HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 03-14-2019
Next Special Meeting – March 21, 2019 – 7 p.m. at Plymouth City Hall
Next Regular Meeting – May 9, 2019 – 7 p.m. at Plymouth City Hall
PARKS AND RECREATION ADVISORY COMMISSION
MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a
5. NEW BUSINESS (ACTION ITEMS):
5a Northwest Greenway Phase Five Master Plan – Trailhead project
5b Annual Report
5c Chair & Vice Chair Appointment
6. COMMISSIONER/STAFF UPDATE
Upcoming Community/Special Events
7. ADJOURNMENT
DATE & TIME:
Thursday, March 14, 2019 7:00 p.m.
LOCATION:
CITY COUNCIL CHAMBERS
Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447
1 Proposed Minutes
February 14, 2019
Proposed Minutes
Park & Recreation Advisory Commission
Thursday, February 14, 2019
MEMBERS PRESENT: Chair Tricia DeBleeckere, Commissioners: Dick Burkhardt, Marilyn Sunseri, Vita Wilson
MEMBERS ABSENT: Vice Chair Aaron Vanderwall, Commissioners: Margie DuPuis, Michael Swanson
STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Volunteer
Coordinator Jackie Maas, Office Support Specialist Sarah Josephs
COUNCIL REPRESENTATIVES: Planning Commissioner Bryan Oakley
1. CALL TO ORDER
Chair DeBleeckere called the meeting to order at 7:02 p.m.
2. APPROVAL OF MINUTES
Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending approval of
the January 10 Park and Recreation Advisory Commission meeting minutes as written. With all
members voting in favor, the motion carried.
3. OPEN FORUM:
4. PRESENTATIONS (NON-ACTION ITEMS):
4a. General PRAC Information
Included in the packet is general information on who the Parks & Recreation Advisory Commission
is and what duties are included for Commissioners. The commission serves as an advisory board to
the City Council regarding parks and recreation programs and services. We encourage you to
review the information and ask any questions.
4b. Volunteer Program Update
Volunteer Coordinator Jackie Maas was present to speak on recent updates. The Volunteer
Program is currently celebrating its 25 year anniversary. Volunteers serve a wide range of role
within the City; ranging from keeping parks clean, coaching, assisting at events, and much more.
In 2018 there were 1,652 volunteers who served 26,954 hours. This total does not include those
who assisted with the Adopt-A-Hydrant program that have been included in previous annual
reports. Many volunteer positions are needed on an annual basis, but new one-time events such
as the High School National Hockey Tournament, are added throughout the year.
As a part of the 25th anniversary, it was determined to offer a satisfaction survey to the current
volunteers. Staff wanted to know how they program was working, what volunteers enjoyed, and
where improvements could be made from the perspective of the volunteer. Coordinator Maas,
along with volunteer Bilquis Khan, created and sent out 1,027 surveys. Of those mailed, 274
completed surveys were returned. Volunteer Khan has a professional background in creating and
analyzing survey data and took on the project of analyzing all of the surveys.
2 Proposed Minutes
February 14, 2019
Analysis showed that one-fourth of respondents have volunteered more than 10 years with the
City. Ninety-three percent of respondents wish to continue volunteering, with ninety-six percent
who have encouraged others to join the volunteer program with the city. The majority of
volunteers worked less than 20 hours a year, but fifteen percent volunteered more than 50 hours
a year. Volunteers shared that they enjoy getting to know people, having a sense of community,
making friends, connecting with others, and helping others in their community.
Summer Teen Volunteer applications will be available soon. The program is open to those 14
years or older to assist during the summer programs and events.
Commissioner Burkhardt shared that as a volunteer he appreciates having Coordinator Maas
available to handle the details of the projects and commented that she makes it easy and
enjoyable to volunteer under her leadership.
Commissioner Wilson inquired why there was a decrease in the number of volunteers over the
past two years. Coordinator Maas shared that by removing the Adopt-A-Hydrant program it
caused a decrease in numbers that were typically included. There were also two very large events
in 2017 that were not held in 2018 that also contributed to a lower number. Volunteer requests
from staff are never exactly the same from year to year either. While many projects do take place
each year, others may have only been a one-time request.
Coordinator Maas shared that she likes to bring on enough volunteers to serve the needs of the
city. Volunteers prefer to be engaged and have a variety of assignments to choose from instead of
having too many people without enough opportunities. It is found when there are more
volunteers than tasks, the volunteers are not as engaged and have a less positive experience.
4c. Plymouth Creek Center Renovation and/or Expansion Update
Director Evans shared that the project was recently presented at a Council Study Session. At that
meeting the Council gave staff direction to initiate a RFP to solicit Architectural Company
proposals. Council members are interested in learning what program space opportunities are
possible with a potential renovation/expansion.
Commissioner Wilson attended the Study Session and shared that Councilmembers spoke of
receiving a lot of positive resident feedback to improving the Creek Center.
A special PRAC meeting will be scheduled for March 21 for Commissioners to review the proposals
received and narrow down to 3-4 companies for Council to interview. RFPs will be sent to over 20
companies in the area and advertised for any additional companies to review. Of those received,
staff will narrow down to 6-8 for PRAC to review.
Council would review the recommended companies on April 9 during a Study Session. A later date
will be determined for Council to interview and meet with the chosen architect and construction
manager.
5. NEW BUSINESS (ACTION ITEMS):
5a. Harvest Park
Deputy Director Northway shared that Harvest Park will be the newest park in Plymouth, located
just north of County Road 47, near the Meadows Park. As parcels to the east of the current Harvest
Park location are developed the City will acquire more land through the Park Dedication process.
Harvest Park will be classified as a mini-neighborhood park; meaning it will be less than 5 acres
when complete.
3 Proposed Minutes
February 14, 2019
Staff sent out an RFP for playground designs. Five submissions were received. A committee
reviewed and narrowed down those choices to three.
Staff invited nearby residents to an Open House held just prior to the PRAC meeting. Twenty
residents attended the Open House and used rank-choice voting to select a playground design.
Visitors chose from a Little Tykes, Burke, and GameTime design.
The results of the rank choice vote produced a clear winner. The Burke design received the most
votes (16). Little Tykes received 3 votes, and GameTime received 1 vote. Parks & Forestry will
served as the general contractor for the project and will build the container and complete site
grading. Future park plans include a 4-post shelter, benches and picnic tables.
Motion by Commissioner Sunseri, seconded by Commissioner Wilson, recommending the approval
of the Burke playground design at Harvest Park.
5b. Annual Report (Draft)
Director Evans presented a draft of the 2018 Annual Report. Commissioners have the opportunity
to review and provide any feedback or corrections that they feel should be made. The Annual
Report serves as a great document to share all that the Department accomplishes in a year. The
report highlights large projects, the volunteer service program, the recreation division, events,
facilities, and parks and forestry projects.
At a March PRAC meeting, Commissioners will be asked to give final approval of the Annual Report.
Motion by Commissioner Wilson, seconded by Commissioner Burkhardt, recommending the
approval of the 2018 Annual Report Draft.
6. COMMISSIONER/STAFF UPDATE
Director Evans provided an update to the second Fieldhouse question raised at the January
PRAC meeting.
o Aerial overviews were shown for several playfield locations. Based on the size of land
needed for another Fieldhouse, staff would not be able to install a second one at the
Plymouth Creek Center location.
o In looking at the other playfields, several are at school sites where the City is leasing land
from the school districts (Oakwood, Plymouth, and Ridgemount Playfields). A second factor
would be to make sure there is sufficient parking available at those schools. Any
partnership would need to be agreed upon by both parties.
o At Bass Lake or Zachary Playfields, there could be enough land and parking, but there is not
much of a buffer between the potential dome and houses.
o LaCompte Playfield is unfortunately too small to hold a Fieldhouse and parking lot.
o Parkers Lake and Plymouth Creek could fit a fieldhouse, however would create a larger
need for parking and have limited buffers between the park and homes.
o The current Fieldhouse model works in sharing staff between the Plymouth Creek Center
and the Fieldhouse. The current site has challenges all winter between snow and wind.
o Staff are not opposed to installing another artificial turf, they do discourage creating
another dome.
o Commissioner Wilson shared that she felt Robbinsdale School District would support a
cooperative effort to install a fieldhouse or artificial turf on one of their shared spaces.
Having another fieldhouse/artificial field would create more balance between features in
park spaces available to each school district (Wayzata and Robbinsdale).
4 Proposed Minutes
February 14, 2019
o Director Evans shared that park assets are not determined by school districts, but by where
the land is available. Currently there is a lot of new development on the west side of the
city as farm lots sell. With that development, parks and feature will be added. At the same
time staff are making updates to parks that have been established longer. Last year East
Medicine Lake Park received a complete park renovation due to the age and wear of the
site.
o Commissioners and staff agreed to continue conversations on the development of another
artificial turf field within the central/east side of the city.
A PRAC meeting has been scheduled for March 14 to review plans for the Northwest Greenway
Trailhead project along Peony Lane.
A draft of the upcoming CIP will be available to Commissioners at the May PRAC meeting.
There are two upcoming PRAC meetings; March 14 and March 21 at 7:00 p.m. at City Hall.
7. ADJOURNMENT
Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending
adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair
DeBleeckere adjourned the meeting at 8:03 p.m.
REGULAR
PRAC MEETING
March 14, 2019
Agenda
Number: 5A
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Parks & Recreation Director
Reviewed by:
Item: Approve Master Plan for the Northwest Greenway
Phase Five – Peony Lane South Trailhead Project
1. ACTION REQUESTED:
Staff is recommending that the Parks and Recreation Advisory Commission approve the Master Plan
for the Northwest Greenway Phase Five – Peony Lane South Trailhead Project.
2. BACKGROUND:
In 2000, the City Council adopted the Northwest Greenway (NWG) Master Plan as part of the City
Comprehensive Plan. The NWG is a long, natural east/west corridor with looping trails and
connections to both local and regional trail systems.
Thus far, the City has completed three phases of the Northwest Greenway. The first three phases of
the project were constructed in 2015, 2016 and 2017. With the completion of these phases, the
NWG provides a contiguous linear trail that runs from Aspen Ridge Park on the west side of
Plymouth to Legacy Greenway Park in north-central Plymouth. Construction of the three phases also
included a trailhead on Cheshire Parkway, NWG Bridge over Vicksburg Lane and trail connections to
Lake Camelot Park and Medicine Lake Regional Trail.
Construction of the Northwest Greenway phase four project began in 2018 and will officially be
completed in 2019. This phase extends the trail/boardwalk across the south end of the Elm Creek
Wetland and provides a trail connection to Peony Lane, which completes a trail loop around the
wetland. Additional repair work for developer installed trails was also completed just south of the
Willows Development and the Elm Creek Highlands East Development.
The 2019-2020 Phase Five project provides for the design and construction of the Peony Lane South
Trailhead (approx. 6 upland acres). The trailhead is located on the east side of Peony Lane, just
north of Schmidt Lake Road and Wayzata High School. The trailhead consists of two upland knolls.
The northern knoll (approx. 4 acres) and the southern knoll (approx. 2 acres) will be connected by a
box culvert trail crossing over Elm Creek.
The northern knoll will be able to accomodate larger scale events such as; corporate and private
picnics and receptions, race and/or walk events, community special events and recreation programs.
It will also include parking for over 100 vehicles, trail connections to Peony Lane and a multi-use
hardscape plaza area that could be used for event tents, food trucks and other amenities.
In addition, the site includes a large open air shelter building with indoor restroom facilities, storage
and food service area. The shelter building will be large enough to accommodate seating for 150-
200 people, and provide spill-over space onto the plaza for staging events. The overall site design of
this area ensures spectacular vista views of the wetland and accommodations for large events while
safely handling people and vehicle traffic.
The southern knoll includes parking for over 50 vehicles, trail connections to Peony Lane, and the
Elm Creek boardwalk. In addition the site provides space for a challenge course, a restroom
enclosure and one or two small picnic shelters.
Staff is working with SRF Consultants, HCM Architects, and Landscape Structures on the project.
Because of the project complexity and to ensure a favorable bid environment, the project will be bid
in two phases. Bid package one will include all of the site work and grading, boardwalk/culvert,
trails, and parking lot areas. Bid package one will be advertised in April with construction scheduled
for June through August 2019. Bid package two includes the shelter building and a multi-use plaza
area. Staff is currently working with HCM Architects on the design.
The third component of the NWG trail head is a challenge course, designed by Landscape Structures.
The challenge course will be unique to the Plymouth Park system because it is designed for the 13+
year old park users, and features natural fitness components involving rocks, ropes, and other
obstacles. The $300,000 challenge course will be coordinated and completed by the Parks and
Forestry staff outside the scope of the bid packages utilizing a cooperative purchasing agreement. As
well, staff will be applying for a Department of Natural Resources (DNR) grant for the course to help
off-set the project cost. If successful, the DNR 50/50 matching grant would reduce the cities cost to
$150,000.
SRF Consultants are working to finalize the design, engineer’s estimate and timeline for the project.
The estimated project timeline for Bid Package 1 (Site work/hardscape):
Bid advertising .............................................................. April, 2019
City Council Bid Review/Award ..................................... May, 2019
Construction .................................................................. Late May – September, 2019
Completion .................................................................... October, 2020
The estimated project timeline for Bid Package 2 (Shelter):
Bid advertising .............................................................. Fall, 2019
City Council Bid Review/Award ..................................... January, 2020
Construction .................................................................. May, 2020 – October, 2020
Completion .................................................................... October, 2020
The estimated project timeline for the Challenge Course:
City Council Authorize Project & Grant application ..... March 26, 2019
DNR Grant announcement ............................................ August, 2019
Construction .................................................................. May, 2020 – October, 2020
Completion .................................................................... October, 2020
3. BUDGET IMPACT:
The Phase Five NWG Project is scheduled in the 2019 and 2020 Capital Improvement Program
for $2,800,000 utilizing Park Dedication Funds.
In 2019, the engineer’s estimated costs for site work/hardscape, shelter, contingency, site
furnishings and consultants is $2,764,000. Staff will be reviewing plans to value engineer the
project to meet budget.
In 2020, the NWG Challenge Course is estimated at $300,000. An award of the Department of
Natural Resources Grant would reduce the City’s cost to $150,000.
4. ATTACHMENTS:
NWG Development Map
Trailhead Master Plan
Shelter Design
NWG Challenge Course
NWG Development Map
Trailhead Master Plan
Trailhead Shelter Renderings
NWG Challenge Course
-Details will be provided at the March 14, 2019 meeting.
REGULAR
PRAC MEETING
March 14, 2019
Agenda
Number: 5B
To: Parks & Recreation Commission Members
Prepared by: Kari Hemp, Recreation Manager
Reviewed by: Diane Evans, Director of Parks & Recreation
Item: Approve 2018 Annual Report
1. ACTION REQUESTED:
The Park and Recreation Advisory Commission should review and approve the 2018 Annual Report.
2. BACKGROUND:
Attached is the 2018 Parks and Recreation Department annual report. The report provides
statistical information, accomplishments and highlights from all operating divisions within the
department, including: Administration, Recreation, Parks and Forestry, the Volunteer program, the
Ice Center, and the Plymouth Creek Center and Fieldhouse.
3. BUDGET IMPACT:
There is no budget impact for this action item.
4. ATTACHMENTS:
2018 Annual Report
20 18
ANNUAL REPORT
PLYMOUTH PARKS & RECREATION
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Table of Contents
3 4 5 8 10 12 17 20
Facilities Parks &
Forestry
RecreationVolunteersBudgetHighlightsPRACStaff
Parks & Recreation Staff
Administration
Parks & Forestry
DIANE EVANS, Director
SARAH JOSEPHS, Office Support Specialist
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Plymouth Creek Center
Plymouth Ice Center
Recreation Divison
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BARB NORTHWAY, Deputy Director
JERROD BRUNELLE, Parks & Forestry Manager
BRIAN SWARTZER, Parks & Forestry Supervisor
PAUL BUCK, Forester
SONYA RIPPE, Project Coordinator
JUDD ERICKSON, Parks & Forestry Lead
BEN ANDERSON, Parks & Forestry Maintenance
PAUL BABB, Parks & Forestry Maintenance
JESSE BELAIR, Parks & Forestry Maintenance
DEAN BELLEFEUILLE, Parks & Forestry Maintenance
GARRET BREEN, Parks & Forestry Maintenance
JIM GRANT, Parks & Forestry Maintenance
KRIS HOFSTEADT, Office Support Representative
JAKE KNUTSON, Parks & Forestry Maintenance
KENT LUNDBERG, Parks & Forestry Maintenance
KARI MAVENKAMP, Office Support Representative
TODD MILLER, Parks & Forestry Maintenance
DON NELSON, Parks & Forestry Maintenance
JOAN NELSON, Office Support Representative
LARA NEWBERGER, Parks & Forestry Maintenance
KELLY OSBORN, Parks & Forestry Maintenance
GREG POETZ, Parks & Forestry Maintenance
DAVID SUHR, Parks & Forestry Maintenance
JIM WADDICK, Parks & Forestry Maintenance
TREVOR WALDOCH, Parks & Forestry Maintenance
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CHRIS FLECK, Manager
ANGIE DEHN, Rental Coordinator
DR. NATASHA THORESON, PHS Coordinator
DAVID GILSETH, Building Maintenance
DEB JOHNSON, Office Support Representative
JOHN SPIOTTA, Building Maintenance
ERIK HALVERSON, Manager
BARB EWALD, Office Support Representative
MATT KARVONEN, Ice Maintenance
STEVE LANGER, Operations Supervisor
STEVE LEWIS, Operations Supervisor
KIRSTEN VIKE, Skating Program Director
KARI HEMP, Manager
CINDY ANDERSON, Recreation Supervisor
PATTY CAMPBELL, Office Support Representative
ALYSSA FRAM, Recreation Supervisor
JESSICA KOCH, Recreation Supervisor
DAN LAUER, Recreation Supervisor
PAUL PEARSON, Recreation Supervisor
ALYSSA PINK, Recreation Coordinator
LIBBY RENSLO, Office Support Representative
KILEY RONDEAU, Recreation Coordinator
Volunteer Services»
JACKIE MAAS, Volunteer Coordinator
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ADMINISTRATION
Policies & Procedures
Admin Support
Advisory Commission
Department Responsibilities
Park Development
Park Replacement
PARKS & FORESTRY CREEK CENTER
FIELDHOUSEICE CENTER
Facility Maintenance
Events & Rentals
Facility Programs
Concession &
Equipment Rentals
Hockey Association &
School District Liaison
RECREATION
VOLUNTEER
Facility Maintenance
Park Maintenance & Inspections
Trail Maintenance &
Inspections
Tree Care &
Preservation
Asset Management
Horticulture
Reforestation
Facility Maintenance
Events & Rentals
Facility Programs
Advertising
Community Programs
Facility Maintenance
Events & Rentals
Facility Programs
Athletic Association Liaison
Leisure Programs &
Classes
Community & Special
Events
Public Relations &
Marketing
School Liaison
Event & Rental
Coordination
Outdoor Field
Coordination
Social Media
City Volunteer Oversight
Recruitment &
Retention
Volunteer Event
Coordination
Advertising
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
4
Parks & Recreation Advisory Commission (PRAC)
The Commission serves in an advisory capacity to City Council.
Each of the seven members of the Commission is appointed for a three-year term by City Council.
The Chair & Vice Chair are appointed by members of the Commission and serve for a term of one year.
TRICIA DEBLEECKERE
Chair
Appointed: 1/22/13
Term Exp: 1/31/19
AARON WANDERWALL
Vice-Chair
Appointed: 7/24/07
Term Exp: 1/31/21
»»»
Commission Liaison
Commission Members
JIM DAVIS
City Council
MARILYN SUNSERI
Ward 1
Appointed: 12/13/16
Term Exp: 1/31/20
DICK BURKHARDT
Ward 2
Appointed: 12/9/14
Term Exp: 1/31/21
MICHAEL SWANSON
Ward 4
Appointed: 12/10/13
Term Exp: 1/31/20
MERRILEE RILEY
At-Large
Appointed: 12/8/09
Term Exp: 1/31/19
VITA WILSON
At-Large
Appointed: 12/12/17
Term Exp: 1/31/21
WARD 3 AT-LARGE
WARD 1 WARD 2 WARD 4 AT-LARGE AT-LARGE
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Department Highlights
KIMBERLY LANE BOARDWALK REPLACEMENT
This 468’ boardwalk spans a wetland and creek between Kimberly Lane Elementary School and Dunkirk Lane. The 8’ wide boardwalk system is driven post, metal frame, cedar deck and metal railing construction. The project included tree removal and replacement, as well as, trail transition plates. The project cost was $99,675.
EAST MEDICINE LAKE PLAYGROUND REPLACEMENT
This project worked hand-in-hand with the East Medicine Lake Park Renovation Project. The playground included a combination of Kompan play equipment and a custom industrial cube tower reaching the height of 24 feet to take advantage of the lake views. The playground includes climbers, a long tube slide, spring elements, swings and turf in the 2-5 area. The project was $155,000.
EAST MEDICINE LAKE PARK RENOVATION
The City hired American Liberty Construction, Inc to complete renovation of the 30 year old park. The project included removal of the old structure, new building/shelter facilities with restrooms, drainage improvements, concrete work, grading and site equipment. The project budget was $940,000.
PARKERS LAKE PARKING LOT REPAIR/REPLACEMENT
The parking lot replacement was split into two areas, the lakeside lot and a portion of the southern playfield lot. The playfield lot required asphalt removal, drainage improvements and base work. The lakeside lot required a 2” mill and overlay, concrete curb work and ADA improvements. Both parking lots were also treated with pavement preservative and striped with ADA compliant spaces. The project was $200,000.
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Department Highlights
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NORTHWEST GREENWAY (PHASE IV)
This segment extends the trail/boardwalk across the south end of the Elm Creek Wetland. Additionally, the project included trail connection to Peony Lane and trail improvements on the east side of the wetland. The project cost was $1,200,000.
NORTHWEST GREENWAY LAND ACQUISITION
The City purchased the Schwappach Property (5725 Juneau Lane North) located west of Cheshire Parkway at the intersection of Juneau Lane North and 57th Avenue North. The property is 5.01 acres and is the last land acquisition needed to connect the Northwest Greenway (NWG) east/west linear trail corridor to Cheshire Parkway. The City paid $410,000 for the property.
GREEN OAKS PLAYGROUND REPLACEMENT
The renovation of Green Oaks Park included a new playground, hardscape court, concrete, painting and vegetation enhancements. The playground was removed in early spring by Kids Around the World and donated overseas. The new play equipment is Burke brand and includes nets, social swing, overhead climbers, slides and turf in the 2-5 area. The project was $105,000.
THE MEADOWS NEIGHBORHOOD PARK
This Park is 5.65 acres located on the west side of the City on the southwest corner of CR 47 and Peony Lane. The neighborhood park has views of the Northwest Greenway and Elm Creek Wetland Complex across Peony Lane. Park amenities include a 2-5 year old and a 5-12 year old play structure, trails, shelters, lawn game area, open green space and parking. The project budget is $420.000.
Department Highlights
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We want your ideasHelp shape the future of the PCC plymouthmn.gov/pccproject
July 17-19
plymouthmn.gov/flashvote
Join the FlashVote community. Civic participation has never been easier. Give us your input in seconds, from any device, anytime.
May 15 - Aug. 28
Stop, see, share suggestions
Plymouth Creek Center – 14800 34th Ave. N. Parks & Recreation Office – 3400 Plymouth Blvd.
INTERACTIVE BOARDS May 15 - Aug. 28
We want your ideasHelp shape the future of the PCC plymouthmn.gov/pccproject
July 17-19
plymouthmn.gov/flashvoteJoin the FlashVote community. Civic participation has never been easier. Give us your input in seconds, from any device, anytime.
May 15 - Aug. 28
Stop, see, share suggestions Plymouth Creek Center – 14800 34th Ave. N. Parks & Recreation Office – 3400 Plymouth Blvd.
INTERACTIVE BOARDS May 15 - Aug. 28
PLYMOUTH CREEK CENTER COMMUNITY ENGAGEMENT SURVEY
City Council authorized staff to work with Hammel, Green, and Abrahamson (HGA) to conduct a community engagement process for the potential renovation and expansion of the Plymouth Creek Center. The scope of services included open houses, interactive boards, social pinpoint and flash vote. The process timeline was May through the end of August. The community engagement study cost was $28,000.
PLYMOUTH CREEK CENTER ELECTRONIC READER BOARD
The electronic monument sign at the Plymouth Creek Center was replaced. The project replaced the brick and concrete structure with a new digital message reader from Daktronics. This included electrical modifications and updated landscaping. The project cost $75,000.
NEW TRAILS
Two new trail sections were completed this year; Medina Road and Revere Lane. The Medina Road section provides trail connection from Brockton Lane to Greenwood Playfield. The Revere Trail provides pedestrian access to commercial areas as users cross CSAH (Hwy) 55. The combined project cost was $312,372.
“I love Plymouth Parks and Recreation and am grateful for all of your wonderful parks and facilities.“
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Budget Overview
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EXPENSES
DIVISON EXPENSE TOTAL
ADMINISTRATION $550,184
PARKS & FORESTRY $5,141,026
RECREATION $1,927,699
PLYMOUTH CREEK CENTER $653,225
FIELDHOUSE $413,400
PLYMOUTH ICE CENTER $1,724,760
VOLUNTEERS $118,763
TOTAL $10,529,057
REVENUE
DIVISON PROPERTY TAX PROGRAM FEES MISC REVENUE REVENUE TOTAL
ADMINISTRATION $550,184 $550,184
PARKS & FORESTRY $5,018,026 $123,000 $5,141,026
RECREATION $650,624 $1,232,775 $44,300 $1,927,699
PLYMOUTH CREEK CENTER $442,525 $210,700 $653,225
FIELDHOUSE $393,800 $19,600 $413,400
PLYMOUTH ICE CENTER $1,698,235 $26,525 $1,724,760
VOLUNTEERS $117,163 $1,600 $118,763
TOTAL $6,778,522 $3,658,510 $92,025 $10,529,057
In 2018, City tax dollars from the general fund were allocated to the Parks & Recreation Department in the amount
of $6,778,522. This was an increase of $462,341 from 2017.»
Five Year Budget Summary
*Adopted Budget Numbers
20142015201620172018ANNUAL DEPARTMENT BUDGET
$10,529,057
Budget Overview
The Plymouth Field House and Ice Center operations are Enterprise Funds and do not receive any general fund subsidy. Both facilities must generate revenue to cover all operational expenses.
Recreation is a Special Revenue Fund which substantially relies on user/program fees, but receives a partial property tax subsidy to off-set expenses. The miscellaneous revenue comes from other sources such as interest from investments.
The Plymouth Creek Center and Millennium Garden is a General Fund Budget that generates additional revenue.
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BARK IN THE PARKWENDY’S WIGGLE JIGGLE JAM
9General Fund AllocationProgram Fee Revenue
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Volunteer Services
For 25 years, volunteers have directly contributed to the wonderful quality of life in Plymouth. From keeping
parks clean and coaching children’s sports, to assisting with special events, and offering their professional expertise.»
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ANOTHER BIG YEAR!
• Volunteers contributed 26,954 hours of service.
• 1,652 volunteers participated in multiple departments and/or programs.
VALUE TO THE CITY
• Volunteer hours are valued at $665,494 of
contribution in-kind.
• The number of hours contributed is equivalent to
12.96 Full Time Employees.
2018 VOLUNTEER SATISFACTION SURVEY
• 93% of volunteers wish to continue volunteering.
• 96% would recommend the volunteer program to a friend.
• 25% had volunteered for 10 years or more.
• 15% had contributed 50 or more hours in the previous year.
NEW VOLUNTEER TASKS
• Provided customer service evaluations of transit system.
• Revitalized the Millennium Garden herb garden.
• Created and evaluated the results of a volunteer satisfaction survey.
• Scanned and organized electronic documents for Community
Development, Public Works, and Public Safety including 4,600 training
records, 4,956 building permits, and 168 blueprints.
• Drove all 310 miles of City streets to photograph and inventory 3,200
street lights.
• Partnered with Plymouth Historical Society to provide collections
assistance volunteers.
• Facilitated nine community engagement events for the Plymouth Creek
Center expansion project.
SPECIAL EVENTS
• 862 volunteers provided front-line customer
service during 100 city-sponsored events.
• There were 71,801 participants impacted by
volunteer interactions.
THEY MAKE A DIFFERENCE!
CITY SAMPLER
• 259 coaches and ski chaperones – 1,885 youth served.
• 12 open pickleball/open soccer volunteers – 613 participants served.
• 26 Park & Recreation Summer Teen volunteers – 3,657 youth served.
• 7 Chaplain Corps call-outs to residents in crisis.
• 41 Millennium Garden wedding parties assisted.
• 108 volunteers assisted with 30 assembly projects.
• 15 volunteers responded to 200 Santa Letters.
• 575 Halloween bags and 600 s’mores packets assembled.
• 8 volunteers assisted 8,014 Farmer’s Market patrons.
““The volunteers were a lot of fun and also very professional and efficient. We’d love to have their help again.
““I made a long-lasting (if the trees I planted survive) contribution to the community.
BARK IN THE PARKFIRE & ICE
11
BY THE NUMBERS
• 401 individuals made initial contact with
the Volunteer Services office.
• 90 applications were received and 47
potential candidates were interviewed.
• 103 staff requests for volunteer
assistance were received.
ENVIRONMENTAL & OUTDOOR
MAINTENANCE PROJECTS
• 203 volunteers assisted with plantings and outdoor maintenance projects.• 117 volunteers removed buckthorn from 4 city parks, trails, & green space.• 112 volunteers pulled garlic mustard from 3 city parks, trails, & green spaces.• 1,655 trees and shrubs sold during Bare Root Tree Sale.• 76 trees planted in local parks.• 1,700 shoreline restoration plants installed at East Medicine Lake Park.• 5,800 flowers planted during annual Planting Day.• 822 prairie perennials planted for improved butterfly habitat.• Created an interactive sculpture for recycling education.• 41 volunteers marked 170 storm drains to prevent storm water pollution.• 86,000 dog waste bags dispensed in 24 designated park locations.• 52 parks, 18.5 miles of trails, and 20 miles streets adopted.
WHO ARE OUR
VOLUNTEERS?
• 86% are Plymouth residents.• Volunteers reside in 33 different cities.• 21% teens, 60% adults and 19% seniors.• 47% of volunteers were women and 53% were men.• 63 community and family groups participated. • 2 Eagle Scout projects including the K9 statue.• 191 neighborhoods coordinated Night to Unite events.
““I am so proud to be part of the Plymouth community. It’s an honor to be a volunteer.
Volunteering helped me grow as a person.““This is the perk of volunteering: we meet people with different interests and beliefs.
““
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Inclusion Services
Financial Services
It is the policy of the City of Plymouth to provide services to all residents regardless of sex, race, color, national origin, ability, or financial status.
Services provide participants with the support and assistance to enjoy mainstream programs.
Support and assistance can include allergy notification letters, lowering class ratios, sign language interpreters, and one-on-one direct staff assistance.
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Financial assistance is available to assist families with children (under 18) with program fees.
Funds are only available to City of Plymouth residents who meet national income guidelines.
The maximum assistance for any child taking programs is $200 per calendar year.
Discounted day-passes are available to Life Time Fitness.
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HIRED 12 STAFF AS SEASONAL INCLUSION AIDES
90 PEANUT ALLERGY NOTICES SENT
PARTICIPANTS WITH AUTISM
32 PARTICIPANTS WITH MEDICIAL CONDITIONS
ASSISTED 14PARTICIPANTS WITH COGNITIVE DISORDERS
PROVIDED SUPPORT FOR 11 KIDS WITH ADD/ADHD
PROVIDEDthirty-six
PARTICIPANTS
WITH 1 ON 1
ASSISTANCE
32% HAVE OTHER ALLERGIES
PARTICIPANTS SERVED
5% HAVE ASTHMA
12
“Thank you so much for
offering this program -
it is such a blessing!“2014 2015 2016 2017 2018
Youth Served 104 98 77 149 88
Funds Granted $12,552 $12,169 $8,786 $11,311 $7,780
IN SCHOLARSHIPS GRANTED IN 2018$7,780
225
32
Recreation Division: Programming
Plymouth Parks & Recreation provides programs and services that are balanced, customer-driven and conceptually sound.
Our goal is to provide quality programs that meet the needs of the community and provide a variety of opportunities in both active and passive activities while maximizing resources.
Community needs, interests, and behaviors set the tone for program development. Needs are determined through community surveys, program participation surveys, trend identification and participant involvement and input.
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»AQUATICSSwim Lessons
Water Safety Instruction
Lifeguards
EDUCATIONLectures
Computer Technology
Math & Science Programs ARTSArts & Crafts
Dance & Drama
Music
Tours
MARTIAL ARTSTae Kwon Do
Jujitsu
Kung Fu
Self Defense
HEALTH & FITNESSAerobics & Endurance
Balance & Flexibility
Strength & Toning
Nutrition SPORTSLessons, Camps & Clinics
Individual & Team Sports
Adult Leagues
Meditation
Conditioning
RECREATIONDay Camps
Playground Programs
Preschool Programs
Teen Trips
CLUBS & GROUPSCard Club
Biking Club
Current Events
Conversation Circle
Rockers Chorus
Writers Group
>>>>
>>>>
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HOLY ROCKA ROLLAZ
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2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Recreation Division: Programming
14
66,202
TOTAL RECREATION PARTICIPANTS
(SPECIAL EVENTS + PROGRAMS)
45,214
PEOPLE ATTENDED53COMMUNITY SPECIAL EVENTS
PARTICIPANTS IN20,988
2,085 REC PROGRAMS
OF THOSE 20,988 PARTICIPANTS, 2,505
WERE A PART OF 25 ADULT SPORT LEAGUES
THE REMAINING 2,060 PROGRAMS WERE:
REC PROGRAM AGE BREAKDOWN:
Adult/ All Ages Parent/ Preschool Teen Youth Senior Child
32%
8% 3% 13% 7%
37%
LEAGUE PARTICIPATION
SOFTBALL9 Leagues
SOCCER5 Leagues
BASKETBALL6 Leagues
VOLLEYBALL3 Leagues
BOCCE BALL1 League
Aquatics
7%
Arts/Crafts
12%
Athletics/ Sports
35%
Education
12%
Events
4%
Health/
Fitness
12%
Safety
1%
Skating
6%
Specialty
3%
Trips
7%217
TEAMS
$104,182
LEAGUE REVENUE
5
SPORTS
$1,238,553
REC PROGRAM REVENUE
Recreation Division: Special Events
∙ Music in Plymouth - 15,000∙ Entertainment in the Parks - 725
» 10 Concerts
∙ Movies in the Park - 600
» 3 Movies
Our special events create connections among community organizations, businesses, residents and family units.
The events create family time for busy families to enjoy affordable recreation opportunities within their own community.
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Events with Attendance
MusicalMoviesArts ∙ Plymouth Arts Fair - 1,200∙ Primavera Art Show - 637∙ Dance Recital - 975∙ Children’s Theater - 250∙ Magic Show - 90 Health∙ Healthy Living Fair - 298
∙ Skate the Garden - 30
∙ Trail Talks - 40∙ Farmer’s Market - 8,104∙ Winter Market - 954∙ Walk with the Mayor - 30
Senior Events & Fundraisers
∙ Belgian Waffle Breakfast - 384∙ Senior Spring Dance - 55 ∙ Pie Day - 260 ∙ Holiday Glitter Dance - 74
Nature
∙ Tree Workshop - 38∙ Spring Plant Swap - 50∙ Arbor Day Event - 75∙ Fall Plant Swap - 60
Animals & Pets
∙ Bark in the Park - 675∙ Zoomobile Animals of the North - 300
I Do ∙ Spring Wedding
Open House - 106
∙ Fall Wedding
Open House - 123
∙ Wedding Expo - 116
∙ Fire & Ice - 3,000∙ Water Ski Shows
» July - 2,000
» August - 2,804
∙ Happy Birthday America Parade - 350∙ Halloween at the Creek - 1,492∙ Veterans Day Breakfast - 40∙ Old Fashioned Christmas - 1,150Holidays
∙ Kids Garage Sale - 250∙ Summer Preview Night - 130∙ Kids Fest - 3,100
∙ Recognition Event - 275
∙ After Hours
at the Creek -
208∙ Harbor Revue -
59
∙ Plymouth on
Parade - 6,500∙ Pump Park
Open House - 50
Volunteer
Parkers Lake AdultsCommunity
ChildrenTotal Special Event Attendance
Visitors2014 2015 2016 2017 2018
35,711 48,578 43,997 43,721 45,214
15
““We really enjoyed the After Hours at the Creek event. Everything was set up really nice and the comedian was very funny. Thank you!
PARTICIPANTS IN
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Recreation Division: Registration
Recreation Division: Sponsorships
The Parks & Recreation Department have been actively engaging with local businesses to expand Program Sponsorships.
These funds help offset costs for programs and special events that are held throughout the year.
Companies can sponsor a feature at an event or an entire year of programs and events.
In 2018, TCF Bank and Abbott Northwestern West Health were the Platinum Sponsors. Each contributed $6,240 to the department.
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16 Annual Sponsorship2014
2015
2016
2017
2018
2014 2015 2016 2017 2018
Online Registration 73%73%75%84%89%
In-Person/Phone Registration 27%27%25%16%11%
Revenue Collected $355,798 $396,642 $421,237 $430,897 $519,686OpeningDay Data»Online registration continues to increase each year, especially as users become more familiar with RecTrac.Age DemographicsOF PARTICIPANTS ARE RESIDENTS OF PLYMOUTH
86%
OF PARTICIPANTS REGISTER ONLINE
89%
Recreation Division: Seasonal Facility Programs
Farmer’s Market
In 2018, the market featured 27 vendors over a 14 week season. This season saw a wide variety of vendors offering a range of unique products. Fresh fruits and veggies were a staple as always. Meat, bread, and canned goods, as well as, new ready-to-eat foods were a popular addition as well. The addition of a quarter season vendor stall brought in new specialty items such as coffee, pierogis, and refrigerated pickles.
WINTER MARKET
Parkers Lake Park
Bachman’s Floral
Beaches
East Medicine Lake
Parkers Lake
West Medicine Lake
Beaches opened on June 9. West Medicine Lake Beach was open through August 12, while Parkers Lake Beach remained open until August 15. The beach at East Medicine Lake Park was closed for renovations.
This summer there were eight lifeguards on staff for both beaches. Each day 4-6 lifeguards were scheduled.Visitors2014 2015 2016 2017 2018
Parkers Lake Park 9,230 9,437 9,512 8,754 8,014
Bachman’s Floral ---268 954
TOTAL 9,230 9,437 9,512 9,022 8,968
Visitors2014 2015 2016 2017 2018
Parkers Lake Park 1,310 1,392 998 935 2,558
West Medicine Lake 2,497 4,052 3,864 3,371 5,031
TOTAL 3,807 5,444 4,862 4,306 7,489MEDICINE LAKE
Outdoor Skating Rinks
Bass Lake Park
LaCompte Park
Oakwood Park
Parkers Lake
Visitors2014 2015 2016 2017 2018
Parkers Lake (1H/1P)938 1,067 151 493 374
Plymouth Creek (1H/1P)1,383 1,242 1,259 1,708 1,358
Ridgemount (2H/1P)1,286 2,559 1,159 1,896 1,818
Zachary (1H/1P)883 1,098 825 870 940
Oakwood (1H/1P)715 727 491 288 279
Youth Hockey Association 1,552 1,395 1,152 577 40
TOTAL 6,757 8,088 5,037 5,832 4,809 PLYMOUTH CREEK RINK
In 2018, the City staffed five warming house sites: Oakwood Playfield, Parkers Lake Park, Plymouth Creek Playfield, Ridgemount Playfield, and Zachary Playfield. Non-staffed rinks were maintained at Bass Lake Playfield and LaCompte Playfield.
The season opened on Monday, December 18 and ran through Monday, February 19. Rinks were closed 6 days due to cold weather and snow.
Plymouth Creek Park
Ridgemount Park
Zachary Park
H = Hockey Rink P = Pleasure Rink
17
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Parks & Forestry Division: Overview
Manage, repair and protect parks, open space, park assets and natural resources.
Daily work includes mowing, inspections and repair, athletic field repair and preparation, beach maintenance, refuse and recycling collection, trail maintenance, irrigation operations, yard waste site operations, building repair and cleaning, snow removal and rink operations.
Maintains a healthy and viable urban forest on public and private property as part of the City’s infrastructure which includes street tree trimming and removals, tree inspections, invasive removal & restoration, reforestation, vegetation inspections and horticulture operations.
With over 100,000 staff and volunteer hours, Parks & Forestry oversees 1,735 acres of land.
Park system consists of 66 developed parks, 12 open spaces, Northwest Greenway, 170.5 miles of city and regional trails, 14 park buildings, 49 shelter structures, Plymouth Creek Community Center/Field House, Plymouth Ice Center and Hilde Performance Center.
Employees perform maintenance functions on other City-owned property such as right-of-ways,medians, parking lots, fire stations, City Hall, Maintenance Facility and utility sites.
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Parks & Forestry Division: Staffing & Partnerships
Parks & Recreation Deputy Director
Parks & Forestry Manager
Parks & Forestry Supervisor
15.6 FT Maintenance Crew Members
28 Seasonal & Temp Crew Members
Tree Inspector
Vegetation Inspector
City Forester
Project Coordinator
Parks & Forestry Lead
14-17 ICWC Crew Members (1.5 Crews)
8-10 Tree Trust Crew Members
Park Patrol Officers
Eagle Scout Volunteers
Youth Athletic Association Volunteers
Adopt-a-Park Volunteers
Business Community Volunteers
Community Volunteers
Buckthorn/Invasive Management Volunteers
18
BOARDWALK REPLACEMENT TREE PLANTING
19
Parks & Forestry Division: Highlights
The Parks & Forestry (P&F) Division is committed to providing high quality maintained parks, facilities, and trails.
The P&F Division employs efficient strategies and procedures with technology, personnel, and equipment. A few highlights from 2018 include:
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PARK IMPROVEMENTS & REPAIRS
The Green Oaks Park playground was replaced with Burke equipment including nets, slides, social swing and artificial turf in the 2-5 year old area. Drinking fountains throughout the park system were sanded and electrostatically painted.
Parkers Lakeside building was renovated which included removing glass partitions and doors to open up the space for larger groups and allowing access to the kitchen..
A Northwest Greenway (NWG) branded shelter was added to the vista just south of the Plymouth Dog Park.
The Kimberly Lane and West Branch boardwalks were removed and replaced with a driven post, cedar decking, metal frame and rail system.
ADA compliant renovations at Green Oaks, Maple Creek, Parkers Lakeside and Mission Hills Parks.
Replaced over 100 signs in 20 parks and continued the process of adding trail wayfinding signage throughout the park system.
Field safety and playability enhancements to the playfields which included turfgrass, irrigation and drainage improvements.
CARTEGRAPH SOFTWARE
Began the process of building the Cartegraph
operations management system.
The software works hand-in-hand with GIS for asset
management, work orders and work flow, budgeting
and analytics.
EMERALD ASH BORER (EAB)
REMOVE & REPLACE PROGRAM
Instituted a tree replacement program for the removal
of boulevard and private ash trees.
The program provides one for one on boulevard
replacement ash trees and up to four free trees of
diverse stock when removing private ash tree(s).
The incentive is to remove as many ash trees prior to
the spike of EAB die off. EAB was confirmed in
Plymouth in 2015.
PARKERS LAKE PARK LAKESIDE
PARKING LOT/TRAILS
Replaced the asphalt surfaces at Parkers Lakeside Park,
including trails and the parking lot.
The lot work included new sections of curb and gutter,
base, asphalt, striping and pavement preservative.
Partnerships with various community groups provides amenities to the parks
which would otherwise not be possible. The partners included: Plymouth
Rotary Club, Plymouth Wayzata Youth Baseball Association, and Fusion Soccer
Club.
The projects included a Tree Walk with 40 different species of trees, two
batting cages at Oakwood Park, four dugout roofs at Bass Lake Park, backstop
extension at Plymouth Creek Playfield and replacement soccer nets.
COMMUNITY PARTNERSHIPS
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
38
Parks & Forestry Division: Trail Users
The City uses data collection methods established by the Met Council and Three Rivers Park District to quantify trail users.
Trails remain an important component of the park system.
There were 2.89 miles of trails installed, of which .73 miles of that was trail gaps that were completed in 2018.
»»»Average Daily Trail Use (Top 9)Sunrise
Park
Woodland
Trails Park
42
20
Parks & Forestry Division: Northwest Greenway»
COUNTER B
Trail counters were installed in two locations along the Northwest Greenway in 2017.
Counters are shown in the map below. Counter A is located east of Dunkirk Lane. Counter B is located east of Vicksburg Lane.
The trails are most used in the summer months and have impressive numbers for the rest of the year.
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Three Ponds
Park
55
Shiloh Park
58
Circle
Park
65
Prairie Ponds
Park
79
Lake
Camelot Park
108
Plymouth
Dog Park
125
West Medicine
Lake Park
225
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Counter A 893 981 2,602 4,013 7,973 8,446 9,474 8,556 6,778 3,718 1,773 1,466
Counter B 508 603 1,605 3,141 5,935 6,170 6,856 6,237 4,827 2,494 943 850MonthlyTrail UsersCOUNTER A
ANNUAL NWG TRAIL USERS• 96,842 •
VisitorsResident of 2014 2015 2016 2017 2018
Associations ----56
Long Lake 159 516 438 406 348
Medicine Lake 43 150 150 154 152
Plymouth 38,219 42,373 39,750 38,798 40,600
Wayzata 429 702 914 601 618
TOTAL 38,850 43,741 41,252 39,959 41,774
Parks & Forestry Division: Yard Waste Site»
21
Yard Waste Site is available to residents at no charge.
Weather permitting, the Yard Waste Site is typically open from April - November each year.
Accepted materials include: spring and fall lawn rakings and thatch, leaves, soft, vegetative garden waste, and tree waste.
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MEDINA ROAD TRAIL GAP PARKERS LAKE BUILDING UPDATE
OF VISITORS ARE
RESIDENTS OF
PLYMOUTH
97%
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Plymouth Creek Center & Millennium Garden
The Plymouth Creek Center (PCC) continues to serve as Plymouth’s Community Center.
In its nineteenth year, the facility continues to serve the greater community through a variety of Parks and Recreation programs, family and social events, business and civic gropu meetings, senior gatherrings, and more.
The Millennium Garden remains a very popular wedding site due to its beauty and affordability.
The focus has shifted to maintenance and renovations so that the building remains an updated, inviting and popular venue for visitors and renters.
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NEW PERGOLA WEDDING OPEN HOUSE
PLYMOUTH CREEK CENTER
COMMUNITY ENGAGEMENT
EFFORTS
Over the course of 5 months, Plymouth residents
participated in sharing input and suggestions on
what type of new or existing ameneities could
be added to the PCC to enhance services. Over
1,000 residents shared feedback with the highest
levels of support for gym space, new or improved
walking amenities, additional classrooms, an indoor
playground, art studio, senior space, and dedicated
wellness rooms.
In 2018 staff sent out Requests for Proposals and conducted interviews for
exclusive catering services at the Plymouth Creek Center. Existing catering
contracts are in effect until the end of 2019 but in order to be responsive
to customer needs, new caterers along with rental publications and
needed to be revised no later than June 1st, 2018. Catering agreements
are typically a 5 year contract and are approved by the City Council. The
new contracts will begin January 1, 2020.
The boulevard sign that identifies the Plymouth Creek Center received a
new look and update this past fall. The new electronic sign matches the
four other signs found throughout the park system and serves as a vital
communication tool for activities being held at the facility.
Garden only rentals increased from 17 reservations to 27 in 2018. These
users exclusively rented the garden for ceremonies but not the
ballroom. The garden also received a new additional this last summer,
with an 18’ x 32’ steel pergola structure added near the small lawn in the
garden.
RENTALS & EVENTS
MAINTENANCE AND REPAIRS
Notable maintenance repairs in 2018 included a new HVAC system for the facility, miscellaneous concrete work on or near building entrances, and LED retrofits for parking lot lights.
NEW PERGOLA
22
Laddie and Warren Miller were proud to call
Plymouth their home for 30 years. Laddie became
an active leader and participant at the Plymouth
Creek Center.
Upon her passing in 2017, her family donated funds
to install a new pergola in the Millennium Garden
where she spent much time gardening and sharing
her knowledge of plants.
Her family was thankful to support a project that
honors their mother and can be utilized by the
many visitors of the Millennium Garden.
Plymouth Creek Center & Millennium Garden
GARDEN WEDDINGBALLROOM WEDDINGFacility Visitors(Monthly Avg)20142015201620172018Garden Weddings2014 2015 2016 2017 2018
43 51 52 53 51
Caterer Events
Medina Ballroom 31
Roasted Pear 28
Mintahoe 21
Lancer 5
TOTAL 85Event CateringMonthly ReservationsJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL
327 321 301 337 271 329 314 359 307 380 305 228 3,779
PARK & REC PROGRAMS
80%Facility UsersPAID RENTALS
8%
NON-PROFIT GROUP RENTALS
7%CITY MEETINGS+ EVENTS
5%
23
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
Fieldhouse
24
Approximately 1,960 hours of activites were scheduled and just under $400,000 in revenue was taken in.
Fusion Soccer Club, Wayzata Lacrosse, and Plymouth Parks & Recreation continues to be the primary users.
The Fieldhouse dome is up from October to April. Due to a late snowstorm, the season was extended until April 23.
May - September the field is used as an outdoor field site.
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APRIL SNOWSTORM SOCCER PRACTICEFieldhouse VisitorsMonth Total Days Daily Average
January 29,485 31 951
February 29,240 28 1,044
March 30,606 31 987
April 11,808 27 437
October 373 3 124
November 23,818 30 793
December 27,025 31 871
TOTAL 152,355 181 841Open Play AttendanceResident of 2014 2015 2016 2017 2018
Toddler/Youth 8,951 7,598 4,459 5,397 4,044
Teen 1,881 1,056 1,126 915 646
Adult/Family (Jan-Feb)----50
TOTAL 10,832 8,654 5,585 6,312 4,740
The new Plymouth dome completed its first full season. The new gray fabric experienced a longer than normal season due to
heavy snow in mid-late April. The dome season was extended an extra 10 days due to weather. The facility was able to
accommodate a high volume of high school spring sports since outdoor conditions did not allow for games and practices.
NEW FIELDHOUSE DOME
OF PARTICIPANTS ARE RESIDENTS OF PLYMOUTH
65%
152,355
YEARLY FIELDHOUSE VISITORS
25
Plymouth Historical Society
On January 23, 2018 the City Council authorized a joint-partnership agreement between the City of Plymouth and the Plymouth Historical Society.
As a part of the agreement, the City provided the Plymouth Historical Society with a part-time City employee to manage programming, grant writing, information digitization and organization evaluation.
This relationship helped boost volunteer efforts, recruit new board members, and increase overall visibilitiy to Plymouth’s historical preservation efforts.
Long term improvements are being developed for organization, collections, display, cataloging, communications and outreach efforts.
The Plymouth Historical Society received new branding and a new website www.plymouthmnhistoricalsociety.org.
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NEW LOGO
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NEW WEBSITE & BLOG
VINTAGE CLOTHES ON DISPLAY
Members of the Plymouth Historical Society host an Open
House for community members twice a month between
April - October.
OPEN HOUSES
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
26
Plymouth Ice Center
The Plymouth Ice Center had almost half a million visitors making this venue the busiest recreational facility in the City.
Operating as an enterprise facility, the Ice Center has again generated revenues that exceeded operating expenses.
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NATIONAL HIGH SCHOOL TOURNAMENT NATIONAL HIGH SCHOOL TOURNAMENT
USA NATIONAL HIGH SCHOOL TOURNAMENT
In March of 2018 the Plymouth Ice Center, along with Wayzata Youth Hockey
Association, hosted the USA National High School Tournament.
This tournament brought in 36 High School teams throughout the country to
the City of Plymouth.
The national event had a large economic impact to the City of Plymouth and
surrounding areas. Over 700 hotel rooms were booked.
One of the teams that participated in the tournament faced a tragedy at their
school and had national media coverage along with local coverage of their
participation in the tournament.
ACCELERATION NORTHWEST
Acceleration NW sold their training business to MAP/FHIT Hockey. The city allowed MAP/FHIT Hockey to take over the remaining lease of the training center space attached to the Plymouth Ice Center.
MAP/FHIT Hockey looks to buy more ice time from the Plymouth Ice Center and provide a great training program to all athletes in the area and surrounding communities.
BUILDING UPGRADES
Rink A received an upgrade on the bleacher
speakers to help fans and visitors have a better
listening experience.
Other upgrades have also been done throughout
the building such as adding additional shower
facilities for teams to use, three new Air Handlers,
and a new HVAC for the lower office, Rink A
Locker Rooms and hall way.
STAFFING CHANGE
Steve Lewis retired after 20 years as the
Operations Supervisor at the Plymouth Ice Center.
Steve Lewis was replaced by Steve Langer who
comes to us from Breck School where he was the
Ice Arena Manager for 20 years.
ANNUAL VISITORS • 408,418 •
27
Plymouth Ice Center Data & Stats
User Group 2014 2015 2016 2017*2018
Wayzata Youth Hockey Association 2,722 2,795 2,511 2,608 2,844
Miscellaneous Rentals 835 865 1,107 1,072 1,112
Wayzata High School 508 500 502 438 502
Open Skate/Open Hockey 378 358 350 292 340
MN Showcase Enterprises 498 477 374 328 336
Acceleration NW 402 373 311 217 333
Minnesota All Star Hockey (MASH)247 322 339 300 300
Providence Academy 209 264 255 271 284
Minnesota Hockey 188 173 181 287 261
Minnesota Blades (MN Super Series)117 103 132 97 201
Plymouth Learn to Skate 228 282 233 180 181
Hockey Finder 54 100 134 135 170
TOTAL 6,386 6,612 6,429 6,225 6,864Major Ice Users* Rink A was closed for renovations May - September.
School 2018 Attendance
Wayzata High School Boys 14 8,753
Wayzata High School Girls 10 2,918
Providence Academy Boys 12 1,494
TOTAL 36 13,165High School GamesAdmission & Rentals 2018 Revenue
Open Skating 5,442 $16,333
Open Hockey 1,420 $5,610
Skate Rental 4,163 $12,576
Skate Sharpening 502 $2,560
Skate Trainers 548 $1,095
TOTAL 12,075 $38,174Public Ice Time & AmenitiesGame Attendance20142015201620172018Sales Revenue
Concessions $155,025
Vending $14,300
TOTAL $169,325Concessions & Vending SalesAnnual Revenue20142015201620172018Annual Revenue20142015201620172018
2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION
REGULAR
PRAC MEETING
March 14, 2019
Agenda
Number: 5C
To: Parks & Recreation Commission Members
Prepared by: Diane Evans, Director of Parks and Recreation
Reviewed by:
Item: Appointment of Parks and Recreation Advisory
Commission Chairperson and Vice Chairperson
1. ACTION REQUESTED:
Annually Commissioners must appoint a Chair and Vice Chair to serve over the Parks and Recreation
Advisory Commission.
2. BACKGROUND:
According to Section 305.03, Subdivision 3 of the Plymouth City Code, the Chairperson and Vice
Chairperson of the Parks and Recreation Advisory Commission are appointed by the Commission
from among the members of the Commission, subject to approval by the Mayor.
The 2018 terms ended after the January 2019 Parks and Recreation Advisory Commission meeting.
Per City Code, new appointments must be made for 2019.
POSITION
2018 2019
CHAIRPERSON Tricia DeBleeckere
VICE CHAIRPERSON Aaron Vanderwall
3. BUDGET IMPACT:
There is no budget impact to this action.
4. ATTACHMENTS: