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Home My WebLink AboutPark and Recreation Advisory Commission Packet 02-14-2019Next Meeting – March 14, 2019 at Plymouth City Hall Page 1 PARKS AND RECREATION ADVISORY COMMISSION MEETING AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OPEN FORUM: 4. PRESENTATIONS (NON-ACTION ITEMS): 4a General PRAC Information 4b Volunteer Program Update 4c Plymouth Creek Center Renovation and/or Expansion Update 5. NEW BUSINESS (ACTION ITEMS): 5a Harvest Park 5b Annual Report (draft) 5c Appointment of Chair and Vice Chair 6. COMMISSIONER/STAFF UPDATE  Additional Fieldhouse  Upcoming Community/Special Events  March Meeting – Northwest Greenway Trailhead Project  May Meeting- CIP Draft; Annual Report; Recreation Operations 7. ADJOURNMENT DATE & TIME: Thursday, February 14, 2019 7:00 p.m. LOCATION: CITY COUNCIL CHAMBERS Plymouth City Hall, 3400 Plymouth Boulevard, Plymouth, Minnesota 55447 1 Proposed Minutes January 10, 2019 Proposed Minutes Park & Recreation Advisory Commission Thursday, January 10, 2019 MEMBERS PRESENT: Chair Tricia DeBleeckere, Commissioners: Dick Burkhardt, Merrilee Riley, Marilyn Sunseri, Michael Swanson, Vita Wilson MEMBERS ABSENT: Vice Chair Aaron Vanderwall STAFF PRESENT: Parks & Recreation Director Diane Evans, Deputy Director Barb Northway, Recreation Manager Kari Hemp, Office Support Specialist Sarah Josephs COUNCIL REPRESENTATIVES: Council Member Jim Davis, Planning Commissioner David Witte 1. CALL TO ORDER Chair DeBleeckere called the meeting to order at 7:06 p.m. 2. APPROVAL OF MINUTES Motion by Commissioner Riley, seconded by Commissioner Burkhardt, recommending approval of the November 8 Park and Recreation Advisory Commission meeting minutes as written. With all members voting in favor, the motion carried. 3. OPEN FORUM: New PRAC Commissioner Margie DuPuis introduced herself to the Commission. She has been a resident of Plymouth for nearly 20 years. Over the years her children have visited many of the Parks & Recreation facilities and is a fan of all the work done over the years. Ms. DuPuis felt it was her time to give back to the city. She is excited to join the team. Council Member Ned Carroll shared his appreciation for Commissioner Riley and her service to the Parks and Recreation Advisory Commission. Council Member Carroll was the PRAC Chair when Commissioner Riley joined. He thanked her for bringing a new perspective, positive energy, and fresh ideas. The Dog Park initiative was in large part due to Commissioner Riley’s passion for providing a safe place for dogs to play. 4. PRESENTATIONS (NON-ACTION ITEMS): 4a. Update on Brockton Lane Trail and 32nd Avenue/Fresh Thyme Trail Two trail projects are coming up in 2019 in partnership with Engineering’s road projects. The first trail gap to be completed is near Fresh Thyme grocery off of Vicksburg Lane. A trail will be added to connect housing on the west side of Vicksburg Lane to the commercial area on the east side. The Fresh Thyme/Goodwill development is in a unique location that causes challenges to access. Using a crosswalk at Hwy 55 would not provide enough time for pedestrians to cross. Putting in a trail crossing at 32nd Avenue will allow pedestrians to cross at a less busy intersection. The second trail connection is along Brockton Lane on the border of Plymouth and Medina. Brockton Lane is being upgraded to a full standard road. When the road is complete, a trail will be added along the east side. A joint open house was held last month to discuss the project with Plymouth and Medina residents. 2 Proposed Minutes January 10, 2019 An additional trail project is along CR 101 near the new elementary school. Staff are working with the County and the land developer to add a trail on the Plymouth side of Hwy 101 that runs from 54th Avenue to CR 47. Staff have also begun talks regarding adding trails to both sides of CR 47 in the future. As updates are available we will share with PRAC. 4b. Preliminary NWG Trailhead Design A master plan of the new Northwest Greenway Trailhead will be presented at the next PRAC meeting. This will be the trailhead along Peony Lane, north of Schmidt Lake Road. The trailhead will be phase 5 of the whole Northwest Greenway plan. Following this project, there will be a northern trailhead to complete, as well as trail connections near Trillium Woods and Lake Pomerleau. This $2.5 million project will be completed in two phases. The first phase will install a large playground feature, and complete earthwork, grading, and concrete surfacing. The second phase will include a playground and structure. The trailhead connects to the boardwalk that was completed in 2018, creating a full loop around the Elm Creek Wetland. At the southern end of the trailhead there will be a large parking lot, large open-air picnic shelter with restrooms. This site is expected to host future large community events, races, and walks. The first step is to bid out the earthwork, asphalt, and concrete work. Then contractors will come back and complete the picnic shelter and playground in 2020. Staff are also looking into applying for a DNR grant to install a nature/bouldering theme playground with rock climbing components. 5. NEW BUSINESS (ACTION ITEMS): 5a. Zachary Playground An Open House was held just prior to the PRAC meeting on January 10 for residents to review playground designs for Zachary Park. Staff worked with SRF Consultants to create a Master Plan and go for bids with a general contractor. Two bidders met all criteria set by the City and consultants. The two companies were Blackstone, (with a Minnesota-Wisconsin Playground and GameTime play structure) and Albrecht Company (with a St. Croix Recreation and Burke play structure). Based on resident votes, staff are recommending approval of the Albrecht Company submittal. Department practices suggest replacing playgrounds every 20 years to keep up on safety changes, as well as, to refresh the playground and park. There were 16 attendees at the Open House tonight and two emails received prior to the meeting. There were 14 votes for the Albrecht Company design, and 4 votes for the Blackstone design. Motion by Commissioner Wilson, seconded by Commissioner Sunseri, recommending the approval of the Albrecht Company design for Zachary Playground. 5b. 2018 Department Strategic Plan Summary Included in the meeting packets is the final 2018 Department Strategic Plan showing mid-year and year-end goals that have been completed. 3 Proposed Minutes January 10, 2019 Motion by Commissioner Riley, seconded by Commissioner Burkhardt, recommending the approval of the 2018 Department Strategic Plan. 5c. PRAC Work Plan Per City Code, the Parks and Recreation Advisory Commission needs to complete a Work Plan and submit to City Council. The Work Plan included in the meeting packet is similar to past year’s plans. Highlights for this year include developing Harvest Neighborhood Park on the north side of CR 47. An Open House will be held prior to the February 14 meeting for residents to attend and provide feedback on the park plans. Motion by Commissioner Burkhardt, seconded by Commissioner Swanson, recommending the approval of the PRAC Work Plan. 5d. 2019 Department Strategic Plan Included in the meeting packet is the 2019 Department Strategic Plan highlighting the projects scheduled this year. Larger projects this year include Phase 5 of the Northwest Greenway, developing Harvest Park, completing a trail gap near Fresh Thyme, replacing the playground at Zachary Park, and continuing to fight Emerald Ash Borer. Other notable projects include continuing with removing of buckthorn and other invasive species, replacing the north boardwalk at the Plymouth Dog Park, and repairing the parking lot at the Parkers Lake Playfield. Staff recently implemented Cartegraph; a GIS and asset tracking software to help record project costs, resident concerns, and assist with project planning. East Medicine Lake Park is close to completion. Landscaping and final punch list items still remain. Lights were added to the parking lot as part of the project as well. Staff are beginning to work on the NRPA CAPRA accreditation process. Plymouth Parks & Recreation is up for reaccreditation in 2020 so will use 2019 to prepare and organize all documents that are needed. Representatives from around the nation will come to Plymouth to review our facilities, meet with Commissioners, and review department practices. The Ice Center is transitioning to LED lights this year. A few years ago the Fieldhouse dome switched to LED lights and found it helped save nearly 40% on electric bills. Staff will meet with council in February to discuss potential next steps for the Plymouth Creek Center. Commissioner Swanson inquired if a second dome could be added near the current location that would include a track for walking/jogging. Director Evans shared that there currently isn’t enough land available to install an additional dome due to the large wetland that abuts the Plymouth Creek Center and Fieldhouse. She shared that based on resident feedback from the Community Engagement process many responders requested an indoor walking/jogging track. A track could be added to any new potential gym space if the Council approves moving forward with a renovation. A discussion began regarding where a potential second dome could be added within the current park system. Director Evans shared that she could review the current playfield locations and provide further information at the next PRAC meeting regarding where a potential dome could be installed. If Commissioners would like to move forward with discussions, then she could gather cost estimates to provide at a future meeting. 4 Proposed Minutes January 10, 2019 Commissioners expressed interest in adding a second dome if there was a strong community interest to provide an additional indoor playfield during winter months and additional walking/jogging track time. Motion by Chair DeBleeckere, seconded by Commissioner Riley, recommending the approval of the 2019 Strategic Plan with the inclusion of analysis of an additional dome in the park system. 6. COMMISSIONER/STAFF UPDATE  Skate the Garden is being held tonight at the Millennium Garden pond behind the Plymouth Creek Center. When staff checked in at 6:30 p.m., there were already 75 people in attendance.  This month’s Harbor Review is also being held this evening at the Plymouth Creek Center. This is a monthly variety show featuring comedies, stories, poetry, music and more.  The next indoor Farmer’s Market will be held Saturday from 9-1:30 p.m. at Bachman’s in Plymouth.  After Hours at the Creek will be held on Friday, January 18 from 6:30 – 10:30 p.m. at the Plymouth Creek Center. This is an adults-only night of fun with inflatables, dinner, hypnotist, and arcade games.  Fire & Ice will be held on Saturday, February 2 at Parkers Lake from 3-7 p.m.  Staff are in the process of creating the Summer Activity Guide. The guide will be mailed out to families in early March. New this year: staff added summer park programs into the Winter/Spring Activity Guide so that families can begin planning sooner.  Chair DeBleeckere shared her congratulations on the Halloween at the Creek event reaching near capacity this year. She also appreciated the Fieldhouse adding open play dates on Saturdays.  Next Tuesday evening, City staff and Council members will meet with State and County legislative groups to discuss upcoming goals. One goal is to try to create a lodging tax with proceeds supporting the City and Parks & Recreation facilities. Staff also shared with legislators their goal to apply for State bonding money for a potential Plymouth Creek Center renovation/expansion. There will be a study session on next steps for the Plymouth Creek Center on February 12.  Commissioner Riley asked if the Black Box Theater was being used very much. Manager Hemp shared that the room is used all the time for rentals and programs. Staff are looking into adding more theater programs. 7. ADJOURNMENT Motion by Commissioner Burkhardt, seconded by Commissioner Riley, recommending adjournment of the Park and Recreation Advisory Commission meeting. With no objection, Chair DeBleeckere adjourned the meeting. Parks & Recreation Advisory Commission PRAC At A Glance MEETINGS ANNUALLY SECOND THURSDAY OF THE MONTH + Community Open Houses + Volunteer Appreciation Night SCHEDULE DUTIES 6 Review current & future park needs, programs, and facilities. Prepare a comprehensive plan & updates for future development Activily engage in discussions and voice your opinion on projects & agenda items Ask questions on projects or agenda items that you feel need clarification » 7 Resident Park Commissioners » 1 Planning Commission Member » 1 City Council Member » Parks & Recreation Staff WHO WE ARE PARKS & REC MANAGES » 79 Parks » 169 Miles of Trails » 72 Athletic Fields » 14 Park Buildings » 14 Outdoor Rinks » 1,723.4 Acres of Land » Plymouth Ice Center » Plymouth Creek Center » Plymouth Historical Society VOTING PROCEDURES MEETING FORMAT » Open Meeting with Agenda » Approve Previous Meeting’s Minutes » Community Open Forum Time » Department Reports (Non-Action Items) » Department Reports (Action Items) » Department & Commissioner Updates » Adjournment » MOTION + Member Makes a Motion “I move that we approve...” + Second (Every Motion Requires a Second) + Discussion + Vote - Motion Passes or is Rejected Chair says “Do I hear a Motion to....” » MOTION WITH AMENDMENT + Member Makes a Motion “I move that we approve...” + Second (Every Motion Requires a Second) + Discussion + Amendment (Slight Change to Motion) “I move that we make it...” + Vote on Amendment; Amendment Passes + Vote on Amended Motion Chair says “Do I hear a Motion to....” + Amended Motion Passes or is Rejected KEY POINTS OF CONTACT Diane Evans, Parks & Rec Director 763-509-5201 | devans@plymouthmn.gov Barb Northway, Parks & Rec Deputy Director 763-509-5941 | bnorthway@plymouthmn.gov Sandy Engdahl, City Clerk 763-509-5080 | sengdahl@plymouthmn.gov ROBERTS RULES OF ORDER Definition: Robert’s Rules of Order are a set of guidelines on how to conduct a meeting. It is an organized way to conduct business, make decisions, and solve problems. DROPBOX Dropbox is our shared file management system. You can access: » Meeting Packets » Commissioner Information » Reports » Maps VOLUNTEER SERVICES IMPACT REPORT 2018 2,300+ VOLUNTEERS MAKE A DIFFERENCE IN THE COMMUNITY. WWW.PLYMOUTHMN.GOV/VOLUNTEER CELEBRATING 25 YEARS OF OUTSTANDING SERVICE TO THE COMMUNITY For 25 years, volunteers have directly contributed to the wonderful quality of life in Plymouth, from keeping parks clean and coaching children’s sports, to assisting at special events and offering professional expertise. In its first year, the volunteer program was managed by a part-time position which supported 224 volunteers. Today, more than 1,600 volunteers are overseen by a full-time volunteer coordinator. The program is innovative and dynamic and regularly contributes more than 20,000 hours of service a year. Without volunteers, life in Plymouth wouldn’t be the same. Another Big Year!• 26,954 hours • 1,652 volunteers*. Volunteers participated in multiple departments and/or programs Value to the City • Volunteer hours are valued at $665,494 of contribution in kind • The number of hours contributed is equal to 12.96 Full Time Equivalent employees 2018 Volunteer Satisfaction Survey Results • 93% want to continue volunteering • 96% would recommend the volunteer program to a friend • 25% have volunteered for 10 years or more • 15% have contributed 50 or more hours in the previous year By the Numbers • 401 individuals made initial contact with the Volunteer Services office • 90 applications were received and 47 potential candidates were interviewed • 103 staff requests for volunteer assistance were received Who are our Volunteers? • 86% are Plymouth residents, but volunteers reside in 33 different cities • 21% teens, 60% adults and 19% seniors • 47% women and 53% men volunteered • 63 community and family groups participated • 191 neighborhoods coordinated Night to Unite events New Volunteer Tasks • Provided customer service evaluations of the transit system • Revitalized the Millennium Garden herb garden • Created and evaluated the results of a volunteer satisfaction survey • Scanned and organized electronic documents for Community Development, Public Works and Public Safety including 4,600 training records, 4,956 building permits and 168 blueprints • Facilitated 9 community engagement events for the Plymouth Creek Center expansion project • Drove all 310 miles of city streets to photograph and inventory 3,200 street lights • Provided collections assistance to the Plymouth Historical Society • 2 Eagle Scout projects: a statue honoring Plymouth’s K9 unit and marking storm drains Special Events • 862 volunteers provided front-line customer service during 100 city-sponsored events • 71,801 participants impacted by volunteer interactions Environmental and Outdoor Projects • 203 volunteers assisted with plantings and outdoor maintenance projects • 117 volunteers removed buckthorn from 4 city parks, trails and green spaces • 950 cars greeted at Drop Off Day which collected 75 gallons of household batteries, 2,882 lightbulbs and 24,407 pounds of paper to be shredded • 112 volunteers pulled invasive garlic mustard from 3 city parks, trails and green spaces • 1,655 trees and shrubs sold during Bare Root Tree Sale • 76 trees planted in city parks • 1,700 shoreline restoration plants installed at East Medicine Lake Park • 5,800 flowers planted during annual Planting Day • 822 prairie perennials planted for improved butterfly habitat • A volunteer created an interactive sculpture for recycling education events • 41 volunteers marked 170 storm drains to prevent storm water pollution • 86,000 dog waste bags dispensed in 24 designated park locations • 52 parks, 18.5 miles of trails and 20 miles of streets adopted They Make a Difference! • 259 coaches and ski chaperones – 1,885 youth were served • 12 open pickleball/open soccer volunteers – 613 participants were served • 26 Park & Recreation Summer Teen volunteers – 3,657 youth were served • 7 Chaplain Corps call-outs to residents in crisis were received • 41 Millennium Garden wedding rehearsals were supported • 108 volunteers assisted with 30 assembly projects, including 575 Halloween bags and 600 s’mores packets • 15 volunteers responded to 200 Santa Letters • 8 volunteers assisted 8,014 Farmer’s Market patrons What Volunteers Say: • “I am so proud to be part of the Plymouth community. It’s an honor to be a volunteer.” • “Volunteering helped me grow as a person.” • “It feels like we are all coming together as one community.” • “This is the perk of volunteering: we meet people with different interests and beliefs.” • “I made a long-lasting (if the trees I planted survive!) contribution to the community.” What Staff Say:• “Thank you for all your hard work during this event for our residents. You made a big contribution to making it so successful.” • “The volunteers were a lot of fun, professional and efficient. We’d love their help again.” VOLUNTEER SERVICES IMPACT REPORT 2018 *This number does not include Adopt-A-Hydrant volunteers, managed by the Fire department, as in previous years. Historical Volunteer Contributions *2016: Included one-time-only safety drill with nearly 800 participants. +2018: Did not include Adopt-a-Hydrant volunteers, managed by the Fire department, as in previous years. *2016: Included one-time-only safety drill and U of M capstone project research. 1,566 1,428 1,859 2,330 2,362 2,452 2,480 2,941 2,309 1,652 0 500 1,000 1,500 2,000 2,500 3,000 3,500 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Volunteer Participants from 2009-2018 24,615 27,049 27,062 28,293 30,568 28,765 29,008 39,105 27,232 26,954 0 5000 10000 15000 20000 25000 30000 35000 40000 45000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Volunteer Hours from 2009-2018 City of Plymouth Volunteer Satisfaction Survey Report November 2018 Table of Contents Executive Summary ....................................................................................................................................... 3 Background ................................................................................................................................................... 5 Survey Objectives .......................................................................................................................................... 5 Survey Methodology ..................................................................................................................................... 5 Questionnaire Development ..................................................................................................................... 5 Pilot Testing............................................................................................................................................... 6 Data Collection .......................................................................................................................................... 6 Data Analysis ............................................................................................................................................. 6 Survey Findings ............................................................................................................................................. 6 Response Rate ........................................................................................................................................... 6 Demographic Characteristics of the Respondents .................................................................................... 6 Years of Voluntary Service ........................................................................................................................ 8 Reasons for Volunteering.......................................................................................................................... 9 Most Enjoyed Parts of Volunteer Work .................................................................................................. 10 Preference for Appreciation ................................................................................................................... 10 Intention to Continue Volunteer Work with the City and Encourage Others to Volunteer ................... 11 Experience during a Specific Assignment ............................................................................................... 11 Recommendations ...................................................................................................................................... 12 Suggestion for the City to Improve Volunteer Opportunities ................................................................ 12 Suggestion to Increase Diversity in the City Volunteers ......................................................................... 12 Conclusion ............................................................................................................................................... 13 Appendix A: City of Plymouth Volunteer Satisfaction Survey 2018 Questionnaire .................................... 14 Executive Summary For the past 25 years, the City of Plymouth Volunteer Services program has consistently provided opportunities for teens, young professional adults and retirees to build social connections, contribute towards creating a harmonious community and to harness understanding among its diverse population. In 2017 alone, 2,309 volunteers contributed 27,232 hours serving in different programs and activities across all City departments. Since 2018 was the 25th anniversary of the volunteer program, the Volunteer Coordinator decided to conduct a formal volunteer satisfaction survey. This was done to gain insight and perspective from volunteers in order to build capacity, improve satisfaction, enhance retention, and to seek recommendations on improving the process of volunteer activities and opportunities. A professional program evaluator volunteer developed the volunteer satisfaction survey questionnaires. The data was collected electronically and manually from May 2018 through July 2018. Individual volunteers who had contributed hours from January 2017 - May 2018 were sent the survey. An electronic survey was emailed to 911 volunteers and a paper survey was mailed to 116 volunteers. The response rate for the paper survey (43%) was higher than the online survey (24.5%). The analysis of the responses showed that a higher percent of females (58.4%) responded to the survey as compared to males (40.5%). This finding could be reflective of the sex distribution of volunteers in Plymouth in general. More than one-third of the surveyed volunteers were over the age of 66 years old, which corroborates with the higher proportion of responding volunteers being retired (40.1%). More than three-quarters of respondent volunteers were non-Hispanic white, the majority were retired and more than a quarter were employed full time. About a quarter of the respondents had been volunteering for more than 10 years. Their reasons for volunteering included “good way to give back to the community” and “to make a positive difference” along with a list of other reasons. Most of the volunteers enjoyed getting to know people and other volunteers, making new friends, connecting with community and personal satisfaction through their volunteer work. About one-third of the respondents prefer the annual volunteer recognition event as a way to show them our appreciation. About the same percent of respondents preferred not to have any appreciation for their service. Some other suggested strategies to appreciate volunteers included:  Play golf, go on a boat ride or have a bocce tournament with other volunteers.  Summer volunteer cookout.  Prize drawings. A very high proportion of volunteers showed interest to continue to volunteer (93.4%) and also to encourage others to volunteer (95.7%). Some suggestions to improve volunteer recruitment for prospective individuals included:  Partnering with local schools - especially over summer.  Use more technology - email blast, social media, online sign ups.  Use flyer or postcard - type invitations and monthly newsletter advertisement. "I am thrilled to see my work has an impact on the community." - A comment from a volunteer  Offer breakfast, Twins tickets, movie tickets, gift cards, etc. Respondents applauded the City Volunteer Coordinator’s efforts to increase diversity in volunteers. A few recommendations noted were:  Encourage existing diverse volunteers to bring their friends, reach out to diverse groups within Plymouth and do more events that are culture-based.  Getting involved with local companies, non-profit and congregation sites can help spread the word. Additional advertising or postings in diverse magazines, respective gathering places, stores, restaurants, places of worship and media, etc. Build visibility.  Writing articles requesting assistance and describing the options in Plymouth Magazine and in the Sun Sailor newspaper. In summary, the survey findings reveal that the volunteer program at the City is well-established, volunteers are satisfied by the available opportunities, and they are willing to continue serving the City and will encourage others to serve too. Background For the past 25 years, the City of Plymouth Volunteer Services program has consistently provided opportunities for its residents to build social connections, contribute toward creating a harmonious community and to harness understanding among its diverse population. The City’s volunteer program attracts people from all ages and backgrounds. Teens, young professional adults and retirees all volunteer for a variety of reasons. New residents to Plymouth identify volunteering as an entry point to engage with the community, while long-time citizens perceive it as a way to give back. In 2017 alone, 2,309 volunteers contributed 27,232 hours serving in different programs and activities such as planting trees, flowers and shrubs; cleaning shorelines; coaching children’s sports; organizing Night to Unite activities; supporting the annual parade and much more throughout the City. The mission statement of the Volunteer Services program aims to strengthen the community by:  Providing unique opportunities for local residents to contribute to City government.  Facilitating active partnerships between City staff and community members.  Enriching city programs and services through volunteer involvement and participation.  Helping citizens become more familiar with City programs, services and issues. Volunteers are recognized each year for their dedicated service to the City with an annual event. Their work is also highlighted through various communication channels such as Plymouth News, the City of Plymouth’s bi-monthly newsletter, the City’s website and other social media venues. The Volunteer Coordinator regularly seeks informal feedback from volunteers on their experiences. Since 2018 was the 25th anniversary of the volunteer program, the Volunteer Coordinator decided to conduct a formal volunteer satisfaction survey with the following objectives in mind. Survey Objectives  To gain insight and perspective from volunteers about their volunteer experiences with the City of Plymouth.  To understand the needs and expectations of volunteers, to build capacity, improve satisfaction, enhance volunteer retention and adapt to changing community needs.  To obtain recommendations on improving the process of volunteer activities and opportunities. A professional program evaluator volunteered to assist the Volunteer Coordinator to develop and conduct the cross-sectional survey. Another volunteer, a retired project manager, also assisted in planning and conducting this survey. Additionally, a City staff member converted the survey questionnaire into an online survey. Survey Methodology Questionnaire Development The first step in conducting the survey was creating a data collection tool. The Volunteer Coordinator and the survey volunteer team reviewed volunteer satisfaction questionnaires from other cities that had carried out similar surveys. Based on the survey objectives, the volunteer evaluator developed a survey tool. The survey questionnaire which was used to collect the data is presented in Appendix A. A City staff member converted the paper-based tool into an online survey using Survey Monkey, a platform for collecting data electronically. Pilot Testing Once the electronic version of the survey was created, the survey link was sent to 22 volunteers to pilot test and to seek their feedback. Their in-depth feedback was valuable. The volunteer evaluator incorporated the feedback from the pilot testing into the final survey questionnaire. Data Collection The data was collected using both electronic and paper surveys. Individual volunteers who had contributed hours from January 2017 - May 2018 were sent the survey. The electronic survey link was emailed to 911 volunteers and a paper survey was mailed to 116 volunteers in May 2018. The paper survey was only sent to those who were not comfortable with the electronic version of the questionnaire or who did not have access to emails/computers. A total of 1,027 volunteers received the survey. The data collection was completed by July 2018. The online survey was collected using Survey Monkey, an online survey platform. The online data was exported into MS Excel for cleaning and analysis. The paper surveys were entered manually in MS Excel by a volunteer. Data Analysis The volunteer evaluator cleaned and analyzed the data using SPSS (Statistical Package for Social Sciences) and MS Excel. Survey Findings Response Rate The overall response rate for the survey was 26.7% (total number of respondents=274). The response rate for the paper survey (43%) was higher than the response to the online survey (24.5%). Although the majority of the survey respondents (83%) were Plymouth residents, 17% of the respondents were non- Plymouth residents. Demographic Characteristics of the Respondents Chart 1 shows that a higher percent of females (58.4%) responded to the survey compared to males (40.5%). This could be a reflection of what constitutes the sex of the volunteer population of Plymouth in general. The US Bureau of Labor Statistics data collected through a supplement to the September 2015 Current Population Survey (CPS), shows that females (27.8% of general population) tend to volunteer more than males (21.8% of the general population).1 1 https://www.bls.gov/news.release/volun.nr0.htm. Accessed on 09/16/2018. Chart 2 below shows that more than one-third of surveyed volunteers were over the age of 66 years (39.8%) which corroborates with the higher proportion of responding volunteers being retired in Table 2 (40.1%). Respondents in the category “Younger than 18 years” in Chart 2 represent students serving through school volunteer programs such as Wayzata High School Club Y.E.S. (Youth Extending Service). These volunteer opportunities are a good way to connect young people with their community and to instill a sense of social engagement and belonging. Table 1 provides information on the ethnicity of the respondents. More than three-quarters of respondent volunteers were non-Hispanic white (86.9%). Over the past decade the City’s demographic profile has been changing and this change has been noticed in the profile of the volunteers serving at different City-sponsored events. 58.4% 40.5% 1.1% Chart 1: Sex of the Survey Respondents Female Male Prefer not to say 15.7% 3.3% 12.8% 28.5% 39.8% 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 Younger than 18 18 -25 26 - 45 46 - 65 66 and abovePercentage of Volunteer RespondentsChart 2: Age Group of Volunteer Survey Respondents Table 1: Ethnicity of the Survey Respondents Ethnicity (274 Responses) Percent of Respondents White (Non-Hispanic) 86.9% Asian 4.0% Asian Indian 3.6% African American 1.1% Others 4.4% Table 2 presents the employment status of the responding volunteers. Although the majority of the volunteers are retired, more than a quarter are employed full time. The table also shows that a good proportion of students also volunteer at the City events and programs. Table 2: Employment Status of the Survey Respondents Employment Status (274 Responses) Percent of Respondents Full-time Employed 30.7% Part-time Employed 8.4% Student 17.2% Retired 40.1% Not Currently Employed 3.6% Years of Voluntary Service The survey questionnaire asked the respondents to share the number of years they have served with the City’s volunteer program. Chart 3 shows that about one quarter of the respondents have volunteered with the City for more than 10 years. The following points need consideration while looking at Chart 3.  There are a number of volunteers who have been consistently engaged in the same event or the program over the past several years.  There are volunteers who participate in one or more events or programs during a year.  There are volunteers who volunteer only one time or at one event. Reasons for Volunteering Chart 4 below summarizes the reasons for the respondents to volunteer at the City events. The most- frequently marked reasons for volunteering included “good way to give back to the community” and “to make a positive difference”. For more than half of the respondents, “personal satisfaction” was the main reason for volunteering. 14.5% 22.7%18.4%19.9%24.6% 0.0 10.0 20.0 30.0 40.0 50.0 60.0 70.0 80.0 90.0 100.0 Less than one year One to three years Three to five years Five to 10 years More than 10 yearsPercentage of Volunteer RespondentsChart 3: Number of Years Volunteering 70.8% 62.0% 17.9% 4.0% 5.8% 15.0% 35.0% 9.1% 40.9% 24.8% 58.4% Good way to give back to the community Make a positive difference Fulfill civic responsibilities To advance professional career Explore career possibilities Gain experience Use my talent and skill Receive credit for school/work Connect with others Learn about Plymouth and the variety of… Personal satisfaction Chart 4: Reasons for Volunteering Multiple responses were allowed for the question presented in chart 4. Therefore, the percentages don’t add up to 100. Most Enjoyed Parts of Volunteer Work Survey respondents were asked to describe what they enjoyed most about their volunteer work. Following were the most highly-reported responses.  Getting to know people and other volunteers.  Sense of community.  Making friends.  Connecting with community.  Coaching kids.  Helping others and seeing them satisfied.  Keeping parks and trails clean.  Personal satisfaction. Preference for Appreciation The City’s Volunteer Coordinator uses several ways to recognize the invaluable contributions of volunteers such as individualized emails, hand-written notes, certificates and an annual appreciation event. A question was included in the survey to find out whether current methods of appreciation were aligned with the preferences of volunteers. Chart 5 shows the preferred ways to show appreciation. About one-third preferred the annual volunteer recognition event as one of the ways to show appreciation. About the same percent of respondents preferred not to have any recognition for their service. One in four volunteers reported preferring to have in-person recognition at the time of volunteering. "Interacting and brightening the day of people more senior than me." "I am thrilled to see my work has an impact on the community." "The feeling of helping out and being appreciated." "I love learning new skills!" "Working with kids." "The ability to be able to use my skills from my work experience." "Using my talent." "Knowing that what I do helps my community and it keeps our city clean." In the Respondent’s Own Words - Most Enjoyed Part of Voluntary Work Although a vast majority of the respondents expressed that volunteering itself was rewarding and no special recognition was necessary, some of them still suggested the following strategies to appreciate volunteers.  Play golf, go on a boat ride or have a bocce tourney with other volunteers.  Summer volunteer cookout to get all the volunteers together to hang out/get to know each other better/create a sense of camaraderie, etc.  Prize drawings.  A little token like a plastic coin to remember each and every time one volunteers.  Being treated like a valuable resource while at events. Also being asked for feedback about best practices and things that could be improved. One respondent encouraged the coordinator not to buy cheap pins and small tokens for appreciation. Intention to Continue Volunteer Work with the City and Encourage Others to Volunteer Table 4 shows that the majority of the respondents intend to continue serving the City. They are also willing to encourage others to serve at City events and programs. Table 4 : Intent of Respondents to Continue Volunteering Respondents’ Intent Yes (%) No (%) Not Sure (%) Don't want to Respond (%) Continue to be a Volunteer 93.4 1.2 4.7 0.8 Encourage Others to Serve 95.7 0.4 2.7 1.2 Experience during a Specific Assignment Table 3 reflects the respondent’s experience regarding communication leading up to and during a specific volunteer assignment. 25.5% 22.6% 31.8% 13.5% 9.5% 31.0% In-person recognition at the time of volunteering Through an email or a written letter Volunteer recognition event Small gift/token Recognition certificate None Chart 5: Ways to Show Volunteer Recognition Multiple responses were allowed for the question presented in chart 5. Therefore, the percentages don’t add up to 100. Table 3: Respondent’s Experience Before and During a Specific Volunteer Assignment Statements Pertaining to with Specific Volunteer Assignments (256 Responses) All the time/Most of the time (%) Sometimes (%) Never (%) Not Applicable (%) You received detailed communications prior to the volunteer assignment. 85.2 5.1 1.2 8.6 You were given clear instructions about the task/service. 86.3 6.6 0.4 6.6 You were offered relevant training. 64.5 5.5 5.1 25.0 On site, you knew whom to approach to ask questions for the assigned task/service. 79.7 8.2 1.6 10.5 You received answers to your questions about assigned task/service. 88.3 3.1 0.0 8.6 Your time was used wisely and your work was meaningful. 93.4 3.1 0.0 3.5 Recommendations Suggestions for the City to Improve Volunteer Opportunities The survey asked the respondents to provide their suggestions to improve opportunities for prospective volunteers. Many respondents appreciated the work of the Volunteer Coordinator at the City and they thought that the volunteer opportunities in the City were great. Following is the list of suggestions respondents recommended. Some of these suggestions are already being implemented.  Partnering with local schools - especially over summer.  Use more technology - email blast, social media, online sign ups.  Use flyer or postcard-type invitations.  Create more variety of opportunities.  Offer breakfast, Twins tickets, movie tickets, gift cards etc.  More advertisement - monthly newsletter. Suggestions to Increase Diversity in the City Volunteers Respondents applauded what the City is already doing to increase diversity in their volunteers and they suggested that the City should continue doing its good work. There were a few respondents who questioned the reasoning behind this question in the survey. They thought it was not necessary as they do see diversity in the City volunteers. However, a number of respondents provided the following suggestions to increase diversity in the City volunteers.  Encourage existing diverse volunteers to bring their friends and reach out to diverse groups within Plymouth.  Knowledge of the opportunity is the key thing - getting involved with local companies, non- profits and faith-based organizations can help spread the word. Additional advertising or postings in diverse magazines, respective gathering place, stores, restaurants, places of worship and media etc. Build visibility.  Writing articles requesting assistance and describing the options in Plymouth Magazine and in local newspapers.  Do more events that are culture-based (Indian event, Chinese event, etc.). Market at cultural events and recruit volunteers at the events with high diversity.  Plan a "travel expo" which can help increase diversity in volunteers because people are happy and willing to tell their background and story. Many countries also like promoting tourism and will support such event. We also have people, families and seniors always looking for valuable tour information and coupons. Conclusion The survey findings reveal that the volunteer program at the City is well-established and volunteers are satisfied by the available opportunities. The volunteers feel valued for their service. The majority of them plan to continue serving the City and they will encourage others to serve, too. Appendix A: City of Plymouth Volunteer Satisfaction Survey 2018 Questionnaire Objective of survey  To gain insight and perspective of City of Plymouth volunteers about their volunteer experiences  To understand needs and expectations of volunteers. To build capacity, improve satisfaction, enhance volunteer retention and adapt to changing community needs.  To obtain recommendations on improving the process of volunteer activities and opportunities. City of Plymouth Volunteer Satisfaction Survey 2018 Part 1: Demographic Information 1. Resident of Plymouth: [ ] Yes [ ] No 2. Sex: [ ] Male [ ] Female [ ] Prefer not to say [ ] Prefer to self-describe _____ 3. Age Group (in years): [ ] Younger than 18 [ ] 18 – 25 [ ] 26 – 45 [ ] 46 – 65 [ ] 66 and above 4. Ethnicity: [ ] African-American [ ] American Indian [ ] Asian [ ] Asian Indian [ ] Hispanic [ ] White (non-Hispanic) [ ] Others 5. Occupation: [ ] Retired [ ] Student [ ] Work Part-Time [ ] Work Full-Time Part 2: Survey Questions Note: All questions in this survey are referring to volunteer activities coordinated through the City of Plymouth Volunteer Services program. 6. How long have you been volunteering with the City of Plymouth programs/activities? [ ] Less than one year [ ] One to three years [ ] Three to five years [ ] Five to 10 years [ ] More than 10 years 7. How many hours do you estimate you volunteered for the City of Plymouth during 2017? [ ] 0 – 10 hours [ ] 11 – 20 hours [ ] 21 – 30 hours [ ] 31 – 40 hours [ ] 41 – 50 hours [ ] More than 50 hours [ ] Did not serve during 2017 8. What attracted you to volunteer with the city? Please choose all that apply. [ ] Good way to give back to the community [ ] Make a positive difference [ ] Fulfill civic responsibilities [ ] To advance professional career [ ] Explore career possibilities [ ] Gain experience [ ] Use my talent and skill [ ] Good way to give back to the community [ ] Personal satisfaction [ ] Receive credit for school/work [ ] Connect with others [ ] Learn about Plymouth and the variety of programs it offers Other (Specify) ________________________ 9. What have you enjoyed most about your volunteer work? Please describe. 10. How do you prefer to be thanked for your service? Please choose all that apply. [ ] In-person recognition at the time of volunteering [ ] Through an email or a written letter [ ] Volunteer recognition event [ ] Small gift/token [ ] Recognition certificate [ ] None Any other ideas (Specify) ________________________ 11. Please select an appropriate answer for each of the following statements. In responding to each statement, please think about the time when you were volunteering. Statements All the time Most of the time Sometimes Never Not applicable You were provided with detailed communications prior to the volunteer assignment. You were given clear instructions about the task/service. You were offered relevant training. On site you knew whom to approach to ask questions for the assigned task/service. You received answers to your questions about assigned task/service. Your time was used wisely and your work was meaningful. 12. How can the city improve the process of offering opportunities to volunteer? 13. Please share suggestions to improve our work to make your experience worthwhile. 14. Would you like to continue serving as a volunteer for the City of Plymouth? [ ] Yes [ ] No [ ] Unsure [ ] Don’t want to respond 15. If you chose “Yes” to Question 14, please select the appropriate option below. [ ] I want to increase my volunteer hours. [ ] I want to decrease my volunteer hours. [ ] I plan to volunteer the same number of hours. 16. If you chose “No” or “Unsure” to Question 14, please select all the options from the following list that apply. [ ] Don’t have time [ ] Volunteered in the past and completed school requirement [ ] Spend my time elsewhere [ ] Don’t feel my time is valued [ ] Have health issues [ ] Moved or moving out of Plymouth or Minnesota Other (please specify) _____________________ 17. Would you encourage others to volunteer with the City of Plymouth? [ ] Yes [ ] No [ ] Unsure [ ] Don’t want to respond 18. Do you think that volunteer opportunities with the City of Plymouth are welcoming and culturally inclusive? [ ] Yes [ ] No [ ] Don’t know [ ] Don’t want to respond 19. Please give us suggestions to increase diversity in our volunteers. Thank you for your time! We appreciate your feedback! REGULAR PRAC MEETING February 14, 2019 Agenda Number: 5A To: Parks & Recreation Advisory Commission Members Prepared by: Barb Northway, Deputy Director of Parks and Recreation Reviewed by: Diane Evans, Director of Parks and Recreation Item: Approve Phase I Park Plan and Playground Selection for Harvest Neighborhood Park 1. ACTION REQUESTED: Staff is recommending the Parks and Recreation Advisory Commission approve the Phase I Park Plan and playground selection for Harvest Neighborhood Park located at 18101 61st Avenue N. 2. BACKGROUND: Harvest Neighborhood Park is 1.83 acres on the west side of Plymouth; located north of CR 47, south of 61st Avenue N and west of Lawndale Lane N. Due to the barrier of CR47, the 2019 Phase I development of this mini neighborhood park will provide a playground, trail connection, trees and shelter adjacent to two subdivisions of over 60 homes on the north side of the road. Future parkland acquisition and trail connections will take place during Phase II of Harvest Park development as land parcels to the east are developed. A Request for Proposals (RFP) was sent to playground vendors with five submissions meeting the RFP criteria. Staff vetted the proposals for criteria including American Society for Testing and Harvest Park 18101 61st Avenue N Materials (ASTM) safety standards, Americans with Disabilities Act (ADA) compliance, Plymouth Playground Standard Plate specifications, play value and unique components. Playground proposals from Little Tikes, Burke, and GameTime have been selected for presentation at the open house. On February 14, 2019, from 6:00-7:00 p.m., the Parks and Recreation Advisory Commission (PRAC) will conduct an open house for Harvest Park prior to their meeting. Residents will be given an opportunity to make comment and vote for a playground design. The public comments and vote totals will be collected and included with the presentation of the report at the meeting. 3. BUDGET IMPACT: Development of this park is scheduled in the Capital Improvement Program for 2019 (PR130001.191) in the amount of $250,000, utilizing Park Dedication Funds. 4. ATTACHMENTS: Harvest Park Open House Invite Phase I Park Development Rendering Little Tikes Playground Rendering Burke Playground Rendering GameTime Playground Rendering Open House Public Comment Harvest Park Phase I Plan Rendering Harvest Park Little Tikes Playground Rendering Trees Playground Shelter Benches Harvest Park Burke Playground Rendering Harvest Park Game Time Playground Rendering February 14 Open House Comments PUBLIC COMMENT STAFF RESPONSE TO RESIDENTS To be presented at the meeting REGULAR PRAC MEETING February 14, 2019 Agenda Number: 5B To: Parks & Recreation Commission Members Prepared by: Kari Hemp, Recreation Manager Reviewed by: Diane Evans, Director of Parks & Recreation Item: Review 2018 Annual Report 1. ACTION REQUESTED: The Park and Recreation Advisory Commission should review the 2018 Annual Report. 2. BACKGROUND: Attached is the 2018 Parks and Recreation Department annual report. The report provides statistical information, accomplishments and highlights from all operating divisions within the department, including: Administration, Recreation, Parks and Forestry, the Volunteer program, the Ice Center and the Plymouth Creek Center and Fieldhouse. 3. BUDGET IMPACT: There is no budget impact for this action item. 4. ATTACHMENTS: 2018 Annual Report 20 18 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Table of Contents 3 4 5 8 10 12 17 20 Facilities Parks & Forestry RecreationVolunteersBudgetHighlightsPRACStaff Parks & Recreation Staff Administration Parks & Forestry DIANE EVANS, Director SARAH JOSEPHS, Office Support Specialist 2 Plymouth Creek Center Plymouth Ice Center Recreation Divison » » BARB NORTHWAY, Deputy Director JERROD BRUNELLE, Parks & Forestry Manager BRIAN SWARTZER, Parks & Forestry Supervisor PAUL BUCK, Forester SONYA RIPPE, Project Coordinator JUDD ERICKSON, Parks & Forestry Lead BEN ANDERSON, Parks & Forestry Maintenance PAUL BABB, Parks & Forestry Maintenance JESSE BELAIR, Parks & Forestry Maintenance DEAN BELLEFEUILLE, Parks & Forestry Maintenance GARRET BREEN, Parks & Forestry Maintenance JIM GRANT, Parks & Forestry Maintenance KRIS HOFSTEADT, Office Support Representative JAKE KNUTSON, Parks & Forestry Maintenance KENT LUNDBERG, Parks & Forestry Maintenance KARI MAVENKAMP, Office Support Representative TODD MILLER, Parks & Forestry Maintenance DON NELSON, Parks & Forestry Maintenance JOAN NELSON, Office Support Representative LARA NEWBERGER, Parks & Forestry Maintenance KELLY OSBORN, Parks & Forestry Maintenance GREG POETZ, Parks & Forestry Maintenance DAVID SUHR, Parks & Forestry Maintenance JIM WADDICK, Parks & Forestry Maintenance TREVOR WALDOCH, Parks & Forestry Maintenance » » » CHRIS FLECK, Manager ANGIE DEHN, Rental Coordinator DR. NATASHA THORESON, PHS Coordinator DAVID GILSETH, Building Maintenance DEB JOHNSON, Office Support Representative JOHN SPIOTTA, Building Maintenance ERIK HALVERSON, Manager BARB EWALD, Office Support Representative MATT KARVONEN, Ice Maintenance STEVE LANGER, Operations Supervisor STEVE LEWIS, Operations Supervisor KIRSTEN VIKE, Skating Program Director KARI HEMP, Manager CINDY ANDERSON, Recreation Supervisor PATTY CAMPBELL, Office Support Representative ALYSSA FRAM, Recreation Supervisor JESSICA KOCH, Recreation Supervisor DAN LAUER, Recreation Supervisor PAUL PEARSON, Recreation Supervisor ALYSSA PINK, Recreation Coordinator LIBBY RENSLO, Office Support Representative KILEY RONDEAU, Recreation Coordinator Volunteer Services» JACKIE MAAS, Volunteer Coordinator 3 ADMINISTRATION Policies & Procedures Admin Support Advisory Commission Department Responsibilities Park Development Park Replacement PARKS & FORESTRY CREEK CENTER FIELDHOUSEICE CENTER Facility Maintenance Events & Rentals Facility Programs Concession & Equipment Rentals Hockey Association & School District Liaison RECREATION VOLUNTEER Facility Maintenance Park Maintenance & Inspections Trail Maintenance & Inspections Tree Care & Preservation Asset Management Horticulture Reforestation Facility Maintenance Events & Rentals Facility Programs Advertising Community Programs Facility Maintenance Events & Rentals Facility Programs Athletic Association Liaison Leisure Programs & Classes Community & Special Events Public Relations & Marketing School Liaison Event & Rental Coordination Outdoor Field Coordination Social Media City Volunteer Oversight Recruitment & Retention Volunteer Event Coordination Advertising 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 4 Parks & Recreation Advisory Commission (PRAC) The Commission serves in an advisory capacity to City Council. Each of the seven members of the Commission is appointed for a three-year term by City Council. The Chair & Vice Chair are appointed by members of the Commission and serve for a term of one year. TRICIA DEBLEECKERE Chair Appointed: 1/22/13 Term Exp: 1/31/19 AARON WANDERWALL Vice-Chair Appointed: 7/24/07 Term Exp: 1/31/21 »»» Commission Liaison Commission Members JIM DAVIS City Council MARILYN SUNSERI Ward 1 Appointed: 12/13/16 Term Exp: 1/31/20 DICK BURKHARDT Ward 2 Appointed: 12/9/14 Term Exp: 1/31/21 MICHAEL SWANSON Ward 4 Appointed: 12/10/13 Term Exp: 1/31/20 MERRILEE RILEY At-Large Appointed: 12/8/09 Term Exp: 1/31/19 VITA WILSON At-Large Appointed: 12/12/17 Term Exp: 1/31/21 WARD 3 AT-LARGE WARD 1 WARD 2 WARD 4 AT-LARGE AT-LARGE 5 Department Highlights KIMBERLY LANE BOARDWALK REPLACEMENT This 468’ boardwalk spans a wetland and creek between Kimberly Lane Elementary School and Dunkirk Lane. The 8’ wide boardwalk system is driven post, metal frame, cedar deck and metal railing construction. The project included tree removal and replacement, as well as, trail transition plates. The project cost was $99,675. EAST MEDICINE LAKE PLAYGROUND REPLACEMENT This project worked hand-in-hand with the East Medicine Lake Park Renovation Project. The playground included a combination of Kompan play equipment and a custom industrial cube tower reaching the height of 24 feet to take advantage of the lake views. The playground includes climbers, a long tube slide, spring elements, swings and turf in the 2-5 area. The project was $155,000. EAST MEDICINE LAKE PARK RENOVATION The City hired American Liberty Construction, Inc to complete renovation of the 30 year old park. The project included removal of the old structure, new building/shelter facilities with restrooms, drainage improvements, concrete work, grading and site equipment. The project budget was $940,000. PARKERS LAKE PARKING LOT REPAIR/REPLACEMENT The parking lot replacement was split into two areas, the lakeside lot and a portion of the southern playfield lot. The playfield lot required asphalt removal, drainage improvements and base work. The lakeside lot required a 2” mill and overlay, concrete curb work and ADA improvements. Both parking lots were also treated with pavement preservative and striped with ADA compliant spaces. The project was $200,000. 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Department Highlights 6 NORTHWEST GREENWAY (PHASE IV) This segment extends the trail/boardwalk across the south end of the Elm Creek Wetland. Additionally, the project included trail connection to Peony Lane and trail improvements on the east side of the wetland. The project cost was $1,200,000. NORTHWEST GREENWAY LAND ACQUISITION The City purchased the Schwappach Property (5725 Juneau Lane North) located west of Cheshire Parkway at the intersection of Juneau Lane North and 57th Avenue North. The property is 5.01 acres and is the last land acquisition needed to connect the Northwest Greenway (NWG) east/west linear trail corridor to Cheshire Parkway. The City paid $410,000 for the property. GREEN OAKS PLAYGROUND REPLACEMENT The renovation of Green Oaks Park included a new playground, hardscape court, concrete, painting and vegetation enhancements. The playground was removed in early spring by Kids Around the World and donated overseas. The new play equipment is Burke brand and includes nets, social swing, overhead climbers, slides and turf in the 2-5 area. The project was $105,000. THE MEADOWS NEIGHBORHOOD PARK This Park is 5.65 acres located on the west side of the City on the southwest corner of CR 47 and Peony Lane. The neighborhood park has views of the Northwest Greenway and Elm Creek Wetland Complex across Peony Lane. Park amenities include a 2-5 year old and a 5-12 year old play structure, trails, shelters, lawn game area, open green space and parking. The project budget is $420.000. Department Highlights 7 We want your ideasHelp shape the future of the PCC plymouthmn.gov/pccproject July 17-19 plymouthmn.gov/flashvote Join the FlashVote community. Civic participation has never been easier. Give us your input in seconds, from any device, anytime. May 15 - Aug. 28 Stop, see, share suggestions Plymouth Creek Center – 14800 34th Ave. N. Parks & Recreation Office – 3400 Plymouth Blvd. INTERACTIVE BOARDS May 15 - Aug. 28 We want your ideasHelp shape the future of the PCC plymouthmn.gov/pccproject July 17-19 plymouthmn.gov/flashvoteJoin the FlashVote community. Civic participation has never been easier. Give us your input in seconds, from any device, anytime. May 15 - Aug. 28 Stop, see, share suggestions Plymouth Creek Center – 14800 34th Ave. N. Parks & Recreation Office – 3400 Plymouth Blvd. INTERACTIVE BOARDS May 15 - Aug. 28 PLYMOUTH CREEK CENTER COMMUNITY ENGAGEMENT SURVEY City Council authorized staff to work with Hammel, Green, and Abrahamson (HGA) to conduct a community engagement process for the potential renovation and expansion of the Plymouth Creek Center. The scope of services included open houses, interactive boards, social pinpoint and flash vote. The process timeline was May through the end of August. The community engagement study cost was $28,000. PLYMOUTH CREEK CENTER ELECTRONIC READER BOARD The electronic monument sign at the Plymouth Creek Center was replaced. The project replaced the brick and concrete structure with a new digital message reader from Daktronics. This included electrical modifications and updated landscaping. The project cost $75,000. NEW TRAILS Two new trail sections were completed this year; Medina Road and Revere Lane. The Medina Road section provides trail connection from Brockton Lane to Greenwood Playfield. The Revere Trail provides pedestrian access to commercial areas as users cross CSAH (Hwy) 55. The combined project cost was $312,372. “I love Plymouth Parks and Recreation and am grateful for all of your wonderful parks and facilities.“ 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Budget Overview 8 EXPENSES DIVISON EXPENSE TOTAL ADMINISTRATION $550,184 PARKS & FORESTRY $5,141,026 RECREATION $1,927,699 PLYMOUTH CREEK CENTER $653,225 FIELDHOUSE $413,400 PLYMOUTH ICE CENTER $1,724,760 VOLUNTEERS $118,763 TOTAL $10,529,057 REVENUE DIVISON PROPERTY TAX PROGRAM FEES MISC REVENUE REVENUE TOTAL ADMINISTRATION $550,184 $550,184 PARKS & FORESTRY $5,018,026 $123,000 $5,141,026 RECREATION $650,624 $1,232,775 $44,300 $1,927,699 PLYMOUTH CREEK CENTER $442,525 $210,700 $653,225 FIELDHOUSE $393,800 $19,600 $413,400 PLYMOUTH ICE CENTER $1,698,235 $26,525 $1,724,760 VOLUNTEERS $117,163 $1,600 $118,763 TOTAL $6,778,522 $3,658,510 $92,025 $10,529,057 In 2018, City tax dollars from the general fund were allocated to the Parks & Recreation Department in the amount of $6,778,522. This was an increase of $462,341 from 2017.» Five Year Budget Summary graphics c o mi n g Budget Overview The Plymouth Field House and Ice Center operations are Enterprise Funds and do not receive any general fund subsidy. Both facilities must generate revenue to cover all operational expenses. Recreation is a Special Revenue Fund which substantially relies on user/program fees, but receives a partial property tax subsidy to off-set expenses. The miscellaneous revenue comes from other sources such as interest from investments. The Plymouth Creek Center and Millennium Garden is a General Fund Budget that generates additional revenue. » » » BARK IN THE PARKWENDY’S WIGGLE JIGGLE JAM 9 graphics c o mi n g 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Volunteer Services For 25 years, volunteers have directly contributed to the wonderful quality of life in Plymouth. From keeping parks clean and coaching children’s sports, to assisting with special events, and offering their professional expertise.» 10 ANOTHER BIG YEAR! • Volunteers contributed 26,954 hours of service. • 1,652 volunteers participated in multiple departments and/or programs. VALUE TO THE CITY • Volunteer hours are valued at $665,494 of contribution in-kind. • The number of hours contributed is equivalent to 12.96 Full Time Employees. 2018 VOLUNTEER SATISFACTION SURVEY • 93% of volunteers wish to continue volunteering. • 96% would recommend the volunteer program to a friend. • 25% had volunteered for 10 years or more. • 15% had contributed 50 or more hours in the previous year. NEW VOLUNTEER TASKS • Provided customer service evaluations of transit system. • Revitalized the Millennium Garden herb garden. • Created and evaluated the results of a volunteer satisfaction survey. • Scanned and organized electronic documents for Community Development, Public Works, and Public Safety including 4,600 training records, 4,956 building permits, and 168 blueprints. • Drove all 310 miles of City streets to photograph and inventory 3,200 street lights. • Partnered with Plymouth Historical Society to provide collections assistance volunteers. • Facilitated nine community engagement events for the Plymouth Creek Center expansion project. SPECIAL EVENTS • 862 volunteers provided front-line customer service during 100 city-sponsored events. • There were 71,801 participants impacted by volunteer interactions. THEY MAKE A DIFFERENCE! CITY SAMPLER • 259 coaches and ski chaperones – 1,885 youth served. • 12 open pickleball/open soccer volunteers – 613 participants served. • 26 Park & Recreation Summer Teen volunteers – 3,657 youth served. • 7 Chaplain Corps call-outs to residents in crisis. • 41 Millennium Garden wedding parties assisted. • 108 volunteers assisted with 30 assembly projects. • 15 volunteers responded to 200 Santa Letters. • 575 Halloween bags and 600 s’mores packets assembled. • 8 volunteers assisted 8,014 Farmer’s Market patrons. ““The volunteers were a lot of fun and also very professional and efficient. We’d love to have their help again. ““I made a long-lasting (if the trees I planted survive) contribution to the community. BARK IN THE PARKFIRE & ICE 11 BY THE NUMBERS • 401 individuals made initial contact with the Volunteer Services office. • 90 applications were received and 47 potential candidates were interviewed. • 103 staff requests for volunteer assistance were received. ENVIRONMENTAL & OUTDOOR MAINTENANCE PROJECTS • 203 volunteers assisted with plantings and outdoor maintenance projects.• 117 volunteers removed buckthorn from 4 city parks, trails, & green space.• 112 volunteers pulled garlic mustard from 3 city parks, trails, & green spaces.• 1,655 trees and shrubs sold during Bare Root Tree Sale.• 76 trees planted in local parks.• 1,700 shoreline restoration plants installed at East Medicine Lake Park.• 5,800 flowers planted during annual Planting Day.• 822 prairie perennials planted for improved butterfly habitat.• Created an interactive sculpture for recycling education.• 41 volunteers marked 170 storm drains to prevent storm water pollution.• 86,000 dog waste bags dispensed in 24 designated park locations.• 52 parks, 18.5 miles of trails, and 20 miles streets adopted. WHO ARE OUR VOLUNTEERS? • 86% are Plymouth residents.• Volunteers reside in 33 different cities.• 21% teens, 60% adults and 19% seniors.• 47% of volunteers were women and 53% were men.• 63 community and family groups participated. • 2 Eagle Scout projects including the K9 statue.• 191 neighborhoods coordinated Night to Unite events. ““I am so proud to be part of the Plymouth community. It’s an honor to be a volunteer. Volunteering helped me grow as a person.““This is the perk of volunteering: we meet people with different interests and beliefs. ““ 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Inclusion Services Financial Services It is the policy of the City of Plymouth to provide services to all residents regardless of sex, race, color, national origin, ability, or financial status. Services provide participants with the support and assistance to enjoy mainstream programs. Support and assistance can include allergy notification letters, lowering class ratios, sign language interpreters, and one-on-one direct staff assistance. » »» Financial assistance is available to assist families with children (under 18) with program fees. Funds are only available to City of Plymouth residents who meet national income guidelines. The maximum assistance for any child taking programs is $200 per calendar year. Discounted day-passes are available to Life Time Fitness. »»»» HIRED 12 STAFF AS SEASONAL INCLUSION AIDES 90 PEANUT ALLERGY NOTICES SENT PARTICIPANTS WITH AUTISM 32 PARTICIPANTS WITH MEDICIAL CONDITIONS ASSISTED 14PARTICIPANTS WITH COGNITIVE DISORDERS PROVIDED SUPPORT FOR 11 KIDS WITH ADD/ADHD PROVIDEDthirty-six PARTICIPANTS WITH 1 ON 1 ASSISTANCE 32% HAVE OTHER ALLERGIES PARTICIPANTS SERVED 5% HAVE ASTHMA 12 “Thank you so much for offering this program - it is such a blessing!“2014 2015 2016 2017 2018 Youth Served 104 98 77 149 88 Funds Granted $12,552 $12,169 $8,786 $11,311 $7,780 IN SCHOLARSHIPS GRANTED IN 2018$7,780 225 32 Recreation Division: Programming Plymouth Parks & Recreation provides programs and services that are balanced, customer-driven and conceptually sound. Our goal is to provide quality programs that meet the needs of the community and provide a variety of opportunities in both active and passive activities while maximizing resources. Community needs, interests, and behaviors set the tone for program development. Needs are determined through community surveys, program participation surveys, trend identification and participant involvement and input. »» »AQUATICSSwim Lessons Water Safety Instruction Lifeguards EDUCATIONLectures Computer Technology Math & Science Programs ARTSArts & Crafts Dance & Drama Music Tours MARTIAL ARTSTae Kwon Do Jujitsu Kung Fu Self Defense HEALTH & FITNESSAerobics & Endurance Balance & Flexibility Strength & Toning Nutrition SPORTSLessons, Camps & Clinics Individual & Team Sports Adult Leagues Meditation Conditioning RECREATIONDay Camps Playground Programs Preschool Programs Teen Trips CLUBS & GROUPSCard Club Biking Club Current Events Conversation Circle Rockers Chorus Writers Group >>>> >>>> >>> >>>> >>>> >> >>> >>> >>>> >> HOLY ROCKA ROLLAZ 13 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Recreation Division: Programming PLYMOUTH ON PARADE FIRE & ICE 14 66,202 TOTAL RECREATION PARTICIPANTS (SPECIAL EVENTS + PROGRAMS) 45,214 PEOPLE ATTENDED53COMMUNITY SPECIAL EVENTS REGISTERED PARTICIPANTS IN 20,988 2,085 REC PROGRAMS OF THOSE 20,988 PARTICIPANTS, 2,505 WERE A PART OF 25 ADULT SPORT LEAGUES graphics c o mi n g Recreation Division: Special Events ∙ Music in Plymouth - 15,000∙ Entertainment in the Parks - 725 » 10 Concerts ∙ Movies in the Park - 600 » 3 Movies Our special events create connections among community organizations, businesses, residents and family units. The events create family time for busy families to enjoy affordable recreation opportunities within their own community. »» Events with Attendance MusicalMoviesArts ∙ Plymouth Arts Fair - 1,200∙ Primavera Art Show - 637∙ Dance Recital - 975∙ Children’s Theater - 250∙ Magic Show - 90 Health∙ Healthy Living Fair - 298 ∙ Skate the Garden - 30 ∙ Trail Talks - 40∙ Farmer’s Market - 8,104∙ Winter Market - 954∙ Walk with the Mayor - 30 Senior Events & Fundraisers ∙ Belgian Waffle Breakfast - 384∙ Senior Spring Dance - 55 ∙ Pie Day - 260 ∙ Holiday Glitter Dance - 74 Nature ∙ Tree Workshop - 38∙ Spring Plant Swap - 50∙ Arbor Day Event - 75∙ Fall Plant Swap - 60 Animals & Pets ∙ Bark in the Park - 675∙ Zoomobile Animals of the North - 300 I Do ∙ Spring Wedding Open House - 106 ∙ Fall Wedding Open House - 123 ∙ Wedding Expo - 116 ∙ Fire & Ice - 3,000∙ Water Ski Shows » July - 2,000 » August - 2,804 ∙ Happy Birthday America Parade - 350∙ Halloween at the Creek - 1,492∙ Veterans Day Breakfast - 40∙ Old Fashioned Christmas - 1,150Holidays ∙ Kids Garage Sale - 250∙ Summer Preview Night - 130∙ Kids Fest - 3,100 ∙ Recognition Event - 275 ∙ After Hours at the Creek - 208∙ Harbor Revue - 59 ∙ Plymouth on Parade - 6,500∙ Pump Park Open House - 50 Volunteer Parkers Lake AdultsCommunity ChildrenTotal Special Event Attendance Visitors2014 2015 2016 2017 2018 35,711 48,578 43,997 43,721 45,214 15 ““We really enjoyed the After Hours at the Creek event. Everything was set up really nice and the comedian was very funny. Thank you! 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Recreation Division: Registration Recreation Division: Sponsorships The Parks & Recreation Department have been actively engaging with local businesses to expand Program Sponsorships. These funds help offset costs for programs and special events that are held throughout the year. Companies can sponsor a feature at an event or an entire year of programs and events. In 2018, TCF Bank and Abbott Northwestern West Health were the Platinum Sponsors. Each contributed $6,240 to the department. »»»» 16 Annual Sponsorship2014 2015 2016 2017 2018 2014 2015 2016 2017 2018 Online Registration 73%73%75%84%89% In-Person/Phone Registration 27%27%25%16%11% Revenue Collected $355,798 $396,642 $421,237 $430,897 $519,686OpeningDay Data»Online registration continues to increase each year, especially as users become more familiar with RecTrac.Age DemographicsOF PARTICIPANTS ARE RESIDENTS OF PLYMOUTH 86% OF PARTICIPANTS REGISTER ONLINE 89% Recreation Division: Seasonal Facility Programs Farmer’s Market In 2018, the market featured 27 vendors over a 14 week season. This season saw a wide variety of vendors offering a range of unique products. Fresh fruits and veggies were a staple as always. Meat, bread, and canned goods, as well as, new ready-to-eat foods were a popular addition as well. The addition of a quarter season vendor stall brought in new specialty items such as coffee, pierogis, and refrigerated pickles. WINTER MARKET Parkers Lake Park Bachman’s Floral Beaches East Medicine Lake Parkers Lake West Medicine Lake Beaches opened on June 9. West Medicine Lake Beach was open through August 12, while Parkers Lake Beach remained open until August 15. The beach at East Medicine Lake Park was closed for renovations. This summer there were eight lifeguards on staff for both beaches. Each day 4-6 lifeguards were scheduled.Visitors2014 2015 2016 2017 2018 Parkers Lake Park 9,230 9,437 9,512 8,754 8,014 Bachman’s Floral ---268 954 TOTAL 9,230 9,437 9,512 9,022 8,968 Visitors2014 2015 2016 2017 2018 Parkers Lake Park 1,310 1,392 998 935 2,558 West Medicine Lake 2,497 4,052 3,864 3,371 5,031 TOTAL 3,807 5,444 4,862 4,306 7,489MEDICINE LAKE Outdoor Skating Rinks Bass Lake Park LaCompte Park Oakwood Park Parkers Lake Visitors2014 2015 2016 2017 2018 Parkers Lake (1H/1P)938 1,067 151 493 374 Plymouth Creek (1H/1P)1,383 1,242 1,259 1,708 1,358 Ridgemount (2H/1P)1,286 2,559 1,159 1,896 1,818 Zachary (1H/1P)883 1,098 825 870 940 Oakwood (1H/1P)715 727 491 288 279 Youth Hockey Association 1,552 1,395 1,152 577 40 TOTAL 6,757 8,088 5,037 5,832 4,809 PLYMOUTH CREEK RINK In 2018, the City staffed five warming house sites: Oakwood Playfield, Parkers Lake Park, Plymouth Creek Playfield, Ridgemount Playfield, and Zachary Playfield. Non-staffed rinks were maintained at Bass Lake Playfield and LaCompte Playfield. The season opened on Monday, December 18 and ran through Monday, February 19. Rinks were closed 6 days due to cold weather and snow. Plymouth Creek Park Ridgemount Park Zachary Park H = Hockey Rink P = Pleasure Rink 17 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Parks & Forestry Division: Overview Manage, repair and protect parks, open space, park assets and natural resources. Daily work includes mowing, inspections and repair, athletic field repair and preparation, beach maintenance, refuse and recycling collection, trail maintenance, irrigation operations, yard waste site operations, building repair and cleaning, snow removal and rink operations. Maintains a healthy and viable urban forest on public and private property as part of the City’s infrastructure which includes street tree trimming and removals, tree inspections, invasive removal & restoration, reforestation, vegetation inspections and horticulture operations. With over 100,000 staff and volunteer hours, Parks & Forestry oversees 1,733 acres of land. Park system consists of 66 developed parks, 11 open spaces, Northwest Greenway, 170.5 miles of city and regional trails, 14 park buildings, 49 shelter structures, Plymouth Creek Community Center/Field House, Plymouth Ice Center and Hilde Performance Center. Employees perform maintenance functions on other City-owned property such as right-of-ways,medians, parking lots, fire stations, City Hall, Maintenance Facility and utility sites. »» » » » » Parks & Forestry Division: Staffing & Partnerships Parks & Recreation Deputy Director Parks & Forestry Manager Parks & Forestry Supervisor 15.6 FT Maintenance Crew Members 28 Seasonal & Temp Crew Members Tree Inspector Vegetation Inspector City Forester Project Coordinator Parks & Forestry Lead 14-17 ICWC Crew Members (1.5 Crews) 8-10 Tree Trust Crew Members Park Patrol Officers Eagle Scout Volunteers Youth Athletic Association Volunteers Adopt-a-Park Volunteers Business Community Volunteers Community Volunteers Buckthorn/Invasive Management Volunteers 18 BOARDWALK REPLACEMENT TREE PLANTING 19 Parks & Forestry Division: Highlights The Parks & Forestry (P&F) Division is committed to providing high quality maintained parks, facilities, and trails. The P&F Division employs efficient strategies and procedures with technology, personnel, and equipment. A few highlights from 2018 include: »» PARK IMPROVEMENTS & REPAIRS The Green Oaks Park playground was replaced with Burke equipment including nets, slides, social swing and artificial turf in the 2-5 year old area. Drinking fountains throughout the park system were sanded and electrostatically painted. Parkers Lakeside building was renovated which included removing glass partitions and doors to open up the space for larger groups and allowing access to the kitchen.. A Northwest Greenway (NWG) branded shelter was added to the vista just south of the Plymouth Dog Park. The Kimberly Lane and West Branch boardwalks were removed and replaced with a driven post, cedar decking, metal frame and rail system. ADA compliant renovations at Green Oaks, Maple Creek, Parkers Lakeside and Mission Hills Parks. Replaced over 100 signs in 20 parks and continued the process of adding trail wayfinding signage throughout the park system. Field safety and playability enhancements to the playfields which included turfgrass, irrigation and drainage improvements. CARTEGRAPH GIS SOFTWARE Began the process of building the Cartegraph GIS operations management system. The software works hand-in-hand with GIS for asset management, work orders and work flow, budgeting and analytics. EMERALD ASH BORER (EAB) REMOVE & REPLACE PROGRAM Instituted a tree replacement program for the removal of boulevard and private ash trees. The program provides one for one on boulevard replacement ash trees and up to four free trees of diverse stock when removing private ash tree(s). The incentive is to remove as many ash trees prior to the spike of EAB die off. EAB was confirmed in Plymouth in 2015. PARKERS LAKE PARK LAKESIDE PARKING LOT/TRAILS Replaced the asphalt surfaces at Parkers Lakeside Park, including trails and the parking lot. The lot work included new sections of curb and gutter, base, asphalt, striping and pavement preservative. Partnerships with various community groups provides amenities to the parks which would otherwise not be possible. The partners included: Plymouth Rotary Club, Plymouth Wayzata Youth Baseball Association, and Fusion Soccer Club. The projects included a Tree Walk with 40 different species of trees, two batting cages at Oakwood Park, four dugout roofs at Bass Lake Park, backstop extension at Plymouth Creek Playfield and replacement soccer nets. COMMUNITY PARTNERSHIPS 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 38 Parks & Forestry Division: Trail Users The City uses data collection methods established by the Met Council and Three Rivers Park District to quantify trail users. Trails remain an important component of the park system. There were 2.89 miles of trails installed, of which .73 miles of that was trail gaps that were completed in 2018. »»»Average Daily Trail Use (Top 9)Sunrise Park Woodland Trails Park 42 20 Parks & Forestry Division: Northwest Greenway» COUNTER B Trail counters were installed in two locations along the Northwest Greenway in 2017. Counters are shown in the map below. Counter A is located east of Dunkirk Lane. Counter B is located east of Vicksburg Lane. The trails are most used in the summer months and have impressive numbers for the rest of the year. » » Three Ponds Park 55 Shiloh Park 58 Circle Park 65 Prairie Ponds Park 79 Lake Camelot Park 108 Plymouth Dog Park 125 West Medicine Lake Park 225 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Counter A 893 981 2,602 4,013 7,973 8,446 9,474 8,556 6,778 3,718 1,773 1,466 Counter B 508 603 1,605 3,141 5,935 6,170 6,856 6,237 4,827 2,494 943 850MonthlyTrail UsersCOUNTER A ANNUAL NWG TRAIL USERS• 96,842 • VisitorsResident of 2014 2015 2016 2017 2018 Associations ----56 Long Lake 159 516 438 406 348 Medicine Lake 43 150 150 154 152 Plymouth 38,219 42,373 39,750 38,798 40,600 Wayzata 429 702 914 601 618 TOTAL 38,850 43,741 41,252 39,959 41,774 Parks & Forestry Division: Yard Waste Site» 21 Yard Waste Site is available to residents at no charge. Weather permitting, the Yard Waste Site is typically open from April - November each year. Accepted materials include: spring and fall lawn rakings and thatch, leaves, soft, vegetative garden waste, and tree waste. »» MEDINA ROAD TRAIL GAP PARKERS LAKE BUILDING UPDATE OF VISITORS ARE RESIDENTS OF PLYMOUTH 97% 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Plymouth Creek Center & Millennium Garden The Plymouth Creek Center (PCC) continues to serve as Plymouth’s Community Center. In its nineteenth year, the facility continues to serve the greater community through a variety of Parks and Recreation programs, family and social events, business and civic gropu meetings, senior gatherrings, and more. The Millennium Garden remains a very popular wedding site due to its beauty and affordability. The focus has shifted to maintenance and renovations so that the building remains an updated, inviting and popular venue for visitors and renters. »» »» NEW PERGOLA WEDDING OPEN HOUSE PLYMOUTH CREEK CENTER COMMUNITY ENGAGEMENT EFFORTS Over the course of 5 months, Plymouth residents participated in sharing input and suggestions on what type of new or existing ameneities could be added to the PCC to enhance services. Over 1,000 residents shared feedback with the highest levels of support for gym space, new or improved walking amenities, additional classrooms, an indoor playground, art studio, senior space, and dedicated wellness rooms. In 2018 staff sent out Requests for Proposals and conducted interviews for exclusive catering services at the Plymouth Creek Center. Existing catering contracts are in effect until the end of 2019 but in order to be responsive to customer needs, new caterers along with rental publications and needed to be revised no later than June 1st, 2018. Catering agreements are typically a 5 year contract and are approved by the City Council. The new contracts will begin January 1, 2020. The boulevard sign that identifies the Plymouth Creek Center received a new look and update this past fall. The new electronic sign matches the four other signs found throughout the park system and serves as a vital communication tool for activities being held at the facility. Garden only rentals increased from 17 reservations to 27 in 2018. These users exclusively rented the garden for ceremonies but not the ballroom. The garden also received a new additional this last summer, with an 18’ x 32’ steel pergola structure added near the small lawn in the garden. RENTALS & EVENTS MAINTENANCE AND REPAIRS Notable maintenance repairs in 2018 included a new HVAC system for the facility, miscellaneous concrete work on or near building entrances, and LED retrofits for parking lot lights. NEW PERGOLA 22 Laddie and Warren Miller were proud to call Plymouth their home for 30 years. Laddie became an active leader and participant at the Plymouth Creek Center. Upon her passing in 2017, her family donated funds to install a new pergola in the Millennium Garden where she spent much time gardening and sharing her knowledge of plants. Her family was thankful to support a project that honors their mother and can be utilized by the many visitors of the Millennium Garden. Plymouth Creek Center & Millennium Garden GARDEN WEDDINGBALLROOM WEDDINGFacility Visitors(Monthly Avg)20142015201620172018Garden Weddings2014 2015 2016 2017 2018 43 51 52 53 51 Caterer Events Medina Ballroom 31 Roasted Pear 28 Mintahoe 21 Lancer 5 TOTAL 85Event CateringMonthly ReservationsJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL 327 321 301 337 271 329 314 359 307 380 305 228 3,779 PARK & REC PROGRAMS 80%Facility UsersPAID RENTALS 8% NON-PROFIT GROUP RENTALS 7%CITY MEETINGS+ EVENTS 5% 23 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION Fieldhouse 24 Approximately 1,960 hours of activites were scheduled and just under $400,000 in revenue was taken in. Fusion Soccer Club, Wayzata Lacrosse, and Plymouth Parks & Recreation continues to be the primary users. The Fieldhouse dome is up from October to April. Due to a late snowstorm, the season was extended until April 23. May - September the field is used as an outdoor field site. »»»» APRIL SNOWSTORM SOCCER PRACTICEFieldhouse VisitorsMonth Total Days Daily Average January 29,485 31 951 February 29,240 28 1,044 March 30,606 31 987 April 11,808 27 437 October 373 3 124 November 23,818 30 793 December 27,025 31 871 TOTAL 152,355 181 841Open Play AttendanceResident of 2014 2015 2016 2017 2018 Toddler/Youth 8,951 7,598 4,459 5,397 4,044 Teen 1,881 1,056 1,126 915 646 Adult/Family (Jan-Feb)----50 TOTAL 10,832 8,654 5,585 6,312 4,740 The new Plymouth dome completed its first full season. The new gray fabric experienced a longer than normal season due to heavy snow in mid-late April. The dome season was extended an extra 10 days due to weather. The facility was able to accommodate a high volume of high school spring sports since outdoor conditions did not allow for games and practices. NEW FIELDHOUSE DOME OF PARTICIPANTS ARE RESIDENTS OF PLYMOUTH 65% 152,355 YEARLY FIELDHOUSE VISITORS 25 Plymouth Historical Society On January 23, 2018 the City Council authorized a joint-partnership agreement between the City of Plymouth and the Plymouth Historical Society. As a part of the agreement, the City provided the Plymouth Historical Society with a part-time City employee to manage programming, grant writing, information digitization and organization evaluation. This relationship helped boost volunteer efforts, recruit new board members, and increase overall visibilitiy to Plymouth’s historical preservation efforts. Long term improvements are being developed for organization, collections, display, cataloging, communications and outreach efforts. The Plymouth Historical Society received new branding and a new website www.plymouthmnhistoricalsociety.org. » » » NEW LOGO » » NEW WEBSITE & BLOG VINTAGE CLOTHES ON DISPLAY Members of the Plymouth Historical Society host an Open House for community members twice a month between April - October. OPEN HOUSES 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION 26 Plymouth Ice Center The Plymouth Ice Center had almost half a million visitors making this venue the busiest recreational facility in the City. Operating as an enterprise facility, the Ice Center has again generated revenues that exceeded operating expenses. »» NATIONAL HIGH SCHOOL TOURNAMENT NATIONAL HIGH SCHOOL TOURNAMENT USA NATIONAL HIGH SCHOOL TOURNAMENT In March of 2018 the Plymouth Ice Center, along with Wayzata Youth Hockey Association, hosted the USA National High School Tournament. This tournament brought in 36 High School teams throughout the country to the City of Plymouth. The national event had a large economic impact to the City of Plymouth and surrounding areas. Over 700 hotel rooms were booked. One of the teams that participated in the tournament faced a tragedy at their school and had national media coverage along with local coverage of their participation in the tournament. ACCELERATION NORTHWEST Acceleration NW sold their training business to MAP/FHIT Hockey. The city allowed MAP/FHIT Hockey to take over the remaining lease of the training center space attached to the Plymouth Ice Center. MAP/FHIT Hockey looks to buy more ice time from the Plymouth Ice Center and provide a great training program to all athletes in the area and surrounding communities. BUILDING UPGRADES Rink A received an upgrade on the bleacher speakers to help fans and visitors have a better listening experience. Other upgrades have also been done throughout the building such as adding additional shower facilities for teams to use, three new Air Handlers, and a new HVAC for the lower office, Rink A Locker Rooms and hall way. STAFFING CHANGE Steve Lewis retired after 20 years as the Operations Supervisor at the Plymouth Ice Center. Steve Lewis was replaced by Steve Langer who comes to us from Breck School where he was the Ice Arena Manager for 20 years. ANNUAL VISITORS • 408,418 • 27 Plymouth Ice Center Data & Stats User Group 2014 2015 2016 2017*2018 Wayzata Youth Hockey Association 2,722 2,795 2,511 2,608 2,844 Miscellaneous Rentals 835 865 1,107 1,072 1,112 Wayzata High School 508 500 502 438 502 Open Skate/Open Hockey 378 358 350 292 340 MN Showcase Enterprises 498 477 374 328 336 Acceleration NW 402 373 311 217 333 Minnesota All Star Hockey (MASH)247 322 339 300 300 Providence Academy 209 264 255 271 284 Minnesota Hockey 188 173 181 287 261 Minnesota Blades (MN Super Series)117 103 132 97 201 Plymouth Learn to Skate 228 282 233 180 181 Hockey Finder 54 100 134 135 170 TOTAL 6,386 6,612 6,429 6,225 6,864Major Ice Users* Rink A was closed for renovations May - September. School 2018 Attendance Wayzata High School Boys 14 8,753 Wayzata High School Girls 10 2,918 Providence Academy Boys 12 1,494 TOTAL 36 13,165High School GamesAdmission & Rentals 2018 Revenue Open Skating 5,442 $16,333 Open Hockey 1,420 $5,610 Skate Rental 4,163 $12,576 Skate Sharpening 502 $2,560 Skate Trainers 548 $1,095 TOTAL 12,075 $38,174Public Ice Time & AmenitiesGame Attendance20142015201620172018Sales Revenue Concessions $155,025 Vending $14,300 TOTAL $169,325Concessions & Vending SalesAnnual Revenue20142015201620172018Annual Revenue20142015201620172018 2018 ANNUAL REPORT PLYMOUTH PARKS & RECREATION REGULAR PRAC MEETING February 14, 2019 Agenda Number: 5C To: Parks & Recreation Commission Members Prepared by: Diane Evans, Director of Parks and Recreation Reviewed by: Item: Appointment of Parks and Recreation Advisory Commission Chairperson and Vice Chairperson 1. ACTION REQUESTED: Annually Commissioners must appoint a Chair and Vice Chair to serve over the Parks and Recreation Advisory Commission. 2. BACKGROUND: According to Section 305.03, Subdivision 3 of the Plymouth City Code, the Chairperson and Vice Chairperson of the Parks and Recreation Advisory Commission are appointed by the Commission from among the members of the Commission, subject to approval by the Mayor. The 2018 terms ended after the January 2019 Parks and Recreation Advisory Commission meeting. Per City Code, new appointments must be made for 2019. POSITION 2018 2019 CHAIRPERSON Tricia DeBleeckere VICE CHAIRPERSON Aaron Vanderwall 3. BUDGET IMPACT: There is no budget impact to this action. 4. ATTACHMENTS: The HarborRevue Plymouth Parks and Recreation Presents Produced by Harbor Repertory Theater with support from The Plymouth Arts Council Showtime 7:00pm • Tickets $15 Tickets can be purchased at the door or at www.plymouthmn.gov Live on Stage at the Black Box Theatre Plymouth Creek Center - 14800 34th Avenue Upcoming SHow Dates: • Monthly variety show • Featuring Comedy, Stories, Poetry, Music, and More January 10 • February 14 March 14 • April 4 • May 9