEDULE FOR MEMBERS OF THE PLYMOUTH FIRE DEPARTMENT AND AUTHORIZING REIMBURSEMENT OF ONE-HALF THE DISABILITY INSURANCE PREMIUM TO THE FIRE RELIEF ASSOCIATION WHEREAS, the City Manager has recommended the establishment of 2013 pay rates for paid -on-call firefighters; and WHEREAS, the City Manager has recommended a payment of one-half the premium for disability insurance. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that it should, and hereby does: 1. Continuing the following rates of pay for paid -on-call firefighters and officers commencing January 1, 2013: TITLE 2013 PROPOSED HOURLY RATES Firefighter $11.19--$13.73 Fire Lieutenant $13.73 + $1.50 = $15.23 Fire Captain $13.73 + $3.00 = $16.73 Fire District Chief $13.73 + $6.00 = $19.73 An additional payment of $100 shall be paid to the paid -on-call fire officer assigned to respond to all calls for service from Friday evening until the following Monday morning each weekend. 2. Authorize a payment of $3,500 to be made to pay one-half the premium for disability insurance. Approved this l lrh day of December, 2012. Page 3 rp)Cl't]I $f Plymouth dddin3 Quality to Life To: REGULAR Prepared by: COUNCIL MEETING December 11, 2012 Item: Agenda Number: Laurie Ahrens, City Manager Givonna Kone, Human Resources Manager Adopt Compensation and Classification Plans for Non - Represented Employees for 20132 1. ACTION REQUESTED: Adoption of the attached resolution approving the 2013 Compensation and Classification Plans for non -represented city employees. 2. BACKGROUND: Certified bargaining units represent approximately 80 percent of city employees. The remaining 20 percent of employees are supervisory and confidential, and are governed by the attached resolution and pay plan. The employees covered by this resolution receive wage adjustments based upon performance, market conditions for their position, and the city's obligation to be in compliance with pay equity. Proposed 2013 pay ranges for all non -represented job classes are attached for review and consideration by the city council. General Adjustments The attached charts set forth the grades, job titles and proposed 2013 salary ranges for non - represented employees. Non -represented employees' wages were frozen for 2010 and 2011, and in 2012, non -represented employees received a 2% increase in wages. Staff is proposing a 2% increase in wages for non -represented positions for 2013. Market Adjustments Until 2012, non -represented employees had not received general pay adjustments since January 2009. Each year the city adjusts pay for one to two positions that are behind the market. Since adjustments had not been made for three years, in 2012 adjustments were made to five job classes that were significantly behind the market. Due to the number of adjustments made in 2012, staff is not proposing any market adjustments for 2013. Although market adjustments for specific job classes are not being recommended for 2013, staff is recommending that the following changes, which the City Council has been advised of throughout 2012, be formally adopted: 1. Eliminate assistant building official position. Page 1 2. Reclassify assistant city engineer position (grade 20) to engineering manager (grade 21) to reflect additional duties due to not replacing the city engineer. 3. Create a design engineer supervisor position. 4. Title change from reconstruction program manager to construction supervisor (no change to pay grade). 5. Reclassify supervising appraiser position (non-union/18) to appraiser (union/grade 14). 6. Reclassify property management coordinator position (grade 17) to facilities supervisor (grade 13). 7. Title change from streets supervisor to streets manager (no change to pay grade). 8. Reclassify streets lead (union position) to streets supervisor (non-union position/grade 13). 3. BUDGET IMPACT: The 2013 budget includes funds to accommodate the recommendations for pay grade changes. 4. ATTACHMENTS: 2013 Pay Chart Resolution Page 2 City of Plymouth 2013 Pay Chart: Exempt, Non -represented GRADE JOB TITLE Min Max 27 Director of Public Works Police Chief 26 Director of Administrative Services Director of Community Development Director of Parks and Recreation Fire Chief 25 24 23 22 21 20 19 In City Engineer Deputy Police Chief Human Resources Manager IT Manager City Assessor Finance Manager Police Captain Engineering Manager Building Official Planning Manager Central Services Manager Deputy Director of Parks and Recreation Deputy Fire Chief Housing Program Manager IS Engineer Utilities Manager Network Engineer II System Administrator Transit & Solid Waste Manager Activity Center Manager City Clerk Communications Manager 104,513 $135,252 99,648 $128,957 94,906 $122,820 90,663 $117,328 88,097 $114,007 81,304 $105,218 76,543 $99,056 72,490 $93,811 68,118 $88,153 63,023 $81,559 Page 3 Construction Supervisor Design Supervisor Ice Arena Manager Park Maintenance Supervisor Recreation Manager Streets Manager Water Resources Manager 17 Applications Support Analyst $60,602 $78,426 Forester Network Engineer I 16 Accountant $58,534 $75,750 Administrative Manager Human Resources Coordinator Recreation Supervisor Page 4 City of Plymouth 2013 Pay Chart: Non-exempt, Non -represented GRADE JOB TITLE Min Max 18 Fire Captain 62,097 80,360 17 Support Services Manager 59,676 77,227 16 57,609 74,552 15 55,922 72,370 14 54,209 70,153 13 Ice Arena Operations Supervisor 52,495 67,935 Facilities Supervisor IT Support Specialist /Help Desk Tech Streets Supervisor Utilities Maintenance Supervisor 12 GIS Technician 50,782 65,718 11 48,742 63,077 10 Human Resources Technician 46,674 60,402 8 Payroll Clerk - Confidential 43,202 55,909 Fire Safety Technician 7 Office Support Specialist - Confidential 41,445 53,635 6 39,681 51,352 5 37,796 48,913 Page 5 CITY OF PLYMOUTH RESOLUTION NO. 2012 - A RESOLUTION APPROVING THE 2013 PAY AND COMPENSATION PLAN WHEREAS, the City of Plymouth uses job evaluation in order to determine job value; and WHEREAS, this plan is in compliance with Minnesota Statute 471, commonly known as the Pay Equity Law: and WHEREAS, the classification and compensation plan has been updated to reflect changes to the 2013 budget submitted to the City Council for review; and WHEREAS, the City Council believes that hard work and service performed by the employees to the City of Plymouth should be recognized through a formal Employee Recognition Program. The City Council believes the benefits of attracting, retaining and motivating employees through the Employee Recognition Program supports employee job satisfaction, which in turn impacts cooperation and productivity. The result is to provide excellent public and customer service to better serve the interests of the citizens of the community; and WHEREAS, the non -represented police personnel are required to wear and maintain their own uniforms; and WHEREAS, the City Council believes that employees are more productive if they maintain healthy lifestyles and that encouragement and support of employees to maintain such life styles furthers the public and customer service goals of ht City of Plymouth; and WHEREAS, the City Council believes that the safety practices of the City of Plymouth employees has a direct impact both on public service and on reduced rates for insurance and claims against the City of Plymouth; and WHEREAS, the City's staff have developed programs and policies to further employee satisfaction, health and safety, which includes rewards for employees who meet longevity and good service goals, practice good safety and engage in healthy lifestyles; and WHEREAS, the City's staff has also developed a recognition program for volunteers based on their service to the community; and WHEREAS, these programs have been funded under the appropriate line items in the budget approved by the City Council. Page 6 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that it should, and hereby does: 1. Approve the 2013 Classification and Compensation Plans attached hereto effective January 1, 2013. 2. Directs the city manager to proceed with the ongoing implementation and maintenance of the compensation plan and its components. 3. Approves continuation of volunteer and employee recognition and wellness programs as budgeted. Approved this 11th day of December, 2012. Page 7 rp)City of Agenda 6 . 1 9PlymouthNumber: Adding QoaWy to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Derek Asche, Water Resources Manager December 11, 2012 Reviewed by: Doran Cote, Director of Public Works Approve Comments to Hennepin County Item: Commissioner Jeff Johnson regarding Proposed Water Governance Strategies 1. ACTION REQUESTED: Approve comments to Hennepin County Commissioner Jeff Johnson on proposed Water Governance Strategies. 2. BACKGROUND: On December 4, 2012, Hennepin County Commissioner Jeff Johnson hosted a Water Governance Stakeholder Forum to discuss current water policies in Hennepin County and their adequacy for protecting water resources. The event was attended by approximately 80 individuals with broad backgrounds including municipal staff, watershed staff, watershed management organization commissioners/managers, and consultants. This initiative is in the "information -gathering" and opportunity -identification stage" with goals to recognize strengths in the current system and evaluate collaboration and interdisciplinary opportunities to make concerted investments in water quality projects. New strategies were proposed at the forum, including consolidation of watershed management organizations, a requirement that municipal elected officials sit on watershed management boards or commissions, designating watershed management organizations as operators of municipal separate storm sewer systems (MS4), and authorizing taxing authority to all watershed management organizations. 3. BUDGET IMPACT: N/A 4. ATTACHMENTS: Water Governance comment letter to Commissioner Jeff Johnson dated December 12, 2012 Resolution Page 1 December 12, 2012 Commissioner Jeff Johnson A2400 Government Center 300 South 6t" Street Minneapolis, MN 55487-0241 111:11:[l I]lul 1:Z]Z 1•1 i%I:ZeI>1:/eV[1 1:7e 1 e11:" Dear Commissioner Johnson: Thank you for the opportunity to comment on strategies for improving water governance in Hennepin County. Staff attended the December 4, 2012 forum and has had an opportunity to review the proposal with the following comments: Section 1, Subdivision 1-3: Consolidation reduces the number of watersheds with bounds in Plymouth from four to two. I believe consolidation to be advantageous as it reduces varying regulatory standards of watersheds and will provide more consistent coordination of surface water management strategies including education, capital improvements, and regulatory programs. I would like more information, however, as to how consolidation may affect current and future funding and priorities for capital improvements proposed by watersheds, if that information is available. 2. Section 1, Subdivision 4: No comments. 3. Section 1, Subdivision 5: Elected officials have the advantage of a broader understanding of their local, municipal water resource efforts. This includes an understanding of the municipal status of strategies such as education, capital improvements, and regulation. Additionally, municipalities are currently permitted via the Municipal Separate Storm Sewer Permit (MS4) which requires environmental protections and improvements. Therefore, elected officials are more likely to improve efficiencies and reduce duplication of effort while still maintaining the strong environmental initiatives described in the MS4 permit. 4. Section 1, Subdivision 6: No comments. 5. Section 1, Subdivision 7: Watershed management organizations can and should be involved in the Minnesota Pollution Control Agency (MPCA) Impaired Waters Program. The MS4 permit, which addresses impaired waters, is the driving force regarding the Page 2 management of water resources for those municipalities designated as MS4's. Whether or not officially designated as an MS4, it is essential that watershed management organizations are involved with this effort to ensure the most appropriate, efficient, and cost effective approach to improving and preserving water quality is realized. Designation of watershed management organizations as operators of Municipal Separate Storm Sewer Systems (MS4s) may be in conflict with the definition of MS4. 6. Section 1, Subdivision 8: Provided elected officials are members of watershed management organizations, it is appropriate for watershed to have taxing authority. 7. Section 1. Subdivision 9-10: No comments. If you have any questions, would like any clarifications, or would like to discuss these comments, please fell free to contact me directly at 763-509-5526 or via e-mail a dasche@plymouthmn.gov. Sincerely, Derek Asche Water Resources Manager Page 3 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION TO APPROVE COMMENTS TO HENNEPIN COUNTY COMMISSIONER .TEFF JOHNSON REGARDING PROPOSED WATER GOVERNANCE STRATEGIES WHEREAS, Hennepin County Commissioner Jeff Johnson hosted a Water Governance Stakeholder Forum to discuss current water policies in Hennepin County and their adequacy of protecting water resources on December 4, 2012; and WHEREAS, Hennepin County Commissioner Jeff Johnson requested comments on proposed new strategies by December 31, 2012. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: 1. Staff comments to Hennepin County Commissioner Jeff Johnson on proposed Water Governance Strategies are hereby approved. 2. Staff is directed to forward the comments to the office of Hennepin County Commissioner Jeff Johnson. Approved this 1 lth day of December, 2012. Page 4 c;ty or Plymouth Agenda 6 . 2 ONumber: Iridin, Qphty da Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Jeff Swiatkiewicz, Police Captain December 11, 2012 Reviewed by: Michael Goldstein, Police Chief Item: Approve purchase of replacement mobile radios for police and fire vehicles 1. ACTION REQUESTED: Adopt attached resolution approving purchase of replacement Motorola mobile radios for police and fire vehicles. 2. BACKGROUND: The Motorola mobile radios currently installed in both police and fire vehicles have exceeded their recommended life span. The radios are now obsolete and are no longer supported by Motorola. We are required to purchase new Motorola radios through Hennepin County's sole source vendor. 3. BUDGET IMPACT: By purchasing the radios on or before December 14, 2012 we will receive a promotional discount of $400 off per radio. The police department is in need of thirty-eight (38) mobile radios and the fire department is in need of twenty-one (21) mobile radios. The total cost of purchase for the police department is $166,990.80. The total cost for the fire department is 74,421.00. This purchase will be made as a combined purchase totaling $241,411.80. The new mobile radios will also have the ability to be encrypted, which is beneficial during tactical operations. 4. ATTACHMENTS: Motorola Quote Review for Police and Fire Mobile Radios Resolution Page 1 MOTOROLA SOLUTIONS ANCOM COMMUNICATIONS, INC. Date: Dec. 03, 2012 Prepared By: Randy Beach Phone: 763-428-7884 Fax: 952-808-0034 Contract #: 40071 Qui. Model Description Plymouth Fire Department APX6500 MBL/BASE List Contract Promo Total 18 M25URS9PWIAN APX6500 7/800 MHZ Mid Power Mobile (05 Remote Head) $ 4,911.00 $ 3,953.00 $ 3,553.00 $ 63,954.00 3 M25URS9PWIAN APX6500 7/800 MHZ Mid Power Mobile (05 Dash Mount) $ 4,831.00 $ 3,889.00 $ 3,489.00 $ 10,467.00 LINE ITEM TOTAL $ 74.421.00 Price Exception Number PE107908 Approved on 12/2/2012 Purchase order is made out to: Motorola Solutions PO Cecklist Attached W/Quote 13108 Collections Center Drive Chicago, IL 60693 Please include on the purchase order: Payment per State contract. State Bid Contract Number: 40071 Fax or Email copy of Purchase order to: 952-808-0034 or randy.beach@ancom.org Other Notes and Comments: Equipment will ship unprogrammed to address on Purchase Order. Thanks you for choosing Ancom Communications for your radio needs. Randy Beach - 763-428-7884 Page 2 MOTOROLA SOLUTIONS ANCOM COMMUNICATIONS, INC. Date: Dec. 03, 2012 Prepared By: Randy Beach Phone: 763-428-7884 Fax: 952-808-0034 Contract #: 40071 Qui. Model Description Plymouth Police Department APX6500 MBL/BASE List Contract Promo Total 25 M25URS9PWIAN APX6500 7/800 MHZ Mid Power Mobile (05 Remote Head) $ 5,825.00 $ 4,684.20 $ 4,284.20 $ 107,105.00 12 M25URS9PWIAN APX6500 7/800 MHZ Mid Power Mobile (03 Remote Head) $ 6,267.00 $ 5,037.80 $ 4,637.80 $ 55,653.60 1 M25URS9PWIAN APX6500 7/800 MHZ Mid Power Mobile (05 Dash Mount) $ 5,760.00 $ 4,632.20 $ 4,232.20 $ 4,232.20 LINE ITEM TOTAL $ 166.990.80 Price Exception Number PE107898 Approved on 12/2/2012 Purchase order is made out to: Motorola Solutions PO Cecklist Attached W/Quote 13108 Collections Center Drive Chicago, IL 60693 Please include on the purchase order: Payment per State contract. State Bid Contract Number: 40071 Fax or Email copy of Purchase order to: 952-808-0034 or randy.beach@ancom.org Other Notes and Comments: Equipment will ship unprogrammed to address on Purchase Order. Thanks you for choosing Ancom Communications for your radio needs. Randy Beach - 763-428-7884 Page 3 CITY OF PLYMOUTH RESOLUTION N0. 2012 - RESOLUTION APPROVING THE PURCHASE OF REPLACEMENT MOBILE RADIOS FOR BOTH THE POLICE AND FIRE DEPARTMENTS WHEREAS, our current Motorola mobile radios in both the police department and fire department are obsolete and due for replacement; and WHEREAS, Hennepin County uses a sole vendor for this type of purchase; and WHEREAS, the city will save $400 per radio if the radios are purchased prior to December 14, 2012, which is a savings of $23,600; and WHEREAS, the city has planned for this expenditure through the CIP and has budgeted for this expense; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the attached resolution to purchase mobile radios be adopted. Approved this l Ith day of December, 2012. Page 4 City atrp) Plymouth Agenda 6 . 2 1Number: Adding Quaky to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Jeff Swiatkiewicz, Police Captain December 11, 2012 Reviewed by: Michael Goldstein, Police Chief Item: Accept donation of one Taser X2 for the Police Department 1. ACTION REQUESTED: Adopt attached resolution accepting the donation of one Taser X2. 2. BACKGROUND: The Plymouth Police Department is a member of the National Tactical Officers Association NTOA). The Police Department applied for a Taser X2 though a grant managed by the NTOA. The Department was awarded the Taser X2. 3. BUDGET IMPACT: If accepted, there would be no impact upon the City's budget. The Taser X2 is valued at approximately $850. 4. ATTACHMENTS: Resolution Page 1 CITY OF PLYMOUTH RESOLUTION N0. 2012 - RESOLUTION ACCEPTING DONATION OF A TASER X2 FROM THE NATIONAL TACTICAL OFFICERS ASSOCIATION WHEREAS, the Plymouth Police Department is a member of the National Tactical Officers Association and WHEREAS, The Plymouth Police Department applied for a Taser X2 through a grant managed by the National Tactical Officers Association. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the donation be accepted with thanks. Approved this 11th day of December, 2012. Page 2 rp)City of Plymouth Adding Quoiity to Life REGULAR COUNCIL MEETING December ll, 2012 Agenda 7.01Number: To: Laurie Ahrens, City Manager Prepared by: Daniel K Campbell, Sr. Engineering Technician Reviewed by: Doran Cote, P.E., Director of Public Works Authorize the Vacation of road and utility easements Item: within the North Half of the Northeast Quarter of Section 8-118-22 1. ACTION REQUESTED: Adopt the attached resolution vacating road and utility easements that affect four parcels of land in the North Half of the Northeast Quarter of Section 8-118-22, as attached. 2. BACKGROUND: On November 7, 2012, a petition letter was received from David Hinners on behalf of GWS Land Development of Plymouth, LLC, requesting the vacation of road and utility easements within the North Half of the Northeast Quarter of Section 8-118-22, as described in Document No. 1170715 and 1257877. The four parcels are anticipated to be platted as Kirkwood II Addition. The proposed new plat will have all the drainage and utility easements dedicated that are necessary for development of the site. Preliminary plat approval was given for Kirkwood II Addition on October 9, 2012. An application for final plat approval has not been received to date. The easements in question are not public easements but rather private easements between property owners in the area for access and private utility purposes. The city has interest in the easements by virtue of acquiring the Kuklok property for park purposes. The proposed vacation would be for the city's interest in the private easements only and we would maintain any easements over Vicksburg Lane or other easements intended for public purposes. The petitioner must obtain releases from the other interested property owners in order to unencumber the four parcels to be platted as Kirkwood II Addition. Utilities Maintenance staff has reviewed the site and has no conflict with vacating the existing easements. All private utility companies have been contacted and had no conflict with the proposed vacation. It is recommended that the resolution be approved, unless new information is provided at the hearing. The vacation resolution must be recorded prior to but concurrent with recording of the final plat. 3. BUDGET IMPACT: There is no effect on the budget; however, a $450 fee was paid by the petitioner to cover the City's cost of administering, publishing the public hearing notice, and recording the vacation resolution. Page 1 4. Attachments: Petition Letter Map Resolution Page 2 FleROIVNI 10850 Old County Road 15, Suite 200 Plymouth, MN 55441 612)749-0894 dhin ners@gonyeacompany.com November 7, 2012 Mr. Dan Campbell City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 Re: Formal request to vacate the City of Plymouth interests on various easements on property owned by GWS Land Development of Plymouth, LLC Dear Dan: Please let this letter serve as a formal request for the City of Plymouth to vacate it's interests in the following easements on property owned by GWS Land Development of Plymouth, LLC. Said property is lying northwesterly of and adjacent to the Soo Line Railroad, east of Dunkirk Lane N, west of Vicksburg Lane N and southeasterly of and adjacent to Spring Meadows 2nd Addition. Said interest in the easements to be vacated are described on the following Document Numbers: 1. Road Easement Doc. #1257877 2. Road Easement Doc. #1170715{ Attached are copies of the two subject Documents. Also attached is a draft copy of the Quit Claim Deed from the City of Plymouth to GWS Land Development of Plymouth, LLC which we would like signed after the vacation process is complete. Should there be any questions, please contact me. Sinc ely, i David A. Hinners Cc: Mr. Jake Walesch Page 3 EASEMENT VACATION Parcel No. Locations PARCELI ! FARC E L 3 PAR£EL2 i7 C[3 ff9 — FARCEL4~ . U Kuklok Property % f Page 4 EASEMENT VACATION Document No. 1257877 Page 5 l l PARCEL? PARCEL PARCEL 2 PARCEL 4 Kuuklok Property z-QA Page 5 EASEMENT VACATION Document No. 1170715 33 foot Road Easement Exception RkRCEL f N J PARCEL 2 f f` r Page 6 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION AUTHORIZING THE VACATION OF ROAD, AND UTILITY EASEMENTS WITHIN THE NORTH HALF OF THE NORTHEAST QUARTER OF SECTION 8-118-22 WHEREAS, a public hearing with respect to said vacations was scheduled for December 11, 2012, in accordance with Minnesota Statutes 412.851 and the City Charter Section 12.06; and WHEREAS, a notice of publication of said hearing was published and posted two weeks prior to the meeting of December 11, 2012; and WHEREAS, all property owners adjacent to the proposed vacation were duly notified by mail; and WHEREAS, the City Council did hold a public hearing on December 11, 2012 to inform any and all interested parties relevant to the vacation of certain road and utility easements within the North Half of the Northeast Quarter, Section 8-118-22; and WHEREAS, it was determined by the City Council that said easements are not needed for public purposes. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA: That said road and utility easements within the North Half of the Northeast Quarter, Section 8-118-22, as described in Document No. 1170715 and 1257877 thereof; be vacated: 1. Except an easement for road purposes over and across the easterly 33 feet of the parcel described as, the East 660 feet of the North Half of the Northeast Quarter of Section 8-118- 22, lying Northwesterly of the northerly right-of-way line of the Soo Line Railroad, also known as the Minneapolis, St. Paul & Sault Ste. Marie Railroad Company, as described in Document No. 1170715. FURTHER, that said vacation shall not affect the authority of any person, corporation, or municipality owning or controlling the electric or telephone poles and lines, gas lines, sanitary and storm sewer lines, water pipes, mains, hydrants, and natural drainage areas thereon or thereunder, to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereof. FURTHER, that this resolution shall be recorded prior to but concurrent with the recording of the final plat for Kirkwood II Addition. Approved this 11th day of December, 2012. Page 7 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS. The undersigned, being the duly qualified and appointed City Clerk of the City of Plymouth, Minnesota, certifies that I compared the foregoing resolution adopted at a meeting of the Plymouth City Council on , with the original thereof on file in my office, and the same is a correct transcription thereof. WITNESS my hand officially as such City Clerk and the Corporate seal of the City this day of City Clerk Page 8 rp) City of Agenda 7.02PlymouthNumber: Adding QunlitV to Life To: Laurie Ahrens, City Manager REGULAR COUNCIL MEETING Prepared by: Jodi Bursheim, Finance Manager December 11, 2012 Reviewed by: Dave Callister, Administrative Services Director Item: Adopt 2013 Budgets, 2013 Property Tax Levies, and 2013-2017 Capital Improvement Program 1. ACTION REQUESTED: a) Receive public comment on 2013 budgets and tax levies b) Adopt the 2013 Amended Budget, General Property Tax Levy and the HRA Levy c) Adopt the 2013-2017 Capital Improvement Program 2. BACKGROUND: The City Council has held five budget meetings to discuss the City Manager's amended 2013 Budget and Property Tax Levy. As a result of the budget meetings, the property tax levy is proposed to increase by 1.59%. The amended 2013 General Fund Budget includes an increase in expenditures of $786,570 over 2012. The amended budget does not include new services. The increased costs were due to inflation, wage adjustments for contract settlements, addition of one new police officer and one community service officer, and sustainability in our internal service funds. The increase in expenditures was able to be offset with additional revenue from growth in development and the adjusted levy. Additional funding was provided in the levy to continue investing in future park replacement needs. The elimination of two debt service levies reduced the impact of the increases in the overall levy. The median value Plymouth home for taxes payable in 2013 is $250,200. The impact to residents can vary due to wide variance in changing residential property values and shifting from commercial properties. On average, a median value home would see a decrease in the city's portion of their taxes by 3.68% for taxes payable 2013. Comaprison of Tax Capacity Page 1 2012 2013 Change Residential 63,343,502 60.9% 60,942,046 58.8% 3.8% Apartments 6,372,002 6.1% 7,120,838 6.9% 11.8% Commercial 16,541,443 15.9% 17,598,019 17.0% 6.4% Industrial 17,711,355 17.0% 17,988,281 17.4% 1.6% 103,968,302 103,649,184 0.3% Page 1 The 2013-2017 Capital Improvement Program was reviewed and recommended for approval by the Planning Commission on October 17, 2012. Council has previously received copies of the 2013-2017 Capital Improvement Program document and discussed at several budget meetings. Changes are identified on the change summary sheet of the final draft document. 3. ATTACHMENTS: Amended Biennial Budget Memo 2013-2017 CIP Resolution Authorizing the 2013 HRA Levy Resolution Adopting the 2013 Budgets Resolution Adopting Tax Levies for Tax Payable in 2013 Resolution Adopting the 2013 — 2017 Capital Improvement Program Page 2 City of Plymouth 2013 Amended 2012/2013 Biennial Budget Plyitymouthor Adding Quality to Life Biennial 2012/2013 Budget, City of Plymouth, MN Page 4 LETTER OF TRANSMITTAL City of Plymouth Adding Quality to Life December 6, 2012 To the Honorable Mayor and City Council: We are pleased to submit the amendment to the adopted 2012/2013 Biennial Budget. The amendment updates the 2013 budget that was approved in concept in 2011. In 2007, the Plymouth City Council approved our first two-year or biennial budget. The use of two-year projection for budget purposes assists in long- term planning and provides a more stable accounting of city revenue and expenditures. The amended 2013 budget provides the City Council and residents with a balanced two year budget and a sound financial plan for 2013 that maintains core service levels, while remaining sensitive to the financial concerns of Plymouth taxpayers. The 2013 budget reflects a 1.59% increase in the levy from 2012. After three consecutive years of no levy increase, this modest increase will ensure we can maintain service levels and invest in the capital needs of this community. The budget is a comprehensive decision-making document based on current city operations, services, and its policies and goals. Work began on the 2013 amendment in July. The City Council met with staff for five comprehensive work sessions to provide direction in regard to a budget that meets Council goals, maintains core services, and is vigilant of tax burden. A review and the approval of the preliminary property tax levies and budgets were held on September 11, 2012. A public hearing to solicit resident input was held on December 11, 2012. The public hearing replaces the former Truth -in -Taxation Hearing, which was repealed by the state legislature. Please contact me at 763-509-5051, Administrative Services Director Dave Callister at 763-509-5301, or Finance Manager Jodi Bursheim at 763-509-5320 with any questions. Respectfully Submitted, Laurie Ahrens, City Manager Biennial 2012/2013 Budget, City of Plymouth, MN Page 5 CITY OF PLYMOUTH ORGANIZATIONAL CHART City of Plymouth Organizational Chart Biennial 2012/2013 Budget, City of Plymouth, MN Page 1 Page 6 CITY OFFICIALS Mayor Kelli Slavik (Term Expires 12131114) Ward 1 Councilmember Judy Johnson (Term Expires 12131116) Ward 2 Councilmember Jeffry Wosje (Term Expires 12131114) Ward 3 Councilmember Bob Stein (Term Expires 12131116) Ward 4 Councilmember Ginny Black (Term Expires 12131114) At -Large Councilmember Tim Bildsoe (Term Expires 12131114) At -Large Councilmember Jim Willis (Term Expires 12131116) City Manager Laurie Ahrens Director of Administrative Services Dave Callister Director of Community Development Steve Juetten Fire Chief Rick Kline Director of Parks and Recreation Diane Evans Police Chief Mike Goldstein Director of Public Works Doran Cote Administrative Services Department 3400 Plymouth Boulevard Plymouth, Minnesota 55447 763-509-5000 www.plymouthmn.gov Biennial 2012/2013 Budget, City of Plymouth, MN Page 2 Page 7 GENERAL INFORMATION lymouth, Minnesota is an innovative, forward-looking community just 10 miles northwest of Minneapolis. In 2008, Money magazine named Plymouth as the Best Place to Live in America. Money magazine affirmed Plymouth's quality of life in 2010, highlighting the city again as one of America's best places to live. This community of over 70,000 residents is known for its healthy job base, strong schools, strategic location, array of housing choices and beautiful lakes. We are equally proud of our community facilities, well-planned park and trail system, and safe community. Our location offers residents and businesses easy access to Minneapolis, St. Paul, and area suburbs. Several major highways pass through the city, including Interstate 494, Minnesota Highway 55, and US Highway 169. The 35 square mile city includes lakes, streams, wetlands, and woodland. Local residents have placed a premium on preserving open space, developing parks, and building more than 100 miles of trails, many of which tie into regional trails. The community's commitment to parks, trails, and protecting natural areas reflects Plymouth's active outdoor culture. Plymouth has worked to build a sense of community. It is home to several major community events, including the Primavera spring art exhibition, a summer Entertainment in the Parks series, Plymouth on Parade in the fall, and the winter Plymouth Fire and Ice Festival. While all of the events are popular, Music in Plymouth, featuring the Minnesota Orchestra in an outdoor concert, is our signature event. The event draws more than 10,000 concert goers each July. In addition to being a top choice to live, Plymouth is a popular place to locate businesses. Employers provide more than 46,000 jobs in the fields of insurance, high- tech research, telecommunications, light manufacturing, printing and publishing, and computer-related industries. Significant Dates in Plymouth History May 15, 1955 - Incorporated as a village. August 1, 1960 - Adopted the Council -Manager form of government. February 7, 1974 - Became a Statutory City. November 2,1992 - Voters adopted a City Charter, becoming a Home Rule Charter City. Biennial 2012/2013 Budget, City of Plymouth, MN Page 3 Page 8 Street Map Plymouth has 290 miles of city streets and easy access to county, state, U.S. and Interstate highways. The map below shows the city street layout with avenues reaching primarily east and west and street names north and south. r 461 id # s i E i1sh F g$ a - I fumyijt' 10 7h WHIA III fSstA YL 40THAME t AIM ML Z?M Wa zamArz M -E WN A-V SSHrrf nmuuourt+w 5 4 ii o M M] 4? Z. psi ftI 1111,11_r q €=a 4 €= Bil s Biennial 2012/2013 Budget, City of Plymouth, MN Page 4 Page 9 Demographics and Economics In 2010, the estimated median age of residents in Plymouth was 39.5 years of age. The city's population is older than the estimated median ages of Hennepin County (35.9), the State of Minnesota 37.4), and the United States (37.2). According to the U.S. Census 2010 Demographic Profile, 12.1% of the city's population were 65 years of age or older. By comparison, the percentage of people 65 years or older in the county, state, and the nation were 11.4, 12.9, and 13.0, respectively. Data indicates that this trend will continue. Persons under 5 years of age represented 6.0% of the city's total population count while persons over the age of 18 years old represented 76.1% of the city's total population count. By comparison, 77.3% of Hennepin County residents, 75.8% of Minnesotans, and 76.0% of Americans were over the age of 18. With a population of approximately 71,000, according to the U.S. Census Bureau, the city's population is 6.1% of Hennepin County's total population. Plymouth's population has remained constant in residential growth from 2005 to 2010. Currently, there are 28,663 occupied housing units in Plymouth. Of the total occupied housing units, approximately 72.4% are owner -occupied and 27.6% are renter - occupied. City of Plymouth's Age Distribution for 2010 Based on the U.S. Census Bureau - American Community Survey Persons Age 20-64 62.2% Persons Age 65 and Over 12.1% Persons Under Age 5 6.0% ns Age 5-19 19.7% Plymouth's population has grown at a minimal rate since the turn of the century following strong residential growth in the 1980's and 1990's. Growth is expected to continue slowly as the city nears build -out. Biennial 2012/2013 Budget, City of Plymouth, MN Page 5 Page 10 72,000 70,000 68,000 66,000 64,000 62,000 60,000 Population Trend 71,930 0(0 O^ ti O ti O yO Plymouth is the proud home to a number of national and international businesses. The information below provides an overview of our workforce and livability. Plymouth Economics Top Employers (Number of Employees) The following numbers were obtained from the Metropolitan Council - Community Profile For Plymouth, 2010 ISD #284 Wayzata Schools 1,344 Median Value of Owner -occupied Carlson Companies 1,175 Units Prudential Insurance Co. 642 Plymouth 325,400 EV3, Inc. 584 Hennepin County 250,900 Allied Interstate 573 Honeywell International 525 Unemployment Rate Boston Scientific 500 Plymouth 6.00% Select Comfort Corp 475 Hennepin County 6.90% Nilfisk-Advance, Inc. 399 Turck, Inc. 358 Median Family Income Plymouth 83,500 Hennepin County 61,700 Biennial 2012/2013 Budget, City of Plymouth, MN Page 6 Page 11 Governing Body Plymouth operates as a Home Rule City according to a City Charter and ordinances, under a City Council -Manager form of government. Policymaking and legislative authority are vested in a City Council consisting of a mayor, two at -large council members, and four ward council members. In addition to responding to public concerns, the City Council's main responsibilities include: enacting ordinances, adopting the budget, appointing committees, and hiring the city manager. The city manager is responsible for carrying out the policies and ordinances of the council, for overseeing the day-to-day operations of the city government, and for appointing the heads of the various departments. The Council is elected on a non-partisan basis. Council members serve staggered, four-year terms. Plymouth Council Wards Biennial 2012/2013 Budget, City of Plymouth, MN Page 7 Page 12 BUDGET PROCESS Budget Calendar The City Charter requires an annual budget process with a January 1 fiscal year. In 2007, the biennial budget format was adopted. The biennial budget provides an opportunity to implement strategic planning into the budget process and allows time for program review and evaluation. 2012-2013 Biennial Budget Preparation & 5 -yr Capital Improvement Plan Date Category Description April 27, 2011 Budget Managers receive instructions for Budget June 1, 2011 Budget Budget Managers' Innovation Discussion June — July 2011 Budget Departments prepare budgets June 14, 2011 Budget Council Budget Trends Overview (Budget meeting #1) July 26, 2011 Budget Council Study Session (Budget meeting #2) August 16, 2011 Budget Council Study Session (Budget meeting #3) August 23, 2011 CIP Council Study Session (CIP meeting #1) September 6, 2011 Budget Council Study Session (Budget meeting #4) September 13, 2011 Budget Council adopts preliminary levies and budget Budget meeting #5) November 8, 2011 Budget Council Study Session (Budget meeting #6) November 16, 2011 CIP Planning Commission recommended approval December 13, 2011 Budget/CIP Budget Public Hearing, CIP, Budget & Levy Adoption December 28, 2011 Budget Levy is certified with Hennepin County February -May 2012 Budget Staff reviews and evaluates programs/activities May 22, 2012 Budget Council Study Session (Budget amendment meeting #1) August 2012 Budget Budget team reviews departmental budgets August 21, 2012 Budget Council Study Session (Budget amendment meeting #2) August 28, 2012 Budget Council Study Session (Budget amendment meeting #3) Council adopts preliminary levies and budget September 11, 2012 Budget Budget amendment meeting #4) October 17, 2012 CIP Planning Commission review November 20, 2012 Budget Council Study Session (Budget amendment meeting #5) December 11, 2012 Budget/CIP Budget Public Hearing, CIP, Budget & Levy Adoption December 28, 2012 Budget Levy is certified with Hennepin County Biennial 2012/2013 Budget, City of Plymouth, MN Page 8 Page 13 Financial Management Policies The City Council, by resolution, has adopted financial management policies to account for public funds, to manage municipal finances wisely, and to plan for adequate funding of services desired by the public. The policies outlined below provide the financial framework for the overall fiscal management of the city and provide guidance to ensure short-term and long-term financial stability. With regard to Revenue Management, the City of Plymouth will; o Impose taxes, fees, and rates at appropriate levels to fund their intended purposes o Maintain a reserve balance to provide for a diversified and stable revenue system o Estimate annual revenue using an objective, analytical process o Conduct an annual review of costs for activities supported by taxes, rates, and user fees o Set fees and user charges for each enterprise fund based on current and future operating, capital, infrastructure, and debt requirements o Review new sources of revenue to fund operating and capital costs consistent with Council's goals and priorities With regard to Fund Balances, the City of Plymouth will; o Establish restricted bond amounts based on requirements of individual bond ordinances o Establish unrestricted, assigned capital amounts for the planned construction or replacement of infra -structure or for the acquisition of capital equipment based on the 5 -year CIP o Establish other unrestricted, committed and assigned amounts related to special items as approved by City Council o Maintain the General Fund as established by Council resolution With regard to Investments, the City of Plymouth will; o Deposit funds only in financial institutions which are insured by the Federal Deposit Insurance Corporation or are approved for full collateralization by the public deposit protection act or other state statutes o Pool cash from all legally permitted funds for investment purposes o Maximize the investment rate of return and adhere to lawful investment options o Ensure that the safety of the principal is the dominant requirement for city investments, maintain sufficient liquidity to meet operating requirements, and seek a responsible yield Biennial 2012/2013 Budget, City of Plymouth, MN Page 9 Page 14 With regard to Debt Management, the City of Plymouth will; o Confine long-term borrowing to major capital improvements that cannot be financed from current revenues o Repay debt within the expected useful life of the project or sooner o Prohibit the use of long-term debt for operating expenses o Issue debt which is relative to payback ability o Ensure that borrowing does not overburden future taxpayers o When practical, borrow from other funds. Monies borrowed must be repaid with interest before needed for their intended purpose(s). Repayment schedules and reserve sources for repayment shall be validated before borrowing from any fund. o Review debt at least annually for repayment or refinance opportunities. A repayment strategy shall be part of all adopted bond issues With regard to Accounting, Auditing and Reporting, the City of Plymouth will; o Provide regular information concerning cash position and investment performance through its accounting system o Establish and maintain a high degree of accounting competency. Financial accounting and reporting will be done in accordance with methods prescribed by the Governmental Accounting Standards Board and the Government Finance Officers Association, or their equivalents. o Present reports to the City Council summarizing financial activity as required by the City Charter o Maintain financial systems to monitor expenditures, expenses, revenues, and performance of all municipal programs on an ongoing basis o Provide full disclosure in annual financial statements and bond representations o Use an independent certified public accounting firm to perform an annual audit o Issue a public Comprehensive Annual Financial Report o Comply with all reporting requirements related to bond issuance terms Biennial 2012/2013 Budget, City of Plymouth, MN Page 10 Page 15 Council Goals Each year the City Council reviews and adopts goals which help guide annual work plans and provide guidance for budgeting. 1. Monitor Economic Challenges - Continue to track economic challenges. Evaluate and prioritize existing services, service levels and service needs, and seek innovative solutions to maintain high quality core services, promote financial transparency, and protect Plymouth's strong financial position and quality of life. 2. Protect Plymouth's Strong Financial Position - Maintain Plymouth's fiscal health by crafting a long-term revenue plan to ensure sustainable operations at a fair and equitable tax rate. Review fund balance policies to protect Plymouth assets. 3. Promote Transportation Solutions - Advance transportation and transit solutions to improve the local economy, promote business growth and development, and improve area roadways and highways to reduce commuter congestion. Focus on maintaining suburban transit and advancing the following projects: third lane on I- 494, study of Highway 169 between I-494 and I-94, and improvements to Highway 55. 4. Pursue Northwest Greenway and Environmental Initiatives - Continue to acquire property for the Northwest Greenway and parks, as directed by voter referendum. Complete improvements to the Hilde Performance Center. Collaborate with watershed agencies to ensure effective progress on water quality mandates. Continue energy conservation efforts in city buildings. 5. Continue Proactive Public Safety Initiatives - Build on the successes of fire prevention and fire service programs as well as proactive policing strategies to promote and enhance livability. 6. Protect the City's Infrastructure Investment - Ensure that the city can protect and enhance the useful life of streets and utilities continue to monitor financial resources and economic conditions, and consider timing with regard to infrastructure needs. 7. Increase Efficiency and Economy of Services - Explore partnerships with neighboring communities, school districts and other government agencies to decrease costs through shared services and purchasing, and the elimination of duplicative efforts. Biennial 2012/2013 Budget, City of Plymouth, MN Page it Page 16 FINANCIAL INFORMATION Fund Accounting Fund accounting is used for budgeting and accounting. Under this system, money is budgeted in 16 separate funds, rather than one central fund. Each fund is established for a specific purpose and is similar to a separate bank account. The funds are used to pay for operations, maintenance, and budgeted activities. Generally, revenues are received and spent during the same year. Annual expenditures are determined by the actual costs of services provided as approved by the City Council. Some funds are unbudgeted and operate similar to a savings account. Money is accumulated for periodic capital needs, such as the replacement of facilities and equipment. The fund balance grows until expenditures are made. Spending can vary greatly each year depending on calculated replacement costs for public improvements and the cost of planned capital expenditures. Basis of Accounting The budget parallels the city's accounting system. A modified accrual basis is used for general government operations. Significant revenues are recorded when measurable and available, and expenditures are recorded as they are incurred. Proprietary Funds, including the Enterprise and Internal Service Funds, are maintained on a full accrual basis. For budgetary purposes, depreciation and accrued liabilities for accumulated leave balances are not included. Fund Types The City of Plymouth classifies funds into six types: General Fund, Special Revenue Funds, Enterprise Funds, Internal Service Funds, Debt Service Funds, and Capital Project Funds. General Fund As the primary operating fund, the General Fund records all revenues and expenditures that are not assigned to another fund. The fund provides the resources to sustain the daily activities for administrative and operating expenses for general government, public safety, public works, recreation, and community development expenditures. The fund has more diverse revenue sources than other funds, including property taxes, licenses, permits, fines and forfeits, intergovernmental revenue (grants), service charges, and investment interest. Special Revenue Funds Certain activities are established or designated by statute, charter or ordinance with defined revenue sources for a specific and restricted purpose. Budgeted funds included in this fund type are recreation programming, transit services, and the Housing Redevelopment Authority Biennial 2012/2013 Budget, City of Plymouth, MN Page 12 Page 17 activity. In addition, unbudgeted special revenue funds include Cemetery Maintenance, Community and Economic Development, and Lawful Gambling. Enterprise Funds Established to account for the acquisition, operation, and maintenance of activities that are self- supporting such as city water and sewer service, recycling, storm water system, indoor ice arenas, and the field house. User fees predominantly support the operations of these funds. Internal Service Funds These funds are established to account for the financing of goods and services provided to city departments on a reimbursement basis. The city maintains Internal Service Funds for the following activities: Central Equipment, Risk Management, Employee Benefit, Information Technology, and Public Facilities, and Resource Planning. Capital Project Funds Capital Project Funds are not included in the budget as the expenses are approved by the City Council on a project -by -project basis. The use of these fund types are to account for the monies used for the acquisition and construction of capital projects. Debt Service Funds Established to account for the payment (from taxes and other sources) of interest and principal on long-term debt. The debt schedule and information regarding city and HRA bonds may be found on page 18. Revenue Sources Each fund is supported by several revenue types. The graphs below show the type of revenues supporting the total city budget for 2012 and the 2013 amended budgets, as well as the percentage of support received. Property Taxes The city levies taxes for general operating purposes, street reconstruction, park replacement and repayment of outstanding debt. The General Fund (operating budget) receives the largest share of the levy. The Street Reconstruction Fund, Recreation Fund, CDBG, Plymouth Housing and Redevelopment Authority (HRA) General, Park Replacement and Capital Improvement Fund also receive an allocation. Permits and Licenses Building permits fees cover the cost of plan review and building/fire code compliance and fluctuate based on current construction within the City. License fees support the direct and indirect cost of issuing the license and policing the licensed activities. Intergovernmental Revenue Primarily grants received from federal, state and county sources. The largest intergovernmental revenue in the General Fund is Municipal State Aid (MSA) Maintenance. Other sources include the police state aid and the school liaison contracts with the school districts. Biennial 2012/2013 Budget, City of Plymouth, MN Page 13 Page 18 Charges for Services Best defined as user fees, they provide funding to operate programs and facilities from those who use them such as utility charges. Utility charges are revenues generated from basic utility services such as water, sanitary sewer, solid waste (recycling) and water resources. Program fees are also classified as charges for services to fund park and recreation activities. Fines and Forfeitures This type of revenue is generated primarily by the police department for legal violations. Hennepin County collects the fines and distributes a portion of the total revenue to the city. Contributions & Donations Contribution revenues are typically received from charitable organizations for specific one-time expenditure purposes and/or to benefit a specific cause. Interest Income The cash balances in all funds are invested in interest-bearing investments of maturities appropriate to the cash requirements of the funds. Transfers In The General Fund receives revenue from a holding fund for a one-time or infrequent purchase. In other city funds, a transfer may be used from fund balance for a planned capital purchase or to temporarily offset operational costs. Other Refunds and reimbursements, administrative fees, property claims, and miscellaneous revenue are categorized under this source of revenue. The graphs below demonstrate the city revenue streams by income source. 2012 Revenue Budget - All Funds Charges for (by source) Services 31.16% Fines and Forfeitures 1.13% Contributions 0.44% Billings to Intgvtl Departments 11.64% 10.64% Investment Permits and Licenses 3.86% General Property Taxes 34.55% Revenues 0.12% Earnings 0.26% Transfers In 6.21% 2013 Revenue Budget - All Funds by source) Fines and Charges for Forfeitures Services 1.07% I Contributions 30.79% 1.12% Biennial 2012/2013 Budget, City of Plymouth, MN Page 14 Page 19 Billings to Departments 9.94% Intgvtl 11.35% Investment Earnings Permits and 0.40% Licenses Transfers In 3.86% General 7.10% Property Other Taxes Revenues 34.25% 0.12% Biennial 2012/2013 Budget, City of Plymouth, MN Page 14 Page 19 Expenditure Categories Expenditures are divided into account groups to track purchases and describe how funds are expected to be spent throughout the budget year. Personal Services Consist of salaries, overtime, health and life insurance benefits, the city contributions for FICA, Medicare, PERA, Workers' Compensation insurance, and other compensation -related costs. Retirement Costs. Most employees are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). They are established and administered in accordance with Minnesota Statutes, Chapters 353 and 356. After an increase in 2011, the State Legislature did not change PERA contribution rates for 2012 or 2013. Employers Contribution. The city contributes a predetermined amount towards benefit coverage. Employees have the option of selecting from various benefits and are required to pay for any benefits exceeding the employer's contribution. Workers' Compensation. Costs are charged to each department based on claims history and are accounted for in the Risk Management Fund. Material and Supplies Office supplies, parts, and materials necessary to perform the services provided. Employee Development This category consists of employee training such as workshops, conferences and seminars, and other professional development -related expenditures. Contractual Services Includes services provided to the city by outside sources; including postage, printing, subscriptions, and contracted services. Capital and Equipment Capital expenditures are for capital purchases of items over $5,000 with a useful life of more than one year. Equipment expenditures are smaller equipment purchases of items not meeting the city's capitalization threshold of $5,000. Allocations Allocations include expenditures used to distribute the cost of operations of Internal Service Funds to the benefiting departments/divisions. Transfer Out Transfers made for operational or capital purposes. Biennial 2012/2013 Budget, City of Plymouth, MN Page 15 Page 20 Other Expenditures A combination of miscellaneous expenses not otherwise categorized, such as: Dues and subscriptions for both citywide and individual employee memberships and subscriptions to professional organizations, commissions and collaborative organizations such as the League of Minnesota Cities, Metro Cities and the Suburban Rate Authority. Interest payments on Enterprise Fund debt service Bank fees and other small items. The graphs below demonstrate how resources are allocated. Please note that in addition to providing the total city budget, the figures incorporate the Capital Improvement Program totals. 2012 Expenditure Budget - All Funds Contractual Services 28.72% _ Employee Development and Meetings 0.41% Materials and Supplies 5.52% Personal Services 36.58% by source) Capital & E( Expenditures uiment Allocatio 10.11% 2.40% 2013 Expenditure Budget - All Funds Contractual (by source) Services 28 97% Capital & Equipment 11.09% Employee Development Other and Meetings 0.42% Expenditures 7.20% Materials and Supplies 5.53% I\- Transfer Out Personal 1.80% Services 35.39% 9.61% Biennial 2012/2013 Budget, City of Plymouth, MN Page 16 Page 21 TOTAL CITY BUDGET The 2012/2013 biennial budget is balanced and in compliance with all provisions of the City Charter and Council Policies. The total city budget as shown below is the combined budgets of all parts of the organization, including the Housing Redevelopment Authority (HRA). The table below shows the gross city budget. Total Combined City Budget Appropriations Personal Services 2009 2010 2011 2012 2013 2013 Materials and Supplies Actual Actual Amended Adopted Concept Amended Revenue General Property Taxes 23,408,123 23,489,428 23,480,809 23,781,757 24,427,174 24,577,390 Permits and Licenses 2,280,700 2,373,006 2,213,946 2,655,830 2,425,430 2,770,800 Intgvtl 9,072,308 9,544,609 9,127,103 8,015,654 8,298,578 8,141,497 Charges for Services 21,147,400 21,283,820 22,607,150 21,452,715 21,818,607 22,095,244 Fines and Forfeitures 798,496 732,460 912,500 775,500 775,500 765,500 Contributions 1,381,216 624,293 400,700 300,700 300,700 800,700 Billings to Departments 5,727,579 6,512,965 6,625,779 7,322,600 7,201,199 7,131,199 Investment Earnings 426,275 197,566 326,514 177,100 183,300 288,800 Transfers In 2,026,386 6,166,475 3,496,754 4,273,147 4,849,102 5,096,818 Other Revenues 520,366 795,122 73,250 81,750 81,750 85,250 Special Assessments 4,368 6,524 2,600 2,600 2,600 Total Revenue 66,793,217 71,726,268 69,264,505 68,839,353 70,363,940 71,755,798 Appropriations Personal Services 24,057,626 24,411,576 24,713,781 25,181,914 25,676,616 25,391,347 Materials and Supplies 3,118,079 3,186,138 3,495,235 3,799,202 3,903,572 3,968,632 Employee Development and Meetings 196,882 139,599 319,235 279,530 251,714 303,764 Dues and Subscriptions 367,684 351,936 389,601 394,297 395,747 434,359 Contractual Services 17,593,186 18,324,367 19,612,207 19,769,694 20,127,861 20,784,346 Equipment 380,557 222,572 262,625 339,240 231,500 471,100 Capital Improvements 23,008) 2,120,774 6,681,076 5,564,660 6,816,900 7,484,000 Other Expenditures 4,659,250 4,680,702 4,583,913 4,618,549 4,545,290 4,480,509 Debt Service 352,412 327,126 308,913 280,300 250,188 250,188 Allocations 5,554,777 6,037,078 6,075,779 6,960,607 6,839,203 6,893,204 Transfer Out 3,601,702 6,394,500 2,822,140 1,651,360 1,325,349 1,294,349 Depreciation 5,431,851 5,452,095 Total Appropriations 65,290,998 71,648,463 69,264,505 68,839,353 70,363,940 71,755,798 Less Allocations 5,554,777 6,037,078 6,075,779 6,960,607 6,839,203 6,893,204 Less Transfers 3,601,702 6,394,500 2,822,140 1,651,360 1,325,349 1,294,349 9,156,479 12,431,578 8,897,919 8,611,967 8,164,552 8,187,553 Net Appropriations 56,134,519 59,216,885 60,366,586 60,227,386 62,199,388 63,568,245 Biennial 2012/2013 Budget, City of Plymouth, MN Page 17 Page 22 Debt Service The city sells bonds to raise revenue to finance large projects such as new or expanded facilities, street reconstruction, or to purchase land for open space. The city maintains a very low overall debt ratio of 2% and has earned low interest rates on bond sales due to top ratings from bond rating agencies. The City of Plymouth is one of only seven cities in Minnesota to hold Aaa/AAA bond ratings from both Moody's Investor Services and Standard and Poor's. In 2011, Governmental Housing Project Bonds (series 2011A) were issued in the amount of $3,165,000 which refunded previously issued Governmental Housing Project Bonds (series 2003) on October 1, 2012; the crossover date. The crossover date is the earliest date that the refunded bonds may be redeemed without payment of premium. This refunding resulted in approximately $160,000 of interest savings. By taking advantage of the historically low interest rates, the City also refunded three previously issued bonds in 2012 resulting in additional interest savings of approximately $1,822,000. The new 2012 bond issues include: General Obligation Refunding Bonds of $9,770,000 which refund two previously issued bonds; General Obligation Capital Improvement Plan Bonds (series 2004A) and General Obligation Water Revenue Bonds (series 2004B). These bonds will be refunded on the crossover dates of February 1, 2015 and February 1, 2014 respectively. Governmental Housing Project Bonds (series 2012A) in the amount of $9,890,000 which refund previously issued Governmental Housing Project Bonds (series 2005) on February 1, 2015; the crossover date. As a result of a debt study completed in June 2012, it was determined that funds were sufficient for two debt obligations to be paid off early resulting in interest savings to the City. Both the 1998B Taxable General Obligation (series 1998B) and the General Obligation Street Reconstruction Bonds (series 2003B) will be paid off in full in 2012. The City works closely with our financial adivisor to continually review our debt obligations for interest saving opportunities. The following table shows current obligations through the audited year of 2011. Biennial 2012/2013 Budget, City of Plymouth, MN Page 18 Page 23 Debt Service Schedule (as of 12/31/2011) Description I 4 Rate of i Interest Mf Authorized i Outstanding and Issued 12/31/2011 General Obligation Bonds Activity Center and Field House Bonds -1998C 12/1/1998 2/1/2014 3.4-4.375 4,500,000 Activity Center and Field House Bonds Refunding - 2009B 11/24/2009 2/1/2014 3.0 1,445,000 1,105,000 Street Reconstruction Bonds - 2003B 5/27/2003 2/1/2014 2.0-3.5 1,465,000 480,000 Open Space Refunding Bonds - 2003D 11/25/2003 2/1/2011 2.25-3.05 1,355,000 Open Space Bonds - 2007A 11/15/2007 2/1/2024 3.75-3.9 2,715,000 2,430,000 Open Space Bonds - 2010A 1 8/24/2010 2/1/2026 2.0-3.25 1 2,990,000 2,990,000 Capital Improvement Bonds -2004A 1 9/9/2004 2/1/2025 3.0-4.75 1 7,480,000 5,910,000 Total General Obligation Bonds General Obligation Tax Increment Bonds 21,950,000 12,915,000 Tax Increment Bonds -1998A 10/1/1998 2/1/2023 4.15-4.65 2,900,000 Tax Increment Bonds - 2005A 4/1/2005 2/1/2023 2.80-4.25 1,370,000 1,165,000 Tax Increment Refunding Bonds - 2009A 11/24/2009 2/1/2023 3.0-3.5 2,490,000 2,400,000 Total General Obligation Tax Increment Bonds Special Assessment Bonds 6,760,000 3,565,000 Housing Improvement Bonds -1998B 1 10/1/1998 2/1/2014 5.20-5.90 1 1,030,000 1 $ 285,000 GO Improvement Bonds - 2003C 1 11/25/2003 2/1/2010 2.25-2.75 1 2,895,000 1 Total Special Assessment Bonds General Obligation Revenue Bonds 3,925,000 285,000 GO Water Revenue Bonds - 2004B 1 12/8/2004 2/1/2019 3.0-4.0 1 13,140,000 1 $ 7,555,000 Total Bonds Payable (Primary Government) Component Unit (HRA) Ill I Plymouth Towne Square Housing Project Bonds - 2003 2/20/2003 10/1/2023 1.75-4.5 4,860,000 3,285,000 Vicksburg Crossing Housing Project Bonds - 2005 5/1/2005 2/1/1935 3.75-5.0 10,650,000 10,235,000 Plymouth Towne Square Refunding Bonds - 2011A 2/23/2011 10/1/2023 3.0-3.25 3,165,000 3,165,000 Total Component Unit (HRA) Total Outstanding Debt 18,675,000 16,685,000 Biennial 2012/2013 Budget, City of Plymouth, MN Page 19 Page 24 BUDGET OVERVIEW The 2012/2013 Biennial Budget requires $30,019,903 and $30,806,473, respectively, for operations within the General Fund to continue at existing service levels and includes the best information available regarding inflationary factors, union contract settlements, and anticipated maintenance and equipment needs. Each budget year is potentially impacted by inflation, state and local policy changes, as well as the economy. Property Tax Although the state lifted levy limits for 2012, council maintained a 0% increase in the 2012 levy, which was the third consecutive year the city did not increase the levy. The 2013 budget includes a total property tax levy of $28,634,174 to meet expected operational needs; an increase of 1.59%. In addition to the city property tax levy, Plymouth levies property taxes for the Housing and Redevelopment Authority (HRA). The 2013 budget maintained an HRA levy of $551,277, for the fifth consecutive year. Levy Type Levy Limit Base General Fund Base Market Value Homestead Credit Street Reconstruction Recreation Fund Park Replacement Capital Improvement Fund Total Levy Limit Base Special Levies PERA Public Safety GO 2003B Street Recon Bonds GO 2003C Street Recon Bonds 2003D Open Space Refunding GO 2004A Public Safety GO 2007A Open Space 2009B Activity Center Bonds GO 2010A Open Space Total Special Levies TOTAL CITY LEVY HRA Levy TOTAL LEVY Total Tax Rate (Charter Requirements) City and HRA Levies Increase/ Increase/ Increase/ Increase/ 2009 2010 Decrease 2011 Decrease 2012 Decrease 2013 Decrease 12,856,138 13,050,115 12,560,323 22,701,000 23,466,633 510,000 589,795 552,502 0 0 2,458,092 2,531,835 2,607,790 2,686,024 2,766,605 678,497 618,497 618,497 559,480 559,480 130,000 330,000 358,216 368,962 380,031 391,432 391,432 16,860,943 17,159,204 1.77% 16,719,143 -2.56% 26,467,936 58.31% 27,514,150 64.57% 101,012 108,728 157,588 0 0 9,231,614 9,183,835 9,593,124 0 0 178,355 179,038 179,563 179,524 0 424,531 267,257 281,326 596,354 596,958 601,683 598,953 601,053 255,486 255,223 254,764 254,108 253,255 432,016 410,989 407,558 412,125 263,259 264,036 265,716 11,486,625 11,016,097 -4.10% 11,457,539 4.01% 1,708,746 -85.09% 1,120,024 -90.22% 28,347,568 28,175,301 -0.61% 28,176,682 0.00% 28,176,682 0.00% 28,634,174 1.62% 551,277 551,277 551,277 551,277 551,277 28,898,845 $28,726,578 -0.60% $28,727,959 0.00% $28,727,959 0.00% $29,185,451 1.59% 24.85% 26.07% 27.49% 28.15% 29.15% Biennial 2010/2011 Budget, City of Plymouth, MN Page 20 Page 25 Charter Requirement for Levy Adoption The City Council, in accordance with the City Charter, has adopted an ordinance that requires a two-thirds majority vote to adopt a tax levy resolution that increases the city's tax rate over the prior year. As a result, the 2013 tax levy must be adopted by a 5/7 majority vote. Tax Rate/Tax Impact The tax rate is calculated by dividing the city's tax levy by the city's net tax capacity. The net tax capacity is calculated by multiplying the total market value by the relevant tax class rate for each property in the city. Due to the decrease in the city's net tax capacity, the 2013 tax rate increased by 1%; going from 28.15% to 29.15. The chart below reflects a decrease in tax capacity from 2012 due to declining property values. In 2013, the tax capacity has shifted with a decrease of almost 4% for residential properties. Comaprison of Tax Capacity 2013 Change 60,942,046 2012 3.8% Residential 63,343,502 r 60.9% Apartments 6,372,002 r 6.1% Commercial 16,541,443 r 15.9% Industrial 17,711,355 17.0% 2013 Change 60,942,046 58.8% 3.8% 7,120,838 6.9% 11.8% 17,598,019 17.0% 6.4% 17,988,281 17.4% 103,968,302 103,649,184 Homestead Benefit Program 1.6% 0.3% Effective for taxes payable in 2012, the Market Value Homestead Credit program was eliminated. A new program called "Market Value Homestead Exclusion" replaced the "Market Value Homestead Credit" program. HOMESTEAD CREDIT Qualifying homeowners received a tax credit on their property tax bill reducing the amount of taxes due HOMESTEAD EXCLUSION Qualifying homeowners receive an exclusion reducing the amount of value subject to tax; taxes are paid only on a portion of the home value The result of this shift is a savings to the State budget of $261,000,000 and the City will no longer be impacted by the uncertainty of whether or not reimbursement will be received for this tax revenue. Biennial 2012/2013 Budget, City of Plymouth, MN Page 21 Page 26 With the new program, homes contribute less to the overall tax base forcing an increase in the tax rate for taxing jurisdictions to collect the same amount of tax revenue. Budget Considerations The 2012/2013 Biennial Budget continues to maintain existing core service levels. The following adjustments are reflected in the 2012/2013 budget: Revenue projections were adjusted in the following areas: Increased: General Property Taxes- to utilize available funds within the levy for the market value homestead credit that previously was never relied upon for operations due to the uncertainty of receiving reimbursement from the State. Permit Revenue -to reflect construction projects anticipated to occur. Intergovernmental Revenue -to reflect Municipal State Aid (MSA) for annual maintenance funding. Interest Income - adjusted to reflect more favorable results than originally anticipated. Transfers - funding from the Resource Planning Fund to pay for anticipated election costs. Decreased: Intergovernmental Revenue- A reduction in State and Federal grant funding is expected in the future. Court Fines- Adjusted to reflect the trend of declining receipts in past years. Items for Resale - Eliminated weather radio sales. Program Revenue - Playfield maintenance fees are anticipated to be lower than original expectations. Expenditure projections were adjusted in the following areas: Increased: Repair & Maintenance Supplies - expenses adjusted to include increases in oil prices as well as significant increases in chemicals and paint costs. Repair & Maintenance Services - Added funding for maintenance of retaining walls and fences. Public Works Crack Sealing - The street reconstruction plan has been amended to include more overlays to extend the life of the road resulting in additional crack sealing costs. 800 MHz Radios - Allocation was adjusted to include an increase for police and fire radio replacement in anticipation of the expiration of the current lease. Decreased: Staffing - staff positions were eliminated through attrition and workflow realignment. Park Maintenance Electrical Service - Decreased to reflect the new energy efficient field lighting. Biennial 2012/2013 Budget, City of Plymouth, MN Page 22 Page 27 Other Items of Interest Salary Allocations -Full Time Equivalent (FTE) employee allocations were adjusted to reflect the amount of time that is spent in a particular area, creating an increase in the General Fund and a decrease in other funds. PERA - Changes are mandated by state law. The Coordinated Plan was increased by .25% in 2010 and then again, by the same amount, in 2011. The Police and Fire Plan remained constant in 2010, and was increased in 2011 by .30%. The state has determined that an increase is not required for 2012 and 2013 for either plan; which is reflected in the budget. Public Employees Retirement Fund Street Reconstruction - The budget includes a 3% increase in the levy to the street reconstruction fund for 2013, or approximately $81,000. Park Replacement - Beginning in 2012, a levy for Park Replacement is included. In prior years, a budgeted transfer was done from the General Fund for major repairs and replacements of park facilities and trails. The separate levy is being incorporated to more easily identify and monitor this funding. In 2013, funding was increased as a result of a recent study indicating that funding will fall short in the upcoming years to meet capital needs. Allocations - The Information Technology and Risk Management funds were analyzed during this budget cycle to determine sustainability for operations as well as future needs within the funds. In addition, the overall philosophy of the allocation was adjusted to reflect actual department usage within each fund. The Central Equipment and Facilities Funds were reviewed as well, and adjusted slightly, based on updated usage and square footage of facilities. Allocations will continue to be reviewed during each budget cycle to ensure long- term sustainability of the internal service funds. Staffing adjustments -- The city had 274.2 authorized positions on a full-time equivalent FTE) basis in 2008, the first year of the biennial budget. The total number of full-time equivalents for 2013 is 246.5. Of the total for 2013, 176.35 of these positions are in the general fund, while 70.12 are in other funds, a decrease of 27.73 FTE's, since 2008. This is the below level of staffing the City had in 2001.. Investments in technology, process improvements, and shifts in workflow have allowed the City to maintain core services, while eliminating positions throughout the City. Biennial 2012/2013 Budget, City of Plymouth, MN Page 23 Page 28 The table below shows FTEs, excluding elected officials, seasonal, and temporary employees: Full-time Equivalents Total Employees 253.1 261.1 265.5 266.5 269.2 274.2 271.2 252.0 252.0 248.5 246.5 CONCLUSION The 2012/2013 biennial budget responds to City Council goals and is structured to maintain core existing services, including redirecting resources where appropriate. The budget also reflects the economic concern of the impact to taxpayers. The remaining portions of this budget document provide greater detail on the funding sources and uses. We sincerely hope that all interested parties will find this document useful in evaluating the city's programs and services. Supplemental information can be obtained from the Department of Administrative Services. Biennial 2012/2013 Budget, City of Plymouth, MN Page 24 Page 29 City of Plymouth 2013-2017 Capital Improvement Program Final Draft December, 2012 Changes Since Draft No. 1, August 8, 2012 Department Project Central Equipment None Facilities Management 07 -FM -008 08 -FM -006 08 -FM -007 10 -FM -007 13 -FM -007 Information Technology None Parks and Recreation None Sanitary Sewer None Streets 09 -ST -007 Transit Water Water Resources None 13-W-112 14-W-001 None Change Added 2017 funding and expenditures Added 2017 funding and expenditures Added 2017 funding and expenditures Moved from 2012 to 2013 Moved from 2017 to 2013 Reason Annual program was not shown in 2017 in error Annual program was not shown in 2017 in error Annual program was not shown in 2017 in error Unable to coordinate installation with development in 2012 Placed in wrong program year (see project number) Added $350,000 funding Per City Council direction curb and and expenditures gutter taken from Water Resources budget and added to project costs with funding from Street Reconstruction Fund Moved from 2012 to Unable to complete project in 2012 as 2013 planned Added $500,000 funding New engineer's estimate provided on and expenditures 11/6/2012 12/6/2012 2013-2017 Capital Improvement Program Final Draft City of Plymouth, Minnesota Capital Improvement Program 2013 thru 2017 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2013 2011 2015 2016 2017 Total Central Equipment Fire Rescue Vehicle R-21 08 -CE -017 nla 100,000 100,000 Single Axle Plow with Sander 1998 Sterling 09 -CE -273 nla 180,000 180,000 Fire Pickup Grass Rig 10 -CE -003 nla 40,000 40,000 Fire Pickup 4X4 Crew Cab 10 -CE -023 n1a 50,000 50,000 Wheel Leader with Plow Wing 1995 Jahn Deere 624H 10 -CE -200 nla 40,000 40,000 Single Axle Plow with Sander 1999 Sterling 10 -CE -274 n/a 205,000 205,000 Loader t0 -CE -564 nla 110,000 110,000 Snow Blower for Loader 10 -CE -565 nla 60,000 60,000 One Ton with Plow 10 -CE -582 nla 66,000 66,000 Mechanic's Service Truck 10 -CE -721 rola 62,000 62,000 Fire Engine Pumper t1 -CE -018 n/a 430,000 430,000 Fire RAD SUV 1 11 -CE -033 n/a 37,000 37,000 Street Sweeper 1i -CE -230 nla 180,000 180,000 Tandem Axle Plow with Sander 11 -CE -278 n/a 255,000 255,000 Air Compressor 1 i -CE -319 nla 35,000 35,000 Engineering SUV 11 -CE -498 nla 28,000 28,000 Building Inspections SUV 1 i-CE499 n/a 28,000 28,000 One Ton 4X4 with Plow 11 -CE -585 nla 62,000 62,000 Police Dodge Charger 12 -CE -150 n/a 35,000 35,000 Back Hoe 12 -CE -237 nla 140,000 140,000 Hammer for Back Hae 12 -CE -237A n1a 25,000 25,000 Single Axle Plow with Sander 12 -CE -275 rda 220,000 220,000 Floor SweeperlScrubber for Public Works Facility 12 -CE -745 nla 60,000 60,000 Fire Hurst Hydraulic Rescue Equipment 12 -CE -FIRE nla 40,000 40,000 Police SUV 13 -CE -189 nla 40,000 40,000 Police Investigator Sedan 13 -CE -195 We 29,000 29,000 Truck Mounted Patch Unit 2003 Auger style 13 -CE -212 nla 60,000 60,000 4 Door Truck with Crane 13 -CE -244 nla 110,000 110,000 One Ton Truck with Plow/ Sander 13 -CE -253 nla 72,000 72,000 Tandem Axle Plow with Sander 13 -CE -277 nla 230,000 230,000 Single Axle Plow with Sander 13 -CE -283 n1a 33,000 3300 2004 Ford Pickup 13 -CE -356 nla 35,000 35,000 3/4 Ton Pickup with Plow 13 -CE -357 n1a 37,000 37,000 Engineering All Wheel Drive Van 13-CE404 nla 26,000 26,000 Fire Inspections SUV 13 -CE -405 n/a 27,000 27,000 Mower 6' with Broom 13 -CE -520 n1a 55,000 55,000 All Proiecis Page I 17mrs dav, December 04. 2071 Page 32 Department Project# Priority 2013 2O14 201-5 2016 2017 Total All Surface Vehicle 13 -CE -537 nla 62,000 62,000 Sidewalk Machine Q -CE -538 nfa 114,000 114,000 ChipperTruck 13 -CE -590 nla 77,000 77,000 One Ton Truck with Plow 13 -CE -592 We 70,000 70,000 314 Ton 04 4 Door Pickup 13 -CE -594 nla 37,000 37,000 314 Ton Pickup irrigatio Utility Box 13 -CE -595 nla 39,000 39,000 Pot -ice CSO Pickup 13 -CE -CSO nfa 25,000 25,000 Skid Steer 13-CE-NEW1 nla 54,000 54,000 Portable Generator 13-CE-NEW2 nla 125,000 125,000 Skid Steer with Snow Blower 13-CE-NEW3 nla 57,300 57,300 314 Ton Pickup with Plow 13-CE-NEW4 nla 35,000 35,000 Police Squad Cars (7) 13 -CE -SQUADS nla 245,000 245,000 Fire HazmaYRescue Truck 14 -CE -022 nla 425,000 425,000 Fire Rescue Pumper 14 -CE -034 nla 414,000 414,000 Police Investigator Van 14 -CE -198 nla 26,000 26,000 Spray Patcher Roscoe 14 -CE -234 nla 190,000 190,000 314 Ton Pickup with Plow 14 -CE -245 nla 36,000 36,000 314 Ton Pickup with Plow 14 -CE -245 nla 36,000 36.000 LowboyTrailer14-CE-255 nla 78,000 78,000 Single Axle Plow with Sander 14 -CE -279 nfa 230,000 230,000 Single Axle Plow with Sander 14 -CE -282 nla 180,000 180,000 314 Ton Pickup with Plow 14 -CE -355 nla 36,000 36,000 Engineering 112 Ton 4X4 Pickup 14-CE402 nla 26,000 26,000 Building Inspections Pickup 4X4 14 -CE -409 n1a 27,000 27,000 Zero Turn Mower/Snow Blower 14 -CE -521 nla 47,000 47,000 Mower 16' 14 -CE -529 nla 110,000 110,000 Self Propelled Sprayer 14 -CE -561 nfa 0 0 Water Truck 14 -CE -563 nfa 0 0 Park Maintenance SUV 14 -CE -591 nla 28,000 28,000 314 Ton Pickup with Plow 14 -CE -593 nla 36,000 36,000 314 Ton Pickup with Plow 14 -CE -599 nla 36,000 36,000 Police Squad Cars (8) 14 -CE -SQUADS nla 264,000 264,000 Fire Chief SUV 15 -CE -037 nla 32,000 32,000 Police SUV 15 -CE -1026 nla 32,000 32,000 Trench Compactor 15 -CE -205 nfa 40,000 40,000 40' Conveyor 15 -CE -224 nfa 41,000 41,000 All Surface Vehicle (ASV) 15 -CE -233 nla 100,000 100,000 Tack Distributer 15 -CE -256A nla 82,000 82,000 One Ton Truck 15 -CE -358 nla 71,000 71,000 6' mower 15 -CE -5000 nla 49,000 49,000 6' mower 15 -CE -5001 nfa 49,000 49,000 Utility Tractor 15 -CE -569 nla 40,000 40,000 314 Ton Pickup 15 -CE -594 nla 37,000 37,000 314 Ton Pickup 15 -CE -595 Na 36,000 36,000 All Projects Page 2 77umsdara December Illi, 2072 Page 33 Department Project# Priority 2013 2014 2015 2016 2017 Total Police Squad Cars (8) 15 -CE -SQUADS n1a 268,000 Bonds 268,000 Fire Heavy Duty Pickup 16 -CE -036 Na 33,500 2,893,000 2,138,000 1,585,300 1,839,500 33,500 Police Investigator Pickup 16 -CE -1700 n1a 26,000 Grunts 26,000 Police CSO 112 Ton Pickup 16 -CE -1705 n1a 28,300 28,300 Tandem Axle Plow with Sander 16 -CE -280 n1a 267,000 267,000 Tandem Axle Plow with Sander 16 -CE -281 n1a 267,000 267,000 Hydo-Seeder 16 -CE -303 nla 35,000 35,000 JetlVactorTruck and Attachments 16 -CE -354 n1a 367,000 367,000 Meter Repair Truck with Utility Box 16 -CE -366 n1a 32,000 32,000 Building Inspections Pickup 4X4. 16 -CE -411 n1a 27;000 27,000 Water Truck 16 -CE -576 n1a 185,000 185,000 Mower 6' with Broom 16 -CE -MOWER n1a 55,000 55,000 Police Squad Cars (10) 16 -CE -SQUADS n1a 260,000 260,000 Police Investigations Pickup 17 -CE -1703 nla 28,000 28,000 Excavator CX75 17 -CE -225 nla 150,000 150,000 Asphalt Patch Unit 17 -CE -236 nla 73,000 73,000 Single Axle Plow with Sander 17 -CE -279 Na 230,000 230,000 Back Hoe 17 -CE -333 nia 181,200 181,200 Ford 314 Ton Pickup 4X2 purchased in 2007 17 -CE -361 nla 21,650 21,650 314 Ton Pickup 4X4 wlUhlity Box purchased in 07 17 -CE -362 nla 34,300 34,300 314 Ton Pickup 44 2007 17 -CE -363 AIa 32,400 32,400 Building Inspections Pickup 4X4 2007 Colorado 17 -CE -012 Ala 24,750 24,750 Building Inspections Pickup 4X4 2007 Colorado 17-CEA13 n1a 24,750 24,750 Building Inspections' Pickup 4X4 2007 Colorado 17-C€-414 nla 24,750 24,750 Mower 16' 17 -CE -5004 nla 111,600 111,600 Garbage Truck 17 -CE -560 Ala 106,600 106,600 Aerial Bucket Truck 17 -CE -562 nla 120,000 120,000 314 Ton Pickup 44 2007 Model 17 -CE -568 nla 32,400 32,400 One Ton Truck with Lift Gate 17 -CE -575 nla 54,900 54,900 One Ton 04 with Plow and Lift Gate F-450 2006 17 -CE -596 nla 72,000 72,000 Police CSO 112 Ton Pickup 17 -CE -CSO n1a 20,800 20,800 Mower 6' with Broom 17 -CE -MOWER nla 43,000 43,000 314 Tan Pickup 17-CE-PU n1a 23,400 23,400 Police Squad Cars (5) 17 -CE -Squads n1a 200,000 200,000 Blank Form Blank nla 0 0 All Projects Page 3 71nursdav, December 06, 2012 Page 34 Central Equipment Total 1,910,300 2,970,000 2,138,000 1,618,800 1,839,500 10,476,600 Bonds 0 0 Central Equipment Fund 1,629,000 2,893,000 2,138,000 1,585,300 1,839,500 10,084,800 General Fund 102,300 40,000 33,500 175,800 Grunts 37,000 37,000 Water Fund 152,000 152,000 Water Resources Fund 27,000 27,000 All Projects Page 3 71nursdav, December 06, 2012 Page 34 Department Project# Priority 2013 2014 2015 2016 2017 Total Central Equipment Total 1,910,300 2,970,000 2,139,000 1,618,800 1,939,500 10,476,600 Replace Roof - Public Safety'Old' 12 -FM -001 Replace Roof - City Hall 12 -FM -002 Replace 1995 Trane Air Conditioner - CH 13 -FM -001 Facilities !Management Construct Fourth Fire Station 06 -FM -002 Painting - City Wide 07 -FM -008 Seal Coating/Crack Seating 08 -FM -006 Misc, Concrete Replacement 08 -FM -007 Emergency Siren 10 -FM -007 Replace Roof - Maintenance Facility 11 -FM -001 Replace Roof - Bass Lake Playfield 11 -FM -002 Replace Roof - Public Safety'Old' 12 -FM -001 Replace Roof - City Hall 12 -FM -002 Replace 1995 Trane Air Conditioner - CH 13 -FM -001 Replace HVAC at Fire Station No. 3 13 -FM -003 City Hall Window Replacement 13 -FM -004 Tuckpointing - All Facilities 13 -FM -005 Replace Garage Heating Units at Fire Station 3 13 -FM -006 Replace Plymouth Creek Center HVAC Controls 13 -FM -007 Chemical De-icing Mixing System 14 -FM -001 Replace Roof - Oakwood Shelter 15 -FM -001 Replace Root- Historical Building 15 -FM -002 Replace kir Conditioners - Bass Lake 15 -FM -004 Replace Radiant Heat - Maintenance Garage 15 -FM -006 Replace Roof - Fire Station No. 2 15 -FM -007 Replace Carpet - Maintenance Facility 15 -FM -008 Replace Air Handling Unit at Fire Station No. 1 16 -FM -001 Replace Plymouth Creek Center Ballroom Divider 17 -FM -001 Facilities Management Total Bonds Facilities Management Grants Park Replacement Fund Resource Planning Facilities Management Total Information Technology Assessing Hand-held Device 10 -IT -011 Replace Network Infrastructure 11 -IT -001 Fiberoptic Telecommunication Interconnect 11 -IT -006 Net Motion Server and Software 13 -IT -001 Miscellaneous IT Projects 13 -IT -007 n1a 3,000,000 3,000,000 n1a 30,000 30,000 30,000 30,000 30,000 150,000 nla 25,000 25,000 25,000 25,000 25,000 125,000 n1a 25,000 25,000 25,000 25,000 25,000 125,000 nla 30,000 30,000 nla 750,000 750,000 nia 75,000 75,000 Na 250,000 250,000 ala 460;000 460,000 ala 65,000 65,000 n1a 50,000 50,000 Na 150,000 150,000 n1a 130,000 130,000 n1a 36,000 36,000 n1a 45,000 45,000 nla 200,000 200,000 nla 12,000 12,000 n1a 25,000 25,000 n1a 25,000 25,000 nla 30,000 30,000 n1a 120,000 120,000 n1a 16,000 16,000 nla 50,000 50,000 n1a 82,000 82,000 596,000 990,000 1,123,000 130,000 3,162,000 6,001,000 3,000,000 3,000,000 491,000 790,000 1,086,000 130,000 162,000 2,659,000 200,000 200,000 75,000 37,000 112,000 30,000 30,000 596,000 990,000 1,123,000 130,000 3,162,000 6,001,000 3 ala ala nla Na 35,000 170,000 16,000 196,900 150,000 35,000 150,000 170,000 16,000 196,900 All Projects Pa -e 4 Thursday, December- 06, 2012 Page 35 Department Project# Priority 2013 2014 2015 2016 2017 Total Upgrade Microsoft Office Suite 14 -IT -001 nfa Land Acquisition 80,000 TraiVParking Lot Repair 80,000 Replace Squad Car Video Cameras 14 -IT -002 Ala Trail Crossing - Federal or State Trunk Highway 100,000 Hilde Performance Center 100,000 Replace Squad Car Mobile Computers 14 -IT -003 Ala Playground Replacement 115,000 Add/Replace Outdoor Hockey Rinks 115,000 Replace Compellant SAN 15 -IT -001 n!a Park Lighting Replacement 12 -PR -006 110,000 110,000 Information Technology Total 13 -PIC -002 411,900 295,000 260,004 972,900 General Fund 14 -PIC -001 100,000 14 -PIC -002 Replace Ice Center Dehumidifier Desicant Wheels 100,000 Information Technology Fund 14 -PR -001 247,900 295,000 260,000 802,900 Water Fund 14 -PR -005 70,000 14 -PR -006 Ice Center Refrigerant Conversion 70,000 Information Technology Total 15 -PIC -002 417,900 295,000 260,000 972,900 Parks and Recreation New Trails 07 -PR -001 Land Acquisition 07 -PR -003 TraiVParking Lot Repair 07 -PR -004 Replace Imga6on System 07 -PR -005 Trail Crossing - Federal or State Trunk Highway 08 -PR -001 Hilde Performance Center 08 -PR -005 Trail Crossing - Cheshire Lane 09 -PR -001 Playground Replacement 10 -PR -001 Add/Replace Outdoor Hockey Rinks 10 -PR -004 Miscellaneous Park Improvements 10 -PR -008 Park Lighting Replacement 12 -PR -006 Refurbish Ice Center Zambonis 13 -PIC -001 Ice Center Training Facility 13 -PIC -002 Neighborhood Parks 13 -PR -001 Asphalt Pad at Yard Waste Site 13 -PR -002 Relace Ice Center Rubber Flooring 14 -PIC -001 Replace Ice Center Carpet 14 -PIC -002 Replace Ice Center Dehumidifier Desicant Wheels 14 -PIC -003 10th PlaAeld Land Acquisition 14 -PR -001 Replace Miscellaneous Boardwalks 14 -PR -003 Tennis Court Repair 14 -PR -004 Northwest Greenway Trail 14 -PR -005 Millennium Garden Enhancements 14 -PR -006 Ice Center Refrigerant Conversion 15 -PIC -001 Ice Center Olympic Rink Conversion 15 -PIC -002 Lifetime Fitness Parking Lot Replacement 15 -PR -002 Elm Creek Playfield Outdoor Turf Field 15 -PR -003 Replace Ice Center Roof Tap Air Handler 16 -PIC -001 Replace Ice Center Roof 16 -PIC -002 Replace Ice Center dasher Boards 17 -PIC -001 n/a 0 366,000 0 260,000 626,000 n/a 1,595,000 2,400,000 300,000 300,000 4,595,000 nla 75,000 75,000 90,000 125,000 150,000 515,000 We 150,000 150,000 Ala 1,600,000 1,600,000 Ala 1,400,000 1,400,000 n/a 250,000 250,000 n/a 100,000 140,000 200,000 300,000 300,000 1,040,000 n/a 300,000 300,000 600,000 n/a 100,000 60,000 150,000 310,000 nla 175,000 175;000 n/a 52,000 52,000 104,000 n/a 700,000 700,000 n/a 300,000 300,000 600,000 Ala 60,000 60,000 nfa 40,000 40,000 nfa 25,000 25,000 Ala 27,000 27,000 n/a 6,000,000 6,000,000 n/a 30,000 25,000 30,000 25,000 110,000 n/a 220,000 240,000 460,000 nfa 500,000 500,000 nfa 60,000 60,000 n/a 650,000 650,000 Ala 600,000 600,000 We 250,000 250,000 Wa 1,000,000 1,00000 nla 35,000 35,000 rVa 700,000 550,000 1,250,000 A/a 70,000 70,000 All Projects Page 5 7hursdav, December 06, 2012 Page 36 Department Project# Priority 2013 2014 2015 2016 2017 Total Parks and Recreation Total 08 -ST -004 3,337,000 5,930,000 4,970,000 8,045,000 1,520,000 23,802,400 Bonds Traffic Signals 08 -ST -005 1,295,000 2,000,000 300,000 3,295,000 Community Improvement Fund Rail X-ing Safety Improvements - Zachary Lane 08 -ST -006 nla 1,400,000 255,000 1,400,000 Grants Mill & Overlay Projects 09 -ST -004 350,000 600,000 600,000 600,000 600,000 350,000 Ice Center Fund Vicksburg Lane -Old Rockford Rd to Schmidt Lake Rd OMT -005 252,000 144,000 1,250,000 735,000 620,000 3,001,000 Other Replace Retaining Walls 09 -ST -006 150,000 60,000 140,000 90,000 90,000 210,000 Park Dedication Fund Edge Mill and Overlay Projects 09 -ST -007 850,000 1,866,000 1,900,000 6,560,000 2,370,000 11,176,000 Park Replacement Fund Rail X-ing Safety Improvements - Vicksburg Lane 10 -ST -003 380,000 460,000 820,000 750,000 900,000 3,310,000 Solid Waste West Medicine Lake & Hwy 55 Intersection 11 -ST -002 60,000 420,000 60,000 State/County/Federal Vicksburg Lane - Schmidt Lake Rd to Maple Grove 11 -ST -005 n1a 1,000,000 400,000 9,600,000 1,000,000 Parks and Recreation Total Concrete Sidewalk Replacement 3,337,000 5,930,000 4,970,000 8,045,000 1,520,000 23,802,000 Sanitary Sewer j Nathan Lane & CR 10 Intersection 12 -ST -002 n1a 100,000 500,000 Line Sanitary Sewer Main: Annual Program 06 -SS -003 nla 570,000 630,000 710,000 780,000 860,000 3,550,000 Trunk Sewer Oversizing 08 -SS -002 n1a 100,000 100,000 100,000 100,000 100,000 500,000 Refurbish Femdale North Liftstadon 13 -SS -001 n1a 700,000 700,000 Repair Trunk Sewer Line -11255 Highway 55 13 -SS -002 n1a 100,000 100,000 Refurbish Kingswood Farms Littstation 14 -SS -001 n1a 100,000 700,000 800,000 Refurbish Sunset Hill Lift Stabon 14 -SS -002 n1a 140,000 600,000 740,000 Refurbish Greentree Lift Station 15 -SS -001 n1a 140,000 600,000 740,000 Refurbish Waterfront Lift Station 17 -SS -001 n1a 100,000 100,000 Sanitary Sewer Total 1,570,000 1,570,000 1,550,000 1,480,000 1,060,000 7,230,000 Sewer Ftrnd 1,470,000 1,470,000 1,450,000 1:380,000 960,000 6,730,000 Utility Trttnk Fund 100,000 100,000 100,000 100,000 100,000 500,000 Sanitary Sewer Total 1,570,000 1,570,000 1,550,000 1,460,000 1,060,000 7,230,000 Streets CR 24 - 30th Avenue to CR 101 08 -ST -004 n1a 3,000,000 3,000,000 Traffic Signals 08 -ST -005 n1a 350,000 300,000 650,000 Rail X-ing Safety Improvements - Zachary Lane 08 -ST -006 nla 255,000 255,000 Mill & Overlay Projects 09 -ST -004 n1a 600,000 600,000 600,000 600,000 600,000 3,000,000 Vicksburg Lane -Old Rockford Rd to Schmidt Lake Rd OMT -005 n1a 100,000 1,800,000 7,500,000 9,400,000 Replace Retaining Walls 09 -ST -006 nla 90,000 140,000 90,000 90,000 90,000 500,000 Edge Mill and Overlay Projects 09 -ST -007 n1a 2,370,000 2,370,000 2,370,000 2,370,000 2,370,000 11,850,000 Rail X-ing Safety Improvements - Vicksburg Lane 10 -ST -003 nla 255,000 255,000 West Medicine Lake & Hwy 55 Intersection 11 -ST -002 n1a 420,000 420,000 Vicksburg Lane - Schmidt Lake Rd to Maple Grove 11 -ST -005 n1a 400,000 9,600,000 10,000,000 Concrete Sidewalk Replacement 11 -ST -010 n1a 50,000 50,000 50,000 100,000 50,000 300,000 Nathan Lane & CR 10 Intersection 12 -ST -002 n1a 100,000 500,000 600,000 411 Projects Page 6 77rrrrsday. December- 06, 2012 Page 37 Department Project# Priority 2013 2014 2015 2016 2017 Total LED Traffic Signal Retrofit 12 -ST -007 n1a 80,000 16,820,000 16,445,000 15,340,000 5,110,000 80,000 2013 Street Reconstruction 13 -ST -001 n1a 1,400,000 Transit 1,400,000 Dunkirk Lane Construction 13 -ST -002 nla 850,000 Small Passenger Bus Replacement 850,000 2014 Street Reconstruction 14 -ST -001 nla 80,000 2,000,000 170,000 610,000 Station 169 Transit Facility 2,080,000 TH 55 Frontage Road Reconstruction 14 -ST -002 n1a 320,000 5,000,000 Bus Garage NW Transit 320,000 TH 551Niagara, Lane Traffic Signal Replacement 14 -ST -003 nla 480,000 15,000,000 Transit Station Maintenance and Repairs 480,000 Peony Lane - Schmidt Lake Rd to Maple Grove 15 -ST -001 n1a 2,300,000 9,000,000 50,000 181,000 Bus Shelter Maintenance and New Shelters 11,300,000 2015 Street Reconstruction 15 -ST -002 n1a 200,000 80,000 2,000,000 1,000,000 2,080,000 2016 Street Reconstruction 16 -ST -001 n1a, 240,000 225,000 80,000 2,000,000 2,080,000 2017 Street Reconstruction 17 -ST -001 n/a Federal Transit Funding 80,000 2,000,000 2,080,000 Sheets Total 170,000 9,265,000 16,820,000 16,445,000 15,340,000 5,110,000 62,980,000 Capital Improvement Frrnd 200,000 200,000 105,000 Regional Transit Capital Bonds 105,000 20,031,000 210,000 Donations 25,000 50,000 300,000 40,000 Transit Total 20,671,000 340,000 Federal Funding 225,000 420,000 150,000 5,650,000 7,000,000 12,800,000 Hennepin County 2,200,000 2,200,000 illunicipal State Aid Fund 1,170,000 2,060,000 3,000,000 3,100,000 9,330,000 Other 2,080,000 8,475,000 10,555,000 Park Replacement Fund 45,000 45,000 45,000 135,000 Serer Fund 70,000 10,000 10,000 10,000 10.000 110,000 Special Assessments - Streets 2;000,000 1,600,000 1,600,000 1,600,000 1,600,000 8,400,000 Street Replacement Fund 3,205,000 4,080,000 3,505,000 3,555,000 3,470,000 17,815,000 Utility Trunk Fund 525,000 525,000 Water Frrnd 100,000 20,000 310,000 10,000 10,000 450,000 Water Resoarces Fund 40,000 10,000 20,000 20,000 20,000 110,000 All Projects Page 7 7-hursdav, December 06. 2012 Page 38 Streets Total 9,265,000 16,820,000 16,445,000 15,340,000 5,110,000 62,980,000 Transit Small Passenger Bus Replacement 07 -TR -001 n1a 440,000 170,000 610,000 Station 169 Transit Facility 10 -TR -001 n1a 5,000,000 5,000,000 Bus Garage NW Transit 10 -TR -002 n1a 15,000,000 15,000,000 Transit Station Maintenance and Repairs 10 -TR -003 n1a 31,000 35,000 40,000 25,000 50,000 181,000 Bus Shelter Maintenance and New Shelters 10 -TR -004 nla 200,000 200,000 200,000 200,000 200,000 1,000,000 Transit Total 20,671,000 235,000 240,000 225,000 420,000 21,791,000 Federal Transit Funding 440,000 170,000 610,000 National Transit Database 200,000 200,000 200,000 200,000 200,000 1,000,000 Regional Transit Capital Bonds 20,031,000 35,000 40,000 25,000 50,000 20,181,000 Transit Total 20,671,000 235,000 240,000 225,000 420,000 21,791,000 All Projects Page 7 7-hursdav, December 06. 2012 Page 38 Department Project# Priority 2013 2014 2015 2016 2017 'Total Water Well Refurbishing 07-W-002 n/a 255,000 255,000 255,000 255,000 265,000 1,285,000 Trunk Watermain Oversizing 08-W-003 n1a 220,000 220,000 220,000 220,000 220,000 1,100,000 Refurbish Zachary Water Tower 12-W-001 n1a 70,000 1,000,000 1,070,000 Fiberoptic Telecommunication Connection 12-W-002 n1a 26,000 26,000 Replace Altitude Valve at Zachary Water Tower 13•W-001 n1a 50,000 50,000 Wells 18 and 19 and New Water Treatment Plant 13-W-002 n/a 7,600,000 7,600,000 Replace Backwash Valves - Zachary WTP 13-W-003 n1a 120,000 120,000 Refurbish CR 101 Water Tower 14-W-001 n/a 1,700,000 1,700,000 Replace Raw Watermain Well No. 6 to Well No. 4 14-W-002 n1a 30,000 170,000 200,000 Powerwash Elevated Storage Facilities 15-W-001 n1a 10,000 25,000 25,000 60,000 Water Total 2,471,000 1,645,000 485,000 500,000 8,110,000 13,211,000 Utility Trunk Fund 220,000 220,000 220,000 220,000 7,820,000 8,700,000 Water Fund 2,251,000 1,425,000 265,000 280,000 290,000 4,511,000 Water Total 2,471,000 1,645,000 485,000 500,000 8,110,000 13,211,000 Water Resources Maintain Water Quality Ponds 06 -WR -002 n/a 90,000 90,000 90,000 90,000 90,000 450,000 Unspecified Drainage Improvements 08 -WR -003 n/a 0 250,000 250,000 250,000 250,000 1,000,000 Bass Lake Outlet 08 -WR -005 n1a 150,000 150,000 45th Avenue and Nathan SE Comer 10 -WR -001 n1a 200,000 200,000 St. Mary's Park Drainage Improvement 12 -WR -001 n/a 75,000 125,000 200,000 Four Seasons Mall Welland Enhancement 13-WRM1 n1a 425,000 425,000 850,000 2013 Drainage Improvements 13 -WR -002 n1a 130,000 130,000 Plymouth Creek Culvert at Fernbrook Lane 14 -WR -001 n/a 20,000 200,000 220,000 Elm Creek Stream Restoration 14 -WR -002 n1a 100,000 500,000 400,000 1,000,000 The Villages Stream Restoration 14 -WR -003 n/a 170,000 170,000 Kilmer Park Pond and Stream Restoration 14 -WR -004 n/a 25,000 200,000 225,000 Water Quality Pond in Bass Lake Watershed 14 -WR -005 n1a 25,000 275,000 300,000 Plymouth Creek Park Stream Restoration 15 -WR -001 Ala 50,000 500,000 550,000 Schmidt Lake Storm Sewer Lift Station Rehab. 15 -WR -002 n1a 20,000 200,000 220,000 Mount Olivet Stream Restoration 15 -WR -003 nla 25,000 175,000 200,000 Weston Lane Storm Sewer Lift Station Rehab. 16 -WR -001 n/a 50,000 500,000 550,000 Water Resources Total 1,115,000 1,680,000 1,315,000 1,465,000 840,000 6,415,000 Bassett Creek Watershed 425,000 425,000 500,000 1,350,000 Fint Creek Watershed 50,000 50,000 100,000 Alinnehaha Creek Watershed 75,000 75,000 Shingle Creek Watershed 75,000 75,000 Water Resources Fund 690,000 1,105,000 1,265,000 915,000 840,000 4,815,000 All Projects Page 8 77rursrlav, December 06, 1011 Page 39 Department Project# Priority 2013 2014 2015 2016 2017 Total All Projects Water Resources Total 1,115,000 1,680,000 1,315,000 1,465,000 840,000 6,415,000 Grand Total 41,353,200 32,135,000 28,266,000 29,063,800 22,061,500 152,879,500 Page 9 Thursday, December 06, loll Page 40 City of Plymouth, Minnesota Capital Improvement Prograin 2013 aim 2017 FUNDING SOURCE SUMMARY Source 1013 2014 2015 2016 2017 Total Bassett Creek Watershed 425,000 425,000 500,000 1,350,000 Bonds 1,295,000 2,000,000 3,000,000 6,295,000 Capital Improvement Fund 105,000 105,000 210,000 Central Equipment Fund 1,629,000 2,893,000 2,138,000 1,585,300 1;839,500 10.084,800 Community Improvement Fund 1,400,000 1,400,000 Donations 300,000 40,000 340,000 Elm Creek Watershed 50,000 50,000 100,000 Facilities Management 491,000 790,000 1,086,000 130,000 162,000 2,659,000 Federal Funding 150,000 5,650,000 7,000,000 12,800,000 Federal Transit Funding 440,000 170,000 610,000 General Fund 202300 40,000 33,500 275,800 Grants 350,000 237,000 587,000 Hennepin County 2,200,000 2,200,000 Ice Center Fund 252,000 144,000 1,250,000 735,000 620,000 3,001,000 Information Technology Fund 247,900 295,000 260,000 802,900 Minnehaha Creek Watershed 75,000 75,000 Municipal State Aid Fund 1,170,000 2,060,000 3,000,000 3,100,000 9,330,000 National Transit Database 200,000 200,000 200,000 200,000 200,000 1,000,000 Other 2,230,000 8,535,000 10,785,000 Park DedicalronFund 850,000 1,866,000 1,900,000 6,560,000 11,178,000 Park Replacement Fund 500,000 460,000 902,000 795,000 900,000 3,557,000 Regional Transit Capital Bonds 20,031,000 35,000 40,000 25,000 50,000 20,181,000 Resource Planning 30,000 30,000 Sewer Fund 1,540,000 1,480,000 1,460,000 1,390,000 970,000 6,840,000 Shingle Creek Watershed 75,000 75,000 Solid Waste 60,000 60,000 Special Assessments - Streets 2,000,000 1,600,000 1,600,000 1,600,000 1,600,000 8,400,000 StatelCountylFederal 1,000,000 1,000,000 Street Replacement Fund 3,205,000 4,080,000 3,505,000 3,555,000 3,470,000 17,815,000 Utility Trunk Fund 320,000 845,000 320,000 320,000 7,920,000 9,725,000 Water Fund 2,573,000 1,445,000 575,000 290,000 300,000 5,183,000 Water Resources Fund 757,000 1,115,000 1,285;000 935,000 860,000 4,952,000 GRAND TOTAL, 41,353,200 32,135,000 28,266,000 28,063,800 22,061,500 152,819,500 AllProjecrs Page to 71uu-sday. Decernber06. 201' Page 41 CITY OF PLYMOUTH RESOLUTION No. 2012 - A RESOLUTION TO AUTHORIZE THE 2013 HRA LEVY WHEREAS, pursuant to Minnesota Statutes, Section 469.090 to 469.108 (the EDA Act), the City of Plymouth City Council, created the Housing and Redevelopment Authority in and for the City of Plymouth, Minnesota (the Authority); and WHEREAS, pursuant to the HRA Act, the City Council granted to the Authority all of the powers and duties of a housing and redevelopment authority under the provisions of Minnesota statutes; and WHEREAS, Section 469.033, subdivision 6 of the HRA Act permits the Authority to levy a tax upon all taxable property within the City to be expended for the purposes authorized by the Act; and WHEREAS, such levy maybe in an amount not to exceed 0.0144 percent of taxable market value of the city; and WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the budget procedures of the city; and WHEREAS, based upon such budgets, the Authority will levy all or such portion of the authorized levy as it deems necessary and proper. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA, that approval is hereby given for the Authority to levy for taxes payable in 2013, such tax upon the taxable property of the city as the Authority may determine, subject to the limitations contained in the HRA Act. Approved this l la' day of December, 2012. Page 42 CITY OF PLYMOUTH RESOLUTION No. 2012 - A RESOLUTION TO ADOPT THE 2013 BUDGETS WHEREAS, in 2007, the Plymouth City Council directed staff to implement a biennial budget cycle with a proposed current budget year and an in concept budget proposal; and WHEREAS, the 2012/2013 budget marks the city's fourth biennial budget proposal; and WHEREAS, this proposed 2013 operating budget resolution and the accompanying proposed 2012 tax levies contained in Resolution No. 2012 - are submitted by the city in accordance with Minnesota Statutes and other applicable laws in effect on this date; and WHEREAS, the City Council concurs on the 2013 Plymouth Housing and Redevelopment Authority budgets in the amount of $3,832,289. THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the 2013 amended operating budgets for the following funds are hereby given final approval. Fund 2013 Amended Budgets General 30,806,473 Recreation 1,748,308 Transit 4,549,100 Comm. Development Block Grant 347,714 Water 7,836,165 Water Resources 2,925,457 Sewer 8,495,739 Solid Waste 1,229,216 Ice Center 1,716,000 Field House 364,500 Central Equipment 3,274,625 Public Facilities 1,647,564 Information Technology 1,930,659 Risk Management 1,051,989 NOW, BE IT FURTHER RESOLVED, that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the city's budget and property tax levies. Approved this 1 Ith day of December, 2012. Page 43 CITY OF PLYMOUTH RESOLUTION No. 2012 - A RESOLUTION TO PROPOSE PROPERTY TAX LEVIES FOR TAXES PAYABLE 2013 WHEREAS, the City Council has approved the proposed operating budgets for calendar year 2013; and WHEREAS, the proposed budgets require monies to be raised from property taxes on taxable property within the City of Plymouth. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the following sums of money be raised by property tax on taxable property within the City of Plymouth for taxes payable in 2013 as set out in the amended 2013 budget. 2013 Property Special Levies 2004A Public Safety Bonds $ 601,053.00 2007A Open Space Bonds $ 253,255.00 2010A Open Space $ 265,716.00 Total Special Levies $ 1,120,024.00 Total City Levy $28,634,174.00 HRA $ 551,277.00 Total Levy $29,185,451.00 BE IT FURTHER RESOLVED, that the said property tax levy be certified to the County Auditor of Hennepin County on or before December 28, 2012. Approved this l la' day of December, 2012. Page 44 Tax Levy Levy Base General Fund 23,466,633.00 Street Reconstruction 2,766,605.00 Recreation Fund 559,480.00 Park Replacement 330,000.00 Capital Improvement Fund 391,432.00 Total Levy Limit Base 27,514,150.00 Special Levies 2004A Public Safety Bonds $ 601,053.00 2007A Open Space Bonds $ 253,255.00 2010A Open Space $ 265,716.00 Total Special Levies $ 1,120,024.00 Total City Levy $28,634,174.00 HRA $ 551,277.00 Total Levy $29,185,451.00 BE IT FURTHER RESOLVED, that the said property tax levy be certified to the County Auditor of Hennepin County on or before December 28, 2012. Approved this l la' day of December, 2012. Page 44 CITY OF PLYMOUTH RESOLUTION N0. 2012 - A RESOLUTION APPROVING 2013-2017 CAPITAL IMPROVEMENT PROGRAM WHEREAS, the Planning Commission held a public hearing on the proposed 2013- 2017 Capital Improvement Program for the City of Plymouth on October 17, 2012; and WHEREAS, the Planning Commission recommended approval of the proposed 2013- 2017 Capital Improvement Program; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF PLYMOUTH, MINNESOTA that the 2013-2017 Capital Improvement Program is hereby approved. Approved this 1 lth day of December, 2012. Page 45 City of Plymouth Iridin, Qphty da Life REGULAR COUNCIL MEETING December 11, 2012 Agenda 8.01Number: v To: Mayor and City Council Prepared by: Laurie Ahrens, City Manager Item: Adopt 2013 Goals and Legislative Priorities 1. ACTION REQUESTED: Adopt Council goals and legislative priorities. 2. BACKGROUND: Each year, the City Council establishes goals and legislative priorities. These goals and legislative priorities are used to establish work plans, budgets, and capital improvement plans for the City. The legislative priorities are shared with area legislators. The City Council held a study session on December 4 to discuss goals and legislative priorities for the coming year. Attached are the goals and legislative priorities that the Council recommended for adoption. 3. ATTACHMENTS: 2013 City Council Goals 2013 Legislative Priorities Page 1 rp)City of Plymouth Adding QuGffty to ZI/e 2013 City Council Goals Protect Plymouth's Strong Financial Position. Maintain Plymouth's fiscal health by crafting long-term revenue and expenditure plans to ensure sustainable operations at a fair and equitable tax rate. Monitor Economic Challenges. Continue to evaluate and prioritize services. Seek innovative solutions to maintain high quality core services, promote financial transparency and protect Plymouth's strong financial position and quality of life. Provide Efficient and Effective Services. Continue to explore partnerships with neighboring communities, school districts, businesses, watersheds, and other agencies to decrease costs through shared services and to eliminate duplicate efforts. Streamline business processes through the use of technology, including website enhancements, e -permits and expanded credit card processing. Evaluate community trends and consider associated facility and service needs. Promote Transportation Solutions. Focus on the advancement of the third lane on 1-494 and improvements to Highway 169 between 1-494 and 1-94. Pursue Northwest Greenway. As development of northwest Plymouth progresses, continue acquisition of property and begin planning the Northwest Greenway and park system amenities, as directed by voter referendum. Continue Environmental Initiatives. Collaborate with watershed agencies to ensure effective progress on water quality mandates. Continue energy conservation efforts in city buildings, and promote recycling of expanded waste streams. Continue Proactive Public Safety Initiatives. Continue proactive policing strategies using technology and collaboration to promote and enhance livability. Build on the successes of fire prevention and fire service programs for a safe community. Protect the City's Infrastructure Investment. Ensure that the city can protect and enhance the useful life of City assets (streets, utilities, parks, trails, facilities, and fleet). Continue to monitor financial resources and economic conditions, and consider timing with regard to infrastructure needs. Consider Development and Redevelopment Requests. Continue to carefully consider land use related to development and redevelopment to ensure a well planned community with a varied tax base. Recognize the 20th Anniversary of the City's Volunteer Program. Page 2 City of Plymouth 2013 Legislative Priorities Adding Quaiiry to Lire I. TRANSPORTATION A. To efficiently transport commuters and promote business growth, the city encourages the legislature to identify long-term funding sources with growth potential to allow for the construction and maintenance of efficient transit and highway systems this session. Specifically, Plymouth supports the following: 1. 2013 funding for the third lane expansion on 1-494 from Highway 55 to 1-94, the only portion of 1-494 with two lanes. The city opposes a Plymouth only MN Pass lane for 1-494. 2. The city supports preservation of suburban transit, expansion of the transit taxing district, and return of full MVST funding to suburban transit providers. 3. The city supports improvements to Highway 169 in Plymouth. II. GENERAL GOVERNMENT A. Local Control. The city opposes legislation that erodes local control or creates mandates without a corresponding state appropriation or funding mechanism. 1. Mandates. Remove unnecessary reporting and other mandates and provide a funding source for state -required mandates. 2. Levy Limits. The city opposes levy limits. State -imposed limits on local decision making are inconsistent with local accountability. 3. Market Value Exclusion. The city supports the retention of the market value exclusion. The city opposes reinstatement of the Market Value Homestead Credit program. 4. Property Tax Reforms. The city supports policies that help promote a more equitable property tax burden as a percentage of income. 5. Business Property Tax. The city supports reduction of the statewide business property tax. 6. Tax Increment Financing (TIF). The city supports increased flexibility in the use of Tax Increment Financing. B. Sales Tax Exemption on Local Government Purchases. The city supports legislation to reinstate the sales tax exemption for all local government purchases. C. Metropolitan Council. The City does not support expansion of the powers, duties, and responsibilities of the Metropolitan Council. D. Data Practices. The City supports addition of an intelligence data classification in the Data Practices Act so that law enforcement can appropriately share information in a tightly regulated and transparent manner. Page 3