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Housing & Redevelopment Authority Packet 02-28-2019
MEETING AGENDA PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY THURSDAY, FEBRUARY 28, 2019 - 7:00 p.m. WHERE: Parkers Lake Room City of Plymouth 3400 Plymouth Boulevard Plymouth, MN 55447 CONSENT AGENDA All items listed on the Consent Agenda are considered to be routine by the Housing and Redevelopment Authority and will be enacted by one motion. There will be no separate discussion of these items unless a Commissioner, citizen or petitioner so requests, in which event the item will be removed from the consent agenda and considered in normal sequence on the agenda. 1. CALL TO ORDER - 7:00 P.M. 2. CONSENT AGENDA A. Approve HRA Meeting Minutes for January 24, 2019. B. Plymouth Towne Square. Accept Monthly Housing Reports. C. Vicksburg Crossing. Accept Monthly Housing/Marketing Reports.. 3. PUBLIC HEARING A. Community Development Block Grant. Consider 2019 Action Plan. 4. NEW BUSINESS A. Beacon Interfaith. Consider request for additional funding for Cranberry Ridge. B. Election of Officers. Chair, Vice -chair, Secretary. 5. ADJOURNMENT UP PLYMOUTH TOWNE SQUARE MEMORANDUM To: Jim Barnes From: Phil Marston Date: February 20, 2019 RE: Plymouth Towne Square Monthly Report for January 2019. The February 2019 Calendar and Newsletter are attached. Rentals: As of January 1St we had 99 occupied apartments. Apartment Type Occupied Vacant Deposits Estimated Move in 1 Bedroom 60 0 0 2 Bedroom 1 -Bath 20 0 0 2 Bedroom 2 -Bath 19 0 0 Totals 99 0 0 Move-Ins/Move-Outs: We had one move in on January 1 St and zero move out during the month. As of January 31St all 99 apartments were occupied. Marketing The wait lists remain open with 74 naives on the 1 -bedroom list and 11 names on the 2 -bedroom list. We receive inquiry calls daily and send applications out when requested. 15500 37th Avenue North • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Fax: (763) 551-0144 Owned by Plymouth Housing and Redevelopment Authority PLYMOUTH TOWNE SQUARE Resident Services Our monthly birthday party and resident meeting was held on Thursday January 16th with 34 residents in attendance. Building Issues We continue to upgrade heating zone motors and valves in each apartment. Ninety-four out of ninety-nine have been completed. Seven new security cameras were installed in January. 15500 37th Avenue North • Plymouth, MN 55446-3250 Phone: (763) 550-9525 • Fax: (763) 551-0144 Owned by Plymouth Housing and Redevelopment Authority Balance Sheet PLYMOUTH TOWNE SQUARE As Of January 31, 20.E Ending Balance ASSETS CURRENT ASSETS PETTY CASH -US BANK 500 US BANK SEC DEP ACCT 66,288 US BANK OPERATING - INVESTMENTS 185,157 INVESTMENTS - WORKING CAPITAL FUND 708,028 INVESTMENTS - NEW DEBT SERVICE (14,682) ACCOUNTS REC-TENANTS 142 DUE FROM CITY OF PLYMOUTH 86,667 INTEREST RECEIVABLE (2,466) PREPAID PROPERTY INSURANCE 9,199 PREPAID WORKERS COMP INSUR 422 PREPAID OTHER 4,301 TOTAL CURRENT ASSETS FIXED ASSETS LAND 459,247 SITE IMPROVEMENTS 182,420 BUILDING 5,767,619 BUILDING IMPROVEMENTS 286,292 FURN, FIXT & EQUIP -GENERAL 427,288 CONSTRUCTION IN PROGRESS 757,489 FURNITURE & FIXTURES - HOUSEKEEPING 8,696 COMPUTERS/OFFICE EQUIPMENT 13,060 ACCUMULATED DEPRECIATION (4,353,976) TOTAL FIXED ASSETS NON-CURRENT ASSETS Total 1,043,555 3,548,134 TOTAL ASSETS 4,591,689 Balance Sheet PLYMOUTH TOWNS SQUARE As Of January 31, 2019 EQUITY RETAINED EARNINGS RSRVD FOR DS 140,485 RETAINED EARNINGS 796,168 NET INVESTMENT IN CAPITAL ASSETS 1,887,552 TOTAL EQUITY 2,824,206 CURRENT YEAR INCOME/(LOSS) 8,205 TOTAL LIABILITIES & EQUITY 4,591,689 Ending Balance Total LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE 22,806 ACCRUED PAYROLL 3,547 ACCRUED COMPENSATED BALANCES 553 ACCRUED INTEREST 16,077 ACCRUED REAL ESTATE TAXES 34,483 BONDS PAYABLE -SERIES 2011A ST 295,000 ACCRUED OTHER 6,045 TOTAL CURRENT LIABILITIES 378,511 LONG-TERM LIABILITIES SECURITY DEPOSITS 66,287 BONDS PAYABLE -SERIES 2011A LT 1,285,000 BOND PREMIUM 29,481 1,380,768 TOTAL LIABILITIES 1,759,278 EQUITY RETAINED EARNINGS RSRVD FOR DS 140,485 RETAINED EARNINGS 796,168 NET INVESTMENT IN CAPITAL ASSETS 1,887,552 TOTAL EQUITY 2,824,206 CURRENT YEAR INCOME/(LOSS) 8,205 TOTAL LIABILITIES & EQUITY 4,591,689 Profit and Loss Variance PLYMOUTH TOWNE SQUARE Through January 31, 2019 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 58,279 56,448 1,831 58,279 56,448 1,831 677,376 HRA INDIVIDUAL 15,417 15,417 () 15,417 15,417 () 185,000 GARAGE RENT 3,400 3,050 350 3,400 3,050 350 36,600 GUEST ROOM REVENUE 0 130 (130) 0 130 (130) 1,560 LAUNDRY REVENUE 918 885 33 918 885 33 10,620 APPLICATION FEE REVENUE 0 70 (70) 0 70 (70) 630 TRANSFER FEE REVENUE 0 500 (500) 0 500 (500) 500 INVESTMENT INCOME 723 500 223 723 500 223 6,000 MISCELLANEOUS REVENUE 343 100 243 343 100 243 1,200 TOTAL INCOME 79,079 77,100 1,979 79,079 77,100 1,979 919,486 EXPENSES ADMINISTRATION MANAGER SALARIES/WAGES 4,793 4,721 (72)' 4,793 4,721 (72) 56,652 PAYROLL TAXES 438 966 528 438 966 528 11,596 HEALTH INSURANCE 1,610 1,790 180 1,610 1,790 180 21,477 WORKERS COMP INSURANCE 120 180 60 120 180 60 2,160 MAINTENANCE SALARIESNVAGES 4,403 5,451 1,048 4,403 5,451 1,048 65,412 EMPLOYEE COSTS 80 110 30 80 110 30 1,400 SEMINAR/TRAINING 0 0 0 0 0 0 255 CLASSIFIED ADVERTISING 420 0 (420) 420 0 (420) 0 BANK FEES 99 85 (14) 99 85 (14) 1,020 DUES, SUBS & MEMBERSHIPS 60 60 0 60 60 0 60 LICENSE & PERMITS 55 0 (55) 55 0 (55) 1,119 MILEAGE REIMBURSEMENT 52 52 () 52 52 () 630 POSTAGE/OVERNIGHT EXPRESS 50 35 (15) 50 35 (15) 135 PRINTING 0 20 20 0 20 20 240 MANAGEMENT FEES 4,840 4,840 0 4,840 4,840 0 58,080 PROFESSIONAL FEES 43 155 112 43 155 112 1,860 TELEPHONE EXPENSE 361 540 179 361 540 179 6,480 EQUIPMENT LEASE/REPAIR 59 265 206 59 265 206 3,180 OFFICE SUPPLIES 83 90 7 83 90 7 1,080 TOTAL ADMIN EXPENSES 17,566 19,360 1,794 17,566 19,360 1,794 232,836 LIFE ENRICHMENT RESIDENT PROGRAM/ACTIVITIES 79 250 171 79 250 171 6,350 TOTAL LIFE ENRICHMENT EXPENSES 79 250 171 79 250 171 6,350 Profit and Loss Variance PLYMOUTH TOWNE SQUARE Through January 31, 2019 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget MARKETING ADVERTISING 0 10 10 0 10 10 120 TOTAL MARKETING EXPENSES 0 10 10 0 10 10 120 HOUSEKEEPING CONTRACT LABOR 1,502 1,509 7 1,502 1,509 7 18,108 CLEANING SUPPLIES 54 175 121 54 175 121 2,100 TOTAL HOUSEKEEPING EXPENSES 1,556 1,684 128 1,556 1,684 128 20,208 BUILDING & GROUNDS CABLE TV EXPENSE 64 66 2 64 66 2 792 UTILITIES - ELECTRICITY 1,826 2,200 374 1,826 2,200 374 25,700 UTILITIES - GAS 3,467 3,750 283 3,467 3,750 283 21,025 UTILITIES - WATER/SEWER 1,465 1,500 35 1,465 1,500 35 19,850 WATER SOFTENING SERVICE 471 525 54 471 525 54 6,300 DOORS, KEYS & WINDOWS 460 300 (160) 460 300 (160) 3,600 FIRE SYSTEM SERVICE 410 600 190 410 600 190 7,200 LAWN SERVICE/LANDSCAP/SNOW RMVL 2,130 2,500 370 2,130 2,500 370 24,000 PEST CONTROL 0 0 0 0 0 0 730 TRASH REMOVAL 1,019 780 (239) 1,019 780 (239) 9,360 UNIT TURNOVER REPAIRS 0 3,806 3,806 0 3,806 3,806 45,675 ELEVATOR -REPAIRS & MAINTENANCE 613 790 177 613 790 177 9,480 REPAIRS & MAINTENANCE 135 2,405 2,270 135 2,405 2,270 28,860 BUILDING & GROUNDS SUPPLIES 2,286 1,700 (586) 2,286 1,700 (586) 20,400 HVAC - REPAIRS & MAINTENANCE 1,670 1,125 (545) 1,670 1,125 (545) 13,500 MISCELLANEOUS B & G EXPENSES 0 833 833 0 833 833 10,000 TOTAL BUILDING & GROUNDS 16,015 22,880 6,865 16,015 22,880 6,865 246,472 OTHER OPERATING EXPENSES PROPERTY & LIABILITY INSURANCE 2,268 2,439 171 2,268 2,439 171 29,562 PAYMENT IN LIEU OF PROPERTY TAX 2,801 2,773 (28) 2,801 2,773 (28) 33,275 TOTAL OTHER OPERATING EXPENSES 5,069 5,212 143 5,069 5,212 143 62,837 TOTAL OPERATING EXPENSES 40,285 49,396 9,111 40,285 49,396 9,111 568,823 NET OPERATING INCOME / ( LOSS) 38,793 27,704 11,089 38,793 27,704 11,089 350,663 DEPREC, INTEREST & OTHER DEPRECIATION EXPENSE 15,750 15,750 0 15,750 15,750 0 189,000 AMORTIZATION EXPENSE (527) (527) 0 (527) (527) 0 (6,320) RESERVE/REPLACE CAPITAL EXPENSE 18,012 7,338 (10,674) 18,012 7,338 (10,674) 88,050 INTEREST EXPENSE 4,020 4,020 0 4,020 4,020 0 48,237 HRA SUBSIDY -TIF (6,667) (6,667) () (6,667) (6,667) () (80,000) TOTAL DEPREC, INTEREST & OTHER 30,588 19,914 (10,674) 30,588 19,914 (10,674) 238,967 NET INCOME! 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A N b11 � N a m 111 LL "k U) W w U) a O zte, K W J �w aLU we' O W y a Q Z a> m Q¢ U1 2 K ax w w W N LU m ® Z a m a W, W 3 0 K O 0 -W ~ Q z o aF W K K a a L w w �_ w O m m a U Q9 W w w m W W 0 O a °° N Q M o w O z j z w Z V1 W F F o ap W O z eb w w Z F a w N Ow N zg>> �WwaaW��voo>°� ��W W z FFa z a�te^.. a. 0 a m 0 V (� w t9 3 > O ro a dl O � rc Z� '° a °° z O K F uwlooga>a w F F u� o w W m 0 ep W t9 S W z z¢ z w w 00 m m Ol Ol Y m W 0 K O 0 a K Q z t- F F a3a a}i Z O x f a¢13 p O w K wa W Q W a O Q Icc a Z¢ � l t- � 5 m m U w r4O4n Q OU a O J 0 F" O :3> Q FJF a O 3 W z W u� 5 5 7 zi O QJ 7 F' R: ¢ F- a a F" Q ~O w Sd. w K O Z 0 K ~ U U m U IL a W m O w w Z Vlcksburg Crossing MEMORANDUM To: Jim Barnes From: Sara Paquette Date: February 6, 2019 RE: Vicksburg Crossing Monthly Report for January 2019 Rentals IWA As of January 31 st, we have 92 occupied apartments with 2 vacant apartments, and we have 2 deposits at this time (current residents will be transferring to these vacant apartments), giving us a total of 0 apartments available to rent. The affordable apartment waiting list now has 61 names and we have been adding interested people to the list. We have 34 people on our moderately priced 1 bedroom wait list and 34 people on our moderately priced l+ and 2 bedroom wait list. Style Total # Square Feet Bedrooms Occupied Vacant Deposits Est'd Move in Style A (23) 850 Sq Ft 1 Bedroom 22 1 1 2/1/2019 Style C (8) 884 Sq Ft 1 + Den 8 0 0 Style C2 (8) 950 Sq Ft 1 + Den 8 0 0 Style D 8 1187 Sq Ft 2 Bedroom 8 0 0 Style D2 4 1281 Sq Ft 2 Bedroom 4 0 0 Style E (7) 1055 Sq Ft 2 Bedroom 7 0 0 We E2 3 1055 Sq Ft 2 Bedroom 3 0 0 Affordable (33) 725 Sq Ft 1 Bedroom 32 1 1 3/1/2019 TOTALS 1 1 192 12 12 fi 3155 Viclesbur Lane N • PI mouth, MN 55447 e Phone 763 559-1877 • Fax � y ( ) (763)559-0144 • www.ci.plymouth.mn.us Owned by Plymouth IIousing aiid Redevelopment Authority EQUAL HOUSING OPPORTUNITY Move-Ins/Move-Outs: This month we had one move in to apartment 322 style C. Marketing There was a noticeable slow down in tours during the extremely cold weather in January. Resident Services On Wednesday, January 16' representatives from the Plymouth Police Department came to talk ter Vicksburg Crossing residents about the Vitals App. Our monthly birthday party was on Thursday, January 17'h. We decorate the room with birthday party decorations, festive napkins and plates. We list the birthday people on a poster and we sing Happy Birthday. We also give each resident a card on their birthday. Building; Issues This month we upgraded current security camera system and added 3 additional cameras. We hired a part-time maintenance person. He is scheduled to begin work on Monday, February 4a`. Balance Sheet Mill"R 0711 1 , As Of January 31, 2019 ASSETS CURRENT ASSETS US BANK PETTY CASH US BANK SEC DEP ACCT US BANK OPERATING -INVESTMENTS INVESTMENTS - WORKING CAPITAL FUND INVESTMENTS - DEBT SERVICE ACCOUNTS REG -TENANTS INTEREST RECEIVABLE PREPAID PROPERTY INSURANCE PREPAID WORKERS COMP INSUR PREPAID OTHER TOTAL CURRENT ASSETS FIXED ASSETS LAND SITE IMPROVEMENTS BUILDING FURNITURE, FIXTURES & EQUIP -GENERAL COMPUTERS/OFFICE EQUIPMENT ACCUMULATED DEPRECIATION TOTAL FIXED ASSETS NON-CURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES ACCOUNTS PAYABLE -TRADE ACCRUED PAYROLL ACCRUED COMPENSATED BALANCES ACCRUED INTEREST ACCRUED REAL ESTATE TAXES BONDS PAYABLE -2012 ST . ACCRUED OTHER TOTAL CURRENT LIABILITIES LONG-TERM LIABILITIES SECURITY DEPOSITS BOND PAYABLE -2012A BOND DISCOUNT -2012A TOTAL LIABILITIES EQUITY NET INVESTMENTS IN CAPITAL ASSETS RESTRICTED FOR DEBT SERVICE UNRESTRICTED TOTAL EQUITY CURRENT YEAR INCOMEI(LOSS) TOTAL LIABILITIES & EQUITY Ending Balance Total 500 69,810 1,421,888 763,836 (201,181) 10 (4,324) 9,557 401 3.571 2,064,069 874,593 238,793 9,025,427 374,165 8,680 (4,287,658) 32,990 3,562 5,289 115,783 64,428 435,000 5,754 67,653 8,460,000 (19,837) (2,729,406) 430,095 1,420,446 6,234,001 8,298,070 662,806 8,507,816 9,170,621 (878,864) 6,313 8,298,070 Profit and Loss Variance VICKSBURG CROSSING Through January 31, 2019 MTD Actual Budget Var. YTD Actual Budget Var. Year Budget INCOME APARTMENT RENTAL REVENUE 98,479 98,180 299 98,479 98,180 299 1,180,000 APARTMENT RENTAL REVENUE- COUNTY 1,736 1,690 46 1,736 1,690 46 20,280 HRA SUBSIDY - TAX LEVY 4,583 4,583 0 4,583 4,583 0 55,000 GARAGE RENT 3,410 3,630 (220) 3,410 3,630 (220) 43,560 GUEST ROOM REVENUE 0 140 (140) 0 140 (140) 2,100 APPLICATION FEE REVENUE 0 35 (35) 0 35 (35) 420 TRANSFER FEE REVENUE 0 0 0 0 0 0 500 INVESTMENT INCOME 1,879 250 1,629 1,879 250 1,629 3,000 MISCELLANEOUS REVENUE 443 285 158 443 285 158 3,420 TOTAL INCOME 110,530 108,793 1,737 110,530 108,793 1,737 1,308,280 EXPENSES ADMINISTRATION MANAGER SALARIES 5,327 5,250 (77) 5,327 5,250 (77) 63,000 PAYROLLTAXES 406 929 523 406 929 523 11,148 HEALTH INSURANCE 1,879 1,521 (358) 1,879 1,521 (358) 18,248 WORKERS COMP INSURANCE 142 140 (2) 142 140 (2) 1,680 MAINTENANCE SALARIESIWAGES 3,584 4,529 946 3,584 4,529 946 54,348 EMPLOYEE COSTS 80 85 5 80 85 5 1,125 SEMINAR/TRAINING 0 0 0 0 0 0 200 CLASSIFIED ADVERTISING 424 0 (424) 424 0 (424) 0 BANK FEES 92 50 (42) 92 50 (42) 600 DUES, SUBS & MEMBERSHIPS 0 0 0 0 0 0 65 LICENSE & PERMITS 676 676 0 676 676 0 906 MILEAGE REIMBURSEMENT 52 57 5 52 57 5 682 POSTAGE/OVERNIGHT EXPRESS 7 15 8 7 15 8 180 PRINTING 0 9 9 0 9 9 108 MANAGEMENT FEES 4,480 4,480 0 4,480 4,480 0 53,760 PROFESSIONAL FEES 24 223 200 24 223 200 2,676 TELEPHONE EXPENSE 433 415 (18) 433 415 (18) 4,980 EQUIPMENT LEASE/REPAIR 198 179 (19) 198 179 (19) 2,148 OFFICE SUPPLIES 224 105 (119) 224 105 (119) 1,260 TOTAL ADMIN EXPENSES 18,028 18,663 635 18,028 18,663 635 217,114 LIFE ENRICHMENT RESIDENT PROGRAM/ACTIVITIES 154 300 146 154 300 146 6,000 TOTAL LIFE ENRICHMENT EXPENSES 154 300 146 154 300 146 6,000 Profit and Loss Variance VICKSBURG CROSSING Through January 31, 2019 Var. MTD Actual Budget MARKETING Year Budget (25) ADVERTISING 425 400 TOTAL MARKETING EXPENSES 425 400 HOUSEKEEPING (25) 1,200 CONTRACT LABOR 1,025 1,045 CLEANING SUPPLIES 356 195 TOTAL HOUSEKEEPING EXPENSES 1,381 1,240 BUILDING & GROUNDS (141) 1,381 CABLE TV EXPENSE 172 176 UTILITIES - ELECTRICITY 1,901 1,700 UTILITIES - GAS 3,956 3,500 UTILITIES - WATER/SEWER 1,235 1,250 WATER SOFTENING SERVICE 0 165 DOORS, KEYS & WINDOWS 0 162 FIRE SYSTEM SERVICE 53 1,350 LAWN SERVIC E/LAN DSCAP/S NOW RMVL 1,440 2,700 PEST CONTROL 0 0 TRASH REMOVAL 883 950 UNIT TURNOVER REPAIRS 4,736 4,355 ELEVATOR -REPAIRS & MAINTENANCE 5,610 603 REPAIRS & MAINTENANCE 1,149 1,200 BUILDING & GROUNDS SUPPLIES 511 1,500 HVAC - REPAIRS & MAINTENANCE 225 500 MISCELLANEOUS B & G EXPENSES 0 833 TOTAL BUILDING & GROUNDS 21,871 20,944 OTHER OPERATING EXPENSES 11,400 (381) PROPERTY & LIABILITY INSURANCE 2,360 2,539 PAYMENT IN LIEU OF PROPERTY TAX 4,999 4,960 TOTAL OTHER OPERATING EXPENSES 7,359 7,499 TOTAL OPERATING EXPENSES 49,218 49,046 NET OPERATING INCOME / ( LOSS) 61,312 59,747 DEPREC, INTEREST & OTHER 1,500 989 Var. YTD Actual Budget Var. Year Budget (25) 425 400 (25) 1,200 (25) 425 400 (25) 1,200 20 1,025 1,045 20 13,690 (161) 356 195 (161) 2,340 (141) 1,381 1,240 (141) 16,030 4 172 176 4 2,084 (201) 1,901 1,700 (201) 23,970 (456) 3,956 3,500 (456) 24,500 15 1,235 1,250 15 15,850 165 0 165 165 1,980 162 0 162 162 1,944 1,297 53 1,350 1,297 6,570 1,260 1,440 2,700 1,260 22,500 0 0 0 0 845 67 883 950 67 11,400 (381) 4,736 4,355 (381) 52,260 (5,007) 5,610 603 (5,007) 7,236 51 1,149 1,200 51 25,100 989 511 1,500 989 18,000 275 225 500 275 13,500 833 0 833 833 10,000 (927) 21,871 20,944 (927) 237,739 179 2,360 2,539 179 30,766 (39) 4,999 4,960 (39) 59,525 140 7,359 7,499 140 90,291 (172) 49,218 49,046 (172) 568,374 1,565 61,312 59,747 1,565 739,906 DEPRECIATION EXPENSE 25,417 25,417 0 25,417 25,417 0 AMORTIZATION EXPENSE 103 103 0 103 103 0 RESERVE/REPLACE CAPITAL EXPENSE 10,483 4,667 (5,816) 10,483 4,667 (5,816) INTEREST EXPENSE 18,996 18,996 0 18,996 18,996 0 TOTAL DEPREC, INTEREST & OTHER 54,999 49,183 (5,816) 54,999 49,183 (5,816) NET INCOME / (LOSS) 6,313 10,564 (4,251) 6,313 10,564 (4,251) 305,000 1,240 56,000 227,950 590,190 149,716 Q 1` a �§m p m m M o o r Z mo N r m N M M M q m O m fO o o In m 1p m �` m g;! �! w O .L EL W N a O) f0 m O O aro V y p A M M V an0 O m O m O N r o om N 1� m N O < V IV Y �O O a � O a m a Mw o m Sui M N vry °� o :i v umi v c m m N p - a d w .- N M A V C �- a m O - o qy O N VV On MO wo- m V N p O 'v N .1-20 N O m rM a 'o z W O N a - M h N " m o m m �- � M V o m m a tS 'A a F �� w o w FL w w m � z 3 m c� � z Z O g a C:1 W O M O u8I 2 N o o N Imo ry z W Oa' N a 0 d a m T z 2 Z Iwi. 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LL W U Z J Z ad' � (NwA = Q Y {- Z N Z QW zz 2 `� w Y y Z¢ F Q W d d U Q ZQ w Z p Q (z Q Q= U' U' Q F- `� LL= 3: W N U 0� ❑ 7 a s a W O O j O {b V O 1- X Q§ W b O O W N.N V 0 W D ~ O N a N V lY IV N N O) N w N N d N 0 07 N N N w `�• N r O N N v w N C w W N O ' O M N N No < a .- M' M N O N O N N N 00 N V M O2 N N 1"J n M M N O M d V Ol w M EL m WO O O O p I m N N vN1 m O m r ttl N M N w " o N 0 r Z zw; ID a w U o a °Il 1"J V t0 m OwD OI p a m W W A Y N Z p o w U yI('DI w Z z 0 d Z 3 z w W ,b Z FZ- L7 z m 0 0 L9 z -a F- xxM q aXc W C❑ w o 0 n 0 Y ryry Ino r m m � N M N O M o IDN n N {.wj M ONl M F w tt�� m .o- V V O O O � M a o z a w `~' z= J j °tl w W w w Y w o w o ISD 0� °° w w w Z Z o� II-- o a K F- F F K W ?¢� ul N m o f O W o Y m z F v m v m 1 I v a INn m M r m a p i o o N .- � N N V r ^.j N � N < a Y� F z o z WO w0 VV 0 0 No N N ryry �y ry N N YI ' o M m o m n Y oW (ND N w M N M M O �y M r r N O N r D N p � M EL N .- G (V V A N M N r N Ci N V N rn C Qp o za O O o$ b m w m V Ool w vNl W n aN0 ryry O N N N N lNtd V D M o N n O W N N a h 'm M EL w W 4 0 0 N IMrI N M V N m N N 0 aN0 ap V m N Ol V O l�0 0 �• ? O W A D N O fV N N' N V A V ISD^ N^ `- V m M IL D w C o 0 N w NM ' o 4 N m N y N N � w Ip N V� .- � N O V N w O N N N oNi V vl O N N O w r M O w M N � O U p N V .� M IL g O No r N o N N o m ONi d o b I^p v0) o N N N m m V g 0 St W O Z N ' n IO N N N^ N N w N V r v T (L a a V< pl V m O o YI M N m vNl N N V1 m M N M •- V V A 10 ILV _ !� � N N C O � � M EL n ¢ W O lNV pp o 0 O a r w N w m DNIr 8v0) M N V N o p M O - m m a a` C w O O{ ry YY MQ f0 m N N N O ro N V ONi M vol M M Owl N ��pp P N r O p ftp UN 0 w " �- •- V r OI N r O N N a v LL 0 U) W z w W W N w y w 0. w ?i z W w Vl Z w U z fC �W IA V H W W z z 4a � 0 N p w FF -- a ep u F ul CL W w 0a s-� w a¢ °� Zra w " w t Z zw; ID a w U o a °Il z o LL a W ui 0 w w w w 3 Z F m W W A Y N Z p o w U yI('DI w Z z 0 d Z 3 z w W ,b Z FZ- L7 z m 0 0 L9 z -a F- xxM q aXc W Wle Q- = g m 7 w_0 K a wa w¢¢ z N y U p j w w �_ U' W w (7 3 >- K p Q D w W °d F Z Fa it z z g a F O }O w z z m F J a w `~' z= J j °tl w W w w Y w o w o ISD 0� °° w w w Z Z o� II-- o a K F- F F K W ?¢� ul N m o f O K Y m z F z w Q u Wof ai >- ID U= Q 9 w F J J F O w m tD ~ W a 9 Q~ O: w w Q S O}~ o J W0. p U w F K w a W D_ O w w~ z O ¢ i o o m c� D LL s wa n w w m a s p W w W F z o z Agenda Number 3A PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY STAFF REPORT TO: Plymouth Housing and Redevelopment Authority FROM: Matt Lupini, Community Development Coordinator through Jim Barnes, HRA Manager & Steve Juetten, Executive Director MEETING DATE: February 28, 2019 SUBJECT: Community Development Block Grant (CDBG) - Public hearing on 2019 CDBG program year with recommendation to the City Council BACKGROUND: The Community Development Block Grant (CDBG) is a federal program which allocates annual grants to communities to provide programs related to affordable housing and social services, principally for low- and moderate -income persons. It is administered by the U.S. Department of Housing & Urban Development (HUD). Plymouth has received an annual Community Development Block Grant allocation since 1994. At the time this staff report was written, the official funding amounts for the 2019 CDBG program year have not been released by HUD. However, it is anticipated that HUD will allocate approximately $264,529 in CDBG funds to the City of Plymouth for the 2019 program year, which runs from July 1, 2019 to June 30, 2020. CDBG funds have been used to fund the HRA's First Time Homebuyer and Housing Rehabilitation Loan programs; a portion of CDBG funds have also been allocated to social services, affordable rental housing rehabilitation, and fair housing programs. Included in this packet is a historic review that summarizes CDBG activity over the past ten years. It shows the activity in the HRA housing loan programs and the number and type of categories served by the social services funding. In order to determine the funding needs for the 2019 CDBG program year, staff evaluated the mid- year progress of the 2018 CDBG funded activities. The following chart shows the 2018 program year goals, as submitted to HUD, along with our present progress. ru MO 00 N00 \O O O O Lo O 669 69 69 64 ~ 69 69 b9 00 T � Z3 d Ln N m O O vl chaN fq � d M l -- N O O M O N R t— N b�9 00 Lr Lr N �t W 69 69 69 69 69 69 69 69 C O\ O 00 tn kn ti 69 69 V-4 O O O C N O N O vj N 69 69 69 69 64 69 69 eq 69 rDs 45-S N o y O� ) .a O N N p •+� + O N US vi vUi y ,U cd cd O pO O s" '0 O N Ij bA cid ;> N U n O vUi cUd V o cdN N r �N cn O ;U, S-4 to kn Cd -� Ln \p 00 kn o U o v) N O N cd N vUi ° N °° Cd ° '�" ° O 4-1 � +, O N M x � 5W Q, N �+ ° O O O O M N O 0 cd -d cyd O N~ p vii O a) p •y Q U p O O O' U' X! ;-44-a 6 o 9 �+ yO N N emiT V0VxN V'�0 4 " Q to O 0�� O O H� Op O O p O Ln q) 9 C4� cidcd `� V] �i oWP4S-4 Q o °�a a Cd �a�aax Cdaw ru FUNDING RECOP�'vir.NDA' T 1110 S F OR HRA A' 'MMIN1,S3 T ERED PicOGRAi�S: The HRA administers three programs internally with CDBG funds: the First Time Homebuyer Program, Housing Rehabilitation Program, and the Affordable Housing Development account. Additionally, the HRA traditionally allocates a portion of CDBG funds towards administration costs of the Plymouth CDBG program. The First Time Homebuyer (FTHB) program has assisted an average of two households per year over the past five years. Lending standards and home prices remain a significant challenge for first time homebuyers, particularly for buyers within the HUD income limits for the program, which currently are $71,900 for a family of four. Staff is recommending allocating $35,000 in funding to the FTHB program for the 2019 program year due to expected program income and carryover funds that will be sufficient to provide approximately four FTHB loans. In addition, staff will be recommending an increase to the loan amount from $25,000 to $35,000 later this year. There are two types of Housing Rehabilitation (Rehab) assistance programs available to eligible homeowners, deferred loans and emergency repair grants. The Deferred Loan program is available to low- and moderate -income households to maintain, repair, and improve their homes. The Emergency Repair Grant program is used for small emergency repairs for qualifying seniors age 55 or older. The Housing Rehabilitation program assisted an average of seven households per year over the past five years. Staff recommends allocating $100,529 to the Rehab program, which along with expected program income and carryover funds would be sufficient to provide at least six rehab loans and three small repair grants. The Rehab program is recommended for a larger share of funding because it has more of a direct benefit to the Plymouth housing stock and it has generated more activity over the past few years. Similar to the first time homebuyer program, staff will be recommending an increase to the loan amount from $30,000 to $40,000 later this year to address increases in construction costs and our aging housing stock. Both the First Time Homebuyer and Housing Rehabilitation programs generate income from the repayment of deferred loans. We have experienced a steady amount of repayments over the past couple of years. Repayments occur most frequently as a result of homeowners moving to a new home or refinancing their first mortgage. Staff is conservatively budgeting for $50,000 in the 2019 program year. The third program that the HRA administers is the Affordable Housing Development account which assists with the rehabilitation of affordable rental units. In previous years, these funds have assisted rental projects such as the ones currently proposed by Hammer Residences. Hammer has a long history of working with the City and the HRA to provide affordable housing for adults with development disabilities. Staff is recommending that funding of $40,000 be allocated to Hammer Residences for renovations and accessibility improvements to three homes. Work includes safety and security updates along with flooring replacement, driveway improvements, and ramp repair. CDBG regulations limit the amount of funds that can be spent on administration to no more than 20 percent of the total allocation plus current year program income. For the 2019 program year, the maximum allowed allocation for administration is approximately $84,000. Staff is requesting that $21,000 be allocated for administration, which along with carryover funds from 2018 should 1- rr - De sullic;iert to cover anticipated costs. FUNDING RECOMMENDATIONS FOR PUBLIC SERVICES: In addition to the programs which the HRA administers internally with CDBG funds, the HRA also provides grants to community organizations to undertake public service: activities which serve the City of Plymouth and its residents. Public service activities are those activities "which are directed toward improving the community's public services and facilities" to serve low- and moderate -income clientele. Staff sent CDBG applications to seven social service agencies; seven applications were returned. All seven of the organizations that applied are current CDBG sub -recipients. A summary of each application is attached. Staff evaluated and ranked the individual proposals based on the following criteria: • Feasibility: the likelihood that the proposed project may be completed within the timeline proposed and within reasonable parameters of risk. • Organizational Capacity: the likelihood of the organization being able to complete the proposed project. • Leverage of Other Funds: the extent to which the proposal demonstrates the involvement of local partnerships and the extent to which other funds are leveraged (including contributions from philanthropic, public, and private organizations and/or local employers, as well as in- kind contributions). 4 Estimated Estimated Housing proposed Activity 2018 Funds 2019 Funding program Total Amount Program Carried Over Recommendation Income Available to 2019 Provide 6 housing Housing rehabilitation loans to Rehabilitation income -eligible $100,000 $100,529 $40,000 $240,529 Program households. Provide 3 emergency repair grants. First Time Provide 4 loans to assist Homebuyer with down payment and $90,000 $35,000 $10,000 $135,000 Program closing costs. Affordable Assist with renovation of Housing 3 affordable rental units - $40,000 - $40,000 Development Fair Housing Outreach, education and Activities enforcement activities in - $5,000 - $5,000 the Consortium CDBG Administration Administration $3,000 $21,000 - $24,000 Total: $193,000 $201,529 $50,000 $444,529 FUNDING RECOMMENDATIONS FOR PUBLIC SERVICES: In addition to the programs which the HRA administers internally with CDBG funds, the HRA also provides grants to community organizations to undertake public service: activities which serve the City of Plymouth and its residents. Public service activities are those activities "which are directed toward improving the community's public services and facilities" to serve low- and moderate -income clientele. Staff sent CDBG applications to seven social service agencies; seven applications were returned. All seven of the organizations that applied are current CDBG sub -recipients. A summary of each application is attached. Staff evaluated and ranked the individual proposals based on the following criteria: • Feasibility: the likelihood that the proposed project may be completed within the timeline proposed and within reasonable parameters of risk. • Organizational Capacity: the likelihood of the organization being able to complete the proposed project. • Leverage of Other Funds: the extent to which the proposal demonstrates the involvement of local partnerships and the extent to which other funds are leveraged (including contributions from philanthropic, public, and private organizations and/or local employers, as well as in- kind contributions). 4 OLU11 1GV1eWGU Lne k-ALy J GV17 NVUlal serVll)e ILUIUlllg' 1:V1111111L111VUL1 LU 1Uu11Llly 11 Ululu are any overlapping programs being funded. The City's 2019 Budget includes funding for ten social service agencies of which three are duplicate agencies with the CDBG program including Interfaith Outreach, PRISM, and Senior Community Services. One agency, Senior Community Services, has an overlap in program funding to increase the capacity of the HOME program that is in high demand due to aging in place. CDBG regulations stipulate that public service funding may not exceed 15% of the City's total allocation ($264,529) plus 15% of the previous year's program income ($155,845). For the 2019 program year the estimated maximum allowed allocation to public services is $63,000. Staff recommends allocating $56,130 of the 2019 CDBG funds to public services who submitted an application for funding. Staff is also recommending that the Board allocate an additional $6,870 to provide supplementary funding to social service agencies if they exceed their goals and staff determines there is an additional need for their services in the community in the 2019 program year. Staff funding recommendations are to fund all of the social service agencies at their requested amounts. All public service applicants are requesting funding to continue programs currently supported by the Plymouth CDBG program. The following table is a summary of the public service funding requests and the amount of funding recommended by staff. Public Service Proposed Activity Amount Recommended Requests Requested Funding CAP -HC Provide foreclosure prevention, rehab, $4,000 $4,000 pre -purchase, and reverse mortgage counseling to 59 households. PRISM Provide homelessness prevention $14,400 $14,400 assistance to 12 households. HOME Line Provide tenant hotline, tenant $8,230 $8,230 representation in negotiations to preserve affordable housing to 200 households. Tree House Provide weekly support group services $10,000 $10,000 and one-to-one mentoring with 65 at - risk youth. Interfaith Outreach Provide housing assistance and $9,500 $9,500 homelessness prevention to 3 Plymouth families Senior Community Provide minor home maintenance $10,000 $10,000 Services (SCS) services for 60 Plymouth residents, TBD $6,870 Total: $56,1301 $63,000 Staff recommends that after holding a public hearing and considering any public comments, that the Plyruouth iiollsing and Redevelopment Authority Board adopt the attached resolutions providing a recommendation to the City Council for adoption of its 2019 CDBG program funding. Attachments: 1. Ten -Year CDBG Activity 2. 2019 CDBG Action Plan 3. List of Applicants Solicited for 2019 CDBG Public Service Applications 4. Summary of 2019 CDBG Public Service Funding Applications 5. Resolution 2019-01 Approve and Allocate 2019 CDBG Funds �O A� IA V+ L CL 1 0 0 N a MV W t� V LM W 1 di Q M Z N N(007 I� O r 00 LO N N N N C w T N `p T C C V C i C C C I� C (O i C M i In C .N O pN . O C p . p OO i ON . Cl) 1 •� r..l :C NO VC) N N N r C(0 N CNC0C (C d U G1 D C_ CL CL O �% �% U) C_ N C C N �} N (O N OM C co (n d N d C C C) Gi d Cf) N V N C,4C 00 N N O Cl) C c N N N r N N h~ a M lh O) Ib cn Nmo m C o7LO7I C C CT7 W mC s_ CO LO jM=NN O Cq C C C •7 aL+ CO LO LO O O O O N O M NO O CO O O 00 O O In LO to O O) oo O O O O N I� N v ld N m LO LO 00 O N m M LO d' G d CO M ch CO CO le co = O O O O O O O O O O O O O O O O O O O O O O O _ O O O O O O O O O O N ori o o Ld ori L6 0 0 0 Ld W ('7 d N N N N N 2 N _.0 Q Q (f) EH EA EA EA (A EA 6c) (A ER 6R � r }' m CD CO ti o o c o o cor Cn 00 CM o Qd (D ti M M (D L 'cP rl- N 0) d} 00 ( A (O � d} 6c) fA 00 � N N 69 r L 7 ++ 0) 0) 1— N 00 00 O O O O O O (D O 00 G O N -a r OO O ti O (D r W .Q C Md d 00 O O O 00 (D N 6c) O 00 Q. (f} U)- (fl r vi vi r vi vi O C lL tf� a) L L N M N N 1— O M r ((p � r M r 'a N � .'a. O N 0) (C j M 0 y C IC 0) CY) CDC) O ti N M ti ti co M N co 2 K O 69- (A M (f) (A ({} EA 69- � d W J E 0 \ O N C:) 00 r- C 00 C)dLO O (o _ O O O O O 0) N (O OM LO O� O M CY) LO d) N 12(�� 00 U co 6c) Q C9 O 00 0) M 00 N LO 'IT O O M M O N M 0o M � O) � co 00 m q 0) 0) q LO N 00 0) 1-- 'IT (O O N O (D ti O 0) N O N co N Q p +, =L6N d' N rn r a0 L 0o a0 1� N 00 1� 0o nj v p N V d M � 'V' 00 M C) f� 00 (fl - M 00 N C) r, N tt L ti 1` N �d 00 f N N NNo � �vk 6z), N -N fA 6q N 6) E) N N 6c) Ef) N Q tZ (Z (Z d d d a (Z a 41' a 0 C) O r N Cl) d SCJ w ti Q Q O r r r r r r r r F,. LU o 0 0 0 0 0 0 N o N O N 0 O 0 0 N N N N N N C d N U U O Q C (U C C (Q C O C N N a` u7 a> c u7 O N N O 2 O c N N a` 7 U) O U N O LL N 0) (Q 'C O m C m � C cu 'E H C (0 Q d t CD N _ C O N E O O (U U CLUB of "0 m N E c in — U � U � E .Z [2 a) 0 D)U) z 0 0) in c � u =3O O = i a 0 Executive Summary AP -05 Executive Summary - 91.200(c), 91.220(b) 1. Introduction Plymouth is a Community Development Block Grant (CDBG) Entitlement Grantee and a member of the Hennepin County Consortium, which includes suburban Hennepin County as well as the cities of Bloomington, Eden Prairie, and Plymouth. This document contains those sections of the Consortium Action Plan with information specific to the City of Plymouth and its CDBG programs. The City of Plymouth will utilize CDBG funds to achieve the goals that best serve the housing and community development needs of the City and the Hennepin County Consortium. 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. Plymouth will carry out activities that will provide for the preservation of the City's housing stock, improve housing affordability, provide essential social services, and support fair housing activities. The City will continue to provide 0% interest deferred loans for housing rehabilitation and first time homebuyers city-wide. The City will also provide capital funding to assist with the rehabilitation of special needs rental housing. Lastly, the City will provide CDBG funds to support social services and fair housing implementation. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. The City of Plymouth has a long history of actively working to preserve and upgrade the condition of its housing, maintain housing affordability, and provide needed social services. The CDBG-funded single- family rehabilitation loan program (including lead-based paint abatement) and first time homebuyer loan program have been a very successful and important part of these efforts. Each year the City evaluates its performance relative to its Consolidated Plan goals through the Consolidated Annual Performance Evaluation Report (CAPER). For the past several years, the City has been on track to meet all of its Consolidated Plan goals. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) Fair Housing continues to be a focus of the City of Plymouth. Past funding has provided for testing and other activities that are coordinated by the lead agency of the consortium, Hennepin County. The City, as part of the consortium, focuses this activity based upon the results of the Analysis of Impediments that is completed by the metro -wide efforts of the Fair Housing Implementation Council (FHIC) and has assisted in implementing the recommendations made in the approved Addendum to the Analysis of Impediments. The FHIC recently received RFP submissions from community agencies to assist in gathering information as to the needs of the community in relation to recommendations that were seen as important by community leaders. The addendum will continue to be a part of the work done by the City to ensure Fair Housing requirements are met throughout the year. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. As a part of the Hennepin County Consortium Action Plan, this Plan will be made available for public comment 30 days prior to going before the Hennepin County Board for a public hearing. In addition, prior to the County's hearing, the Plymouth Housing & Redevelopment Authority held a public hearing for approval of the Plymouth Action Plan and to receive public comments. The Consortium Action Plan provides the complete Citizen Participation Plan for all grantees to follow, including Plymouth. The City of Plymouth Public Hearing will be held on February 28, 2019. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. The Public Hearing will be held on February 28, 2019. The Notice of Public Hearing was submitted to the local newspaper as well as featured on the City of Plymouth website. 6. Summary of comments or views not accepted and the reasons for not accepting them No comments were not accepted. 7. Summary Annual Action Plan 2019 OMB Control No; 2506-0117 (exp. 06/30/2018) .1..c 0 0 N C) 1 a a bloa B O M rh Q1 06 m QJ J LA 0 1 a c m a cu 41 m .O IA c O u cu s as �L cu In .E m m to C �L m Q. Q. L O 4� M a O Q. rn a, L a u O d1 to 2 14 F O U c +� acus cu v E +E� Q LO M W a > vv CU co w S_ v E rD z O cc u C a 17A a fU C 0 CL fU Cc ei D CO G J d m L L m (f1 .O O U E t O N O U O1 t 4— O E O c O1 E CL O > C E L 0 41 m z o V L � � c=a a "6 f�6 .O rn O U (f3 = vi O m N � O E m � 41 O j d O m N O � > O bp 0 O E a @) Ln O1 O L lf3 r° m s N 0 O a v N q 0 ry 0 z 0 c 0 U m n. Hr -10 Consultation - 91.100, 91.200(b), 91.215(1) 1. Introduction The development of the Hennepin County Consortium Consolidated Plan is led by Hennepin County. Because many of the agencies that work within the city also work county -wide, it was determined that only one contact needed to be made with these organizations. The responses in this section reflect the work completed by Hennepin County and outlined in the overall Consortium Consolidated Plan as well as work completed by the City of Plymouth. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l)). These activities are coordinated by Hennepin County at the local level. One of Hennepin County's services to enhance coordination include development of a unit to focus specifically on housing stability for all county clients. Their work is to develop strategies to enhance prevention, support, and development of housing to meet the needs of residents within the county. Additionally, the county works with the City of Plymouth to provide assistance through the Continuum of Care department which works with HOME funds and the Office to End Homelessness. Where appropriate, staff refers organizations and services agencies to each other to coordinate efforts. The City of Plymouth coordinates with programs such as PRISM'S Rapid Rehousing which helps to make emergency payments to keep residents in their homes for a short period of time as well as working with TreeHouse to address youth in unstable living situations. The City has a close relationship with Hennepin County and refers any resident that may have additional home or mental health needs to a network of people within the County that are equipped to address issues that may arise for the City of Plymouth. The City of Plymouth also works with residents through the public safety department and the code enforcement department to assist in getting residents the help they may need. The City also works with Interfaith Outreach to refer residents to their Neighborhood Program which helps to build healthy and connected neighborhoods that can assist one another. The City of Plymouth HRA works to connect residents that may have housing issues with tenant advocacy groups such as HOMELine and HousingLink to help assist with finding housing that can accomodate the residents needs. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 4 This coordination is completed by the Minneapolis/Hennepin County Continuum of Care and the Office to End Homelessness. if a resident of Plymouth is facing issues of homelessness, the City would first refer to the Coordinated Entry Program through Hennepin County to help assist with the resident's issues. Additionally, the City would contact our partnering agencies such as Interfaith Outreach's Neighborhood Program, PRISM's Rapid Rehousing Program, or possibly CAP -HC (formerly CAPSH) to assist with potential foreclosure counseling depending on the needs of the resident. Hennepin County Coordinated Entry works with agencies in the Northwest Metro such as CEAP, PRISM, and the YMCA depending on age of the resident as well as location that could also be used as a referral source. The City of Plymouth will work to contact the Continuum of Care staff at Hennepin County to assist with residents of Plymouth that are at risk of homelessness or have experienced homelessness. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS N/A- Plymouth is not a recipient of ESG funds. 2. Agencies, groups, organizations and others who participated in the process and consultations Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 5 0 N N C Lr) C C U fB d m Q N a"' ¢ N N C -C Q E O f0 C U f6 C fp 0 ❑ a) a) d C 0C: 4-1 C L N 7 C Ov t V1 00 +- O C O C a) 0 Q 0V) O C C O � N T — O m '— a) N > U O U o O O O N M +- > C a) E O U 4, O U C Q L N L L p ~\ C 7 U O C O a) U ~ \ .O LO V) = Q. 'j O d _ oa) U _ C C N w L u 7 C C spp tOii 7 4-Lnn O = 'O tnn •Q. C p O 4- u fB N bD 7 7 C N - aL S O L Q U O - C s i N - = O - O N a--� al -+ a) o _� 0 al N Zate+ O m +� Z 4- L ❑. 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Vn N N 4J N 4J c0 L N Q (n U N O w �n P l0 Z- l0 N N Q z -O -O z z N N N +, C o m U -O l0 +� 0 N N Q z N +' -p N N to v1 to N N M U 3 O O C U m fu _0 t!0 'cn O ld = N N to v1 to > a +' C C >� Q N .O z z N -0 bn +� v� b0 hA N .O >• M z (n N Lon O 0 0 z C E: en a� an = v a a a a Q � 0 l0 U J 0 � = Q °�' aC� aC� aC� aC� o _ o '� o �_-, Cv = Y L v o •N -O 0 o •bA U Y >. Q C C C C C = Ui a Q 'L � 0 3 .� L :t U O= 2 L O 2 O 2 O 2 O O O O O a Q 2 c 2 2 d 2i a C7 a 2 2 2 z Fes- a +, O f6 = -= O 41 .Q 3 , .Q N N O 0) N M H 4' M1• m 3 O O N c6 O C m O O O 0 -a O O 3 a c 1 + 41 41 N •c N {p N p N N fp = a 4- c O = c a d 3 o ca to d dOo L dOD L 0 L 0 Lp Lp O O O 0 ++ > O O 41 O Q 0 O 0.. 0. M1. .0o CL 0. 0. M1• O O Op U O +, O O O p Q Q u U (7 C7 u .a 41 L 4n _ W _ _ M vii 0 L '= 0 0 ho-= ho0 L ho to LLJ 00 0 0 0 CUa n 0 Lb 0 Ln N 0 z 0 r ou m � = / E § \ E / \ 0 .\ 2 0 / � / 0 § / \ ƒ / % * 0 C CL / 0 0 . / EE \ / uLn 0 0 . \ > a ® 0 o / = § . 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An effort was made to address a broad range of needs that have been identified in the City while accounting for the reality of limited funding. Obstacles to addressing underserved needs include an overall limited availability in funding as well as regulatory limitations regarding how funds can be used. For example, regulations limit the amount of CDBG funds which may be used for public services to no more than 15% of the grant amount plus program income. Recommendations for funding are based on previous years expenditures and addressing the priorities and needs of the citizens of the City of Plymouth. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 26 E 40- N T {./ L u ra �_ E �OE L 3 a CA oo U M N a Q a 0 0 0 0 a axi n O 0 N 1 Project Name Housing Rehabilitation Target Area Goals Supported Homeowner rehabilitation assistance Needs Addressed Preserve/Create Single Family Homeownership Funding Description The Plymouth HRA offers two programs to assist low/moderate- income homeowners rehabilitating their homes. The Housing Rehab Loan Program offers deferred zero interest loans to homeowners for needed home repairs up to $30,000. The Emergency Repair Grant Program provides grants of up to $5,000 for emergency/urgent home repairs for seniors. Target Date 6/30/2020 Estimate the number During the 2019 program year, the City of Plymouth expects to assist 9 and type of families households with housing rehabilitation. Six will receive housing that will benefit from rehabilitation loans and three households will receive emergency the proposed activities repair grants. Location Description The program is available to residents city-wide that are of low/moderate-income households. Planned Activities The HRA will continue to operate two housing rehabilitation programs; the Housing Rehab Loan Program and the Emergency Repair Grant Program. The Housing Rehab Loan Program offers 0% interest deferred loans of up to $30,000 for low and moderate -income homeowners to rehabilitate their owner -occupied homes. An additional $10,000 (max $40,000) is available for households in need of accessibility improvements for disabled residents and/or lead paint hazard reduction. Applications accepted year-round on a first-come first -serve basis. The loans must be repaid only if the property is sold or transferred within 20 years. Loan funds may be used for qualifying safety and energy efficiency upgrades, which may include repairing or replacing roofing, siding, windows, electrical, plumbing, heating, and insulation. Other repairs may also be eligible as determined by an inspection of the home. 2 Project Name First Time Homebuyer Assistance Target Area Goals Supported Direct homebuyer assistance Needs Addressed Preserve/Create Single Family Homeownership Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) W Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) WE Funding Description This program provides direct homeownership assistance to low and moderate -income first time homebuyers who wish to buy a single- family home, condo, cluster home, or townhouse in the City of Plymouth. The programs provides financial assistance to eligible families through 0% interest deferred loans of up to $25,000.00 to pay for eligible closing costs, up to 50% of the required down payment and a portion of the mortgage principle reduction. Target Date 6/30/2020 Estimate the number The HRA expects to assist four households with direct homeownership and type of families during the program year. that will benefit from the proposed activities Location Description The program is available city-wide to low/moderate-income households purchasing their first home. The home being purchased may be located anywhere within the City of Plymouth. The households purchasing the home is not required to have resided in the City of Plymouth prior to purchasing the home. Planned Activities The program provides assistance to low and moderate income first time homebuyers who wish to buy a single-family home, condo, cluster home, or townhouse in Plymouth. The program provides financial assistance to eligible families through 0% interest deferred loans of up to $25,000.00 to pay for eligible closing costs, up to 50% of the required down payment and a portion of the mortgage principle reduction. Applications are accepted throughout the year on a first- come, first -serve basis. Loans must be repaid if the property is sold, transferred, non -homesteaded, or 30 years from the initial purchase date, when the mortgage becomes due and payable. Due to a tight housing market within the City of Plymouth, there is expected carryover that will be used to help fund the program through the 2019 program year, as well as a small amount of funding from the 2019 allocation. 3 Project Name Affordable Rental Housing Rehabilitation Target Area Goals Supported Rental housing rehabilitation Needs Addressed Preserve/Create Multifamily Rental Opportunities Funding . Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) WE Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 30 Description Assist with the rehabilitation of one affordable rental home operated by Hammer Residences. Hammer Residences provides housing and support to individuals who have developmental disabilities. The HRA will provide funds to remove walls and replacing flooring for accessibility for walkers and wheelchairs as well as necessary updates to plumbing. The project will support housing for individuals with developmental disabilities. Target Date 6/30/2020 Estimate the number Four low/moderate-income individuals currently reside in the home and type of families that will be rehabilitated and modified for aging in place during the that will benefit from program year. the proposed activities Location Description Three Hammer residences within the City of Plymouth will be rehabilitated, Those homes are: "14th Ave.", "McGlinch", and "Tyler". Planned Activities Assist with the rehabilitation and accessibility modifications of three rental homes operated �y Hammer Residences. Hammer Residences provides housing and support to individuals who have developmental disabilities. The HRA will provide funds to install rubber treads on stairs and security updates. A bathroom in one of the homes will be expanded to provide greater accessibility, and other modifications will be made to all of the homes as needed including new flooring and concrete ramp repairs for greater walker/wheelchair accessibility, driveway replacement to support the wear and tear from an accessible lift van, and necessary updates to plumbing. 4 Project Name Homeownership Counseling Target Area Goals Supported Homeowner education Needs Addressed Education, outreach, and services Funding Description Community Action Partnership of Hennepin County (CAP -HC) will provide homebuyer education, foreclosure prevention, reverse mortgage, and other homeowner counseling services to homeowner and/or potential homebuyer households in Plymouth. Target Date 6/30/2020 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 30 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 31 Estimate the number CAP -HC expects to assist 59 Plymouth households with housing and type of families counseling services during the program year. that will benefit from the proposed activities Location Description CAP -HC housing counseling services are available to Plymouth residents city-wide. Planned Activities CAP -HC will provide homebuyer education, foreclosure prevention, reverse mortgage, and other homeowner counseling services to 59 households in Plymouth. Services are available year round. Clients are issued a worksheet/budget form that demonstrates their assets and liabilities. Proof of income letters, pay stubs, W -2s, and account statements are all used to gather relevant client information. 5 Project Name Tenant Counseling Target Area Goals Supported Tenant counseling Needs Addressed Education, outreach, and services Funding Description Homel-ine offers a tenant advocacy hotline, tenant organizing for preservation of affordable housing, and tenant education services available to all Plymouth residents. Target Date 6/30/2020 Estimate the number 200 Plymouth renter households will be assisted through the tenant and type of families hotline. that will benefit from the proposed activities Location Description Planned Activities The program is available city-wide to renter households in Plymouth. 6 Project Name Youth Services Target Area Goals Supported Youth services Needs Addressed Education, outreach, and services Funding Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 31 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 32 Description Family Hope Services TreeHouse Program helps at -risk teenagers by providing year-round counseling, support and other programs for youth at no charge to the participants. 65 low to moderate -income Plymouth youth will be served. Clients are required to create a welcome to TreeHouse form that contains information on gender, age, race & ethnicity, address and financial information. Target Date 6/30/2020 Estimate the number TreeHouse expects to serve 65 youth from the City of Plymouth with and type of families CDBG funding during the 2019 program year. that will benefit from the proposed activities Location Description The TreeHouse program is available to Plymouth youth city-wide. Free transportation to and from the Plymouth TreeHouse location is provided to participants that need it. Planned Activities TreeHouse helps at -risk teenagers by providing year-round counseling, support, and other programs for youth at no charge to the participants. Clients are required to complete a welcome to TreeHouse form that contains information on gender, age, race & ethnicity, address, and financial information. 7 Project Name Senior Services Target Area Goals Supported Senior services Needs Addressed Education, outreach, and services Funding Description Senior Community Services will provide low to moderate income seniors in the City of Plymouth with maintenance services through the H.O.M.E (Housing Outside Maintenance for the Elderly) Program. This will allow the seniors to stay in their homes with dignity and safety by providing homemaking, grab bars & other safety installations, minor repairs, exterior home maintenance, interior and exterior painting, yard work, lawn mowing, and snow removal on a sliding fee scale based on -income. Target Date 6/30/2020 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 32 Annual Action Plan 2019 OMB Control No; 2506-0117 (exp. 06/30/2018) 33 Estimate the number 60 low income seniors will benefit from this funding. and type of families that will benefit from the proposed activities Location Description All seniors who are residents of the City of Plymouth are able to access funding. Planned Activities Senior Community Services will provide low/moderate income seniors in the City of Plymouth with maintenance services through the H.O.M.E (Housing Outside Maintenance for the Elderly) Program. This will allow the seniors to stay in their homes with dignity and safety by providing homemaking, grab bars & other safety installations, minor repairs, exterior home maintenance, interior and exterior painting, yard work, lawn mowing, and snow removal on a sliding fee scale based on income. Clients are required to complete a H.O.M.E Service Request form that contains gender, race & ethnicity, address and monthly income information. Proof of income letters, pay stubs, W -2s and social security and account statements are all used to gather relevant client information. 8 Project Name Homelessness Prevention Target Area Goals Supported Homelessness prevention Needs Addressed Education, outreach, and services Funding Description People Responding in Social Ministry (PRISM) will provide short-term (up to three months) housing subsistence payments on behalf of low/moderate-income persons living in the City of Plymouth in order to help prevent homelessness. Assistance may include utility payments to prevent cutoff of service and rent/mortgage payments to prevent eviction or foreclosure. Target Date 6/30/2020 Estimate the number PRISM expects to help 12 Plymouth households with homelessness and type of families prevention during the program year. that will benefit from the proposed activities Location Description The program is available to low/moderate-income residents city-wide. Annual Action Plan 2019 OMB Control No; 2506-0117 (exp. 06/30/2018) 33 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 34 Planned Activities People Responding In Social Ministry (PRISM) will provide short-term (up to three months) housing subsistence payments on behalf of low/moderate income persons living in the City of Plymouth in order to help prevent homelessness. Assistance may include utility payment sto prevent cutoff of service and rent/mortgage payments to prevent eviction or foreclosure. Clients are required to provide proof of income through paystubs, bank statements, tax returns or other forms. The program will be available to low/moderate income residents city-wide. 9 Project Name Homelessness Prevention Target Area Goals Supported Homelessness prevention Needs Addressed Education, outreach, and services Funding Description Interfaith Outreach and Community Partners will provide direct assistance to clients within their Project Success program. The participants are expected to be working towards an educational degree or other goal within two years while paying 30% of their rent. Target Date 6/30/2020 Estimate the number Interfaith Outreach expects to help three families within their Project and type of families Success program. that will benefit from the proposed activities Location Description The program is available to city-wide low/moderate-income households. Planned Activities Interfaith Outreach and Community Partners will provide direct assistance to clients within their Project Success program. The participants are expected to be working towards an educational degree or other goal within two years while paying 30% of their rent. 10 project Name Fair Housing Target Area Goals Supported Fair Housing Needs Addressed Education, outreach, and services Funding . Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 34 Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 35 Description Plymouth supports the Fair Housing activities of the Hennepin County Consortium and the Twin Cities Fair Housing Implementation Council (FHIC). Activities include outreach, education and enforcement activities. The project includes evaluation and monitoring of implemented activities. Target Date 6/30/2020 Estimate the number N/A and type of families that will benefit from the proposed activities Location Description N/A - Supports Fair Housing activities covering Hennepin County and the Twin Cities metro area, including within the City of Plymouth. Planned Activities Plymouth supports the Fair Housing activities of the Hennepin County Consortium and the Twin Cities Fair Housing Implementation Council (FHIC). Activities include outreach, education, and enforcement activities. The project includes evaluation and monitoring of implemented activities. 11 project Name Program Administration Target Area Goals Supported Needs Addressed Funding Description Provides for: 1) Oversight, management, monitoring and coordination of the CDBG program. 2) Public information on CDBG Program activities available to all City residents. Target Date 6/30/2020 Estimate the number N/A - Funding provides for the overall program administration for and type of families CDBG activities. that will benefit from the proposed activities Location Description N/A - Funding provides for the overall program administration for CDBG activities. Planned Activities Program management, monitoring, and evaluation of overall CDBG program, including the costs of staff engaged in program management. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 35 AP -50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The HRA CDBG programs will be available to low/moderate income households city-wide and will not be geographically targeted. Geographic Distribution Target Area Percentage of Funds Table 8 - Geographic Distribution Rationale for the priorities for allocating investments geographically Investments are not targeted geographically but are instead available to low/moderate income households city-wide. Investments are not targeted geographically because the City of Plymouth has no areas of concentrations of low/income or minority households nor any areas of concentrations of housing problems. This policy allows the City to serve as many low/moderate income households as possible throughout all areas. Discussion All qualifying low/moderate income residents residing within the City of Plymouth are able to receive assistance through the Plymouth CDBG programs. Annual Action Plan 2019 OMB Control No:'2506-0117 (exp. 06/30/2018) 36 pp -75 Barriers to affordable housing -91.420, 91,77n[il Introduction The City of Plymouth works whenever possible to assist with making housing affordable through programs offered by the City including the Rehabilitation and Emergency Programs for repairs, the First Time Homebuyer Program for new homeowners as well as through social service funding to assist with housing costs and maintenance. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City is addressing affordable housing barriers in a variety of ways including the support of new affordable housing developments, entry cost assistance to first time homebuyers, tenant and homeowner education and support services, and rehabilitation assistance. The City is closely involved with researching and addressing impediments to fair housing. The City uses some of its CDBG funding to support HOME Line, a tenant advocacy and hotline organization. Finally, the City works with and supports developers to include affordable housing in their developments. Discussion The City will continue to support currently operating programs as well as participating in regional opportunities to address affordable housing issues. The City will continue to assist with making housing affordable citywide. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 37 AP -85 Other Actions - 91;4.7n- g1,77nikl Introduction Despite limited funding, the Plymouth CDBG program is designed to meet a wide range of needs, including assisting social services, affordable housing, and reducing lead-based paint hazards. The City works with a variety of public, non-profit, and private industry partners to accomplish its community development goals, both through the CDBG program and through other resources. Through a constant continuation of contact with our subgrantees, we were able to identify that there is still a need for tenant services and tenant advocacy, a rising need for funding to senior aging in place services due to rising demand and client volume, a steady continuum of youth services was identified through TreeHouse services, and PRISM has a continued need for rapid rehousing services as well as community services such as the food shelf. The City of Plymouth will be working with Interfaith Outreach to assist with a program related to education and employment through housing assistance, and will assist CAP - HC with additional existing programs to supplement assisting homeowners and potential homebuyers with counseling and outreach. Actions planned to address obstacles to meeting underserved needs The City will continue to identify obstacles, such as lack of affordable housing, to unmet and underserved community needs and support the goals established in the 2015-2019 Consolidated Plan. The City's approach to meeting these affordable housing needs is to assist renters in purchasing homes by providing down payment and closing cost assistance combined with counseling and education to low to moderate income families. In order to preserve the affordable housing stock "Restrictive Covenants" have been placed on a number of new units built. These Restrictive Covenants run with the land for a period of 20 years and contain restrictions on the transfer of the property only to someone who is a low to moderate income resident. To preserve and expand the supply of decent, safe, and affordable housing, the City will provide financial assistance for rehabilitation and repair of owner - occupied units to low to moderate income families. Actions planned to foster and maintain affordable housing The portion of 2019 CDBG funds allocated to the Housing Rehabilitation Program allows low-income homeowners to stay in current housing while allowing the City to maintain a stable affordable housing base. The City and HRA make every effort to create affordable rental and owner -occupied housing opportunities as well as provide provisions that new developments remain affordable for years to come. Although not funded with CDBG, the City has required an annual inspection of residential rental properties since 1994 to determine Code compliance and health or safety violations that need correction. This program ensures that rental properties are well maintained and that no substandard rental units are licensed in the City. The City Building Inspection Department currently inspects multi - Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 38 family rental properties annually and single-family rental properties every three years. Actions planned to reduce lead-based paint hazards As part of the City's Rental Housing Licensing Program, all rental properties in the City are inspected at least every three years. The inspector has satisfied HUD's Risk Assessment Course and is a Certified Risk Assessor. All participants in the Housing Rehabilitation, First Time Homebuyer and Section 8 Programs, who reside or purchase housing that was built before 1978, receive copies of the EPA brochure "Protect Your Family From Lead In Your Home". The Plymouth HRA has incorporated procedures in the guidelines for all federally funded programs to meet the requirements of the federal lead-based paint regulations. Discussion of the Lead -Based Paint (LBP) requirements take place at the initial meeting with HRA staff and the Certification of Receipt of LBP information is signed by the applicant and kept in the applicant's file. If deteriorated paint is found in a home built before 1978 and lead hazard reduction work may be needed because painted surfaces will be disturbed during rehabilitation, the appropriate level of lead testing and other actions are initiated. The HRA contracts with a certified Risk Assessor to perform the necessary tests to determine if and where there is a lead hazard risk. The Assessment report identifies the presence and location of LBP and the areas that need to be addressed. If LBP is found, the homeowner is notified. As a condition of receiving funding, LBP hazards must be addressed and lead safe work practices are required for all rehabilitation work that disturbs painted surfaces. Appropriate lead hazard reduction measures are also incorporated into the Scope of Improvements. Clearance of the unit is required and a copy of the clearance report is given to the homeowner and kept in the homeowner's file. The above lead-based paint control actions enable the City of Plymouth to abate lead issues and be in full compliance with the Federal Lead -Based Paint rules. Actions planned to reduce the number of poverty -level families Through its various programs, the City of Plymouth will identify and assist people and families that are below the poverty level when possible. We will utilize our network of social service agencies and where applicable assist them through CDBG resources and programs as well as local programs offered through the City of Plymouth, the Plymouth HRA and local non -profits. Programs that the City of Plymouth works with include tenant advocacy through HOMELine, a Rapid Rehousing Program through PRISM that helps assist with making mortgage or rent payments for a short period of time, a housing and educational program through Interfaith Outreach that helps with paying rent while a resident goes through a schooling or workforce development program to become more self-sufficient and earn higher wages, and housing and financial counseling through CAP -HC that assists with helping families make good financial decisions that will reduce poverty. CAP -HC also participates in a savings program that rewards clients that save with a $3-$1 match to help boost savings for things like a home downpayment or schooling expenses. Senior Community Services helps lower income seniors with needed home Annual Action Plan 2019 OMB Control No: 2505-0117 (exp. 06/30/2018) 39 maintenance through their HOME program by assisting with small handyman projects as well as yard maintenance to assist with aging in place especially for homeowners that own their home. TREEHouse gives resident youth a safe place and assists with programs to further education and assist homeless youth. PRISM and Interfaith Outreach can also assist with basic needs through their food shelf and clothing programs that provide items to families that may be experiencing poverty and need these items for basic living. Actions planned to develop institutional structure The City of Plymouth has and will continue to coordinate with other institutions in the delivery of housing and community development programs. When possible, the City seeks to leverage its CDBG funds by coordinating with other state and local programs. For example, Plymouth has coordinated with Hennepin County to obtain Healthy Homes grant funding for lead-based paint hazard reduction for clients using our CDBG Housing Rehabilitation Loan Program. This allows households to remove lead- based paint hazards from the home while utilizing the CDBG funding to make other needed repairs, resulting in a greater impact to the living environment for the household. Actions planned to enhance coordination between public and private housing and social service agencies The City of Plymouth has developed and continues to maintain strong collaborative relationships with other housing providers and social service agencies. The City has worked over the years to develop handicap accessible housing units with People Responding In Social Ministry (PRISM), Metropolitan Interfaith Council on Affordable Housing (MICAH), Interfaith Outreach, and Habitat for Humanity. The HRA requires recipients of their First Time Homebuyer Programs to attend homebuyer workshops presented by CAP -HC or other accredited Home Stretch workshops. CAP -HC seeks to assist lower- income households by providing them with comprehensive homeownership training and financial counseling. At the end of the training period, the family is able to purchase the home. Discussion The City of Plymouth uses all available resources through the City, County, and state to assist homeowners and renters within the City. Any time that the City of Plymouth is alerted to a resident with housing needs, the response is to coordinate with other departments and agencies to assist that resident. Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 40 Program Specific Requirements AP -90 Program Specific Requirements - 91.420, 91.220(1)(1,2,4) Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 50,000 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float -funded activities 0 Total Program Income: 50,000 Other CDBG Requirements 1. The amount of urgent need activities Wl 2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income.Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 92.00% Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 41 Discussion Program income (PI) is occasionally received through the repayment of deferred zero interest loans made in previous years through the First Time Homebuyer and Housing Rehabilitation programs. When PI is received it is typically immediately reprogrammed to support current First Time Homebuyer and Housing Rehabilitation loan activities (depending on where the need/activity is greatest at the time the PI is received). The receipt of PI is somewhat unpredictable as it is generally triggered when previous loan recipients sell or refinance their homes. All PI received to date has been reprogrammed to support First Time Homebuyer and Housing Rehabilitation activities during the 2018 program year. The HRA anticipates receiving approximately $50,000 in PI during the 2019 program year that will be reprogrammed to support projects during the program year. This estimate is based on loan repayment trends over the past five years. The HRA does not have any funds or proceeds from section 108 loan guarantees, surplus funds, grant funds returned, or float -funded activities. The HRA also does not have any CDBG-assisted activities which qualify under the "urgent need" National Objective. The HRA estimates that 92% of its CDBG funds will be used for activities that benefit persons of low and moderate income. This includes all of the HRA CDBG-assisted activities other than Program Administration (planning, management, monitoring, and evaluation of the overall CDBG program). Annual Action Plan 2019 OMB Control No: 2506-0117 (exp. 06/30/2018) 42 List of Agencies Solicited 2019 Public Service Applications (Community Development Housing Division) Agency Community Action Partnership of Hennepin County (CAP -HC) Tree House ._uu_: HOME Line Interfaith Outreach People Responding In Social Ministry (PRISM) Senior Community Services Summary of 2019 CDBG Public Service Funding Applications ■ Community Action Partnership of Hennepin County (CAP -HC) formerly CAPSH • Amount recommended: $4,000 CAP -HC's application is to continue its Full -Cycle Homeownership Services to residents of Plymouth as well as the FAIM program. Their services include foreclosure prevention, home rehab advice, pre -purchase education and homebuyer counseling, and reverse mortgage counseling services. CAP -HC's Foreclosure Prevention program seeks to assist homeowners to maintain their homes — if possible- or to obtain appropriate housing if the home cannot be saved. CAP -HC provides services that contribute to the economic health of our community, are needed in the City of Plymouth and are required as part of participating in our First Time Homebuyer loan program. The goals set for the 2019 program year indicate similar numbers as previous years in the number that will be served. • Tree House • Amount recommended: $10,000 Tree House proposes to continue its weekly preventative programs structured to mentor, befriend and positively guide at -risk youth ages 11 to 18. There are two support groups that meet on a weekly basis and are held year-round. Tuesdays the general support group meets and on Thursdays the Going Deeper Program meets. Staff provide follow-up with the youth through one-to-one mentoring contact during the week. Tree House also coordinates trips and activities and provides transportation services so that youth without their own means of transportation may participate in the organization's programs. The Plymouth Tree House program anticipates the service levels of operation in 2019 for youth to stay the same or increase. • Senior Community Services (SCS) • Amount recommended: $10,000 SCS's application is to provide outside maintenance for the elderly through their Household and Maintenance for Elderly (ROME.) program. H.O.M.E. services include: lawn mowing, snow removal, exterior interior painting, seasonal outdoor work (raking, pruning, weeding, mulching), minor repairs (leaky faucets, door handles, replace light bulbs), disability related projects (installing grab bars) and homemaking (dishwashing, laundry, grocery shopping, meals and cleaning). SCS presented a strong application and showed that there is a direct need for this program in the City. The goals set for the 2019 program year are slightly below last year's goals which indicates an increase in costs for providing the same services. The application showed SCS has worked to leverage many other resources to support their program as well but is receiving less funding from other donors. • People Responding in Social Ministry (PRISM) • Amount recommended: $14,400 PRISM proposes to use CDBG funds to support its Homelessness Prevention programs for Plymouth individuals and families. The Homelessness Prevention program provides 0% interest loans and grants to families experiencing financial crises so that they can stay current on their rent or mortgage obligations and maintain stable housing while resolving the crisis. PRISM additionally provides one-on-one casework and financial literacy counseling to Plymouth residents. 14% of financial assistance through PRISM is given to Plymouth residents. PRISM's application shows a strong organizational capacity with qualified staff. The application also indicates that they will leverage funding from several others sources for these programs. • Interfaith Outreach • Amount recommended: $9,500 Interfaith Outreach's application is to continue funding a program called Project Success. This program helps homeless or imminently homeless families achieve housing stability in two years with rent support, case management, employment and emergency services. CDBG funding will be used for Project Success direct assistance for participants. These renters are paying an unsustainably high portion of their income toward housing alone. Three new Plymouth families are projected to enroll in the Project Success program during the 2019 Program Year. • HOME Line • Amount awarded: $8,230 HOME Line's application is to operate a tenant hotline staffed by five attorneys, three multilingual tenant advocates, and volunteer law students. The hotline received 13,240 calls last year. 183 phone calls received in 2018 were from citizens of Plymouth. For over 20 years they have provided legal representation to renter families faced with eviction as part of their Homeless Prevention Program. In addition, the staff attorneys make presentations on the realities of becoming a renter to area high school students. The need and financial feasibility of the program was very defined and showed that the program would have an impact in the City. The application also showed they have leveraged many other resources to support their program. The goals for the 2019 program year are similar to last year. 2 CITY OF PLYMOUTH HRA RESOLUTION 2019-01 A RESOLUTION TO APPROVE THE APPLICATION AND ALLOCATION OF FISCAL YEAR 2019 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS WHEREAS, the City of Plymouth anticipates receiving a Community Development Block Grant (CDBG) funding allocation of $264,529.00 for CDBG fiscal year 2018; and WHEREAS, on February 28, 2019, the Plymouth Housing and Redevelopment Authority held a duly constituted public hearing to allow interested parties to express their opinion; and WHEREAS, the Housing and Redevelopment Authority in and for the City of Plymouth, MN has determined the following to be an appropriate use of Community Development Block Grant funds in accordance with federal guidelines and the City's HUD approved Consolidated Plan; NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF PLYMOUTH, MINNESOTA, that it hereby recommends that the City Council authorize the City Manager to apply for 2019 Community Development Block Grant funds totaling $264,529.00 from the U.S. Department of Housing and Urban Development with the following allocations: 1. Housing Rehabilitation Grant/Loans 2. First Time Homebuyer Assistance Program 3. Community Action Partnership of Suburban Hennepin (CAPSH) 4. Tree House 5. HOME Line 6. Interfaith Outreach Community Partnership (IOCP) 7. People Responding in Social Ministry (PRISM) 8. Senior Community Services (SCS) 9. Unidentifeid Social Service program 10. Program Administration 11. Affordable Housing Development 12. Fair Housing Activities 100,529.00 35,000.00 4,000.00 10,000.00 8,230.00 9,500.00 14,400.00 10,000.00 $6,870.00 21,000.00 40,000.00 5,000.00 Total $264,529.00 BE IT FURTHER RESOLVED, that any increase in the anticipated funding amount for the 2019 CDBG fiscal year will be split between the 2019 Housing Rehabilitation, First Time Homebuyer and Social Service Programs (within the 15% maximum allowance). Any decrease will be split between the 2018 Housing Rehabilitation, First Time Homebuyer, and Social Service Programs (within the 15% maximum allowance). BE IT FURTHER RESOLVED, that it is hereby recommended to the City Council that all CDBG program income may be used to cover expenses generated in any existing CDBG program or activity and not just expenses related to the activity generating the income, unless otherwise reallocated by the City Council. BE IT FURTHER RESOLVED, that it hereby recommended to the City Council that all unexpended 2018 CDBG funds be allocated to the same program activity in 2019, unless otherwise reallocated by the City Council. Approved this 28" day of February, 2019 by the Plymouth Housing and Redevelopment Authority. Agenda Number PLYMOUTH HOUSING AND REDEVELOPMENT AUTHORITY STAFF REPORT TO: Plymouth Housing and Redevelopment Authority FROM: Jim Barnes, Housing Manager through Steve Juetten, Executive Director MEETING DATE: February 28, 2019 SUBJECT: Cranberry Ridge Project — Request for additional Assistance. BACKGROUND: In 2017, the City Council approved the Cranberry Ridge multi -family apartment project located at 18255 451 Avenue North (see location map). Beacon Interfaith Housing Collaborative (Beacon) is the developer and is proposing to construct a 44 -unit work -force housing project with a mix of 1-4 bedrooms. The development will target household earning 50 percent of the area median income (AMI), which is about $47,000 for a family of four. They are also planning on including 10 units that will target households at 30 percent of AMI or below. In May of 2018, the HRA Board approved financial assistance in the amount of $527,000 along with ten Project Based Vouchers (PBV). At the time of this approval, staff had indicated that the financial assistance would come from the HRA's General Fund Reserve account. Financial Assistance Due to the competitive nature of being selected for Low -Income Housing Tax Credits (LIHTC), Beacon is requesting that the Plymouth Housing and Redevelopment Authority (HRA) provide an additional $250,000 to assist with the payment of a portion of City fees. If the'HRA agrees to this request the project will receive an additional four points. As mentioned above, the HRA committed $527,000 in financial assistance from their reserves to this project. Since this approval, the City Council has modified Tax Increment Financing district (TIF) 7-7 to extend the term of the district that will allow for the collection of "Pooled" increment to be used for affordable housing projects. Staff is proposing that the Board request that the City Council agree to use the fiinds from TIF district 7-7 for the $527,000 loan and the HRA will use their General Fund reserves for the $250,000 fee waiver. In addition to the financial request from the HRA and City, Beacon has secured or applied for funding from the following: Source of Funds Amount Terms of Financing Status of Funding First Mortgage $495,000 Fully Amortizing Pending General Partner Equity $439 Equity Committed Syndication Proceeds $10,623,938 Equity Pending Minnesota Housing $450,000 Deferred Pending Sales Tax Rebate $200,000 Equity Committed Energy Rebates $10,000 Equity Committed Wayzata Community Church $500,000 Equity Committed Interfaith Outreach $200,000 Equity Committed Hennepin County HOME 2017 $350,000 Deferred Committed Hennepin County HOME 2018 $450,000 Deferred Committed Hennepin County HOME 2019 $250,000 Deferred Pending Plymouth HRA $527,000 Deferred Committed Plymouth Fee Waiver $250,000 Grant Pending TDC $14,306,377 BUDGET IMPACT: The $527,000 loan would initially come from the HRA's General Fund Reserve account. These funds would be paid back through an interfund loan between the HRA and the City's TIF district 7-7. The $250,000 fee waiver contribution would also come from the HRA's General Fund Reserve account. These funds would not be paid back. The General Fund Reserve account has a 'current balance of approximately $1,550,000. If the Board approves the loan, the balance of the Reserve fund would be approximately $773,000. Staff is of the opinion that the remaining amount would be sufficient to address upcoming needs for the HRA. RECOMMENDATION: Staff recommends that the Plymouth Housing and Redevelopment Authority Board of Commissioners adopt the attached resolution to provide $250,000 to offset a portion of the fees for the Cranberry Ridge project. Furthermore, staff recommends the HRA Board request that the City Council considering using funds from Tax Increment Financing district 7-7 to provide a loan to the project in the amount of $527,000. ATTACHMENTS: 1. Location map 2. Beacon Interfaith Housing Collaborative request letter 3. Resolution Administrative Q}fice 2610 UniversityAventte West Suite .700 St. Paul.. MN .55114 T. 651. 789 6260 INTERFAITH HOUSING COLLABORATIVE February 19, 2019 James Barnes Housing Programs Manager Plymouth Housing and Redevelopment Authority 3400 Plymouth Boulevard Plymouth, MN 55447 Dear Mr. Barnes, Families /Moving Forward Program Center 1808 Emerson Avenue 1Vorth Minneapolis. MN 55411 T. 612. 529 218.5 Thank you for considering our request for additional assistance for our proposed Cranberry Ridge development near 45th Ave N and Old Rockford Road. As you know, Cranberry Ridge will create 45 units of quality housing with a mix of 1-4 bedrooms suitable for larger families. Rents will be affordable to households earning 50% of the area median income or less (approximately $45,000 for a family of four), including 10 units of supportive housing. We very much appreciate the city's commitment of $527,000 to the development to date. In order to increase the number of points the development qualifies for under next year's MN Housing tax credit RFP we would like to request city assistance in two areas: City Fee Waives: A waiver or reduction of cityfees of $250,000 would yield 4 additional points under next year's MN Housing tax credit RFP. It also supports the City's draft 2040 Comprehensive Plan goal to "Consider the feasibility of waiving or reducing assessments and fees for new housing that is affordable to low and moderate income residents." No additional city financial assistance beyond the $527,000 previously committed is required under this option. Community Development Initiative: Minnesota Housing awards 3 points to projects that are located in an area targeted by a community plan or initiative which addresses community, transit oriented development and includes affordable housing as a key strategy to meet these objectives. We request support from the City and HRA to document conformance of Cranberry Ridge with plans and initiatives underway in the city.. 7.U'LV'LV. Il e, aco 7LintelT jaitli. o rg We were disappointed that our MN Housing request did not score high enough to move forward in 2018 but are optimistic that we can improve our scare in 2019 with support from the City. Thank you for your continued commitment to this development and affordable housing in general. Sincerely, Chris Dettling Associate Director of Housing Development CITY OF PLYMOUTH HRA RESOLUTION 2019-02 A RESOLUTION TO APPROVE FINANCIAL ASSISTANCE IN THE AMOUNT OF $250,000 TO PAY FOR A PORTION OF CITY IMPOSED FEES ON BEHALF OF BEACON INTERFAITH HOUSING COLLABORATIVE FOR THE CRANBERRY RIDGE PROJECT WHEREAS, the Housing and Redevelopment Authority (HRA) in and for the City of Plymouth, Minnesota operates under Minnesota Statutes 469.001 through 469.047; and WHEREAS; Beacon Interfaith Housing Collaborative (Beacon) submitted a development application for a multi -family apartment building to the City of Plymouth that was approved by the Plymouth City Council on November 28, 2017; and WHEREAS, Beacon intends on constructing a 45 -unit apartment complex that will serve households at or below 50 percent of the area median income; and WHEREAS, Beacon has requested financial assistance in the amount of $250.000.00 to assist with the payment of a portion of City fees that the project will incur; and WHEREAS, the HRA has funds available in the amount requested in the HRA General Fund Reserve Account; and WHEREAS, the HRA has developed and continues to maintain strong collaborative relationships with community housing providers and social service agencies; and WHEREAS, one such community initiative is Great Expectations, the cradle -to -career school and community initiative designed to close the educational opportunity and achievement gap of pre- school and K-12 kids from the Wayzata and Orono school districts; and WHEREAS, Great Expectations endeavors to close the educational opportunity and achievement gap; and WHEREAS, representatives of Great Expectations provided testimony to the City Planning Commission on December 5, 2018 regarding the increase in the number of homeless students in the Wayzata and Orono school districts over the past four years and that housing affordability and stability for families with school age children is a primary barrier to close the educational opportunity and achievement gap; and WHEREAS, Cranberry Ridge will provide housing affordable to lower-income households with school-age children and advances the objectives of the Great Expectations community initiative. WHEREAS, the HRA Board discussed the project in relationship to the HRA's mission. NOW, THEREFORE, BE IT RESOLVED BY THE HOUSING AND REDEVELOPMENT AUTORITY IN AND FOR THE CITY OF PLYMOUTH, MINNESOTA, that assistance in the amount of $250,000 will be provided to assist with payment of a portion of City fees for Beacon Interfaith Housing Collaborative's development of a 45 -unit multi -family apartment project. BE IT FURTHER RESOLVED, that the HRA Board authorizes the Chair Person and Executive Director to execute all necessary documents. Approved this 28th day of February, 2019 by the Housing and Redevelopment Authority in and for the City of Plymouth, Minnesota.