HomeMy WebLinkAboutCity Council Packet 08-26-1998 SpecialY
PLYMOUTH CITY COUNCIL
SPECIAL COUNCIL MEETING
1999 PROPOSED BUDGET
WEDNESDAY, AUGUST 26, 1998
7:00 P.M.
PUBLIC SAFETY TRAINING
ROOM
I. Brief Review of Information Items Requested
a. Tax classification rates for apartments
b. Levy limit comparison, 1998 to 1999
c. Personnel information: numbers of employees and salary/benefit costs
d. Projected 1998 surplus and proposed uses
e. Fiscal Disparities comparison, 1998 to 1999
f. Pay for Hazmat Team firefighters
g. Alternative recommendations for decreasing or increasing the levy
II. Discussion Items
a. Council goals and priorities update
b. Council salaries and benefits
c. Dates for Truth in Taxation hearing and budget adoption
d. Other items
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 26, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Tax Class Rate Table— Addition of Apartments Category
At last week's budget study session, Mayor Tierney asked for the inclusion of apartments
in the table showing tax rates for different classifications of property. Attached is a copy
of the overhead with the apartment classification added. This addition also was made to
the 1999 budget letter.
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD,'` PLYMOUTH, MN 55447
DATE: August 26, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Information on Levy Limits
At last week's budget study session more information was requested about the levy limits
that guided the development of the 1999 proposed budget.
1999 Budget as Proposed
1998 levy subject to levy limits $11,122,702
1999 levy subject to levy limits with proposed levy $11,716,864
Additional funds available under levy limits, 98 to 99 $594,162
Percent increase, 1998 — 1999 5.34%
Possible Lew Available Based on Lew Limits
1998 Levy subject to levy limits $11,122,702
1999 levy limit, based on levy limit calculations $11,968,075
Additional funds available under levy limits, 98 to 99 $845,373
Percent increase, 1998 to 1999 7.6%
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 26, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Information on Authorized Employees and Salary/Benefit Expenses
Requested by Mayor Tierney)
Following last week's budget study session Mayor Tierney asked for information on the
past history of authorized employees from 1993 to the 1999 proposed budget. Mayor
Tierney also requested information on the percentage of the general fund budget spent on
employee salary and benefits from 1996 to the 1999 proposed budget. This information
is listed below:
Salaries and Benefits: Percent of General Fund Budget
Year Total Budget Salaries/Benefits % of Budget
1996 $13,715,652 8,466,988 61.7
1997 $14,799,195 8,867,010 59.9
1998 $15,731,526 9,511,463 60.5
1999 $16,326,676 9,968,329 61.
A spreadsheet is attached which shows the numbers of authorized personnel by
department from 1991 to the proposed 1999 budget. Also shown is the population per
employee, which shows that Plymouth has one employee for every 277 residents.
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DATE: August 26, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Projected 1998 Surplus (requested by Mayor Tierney)
Mayor Tierney requested information on the projected surplus for 1998, and its
anticipated use agiven current council guidelines. Finance Director Hahn estimates a
1998 budget surplus of $500,000 - $600,000. Of this amount, $12,500 is earmarked for
the Y2K Contingency Fund, and $261,483 is required to meet cash flow requirements.
Staff would proposed to allocate additional surplus funds to the Park Replacement Fund
and the Facilities Replacement Fund. Last year, $190,000 was allocated from General
Fund surplus to each fund, which made a small but noticeable difference in our future
unfunded obligations.
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 26, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Fiscal Disparities Comparison (requested by Mayor Tierney)
Mayor Tierney requested a comparison of Plymouth's contribution to fiscal disparities
over the past several years. This information is listed below:
Year Contribution
1997 667,221
1998 693,081
1999 682,950
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 26, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Pay for HazMat Team Members
At last week's budget study session you inquired about the current pay scale for
firefighters who are also members of the HazMat and Radiological Response team. At
present, these firefighters are paid on the same pay scale as other firefighers. They
receive no incentive pay for their participation.
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 24, 1998
TO: Mayor and City Council
FROM: Dwight D. Johnson, City Manager
SUBJECT: Budget alternatives requested by Council member Preus
At the first budget study session, Council member Preus requested that staff present
recommendations for how the tax levy could be reduced by $100,000 or $200,000, and
also what we might add if $100,000 additional funds were available.
1. Recommendation for reducing the tax levy by $100,000.
Proposal: Elimate the three water quality initiatives:
Water resources fund levy for water quality monitoring $50,000
Water resources fund levy for water quality education 8,400
General fund levy- eliminate 1 '/2 new street maintenance
designated for pond and drainage maintenance $41,741
100,141
Rationale: This was one of only two major new program initiatives in the proposed
budget. The other initiative, the Activity Center/Field House bonds and operating costs,
was approved by the voters and should therefore have a higher priority. Also, within a
year, an alternative funding source is available for these items in the form of a surface
water utility fee.
2. Recommendation for reducing the tax levy by $200,000.
Proposal: a) adopt the changes in #1 above:
b) eliminate a variety of additional personnel
and equipment requests except for the
highest priority items
Fine arts council funds
Traffic engineering consulting
Brine tanks
Rapid ram
a
100,141
102,789
5,000
10,000
3,500
12,000
Computers for investigators 7,000
Promote CSO to supervisory CSO 3,364
Police fax machine 4,295
Police copy machine 3,000
LOGIS (police) 14,520
Large format copy machine (engr) 8,160
Digital cameras (assessing) 1,950
Opticon semaphores 30,000
102,789
Rationale: These are all proposals for new equipment or personnel above the 1998
baseline" budget. With a few exceptions, accepting this option would be equivalent to
readopting the 1998 budget with a small allowance for growth and inflation. The main
exceptions would be that this option would still allow the additional patrol sergeant, the
increase in pay for the firefighters, the building inspector position, and the planning
intern within the tax supported funds.
3. Recommendation for increasing the tax levy by $100,000
Proposal: a) add a new sidewalk snow /sweeping machine $60,000
b) add HRA Housing specialist and related expenses 43,500
this position could possibly help with planning also.) $103,500
Rationale: The City has been adding new trails each year, and will need a new machine
within the next several years. Other equipment cannot remove the snow as satisfactorily.
The HRA position may also be needed within the next several years as the City
increasingly works on redevelopment and renovation projects. With luck, we may be
able to hire a housing specialist who also has some planning background.
10
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 20, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
r
SUBJECT: 1997 — 1998 City Council Goals and Priorities Update
Attached is an update of progress made on the goals and priorities you established in
1997. We believe that significant work has been accomplished on many of the goals and
priorities. Those items in the workplan which are completed have shaded lines.
Please review the update, and if you have questions staff will be happy to respond at the
August 26 study session.
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MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 25, 1998
TO: Dwight Johnson, City Manager
FROM: Dale Hahn, Finance Director
Kathy Lueckert, Assistant City Manager
SUBJECT: Options for Council Salaries and Benefits
Per Ordinance 96-19, health and dental benefits for city council members will cease as of
January 1, 1999. You asked that we provide several alternatives for council salaries and
benefits, should the city council wish to revisit the issue of benefits.
The monthly cost of health and dental benefits for the two councilmembers currently
enrolled is $420, or $5040 yearly. The cost of dental benefits is $354.66 per year for the
councilmember enrolled in dental coverage. Thus the current total cost for
councilmember benefits is $10,435. In looking at options, we have assumed full benefits
for all councilmembers, or $5040 per year.
Option 1: Benefits expire in December for those
currently enrolled; no salary increase.
Option 2: Repeal ordinance; benefits continue for those
enrolled, no salary increase.
Option 3: Repeal ordinance, benefits continue, salary increase
for those not taking benefits equal to benefit amount
Option 4: Benefits expire, salaries increased by cost of benefits
Option 5: Benefits expire, salaries increased by %2 cost of benefits
Option 6. Benefits expire, salaries increased by 3%
3
Additional Cost
No new costs
10,435
35,280
35,280
17,640
1,392
Option 7. Benefits expire, salaries increased by 3%, compounded
from 1994. (Date of last council salary adjustment) $7,390
Option 8. Benefits expire, salaries adjusted to median of other $6,851
cities plus 3%. The median councilmember salary is $7,313, and
the median mayor salary is $9,373
A
MEMO
CITY OF PLYMOUTH
3400 PLYMOUTH BOULEVARD, PLYMOUTH, MN 55447
DATE: August 25, 1998
TO: Mayor and City Council
FROM: Kathy Lueckert, Assistant City Manager
SUBJECT: Y2K Status Report
Attached is the Year 2000 Compliance Summary recently completed by the city's Y2K
Task Force. The summary is the result of the first phase of our work, which was to
identify potential problem areas. We have much work ahead of us to resolve the open
issues, but feel that the task is manageable and that we've made a good start.
The City relies on Hennepin County for data from various information systems. We
continue to hear that the County's Y2K effort is on schedule.
Please call me or Stan Birnbaum if you have questions.
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