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HomeMy WebLinkAboutPark and Recreation Advisory Commission Packet 03-14-2019 Next Special Meeting – March 21, 2019 – 7 p.m. at Plymouth City Hall Next Regular Meeting – May 9, 2019 – 7 p.m. at Plymouth City Hall PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. PRESENTATIONS (NON-ACTION ITEMS): 4a 5. NEW BUSINESS (ACTION ITEMS): 5a Northwest Greenway Phase Five Master Plan – Trailhead project 5b Annual Report 5c Chair & Vice Chair Appointment 6. COMMISSIONER/STAFF UPDATE  Upcoming Community/Special Events 7. ADJOURNMENT DATE & TIME: Thursday, March 14, 2019 7:00 p.m. LOCATION: CITY COUNCIL CHAMBERS Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447 1 Proposed Minutes February 14, 2019 Proposed Minutes Park & Recreation Advisory Commission Thursday, February 14, 2019 MEMBERS PRESENT: Chair Tricia DeBleeckere, Commissioners: Dick Burkhardt, Marilyn Sunseri, Vita Wilson MEMBERS ABSENT: Vice Chair Aaron Vanderwall, Commissioners: Margie DuPuis, Michael Swanson STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Volunteer Coordinator Jackie Maas, Office Support Specialist Sarah Josephs COUNCIL REPRESENTATIVES: Planning Commissioner Bryan Oakley 1. CALL TO ORDER Chair DeBleeckere called the meeting to order at 7:02 p.m. 2. APPROVAL OF MINUTES Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending approval of the January 10 Park and Recreation Advisory Commission meeting minutes as written. With all members voting in favor, the motion carried. 3. OPEN FORUM: 4. PRESENTATIONS (NON-ACTION ITEMS): 4a. General PRAC Information Included in the packet is general information on who the Parks & Recreation Advisory Commission is and what duties are included for Commissioners. The commission serves as an advisory board to the City Council regarding parks and recreation programs and services. We encourage you to review the information and ask any questions. 4b. Volunteer Program Update Volunteer Coordinator Jackie Maas was present to speak on recent updates. The Volunteer Program is currently celebrating its 25 year anniversary. Volunteers serve a wide range of role within the City; ranging from keeping parks clean, coaching, assisting at events, and much more. In 2018 there were 1,652 volunteers who served 26,954 hours. This total does not include those who assisted with the Adopt-A-Hydrant program that have been included in previous annual reports. Many volunteer positions are needed on an annual basis, but new one-time events such as the High School National Hockey Tournament, are added throughout the year. As a part of the 25th anniversary, it was determined to offer a satisfaction survey to the current volunteers. Staff wanted to know how they program was working, what volunteers enjoyed, and where improvements could be made from the perspective of the volunteer. Coordinator Maas, along with volunteer Bilquis Khan, created and sent out 1,027 surveys. Of those mailed, 274 completed surveys were returned. Volunteer Khan has a professional background in creating and analyzing survey data and took on the project of analyzing all of the surveys. 2 Proposed Minutes February 14, 2019 Analysis showed that one-fourth of respondents have volunteered more than 10 years with the City. Ninety-three percent of respondents wish to continue volunteering, with ninety-six percent who have encouraged others to join the volunteer program with the city. The majority of volunteers worked less than 20 hours a year, but fifteen percent volunteered more than 50 hours a year. Volunteers shared that they enjoy getting to know people, having a sense of community, making friends, connecting with others, and helping others in their community. Summer Teen Volunteer applications will be available soon. The program is open to those 14 years or older to assist during the summer programs and events. Commissioner Burkhardt shared that as a volunteer he appreciates having Coordinator Maas available to handle the details of the projects and commented that she makes it easy and enjoyable to volunteer under her leadership. Commissioner Wilson inquired why there was a decrease in the number of volunteers over the past two years. Coordinator Maas shared that by removing the Adopt-A-Hydrant program it caused a decrease in numbers that were typically included. There were also two very large events in 2017 that were not held in 2018 that also contributed to a lower number. Volunteer requests from staff are never exactly the same from year to year either. While many projects do take place each year, others may have only been a one-time request. Coordinator Maas shared that she likes to bring on enough volunteers to serve the needs of the city. Volunteers prefer to be engaged and have a variety of assignments to choose from instead of having too many people without enough opportunities. It is found when there are more volunteers than tasks, the volunteers are not as engaged and have a less positive experience. 4c. Plymouth Creek Center Renovation and/or Expansion Update Director Evans shared that the project was recently presented at a Council Study Session. At that meeting the Council gave staff direction to initiate a RFP to solicit Architectural Company proposals. Council members are interested in learning what program space opportunities are possible with a potential renovation/expansion. Commissioner Wilson attended the Study Session and shared that Councilmembers spoke of receiving a lot of positive resident feedback to improving the Creek Center. A special PRAC meeting will be scheduled for March 21 for Commissioners to review the proposals received and narrow down to 3-4 companies for Council to interview. RFPs will be sent to over 20 companies in the area and advertised for any additional companies to review. Of those received, staff will narrow down to 6-8 for PRAC to review. Council would review the recommended companies on April 9 during a Study Session. A later date will be determined for Council to interview and meet with the chosen architect and construction manager. 5. NEW BUSINESS (ACTION ITEMS): 5a. Harvest Park Deputy Director Northway shared that Harvest Park will be the newest park in Plymouth, located just north of County Road 47, near the Meadows Park. As parcels to the east of the current Harvest Park location are developed the City will acquire more land through the Park Dedication process. Harvest Park will be classified as a mini-neighborhood park; meaning it will be less than 5 acres when complete. 3 Proposed Minutes February 14, 2019 Staff sent out an RFP for playground designs. Five submissions were received. A committee reviewed and narrowed down those choices to three. Staff invited nearby residents to an Open House held just prior to the PRAC meeting. Twenty residents attended the Open House and used rank-choice voting to select a playground design. Visitors chose from a Little Tykes, Burke, and GameTime design. The results of the rank choice vote produced a clear winner. The Burke design received the most votes (16). Little Tykes received 3 votes, and GameTime received 1 vote. Parks & Forestry will served as the general contractor for the project and will build the container and complete site grading. Future park plans include a 4-post shelter, benches and picnic tables. Motion by Commissioner Sunseri, seconded by Commissioner Wilson, recommending the approval of the Burke playground design at Harvest Park. 5b. Annual Report (Draft) Director Evans presented a draft of the 2018 Annual Report. Commissioners have the opportunity to review and provide any feedback or corrections that they feel should be made. The Annual Report serves as a great document to share all that the Department accomplishes in a year. The report highlights large projects, the volunteer service program, the recreation division, events, facilities, and parks and forestry projects. At a March PRAC meeting, Commissioners will be asked to give final approval of the Annual Report. Motion by Commissioner Wilson, seconded by Commissioner Burkhardt, recommending the approval of the 2018 Annual Report Draft. 6. COMMISSIONER/STAFF UPDATE  Director Evans provided an update to the second Fieldhouse question raised at the January PRAC meeting. o Aerial overviews were shown for several playfield locations. Based on the size of land needed for another Fieldhouse, staff would not be able to install a second one at the Plymouth Creek Center location. o In looking at the other playfields, several are at school sites where the City is leasing land from the school districts (Oakwood, Plymouth, and Ridgemount Playfields). A second factor would be to make sure there is sufficient parking available at those schools. Any partnership would need to be agreed upon by both parties. o At Bass Lake or Zachary Playfields, there could be enough land and parking, but there is not much of a buffer between the potential dome and houses. o LaCompte Playfield is unfortunately too small to hold a Fieldhouse and parking lot. o Parkers Lake and Plymouth Creek could fit a fieldhouse, however would create a larger need for parking and have limited buffers between the park and homes. o The current Fieldhouse model works in sharing staff between the Plymouth Creek Center and the Fieldhouse. The current site has challenges all winter between snow and wind. o Staff are not opposed to installing another artificial turf, they do discourage creating another dome. o Commissioner Wilson shared that she felt Robbinsdale School District would support a cooperative effort to install a fieldhouse or artificial turf on one of their shared spaces. Having another fieldhouse/artificial field would create more balance between features in park spaces available to each school district (Wayzata and Robbinsdale). 4 Proposed Minutes February 14, 2019 o Director Evans shared that park assets are not determined by school districts, but by where the land is available. Currently there is a lot of new development on the west side of the city as farm lots sell. With that development, parks and feature will be added. At the same time staff are making updates to parks that have been established longer. Last year East Medicine Lake Park received a complete park renovation due to the age and wear of the site. o Commissioners and staff agreed to continue conversations on the development of another artificial turf field within the central/east side of the city.  A PRAC meeting has been scheduled for March 14 to review plans for the Northwest Greenway Trailhead project along Peony Lane.  A draft of the upcoming CIP will be available to Commissioners at the May PRAC meeting.  There are two upcoming PRAC meetings; March 14 and March 21 at 7:00 p.m. at City Hall. 7. ADJOURNMENT Motion by Commissioner Burkhardt, seconded by Commissioner Sunseri, recommending adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair DeBleeckere adjourned the meeting at 8:03 p.m. REGULAR PRAC MEETING March 14, 2019 Agenda Number: 5A To: Parks & Recreation Commission Members Prepared by: Diane Evans, Parks & Recreation Director Reviewed by: Item: Approve Master Plan for the Northwest Greenway Phase Five – Peony Lane South Trailhead Project 1. ACTION REQUESTED: Staff is recommending that the Parks and Recreation Advisory Commission approve the Master Plan for the Northwest Greenway Phase Five – Peony Lane South Trailhead Project. 2. BACKGROUND: In 2000, the City Council adopted the Northwest Greenway (NWG) Master Plan as part of the City Comprehensive Plan. The NWG is a long, natural east/west corridor with looping trails and connections to both local and regional trail systems. Thus far, the City has completed three phases of the Northwest Greenway. The first three phases of the project were constructed in 2015, 2016 and 2017. With the completion of these phases, the NWG provides a contiguous linear trail that runs from Aspen Ridge Park on the west side of Plymouth to Legacy Greenway Park in north-central Plymouth. Construction of the three phases also included a trailhead on Cheshire Parkway, NWG Bridge over Vicksburg Lane and trail connections to Lake Camelot Park and Medicine Lake Regional Trail. Construction of the Northwest Greenway phase four project began in 2018 and will officially be completed in 2019. This phase extends the trail/boardwalk across the south end of the Elm Creek Wetland and provides a trail connection to Peony Lane, which completes a trail loop around the wetland. Additional repair work for developer installed trails was also completed just south of the Willows Development and the Elm Creek Highlands East Development. The 2019-2020 Phase Five project provides for the design and construction of the Peony Lane South Trailhead (approx. 6 upland acres). The trailhead is located on the east side of Peony Lane, just north of Schmidt Lake Road and Wayzata High School. The trailhead consists of two upland knolls. The northern knoll (approx. 4 acres) and the southern knoll (approx. 2 acres) will be connected by a box culvert trail crossing over Elm Creek. The northern knoll will be able to accomodate larger scale events such as; corporate and private picnics and receptions, race and/or walk events, community special events and recreation programs. It will also include parking for over 100 vehicles, trail connections to Peony Lane and a multi-use hardscape plaza area that could be used for event tents, food trucks and other amenities. In addition, the site includes a large open air shelter building with indoor restroom facilities, storage and food service area. The shelter building will be large enough to accommodate seating for 150- 200 people, and provide spill-over space onto the plaza for staging events. The overall site design of this area ensures spectacular vista views of the wetland and accommodations for large events while safely handling people and vehicle traffic. The southern knoll includes parking for over 50 vehicles, trail connections to Peony Lane, and the Elm Creek boardwalk. In addition the site provides space for a challenge course, a restroom enclosure and one or two small picnic shelters. Staff is working with SRF Consultants, HCM Architects, and Landscape Structures on the project. Because of the project complexity and to ensure a favorable bid environment, the project will be bid in two phases. Bid package one will include all of the site work and grading, boardwalk/culvert, trails, and parking lot areas. Bid package one will be advertised in April with construction scheduled for June through August 2019. Bid package two includes the shelter building and a multi-use plaza area. Staff is currently working with HCM Architects on the design. The third component of the NWG trail head is a challenge course, designed by Landscape Structures. The challenge course will be unique to the Plymouth Park system because it is designed for the 13+ year old park users, and features natural fitness components involving rocks, ropes, and other obstacles. The $300,000 challenge course will be coordinated and completed by the Parks and Forestry staff outside the scope of the bid packages utilizing a cooperative purchasing agreement. As well, staff will be applying for a Department of Natural Resources (DNR) grant for the course to help off-set the project cost. If successful, the DNR 50/50 matching grant would reduce the cities cost to $150,000. SRF Consultants are working to finalize the design, engineer’s estimate and timeline for the project. The estimated project timeline for Bid Package 1 (Site work/hardscape):  Bid advertising .............................................................. April, 2019  City Council Bid Review/Award ..................................... May, 2019  Construction .................................................................. Late May – September, 2019  Completion .................................................................... October, 2020 The estimated project timeline for Bid Package 2 (Shelter):  Bid advertising .............................................................. Fall, 2019  City Council Bid Review/Award ..................................... January, 2020  Construction .................................................................. May, 2020 – October, 2020  Completion .................................................................... October, 2020 The estimated project timeline for the Challenge Course:  City Council Authorize Project & Grant application ..... March 26, 2019  DNR Grant announcement ............................................ August, 2019  Construction .................................................................. May, 2020 – October, 2020  Completion .................................................................... October, 2020 3. BUDGET IMPACT: The Phase Five NWG Project is scheduled in the 2019 and 2020 Capital Improvement Program for $2,800,000 utilizing Park Dedication Funds. In 2019, the engineer’s estimated costs for site work/hardscape, shelter, contingency, site furnishings and consultants is $2,764,000. Staff will be reviewing plans to value engineer the project to meet budget. In 2020, the NWG Challenge Course is estimated at $300,000. An award of the Department of Natural Resources Grant would reduce the City’s cost to $150,000. 4. ATTACHMENTS: NWG Development Map Trailhead Master Plan Shelter Design NWG Challenge Course NWG Development Map Trailhead Master Plan Trailhead Shelter Renderings NWG Challenge Course -Details will be provided at the March 14, 2019 meeting. REGULAR PRAC MEETING March 14, 2019 Agenda Number: 5B To: Parks & Recreation Commission Members Prepared by: Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks & Recreation Item: Approve 2018 Annual Report 1. ACTION REQUESTED: The Park and Recreation Advisory Commission should review and approve the 2018 Annual Report. 2. BACKGROUND: Attached is the 2018 Parks and Recreation Department annual report. The report provides statistical information, accomplishments and highlights from all operating divisions within the department, including: Administration, Recreation, Parks and Forestry, the Volunteer program, the Ice Center, and the Plymouth Creek Center and Fieldhouse. 3. BUDGET IMPACT: There is no budget impact for this action item. 4. ATTACHMENTS: 2018 Annual Report 20 18 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Table of Contents 3 4 5 8 10 12 17 20 Facilities Parks & Forestry RecreationVolunteersBudgetHighlightsPRACStaff Parks & Recreation Staff Administration Parks & Forestry DIANE EVANS, Director SARAH JOSEPHS, Office Support Specialist 2 Plymouth Creek Center Plymouth Ice Center Recreation Divison » » BARB NORTHWAY, Deputy Director JERROD BRUNELLE, Parks & Forestry Manager BRIAN SWARTZER, Parks & Forestry Supervisor PAUL BUCK, Forester SONYA RIPPE, Project Coordinator JUDD ERICKSON, Parks & Forestry Lead BEN ANDERSON, Parks & Forestry Maintenance PAUL BABB, Parks & Forestry Maintenance JESSE BELAIR, Parks & Forestry Maintenance DEAN BELLEFEUILLE, Parks & Forestry Maintenance GARRET BREEN, Parks & Forestry Maintenance JIM GRANT, Parks & Forestry Maintenance KRIS HOFSTEADT, Office Support Representative JAKE KNUTSON, Parks & Forestry Maintenance KENT LUNDBERG, Parks & Forestry Maintenance KARI MAVENKAMP, Office Support Representative TODD MILLER, Parks & Forestry Maintenance DON NELSON, Parks & Forestry Maintenance JOAN NELSON, Office Support Representative LARA NEWBERGER, Parks & Forestry Maintenance KELLY OSBORN, Parks & Forestry Maintenance GREG POETZ, Parks & Forestry Maintenance DAVID SUHR, Parks & Forestry Maintenance JIM WADDICK, Parks & Forestry Maintenance TREVOR WALDOCH, Parks & Forestry Maintenance » » » CHRIS FLECK, Manager ANGIE DEHN, Rental Coordinator DR. NATASHA THORESON, PHS Coordinator DAVID GILSETH, Building Maintenance DEB JOHNSON, Office Support Representative JOHN SPIOTTA, Building Maintenance ERIK HALVERSON, Manager BARB EWALD, Office Support Representative MATT KARVONEN, Ice Maintenance STEVE LANGER, Operations Supervisor STEVE LEWIS, Operations Supervisor KIRSTEN VIKE, Skating Program Director KARI HEMP, Manager CINDY ANDERSON, Recreation Supervisor PATTY CAMPBELL, Office Support Representative ALYSSA FRAM, Recreation Supervisor JESSICA KOCH, Recreation Supervisor DAN LAUER, Recreation Supervisor PAUL PEARSON, Recreation Supervisor ALYSSA PINK, Recreation Coordinator LIBBY RENSLO, Office Support Representative KILEY RONDEAU, Recreation Coordinator Volunteer Services» JACKIE MAAS, Volunteer Coordinator 3 ADMINISTRATION Policies & Procedures Admin Support Advisory Commission Department Responsibilities Park Development Park Replacement PARKS & FORESTRY CREEK CENTER FIELDHOUSEICE CENTER Facility Maintenance Events & Rentals Facility Programs Concession & Equipment Rentals Hockey Association & School District Liaison RECREATION VOLUNTEER Facility Maintenance Park Maintenance & Inspections Trail Maintenance & Inspections Tree Care & Preservation Asset Management Horticulture Reforestation Facility Maintenance Events & Rentals Facility Programs Advertising Community Programs Facility Maintenance Events & Rentals Facility Programs Athletic Association Liaison Leisure Programs & Classes Community & Special Events Public Relations & Marketing School Liaison Event & Rental Coordination Outdoor Field Coordination Social Media City Volunteer Oversight Recruitment & Retention Volunteer Event Coordination Advertising 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 4 Parks & Recreation Advisory Commission (PRAC) The Commission serves in an advisory capacity to City Council. Each of the seven members of the Commission is appointed for a three-year term by City Council. The Chair & Vice Chair are appointed by members of the Commission and serve for a term of one year. TRICIA DEBLEECKERE Chair Appointed: 1/22/13 Term Exp: 1/31/19 AARON WANDERWALL Vice-Chair Appointed: 7/24/07 Term Exp: 1/31/21 »»» Commission Liaison Commission Members JIM DAVIS City Council MARILYN SUNSERI Ward 1 Appointed: 12/13/16 Term Exp: 1/31/20 DICK BURKHARDT Ward 2 Appointed: 12/9/14 Term Exp: 1/31/21 MICHAEL SWANSON Ward 4 Appointed: 12/10/13 Term Exp: 1/31/20 MERRILEE RILEY At-Large Appointed: 12/8/09 Term Exp: 1/31/19 VITA WILSON At-Large Appointed: 12/12/17 Term Exp: 1/31/21 WARD 3 AT-LARGE WARD 1 WARD 2 WARD 4 AT-LARGE AT-LARGE 5 Department Highlights KIMBERLY LANE BOARDWALK REPLACEMENT This 468’ boardwalk spans a wetland and creek between Kimberly Lane Elementary School and Dunkirk Lane. The 8’ wide boardwalk system is driven post, metal frame, cedar deck and metal railing construction. The project included tree removal and replacement, as well as, trail transition plates. The project cost was $99,675. EAST MEDICINE LAKE PLAYGROUND REPLACEMENT This project worked hand-in-hand with the East Medicine Lake Park Renovation Project. The playground included a combination of Kompan play equipment and a custom industrial cube tower reaching the height of 24 feet to take advantage of the lake views. The playground includes climbers, a long tube slide, spring elements, swings and turf in the 2-5 area. The project was $155,000. EAST MEDICINE LAKE PARK RENOVATION The City hired American Liberty Construction, Inc to complete renovation of the 30 year old park. The project included removal of the old structure, new building/shelter facilities with restrooms, drainage improvements, concrete work, grading and site equipment. The project budget was $940,000. PARKERS LAKE PARKING LOT REPAIR/REPLACEMENT The parking lot replacement was split into two areas, the lakeside lot and a portion of the southern playfield lot. The playfield lot required asphalt removal, drainage improvements and base work. The lakeside lot required a 2” mill and overlay, concrete curb work and ADA improvements. Both parking lots were also treated with pavement preservative and striped with ADA compliant spaces. The project was $200,000. 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Department Highlights 6 NORTHWEST GREENWAY (PHASE IV) This segment extends the trail/boardwalk across the south end of the Elm Creek Wetland. Additionally, the project included trail connection to Peony Lane and trail improvements on the east side of the wetland. The project cost was $1,200,000. NORTHWEST GREENWAY LAND ACQUISITION The City purchased the Schwappach Property (5725 Juneau Lane North) located west of Cheshire Parkway at the intersection of Juneau Lane North and 57th Avenue North. The property is 5.01 acres and is the last land acquisition needed to connect the Northwest Greenway (NWG) east/west linear trail corridor to Cheshire Parkway. The City paid $410,000 for the property. GREEN OAKS PLAYGROUND REPLACEMENT The renovation of Green Oaks Park included a new playground, hardscape court, concrete, painting and vegetation enhancements. The playground was removed in early spring by Kids Around the World and donated overseas. The new play equipment is Burke brand and includes nets, social swing, overhead climbers, slides and turf in the 2-5 area. The project was $105,000. THE MEADOWS NEIGHBORHOOD PARK This Park is 5.65 acres located on the west side of the City on the southwest corner of CR 47 and Peony Lane. The neighborhood park has views of the Northwest Greenway and Elm Creek Wetland Complex across Peony Lane. Park amenities include a 2-5 year old and a 5-12 year old play structure, trails, shelters, lawn game area, open green space and parking. The project budget is $420.000. Department Highlights 7 We want your ideasHelp shape the future of the PCC plymouthmn.gov/pccproject July 17-19 plymouthmn.gov/flashvote Join the FlashVote community. Civic participation has never been easier. Give us your input in seconds, from any device, anytime. May 15 - Aug. 28 Stop, see, share suggestions Plymouth Creek Center – 14800 34th Ave. N. Parks & Recreation Office – 3400 Plymouth Blvd. INTERACTIVE BOARDS May 15 - Aug. 28 We want your ideasHelp shape the future of the PCC plymouthmn.gov/pccproject July 17-19 plymouthmn.gov/flashvoteJoin the FlashVote community. Civic participation has never been easier. Give us your input in seconds, from any device, anytime. May 15 - Aug. 28 Stop, see, share suggestions Plymouth Creek Center – 14800 34th Ave. N. Parks & Recreation Office – 3400 Plymouth Blvd. INTERACTIVE BOARDS May 15 - Aug. 28 PLYMOUTH CREEK CENTER COMMUNITY ENGAGEMENT SURVEY City Council authorized staff to work with Hammel, Green, and Abrahamson (HGA) to conduct a community engagement process for the potential renovation and expansion of the Plymouth Creek Center. The scope of services included open houses, interactive boards, social pinpoint and flash vote. The process timeline was May through the end of August. The community engagement study cost was $28,000. PLYMOUTH CREEK CENTER ELECTRONIC READER BOARD The electronic monument sign at the Plymouth Creek Center was replaced. The project replaced the brick and concrete structure with a new digital message reader from Daktronics. This included electrical modifications and updated landscaping. The project cost $75,000. NEW TRAILS Two new trail sections were completed this year; Medina Road and Revere Lane. The Medina Road section provides trail connection from Brockton Lane to Greenwood Playfield. The Revere Trail provides pedestrian access to commercial areas as users cross CSAH (Hwy) 55. The combined project cost was $312,372. “I love Plymouth Parks and Recreation and am grateful for all of your wonderful parks and facilities.“ 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Budget Overview 8 EXPENSES DIVISON EXPENSE TOTAL ADMINISTRATION $550,184 PARKS & FORESTRY $5,141,026 RECREATION $1,927,699 PLYMOUTH CREEK CENTER $653,225 FIELDHOUSE $413,400 PLYMOUTH ICE CENTER $1,724,760 VOLUNTEERS $118,763 TOTAL $10,529,057 REVENUE DIVISON PROPERTY TAX PROGRAM FEES MISC REVENUE REVENUE TOTAL ADMINISTRATION $550,184 $550,184 PARKS & FORESTRY $5,018,026 $123,000 $5,141,026 RECREATION $650,624 $1,232,775 $44,300 $1,927,699 PLYMOUTH CREEK CENTER $442,525 $210,700 $653,225 FIELDHOUSE $393,800 $19,600 $413,400 PLYMOUTH ICE CENTER $1,698,235 $26,525 $1,724,760 VOLUNTEERS $117,163 $1,600 $118,763 TOTAL $6,778,522 $3,658,510 $92,025 $10,529,057 In 2018, City tax dollars from the general fund were allocated to the Parks & Recreation Department in the amount of $6,778,522. This was an increase of $462,341 from 2017.» Five Year Budget Summary *Adopted Budget Numbers 20142015201620172018ANNUAL DEPARTMENT BUDGET $10,529,057 Budget Overview The Plymouth Field House and Ice Center operations are Enterprise Funds and do not receive any general fund subsidy. Both facilities must generate revenue to cover all operational expenses. Recreation is a Special Revenue Fund which substantially relies on user/program fees, but receives a partial property tax subsidy to off-set expenses. The miscellaneous revenue comes from other sources such as interest from investments. The Plymouth Creek Center and Millennium Garden is a General Fund Budget that generates additional revenue. » » » BARK IN THE PARKWENDY’S WIGGLE JIGGLE JAM 9General Fund AllocationProgram Fee Revenue 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Volunteer Services For 25 years, volunteers have directly contributed to the wonderful quality of life in Plymouth. From keeping parks clean and coaching children’s sports, to assisting with special events, and offering their professional expertise.» 10 ANOTHER BIG YEAR! • Volunteers contributed 26,954 hours of service. • 1,652 volunteers participated in multiple departments and/or programs. VALUE TO THE CITY • Volunteer hours are valued at $665,494 of contribution in-kind. • The number of hours contributed is equivalent to 12.96 Full Time Employees. 2018 VOLUNTEER SATISFACTION SURVEY • 93% of volunteers wish to continue volunteering. • 96% would recommend the volunteer program to a friend. • 25% had volunteered for 10 years or more. • 15% had contributed 50 or more hours in the previous year. NEW VOLUNTEER TASKS • Provided customer service evaluations of transit system. • Revitalized the Millennium Garden herb garden. • Created and evaluated the results of a volunteer satisfaction survey. • Scanned and organized electronic documents for Community Development, Public Works, and Public Safety including 4,600 training records, 4,956 building permits, and 168 blueprints. • Drove all 310 miles of City streets to photograph and inventory 3,200 street lights. • Partnered with Plymouth Historical Society to provide collections assistance volunteers. • Facilitated nine community engagement events for the Plymouth Creek Center expansion project. SPECIAL EVENTS • 862 volunteers provided front-line customer service during 100 city-sponsored events. • There were 71,801 participants impacted by volunteer interactions. THEY MAKE A DIFFERENCE! CITY SAMPLER • 259 coaches and ski chaperones – 1,885 youth served. • 12 open pickleball/open soccer volunteers – 613 participants served. • 26 Park & Recreation Summer Teen volunteers – 3,657 youth served. • 7 Chaplain Corps call-outs to residents in crisis. • 41 Millennium Garden wedding parties assisted. • 108 volunteers assisted with 30 assembly projects. • 15 volunteers responded to 200 Santa Letters. • 575 Halloween bags and 600 s’mores packets assembled. • 8 volunteers assisted 8,014 Farmer’s Market patrons. ““The volunteers were a lot of fun and also very professional and efficient. We’d love to have their help again. ““I made a long-lasting (if the trees I planted survive) contribution to the community. BARK IN THE PARKFIRE & ICE 11 BY THE NUMBERS • 401 individuals made initial contact with the Volunteer Services office. • 90 applications were received and 47 potential candidates were interviewed. • 103 staff requests for volunteer assistance were received. ENVIRONMENTAL & OUTDOOR MAINTENANCE PROJECTS • 203 volunteers assisted with plantings and outdoor maintenance projects.• 117 volunteers removed buckthorn from 4 city parks, trails, & green space.• 112 volunteers pulled garlic mustard from 3 city parks, trails, & green spaces.• 1,655 trees and shrubs sold during Bare Root Tree Sale.• 76 trees planted in local parks.• 1,700 shoreline restoration plants installed at East Medicine Lake Park.• 5,800 flowers planted during annual Planting Day.• 822 prairie perennials planted for improved butterfly habitat.• Created an interactive sculpture for recycling education.• 41 volunteers marked 170 storm drains to prevent storm water pollution.• 86,000 dog waste bags dispensed in 24 designated park locations.• 52 parks, 18.5 miles of trails, and 20 miles streets adopted. WHO ARE OUR VOLUNTEERS? • 86% are Plymouth residents.• Volunteers reside in 33 different cities.• 21% teens, 60% adults and 19% seniors.• 47% of volunteers were women and 53% were men.• 63 community and family groups participated. • 2 Eagle Scout projects including the K9 statue.• 191 neighborhoods coordinated Night to Unite events. ““I am so proud to be part of the Plymouth community. It’s an honor to be a volunteer. Volunteering helped me grow as a person.““This is the perk of volunteering: we meet people with different interests and beliefs. ““ 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Inclusion Services Financial Services It is the policy of the City of Plymouth to provide services to all residents regardless of sex, race, color, national origin, ability, or financial status. Services provide participants with the support and assistance to enjoy mainstream programs. Support and assistance can include allergy notification letters, lowering class ratios, sign language interpreters, and one-on-one direct staff assistance. » »» Financial assistance is available to assist families with children (under 18) with program fees. Funds are only available to City of Plymouth residents who meet national income guidelines. The maximum assistance for any child taking programs is $200 per calendar year. Discounted day-passes are available to Life Time Fitness. »»»» HIRED 12 STAFF AS SEASONAL INCLUSION AIDES 90 PEANUT ALLERGY NOTICES SENT PARTICIPANTS WITH AUTISM 32 PARTICIPANTS WITH MEDICIAL CONDITIONS ASSISTED 14PARTICIPANTS WITH COGNITIVE DISORDERS PROVIDED SUPPORT FOR 11 KIDS WITH ADD/ADHD PROVIDEDthirty-six PARTICIPANTS WITH 1 ON 1 ASSISTANCE 32% HAVE OTHER ALLERGIES PARTICIPANTS SERVED 5% HAVE ASTHMA 12 “Thank you so much for offering this program - it is such a blessing!“2014 2015 2016 2017 2018 Youth Served 104 98 77 149 88 Funds Granted $12,552 $12,169 $8,786 $11,311 $7,780 IN SCHOLARSHIPS GRANTED IN 2018$7,780 225 32 Recreation Division: Programming Plymouth Parks & Recreation provides programs and services that are balanced, customer-driven and conceptually sound. Our goal is to provide quality programs that meet the needs of the community and provide a variety of opportunities in both active and passive activities while maximizing resources. Community needs, interests, and behaviors set the tone for program development. Needs are determined through community surveys, program participation surveys, trend identification and participant involvement and input. »» »AQUATICSSwim Lessons Water Safety Instruction Lifeguards EDUCATIONLectures Computer Technology Math & Science Programs ARTSArts & Crafts Dance & Drama Music Tours MARTIAL ARTSTae Kwon Do Jujitsu Kung Fu Self Defense HEALTH & FITNESSAerobics & Endurance Balance & Flexibility Strength & Toning Nutrition SPORTSLessons, Camps & Clinics Individual & Team Sports Adult Leagues Meditation Conditioning RECREATIONDay Camps Playground Programs Preschool Programs Teen Trips CLUBS & GROUPSCard Club Biking Club Current Events Conversation Circle Rockers Chorus Writers Group >>>> >>>> >>> >>>> >>>> >> >>> >>> >>>> >> HOLY ROCKA ROLLAZ 13 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Recreation Division: Programming 14 66,202 TOTAL RECREATION PARTICIPANTS (SPECIAL EVENTS + PROGRAMS) 45,214 PEOPLE ATTENDED53COMMUNITY SPECIAL EVENTS PARTICIPANTS IN20,988 2,085 REC PROGRAMS OF THOSE 20,988 PARTICIPANTS, 2,505 WERE A PART OF 25 ADULT SPORT LEAGUES THE REMAINING 2,060 PROGRAMS WERE: REC PROGRAM AGE BREAKDOWN: Adult/ All Ages Parent/ Preschool Teen Youth Senior Child 32% 8% 3% 13% 7% 37% LEAGUE PARTICIPATION SOFTBALL9 Leagues SOCCER5 Leagues BASKETBALL6 Leagues VOLLEYBALL3 Leagues BOCCE BALL1 League Aquatics 7% Arts/Crafts 12% Athletics/ Sports 35% Education 12% Events 4% Health/ Fitness 12% Safety 1% Skating 6% Specialty 3% Trips 7%217 TEAMS $104,182 LEAGUE REVENUE 5 SPORTS $1,238,553 REC PROGRAM REVENUE Recreation Division: Special Events ∙ Music in Plymouth - 15,000∙ Entertainment in the Parks - 725 » 10 Concerts ∙ Movies in the Park - 600 » 3 Movies Our special events create connections among community organizations, businesses, residents and family units. The events create family time for busy families to enjoy affordable recreation opportunities within their own community. »» Events with Attendance MusicalMoviesArts ∙ Plymouth Arts Fair - 1,200∙ Primavera Art Show - 637∙ Dance Recital - 975∙ Children’s Theater - 250∙ Magic Show - 90 Health∙ Healthy Living Fair - 298 ∙ Skate the Garden - 30 ∙ Trail Talks - 40∙ Farmer’s Market - 8,104∙ Winter Market - 954∙ Walk with the Mayor - 30 Senior Events & Fundraisers ∙ Belgian Waffle Breakfast - 384∙ Senior Spring Dance - 55 ∙ Pie Day - 260 ∙ Holiday Glitter Dance - 74 Nature ∙ Tree Workshop - 38∙ Spring Plant Swap - 50∙ Arbor Day Event - 75∙ Fall Plant Swap - 60 Animals & Pets ∙ Bark in the Park - 675∙ Zoomobile Animals of the North - 300 I Do ∙ Spring Wedding Open House - 106 ∙ Fall Wedding Open House - 123 ∙ Wedding Expo - 116 ∙ Fire & Ice - 3,000∙ Water Ski Shows » July - 2,000 » August - 2,804 ∙ Happy Birthday America Parade - 350∙ Halloween at the Creek - 1,492∙ Veterans Day Breakfast - 40∙ Old Fashioned Christmas - 1,150Holidays ∙ Kids Garage Sale - 250∙ Summer Preview Night - 130∙ Kids Fest - 3,100 ∙ Recognition Event - 275 ∙ After Hours at the Creek - 208∙ Harbor Revue - 59 ∙ Plymouth on Parade - 6,500∙ Pump Park Open House - 50 Volunteer Parkers Lake AdultsCommunity ChildrenTotal Special Event Attendance Visitors2014 2015 2016 2017 2018 35,711 48,578 43,997 43,721 45,214 15 ““We really enjoyed the After Hours at the Creek event. Everything was set up really nice and the comedian was very funny. Thank you! PARTICIPANTS IN 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Recreation Division: Registration Recreation Division: Sponsorships The Parks & Recreation Department have been actively engaging with local businesses to expand Program Sponsorships. These funds help offset costs for programs and special events that are held throughout the year. Companies can sponsor a feature at an event or an entire year of programs and events. In 2018, TCF Bank and Abbott Northwestern West Health were the Platinum Sponsors. Each contributed $6,240 to the department. »»»» 16 Annual Sponsorship2014 2015 2016 2017 2018 2014 2015 2016 2017 2018 Online Registration 73%73%75%84%89% In-Person/Phone Registration 27%27%25%16%11% Revenue Collected $355,798 $396,642 $421,237 $430,897 $519,686OpeningDay Data»Online registration continues to increase each year, especially as users become more familiar with RecTrac.Age DemographicsOF PARTICIPANTS ARE RESIDENTS OF PLYMOUTH 86% OF PARTICIPANTS REGISTER ONLINE 89% Recreation Division: Seasonal Facility Programs Farmer’s Market In 2018, the market featured 27 vendors over a 14 week season. This season saw a wide variety of vendors offering a range of unique products. Fresh fruits and veggies were a staple as always. Meat, bread, and canned goods, as well as, new ready-to-eat foods were a popular addition as well. The addition of a quarter season vendor stall brought in new specialty items such as coffee, pierogis, and refrigerated pickles. WINTER MARKET Parkers Lake Park Bachman’s Floral Beaches East Medicine Lake Parkers Lake West Medicine Lake Beaches opened on June 9. West Medicine Lake Beach was open through August 12, while Parkers Lake Beach remained open until August 15. The beach at East Medicine Lake Park was closed for renovations. This summer there were eight lifeguards on staff for both beaches. Each day 4-6 lifeguards were scheduled.Visitors2014 2015 2016 2017 2018 Parkers Lake Park 9,230 9,437 9,512 8,754 8,014 Bachman’s Floral ---268 954 TOTAL 9,230 9,437 9,512 9,022 8,968 Visitors2014 2015 2016 2017 2018 Parkers Lake Park 1,310 1,392 998 935 2,558 West Medicine Lake 2,497 4,052 3,864 3,371 5,031 TOTAL 3,807 5,444 4,862 4,306 7,489MEDICINE LAKE Outdoor Skating Rinks Bass Lake Park LaCompte Park Oakwood Park Parkers Lake Visitors2014 2015 2016 2017 2018 Parkers Lake (1H/1P)938 1,067 151 493 374 Plymouth Creek (1H/1P)1,383 1,242 1,259 1,708 1,358 Ridgemount (2H/1P)1,286 2,559 1,159 1,896 1,818 Zachary (1H/1P)883 1,098 825 870 940 Oakwood (1H/1P)715 727 491 288 279 Youth Hockey Association 1,552 1,395 1,152 577 40 TOTAL 6,757 8,088 5,037 5,832 4,809 PLYMOUTH CREEK RINK In 2018, the City staffed five warming house sites: Oakwood Playfield, Parkers Lake Park, Plymouth Creek Playfield, Ridgemount Playfield, and Zachary Playfield. Non-staffed rinks were maintained at Bass Lake Playfield and LaCompte Playfield. The season opened on Monday, December 18 and ran through Monday, February 19. Rinks were closed 6 days due to cold weather and snow. Plymouth Creek Park Ridgemount Park Zachary Park H = Hockey Rink P = Pleasure Rink 17 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Parks & Forestry Division: Overview Manage, repair and protect parks, open space, park assets and natural resources. Daily work includes mowing, inspections and repair, athletic field repair and preparation, beach maintenance, refuse and recycling collection, trail maintenance, irrigation operations, yard waste site operations, building repair and cleaning, snow removal and rink operations. Maintains a healthy and viable urban forest on public and private property as part of the City’s infrastructure which includes street tree trimming and removals, tree inspections, invasive removal & restoration, reforestation, vegetation inspections and horticulture operations. With over 100,000 staff and volunteer hours, Parks & Forestry oversees 1,735 acres of land. Park system consists of 66 developed parks, 12 open spaces, Northwest Greenway, 170.5 miles of city and regional trails, 14 park buildings, 49 shelter structures, Plymouth Creek Community Center/Field House, Plymouth Ice Center and Hilde Performance Center. Employees perform maintenance functions on other City-owned property such as right-of-ways,medians, parking lots, fire stations, City Hall, Maintenance Facility and utility sites. »» » » » » Parks & Forestry Division: Staffing & Partnerships Parks & Recreation Deputy Director Parks & Forestry Manager Parks & Forestry Supervisor 15.6 FT Maintenance Crew Members 28 Seasonal & Temp Crew Members Tree Inspector Vegetation Inspector City Forester Project Coordinator Parks & Forestry Lead 14-17 ICWC Crew Members (1.5 Crews) 8-10 Tree Trust Crew Members Park Patrol Officers Eagle Scout Volunteers Youth Athletic Association Volunteers Adopt-a-Park Volunteers Business Community Volunteers Community Volunteers Buckthorn/Invasive Management Volunteers 18 BOARDWALK REPLACEMENT TREE PLANTING 19 Parks & Forestry Division: Highlights The Parks & Forestry (P&F) Division is committed to providing high quality maintained parks, facilities, and trails. The P&F Division employs efficient strategies and procedures with technology, personnel, and equipment. A few highlights from 2018 include: »» PARK IMPROVEMENTS & REPAIRS The Green Oaks Park playground was replaced with Burke equipment including nets, slides, social swing and artificial turf in the 2-5 year old area. Drinking fountains throughout the park system were sanded and electrostatically painted. Parkers Lakeside building was renovated which included removing glass partitions and doors to open up the space for larger groups and allowing access to the kitchen.. A Northwest Greenway (NWG) branded shelter was added to the vista just south of the Plymouth Dog Park. The Kimberly Lane and West Branch boardwalks were removed and replaced with a driven post, cedar decking, metal frame and rail system. ADA compliant renovations at Green Oaks, Maple Creek, Parkers Lakeside and Mission Hills Parks. Replaced over 100 signs in 20 parks and continued the process of adding trail wayfinding signage throughout the park system. Field safety and playability enhancements to the playfields which included turfgrass, irrigation and drainage improvements. CARTEGRAPH SOFTWARE Began the process of building the Cartegraph operations management system. The software works hand-in-hand with GIS for asset management, work orders and work flow, budgeting and analytics. EMERALD ASH BORER (EAB) REMOVE & REPLACE PROGRAM Instituted a tree replacement program for the removal of boulevard and private ash trees. The program provides one for one on boulevard replacement ash trees and up to four free trees of diverse stock when removing private ash tree(s). The incentive is to remove as many ash trees prior to the spike of EAB die off. EAB was confirmed in Plymouth in 2015. PARKERS LAKE PARK LAKESIDE PARKING LOT/TRAILS Replaced the asphalt surfaces at Parkers Lakeside Park, including trails and the parking lot. The lot work included new sections of curb and gutter, base, asphalt, striping and pavement preservative. Partnerships with various community groups provides amenities to the parks which would otherwise not be possible. The partners included: Plymouth Rotary Club, Plymouth Wayzata Youth Baseball Association, and Fusion Soccer Club. The projects included a Tree Walk with 40 different species of trees, two batting cages at Oakwood Park, four dugout roofs at Bass Lake Park, backstop extension at Plymouth Creek Playfield and replacement soccer nets. COMMUNITY PARTNERSHIPS 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 38 Parks & Forestry Division: Trail Users The City uses data collection methods established by the Met Council and Three Rivers Park District to quantify trail users. Trails remain an important component of the park system. There were 2.89 miles of trails installed, of which .73 miles of that was trail gaps that were completed in 2018. »»»Average Daily Trail Use (Top 9)Sunrise Park Woodland Trails Park 42 20 Parks & Forestry Division: Northwest Greenway» COUNTER B Trail counters were installed in two locations along the Northwest Greenway in 2017. Counters are shown in the map below. Counter A is located east of Dunkirk Lane. Counter B is located east of Vicksburg Lane. The trails are most used in the summer months and have impressive numbers for the rest of the year. » » Three Ponds Park 55 Shiloh Park 58 Circle Park 65 Prairie Ponds Park 79 Lake Camelot Park 108 Plymouth Dog Park 125 West Medicine Lake Park 225 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Counter A 893 981 2,602 4,013 7,973 8,446 9,474 8,556 6,778 3,718 1,773 1,466 Counter B 508 603 1,605 3,141 5,935 6,170 6,856 6,237 4,827 2,494 943 850MonthlyTrail UsersCOUNTER A ANNUAL NWG TRAIL USERS• 96,842 • VisitorsResident of 2014 2015 2016 2017 2018 Associations ----56 Long Lake 159 516 438 406 348 Medicine Lake 43 150 150 154 152 Plymouth 38,219 42,373 39,750 38,798 40,600 Wayzata 429 702 914 601 618 TOTAL 38,850 43,741 41,252 39,959 41,774 Parks & Forestry Division: Yard Waste Site» 21 Yard Waste Site is available to residents at no charge. Weather permitting, the Yard Waste Site is typically open from April - November each year. Accepted materials include: spring and fall lawn rakings and thatch, leaves, soft, vegetative garden waste, and tree waste. »» MEDINA ROAD TRAIL GAP PARKERS LAKE BUILDING UPDATE OF VISITORS ARE RESIDENTS OF PLYMOUTH 97% 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Plymouth Creek Center & Millennium Garden The Plymouth Creek Center (PCC) continues to serve as Plymouth’s Community Center. In its nineteenth year, the facility continues to serve the greater community through a variety of Parks and Recreation programs, family and social events, business and civic gropu meetings, senior gatherrings, and more. The Millennium Garden remains a very popular wedding site due to its beauty and affordability. The focus has shifted to maintenance and renovations so that the building remains an updated, inviting and popular venue for visitors and renters. »» »» NEW PERGOLA WEDDING OPEN HOUSE PLYMOUTH CREEK CENTER COMMUNITY ENGAGEMENT EFFORTS Over the course of 5 months, Plymouth residents participated in sharing input and suggestions on what type of new or existing ameneities could be added to the PCC to enhance services. Over 1,000 residents shared feedback with the highest levels of support for gym space, new or improved walking amenities, additional classrooms, an indoor playground, art studio, senior space, and dedicated wellness rooms. In 2018 staff sent out Requests for Proposals and conducted interviews for exclusive catering services at the Plymouth Creek Center. Existing catering contracts are in effect until the end of 2019 but in order to be responsive to customer needs, new caterers along with rental publications and needed to be revised no later than June 1st, 2018. Catering agreements are typically a 5 year contract and are approved by the City Council. The new contracts will begin January 1, 2020. The boulevard sign that identifies the Plymouth Creek Center received a new look and update this past fall. The new electronic sign matches the four other signs found throughout the park system and serves as a vital communication tool for activities being held at the facility. Garden only rentals increased from 17 reservations to 27 in 2018. These users exclusively rented the garden for ceremonies but not the ballroom. The garden also received a new additional this last summer, with an 18’ x 32’ steel pergola structure added near the small lawn in the garden. RENTALS & EVENTS MAINTENANCE AND REPAIRS Notable maintenance repairs in 2018 included a new HVAC system for the facility, miscellaneous concrete work on or near building entrances, and LED retrofits for parking lot lights. NEW PERGOLA 22 Laddie and Warren Miller were proud to call Plymouth their home for 30 years. Laddie became an active leader and participant at the Plymouth Creek Center. Upon her passing in 2017, her family donated funds to install a new pergola in the Millennium Garden where she spent much time gardening and sharing her knowledge of plants. Her family was thankful to support a project that honors their mother and can be utilized by the many visitors of the Millennium Garden. Plymouth Creek Center & Millennium Garden GARDEN WEDDINGBALLROOM WEDDINGFacility Visitors(Monthly Avg)20142015201620172018Garden Weddings2014 2015 2016 2017 2018 43 51 52 53 51 Caterer Events Medina Ballroom 31 Roasted Pear 28 Mintahoe 21 Lancer 5 TOTAL 85Event CateringMonthly ReservationsJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 327 321 301 337 271 329 314 359 307 380 305 228 3,779 PARK & REC PROGRAMS 80%Facility UsersPAID RENTALS 8% NON-PROFIT GROUP RENTALS 7%CITY MEETINGS+ EVENTS 5% 23 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Fieldhouse 24 Approximately 1,960 hours of activites were scheduled and just under $400,000 in revenue was taken in. Fusion Soccer Club, Wayzata Lacrosse, and Plymouth Parks & Recreation continues to be the primary users. The Fieldhouse dome is up from October to April. Due to a late snowstorm, the season was extended until April 23. May - September the field is used as an outdoor field site. »»»» APRIL SNOWSTORM SOCCER PRACTICEFieldhouse VisitorsMonth Total Days Daily Average January 29,485 31 951 February 29,240 28 1,044 March 30,606 31 987 April 11,808 27 437 October 373 3 124 November 23,818 30 793 December 27,025 31 871 TOTAL 152,355 181 841Open Play AttendanceResident of 2014 2015 2016 2017 2018 Toddler/Youth 8,951 7,598 4,459 5,397 4,044 Teen 1,881 1,056 1,126 915 646 Adult/Family (Jan-Feb)----50 TOTAL 10,832 8,654 5,585 6,312 4,740 The new Plymouth dome completed its first full season. The new gray fabric experienced a longer than normal season due to heavy snow in mid-late April. The dome season was extended an extra 10 days due to weather. The facility was able to accommodate a high volume of high school spring sports since outdoor conditions did not allow for games and practices. NEW FIELDHOUSE DOME OF PARTICIPANTS ARE RESIDENTS OF PLYMOUTH 65% 152,355 YEARLY FIELDHOUSE VISITORS 25 Plymouth Historical Society On January 23, 2018 the City Council authorized a joint-partnership agreement between the City of Plymouth and the Plymouth Historical Society. As a part of the agreement, the City provided the Plymouth Historical Society with a part-time City employee to manage programming, grant writing, information digitization and organization evaluation. This relationship helped boost volunteer efforts, recruit new board members, and increase overall visibilitiy to Plymouth’s historical preservation efforts. Long term improvements are being developed for organization, collections, display, cataloging, communications and outreach efforts. The Plymouth Historical Society received new branding and a new website www.plymouthmnhistoricalsociety.org. » » » NEW LOGO » » NEW WEBSITE & BLOG VINTAGE CLOTHES ON DISPLAY Members of the Plymouth Historical Society host an Open House for community members twice a month between April - October. OPEN HOUSES 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 26 Plymouth Ice Center The Plymouth Ice Center had almost half a million visitors making this venue the busiest recreational facility in the City. Operating as an enterprise facility, the Ice Center has again generated revenues that exceeded operating expenses. »» NATIONAL HIGH SCHOOL TOURNAMENT NATIONAL HIGH SCHOOL TOURNAMENT USA NATIONAL HIGH SCHOOL TOURNAMENT In March of 2018 the Plymouth Ice Center, along with Wayzata Youth Hockey Association, hosted the USA National High School Tournament. This tournament brought in 36 High School teams throughout the country to the City of Plymouth. The national event had a large economic impact to the City of Plymouth and surrounding areas. Over 700 hotel rooms were booked. One of the teams that participated in the tournament faced a tragedy at their school and had national media coverage along with local coverage of their participation in the tournament. ACCELERATION NORTHWEST Acceleration NW sold their training business to MAP/FHIT Hockey. The city allowed MAP/FHIT Hockey to take over the remaining lease of the training center space attached to the Plymouth Ice Center. MAP/FHIT Hockey looks to buy more ice time from the Plymouth Ice Center and provide a great training program to all athletes in the area and surrounding communities. BUILDING UPGRADES Rink A received an upgrade on the bleacher speakers to help fans and visitors have a better listening experience. Other upgrades have also been done throughout the building such as adding additional shower facilities for teams to use, three new Air Handlers, and a new HVAC for the lower office, Rink A Locker Rooms and hall way. STAFFING CHANGE Steve Lewis retired after 20 years as the Operations Supervisor at the Plymouth Ice Center. Steve Lewis was replaced by Steve Langer who comes to us from Breck School where he was the Ice Arena Manager for 20 years. ANNUAL VISITORS • 408,418 • 27 Plymouth Ice Center Data & Stats User Group 2014 2015 2016 2017*2018 Wayzata Youth Hockey Association 2,722 2,795 2,511 2,608 2,844 Miscellaneous Rentals 835 865 1,107 1,072 1,112 Wayzata High School 508 500 502 438 502 Open Skate/Open Hockey 378 358 350 292 340 MN Showcase Enterprises 498 477 374 328 336 Acceleration NW 402 373 311 217 333 Minnesota All Star Hockey (MASH)247 322 339 300 300 Providence Academy 209 264 255 271 284 Minnesota Hockey 188 173 181 287 261 Minnesota Blades (MN Super Series)117 103 132 97 201 Plymouth Learn to Skate 228 282 233 180 181 Hockey Finder 54 100 134 135 170 TOTAL 6,386 6,612 6,429 6,225 6,864Major Ice Users* Rink A was closed for renovations May - September. School 2018 Attendance Wayzata High School Boys 14 8,753 Wayzata High School Girls 10 2,918 Providence Academy Boys 12 1,494 TOTAL 36 13,165High School GamesAdmission & Rentals 2018 Revenue Open Skating 5,442 $16,333 Open Hockey 1,420 $5,610 Skate Rental 4,163 $12,576 Skate Sharpening 502 $2,560 Skate Trainers 548 $1,095 TOTAL 12,075 $38,174Public Ice Time & AmenitiesGame Attendance20142015201620172018Sales Revenue Concessions $155,025 Vending $14,300 TOTAL $169,325Concessions & Vending SalesAnnual Revenue20142015201620172018Annual Revenue20142015201620172018 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION REGULAR PRAC MEETING March 14, 2019 Agenda Number: 5C To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks and Recreation Reviewed by: Item: Appointment of Parks and Recreation Advisory Commission Chairperson and Vice Chairperson 1. ACTION REQUESTED: Annually Commissioners must appoint a Chair and Vice Chair to serve over the Parks and Recreation Advisory Commission. 2. BACKGROUND: According to Section 305.03, Subdivision 3 of the Plymouth City Code, the Chairperson and Vice Chairperson of the Parks and Recreation Advisory Commission are appointed by the Commission from among the members of the Commission, subject to approval by the Mayor. The 2018 terms ended after the January 2019 Parks and Recreation Advisory Commission meeting. Per City Code, new appointments must be made for 2019. POSITION 2018 2019 CHAIRPERSON Tricia DeBleeckere VICE CHAIRPERSON Aaron Vanderwall 3. BUDGET IMPACT: There is no budget impact to this action. 4. ATTACHMENTS: