HomeMy WebLinkAboutCity Council Packet 05-22-2012 SpecialCITY OF PLYMOUTH
AGENDA
SPECIAL COUNCIL MEETING
MAY 22, 2012, 5:30 p.m.
MEDICINE LAKE CONFERENCE ROOM
1. CALL TO ORDER
2. TOPICS
A. 2011 General Fund Surplus Allocation (Res2012-159, Res2012-160)
B. Loss Control Program
C. Set future Study Sessions
3. ADJOURN
Special Council Meeting 1 of 1 May 22, 2012
City of Agenda 2APlymouthNumber:
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Adding Quality to Life
To: Laurie Ahrens, City Manager
SPECIAL
COUNCIL MEETING Prepared by: Jodi Bursheim, Finance Manager
May 22, 2012
Reviewed by: Dave Callister, Administrative Services Director
Item: Accept Financial Review for year ending December 31, 2011
including 2011 General Fund Surplus Allocation
1. ACTION REQUESTED:
Review financial information for the year ending December 31, 2011, adopt resolutions for fund
transfers, and amend the 2011 budget.
2. BACKGROUND:
Revenues and expenditures are compared to the budget as a means of measuring the reflected year's
operations. Listed below is a narrative summary of the performance of each fund for the year ending
December 31, 2011. Attached are two reports for further review; the Fund Summary Statements and
the Departmental Summary Statements.
Our auditors, MMKR, were on site in February for a preliminary review. The field audit was
completed primarily in the weeks of April 9 through April 20. Auditors are finalizing their final
review throughout the next couple weeks. The 2011 Comprehensive Annual Financial Report will be
completed and distributed in June.
GENERAL FUND
Most city services are budgeted in the General Fund, including administration, community
development, parks & recreation, police, fire, street maintenance and engineering. In 2011,
approximately 72% of the funding was generated through property taxes. Other sources of funding
include permits and licenses, charges for services, inter -governmental, fines, forfeitures, interest
earnings, and transfers from other funds within the city for services provided.
General Fund Revenue
General Fund revenues exceeded projections by $1,417,083 ending the year at 105% of the amount
budgeted.
Property taxes were lower than budget by $94,689. The city has a reserve for anticipated shortfalls
due to abatements, however, the reserve funding was not necessary since the overall general fund
ended the year favorably.
Permit and License revenue ended the year with $881,509 more revenue than projected. The 40%
increase in revenue can be attributed to elevated activity in all areas of development.
Intergovernmental revenue exceeded budget by $32,566 primarily due to additional police grant
revenue.
Page 1
Charges for Services revenue were below expectations by 7%. A reduction in the number of antenna
leases resulted in less revenue; as well as a decrease in miscellaneous revenue such as alarm fees,
towing, tree removal, carbon monoxide detector sales, and police training.
Fines and Forfeitures ended the year at 96% of budget; approximately $35,000 less than anticipated.
Decreased court fine revenue resulted in most of the variance along with a reduced number of liquor
violations.
Special Assessment revenue of $22,277 was the result of several small assessments for weed
eradication, tree removals and an abatement of a hazardous building.
Interest earnings increased with an overall average of 1.2% return on investments. Due to the
volatility of the market, the budgeted figures were conservative. Earnings exceeded expectations
resulting in additional revenue of $161,807.
Staff continues to closely monitor and proceed cautiously in investing funds. The focus is on short
term investments in effort to increase term yields without restricting cash long-term once market
conditions turn more favorably.
Billings to departments consists of project administration fees that are charged for engineering on
projects. The revenue is recognized based on the contract expense of the project and may span over
several years due to the timing of completion for each project. The revenue exceeds budget by
739,205 due to the large increase in project expenses recognized in 2011. Budgeting for this revenue
is very difficult due to the fact that the timing of the projects can vary significantly from year to year.
Transfers -In were less than budget primarily due to two transfers that did not occur; an abatement
transfer of $150,000 and resource planning transfer of $203,000 for the council chamber project. The
abatement transfer was not needed at this time, and the resource planning transfer to fund the council
chamber project was made directly to the capital project fund where the expenditures were incurred.
Other revenue exceeds budget due to additional administrative fee revenue received on the increased
number of permits and contractor billings.
General Fund Expenditures
General Fund expenditures were 96% of the budget, resulting in a savings of $1,300,197. Each
department met their budgeted expenditures for the year, with one exception. The community
development department's expenditures did exceed budget slightly by $2,607 primarily due to credit
card fees. The credit card program was implemented in late 2011 and was not in the budget
projections for 2011.
The following table reflects year-end results by expenditure category:
Actual to Budget
Expenditure Category Amount +/-
Personal Services 4% 734,869)
Materials & Supplies 10% 144,235)
Employee Dev & Meetings 36% 69,756)
Dues & Subscriptions 10% 9,244)
Contractual Services 4% 120,731
Equipment 3% 1,972
Capital Improvement 95% 212,227)
Transfers Out 9% 69,660)
Other 25% 182,907)
Page 2
Personal Services include regular and temporary salaries, overtime, and all benefit -related
expenditures. Actual expenditures were $734,869 less than budget due to 12 positions being vacant
for portions of the year. Replacement salaries in some cases were lower and 4 positions were
eliminated as a part of the city's restructure plan over the last few years.
Material and supplies were less than budget by $144,235. Savings were realized in several areas;
office supplies -$23,000, general operating supplies -$32,000, repair and maintenance supplies -$70,000
and safety equipment supplies -$20,000.
Employee development and meeting costs were minimized, which resulted in additional savings of
69,756.
Dues and subscriptions savings were recognized primarily in Police and Public Works resulting in
9,244 less in expenditures.
Contractual services exceeded budget by $120,731 primarily as the result of an increase in
professional services in Community Development and Police. The Four Seasons Mall development
resulted in most of the increase for Community Development and is offset by grant revenue. The
increase for Police is primarily from the MNJAC Homeland Security Grant and is also offset by
revenue.
Equipment expenditures slightly exceeded budget by $1,972. An additional laptop was purchased for
Police to have available as a backup when technical issues arise primarily contributed to this variance.
Restraint in spending in other expenditure categories within the Police division allowed the
expenditure to be absorbed within the department's budget.
Capital Improvement expenditures were significantly below budget. This is due to the Council
Chamber project. The project did occur, however, both the revenue and expenditures were tracked in
a capital project fund instead of the General Fund where it was originally budgeted.
Transfers -Out variance of $69,600 is primarily due to the employee benefit fund transfer that is no
longer needed as each department is directly expensed for the benefit expenditure of each employee.
Other is the catch-all category that includes a contingency that was approved for the biennium to
protect against a volatile economy. In 2011, the majority of the $150,000 allowance was not needed.
The Fire state aid pass-through payment and care for prisoners are also included within this category
and both came in less than anticipated.
Overall revenues exceeded budget by approximately $1,417,084 and expenditures are under budget by
1,300,197 netting to a favorable year-end result of $2,717,281. Revenues came within 4.7% and
expenditures within 4.4% of the total General Fund budget of $29,591,112.
General Fund Recommendations
The fund balance is currently $14,553,726.
In 2002, the Council adopted the following financial management policy relating to General Fund
reserves:
A. The City shall not use tax anticipation borrowings to cover operating expenses.
Page 3
B. The year-end fund balance shall be equal to 40% of the current year's general fund
budget.
C. In the event that there is a general fund operating surplus in a given year; it shall be
utilized in the following manner:
1. Allocate funds to the general fund balance to the level that the year end fund
balance is equal to 40% of the current year's general fund budget.
2. Allocate funds to provide additional financing for insolvent or high percentage
annual increase reserve funds-i.e.: park replacement fund, public facilities
fund, information technology and infrastructure replacement fund.
3. Allocate funds to pay off existing multi-year general fund obligations financed
through interfund loans.
4. Allocate funds to the capital improvement fund.
5. Purchase high priority one time capital needs.
6. Allocate funds to reduce future debt service requirements.
7. Allocate funds in a manner that provides non -escalating future taxation and
helps preserve City assets.
As per this policy, $12,007,961 (2012 budget of $30,019,903 x 40%) is required to maintain the 2011
General Fund balance at 40%. After covering the 40% fund balance requirement, there is
approximately $2,545,765 available for other purposes.
Park Replacement
In 2009, the Park Replacement Program was evaluated. The analysis showed the Park Replacement
Fund going negative prior to 2020. Since that time, Council has approved the following measures to
provide additional funding:
In 2009, Council approved a transfer of $2,972,799 from the Administrative Projects Fund.
In 2010, Council approved a one-time transfer at year-end in the amount of $418,306.
For the 2012 budget, Council increased the annual funding amount from $86,300 to $130,000.
The Park Replacement fund is now relatively stable for the near-term. However, a new study needs to
be completed to evaluate the aging of the park infrastructure and increased funding that may be
needed.
Street Reconstruction
In past years, much of the excess General Fund balance has been transferred to the Street Replacement
Fund. The fund was expected to go negative based upon planned street projects, however, in 2010,
engineering proposed a new street repair strategy which would decrease the costs of street upgrades,
maintain and improve street quality levels, and extend the balance of the Street Replacement Fund. In
2011, Council approved a one-time year-end transfer of $418,306 to provide additional funding. An
updated analysis will need to be performed to further evaluate future funding requirements.
Payoff of Existing Debt
Staff reviewed the existing debt obligations of the City and identified one candidate for prepayment.
The 2003B G.O. Street Reconstruction Bonds are callable at any time. We have determined that there
are sufficient funds available in the debt service fund to retire this debt and eliminate the debt levy of
179,314 for Pay 2013. Therefore, there is no need for any of the general reserve funds for this
purpose. A report and recommendation will be presented for Council consideration at the June 26th
meeting.
Page 4
Tax Court Activity
As of December 31, 2011, the city had 659 parcels with open tax court petitions. The following
schedule identifies petitions closed for the last 20 years and court activity by tax year.
PETITIONS/PARCELS CLOSED BY TAX YEAR
PETITIONS/PARCELS
of Parcel Petitioned
OF ORIG. Estimate of
YEAR CLOSED ORIGINAL VALUE REDUCED VALUE REDUCTION VALUE RED. TAX $ LOST
1992 64 164,397,500 147,343,200 17,054,300 10.37% 127,000
1993 227 913,722,300 715,859,800 197,862,500 21.65% 1,047,376
1994 232 579,171,400 493,185,080 85,986,320 14.85% 501,128
1995 109 213,256,800 191,979,200 21,277,600 9.98% 106,196
1996 128 333,770,300 305,372,600 28,397,700 8.51% 153,163
1997 49 101,270,500 95,902,300 5,368,200 5.30% 28,953
1998 103 217,096,100 210,172,900 6,923,200 3.19% 31,580
1999 48 203,557,100 198,930,500 4,626,600 2.27% 19,632
2000 37 96,123,900 94,718,900 1,405,000 1.46% 5,101
2001 60 337,751,900 320,861,900 16,890,000 5.00% 59,407
2002 50 355,551,300 337,492,600 18,058,700 5.08% 55,089
2003 67 350,480,500 327,810,300 22,670,200 6.47% 68,628
2004 60 350,731,100 324,198,900 26,532,200 7.56% 84,342
2005 61/78 367,761,300 352,045,200 15,716,100 4.27% 54,677
2006 32/242 175,703,100 169,764,700 5,938,400 3.38% 15,731
2007 120/370 1,003,950,600 957,680,700 46,269,900 4.61% 10,221
2008 34/44 319,104,200 311,043,400 8,060,800 2.53% 11,465
2009 75/134 644,282,200 608,221,000 36,061,200 5.60% 16,082
2010 166/343 1,377,906,000 1,326,672,600 51,233,400 3.72% 63,226
2011 147/196 912,687,900 889,128,200 23,559,700 2.58% 25,643
COURT ACTIVITY BY TAX YEAR
Year End Transfer Requests
Each year, Park & Recreation holds a Garden Expo event with the net profits moved to a reserve for
future Millennium Garden expenditures. Staff requests a transfer of $10,000.
Amounts were budgeted in the General Fund of $20,000 to fund future comprehensive plan
expenditures. Each year the amounts are transferred to reserves in the Resource Planning Fund until
needed.
Recommendation
The General Fund ended the year with a net positive balance. Staff is recommending the use of
available funds be transferred to the Street Reconstruction Fund.
Page 5
of Parcel Petitioned
TAX Total Active Closed in Open at the end
YEAR 2010 2010 of 2010
2005 272 1 1 0
2006 68 2 2 0
2007 70 5 5 0
2008 287 28 23 3
2009 190 77 49 28
2010 437 342 52 290
2011 397 3 31 326
2012` 45 33 12
TOTAL 458 196 659
Notes: In 2010 Hennepin County Changed Software systems and there was a difference in reporting of cases.
2012 is preliminary; statutory deadline for filing is April 30, 2012.
Year End Transfer Requests
Each year, Park & Recreation holds a Garden Expo event with the net profits moved to a reserve for
future Millennium Garden expenditures. Staff requests a transfer of $10,000.
Amounts were budgeted in the General Fund of $20,000 to fund future comprehensive plan
expenditures. Each year the amounts are transferred to reserves in the Resource Planning Fund until
needed.
Recommendation
The General Fund ended the year with a net positive balance. Staff is recommending the use of
available funds be transferred to the Street Reconstruction Fund.
Page 5
The council will need to adopt the attached resolution to authorize a transfer from the General Fund.
Council will need to approve the transfers discussed under year end transfer requests and provide
authorization for the Finance Manager to move the funds.
3. BUDGET IMPACT:
Transfers as mentioned will need to be authorized by council. Staff prepared the report with those
transactions reflected in the year-end figures. Resolutions are attached that will authorize staff to
finalize the year-end.
4. ATTACHMENTS:
Financial statements
Resolutions
Page 6
user: Jodi Bursheim Pages 1 of 2 Mon ay, ay 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M -T -D Y -T -D Budget Less of Prior Year
Budget Amount Actual Amount Actual Amount Y -T -D Actual Budget Total Actual
Fund Category: 1 General Fund
Fund Type:
Fund: 100 General Fund
REVENUE ----------------------------------------------------------
General Property Taxes 22,311,035.00 11,237,966.37 22,216,346.21 94,688.79 100% 22,332,206.97
Permits and Licenses 2,199,915.00 121,049.46 3,081,424.30 881,509.30) 140% 2,360,462.27
Intergovernmental 1,805,659.00 134,415.29 1,838,225.36 32,566.36) 102% 1,834,021.65
Charges for Services 1,339,070.00 145,178.31 1,246,601.98 92,468.02 93% 1,452,337.06
Fines and Forfeitures 912,500.00 127,730.71 877,688.93 34,811.07 96% 732,451.92
Special Assessments 0.00 12,939.67 22,277.06 22,277.06) 6,524.43
Interest Income 45,608.00 71,539.52 207,415.92 161,807.92) 455% 28,810.43
Contributions and Donations - Operating 0.00 2,822.00 2,822.00 2,822.00) 1,200.00
Contributions and Donations - Capital 700.00 2,750.00) 1,250.03 550.03) 179% 4,061.00
Billings to Departments 380,000.00 1,114,835.99 1,119,204.75 739,204.75) 295% 418,218.23
Transfers In 563,925.00 0.00 245,425.00 318,500.00 44% 632,794.06
Other 32,700.00 18,752.04 149,513.93 116,813.93) 457% 69,363.63
REVENUE Totals 29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 105% 29,872,451.65
EXPENSE ----------------------------------------------------------
Personal Services 17,861,104.00 1,486,927.59 17,126,235.18 734,868.82 96% 17,721,818.59
Materials and Supplies 1,446,080.00 106,498.31 1,301,844.77 144,235.23 90% 1,349,741.22
Employee Development and Meetings 192,410.00 11,938.87 122,653.55 69,756.45 64% 108,069.03
Dues and Subscriptions 95,291.00 1,723.17 86,046.50 9,244.50 90% 85,080.87
Contractual Services 3,403,333.00 405,864.46 3,524,063.75 120,730.75) 104% 3,342,990.14
Equipment 61,950.00 8,336.95 63,922.01 1,972.01) 103% 52,509.45
Capital Improvements 223,676.00 9,326.51 11,448.51 212,227.49 5% 61,592.91
Allocations 4,774,814.00 397,901.13 4,774,813.56 0.44 100% 4,670,394.48
Transfers Out 804,624.00 20,000.00 734,964.00 69,660.00 91% 1,723,240.69
Other 727,830.00 7,815.26) 544,922.76 182,907.24 75% 651,760.30
REVENUE Totals: 29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 105% 29,872,451.65
EXPENDITURE Totals: 29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 96% 29,767,197.68
FundGeneral Fund NET GAIN/<LOSS>: 0.00 10,543,777.63 2,717,280.88 2,717,280.88) 105,253.97
user: Jodi Bursheim Pages 1 of 2 Mon ay, ay 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M -T -D Y -T -D Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount Y -T -D Actual Budget Total Actual
REVENUE Totals: $29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 29,872,451.65
EXPENDITURE Totals: $29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 29,767,197.68
Fund Type: NET GAIN/<LOSS>:
General Fund REVENUE Totals:
General Fund EXPENDITURE Totals:
Fund Category: General Fund NET GAIN/<LOSS>:
Grand REVENUE Totals:
Grand EXPENDITURE Totals:
Grand Totals:
0.00 10,543,777.63 2,717,280.88 2,717,280.88) 105,253.97
29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 29,872,451.65
29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 29,767,197.68
0.00 10,543,777.63 2,717,280.88 2,717,280.88) 105,253.97
29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 29,872,451.65
29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 29,767,197.68
0.00 $10,543,777.63 $2,717,280.88 ($2,717,280.88) 105,253.97
user: Jodi Bursheim Pages 2 of 2 Mon ay, ay 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M-T-D Y-T-D Budget Less of Prior Year
Budget Amount Actual Amount Actual Amount Y-T-D Actual Budget Total Actual
Fund Category: 1 General Fund
Fund Type:
Fund: 100 General Fund
REVENUE
Department: 10 City Administration
General Property Taxes 22,311,035.00 11,237,966.37 22,216,346.21 94,688.79 100% 22,332,206.97
Intergovernmental 0.00 0.00 0.00 0.00 23,496.50
Charges for Services 168,300.00 0.00 136,333.20 31,966.80 81% 141,729.06
Special Assessments 0.00 12,939.67 12,939.67 12,939.67) 3,870.93
Interest Income 45,608.00 71,539.52 206,960.01 161,352.01) 454% 28,718.10
Contributions and Donations - Capital 0.00 2,750.00) 0.00 0.00 3,261.00
Transfers In 360,925.00 0.00 210,925.00 150,000.00 58% 210,559.00
Other 30,000.00 14,422.96 56,596.63 26,596.63) 189% 52,974.60
Department totals: City Administration 22,915,868.00 11,334,118.52 22,840,100.72 75,767.28 100% 22,796,816.16
Department: 20 Administrative Services
Permits and Licenses 237,865.00 3,410.00) 255,041.82 17,176.82) 107% 247,231.46
Intergovernmental 46,993.00 23,496.50 46,993.00 0.00 100% 23,496.50
Charges for Services 0.00 0.00 72.71 72.71) 188.25
Fines and Forfeitures 12,000.00 0.00 0.00 12,000.00 0% 0.00
Special Assessments 0.00 0.00 2,769.00 2,769.00) 2,653.50
Interest Income 0.00 0.00 0.00 0.00 92.33
Transfers In 200,000.00 0.00 0.00 200,000.00 0% 0.00
Other 0.00 69.88 1,707.20 1,707.20) 8,660.24
Department totals: Administrative Services 496,858.00 20,156.38 306,583.73 190,274.27 62% 282,322.28
Department: 30 Community Development
Permits and Licenses 1,957,000.00 123,559.46 2,823,857.48 866,857.48) 144% 2,106,401.81
Intergovernmental 0.00 17,538.60 91,974.21 91,974.21) 0.00
Charges for Services 29,000.00 2,907.10 37,987.10 8,987.10) 131% 57,403.20
Special Assessments 0.00 0.00 2,099.03 2,099.03) 0.00
Interest Income 0.00 0.00 362.08 362.08) 0.00
Other 0.00 1,306.28 22,945.91 22,945.91) 1,351.01
Department totals: Community Development 1,986,000.00 145,311.44 2,979,225.81 993,225.81) 150% 2,165,156.02
user: Jodi Bursheim Pages 1 of 7 MonTacy'!Sgay 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M -T -D Y -T -D Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount Y -T -D Actual Budget Total Actual
Fund: 100 General Fund
REVENUE----------------------------------------------------------
Department: 40 Parks and Recreation
Intergovernmental 0.00 20,000.00 20,000.00 20,000.00) 0.00
Charges for Services 363,145.00 5,774.16 294,679.05 68,465.95 81% 283,854.14
Special Assessments 0.00 0.00 4,469.36 4,469.36) 0.00
Interest Income 0.00 0.00 93.83 93.83) 0.00
Contributions and Donations - Operating 0.00 2,750.00 2,750.00 2,750.00) 0.00
Other 1,500.00 1,959.11 3,214.77 1,714.77) 214% 3,009.64
Department totals: Parks and Recreation 364,645.00 30,483.27 325,207.01 39,437.99 89% 286,863.78
Department: 50 Police
Permits and Licenses 5,050.00 900.00 2,525.00 2,525.00 50% 6,829.00
Intergovernmental 1,039,176.00 73,380.19 1,030,199.96 8,976.04 99% 1,088,409.98
Charges for Services 141,125.00 13,899.68 154,410.87 13,285.87) 109% 148,675.15
Fines and Forfeitures 900,500.00 127,730.71 877,688.93 22,811.07 97% 732,451.92
Contributions and Donations - Operating 0.00 0.00 0.00 0.00 1,200.00
Contributions and Donations - Capital 700.00 0.00 516.60 183.40 74% 0.00
Transfers In 3,000.00 0.00 0.00 3,000.00 0% 0.00
Other 0.00 50.00 2,936.33 2,936.33) 2,488.53
Department totals: Police 2,089,551.00 215,960.58 2,068,277.69 21,273.31 99% 1,980,054.58
Department: 55 Emergency Management
Charges for Services 0.00 0.00 2.03) 2.03 8,498.72
Department totals: Emergency Management 0.00 0.00 2.03) 2.03 8,498.72
Department: 60 Fire
Intergovernmental 419,490.00 0.00 349,058.19 70,431.81 83% 393,618.67
Charges for Services 31,500.00 1,328.71 28,830.68 2,669.32 92% 39,433.53
Contributions and Donations - Capital 0.00 0.00 733.43 733.43) 800.00
Other 0.00 0.00 391.19 391.19) 379.61
Department totals: Fire 450,990.00 1,328.71 379,013.49 71,976.51 84% 434,231.81
Department: 70 Public Works
Intergovernmental 300,000.00 0.00 300,000.00 0.00 100% 305,000.00
Charges for Services 606,000.00 121,268.66 594,290.40 11,709.60 98% 772,555.01
Contributions and Donations - Operating 0.00 72.00 72.00 72.00) 0.00
user: Jodi Bursheim Pages 2 of 7 Mon , May 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M-T-D Y-T-D Budget Less of Prior Year
Budget Amount Actual Amount Actual Amount Y-T-D Actual Budget Total Actual
Fund: 100 General Fund
REVENUE ----------------------------------------------------------
Department: 70 Public Works
Billings to Departments 380,000.00 1,114,835.99 1,119,204.75 739,204.75) 295% 418,218.23
Transfers In 0.00 0.00 34,500.00 34,500.00) 422,235.06
Other 1,200.00 943.81 61,721.90 60,521.90) 5,143% 500.00
Department totals: Public Works 1,287,200.00 1,237,120.46 2,1099789.05 822,589.05) 164% 1,918,508.30
REVENUE Totals 29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 105% 29,872,451.65
EXPENSE ----------------------------------------------------------
Department: 10 City Administration
Personal Services 786,943.00 21,583.43 392,247.18 394,695.82 50% 477,365.05
Materials and Supplies 7,200.00 91.11 10,108.28 2,908.28) 140% 4,902.17
Employee Development and Meetings 11,700.00 1,246.86 7,538.38 4,161.62 64% 8,478.65
Dues and Subscriptions 66,967.00 0.00 62,157.51 4,809.49 93% 60,519.59
Contractual Services 412,150.00 66,670.06 394,398.68 17,751.32 96% 399,251.50
Equipment 0.00 0.00 3,321.68 3,321.68) 0.00
Allocations 238,363.00 19,863.59 238,363.08 0.08) 100% 224,073.00
Transfers Out 123,104.00 0.00 70,059.00 53,045.00 57% 1,099,716.00
Other 259,450.00 0.00 111,918.67 147,531.33 43% 239,472.07
Department totals: City Administration 1,905,877.00 109,455.05 1,290,112.46 615,764.54 68% 2,513,778.03
Department: 20 Administrative Services
Personal Services 1,275,982.00 143,069.96 1,397,342.35 121,360.35) 110% 1,463,540.09
Materials and Supplies 14,800.00 891.41 6,864.18 7,935.82 46% 12,599.59
Employee Development and Meetings 48,516.00 780.47 23,654.92 24,861.08 49% 27,809.73
Dues and Subscriptions 8,139.00 1,345.00 9,215.78 1,076.78) 113% 8,504.10
Contractual Services 220,680.00 25,307.35 194,295.72 26,384.28 88% 200,826.31
Equipment 0.00 0.00 0.00 0.00 3,569.97
Capital Improvements 200,000.00 0.00 0.00 200,000.00 0% 0.00
Allocations 204,242.00 17,020.15 204,241.80 0.20 100% 193,456.80
Transfers Out 52,615.00 0.00 51,000.00 1,615.00 97% 1,615.00
Other 6,400.00 356.74 4,891.46 1,508.54 76% 5,160.93
Department totals: Administrative Services 2,031,374.00 188,771.08 1,891,506.21 139,867.79 93% 1,917,082.52
user: Jodi Bursheim Pages 3 of 7 MonW, May 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M -T -D Y -T -D Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount Y -T -D Actual Budget Total Actual
Fund: 100 General Fund
EXPENSE----------------------------------------------------------
Department: 30 Community Development
Personal Services 1,964,737.00 191,258.75 1,891,548.66 73,188.34 96% 1,941,721.86
Materials and Supplies 15,320.00 162.53 8,515.59 6,804.41 56% 4,189.66
Employee Development and Meetings 18,950.00 293.00 2,667.88 16,282.12 14% 6,794.20
Dues and Subscriptions 7,950.00 60.00 5,859.28 2,090.72 74% 5,133.78
Contractual Services 35,000.00 16,378.57 113,590.73 78,590.73) 325% 31,129.71
Equipment 750.00 155.43 200.83 549.17 27% 0.00
Allocations 303,786.00 25,315.48 303,785.76 0.24 100% 299,077.92
Transfers Out 46,429.00 20,000.00 66,429.00 20,000.00) 143% 66,429.00
Other 0.00 46,394.42) 2,930.95 2,930.95) 8.71
Department totals: Community Development 2,392,922.00 2079229.34 293959528.68 2,606.68) 100% 2,354,484.84
Department: 40 Parks and Recreation
Personal Services 2,705,959.00 165,306.55 2,534,438.69 171,520.31 94% 2,750,509.80
Materials and Supplies 342,900.00 19,105.32 319,877.50 23,022.50 93% 277,143.78
Employee Development and Meetings 16,635.00 1,202.05 10,291.93 6,343.07 62% 6,556.26
Dues and Subscriptions 2,145.00 0.00 2,548.26 403.26) 119% 2,620.00
Contractual Services 854,600.00 116,434.61 1,002,404.12 147,804.12) 117% 801,025.04
Equipment 16,700.00 683.74 8,625.85 8,074.15 52% 19,139.73
Capital Improvements 8,476.00 6,625.18 6,625.18 1,850.82 78% 48,874.78
Allocations 939,456.00 78,288.01 939,456.12 0.12) 100% 864,806.04
Transfers Out 156,953.00 0.00 156,953.00 0.00 100% 199,957.69
Other 11,850.00 1,878.51 15,868.21 4,018.21) 134% 14,744.47
Department totals: Parks and Recreation 5,055,674.00 389,523.97 4,997,088.86 58,585.14 99% 4,985,377.59
Department: 50 Police
Personal Services 8,076,399.00 672,185.00 7,901,446.45 174,952.55 98% 8,143,044.35
Materials and Supplies 141,800.00 19,327.69 133,647.96 8,152.04 94% 124,698.20
Employee Development and Meetings 63,964.00 4,051.08 59,372.14 4,591.86 93% 37,717.40
Dues and Subscriptions 5,700.00 88.17 3,573.17 2,126.83 63% 5,380.00
Contractual Services 165,920.00 23,579.92 181,878.51 15,958.51) 110% 234,494.74
Equipment 14,500.00 4,320.57 18,900.68 4,400.68) 130% 20,709.49
Capital Improvements 0.00 0.00 0.00 0.00 12,718.13
user: Jodi Bursheim Pages 4 of 7 Mon , May 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M -T -D Y -T -D Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount Y -T -D Actual Budget Total Actual
Fund: 100 General Fund
EXPENSE----------------------------------------------------------
Department: 50 Police
Allocations 1,343,662.00 111,971.83 1,343,661.96 0.04 100% 1,435,163.76
Transfers Out 270,679.00 0.00 235,679.00 35,000.00 87% 200,679.00
Other 95,000.00 36,342.78 99,080.23 4,080.23) 104% 69,676.93
Department totals: Police 10,1779624.00 871,867.04 999779240.10 2009383.90 98% 10,284,282.00
Department: 55 Emergency Management
Personal Services 3,040.00 201.37 2,688.38 351.62 88% 1,939.16
Materials and Supplies 1,100.00 21.15 21.15 1,078.85 2% 8,810.63
Employee Development and Meetings 4,040.00 0.00 780.00 3,260.00 19% 145.50
Dues and Subscriptions 440.00 0.00 325.00 115.00 74% 300.00
Contractual Services 17,850.00 994.23 16,559.74 1,290.26 93% 14,248.57
Equipment 2,500.00 353.00 814.27 1,685.73 33% 757.87
Allocations 6,267.00 522.25 6,267.00 0.00 100% 8,112.96
Transfers Out 5,000.00 0.00 5,000.00 0.00 100% 5,000.00
Department totals: Emergency Management 40,237.00 2,092.00 32,455.54 7,781.46 81% 39,314.69
Department: 60 Fire
Personal Services 1,128,831.00 113,687.55 1,125,934.16 2,896.84 100% 1,166,116.36
Materials and Supplies 130,790.00 19,221.18 97,898.53 32,891.47 75% 101,697.26
Employee Development and Meetings 19,055.00 3,165.41 14,814.30 4,240.70 78% 14,213.96
Dues and Subscriptions 1,000.00 230.00 810.00 190.00 81% 981.00
Contractual Services 173,231.00 19,735.37 145,825.57 27,405.43 84% 125,951.61
E ui ment 24,000.00 2,451.71 23,750.74 249.26 99% 5,405.83
Capital Improvements 10,000.00 2,701.33 4,823.33 5,176.67 48% 0.00
Allocations 781,465.00 65,122.09 781,465.08 0.08) 100% 764,487.12
Transfers Out 104,436.00 0.00 104,436.00 0.00 100% 104,436.00
Other 350,000.00 1.13 305,876.79 44,123.21 87% 318,976.50
Department totals: Fire 2,722,808.00 226,315.77 2,6059634.50 1179173.50 96% 2,602,265.64
Department: 70 Public Works
Personal Services 1,919,213.00 179,634.98 1,880,589.31 38,623.69 98% 1,777,581.92
Materials and Supplies 792,170.00 47,677.92 724,911.58 67,258.42 92% 815,699.93
Employee Development and Meetings 9,550.00 1,200.00 3,534.00 6,016.00 37% 6,353.33
user: Jodi Bursheim Pages 5 of 7 Mon , May 14, 2012
user: Jodi Bursheim Pages 6 of 7 Mon May 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M -T -D Y -T -D Budget Less of Prior Year
Budget Amount Actual Amount Actual Amount Y -T -D Actual Budget Total Actual
Fund: 100 General Fund
EXPENSE ----------------------------------------------------------
Department: 70 Public Works
Dues and Subscriptions 2,950.00 0.00 1,557.50 1,392.50 53% 1,642.40
Contractual Services 1,523,902.00 136,764.35 1,475,110.68 48,791.32 97% 1,536,062.66
Equipment 3,500.00 372.50 8,307.96 4,807.96) 237% 2,926.56
Capital Improvements 5,200.00 0.00 0.00 5,200.00 0% 0.00
Allocations 957,573.00 79,797.73 957,572.76 0.24 100% 881,216.88
Transfers Out 45,408.00 0.00 45,408.00 0.00 100% 45,408.00
Other 5,130.00 0.00 4,356.45 773.55 85% 3,720.69
Department totals: Public Works 5,264,596.00 445,447.48 5,1019348.24 163,247.76 97% 5,070,612.37
REVENUE Totals: 29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 105% 29,872,451.65
EXPENDITURE Totals: 29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 96% 29,767,197.68
FundGeneral Fund NET GAIN/<LOSS>: 0.00 109543,777.63 2,717,280.88 2,7179280.88) 105,253.97
user: Jodi Bursheim Pages 6 of 7 Mon May 14, 2012
City of Plymouth
Summary Income Statement
Through Date: 12/31/2011
Annual M -T -D Y -T -D Budget Less % of Prior Year
Budget Amount Actual Amount Actual Amount Y -T -D Actual Budget Total Actual
REVENUE Totals: $29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 29,872,451.65
EXPENDITURE Totals: $29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 29,767,197.68
Fund Type: NET GAIN/<LOSS>:
General Fund REVENUE Totals:
General Fund EXPENDITURE Totals:
Fund Category: General Fund NET GAIN/<LOSS>:
Grand REVENUE Totals:
Grand EXPENDITURE Totals:
Grand Totals:
0.00 10,543,777.63 2,717,280.88 2,717,280.88) 105,253.97
29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 29,872,451.65
29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 29,767,197.68
0.00 10,543,777.63 2,717,280.88 2,717,280.88) 105,253.97
29,591,112.00 12,984,479.36 31,008,195.47 1,417,083.47) 29,872,451.65
29,591,112.00 2,440,701.73 28,290,914.59 1,300,197.41 29,767,197.68
0.00 $10,543,777.63 $2,717,280.88 ($2,717,280.88) 105,253.97
user: Jodi Bursheim Pages 7 of 7 Mon , May 14, 2012
udo—et Calendalr - 2013
2012-2013 Biennial Budget Preparation & 5 -yr Capital Improvement Plan
Date Categoii-I Description
June -July 2012 Budget Staff reviews and evaluates programs/activities
August 2012 Budget Budget team reviews departmental budgets
August 21, 2012 Budget Council Study Session #1
August 28, 2012 Budget Council Study Session #2 (if needed)
September 11, 2012 Budget Council adopts preliminary property tax levies & budget
November 2012 CIP Planning Commission review
December 11, 2012 Budget/CIP Budget Public Hearing, CIP, Budget & Levy Adoption
December 28, 2012 Budget Levy is certified with Hennepin County
MV
MV
MV
City and HRA Levies
End of
Levy Type Levv
Levy Limit Base
General Fund Base
Market Value Homestead Credit
Street Reconstruction
Recreation Fund
Park Replacement
Capital Improvement Fund
Total Levy Limit Base
Special Levies
PERA
Public Safety
GO 2003B Street Recon Bonds 2013
GO 2003C Street Recon Bonds
2003D Open Space Refunding 2010
GO 2004A Public Safety 2024
GO 2007A Open Space 2023
2009B Activity Center Bonds 2013
GO 2010A Open Space 2025
Total Special Levies
TOTAL CITY LEVY
HRA Levy
TOTALLEVY
5/21/2012 4:48 PM
CITY and HRA TAX LEVIES Updated Scenario
2009 2010 Increase 2011 Increase 201.2 Increase 2013 Increase/ 20121 Increase 2013 Increase/
12,856,138 13,050,115 12,560,323 22,989,710 23,343,010 22,701,000 23,343,010
510,000 589,795 552,502 0 0 0 0
2,458,092 2,531,835 2,607,790 2,686,024 2,686,024 2,686,024 2,686,024
678,497 618,497 618,497 559,480 559,480 559,480 559,480
130,000 100,000 130,000 100,000
358,21.6 368,962 380,031 391,432 391,432 391,432 391,432
16,860,943 17,159,204 1.77% 16,719,143 2.56% 26,756,646 60.04% 27,079,946 1.21% 26,467,936 58.31% 27,079,946 2.31%
101,012 108,728 157,588 0 0 0 0
9,231,614 9,183,835 9,593,124 0 0 0 0
178,355 179,038 179,563 179,524 179,314 179,524 179,314
424,531
267,257 281,326
596,354 596,958 601,683 598,953 601,053 598,953 601,053
255,486 255,223 254,764 254,108 253,255 254,108 253,255
432,016 410,989 407,558 412,125 410,970 412,125 410,970
263,259 264,036 265,716 264,036 265,716
11,486,625 11,016,097 4.10% 11,457,539 4.01.% 1,708,746 85.09% 1,710,308 0.09% 1,708,746 85.09% 1,710,308 0.09%
28,347,568 28,175,301 0.61% 28,176,682 0.00% 28,465,392 1.02% 28,790,254 1.14% 28,176,682 0.00% 28,790,254 2.18%
551,277 551,277 551,277 551,277 551,277 551,277 551,277
28,898,845 28,726,578 0.60% 28,727,959 0.00% 29,016,669 1.00% 29,341,531 1.12%0 28,727,959 0.00% 29,341,531 2.14%
5/21/2012 4:48 PM
CITY OF PLYMOUTH
RESOLUTION N0. 2012 -
APPROVING TRANSFER OF FUNDS FROM THE GENERAL FUND TO OTHER FUNDS
WHEREAS, the city council has reviewed the unaudited financial report for 2011 and
received a recommendation for transfers from the General Fund to other funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA that the Finance Manager is authorized to transfer $2,545,765
from the General Fund to the Street Reconstruction Fund.
FURTHER BE IT RESOLVED, that the transfer is to be made effective December 31,
2011, for the 2011 accounting year.
Adopted by the City Council on May 22, 2012.
Page 16
CITY OF PLYMOUTH
RESOLUTION No. 2012 -
APPROVE TRANSFER BETWEEN FUNDS
WHEREAS, the city council has reviewed the unaudited financial report for 2011 and
recommendation for transfers between funds
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PLYMOUTH, MINNESOTA, that the finance manager is authorized to transfer the
following funds:
Amount Transfer from Transfer to
10,000.00 Park & Recreation Resource Planning—Millennium Garden
20,000.00 General Fund Resource Planning— Comp plan
Further, be it resolved, that the transfers are to be made effective December 31, 2011, to be
reflected in the year end financial statements for 2011.
Adopted by the City Council on May 22, 2012.
Page 17
rp)City of Agenda 2BPlymouthNumber:
Adding Quality to Life
To: Laurie Ahrens, City Manager
SPECIAL
COUNCIL MEETING Prepared by: Givonna Kone, Human Resources Manager
May 22, 2012
Reviewed by:
Review and Discussion of 2010-2012 Claims Reports for
Item: Workers' Compensation, Property, Liability and Auto
Insurance Coverage
1. ACTION REQUESTED:
A review of Workers' Compensation, Property, Liability and Auto claims at the request of the
City Council.
2. BACKGROUND:
Upon recent review of the 2012 first quarter claims report, the City Council requested copies of
claims reports for 2010 — 2012 for review and discussion. Attached to this staff report are summary
claims reports for workers' compensation, property, liability and auto claims for 2010 through year-
to-date 2012. The claims are grouped by line of coverage and then by calendar year.
The city is self-insured for workers' compensation and purchases property and general and auto
liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT). The city's
LMCIT policy provides for a deductible of $50,000 per claim and a $200,000 aggregate for General
and Automobile Liability Claims. The city has a deductible of $5,000 per claim and a $30,000
aggregate for property (including automobile collision) claims. The city's total deductible exposure
is $230,000 per year.
3. BUDGET IMPACT:
The 2012-2013 premium for the city's property and liability policy is $340,339, which is budgeted
for the current year. In recent months, where possible, the city has experienced some success
recovering deductible costs through subrogation.
Claims costs for workers' compensation and other insurance coverages are assessed to
departmental budgets based on usage.
4. ATTACHMENTS:
Claims reports for workers' compensation, property, liability and auto claims for 2010 through year-
to-date 2012.
Page 1
2010 Workers Compensation Claims
Page 2
Status
Claim #
Date of Date Injury Department
Description of
Body Part(s) Affected Reason Report Only, Costs Incurred
Injury Reported Injury Medical or Lost to Date
Time
WC 2010 01 1/1/10 1/5/10 PD Sprain Strain lower back, tailbone Slipped and fell on ice Medical 529.75
WC 2010 02 1/7/10 1/12/10 PD Exposure hands Touched nasal mucus of suspect Report Only 0.00
WC 2010 03 1/28/10 2/8/10 Parks Maint Sprain Strain Left arm shoulder Pulling hose, shoveling, moving Report Only 0.00
nets
WC 2010 04 2/25/10
Not reported
PD SSprain Strain Left forearm, wrist and arm Slipped on dirt in parking garage Report Only 0.00
to Berkley sore near vehicles
WC 2010 05 3/9/10 3/12/10 PD Sprain Strain Left shoulder Defensive tactics training Report Only 0.00
WC 2010 06 3/8/10 3/16/10 PD Sprain Strain Right elbow Lifting pulling and pushing a Report Only 0.00
tractor tire
WC 2010 07 3/12/10 3/17/10 PD Sprain Strain Right shoulder During training, slammed to Lost Time 15,026.27
ground
During defensive tactics training,
WC 2010 08 3/9/10 3/31/10 PD Sprain Strain Back sprained back trying to get out of Report Only 0.00
hold
WC 2010 09 4/1/10 4/1/10 PD Sprain Strain Lower back legs
Compaint of pain/strain in back ofthighsMedical659.49
due to sitting in squad
WC 2010 10 4/4/10 4/7/10 PD Sprain Strain Left Knee Suspect resisting arrest, officer hit Medical 1,315.05
knee on rock on ground
WC 2010 11 4/12/10 4/13/10 PW -Streets Sprain Strain Right Shoulder Shoveling asphalt Report Only 0.00
WC 2010 12 4/12/10 4/13/10 Parks Maint Sprain Strain Right knee Opening boxes while kneeling on Medical 1,692.41
ground, strained knee
WC 2010 13 4/25/10 4/27/10 PD Abrasion
Right knee, left elbow, left
Combative suspect Report Only 0.00
knee, left forearm
WC 2010 14 5/8/10 5/9/10 CSO Animal bite Right forearm Dog bite Report Only 0.00
WC 2010 15 6/9/2010 6/14/10 PW -Facilities Strain Sprain Chest, Trunk Lifting Medical 2,464.79
Page 2
2010 Workers Compensation Claims
Page 3
Status
Claim #
Date of Date Injury Department
Description of
Body Part(s) Affected Reason Report Only, Costs Incurred
Injury Reported Injury Medical or Lost to Date
Time
WC 2010 16 4/8/10 6/11/10 PD Hearing Ears Ringing from gun shot Medical 154.28
WC 2010 17 6/15/10 6/15/10 PW -Utilities Laceration Left eyebrow Walked into pillar in lobby Medical 284.83
WC 2010 18 6/14/10 6/17/10 PW -Utilities Sprain Strain Lower back Picking up a manhole cover Report Only 0.00
WC 2010 19 6/30/10 7/6/10 PW -Streets Abrasion Left arm, knee, shin, back Slipped off step on water truck Report Only 0.00
While lifting a tire above chest
WC 2010 20 7/22/10 7/23/10 PW -Mechanics Sprain Strain right shoulder level to drop over railing, felt Medical 37,589.36
sharp pain in his shoulder
shutting off hydrant valve, water
WC 2010 21 7/21/10 7/23/10 PW -Utilities Bruise Right forearm pressure forced arm in nearby Medical 497.73
post, contusion to R arm
walking to copier in office, ee felt Claim Denied byWC2010227/29/10 8/4/10 PD Sprain Strain Right Ankle pain in his foot, sprain, strain right 0.00
ankle/foot Berkley Risk
ee using a bedsheet to transport
WC 2010 23 8/2/10 8/6/10 PD Sprain Strain right abdomen patient with paremedics, strained Lost Time 14,698.61
R side of abdomin & R shoulder
Foreign Body in while riding in vehicle on way to
WC 2010 24 8/18/10 8/25/10 Fire
Eye
Left Eye training event, felt something Medical 177.16
enter his eye
WC 2010 25 8/30/10 8/30/10 Admin -Clerk Laceration Right Pointer Finger cut on envelope opener Report Only 0.00
WC 2010 26 9/3/20110 9/7/10 PW -Streets Struck by object nose
Handle from plate compactor hit
Medical 13,127.58
ee in the nose
Working as an umpire, ee running
WC 2010 27 7/21/10 9/9/10 Parks and Rec Sprain Strain Right Knee to cover a play and felt R knee Medical 20.15
buckle
WC 2010 28 9/8/10 9/13/10 Parks Maint Strain Sprain Left elbow Lifting paint pail into machine, felt Report Only 0.00
left elbow pop & snap
WC 2010 29 8/31/10 9/10/10 Admin -Clerk Strain Sprain right shoulder Lifting voting booth off the stack, Medical 1,680.95
felt a burning in R shoulder
Page 3
2010 Workers Compensation Claims
Page 4
Status
Claim #
Date of Date Injury Department
Description of
Body Part(s) Affected Reason Report Only, Costs Incurred
Injury Reported Injury Medical or Lost to Date
Time
WC 2010 30 9/21/10 9/22/10 Fire Laceration Left Thumb EE cutting a piece of wood, Lost Time 12,921.56
lacerated L thumb
WC 2010 31 9/24/10 10/4/10 PD Strain Sprain Right hand Injured left forearm during Report Only 0.00
defensive tactics training
WC 2010 32 9/28/10 10/4/10 CD -Inspections Laceration Forehead Walked into obstruction Medical 747.41
WC 2010 33 9/26/10 10/4/10 CSO Sprain Strain Left Knee
Stepped into truck, twisted right
Report Only 0.00
knee
WC 2010 34 10/9/10 10/14/10 Park and rec Chipped Tooth Tooth While spotting a gymnast, she Report Only 0.00
was hit in side of face with arm
While detaining suspect with
WC 2010 35 10/30/10 11/8/10 PD Exposure Hands severly cut wrists, received Medical 346.56
lacerations and exposure to bodily
fluids/blood.
WC 2010 36 11/15/10 11/18/10 PD Exposure Exposed to BBP Medical 331.69
WC 2010 37 11/15/10 11/18/10 PD Exposure Exposed to BBP Medical 494.09
WC 2010 38 11/15/10 11/18/10 PD Exposure Exposed to BBP Medical 340.99
WC 2010 39 11/15/10 11/18/10 PD Exposure Exposed to BBP Medical 235.15
WC 2010 40 11/15/10 11/18/10 Fire Exposure Exposed to BBP Medical 917.17
WC 2010 41 11/15/10 11/18/10 Fire Exposure Exposed to BBP Medical 750.51
WC 2010 42 11/14/10 11/19/10 Ice Center laceration Right thumb Opening gate, R thumb was Medical 1,135.33
pinched
WC 2010 43 11/21/10 11/24/10 Fire Sprain Strain Left elbow and back fell while walking to vehicle, icy Claim Denied by 0.00
conditions Berkley Risk
Page 4
2010 Workers Compensation Claims
2010 Total $130,789.57
Page 5
Status
Claim #
Date of Date Injury Department
Description of
Body Part(s) Affected Reason Report Only, Costs Incurred
Injury Reported Injury Medical or Lost to Date
Time
WC 2010 44 11/22/10 11/24/10 Fire Sprain Strain right lower back
Slipped on wet floor, fell and
Lost Time 17,214.22
sprained/strained lower back
WC 2010 45 11/22/10 11/24/10 CD -Inspections Animal bite left leg, sock Dog bite Report Only 0.00
WC 2010 46 11/15/10 11/19/10 PD Exposure Exposure Medical 0.00
WC 2010 47 11/21/10 12/6/10 PW-WasteMgmt Strain Sprain Left Hand
Slipped and L hand hit debris in
Medical 318.21
outside waste site.
WC 2010 48 11/30/10 12/6/10 Parks Maint Strain Sprain Lower back felt strain in lower back while lifting Report Only 0.00
pickup topper
WC 2010 49 11/22/10 12/1/10 Parks Maint Strain Sprain stomach back while lifting branches felt pain, Report Only 0.00
strain sprain of stomach &back
WC 2010 50 11/23/10 11/23/10 PW -Utilities Strain Sprain back and right wrist Slip and fall Report Only 0.00
slipped and fell on shop floor,
WC 2010 51 11/30/10 12/1/10 PW -Water Strain Sprain right biceps and shoulder sprain & strain to R biceps and Medical 3,751.93
shoulder
WC 2010 52 12/2/10 12/21/10 Parks Maint Strain Sprain
bruised right elbow and
Slipped on ice and snow Report Only 0.00
back
WC 2010 53 12/14/10 12/15/10 Parks Maint Concussion head injury
Slipped on ice/snow and fell
Medical 1,222.54
hitting head, lost conciousness
WC 2010 54 12/3/10 12/15/10 PW -Utilities Laceration right thumb Punctured thumb on rusty nail Medical 143.80
WC 2010 55 12/14/10 12/23/10 PD contusion Head, lower back
Slipped on ice & fell, hitting head Report Only 0.00
on sidewalk
2010 Total $130,789.57
Page 5
2011 Workers Compensation Claims
Page 6
Date Injury
Status
Date Claim
Claim # Date of Injury Reported
Department Description of Injury Body Part(s) Affected Reason Report Only, Medical Closed
Total Incurred
or Lost Time
WC 2011-01 12/4/10 1/3/11 PD sprain strain back pulling on boots in locker room Claim denied 3/24/2011 0.00
WC 2011-02 1/16/11 1/18/11 PW utilities strain/sprain right ankle slipped on ice/snow report only 1/21/2011 0.00
WC 2011-03 1/14/11 1/18/11 PD Cut/Laceration left eyebrow Hit forehead with car door medical 3/23/2011 249.85
WC 2011-04 1/22/11 1/25/11 Park and Rec sprain strain ankle Rolled ankle while teaching basketbal report only 2/2/2011 0.00
WC 2011-05 1/28/11 1/31/11 Park and Rec strain/sprain back picking up trash, felt pull report only 2/2/2011 0.00
WC 2011-06 1/24/11 1/31/11 PW utilities strain/sprain head and neck
Hit head on glass door of skid steer, not
report only 2/7/2011 0.00
wearing/using proper stafety equipment
WC 2011-07 1/31/11 1/31/11 Fire Exhaustion exhaustion --- overnight in hospital medical 5/19/2011 7,802.32
WC 2011-08 2/3/11 2/4/11 PD sprain strain back Defensice Tactics training report only 2/10/2011 0.00
WC 2011-09 3/1/11 3/1/11 PD sprain strain lower back, tailbone stack of chairs fell on her medical 3/14/2011 3,501.91
WC 2011-10 2/25/11 3/1/11 PD strain/sprain right middle finger torn ligament, from training activities lost time 5/27/2011 518.63
WC 2011-11 2/25/201 2/26/11 PD sprain strain neck and back physical traing, was lifted and dropped medical 2/25/2011 5,743.92ontobackneckandhead
lifting a scba during a drill to don and
WC 2011-12 3/9/11 3/9/11 Fire sprain strain left bicept/shoullder while lifting felt burning pain in left arm medical 12/15/2011 6,475.32
and shoulder
slipped on ice on snow dusted drive
WC 2011-13 3/9/11 3/10/11 PD sprain strain neck & abdomen lane, landed on back and then on elbow report only 3/17/2011 0.00
and arms
WC 2011-14 3/15/11 3/17/11 Fire laceration/cut forehead cut & bump from nozzle coming out of
report only 3/21/2011 0.00
hosebed while being pulled from L-21
WC 2011-15 3/15/11 3/17/11 Park and Rec strain/sprain shoulder/upper arm
fell on ice near dumpster - fell on
report only 6/15/2011 0.00
shoulder and right side of body
WC 2011-16 3/16/11 3/17/11 Fire foreigh body right eye debris blew into right eye during roof
report only 3/21/2011 0.00
operations at a house fire
WC 2011-17 3/17/11 3/22/11 PD strain/sprain neck/back during Defensive Tactics training while medical 3/2/2012 1,888.58
engaged in a scenario
WC 2011-18 3/17/11 3/22/11 PD irregular heartbeat heart after participating in defensive tacticstrainingmedical6/23/2011 631.22
scenario
Page 6
2011 Workers Compensation Claims
Page 7
Date Injury
Status
Date Claim
Claim # Date of Injury Reported
Department Description of Injury Body Part(s) Affected Reason Report Only, Medical Closed
Total Incurred
or Lost Time
inadvertent strike to the jaw causing
WC 2011-19 3/17/11 3/22/11 PD tooth chip tooth teeth to bang together during ground medical 3/30/2011 0.00
fighting training
WC 2011-20 3/4/11 3/22/11 PD strain/sprain left ear slammed squad car door shut on head report only 3/23/2011 0.00
WC 2011-21 3/17/11 3/22/11 PD strain/sprain right hand/thumb thumb sprained during defensive tactics
report only 3/30/2011 0.00
training
WC 2011-22 3/15/11 3/16/11 Fire sole shoulder & thumb shoulder and thumb fell into hole in floor while fighting a fire medical 3/30/2011 180.00
WC 2011-23 3/29/11 3/29/11 PW Streets strain/sprain left elbow from shoveling asphalt for pot hole
report only 4/4/2011 0.00
repairs
WC 2011-24 3/17/11 3/17/11 PD strain/sprain left knee during Defensive Tactics training while
report only 4/5/2011 0.00
engaged in a scenario
WC 2011-25 4/13/11 4/13/11 PW utilities corneal abrasion eye poked in eye by branch while reading medical 6/13/2011 111.91
water meter
strained when pulling rescue dummy
WC 2011-26 4/13/11 4/14/11 Fire strain/sprain lift bicep from basement and worsened when report only 4/26/2011 0.00
bailed out of window onto ladder
WC 2011-27 5/6/11 5/11/11 PD strain/sprain neck doing a lift assist of an elderly woman lost time (1 shift) 7/6/2011 277.50fromfloortoreclinerwithassistance
standing on ladder to take rifle off shelf;
WC 2011-28 4/14/11 6/2/11 PD strain/sprain left shoulder burning and stinging in shoulder when medical & lost time 4/16/2012 16,427.14
lifting rifle
riking bike, monitoring park trails, hit a
WC 2011-29 5/30/11 6/1/11 Park and Rec scrapes & abrasions elbow slippery patch and bike went out from medical 6/30/2011 500.00
under him
colleague was operating a crane, swung
WC 2011-30 6/16/11 6/16/11 Park and Rec head head crane arm around which grazed the side medical 8/18/2011 165.59
of Greg's head
WC 2011-31 6/21/11 6/23/11
Park and Rec -
finger severed right hand ring finger crew was unclogging wood chipper,
report only 6/30/2011 0.00
Contracted EE reached in and wheel squeezed finger
WC 2011-32 6/22/11 6/23/11 Police neck strain neck, left forehead squad car hit light pole in parking lot report only 6/27/2011 0.00
lifting a medical patient from the ground
WC 2011-33 6/29/11 6/29/11 Police knee strain left knee into car, felt pop & minor pain in left report only 7/8/2011 0.00
knee
laceration/cut & officer patting down a suspect, cut hand
WC 2011-34 7/5/11 7/5/11 Police left hand due to glass on suspect's hand; made medical 10/4/2011 748.78
exposure
contact w/his blood
WC 2011-35 7/11/11 7/13/11 Police laceration/cut left hand officer was bitten by dog as he tried to
report only 7/15/2011 0.00
get dog out of the water at a beach
a child in kid's program fell and hit head;
WC 2011-36 7/11/11 7/13/11 Park and Rec exposure to blood hands Ben quickly put hands on child's head to report only 10/12/2011 0.00
stop bleeding
Page 7
2011 Workers Compensation Claims
Page 8
Date Injury
Status
Date Claim
Claim # Date of Injury Reported
Department Description of Injury Body Part(s) Affected Reason Report Only, Medical Closed
Total Incurred
or Lost Time
EE was spotting a child at gymnastics;
WC 2011-37 7/14/11 7/15/11 Park and Rec nasal fracture nose child jumped on springboard, her head medical 12/8/2011 206.23
hit EE nose
checking fire hydrants, fiberglass
WC 2011-38 7/12/11 7/19/11 PW Water & Sewer open wound of finger right index finger splinters on hydrant flag went into hand medical 11/1/2011 505.59
didn't realize until infected)
WC 2011-39 7/25/11 7/27/11 PW Streets burn from hot asphalt back of neck coworker accidentally spilled asphalt
report only 7/27/2011 0.00
mix outside of truck, onto employee
during swimming lesson, swimmer
WC 2011-40 8/5/11 8/8/11 Park and Rec wrist sprain left wrist jumped off diving board & slammed arm report only 10/6/2011 0.00
into instructor's wrist
WC 2011-41 7/19/11 8/12/11 Police knee strain Right knee while running w/dog in K-9 training, took medical 12/27/2011 1,867.24severalbites, strained knee
WC 2011-42 8/18/11 8/18/11 Police
hand, thumb, wrist Left hand, wrist escorting subject to the squad car, he
report only 8/25/2011 0.00
strain grabbed left thumb & wouldn't let go
while carrying fire hose upstairs during
WC 2011-43 8/26/11 8/26/11 Fire neck injury neck fire, FF tripped over hose, went head- medical 12/16/2011 1,859.62
first into wall, hurt neck
WC 2011-44 9/12/11 9/12/11 PW Solid Waste lacerations Left knee, Right arm walking on sidewalk outside city hall,
report only 9/13/2011 0.00
tripped and fell on uneven cement
WC 2011-45 9/14/11 9/16/11 Police lacerations Left thumb and hand while placing feral cat into cage, cat
report only 9/14/2011 0.00clawedandlaceratedLthumb & hand
WC 2011-46 9/19/11 9/19/11 PW Water & Sewer inguinal hernia right side groin area while checking oil in a vehicle, EE Claim denied 9/27/2011 0.00
sneezed and felt sharp pain in groin
assaulted by student in
in attempt to take out -of -control student
WC 2011-47 10/6/11 10/7/11 Police
a middle school
chest, abdomen, stomach into custody, officer was elbowed, medical 12/7/2011 207.73
kicked and hit
WC 2011-49 10/31/11 10/31/11 Police contusion on face Left cheek and eye
Suspect hit officer in the cheek/eye
report only 10/31/2011 0.00
during a confrontation
WC 2011-50 11/3/11 11/3/11 Police strain/sprain Low back, upper right leg bent over to pick up keys on ground, felt
twinge" report only 11/11/2011 0.00
in back, upper leg & buttocks
while helping lift a woman from the
WC 2011-51 11/4/11 11/4/11 Police strain/sprain Right elbow, bicep ground, felt pain in elbow; later, medical 11/11/2011 116.88
weakness and pain in arm
while bending to pick up turnout gear for
WC 2011-52 11/9/11 11/9/11 Fire strain/sprain Low back a call, heard "pop" and felt pain in lower medical 12/27/2011 168.00
back
WC 2011-53 11/16/11 11/16/11 PW Mechanic Cut/Laceration Lip and nose while working w/a tire, tire iron slipped medical 1/26/2012 717.82
from grasp and hit EE in the mouth
while pulling hose backwards, slipped
WC 2011-54 12/16/11 12/16/11 Park Maintenance strain/sprain Low back & buttocks on icy path and fell onto buttocks and report only 12/22/2011 0.00
back
while standing on a large pipe in control
WC 2011-55 12/23/11 12/23/11 PW - Facilities bruising Right hip room, slipped and fell about 5 feet; medical 3/30/2012 126.79
landed on hip, on cement floor
Page 8
2011 Workers Compensation Claims
2011 Total $51,988.92
Page 9
Date Injury
Status
Date Claim
Claim # Date of Injury Reported
Department Description of Injury Body Part(s) Affected Reason Report Only, Medical Closed
Total Incurred
or Lost Time
WC 2011-56 12/28/11 12/28/11 Police irregular heartbeat heart while running after a suspect, began toexperiencemedical4/10/2012 990.35
irregular heartbeat
WC 2011-57 12/31/11 12/31/11 Police pain, numbness left elbow, right knee Fell to the ground during physical
report only 1/6/2012 0.00
confrontation with suspect
2011 Total $51,988.92
Page 9
2012 Workers Compensation Claims and Open Claims
Updated 5/15/12 Incurred to $141,144.07
Date
Onaoina/Lona-term Costs for Former Emolovees
3/1/1993 3/31/1993 Police strain/sprain Multiple trunk injuries Motor vehicle collision.
Medical & Lost
Time
Status -
47,998.42
Claim # Date of Injury Date Injury Department Description of Injury Body Part(s) Affected Reason Report Only, Date Claim Costs Incurred to
Police strain/sprain
Reported
arrest, jumped over creek, inuring neck 92,939.11
Medical or Lost Closed Date
and back.
Time
Time
WC 2010 56 12/29/10 1/6/11 PW -Utilities Bruising Lower back, right hip and leg Slipped and fell on ice.
Medical & Lost
strain/sprain
57,542.65
running into street; strained pinky and 212,657.35
Time
wrist.
WC 2011-48 10/5/11 10/7/11 PW Water & Sewer shoulder pain/strain Right Shoulder While operating gate valve on fire Medical & Lost
51,147.60
hydrant, felt strain/pain in shoulder. Time
WC 2012-01 1/5/12 1/6/12 Police bruising and pain Upper left chest/rib area During training session, received a blow Report Only 1/12/2012 0.00
to the chest
WC 2012-02 1/12/12 1/12/12 Police laceration and bruising
Right collar bone and right During K-9 training, received bites to the Report Only 1/27/2012 0.00
forearm collarbone and forearm.
WC 2012-03 1/19/12 1/19/12 Police strain/sprain Back Strained back while lifting a male during Medical 2/1/2012 172.36
a call for service.
Chasing a suspect on foot, turned a
WC 2012-04 2/6/12 2/6/12 Police strain/sprain Right knee corner and slipped on ice. Felt right leg Medical 5/14/2012 152.84
twist, fell on ice.
WC 2012-05 2/5/12 2/5/12 Police strain/sprain
Right knee, Right elbow and While running alongside train tracks Report Only 2/16/2012 0.00
Right hand with K-9 officer, tripped and fell.
WC 2012-06 5/11/08 12/30/11 Police strain/sprain Neck Hit suspect vehicle head-on causing
Medical -
reopened old 169.55
whiplash, head and neck pain.
claim
During training, experienced pop and Medical & Lost
WC 2012-07 3/14/12 3/15/12 Police torn muscle Left pectoral muscle and arm tear in left chest. A bulge and bruising in Time
26,162.55
the area began immediately.
During training, made a punch toward a
WC 2012-08 3/14/12 3/15/12 Police strain/sprain Right elbow and arm bag. Other officer moved bag so arm Report Only 3/20/2012 0.00
completely straightened. Felt pop,
extreme pain.
Attempting to restrain male subject on a
WC 2012-09 3/14/12 3/15/12 Police exposure Face, eyes, mouth paramedic cot, subject spit in face, Medical 1,386.94
eyes, mouth.
During training, opponent quickly
applied a neck restraint move. Felt pain
WC 2012-10 2/16/12 3/15/12 Police strain/sprain Neck, back, shoulder in shoulder & neck. Self-care worked on Medical 2,181.28
and off; pain worsened recently so filed
claim.
While ground fighting during training,
WC 2012-11 3/14/12 3/16/12 Police strain/sprain Right knee used a restraining move on opponent; Medical 1,692.35
felt pain in right knee.
WC 2012-12 3/14/12 3/16/12 Police strain/sprain Lower back Injured back in ground fight training Medical 535.95
Squad car driven by officer collided with
WC 2012-13 4/7/12 4/10/12 Police overall soreness Full body another vehicle during high-speed Medical 0.00
chase. Officer evaluated in ER.
Updated 5/15/12 Incurred to $141,144.07
Date
Onaoina/Lona-term Costs for Former Emolovees
3/1/1993 3/31/1993 Police strain/sprain Multiple trunk injuries Motor vehicle collision.
Medical & Lost
Time
47,998.42
While running after a suspect to make Medical & Lost11/21/02 11/21/02 Police strain/sprain Neck and back area arrest, jumped over creek, inuring neck 92,939.11
and back.
Time
Officer attempted to stop suspect from Medical & Lost11/9/09 11/17/09 Police strain/sprain Right hand, wrist, arm running into street; strained pinky and 212,657.35
wrist.
Time
Updated 5/15/12 Incurred to $353,594.88
Date
Page 10
2010 Automobile Claims
Page 11
DaDate Amou
Unit Vehicle Description Department Description of Claim Additional Comments
Date
Ced. Pa'
Auto 2010-01 2/3/10 18 Engine 21 Fire Chipped Windshield 2/11/2010 64.94
Auto 2010-02 2/8/10 Sterling Dump Truck PW -Streets Damage to passing vehicle
50/50 fault, claim split with other driver, no damage to
4/21/2010 2,202.07
plow/blade/wing
Auto 2010-03 1/28/10 22 Rescue 21 Fire Damage to pickup topper
Ladder was not secured to wall in fire station, ladder fell 5/10/2010 0.00
onto topper damaging --minimal damage per Tom V
Auto 2010-04 2/11/10 103 Squad 103 PD Rear passenger light assembly and Employee backed squad into someone's personal vehicle 4/22/2010 1,068.87
bumper
Auto 2010-05 3/29/10 182 2002 Ford Taurus PD Hit by driver who ran red light in We were reimbursed by FedEx/Kinkos--No out of pocket 4/21/2010 3,137.07
Minneapolis costs for City
Auto 2010-06 4/18/10 1002 Crown Victoria PD Resident backed into squad car No claim per Tom V 4/30/2010 0.00
Auto 2010-07 5/8/10 109 Crown Victoria PD
Backed into yellow cement pillar in
No claim per Tom V 5/8/2010 0.00
parking garage
Auto 2010-08 6/11/10 191 Jeep PD Hit deer Headlight assembly 6/14/2010 282.35
Auto 2010-09 5/27/10 1006/1003 Crown Victoria PD
Squad 1006 rear ended squad 1003 in
Minor, repaired in-house 6/15/2010 0.00
the entrance of parking lot
Auto 2010-10 6/18/10 BMW BMW PD Vehicle was rear ended by adverse We were reimbursed by Progressive Insurance, the other 7/15/2010 1,573.96
driver drivers coverage
Auto 2010-11 6/25/10 1009 Crown Victoria PD Vehicle was damaged by Replace engine --possible $7000 repair 7/26/2010 6,175.99
water/excessive rainfall
Auto 2010-12 6/24/10 102 Crown Victoria PD Vehicle was damaged during PIT Repairs 7/2/2010 11125
maneuver
Auto 2010-13 7/6/10 1002 Crown Victoria PD Damaged front of car 8/4/2010 209.36
Auto 2010-14 7/17/10 106 Crown Victoria PD
Minimal damage to rear bumper and No damage to squad claim rec'd from MN DOT on
2/22/2011 1,786.37
knocked over light on entrance ramp 2/22/2011
Auto 2010-15 7/22/10 407 Ford Taurus Pool front driver damage from other vehicle Other driver had no insurance, may be unable to bereimbursed8/4/2010 979.41
for damage
Auto 2010-16 5/22/10 108 Crown Victoria PD Squad rear ended vehicle that stalled at Claim not received until 8/20/2010
green light
Auto 2010-17 8/29/10 103 Crown Victoria PD Squad hit dear Repair/replace driver headlight assembly 9/8/2010 133.28
Auto 2010-18 8/30/10 1009 Crown Victoria PD Graphics on hood damaged Replace graphics 50.05
Page 11
2010 Automobile Claims
Total $
51,216.34
Incurred
Page 12
Date of
S
Unit # Vehicle Description Department Description of Claim Additional Comments
Date
Gose AmouLos; P '
Auto 2010-19 9/13/10 34 E-21 FD Chipped Windshield Replaced 9/29/2010 64.95
Auto 2010-20 9/13/10 590 International Parks Broken windshield Replaced 9/28/2010 304.63
Auto 2010-21 9/15/10 181 Ford Taurus PD Chipped Windshield Repaired 10/12/2010 234.90
Auto 2010-22 10/13/10 498 Jeep Cherokee Eng Chipped Windshield repaired 10/27/2010 64.95
Auto 2010-23 11/13/10 598 Ford PW -Streets Broken shaft on sander replaced/repaired 12/14/2010 273.66
Auto 2010-24 11/21/10 CSO Truck Ford CSO dented Bumper minor damage 12/3/2010 0.00
Auto 2010-25 11/16/10 5005 Chevrolet Broken Tail light replaced 12/14/10 110.41
Auto 2010-26 11/30/10 Sterling Dump Truck PW -Streets Damage to wing/plow hit manhole cover on road with plow blade, considerable
damage includes repairs and towing changes
2/15/11 30,332.08
Auto 2010-27 12/3/10 1750 Ford F series CSO Ripped off step sides Tom already replaced with better running boards, no risk
cost associated with claim
12/14/201 0.00
Auto 2010-28 12/1/10 905 Jeep Grand Cherokee PD -SIU Driver Door Damage Wind whipped door
Auto 2010-29 12/11/10 599 Pick up with Plow Parks Maint backed into vehicle no call from driver of vehicle for claim 12/14/10 0.00
Auto 2010-30 11/30/10 5005 Chevy 2500 Parks Maint Bumper and Comer Panel Dented Hit light pole in parking lot 2/1/11 110.41
Auto 2010-31 12/12/10 5008 GMC Pick UP PW Utilities Damaged to drivers rear taillight replace. Repair
Auto 2010-32 12/30/10 279 Sterling Dump Truck PW Streets Cosmetic damage to residents garage
door
assigned to LMCIT 2/15/11 1,626.75
Auto 2010-33 12/27/10 E21 Fire Engine Fire Slid on ice into wooden structure damage to light assembly, wheel chock holder 2/15/2011 86.95
Auto 2010-34 12/29/10 402 Chev Silverado Engineer Cracked windshield replaced 1/19/2011 231.68
Auto 2010-35 12/30/10 599 Pick up with Plow Parks Maint pushed in drivers door Damage to side of truck
Total $
51,216.34
Incurred
Page 12
gni 1 Aute (;laims
Page 13
Unit tedDateofLossDepartmentDescriptionofClaimStatusorResolution Amount Paid Comments
Number ClDo
1/13/2011 Police 1012 Backed into icy snow bank. Rear passenger PO 2011-540 2/2/2011 1,077.53
bumper damage.
Backing out of stall and scraped against
1/15/2011 Police 108 yellow concrete pillar. Scratch/paint transfer Report only 1/18/2011 0.00
passenger side rear wheel well.
2/8/2011 Park & Rec 5006 Backed into mailbox while plowing. Cracked PO 2011-1150 3/22/2011 110.41
tail light cover on drivers side.
Fender scrape on driver's side back bumper.
4/7/2011 Assessing 6084 Not sure how damage occurred. Reported to PO 2011-1644 5/6/2011 458.00
Cal 4/7/2011
Backing out of parking space and didn't see
4/6/2011 Police 1006
vehicle behind squad car. Backed into front
PO 2011-2215 6/24/2011 224.27
passenger side bumper with rear passenger
side of squad car.
3/26/2011 Police 98
Officer backed squad, collided with a tree.
5/19/2012 458.00
Scratches on rear driver's side bumper.
4/6/2011 413 During routine service found cracked PO 2011-1491 4/25/2011 238.96
windshield.
While making a u -turn to pull a speeding
5/4/2011 Police 1006 vehicle over, the front right wheel struck the Report only 6/21/2011 0.00
curb. Bent wheel rim.
5/19/2011 Police 1001
Owner of personal car backed into Squad car. 100% subrogation
Dent in rear quarter panel. recovery
6/4/2011 Police 145
Backed into a post while backingout of Vehicle not repaired -
7/25/2011 0.00
parking stall. Left rear bumper dented. Report only
Squad car parked in garage at Police Officer's
Was able to fix
5/31/2011 Police 103 residence. Wall mounted shelf fell on vehicle. 7/19/2011 0.00
Dent and scratches to hood of vehicle.
damage in house.
Car totaled.
Police Officer hit cement light pole in Lowes
Received $858.51
6/22/2011 Police 109 parking lot after an investigative stop. LMCIT and 7/14/2011 0.00
Significant damage to entire front of squad
2,500.00 Total Loss
car.
Brokers
Rock hit windshield of squad car traveling
6/22/2011 Police 181 westbound on 194. Spiderweb cracking in far PO 2011-2247 6/28/2011 243.19
left side of windshield extending 2-3 inches
out into the windshield.
Page 13
gni 1 Aute (;laims
Date of Loss Department
Unit
Description of Claim Status or Resolution
ate
Amount Paid Comments
Number ClDosed
Backing into stall struck the yellow cement
6/23/2011 Police 1009
pillar with the passenger side morror.
PO 2011-2246 6/28/2011 131.12
Damage to mirror and scraped the passenger
door molding.
5/11/2011 182 2 rock chips in windshield found during PO 2011-1759 5/16/2011 84.95
routine inspection.
Officer looking for suspect & pulled squad car
up to block garage doors. Officer hit large
7/2/2011 Police 1011 rock. Small dent and scratches on passenger Repairs done in house 12/8/2011 0.00
side rear quarter panel. Dent in quarter panel
was pulled out.
Arrestee kicked loose handle assembly on
6/9/2011 Police 1007 interior of rear passenger door. Arrestee may PO 2011-2202 6/23/2011 28.88
be required to pay restitution (28.88 parts +
65.48 labor = $94.36)
P&R employee backed into building at
6/20/2011 Park & Rec 4003 LaCompte Playfield. Dent and scratches on PO 2011-2512 7/28/2011 710.46
rear passenger side bumper.
Police Officer forgot to close right rear
8/4/2011 Police 1014 passenger door before leaving underground Report only 8/4/2011 0.00
garage. Open door hit yellow steel post. Minor
dent and yellow paint transfer.
8/2/2011 Police 4001 2"x1" paint flaking on top center of rear Report only 8/10/2011 0.00
bumper of unmarked squad car.
10/11/11
City vehicle was parked, unoccupied, in Maint reimbursement
9/16/2011 Public Works 362 facility lot. Visiting vehicle/driver misjudged PO 2011-3322 10/4/2011 784.46 from adverse
clearance and hit bumper of city vehicle. driver's auto ins.
784.46
Vehicle had to make wider turn to get truck
into position. While making turn the left side of Damages repaired in -
8/26/2011 Fire TW -11 vehicle ran over curb causing wheel chock, house by fire 1/13/2012 150.00
mounting brackets and body of vehicle to be department
damaged.
9/25/2011 Police 1002
Squad hit gate at entrance to police Repairs done in-
11/9/2011 0.00
department parking lot. house
Page 14
gni 1 Aute (;laims
Total
Incurred $
15,958.26
Page 15
Unit ate
Date of Loss Department Description of Claim Status or Resolution Amount Paid Comments
Number ClDosed
City pd $5000
12/12/2010 Public Works 5008
Snow plow slid into snow/ice bank when
PO 2011-3378 10/6/2011 5,870.85
deductible.
backing up Received payment
from LMCIT for
870.85.
Two separate accidents while plowing snow 3,245.91
1/1/2010 and
Public Works 599
on two different occasions. Damage to vehicle
PO 2011-3323 10/4/2011 3,193.26
12/30/2010 was caused by impacting with snow banks 6,439.17
while snow plowing.
Drove over lip on 1494 (for speed enforcement 346.58 parts
11/6/2011 Police 1004 purposes). Driveshaft disconnected at rear PO 2011-3915 1/13/2012 130.96 labor
477.54differential.
During a traffic stop of a intoxicated driver 31.54 graphics LMCIT subrogated
Police Officer exited squad car; the
PO 2012-0353 and 61.50 headlamp the portion related12/24/2011 Police 1009 intoxicated driver placed his vehicle into
PO 2012-032
1/31/2012
225.20 labor to the crash
reverse & drove into squad car. Front
225.20318.24
passanger quarter panel and door damage.
Police Officer made a u -turn to catch
12/30/2011 Police 1010 suspended driver; hit a curb and bent the front
one hour of labor
1/25/2012 32.74
passenger side rim.
using an in-house rim
Total
Incurred $
15,958.26
Page 15
n19 Autn C laim
Page 16
Date
City Claim Date of
Reported Department
Unit
Description of Claim Status or Resolution
Date
Amount Paid
Number Loss Number Closed
to LMC
Officer drove squad through a
Paid invoice, sent to 31.54 parts
Auto 2012-01 1/5/2012 1/11/2012 Police 101
snow covered grass area; hit a
LMC to apply to 1/19/2012 65.48 labor
pole, damaging parking light on aggregate deductible 97.02
front drivers side
Replacement Windshield due to
Paid invoice, sent to
Auto 2012-02 1/6/2012 1/13/2012 Police 1005 LMC to apply to 1/18/2012 182.69
crack
aggregate deductible
Replacement Windshield due to
Paid invoice, sent to
Auto 2012-03 1/6/2012 1/13/2012 Fire 30 LMC to apply to 1/18/2012 214.59
crack
aggregate deductible
While curling excavator bucket in, Paid invoice, sent to 186.22 parts
Auto 2012-04 1/11/2012 1/25/2012 PW - Utilities 228 the bucket hit the windshield LMC to apply to 2/1/2012 32.74 labor
218.96breakingwiperandwiperarmaggregatedeductible
Squad running speed detail pulled
out of median to chase speeder; Paid invoice, sent to
Auto 2012-05 1/27/2012 1/30/2012 Police 1011 passenger side struck sign post LMC to apply to 2/21/2012 3,707.30
damaging side mirror, front aggregate deductible
passenger door and rear fender.
Report of vehicle overheating. Paid invoice, sent to 239.09 parts
Auto 2012-06 1/18/2012 2/9/2012 Police 1014
Mechanic inspection showed
LMC to apply to 2/27/2012 196.44 labor
damage to radiator, requiring aggregate deductible 435.53
replacement.
Mechanic discovered cracked
Paid invoice, sent to
Auto 2012-07 2/8/2012 2/9/2012 PW - Utilities 277 LMC to apply to 2/14/2012 164.18
windshield, requiring replacement aggregate deductible
PW - Parks Object hit windshield, chipping it,
Paid invoice, sent to
Auto 2012-08 2/6/2012 2/17/2012 5013 LMC to apply to 2/23/2012 39.95
Maintenance while employee was driving truck aggregate deductible
Squad was stuck in snow. Passing Paid invoice, sent to 97.99 parts
Auto 2012-09 2/29/2012 3/9/2012 Police 1017
motorist offered to push the sqad
LMC to apply to 3/9/2012 65.48 labor
to free it from snow. Damaged
aggregate deductible 163.47
right tail light lens.
Cracked windshield, needs Paid invoice, sent to
Auto 2012-10 3/12/2012 3/21/2012 PW 253 replacelement. Date/cause LMC to apply to 3/22/2012 176.64
unknown. aggregate deductible
Page 16
n19 Autn C laim
Total
Incurred $6,353.81
To Date
Page 17
Date
City Claim Date of Unit Date
Reported Department Description of Claim Status or Resolution Amount Paid
Number Loss Number Closed
to LMC
During high speed pursuit through
Auto 2012-11 4/7/2012 4/10/2012 Police 1016 an intersection, squad hit another
vehicle on the passenger side.
Squad was parked next to
damaged squad 1016, protecting Paid invoice, sent to
Auto 2012-12 4/7/2012 4/10/2012 Police 1012 1016 from oncoming traffic; squad LMC to apply to 4/25/2012 953.48
1016 rolled back and hit 1012; dent
aggregate deductible
and scuffs to lower half of driver's
door.
Employee backed into another city
PW - Parks vehicle; rear bumper and fender
Auto 2012-13 4/3/2012 4/24/2012 568
Maintenance were damaged by toe hook on
other vehicle.
Total
Incurred $6,353.81
To Date
Page 17
2010 Property Claims
Claim # Date of Loss
Reporteto
Department Description of Claim Resolution Date Closed Amount Paid
LMCd
Property 2010-01 1/14/10 2/11/10 Housing Vicksburg Crossing—Damage to No subrogation avail with renters
1/1/2011 6,085.00
apartment from fire insurance
Property 2010-02 1/22/10 PW -Utilities Dump truck backed into skid steer unit No damage to truck, only to skid 2/12/2010 962.64
233 steer
Property 2010-03 2/2/10 Parks Maint Driver used plow to pull stuck vehicle, Replace 2/23/2010 266.88
damaged plow assembly
Zachary ball fields concession stand and Vandalism: spray paint, no followProperty2010-04 3115/10 Parks Maint
playground equip
up by Park and Rec, no invoices 5/7/2010 0.00
sent to me to pay
Property 2010-05 2/10/10 Parks Maint
Bass Lake ball fields, broken outdoor
Vandalism: broken lights 3/22/2010 897.00
lights
Toro snow blower b rokbroken windshield Door swung open with wind, hit
Prop 2010-06 2/14/10 Parks Maint
equip
hockey goal and broke while 3/3112010 806.33
clearing snow
Prop 2010-07 2/17/10 Parks Maint Damage to turning ram, Equip #527 2/2/2011 886.82
Prop 2010-08 3113110 Ice Center Damage to glass leading into entry way Closed 7/7/2010 1,962.06
Prop 2010-09 3/29/10 Parks Maint NW Blvd Parks Building, vandalism 3/31/2010 0.00
Prop 2010-10 2/12110 Streets Glass on rental loader Replace 2/24/2010 544.13
Prop 2010-11 4/12/10 Parks Maint Vandalism 4/30/2010 0.00
Prop 2010-12 4/14/10 Ice Center Vandalism, graffiti 4/30/2010 275.00
Prop 2010-13 5/9/10 Parks Maint
Hilde Perf Center, Vandalism, broken
glass replaced 7/7/2010 1,836.68
window
Prop 2010-14 5/10/10 Parks Maint Plymouth Creek Warming house nothing turned in by parks maim 7/23/2010 0.00
Vandalism, graffiti
Prop 2010-15 5/4/10 Parks Maint
Sidewalks in front of middle school,
nothing turned in by parks maim 7/23/2010 0.00
Vandalism, graffiti
Prop 2010-16 5/10/10 Parks Maint Walking path tunnel under 38th Ave, nothing turned in by parks maint 11/23/2010 0.00
vandalism, graffiti
Plymouth Playfields, Stolen aluminum email to LL for follow up
Prop 2010-17 5/19/10 Parks Maint
benches/bleachers 7/23/2010, nothing sent in by 1/1/2011 0.00
owell for payment,
Prop 2010-18 5/7/10 6/22/10 Parks Maint
Maple Creek Playfields, damage to blue Asked LMCIT to add to our 6/22/2010 1,148.56
plastic slide annual aggregate deductible
Page 18
2010 Property Claims
Claim # Date of Loss
Reporteto
Department Description of Claim Resolution Date Closed Amount Paid
LMCd
Prop 2010-19 6/25/10 6/30/10
Parks Maint, Utilities Storm Damage: trees, playground mulch Reported to LMCIT along with
Squad 1009, possible $10,000 1/7/2010 2,352.20
etc and roof of Mission Farms Lift Station claim for roof
Prop 2010-20 7/16/10 Parks Maint Turtle Lake Playground --burned to the 25,000 Estimate 3/3/2011 26,532.00
ground due to arson
Prop 2010-21 7/20/10 7/21/10 Utilities
1st Ave and Cheshire, water main break contractor at fault, estimated loss 1/1/2011 0.00
by contractor for cable utilities 10-$12K
Zachary ball fields warming house
Prop 2010-22 8/2/10 8/4/10 Parks Maint building, broken 3 windows, spray paint 6000.00 estimate 12/14/2010 1,646.44
etc, vandalism
Possible subrogation with
Prop 2010-23 8/5/10 8/5/10 Utilities
Electrical Flash Arc from fan installation roofer/sub contractor, total 12/14/2010 1,989.70
on roof, substracted from Excel Roofing
total for 2008 hail damage repair
3000 professional services
estimate to clean/remove
Prop 2010-24 8/16/10 8/17/10 Parks Maint Graffiti of E Medicine Lake retaining wall vandalism Claim denied by 8/24/2010 0.00
LMCIT, not covered by
insurance
Millennium Gardens sign broken with a
600 estimate to replace wooden
Prop 2010-25 8/16/10 n/a Parks Maint
large rock --vandalism sign --no invoice submitted by 11/23/2010 0.00
parks
Gateway Park -Vandalism, broke off
700-$800 estimate to replace/fix
Prop 2010-26 8/13/10 n/a Parks Maint
monkey bars
damaged equipment --no invoice 11/23/2010 0.00
submitted by parks
Prop 2010-27 6/15/10 Facilities City Hall Equipt Breakdown, condensor - Reimbrused $16212.80, (less
8/24/2010 17,212.80
air condition repair on roof of city hall 1000 deductible)
Prop 2010-28 8/10/10 Streets Leeboy paver damaged by passing repairs 8/24/2010 168.99
streets vehicle
Prop 2010-29 7/27/10 Utilities Stress crack on glass excavator glass replaced 8/10/2010 66.53
Prop 2010-30 10/29/10 PW Mechanics Broken glass glass replaced 11/12/2010 356.96
Prop 2010-31 12/6/10 Parks Maitn Broken Glass on Toro Groundsmaster glass replaces 12/14/2010 761.83
Prop 2010-32 12/15/10 PW Streets Broken glass on skid steer #221 glass replaced 12/23/2010 356.96
Total Incurred $67,115.51
Page 19
2011 Property Claims
Claim # Date of Loss
ReporteLMCd to
Department Description of Claim Resolution Date Closed Amount Paid
Prop 2011-01 1/25/11 n/a Police Squad damaged security gate
Per Mark Jones, able to fix in
1/27/2011 0.00
house
Prop 2011-02 1/28/11 n/a Parks Maint Broken windows at Bass Lake Warming replace 3/21/2011 695.33
House
Prop 2011-03 5/9/11 5/17/11 Parks Maint
4 broken windows at Hilde Performance
replace 6/15/2011 2,351.22
Center
Single car property damage; resident fixed by PW staff; subrogated to
Prop 2011-04 7/25/11 7/27/11 PW - Streets
drove into fire hydrant
driver of car; her insurance pd 8/31/2011 0.00
241.20 for damages
Mold and mildew damage in the police
hired abatement company,
Prop 2011-05 8/9/2011 n/a Police gun range due to leaking water; supplies, industrial hygeine consultant, 6,221.02
furniture, ceiling tile needed cleaning or replaced supplies & interior items
replacement
Prop 2011-06 8/6/11 n/a Parks Maint
Broken Windowns at Olive Lane Park &
replace 9/9/2011 832.88
Ride bus shelter
Prop 2011-07 8/26/11 n/a Parks Maint
Broken Windows at Nathan Lane Park &
replace 9/12/2011 393.80
Ride bus shelter
Repair for signal light at Old Rockford Rd
Prop 2011-08 7/26/11 n/a PW - Streets Peony; had no power after lightning repaired by vendor 8/19/2011 5,604.42
strike
Single car damage to fire hydrant; the some repair done by city, some
Prop 2011-09 8/13/11 n/a PW - Streets crash caused water main break, and by contractor; subrogated full amt
to driver - Rcvd $11,345.26 on
2/29/2012 0.00
caused street to cave in
2/29/12
Semi truck backing into parking lot ran repaired by vendor; subrogatedProp2011-10 8/8/11 n/a PW - Streets over a fire hydrant at 2500 block of
full amount to driver - $8634.46
10/19/2011 0.00
Niagra Lane N
Total Incurred $5,998.22
Page 20
2012 Property Claims
Claim # Date of Loss
ReporteLMCd to
Department Description of Claim Resolution Date Closed Amount Paid
City repaired hydrant and
Prop 2012-01 12/10/11 n/a PW - Utilities
Single car damage to fire hydrant subrogated to resident.
4/9/2012 0.00
uninsured property) Resident's insurance company
paid in full - $3,469.20.
Single car damage to fire hydrant, City repaired hydrant and
Prop 2012-02 11/20/11 n/a PW - Utilities knocking it off pedestal
subrogated to resident.
2/2/2012 0.00
uninsured property)
Resident's insurance company
paid in full - $474.48.
City repaired hydrant and
Prop 2012-03 1/20/12 n/a PW - Utilities
Single car damage to fire hydrant subrogated to resident.
4/9/2012 0.00
uninsured property) Resident's insurance company
paid in full - $1,271.96.
Semi truck damaged fire hydrant during a Repair done by city - $372.44.
Prop 2012-04 5/3/12 n/a PW - Streets turn at 835 Hwy 169 Subrogated to driver's insurance
uninsured property) company 5/9/12
Water main break at Xenium Ln & 24th
Repair done by contractors -
Prop 2012-05 4/12/2012 5/9/2012 PW - Utilities Ave. caused severe damage to street,
main line repair, curb & gutter, 5/15/2012 85,194.26
curb & gutter
road repair/closure signs
uninsured property)
Page 21
2010 Liability Claims
Claim # Date of Loss Reported to Claimant Department Address Description of Claim Resolution Date Closed Amount Paid
Lara photographed damage, claim form
Contractor with a plow, pushes snow sent, unable to address until spring when
Liab 2010-01 1/6/10 Todd Hanson Public Works -Streets 15 into pine trees, apparently snow melts, Gary Smith following up with 7/1/2010 0.00
damaging trees contractor, no claim filed by resident as
of 7/1/2010
Liab 2010-02 1/21/10 Jim Helseth Public Works -Utilities 1215 Kingsview Claim for water main break, leak in Claim sent 1-21-2010 to his email 3/22/2010 0.00
city line of water line
Liab 2010-03 2/15/10 Lori Krumm Public Works -Streets Pothole located on Damaged rim, alignment of vehicle Claim form sent 2/16/10, no response by 3/26/210 0.00
Vicksburg Lane North due to pot holes claimant, file closed
Liab 2010-04 2/14/10 Linda Allison Public Works -Utilities 4260 Trenton Sewer back up Claim denied by LMCIT 3/9/2010 0.00
Liab 2010-05 2/14/10 Rodger Holland Public Works -Utilities 10315 Old Rockford Road Sewer back up Claim denied by LMCIT 3/9/2010 0.00
Liab 2010-06 2/22/10 Kimberly Carlsen Public Works -Utilities 3525 Rosewood Lane Sewer back up Claim denied by LMCIT 3/10/2010 0.00
Liab 2010-07 1/7/10 Qwest CMR Claims Damage to pedestal box ($4127) Claim denied by LMCIT 3/26/2010 0.00
Liab 2010-08 3/9/10 3/8110 Various Transit Station 73
Station 73 flooded and froze, cars slid
Claim denied 4/27/2010 0.00
around parking ramp
Liab 2010-09 3/15/10 Peggy Farah Public Works -Streets 18015 17th Ave North Mailbox damage Claim denied 3/31/2010 0.00
Pothole located on Tire -rim damage on son's vehicle from No response to email inquiry on locationLiab2010-10 4/26/10 Cory Havlick Public Works -Streets of pot hole, no claim sent to city closing 5/7/2010 0.00
Vicksburg Lane North pot hole file
Liab 2010-11 5/21/10 XXXXXX EEO Commission, Discrimination Claim sent to LMCIT and city attorneyCharge
Liab 2010-12 4/25/10 Veronica Walker PD 964 Zanzibar Lane North
Police kicked in front door, while
Repair of front door/frame 6/2/2010 454:00
proceeding with welfare check
send claim form 614/2010, resident did
Liab 2010-13 5/31/10 11/5/10 Beth Schupanitz Parks and Recreation Medicine Lake Beach Child cut had on glass in beach area not return claim form until 11/5/2010, 1/21/2011 0.00
claim sent to LMCIT, Claim denied by
LMCIT
Liab 2010-14 5/17/10 Mark Smith Transit Passenger on First Transit bus Sent claim to LMCIT, claim handled by 717/2010 0.00
First Transit
Liab 2010-15 5/19/10 6/21/10 Ivar Grondahl Public Works -Facilities
Rear bumper damage from cement
claim denied by LMCIT 8/5/200 0.00
light pole in City Hall parking lot
Liab 2010-16 6/15/10 6122/10 Michael Spohn HR MN Department of Human Rights, Sent claim to LMCIT
Disability Claim
Liab 2010-17 6/4/10 Shaundm Chapman Fire Damage by security gate to vehicle, Windshield replaced 8/24/2010 208.91
reported by Sara Cwayna,
Liab 2010-18 6/23110 7/1/10 Julie Hartigan Comm Development 11106 Sunset Trail 50,000 claim against the city, Claim denied by LMCIT attorney 7/23/2010 0.00
attorney assigned
Liab 2010-19 6/25/10 7/1/10 Several Public Works
5301 Empire Lane
5305 Empire Lane Runoff Damage to landscaping due Claim denied by LMCIT 8/23/2010 0.00
14033 51 st Ave N
to rainfall
Per claimant lifeguard boat fell on top Sent claim to LMCIT, per adjustor
Liab 2010-20 7/2/10 7/6/10 Jaipan Carter Park and Ree West Med Lake Beach of her, losing consciousness and attorney has not filed proper claim, file 12/31/2010 0.00
hospital visit closed until we receive a claim
Page 22
2010 Liability Claims
Claim # Date of Loss Reported to Claimant Department Address Description of Claim Resolution Date Closed Amount Paid
Liab 2010-21 Deborah Halvorson Settlement with Lifetime fitness Settlement 7/7/2010 1,300.00
Liab 2010-22 Wally Charles 3150 East Medicine Lake Land Dispute Appraisal Completed 7/21/2010 380.00
Blvd
Liab 2010-23 6/22/10 Qwest CMR Claims Public Works -Utilities 5460 Vicksburg Lane Damage to buried Qwest lines Nodland Construction responsible, not 7/21/2010 0.00
the city
Liab 2010-24 7/7/10 Mark Bomchill Public Works -Utilities 9905 31st Ave N Damage to house, due to leaking Claim form never returned to city 12/31/2010 0.00
water meter.
Villages Homeowners Seeking reimbursement for electrician
Liab 2010-25 7/16/10 7/20/10 Assn/Hadley Hills Lake Public Works -Utilities 180705 11th Ave North charges for damaged power line to 7/28/2010 1,708,89
Assn aerator.
Liab 2010-26 8/26/10 7/30/10 XXXXXX XXXXX Sexual Harassment Claim File with Human Resources, claim closed 1 2131 /201 0 0.00
Liab 2010-27 8/3/10 Kassim Arba PD 3905 Lancaster Lane N, Vehicle towed after crime, to Reimburse towing, storage and impoud 8/31/2010 168.28
117 investigate robbery charged
Liab 2010-28 9/8/10 Healther Stevens Ice Center Spouse hit in head by Flying puck at No claim received by the city, only inquiry 12/31/2010 0.00
ice arena by phone call
Liab 2010-29 9/2/10 9/21/10 Justin Kolz Parks Maintenance 1220 61 st Ave North Sump pump drainage onto city paved Sidewalk not city property, will no longer 12131/2010 0.00
trail maintain
Liab 2010-30 10/12/10 10/18/10 Lyn Donoghue Parks Maintenance 2720 Foxgate Drive Son injured by soccer goal at Wayzata Claim denied by LMCIT 11/5/2010 0.00
East Middle School
Liab 2010-31 10/16/10 10/18/10 Dorothy Willard Fire Fire Station 3
Resident tripped on uneven sidewalk
Claim denied by LMCIT 10/28/2010 0.00atopenhouse
Liab 2010-32 8/25/10 Janet Robertz Parks Maintenance Rockford Road train tunnel Resident fell and broke arm while Claim denied by LMCIT 1/18/2011 0.00
running on parks trail.
Liab 2010-33 8/1/10 Robert Burk PW -Street 4962 Comstock Lane N Resident complaint of white paint on contractor reimbursed resident for cost of 10/29/2010 0.00
vehicle from street marking contractor professional cleaning
Liab 2010-34 11/17/10 Patty Moore CD Inspections 12505 53rd Ave N Inspector error in 2002, led to wrong reimburse for deck support replacement 1/18/2011 1,897.00
product being used on deck.
Claiment was hit in the head by a Resident wants reimbursemtn for hisLiab2010-35 12/14/10 William Murphy Plymouth Creek Center 3355 Olive Lane North soccer ball while walking in the field 1!7/2011 0.00
house broken glasses Claim denied by LMCIT
Resident claims plow hit and In the spring PW will address mailbox,
Liab 2010-36 12/5/10 Jerome Newquist PW -Street 3105 Shadeyview Lane damaged $400 mailbox during snow resident advised either we fix or $100, 3/1/2011 0.00
removal not both, no more than $100
Liab 2010-37 12/11/10 12/16/10 Linda &David Brinkman PW -Street 4235 Fembrook Lane Per resident mailbox hit side of sent claim to LMCIT, reimbursedminivan1/18/2011 500.00
causing damage. residents for $500.00
Liab 2010-38 11/29/10 PW -Street 4058 Glacier Lane North Fence damaged by snow plow repair replace fence 1 212312 01 0 870.00
Liab 2010-40 12/14/10 2122111 Quest CMR Claims Parks Maintenance Trenton Cir N and 10th St N Damaged Quest pedestal box
denied claim, $3900 claim received on
1/17/2011
212212011, sent to LMCIT
Total Incurred $3,267.00
Page 23
2011 Liability Claims
Claim # Date of Loss Reporteto Claimant Department Description of Claim Resolution Date Closed Amount Paid
LMCd
Nil
Liab 2011-01 12/30/10 1/18/11 Donald Fox PD 11007 48th Ave Resident alleges his rights were
Denied by LMCIT 3/4/2011 0.00
violated
Hit a pot hole, caused damage to Claim denied by LMCIT stating that this
Liab 2011-02 1/11/11 2/1/11 Wendy Schwartkopf PW -Streets
vehicle
report of pot holes was the first on this 3/2/2011 0.00
street, no finding of negligence
Damged to trees due to snow being
Liab 2011-03 2/11/11 Todd Hanson PW -Streets 13710 61st Ave N pushed back by plow, sent claim form
2/11, notified Gary Smith
Liab 2011-04 2/11/11 2/14/11 Kevin Jones PD Summons, complaint as of 6/8/11, nothing further in file, need to
contact adjuster
resident claims that a water main leak LMCIT denied claim, stating the City was
Liab 2011-05 2/24/11 3/21/11 John Fedie PW -Utilities 491 Pineview Lane N that was unreported for 3 months) not negligent in regard to the water 5/11/2011 0.00
caused damage to his patio, fence etc. damage
Claiment crashed on Schmidt Lake Lisa denied the claim, spoke with claiment
Liab 2011-06 2/19/11 3/1/11 Valentyna Palamarchuk PW Streets unknown road, wants city to pay for totalled on 3/2, advised to work with her auto 3/21/2011 0.00
vehicle and her increase in insurance, insurer
Employee suit regarding personal
Liab 2011-07 11/9/09 3/25/11 Rob Gardner PD injuries sustained during course of
employment with PD
Residend walking along bike path, LMCIT ruling was for City to pay resident's
Liab 2011-08 8/28/10 4/8/11 Lynn Cochrane Park Mtce & Forestry 11745 26th Ave N. leaned on a fence which gave way; out of pocket medical expenses to equal 9/6/2011 1,000.00
she fell and got a broken rib her deductible
Liab 2011-09 3/24/11 4/15/11 William Messmer PW -Streets Vicksburg Lane, north of Undercarriage of car was damaged
Denied by LMCIT 56/11 0.00
42nd Avenue due to pot hole
Damage to vehicle; manhole ring Denied by LMCIT, but claimant pursued
Liab 2011-10 5/1/11 5/5/11 Dan McLean PW -Streets 56th & Vinewood popped off and damaged underside, small claims court. LMCIT attorney 5/12/2011
849.75
wheel well & bumber represented the city; the city prevailed in Atty Fees
court.
Damage to invisible fencing in the
Park & Rec processed as a
Liab 2011-11 11/1/10 6/8/11 Christiane O'Rourke Park Mice & Forestry 1181 Vagabond Ct. N reimbursement to H/O; we are submitting 6/9/2011 103.18
ground after tree planted by City claim after H/O was paid out
Letter from State Farm stating LMCIT contacted State Farm and was told
Liab 2011-12 5/18/11 6/10/11 Ann Fuller/State Farm Park Mice & Forestry 16924 - 51st Ave N Plymouth may be liable for incident at they aren't pursuing subrogation; closed 8/28/2011 0.00
this address claim
Campus Drive & Xenium Damage to Electric Load Break Center LMCIT denied claim stating that Xcel
Liab 2011-13 12/16/10 6/22/11 Xcel Energy PW -Streets
Lane from snow plow could not show it was the city's plow that 9/6/2011 0.00
damaged the load breaker box
Employees repaired invisible fence;
Liab 2011-14 8/8/11 N/A PW - Sewer & Water 5005 Harbor Lane N. Hit invisible dog fence while digging homeowner was home and aware of the 8/11/2011 0.00
situation
Hit an unmarked electrical line while Ees spoke with Xcel Energy and this line
Liab 2011-15 8/8/11 N/A PW - Sewer & Water 5005 Harbor Lane N.
digging99g
is assumed to be abandoned - no damage 8/11/2011 0.00
or outage reported
Plymouth Creek Playfield Hand digging near electrical line, tree Xcel came to repair the line and reset theLiab2011-16 8/9/11 n/a Parks Maint 35th & Fernbrook root wrapped around line, shovel blown fusable link on the pole 8/10/2011 0.00
damaged the electrical line
Meter reader was installing new meter Filed claim with LMCIT although noLiab2011-17 8/30/11 9/16/11 Corrie Ann McKeen PW - Water 5054 Arrowood Lane N. in basement; pipe leaked extensively expenses incurred yetontoFloor
Page 24
2011 Liability Claims
Claim # Date of Loss Reporteto Claimant Department Address Description of Claim Resolution Date Closed Amount Paid
LMCd
While re -paving, city dump truck was LMCIT found city liable; vehicle was
Liab 2011-18 9/27/11 9/30/11 Keith Richards PW -Streets Shadyview Lane N. & 26th backing to paver. Car was sent around totalled. Resident was reimbursed cost of 1/31/2012 3,912.90
Avenue N. the paver at the same time. Dump totalled vehicle + auto rental fees.
truck backed into moving car.
Police responded to medical alarm. No LMCIT denied claim stating that the city
Liab 2011-19 9/22/11 10/28/11 City of Plymouth PD 3730 Zinnia Lane N. response from inside house. Entered was not liable for damage to home. Police 10/31/2011 261.95
home by kicking in door. Paid for offered to pay but were not negligent,
company to repair door. therefore not liable.
PD &Armstrong High Summons and complaint alleging
Liab 2011-20 11/15/09 11/23/11 xxxxxxx
School invasion of privacy, assault, false
accusation, defamation
While riding bike, right shoulder hit a
Liab 2011-21 11/2/11 12/1/11 John Moreland Parks Maint/Streets Bike Trail on Medicine Lake road sign that was bent into the trail. 231.27
Blvd E. and Revere Lane N. Injured shoulder, damaged helmet and
bike.
During snowplow operations, plow LMCIT denied negligence and advised
Liab 2011-22 4/1/11 12/5/11 Howard Osten PW - Streets 14720 - 13th Place N. damaged corner of wooden retaining homeowner their retaining wall was in 1/15/2012 0.00
wall. Resident turned claim into city in city's right of way and, as such, is at risk
December. of damage during plowing.
Opened new claim, submitted to LMCIT,
Liab 2011-23 2/19/11 12/12/11 Valentyna Palamarchuk PW - Streets 13700 Valley View Rd, #347 Lost control of vehicle on Schmidt after receiving letter from claimant 12/15/2011 0.00
Eden Prairie, MN 55344 Lake Rd. due to ice/debris in road. requesting payment for damages. Claim
Denied.
Employee driving plow truck passed Auto liability deductible is $50,000 per
Liab 2011-24 12/20/11 n/a Bednar Trucking PW - Streets 27th Avenue & Fembrook semi -truck; plow wing hit left side occurance, so city paid for mirror 12/30/2011 591.43
exterior mirror replacement rather than submit to ins.
Amy KaneHunder City marked the wrong location for LMCIT denied claim; resident changed
Liab 2011-25 12/12/11 1/10/12 Properties
PW - Utilities 1025 Evergreen Lane main water line hook-up. Damaged the the water line hook-up from the as-builts 1/31/2012 0.00
line when digging without notifying city
Total Incurred 6,100.73
Page 25
2012 Liability Claims
Claim # Date of Loss Reporteto Claimant Department Address Description of Claim Resolution Date Closed Amount Paid
LMCd
Allegations - violation of privacy,
Ronald Rosen & June Plymouth Police & 908 Downs Road
trespass - against Champlin officers.
Liab 2012-01 1/22/10 1/27/12
Trnka Champlin Police Champlin, MN Plymouth named because of providing
back-up with K-9 on investigation of
alarm.
Car stuck in snow in lane of traffic was LMCIT denied claim but the police
Liab 2012-02 2/29/12 3/6/12 Brandy Strom Police 8100 - 36th Ave. N, #108
pushed by CSO vehicle. DamageoutSoutby department accepted responsibility for
New Hope, MN 55427
of car's bumper.
damages incurred because of staff not
following proper procedure.
Car was damaged after driving into LMCIT denied claim stating the city was
Liab 2012-03 2/29/12 3/9/12 Joe Lomando Public Works - 1325 Oakview Ln. N. large pot hole in turn lane on NB Cty not negligent. The pot hole was repaired 3/27/2012 0.00Utilities/Streets Plymouth, MN 55441 Rd 6 to Hwy 55 East. History of water after it was reported.
main break & city work at that location.
13310 34th Avenue N. Basement was damaged due to water LMCIT denied claim; the city repaired the
Liab 2012-04 3/11/12 3/30/12 Mark Christianson Public Works - Utilities Plymouth, MN 55441 coming in after a main break under the water main break as soon as it was made 4/12/2012 0.00
street. Claim amount = $7,374.78. aware of the problem.
While parking car in Lifetime Fitness LMCIT denied claim; damage to vehicle
Liab 2012-05 3/2/12 4/30/12 Deborah Tabbert Public Works -Streets 320 Blake Road, #605 lot, struck a snowbank in the parking was avoidable in that claimant could have 5/8/2012 0.00
Hopkins, MN 55343
lane damaging front bumper and grill.
parked elsewhere & is responsible to
know vehicle's clearance limitations.
Page 26
City of
pi ymouth
Iridin, Qphty da Life
SPECIAL
COUNCIL MEETING
May 22, 2012
Agenda 2CNumber: v
To: Mayor and City Council
Prepared by: Laurie Ahrens, City Manager
Item: Set Future Study Sessions
1. ACTION REQUESTED:
Review the pending study session list and schedule meetings as desired.
Staff is suggesting scheduling a budget study session on August 21 at 6:00 p.m., and if needed, a
study session on August 28 at 5:30 p.m.
PENDING STUDY SESSION TOPICS:
at least 3 Council members have approved the following study items on the list)
Discuss trails (fall 2012)
Invite county commissioner to discuss County Road 47
Discuss traffic signals
OTHER REQUESTS FOR STUDY SESSION TOPICS:
Update with City Manager
Update on Northwest Greenway acquisition
Funding infrastructure improvements in Northwest Plymouth
2. ATTACHMENTS:
Official City Calendars
Page 1
City of
Plymouth
Adding Quality to Life
June 2012
Modified on 05110112 Council Chambers
Page 2
1 2
3 4 5 6 7 8 9
7:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
10 11 12 14 15 16CANCELLED137:00 PM 7:00 PM
REGULAR COUNCIL ENVIRONMENTAL PARK l2 REC
MEETING QUALITY ADVISORY
Council Chambers COMMITTEE COMMISSION
EQC) MEETING PRAC) MEETING
Council Chambers Council Chambers
17 18 19 20 21 22 237:00 PM
PLANNING
COMMISSION
MEETING
Council Chambers
24 25 26 5:30 PM 27 28 29 30 8:00 AM
SPECIAL COUNCIL
7:00 PM
PLYMOUTH 7:00 PM MUSIC IN
MEETING
ADVISORY HRA MEETING PLYMOUTH
Receive Transit Report
from Plymouth Advi- COMMITTEE ON Medicine Lake Room 5K FUN RUN
sory Committee on TRANSIT (PACT) Hilde Performance
Transit (PACT) STUDY SESSION
Center
Medicine Lake Room Medicine Lake Room
7:00 PM
REGULAR COUNCIL
MEETING
Modified on 05110112 Council Chambers
Page 2
r Plymouth
Adding Quality to Life
July 2012
1 2 3 4 5 6 75:00 PM
MUSIC IN INDEPENDENCE
PLYMOUTH DAY
Hilde Performance
Center CITY OFFICES
CLOSED
CANCELLED
PLANNING COMMISSION
MEETING
Council Chambers
8 9 10 7:00 PM 11 12 13 14
REGULAR 7:00 PM
COUNCIL MEETING ENVIRONMENTAL
QUALITY COMMITTEE
Council Chambers EQC) MEETING
Council Chambers
15 16 17 18 7:00 PM 19 20 21
PLANNING
COMMISSION
MEETING
Council Chambers
22 23 24 7:00 PM 25 7:00 PM 26 7:00 PM 27 28
REGULAR PLYMOUTH HRA MEETING
COUNCIL MEETING ADVISORY Medicine Lake Room
Council Chambers COMMITTEE ON
TRANSIT (PACT)
STUDY SESSION
Medicine Lake Room
29 30 31
Modified on 05103/12
Page 3
r Plymouth
Adding Quality to Life
August 2012
Modified on 05103112
Page 4
1 2 3 47:00 PM 7:00 PM
PLANNING HUMAN RIGHTS
COMMISSION COMMITTEE
MEETING MEETING
Council Chambers Medicine Lake Room
5 6 7 8 9 10 112:30-5:00 PM 7:00 PM
NIGHT TO UNITE ENVIRONMENTAL
KICKOFF QUALITY
Plymouth Creek Center COMMITTEE
EQC) MEETING
6:30-9:30 PM Council Chambers
NIGHT TO UNITE
12 13 14 15 16 17 187:00 PM
PLANNING
PRIMARY COMMISSION
ELECTION DAY MEETING
Council Chambers
8:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
19 20 21 22 23 24 25
7:00 PM 7:00 PM
PLYMOUTH HRA MEETING
ADVISORY Medicine Lake Room
COMMITTEE ON
TRANSIT (PACT)
MEETING
Medicine Lake Room
26 27 28 29 30 317:00 PM
REGULAR COUNCIL
MEETING
Council Chambers
Modified on 05103112
Page 4
r Plymouth
Adding Quality to Life
September 2012
Modified on 05/03/12
Page 5
1
2 3 4 5 6 7 87:00 PM
PLANNING
COMMISSION
LLABOR DAY MEETING
Council Chambers
CITY OFFICES
CLOSED
9 10 11 12 13 14 157:00 PM 7:00 PM 7:00 PM
REGULAR COUNCIL ENVIRONMENTAL PARK ft REC
MEETING QUALITY ADVISORY
Council Chambers COMMITTEE COMMISSION
EQC) MEETING PRAC) MEETING
Council Chambers Council Chambers
16 17 18
7:00 PM
19
7:00 PM 20 21 22
REGULAR COUNCIL PLANNING
MEETING COMMISSION
Council Chambers MEETING
Council Chambers
Rosh HoShanah
Begins at Sunset
23 24 25 26 7:00 PM
27 7:00 PM 28 29 PLYMOUTHH
PLYMOUTH HRA MEETING FIREFIGHTERS 5K
ADVISORY Medicine Lake Room Fire Station #2
COMMITTEE ON 11:30 AM
TRANSIT (PACT) PLYMOUTH ON
STUDY SESSION PARADE
Medicine Lake Room CELEBRATION
i City Center Area
Yom Kippur
q o Begins at Sunset
Modified on 05/03/12
Page 5